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Agenda - General Committee - 20040120TOWN OF AURORA GENERAL COMMITFEE NO, 04-02 TUESDAY, JANUARY 20, 2004 7:00 P.M. CHAMBERS AURORA TOWN NALL PUBLIC RELEASE 16/01 /04 TOWN OF AURORA GENERAL COMMITTEE MEETING AGENDA NO. 04-02 Tuesday, January 20, 2004 Councillor Morris in the Chair. I DECLARATIONS OF PECUNIARY INTEREST 11 APPROVAL OF AGENDA RECOMMENDED: THAT the content of the Agenda as circulated by the Corporate Services Department be approved as presented. III DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION IV ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION V DELEGATIONS Ms Barbara Bartlett, President (pg. 1) Community Living Newmarket/Aurora District Re: 50th Anniversary of Community Living Newmarket/Aurora District Mr. John Volpe Habitat for Humanity Re: Update of Activities in York Region (pg• 2) Mr. Jeff Allan (pg. 3) Re: Speeding problem on St. John's Sideroad General Committee Meeting No. 04-02 Tuesday, January 20, 2004 Page 2 of 6 Mr. Richard Boyne, Chairman, (pg. 4) Community Safety Village of York Region Re: Request for a donation in support of the new Regional Learning Facility Aurora Minor Ball Association (pg. 5 ) Re: Assistance for Securing Permanent Storage, Display and Office Space Vl CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION VI/ OTHER BUSINESS, COUNCILLORS VIII IN CAMERA Personnel Matter RECOMMENDED: THAT this Committee proceed In Camera to address a personnel matter. IX ADJOURNMENT General Committee Meeting No. 04-02 Tuesday, January 20, 2004 Page 3 of 6 1 K El AGENDA ITEMS CS04-001 - Council and Committee Structure RECOMMENDED: THAT Council provide direction on the most appropriate governance structure to be implemented; and FURTHER THAT Council provide direction on the desired Advisory Committees that are to be established for the forthcoming term of Council. PL04-005 - New Legislation Proposed Bills 26 and 27 RECOMMENDED: THAT Report PL04-005 be received as information; and THAT following enactment of Bills 26 and 27 staff provide a further report outlining the impact of the legislation on development applications in the Town. PW04-004 - McLeod Drive — Parking Concerns RECOMMENDED: THAT parking be prohibited at anytime on the west side of McLeod Drive from Aurora Heights Drive to Gilbank Drive (north leg); and THAT the existing by-law prohibiting parking within 9 meters of an intersection be signed on the east side of McLeod Drive at the Gilbank Drive (north leg) intersection; and THAT all affected residents be informed of Councils decision in this matter. LS04-002 - Short List of Architects of the New Recreation Centre RECOMMENDED: THAT Council approve the short list of Architects for the new Recreation Centre; and (pg. 6) (pg. 20) (pg. 25) (pg. 45) General. Committee Meeting No. 04-02 Page 4 of 6 Tuesday, January 20, 2004 THAT Council direct staff to commence the interview process and recommend an Architectural Firm at the February 10, 2004 Council Meeting; and THAT Council determine whether it wishes to participate in the final interview process. 5. PL04-007 - Official Plan Amendment, Revised Zoning (pg. 50) By-law Amendment and Revised Draft Plan of Subdivision Applications Mattamy (Aurora) Limited South Side of St. John's Sideroad, east of Bayview Avenue Part of Lot 25, Concession 2 E.Y.S. D09-11-03, D14-23-00 and D12-00-8A RECOMMENDED: THAT Council receive as information the following overview of Official Plan Amendment, revised Zoning By-law Amendment and revised Draft Plan of Subdivision applications D09-11-03, D14-23-00 and D12-00-8A regarding Part of Lot 25, Concession 2 E.Y.S., scheduled for the February 25, 2004 Public Planning Meeting. 6. PL04-008 - Zoning By-law Amendment Application (pg. 56) Silverhill Equities Inc. Part of Lot 21, Plan 246 29 George Street D14-30-03 RECOMMENDED: THAT Council receive as information the following overview of a Zoning By-law Amendment application D14-30-03, scheduled for the February 25, 2004 Public Planning Meeting. 7. PL04-006 - Zoning By-law Amendment Application (pg. 64) Estate of David Lenard Smith Part of Lot 79, Concession 1 W.Y.S. 268 Kennedy Street West D 14-35-03 RECOMMENDED: THAT Council receive as information the following overview of a Zoning By-law Amendment application D14-35-03, scheduled for the February 25, 2004 Public Planning Meeting. General Committee Meeting No. 04-02 Tuesday, January 20, 2004 Page 5 of 6 8. PL04-009 - Planning Applications Status List (pg. 69) RECOMMENDED: THAT the Planning Applications Status List be received as information. 9. PW04-003 - Model Utility Procedures Manual (pg. 104) RECOMMENDED: THAT the Model Utility Procedures Manual be adopted to provide a consistent guideline for the installation of utilities on the Town right-of-ways within the Town of Aurora; and THAT staff be authorized to continue to participate in the York/Durham Municipalities Utility Coordination Group as stewards of the manual; and THAT staff liase with other municipalities and the utility companies to continue to develop and refine the manual; and THAT staff report back to Council as necessary whenever there are revisions to the manual representing significant policy changes; and THAT the Regional Municipality of York and York area municipalities be informed of Council's decision on this matter. 10. Memorandum from Mayor Jones Strategic Plan Revision/Update RECOMMENDED: THAT the Committee provide direction on this matter. 11. Letter from Marnie Maguire, International Women's Day Celebration RECOMMENDED: THAT the Committee provide direction on this matter (pg. 118) (pg. 128) General Committee Meeting No. 04-02 Page 6 of 6 Tuesday, January 20, 2004 12. Aurora Jays Minor Pee Wee (pg. 129) Re: Financial Assistance for Cooperstown International Hall of Fame Tournament RECOMMENDED: THAT the Committee provide direction on this matter. Community Living Newmarket/Aurora District Serving th6 communities of Newmarket, Aurora, Eastdwillimbury ...and parts of King Township and W hitchureh-Stouffville +.Our Vision - A community where everyone belongs. CVuc1 To enable and support people with a developmental disability achieve then' llest potential In partnership with an informed community. Yf Member of United Way of York Region January 8, 2004 Town of Aurora Bob Panizza Director of Corporate Services 100 John West Way P.O. Box 1000 Aurora, On., L4G 6J1 Dear Mr. Panizza, This letter is to request the opportunity to make a deputation to council, at the meeting scheduled for, January 14, 2004, in honour of our 50' anniversary in providing supports to persons with an intellectual disability. We are planning a number of events and activities throughout the year as we celebrate this landmark anniversary. The deputation would be presented by our President, Barbara Bartlett and a self -advocate, Mary Haberer. We understand this should be brief, approximately five minutes, and we look forward to this opportunity. Respec(ffilly, Larry Palmer Executive Director 757 BOGART AVENUE • NEWMARKET ONTARIO • L3Y 2A7 • TEL: 905-898-3000 • TOR: 905-773-6346 • FAX: 905-898-6441 Web Page: www,cinad.com E-mail: clnad@clnad.com . 000001 Page 1 of 1 Panizza, Bob From: Sent: Thursday, January 15, 2004 11:12 AM To: Peril Bob Subject: Habitat For Humanity York Region delegation at council Jan 20, Hallo Bob: This note is to formally request an opportunity to address Aurora Council at its meeting on Tuesday, Jan 20, 2004 at 7pm for the purposes of updating them on the activities of Habitat For Humanity York Region. I understand that I will have about 5 minutes. I will be bringing some handout materials. RSVP. Thanks. John Volpe. 000002 1115/04 Page 1 of 1 Panizza, Bob From: Jeff Allan - Sent: Tuesday, December 16, 2003 9:35 To: Paniz , Bob Subject: FW: Jan 20 Council Meeting agenda Dear Bob, As discussed this AM, please schedule me for the Jan 20 councll meeting to bring further attention to the speeding problem on St. John's Sideroad. Please let me know the quantity and format of presentation materials work best for the meeting. Best regards and holiday wishes, Jeff Allan e WIN 000003 12/16/03 Amourni-t—V-5,40fetyV e RECEIVED JAN - 5100 4 BUILDING A SAFER FUTURE FOR OUR FAMILIES December 17, 2003 Mr. Tim Jones Town of Aurora 100 John West Way, Box 1000 Aurora, ON 1-413 6J1 Dear Mr. Jones, MAYOR'S OFFICE COPIES CIRCULATED TO: C.A.O. Dir. Of Building Admin. Dir. Of Corp. Serv. Dir. Of Leisure Services Din Of Planning Dir. Of Public Works Treasurer Members of Council Season's greetings from the Board of Directors of the Community Safety Village of York Region. Enclosed is our fall/winter newsletter to inform you with how the project is progressing. We currently need to raise $750,000.00 to complete this beneficial project. Your support can make a big difference! We still need to sell "City Hall" and would like to propose the following: The opportunity for all communities within York Region to join together and buy the `City Hall' building. By each town donating $6,000.00 towards the `purchase' of City Hall, it would truly reflect the communities served by the Community Safety Village of York Region. This commitment will allow each town to put their individual crest on the building, so as to show their support towards this Regional Learning facility. We would like to make a presentation to you and your council to share more information and answer any questions you may have regarding this important safety program being offered to your local schools and community. We will contact you in January 2004„to discuss this. s a ' W -Fed ate'y ua h M tarlo Vy placing this; t r�w0 tolour notice bo q0 an eIZ jfi your lorl pajr t inform yourbrtjt"hWt11#jr on the' pr i q'of our Wishingf 313 and yof r 14 u cH a tn6 fn e anll* ha Ha My halldays, d w iff�t, Richard' B4ynL Chairman C.S.V of York Relop? 17250 YONGE STREET NEWNl�11i li ; 2 AIl10 L3X 4VII5 ;� A . TELEPHONE: 1-806-876-5423 EXt SAFE (7231) FAX; 905.853 581A QOOOo`t z 6egiatered Charitable 9rgagin6an 86912 3372 11110001 - - F.1141 00bov « 109 IOLA 4 ff.,N$140144o) To Bob Panizza Director of Corporate Services, Town of Aurora January 14, 2004 Dear Mr. Panizza, Please include the Aurora Minor Ball Association as a delegation for the January 20 General Committee meeting. The AMBA has concerns regarding our lack of resources. We feel that the Town of Aurora should be helping us find to solutions. Our concerns are in regards to storage, display and office space. We are looking for a "permanent" solution so that we are not addressing this issue year after year. Permanent in the sense that a space is delegated to us which we can count on occupying for a number of years. The presentation will provide information on our current situation. We will compare our situation with other sport groups in the town. In summation we will request a solution and make suggestions that could be taken into consideration. Sincerely, Carol Walthe`rs 905-771-2088 cwalthers at?,sympatico.ca 000005 tatTOWN OF AURORA GENERAL COMMITTEE REPORT SUBJECT: Council and Committee Structure FROM: Bob Panizza, Director of Corporate Services DATE: January 20, 2004 RECOMMENDATIONS AGENDA ITEM # No. CSO4-01 THAT Council provide direction on the most appropriate governance structure to be implemented; and Further that Council provide direction on the desired Advisory Committees that are to be established for the forthcoming term of Council. BACKGROUND At the Council orientation meeting, members were presented with various models related to Council/Committee structures that may be utilized. This report has been prepared for Council's consideration in order to determine the structure of Council and Committee system they wish to adopt for the forthcoming term of Council. For Council's reference, a copy of the existing governance model is provided as Attachment #1. COMMENTS Council meetings are customarily more formal proceedings at which Council makes its final decisions. It is common practice among municipalities to have some form of Committee meeting, prior to the Council meeting. The Committee meeting provides the opportunity for public input on any item on the Committee agenda and the opportunity for full discussion, as members deem appropriate. The Committee then forwards a recommendation on the proposed action to be taken to Council for ratification. Generally speaking, there is no further public input at the Council Meeting unless new information is to be considered at that time. As noted in the Town's Procedural By-law, delegations to provide input on a subject matter are encouraged to appear at the Committee level. There are two basic committee structures with other hybrid modifications which may be considered namely: Structure #1 Council with Committee of the Whole, or Structure #2 Council with Standing Committees 000006 January 20 2004 - 2 - Report No. CSO4-01 #1 Committee of the Whole (General Committee) System The Committee of the Whole process is comprised of all Members of Council and process all reports, receives delegations and attends to all Council business priorto it proceeding to Council. In many municipalities, the Chair of the Committee of the Whole meeting often rotates on a monthly basis among all members other than the Mayor. Council meetings and Committee meetings are generally scheduled on alternating weeks within the month. The Town presently operates within a similar framework utilizing a General Committee (Committee of the Whole) format with a modification to provide for Advisory Committees/Boards participation. A schematic of this is shown on Attachment #2. Strengths ➢ All Members of Council are involved in all discussions and participate in all debates at the Committee of the Whole meeting and have the opportunity to be apprised of the issues proceeding to Council. ➢ All Members of Council and all Senior Management are present and on the "same page" during discussion of various issues that may discussed at the meeting.. ➢ The number of meetings Members of Council and staff need to attend is consolidated thus ensuring the effective use of Council and staff time and permitting more time for Council preparation, policy work and service delivery. ➢ Allows increased opportunity for groups and individuals to be heard by all Members of Council as well as maintaining a consistent schedule of meetings (i.e. every Tuesday evening). ➢ The rotation of the Chair provides an opportunityfor all Members to gain experience in conducting meetings on a regular basis. ➢ Provides an opportunityto establish Working Sessions (similarto budget meeting), to conduct a public roundtable discussion of items within a Committee of the Whole format, in order for members and staff to engage in a less formal meeting format to explore complex issues. Weaknesses ➢ Committee of the Whole meetings are generally longer as reports from all functional areas are included in one agenda. ➢ Meetings tend to be more formal in nature. ➢ Propensity to establish ad hoc committees in order to deal with specialized issues. 00000'7 January 20, 2004 - 3 - Report No. CS04-01 #2 Standing Committee System The number and function of committees in the Standing Committee structure can vary greatly. In essence, Standing Committees have a Chair appointed by Council, an assigned group of Councillors and staff. The Committee(s) hold scheduled meetings to attend to business as dictated in the committee's mandate and present recommendations to Council. Examples may include a Planning Committee, Leisure Services Committee, Public Safety Committee and an Administration/Finance Committee. A schematic of this is shown on Attachment #3. Strengths ➢ Allows for more detailed examination of topics ➢ Meeting structure is less formal, thus permitting more liberal discussions. ➢ Smaller composition expedites deliberations ➢ Staff generally able to interact with Council more freely. Weaknesses ➢ Decision making by Council is often delayed due to the Standing Committee meeting cycle time, which in turn may have an impact on service delivery. ➢ Total number of meetings for Council and staff can be significant and may warrant additional committee secretariat support staff. ➢ All Members of Council and senior management do not participate at all Standing Committee meetings and therefore are not privy to information or decision process. All Members of Council must nevertheless vote on the matter at Council, which often results in duplication of the discussion at the Council meeting. ➢ Issues may overlap more than one Standing Committee's mandate and/or more than one departmental functional area. ➢ Committee Chairs and members may tend to take greater ownership of the department as "their" department and may become preoccupied with the objectives of the operation rather than the overall policy objective. ➢ Competition of Councillors for the appointment of Chairs for key "high profile" committees. ➢ Not traditionally an effective structure in a CAO, Dept. Head reporting relationship to Council. January 20, 2004 - 4 - Report No. CSO4-01 #2(a) Modified Standing Committee Structure Traditionally standing committees are composed of only members of Council. An alternate hybrid of this structure would be standing committees that are composed of both Members of Council as well as citizen members. An example of this option is highlighted on Attachment #4 of this report. Ad Hoc, Advisory Committees and Boards In addition to whichever Council/Committee structure is implemented, ad hoc committees, advisory committees, and boards provide opportunity for citizen participation and continues to be an important support to the governance model. As a point of clarification, an Ad Hoc Committee is a committee that is created to act on a temporary or singular issue, and is discontinued when the committee submits it's final recommendations as prescribed by it's mandate. (i.e. Council Remuneration Committee). An Advisory Committee is a committee designed to act in advisory capacity on operational or strategic issues during the full term of Council. (i.e. Special Events Advisory Committee). A Board is a committee normally established pursuantto statutory authority forthe full term of Council. (i.e. Library Board). The role of these committees is to enhance the public good while optimising volunteer public participation. The Terms of Reference of these committees provides members with an understanding of their mandate. These committees also assist Council by investigating and reporting on particular issues and act as a sounding board for the community. Composition and Reporting Structure Model #1 Council — Citizen Member Committees Attachment #5 to this report provides a list of the various committees that were appointed during the last term of Council. For the most part the committees and boards were composed of a combination of Members of Council and citizens representatives. The terms of each committee included a variety in the number of Council Members and citizen members appointed to each committee. Model #2 Citizen Member Committees An alternate model that may be considered is the creation of advisory committees whereby the committees would be composed entirely of citizen members without the participation of Council Members. 000009 January 20, 2004 1 - 5 - Report No. CSO4-01 Should Members of Council determine that the traditional format of Council/Citizens membership is desirable, it is important to highlight the fact that the number of committees that may be created will have a corresponding effect on the availability of Council Members to attend meetings as well as workload commitments. Depending on the preferred advisory committee structure the reporting format of the committees may also be impacted. In the traditional format, Model #1, Advisory Committees & Boards report directly to Council. Alternatively Model #2, which is composed of citizen members only would provide fora reporting structure to the operating department. The recommendations from the subject committee would then be incorporated in a report from the Director to Council. This format would still maintain an opportunity to public input on issues before they are presented to Council. Attachment #6 and #7 depicts the various reporting structures of each model. CONCLUSIONS Notwithstanding which Council/Committee Structure and Advisory Committee Model that Council selects, the format should be simple, understandable and readily accessible to all residents. The Standing Committee structure provides the opportunity for Members of Council to specialize and gain expertise in particular functional areas of the municipality where members have limited or varied Council exposure to issues. The Committee of the Whole structure provides an opportunity for overall grounding in all of the issues affecting the municipality and allows all Members of Council to understand the "big picture" rather than portions of it. Finally, participation and time commitment should also be considered in any decision making process in the selection of the advisory committee model. OPTIONS Council Operating Format Structure #1 Committee of the Whole (General Committee) System Structure #2 Standing Committee System Structure #2(a) Modified Standing Committee System Ad Hoc, Advisory Committees & Boards Composition Model #1 Council & Citizen Members Model #2 Citizen Members Only 000010 January 20 2004 - 6 - Report No. CS04-01 FINANCIAL IMPLICATIONS The financial implications will depend on the governance model selected by Council. Staff resources must be available to support the number of committees that are adopted. Preparation of reports, agendas, minutes, background material and associated distribution/ follow up will have an impact on the workload expectations and accompanying resources. Additional staff support may be required depending on the number of committees and associated meetings. LINK TO STRATEGIC PLAN Goal A To maintain a well managed and fiscally responsible municipality. ATTACHMENTS Attachment #1 — Present Governance Structure Attachment #2 — Committee of the Whole Structure Attachment #3 — Standing Committee Structure Attachment #4 — Modified Standing Committee Structure Attachment #5 — List of Advisory Committees & Boards Attachment #6 — Model #1 Attachment #7 — Model #2 PRE -SUBMISSION REVIEW C.A.O. Review — January 16, 2004 Prepared by. Bob Panizza ext, 4221 Bob Panizza Director of Corporate Services l> 1fjo 0.1011 0 00 c, 0 0 0 c zz 0 c z z 0 co tiC F V U) D r--1- 0 0 3 _3 e-1— CD CD I" r--l- 0 rt CD D 0 x m z 000012 A cn n ID O G 0 O c N N W r m m < N p C CD CD N T1 cn D T T 0 D O n O c z n r T 03 n O 0 O n N CD CD N n O c z n r 0 0 3 3 `rw�,, �J r 0 �1 J 4' 9 000013 o a C> v CD � cn m m ea rf C m c'� CD v o- C7 � r m vi' m � ■ m CD�. cn m � ' Iyfl�L). � ^ v N N v , �l^ 'I O i O CJ c a_ C7 o = a_ c•� � to 3 cnCD C a� m CD m In CD N =3- _ o E2' N m cn m_ rz _T a 7 n CD 3 cn D 0000 =icxC n Oc -n m z z0 z n z n cn C P P 000014 s a u n a m D T cm n � 3 Z „n° = a g D ?Z - Ci o v ? w OM $ ^D c .30 'I m m m u o A o Z o z , D 3 33 > > 3Q' Z'30 n < amm �m v m m z 1 r o 'o p1 w m e n 0 C " m m .0 m m `- w=im o m Amy m m Cn T a N A p C ti i`i d 90 3C C �-nm ^m m mRo O A N mN nn n T m Z OT czn� z 71 0 c 0 0 O c z 0 F a D n m z 000015 ATTACHMENT #5 COMMITTEES/BOARDS 2001 - 2003 Advisory Committees Administration & Finance Committee (Councillors Only) Central York Fire Services Joint Council Committee (Councillors Only) Economic Development Advisory Committee Leisure Services Advisory Committee Local Architectural Conservation Advisory Committee Special Events Advisory Committee Traffic Safety Advisory Board Yonge Street Commercial Area Sub -Committee Youth Action Committee (Citizen Members Only) Ad Hoc Committees (Note: these Committees have completed their mandate, no longer operational) Amalgamation Review Committee (Councillors Only) Citizens Advisory Committee on Council Remuneration (Citizen Members Only) Library Square Re -Development Ad Hoc Committee Millennium Committee (Citizen Members Only) Official Plan Review Committee Public Review Committee on Bicycle Issues (Citizen Members Only) 000016 Statutory Committees Accessibility Advisory Committee Aurora Public Library Board Committee of Adjustment (Citizen Members Only) Property Standards Committee (Citizen Members Only) Boards and Committees not Constituted by Council Aurora Cemetery Corporation Board (Citizen Members Only) Lake Simcoe Region Conservation Authority (Councillor Only) Nokiidaa Trail Committee (Citizen Members Only) Solid Waste Management Public Liaison Committee (York's Region, Councillor Only) 00001 D < T 0 11 o C'v) M 90 0 c o O co v 0- o 3 3 r` „ (o (D o CQ 00 �� 0 (� _ �- cn o n r—q- CD =60 410 0 r--F- N CD m z -i m 0 3 CD CD cn w cn O v 3 0- c �- 00 O O 3 C cn o 000019 X 0 CDr--�F N � CD 0 � C� � o cn 3 � o m. rn rn rn CD AGENDA ITEM # p TOWN OF AURORA GENERAL COMMITTEE REPORT No. PL04-005- SUBJECT: New Legislation Proposed Bills 26 and 27 FROM: Sue Seibert, Director of Planning Phyllis Carlyle, Solicitor DATE: January 20, 2004 RECOMMENDATIONS THAT Report PL04-005 be received as information; That following enactment of Bills 26 and 27 staff provide a further report outlining the impact of the legislation on development applications in the Town. BACKGROUND In mid December 2003 the Provincial Legislative Assembly gave first reading to Bills 26 and 27 dealing with land use planning matters. The impact of these Bills is of great relevance to municipalities. 9W Bill 26, the Strong Communities (Planning Amendment) Act, 2003, is the first part of a proposed comprehensive overhaul of the Ontario Municipal Board (OMB). The Bill provides that any decision, comment, submission or advice made or provided by municipal Councils, ministries and government agencies including the OMB that affects a land use planning matter "shall be consistent with" Provincial Policy Statements issued under the Planning Act, rather than simply having "regard to". This is a much higher compliance test to be applied to land use planning matters and is a significant change. Further evaluation of the implications of this change needs to be undertaken. The Bill also increases the length of time that municipalities have to consider applications prior to them being subject to an appeal to the Ontario Municipal Board: • 180 days (currently 90) for official plans, amendments to official plans, plans of 000020 January 20 2004 - 2 - Report No PL04-005 subdivision and condominium applications • 120 days (currently 90) for zoning by-laws and applications to lift holding provisions 90 days (currently 60) for consent applications Appeals to the OMB for failure on the part of a municipality to hold a public meeting within 45 days for official plan amendment applications will no longer be allowed. These changes are no doubt in response to quite vocal public and municipal concerns that have continued to be expressed relative to the 1996 amendments to the Planning Act which made some significant changes to how business was done in planning applications in the province. Notably Bill 26 prohibits appeals to the OMB on official plans and zoning by-laws that have the effect of altering a boundary for an urban settlement area or the creation of an urban settlement area. An "urban settlement area" is defined as: "an area of land designated in an official plan for urban uses including urban areas, urban policy areas, towns, villages, hamlets, rural clusters, rural settlement areas, urban systems, rural service centres or future urban areas or as otherwise prescribed by regulation" The Province is provided with the power to declare a "provincial interest" in all or part of an official plan, an official plans amendment, a zoning by-law or a holding amendment not later than 30 days before the day fixed by the OMB for the hearing of the appeal. If the Province declares such an interest then the decision of the Board is not final until the Cabinet has reviewed it. The Cabinet may confirm, vary or rescind the decision of the OMB. There are transitional provisions in which the power is given to the Minister of Municipal Affairs to make regulations for providing for "transitional matters" respecting matters and proceeding commenced before the Act came into force. The regulations maybe retroactive to the date the Act comes into force and may determine whether the application proceeds under the current Planning Act or the new legislation. The provisions of Bill 26 will be retroactive to December 15, 2003. Bill 27 Bill 27, the Greenbelt Protection Act, 2003, is the first step towards the creation of a permanent Golden Horseshoe Greenbelt, The Bill is intended to deal with environmental matters and issues of urban sprawl, although some aspects of Bill 26 overlap in this respect. The Bill establishes a moratorium that would temporarily prevent new urban uses outside existing urban boundaries in a greenbelt study area that includes all of York region - except for areas within the Oak Ridges Moraine and within urban settlement area. The Minister may make regulations to enforce this greenbelt area. The Minister may also make 000021 January 20. 2004 - 3 - Renort No. PL04-005 regulations prohibiting site alteration, the cutting or removal of trees or the grading of land in the greenbelt study area. The Minister has the power to order the OMB to defer consideration of all matters relating to land in the greenbelt study area that have been appealed. Regulation 432103, Greenbelt Study Area Minister's Zoning Order, made under the provisions of the current Planning Act became effective on December 16, 2003. The order prohibits any use of land not located in an urban settlement area that is not currently permitted or in existence and in effect supersedes the Town's zoning by-law. The area to which this order applies is the area of Aurora known as the 2C planning area. The Regulation is intended to apply until December 16, 2004. All applications, referrals, hearing, appeals and procedures before the Ontario Municipal Board are stayed for the same period of time. Similarly, Council cannot deal with any planning applications within this area. The second issue dealt with by Bill 27 is amendments to clarify the Oak Ridges Moraine Conservation Act (ORMCA). The first amendment is to recognize that no existing legal use would be prevented from continued use as result of by-laws passed to bring municipal planning documents into conformity with the Oak Ridges Moraine Conservation Plan. Also as Council is aware, the transitional provisions of the ORMCA have been particularly problematic. Bill 27 clarifies that only conditions applied under sections 51 (subdivision approval) or 53 (consent to sever) give applications the right to be processed under the Planning Act rather than the ORMCA. If an appeal has been made to the OMB for lands to which the ORMCP applies the Minister may amend the official plan or zoning by-law or notify the OMB that its consideration of the matter should be deferred. Within 30 days of the notification to the OMB the Minister may appoint a hearing officer to conduct a hearing. The Minister may, with the approval of Cabinet, approve, modify or refuse to approve or modify the hearing officer's recommendations. COMMENT: The impact of the various proposed changes has not been fully evaluated at this time. Further discussions need to take place with other municipalities, the development industry and the Province. OPTIONS NIA CONCLUSIONS Two new pieces of legislation of significance to municipalities have been given first 000022 January 20 2004 - 4 - Report No PL04-005 reading. Minister's Orders have been filed that have the effect of preventing any uses not currently permitted in the 2C area of the Town of Aurora. We understand Bills 26 and 27 will be at committee in the upcoming months and will advise Council if any new developments arise out of that exercise, or if on reflection staff have concerns with these Bills that need consideration. FINANCIAL IMPLICATIONS The moratorium proposed by Bill 27 and the more Provincial Policy Statement contained in Bill 26 may development and thus impact growth managemen considerations. LINK TO STRATEGIC PLAN t rigourous test of consistency with impact the rate and form of future plans and Development Charge The Strategic Plan has goals of well planned moderate growth and protection of Natural Heritage. These Bills should enhance the Town's ability to further those goals. ATTACHMENTS PRE -SUBMISSION REVIEW Management Team Meeting — January 21, 2004. Prepared by. Sue Seibert, ext. 4341, Phyllis Carlyle, ext. 4745 411� L S ert, M.C.I.P., R.P.P. irector of Planning Phyllis Carlyle, Solicitor 000023 nOIS yoanyo��yM 0 ol do u',FV v . N...^c.;..... : LO 1 9 Nv, o O O w - Y8 co r� N LO - c- m > o cz anuanb w AAGI a a w / fq� O N� :.�o a . o . .� aaaBuoA $ � 11 ; :m d..... '' ° f.1 _ m �11 c O $ rn c c x 7aa�aS 6uiVJo diysuvtol is�n 4ae8 ...... c0 a z m � v �jo Z� $ a 7 W O �4 �3 Z.n O.S M M O C d�} MQ A WE ma 80 in0 O m a mL, `o L N N `-' � YZN fl. y�j 10 T U ¶p1 C R1 O T C ¢L QO $r�M m �= N Q � 0 ^ Crn co y 3m i�N9 m m c N � Y J NO a 7i W yaps O d �= d .0 � f6T Y t � j .. 0 L 00 d 2 U a W v N8 N ma ma min za is }}II 0 AA �CD C ti • I I k 000024 a`o ZaDi =S W o ®® 00 I -J u� -4k: .Ifir { AGENDA ITEM # 3:1 GENERAL COMMITTEE REPORT No. PW04-004 SUBJECT: McLeod Drive— Parking Concerns FROM: W. H. Jackson, Director of Public Works DATE: January 20,2004 RECOMMENDATIONS THAT parking be prohibited at anytime on the west side of McLeod Drive from Aurora Heights Drive to Gilbank Drive (north leg); THAT the existing by-law prohibiting parking within 9 meters of an intersection be signed on the east side of McLeod Drive at the Gilbank Drive (north leg) intersection; and THAT all affected residents be informed of Councils decision in this matter. BACKGROUND On January 13, 2004, Council considered By-law #4495-04.T dealing with parking prohibitions on McLeod Drive and requested staff to prepare a report for Councils consideration to address the parking concerns on McLeod Drive between Aurora Heights Drive and Gilbank Drive (north leg). The issue regarding parking concerns on McLeod Drive, south of Gilbank Drive (north leg) was deferred to the next Traffic Safety Advisory Board (TSAB). Attached for Councils information is the previous report that was submitted to the TSAB and correspondences sent to residents related to the traffic operations of McLeod Drive. COMMENTS On -site investigations were undertaken to evaluate the subject request. 1.0 Existing Conditions McLeod Drive is a local roadway that runs between Wellington Street West and Aurora Heights Drive. Its pavement width is 9 meters and a 40 km/hr speed limit is posted. There is a sidewalk on the north/east side of McLeod Drive for its entire length. Currently, there are no parking prohibitions on McLeod Drive between Aurora Heights Drive and Gilbank 000025 January 20, 2004 - 2 - Report No. PW04-004 Drive (north leg). On the ease side of McLeod Drive immediately south of Aurora Heights Drive there is a neighbourhood plaza with a Day -Care facility. Figure 1 shows these details. 2.0 Analvsis From residents comments received prior to the January 13, 2004 Council meeting, staff understood that when parents park on both sides of McLeod Drive to drop off and pick up their children at the Day -Care centre, two-way traffic flow on McLeod Drive is restricted. Furthermore, it was pointed out that residents driveways on the west side of McLeod Drive are sometimes blocked by parked vehicles when parents are dropping off and picking up their children. On Thursday January 15, 2004, staff conducted several on -site investigations to review the operations of the day-care centre. At this time, it was observed that parents were parking on the east side of McLeod Drive to drop off and pick up their children. It is noted that this occurred when the parking lot was congested. It is also noted that parking on McLeod Drive provides easier access to the Day -Care centre then does parking in the plaza parking lot. Staff spoke to the day-care supervisor on Wednesday January 14, 2004 and was informed the day-care operates during the morning hours from 8:45a.m. to12:15p.m. and in the afternoon from 12:45a.m. to 4:OOp.m. Drop off and pick up occurs 4 times a day. It was also noted that the day-care supervisor has no concerns with installing parking prohibitions on the west side of McLeod Drive, but does not see the need to implement parking prohibitions on the east side of McLeod Drive at this time. In the previous report No. TSAB03-015 (attached) staff noted parking concerns on McLeod Drive south of Aurora Heights Drive and recommended that parking be prohibited on the west side to increase the sightlines and two-way operations. 3.0 Discussion Based on the on -site observations conducted on Thursday January 15, 2004 and from resident's comments, it is feltthat parking should be prohibited at anytime on the west side of McLeod Drive from Aurora Heights Drive to Gilbank Drive (north leg). In addition, the existing parking by-law which prohibits parking within 9 meters of any intersection should be posted on the east side of McLeod Drive at the Gilbank Drive (north leg) intersection to give greater effect to this regulation. The attached Figure 2 shows these details. At this time staff feels it unnecessary to implement parking prohibitions on the east side of McLeod Drive between Aurora Heights Drive and 9 meters north of Gilbank Drive (north leg). The proposed parking prohibitions will prevent vehicles from parking in front of any residents homes in the vicinity of the day-care centre. 000026 January 20, 2004 - 3 - Report No. PW04-004 The proposed parking prohibition will also put pressure on parents to park within the Plaza parking lot instead of parking on the street. OPTIONS There are a number of different options when considering prohibiting parking and staff has outlined the most appropriate options below in addition to those recommended in this report: • Council may wish to prohibit parking on both sides of McLeod Drive from Aurora Heights Drive to Gilbank Drive (north leg). Council may wish to prohibit parking from 8:00a.m. to 4:30p.m. Monday to Friday on the east side of McLeod Drive from Aurora Heights Drive to Gilbank Drive (north leg). Council may wish to prohibit parking from 8:00a.m. to 4:30p.m. Monday to Friday on the west side of McLeod Drive from Aurora Heights Drive to Gilbank Drive (north leg). CONCLUSIONS Implementing parking prohibitions on one side of McLeod Drive will alleviate residents concerns and increase the safe movement of motorists on McLeod Drive between Aurora Heights Drive and Gilbank Drive (north leg). McLeod Drive has sufficient pavement width to accommodate parking on one side. FINANCIAL IMPLICATIONS The cost to install the necessary signs is estimated at $200.00, funds for which are available in the Public Works Operating account. LINK TO STRATEGIC Goal "C" speaks to continuing the well -planned moderate growth of the Town. This goal is supported by the "Strategic Action" stating that Council will "incorporate measures into Town policies and programs which contribute to a safe living and working environment'. The newly updated Strategic Plan includes the action to "address matters affecting public safety, property and the environment and will formulate specific measures to deal with them." 00002'7 January 20, 2004 - 4 - Report No. PW04-004 ATTACHMENTS • Figure 1 — Key Map Showing Area in Question • Figure 2 — Proposed Parking Prohibitions • Report No. TSAB03-015 — "McLeod Drive — Safety and Speeding Concerns • September 12, 2003 letter to residents of McLeod Drive • September 25, 2003 letter to residents of McLeod Drive • October 2, 2003 memorandum from the Traffic/Transportation Analyst regarding "McLeod Drive — Proposed Parking Prohibition • October 31, 2003 letter to residents of McLeod Drive • December 24, 2003 letter to residents of McLeod Drive Prepared by: B. W. Jefferson, Traffic/Transportation Analyst IV. // W. H. Jaokfoh Director of Public Works 000028 Y URORA HEIGHTS DR. Plaza 97 Day -Care Centre S7 Entrances GILBANK DR. SS 519 m i 53 100 lLi� 51 47 94 45 56 jI 413 54 39 5? 37 50 3p 48 I6 2 35 26 2i 22 IV 33 J8 /6 li l2 Ck R, B 29 39 28 27 26 ! 29 P7 P5 23 2! 19 17 15 // 9 7 5 25 24 23 30 28 22 18 2i 2 20 J8 J6 I4 /2 Joe 6 2p 2l /4 /8 3B 36 3 /0 GILBANK DR. 29 3i �7 25 23 c°l /9 /7 /5 !! 9 7 w /5 2 5 33 30 2B !/ 262i 22 18 J8 /i /2 /p 9 B 6 4 2 7 HARMON AVE, 25 23 2! T31ill- /5 // 9 7 5 3 ! WELLINGTON STREET EAST PUBLIC WORKS DEPARTMENT JANUARY 2004 000029 2ss 2si 72 ■ Aw AURORA HEIGHTS DR. /s Pll 20 6B i Plaza ■ 97 " 6, Day -Care Centre GILBANK DR. s' Entrances n ss iO , s3 !00 /02 5I Mc( 49 �b 4-7 34 45 56 b 43 54 39 SO 37 4B 35 30 26 24 22 46 2 33 20 MV b !B 16 14 /P 4 O 3/ CK R. B 29 3 � 33 A9 27 3/ 29 27 25 26 24 25 3 30 22 23 /B 2B 24 22 EO !B !6 /4 /2 10 B 6 PO 2l /, /B 3,9 ^ AIGILBANK DR, 29 34 27 25 P3 cFl l9 wer /7 /5 // 9 7 ,q 3 15 32 !J 29 262f PP 2y /B 16 14 12 10 B 6 9 4 P 7 HARMON AVE 25 23 T,?/�ffl 17 15 11 9 7 5 3 / WELLINGTON STREET EAST ■ ■ [PROD ° O VEDD OND pMrJHQ Afun1Y40 P PROGo0o0400HO HOURS 2 o PROPOSED FARKM [PROMO o 0490HO PUBLIC WORKS DEPARTMENT JANUAeRY 2OD4 000030 TOWN OF AURORA TRAFFIC SAFETY ADVISORY BOARD REPORT No. TSAB03-015- SUBJECT: McLeod Drive —Safety and Speeding Concerns FROM: Brent Jefferson, Traffic/Transportation Analyst DATE: July 14, 2003 RECOMMENDATIONS THAT the request to install all -way stop sign control at the intersection of McLeod Drive and Murdock Avenue be denied; THAT parking be prohibited on the west/south sides of McLeod Drive from Aurora Heights Drive to Gilbank Drive; THAT "Children at Play" signs be installed on McLeod Drive; THAT the Clerks Department be requested to introduce the necessary by-law to implement the above recommendation. BACKGROUND On April 9, 2003, the TSAB considered the March 27, 2003 email from Annette Kohler regarding safety and speeding concerns at the McLeod Drive and Murdock Avenue intersection and it was requested that all -way stop sign control be installed. The Board recommended the following: "THAT staffbe requested to investigate and prepared a report to address the safety concerns at the intersection of McLeod Drive and Murdock Avenue; THAT a speed and volume count be conducted on McLeod Drive in late April 2003; and THAT a letter be sent to Copper Watt and Anders Kohler with the TSAB's recommendations." McLeod Drive is a local roadway that runs between Wellington Street West and Aurora Heights Drive with a 9 meter wide pavement width and a posted 40 km/hr speed limit. There is a sidewalk on the north/east side of McLeod Drive for its entire length. Parking is prohibited on the north side of McLeod Drive from a point 9 meters east of Murdock July 14, 2003 - 2 - Report No. TSAB03-015 Avenue to a point 9 meters west of Murdock Avenue and on the south side from Murdock Avenue to a point 43 meters south of Murdock Avenue. Figure 1 shows these details. Murdock Avenue is a short local streetthat runs between McLeod Drive and Gilbank Drive with a 9 meter wide pavement width, an unposted 50 km/hr speed limit and a sidewalk on the east/south side of the street. There have been no reported collisions at this intersection in the past three years. ANALYSIS The analysis will be broken down into three sections; speeding concerns, all -way stop sign analysis and parking concerns. 1.0 Speeding Concerns Speed counts were conducted on McLeod Drive between May 1 and May 13, 2003. The results of the studies are summarized below in Table No. 1. r ig ni 1 NAH onrl rlriva Snaarl nata The results of the speed data indicate that the average speeds on McLeod Drive in the vicinity of Murdock Avenue are within acceptable limits. The 85Th percentile speeds 20 meters west of Murdock Avenue are 15km/hr over the posted 40 km/hr limit. A letterwill be sent to the York Regional Police Department requesting increased police enforcement of the posted 40 km/hr speed limit. Staff also reviewed the existing signage on McLeod Drive in the vicinity of Murdock Avenue and suggests "Children At Play" signs be installed on McLeod Drive in the vicinity of Murdock Avenue as there is a pathway that leads to a Town park between McLeod Drive and Aurora Heights Drive. 2.0 All -Way Stop Sign Analysis On Wednesday June 17, 2003, an all -way stop sign analysis was undertaken at the McLeod Drive and Murdock Avenue intersection to determine if all -way stop sign control is warranted to better control the flow of traffic and pedestrians. 000032 July 14, 2003 -3- Report No. TSAB03-015 The established warrants state that one or more of the following conditions must exist at an intersection on a collector road before the installation of multi -way stop signs is warranted: • Total traffic entering the intersection from all directions must average at least 200 vehicles/hour for any 8-hour period durirrg the day, and the total pedestrian and vehicular traffic entering from the side street must average 80 for the same period; • An accident problem exists at the intersection, indicated by having had three or more accidents at the intersection in a year; and • A restricted view problem exists at the intersection The results of the all -way stop sign analysis are shown in Table No. 2. Table No. 2 — June 17, 2003 All -Way Stop Sian Analysis — McLeod Drive and Murdock Avenue Time EB Traffic Volume WB Traffic Volume NB Traffic Volume NORTHISOUTH PEDS 7:30a.m. - 8:30a.m. 77 20 11 1 8:30a.m. - 9:30a.m. 123 50 13 4 11:00a.m. - 12:00p.m. 78 47 8 3 12:00p.m. - 1:00p.m. 91 54 11 2 1:00p.m. - 2:00p.m. 84 37 18 3 2:30p.m. - 3:30p.m. 45 91 12 3 3:30p.m. - 4:30p.m. 47 75 19 3 4:30 .m. - 5:30 .m. 39 82 14 2 veFa 5,09B MI"R t' W7 q5s7 Overall 8-Hour Average 146 Sidestreets Average 16 As can be seen from Table No. 2, the volume warrant has not been satisfied since the overall 8-hour average is only 145 veh/hr and the average side street traffic volume is 13 veh/hr. The second and third sections of the warrant are also not satisfied as the sightlines at the intersection of McLeod Drive and Murdock Avenue are sufficient in all directions and there have been no reported accidents at this intersection in the past three years. It is noted, however, that if a vehicle is parked on the south side of McLeod Drive past the existing parking prohibitions west of Murdock Avenue the sightline to see a westbound vehicle is reduced. The issue of parking concerns will be dealt with further in the report. Overall, the volume warrant has not been satisfied due to the low side street traffic volume on Murdock Avenue. The second and third warrants are also not met as there is sufficient sightlines in all directions and there have been no reported collisions at this intersection in the past three years. 000033 July 14, 2003 - 4 - Report No. TSAB03-015 It is noted that all -way stop sign control is not intended to be, and are not effective as, traffic speed control devices. These signs are intended to be used to control the access to an intersection; i.e. to designate who has the right-of-way at an intersection. Studies have shown that drivers tend to speed up between stops to make up for "lost' time so that the average speed along a street does not change appreciably. This often leads to increased maximum traffic speeds on the street, and increased noise and pollution as drivers slow down and speed up at the stop signs. Finally, staff did not conduct a 1-day Crossing Guard - Gap Studies at the McLeod Drive and Murdock Avenue intersection as the number of pedestrians recorded during the all - way stop sign analysis was very low. 3.0 Parkina Concerns Staff conducted several on -site investigations to determine if additional parking prohibitions are required on McLeod Drive. From the on -site investigations it was also found that vehicles park on both sides of McLeod Drive between Aurora Heights Drive and Gilbank Drive including the curves, which can make it very difficult for two-way traffic. Furthermore, when a vehicle is parked on the south side of McLeod Drive west of Murdock Avenue the east sightline to see a westbound vehicle on McLeod Drive is reduced. Overall, there is insufficient pavement width on McLeod Drive to accommodate parking on both sides. To alleviate the parking concerns on McLeod Drive between Aurora Heights Drive and Gilbank Drive and to increase the eastbound sightline on Murdock Avenue it is suggested that parking be prohibited on the west/south sides of McLeod Drive for Aurora Heights Drive to Gilbank Drive. Figure 2 shows these details. CONCLUSION The results of the speeds counts indicate that the average travelling speeds on McLeod Drive in the vicinity of Murdock Avenue are within acceptable limits. The 85Th percentile speeds are 15 km/hr over the posted speed limit and it is requested that the York Regional Police Department to increase police enforcement of the posted 40 km/hr posted speed limit. The all -way stop sign analysis conducted at the intersection of McLeod Drive and Murdock Avenue does not meet the established warrants for all -way stop sign control. Furthermore, to educate motorist that pedestrians are in the area it is recommended that "Children at Play" signs be installed on McLeod Drive in the vicinity of Murdock Avenue. Finally, to alleviate the parking concerns on McLeod Drive it is recommended that parking be prohibited on the west/south sides of McLeod Drive from Aurora Heights Drive to Gilbank Drive. 000034 July 14, 2003 - 5 - Report No. TSAB03-015 OPTIONS Council may wish to install multi -way stop signs at the McLeod Drive and Murdock Avenue intersection. Council may wish to not prohibit parking on the west/south sides of Murdock Avenue from Aurora Heights Drive to Gilbank Drive. FINANCIAL IMPLICATIONS The estimated cost to install "No Parking Anytime" signs from Aurora Heights Drive to Gilbank Drive and 'Children at Play" signs is estimated at $800. Funds for which are available in the Public Works Operating Budget. LINK TO STRATEGIC PLAN Goal "C" speaks to continuing the well -planned moderate growth of the Town. ATTACHMENTS Figure 1 — Key Map Showing Area in Question Figure 2 — Proposed Recommendations Brent Jefb4rh6n Traffic/Transportation Analyst 000035 2ST 25l 72 � Q AURGRA HEIGHTS DR. O97 99 6f � S7 \ 55 w \ f \ 53 ix ♦ Mc( /9 47 ` IS 56 ♦ 0 413 2ll 32 Sf 39 V % 97 35 � ` I8 30 P6 24 49 2 ♦� 33 22 20 f \ F1U D Cx 10 R. 14 12 9 O \\\ 29 33 22 , 27 3/ 29 27 �''S S K I 25 23 2/ 19 17 /S 9 7 30 2p /0 20 24 2 20 19 /6 /I l2 10 2 6 V 21 14 GIL AN DR. /e j 30 /o 36 3/ I 34� WELLINGTON STREET EAST � EXISTING "NO PARKING ANYTIME" PROHIBITIONS ..m•• EXISTING PAINTED CENTRELINE FIGURE 1 - KEY MAP SHOWING AREA IN QUESTION PUBLIC WORKS DEPARTMENT JULY 2003 2S5 25! 72 I 1 6B 1 I 97 99 6I \ .SS ♦ ♦ S/ �D 47 44s WELLINGTON STREET EAST- � PROPOSED "NO PARKING ANYTIME" PROHIBITIONS 0 PROPOSED CHILDREN AT PLAY SIGANGE EXISTING "NO PARKING ANYTIME" PROHIBITIONS • • • • • EXISTING PAINTED CENTRELINE °FIGURE 2 - PROPOSED RECOMMENDATIONS PUBLIC WORKS DEPARTMENT JULY 2003 000037 100 John West Way Box 1000 Aurora, Ontario L4G 6J1 Tel: (905) 727-1375 Web: www.town.aurora.on.ca September 12, 2003 Residents of McLeod Drive DEPARTMENT OF PUBLIC WORKS Reply to: B.W. Jefferson Traffic/Transportation Analyst (905) 727-3123, Ext. 374 biefferson(allown.aurora. on.ca bdiyered to residenI 6P, �\At ukieSv15ovf 4540 o� N of -tap IJ✓ Re: Proposed Parking Prohibition on McLeod Drive from i�uroro 1 j gf5 jjr } C��Ibar,k I�r(so�-iti )e� Dear Residents: On July 14, 2003 the Traffic Safety Advisory Board (TSAR) considered Report No. TSAB03-0015 - "McLeod Drive - Safety and Speeding" and the following recommendation, among other items, was adopted by the Board: "THAT parking be prohibited on the west/south sides of McLeod Drive from Aurora Heights Drive to Gilbank Drive." Council adopted the TSAB's recommendations and passed the necessary by-law on August 26, 2003. The normal notification procedure would involve notifying all affected residents prior to Council considering the TSAB's recommendations. In this particular case this did not occur and Council adopted the TSAB's recommendations and by-law without notifying all affected residents. Staff is now sending this letter to all affected resident to notify them of the proposed parking prohibition on McLeod Drive. Before staff will install the necessary parking signs resident's comments are requested on the proposed parking prohibition. All comments should be submitted to the Town no later than Tuesday September 23, 2003. Residents can send their comments to the Town by mail or by email at biefferson(a)town.aurora. on.ca The proposed parking prohibition was recommended to increase the westbound and eastbound sightline for a pedestrian on Murdock Avenue to see a westbound or eastbound motorist on McLeod Drive when crossing the street. The proposed parking prohibition will also alleviate the parking concems caused by the plaza on the east side of McLeod Drive by Aurora Heights Drive. It is noted that on August 26, 2003 the Town received a signed petition from residents of McLeod Drive requesting for traffic calming measures. The signed petition meets the first warrant of the Town's traffic calming policy and staff will know proceed with the next step in the policy. If you have any comments or concerns, please contact the undersigned at (905) 727- 3123 ext. 374. Yours truly, qq. rent Jefferkbti Traffic/Transportation Analyst 000038 100 John West Way Box 1000 Aurora, Ontario L4G 6J1 Tel: (905) 727-1375 Web: www.town.auromon.ca September 25, 2003 Residents of McLeod Drive DEPARTMENT OF PUBLIC WORKS Reply to: B.W. Jefferson Traffic/Transportation Analyst (905) 727-3123, Ext. 374 bleffersoncOtown aurora on ca Re: Proposed Parking Prohibition on McLeod Drive Dear Residents: 1)611vereA 6 resldlo s on ahe west /SOl/1h si(�t5 //off HcLe.ocd` b, §rbm h u✓o✓oz H C1 S /I�r 1�a C-10Lemn 6, CSOUI� 1At� Staff has received numerous concerns from residents regarding the proposed parking prohibition on the west/south sides of McLeod Drive and exactly where the proposed parking prohibition will be. The proposed parking prohibition is from Aurora Heights Drive to Gilbank Drive/Lacey Court as shown on Figure 1. Before the above is implemented residents are requested to attend the October 8, 2003 TSAB to deal with the proposed parking prohibition on McLeod. Drive. The meeting will be held at the Town Hall at 7:00p.m. in the Leksand Room. If any resident is unable to attend this meeting please send your comments to the Town no later than Tuesday October 3, 2003, Residents can send their comments to the Town by mail or by email at_bjefferson al�town.aurora.on ca If you have any comments or concerns, please contact the undersigned at (905) 727-3123 ext. 374. Yours truly, rS ent JeffeksbrVi Traffic/Transportation Analyst 1 000039 P55 251 72 1 Q AURORA HEIGHTS DR. Js 2v 20 69 I -- O 97 99 6f 1 57 e 55 f ♦ 53 Ix 102 \ 57 M ` 3f � 56 ♦ f5 � 54 \ ` 39 50 35 IB 30 26 2f 46 2Re JB MUD f ws ♦ Jf I2 \ `\ 31 Ck R, B � O 29 3 33 2B I 27 3/ 29 1?7 PS 23 Av I 5 ' 25 21 J9 /7 /5 d 9 7 Pf 1 23 90 22 I /B 26 2f 22 20 IB I6 If M 10 B 6 20 1 P1. if 3B GIL AN 1 DR, 1B I 10 � 36 3/ 1 WELLINGTON STREET EAST PpOO ° O BIEDD MHO P ^ ' DGH@a AHMME, PROMMOH H nnuu @`311�411MC� maOO PAG3C30MC�a G^�nI�l40M�" PG?OOa0D�41110f�� I PUBLIC WORKS DEPARTMENT SEPTEMBER 2M 1 Memo To. Chair and Members of Traffic Safety Advisory Board From: Brent Jefferson, Traffic/Transportation Analyst CC: Date: October 2, 2003 Re: McLeod Drive — Proposed Parking Prohibition �D Ovoruw.-i5svz ff—e'ed10NOV 12103 'TSAR Haat�np J On July 14, 2003 the Traffic Safety Advisory Board (TSAB) considered Report No. TSAB03-0015 — "McLeod Drive - Safety and Speeding" and the following recommendation, among other items, was adopted by the Board: "THAT parking be prohibited on the west/south sides of McLeod Drive from Aurora Heights Drive to Gilbank Drive." Council adopted the TSAB's recommendations and passed the necessary by-law on August 26, 2003. The normal notification procedure would involve notifying all affected residents prior to Council considering the TSAB's recommendations. In this particular case this did not occur and Council adopted the TSAB's recommendations and by-law without notifying all affected residents. Staff sent notification letters to all affected residents requesting then to attend the October 8, 2003 TSAB meeting to present any concerns or comments regarding the proposed parking prohibition. rent Jeffe Traffic/Transportation Analyst 0 Page 1 000041 100 John West Way Box 1000 Aurora, Ontario L4G 6J1 Tel: (905) 727-1375 Web: www.town.aurora.on.ca October 31, 2003 Residents of McLeod Drive DEPARTMENT OF PUBLIC WORKS Reply to: B.W. Jefferson Traffic%Transportation Analyst (905) 727.3123, Ext. 374 biefferson@town aurora on.ca Re: Proposed Parking Prohibition on McLeod Drive Dear Residents: beliverea 40 resld-eA5 Dry Ww- WeSV5bu4'k 51d4S t t tj-'Pa b V7oh^ OUYbY0. N 5AS p✓ Va Q jti arlt \> (SOA 6 The October 8, 2003 TSAB meeting was cancelled due to a lack of quorum. Item #9 was regarding the proposed parking prohibition on the west/.south sides of McLeod Drive. The next TSAB meeting is scheduled for November 12, 2003 and this item will be on the agenda. Interested residents are welcome to attend this meeting as a guest or as a delegate. The meeting will be held at 7:00p.m., at the Town Hall in the Leksand Room. If you have any comments or concerns, please contact the undersigned at (905) 727-3123 ext. 374. Yours truly,A� — rent Jeff s Traffic/Transportation Analyst Public Works Department S:\Public Works\T08 Traffic\Correspondence\Notification to Residents and Businesses\2003\Cctober 31, 2003 Letter to Residents of McLeod Drive - Nov TSAB Meeting.doc 000042 V Nn of, 100 John West Way Box 1000 Aurora, Ontario L4G 6J1 Tel: (905) 727-1375 Web: www.town.aurora.on.ca DEPARTMENT OF PUBLIC WORKS Reply to: B.W. Jefferson Traffic/Transportation Analyst (905) 727-3123, Ext. 4374 biefferson a(otown.aurora.on.ca December 24, 2003 Residents of McLeod Drive Re: Proposed Parking Prohibitions on McLeod Drive Dear Residents: iJe,jivereU �Or,v�ry Z�(��} c6 wes) de45 Or\ Dr"- AurovQ C� Ng�s U✓ an� honk U✓ �SoV}11 On November 12, 2003 the Traffic Safety Advisory Board (TSAB) considered the October 1, 2003 memorandum from the Traffic/Transportation Analyst regarding "McLeod Drive — Proposed Parking Prohibition" and the following recommendations were adopted by the Board: "THAT parked be prohibited on the west side of McLeod Drive from house #26 to Murdock Avenue and from house #52 to Gilbank Drive (north leg); THAT parked be prohibited on the east side of McLeod Drive from house #51 to house #57 and from House #25 to Murdock Avenue; THAT the appropriate residents be notified of the new proposed parking prohibitions; THAT the Clerks Department be requested to introduce the necessary by-laws to implement the above recommendations; and THAT the York Regional Police Department be requested to increase police enforcement on McLeod Drive of the posted 40km/hr speed limit." Council adopted the TSAB's recommendations on November 25, 2003. The exact locations of the proposed parking prohibitions are outlined on the attached Figure 1. Council will be considering the by-law to implement the above recommendations on January 13, 2004. Residents are welcome to attend this meeting as either a guest or a delegate. For delegate status at the January 13, 2004 Council Meeting, residents can either send an email to the Town Clerk, Mr. Bob Panizza bpanizza(cDtown.aurora. on. ca requesting delegate status or pick up an application form from the Corporate Services Department on the second floor of the Town Hall. If you have any comments or concerns, please contact the undersigned at (905) 727- 3123 ext. 4374. Yours truly, a': Brent Jeffe on Traffic/Transportation Analyst 000043 /B /= /0 255 25J 72 m 15 2I/ J � Q AURORA HEIGHTS DR. 69 1 O 97 99 ' 64 1 57 55 wa \ f ♦ m I00 lag ♦ M51 c4,9 `� Od f7 56 ` D 43 32 52 37 ''ro ` 35 4B 30 26 24 f6 2 ` 33 22 lB f m ♦\ 3J MU D J6 p 12 ♦ CK R, B \, 29 3 33 2B 27 3l 29 1-7 P5 5 26 ' 25 P3 2I /9 17 /5 II 9 7 24 3 j.V man= I6I-/4 1i2 1-I0 WELLINGTON STREET EAST �� PG3 aOPOO �C�D °°a0O P ° ' G311MC�a QG�?40MCEm pG�30O NIOD04fI0O �� uu�n�@�p�4flfn�C�am�OOP°�C311UvIC�aG°�I`r1`7f10MC�°pf'�OOG�VD114000M� PUBLIC WORKS DEPARTMENT DECEMBER 2003 AGENDA ITEM # TOWN OF AURORA GENERAL COMMITTEE REPORT No. LSO4-002 SUBJECT: Short List of Architects of the New Recreation Centre FROM: Allan D. Downey, Director of Leisure Services DATE: January 20, 2004 RECOMMENDATIONS THAT Council approve the short list ofArchitects for the new Recreation Centre; and THAT Council direct staff to commence the interview process and recommend an Architectural Firm at the February 10, 2004 Council Meeting; and THAT Council determine whether it wishes to participate in the final interview process. BACKGROUND Council at its meeting of October 28, 2003 approved the following motion: THAT Council receive and endorse the Report of MHPM Project Managers including the Schematic Building Program for a Recreation Centre on the Burnett Lands including the following major components: i) 25 metre 6 lane pool ii) Two pad ice surface iii) Youth Centre iv) Community space including a canteen v) Pre-school area vi) Office space; and THAT Council endorse the continued refinement of the Schematic Design through a Public Project Planning Seminar to be hosted by the Project Manager, tentatively scheduled for November 18, 2003; and THAT the Project Manager be authorized to proceed with the Request for Proposals from Architect firms, review and short listing of preferable proponents for a future report to Council in January 2004; and THAT Council receive the Draft Project Timetable for the construction of the facility subject to the approval of the 2004 Capital Budget. 000045 ....f2 January 20, 2004 - 2 - Report No. LS04-002 AMENDMENT: Upon the question of the adoption of the resolution, it was: THAT component i) be revised to read "25 metre 8 lane pool' within the schematic Building Program, for consideration and pricing. IRTITRUMI AMENDMENT: Upon the question of the adoption of the resolution, it was: THAT staff be requested to bring forward a report outlining the costs associated with each of the building components within the schematic Building Program, in January of 2004; and THAT this report includes a section to address options for placing the proposed Youth Centre (Double Gym) on the Burnett Lands, or at a more central location within the Town of Aurora, with all estimated associated costs included. CARRIED AMENDMENT: Upon the question of the adoption of the resolution, it was: THAT component iii) be revised to read "Double Gymnasium" within the Schematic Building Program. CARRIED The main motion was CARRIED AS AMENDED COMMENTS A total of 46 Architectural Firms picked up the RFP, with 10 submitted proposals for consideration and evaluation. The proposals were evaluated and scored based on an objective quality based selection criteria by the Project Manager, the Director of Leisure Services and a members of the Building Committee. Following the evaluation process, the top four (4) firms are being recommended to be invited for an interview with the Building Committee and Council (if desired). Following the interviews, fees have been requested in separate envelopes and will be evaluated as part of the process. A recommendation will then be made to Council on February 10, 2004. OPTIONS Council may wish to consider other firms from the list or reduce the proposed short list from the four firms evaluated by the Committee. 000046 '3 January 20, 2004 - 3 - Report No. LSO4-002 CONCLUSIONS The interview process will be a critical step in evaluating an Architectural firm that best addresses the needs of Council and the community. In order to maintain the Project Schedule received by Council a selection in February will be required. FINANCIAL IMPLICATIONS The existing approved budget for the design of Project will be sufficient to engage the services of the Architect, however detailed costs will not be available until the interview process is completed. LINK TO STRATEGIC PLAN Goal "A" speaks to maintaining a well managed and fiscally responsible municipality. ATTACHMENTS Letter of Evaluation of Architects Submissions to RFP LS2003-80 from MHPM Project Managers Inc. dated January 15, 2004. PRE -SUBMISSION REVIEW Larry Allison, C.A.O. Review, Friday, January 16, 2004. Prepared by: Allan Downey, Director of Leisure Services, Extension 4752 ALLAN D. DOWNEY -- Director of Leis Services 00004'7 ATTACHMENT-1 January 15, 2004 The Corporation of the Town of Aurora 100 John West Way Aurora, Ontario L4G-6J 1 Attention: Allan Downey, Director of Leisure Services Re: Prime Design Consultant proposal submissions to RFP # LS2003.80 New Recreation Complex Dear. Sir OC'G05 INTO FGA IS09001 "'PA MIM` o 7'. RE RED . 7� On January 08, 2004 the Request for Proposal (RFP) for Prime Design Consulting services regarding the new Recreation Complex project in Aurora closed at the Town Hall Purchasing Division offices. The following describes in broad terms the evaluation process and recommended next steps. • Interested proponents picked up a total of 46 RFP's commencing December 12, 2003. • 10 complete submissions were delivered on or before the closing date of January 08, 2004. ■ 5 Addenda were issued and all proponents confirmed acceptance. MHPM Project Managers Inc. (MHPM) along with the project Building committee have completed a complete examination of each proponent's submission and prepared an overall evaluation based on the criteria set out within the RFP. Each evaluation category was scored between 1-10 and multiplied by the weighting factor to give a score out of 100. The following describes the quality based selection criteria: Completeness of Submission Weighting 5 Understanding of the Project Weighting 8 Work Plan Weighting 25 Experience with Project Management Consultants Weighting 5 Toronto 3027 Harvester Road, Suite 101, Burlington, Ontario L7N 3G7 Tel.: (905) 639-2425 Fax: (905) 639-2810 Halifax Ottawa Edmonton Calgary Vancouver `m Quality Management Process Weighting 13 Commissioning Management Weighting 8 Corporate Qualifications Weighting 8 Individual Qualifications Weighting 19 Design Team Qualifications Weighting 9 Total weighting 100 Remaining scoring will be completed with the recommended shortlist of proponents in two phases: 1) Interview and 2) Fee proposal. The Building Committee for the Recreation Complex project in Aurora recommend the following Prime Design Consulting respondents be notified to attend interview sessions for continuing evaluation of their proposals: ■ Shore Tilbe Irwin & Partners Barry Bryan Associates ■ NORR Limited, Architects & Engineers Adamson Associates Yours truly, Gary D Stanhope Senior Project Manager MHPM Project Managers Inc. MHPM 000049 AGENDA ITEM # S5 TOWN OF AURORA GENERAL COMMITTEE REPORT No. PL04-007- SUBJECT: Official Plan Amendment, Revised Zoning By-law Amendment and Revised Draft Plan of Subdivision Applications Mattamy (Aurora) Limited South Side of St. John's Sideroad, east of Bayview Avenue Part of Lot 25, Concession 2 EYS D09-11-03, D14-23-00 and D12-00-8A FROM: Susan Seibert, Director of Planning DATE: January 20, 2004 RECOMMENDATIONS THAT Council receive as information the following overview of Official Plan Amendment, revised Zoning By-law Amendment and revised Draft Plan of Subdivision applications D09-11-03, D14-23-00 and D12-00-8A regarding Part of Lot 25, Concession 2 EYS, scheduled for the February 25, 2004 Public Planning Meeting. Location/Land Use: The subject lands, consisting of 4.06 hectares (10 acres), are located on the south side of St. John's Sideroad and are situated approximately 300 metres (984 feet) east of the intersection with Bayview Avenue (see Figure 1). The subject lands are legally described as part of the west half of Lot 25, Concession 2, EYS, Surrounding Uses: Surrounding the subject lands to the North: Across St. John's Sideroad, rural lands. South: Draft Approved Residential Subdivision. Lands designated "Low -Medium Density Residential", "Public Elementary School" and "Neighbourhood Park" within OPA 30; East: Lands designated "Low -Medium Density Residential" and "Linear and Other Open Space" within OPA 30; and, West: Lands designated "Medium -High Density Residential" and "Convenience Commercial" within OPA 30. 000050 Official Plan: The subject lands are designated "Low -Medium Density Residential" and "Medium -High Density Residential" within Official Plan Amendment 30. In addition, the subject lands are identified as a 'Medium Constraint Area' within the Environmental Schedule to OPA 30. Zoning By-law: The subject lands are currently zoned "Rural General (RU) Zone" Application Background: The subject lands form part of a larger urban area situated east of Bayview Avenue that are identified for development within Official Plan Amendment No. 30 (OPA 30), which implements the Bayview Northeast 2B Secondary Plan. OPA 30 establishes the land use structure and policies for development within the 2B planning area, and it designates the subject lands for residential development, with a split designation of "Low -Medium Density Residential" and "Medium -High Density Residential". Further, the subject lands is identified as 'Medium Constraint Area' within the Environmental Schedule to OPA 30. On February 28, 2001 a Public Planning Meeting was held in regard to an earlier submission of a Zoning By-law Amendment application and a Draft Plan of Subdivision application, filed by the owner, Quakers' Lundy Farms. At that meeting, Council passed the following resolution: "THAT Council direct staff to continue to work with the applicant in respect of - - - - several technical details which have arisen as a result of the circulation of the above noted Zoning By-law Amendment application D14-23-00 and Draft Plan of Subdivision application D12-00-8A, regarding Part of Lot 25, Concession 2 EYS. THAT Staff be directed to report further on the resolution of the technical issues, servicing constraints, Official Plan conformity issues and those outstanding responses from commenting agencies in regard to the proposed Zoning By-law Amendment and Draft Plan of Subdivision, prior to Council finalising its position respecting the applications; and, That Staff be directed to bring a report back to a future Public Planning Meeting." Subsequent to the Public Planning meeting, the two applications were held in abeyance however the status changed in 2003 when the new land owner, Mattamy (Aurora) Limited, notified the Town that they wished to proceed with the development of the subject lands. 000051 January1 2004 Report No 0411 PROPOSAL Applications have been filed for an Official Plan Amendment, a revised Draft Plan of Subdivision, and a revised Zoning By-law Amendment, proposing the development of the subject lands for 104 dwelling units. The subject lands are currently designated "Low -Medium Density Residential" and "Medium -High Density Residential". The applicant proposes to change the land use designation of two-thirds of the lands, from "Low -Medium Density Residential" to Medium - High Density Residential". As a result of the Official Plan Amendment, the entire parcel would therefore be designated "Medium -High Density Residential". The subject lands are currently zoned "Rural General (RU) Zone". The applicant is proposing to rezone the subject lands to two new, site -specific exception zones for the semi-detached dwelling Lots and the row housing dwelling Blocks proposed within the revised draft plan of subdivision. The requested residential exception zones contain zone provisions that are reflective of the applicant's desire for the development of the subject lands. The lotting scheme within the revised draft plan of subdivision (see Figure 2) proposes the creation of Lots for semi-detached dwelling units and Blocks for row housing dwellingunits; yielding a total of 104 dwelling units. The proposed road network for the residential development consists of a primary access to St. John's Sideroad (Street A), which is situated along the eastern property line. Street A is the north -south collector road for the 2b planning area, connecting Wellington Street to St. John's Sideroad. The road network internal to the subdivision consists of local roads, with an 18 metre right of way width. The following table illustrates the breakdown of the various uses being proposed within the plan of subdivision: LOVELOCK LAND USE UNITS AREA ha. DENSITY 1-20 Semi -Detached min. 15.0 m 40 1.07 37.0 u h 21-34 Townhouses min. 7.01 64 1.47 43.5 u h 35 Future Development 0.04 36 Road Widening 0.19 37 0.3 m Reserve 0.01 Streets A-C Roads (23m ROW — 150M) 18m ROW — 524 M 1.28 TOTAL 104 units 4.06 ha. Approximate Population: 312 per. OPTIONS Not applicable. 000052 n nary 20 2004 4 Report No PL04-007 CONCLUSIONS That Committee receive as information the following overview of Official Plan Amendment application D09-11-03, revised Zoning By-law Amendment application D14-23-00 and revised Subdivision application D12-00-8A, scheduled for the February 25, 2004 Public Planning Meeting. FINANCIAL IMPLICATIONS N/A LINK TO STRATEGIC PLAN The Strategic Plan has goals of attracting new business and employment opportunities while ensuring that growth is well planned. The continued processing of the subject applications, while having regard for all issues involved, will assist in furthering these goals. ATTACHMENTS Figures Figure 1 - Location Plan Figure 2 - revised Draft Plan of Subdivision PRE -SUBMISSION REVIEW Management Team Meeting — January 14, 2004 Prepared by: David Loker, ext. 4347 u an Sei e , MCIP, RPP rrector of Planning 00000 Cl)LO fm_ o a s 0 0 m � N � D � r y � � m U i4 O N M N J � � p m w N N N E u� a i 0 ' � 4 , r c c CO r- Q _ f n`r'�e'Y in:. C cn 2 _Mavriaac BlvdAL c O FA 1:rii 2 - yor oey r-N W rA--�p`I----�s.— ~ Q __�cl__I__1�00 0 z N W � c F- ----- - ' - - 0 G to Conover Ave _ � 0 � N W vo a P� alPe _ v O o Z M ZT (JZ c � O. Z 0 aw¢H J u J Qu Q0 en o T�Jj2 CN Y mrL � r 0 a €E� NBA fi$ s R N p`O t W o cn � ON �q oEt � ��. � � �o� J Q W ti —,LL � 2 i y ,. CB'86024 b DO 1?G 6pr III i ,-�, .� /.. 1 1 i/. �S PyiB �. fb.10- •. 'dl .0.86 ' 2b➢ 1. ISfi' �. I� I- f-''i]rl6 2BB ��l.._- m �'� �m r.I q, 104 m Co ' I9� ,iae .I, ... .I I-r nre 1'ss' Z 0 X a 10. }aai;S. O O I \ / /- 11 L' / / .e l dJ/e./ // QB.t1 111 X W I• �\ v25 f pl. .651 11 l2F24 i, ` 86.' /� tc%l Jm— !A 26.19 Iml ;` i. Im I , ,,�I^� LL� I 1 I 2696 � V! cj� __ — Z .ti o. „.s+.es' 6u .,4 X mci ,Y6 s9 r ,_ laaL4S rn Iml I I I I I I M�1. 1 _ o w g W o X Z� W m X 1 J FAGEND=TE G litTOWN OF AURORA GENERAL COMMITTEE REPORT No. PL04-008- SUBJECT: Zoning By-law Amendment Application Silverhill Equities Inc. Part of Lot 21, Plan 246 29 George Street D14-30-03 FROM: Susan Seibert, Director of Planning DATE: January 20, 2004 RECOMMENDATIONS THAT Council receive as information the following overview of a Zoning By-law Amendment application D14-30-03, scheduled for the February 25th, 2004 Public Planning Meeting. Location/Land Use: The subject lands are located on 29 George Street, legally described as being Part of Lot 21, Plan 246 (see Figures 1 and 2). The subject parcel is 1160 m2 (0.29 acres) in area, and has a frontage of 19.0 m (62.3 ft.) and a depth of 61.0 m (200 ft.). Surrounding Uses: North: Residential -small scale apartment building South: Institutional -nursing home East: Residential -apartment building West: Residential -detached dwellings and an apartment building Official Plan: The subject lands are designated "Urban Residential" within Schedule A -'Land Use' of the Town of Aurora Official Plan, which permits row house units. 000056 February 20 2004 - 2 - Report No. PL04-008 Zoning By-law: The subject lands are currently zoned "Detached Dwelling Second Density Residential (R2) Zone'. The existing zone does not permit row housing. PROPOSAL The applicant is proposing to amend the Zoning By-law from "Detached Dwelling Second Density Residential (R2) Zone to Row Dwelling Residential (R6-X) Exception Zone' to permit eight (8) row house dwellings (See Figure 3). The applicant is proposing a minimum lot frontage for the total parcel of 18.0 m (59.0 ft.), a minimum front yard setback of 3.0 m (9.8 ft.), a minimum rear yard setback of 5.0 m (16.4 ft.), minimum side yard setbacks of 1.6 m (5.2 ft.) and 3.5 m �11.48 ft.), a maximum lot coverage of 41 percent, a minimum amenity area of 13.4 m (144.2 sq. ft.) per suite (dwelling unit) having a minimum dimension of 1.6 m (5.2 ft.) by 4.4 m (14.4 ft.). As illustrated, the eight (8) row house development will have below grade parking, which will be accessed from George Street. The applicant has provided a conceptual site plan, conceptual elevations and an underground parking plan (See Figures 3, 4 and 5). OPTIONS Not Applicable. CONCLUSIONS An application has been submitted to the Town of Aurora for a Zoning By-law Amendment, which amends the By-law from "Detached Dwelling Second Density Residential (R2) Zone' to a "Row Dwelling Residential (R6-X) Exception Zone" to permit eight (8) row house dwellings. Staff recommends that Council receive as information the overview of Zoning By-law Amendment Application D14-30-03, scheduled for the February 25th, 2004 Public Planning Meeting. FINANCIAL IMPLICATIONS Not Applicable. LINK TO STRATEGIC PLAN The Strategic Plan contains objectives to ensure high quality, comprehensive community planning to protect the overall investment of citizens in the community. Critical review of the subject application through the Zoning By-law Amendment process will facilitate this objective. 000057 ATTACHMENTS Figures Figure 1 — Location Plan Figure 2 — Survey Figure 3 — Concept Site Plan Figure 4 — Elevations Figure 5 — Parking Plan PRE -SUBMISSION REVIEW Management Team — January 14, 2004 Prepared by; Cristina Celebre, ext. 4343 u l ibert recto of Planning LU cc �m Ll Q 15 133a1S 3�NOA � " D S 0 n 5 a ryryN m V O O N wa,1 O z any Ilayopw O o N N m r (6 tp c m a m 0 � o 12 H � a W V,c a Z U fA J Cf) n i Z Cl) o N O � o Z J W Z w z Eli lS aBaoa� F. W � Z w ¢c N J di Lau EEI x a a x ao W _ZN Z J Z> MZOC � C J Z71LZ EGA V 3 .. O W w�,��y aWoc� 1 4 U. o N GC LL N j • � • F j ` \ .I qp G ry � 2 W W m u. —I M' EF 6 N 1 7 _/0 i1�,/,1pall/ 2 mzz a sZ° - ° W S F � J 000060 0/2/Abol/ O% Y Wa mry" Z W G O ZZp U FOT pq xa C Z W�% 2 mo a W z o O mos � O a f0� P. 0 a C w Y � � a W OS .7 M6 to wao�{li.i Q � p�pFZJ O �-rc� Rf zU' LL WOV •3 W Zj 0 9 yq a J Nob SS a i w U W O: UI b O o p 0 o o 0 p w 3 o 0 ❑ Q O o ❑ O p O n 0 ❑ Q � O o O g o 0 ❑ p e ti 4 W y� i o O O O i � 0 ❑ Q i ' 0 ❑ O 0 0 0 Q t 0 o❑ O 0 ❑o o w 0❑ O x o o Cl O o =1 t a O 0 0 000062 c� 3 wo� t a z� aw awl .% UO� a a 4 o w u ��Q Ow'. 0 a a 0'9 0'£ � Q J y W G i W N 2 C M � E i a < � � a w °£ a .4334 11S 3cJF/O.1J 000063 AGENDA ITEM # 7 TOWN OF AURORA GENERAL COMMITTEE REPORT No. PL04-006- SUBJECT: Zoning By-law Amendment Application Estate of David Lenard Smith Part of Lot 79, Concession 1 W.Y.S. 268 Kennedy Street West D14-35-03 FROM: Susan Seibert,. Director of Planning DATE: January 20, 2004 RECOMMENDATIONS THAT Council receive as information the following overview of a Zoning By-law Amendment application D14-35-03, scheduled for the February 25, 2004 Public Planning Meeting. Location/Land Use: The subject lands are located on 268 Kennedy Street West, legally described as being Part of Lot 79, Concession 1. The subject parcel is 0.315 hectares (0.78 acres) in area and contains a single detached residence and accessory building. Surrounding Uses: North: Single Detached Residential South: Single Detached Residential East: Vacant (Holding Zone) West: Single Detached Residential Official Plan: The subject lands are designated "Urban Residential" on Schedule 'A' of the Official Plan which permits a full range of housing types and densities, including single detached. The lands are designated "Settlement Area" within OPA 48, being the Town's conformity amendment with the Oak Ridges Moraine Conservation Act. There do not appear to be any key "Natural Heritage Features" associated with the site. January 20 2004 - 2 - Report No PL04-006 Zoning By-law: The subject lands are currently zoned "Detached Dwelling First Density Residential (R1) Zone." PROPOSAL The applicant is proposing to rezone the subject lands from a "Detached Dwelling First Density Residential (R1) Zone to a Detached Dwelling Second Density Residential (R2- 25) Exception Zone" to permit the creation of three new residential building lots, with proposed frontages of 14.5 metres (47.6 feet) and proposed lot areas of 486 square metres (5,231 square feet). The applicant proposes to keep the existing residence and garage on the retained lands. Consent applications (D10-(70-72)-03) were submitted to the Committee of Adjustment for the creation of three new lots fronting Lensmith Drive. The severance applications have been deferred until a rezoning application is submitted and considered by Council, as the proposed lots do not conform to the existing R1 zone. The proposed R2-25 Exception Zone is an existing zone category which applies to the abutting subdivision to the north and west of the subject property. The R2-25 Zone permits single detached dwellings with specific lot area, lot frontage, yard setback and building requirements. OPTIONS Not Applicable CONCLUSIONS An application has been submitted to the Town of Aurora for a Zoning By-law Amendment which amends the By-law from "Detached Dwelling First Density Residential (R1) Zone" to a "Detached Dwelling Second Density Residential (R2-25) Exception Zone" to permit the creation of three residential lots. Conformity with OPA 48 and the Oak Ridges Moraine Conservation Plan will be determined as part of the further processing of this application. Staff recommends that Council receive as information the overview of Zoning By-law Amendment Application D14-35-03, scheduled for the February 25th, 2004 Public Planning Meeting. FINANCIAL IMPLICATIONS Not Applicable. LINK TO STRATEGIC PLAN The Strategic Plan contains objectives to ensure high quality, comprehensive community planning to protect the overall investment of citizens in the community. Critical review of the subject application through the Official Plan and Zoning By-law Amendment process January 20. 2004 - 3 - Report No. PL04-006 will facilitate this objective. ATTACHMENTS Figures Figure 1 — Location Plan Figure 2 — Survey and Proposed Site Plan PRE -SUBMISSION REVIEW Management Team — January 14`h, 2004 Prepared by. Joyce Wilson, ext. 4349 5sin Sotent Dir6ctor of Planning � t s°�O 5°rO no �c 3 (D N Tannery Creek Cres SUBJECT Lensmith Dr LANDS m c Cady Crt 0 o ° .c Cn c J Kennedy Street West a ° 0) U a 0 c � j0� LOCATION PLAN v� APPLICANT: ESTATE OF DAVID LENARD SMITH 0 50 100� FILE: D14-35-03 AURORA PLANNING DEPARTMENT Metres DATE: JANUARY 20TH, 2004 Scale 1:2500 FIGURE 1 Location Map created by the Town of Aurora Planning Department, January 13th, 2004. Base data provided by York Region. w B , O N = O �hII�� ga +f Nvodi. � I-�' m S cguSo4 a .- 5 �o'wu .•.r. di m aa oo�000 oo 0000 og<f a, F" 6 fio Sfifififi55555 N�Zo$ Q � Z'O �C�yS 9999999999 W N pV0 a P.UOp'+Yn o� 'z d�.8 i46 �893T .�aaa z >•,.Z ` s,z .. Ld 6: I rt> m� R ° �+ �'�" a C �•. / I• ~ Al l Uj o . �$ 'o• l xow i c I xory f c ♦ .0 . La N a .-. ._._ '3.m nN GO a . o.o _ cn cNo m µr °� m o" m + m �'Fi •� 'J' o S a maO � 8 �f ry m 91 R. .+ 1M1 ��"'a •O', r V' O� kofr` Innp_r� C� d�$. zl z•T' � vlm. m„r Tmm •gym � �6� r _,wy •(, `c zs¢ez •R zzez I caz m `�,� a+. °',� " a Z f LU a Ol r evw It bWd m�° • h R g Y �? F .a4r m' xl _cS S n WSILL N P'.+ w. 4 �� ,-m,. �'N �y $, LB N�OIB r•� ail --- a-- � -'m ems'--•-m;------, �, (90LL-NS9 NVld 03831SI03N AB) 3AI�10 HiMSN3� T 000068 v W U. AGENDA ITEM # S TOWN OF AURORA GENERAL COMMITTEE REPORT No. PL04-009 SUBJECT: Planning Applications Status List FROM: Susan Seibert, Director of Planning DATE: January 20, 2004 RECOMMENDATIONS THAT the Planning Applications Status List be received as information. BACKGROUND Attached is a list updating the status of applications being processed by the Planning Department. The list supersedes the October 21, 2003 Planning Applications Status List and is intended for information purposes. The text in bold and italics_ represents changes in status since the last distribution of the Planning Applications Status List. COMMENTS The Oak Ridges Moraine Conservation Act 2001 (ORMCA) came into force November 17, 2001 for a period of six months. A note has been added to the applications on the status list where they are clearly within the boundary of the Oak Ridges Moraine. Depending upon when applications were filed, they may not be subject to the provisions of the ORMCA or Ontario Regulation 140/02 the Oak Ridges Moraine Conservation Plan. It is also noted that it is possible for one application not be affected but a subsequent one, on the same property, filed after the effective dates, to be subject to its provisions. Staff continue to investigate these complexities on an application by application basis. In the interest of completeness, we reviewed the notations made on each application relative to the Oak Ridges Moraine Conservation Plan and added several. As noted previously, Staff will endeavour in the future to clarify the impact of OPA 48 & Zoning By-law Amendment to implement the ORMCA. Some applications have been inactive for a period of time. Staff has made progress in corresponding with applicants respecting the status of their files and will continue to pursue this as time permits. We anticipate dealing with a number of applications in the next several months that remained pending during the election period. As well, the employment/industrial subdivision north of Wellington at Highway 404 will come before Council for approval of the Subdivision Agreement. 000069 January 20, 2004 Report No. PL04-009- It is noted that the attached Status List is regularly used by many companies seeking information about the Town of Aurora. OPTIONS Not applicable. CONCLUSIONS Not applicable. FINANCIAL IMPLICATIONS Not applicable. LINK TO STRATEGIC PLAN The Strategic Plan has goals of open and accessible government. Information documents such as this are intended to further that goal. ATTACHMENTS Planning Applications Status List — January 20, 2004 PRE -SUBMISSION REVIEW Not applicable. Prepared by: Joyce Wilson, Planning Technician Extension 4349 ", ;�,L Vus 8� n bent ector of Planning 000070 I `gyp �y N u"ww U o ° �•r o o ono 40, bb vr4 0 2 K bU � U y H w rn 0• QUO. .. ro o d ro d o ti o d Cd h Nate+ 0. •�' !-i .r. Ly". f". o m a b y U o 42-0 O ro O N 2V Oi0 C N C aT1i. W C U d dd bq O LL y q Qi O H ro0 V] cd' c3 O A.O N U P. O00 N v � 00 Y C O MI d Cl T N N o �o U 0 a �o z 0 o a,000 � o, 3 N N 5 O M O (ti ak bllb >. 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Jackson, Director of Public Works DATE: January 20, 2004 RECOMMENDATIONS THAT the Model Utility Procedures Manual be adopted to provide a consistent guideline for the installation of utilities on the Town right-of-ways within the Town of Aurora; THAT staff be authorized to continue to participate in the York/Durham Municipalities Utility Coordination Group as stewards of the manual; THAT staff liase with other municipalities and the utility companies to continue to develop and refine the manual; THAT staff report back to Council as necessary whenever there are revisions to the manual representing significant policy changes; and THAT the Regional Municipality of York and York area municipalities be informed of Council's decision on this matter. BACKGROUND The York Municipalities Utility Coordination group (YMUCG) was formed in 1999 as a forum to discuss issues relating to the deregulation of the telecommunications, broadcast and hydro industries. The YMUCG soon realized that all municipalities were facing significant and similar pressures from the utility industry and accordingly, a consultant was retained by the group with the mandate to: • Facilitate discussion regarding the research and preparation of a Procedures Manual and; • Prepare a model Procedures Manual for adoption by the municipalities in York Region; 0001.04 January 20, 2004 - 2 - Report No, PW04-003 Subsequent to this decision, the Region of Durham and its area municipalities requested inclusion in the process and ultimately partnered with the York Municipalities as the York/Durham Utility Coordination Group (YDUCG). Town of Aurora staff has participated in this initiative from its inception. Throughout the process of developing the manual, inputwas sought and obtained from the utilities as well as the Urban Development Institute (UDI). Opinions from experts in the field of telecommunications were also obtained. COMMENTS 1. Purpose of the Model Utilitv Procedures Manual A copy of the Model Utility Procedures Manual (the "Manual') executive summary is attached to this report. The Manual is a best practices living document. Its purpose is to guide local and regional authorities with the preparation and adoption of policies and procedures for the installation of utility plant within new and existing public road allowances. The YDUCG has taken stewardship of the Manual and will keep it current. The policies presented in the Manual were developed for the purpose of regulating the installation of utility plant in the interest of the operation and protection of public works infrastructure and public safety and convenience. A significant objective of the Manual is to communicate the need for and facilitate the adoption of common procedures across jurisdictional boundaries. The adoption of common procedures should streamline both the submission requirements and the review process and facilitate a coordinated response to these issues. 2. Guiding Principles of the Manual The following are the general Guiding Principles of the Manual: 2.1 What is the Manual The Manual is a living document, the stewardship of which rests with the YDUCG who is vested with the responsibility to set the policy framework and principles in the document based on best practices in the industry. 2.2 Implementation The Manual is a vehicle for the road authority to establish and maintain a current 000105 January 20, 2004 - 3 - Report No. PW04-003 and effective policy framework on which to base local policies and procedures. Although the implementation of this document rests with the road authority, it is intended that any process for change embrace a consultative approach with the YDUCG and the utilities. 2.3 Co-operation The Manual is a framework to guide the road authorities and the utilities in developing and maintaining common and systematic procedures for the review and approval of utility operations on the principle of co-operation. 2.4 Common Policies & Procedures Strive for common policies and procedures for the management of the public road allowance across the Regional Municipalities of York and Durham. 2.5 Win -Win Simplify administration and reduce costs to both the road authority and utilities. 2.6 Fair Cost Recovery Road authorities will recover only fair causal costs resulting from utility use of the public road allowance. 2.7 Utility Coordination Utility coordination committees are effective bodies for facilitating the establishment of the policies and procedures for the road authority's management of the public road allowance and will be encouraged. 2.8 Municipal By-laws/Legislation Council of a road authority should be encouraged to give due consideration of the policies and objective in their By-laws and Legislation, as necessary, as they relate to the management of the public road allowance. 3. Manual Content The General Policies/Content of the manual were developed with the Guiding Principles in mind and deal with the following issues: Right -of -Way work permits 000106 January 20, 2004 - 4 - Report No. PW04-003 • Payment of fees • Notification requirements • Construction requirements • Inspections • Submission of As -built records Design objection related to location and aesthetics. As noted earlier, the Manual is a living document that will evolve overtime as legislation, regulations and best practices change. Further, it is intended to provide the framework and background for major policy statements that would be consistent across the York and Durham municipalities. Flexibility, however, is retained for individual municipalities to adjust the special procedures to reflect conditions specific to a municipality. 4 Municipal Access Agreements (MAA) The Manual will serve to form the basis for MAA's negotiated between municipalities and utility companies in the future. MAA's stipulate the conditions which a utility must comply with in order to access public right -or -ways. Currently, the Town has entered into a MAA with Futureway Inc. and has a Franchise Agreement with Enbridge Gas. It is the intention of staff to enter into MAA's with all utilities that have an interest in Aurora. OPTIONS Council may not wish to adopt the Model Utility Procedures Manual and may direct staff to negotiate utility access and placement within the public right-of-way on a case -by -case basis. CONCLUSIONS Adoption of the Manual will provide staff and the utility companies with a set of policies and procedures to follow when dealing with access requests within our road allowances. These policies and procedures will be consistent with a larger group of other municipal organizations throughout the Regions of York and Durham. FINANCIAL IMPLICATIONS There are no specific financial implications to the Town in adopting the Manual. Any future funding requirements related to the Town's participation in the YDUCG would be presented to Council for consideration. LINK TO STRATEGIC PLAN Goal "C" speaks to continuing the well -planned moderate growth of the Town. This goal is January 20, 2004 - 5 - Report No. PW04-003 supported by the "Strategic Action" stating that Council will "incorporate measures into Town policies and programs which contribute to a safe living and working environment'. ATTACHMENTS • Model Utilities Procedures Manual for Road Authorities in York and Durham Region — Executive Summary Prepared by: W. H. Jackson, Director of Public Works W. H. Jack Director of Public Works MOM: =reprodiuctliprhIbIted EXECUTIVE SUMMARY Model Utility Procedures Manual York! Durham Regional & Municipal Road Authorities The "Model Utility Procedures Manual' originated as a potential tool to address concerns raised by the York Region Municipal Utility Coordinating Group regarding the impacts on road authorities and utilities due to the deregulation of the telecommunications, broadcast and hydro industries. The York Region Municipal Utility Coordinating Group (YMUCG) was formed in 1999 to work collectively on common policies related to the deregulation of above noted industries. The product of their initial efforts was a discussion paper entitled, "The Impacts on Municipalities and all Utility Companies due to Telecommunications and Broadcast Industry Deregulation" in January 2000. A copy of this discussion paper is included in Appendix A of this manual and should be reviewed to appreciate the road authority issues and concerns to be addressed by the procedure manual. The YMUCG held meetings with the utilities and the UDI to review the discussion paper and find common ground on the issues / impacts of deregulation. Upon completion of these meetings in February 2000 the YMUCG established the following goals: • Prepare a procedures manual to guide the York Region road authorities with the approval of utility plant installations; • Have the manual adopted by the participating road authority Councils; and • Form a Utility Co—ordinating Group to have stewardship of the manual and keep the manual current. In May / June 2000, the YMUCG retained the services of TSH and Pacomm Consulting to prepare the model procedure manual. At approximately this point in time the YMUCG entered into discussions with the Region of Durham and these discussions concluded with the local and regional road authorities in York and Durham Regions partnering with the development of the procedure manual given the issues and impacts in both jurisdictions are similar. At this point in time the York / Durham Utility Coordinating Group was formed and is hereinafter referred to as the YDUCG. The "Model Utility Procedures Manual' evolved through the formation of "policy specific sub -groups" to deal with and focus discussion on specific issues and impacts with the purpose of developing the draft guiding principles, policy statements and procedures for the manual. The following four sub -groups were created: • Information, Notification & Approval Issues Sub -Group; • Design Issues Sub -Group; • Subdivision Issues Sub -Group; and • Cost Recovery Issues Sub -Group The mandate of each sub -group is briefly described in the following sections: L:\PROJECTSW2-6\42-65\42-65002\Temp\PROCEDURES MANUALWOLUME 1.doc T` H 0001�.09 Y.. Executive Summary 2 Model Utility Procedures Manual Information, Notification and Approval Issues Sub -Group: The general mandate of this sub -group was to develop guidelines and procedures for the following key issues: • Permits ➢ Why is a permit required ➢ What work requires a permit ➢ What information should be provided in support of a permit ➢ Targets for processing permits • Notification ➢ Who gives and receives notification ➢ When should notification be given • As -built record keeping • Restoration of utility cuts • Security to guarantee performance of work QC/QA requirements • Scheduling / coordination requirements Design Issues Sub -Group: The general mandate of this sub -group was to develop guidelines and procedures for the following key issues related to the design of capital works projects along existing road allowances: The coordination of road authority / utility capital work projects Common trench opportunities during road reconstruction / restoration projects • Spare capacity opportunities • Determining the existence of and locating existing underground plant • Pre -engineering stakeouts of existing underground plant • Preliminary road design / utility relocation issues • Installation of utility plant on bridges and structures • Damage prevention initiatives • Streetscape aesthetics Subdivision Issues Sub -Group: The general mandate of this sub -group was to develop guidelines and procedures for the following key issues related to the servicing of new plans of subdivisions with utility plant: • Servicing new roads with a common trench to efficiently utilize the boulevard L:\PROJECTSV42-6\42-65W2-55002\Temp\PROCEDURES MANUALNOLUME 1.doc UH 0001.10 �/ Executive Summary Model Utility'Procedures Manual • Notification requirements with respect to common trench servicing • Utility coordination plans and their approval process • Damage prevention initiatives ( pre & post assumption of the R-o-W) • Streetscape aesthetics Cost Recovery Issues Sub -Group: The general mandate of this sub -group was to identify the various forms of costs and develop basic costing principles for the municipal consent process and access agreements. Issues considered by the sub -group included: • Road authorities right to charge fees and recover costs for various work in the road allowance • Review existing fee structures • Determine what costs can be recovered by the road authority • Determine if these costs are being recovered? • Determine if the costs can be tracked and compiled in a database What action should be taken if costs are not tracked The draft policies and procedures generated by the sub -groups were presented at a Workshop attended by the road authorities, utilities and the UDI. Feed back from the Workshop was solicited from the participants and this information was used to develop the policies and procedures presented in the Model Utility Procedures Manual. Model Utility Procedures Manual The Model Utility Procedures Manual is a living document, the stewardship and maintenance of which will be the responsibility of a Regional based utility coordinating committee, as originally envisioned by the YMUCG. It is intended that the local and regional road authorities Councils in the YDUCG adopt the guiding principles and policies of the model manual and direct staff to prepare a utility procedures manual using this model manual as a guide in the selection of common policies and procedures that best address the needs of the road authority. The procedures presented throughout this model manual are considered to represent best practices and it is recognized that each road authority may amend these procedures to best reflect their specific needs and existing practices. The YDUCG is responsible for the stewardship of the model manual and as such the road authority should notify the YDUCG of any proposed amendments to the model procedures so as to ensure the proposed amended procedures continue to follow the intent of the guiding principles and policies of the model manual. L:\PROJECTS442-6\42-65\42-65002\Temp\PROCEDURES MANUAL\VOLUME tdoc 0001.11 UH Executive Summary 4 Model Utility Procedures Manual A brief description of the content of the Model Utility Procedures Manual has been prepared to assist in the understanding of the intent and purpose of each chapter and appendix: Volume 1 of the Model Manual is comprised of chapters 1 to 12, inclusive. Volume 2 of the Model Manual is comprised of the appendices in support of the policies and procedures in Volume 1. Chapter 1 — General Purpose of the Model Procedures Manual Generally the Model Utility Procedures Manual outlines a process for a utility to apply for and be granted municipal consent by a road authority for the installation or maintenance and repair of utility plant. The key objectives of the Model Utility Procedures Manual are as follows: • to establish common policies and procedures across larger jurisdictional boundaries so as to facilitate a coordinated road authority response to similar requests for approval of utility installations; • to guide road authorities with the review, approval of utility installations; • to guide road authorities with the development of fee schedules for the recovery of costs; to provide utilities with submission, notification, construction and certification requirements for proposed utility plant installations; and • to provide a framework for the operation of Regional and local UCC's. Chapter 2 — Definitions This chapter provides the user of the manual with the definition of commonly used terms throughout the model manual. Chapter 3 — Utility Coordination This chapter outlines the organization and structure of the local and regional utility coordinating committees within the YDUCG. This chapter is significant in so far as it both identifies and describes the structure of the utility coordinating committee responsible for the stewardship of the model manual. Considering this is an original objective of the YMUCG it is important that the road authorities in the YDUCG agree on the structure and the mandate of this organization. The benefits of an active utility coordinating committee are described as follows: provides a forum for the road authorities and utilities to meet and discuss common issues, share information and develop solutions to issues or project related matters provides a forum in which the road authorities and utilities can communicate and address issues such as: LSPROJECTS\42-6W2-95W2-65002\Temp\PROCEDURES MANUAL\VOLUME 1.dcc Tim 0001.12 Executive Summary Model Utility Procedures Manual ➢ the coordination of construction projects ➢ damage prevention initiatives ➢ development of standards and procedures for work in the road allowance ➢ improvements to the permitting systems. Chapter 4 — Guiding Principles and General Policies This chapter provides a summary of the guiding principles and the general policies, which evolved from the feedback received at the workshop on the draft policy statements developed through the sub -group process. This chapter is significant as it outlines the principles and policies on which the procedures are to be based. As such it is important that all the road authorities in the YDUCG adopt these guiding principles so as to achieve a significant original objective of the YMUCG. Chapter 5 — Right of Way Work Permits This chapter outlines the utility obligations with respect to applying for a Right -of -Way Work Permit, which when issued is the road authorities granting of municipal; consent. The chapter also outlines the review and approval procedures of the road authority and provides sample forms for the consideration of the road authority. Chapter 6 — Payment of Fees This chapter outlines a process whereby the road authority can recover costs incurred for the municipal consent approval process. The chapter speaks to the legislation and regulations governing the charging of fees and the collection of costs by a road authority for the municipal consent process. It is evident that the legislation and regulations governing the road authority's rights to charge fees and recover costs for the approval of municipal consent for work on utilities in the road allowance are subject to change over time. The new Municipal Act (effective January 1, 2003), may impact the ability of the road authorities to charge fees and recover costs for work on new or existing utility plant in the road allowance. The utility coordinating committee responsible for the stewardship of the model manual should review the ramifications of the new Municipal Act and report to the participating road authority Councils for the establishment of possible future action with respect the collection of the fees or the recovery of road authority costs. Regardless, it is very important for the road authorities to track all of their costs related to the management of work by utility companies in the right-of-way so as to develop a defendable database for the future collection of all road authority costs. Chapter 7 —Notification Requirements This chapter identifies the notification procedures for the application, approval and construction of utility plant in the road allowance. The general notification requirements are as follows: prior to applying for a permit LSPROJECTSW2-6W2-65W2-65002\Temp\PROCEDURES MANUALWOLUME000 I.13 UY Executive Summary Model Utility Procedures Manual • prior to construction of permitted work • cancelled projects • abandoned and unknown plant • backfilling of trenches restoration of working areas The chapter also includes a sample notification letter and a project signage detail to assist in the implementation of the procedures. Chapter 8 — Construction Requirements This chapter generally outlines the procedures to be complied with by the applicant for a Right -of -Way Work Permit and their contractor prior to the commencement, during and upon completion of the permitted work. Chapter 9 — Inspections by Road Authority This chapter identifies typical inspection tasks associated with the construction of utility plant in the road allowance. It is recognized that the level of inspection effort required of road authority staff to be assured of a quality restoration work is a function of complexity of the proposed work in the road allowance and the quality of the road authority's restoration standards. With respect to the restoration standards for utility cuts, the National Research Council of Canada and the US Army Corp of Engineers are in the process of completing a three year research study, that commenced in May 2000, for the development and validating of effective utility cut restoration guidelines. The road authority's should upon completion of the study implement the conclusions and recommendations for the development of performance based specifications. This would require the road authority to review their existing standards and amend them to reflect the recommended guidelines of the study. Considering one of the objectives of the model manual is to develop common standards and procedures over larger jurisdictional areas it would be advantageous for all the road authority members in the YDUCG to work collectively on the preparation of effective utility cut restoration standards. For those road authorities that do not have any utility cut restoration standards or are considering updating their standards, they can refer to the "Reinstatement Standard Drawings" included in the Region of Ottawa -Carleton Draft Final Report on Management of Regional Rights -of -Way for Utility, Construction and Maintenance Activities. Copies of these reinstatement standards are included in Appendix P. Chapter 10 — Submission of As -Built Records This chapter speaks to when and how as -built records are to submitted to the road authority. Chapter 11 — Design Objectives This chapter provides general guidelines for addressing the following: aesthetic issues and concerns with the installation utility plant in both urban and rural residential areas; and L:\PROJECTS\42-6A2-65k42-65002\Temp\PROCEDURES MANUALWOLUME 1.doc TH 0001.14 Y Executive Summary Model Utility Procedures Manual • the location of proposed utility plant in both existing road allowances and proposed plan of subdivisions. Chapter 12 — Municipal Access Agreement The development of a common municipal access agreement (MAA) was beyond the scope of work for the preparation of the model procedure manual. Included in the model manual are two municipal access agreements for the information of the road authorities. It is intended that this Chapter be used by the individual road authority as a base on which to prepare their standard municipal access agreement(s). Appendix A — Municipal Discussion Paper The Municipal Discussion Paper is included in the model manual as it presents the original issues and concerns expressed by the YMUCG regarding the deregulation of the telecommunication and broadcast industries. This paper was used to focus the discussions of the sub -groups and develop the guiding principles and policies of the model manual. Appendix B — FCM Paper on Telecommunications This paper was included as good background information so as to provide the road authority with the Federation of Canadian Municipalities view on Telecommunications and the role of the road authority as managers of the rights -of - way. Appendix C — Summary of Comments from Workshop No. 1 This appendix provides a summary of the feed back solicited from the participants of the workshop. The comments were used to develop the guiding principles and policies presented in Chapter 4 of the model manual. Appendix D — NRC Information on Utility Cut Repair Best Practices It is intended that this appendix be updated from time to time to reflect the current status of the National Research Council of Canada and the US Army Corp of Engineers study on utility cut restoration guidelines. The appendix could be expanded in the future to include other best practices information on utility cut restoration standards. The information in this appendix should contain the background information in support of the road authority's restoration standard drawings for utility cuts. Appendix E —One Cali Systems This appendix includes information on the operation of a one call system which, as noted in Section 4.2.2 of the General Policies, can be an effective damage prevention initiative. Both the road authority and the utility coordinating committee responsible for the stewardship of the model manual should further explore the benefits of a one call system. L:\PROJECTS%2-6\42-65\42-65002\Temp\PROCEDURES MANUALWOLUME 1.doc TM 0001.15 Executive Summary Model Utility Procedures Manual Appendix F & G — Background Information for Information Management System Section 4.2.5 of the General Policies recommends that the utility coordinating committee responsible for the stewardship of the model manual establish a sub- committee or task force to develop the form and content of an information management system. The information contained in these appendices will assist the subcommittee with the development a suitable information management system. It is intended that these appendices be updated from time to time to reflect the recommendations of the noted sub -committee or task force. Appendix H — Memorandum of Understanding re: Utilities on Bridges / Structures This appendix provides the background information in support of policies of Section 4.4 regarding the installation of utility plant on existing or proposed bridges. Appendix I — Pavement Degradation Fee Schedule This appendix includes the pavement degradation fee schedule as recommended in the policy in Section 4.5.3.7 of the model manual. This appendix could be used in the future to contain additional studies conducted to validate amendments to the fee schedule. Appendix J — Optical Fibre Cables in Sewers This appendix provides general articles of interest and background information on the application of new technologies for the installation of fibre in existing sewers. Information on the factors to be considered in the development of sewer selection criteria for the appropriate application of the technology is included in the appendix. It is intended that the appendix be updated from time to time to include current initiatives with respect to Canadian applications of the technology. Appendix K — Consent Permit Fee Schedule This appendix is to be used by the road authority to identify their fee schedule and include the background information collected in support of the fee schedule. The means of preparing the fee schedule are included in Appendix O. Appendix L — Region of York Protocol for Establishing Telecommunication Facilities The information in this appendix is in support of the policy in Section 4.8 regarding Telecommunication Towers. It is recommended that the road authorities adopt similar policies and procedures for the installation of telecommunication towers / facilities in their jurisdiction. The appendix can be updated by each road authority to reflect their own specific policies and procedures. L:\PROJECTS\42-6W2-65W2-65002\Temp\PROCEDURES MANUAL\VOLUME 1,doc 000116 "Vii Executive Summary Model Utility Procedures Manual Appendix M — Legal Opinion Regarding Right to Restrict Utility Service Providers Access to Lands being Pre -Serviced for Plan of Subdivision The appendix includes the background information in support of the policy in Section 4.3.10 regarding the road authorities right to impose and enforce either a draft plan condition or a clause in a subdivision agreement which would require the Developer of a plan of subdivision to grant access to the common trenches and private properties (future lots) to competing service providers. Appendix N — Subsurface Utility Engineering (SUE) This appendix provides general background information on the subsurface utility engineering process and the benefits of implementing the process on road reconstruction projects. Appendix O — Legislative and Regulatory Background on Fees for Consent Permits This appendixincludes background information on the acts and regulations - governing the road authorities right to charge fees and recover costs associated with the granting of municipal consent. The information is in support of Chapter 6 — Payment of Fees and includes information on the procedures to be followed for establishing a fee structure and identifies eligible costs for the administration of the municipal consent process. Appendix P — Roadway Cross -sections and Road Allowance Restoration Standards It is intended that this appendix be used to include the standard road cross -sections and the utility cut restoration standards of the road authority. For now the appendix contains the following background information in support of procedures in the model manual: • the 'Reinstatement Standard Drawings" included in the Region of Ottawa - Carleton Draft Final Report on Management of Regional Rights -of -Way for Utility, Construction and Maintenance Activities; • Location of utilities in the Roadway Cross -sections for Laneway Serviced Developments in the Town of Markham; and • Summary tables of the location of utilities in all the standard road cross -sections of the road authorities in the YDUCG. L:\PROJECTS\42-6\42-65442-65002\Temp\PROCEDURE8 MANUALNOLUME 1.doc 00011'7 is AGENDA ITEM # I () Memo To: Members of Council From: Tim M. Jones, Mayor Date: 1 /12/2004 Re: Strategic Plan Revision/Update Office of the Mayor One of the components of the Offsite Workshop held on Saturday January 10th, was a presentation from Phil Daniels Consulting related to the Elements of Strategic Planning. I have attached the slides summarizing the material covered during that session. I believe it is important as a next step emanating from the presentation that Council have some discussion and make a determination as to whether it wishes to embark on an exercise to either update once again or completely rewrite our existing Plan. At the beginning of recent Council terms our existing strategic plan "Aurora's Way Ahead" has been updated and refined with the input of the newly elected Council. This has not been a comprehensive exercise and has been undertaken without the benefit of external expertise in a facilitation role. One of the initiatives I tabled during my Inaugural address was spearheading a complete update of our strategic plan to ensure our long term vision continues to meet with that of the broad community and the realities of our circumstances today. It was pointed out during the presentation that not all elements of an existing document are necessarily discarded if there is to be a new plan created. It was also suggested that mechanisms to solicit input from not only those motivated to attend information sessions or meetings established for the purpose of reviewing such documents are critical, as in many instances the views of the otherwise "silent majority" may be appear to be skewed by the presence of a few. It is for those reasons that I would advocate for a more comprehensive approach to an update this term, with active participation of all members of council and a broad cross section of staff, a fuller public consultation process than perhaps may have been employed previously and some assistance from a third party in helping to consolidate the long term vision of our newly elected community representatives. If members of council agree to move forward, I would ask that the approach outlined above be endorsed in principle with staff directed to report back on an approach, timeframes and costs for the necessary expertise to undertake a major review of Aurora's Way Ahead as soon as possible as it is also my belief that the earlier in the term this can be completed, the more value the document has, thus any approach should be-sensitiveAo timeframes. M.Jones Mayor Attach. 0 Page 2 000119 bf) 0i O N O ti 000120 v C� U v -►� N � •� c _ v °� '4-4 � •� v •' v � o O ct o w ct Ucncn v by ct 7:� O `t Ct c a cn �cn 000121 00012.2 C4Z; m� Ci) Cam- •� U Cld ct � p` x V5 r-,ct ct N : ct 000123 J--J ct ct INC a� a Ct CIA ct ..cn •o �o .� •� ct O U s 0 0 0 0 • I 0001.25 W ct n a� C-, ct i` u bA ct 4-4 V) M bbi) 4.) 0001.26 9 U • O U ct O ct M • S. ct a) s .ct bio ct r r b.A ct bA CC3 ct • 000127 International Women's Day January8, 2004 ITEM # 1 Ja:d 0 9 2Da4 Mr. Bob Panizza & General Committee Town of Aurora Corneratc'_'c:v 100 John West Way Aurora, Ontario L40 6J1 Dear Mr. Panizza and General Committee, Please support a cultural and charitable event by waiving the rental fees for the library's Lebovic Room, which is booked on March 06, 2004 for an International Women's Day Event. A ropy of the contract, which quotes a fee of $216.00, is enclosed. The event will recognize local women's creative talents while providing donations for a charitable organization within Aurora: the Women's Centre of York Region and/or The Yellow Bride House, Thank you for considering my request. Your support will help many women (and children) of Aurora while enriching our town's community. The assistance will be greatly respected and appreciated by all involved. Sincerely Mamie Maguire enc 000128 AGENDA ITEM # I A The Honorable Tim M. Jones The Mayor's Office Town of Aurora 100 John West Way Box 1000 Aurora, Ontario L4G 6.11 Dear Mr. Jones: We are excited to inform you that the Aurora Jays Minor Pee Wee team has been accepted to play in the prestigious Cooperstown International Hall of Fame Tournament in New York State this upcoming season in August 2004. This is a 4-year dream come true for these boys, their families and the entire Aurora Baseball Community. The boys and their families are honored to be representing the Town of Aurora at this world -class tournament. Since there are considerable costs involved in preparing for and participating in this event, we hope that funding can be made available to assist our team in reaching our goal. We are asking you and the Council members to assist us in proudly representing our town. On behalf of our team, I look forward to your response and thank you in advance for your consideration. Sincerely, Dolores Cascone Parent and Fundraising Volunteer Minor PeeWee AA Jays Aurora Minor Baseball Association Cc: Robert Seguin, Head Coach, Minor PeeWee AA Jays Leo Spagnuolo, Director, Rep Baseball, AMBA Otto Strentse, President, AMBA Dave Griffith, Councillor Evelina MacEachem, Councillor George Timpson, Councillor Ron Wallace, Councillor Nigel Kean, Councillor Betty Pedersen, Councillor Damir Vrancic, Councillor John West, Councillor 000129 ADDITIONAL ITEMS TABLED FOR GENERAL COMMITTEE MEETING Tuesday, January 20, 2004 ➢ Withdrawal of Request for Delegation Mr. Richard Boyne, Chairman Community Safety Village of York Region ➢ Mr. Larry Palmer will be speaking on behalf of Ms Barbara Bartlett re: Community Living Newmarket/Aurora District. (handouts distributed separately) ➢ Request for delegation from Ms Barb Barker re: proposed restriction to parking on McLeod Drive. lit Aurora Council Meeting Nov 25/03 • Council voted for return of recommendations from TSAB for further review. (Agenda item #5) 1. Reduction of speed limit to 50 Km/h 2. Installation of steep hill signs 3. Truck prohibited hours 4. No parking proposal Accident Nov 26/03 8 AM _R. �GCTi�i 0C.1�i�.I:IL1Iif:�.' Accident Sep 19/03 Accident July 28/03 Traffic Facts • Average speed of traffic on St. John's SR was 75 Km/h r (85t" percentile - Traffic Study May 23/03 — Ontario Traffic Inc.) • current posted speed is 60 Km/hr • Many parts of St. John's are 50 Km/hr with no homes • Industrial Parkway is 50 Km/hr • Residential street with more homes and more to come ITEOMOTIM Region to lower'the speed of St. John's to 50 m/hr between Yonge & Bathurst • This is a simple matter that can be dealt with prior to the possible recreation of the Panizza, Bob From: barb barker Sent: Monday, January To: Pan!=, Bob Subject: re committee meeting Dear Mr. Panizza, My Name is Barb Barker and I was at the council meeting last week regarding McLeod Dr. I was given a delegate status after speaking during public forum. I am requesting delegate status again to speak about the proposed restriction to parking on McLeod Drive Between Gilbank and Aurora Height Drive. This is a very important issue and I feel that there should definitely be some discussion on this matter. Reading the proposal some of it makes sense and I question some other points. If you were to categorize me I guess I am against this proposal but have a solution of my own to be discussed with council and other members on my street that would be acceptable to all parties. Thank you for your time. Sincerely, Barb Barker 53 McLeod Drive The new MSN B: advanced junk mail protection and 2 months FREE* http://join.msn.com/?page=dept/bcommkpgmarket=en-ca& U=httpa3a82f�2fjoin.msn,com%2f� 3fpage%3dmisc%22specialoffers%26pgmarket%3den-ca