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Agenda - General Committee - 20060404AU FAI i M 13 GENERAL co AGENDA NO.06-07 ITTEE TUESDAY, APRIL 4 2006 7A0 P.M. COUNCIL CNAMBERS TOWN NALL PUBLIC RELEASE 31/03/06 TOWN OFAURORA GENERAL COMMITTEE MEETING AGENDA NO. 06-07 Tuesday, April 4, 2006 7:00 p.m. Councillor Wallace in the Chair. I DECLARATIONS OF PECUNIARY INTEREST 11 APPROVAL OF AGENDA RECOMMENDED: THAT the content of the Agenda as circulated by the Corporate Services Department be approved as presented. Ill DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION IV ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION V DELEGATIONS (a) Mr. Miloslav Prikryl (pg. D-1) Re: Process for Adding a Question to the Election Ballot (b) Mr. Wayne Bando (pg. D-2) Re: Collins Crescent Reconstruction VI CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION General Committee Meeting No. 06-07 Tuesday, April 4, 2006 Vll OTHER BUSINESS, COUNCILLORS Vlll IN -CAMERA Property Matter RECOMMENDED: Page 2 of 6 THAT this Committee proceed In -Camera to address a property matter. IX ADJOURNMENT General Committee Meeting No. 06-07 Page 3 of 6 Tuesday, April 4, 2006 AGENDA ITEMS 1. BA06-006— Secondary Dwelling Unit Task Force - Interim Report (pg.1) RECOMMENDED: THAT Council provide direction with respect to the continuation of the Secondary Dwelling Unit Task Force given the task force will be unable to complete the mandated study tasks outlined in the Terms of Reference endorsed by Council on June 14th, 2005 in the time allotted. 2. PW06-015 — Award of Tender No. PW-2006-18 - Supply and (pg. 8) Delivery of One 2007 Conventional Cab Combination Dump/Sander/Plow Truck RECOMMENDED: THAT Tender No. PW-2006-18, Supply and Delivery of One 2007 Conventional Cab Combination Dump/Sander/Plow Truck be awarded to Galloway Motors Ltd. at the tendered price of $169,784.64. 3. PW06-016 — Amending Agreement with Miller Waste Systems (pg. 12) for the Extension of Tender No. PW-1999-13 RECOMMENDED: THAT the Mayor and Clerk be authorized to sign the attached Amending Agreement between the Town of Aurora and Miller Waste Systems for the extension of Tender No. PW-1999-13 as described in Report No. PW06- 016. 4. FS06-010 — Segregation of Reserves and Reserve Funds (pg. 15) RECOMMENDED: THAT Council recommends the establishment of two types of reserves to be known as Discretionary Reserve Funds and Obligatory Reserve Funds. THAT Discretionary Reserve Funds be defined as: The discretionary allocation of funds, designated by Council, for specific purposes to be used in current and future years and may be re -allocated at the discretion of Council; and General Committee Meeting No. 06-07 Page 4 of 6 Tuesday, April 4, 2006 THAT Obligatory Reserve Funds be defined as: Funds levied for purposes designated by legislation; levied specifically from selected users and must be expended to benefit of these users; funds donated to the municipality, that the municipality is obligated to spend in the manner designated. These funds cannot be re -allocated at the discretion of Council; and THAT the Reserves as of December 31, 2005 be segregated as follows: DISCRETIONARY RESERVE FUNDS Working Capital Election Future Legal Zoning By-law Review Contingencies Workers Compensation Engineering Insurance Equipment Leisure/Parks Works Fire By-law Phone Copier By-law ticketing Municipal Capital Parks Rehabilitation Major Capital Repair Tax Rate Stabilization Salt and Sand Development Revenue Parks Master Plan Compensation Contingency Aurora Hydro Contingency Fire services capital Library System Reserve Library General Capital Arts and Culture Public Works Infrastructure Church St. School Debt Deferral — Library facility Sale of Municipal Lands Aurora Hydro Sale Investment General Committee Meeting No. 06-07 Tuesday, April 4, 2006 OBLIGATORY RESERVE FUNDS Bayview/Wellington Laneway Cash in Lieu — Parkland Cash in Lieu — Parking War Memorial Water/Sewer Annuity Building Department Development Charges Corporate Fire Parks Dev. & Facilities Indoor Recreation Library Public Works Administration Roads & Related Water/Sewer Sewer Heron Annuity Ballymore Pumping Station Bayview Pumping Station Storm Sewers Beavertop Reserve Page 5of6 5. PL06-037 — Application to Amend the Zoning By-law and (pg. 20) Draft Plan of Subdivision Chapman Court (Kylemore Homes) Part of Lot 80, Concession 1, E.Y.S Files D14-13-05A & D12-05-3A (Ref: 1311-10-05) RECOMMENDED: THAT the proposed plan of subdivision D12-05-03A prepared by J. D. Barnes Limited dated October 21, 2005 be draft approved by the Town of Aurora, subject to Conditions of Draft Approval attached as Appendix "A" being fulfilled prior to final approval; Page 6 of 6 General Committee Meeting No. 06-07 Tuesday, April 4, 2006 6. PL06-043 — Application for Site Plan Approval (pg. 44) Bell Canada Automatic Telephone Exchange Building Addition, 14967 and 14973 Yonge Street, Aurora Lot 175 and Part Lot 174 of Registered Plan 246 and Part of Lot 1 of Registered Plan 346 File D11-14-05 RECOMMENDED: THAT Report PL06-043 be received as information and that, subject to the resolution of all outstanding issues and the submission of all fees and securities, Council authorize the Director of Planning and Development Services to execute a Site Plan Agreement between the Owner and the Town of Aurora to permit the construction of a 338m2 (3,638ft2) addition to the existing building. 7. Correspondence from the Toronto and Region Conservation (pg. 52) For the Living City Re: Municipal Tool Kit for Sustainable Development RECOMMENDED: THAT the Committee provide direction in this matter. GENERAL COMMITTEE - APRIL 4, 2006 Delegation (a) Panizza, Bob From: Miloslav Prikryl Sent: Wednesday, March 29, 2006 3:58 PM To: Panlzza, Bob Subject: Delegation status Good day Mr.Panizza, With this letter I would like to ask for Delegation status for General Meeting of Town of Aurora - April 4th 2006. I would like to speak about a question on voting ballot at upcoming municipal election Thank you for your cooperation Miloslav Prikryl Aurora This is a PRIVATE message. If you are not the intended recipient, please delete without copying and kindly advise us by e-mail of the mistake in delivery. NOTE: Regardless of content, this e-mail shall not operate to bind CSC to any order or other contract unless pursuant to explicit written agreement or government initiative expressly permitting the use of e-mail for such purpose. 3/29/2006 D -1 GENERAL COMMITTEE - APRIL 4, 2006 Delegation (b) Hand Delivered March 29, 2006 Director of Corporate Services Town of Aurora Aurora, ON J-AG 6J1 Re: Request for Deputation Status Dear Sir: RECEIVE® MAR 2 9 2006 Corporate Services Dept. I am requesting Deputation Status at the April 04 Committee Meeting to discuss the correction of deficiencies still outstanding from the 2003 reconstruction of Collins Crescent. To -date the project has not been finished by the Town. When can we expect the work completed to the specifications prepared by the Town! I will appear at the above mentioned Committee Meeting to get a reply from Council. Thanking you in advance. Yours truly, _ Wayne Bando D-2 GENERAL COMMITTEE - APRIL 4, 2006 ENDA ITEM # '. 6 teTOWN OF AURORA GENERAL COMMITTEE REPORT SUBJECT: Secondary Dwelling Unit Task Force- Interim Report FROM: Techa van Leeuwen, Director of Building Administration DATE: April 4, 2006 RECOMMENDATIONS No. BA06-006 THAT Council provide direction with respect to the continuation of the Secondary Dwelling Unit Task Force given the task force will be unable to complete the mandated study tasks outlined in the Terms of Reference endorsed by Council on June 14th, 2005 in the time allotted. BACKGROUND At the Council meeting of February 24th, 2004 Council recommended a Secondary Dwelling Units Task Force be established to examine local issues, review as -of -right bylaws from various municipalities within the GTA and make recommendations to Council. Further, Council directed staff to report back with next steps in the process. The Secondary Dwelling Unit (SDU) task force was established through advertising in the local paper requesting the participation of interested parties. The membership is comprised of Councillor Buck as Chair, Councillor Wallace and seven Aurora residents. At the first SDU task force meeting, the Director of Building Administration presented a draft Terms of Reference which the task force endorsed with minor amendments. The Terms of Reference - attachment #1 was then presented and endorsed by Council at its meeting of June 14th, 2005. The Terms of Reference specifically outlines the study tasks and includes an appendix identifying meeting dates and topics to be discussed. -1- GENERAL COMMITTEE - APRIL 4, 2006 April 4, 2006 - 2 - Report No. BA06-006 COMMENTS The task force met for the first time on May 19, 2005 and accepted the tasks outlined in the Terms of Reference. It was anticipated at that time the duties of the Task Force would take approximately twelve to eighteen months based on the meeting dates and topics as outlined in Appendix 1 of the Terms of Reference. Throughout the project it was agreed the task force would periodically review the Terms of Reference to include further topics for consideration and additional public meetings and workshops as necessary. To date the task force has met a total of four times. Outlined below is a summary of meeting dates, topics discussed and outcome. May 19th, 2005 - Terms of Reference • Councillor Evelyn Buck was appointed as the Chair for the Secondary Dwelling Unit Task Force • Terms of Reference endorsed by Task Force September 15m. 2005 -Taxes and financial impacts including Development Charges • Presentation on Taxes and Financial Impacts from Paul Dillman, Deputy Treasurer, received as information. October 20th. 2005 - Ontario Fire Code • Leo Grellette, former Director of Building Administration, provided an overview of section 9.8 of the Ontario Fire Code which sets out minimum requirements for fire safety within secondary dwelling units. February 23rd, 2006 - Recap and review of Terms of Reference • The task force reviewed the Terms of Reference and determined there is insufficient time to complete the project considering it is currently six months behind schedule, the break for summer vacation and the upcoming municipal election in the fall. The project is currently six months behind schedule mainly due to the vacancy of the position of Director of Building Administration who is responsible for overseeing the functions of the SDU task force and reporting to Council on its progress and outcomes. During the recruitment process the SDU task force was on hiatus and consequently is now several months behind scheduled target dates for task completion. -2- GENERAL COMMITTEE — APRIL 4, 2006 4, 2006 - 3 - Report No. BA06.006 Tasks that remain outstanding include Planning matters such as zoning, official plan policies and parking requirements, Bylaw issues, a minimum of three public meetings, a workshop for Council, Senior staff and committee members and the development of policies and regulations. Further concern was raised about the committee membership. On February20th, an e-mail was received advising the Chair that one of the resident members was unable to fulfil her commitment as a committee member. Other members have not consistently attended the meetings and at the last meeting there was a suggestion of renewing the membership. OPTIONS W FINANCIAL IMPLICATIONS Nil CONCLUSIONS The process of analyzing the impacts of secondary dwelling units followed by the development of policies and regulations require input from many sources including the public to identify community issues and concerns. Extensive research and careful consideration should be given when developing policies and regulations that affect public safety, neighbourhood appearance, heritage districts and municipal servicing. For reasons outlined in this report the task force is unable to complete this project and make quality recommendations to Council within the specified time prior to the municipal election. The task force is therefore requesting Council provide direction on the continuation of the project. LINK TO STRATEGIC PLAN Goal A — maintaining a well managed and fiscally responsible municipality ATTACHMENTS Figure 1 — Terms of Reference —3— GENERAL COMMITTEE - APRIL 4, 2006 2006 .4. PRE -SUBMISSION REVIEW Management Team Meeting — March 29th, 2006 Prepared by. Techa van Leeuwen, ext. 4748 't Techa van Leeuwen Director of Building Administration No. BA06-006 -4- GENERAL COMMITTEE — APRIL 4, 2006 FIGURE 1 Town of Aurora Building Department (905) 727-3123 Ext. 4390 May 2005 TOWN OF AURORA SECONDARY DWELLING UNIT TASK FORCE TERMS OF REFERENCE Focus and Scope of Work The Task Force will review and analyze all aspects of two -unit houses. Study Tasks The Task Force will examine the impact of the following issues relating to two -unit houses: 1. Taxes and Financial impacts including development charges 2. Character of Community 3. Services including water and sewer allocation and garbage pick up 4. Ontario Fire Code 5. Ontario Building Code 6. Planning Matters including zoning and policy matters and parking requirements The above is not an inclusive list of the issues that the Task Force may examine. As the study progresses the issues list may be augmented. Definitions This Task Force will accept the definitions specified Section 167 of the Municipal Act, 2001 and will refer to the study topic as "two unit houses". Operating Procedures Regular Meetings The Task Force will meet every third Thursday at 7:00 pm at the Town of Aurora Municipal Offices. —5— Figure 1 —Terms of Reference GENERAL COMMITTEE — APRIL 4, 2006 Town of Aurora secondary Dwelling Unit Task Force Terms of Reference Page 2 Public Meetings: It is expected that there will be at least three public meetings. The first meeting will be held in the fall of 2005 to identify community issues surrounding two -unit houses. The second public meeting will be held when preliminary solutions to the issues raised have been formulated. The third meeting will be held in accordance with the Planning Act should the recommendations out of the Task Force result in Official plan and Zoning By-law policy changes. The need for additional public meeting will be evaluated as the project progresses. Task Force Workshops: It is anticipated that there will be one workshop with members of Council, senior Town staff, and Task Force members to reach innovative solutions to the issues identified respecting two -unit houses. The need for additional workshops will be evaluated as the project progresses. Policy Development: Following the thorough review of the issues surrounding two -unit houses, the Task Force will commence the process of developing appropriate policies and regulations and the benefits thereto. Enforcement of Policies and Regulations: As the policies respecting two -unit houses are being formulated and developed, the ability to enforce the policies will be considered with the assistance of the staff in the bylaw enforcement and fire departments. Reports: Minutes of the Secondary Dwelling Unit Task Force will be presented to General Committee and/or Council as dictated by practices and procedures of the Town. Council may also receive updates on the progress of the Task Force through reports from the two members of Council who sit on the Task Force. Council Action: Council shall consider the recommendations of the Secondary Dwelling Unit Task Force and may accept them in whole or in par, amend them or reject them. Information Exchange: The minutes of the Secondary Dwelling Unit Task Force will be placed on the Town's Website following Council's adoption of the minutes. Information on the Task Force will also be available from the Clerk's department when the matters are considered by Committee of the Whole and/or Council in the normal manner agenda items can be retrieved from the Clerk's department. Advertisements for the Public Meetings respecting the actions of the Task Force will be placed in the Town Page of the local newspaper and the Town website. Timing: It is anticipated that the duties of the Task Force will take approximately twelve to eighteen months. Appendix 1 outlines the meeting dates and topics for the year and will be amended to extend into the next year at the appropriate time. GENERAL COMMITTEE — APRIL 4, 2006 Town of Aurora Secondary Dwelling Unit Task Force Terms of Reference Page 3 APPENDIX 1 Meeting Date Meeting Topic/Purpose May 19 , 2005 Terms of Reference June 16 , 2005 Tax, financial and assessment impacts September 15 , 2005 Ontario Fire Code October 20 , 2005 Ontario Building Code November 17 , 2005 Services — water, sewer, garbage ickup, traffic, roads *December 151h, 2005 Recap meeting January 19 , 2006 Planning Matters —zoning, official plan policies, parking requirements February 16 , 2006 Planning Matters March 16 th, 2006 Bylaw issues April 20 , 2006 Character Community May 18 , 2006 Public Meeting **June Follow September Policy development October Policy development * It is anticipated that a public meeting will be held somewhere in this time frame. ** It is anticipated that the workshop to develop solutions to issues will be held somewhere in this time frame. 'The time of the completion of the project will be addressed through an addendum to these Terms of Reference to include the meeting dates for the year 2005, additional public meetings and workshops as required by the Task force. —7— GENERAL COMMITTEE - APRIL 4, 2006 LAG�ENDA ITEM# TOWN OF AURORA GENERAL COMMITTEE REPORT No. PW06-015 SUBJECT: Award of Tender No. PW-2006-18 - Supply and Delivery of One 2007 Conventional Cab Combination Dump/Sander/Plow Truck FROM: W. H. Jackson, Director of Public Works DATE: April 4, 2006 RECOMMENDATIONS THAT Tender No. PW-2006-18, Supply and Delivery of One 2007 Conventional Cab Combination Dump/Sander/Plow Truck be awarded to Galloway Motors Ltd. at the tendered price of $169,784.64. BACKGROUND Council, at its meeting of December 20, 2005, approved as part of the 2006 Capital Budget, the purchase of a combination dump/sander/plow truck (see Appendix "A" - 2006 Capital Budget Sheet). COMMENTS The 2006 Capital Budget Sheet identifies the truck to be replaced as Unit #23, a 1988 model dump/sander/plow truck. Upon closer mechanical examination of our fleet, it was determined that Unit #25 (a 1990 model) was in worse shape and therefore needed to be replaced before Unit #23. In fact, Unit #25 could no longer be made roadworthy at an acceptable cost and accordingly, this truck has already been sold through auction with the sale proceeds returned to the equipment reserve fund. 1. Summary of Tender Prices On February 24, 2006 the Tender Opening Committee opened 4 tenders for the supply and delivery of one 2007 conventional cab combination dump/sander/plow truck with the following results: Tenderer Galloway Motors Ltd Bradford, Ontario Complete Western Star & Sterling. Barrie, Ontario Make and Model Tender Price Delivery Freightliner M2 106V $169,784.64 30 weeks Sterling L7501 $170,694.00 20 weeks GENERAL COMMITTEE — APRIL 4, 2006 April 4, 2006 .2- Report No. PW06-015 Freightliner Mid -Ontario Freightliner M2 106 $171,236.16 Cab& Chassis Mississauga On. by June/06 Lewis Motor Sales International 7400 $180,611.64 28-30 weeks The Tender was issued by the Financial Services Department and advertised according to the requirements of the Town's standard purchasing procedures. 2. Review of Tender Submissions The submission from Galloway Motors Ltd. met all the tender requirements. The tendered truck is almost identical to trucks purchased by the Town since 1999, and is considered the standard for new trucks being purchased by neighbouring municipalities. 3. Pre -wet Equipment New to the Department's fleet of winter road maintenance trucks are the two tanks mounted on either side of the dump box of the tendered truck. These tanks will store and discharge liquid salt (or other salt alternatives) to "pre -wet" dry salt as it is spread on the roadway. Council will receive further reports on the matter of pre -wetting in the near future. OPTIONS Council may choose to not purchase the truck. However, this truck will be one of five "newer" and more reliable trucks within our fleet. During the main part of the winter season, Town staff is responsible for 4 sand/salt/plow routes. This requires, at a minimum, 5 reliable trucks (4 operating and one back-up or to be used to help during a storm). Without this truck, our ability to perform our work would be hampered. During the winter "shoulder" periods when contractors are not available (November 1 to November 15 and April 1 to April 15), Town staff are responsible for all 8 sand/salt/plow routes, and accordingly, 8 trucks are required during these times. It is noted, however that during the shoulders periods, relief is generally available within 2 weeks either in the form of contracted staff or milder weather and therefore, the additional 3 trucks used for this period need not necessarily be of the newest variety. FINANCIAL IMPLICATIONS Funding in the amount of $190,000 from the Equipment Reserve Fund was approved by Council as part of the 2006 Public Works Capital Budget for the purchase of this truck. CONCLUSIONS A tender for the supply of one conventional cab combination dump/sander/plow truck was issued according to the Town's standard procedures. Four quotes were received and staff is proposing to accept the lowest bid from Galloway Motors Ltd. GENERAL COMMITTEE - APRIL 4, 2006 April 4, 2006 - 3 - Report No. PW06-015 LINK TO STRATEGIC PLAN Goal"A" speaks to maintaining a well -managed and fiscally responsible municipality. ATTACHMENTS Appendix °A" - 2006 Capital Budget Sheet PRE -SUBMISSION REVIEW Management Team Meeting - March 22, 2006 Prepared by: Brad Schonauer Roads/Traffic/Fleet Supervisor, Ext. 3444 1,61,1 /Y d JackazUV Director of Public Works -10- GENE RABUDGMMI-TT,LHOPTBBR0LC9MBIMU0, 2005 APPENDIX"A" TOWN OF AURORA CAPITAL BUDGET - ANALYSIS BY PROJECT Project ID : Project Name Department : Service / Program: Year of Initiation Flexible: Pa a No: e 34115 REPLACEMENT OF DUMP TRUCK/SNOW PLOW Works Works 2006 Yes To replace a current 1988 dump truck/snow plow (No. 23) with a new unit, in accordance with Fleet Management Replacement Program. Increase cost effectiveness to the Town by replacing an aging, high maintenance unitwith a new modern vehicle with liquid de-icing capabilities. Decrease maintenace requirements and A current 1988 model dump truck/snow plow has now reached it's usefull and cost effective service life and has been scheduled for replacement as part of the Fleet Replacement Program. This new unit will have the industry standard liquid de-icing capabilities in keeping with the Town's Salt Management Plan. Not an addition to the fleet.... Replacement. c7 Estpendituiles 1.... W _ tl Equipment Other190 0 —. t _........ Total,Estimated Expenditures j , 190;0001 196,0001 1 I Estof ted Finanmc__.9_ ... _._ _ry_ment.____ __..,_..._ .. .._.. __ ._._ ..,. _._. _.......__.. Sale E ui OfherFinancrn� ._ 20000 20r000( j Public Works Egument____ w _ m._ 170 000170,000t .Reserves l 170,000 _ 170,0001 j Total Estimated Financing 190,000; 190,0001 j —11— GENERAL COMMITTEE - APRIL 4, 2006 FA:GEINDA 1TE 3 10 6 TOWN OF AURORA GENERAL COMMITTEE REPORT No. PW06-016 SUBJECT: Amending Agreement with Miller Waste Systems for the Extension of Tender No. PW-1999-13 FROM: W. H. Jackson, Director of Public Works DATE: April 4, 2006 THAT the Mayor and Clerk be authorized to sign the attached Amending Agreement between the Town of Aurora and Miller Waste Systems for the extension of Tender No. PW-1999-13 as described in Report No. PW06-016. BACKGROUND Council, at its meeting of December 13, 2005, considered Report No. PW05-035 and a December 5, 2005 memorandum from the Director of Public Works dealing with the matter of waste collection. Council adopted, among other items, the following: 2.5 THAT Tender No. PW-1999-13 — Waste Management Services Collection Tender be extended to May 1, 2007 with the same existing terms, conditions and unit prices except that the unit prices be increased September 1, 2006 by the increase in the yearly Consumer Price Index from September 1, 2005 to September 1, 2006 to a maximum of 4%; and 2.6 THAT staff present to Council for approval the amended agreement with Miller waste Systems forthe extension of tender No. PW-1999-13 as described in Recommendation No. 2.5 of Report No. PW05-035 COMMENTS The Amending Agreement has been crafted by the Town Solicitor and is based on Council's recommendations from its December 13, 2005 meeting. Miller Waste has executed the Amending Agreement which is attached as Appendix "A". OPTIONS No options are presented in this report. -12- GENERAL COMMITTEE — APRIL 4, 2006 2006 .2. Report No. PW06-016 FINANCIAL IMPLICATIONS The financial implications related to the extension of the contract with Miller Waste Systems (maintain existing unit prices with a maximum 4% increase based on Consumer Price Index increase) have been included the 2006 approved Operating Budget. CONCLUSIONS The extension of the current contract with Miller Waste Systems is in line with the expected implementation of the 3-stream collection system for the Town of Aurora. The new expiry date allows the Town to maintain a secure pricing structure until that period. LINK TO STRATEGIC PLAN Goal A - To Maintain a Well Managed and Fiscally Responsible Municipality. ATTACHMENTS • Appendix "A" —Amending Agreement PRE -SUBMISSION REVIEW Management Team Meeting — March 29, 2006 Prepared by. Peter Horvath, Manager of Operations Services, Ext.3446 e/, /</, Zy W. H. Jacks Director of Public Works —13— APPENRIX "A" GENERAL COMMITTEE - APRIL AMENDING AGREEMENT THE CORPORATION OF THE TOWN OF AURORA DEPARTMENT OF PUBLIC WORKS THIS AMENDING AGREEMENT made in triplicate this 13"' day of December, 2005. BETWEEN: THE CORPORATION OF THE TOWN OF AURORA (hereinafter called "Aurora") Party of the First Part - and - MILLER WASTE SYSTEMS, A DIVISION OF MILLER PAVING LIMITED (hereinafter catled Millee) Party of the Second Part WHEREAS on June 9, 1999 Aurora entered into an agreement with Miller for the supply of waste management services for a period of five {5) years, in accordance with Tender No. PW- 1999-13; and WHEREAS on April 13, 2004 the Council of Aurora approved an additional one (1) year extension commencing September 1, 2004 to September 1, 2005, further to Tender No. PW- 1999-13, and WHEREAS on March 29, 2005 the Council of Aurora approved an additional one (1) year extension commencing September 1, 2005 to September 1, 2006, further to Tender No. PW- 1999-13; and WHEREAS on December 13, 2005 the Council of Aurora approved an additional nine (9) month extension commencing September 1, 2006 to May 1, 2007, further to Tender No. PW- 1999-13; NOW THEREFORE this Amending Agreement witnesseth that, in consideration of the mutual covenants and agreements herein contained, the parties hereto agree as follows: 1. The Agreement is hereby amended by extending the term thereof for an additional nine (9) month period from September 1, 2006 to May 1, 2007. 2. That the unit prices be increased on September 1, 2006 by the lesser of the increase in the yearly Consumer Price Index for the Greater Toronto Area from September 1, 2005 to September 1, 2006 or 4%. 3. All other obligations in accordance with the Agreement and Tender will remain in full force and effect IN WITNESSETH WHEREOF Aurora and Miller have hereunto affixed their corporate seals under the hands of its respective signing officers. THE CORPORATION OF THE TOWN OF AURORA Tim Jones, Mayor Bob Panizza, Municipal Clerk (We have authority to bind the Corporation.) MILLER WASTE SYSYEMS, A DIVISION OF MILLER PAVING D per. BldftcAftrur, Vice President, A.S.O. (I have authority to bind the Corporation.) —14— GENERAL COMMITTEE - APRIL 4, 2006 TOWN OF AURORA GENERAL COMMITTEE REPORT SUBJECT: Segregation of Reserves and Reserve Funds FROM: L. John Gutteridge, Director of Finance/Treasurer DATE: Tuesday April 4th, 2006 RECOMMENDATIONS No. FS06-010 THAT Council recommends the establishment of two types of reserves to be known as Discretionary Reserve Funds and Obligatory Reserve Funds. That Discretionary Reserve Funds be defined as: The discretionary allocation of funds, designated by Council, for specific purposes to be used in current and future years and may be re -allocated at the discretion of Council That Obligatory Reserve Funds be defined as: Funds levied for purposes designated by legislation; levied specifically from selected users and must be expended to benefit of these users; funds donated to the municipality, that the municipality is obligated to spend in the manner designated. These funds cannot be re -allocated at the discretion of Council. That the Reserves as of December 31, 2005 be segregated as follows: DISCRETIONARY RESERVE FUNDS Working Capital Election Future Legal Zoning By-law Review Contingencies Workers Compensation Engineering Insurance Equipment Leisure/Parks Works Fire By-law Phone Copier By-law-tl&eting GENERAL COMMITTEE — APRIL 4, 2006 Tuesday April 4th, 2006 - 2 - Report No. FS06-010 Municipal Capital Parks Rehabilitation Major Capital Repair Tax Rate Stabilization Salt and Sand Development Revenue Parks Master Plan Compensation Contingency Aurora Hydro Contingency Fire services capital Library System Reserve Library General Capital Arts and Culture Public Works Infrastructure Church St. School Debt Deferral — Library facility Sale of Municipal Lands Aurora Hydro Sale Investment OBLIGATORY RESERVE FUNDS Bayview/Wellington Laneway Cash in Lieu — Parkland Cash in Lieu — Parking War Memorial Water/Sewer Annuity Building Department Development Charges Heron Annuity Ballymore Pumping Station Bayview Pumping Station Storm Sewers Beavertop Reserve Corporate Fire Parks Dev. & Facilities Indoor Recreation Library Public Works Administration Roads & Related Water/Sewer Sewer —16— GENERAL COMMITTEE — APRIL 4, 2006 Tuesday April 4th, 2006 - 3 - Report No. FS06-010 BACKGROUND On March 21, 2006 we presented a Capital Asset Management\Reserve and Reserve Fund Report. In this report we discuss the different type of Reserves and the 2005 closing balance. The report was prepared and presented for information purposes. With this report, we would like to address the Reserve and Reserve Fund issues and make recommendation on the definition of the types of reserves. ��lihhrtl�►��'? We would like to recommend to Council that you take action on some of the issues addressed in the Capital Asset Management\Reserve and Reserve Fund Report more particularly, issues around the Reserves. We need to address the different types of reserves and categorize them. In the past, municipalities generally had two types of reserve accounts being Reserves and Reserve Funds. For some reason, our municipality has lost the distinction between these two different types of reserves and it would be our desire to re-establish our reserves into two categories. Before we discuss the different reserves, it would be helpful to outline some of the reasons a municipality establishes reserve. The following list comes from the BMA Management Consulting Report: • Provide stability of tax rates in the face of variable and uncontrollable factors. • Provide financing for one-time or short term requirements without permanently impacting the tax rate • Make provisions for replacements/acquisitions of assets/infrastructure that are currently being consumed and depreciated. • Avoid spikes in funding requirements of the capital budget by reducing their reliance on long-term debt borrowings • Provide a source of internal financing • Ensure adequate cash flows • Provide flexibility to manage debt levels and protect the municipality's financial position • Provide for future liabilities incurred in the current year but paid for in the future There are also two different types of reserves being: Discretionary, meaning Council may set aside money for any specific desire or interest with the intent to expend these funds on that specific desire or interest, but may be reallocated at the discretion of Council. Obligatory, meaning money that is collected as a result of legislation that must be expended in accordance with legislation. Another example would be a trust or an annuity donated to a municipality with specific terms and conditions for its use. —17— GENERAL COMMITTEE - APRIL 4, 2006 Tuesday April 4th, 2006 - 4 - Report No. FS06-010 If Council agrees that we should segregate our reserves, we would suggest that we establish two types of reserves and define them as follows: Discretionary Reserve Funds The discretionary allocation of funds, designated by Council, for specific purposes to be used in current and future years and may be re -allocated at the discretion of Council. Obligatory Reserve Funds Funds levied for purposes designated by legislation; levied specifically from selected users and must be expended to benefit of these users; funds donated to the municipality, that the municipality is obligated to spend in the manner designated. These funds cannot be re -allocated at the discretion of Council. The title for the two type of reserve funds are also the titles used in the Municipal Financial Information Return. OPTIONS N/A FINANCIAL IMPLICATIONS If Council agrees to creating two categories of reserves, the current reserves of the municipality would be broken down as Discretionary Reserves Funds and Obligatory Reserve Funds. As you can see, this still leaves the municipality with a significant number of reserves and reserve funds. When we present the final 2005 year end position, we would suggest that we look at creating guidelines for the reserves and suggest that we consider consolidating some of them. CONCLUSIONS In preparation of the Capital Asset Management Plan and this report, it is clear that there was no distinction between the different types of reserves and we feel that defining and dividing the reserves into category's, will make it easier for Council to distinguish the purpose for which the funds have been set aside. LINK TO STRATEGIC PLAN N/A C" GENERAL COMMITTEE - APRIL 4, 2006 Tuesday April 4!", 2006 - 5 - Report No. FSO6-010 ATTACHMENTS N/A PRE -SUBMISSION REVIEW Management Team Meeting - Wednesday March 29t", 2006 Prepared by. L. John Gutteridge, ext 4111 &&CLr- `A L. John Gutteridge Director of Finance/Treasurer -19- GENERAL COMMITTEE - APRIL 4, 2006 LAGEMDA ITEM # Jr 6 Vt'TOWN OF AURORA GENERAL COMMITTEE REPORT No. PL06-037 SUBJECT: Application to Amend the Zoning By-law and Draft Plan of Subdivision Chapman Court (Kylemore Homes) Part of Lot 80, Concession 1, E.Y.S Files: D14-13-05A & D12-05-3A (Ref: D11-10-05) FROM: Sue Seibert, Director of Planning and Development Services DATE: April 4, 2006 RECOMMENDATION THAT the proposed plan of subdivision D12-05-03A prepared by J. D. Barnes Limited dated October 21, 2005 be draft approved by the Town of Aurora, subject to Conditions of Draft Approval attached as Appendix "A" being fulfilled prior to final approval; BACKGROUND A Public Planning meeting was held regarding the subject applications on November 23, 2005. The application circulation was not complete however, in the interests of keeping Council informed and to receive early public input staff brought the application forward at that time. Council's direction was: "THAT staff be directed to prepare a report, including but not limited to a complete review of the zone standards and subdivision matters, once the comments from the circulation of this application has been received so Council may finalize their position on the application." Staff brought a report back on February 21, 2006 to Council that reviewed all outstanding issues and provided and an overview of the comments received from the application circulation. Council passed the following resolution at that time: "THAT Report PL06-020, respecting files D14-13-05A and D12-05-03A (Kylemore Homes), be received as information and staff be instructed to prepare conditions of draft approval." -20- GENERAL COMMITTEE — APRIL 4, 2006 April 4, 2006 - 2 - Report No. PL06-037 As per the above resolution, the purpose of this report is to bring forward the draft plan approval conditions for Council's approval. PROPOSAL The subject applications for a Draft Plan of Subdivision and Zoning Amendment propose 48 residential townhouse units (see Figures 1 and 2). Details of this proposal are as follows: a) Plan of Subdivision Application Lot Size Unit Type Garage Type Number of Lots 7.0 metres 23 feet Townhouse Double 34 6.0 metres 20 feet Townhouse Single 14 Total 48 ■ Density: 30.4 units per hectare (12 units per acre); ■ Lot Area per Unit (calculated on a total site basis): 313m2; • Parking: 104 spaces (82 spaces for the residential units and 22 on -site visitor spaces, including 1 barrier free space); and, ■ Access: to be provided via a private road (future extension of Chapman Court). This road will be built by Kylemore Homes. It should be noted that this development will be a Common Elements Condominium. A Draft Plan of Condominium will be submitted at a later date to establish the tenure of these dwellings. b) Zoning Amendment Application The subject lands are currently zoned "Row Dwelling Residential ((H)R6-32) Exception Zone" under Town of Aurora By -Law 2213-78, as amended, The following list of site specific exceptions to the by-law are required to facilitate the development of the lands in accordance with the proposed draft plan of subdivision: ■ a porch encroachment of 2.0 metres into any required yard whereas the by-law does not currently permit any encroachments (the steps of the porches were not included in the encroachment however, they meet the 1.0 metre setback requirement from a private lane/fire route); ■ a minimum 2.45 metre end or side wall setback to a public or private street whereas the by-law requires a minimum of 3.0 metres; ■ a reduced rear yard setback (6.2 metres, 7.2 metres and 2.75 metres) for 3 lots only (Block 1-Unit 1, Block 2-Unit 6 and Block 7-Unit 38 respectively) due to their irregular shape, whereas the by-law requires a minimum setback of 7.5 metres; —21— GENERAL COMMITTEE — APRIL 4, 2006 April 4, 2006 - 3 - Report No. PL06-037 ■ an exception for eight lots, Block 1-Unit 5, Block 2-Unit 6, Block 2-Unit 7, Block 5- Unit 25, Block 7-Unit 31, Block 7-Unit 32 and Block 8-Unit 39 from the requirement of a minimum 15 metre distance between the front and side of buildings. These lots would have a minimum distance between the front and side of buildings of 13.6 metres; ■ an increase in the maximum floor area per dwelling unit of 240m2 whereas the by-law requires a maximum floor area of 175m2; ■ a maximum building height of 12.5 metres whereas the by-law requires a maximum of 10.0 metres; and, ■ a rear deck/balcony projection of 3.0 metres whereas a maximum projection of 2.5 metres is permitted. A site plan application under file D11-10-05 is currently under review in conjunction with the subject applications. PLANNING CONSIDERATIONS Official Plan The subject lands are designated "Urban Residential High Density" and "Urban Residential Medium Density" within the North Bayview Residential Neighbourhood Secondary Plan (Official Plan Amendment 61). The proposal is consistent with the objectives and policies contained therein and therefore, an amendment to this document is not required to facilitate this application. Zoning By-law The subject lands are currently zoned 'Row Dwelling Residential ((H)R6-32) Exception Zone" under Town of Aurora By -Law 2213-78, as amended. This zone category permits the proposed residential townhouses however, as outlined above, some of the development standards within this zone category could not be met . In addition, there is an "H" on the zoning of this property. The removal of this hold is subject to the execution of a site plan agreement between the owner of the lands and the Town. In light of the subject applications and the site plan application currently under review, this condition will be satisfied. Therefore, the hold will be removed as part of the subject zoning amendment application. Staff have no concerns with the proposed exceptions to the by-law. The intent of the by-law is considered to be maintained. The development meets all other provisions of the by-law. The above exceptions are primarily technical issues that arose as a result of this development being proposed as a common elements condominium rather than a freehold townhouse development and the irregular configurations of some lots. Following the approval of these applications, staff will draft the implementing zoning by- law, incorporating the aforementioned list of site specific zoning exceptions, and bring it forward to a future Council meeting for approval. —22— GENERAL COMMITTEE — APRIL 4, 2006 April 4, 2006 -4- Report No. PL06-037 Application Circulation The subject application was circulated to both internal departments and external agencies for review and comment. No objections or concerns have been received by staff regarding this proposal. Comments and/or conditions received by staff have been incorporated into the attached Schedule of Draft Plan Conditions for Council's review and consideration. Please note that there is still an unresolved issue with regard to the issue of the bridge and trail connection to the Town's trail system that the applicant is proposing. This issue requires input from our Treasurer with respect to determining the value of the parkland construction component of the applicable development charges required for this development. Once this value is determined it can then be compared to the estimated cost of the bridge and trail connection. At that point, we can determine if this proposal is agreeable to both the Town and the applicant. Accordingly, Leisure services has provided the following wording, Condition 16, to address this situation: The Owner shall agree in the Subdivision Agreement to provide Landscape Plans and implement Landscape Works on -site for the construction of a pedestrian bridge, ramp, trail and associated landscaping on Town lands in order to provide a trail connection to the Town of Aurora Holland River Valley / Nokiidaa Trail System. The Owner further agrees to secure all necessary permits and approvals for said Landscape Works from the Town of Aurora and the Lake Simcoe Region Conservation Authority. The Owner hereby acknowledges that the value of said Landscape Works, as approved by the Director of Leisure Services, shall be credited to a maximum of the Parkland Development component of the Town's total Development Charge Quantum against Development Charges owing the Town for related park construction. Process A Draft Plan of Condominium will be submitted at a future date to establish this development as a Common Elements Condominium. Given that this development will become a Common Elements Condominium, a few procedural changes in the way we process applications will be required in order to facilitate these applications. They are as follows: a) The Conditions of Draft Approval have been tailored to reflect a Draft Plan of Condominium rather than a Subdivision. This was done because many of the Conditions that are applicable in a typical subdivision are not applicable in Condominium Developments, B) Two specific conditions have been included within the Schedule of Draft Plan Approval Conditions: —23— GENERAL COMMITTEE — APRIL 4, 2006 April 4, 2006 - 6 - Report No. PL06-037 1) The Owner shall obtain site plan approval and registration of a site plan agreement prior to final approval of the subdivision; and, 2) The Owner shall submit and receive draft approval of a Draft Plan of Condominium, prior to final approval of the subdivision. These conditions will ensure that the development proceeds as a Condominium Development before the registration of the Plan of Subdivision. b) A subdivision agreement may not be required for this development. However, given the above two conditions, and the rewording of the draft plan conditions to "agreement(s)" rather than "Subdivision Agreement" which will allow staff to utilize the Site Plan agreement and Condominium agreement to ensure the Owner/developer complies with all of their obligations. Servicing Allocation The subject proposal has servicing allocation for 60 residential units reflecting the current zoning of the property. PROVINCIAL POLICY STATEMENT The subject proposal is consistent with the policies of the Provincial Policy Statement. FINANCIAL IMPLICATIONS There are no financial implications associated with the subject proposal. LINK TO STRATEGIC PLAN The Strategic Plan contains objectives to ensure high quality, comprehensive community planning to protect the overall investment of citizens in the community. The subject proposal maintains these objectives. OPTIONS Council has the option of approving the subject proposal, endorsing the conditions of draft approval as attached, authorizing the Director of Planning and Development Services to issue draft approval of the proposed draft plan of subdivision and directing staff to prepare the implementing zoning by-law. Council may also, if necessary, direct Staff to make any changes to the Schedule of Draft Plan Conditions that are deemed appropriate. Council also has the option of refusing the applications. CONCLUSIONS The subject proposal to permit the subject lands to be developed for a Draft Plan of Subdivision subject lands is considered appropriate from a land use planning —24— GENERAL COMMITTEE — APRIL 4, 2006 April 4, 2006 - 6 - Report No. PL06-037 perspective. The proposal conforms to the Town's Official Plan polices and is consistent with the intent of the zoning bylaw. It maintains the objectives of the Strategic Plan. Further, the application circulation did not produce any concerns/objections to the proposed use of the lands for residential purposes. Therefore based on the aforementioned, staff recommends approval of the applications. PRE -SUBMISSION REVIEW Management Team Meeting of March 15, 2006. ATTACHMENTS Figure 1 - Location Plan Figure 2 —Proposed Draft Plan of Subdivision Appendix "A": Schedule of Draft Plan Approval Conditions Prepared by: Deborah Giannetta, M.Sc. Pl., Planner Extension 4347 (Su,# S?ff ert, W71P., R.P.P. rrector of Planning and Development Services —25— WELLINGTON STREET EAST 0 U a Z� L L Lu Alder Gr Q Lu : Chapman Q Crt m Stone Rd m C`A / 0 r LOCATION PLAN APPLICANT: CHAPMAN COURT 0 50 100 / (KYLEMORE HOMES) Metres AURORA FILES: D14-13-05 & D12-05-3A Scale 1:2500 AURORA PLANNING DEPARTMENT FIGURE 1 Location Plan Map created by the Town of Aurora-PIftiAg Department, October 11th, 2005. Base data provided by York Region. OR qg 050 _ 1. A®3f gg Esz � i. 1 oa I oa9 °�=�'� v aig 19K M9 nvId S ------------ / — '1 A, /;? \ %11 o C n Mf C O N (q a Z w 5 ®� y O W 0. > w d ❑ 0 W 44 Q m Z y W O =MW Z 09aa. W a v ❑ MOO n- d ca Z ❑ a ,o Z W UMZa cn O Z4tg CL a❑q U O d W W IL a u Q GENERAL COMMITTEE — APRIL 4, 2006 APPENDIX A The Corporation of the Town of Aurora CONDITIONS OF DRAFT PLAN APPROVAL Chapman .Court (Kylemore Communities), D12-05-3A Draft Approval Date: April 4, 2006 GENERAL 1. Draft Approval shall relate to the Draft Plan of Subdivision prepared by J.D. Barnes Limited, Reference No.: 04-21 -279-01 -A-D RAFT PLAN dated October 21, 2005. 2. The Owner shall, prior to final approval, enter into and execute an agreement(s) with the Town of Aurora agreeing to satisfy all conditions, legal, financial and otherwise of the Town. The Agreement(s) will be registered against the lands to which it applies, as provided for in the Planning Act, at the expense of the Owner. 3. The Owner shall, prior to final approval, obtain site plan approval and register a site plan agreement against the lands to which it applies, as provided for in the Planning Act, at the expense of the Owner 4. The Owner shall, prior to final approval, submit and receive draft approval of a Draft Plan of Condominium for the subject lands. Official Plan/Zoning 5. Prior to registration, the Owner shall agree that the lands within this Draft Plan of Subdivision shall be appropriately zoned by a Zoning By-law that has come into effect in accordance with the provisions of the Planning Act. The Holding provisions of Section 36 of the Planning Act may be used in conjunction with any zone category to be applied to the subject lands in order to ensure that development does not occur until such time as the Holding "H" symbol is removed in accordance with the provisions of the Planning Act. The Zoning By- law Amendment shall specify the terms under which Council may consider the removal of the Holding "H" symbol, in accordance with Official Plan policy. Said terms may include: i) Confirmation that there is adequate water, sanitary, storm and/or transportation services and facilities available to accommodate the draft plan of subdivision or any phase thereof; ii) That all required agreements have been executed between the Owner and the Town of Aurora and can be registered on title; i GENERAL COMMITTEE — APRIL 4, 2006 Chapman Court Kylemore Communities D12-01-5A Conditions of Draft Plan Approval April 4, 2006 iii) That all necessary approvals have been received from all other relevant agencies and/or government bodies; iv) The removal of the "H" represents a logical and orderly progression of development; and, v) Compliance with the relevant policies of the North Bayview Residential Neighbourhood Secondary Plan (Official Plan Amendment 61). 6. The Owner shall agree that minor modifications to the plan of subdivision may be necessary to ensure compliance with the implementing Zoning By-law and the engineering standards of the Town of Aurora and the Region of York, which may result in the loss of lots. 7. The Owner shall, prior to final approval, submit a schedule certified by an Ontario Land Surveyor indicating the areas and frontages of the Lots and Blocks within the plan, to the satisfaction of the Director of Building Administration. Phasing 8. The Owner shall, prior to final approval, submit detailed plans showing the proposed phasing of the plan of subdivision for review and approval by the Town of Aurora. Utilities 9. The applicant shall grant all necessary easements for drainage, utility and servicing purposes, as may be required, to.the appropriate agency or public authority. PARKLAND, OPEN SPACE AND WALKWAYS 10. The Owner shall agree in the Agreement(s) to provide cash -in -lieu of parkland to the Town of Aurora, in accordance with the Town of Aurora By-law 4291-01.F. 11. The Owner shall agree in the Agreement(s) to install 1.2m black vinyl chain link fencing along the property boundaries of all residential Lots and Blocks abutting municipal Open Space lands, Stormwater Management facilities and the Hydro Corridor, in accordance with Town standards, to the satisfaction of the Director of Leisure Services. 12. The Owner agrees in the Agreement(s) to include a clause within all Offers of Purchase and Sale Agreements with prospective purchasers of Lots or Blocks adjacent to municipal Open Space lands, Stormwater Management facilities and the Hydro Corridor, in a manner satisfactory to the Director of Leisure Services, —29— GENERAL COMMITTEE — APRIL 4, 2006 Chapman Court Kylemore Communities D12-01-5A Conditions of Draft Plan Approval April 4, 2006 clearly identifying fence ownership, locations, materials and height , and advising that fence gates and/or other means of access will not be permitted to access these lands from residential properties. 13. The Owner shall agree in an Agreement(s) that retaining walls and associated footings and foundations located adjacent to municipal Open Space lands, Stormwater Management facilities and the Hydro corridor shall be constructed entirely on private lands and shall not encroach in any manner on municipal lands. The Owner shall further agree in an Agreement(s) to include a clause within all Offers of Purchase and Sale Agreements with prospective purchasers of Lots or Blocks containing said retaining walls, in a manner satisfactory to the Director of Leisure Services, clearly identifying retaining wall ownership, locations, materials and height, and advising that any maintenance and liability associated with it shall be the responsibility of the Owner and not the Town of Aurora. 14. The Owner shall agree in an Agreement(s) to provide Landscape Plans and implement landscape works on -site for the restoration of adjacent Open Space lands, the Stormwater Management facility and the Hydro corridor as a result of construction disturbance on these lands. Restoration shall include grading, placement of 300mm depth topsoil, naturalization plantings of trees, shrubs and ground covers, seeding, soil stabilization, and maintenance requirements, all in accordance with Town standards and to the satisfaction of the Director of Leisure Services. 15. The Owner shall agree in an Agreement(s) to insert a warning clause within the Offers of Purchase and Sale Agreements for prospective purchasers of Blocks 14 and 15 a warning that there may be access to a Public Walkway (Block 52), in the area of these lots. The warning clause should advise of the potential for exposure to night lighting, traffic, and noise that may occur in the walkway from time to time, to the satisfaction of the Director of Leisure Services. 16. The Owner shall agree in an Agreement(s) to provide Landscape Plans and implement Landscape Works on -site for the construction of a pedestrian bridge, ramp, trail and associated landscaping on Town lands in order to provide a trail connection to the Town of Aurora Holland River Valley / Nokiidaa Trail System. The Owner further agrees to secure all necessary permits and approvals for said Landscape Works from the Town of Aurora and the Lake Simcoe Region Conservation Authority. The Owner hereby acknowledges that the value of said Landscape Works, as approved by the Director of Leisure Services, shall be credited to a maximum of the Parkland Development component of the Town's total Development Charge Quantum against Development Charges owing the Town for related park construction. —30— GENERAL COMMITTEE — APRIL 4, 2006 Chapman Court Kylemore Communities D12-01-5A Conditions of Draft Plan Approval April 4, 2006 VEGETATION PRESERVATION AND RESTORATION 17. The Owner shall agree in an Agreement(s) to provide Landscape Plans and implement landscape works on -site for all vegetation preservation and restoration measures, in accordance with Town Standards and to the satisfaction of the Director of Leisure Services. The Plans shall include an at grade impact assessment for existing vegetation, vegetation removals where required, all preservation measures, compensation plantings for trees removed, restoration/buffer plantings and all maintenance requirements. 18. The Owner shall agree in an Agreement(s) not to remove any trees on any Lots or Blocks within the plan of Subdivision without the prior written approval of the Director of Leisure Services. 19. The Owner shall agree in an Agreement(s) to construct temporary protection fencing for all vegetation and natural areas to be preserved, in accordance with the vegetation preservation and restoration measures identified on the Landscape Plans. Protection fencing to Town standards shall be shall be installed prior to commencement of any demolition, topsoil removal, grading or construction activities on the lands, and shall be maintained in good condition for the duration of development on the lands. LANDSCAPING AND FENCING 20. The Owner shall agree in an Agreement(s) to provide Landscape Plans and implement landscape works for street tree plantings on the boulevards of all internal streets and lanes within the Draft Plan in accordance with Town standards and to the satisfaction of the Director of Leisure Services. 21. The Owner shall agree in an Agreement(s) to provide Landscape Plans and implement landscape works on -site for all proposed vegetation installations and maintenance requirements, including seed restoration areas within the Draft Plan, in accordance with Town standards and to the satisfaction of the Director of Leisure Services. 22. The Owner shall agree in an Agreement(s) to provide Landscape Plans and implement landscape works on -site for all proposed fencing, walls, landscape structures, entry features, pedestrian paving surfaces, or any other landscape structures or surfaces proposed within the Draft Plan, in accordance with Town Standards and to the satisfaction of the Director of Leisure Services. 23. The Owner shall agree in an Agreement(s) to provide a consistent and continuous 300mm depth of topsoil for all areas associated with tree and shrub plantings within the Draft Plan, to the satisfaction of the Director of Leisure —31— GENERAL COMMITTEE — APRIL 4, 2006 Chapman Court Kylemore Communities 012-01-5A Conditions of Draft Plan Approval April 4, 2006 Services. These areas shall include all boulevards designated for street tree plantings, entry feature plantings, buffer and naturalization plantings. 24. The Owner shall agree in an Agreement(s) to perform topsoil testing by an approved agency to determine nutrient availability for all topsoil sources to be utilized within the Draft Plan. The Owner shall further agree to implement fertilizers and soil amendments in accordance with topsoil test recommendations, to the satisfaction of the Director of Leisure Services. 25. The Owner shall agree in an Agreement(s) to provide to the Town Securities in the amount equal to one hundred percent (100%) of the estimated cost of implementation and maintenance of the Landscape Works, in a form satisfactory to the Town, to guarantee compliance with the Town's Landscape Standards, STORMWATER MANAGEMENT 26. The Owner shall submit a detailed Stormwater Management Report to substantiate that the development of the site meets the current stormwater quantity and quality requirements in accordance with the latest M.O.E.E. guidelines. 27. The Owner shall agree in an Agreement(s) that, prior to the commencement of any above/below ground construction, all required stormwater control facilities, and siltation controls shall be constructed. The said works shall be to the satisfaction of the Director of Public Works and the Director of Leisure Services. 28, Prior to undertaking any grading on the site, the Owner shall submit and agree to implement a report and/or plan, to the satisfaction of the Lake Simcoe Region Conservation Authority and the Town of Aurora, which details the means by which erosion and siltation and their effects will be minimized and contained on the site, both during and after the construction period. 29, The Owner shall agree in an Agreement to include a clause in all offers of Purchase and Sale Agreements with prospective purchasers for all Lots and/or Blocks abutting the stormwater detention pond, advising of the function of these areas and that natural vegetation will be maintained on the site to contribute to their function, to the satisfaction of the Director of Public Works. SITE SERVICING Engineering Plans/Construction 30. The Owner shall agree in an Agreement(s) to prepare engineering design drawings for the layout and construction of services (i.e. water, storm and sanitary) for the lands subject to the entire draft plan of subdivision to the —32— GENERAL COMMITTEE — APRIL 4, 2006 Chapman Court Kylemore Communities D12-01-5A Conditions of Draft Plan Approval April 4, 2006 satisfaction of the Director of Public Works. Such plans shall be completed in accordance with the requirements of the Town of Aurora Public Works Department, as more particularly described in the latest Site Plan Guideline Manual. Topsoil/Grading 31. The Owner shall agree in an Agreement(s) that all Lots and/or Blocks within the plan to be left vacant for longer than six months, and all portions of public highways that are not paved, together with all drainage swales, shall be graded, seeded and/or sodded, and maintained to the satisfaction of the Director of Public Works. Noise Study 32. The Owner shall, prior to final approval, engage the services of a qualified noise consultant to complete a Noise Study which assesses projected nuisances caused by noise or vibration within the development. The Study shall demonstrate how noise levels can be made to be acceptable in accordance with current Provincial standards and Town of Aurora policies, and address the long- term functionality and maintenance of any recommended mitigation measures, which are deemed appropriate and acceptable to the Town. The Owner shall further agree in the Agreement(s) to implement the recommendations and measures of the approved Noise Study. The recommendations of the aforementioned Noise Study shall address to the satisfaction of the Town, the 55 DBA limit on all Lots and/or Blocks. All attenuation measures and mitigating measures proposed for acoustical purposes shall be approved by the Director of Public Works, the Director of Leisure Services, the Director of Building Administration and Hydro One Networks. Inc. 33. The Owner shall agree in an Agreement(s) to insert the following warning clause within all Offers of Purchase and Sale Agreements for prospective purchasers of Lots identified by the Noise Study: "Purchasers are advised that, despite the inclusion of noise attenuation features within the development area and within the individual building units, noise levels will continue to increase, occasionally interfering with some activities of the building's occupants." URBAN DESIGN 34. Prior to the issuance of any building permits, site plan approval for all townhouse blocks within this development shall be obtained. —33— GENERAL COMMITTEE — APRIL 4, 2006 Chapman Court Kylemore Communities D12-01-5A Conditions of Draft Plan Approval April 4, 2006 MISCELLANEOUS 35. The Owner/Developer shall obtain a building permit for the location of a Sales Trailer for the purposes of marketing residential units on the site. 36. The Owner agree in an agreement(s) to submit and obtain the written approval from the Director of Planning and Development Services with respect to the location of sales trailers and with respect to the display plans and other information to be used for sales and/or marketing purposes. Such information shall include the following: i) The latest version of the approved draft plan or registered plan, including phasing; ii) A plan showing the entire North Bayview Residential Neighbourhood Community including all sidewalks and walkways, community mail boxes, parks by type (including all recreational facilities to be provided), schools, churches, open space areas, environmental protection areas, stormwater management ponds, landscaping, entranceway features, noise attenuation measures (both internal and external to the dwelling unit), erosion control facilities, buffer areas, watercourses, surrounding land uses; and, iii) A copy of the approved zoning by-law for the lands, together with the Agreement(s) (when approved by the Town of Aurora). Further, the Owner shall agree to keep all of the above materials up-to-date, to reflect the most current approvals, and/or submissions regarding the plan, and/or engineering design drawings, and other such matters as may be required by the Director of Planning and Development Services and the Director of Building Administration. 37. The Owner shall, prior to final approval, demonstrate compliance with the "Town of Aurora's Interim Policy and Procedures for Contaminated Sites" as approved by Council on July 23, 1998. Further, the Owner shall agree in the Agreement(s) to undertake any studies, remedial work, restorative work and/or any other actions required as a result of the implementation of the Town's contamination policy, prior to Plan Registration and the conveyance of the any lands to the Town. 38. Prior to undertaking any grading or other soil disturbances on site, the developer must obtain confirmation from the Ministry of Culture and Recreation confirming that all archaeological resource concerns have met licensing and resource conservation requirements. —34— GENERAL COMMITTEE — APRIL 4, 2006 Chapman Court Kylemore Communities D12-01-5A Conditions of Draft Plan Approval April 4, 2006 39. The Owner shall agree, prior to the final approval, to submit a geotechnical report for review and approval by the Town of Aurora, which deals with the relative elevations of foundations and footings, the requirements for engineered fill based on existing subsurface conditions, to the satisfaction of the Director of Building Administration. 40. The Owner shall agree in an Agreement(s) to erect and maintain signs on any vacant land within the Plan indicating the designated or proposed use of all lots and/or blocks (including temporary turning circles), other than those Lots designated for residential purposes. 41. Where final approval for registration has not been given within three (3) years after the date upon which approval to the proposed plan of subdivision was given, the Town of Aurora may, in its discretion, and pursuant to the Planning Act R.S.O. 1990 withdraw its approval to this proposed plan of subdivision, unless approval has been sooner withdrawn, but the Town Of Aurora may from time to time extend the duration of the approval. REGIONAL MUNICIPALITY OF YORK 42. The road allowances included within this draft plan of subdivision shall be named to the satisfaction of the Town of Aurora and the Regional Planning and Development Services Department. 43. The Region shall confirm that adequate water supply capacity and sewage treatment capacity are available and have been allocated by the Town of Aurora for the development proposed within this draft plan of subdivision or any phase thereof. 44. The owner shall agree in an agreement(s) to construct a concrete sidewalk from the subject lands to Millcliff Circle for the purpose of connecting to the existing sidewalk system, which connects to the existing YRT Transit Service on Stone Road or Bayview Avenue. The sidewalk shall be provided in accordance with OSPD 3010.010, 310.020, 310.030 and should be provided at grade (i.e. without stairs, inclines, etc.). 45. Prior to Final Approval, the Owner shall provide a duly executed copy of the agreement(s) to the Regional Transportation and Works Department, outlining all requirements of the Regional Transportation and Works Department. 46. The owner shall enter into an agreement with the Regional Corporation, Regional Development Charges are payable prior to final approval in accordance with By- law DC-3-98-77, as amended. —35— GENERAL COMMITTEE — APRIL 4, 2006 Chapman Court Kylemore Communities D12-01-5A Conditions of Draft Plan Approval April 4, 2006 LAKE SIMCOE REGION CONSERVATION AUTHORITY 47. Prior to final approval and to any grading taking place on the site, A Stormwater Management Report incorporating Enhanced Protection (MOE 2003) be prepared to the satisfaction of the Lake Simcoe Region Conservation Authority. Provision must be made to locate detention facilities above the elevation of the 1:100 year storm floodline if applicable. 48. That a lot grading and drainage plan for lands west and south of Block 55 (road) be prepared to the satisfaction of the Lake Simcoe Region Conservation Authority. 49. That prior to final approval a report be prepared to the satisfaction of the Authority detailing the means whereby erosion and siltation will be minimized and contained on the site both during and subsequent to the construction period. 50. The Owner shall agree in an agreement(s) to maintain all erosion and siltation control devices in good repair during the construction period in a manner satisfactory to the Lake Simcoe Region Conservation Authority. 51. That a landscape plan be prepared, that includes fencing and planting. To the satisfaction of the Lake Simcoe Region Conservation Authority and the plan be implemented through the agreement(s). 52. The Owner shall, prior to final approval obtain all necessary Authority permits. HYDRO ONE NETWORKS INC. 53. Prior to final approval, a copy of the lot grading and drainage plan, showing existing and final grades, must be submitted to MBS/HONI transmission corridor. 54. Temporary fencing must be installed along the edge of the transmission corridor prior to the start of construction at the developer's expense. 55. Permanent fencing must be installed after construction is completed along MBS/HONI transmission corridor at the developer's expense. 56. MBS/HONI transmission corridor is not to be used without the express written permisiion of Hydro One Networks Inc. on behalf or ORC. During construction there will be no storage of materials or mounding of earth or other debris on the transmission corridor or HONI facilities thereon resulting from construction of the subdivision. —36— GENERAL COMMITTEE — APRIL 4, 2006 Chapman Court Kylemore Communities D12-01-5A Conditions of Draft Plan Approval April 4, 2006 57. The costs of any relocations or revisions to HONI facilities that are necessary to accommodate the subdivision will be borne by the developer. 58. Some noise from the existing transformer/distribution station may interfere with the proposed development of the subdivision. Noise tests should be undertaken to determine the degree of noise interference 59. The conditions 104 to 109 should in no way be construed as permission for or an endorsement of proposed location(s) for any road crossing(s) contemplated for the proposed development. This permission may be specifically granted by ORC under separate agreement(s). Proposals for any secondary land use including road crossings on the transmission corridor are processed through the Provincial Secondary land Use Program (PSLUP). HONI, as ORC's Service Provides, will review detailed engineering plans for such proposals separately, in order to obtain final approval. Should approval for a road crossing be granted, the owner shall then make arrangements satisfactory to MBS/HONI for the dedication of the proposed road allowance to the Town of Aurora. Access to, and road construction on the MBS/HONI transmission corridor is not to occur until the legal transfer(s) of lands or interests are completed. NOTE: The transmission lines abutting this subdivision operate at 500,000, 230,000 or 115,000 volts. Section 186-Proximity-of the Regulations for Construction Projects in the Occupational health and Safety Act, require that no object be brought closer than 6 metres (20 feet) to an energized 500kV conductor. The distance for 230kV conductors is 4.5 metres (15 feet), and for 115kV conductors it is 3metres (10 feet). It is the proponents responsibility to be aware, and to make all personnel on site aware, that all equipment and personnel must come no closer than the distance specified in the Act. They should also be aware that the conductors can raise and lower without warning, depending on the electrical demand placed on the line. BELL CANADA 60. The owner shall be required to enter into an agreement (Letter of Understanding) with Bell Canada complying with any underground servicing conditions imposed by the municipality, and if no such conditions are imposed the owner shall advise the municipality of the arrangements made for such servicing. —37— GENERAL COMMITTEE — APRIL 4, 2006 Chapman Court Kylemore Communities D12-01-5A Conditions of Draft Plan Approval April 4, 2006 CANADA POST 61. The owner/developer will consult with Canada Post and the Town of Aurora to determine suitable locations for the placement of Community Mailboxes and to indicate these locations on appropriate servicing plans. 62. The Owner/Developer agrees, prior to offering any of the residential units for sale, to place a "Display Map" on the wall of the sales office in a place readily available to the public which indicates the location of all Canada Post Community Mailbox site locations, as approved by Canada Post and the Town of Aurora. 63. The Owner/Developer agrees to include in all offers of purchase and sale a statement, which advises the prospective purchaser that mail delivery will be from a designated Community Mailbox, and to include the exact locations (list of lot Xs) of each of these Community mailbox locations. 64. The Owner/Developer agrees to provide the following for each Community Mailbox site and include these requirements on appropriate servicing plans: i) an appropriately sized sidewalk section (concrete pad), as per Canada Post specifications to place the Community Mailboxes on. ii) any required walkway across the boulevard, as per municipal standards iii) any required curb depressions for wheelchair access. 65. The owner/developer agrees to determine in consultation with the Town of Aurora and Canada Post, provide and maintain a suitable and safe temporary Community mailbox location(s) to be "fit up" prior to first occupancy. This site will be utilized by Canada Post until the above mentioned criteria is completed at the permanent Community Mailbox site locations. AURORA HYDRO -POWER STREAM INC 66. Prior to final approval, the Owner/Developer shall obtain confirmation from Aurora Hydro -Power Stream that transmission and transformation capacity is available to service the electrical requirements of the subdivision. 67. The Owner shall agree in an Agreement that hydro electric service for the lands within this Draft Plan of Subdivision shall be constructed to the satisfaction of Aurora Hydro- Power Stream Inc. or its successor, and the Owner will be responsible for entering into an Electrical Plant Agreement with Aurora Hydro - Power Stream Inc. or its successor, for the supply and installation of the electrical services in the subdivision. ISM GENERAL COMMITTEE — APRIL 4, 2006 Chapman Court Kylemore Communities D12-01-5A Conditions of Draft Plan Approval April 4, 2006 68. Prior to final approval, the developer must submit electrical installation construction plans, hard copy and digital (in DWG drawing format) copy, to Aurora Hydro -Power Stream or its successor for comments and approval. The submitted electrical plans must have assessed the electrical systems of the proposed surrounding developments and integrated where possible. 69. The Developer is responsible for all costs involving the engineering, installation and connection of the proposed electrical plant as well as alterations to Aurora Hydro -Power Stream's existing electrical plant. 70. The Developer must install adequate temporary protection around the above ground electrical plant to the approval of Aurora Hydro -Power Stream prior of application for building permit and/or construction undertaken by any builder and further agrees to provide certification from the engineer or architect that said protection is in place. 71, The Tree Planting (Landscape) Plan must take into account of the electrical installation plan to ensure that there are no conflicts with the electrical plant (above and/or below grade). Installation of trees within the boulevard adjacent to energized plant must be in accordance with Aurora Hydro -Power's current specifications and "Excavation Guidelines." 72. The developer or their consultants must contact Aurora Hydro -Power Stream to review the above —noted comments and all other requirements for servicing of the site. 73. Servicing of the subdivision shall be from Chapman Court. 74. If the subject lands are privately owned then the developer must provide Aurora Hydro -Power Stream the following in regards to the Condominium Coropration; Corporation Name, contact(s), mailing address and telephone and fax numbers. 75. The builder must refer to the approved electrical subdivision plan to determine the secondary underground service location into the individual lots and/or block untis. Aurora Hydro -Power Stream's standard location for secondary services in residential subdivisions is 1.0 metres off the property line. 76. Prior to final approval Aurora Hydro -Power Stream requires the submission of a site plan, basement plan, first flor plan and elevations for each townhouse block for our review and approval. These plans are required to determine the servicing for each unit. —39— GENERAL COMMITTEE — APRIL 4, 2006 Chapman Court Kylemore Communities D12-01-5A Conditions of Draft Plan Approval April 4, 2006 ENBRIDGE GAS DISTRIBUTION INC. 77. The developer is to co-ordinate the preparation of an overall utility distribution plan to the satisfaction of all affected authorities. 78. The developer shall grade all streets to final elevation prior to the installation of the gas lines and provide the necessary. field survey information required for the installation of the gas lines, all to the satisfaction of Enbridge Gas Distribution. 79. All of the natural gas distribution system will be installed within the proposed road allowances therefore easements will no be required. CLEARANCES 80. The Town of Aurora Planning and Development Services Department shall advise that Conditions 1-5, 6, 8, 33, 34, 36, 37 and 40 inclusive have been satisfied, stating briefly how each condition has been met. 81, The Town of Aurora Financial Services Department shall advise that Condition 16 have been satisfied, stating briefly how each condition has been met. 82. The Town of Aurora Public Works Department shall advise that Conditions 26-32 inclusive, have been satisfied, stating briefly how each condition has been met. 83. The Town of Aurora Leisure Services Department shall advise that Conditions 10-25 inclusive and Conditions 27 and 32 have been satisfied stating briefly how each condition has been met. 84. The Town of Aurora Building Administration Department shall advise that Conditions 7, 32, 35, 36, and 39 have been satisfied, stating briefly how each condition has been met. 85. The Town of Aurora Legal Services Department shall advise that Conditions 3 and 9 have been satisfied, stating briefly how the condition has been met. 86. The Ministry of Tourism, Culture and Recreation shall advise that Condition 38 has been satisfied. The clearance letter shall include a brief statement detailing how the condition has been met. 87. Aurora -Hydro Power Stream Inc. shall advise that Conditions 66-76 inclusive have been satisfied. The clearance letter shall include a brief statement detailing how the condition has been met. —40— GENERAL COMMITTEE — APRIL 4, 2006 Chapman Court Kylemore Communities D12-01-5A Conditions of Draft Plan Approval April 4, 2006 88. The Regional Municipality of York shall advise that Conditions 42-46 inclusive have been satisfied. The clearance letter shall include a brief statement detailing how each condition has been met. 89. The Lake Simcoe Region Conservation Authority shall advise that Conditions 47-52 inclusive have been satisfied. The clearance letter shall include a brief statement detailing how each condition has been met. 90. Bell Canada shall advise that Condition 60 has been satisfied. The clearance letter shall include a brief statement detailing how the condition has been met. 91. Canada Post shall advise that Conditions 61-65 inclusive have been satisfied. The clearance letter shall include a brief statement detailing how each condition has been met. 92. Enbridge Gas Distribution Inc. shall advise that Conditions 77-79 inclusive have been satisfied. The clearance letter shall include a brief statement detailing how each condition has been met. 93. Hydro One Networks Inc. shall advise that Conditions 32 and 53-68 inclusive have been satisfied. The clearance letter shall include a brief statement detailing how each condition has been met. c: Bob Panizza, Town Clerk, Town of Aurora Dave Atkins, Public Works, Town of Aurora Jim Tree, Leisure Services, Town of Aurora Techa VanLeeuwen, Building Administration Janet Van Scheyndel, Legal Services, Town of Aurora John Adema, Central York Fire Services Mr. Michael Montgomery, Kylemore Communities Ms. Heather Konefat, Director of Community Planning REGIONAL MUNICIPALITY OF YORK Development Services Planning & Development Services Department Regional Municipality of York, 4th Floor Box 147, 17250 Yonge Street Newmarket, Ontario L3Y 6Z1 Mr. Kevin O'Brien CANADA POST Delivery Planning 193 Church St., Suite 200 Oakville, Ontario —41— GENERAL COMMITTEE — APRIL 4, 2006 Chapman Court Kylemore Communities D12-01-5A Conditions of Draft Plan Approval April 4, 2006 L6J 7S Mr. John La Chapelle, Planner & Manager BELL CANADA Right -of -Way Control Centre Floor 5-Blue 100 Borough Drive Scarborough, Ontario M1 P 4W2 Mr. Richard Humpage AURORA CABLE INTERNET 350 Industrial Parkway South P.O. Box 151 Aurora, Ontario L4G 3H3 Mr. Steve Cranley AURORA HYDRO -POWER STREAM 215 Industrial Parkway South Box 157 Aurora, Ontario L4G 3H3 Mr. Jim Hosick, Manager Planning LAKE SIMCOE REGION CONSERVATION AUTHORITY P.O.Box 282 120 Bayview Parkway Newmarket, Ontario L3Y 4X1 Mr. Wm. J. Coldicott, Manager ENBRIDGE GAS DISTRIBUTION INC. P.O. Box 650 Scarborough, Ontario M1K 5E3 Mr. Malcolme Horne MINISTRY OF CULTURE 400 University Avenue Toronto, Ontario M7A 2R9 —42— GENERAL COMMITTEE — APRIL 4, 2006 Chapman Court Kylemore Communities D12-01-5A Conditions of Draft Plan Approval Ms. Laura Giunta HYDRO ONE NETWORKS INC. Real Estate Services and Land Use Planning 185 Clegg Road Markham, Ontario L6G 1 B7 April 4, 2006 —43— GENERAL COMMITTEE - APRIL 4, 2006-----�-�-- 6 -TOWN OF AURORA GENERAL COMMITTEE REPORT No: PL06-043 SUBJECT: Application for Site Plan Approval Bell Canada Automatic Telephone Exchange Building Addition 14967 and 14973 Yonge Street, Aurora Lot 175 and Part Lot 174 of Registered Plan 246 and Part of Lot 1 of Registered Plan 346 File No. D11-14-05 FROM: Sue Seibert Director of Planning and Development Services DATE: April 4, 2006 RECOMMENDATIONS THAT Report PL06-043 be received as information and that, subject to the resolution of all outstanding issues and the submission of an fees and securities, Council authorize the Director of Planning and Development Services to execute a Site Plan Agreement between the Owner and the Town of Aurora to permit the construction of a 338m2 (3, 638ft2) addition to the existing building. BACKGROUND Location/Land Use: The subject lands are located on the east side of Yonge Street, just north of Cousins Drive. The lands are comprised of two separate parcels municipally known as 14967 and 14973 Yonge Street and are legally described as Lot 175 and Part Lot 174 of Registered Plan 246 and Part of Lot 1 of Registered Plan 346. The subject lands have the following characteristics: an existing 1 storey building approximately 579m2 (6,232 ft2); combined lot area of 2377.45; and, combined road frontage of 41.22 metres (135 feet) along Yonge Street. Surrounding Land Uses The surrounding land uses are as follows: North: residence converted into a florist establishment; —44— GENERAL COMMITTEE — APRIL 4, 2006 April 4, 2006 - 2 - Report No. PL06-043 South: existing mixed -use commercial buildings; East: Yonge Street, beyond which is existing commercial; and, West: existing residential. PROPOSAL The applicant is proposing a 338m2 (3,638ft2) building addition to the existing 579m2 (6,232 ft2) one storey building. Details of the proposal are as follows: • Parking: 9 spaces (including 1 barrier free space); • Loading: 1 space • Access: will remain from Yonge Street via a single driveway entrance to both properties at the southerly boundary of 14967 Yonge Street property. PLANNING CONSIDERATIONS Official Plan The subject property is designated "Commercial" within the Town of Aurora Official Plan. The proposal is in keeping with the objectives and policies contained therein therefore an amendment to the Official Plan was not required. Zoning By-law The subject property is zoned "Commercial Two (C2)" within Town of Aurora Zoning By-law, 2213-78 as amended. Public Services are operated on these properties and as per Section 6.32.1 of the Zoning By-law, provisions of the By-law do not apply. The applicant has made efforts to meet the zoning by-law requirements where possible. Of particular importance is the parking requirement. The applicant has provided 9 parking spaces. Given the function of the building and the minimal number of staff working at this facility, the parking meets the needs of the public uses. Staff have suggested that a restrictive covenant be registered against the property to ensure that the property be used and the standards that are currently being applied to these properties only apply to Bell Canada or other similar Public Use. Application Circulation A second submission of the proposed site plan application has been received and circulated. Most of the issues raised during the first submission were of a minor and technical nature with the exception of Urban Design. Urban Design Given the location of the subject lands along Yonge Street and considered within the Downtown, a high level of Urban Design was required. Planning Staff, including the Community Planner and the Town's Peer Review Architect consulted and met with the —45— GENERAL COMMITTEE — APRIL 4, 2006 April 4, 2006 - 3 - Report No. PL06-043 applicant regarding the design of the building. Staff requested the following architectural elements to be incorporated into the design of the building in order to achieve the urban design objectives for this area of the Town: -red brick exterior on the proposed addition to provide continuity with the existing building with a mild contrasting brick on the front of the building to provide some visual aesthetic; -brown anodized aluminium siding along the top of the buildings where necessary to reduce the visibility of these portions of the building; -higher parapet on the front portion of the proposed addition to function as screening for roof top mechanicals as well as achieve a design building that reflects the importance of its location along Yonge Street; -sloped roof lines similar to the roof lines of adjacent buildings to provide for continuity along the streetscape of Yonge Street; and, -decorative wrought iron fencing at the driveway entrance. The above architectural elements are reflected in the revised building elevation drawings attached to this report (See Figures 3 and 4). 'TWEDUK Council has the option authorizing the Director of Planning and Development Services to execute the site plan agreement subject to the resolution of all outstanding issues and receipt of the appropriate fees and securities. Staff are satisfied that all outstanding issues can be adequately addressed through the remaining site plan review process. Given the applicant's desire to proceed expeditiously with this development, Staff recommends that Council authorize the Director of Planning and Development Services to execute a site plan agreement subject to the aforementioned. FINANCIAL IMPLICATIONS There are no financial implications associated with the subject applications. LINK TO STRATEGIC PLAN The Strategic Plan contains objectives to ensure high quality, comprehensive community planning to protect the overall investment of citizens in the community. The subject proposal is consistent with these objectives. CONCLUSIONS The subject proposal conforms to the Town's Official Plan policies. It represents desirable and compatible development for the surrounding area. Accordingly, staff GENERAL COMMITTEE — APRIL 4, 2006 April 4, 2006 -4- Report No. PL06-043 recommends the delegation of site plan approval to the Director of Planning and Development Services. ATTACHMENTS Figure 1 - Location Plan Figure 2 - Site Plan Figure 3 - West and North Building Elevations Figure 4 - East and South Building Elevations Prepared by. Deborah Giannetta, M.Sc.PI., Planner Extension 4347. Su Se" , MCIP, RPP Director of Planning and Development Services —47— St W Kennedy St E Connaug n w m 0 D m LOCATION PLAN ram_ APPLICANT: BELL CANADA o 25 50 AiJIZORA FILE: D11-14-05 SUBJECT ____ AURORA PLANNING DEPARTMENT LANDS Metres yo � yoo�to FIGURE Location Plan Map created by the Town of March 28th, 2006. Base data provided by York No. .� y gq qq � 6 q yq ! S,Oi1 eI*114 ® a ap g q3Y $ 14 3�� F} � f �� n 133WR3lNOA e Y [�' •.•�, �! �� 8�^ 3GINSxryy1 Mlk]Itl0 SHl M33N1gR ah a � $ ♦ £ d yq��y3 a (�ge 6R jgi a jaii nl M � z Z W "4 a W J Z ZJ Z mog Z� UJI 2 h- a aJ� U±Qu.a I III I• s `'\ I $ys \ � m - U-r3 .o r5 s# ld i f