Agenda - Council - 20100914AURORA
COUNCIL MEETING
AGENDA
N0.10-21
TUESDAY, SEPTEMBER 14, 2010
7:00 P.M.
COUNCIL CHAMBERS
AURORA TOWN HALL
PUBLIC RELEASE
September 10, 2010
AURORA
TOWN OF AURORA
COUNCIL MEETING
AGENDA
NO. 10-21
Tuesday, September 14, 2010
7:00 p.m.
Council Chambers
l DECLARATIONS OF PECUNIARY INTEREST
11 APPROVAL OF AGENDA
RECOMMENDED:
THAT the agenda as circulated by the Customer and Legislative Services
Department be approved as presented.
III OPEN FORUM
IV ADOPTION OF MINUTES
Special Council Minutes of Thursday, August 12, 2010 pg.1
Council Minutes of Tuesday, August 17, 2010 pg.7
Special Council Minutes of Tuesday, September 7, 2010 pg.21
RECOMMENDED:
THAT the Special Council minutes of Thursday, August 12, 2010, Council
Minutes of Tuesday, August 17, 2010, and the Special Council Minutes of
Tuesday, September 7, 2010 be adopted as printed and circulated.
V PRESENTATIONS
(a) Shelley Ware, Special Events Coordinator, Town of Aurora Parks pg.24
and Recreation Services
Re: 2010 Aurora Teen Idol Presentation
Council Meeting Agenda
Tuesday, September 14, 2010
Page 2 of 4
(b) Gabriella Kalapos, Director, Outreach Programs Clean pg.25
Air Partnership
Re: Signing of the Declaration from the Clean Air Summit
(c) Louise Procter Maio, Chief Executive Officer of the Aurora Public
Library, and Michael Thompson, Chair of the Aurora Public
Library Board
Re: Aurora Public Library Strategic Plan
V/ PUBLIC SERVICE ANNOUNCEMENTS
Vll DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Vlll ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
IX DELEGATIONS
X CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Xl REGIONAL REPORT
Xll NEW BUSINESS/GENERAL INFORMATION -COUNCILLORS
Xlll CLOSED SESSION
THAT Council resolve into a Closed Session to consider the following matter:
➢ Litigation or potential litigation, including matters before administrative
tribunals, affecting the municipality or local board
Re: Adena Meadows Limited et al. ("Magna")
Parkland Dedication/Cash-in-Lieu
West Side of Leslie Street, South of Wellington Street East
Council Meeting Agenda
Tuesday, September 14, 2010
Page 3 of 4
XIV READING OF BY-LAWS
RECOMMENDED:
THAT the following listed By-laws be given 1st, 2nd and 3rd readings, and
enacted:
5254-10 BEING A BY-LAW to designate a property pg. 54
to be of cultural heritage value or interest
(The George Browning House — 15086-15088
Yonge Street)
(Report PL09-078 — Council Oct.27/09)
5274-10 BEING A BY-LAW to amend Zoning pg.58
By-law No. 2213-78, as amended
(14985 Leslie Street)
(Report PL10-058)
5278-10 BEING A BY-LAW to establish land pg.64
as a highway forming part of John West
Way, Aurora (Ridgewood Developments Inc.)
5279-10 BEING A BY-LAW to Confirm Actions by pg. 65
Council Resulting from Council Meeting
10-21 on September 14, 2010
XV ADJOURNMENT
Council Meeting Agenda
Tuesday, September 14, 2010
Page 4 of 4
AGENDA ITEMS
1. General Committee Meeting Minutes pg.30
Tuesday, September 7, 2010
RECOMMENDED:
THAT the minutes of the General Committee meeting of Tuesday, September
7, 2010 be received and the recommendations carried by the Committee be
approved.
2. CLS10-022 — Application for Enabling Accessibility Fund — Capital pg.38
Project Funds
RECOMMENDED:
THAT Council support the application to the `Enabling Fund', requesting a
grant of $75,000 to put towards the cost of retro-fitting an elevator for Aurora
Family Leisure Complex (AFLC); and
THAT Council approve, in principle, Capital Project # 72112, Retrofit of
Aurora Family Leisure Complex Person Lift pending approval of the grant
application, with a total budget of $150,000 with the Town's portion to be
funded from the Accessibility Reserve Fund.
3. PR10-032 — Tender PRS 2010-57 Flora Aurora Phase 2 Construction pg.47
RECOMMENDED:
THAT Council approve Tender PRS 2010-57 in the amount of $77,465.13,
less HST, submitted by Marnix Infrastructure Inc., the lowest compliant
bidder.
4. PRS10-033 — Tender PRS 2010-67 RInC Funded Parks Rehabilitation p.g.51
Projects
RECOMMENDED:
THAT Council approve Tender PRS 2010-67 in the amount of $1,018,349.95,
less HST, submitted by Colpac Limited, the lowest compliant bidder; and
THAT Council authorize the Mayor and Clerk to execute the Form of
Agreement associated with Tender PRS 2010-67.
,ouncil Meeting Agenda
ieptember 147 2010
Special Council "u- I r
NUR-0
TOWN OF AURORA
SPECIAL COUNCIL MEETING
MINUTES
NO: 10-17
Council Chambers
Aurora Town Hall
3:30 P.m.
Thursday, August 12, 2010
ATTENDANCE
ors 13uck (arrived
COUNCIL MEMBERS Mayor Morris Chair. , Gralnlger, MacEachern,
at 7:13 p.m.), Gaertner,
McRoberts, and Wilson
MEMBERS ABSENT Councillor Collins-Mrakas
Director of Planning and Development services,
OTHER ATTENDEES Manager of Policy Planning, Policy Planner, Director
of Parks and Recreation Services aMannd ager
of
Legislative Services/Deputy
Committee Secretary
Mayor Morris called the meeting to order at 3:42 P.M.
DECLARATIONS OF PECUNIARY INTEREST
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
11 APPROVAL OF AGENDA
d b Councillor Gaertner
Seconded by Councillor MacEachern
Move Y
THAT the agenda as circulated
withe following add r n d Legislative Services
Department be app
➢ Delegation (b) Mr. Claudio Brutto, representing Aurora Leslie
Landowner's Group, East of Leslie
Re: 2C Secondary Plan
i ci at
Correspondence from Ms. Wendy Nott, FCIP, RPP, Senior Pr n pp. ,
Walker, Nott, Dragicevic Associates Limited
Re: Draft Town of Aurora Official Plan (July.2010)
➢ Correspondence from Mr. Mark Emery, BES, MCIP, RPP, President,
Weston Consulting Group Inc.
Re: E.berryL. i Auroras Wellness Village Yonge Street &
--rl sneering Agenda
September 14, 2010
Special Council 10-17 Minutes - 2
Special Council Minutes
Thursday, August 12, 2010
Page 2 of 6
➢ Correspondence from Ms. Helen Lepek, MCIP, RPP, Lepek
Consulting
Re: 16278 Yonge Street Limited
Mixed Use Residential Proposal
Former "Price Chopper" site
N,W. Corner Yonge Street and Wellington Street
Draft Aurora Official Plan and Promenade Secondary Plan
➢ Correspondence from Mr. Don Given, MCIP, RPP, President, Malone
Given Parsons Ltd.
Re: Response to Comments from Al Downey on the Parkland
Provisions, of the Draft 2C Secondary Plan and Draft Official
Plan
CARRIED
If/ DELEGATIONS
(a) Mr. Jeff Davies of Davies Howe and Mr. Brad Keast of smartCentres
Re: Comments on Official Plan Update
Mr. Jeff Davies stated that he along with Mr. Brad Keast wanted to address some
Points provided in the correspondence sent by Wendy Nott, of Walker, Nott,
Dragicevic Associates Limited, as she was unable to attend. Mr. Keast noted that
they were representing four major properties within the Town of Aurora. He said
that they would like to continue their good corporate relationship with the Town
and to comment on the processes that they have followed to date. Mr. Keast
requested a future meeting with the Town staff to clarify some do ails in a
Previously submitted letter. ai
Moved by Councillor Gaertner Seconded by Councillor MacEachern
THAT the comments of the delegates be received and referred to staff.
CARRIED
(b) Mr. Claudio Brutto of erutto Consulting
Re: Comments on 2C Secondary Plan
Mr. Claudio Brutto stated that he was representing the Aurora Leslie
Landowner's Group that represents the Addison Hall property. He said that the
business park on this property is to be extended and noted that, due to the
topography of the land, it is difficult to accommodate employment lands. Mr.
Brutto expressed a desire for continued dialogue between the Town and the
Aurora Leslie Landowner's Group.
Moved by Councillor Gaertner Seconded by Councillor MacEschern
THAT the comments of the delegate be received and referred to staff.
CARRIED
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Council Meeting Agenda
September 14, 2010
--- ..........
Special Council 10-17 Minutes - 3
Special Council Minutes
Thursday, August 12, 2010
.Page 3 of 6
IV CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
1. PL10-062 — Five Year Official Plan Review and 2C Secondary Plan Update
Moved by Councillor McRoberts Seconded by Councillor Granger
THAT Council receive report PL10-052.
CARRIED
2. Town of Aurora Official Plan Review & Area 2C Secondary Plan,
Presentation by Consultant
Moved by Councillor MacEachern Seconded by Councillor Gaertner
THAT Council receive the presentation and refer the comments of
Council to the Planning Partnership and staff.
CARRIED
3. Town of Aurora Official Plan Review Correspondence Matrix
➢ Steering Committee Correspondence Matrix
➢ Staff/Agency Correspondence Matrix
➢ Public Correspondence Matrix
Moved by Councillor MacEachern Seconded by Councillor Gallo
THAT Council receive the Steering Committee, Staff/Agency and Public
Correspondence Matrixes.
CARRIED
4. Memorandum from AI Downey, Director of Parks and Recreation Services
Re: Official Plan Draft
Moved by Councillor MacEachern Seconded by Councillor Gaertner
THAT Council receive the memorandum from the Director of Parks and
Recreation Services; and
THAT Council receive the additional correspondence from Mr. Don
Given of Malone Given Parsons Ltd.; and
THAT this information be referred to the Five Year Official Plan Review
and 2C Secondary Plan Steering Committee and staff.
CARRIED
-3.
Council Meeting Agenda
September 14, 2010
Special Council 10-17 Minutes - 4
Special Council Minutes
Thursday, August 12, 2010
Page 4 of 6
5. Town of Aurora 2C Secondary Plan Study — Draft Secondary Plan
Overview, Presentation by Consultant
Moved by Councillor Granger Seconded by Councillor Gaertner
THAT Council receive the presentation and refer the comments of
Council to the Planning Partnership and staff.
CARRIED
Councillor Buck left the meeting at 9:41 p.m.
6. Town of Aurora 2C Secondary Plan Study Correspondence Matrix
➢ Public Correspondence Matrix
Moved by Councillor MacEachern Seconded by Councillor McRoberts
THAT Council receive the Public Correspondence Matrix.
CARRIED
7. Memorandum from Al Downey, Director of Parks and Recreation Services
Re: 2C Secondary Plan
Moved by Councillor MacEachern Seconded by Councillor McRoberts
THAT Council receive the memorandum from the Director of Parks and
Recreation Services; and
THAT Council receive the additional correspondence from Mr. Don
Givens of Malone Given Parsons Ltd.; and
THAT this information be referred back to the Five Year Official Plan
Review and 2C Secondary Plan Steering Committee and staff.
CARRIED
8. Correspondence from David Charezenko, Vice President, Planning &
Design, iPLANcorp
Re: Comments on the Draft 1 Aurora 2C Secondary Plan
Moved by Councillor MacEachern Seconded by Councillor Gallo
THAT Council receive the correspondence from David Charezenko, Vice
President, Planning & Design, iPLANcorp, and refer it to the Five Year
Official Plan Review and 2C Secondary Plan Steering Committee.
CARRIED
-4.
Council Meeting Agenda
September 14, 2010
Special Council 10-17 Minutes - 5
Special Council Minutes
Thursday, August 12, 2010
Page 5 of 6
9. Correspondence from Don Given, President, Malone Given Parsons Ltd.
Re: Comments on the 2C Draft Secondary Plan
Moved by Councillor MacEachern Seconded by Councillor Gallo
THAT Council receive the correspondence from Don Given, President,
Malone Given Parsons Ltd, and refer it to the Five Year Official Plan
Review and 2C Secondary Plan Steering Committee and the Director of
Parks and Recreation Services.
CARRIED
10. Correspondence from Wendy Nott, FCIP, RPP, Senior Principal, Walker,
Nott, Dragicevic Associates, Limited
Re: Draft Town of Aurora Official Plan (July 2010)
Moved by Councillor Wilson Seconded by Councillor Granger
THAT Council receive the correspondence from Wendy Nott, FCIP,
RPP, Senior Principal, Walker, Nott, Dragicevic Associates Limited and
refer it to the Five Year Official Plan Review and 2C Secondary Plan
Steering Committee.
CARRIED
11. Correspondence from Mark Emery, BES, MCIP, RPP, President, Weston
Consulting Group Inc.
Re: P.A.R.C.E.L. Inc: Aurora Wellness Villag8
Yonge Street & Elderberry Trail, Aurora
Moved by Councillor Wilson Seconded by Councillor McRoberts
THAT Council receive the correspondence from Mark Emery, BES,
MCIP, RPP, President, Weston Consulting Group Inc. and refer it to the
Five Year Official Plan Review and 2C Secondary Plan Steering
Committee.
CARRIED
12. Correspondence from Helen Lepek, MCIP, RPP, Lepek Consulting
Re: 15278 Yonge Street Limited
Mixed Use Residential Proposal
Former "Price Chopper" site
N.W. Corner Yonge Street and Wellington Street
Draft Aurora Official Plan and Promenade Secondary Plan
Moved by Councillor Wilson
Seconded by Councillor Gallo
THAT Council receive the correspondence from Helen Lepek, MCIP,
RPP, Lepek Consulting and refer it to the Five Year Official Plan Review
and 2C Secondary Plan Steering Committee.
CARRIED
-5.
Council Meeting Agenda
September 14, 2010
__. . ...--------- - --.. _...— .._ ...
Special Council 10-17 Minutes - 6
Special Council Minutes
Thursday, August 12, 2010
Page 6 of 6
V READING OF BY-LAWS
Moved by Councillor McRoberts Seconded by Councillor Gaertner
THAT the following listed by-law be given 1st, 2nd and 3rd readings, and
enacted:
5271-10 BEING A BY-LAW to confirm actions by
Council Resulting from Special Council
Meeting 10-17 on August 12, 2010
CARRIED
V ADJOURNMENT
Moved by Councillor Gallo
THAT the meeting be adjourned at 10:06 p.m.
CARRIED
PHYLLIS M. MORRIS, MAYOR CINDYJANZEN, DEPUTY CLERK
THE MINUTES OF THE SPECIAL COUNCIL MEETING 10-17 ARE SUBJECT TO
FINAL APPROVAL AT COUNCIL ON TUESDAY, SEPTEMBER 14, 2010.
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Council Meeting Agenda
September 14, 2010
Council 10-18 Minutes - 1
AUR0RA
TOWN OF AURORA
COUNCIL MEETING MINUTES
NO, 10-18
Council Chambers
Aurora Town Hall
Tuesday, August 17, 2010
ATTENDANCE
COUNCIL MEMBERS Mayor Morris in the Chair; Councillors Buck, Collins -
Wakes, Gaertner, Gallo (arrived at 7:04), Granger,
MacEachern, McRoberts, and Wilson.
MEMBERS ABSENT None
OTHER ATTENDEES Chief Administrative Officer, Director of Customer and
Legislative Services/Town Clerk, Director of Legal
Services/Town Solicitor, Director of Building and By-
law Services, Director of Parks and Recreation
Services (arrived at 10:16 p.m.), Director of Planning
and Development Services, Director of Infrastructure
and Environmental Services (arrived at 10:16 p.m.),
Director of Corporate and Financial
Servides/Treasurer (arrived at 10:18 p.m.), and
Counct/Committee Secretary
Mayor Morris called the meeting to order at 7:02 p.m.
DECLARATIONS OF PECUNIARY INTEREST
Councillor MacEachern stated that she did not have a pecuniary interest but did
declare a conflict in the delegation of Mr. Tsubouchi and agenda Item 3 as she
was a participant in the complaint.
If APPROVAL OF AGENDA
Moved by Councillor Granger Seconded by Councillor MacEachern
THAT the agenda as circulated by the Customer and Legislative Services
Department, with the following additional items, be approved:
➢ Memorandum from the Manager of Legislative Services/Deputy Clerk
Re: Item 7 — Council Attendance
Re: Correction to Council Attendance Summary — Page 120 of the
August 17, 2010 Council Agenda
Memorandum from the Director of Planning and Development
Services and Director of Legal Services/Town Solicitor
Re: Administrative Amendment
Zoning By-law 5273-10
CARRIED
-7.
Council Meeting Agenda
September 14, 2010
Council 10-18 Minutes - 2
Council Meeting Minutes
Tuesday, August 17, 2010
Page 2 of 14
III OPEN FORUM
Klaus Wehrenberg stated that he was representing the Trails Sub -committee in a
request for Council to address their concerns regarding the road widening of
Leslie Street and the lack of provision for underpasses. He stated that there is an
urgency due to the completion of a Class Environmental report, undertaken by
the region this summer, and urged Council to respond to York Region in support
of the Trails Sub -committee's recommendations for underpasses to provide
barrier -free road crossings. Mr. Wehrenberg formally submitted his presentation
to Council.
Dan Thompson and Freida Rubletz of Canadian Tire Jumpstart Charities
presented a plaque expressing thanks to the Town of Aurora for their support of
the Fun in the Sun event which was held this past summer in Aurora with over
500 children participating. At the request of Mayor Morris, Mr. Downey, Director
of Parks and Recreation Services, accepted the award on behalf of the Town and
the Parks and Recreation Services Department.
John Sargeant stated that the Code of Conduct had been violated by many of the
Members of this Council and that there were too many Councillors in conflict for a
fair and transparent outcome of the Integrity Commissioner's report.
Sher St. Kitts thanked the Town of Aurora for their support of the Aurora Jazz
Festival that had over 2,000 people attending. She stated that the event was a
huge success and that funds raised by the Rotary Club and the Optimists Club
were donated to Safe Haven and to the Canadian Centre for Abuse Awareness.
Ms. St. Kitts said that the Aurora Jazz Festival is now featured online at Ontario
Festivals, and in the Festivals and Events Ontario publication. In addition, she
thanked Town staff and residents for their support of the Canada Day Parade
and noted that it was the best parade ever.
Gerald Anthony presented an alternate route for the Nokiidaa Trail and noted that
his route would be more direct and cost effective. He stated that the proposed
route is over Provincial wetlands, has a boardwalk that will require extensive
construction and ongoing maintenance, and that the Hadley Grange residents
were unhappy with the potential foot traffic and noise associated with this trail.
Mr. Anthony's route would follow the railway line and would not require a
boardwalk or travel over wetlands. He stated that he would be willing to work with
the Town and that he is prepared to convey land for this use. Mayor Morris asked
that the CAO contact Mr. Anthony to discuss his proposal.
Abdel Karim Abdel-Rahman, a taxi driver in the Town of Aurora, conveyed his
disappointment in the recently approved rate increase. He expressed concerns
that the Town of Aurora has not kept up with approved rates in the surrounding
municipalities. Mr. Abdel-Rahman also spoke regarding taxi drivers from these
surrounding municipalities operating in Aurora. Mayor Morris responded that the
Building and By-law Services Department was in the process of assessing the
rate increase and that a report would be forthcoming in September.
James Wood stated that he was very upset that the property at 32 Wellington
Street was in such disarray. He displayed pictures of a weedy lot with excessive
garbage. Mr. Wood said that this has been an ongoing issue for the past six
years and that his property has devaluated. He expressed concern regarding the
issuance of a building permit and Inquired as to who is in charge of the
construction site. The Director of Building and By-law Services responded that
they have issued the proper permits, have spoken with the owners regarding the
debris, and will follow up regarding the lack of activity.
Robert Hayes asked Council how many complaints have been received by the
Integrity Commissioner and advised that he did not agree with his contract.
Mayor Morris responded that the Integrity Commissioner is paid a monthly rate
regardless of the complaints received. She noted that some months could be
.8.
Council Meeting Agenda Council 10-18 Minutes .3
September 14, 2010
Council Meeting Minutes
Tuesday, August 17, 2010
Page 3 of 14
very busy and that it fluctuates. Mayor Morris said that the Integrity
Commissioner not only reviews complaints received but provides information to
the Town of Aurora Council, staff and residents.
Guy Poppe stated that he was very upset by comments made earlier from other
Open Forum participants and said that it was time to move on, hear what the
matter was about, and put this behind us.
David Heard commented that the Integrity Commissioner reports were disrupting
the community and that it takes courage to stand up for what you believe is right.
IV ADOPTION OF MINUTES
Council Meeting Minutes of Tuesday, July 13, 2010
Moved by Councillor MacEachern Seconded by Councillor Granger
THAT the Council Meeting Minutes of Tuesday, July 13, 2010 be adopted
as printed and circulated.
On a recorded vote the motion CARRIED.
YEAS: 6
VOTING YEAS:
VOTING NAYS:
V PRESENTATIONS
NAYS: 3
Councillors Gaertner, Granger, MacEachern,
McRoberts, Wilson, and Mayor Morris
Councillors Buck, Collins-Mrakas, and Gallo
(a) Mr. Peter Piersol, Chair of Environmental Advisory Committee, and
'Mr. Joe Pittari, DPRA Canada Inc.
Re: Item 4- CAOIO-014 —Town of Aurora Corporate Environmental
Action Plan
Mr. Piersol stated that activity on this action plan commenced some time
ago with many great ideas for the creation of an environmental
management plan. He said that this plan, developed over a period of 17
months, is the result of Input from staff, the Environmental Advisory
Committee, and Public Open Houses. Mr. Piersol noted that many
thoughts and ideas came forward and through a collaborative effort, a
document was created that would fulfill the responsibilities identified. He
noted that the Corporate Environmental Action Plan reflects Council's
commitment to achieve a sustainable Aurora with the support of guiding
principals, plans, policies and initiatives. Mr. Pittari stated that the
Corporate Environmental Action Plan is a five-year plan that commits
Aurora to meat its environmental objectives. He said that this document
provides corporate direction on strategic environmental initiatives.
Implementation will be co-ordinated and supported through the CAO's
office.
-9.
Council Meeting Agenda
September 14, 2010
Council 10-18 Minutes - 4
Council Meeting Minutes
Tuesday, August 17, 2010
Page 4 of 14
Moved by Councillor Granger
Seconded by Councillor Gaertner
THAT Council receive the presentation regarding the Town of Aurora
Corporate Environmental Action Plan; and
THAT it be referred to Item 4.
CARRIED
Moved by Councillor MacEachern Seconded by Councillor Granger
THAT Item 4 be brought forward for discussion.
CARRIED
Moved by Councillor Gaertner Seconded by Councillor Wilson
THAT the motion brought forward by Councillor Gaertner, regarding
Objective E6 - Winter Road Maintenance Action - 2.3.13, that aims to
reduce annual road salt uses, be deferred to a September General
Committee meeting.
CARRIED
4. CA010-014 — Town of Aurora's Corporate Environmental Action Plan
Moved by Councillor Granger Seconded by Councillor MacEachern
THAT Council receive report CA010-014 and the attached Town of
Aurora Corporate Environmental Action Plan; and
THAT Council approve and authorize staff to implement the attached
Town of Aurora Corporate Environmental Action Plan.
On a recorded vote the motion CARRIED.
YEAS:8 NAYS:1
VOTING YEAS: Councillors Collins-Mrakas, Gaertner, Gallo, Granger,
MacEachern, McRoberts, Wilson, and Mayor Morris
VOTING NAYS: Councillor Buck
(b) Mr. Stephen Mak, M. Architecture Inc,
Re: Item 16 — PLI O.063 — Application for Site Plan Approval
2163198 Ontario Inc.
(Mainstay Suites Hotel)
4 Don Hillock Drive
LOT 1, PLAN 66M-3974
File: Dll-06-08
Mr. Stephen Mak updated Council on his approach to revising the
elevations for Site Plan approval. He noted that all of the other particulars
of the approval process had been approved two years ago. Mr. Mak stated
that Council requested revisions in particular to the colour, the materials
and the massing, and to provide for a more appropriate design for the
character of the property. He provided a comparison of his drawings from
two years ago as requested by Council.
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Council Meeting Agenda
September 14, 2010
Council 10-18 Minutes - 5
Council Meeting Minutes
Tuesday, August 17, 2010
Page 5 of 14
Moved by Councillor Granger
Seconded by Councillor Gallo
THAT Council receive the presentation regarding the Application for Site
Plan Approval; and
THAT it be referred to Item 16,
CARRIED
Moved by Councillor Buck Seconded by Councillor MacEachern
THAT Item 16 be brought forward for discussion.
16. PL10.053 — Application for Site Plan Approval
2163198 Ontario Inc. (Mainstay Suites Hotel)
4 Don Hillock Drive
LOT 1, PLAN 65M-3974
File: D11-06-08
Moved by Councillor Granger Seconded by Councillor Wilson
THAT Council approve the revised building elevations for the four -storey
hotel; and
THAT Council authorize the Mayor and Clerk to execute the Site Plan
agreement.
CARRIED
VI PUBLIC SERVICE ANNOUNCEMENTS
Councillor Gaertner advised that Doors Open Aurora is being held this Saturday,
August 21, 2010, and invited the public to attend this wonderful free experience.
Mayor Morris noted that the Aurora Youth Swap & Sale will be held in the Ada
Johnson Park on Saturday, August 28, 2010 commencing at 10:00 a.m.
Residents are invited to participate and clean out their closets to sell their
gently -used items. This opportunity provides space at a cost of $10 per table with
proceeds being donated to Thalia's Journey.
Mayor Morris stated that there was a recent Council Workshop held on August
12, 2010 to provide input on the 5 Year Official Plan and the 2C Secondary Plan
and that future meetings will be held to continue the review and revision of these
documents.
Councillor Buck asked why the Swap & Sale is being held in Ada Johnson Park
and not with the Farmers' Market. Mayor Morris noted that Seniors Day is being
held on the same date at the Farmers' Market and that Ada Johnson Park
provides a good venue with splash pads and gazebo roofing. Mayor Morris said
that she would like to see the groups partner together to ensure good attendance
at all of the events being held.
Councillor Gaertner thanked staff and the Aurora Garden & Horticultural Society
for the gorgeous planters around town.
Councillor Wilson noted that he was In the Food Bank recently and that supplies
are depleted. He encouraged the public to continue donating and advised that
the Food Bank is open on Thursday evenings and Saturdays.
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Council Meeting Agenda
September 14, 2010
Council 10-18 Minutes - 6
Council Meeting Minutes
Tuesday, August 17, 2010
Page 6 of 14
Mayor Morris stated that the Concerts in the Park have been a great opportunity
to donate to the Food Bank and that the last concert will be held this Saturday,
August 21, 2010.
VII DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Items 3, 5, 10, 11, 12, 13, 14, 16, 17, 18, and 20 were identified as items
requiring separate discussion.
Vill ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
Items 1, 2, 6, 7, 8, 9, 15, 19, and the additional items added to the agenda
were identified as items not requiring separate discussion.
Moved by Councillor Gaertner Seconded by Councillor Granger
THAT the following recommendations respecting the matters listed as
"Items not Requiring Separate Discussion" be adopted as submitted to
Council and staff be authorized to take all necessary action required to
give effect to same:
Memorandum from Mayor Morris
Re: New Set Fine Schedule regarding the Destruction of Trees
THAT Council receive the new Set Fine Schedule.
2. Memorandum from Councillor MacEachern
Re: Arboretum News - Summer 2010
THAT Council receive the Arboretum News — Summer 2010.
6. CFS10.028 — Appointment of Second Deputy Treasurer
THAT Wayne Church, Manager of Financial Planning, be appointed as
Deputy Treasurer as permitted by Section 286(2) of the Municipal Act,
2001 S.O. 200..1. c. 25 as amended; and
THAT Paul Dillman, Manager of Accounting and Revenue, remain as an
appointed Deputy Treasurer; and
THAT By-law 5267-10 in'the form of the attached draft be enacted to
appoint both persons as Deputy Treasurer, and to repeal an old
appointing by-law.
7. CLS10-019— Council Attendance
THAT Council receive report CLS10-019.
8. CLS10-020 —Pending List
THAT Council receive report CLS10-020.
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Council 10-18 Minutes - 7
Council Meeting Minutes
Tuesday, August 17, 2010
Page 7 of 14
9. IES10.036 — Approval to Execute a Pre -servicing Agreement
Chateaus on Bayview Phase 1 Subdivision (D12-01-1A)
THAT Council authorize the Mayor and Clerk to execute an agreement
between the Town of Aurora and Genview Homes to permit the servicing
of the lands in Chateaus on Bayview Phase 1 Subdivision (D12-05-2A).
16. PL10-050 — Site Plan Application File No.: D71-17-08
Ontario Municipal Board Case No.:PL080246
Vitmont Holdings Inca
15160 Yonge Street and 6 Tyler Street
THAT in accordance with the O.M.B. Decision dated October 20, 2009
(O.M.B. Case No.: PL080245) that approved Site Plan Application File:
D11-17-08 (Vitmont Holding Inc.), Council authorize the Mayor and the
Clerk to execute a Site Plan Agreement between the Owner and the Town
of Aurora; and
THAT Council authorize servicing allocation for the twelve (12) residential
units to be developed on the subject lands.
19. EAC10-06— Environmental Advisory Committee Meeting Minutes of
July 15, 2010
THAT the Environmental Advisory Committee Meeting minutes of the July
15, 2010 meeting be received for information and the recommendations
contained therein be approved.
CARRIED
IX DELEGATIONS
(a) Mr. David Tsubouchi, Integrity Commissioner
Re: Item 3—Integrity Commission Report to Council
Re: Complaints #001 and #002 dated July 3, 2010
Mr, David Tsubouchi, Integrity Commissioner for the Town of Aurora,
stated that many Councils do not have much experience with Integrity
Commissioners and that having a Code of Conduct is relatively new but
will become a standard. He commended the Town of Aurora for being on
the cutting edge of this new field, but noted that because it is so new,
process and policy are made and revised as required. Mr. Tsubouchi
stated that the Code of Conduct is Intended to promote transparency,
fairness and accountability. He said that 'right thinking" needs to be
instituted which would mean a higher standard for conduct and that,
currently, Codes of Conduct and the law provide for the lowest standard.
Mr. Tsubouchi said that "right thinking" is a work in progress and inspires
doing the right thing and that doing the right thing will exude itself into the
community at large. In response to an earlier Open Forum participant, Mr.
Tsubouchi explained that he was engaged as the Integrity Commissioner
through a competition in the Request for Proposal process. He stated that
his job is to not only review complaints received, but to advise the Town
Council, staff and residents on the Code of Conduct as required. Mr.
Tsubouchl said that the goal is to receive no complaints as it is counter-
productive to the process. He noted that this process will evolve, being a
work in progress, and there are plans for a public forum to invite public
input on improving the process. Mr. Tsubouchi updated Council on the
current process being used by other Integrity Commissioners around the
Province. He advised that they meet four times a year to update and share
-13-
Council Meeting Agenda Council 10-18 Minutes - 8
September 14, 2010
Council Meeting Minutes
Tuesday, August 17, 2010
Page 8 of 14
information and progress within the field. Mr. Tsubouchi noted that
Integrity Commissioners are consistent in reporting their findings at open
Council meetings and that this is encouraged as a best practice. He stated
that there is a double standard for Elected Officials as they are held to the
highest standard of public transparency, and that staff are not elected so
there is a different level of accountability and confidentiality rules that must
to be followed. He noted that other Integrity Commissioners' best practices
indicate the provision of a public forum to ensure transparency. Mr.
Tsubouchi noted that a reprimand consists of the Code of Conduct
violators' name appearing in the Integrity Commissioner's annual report to
Council. Mr. Tsubouchi explained that when an envelope, addressed to
the Integrity Commissioner, is received by the municipality, it Is date and
time stamped, remains unopened, and is passed on to the Integrity
Commissioner for his assessment. He stated that there is a very specific
process to be followed that requires an affidavit to be sworn regarding any
stated facts by a complainant. Mr. Tsubouchi would then review the
complaint and investigate to determine if the Code of Conduct has been
violated. He noted that his office is independent of Council, however,
Council is the final authority In decisions to act on any recommendations
by the Integrity Commissioner, and that these actions must hold up to the
scrutiny of the public. Mr. Tsubouchi stated that Council has requested a
review of the current Code of Conduct and that the process and policies
will change as Council determines best practices for this community.
Moved by Councillor Wilson Seconded by Councillor Granger
THAT Council receive the comments of the delegate.
CARRIED
Moved by Councillor Gaertner Seconded by Councillor Granger
THAT Item 3 be brought forward for discussion.
CARRIED
Councillor Buck left the meeting at 10:11 p.m.
Councillors Collins-Mrakas and McRoberts left the meeting at 10:15 p.m.
Moved by Councillor Wilson Seconded by Councillor Gaertner
THAT Council waive the Procedural By-law to bring Mr. Tsubouchi back to
the podium.
CARRIED
3. Memorandum from John D. Leach, Director of Customer & Legislative
ServiceslTown Clerk, and Christopher C. Cooper, Director of Legal
Services/Town Solicitor
Re: Integrity Commissioner Reports to Council re Complaints #001 and #002
Moved by Councillor Gaertner Seconded by Councillor Granger
THAT the report to Council regarding complaint #001 from Mr.
Tsubouchi, Integrity Commissioner, dated July 3, 2010 be received;
and
-14-
Council Meeting Agenda
September 14, 2010
Council Meeting Minutes
Tuesday, August 17, 2010
Page 9 of 14
Council 10-18 Minutes - 9
THAT the reprimand recommended by Mr. Tsubouchi, Integrity
Commissioner, be issued against Councillor Evelyn Buck.
On a recorded vote the motion CARRIED.
YEAS:5 NAYS:1
VOTING YEAS: Councillors Gaertner, Gallo, Granger, Wilson, and
Mayor Morris
VOTING NAYS: Councillor MacEachern
Councillors Buck, Collins-Mrakas and McRoberts were absent for the vote.
Council recessed at 10:40 p.m. and reconvened at 10:44 p.m.
Moved by Councillor Gaertner Seconded by Councillor Granger
THAT the Procedural By-law be waived to extend the hour.
CARRIED
Moved by Councillor Gaertner Seconded by Councillor Granger
THAT the report to Council regarding complaint #002 from the Integrity
Commissioner, Mr. David Tsubouchi, dated July 3, 2010 be received.
On a recorded vote the motion CARRIED.
YEAS:5 NAYS:1
VOTINGYEAS: Councillors Gaertner, Gallo, Granger, Wilson, and
Mayor Morris
VOTING NAYS: Councillor MacEachern
Councillors Buck, Collins-Mrakas and McRoberts were absent for the vote.
Councillors Collins-Mrakas and McRoberts returned to the meeting at 10:58 p.m.
X CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
S. CAO10.015 —Agreement With the Region of York for Internal Audit
Services
Moved by Councillor Wilson Seconded by Councillor Gallo
THAT Council receive report CAO-10-015; and
THAT the Mayor and Clerk be authorized to sign the Memorandum of
Understanding, attached to this report, between the Region of York and
the Northern Six Municipalities for Internal Audit Services.
CARRIED
-15-
- - -- -.. ----- ---� .�-- ..........................
Council Meeting Agenda Council 10-18 Minutes - 10
September 14, 2010
Council Meeting Minutes
Tuesday, August 17, 2010
Page 10 of 14
10. IES10-037 — Award of Request for Proposal No. IES2010-33
Asset Management and Work Order Management Phase 1
Moved by Councillor Gallo Seconded by Councillor Gaertner
THAT Request for Proposal No. IES2010-33 (the "RFP") — for the
consulting services of Asset and Work Order Management Phase 1, be
awarded to GHD Inc. at its bid price of $78,620 excluding taxes; and
THAT the Mayor and Town Clerk be authorized to execute an Agreement
with GHD Inc. for the provision of consulting services with respect to the
RFP
CARRIED
11. IES10-038 — Award of Tender IES2010-49 — Sidewalk Snow Plowing
Moved by Councillor Wilson Seconded by Councillor Gallo
THAT Tender No. IES2010419 the "Supply and Operation of up to Five
Contracted Sidewalk Tractors with Sander Bodies, Snow Plows, and
Snow Blowers and up to Two Single Axle Trucks" be awarded to Trisan
Construction at its tendered price of $120,512, plus taxes; and
THAT Council authorize the Mayor and Clerk to execute the necessary
Agreements for the contract.
CARRIED
12. IES10-039 — Award of Tender IES2010-05 — Street Light Maintenance
Moved by Councillor Wilson Seconded by Councillor Granger
THAT Tender No. IES2010-05 the "Supply of all labour, material and
equipment necessary for the external street lighting infrastructure
maintenance be awarded to Mead Electric Inc. for the period of five years;
and
THAT the award for the 2010 contract year be $100,000 excluding all
taxes as based on tendered unit prices; and
THAT the remaining contract years be awarded at the tendered unit prices
based on the annual budget as approved by Council; and
THAT Council authorize the Mayor and Clerk to execute the necessary
Agreements for the contract.
CARRIED
Moved by Councillor Gaertner Seconded by Councillor Gallo
THAT the Procedural By-law be waived to extend the hour.
CARRIED
-16-
Council Meeting Agenda
September 14, 2010
Council 10-18 Minutes - 11
Council Meeting Minutes
Tuesday, August 17, 2010
Page 11 of 14
13.
14.
17
18.
IES10-040 — Funding Approval for Pavement Crack Sealing
Moved by Councillor MacEachern Seconded by Councillor Wilson
THAT Council authorize the Purchase Order increase of the 2010
expenditure for pavement crack sealing from $25,000 to $125,000, plus
taxes, for Contract PW2009-69 with Road Savers 2000 Ltd.
CARRIED
IESIO.041 — Award of Tender No. IES2010-60 — Construction of Sidewalk at
Wellington Street and Industrial Parkway
Moved by Councillor Wilson Seconded by Councillor MacEachern
THAT Tender No. IES2010-60 — Construction of Sidewalk at Wellington
Street and Industrial Parkway be awarded to Forest Ridge Landscaping
Inc. at the tendered price of $64,930.10, excluding taxes; and
THAT Council authorize the Mayor and Clerk to execute the necessary
Agreements for the project.
CARRIED
PR10-030 — 2010 Community Grant Requests— Additional Requests
Moved by Councillor Gaertner Seconded by Councillor Granger
THAT Council defer this item to the next Council meeting, and
THAT staff provide additional information respecting how the
requests adhere to the criteria as set out in the policy.
CARRIED
EDAC10-05 — Economic Development Advisory Committee Meeting
Minutes of July 22, 2010
Moved by Councillor Wilson Seconded by Councillor Granger
THAT the Economic Development Advisory Committee Meeting minutes
of the July 22, 2010 meeting be received for information and the
recommendations contained therein be referred to the 5 Year Office
Plan Review and 2C Secondary Plan Study Steering Committee.
CARRIED
-17-
Council Meeting Agenda
September 14, 2010
Council 10-18 Minutes - 12
Council Meeting Minutes
Tuesday, August 17, 2010
Page 12 of 14
20. Rise and Report from Closed Session Meeting of July 13, 2010
Moved by CouncillorMacEachern Seconded by Councillor Gallo
THAT the confidential actions of the Closed Session meeting of Council
held on July 13, 2010 regarding the following matter be reported out and
confirmed:
1. Litigation or potential litigation, including matters before administrative
tribunals, affecting the.municipality or local board;
Re: Bondfield v. The Town
The Town v. Bondfield, NORR and Aveiro
The Town v. Zurich
CARRIED
XI REGIONAL REPORT
None
X1I NEW BUSINESS/GENERAL INFORMATION- COUNCILLORS
Mayor Morris noted that there is a new plaque in the main gallery recognizing
past and present Citizen of the Year awards, and that there is a picture of the
current Citizen of the Year on display. She suggested that a picture of the Town
staff should be taken and displayed.
Mayor Morris discussed concerns regarding the Highland Green Condominium's
rooftop HVAC system that exceeds acceptable noise levels. She noted that
meetings have been facilitated between the Board of Directors for the
Condominium Corporation, the Ministry of the Environment, the Building and By-
law Services Department, and residents. The Director of Building and By-law
Services noted that the Ministry of Environment has determined that the noise
level exceeds their guidelines and that the Condominium Corporation is in the
process of Installing.a noise barrier that will be assessed once completed.
Mayor Morris Inquired regarding non -healthy snacks available in Town building
vending machines. The Director of Parks and Recreation Services responded
that suppliers for these machines are contracted out and that the contract
stipulates a portion of healthy foods should be provided at the snack bars,
however, the vending machines are at the discretion of the contracted supplier.
He stated that he has requested additional healthy choices in the past and would
be prepared to do so again.
Mayor Morris thanked MP Lois Brown for the new Canadian flag hanging in front
of the Town offices.
Councillor Gaertner thanked the volunteers from the Advisory Committees
mentioned in the Integrity Commissioner's reports to ensure that they would not
feel that they have been discredited and noted that their work is appreciated.
Councillor Granger requested an update on the HVAC system at the Leisure
Complex and the Director of Infrastructure and Environmental Services stated
that new equipment is in the process of being installed.
-18-
Council Meeting Agenda
September 14, 2010
Council 10-18 Minutes - 13
Council Meeting Minutes
Tuesday, August 17, 2010
Page 13 of 14
X111 CLOSED SESSION AGENDA
Moved by Councillor Granger
Seconded by Councillor Gallo
THAT Council resolve into a Closed Session, following adjournment, to
consider the following matters:
Litigation or potential litigation, including matters before
administrative tribunals, affecting the municipality or local board;
Re: Appeal to the Ontario Municipal Board by Antony Malfara,
Tanya Bucciol, Malina Giorgio and Stefano Bucciol (owners
of the lands at 15086 — 15088 Yonge Street) against the
decision of Council to enact Interim Control By-law No.
5231-10
16086, 15088, 15074 and 15064 Yonge Street; 101, 103 and
107 Temperance Street; 16 Reuben Street; and Lane as
shown on Plan 39
CARRIED
Council recessed at 11:57 p.m. to resolve into Closed Session.
Mayor Morris left the meeting at 12:02 a.m.
Deputy Mayor McRoberts assumed the Chair at 12:02 a.m.
Councillor Collins-Mrakas left the meeting at 12:08 a.m.
Council reconvened at 12:59 a.m.
Moved by Councillor MacEachern Seconded by Councillor Wilson
THAT Council rise and report out from Closed Session to confirm the
direction from Closed Session.
CARRIED
XIV READING OF BY-LAWS
Moved by Councillor Gallo Seconded by Councillor Granger
THAT the following listed by-laws be given 1st, 2nd and 3rd readings, and
enacted:
5267-10 BEING A BY-LAW to appoint two (2) Deputy
Treasurers for the Corporation of the Town of Aurora
(Report CFS10-028)
5268-10 BEING A BY-LAW to designate a property to be of
cultural heritage value or interest (The Richardson
.House —14985 Leslie Street)
(HAC10-04 —June 1, 2010)
-19-
................
Council Meeting Agenda
September, 14, 2010
Council Meeting Minutes
Tuesday, August 17, 2010
Page 14 of 14
5269-10
5272-10
XV ADJOURNMENT
Council 10-18 Minutes - 14
BEING A BY-LAW to repeal By-law 5053-08.R, being
a by-law to designate a property as being of Historical
and/or Architectural value or interest
(The Blacksmith's Tree —15278 Yonge Street)
(HAC10-04 — June 1, 2010)
BEING A BY-LAW to Confirm Actions by Council
Resulting from Council Meeting
10-18 on August 17, 2010
CARRIED
Moved by Councillor Wilson
THAT the meeting be adjourned at 1:01 a.m.
CARRIED
THE MINUTES OF THE COUNCIL MEETING 10-18 ARE SUBJECT TO FINAL
APPROVAL AT COUNCIL ON TUESDAY, SEPTEMBER 14, 2010.
PHYLLIS M. MORRIS, MAYOR JOHN D. LEACH, TOWN CLERK
-20.
Council Meeting Agenda Special Council 10-19 Minutes - 1
September 14, 2010
AURORA
TOWN OF AURORA
SPECIAL COUNCIL MEETING MINUTES
NO. 10-19
Council Chambers
Aurora Town Hall
Tuesday, September 7, 2010
ATTENDANCE
COUNCIL MEMBERS Mayor Morris in the Chair; Councillors Buck (arrived
at 7:14), Gaertner, Gallo, Granger, MacEachern,
McRoberts, and Wilson (arrived at 5:40 p,m.)
MEMBERS ABSENT Councillor Collins-Mrakas
OTHER ATTENDEES Chief Administrative Officer, Director of Customer and
Legislative Services/Town Clerk, Director of Legal
Services/Town Solicitor, Director of Infrastructure and
Environmental Services, Director of Corporate and
Financial Servicesfrreasurer, and Council/Committee
Secretary
Mayor Morris called the meeting to order at 6:33 p.m.
DECLARATIONS OF PECUNIARY INTEREST
There were no declarations of pecuniary interest under the Municipal Conflict of
InterestAct.
11 APPROVAL OFAGENDA
Moved by Councillor Gaertner Seconded by Councillor Gallo
THAT the agenda as circulated by the Customer and Legislative Services
Department be approved as presented.
CARRIED
M CLOSED SESSION
Moved by Councillor McRoberts Seconded by Councillor Granger
THAT Council resolve into a Closed Session to consider:
➢ Labour relationspr employee negotiations;
o Re: CUPE Negotiations — Update and Direction
➢ A proposed or pending acquisition or disposition of land for
municipal or local board;
o Re: Proposed Lease of 215 Industrial Parkway to
Department of National Defence
CARRIED
21 -
Council'Meefng-Ag-enda` ^-- T P especial Counc-H-1-0-49 Minutes - 2
September 14, 2010
Special Council Meeting Minutes
Tuesday, September 7, 2010
Page 2 of 3
Council recessed into Closed Session at 5:35 p.m.
Council reconvened Into Open Session at 7:10 p.m.
Moved by Councillor Gallo Seconded by Councillor Granger
THAT Council rise and report out from Closed Session to confirm the
direction from Closed Session regarding the Lease of 215 Industrial
Parkway to Department of National Defence; and
THAT Council authorize the Mayor and Town Clerk to execute the lease
agreement with the Federal Government of Canada to lease 215 Industrial
Parkway South based on the terms set out in Report IES10-030 and
Report CA010-016 for a ten-year term with a five-year extension option;
and
THAT Council approve a rent escalation factor that is aligned with the
Statistics Canada CPI for Toronto after the third year; and
THAT this item be added to the September 7, 2010 General
Committee agenda.
On a recorded vote the motion CARRIED.
YEAS:7 NAYS:1
VOTING YEAS: Councillors Gaertner, Gallo, Granger, MacEachern,
McRoberts, Wilson, and Mayor Morris
VOTING NAYS: Councillor Buck
Councillor Collins-Mrakas was absent.
IV READING OF BY-LAW
Moved by Councillor Gallo Seconded by Councillor Granger
THAT the following listed by-law be given 1st, 2nd and 3rd readings, and
enacted:
5276-10 BEING A BY-LAW to Confirm Actions by
Council Resulting From Special Council
Meeting 10-19 on September 7, 2010
CARRIED
V ADJOURNMENT
Moved by Councillor Granger
THAT the meeting. be adjourned at 7:18 p.m.
CARRIED
-22-
m�_.. __.
ounctt-RAee�i`ng�gei5da""`'---""'�" Special Couna±il '10='CS-Minutes - 3
September 14, 2010
Special Council Meeting Minutes
Tuesday, September 7, 2010
Page 3 of 3.
THE MINUTES OF THE SPECIAL COUNCIL MEETING 10-19 ARE SUBJECT TO
FINAL APPROVAL AT COUNCIL ON TUESDAY, SEPTEMBER 14, 2010.
PHYLLIS M. MORRIS, MAYOR JOHN D. LEACH, TOWN CLERK
-23-
Council Meeting Agenda
September 14, 2010
Presentation (a) - 1
AURORA
yowre'ltvgrand cowpasy'
MEMORANDUM
'arks and Recreation Services
Date: September 14, 2010
To: Mayor Morris and Members of Council
From: Shelley Ware, Special Events Coordinator
Re: 2010 Aurora Teen Idol presentation
The 2010 Aurora Teen Idol Competition audition round took place on Tuesday, June 22
and the final round on Thursday, July 1, 2010.
The following 2010 Aurora Teen Idol finalists will be formally recognized at Council on
Tuesday, September 14, 2010:
• 2010 Aurora Teen Idol — Sarah Carmosino
1" Runner Up — Bianca Corrado
• 2"d Runner Up — Braedyn Ellis
Respectfully submitted,
Shelley Ware
Special Events Coordinator
-24-
Council Meeting Agenda
September 14, 2010
Presentation (b) - 1
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-29-
Council Meeting Agenda
September 14, 2010
AuioRA
TOWN OF AURORA
GENERAL COMMITTEE MEETING MINUTES
NO. 10-14
Council Chambers
Aurora Town Hall
Tuesday, September 7, 2010
COMMITTEE MEMBERS Councillor Granger in the Chair; Councillors Buck,
Gaertner, Gallo, MacEachern, McRoberts, Wilson and
Mayor Morris
MEMBERS ABSENT Councillor Collins-Mrakas
OTHER ATTENDEES Chief Administrative Officer, Director of Customer and
Legislative ServicesfTown Clerk, Director of Legal
Services/Town Solicitor, Director of Building and By-
law Services, Director of Parks and Recreation
Services, Director of Planning and Development
Services, Director of Infrastructure and Environmental
Services, Director of Corporate and Financial
ServicesfTreasurer, and Council/Committee Secretary
Councillor Granger called the meeting to order at 7:20 p.m.
DECLARATIONS OF PECUNIARY INTEREST
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
11 APPROVAL OFAGENDA
General Committee recommends:
THAT the agenda as circulated by the Customer and Legislative Services
Department, with the following additional items, be approved:
Y Delegation (b) Mr. Klaus Wehrenberg
Re: Item 6 - IES10-043 — Leslie Street and St. John's Sideroad
Pedestrian Trail Crossings
Correspondence from Mr. Sotiri Stouraitis
Re: Item 1 - BBS10-009 — Proposed Taxicab Fare Increase
➢ Correspondence from Mr. Allan White - Delegation (a)
Re: Item 10 - IES10-047 — Three -Way Stop Control Request at
Conover Avenue and Halldorson Avenue Intersection
3 Appendix B of Item 6 - IES10-043 — Leslie Street and St. John's
Sideroad Pedestrian Trail Crossings
Replacement Page 59 - Attachment #1 of Item 4 - CFS10-029 —
Expenses Excluded from the 2010 Budget
Item 1 - 1
-30-
Council Meeting Agenda
September 14, 2010
Item 1 - 2
General Committee Meeting Minutes
Tuesday, September 7, 2010
Page 2 of 8
➢ Replacement Page 60 - Attachment #2 of Item 4 - CFS10-029 —
Expenses Excluded from the 2010 Budget
y- New Item 16 — CAOIO-016 — Lease of 215 Industrial Parkway to
Department of National Defence (Added by Special Council,
September 7, 2010)
CARRIED
III ADOPTION OF PREVIOUS MINUTES
General Committee Meeting Minutes of Tuesday, June 15, 2010
General Committee recommends:
THAT the General Committee meeting minutes of Tuesday, June 15, 2010
be approved.
CARRIED
1V DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Items 1, 3,6, 7, 8, 10, 12, 13, 14 and 15 were identified for discussion.
V ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
Items 2, 4, 5, 9, 11 and 16 were identified as items not requiring separate
discussion.
General Committee recommends:
THAT the following recommendations respecting the matters listed as
'Items Not Requiring Separate Discussion' be adopted as submitted to the
General Committee and staff be authorized to take all necessary action
required to give effect to same:
2. BBS10-011 — By-law Services Audit Report
THAT Council receive Report BBS10-011 regarding By-law Services Audit
Report.
4. CFS10-029 — Expenses Excluded from the 2010 Budget
THAT Council receive report CFS10-029 regarding expenses excluded
from the 2010 Town of Aurora Budget.
5. IES10-042— Facility Energy Poster Proposal
THAT Council receive report IES10-042 regarding Facility Energy Poster
Proposal.
-31-
Council Meeting Agenda
September 14, 2010
Item 1 - 3
General Committee Meeting Minutes
Tuesday, September7, 2010
Page 3 of 8
9. IESIO-046 — Multi -Way Stop Control Request at McClellan Way and
Briardale Place/Loraview Lane Intersection
THAT multi -way stop sign control be installed at the McClellan Way and
Briardale Place/Loraview Lane intersection; and
THAT a letter be sent to all affected residents with the Council's
recommendations.
11. PL10-058 — Zoning By-law Amendment and Site Plan Applications
2058955 Ontario Inc. I Bellwood Health Services Inc.
14985 Leslie Street
File Numbers D14.01.09 and D11-01-10
THAT Implementing Zoning By-law 5274-10 be enacted to rezone the
subject lands from "Rural (RU-ORM) Zone" to "Business Park (BP-6)
Exception Zone" (southern half of property) and "Business Park (H)BP-7
Exception Zone" (northern half of property) to permit a health and
wellness centre and office uses on the subject lands including site specific
development standards; and
THAT subject to any issues or comments raised by Council Site Plan
Application Dll-01-10 be approved to permit the construction of a four -
storey health and wellness centre; and
THAT Council authorize the Mayor and Clerk to execute the Site Plan
Agreement.
16. CAO10-016 — Lease of 215 Industrial Parkway to Department of National
Defence
THAT Council authorize the Mayor and Town Clerk to execute the lease
agreement with the Federal Government of Canada to lease 216 Industrial
Parkway South based on the terms set out in Report IES10-030 and
Report CA010-016 for a ten-year term with a five-year extension option;
and
THAT Council approve a rent escalation factor that is aligned with the
Statistics Canada CPI for Toronto after the third year; and
THAT this item be added to the September 7, 2010 General
Committee agenda.
CARRIED
VI DELEGATIONS
(a) Mr. Allan White
Re: 3-Way Stop at Conover Avenue and Halldorson Avenue
Mr. White addressed Council regarding his concerns over safety at
Conover Avenue and Halldorson Avenue. He said that the main issue was
speed and suggested that installing speed bumps or cushions would help
decrease this problem. Mr. White further suggested improving the road
design by means of road markings down the centre of the street, installing
pedestrian crosswalks, or paint markings for parking along the West side.
He stated that data had been collected on different dates, but not during
-32-
Council Meeting Agenda
September 14, 2010
Item 1 - 4
General Committee Meeting Minutes
Tuesday, September 7, 2010
Page 4 of 8
the specified peak time frames, as requested at an earlier Council
meeting. Mr. White requested that Council direct staff to conduct further
studies and consider alternative methods for a viable solution.
General Committee recommends:
THAT the comments of the delegate be received.
N-IN rd
General Committee recommends:
THAT the comments of the delegate be referred to Item 10 on the agenda.
CARRIED
General Committee recommends:
THAT Item 10 be brought forward for discussion.
CARRIED
10. IES10-047- Three -Way Stop Control Request at Conover Avenue and
Halldorson Avenue Intersection
General Committee recommends:
THAT report IES10-047 be received; and
THAT this item be referred back to staff for further studies to be
conducted to look at other physical and passive methods and further
a report be presented to Council with detailed alternatives, and
THAT York Regional Police be requested to conduct regular speed
enforcement of the posted 40kmlh speed limit on Conover Avenue.
CARRIED
(a) Mr. Klaus Wehrenberg
Re: Item 6 - IES 10-043 - Leslie Street and St. John's Sideroad
Pedestrian Trail Crossings
Mr. Wehrenberg asked why the comprehensive draft report that sets out
the process and policy content for class environmental assessments of
regional roads does not contain a traffic analysis. He expressed concern
over the characterization of the reconstruction of Leslie Street and St.
John's Sideroad. Mr. Wehrenberg stated that the report contains
misleading information regarding the number of current lanes and future
lane increases as this could create issues if the potential lane increase is
not taken into consideration. He advised Council that he had unanswered
questions regarding other aspects of other reports filed regarding the
reconstruction and water main projects. Mr. Wehrenberg advised that he
believes the Region should be providing funding for capital project
programs.
-33-
Council Meeting Agenda
September 14, 2010
Item 1 - 5
General Committee Meeting Minutes
Tuesday, September 7, 2010
Page 5 of 8
General Committee recommends:
THAT the comments of the delegate be received and referred to Item 6 on
the agenda.
CARRIED
General Committee recommends:
THAT Item 6 be brought forward for discussion.
6. IES10.043 — Leslie Street and St. John's Sideroad Pedestrian Trail
Crossings
General Committee recommends.
THAT York Region be requested to include a description and identify the
underpasses along St. John's Sideroad and Leslie Street within their
current environmental studies; and
THAT York Region be requested to include funding for this project in their
2011 capital program as the project supports the Regional initiatives of
'Healthy Communities', 'Walkable Communities', and 'Linked Green
Spaces', and are of regional significance; and
THAT a copy of this report be provided to the York Region Clerk's Office.
CARRIED
Vll PRESENTATIONS BY THE COMMITTEE REPRESENTATIVE
None
VIII CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
BBS10-009 — Proposed Taxicab Fare Increase
General Committee recommends:
THAT Council receive report BBS10-009; and
THAT the drop rate be increased to $3.10 and the per 200 metre rate
be increased to $0.40; and
THAT a review be conducted in six months to assess the impact of
these changes; and
THAT staff be requested to review the by-law and provide Council, at
a future date, an interpretation respecting the issuance of additional
licenses; and
THAT staff increase enforcement of illegal taxicabs within the Town; and
THAT staff be directed to bring forward to a future Council meeting an
amended Taxi Licensing By-law addressing the taxi plate population ratio
and other administration and enforcement issues including a review of
licensing and renewal fees; and
-34-
Council Meeting Agenda
September 14, 2010
Item 1 - 6
General Committee Meeting Minutes
Tuesday, September 7, 2010
Page 6 of 8
THAT the taxicab fares be reviewed by Council on a yearly basis as a
standard process.
CARRIED
IES10-044—Purchasing Approval for Concrete Sidewalk Repairs
General Committee recommends:
THAT Council authorize the Purchase Order increase of the 2010
expenditure for concrete sidewalk removal and replacement from $68,235
to $109,700, plus taxes, for Contract No. PW2008-26 with Vaughan
Paving Ltd.
CARRIED
3. CFS10-017— Corporate Policy and Procedure Review and Update Project
General Committee recommends:
THAT staff undertake a review and update of all corporate policies and
procedures; and
THAT the GAO be delegated approval authority for administrative policy
matters as identified in Attachment 42 of report CFS10-017 with all other
policies remaining subject to Council approval.
CARRIED
12. PR10-010 — Rec Cycle and Sports Pro Shop Lease at the Stronach Aurora
Recreation Complex
General Committee recommends:
THAT Council authorize the Treasurer to strike the arrears of the lease
fee in the amount of $2,400; and
THAT Council authorize the Mayor and Town Clerk to execute an
amending agreement to the current Pro Shop lease for Rec Cycle and
Sports at the Stronach Aurora Recreation Complex (SARC) to include the
location at the Aurora Community Centre (ACC).
CARRIED
13. PR10-029 - Partnership with the York Catholic District School Board
(YCDSB)
General Committee recommends:
THAT Council endorse the partnership with the York Catholic District
School Board (YCDSB) and construction of an artificial turf field at the St.
Maximilian Kolbe Catholic High School; and
THAT Council "agree in principle' with the construction of an artificial turf
field at St. Maximilian Kolbe Catholic High School; and
THAT funding for the turf field be referred to the 2011 budget; and
-35-
Council Meeting Agenda
September 14, 2010
Item 1 .7
General Committee Meeting Minutes
Tuesday, September 7, 2010
Page 7 of 8
THAT the funding source be 90% Development Charges and 10% Cash -
in -Lieu; and
THAT staff be directed to draft an Agreement with the YCDSB for the use
of the field during non -school hours, including summer, in accordance
with the conditions outlined in this report.
CARRIED
Councillor Buck left the meeting at 11:08 p.m.
8. IES10-045 — Award of Tender No. IES2010-63 —Concrete Curb and
Catchbasin Repairs
General Committee recommends:
THAT $100,000 of approved capital funding be transferred from Project
No. 31084 to a new capital project for curb and catchbasin repairs; and
THAT Tender No. IES2010.63 — Concrete Curb and Catchbasin Repairs
in various locations in the Town of Aurora be awarded to Curbscapes
Concrete Ltd. in the amount of $178,100, plus taxes, based on tendered
unit prices; and
THAT Council authorize the Mayor and Clerk to execute the necessary
Agreements for the project.
CARRIED
14. PR10-031 — 2010 Community Grant Requests —Additional Requests
General Committee recommends:
THAT Council approve the 2010 Community Grant request received from
Aurora Barbarian's RFC ($1,000.00); and
THAT Council deny 2010 Community Grant requests received from Big
Brothers Big Sisters of York ($1,000.00), St. Andrew's College ($750.00)
and Victim Services of York Region ($1,000.00).
CARRIED
15. Memorandum from the Director of Infrastructure and Environmental
Services
Re: Approval of Town Logo on CN Overpass — Memo 04-10
General Committee recommends:
THAT Council receive the Memorandum regarding Approval of Town Logo
on CN Overpass — Memo 04-10; and
THAT it be referred back to staff.
CARRIED
-36-
Council Meeting Agenda
September 14, 2010
Item 1 - 8
General Committee Meeting Minutes
Tuesday, September 7, 2010
Page 8 of 8
IX NEW BUSINESS/GENERAL INFORMATION— COUNCILLORS
None
X CLOSED SESSION
None
XI ADJOURNMENT
General Committee recommends:
THAT the meeting be adjourned at 11:23 p.m.
CARRIED
THE REPORT OF THE GENERAL COMMITTEE MEETING 10-14 IS SUBJECT TO
FINAL APPROVAL AT COUNCIL ON TUESDAY, SEPTEMBER 14, 2010.
PHYLLIS M. MORRIS, MAYOR JOHN D. LEACH, TOWN CLERK
-37.
Council Meeting Agenda
September 14, 2010
Item 2 - 1
TOWN OF AURORA
AURORA COUNCIL REPORT No. CLS10-022
SUBJECT: Application for Enabling Accessibility Fund— Capital Project Funds
FROM: John Leach, Town Clerk
DATE: September 14, 2010
RECOMMENDATIONS
THAT Council support the application to the 'Enabling Fund; requesting a grant of
$75,000 to put towards the cost ofretro-fitting an elevatorforAurora FamllyLeisure
Complex (AFLC);
THAT Council approve, in principal, Capital Project # 72112, Retrofit of Aurora
Family Leisure Complex, Person Lift pending approval of the grant application, with
a total budget of $150,000 of with the Town's portion to be funded from the
Accessibility Reserve Fund.
PURPOSE OF THE REPORT
To provide information regarding the application to the Office for Disability Issues - Human
Resources Development Canada by way of the "Enabling Fund" to secure funds for an
accessible capital project. This grant program requires that all work associated with the
approved projects must be completed by March 31, 2011. Application Deadline for the
Enable Fund was September 10, 2010. In order to meet the deadline staff have submitted
the application. Should council choose not to support the application the application will be
withdrawn.
BACKGROUND
Since 2003 the Town of Aurora has had an Accessibility Advisory Committee (AAC) as
mandated by the Ontarians with Disabilities Act. The Aurora Accessibility committee
provides guidance and support to Mayor and Council on Accessibility issues that impact
our town, The Committee in collaboration with staff is responsible for preparation of an
annual accessibility plan that includes a comprehensive list of items to be completed to
increase accessibility throughout town programs and facilities.
In 2005 the Town contracted APC consulting group to conduct full accessibility audits on
some of our municipal buildings. As a result of these audits a recommendation was made
to retro-fit the AFLC lift to a proper elevator device when and if the funds became available.
-38-
Council Meeting Agenda
September 14, 2010
Item 2 - 2
September 14, 2010 -2- Report No. CLS10-022
The Enabling Accessibility Fund is a grant program overseen by the Office for Disability
Issues within the federal government. The objective of this fund is to support community
based projects that improve accessibility, remove barriers and enable Canadians with
disabilities to participate in and contribute to their community.
Currently the fund is requesting small projects that meet their eligibility requirements to
apply for grant of up to $75,000. It is staffs opinion that the renovation of the person lift at
the AFLC meets the eligibility requirements of the grant program.
FINANCIAL IMPLICATIONS
If the Town of Aurora's grant application is approved we would receive $75,000 towards
the retro-fitting of the AFLC person lift to an elevator. We would have a short fall of approx.
$75,000 to complete this work. Staff recommend using funding from the Accessibility
reserve fund to provide the required funding to complete this project. Currently there is an
approximate balance of $85,000 available within the reserve. The grant application is
specific that the work and financial commitment for the project would need to be completed
before March 31st, 2011.
The Aurora Accessibility Committee, the Accessibility Advisor and many of the groups
within the community have identified the renovation of the person lift as a high priority,
however the cost of the renovation has restricted them from identifying it as an item to
move ahead with in any of theirwork plans. Approval of this grant would provide half ofthe
funding required to complete this necessary project, while allowing staff to ensure that they
are able to accomplish as much as possible with the limited funding pool available for
accessibility projects. Should less than the full $75,000 grant be approved staff will report
back to council accordingly.
CONCLUSIONS
Staff and AAC chair are in support of council moving forward in principal with a capital
project item for accessibility as indicated in the Enable Fund Application. As part of the
application process, letters of support from the community have been provided to the Town
of Aurora in support of the AFLC retro-fitting.
ATTACHMENTS
Letters of support from various community groups/members,
PRE -SUBMISSION REVIEW
-39-
Council Meeting Agenda
September 14, 2010
Item 2 - 3
September 14, 2010 .3. Report No CLS10-022
CAO
Prepared by: Ivy Henriksen, Accessibility Advisor
10
,ft Neil Garbe
f Customer & Legislated Chief Administrative Officer
-- Town Clerk
-40-
Item 2 - 4
Council Meeting Agenda
September 149 2010
Sped er,ial peopl �ofMal
Q/children ' aQ e 0 espe6d\\4
September 81h 2010
To Whom It May Concern:
The Safehaven Project for Community Living (Safehaven) would like to extend our offer
of support to the Town<of Aurora in their application to the Enabling Accessibility Fund in
order to make the necessary modifications to retro-fit an accessible elevator to the
Aurora Family Leisure Complex.
Safehaven embraces the ethos and values in accessibility and social inclusion as it is
Integral to the overall health and wellbeing of children with disabilities. The many
children with disabilities using our services enjoy the opportunity to access the ever
increasing range of inclusive sports and recreation opportunities at the Aurora Family
Leisure Complex..
By upgrading and installing a retro-fit elevator, this will allow access to all floors for
those children with physical disabilities; thus, enabling the town to continue to develop
and create more inclusive sports and recreational opportunities for children and adults
now and in the future.
We would like to extend our support to the Town of Aurora in their continuing drive to
make Aurora accessible for all as well as wish them well for this project which will
benefit the wider community.
Sincerely,
r-P
Colleen Ashmore
Director of Operations
The Safehaven Project for Community Living
1173 Bloor Street West,Toronto,ON, 106H 1 N19
Telephone: 416,535.8525 Facsimile: 416.535.9782 www.safehaven.to
Charitable Registration No, 12659 9208 RR0001
-41 -
Council Meeting Agenda
September 14, 2010
Item 2 - 5
�z SUPPORT
O • O
SERVICES
ADMINISTRATIVE
OFFICE
26 Millard Ave. W.
Newmarkot, ON
0Y 7R6
p.905.898.6456
1.866.257,9776
f.905.898.1171
www.yesn.oa
INTAKE
p. 906.898.3721
1.868.696.0070
SUTTON
106 High St,
Box 689
Sutton, ON
LOE 1 RO
P. 905.722.6484
I. 906.722.9101
Markham
50 McIntosh Drive
Suite 239
Markham, ON
L3R 9T3
P. 905,805.7440
1,800,887.3579
I. 905.305.7442
CRISIS RESPONSE
SERVICE
P. 905.963.5402
"TOGETHER WE
HAVE THE POWER TO
BREAK BARRIERS AND
REALIZE DREAMS,
EVERYONE BELONGS."
September 7, 2010
Enabling Accessibility Fund
Office for Disabilities Issues
105 Rue Hotel De Ville
Bell Building, first Floor
Gatineau, Quebec
K1A OJ9
Dear Sir or Madam,
York Support Services Network is a community -based agency that offers a
range of case management and community crisis services throughout York
Region, to support individuals with a developmental disability, serious mental
illness and dual diagnosis. YSSN also provides services within the Children's
Case Coordination and services coordination.
As a community group that is seeking options to provide our families,
individuals and groups in York Region communities, we would like to express
our support for the Town of Aurora's, Enabling Accessibility Fund proposal
that strives to reduce the barriers for Individuals to access community based
recreation.
Our clients often experience physical barriers when accessing recreation
programs throughout York Region. By increasing accessibility to the 2DD floor
and the lower level of the Aurora Leisure Complex, our clientele will have
more recreational options available to them and will be able to choose from a
wider range of programs, services and supports. A major barrier to accessing
recreation at the Aurora Leisure complex will finally be broken)
As the Developmental Services Manager of York Support Services Network, I
am grateful for the opportunity that the Town of Aurora is proposing through
this grant. If successful, it will go a long way towards offering barrier free
recreation to Its citizens and in turn a fully inclusive community where different
abilities are embraced and all people valued.
Sincerely,
Kelly Casey
Developmental Service Manager,
York Support Services Network
-42-
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Council Meeting Agenda
September 14, 2010
Item 2 - 7
Sandra Fox
The Canadian Hearing Society
713 Davis Dr.
Suite 105
Newmarket, Ontario
L3Y 2R3
September 8, 2010
To Whom It May Concern:
THE CANADIAN HEARING SOCIETY
LA SOCItTE CANADIENNE DE L'OUIE
UPS
The Canadian Hearing Society serves those who are Deaf, deafened, and hard of
hearing. Our clientele may also have other kinds of physical disabilities including
mobility challenges.
We support the Town of Aurora in their application to the Enabling Accessibility Fund
(max. $75,000) for much needed funds to retro-fit the Aurora Family Leisure Complex
with a proper elevator system. These funds would off -set part of the significant cost to
remove the current lift system that is outdated and inaccessible to many in the
community.
This would be a great step for some of bur clients who may use the Aurora Leisure
Complex on a regular basis. By increasing accessibility to the 2nd floor and the lower
level our clientele will have more options as to what programs and services they choose
to participate in.
It is also our hope that this is another step towards making the Town of Aurora fully
accessible for our clients who require more communication and physical accessibility.
We wish the Town of Aurora all the best in making this accessibility goal for the
community become a reality.
Sincerely,
Sandra Fox
American Sign Language Interpreter
SIMCOE YORK REGIONAL OFFICE 713 Davis Drive, Suite 105, Newmarket, ON L3Y 2R3
Phone: (905) 715-7511 Toll Free Phone: 1-877-715-7511 TPY: (905) 898-6646 Toll Free'ITY: 1-877-967.5247
Fax: (905) 715-7109 Website: http:Uwww.chs.ea
ChWOW5 kCsJ$V den NO.MOWM d-Cut WtffiCM de6LU6 I0684 026 PlaMi
United Way Member Agency/Organisme Membre de Centraide
-44-
Council Meeting Agenda
September 14, 2010
Item 2 - 8
MASTER
DUCKS
September 7th, 2010
To Whom It May Concern:
We support the Town of Aurora in their application to the Enabling Accessibility Fund
(max. $75,000) for much needed funds to retro-fit the Aurora Family Leisure Complex
with a proper elevator system. These funds would off -set part of the significant cost to
remove the current lift system that is outdated and inaccessible to many in the
community.
Our swimmers use the Aurora Leisure Complex on a regular basis. We are trying to
attract a more varied clientele, some of whom are limited by access to areas of the
facility for parts of our programs. By offering better accessibility to the 2nd floor, our
athletes will be able to participate in all parts of the team.
We wish the Town of Aurora all the best in making this accessibility goal for the
community become a reality.
Sincerely,
a�—�
Nancy Black
President
_ pq
Aurora Master Ducks -1 Ashford Court, Aurora, Ontario L4G-5M2905-728 7825 w ,rnasterducks.ca nancy@masterducks.ca
-45-
Council Meeting Agenda Item 2 - 9
September 14, 2010
09/89/2810 Be:59 416-2464999 SHIP: PLAN TORBNTa PAGE 02/02
Lefter of support for Tom of Aumm EnableFund Application
John Lenchak
uF, �
P
). Gd
Thumdayy September 09, 2010
To Whom It May Concern:
1 support the Town of Aurora in their application to the Eriabling Accessibility Fund .
(matt. $75,000) for -much needed funds to retro-fit the Aurora Family Leisure Complex
with a proper elevator system. These funds would off-aat;part of the significant cost to
mmove the current lift system that Is outdated and inaccessible to many in the
community. ,..
As a forrro Safety Professional I believe that the replaodriont of this unit Is absolutely
necessary for the town and for all those who may use thlj. elevator. The current device
Is not a typidal unit. Most have three solid walls and an dperagno door while others may
have 2 doors, this encapsulates the passengers for thelrOoloty. This particular unit has
solid wells oh the sides whits where the two doors are in g normal elevator passengers
are exposodto the block wail of the eleVatOr. shaft while ttbving from fluor to floor. The
movement of the elevator may expose smaller hands to tf6tential pinch points or even
entanglement as longer hair). Some passengers �'ay not have the ability to
demonstratd absolute control and may Md themselves ilan unsafe situation,
Attendants travelling with wheelehalr or walker bound digpts or Lanny men
difficult time reaching over A person to operate the elevakhg device while a
wlwahaim;may not even fit into the elevator given its current dimensions.
have a
I wish the Town of Aurora all the best in making this sacQg:�ssiblllty goal for the
community baoome a reality as well as a safe device forte o fents to whom it serves.
..r.
I
Sin
{ti
A'
John LAWIN k
tj
r • 3Y.
r
-46.
Council Meeting Agenda
September 14, 2010
Item 3 - 1
TOWN OF AURORA
AURORA COUNCIL REPORT No. PR10-032
SUBJECT: Tender PRS 2010-57 Flora Aurora Phase 2 Construction
FROM: Allan D. Downey, Director of Parks and Recreation Services
DATE: September 14, 2010
RECOMMENDATIONS
THAT Council approve Tender PRS 2010-57 in the amount of $77,465.13, less HST,
submitted by Marnix Infrastructure Inc., the lowest compliant bidder.
PURPOSE OF THE REPORT
To obtain Council approval of Tender PRS 2010-57 for Phase 2 of the Aurora Community
Arboretum (ACA) Flora Aurora project.
BACKGROUND
In moving forward With the ACA, Flora Aurora Project, staff has been assisting ACA since
approval of the 2010 Arboretum Capital Budget in a final detailed design plan for Phase 2
of Flora Aurora.
This project commenced with retaining the services of an outside Landscape Architectural
firm earlier this year and throughout the detailed design process staff has been working
closely with ACA representatives in completing the detailed design.
This work has since been completed and Tender PRS-2010-57 was issued on August 4,
2010 for the construction of Phase 2 works. The Tender closed on Thursday, August 19,
2010. Sixteen firms picked up bid documents. Six bids were submitted. There were four
compliant bids received as follows:
AME �_
fM1 zFlllti N--------------
0
1'Q30
E
gOTAFIR
1
MARNIX INFRASTRUCTURE INC.
$60,465.13
$17 000.00
$77 465.13
2
ORIN LANDSCAPING INC.
*$64,583.53
$21,388.04
$85,971,57
3
FOREST RIDGE LANDSCAPING INC.
$82,406.84
$25,000.00
$107,406.84
4
R-CHAD GENERAL CONTRACTING INC.
*$76,156.00
$35,50D.00
$111,156.00
COMMENTS
Staff included three provisional items in the Tender being Items F, G and H. Item F was a
limestone pathway and Item G was a natural limestone retaining units. which have.since
-47.
Council Meeting Agenda
September 14, 2010
Item 3 - 2
September 14, 2010 -2. Report No. PR10-032
been deemed by ACA and the Town as "not required'; however, Item H involves a
modification to an existing storm water outlet which is considered to be an important item
based on its current location and detracting appearance.
Both ACA representatives and Parks and Recreation staff had completed their review of
the Tender submissions and the contractors' references have been obtained. Both ACA
and Parks and Recreation staff are satisfied with the results of the Tender and the
contractor being recommended for award of this Tender.
It is expected that the actual works will commence prior to the first week of October.
ALTERNATIVE(S) TO THE RECOMMENDATIONS
1. Council can defer the project at this time and direct staff to prepare a revised schedule
for the Flora Aurora project, over a more extended period of time. ,
FINANCIAL IMPLICATIONS
The low Tender received including Provisional Item H is $77,465.13, less HST. The funds for
this project can be accommodated from the Project # 73085 Arboretum Development which
has a current balance of $85,785.50.
CONCLUSIONS
That Council.approve Tender PRS 2010-57. and direct staff to implement the works.
ATTACHMENTS
Attachment #1 — Phase 2 Flora Aurora site location plans
Prepared by. Jim Tree, Parks Manager- Ext.3222
Allan D. Downey
Director, Parks and Recreation Services.
Neil Garbe
Chief Administrative Officer
-48.
Council Meeting Agenda
September 14, 2010
J
Item 3 - 3
III
Pi
;
i J
-49-
Council Meeting Agenda
September 14, 2010
Item 3 - 4
-50-
Council Meeting Agenda
September 14, 2010
Item 4 - 1
1-ate TOWN OF AURORA
AURORA COUNCIL REPORT No. PR10-033
SUBJECT: Tender PRS 2010-67 RInC Funded Parks Rehabilitation Projects
FROM: Allan D. Downey, Director of Parks and Recreation Services
DATE: September 14, 2010
RECOMMENDATIONS
THAT Council approve Tender PRS 2010-67 in the amount of $1,018,349.95, less
HST, submitted by Co/pac Limited, the lowest compliant bidder; and
THAT Council authorize the Mayor and Clerk to execute the Form of Agreement
associated with Tender PRS2010-67,
PURPOSE OF THE REPORT
To obtain Council approval of Tender PRS 2010-67 for the various Parks Rehabilitation
Projects that have been identified and approved by the Federal and Provincial
Governments for funding under the RinC Infrastructure Stimulus Grant,
BACKGROUND
In July 2009, the Financial Services Department identified a number of Capital works items
that were at or nearing the end of their useful lifecycle. Some of these items were obtained
directly from the Town of Aurora's Asset Management Plan. Others were listed in the Park
Rehabilitation and Retrofit section of the previous Parks and Recreation Master Plan.
On February 2, 2010, Council approved proceeding with the RinC-related projects and staff
retained the services of an external consultant to complete the design plans and
specifications for the entire scope of works as follows:
• Confederation Park Pathway Paving;
* Confederation Park Shade Structure;
• Confederation Park Bleachers;
• Lambert Willson Park Built-in Bleacher Replacement;
• Lambert Willson Park Playground Boarder /Surface Replacement;
+ McMahon Park Playground Replacement;
+ Harmon Park Playground Restoration;
• Craddock Park Sports Field Drainage;
• Machell Park Sports Field Drainage; .
-51-
Council Meeting Agenda
September 14, 2010
Item 4 - 2
September 14, 2010 72. Report No. PR10-033
• Machell Park Pathway Paving; and
• Park Benches.
Tender PRS 2010-67 was issued on August 19, 2010 and closed on September 9, 2010.
Tenders were received from the following firms:
FIRM NAME
TENDERED PRICE
Colpac Construction Inc.
$1,018,349.95
Pine Valley Enterprises Inc.
$1,111,905.00
Forest Ridge Landscaping Inc.
$1,324,054.32
Royal Crest Paving and Contracting Limited
$1,329,192.10
GoBroCon Inc.
$1,460,927.00
Lomco Limited
$1,493,081.00
COMMENTS.
Staff have completed reference checks for the low bidder and are satisfied that the
contractors past performance is acceptable to perform this scope of works.
In order to obtain RInC funds, terms of the program require that all projects must be
completed prior to.Mach 31, 2011. This is a.veryshort window of opportunity. within which
to complete these projects as much of the work must be completed during the good
weather months and during our active park use season. As such, any delays in moving
forward with these projects will have an impact that could affect funding of the projects.
In addition to the scope of works outlined above, there are two remaining RinC funded
projects remaining to tender being: Project 1 is the Fleury Park. Washroom Building
replacement; and Project 2 is the Sheppard's Bush Parking. Lot Permeable Paving.
Design specifications and tender documents are nearing completion on these projects. It is
expected that the release of these Tenders to the market is immanent; however, staff
remain concerned with the timelines associated with completion of all of the RinC funded
projects and the lateness of the season. Any complications which may jeopardize the
completion of all or any portion of the projects will be reported to Executive Leadership
Team and or Council in the near future.
ALTERNATIVE(S) TO THE RECOMMENDATIONS
Council can defer the projects at this time and direct staff to prepare a schedule for
each project, over a more extended period of time, including projects in the annual
Capital Budget Submission; however, this will jeopardize our ability to receive RInC
funding for the project.
-52-
Council Meeting Agenda
September 14, 2010
Item 4-3
September 14, 2010 - 3 - Report No. PR10-033
FINANCIAL IMPLICATIONS
Funding forthese projects have been identified in two separate Capital Project Accounts as
follows:
Gross RinC Portion 2/3 Town Portion 1/3
Project # 73108 Parks Rehabilitation $946,691.00 $631,129.00 $315,562.00
Project # 73110 Confederation Park $124, 986.00 $83,324.00 $41,662.00
Totals $1,071,677.00 $714,453.00 $357,224.00
The Town's 1/3 portion of the project cost is funded by the Cash in Lieu of Parkland Reserve.
The low Tender received includes components of both projects for a total cost of
$1,018,349.00 including the RinC Project Contingency of 10%. An additional RinC Project
Management allowance of up to 12% of the project values has not been included in the above
totals.
Project administration is covered in our existing contract with the landscape architectural firm
that was retained for this project in a previous RFP competition.
CONCLUSIONS
That Council approve Tender PRS 2010-67 and direct staff to implement the works.
ATTACHMENTS
Note - Copy of Tender PRS2010-67 is available in the Purchasing Office for review.
PRE -SUBMISSION REVIEW
Executive Leadership Team Meeting, Wednesday, September 8, 2010
Prepared by. Jim Tree, Parks Manager- Ext.3222
Allan D. Downey
Director, Parks and Recreation Services
Neil Garbe
Chief Administrative Officer
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Council Meeting Agenda
September
By-law 5254-10 - 1
THE CORPQRATION OF THE TOWN: OF AURORA
Ry-law Number 5254.10
BIFINGA BY-LAW to designate a
property fo be of cultural heritage
value or Interest (7he,: George.
Browning House 15086-15088
Yonge Street)
WHEREAS Section 29 of tneOntano'Heritage'Act, R.S.O. 1990, Chapter 0.18, as
arpended, provides that the council of a municipality may, by by-law,, designate a
property within muniglpollt ..to'be of cultural heritage value or interest;.
... .. ,
AND: WHEREAS on October 27, 2009, The Corporation of the Town of Aurora
app(oved, the.recommendations of its.Heritage Advisory Committee to designate the
prop& rminlcipally known as 15066-15068 Yonge Street; Aurora (the "Property")
to be 0 cultural heritage value or Interest;. -
AND WHEREAS the Town Clerk of The Corporation of the Town of Aurora caused
notice of the intention to designate the Property to be served on the owner of the
Property and the'Ontario Heritage Trust and published in a newspaper having
general circulation in the municipality; - AND WHEREAS there were no objections to the proposed designation of the
Property served on Tha,Corporation of the Town of Aurora;
AND WHEREAS the; Council of The Corporation of the Town of Aurora deems it
necessary'and expedient to enact a by-law to designate the Property to -be.of
cultural heritage value or interest; -
NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE TOWN OF
AURORA ENACTS AS FOLLOWS: -
1: THAT the Property described on Schedule."A" attached hereto and forming
part of this By-law be and is hereby designated to. be of cultural heritage
value or Interest.
2. - THAT statement explaining the cultural heritage value or interest of the
Property and a description of the heritage attributes of the Properly are set
out on Schedule "B" attached hereto and forming part of this By-law.
3. THAT the Town Clerk of ThoCotporation of the Town of Aurora shall serve
a copy of this By-law on the owner of the Property and the Ontario Heritage
'.Trust andpublish notice of this By-1aw In'a newspaper having general
circulation in the municipality. -
4. .THAT the Town Solicitor. of The Corporation of the Town of Aurora shall.'
register against the Property in the proper Land Registry Office, a copy of
this By-law including an Affidavit of the Town Clerk respecting the giving of
'notice referenced herein to be attached to and forming part of this By-law.
READ A FIRST AND SECOND TIME THIS 14TH DAY OF SEPTEMBER, 2010.
READ A THIRD TIME AND FINALLY PASSED THIS 14rH DAY OF SEPTEMBER,
2010.
Appm�urmgmm
By s�rw
0 2010
.PHYLLIS M. MORRIS, MAYOR -
JOHN D. LEACH, TOWN CLERK
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Council Meeting Agenda By-law 5254-10 - 2
September 14L2010
By-law�6254-10 . - Page 2 of 4
SCHEDULE"A"
BY LAW 5254-90
. - Description of Property
All and singular thdse certain parcels or tracts of land and premises situate, lying and
- being in the Town of Aurora, in the Regional Municipality of York, municipally known as
15086-15088 Yonge Street, and being composed of Lot 52, Plan 246, subject to
R1609T1 (PIN03663-0078), including the George Browning House and all other
buildings and structures. thereon.
Council Meeting Agenda
September
By-law 5254-10 .3
By-law: W4 10 .. • - Page of 4
SCHEDULE"8"
-.B%LAW525440.
Statement of Culturai Heritaae.Value or Interest
The George Browning House'§ oulturaI heritage value lies In its association with George
Browning, a local builder, in being one of the good examples of Itallanate/ruscan villa
style'In Aurora, and m,its slgnJfipant oonfrikution to the, pharacter, of Yonge Street..
l-listorigsl orASsgpiabve Vslue'• ' "
The George Browning House's historical value Iles in Its association with George
Browning,,a local builder who constructed this house in 1889 as his own residence. The
'brownings-were a'fa,Ay, of builders, responsible for numerous homes and other
struOturas In Agrora:and,beypnd ... .. • .
best orRhy&alValue
The Qeorg9;Browning house has architectural value as an Italianate7Tuscan villa style
with formal' ba]anced fagade. The house Is two (2) storey and features yellow brick
walls, Iowpltched/hipped roof, qupips, dormers, heavy ornamentatbrackets underwide
'eaves,:and t*o gable -like projections in the'roofline which are cut and raised above the
horizontal ndge oGerthe fagade, affect Tuscan towers
the George l3PoWning House has contbktualbalue as distinguished structure on Yonge
Street. It is alsoabe of the punctuation points of one of the very few surviving stretches
of dwellings on Yonge Street in Aurora.
Description of Heritage Attributes.
Key exterior attributes that express the heritage value of the George Browning House
include:
Exterior Elements
• ItalianaWfuscan villa.style, two (2) storey high;
• - low.pitched/hipped roof;'
projecting eaves supported by brackets and cornice structure;
+ original window openings Including the bay windows on main fagade; _
• two gable -like projections in the roofline; and
• all exterior yellow brick and quoins.
-56-
Council Meeting Agenda
September
By-law 5254-10 - 4
By-law 5254-10 - page 4 of 4
' Explanatory Note
Re:. Heritage Designation. By-law 5254-10.. .
By-law Number 5254-10 to designate the property municipally known as 15086-15088
Yonge Street, Aurora, as a property of cultural heritage value or Interest pursuant to the
provisions of Part IV, Section 29 of the Ontario Heritage Act, R.S,O., 1990, Chapter
0.18, as amended..
Council Meeting Agenda
September
By-law 5274-10 - 1
THE CORPORATION OF THE TOWN OF AURORA
By-law Number 5274-10
BEING A BY-LAW to amend
Zoning By-law No. 2213-78, as amended
(1085 Leslie Street).. .
WHEREAS section 34 of the Planning Act, R.S.O. 1990, c. PA3; as' amended,
provides,that the councils of local municipalities may'passIzoning by-laws;
AND WHEREAS the Council of The Corporation of the Town of Aurora, (hereinafter
the "Town") enacted By-law 2213-78, Including amendments thereto (hereinafter the
"Zoning,By-law"); ...
AND WHEREAS the Council of The Corporation of the Town of Aurora deems it
necessary and expedient to further amend the Zoning By-law 2213-78;
NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE TOWN OF
AURORA HEREBY ENACTS AS FOLLOWS:
.1. THAT the Zoning By-law be and is hereby amended to replace the "Rural
(RU-ORM) Zone" zoning category applying to the lands, shown in hatching on
Schedule "A" attached hereto, and forming part of this By-law to, "Business
Park (BP,-6) Exception Zone" and "Business Park Holding (H) BP-7 Exception
Zone" - '
2. THAT the Zoning By-law be and is hereby amended to add the following:
Section 27.D.10 BUSINESS PARK (BP-6) EXCEPTION ZONE
27.D.10A Uses Permitted
Health and Wellness Centre
Office
27.D.16.1.1 .Definitions:
Notwithstanding any provisions to the contrary, for the purposes
of the lands: subject to By-law 5274-10 zoned "Business Park
(BP-6) Exception Zone", the following definition shall apply:
,Health and Wellness Centre:
Means -a premises used for the medical or therapeutic
treatment of. human beings which provides.treatmenYon a short.
term inpatient basis as well as outpatient treatment, and
includes a private hospital as defined in the Private Hospitals
Act, R.S.O. 1990,.c. P.24, as amended.
27.D.10,1.2 Accessory Uses: -
Within a building in which the principal use.is an office, provided
theaccessory, uses are designed as an Integral part of the
building, arelocated internal to the building and have the
primary access from the lobby of the building:
Convenience Retail Store
Dry Cleaning. Distribution Depot
Motor Vehicle Rental Establishment
PersonalServiceShop
-58-
Council Meeting Agenda
Septemberyf-:----
By-law 5274-10 - 2
By-law 6274.10
Page 2 of 6
- Private Club'
- Restaurant
27.13.10.2 .. Zone Reauirements
27.D.10.2.1 Lot Specifications:
In accordance with Section 27,D.4.1
27.D.10.2.2, Siting, Specifications:
.. Inaccordance with Section27.D.4,2 -
27.0.10.2.3 Landscape Requirements: In accordance with Section 27.D.4.3
27.13,10.2.4: Building, Specifications:
i) For the "Health and Wellness Centre" use, the maximum
height shall be 20 metres and In no case greater than 4
storeys. All other provision of Section 27.D.4.4 shall
apply.
. ii) Notwithstanding 'the above, for- an . "Office" use the
. building specifications of Section 27.D.4,4 shall apply '
27.13.10.2.6 Loading Space Requirements:
i) For the "Health and Wellness Centre" use, a minimum of
one (1) loading space shall be permitted in accordance
with the provisions of Section 27.D.4.5 for office use,
it) The loading space requirements for an "Office" use shall
be in accordance with the provisions of Section 27.D.4:5.
. 21.13.10.2.6. Parking:
i) For the "Health and Wellness Centre" use, the minimum
parking requirements shall be calculated at a parking rate
of 2,15 parking spaces for each 100 square metres of
floor area In accordance with Section 3.49.
ii) Notwithstanding the above., the minimum parking
requirements for an "Ol lce" use shall be. in accordance
with Section 27'.D.4.6,
Section 27.13.11 BUSINESS PARK .HOLDING (H) BP-7 EXCEPTION:
ZONE:
27.13.11.1 Uses Permitted -
- Health and Wellness Centre
- Office
27.D.11.1.1 .Definitions:
Notwithstanding any provisions to the contrary, forthepurposes
of the lands subject to By-law 5274-10 zoned "Business Park
Holding (H) BP-7 Exception Zone", the following definitions shall
apply
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Council Meeting Agenda
SeptemberIr—.--
By-law 5274-10 - 3
By-law 5274-14D
Page 3 of 5
Health and Wellness;Centre• -
Means a premises used for the medical or therapeutic treatment
of. human beings which provides treatment on a short term.
inpatient basis as well as outpatient treatment, and Includes a
private hospital as defined in the Private. Hospitals Act, R.S,O:
1990, c. P.24., as amended,
27.D.11.1.2 - Accessory Uses:.
Within a building in which the principal use is an office, provided
the accessory uses are designed as an Integral part of the.
building, are located Internal to the building and have the
primary access from the lobby of the building:
- Convenience -retail store
Dry cleaning distribution depot
- Motor vehicle rental establishment
. -Personal service shop` .. .
Private club -
Restaurant
27.D.11.2 .Zone Requirements
27.D.11.2.1 Lot Specifications: In accordance with Section 27.D.4.1 .. '
27.D.11.2.2 Siting Specifications:
In accordance with Section 27.D.4.2 -
27.D.11.2.3 Landscape Requirements:
In accordance with Section 27.D,4.3
27.D.11.2.4 Building Specifications:
In accordance with Section 27.00.2.4 -
27.D.11.2.5 Loading Space Requirements:
In accordance with Section 27.D.10.2.5
27.D.11.2.6 parking:. -
In accordance with Section 27.D.10.2 6
27.D.11.2.7 Holding Prefix:
Notwithstanding any provision to the contrary, while the Holding
"(H)" prefix is in place, no person shall within the lands zoned
(H) BP-7 on Schedule 'A" attached hereto, use any lot or erect,
alter or use any buildings or structures for any purpose except
those which existed on the date of the passing of the by-law.
- Removal of Holding Prefix
Prior to the passing of a by-law to remove the Holding "(H)"
- prefix from the lands zoned (H) BP-7 or any part thereof, the
Town of Aurora shall be satisfied that: .
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Council Meeting Agenda
September-1.t,-201.0 g------
By-law 5274-10 - 4
By-law 5274-10 - Page 4 of 6
(i) there is adequate water, sanitary, storm and/or
transportation services and, facilities available to
accommodate all phases of the development;
(U) . all the relevant policies of Official. Plan Amendment No,
. 30 and 48, have been complied with including Natural
Heritage and Landform Conservation and -
Hydrogeological assessment;
(III).. all necessary approvals have. been received for. all
relevant agencies/ and or governmentbodies; and
(iv) all required agreements have been executed between
the Owner and the Town of. Auroraand can be registered
" on title.
Upon removal of the Holding "(H)" prefix from the lands zoned
- (H) BP-7 pursuant to Section 36 of the Planning Act, R.S.O.
- 1990, c. P.13, as amended or a successor thereto, the
- provisions applicable to the said lands shall be as set out in By-
law No. 2213-78 and B.y-law No. 5274-10.
3. THAT.all otherterms, provisions, and existing amendments of the Zoning By-
law remain the same and are hereby reaffirmed. .
4. THAT the provisions of this By-law shall come into force and take effect upon
third reading subject to compliance with the provisions of the Planning Act,
R.S.O. 1990, c. P. 13, as amended. ,
READ A FIRST AND SECOND TIME THIS 14T" DAY OFSEPTEMBER, 2010.
READ A THIRD TIME AND FINALLY PASSED THIS 14Ta DAY OF SEPTEMBER,
2010. ..
. �prOurJo� w?orm
aw; 0 0
PHYLLIS M. MORRIS, MAYOR
JOHN D. LEACH, TOWN CLERK
-61-
Council Meeting Agenda By-law 5274-10 - 5
September -a- , 201.0 ..-_---
By-law $274-1.0 Page 5 of 5
Explanatory Note -
Re: ,Zoning By-law No. 5274-10
By-law Number 5274-10 has the following purpose and effect:
To amend By-law 2213-78, as amended, the Zoning By-law In effect in the Town of
Aurora, to rezone the subject lands from 'Rural (RU-ORM) Zone" to "Business Park
(BP-6) Exception Zone" and "Business .Park Holding (H) BP-7 Exception Zone.
The rezoning will permit a Health and Wellness Centre and Office -use's on the
subject lands.
Council Meeting Agenda
September -1-AL-20.1-a-...-..--
Schedule "A" To Sy -Law No. 5274-10
.TOWN OF AURORA'
THE REGIONAL MUNICIPALITY OF YORK
.LOCATION:. PART.OF10T, 19, CONCESSION 3 AS IN B26086B . .
(14985 LESLIE STREET)
LANDS REZONED FROM RURAL (RU I.ORM) ZONE
TO BUSINESS PARK, (BP-6) EXCEPTION ZONE
LANDS REZONED FROM RURAL (RU-ORM) ZONE
TO BUSINESSPARKHOLDING (H)BP-7 EXCEPTION.ZONE
N
BP-5 BP3
RU-0
RU
M
C3- RR' C -1
LLINGTON STREET EA
.' C3-12 -
RU-ORM:
RU 'RU
RU
BP .'.
BP.
BP
R A
i oc r 3n oc
0-9 BP-0
n
0-13
Q-9 e IH) P.M Pffi.6y.taw . Q
� 9010LB0
(H) BP
0.
O 9
y
(H) BP-41�Specific
By -Law. 90-06.D
�
J
!
0-1 , ,rh�j
QQa
......... Li E.h�.
.1A1 �C-ORM -
_ CORM
By-law 5274-10 - 6
Council Meeting Agenda
September-17-2Q1.0-,T_-
By-law 5278-10 - 1
Ttig CORPORATION OF THE 70WN OF AURORA
By-law Number 5278-10
BEING A BY-LAW. to establish
land as a highway forming part of
John West , Way, Aurora
(Ridgewood Developments Inc.)
WHEREAS subsection 31(2) of the Municipal Act, 2001, S.O.2001, c. 25, as amended
(the."Act), provides that land may only become a highway by virtue of a by-law
establishing the highway
AND WHEREAS the Council of The Corporation. of the Town.of Aurora deems It
necessary and expedient.to establishland as a highway in accordance with Schedule
"C", Section 8.2 of a Site Olen Agreement dated August 14, 2007, between The
Corporation of the Town of Aurora and Ridgewood Developments Inc.;
NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE TOWN OF
AURORAENArTS,AS FOLLOWS: - -
1. THAT the following lands be and are hereby established as a highway forming
part of John West Way, Aurora; ..
. Part Parcel Reserves-1 Section 65M-3072, Part Block 11, Plan 65M-3072
Part 1 on Plan 65R-32584, together with Part Lot 82, Con. 1, Part4, 65R-14423
as in R494293 and together with Part Lot 28, Plan 231, Parts 7 and-8,
65R-14423 as In R494293 (Part PIN 03641-0549).
2. THAT this By-law be registered in the appropriate Land Registry Office, on title
to the;said lands set out In section 1 of this By-law; and
3.- THAT the provisions of this By-law shall come into force and effect upon third
reading hereof..
READ A FIRST AND SECOND TIME THIS 14TH DAY OF SEPTEMBER, 2010.
READ A THIRD TIME AND FINALLY PASSED THIS 14TH DAY OF SEPTEMBER,
2010.
AppWarm ro?mm
Syrumre 4---
mw ° o
PHYLLIS M. MORRIS, MAYOR _
JOHN D. LEACH, TOWN CLERK
-64-
Council Meeting Agenda
September 44y-2040�---
By-law 5279-10 - 1
THE CORPORATION OF THE TOWN OF AURORA
By-law Number 5279-10
BEING A BY-LAW to Confirm Actions by Council
Resulting From Special Council Meeting 10.21 on
September 14, 2010
THE COUNCIL OF THE CORPORATION OF THE TOWN OF AURORA HEREBY
ENACTS AS FOLLOWS:
1. THAT the actions of the Council at its Council meeting held on September 14,
2010 in respect to each motion, resolution and other action passed and taken
by the Council at the said meeting is, except where prior approval of the
Ontario Municipal Board is required, hereby adopted ratified and confirmed.
2. THAT the Mayor and the proper officers of the Town are hereby authorized
and directed to do all things necessary to give effect to the said action or to
obtain approvals where required and to execute all documents as may be
necessary in that behalf and the Clerk is hereby authorized and directed to
affix the corporate seal to all such documents.
READ A FIRST AND SECOND TIME THIS 14°i DAY OF SEPTEMBER, 2010.
READ A THIRD TIME AND FINALLYPASSED THIS W DAY OF SEPTEMBER,
2010.
PHYLLIS M. MORRIS, MAYOR
JOHN D. LEACH, TOWN CLERK
-65-
ADDITIONAL ITEMS FOR
COUNCIL MEETING
Tuesday, September 14, 2010
➢ Delegation (a) Susan La Rosa, York Catholic District School Board
Re: Item 1(13) — PR10-029 — Partnership with the York
Catholic District School Board (YCDSB)
➢ Delegation (b) Kathleen Llewellyn -Thomas, Region of York,
Re: Item 1(6) — IES10-043 — Leslie Street and St. John's Sideroad
Pedestrian Trail Crossings
➢ Delegation (c) Klaus Wehrenberg
Re: Item 1(6) — IES10-043 — Leslie Street and St. John's Sideroad
Pedestrian Trail Crossings
➢ Memorandum from the Manager of Legislative Services/Deputy Clerk
Re: Revision to the September 7, 2010 General Committee Minutes
Item 1(13) — PR10-029 — Partnership with the York
Catholic District School Board (YCDSB)
➢ New Closed Session Item:
Litigation or potential litigation, including matters before administrative
tribunals, affecting the municipality or local board;
Re: Potential Defamation
"Awe Customer and Legislative SeMces
Town Clerk
y � 905-727-3123
Town of Aurora
Yom*T, &t,#04 rwffW jtksx� 1 Municipal Ei ve,
Box 1 ODO. Aurora, ON L4G 6J1
t3ELEP"sATiB?N REQVES a
Requests for delegation status, any written submissions and background information for
consideration by Council or committees of Council must be submitted to the Clerk's office by
4:30 P.M. ON THE MONDAYPRIOR TO THE REQUESTED MEETING
PLEASE PRINT
COUNCILICOMMITTEEIADVISORY COMMITTEE DATE; }. I li-F d 10
AGGRESS:
FAX NO.: E-MAIL ADDRESS:
DO YOU REQUIRE ANY ACCESSIBILITY ACCOMMODATION -�Q,. _... _._..
NAME OF GROUP OR PERSON($) 13EI14G REPRESENTED (F api ticabIle)
4�N 1 <-�-; t',f �r k��gj I sr5Qg E�
BRIEF STATEMENT OF ISSUE OR PURPOSE OF DEPUTATION
Persona; iathnnatfon on this form Is coliectod under the fegat audon*y of fhe Municipal Act, as arnowdod. The frformetian is
collected and matntafnod for the purpose of creating a record that Is available to the gaaeraf Puhitc. Pursuant to Section 27 of
the Municipal Freedom of Infoo otion and Protection of Privacy Act. Questions a!xauf We colleefica Should be directed W
the Town Crank, Town of Amram 9 (Municipal Ddve Box 1009 Aurora, ON 14G 6,11 Telephone 906 727.2123,
a'
ar
Commututy'
Customer and Legislative Services
Town Clerk
905-727-3123
info@e-aurora.ca
Town of Aurora
1 Municipal Drive,
Box 1000, Aurora. ON L4G 6J1
DELEGAPON REQUEST
Requests for delegation status, any written submissions and background information for
consideration by Council or committees of Council must be submitted to the Clerk's office by
4:30 P.M. ON THE MONDAYPRIOR TO THE REQUESTED MEETING
PLEASE PRINT
COUNCILICOMMITTEEIADVISORY COMMITTEE DATE:______e_Pr�'`r��c—
SUBJECT: S4 n 5 S9 V- P'd � r--C' L
NAME:
ADDRESS:
Street Address
Town/city
PHONE: HOME: BUSINESS:
W-1X 1411
Postal Code
E-MAIL ADDRESS:
DO YOU REQUIRE ANY ACCESSIBILITY ACCOMMODATION
NAMEOFGROUP OR PERSON(S) BEING REPRESENTED (if applicable)
VoG t L�-� n �-' '� C) U- (L -
BRIEF STATEMENT OF ISSUE OR PURPOSE OF DEPUTATION
y e--c-
U �7 i�e
'� p
re,
Personal information on this form is collected under the legal authority of the Municipal Act, as amended. The information is
collected and maintained for the purpose of creating a record that is available to the general public, pursuant to Section 27 of
the Municipal Freedom of Information and Protection of Privacy Act. Questions about this collection should be directed to
the Town Clerk, Town of Aurora 1 Municipal Drive Box 1000 Aurora, ON L4G 8.11 Telephone 905 727-3123.
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Community
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AURPRA
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DELEGATION REQUEST
Customer and Legislative Services
Town Clerk
905-727-3123
info@e-aurora.ca
Town of Aurora
1 Municipal Drive,
Box 1000. Aurora. ON L4G 611
Requests for delegation status, any written submissions and background information for
consideration by Council or committees of Council must be submitted to the Clerk's office by
4:30 P.M. ON THE MONDAY PRIOR TO THE REQUESTED MEETING
PLEASE PRINT
COUNCILICOMMITTEEIADVISORY COMMITTEE DATE:
SUBJECT:
NAME:
Street Address
TowniClty
PHONE: HOME:
FAX NO.:
Postal Code
BUSINESS:
E-MAIL ADDRESS:
DO YOU REQUIRE ANY ACCESSIBILITY ACCOMMODATION
NAME OF GROUP OR PERSON(S) BEING REPRESENTED (if applicable)
BRIEF STATEMENT OF ISSUE OR PURPOSE OF DEPUTATION
e n cv-d i n n [- rn l 6�
Personal information on this form is collected under the legal authority of the Municipal Act, as amended. The information is
collected and maintained for the purpose of creating a record that is available to the general public, pursuant to Section 27 of
the Municipal Freedom of Information and Protection of Privacy Act. Questions about this collection should be directed to
the Town Clerk, Town of Aurora 1 Municipal Drive Box 1000 Aurora, ON L4G 6J1 Telephone 905 727-3123.
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Community
Information for the Public on Making Presentations to Council and Committees
We are pleased to provide you with some information that will help make your presentation to Council and/or
committees effective. You will be encouraged to appear at the appropriate committee first rather than Council.
It is necessary to follow certain procedures to ensure that your presentation is seen and heard by the
Council/Committee Members, the audience and the recording device utilized at each meeting. The following
are our suggestions for making an effective presentation:
Provide Information in Advance
Provide a copy of your presentation to the Town Clerk on the Tuesday morning one week prior to the meeting
so that you can be placed on the agenda and the Members are aware of your presentation topic. The Clerk
can be contacted at (905) 727-3123 or ileachOe-aurora.ca or cianzen e-aurora.ca
Speak through the Chair
Delegations are permitted 5 minutes to speak. A delegation consisting of 3 or more persons who are present at
the meeting and wish to discuss the same issue may have more than 1 speaker provided that the speaking
time collectively does not exceed fifteen (15) minutes. When addressing Council/Committee or answering a
question, regardless of where the question came from, you should always address your comments to the
Chairperson. This helps maintain order in the meeting.
Speak into the Microphone
Meetings held in the Council Chambers utilize the microphone system. When addressing Council/Committees
or answering a question, regardless of where the question came from, always use the microphone.
• If you must move from your position to use a microphone, please move to the microphone before you begin
speaking.
• If you have moved back to a seat in the gallery and you are asked another question, please return to the
microphone to respond.
• Do not try to address Council from a seat in the audience since the people in the room and the people
watching the broadcast cannot hear you.
Test your Presentation Materials before the Meeting
If you are presenting drawings, documents or a PowerPoint presentation that you wish to display, you are
requested to provide the presentation, if possible when submitting you request for delegation status, or by
noon the day of the meeting so the presentation may be loaded on the computer. All electronic versions of
documents and presentations must be compatible with the Microsoft Office XP program and must be provided
via e-mail or on a CD/DVD disc — the use of memory sticks is not permitted. If you need information
regarding the presentation equipment in the Council Chambers contact Cindy Janzen at (905) 727-3123 or
cianzeno,e-aurora. ca.
Make sure your Presentation will be Visible
When preparing any drawing or document to project using the document camera, or digital projector, you
should make sure the text or the diagram will be visible in the Council Chambers or meeting room. This means
that any text or diagram on sheet or overhead is large. If you want your presentation on the screen to be
legible for the audience, the words on the document or drawings on the sheet of paper should be legible from a
distance of 8 feet away (This means using a minimum font size of 24).
Ask Us for Advice
If you need assistance or advice regarding making a presentation to Council, contact the Town Clerk,
at (905) 727-3123 or jleach(a)e-aurora.ca or cianzenC@e-aurora.ca. We are here to help make your
presentation successful.
REVISED: September 14, 2010
Au�oRA
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MEMORANDUM Customer and Legislative Services
Department
Date: June 8, 2010
To: Mayor and Members of Council
From: Cindy Janzen, Manager of Legislative Services, Deputy Clerk
Re: Amendment to the September 7, 2010 General Committee Minutes
Attached please find replacement pages 34 to 37 of the September 14, 2010 Council
agenda.
These pages reflect a change to the recommendation of Item 13 indicated below in
bold, italics and highlighted:
PR10-029 — Partnership with the York Catholic District School Board (YCDSB)
General Committee Recommends:
THAT Council endorse the partnership the parf�culars as outhneol
n the repotrt with the York Catholic District School Board (YCDSB) and
construction of an artificial turf field at the St. Maximilian Kolbe Catholic
High School; and
THAT Council "agree in principle" with the construction of an artificial turf
field at St. Maximilian Kolbe Catholic High School; and
THAT funding for the turf field be referred to the 2011 budget; and
THAT the funding source be 90% Development Charges and 10% Cash -
in -Lieu; and
THAT staff be directed to draft an Agreement with the YCDSB for the use
of the field during non -school hours in accordance with the conditions
outlined in this report.
CARRIED
Council Meeting Agenda
September 14, 2010
Item 1 - 5
General Committee Meeting Minutes
Tuesday, September 7, 2010
Page 6 of 8
General Committee recommends:
THAT the comments of the delegate be received and referred to Item 6 on
the agenda.
CARRIED
General Committee recommends:
THAT Item 6 be brought forward for discussion.
6. IES10.043 — Leslie Street and St. John's Sideroad Pedestrian Trail
Crossings
General Committee recommends:
THAT York Region be requested to include a description and identify the
underpasses along St. John's Sideroad and Leslie Street within their
current environmental studies; and
THAT York Region be requested to include funding for this project in their
2011 capital program as the project supports the Regional initiatives of
'Healthy Communities', 'Walkable Communities', and 'Linked Green
Spaces', and are of regional significance; and
THAT a copy of this report be provided to the York Region Clerk's Office.
CARRIED
Vll PRESENTATIONS BY THE COMMITTEE REPRESENTATIVE
None
Vlll CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
BBS10-009 — Proposed Taxicab Fare Increase
General Committee recommends:
THAT Council receive report BBS10-009; and
THAT the drop rate be increased to $3.10 and the per 200 metre rate
be increased to $0.40; and
THAT a review be conducted in six months to assess the impact of
these changes; and
THAT staff be requested to review the by-law and provide Council, at
a future date, an interpretation respecting the issuance of additional
licenses; and
THAT staff increase enforcement of Illegal taxicabs within the Town; and
THAT staff be directed to bring forward to a future Council meeting an
amended Taxi Licensing By-law addressing the taxi plate population ratio
and other administration and enforcement issues including a review of
licensing and renewal fees; and
-34-
Council Meeting Agenda
September 14,2010
Item 1 - 6
General Committee Meeting Minutes
Tuesday, September 7, 2010
Page 6 of 8
THAT the taxicab fares be reviewed by Council on a yearly basis as a
standard process.
CARRIED
IES10-044 — Purchasing Approval for Concrete Sidewalk Repairs
General Committee recommends:
THAT Council authorize the Purchase Order increase of the 2010
expenditure for concrete sidewalk removal and replacement from $58,235
to $109,700, plus taxes, for Contract No. PW2008-26 with Vaughan
Paving Ltd.
CARRIED
3. CF810-017—Corporate Policy and Procedure Review and Update Project
General Committee recommends:
THAT staff undertake a review and update of all corporate policies and
procedures; and
THAT the CAO be delegated approval authority. for administrative policy
matters as identified in Attachment #2 of report CFS10-017 with all other
policies remaining subject to Council approval.
CARRIED
12. PR10-010 — Rec Cycle and Sports Pro. Shop Lease at the Stronach Aurora
Recreation Complex
General Committee recommends:
THAT Council authorize the Treasurer to strike the arrears of the lease
fee in the amount of $2,400; and
THAT Council authorize the Mayor and Town Clerk to execute an
amending agreement to the current Pro Shop lease for Rec Cycle and
Sports at the Stronach Aurora Recreation Complex (SARC) to include the
location at the Aurora Community Centre (ACC).
CARRIED
13. PR10-029 - Partnership with the York Catholic District School Board
(YCDSB)
General Committee recommends:
THAT Council endorse the partnership with the particulars as outlined
In the report with the York Catholic District School Board (YCDSB) and
construction of an artificial 'turf field at the St. Maximilian Kolbe Catholic
High School; and
THAT Council "agree In principle" with the construction of an artificial turf
field at St. Maximilian Kolbe Catholic High School; and
THAT funding for the turf Feld be referred to the 2011 budget; and
-35-
Council Meeting Agenda
September 14, 2010
General Committee Meeting Minutes
Tuesday, September 7, 2010
Page 7 of 8
Item 1 - 7
THAT the funding source be 90% Development Charges and 10% Cash -
in -Lieu; and
THAT staff be directed to draft an Agreement with the YCDSB for the use
of the field during non -school hours, including summer, in accordance
with the conditions outlined in this report.
CARRIED
Councillor Buck left the meeting at 11:08 p.m.
8. IES10-045 - Award of Tender No. IES2010-63 - Concrete Curb and
Catchbasin Repairs
General Committee recommends:
THAT $100,000 of approved capital funding be transferred from Project
No. 31084 to a new capital project for curb and catchbasin repairs; and
THAT Tender No. IES2010-63 - Concrete Curb and Catchbasin Repairs
in various locations in the Town of Aurora be awarded to Curbscapes
Concrete Ltd. in the amount of $178,100, plus taxes, based on tendered
unit prices; and
THAT Council authorize the Mayor and Clerk to execute the necessary
Agreements for the project.
CARRIED
14. PR10-031 - 2010 Community Grant Requests -Additional Requests
General Committee recommends:
THAT Council approve the 2010 Community Grant request received from
Aurora Barbarian's RFC ($1,000.00); and
THAT Council deny 2010 Community Grant requests.received from Big
Brothers Big Sisters of York ($1,000.00), St. Andrew's College ($750.00)
and Victim Services of York Region ($1,000.00).
CARRIED
16. Memorandum from the Director of Infrastructure and Environmental
Services
Re: Approval of Town Logo on CN Overpass - Memo 04.10
General Committee recommends:
THAT Council receive the Memorandum regarding Approval of Town Logo
on CN Overpass - Memo 04-10; and
THAT it be referred back to staff.
CARRIED
-36-
Council Meeting Agenda
September 14, 2010
Item 1 - 8
General Committee Meeting Minutes
Tuesday, September 7, 2010
Page 8 of 8
IX NEW BUSINESS/GENERAL INFORMATION— COUNCILLORS
None
X CLOSED SESSION
None
XI ADJOURNMENT
General Committee recommends;
THAT the meeting be adjourned at 11:23 p.m.
CARRIED
THE REPORT OF THE GENERAL COMMITTEE MEETING 10-14 IS SUBJECT TO
FINAL APPROVAL AT COUNCIL ON TUESDAY, SEPTEMBER 14, 2010.
PHYLLIS M. MORRIS, MAYOR JOHN D. LEACH, TOWN CLERK
-37-