Agenda - General Committee - 20040323TOWN OF AURORA
GENERAL COMMITTEE
AGENDA
NO.0&10
TUESDAY, MARCH 23, 2004
7:00 P.M.
COUNCIL CHAMBERS
AURORA TOWN NALL
PUBLIC RELEASE
19/03/04
TOWN OF AURORA
GENERAL COMMITTEE MEETING
AGENDA
NO. 04-10
Tuesday, March 23, 2004
Councillor Wallace in the Chair.
I DECLARATIONS OF PECUNIARY INTEREST
H APPROVAL OF AGENDA
RECOMMENDED:
THAT the content of the Agenda as circulated by the Corporate
Services Department be approved as presented.
Ill DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
IV ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
V DELEGATIONS
Mr. Ron Weese, President, Aurora Youth Soccer Club (pg. 1)
Re: Support of Indoor Soccer Facility at the Legion Field
Mr. John Molyneaux, Fire Chief, Central York Fire Services
Re: Item 2 - Fire Services Report 2004-01
Ms Jane Taylor, Chair, Library Board and Ms Colleen Abbott, (pg. 2)
CEO, Aurora Public Library
Re: 2004 Municipal Budget
Presentation by the Chief Administrative Officer on the Proposed
2004 Operating and Capital Budget.
Opportunity for general public input on the proposed budgets.
General Committee Meeting No. 04-10 Page 2 of 6
Tuesday, March 23, 2004
VI CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
VIl OTHER BUSINESS, COUNCILLORS
Vlll IN CAMERA
Property Matter
RECOMMENDED:
THAT this Committee proceed In Camera to address a property matter.
IX ADJOURNMENT
General Committee Meeting No. 04-10 Page 3 of 6
Tuesday, March 23, 2004
AGENDA ITEMS
1. TR04-008 - 2004 Operating and Capital Fund. B.udgets,— Draft #2 (pg. 3)
RECOMMENDED:
THAT Report TR04-008 "2004 Operating and Capital Fund Budget
- Draft #2" be received for information; and
THAT all recommendations adopted by Council as a result of input
received at the Public Information Session on the Town's 2004
Operating and Capital Fund Budgets be referred to staff for
incorporation into the final draft of the 2004 Operating and Capital
Fund Budgets; and
THAT Council provide direction to staff with respect to additional
items for Council consideration as referenced on Page 6 of
Appendix "B" attached hereto; and
THAT the 2004 Operating and Capital Fund Budgets be revised by
staff and referred to the Council Meeting on April 13, 2004 for final
review, consideration and approval.
2. Fire Services Report 2004-01 (pg. 16)
RECOMMENDED:
THAT Fire Services Report 2004-01 dated January 27, 2004 be
endorsed and the recommendations contained in the report be
adopted; and
THAT the Joint Council Committee recommend to the Councils of
the Towns of Aurora and Newmarket endorsement of the "Single
Cost Sharing Formula" and the creation of a "Special Area Levy";
and
THAT staff from Central York Fire Services and the Towns of
Aurora and Newmarket be authorized to continue discussions with
the Region of York regarding this matter, and report back to the
JCC as issues are resolved.
General Committee Meeting No. 04-10 Page 4 of 6
Tuesday, March 23, 2004
3. CSO4-007 - Advisory Committees — Terms of Reference (pg. 20)
RECOMMENDED:
THAT the proposed Terms of Reference for Advisory Committees.
be adopted, subject to any modifications recommended by Council.
4. PL04-031 - Proposed Ministers Modifications to OPA 48 (pg. 61)
(Town of Aurora Oak Ridges Moraine Conformity
Amendment)
RECOMMENDED:
THAT the Ministry of Municipal Affairs be advised that the Council
of the Town of Aurora supports the modifications to OPA 48 as
proposed by the Province with the following exceptions:
THAT Council not support modifications # 10g, 11d, 11f and 13a,
as identified within Appendix 1; and
THAT Council support the approval of modifications #'s 5, 6, 8d, 8e,
10e, 12b, 12h, 12i, 12k and 16d as identified within Appendix 1 with
minor rewording to improve clarity which may require further
discussions with the Province; and
THAT further discussion take place with the Ministry of Municipal
Affairs respecting proposed modifications 11c, 11e, and 11g as
identified within Appendix 1; and
THAT Council determine its opinion in regards to the modifications
# 18 pertaining the Loukras Lands and modification 10b; and
THAT staff continue to work with Ministry staff to finalize the details
of the modifications and have Amendment 48 approved
expeditiously as possible.
5. PL04-035 - Proposed Regional Official Plan Amendment #43 (pg. 107)
Regional Centres and Corridors
RECOMMENDED:
THAT Report PL04-035 be received for information; and
THAT notice of the Region's Public Meeting scheduled for April 7th,
concerning Regional OPA # 43 be included on the Town's Notice
General Committee Meeting No. 04-10
Tuesday, March 23, 2004
Page 5 of 6
Board requesting that comments be provided to both the Region
and the Town on the proposed ROPA # 43; and
THAT a further report be prepared detailing suggested
recommendations prior to the Regional adoption of proposed
ROPA # 43.
6. ADM04-003 - Strategic Planning Process (pg. 113)
(Deferred from March 2, 2004 General Committee Meeting)
RECOMMENDED:
THAT the Committee determine whether it wishes to accept one of
the appended third party proposals to facilitate an update the
Strategic Plan; and
THAT the Committee determine whether it wishes to incorporate a
formal community research component undertaken by a research
firm as background to the review.
7. PL04-038 - Site Plan Application, Van -Rob Realty Investments, (pg. 180)
200 Vandorf Road, Lots 6 to 14, Part of Lots 1 to 5,
15, 19 and 20, and Part of Blocks 36 and 46,
Registered Plan M 2012
File: D11-14-03
RECOMMENDED:
THAT Report PL04-038 be received as information and that,
subject to the resolution all outstanding issues and the submission
of all fees and securities, Council authorize the Director of Planning
to enter into a site plan agreement between Van -Rob Realty
Investments and the Town of Aurora respecting the construction of
an addition to the existing industrial building.
8. PW04-012 -Wellington Street East between Bayview Avenue and (pg. 189)
Aurora East Pumping Station — Construction of a
Regional Watermain
RECOMMENDED:
THAT with respect to the design and construction of the Regional
watermain on Wellington Street East from Bayview Avenue to the
Aurora East Pumping Station, as generally described in Report No.
PW04-012, Council;
General Committee Meeting No. 04-10 Page 6 of 6
Tuesday, March 23, 2004
authorize Town Staff to undertake this work on behalf of the
Region; and
request Town Staff to do this work in conjunction with Regional
Staff.
THAT the Region of York;
be requested to authorize the Town of Aurora to design and
construct the watermain on Wellington Street East between
Bayview Avenue and the Aurora East Pumping Station as generally
described in Report No. PW04-012; and
agree that the design and construction of this watermain will be
done at the Region's cost; and
be requested to fund the design and construction of this watermain
either in 2004 from such surplus funds as may be available at the
end of 2004 in the Region's Capital Budget or as part of the 2005
Capital Budget.
9. Letter from Nicole Forrester, Canadian High Jump Champion (pg. 196)
Re: Request for Financial Support
RECOMMENDED:
THAT Council provide direction on this matter.
16
Aurora Youth Soccer Club P -s. .
220 Industrial Pkwy. South, Unit 46,1 urora,-Ontario L4G 3V6
Tel: (905) 727-0624 • Fax: (905)�y 1655 ,
oq a email: info@aysc.ca U
''6�,„ so.`` web page: www.ayso ca
4 MAR 16 A10:14
SPECIAL HANDLING
Bob Panizza
Town of Aurora,
Dear Mr. Panizza,
Town Clerk
Town of Aurora
Dear Mr. Panizza:
I write to request Delegation status for the Aurora Youth Soccer Club in order that we
may support the Indoor Facility development proposed for the Legion Field.
Yours truly,
C� S6 ! � scz v J'x-
Coo Ron Weese
President,
Aurora Youth Soccer Club
000001
im
Aurora Public Library
15145 Yonge Street, Aurora
Ontario L4G 1 M 1
Administration:
905-727-9494
Library:
905-727-9493
www.Iibra ry.aurora.on. ca
March 15, 2004
Council of the Town of Aurora
100 John West Way
Aurora, Ontario L4G 6J1
Dear Mayor Jones and Members of Council:
RECEIVED
MAR 1 8 2004
MAYOR'S OFFICE
MAC y0F!SPFFICE
COPIES CIRCULATED TO:
C.A.O. Admin.
Dir, Of Building
Dv. Of Corp. Serv.
Dir. Of Leisure Services
Dir. Of Planning
Dir. Of public Works
Treasurer
Members of Council
The Library Board requests delegation status at the March 23, 2004 Public
Meeting on the 2004 municipal budget.
Council has received the detailed documentation concerning the second draft of
the Library budget for 2004. The Board wishes to highlight the priorities within
this budget and to answer any questions that Council may have.
The Board will be represented by its Chair, Jane Taylor, with staff support from
Colleen Abbott.
Sincerely,
Pll,enAbbott
CEO / Secretary -Treasurer
Aurora Public Library Board
000002
AGENDA ITEM #
TOWN OF AURORA
GENERAL COMMITTEE REPORT
SUBJECT:. 2004 Operating and Capital Fund Budgets —Draft #2
FROM: Pau[ Dillman, Acting Treasurer/Tax Collector
DATE: March 23, 2004
RECOMMENDATIONS
No. TR04-008
THAT Report TR04-008 "2004 Operating and Capital Fund Budget - Draft #2" be
received for information;
THAT all recommendations adopted by Council as a result of input received at the
Public Information Session on the Town's 2004 Operating and Capital Fund Budgets
be referred to staff for incorporation into the final draft of the 2004 Operating and
Capital Fund Budgets;
THAT Council provide direction to staff with respect to additional items for Council
consideration as referenced on Page 6 of Appendix `B" attached hereto;
THAT the 2004 Operating and Capital Fund Budgets be revised by staff and referred
to the Council Meeting on April 13, 2004 for final review, consideration and approval.
BACKGROUND
At the General Committee Meeting of October 21, 2003 staff presented the 1 St Draft of the
2004 Operating and Capital Funds Budgets for committee review and direction.
The Town's 1st draft identified total net operating expenditures of $17,349,638 for 2004
translating into $1.36 million or a 8.4% increase over the approved net tax levy
requirements for 2003. The fiscal pressures driving increases to the Town's 2004 net tax
levy requirements included significant cost increases for Fire Protection Services, Waste
Management Collection, enhancements to municipal road and facility rehabilitation
programs, increased contributions to reserves for municipal infrastructure replacement and
rehabilitation and service level improvements for Aurora Public Library operations.
As a result of the January 17, 2004 review by Council, adjustments were made that
increased the net operating expenditures by $300,000 translating into a $1.66 million or
10.4% increase over the approved net tax levy requirements for 2003.
As a result of subsequent reviews by staff, adjustments were made that reduced the net
000-003
March 23, 2004 - 2 - Report No. TR04-008
operating expenditures by $393,328 translating into a $1.26 million or 8.1 % increase over
the approved net tax levy requirements for 2003.
As a result of the March 4, 2004 review of the 2004 Capital Budget by Council, adjustments
were made to the 2004 Operating Budget that reduced the net operating expenditures by
$219,000 translating into a $1.04 million or 6.5% increase over the approved net tax levy
requirements for 2003.
It should be noted that the majority of all amendments to 2004 budget estimates were not
permanent in nature and in some cases, merely deferred expenditures to be addressed in
future years. This is confirmed by the corresponding reductions to outlook projections for
the fiscal periods of 2005 and 2006.
The above reference primary amendments to the 1st Draft of the 2004 Operating and
Capital Fund Budgets represent a total reduction of 2.0% off the originally proposed 8.5%
increase in net tax levy requirements to arrive at the 2"d Draft estimated increase of 6.50%.
COMMENTS
In preparing the 1st and 2"d Drafts of the 2004 Operating and Capital Fund Budgets staff
have been diligent in reviewing budget requirements from the perspective of longer term
changes that provide continuous relief from a need to increase municipal propertytaxes at
the lower tier. Looking ahead in the 2004 budget process, staff is confident that the
presentation of the 2"d Draft references a sound business plan for the delivery of municipal
services in 2004.
However, the impact of partially financing the New Recreation Complex with Long Term
Debt and deferring certain Capital Projects financed via the Operating Budget places an
undue burden on future years. Also, there is an impact from the projected increases in
operating costs of the New Recreation Complex and New Senior Centre as well as
demands for Fire and Library Services. The 2005 Outlook projects an increase in the net
levy requirements of $2.7 million or a 15.6% increase over the projected net levy
requirements for 2004. The 2006 Outlook projects an increase in the net levy requirements
of $1.7 million or an 8.0% increase over the projected net levy requirements for 2005.
At the January 17, 2004 General Committee meeting staff made a public presentation on
the status of the 2004 Operating budget process. At the March 4, 2004 General
Committee meeting staff made a public presentation on the status of the Capital Budget
Process. Identifying those highlights that may impact decisions as the process continues
to evolve toward Council approval during the month of April
Staff continues to open the annual budget process up to the community to encourage
participation in setting the functional goals and objectives of the Town through the budget
000004
March 23, 2004 - 3 - Report No. TR04-008
consideration and approval process. The March 23rd meeting provides the ideal forum and
opportunity for taxpayers to express their views on the Town's 2004 business plan as well
as assisting to establish tentative priorities through fiscal 2006.
OPTIONS
This is the second opportunity for all members of Council to provide input into the draft
budget document. Staff require clear direction from Council forthose items listed on page 6
of Appendix "B". As part of the March 23`d presentation staff will provide supplementary
information to support those items listed, however it should be noted that ALL items have
been before Council for consideration and referred to this process for final consideration
and approval.
Staff anticipate being in a position to finalize the budget material for presentation,
consideration and approval at the April 13, 2004 Council Meeting.
As with prior year budget deliberations, Council may wish to consider the Capital budget
process separate from that of the Operating Budget if further review is required in
contemplation of alternatives proposed for 2004.
CONCLUSIONS
The second draft of the 200 Operating and Capital Fund Budget recommends an increase
of 6.5% increase in net levy requirements over 2003.
The 2004 budget process continues to stress the importance of recommending financial
estimates that address not only the needs of today but those costs associated with
maintaining the Town's assets for many years to come.
In fact, the 2004 budgets (Operating and Capital Fund) set clear criteria for proposed
business plans in that operating costs were presented to enhance the Town maintained
existing service level standards while Capital projects were presented on the basis of
available funding for the year of undertaking the project.
These financial principles have and will continue to provide the tax payers of the Town of
Aurora with an ability to address both anticipated and unanticipated capital asset related
costs while also ensuring that related operating costs associated with bringing on new
capital facilities are known, predictable and incorporated into future net tax levy
requirements.
FINANCIAL IMPLICATIONS
The impact of the second Draft of the 2004 Operating and Capital Fund Budget net
CC00105
March 23, 2004 - 4 - Report No. TR04-008
shortfall of $1.093,914 (after assessment growth) on a home assessed at $250,000 is
approximately $53.00 annually, or approximately $1.00 per week. Taxpayers will receive,
for this additional cost substantially enhanced fire protection, a commitment to redevelop
the library square area and a commitment to improve the level of care given to Town
owned facilities.
LINK TO STRATEGIC PLAN
Goal "A" — A Well Managed and Fiscally Responsible Municipality
As referred to in 2003, the corporation's departmental master plans contain significant
capital projects to construct municipal infrastructure that will support existing and future
population levels for the municipality. It is imperative to continue with the commitment to
review and identify those program areas that will require funding from reserve or tax rate
supported sources for any ineligible growth -related or long-term rehabilitation costs. The
availability of updated life cycle information for all municipal capital assets will enhance the
Town's ability to evaluate the adequacy of current and projected reserve / reserve fund
balances, while also establishing the basis for recommending annual reserve contribution
levels from operating sources for future years.
ATTACHMENTS
Appendix "A"- Draft #2— 2004 Operating Budget & Outlook Summary (2005-06)
Appendix "B" - Summary of Budget Changes plus options for additional savings
(January 17, 2004 to Draft #2)
Appendix "C" — 2004 Gross Expenditures versus Gross Revenues by Department
PRE -SUBMISSION REVIEW
CAO Review — Friday, March 19, 2004
Prepared by: Paul Dillman, Acting Treasurer/Tax Collector
Paul Dillman
Acting Treasurer/Tax Collector
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0160015
LAGENDArrEm# a
CENTRAL YORK FIRE SERVICES
January 27, 2004
Fire Services Report 2004-01
To: Joint Council Committee
Origin: Fire Chief and Director of Finance
Subject: Central Fire Dispatch — Supplementary Report
RECOMMENDATIONS
THAT Fire Services Report 2004-01 dated January 27, 2004 be endorsed
and the recommendations contained in the report be adopted
AND THAT the Joint Council Committee recommend to the Councils of the
Towns of Aurora and Newmarket endorsement of the "Single Cost Sharing
Formula" and the creation of a "Special Area Levy"
AND THAT staff from Central York Fire Services and the Towns of Aurora
and Newmarket be authorized to continue discussions with the Region of
York regarding this matter, and report back to the JCC as issues are
resolved.
BACKGROUND
For some time the Fire Services in York Region have been dealing with the
concept of Centralized Fire Dispatch to service all municipalities in York Region.
At this time 7 of the 9 area municipalities (Richmond Hill and Markham excluded)
are working towards finalizing the necessary arrangements.
The previous recommendations adopted by the JCC and both Councils were,
"THAT Fire Services Report 2003-17 dated September 25, 2003 be endorsed
and the recommendations contained in the report be adopted
000016
Fire Services Report 2004-01
January 27, 2004
Page 2 of 4
AND THAT the Joint Council Committee recommend to the Councils of the
Towns of Aurora and Newmarket endorsement of the creation of a 7 Member
Centralized Fire Dispatch Service to be administered by the Region of York on a
fee for service basis, subject to the following,
1. The Region of York proceeding with the formation of a 7 Member Fire
Dispatch Service to be co -located with 9-1-1 and York Region Police
Dispatch subject to
a) entering into a satisfactory agreement with the Region of York
covering terms of a single Cost Sharing Formula and a Special Area
Levy, and
b) a satisfactory resolution of all labour issues
2. An implementation plan prepared in the first quarter of 2004 for start up
of a 7 Member Fire Dispatch Centre by late 2005.
AND THAT staff from Central York Fire Services and the Towns of Aurora and
Newmarket be authorized to continue discussions with the Region of York
regarding this matter."
COMMENTS
The components regarding the "single cost sharing formula" and a "Special Area
Levy" have been dealt with by the involved Treasurers. The Treasurers have
developed a formula that they now wish to have endorsed by the JCC and the
Councils of the Towns of Aurora and Newmarket. This will allow work to continue
on this project as it relates to the other requirements above.
A description of the Cost Sharing Formula agreed upon by the Treasurers is:
• The agreed to Cost Sharing Formula is to be a blended formula based on
an equal weighting of Total Taxable Assessment, Population and Call
Volumes for each of the 7 municipalities.
• On an annual basis, calculations of the Cost Sharing Formula will be
undertaken using a three year rolling average, commencing in the first
year of operation.
• In order to include the Special Area Levy in time for the local final tax
billings, the Region shall provide the 7 Member municipalities with the
allocated cost calculations by (date to be determined) each year.
• The source of data for annual calculations would be as follows:
➢ Total Taxable Assessment — Return of the Roll Data as of
December 31 sc each year;
000017
Fire Services Report 2004-01
January27, 2004
Page 3 of 4
➢ Population — As calculated by the Region of York Planning
Department for June 30tn each year;
➢ Call Volumes — As tracked by the Fire Dispatch Facility and
summarized as of December 31 st each year.
• Sample Calculation (see attached example)
BUDGETIMPACT
Initial financial modelling indicates that there will be considerable cost avoidance
over the first 10 years of operation, when comparing with full cost recovery from
the current suppliers of this service, Because there will still be 3 fire
communications centres in service the cost avoidance is not as substantial as it
might have been in a single centre operation. It is hoped that in time the other
centres will migrate to the Region Dispatch Centre as well.
EFFECT ON THE MASTER FIRE SERVICE PLAN
The Master Fire Service Plan (4.2.a) states, "Emergency call processing and
dispatching service is provided by the Town of Richmond Hill's Fire and
Emergency Services Department based on an annual fee for service contract.
Continuing to purchase such service from an outside source is planned.
Therefore the recommendations contained in this report conform to the Master
Fire Services Plan.
Fire Chie Director of Finance
Central York ire Services Town of Newmarket
M-m
JCC/RPT04-01/JM
000,018
Fire Services Report 2004-01
January 27, 2004
Page 4 of 4
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AGENDA ITEM # 3�
TOWN OF AURORA
GENERAL COMMITTEE REPORT No. CSO4-07
SUBJECT: Advisory Committees— Terms of Reference
FROM: Bob Panizza
DATE: March 23, 2004
RECOMMENDATIONS
THAT the proposed Terms of Reference for Advisory Committees be adopted
subject to any modifications recommended by Council.
BACKGROUND
At the Council Committee meeting held on February 24, 2003, Council approved the re-
establishment of several Advisory Committees that were in existence during the previous
term of office, and endorsed the creation of an Environment Committee and a Finance
Committee. Council also requested that staff provide the terms of reference for each of
the committees for review. In addition to this, Council also requested clarification on the
statutory requirement to have Members of Council on committees. This matter was
researched and reported in a separate memorandum to Council which confirmed that
there is no statutory requirement to have any Members of Council appointed to advisory
committees or boards.
COMMENTS
As requested by Council, the Terms of Reference for the various Advisory Committees are
included with this report as Appendix #1. As well the terms for the newly proposed
committees namelythe Environmental Advisory Committee and the Finance/Audit Advisory
Committee have been provided. Staff have attempted to draft terms for the later two
committees based on limited directions, and additional input from Council is requested in
order to confirm the desired terms.
In addition to the confirmation of terms, there are a number of other issues that need to be
addressed by Council prior to the approval of the committees. Some of these issues
include: composition/membership of committees, chair appointments of committees and
staff support.
0010Q42®
March 23, 2004 - 2 - Report No. CS04-07
Membership/Composition
Enclosed as Appendix #2 is a table which identifies the current citizen and Council
Membership for each committee. Council will note that the existing composition for each
committee varies, from as many as 12 members (Youth Action Subcommittee) to as few
as 5 members (several committees). As part of the review of the terms of reference, this
may be an appropriate time for Council to re-evaluate the membership of committees in
order to establish a consistent composition for not only the citizen members, but also the
number of Council members on each committee. As well, consideration should be given
to confirming that a member of a subcommittee act as the liaison member to the main
committee.
Appointment of the Chair & Vice Chair
According to the Town's Procedural By-law, Ad Hoc Committees and Local Boards may
appoint it's own Chair and Vice Chair from among the members of the Committee.
However with respect to Advisory Committees, section 27.1 of the Procedural By-law
states that, `Yhe Chair shall be a Member of Council unless so provided in the Terms of
Reference': In order to provide for more consistency with the chairmanship of the other
committees and more latitude with the selection of committee Chairs and Vice Chairs,
Council may wish to consider amending the Procedural By-law and allow the Advisory
Committees to select a Chair and Vice Chair from among it's own members.
Staff Support to Committees
One of the concerns that has been expressed by both committees and staff in the past is
the need for clerical support staff to the various committees by the Corporate Services
Dept. Management staff have expressed concerns in the past regarding the use of
technical staff in a clerical role which they are not familiar with nor fiscally prudent.
Appendix #3 attached to this report identifies the clerical support that was provided for
each committee during the last term. This does not include the Council, General
Committee and Planning Public Hearing meetings. With the introduction of two new
committees (Environmental and Finance Committees) this support role becomes more
critical. It is important to note that clerical support not only consists of attending meetings
to take notes, there is also considerable time spent both pre and post meetings with the
preparation, printing and distribution of the agenda, preparation printing and distribution of
the minutes and the follow up of any correspondence that may be necessary or directed by
the committee.
The following table highlights the evening meeting hours that have been accumulated by
Corporate Services staff over the past three years. To provide additional clerical coverage
for the proposed new committees will stretch resources further and add more overtime to
existing staff. In order to achieve the desired level of service, an additional staff person will
be required to perform these tasks.
000021
March 23, 2004 - 3 - Report No. CSO4-07
This may be accomplished in a variety of ways including the increase in staff complement
to provide for an additional full time committee secretary; recruitment of part time staff to
act as a committee secretary; modifying Town policy in order to pay overtime to other
qualified Town staff to act as a committee secretary.
Director of Corporate Services
Meeting 2003 2002 2001
Council 52
32
[ 30
General Committee 1 21
F- 31
23
In Camera l 14 16
�3
Advisory Comm. 35
33
26
TOTAL (hours) 122 _
112
92
Administrative Co-ordinator/Deputy Clerk
Meeting 2003 F 2002
F-2001
-----1 181
Council 9.
17
General Committee
2 2
17
In Camera
w 2 �_
Advisory Comm. F— 7 1 0
[ 0
TOTAL (hours)
1 20 F 20 36
Committee Secretary (2 staff members)
Meeting 2003 26-02-1 2001
Council 1 61 F 50 47
General Committee F23 F-33
F-40
P Advisory Comm. 27 r 45
1 23
CTOTAL (hours)
111
r 128
110
OPTIONS
The review of the terms of reference of each committee provides an opportunityto Council
to examine the need, composition and mandate of each committee. As opposed to
statutory committees, the establishment of advisory committees and boards is generally a
discretionary function of Council and depending on the term and mandate may be created
and disbanded at anytime during the term of Council.
000022
March 23, 2004 - 4 - Report No. CSO4-07
FINANCIAL IMPLICATIONS
Subject to the number of committees that may be established and the clerical staff
required, there may be a need for additional funding support in the 2004 operating budget
to provide for additional clerical support for the existing and new committees that may be
contemplated. More details on this amount can be provided once Council has confirmed
it's advisory committee structure.
LINK TO STRATEGIC PLAN
Goal A
To maintain a well -managed and fiscally responsible municipality.
ATTACHMENTS
Appendix #1 — Advisory Committees Terms of Reference
Appendix #2 — Committee Composition
Appendix #3 — Committee Clerical Support
Appendix #4 — Organizational Chart
Appendix #5 — Sample Meeting Calendar of Committees
PRE -SUBMISSION REVIEW
Management Team Meeting — March 17, 2004
Prepared by. Bob Panizza ext. 4221
Bob Panizza
Director of Corporate Services
00n024
APPENDIX #1
TABLE OF CONTENTS
Committees/Boards Appointed by Council
Accessibility Advisory Committee..............................................................................
AuroraHeritage Committee........................................................................................
Aurora Public Library Board.......................................................................................
Committeeof Adjustment............................................................................................
Property Standards Committee...................................................................................
Economic Development Advisory Committee.............................................................
Yonge Street Commercial Area Sub-Committee........................................................
Leisure Services Advisory Committee........................................................................
Special Events Sub-Committee..................................................................................
Leash Free Dog Park Sub-Committee.......................................................................
Youth Action Sub-Committee......................................................................................
Traffic Safety Advisory Board.....................................................................................
Environment Advisory Committee...............................................................................
Finance and Audit Advisory Committee......................................................................
00002*4
01
3.
a
TOWN OF AURORA
ACCESSIBILITY ADVISORY COMMITTEE
PURPOSE
The purpose of the Accessibility Advisory Committee is to encourage and facilitate
accessibility on behalf of all challenged persons by promoting public awareness
and sensitivity; encouraging co-operation among all service and interest groups to
ensure a better community for all persons; identifying and documenting relevant
issues and concerns; improving access to housing, transportation, education,
recreation, and employment, which are the qualities of a five star community;
improving communication among all levels of government and service agencies to
make recommendations re: policy and legislation; and recognizing that the needs
of all persons are constantly changing.
The Committee shall be comprised of the following five (5) members:
Three (3) members who are people with disabilities,
One (1) member of Council, and
One (1) member who is a citizen volunteer or professional from the stakeholder
community.
TERM
The Committee shall exist for a term of three (3) years, concurrent with the term of
Council.
REMUNERATION
The Committee member shall be compensated for their time and expenses in a
manner similar to other committees of Council. The remuneration practice should
take into consideration that people with disabilities might have additional expenses
related to travel and attending meetings. This may include, for example, sign
0CC, 0A25
language interpretation for individuals who are deaf, specialized transportation and
support care services.
5. DUTIES AND FUNCTIONS
The Committee assists Council by advising, reviewing and making comment and
recommendations of interest to people with disabilities and dealing with community
issues relevant to disabled persons within the framework of the goals and
objectives.
Some of the items to be reviewed by the Committee include:
Providing advice to Council each year regarding the preparation,
implementation and effectiveness of the accessibility plan and making
recommendations on the project list based on Council's funding allocation;
Establishing guidelines pertaining to accessibility, that staff may consider in the
review of site -plans subdivision agreements (i.e. building accessibility, curb cuts
on roadways, audible traffic signals, etc.);
• Commenting on selected designated parking, including:
- ensuring that it is as convenient to the entrance as possible;
- ensuring that it is properly signed as designated parking;
- reviewing the total number of designated parking spots in relation to the total
number of parking spaces in the new development;
- reviewing ways to improve the placement of existing designated parking within
the municipality; and
- suggesting ways to increase, wherever possible, on both public and private
lands, the number of designated parking spaces within the municipality;
• Commenting on the accessibility for persons with disabilities to a building,
structure or premises or part of a building, structure or premises that the
municipality purchases, contracts or significantly renovates or for which a new
lease is entered into;
• Commenting on the proposed and existing by-laws, services, practices,
programs and policies of the municipality and how they relate to disabled
persons;
• Commenting on how the needs of persons with disabilities can be better served
through the municipality's purchasing of goods and/or services;
• Monitoring federal and provincial government directives and regulations and
advising Council regarding same;
6600A2S
Conducting research on accessibility issues; and
• Liaising with other municipalities, the Region and local stakeholder groups on
accessibility issues.
6. MEETING TIMES AND LOCATIONS
Fourth Thursday of each month at 7:00 p.m.
7. STAFF SUPPORT
The Corporate Services Department will provide administrative support services to
the Committee.
Other staff representatives will attend Committee meetings on an as -required basis
and will provide technical assistance to the Committee.
060027
TOWN OF AURORA
AURORA HERITAGE COMMITTEE
1. PURPOSE
The Aurora Heritage Committee shall advise and assist Council on all matters
relating to the conservation of buildings of historic or architectural value and on all
matters relating to the designation and preservation of heritage conservation districts
in accordance with the Ontario Heritage Act.
2. MEMBERSHIP
The Committee shall be comprised of nine (9) members, including two (2)
members of Council and seven (7) members of the public, which includes one
Honorary Member.
3. TERM
The Committee shall exist for a term of three (3) years, concurrent with the term of
Council.
4. REMUNERATION
None
5. DUTIES AND FUNCTIONS
• To encourage heritage preservation in Aurora by examining, researching and
evaluating properties and areas that may deserve recognition and protection
• To recommend to Council the designation of architecturally significant properties
or districts under the Ontario Heritage Act
• To promote heritage conservation within the Town through newsletters, guides,
exhibits and other educational material about notable buildings, streets, and
districts in the Town in order to raise community awareness
060028
To compile data and other information on heritage buildings and features that
may have historical or architectural significance
To comment to Council and staff on proposed development applications and
demolition permits on properties within the heritage area as identified within the
Town's Official Plan
6. MEETING TIMES AND LOCATIONS
Second Monday of each month at 7:00 p.m.
7. STAFF SUPPORT
The Corporate Services Department will provide administrative support services to
the Committee.
Other staff representatives will attend Committee meetings on an as -required basis
and will provide technical assistance to the Committee.
060029
TOWN OF AURORA
AURORA PUBLIC LIBRARY BOARD
1. PURPOSE
To oversee the planning and policy decisions related to the Aurora Public Library
service.
2. MEMBERSHIP
The Board shall be comprised of nine (9) members, including three (3) members of
Council and six (6) members of the public.
3. TERM
The Committee shall be appointed for a term of three (3) years and will remain in
office until a new Committee has been appointed by Council.
4. REMUNERATION
None
5. DUTIES AND FUNCTIONS
6. MEETING TIMES AND LOCATIONS
3`d Wednesdays of the month at 7:00 p.m. at the Aurora Public Library
7. STAFF SUPPORT
The Library will provide technical and administrative support services to the
Committee.
060030
TOWN OF AURORA
COMMITTEE OF ADJUSTMENT
1. PURPOSE
The Committee considers the merits of applications for land severances and minor
variances to land, buildings or structures, in accordance with the Planning Act.
2, MEMBERSHIP
The Committee shall be comprised of five (5) members of the public.
3. TERM
The Committee shall be appointed for a term of three (3) years and shall remain in
office until a new Committee has been appointed by Council.
4. REMUNERATION
Chair - $65.00 per meeting
Members - $55.00 per meeting
5. DUTIES AND FUNCTIONS
The Committee:
• meets in a public forum to hear applications for severances and minor
variances;
• listens to presentations by the applicant, Town staff and any other interested
parties;
• receives written submissions and staff reports;
• renders a decision on applications that are placed before the Committee,
including imposing any conditions of approval that it deems desirable.
OCC-031
6. MEETING TIMES AND LOCATIONS
Second Thursday of each month at 7:30 p.m.
STAFF SUPPORT
The Corporate Services Department provides administration support services to
the Committee.
0000 32
TOWN OF AURORA
PROPERTY STANDARDS COMMITTEE
PURPOSE
The Property Standards Committee is appointed by Council to sit and hear appeals
of any Orders to Comply issued by staff under the Town's Property Standards By-
law relating to the conditions of properties in Town.
2. MEMBERSHIP
The Committee shall be comprised of five (5) members of the public.
3. TERM
The Committee shall exist for a term of three (3) years, concurrent with the term of
Council.
REMUNERATION
None
5. DUTIES AND FUNCTIONS
To review and make recommendations relating to any appeals that may be filed in
relationship to the Property Standards By-law and associated orders.
6. MEETING TIMES AND LOCATIONS
As required basis.
7. STAFF SUPPORT
The Corporate Services Department will provide administrative support services to
the Committee.
000033
TOWN OF AURORA
ECONOMIC DEVELOPMENT ADVISORY COMMITTEE
1. PURPOSE
The Economic Development Advisory Committee will assist the staff Economic
Development function and make recommendations to Council on matters relating
to the attraction and retention of business in Aurora, identify its niche markets, and
will actively assist in fostering and promoting a positive community image, a viable
community core and a healthy business environment for existing businesses. The
Committee will liaise with existing businesses and facilitate the development of
new enterprises through support and provision of opportunities for new economic
development growth to enhance the quality of life and prosperity in our community
and to meet the needs of the future.
2. MEMBERSHIP
The Committee shall be comprised of nine (9) members as follows.
• Three (3) members of Council to be selected by Council;
• One (1) Representative appointed by the Chamber of Commerce; and
• Up to five (5) Citizen members to be selected by Council.
In making its citizen appointments, Council shall have regard for the diversity of
business interests and qualifications of citizen candidates for the Committee and
shall endeavor to have at least one member appointed to represent the interests of
the historic business core.
Citizen Members will:
• Be known in the community as successful business people with a well developed
business community network;
• Be able to allocate sufficient time during the day for both regularly scheduled as
well as some sub -committee meetings;
• Demonstrate a strong interest in and commitment to remaining informed on
economic development issues;
0000 4
Be a senior level decision maker and group problem solver;
Sign confidentiality and conflict of interest agreements;
• Be strong proponents of business growth for the Town.
3. TERM
The Committee shall exist for a term of three (3) years, concurrent with the term of
Council.
4. REMUNERATION
None
5. DUTIES AND FUNCTIONS
• To identify changing needs, bring forward, and recommend appropriate actions
to deal with issues impacting Aurora's ability to attract and retain business;
• To the extent feasible, participate in business development opportunities and
initiatives;
• To the extent feasible participate in events and activities sponsored by the
Region of York and Greater Toronto Marketing Alliance;
• Work to develop programs to retain the viability of the existing community core;
• To work in partnership with the Chamber of Commerce to retain and recognize
local business and attract new business;
To solicit, assess and act as a sounding board in response to community
feedback with respect to service levels, costs, priorities, issues and concerns
pertaining to economic development within the Community;
• To provide ideas and advice to the future economic development staff resource
related to business attraction and retention;
• To foster community awareness of the Committee's actions;
• To assist Council in developing an economic development vision that is
understood and communicated to the broader business community;
(-00035
• To meet with existing Aurora's businesses to determine their needs and
satisfaction level in Aurora;
• To enhance staffs business marketing strategies to attract new development;
To provide timely updates on committee initiatives with recommendations to
Council on Economic Development matters;
• To asses the present situation and capabilities and identify emerging economic
conditions, trends and niche markets and recommend response strategies to
Council;
To propose programs for enhancing retail businesses in the community;
• To assist staff in hosting economic development events and act in an
emissary/ambassador role in local and other business communities;
To develop brand awareness through advertising by evolving Aurora's unique
identity and promoting it to selected target audiences;
• To foster new employment opportunities in Aurora by supporting marketing and
strategic economic development initiatives that attract new business investment
to the community;
• To assist staff and Aurora Business Ambassadors in making the Town's
Corporate Calling/Business Visitation Program a successful tool for
communicating with local businesses;
i Review and update the Economic Development Strategy;
Review the Town of Aurora's Strategic Plan, Official Plan, Zoning By-law, Annual
Report, Corporate Values Document and become familiar with their contents and
promote same;
• Enhance efforts to retain town businesses through providing ongoing
encouragement to existing business groups to foster partnerships, promote and
encourage communication, determine problem areas and identify strategic
solutions to enhance efforts to retain existing businesses;
Identify and make recommendations related to issues which affect the economic,
social, physical and environmental role and well-being of the community core;
• Update and maintain the Aurora Business Ambassador Program;
0CC036
• Periodically seek input on matters relevant to the provision of economic
development especially in areas where service levels could potentially be
impacted by such factors as budget constraints, and financial reallocations, etc.;
• Form sub -committees to deal with specific new initiatives, and identify strategic
solutions;
• Identify programs which may be required as a result of growth in the community
and suggest ways and means for accommodating such demands within
achievable financial parameters;
• Maintain a profile which clearly communicates that Aurora is "Open for Business;
and
. Undertake other assignments as may be requested by Council from time to time.
6. MEETING TIMES AND LOCATIONS
Third Wednesday of each month at 8:00 a.m.
7. STAFF SUPPORT
The Economic Development Officer will attend all meetings, act as a staff
resource, and provide the Committee with technical assistance.
The Corporate Services Department will provide administrative support services to
the Committee.
OCC-037
TOWN OF AURORA
YONGE STREET COMMERCIAL AREA SUB -COMMITTEE
PURPOSE
The Yonge Street Commercial Area Subcommittee will Report to the Economic
Development Advisory Committee and will strive to enhance the long term health
of the Yonge Street Business Area through making recommendations to assist the
retention of existing businesses; encouraging new capital investment to
complement the recent new Library development; the attraction of complementary
residential and commercial activity; and the development of a positive community
image along the Yonge Street area.
2. MEMBERSHIP
The Committee shall be comprised of eleven (11) members, including one (1)
member of Council and one (1) citizen member of the Economic Development
Advisory Committee, one (1) representative appointed by the Chamber of
Commerce, one (1) representative of the Historical Society, one (1) representative
of the Horticultural Society and up to six (6) Citizen members to be selected by
Council.
3. TERM
The Committee shall exist for a term of three (3) years, concurrent with the term of
Council.
4. REMUNERATION
None
5. DUTIES AND FUNCTIONS
In fulfilling the assigned responsibilities the Committee shall:
oceffl8
Work to develop municipal programs to retain and enhance the viability of the
Yonge Street business area from Industrial Pkwy. S., northerly through to St.
John's Sideroad;
Solicit feedback, assess viability of the Yonge Street business area;
Develop means to encourage capital investment by existing landowners to
enhance the appearance of the community core in a manner consistent with the
recent Library development.
Identify strategic policy approaches that would have the effect of encouraging
new residential and commercial development along the Yonge Street business
area.
6. REPORTING
The Committee, being a Sub -Committee of the Economic Development Advisory
Committee, will report to the Economic Development Advisory Committee.
7. MEETING TIMES AND LOCATIONS
First Monday of each month.
8. STAFF SUPPORT
None
(4100039
1
2.
3.
9
5.
TOWN OF AURORA
LEISURE SERVICES ADVISORY COMMITTEE
PURPOSE
The Leisure Services Committee is formed for the purpose of providing policy
advice and assistance to Council through the Leisure Services Department
respecting the delivery of Leisure Services programs and activities within the Town
of Aurora. In addition, the Committee is designed to act as a liaison with the
community, providing an informal mechanism to both obtain and disseminate
information relevant to the Department's mandate.
MEMBERSHIP
The Committee shall be comprised of nine (9) members, including three (3)
members of Council, up to six (6) citizen members and up to two (2) youth
members.
TERM
The Committee shall exist for a term of three (3) years, concurrent with the term of
Council.
REMUNERATION
None
DUTIES AND FUNCTIONS
To solicit and assess community feedback with respect to service levels, costs,
priorities, issues and concerns pertaining to the delivery of leisure services
within the Community.
To provide analysis and commentary on policy initiatives, core document
review/updates and similar Departmental recommendations to Council on
Leisure Services matters.
0601110
• To assist the Leisure Services Department in evaluating community needs,
prioritizing and recommending changes to the Leisure Services Master Plan to
Council.
• To review annually the Leisure Services Fees and Services Charges.
• To facilitate communication by serving as a liaison along with a citizen liaison
between the Town and various community groups.
• To review and comment on annual Leisure Services capital objectives within
the context of the Town of Aurora Strategic Plan, the Master Plan, the
Departmental Pricing Policy and long range community development objectives.
• To receive and comment on the merits of proposals and concepts for new
Leisure Service related projects brought forward by the Department, individuals,
community groups and the public or private sector.
• Staff will solicit and receive applications for Civic Appreciation Awards
Nominations and will then submit to the Leisure Services Advisory Committee
to select.
• Become fully conversant with existing Leisure Services programs and facilities
in the community;
• Review the Strategic Plan, the Leisure Services Master Plan, the mission
statement of the Department and become familiar with their contents;
• Review policy related reports prepared by the Director of Leisure Services and
provide input on those reports;
• Liaise with and provide ongoing encouragement to community groups and
agencies which provide recreation related programs and activities;
• Periodically seek input on matters relevant to the provision of leisure services,
especially in areas where service levels could potentially be impacted by such
factors as budget constraints, user fees, financial reallocations, etc.;
• Form sub -committees to deal with specific new initiatives, policy issues,
problems areas and identify strategic solutions;
• Review and comment on the annual capital program for the Department within
the context of both the Master Plan and the Strategic Plan to ensure the
approach is consistent with their objectives and priorities;
• Meet on an as -required basis with volunteer groups, community organizations
and associations to foster partnerships, promote and encourage
0,66041
communication, determine problem areas and identify strategic solutions;
• Identify new/expanded facilities and programs which may be required as a
result of growth in the community and suggest ways and means for
accommodating such demands within achievable financial parameters;
• Identify facilities, programs and activities that may have continued beyond their
effectiveness within the community, the resources for which might be
appropriately directed elsewhere;
• Undertake other assignments as may be requested by Council from time to
time.
6. MEETING TIMES AND LOCATIONS
Second Thursday of each month at 7:00 p.m. with the exception of July and
August.
7. STAFF SUPPORT
The Leisure Services Department will provide technical support to the Committee.
The Corporate Services Department will provide administrative support services to
the Committee.
000042
TOWN OF AURORA
SPECIAL EVENTS SUB -COMMITTEE
1. PURPOSE
The Special Events Sub -Committee is formed for the purpose of providing advice
and assistance to the Leisure Services Department through the Special Events Co-
ordinator respecting the delivery of Department operated annual events, including
Aurora's Arctic Adventure, Canada Day Celebrations, Santa Claus Parade, Family
First Night and Celebrate the Season - Residential Light Competition.
2. MEMBERSHIP
The Sub -Committee shall be comprised of five (5) members of the public, one (1)
member of Council and a liaison representative from the Leisure Services
Committee.
3. TERM
The Sub -Committee shall exist for a term of three (3) years, concurrent with the
term of Council.
4. REMUNERATION
None
5. DUTIES AND FUNCTIONS
• To coordinate special events in Aurora;
• To review, comment and assist with the planning and implementation of
specific Leisure Services Department operated events;
• To assist the Leisure Services Special Events Co-ordinator, on the day of
the events, with specific assigned areas of responsibility;
060043
To assist the Leisure Services Department in evaluating community needs
and recommending new events for Aurora residents;
To review and make recommendations after each annual event takes place;
To receive and comment on the merits of proposals and concepts for new
Leisure Services Events that may be brought forward by the Department.
The Committee being a Sub -Committee of the Leisure Services Committee, will
report to the Leisure Services Committee.
7. MEETING TIMES AND LOCATIONS
Meetings will be held on an as required basis, determined by the Committee.
8. STAFF SUPPORT
The Leisure Services Department will provide technical and administrative support
services to the Committee.
0000414
TOWN OF AURORA
LEASH FREE DOG PARK SUB -COMMITTEE
1. PURPOSE
Reporting to the Leisure Services Advisory Committee, the purpose of the Leash
free Dog Park Sub -committee is to promote the formation and maintenance of a
leash free park for the Town of Aurora; raise funds for certain costs associated
with the construction of the Park identified as the responsibility of the Sub -
Committee; prepare and promote a schedule of Rules for Users of the Park; and
ensure the responsible and safe use of the Park.
2. MEMBERSHIP
The Sub -Committee shall be composed of five (5) members who are residents of
the Town of Aurora.
3. TERM
The Sub -Committee shall exist for a term of three years, concurrent with the term
of Council.
4. REMUNERATION
None
5. DUTIES AND FUNCTIONS
The Committee shall be responsible for the following items prior to the opening of
the Park:
• raise funds for the facility and provide those funds to the Town who shall issue
the tax receipts to the members of the public who contribute the funds;
• purchase and install all required signage in the Park;
• purchase and construct a fence approved by the Town prior to the facility
opening for use;
CGIC045
develop and post Rules for Users of the Park approved by the By-law Services;
install a sign approved by the Director acknowledging the sponsorship of the
Town for the facility and obtain the approval of the Director prior to installing any
fixtures in the facility including but not limited to benches, tables, bulletin boards.
The Committee shall be responsible for the following on -going items once the Park
is opened:
• all fund-raising and sponsorship activities for the Park;
• maintenance of all required signage in the Park;
• membership control and processing;
o website design and monitoring.
The Town shall be responsible for the following on -going items related to the
operation of the Park:
• provision of land for the Park;
• maintenance/cutting of grass;
• provision and collection of garbage and poop containers;
• design, construction and maintenance of the parking lot;
enforcement of the Town's Dog By-law.
6. REPORTING
The Committee being a Sub -Committee of the Leisure Services Committee, will
report to the Leisure Services Committee.
7. MEETING TIMES AND LOCATIONS
The Committee will meet on an as required basis to be determined by the
Committee.
GGG-0616
8. COMMITTEE STAFFING
The Committee will be responsible for the recording of its meeting minutes and
their distribution.
Staff members other than those that are members of the Committee will attend
Committee meetings on an as -required basis and will provide technical assistance
to the Committee.
000047
TOWN OF AURORA
YOUTH ACTION SUB -COMMITTEE
PURPOSE
The Sub -Committee shall work with the Youth & Community Development
Coordinator of the Leisure Services Department to ensure that appropriate
programs and services for the youth in Aurora are successfully implemented and
address the current trends and issues.
MEMBERSHIP
The Sub -Committee shall ideally consist of 12 members. To ensure maximum use
of resources, cooperation and a real sense of youth community ownership, it is
recommended that the Sub -Committee consist of the following:
• One (1) representative from the Leisure Services Advisory Committee
• One (1) representative from the Leisure Services Department
• Two (2) representatives from Aurora High School
■ Two (2) representatives from Dr. G.W. Williams Secondary School
• Two (2) representatives from Cardinal Carter Catholic High School
■ Two (2) representatives from the local elementary schools grades 7 & 8
■ Two (2) representatives from other educational facilities and youth residents
at large.
3. TERM
All youth members will sit on the task force for a one (1) year period. The one year
term commences September 1st and members may reapply for no more than two
(2) consecutive terms. Once the two consecutive terms have been served, no
person shall be eligible to reapply until after having been absent from the
Committee for a one-year term. In April of each year, a request for Sub -Committee
members will go out to all schools and the general public. Applications will be
coordinated through the Town's Leisure Services Department and will be reviewed
and selected by members of staff and the Leisure Services Advisory Committee.
(iQ1 @48
4. REMUNERATION
None
5.
91
l�
DUTIES AND FUNCTIONS
■ The Sub -Committee shall act in
issues of concern to youth.
■ The Sub -Committee shall act in
and views to staff of the Leisure
Services Advisory Committee.
an advisory capacity and provide advice on
an advocacy role, and will provide new ideas
Services Department, and to the Leisure
■ The Sub -Committee shall raise awareness in the community through planned
events and services.
■ The Sub -Committee shall encourage youth participation within the community.
■ The Sub -Committee shall develop and implement programs/services and
special events as deemed appropriate.
■ The Sub -Committee shall explore and become familiar with grant programs and
other forms of assistance offered by the Provincial and/or Federal government.
■ The Sub -Committee shall investigate fundraising opportunities.
REPORTING
The Committee being a Sub -Committee of the Leisure Services Committee, will
report to the Leisure Services Committee.
MEETING TIMES AND LOCATIONS
The Sub -Committee shall meet a minimum of ten times per year, once per month
during the school year term. Sub -Committee members are expected to attend all
meetings. Should a member be unable to do so, he or she must contact the Chair
and/or Vice -Chair in advance. Where a member has been absent without cause
for three (3) consecutive meetings, an alternate representative will be sought.
Where a vacancy occurs on the committee, recruitment for replacement shall take
place. Special meetings may be called from time to time at the call of the Chair.
STAFF SUPPORT
The Youth & Community Development Coordinator will be in attendance at all
Youth Action Sub -Committee Meetings. Staff will report on the ongoing programs
and services and will perform the administrative requirements of the Sub -
Committee. The general role for staff, in cooperation with Sub -Committee
members is as follows:
GCOO49
■ Preparation, coordination and distribution of agendas and minutes
■ Research and evaluation of existing programs and services to determine
success and feasibility
■ New program and service implementation
■ Supervision, monitoring and evaluation of all aspects of programs, services
and events
■ Marketing and promotion coordination of all programs, services and events
■ Recruitment, training and supervision of all required staff and volunteers
000.050
TOWN OF AURORA
TRAFFIC SAFETY ADVISORY BOARD (TSAB)
1. PURPOSE
The Traffic Safety Advisory Board is an advisory body that will review traffic safety
concerns on Town right-of-ways and recommend various courses of action to
Council.
2. MEMBERSHIP
The Board will consist of five (5) Council appointed citizens representing a cross
section of all areas within the town limits and one (1) Council member.
The Board will receive support in the form of one representative appointed from
each of the following organizations:
York Regional Police, Public School Board, Separate School Board, Public
Works (Secretary) and By -Law Services
3. TERM
The Committee shall exist for a term of three (3) years, concurrent with the term of
Council.
4. REMUNERATION
None
5. DUTIES AND FUNCTIONS
o To review traffic safety concerns identified by various stakeholders including
Council, citizens, ratepayer groups, staff and other interested parties. These
concerns may include but not be limited to addressing the overall movement of
traffic and traffic volumes on Town roads, speeding concerns, traffic calming
requests, highway safety considerations, parking restrictions, the application of
0000151
school safety zones and community safety zones, and any alternatives and
strategies related thereto.
• To promote strategies that will modify aggressive driving behaviours through
public education and awareness, through the implementation of by-laws, police
enforcement, traffic calming measures and any other methods that have the
effect of improving the general safety of the public at large by reducing
accidents, property damage, personal injuries and fatalities.
6. MEETING TIMES AND LOCATIONS
Second Wednesday of each month at 7:00 p.m. with the exception of July and
August.
7. STAFF SUPPORT
The Public Works Department will provide technical and administrative support
services to the Committee.
0600,52
TOWN OF AURORA
ENVIRONMENTAL ADVISORY COMMITTEE
1. PURPOSE
The Environmental Advisory Committee is an advisory body and resource group to
Council on, matters relating to the environment. The Committee shall act as a
catalyst for local initiatives that promote environmental sustainability and
conservation of our resources as well as provide input to protect, maintain and
enhance the environment within the Town. The Committee shall also endeavor to
create a sense of stewardship within the community towards our open spaces,
parks and woodlots.
2. MEMBERSHIP
The Committee shall be composed of _ Members of Council and citizen
members who are residents of the Town of Aurora.
3. TERM
A Committee member shall hold office for a term of three years concurrent with the
term of Council.
4. REMUNERATION
None
5. DUTIES AND FUNCTIONS
the Committee shall act as a link between citizens and local government to
facilitate resolution of environmental concerns and to assist in developing
projects that will enhance our community environment;
the Committee will build relationships with interested environmental organizations
and parties within the Town of Aurora;
000Q,53
the Committee shall assist in the promotion of green space cleanups and
environmental projects;
the Committee may provide advice to Council on environmental policies,
procedures and regulations including the Official Plan and major amendments or
supporting studies, and operational policies and protocols relating to issues such
as pesticide use and environmental spills, upon request of Council or staff;
• the Committee shall undertake educational initiatives both formally and informally
to raise the profile of the environment and provide advice to Council and staff on
identifying opportunities to implement initiatives for education, outreach, public
awareness and public consultation;
• the Committee shall assist Council and staff in identifying research needs and
environmental data gaps and assist in gathering data, undertaking research and
formulating a strategy to improve the information available for private and public
use.
6. MEETING TIMES AND LOCATIONS
The Committee shall meet on the of each month.
7. STAFF SUPPORT
The Corporate Services Department will provide administrative support services to
the Committee.
Other staff representatives will attend Committee meetings on an as -required basis
and will provide technical assistance to the Committee.
000054
TOWN OF AURORA
FINANCE AND AUDIT ADVISORY COMMITTEE
1. PURPOSE
The primary function of the Finance/Audit Committee is to assist Council in fulfilling
its responsibilities by reviewing the long range corporate financial planning and
financial statements, the annual audit process, the systems of internal controls and
to monitor the internal corporate control process, internal audit process and
financial risk management. In addition the Committee shall coordinate the process
of recruitment for the position of C.A.O.
2, MEMBERSHIP
The Committee shall be composed of the Mayor, Deputy Mayor, and the
Councillor that received the second highest votes in the last election. In addition
two Members of Council will alternate on an annual basis.
3. TERM
The Committee shall exist for a term of three years, concurrent with the term of
Council.
4. REMUNERATION
None
5. DUTIES AND FUNCTIONS
The Committee shall:
review the long range corporate financial planning;
• review the annual audit process;
• review the reports from the proposed internal audit function;
000055
suggest any enhancements to the annual capital and operating budget
process;
• make recommendations with respect to increase effectiveness and
efficiencies of the business practices of the organization;
• review the annual external auditors management letter with senior
management staff and to follow up with senior management staff on the
disposition of the previous year's auditor's management letter
recommendations;
• review and analyze the annual budget of the Aurora Library Board;
• conduct the C.A.O. performance evaluation.
6. MEETING TIMES AND LOCATIONS
The Committee shall meet at least four times annually, and as many times as the
Committee deems necessary.
STAFF SUPPORT
Technical support shall be provided by the C.A.O., the Director of Finance, the
external Auditor and the internal Auditor.
The Corporate Services Department shall provide administrative support services
to the Committee.
660-6156
APPENDIX #2
Advisory Committee & Board Composition
Name of Committee Councillors
Citizens Total
Accessibility Advisory Committee
Heritage Committee
Economic Dev. Committee
Yonge St. Sub -Committee
1
10
11
Leisure Services Advisory Committee 3
6 �f
9
Special Events Sub - Committee
Youth Action Sub - Committee
0
12
12
Leash Free Park Sub - Committee 0
5 ]'
5
Traffic Safety Advisory Committee 1
5
6
Environmental Advisory Committee
Finance & Audit Advisory Committee 5
0
5
Library Board
3
6
9
J
Committee of Adjustment 0
5
5
Property Standards Committee
0
5
5�
J
000057
APPENDIX #3
Administrative Services Support
Accessibility Advisory Committee Corporate Services staff
Heritage Committee Corporate Services staff
Economic Development Advisory Comm. Corporate Services staff
Yonge Street Sub Committee None
Leisure Services Advisory Committee Corporate Services staff
Leash Free Park Sub Committee None
Special Events Sub Committee Leisure Services staff
Youth Action Sub Committee Leisure Services staff
Traffic Safety Advisory Board Public Works staff
Environmental Advisory Committee (new) Corporate Services staff
Finance/Audit Advisory Committee (new) Corporate Services staff
Library Board Library staff
Committee of Adjustment Corporate Services staff
Property Standards Corporate Services staff
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TOWN OF AURORA
COMMITTEE REPORT
AGENDA
No. PL04-031
SUBJECT: Proposed Ministers Modifications to OPA 48 (Town of Aurora Oak
Ridges Moraine Conformity Amendment)
FROM: Susan Seibert, Director of Planning
DATE: March 23, 2004
RECOMMENDATIONS
THAT the Ministry of Municipal Affairs be advised that the Council of the Town of
Aurora supports the modifications to OPA 48 as proposed by the Province with the
following exceptions:
THAT Council not support modifications # 10g, 11d, 11f and 13a, as identified within
Appendix 1;
THAT Council support the approval of modifications Ws 5, 6, 8d, 8e, 10e, 12b, 12h,
12i, 12k and 16d as identified within Appendix 1 with minor rewording to improve
clarity which may require further discussions with the Province;
THAT further discussion take place with the Ministry of Municipal Affairs respecting
proposed modifications 11c, 11e, and 11g as identified within Appendix 1;
THAT Council determine its opinion in regards to the modifications # 18 pertaining
the Loukras Lands and modification 10b; and,
THAT staff continue to work with Ministry staff to finalize the details of the
modifications and have Amendment 48 approved expeditiously as possible.
BACKGROUND
In November 2001 the Province introduced Bill 122, being an Act entitled The Oak Ridges
Moraine Conservation Act 2001. This legislation provided the underlying authority to
establish an overall Oak Ridges Moraine Plan. In April 2002, the Oak Ridges Moraine
Conservation Plan was established by Provincial Regulation (Ontario Regulation 140102).
Through the Oak Ridges Moraine Conservation Act, 2001, and the accompanying Oak
Ridges Moraine Conservation Plan (ORMCP), the Province of Ontario established a policy
framework for protecting the Oak Ridges Moraine. Municipal planning decisions are
required to conform to the Oak Ridges Moraine Conservation Plan, which prevails over
municipal official plans. Under the Oak Ridges Moraine Conservation Act 2001,
00061
March 23 2004 -2- Report No. PL04-031
municipalities were given eighteen months from the time the Oak Ridges Moraine
Conservation Plan was filed as a regulation to prepare Official Plan Amendments and
Zoning By-law Amendments, which conform to, and implement the Oak Ridges Moraine
Conservation Plan.
On October 22, 2003 Council adopted Official Plan Amendment No. 48 and By-law 4469-
04.D being the Town of Aurora's Oak Ridges Moraine Conformity Amendments.
The Region of York took a report to the Regional Planning and Economic Committee
pertaining to modifications proposed by the Province on Regional Amendment 41 (The
Regions Conformity Amendment). The Regions report will be presented to Regional
Council on March 25, 2004.
As noted above the Town of Aurora adopted OPA 48 on October22, 2003. The Province is
the approval authority for the adopted amendment and the amendment is not appealable
to the Ontario Municipal Board. The Province being the approval authority can modify OPA
48 prior to approval.
On February 19, 2004 (letterwas dated February 13, 2004) the Minister provided the Town
with a letter and list of modifications that Ministry staff are proposing be included in the
Amendment when it is approved.
Attachment 1 to this report provides in Table form the detailed staff comment on each
proposed modification along with a staff recommendation for support, no objection where
we question the need for the modification but have no strong reason for outright objecting,
no support or a change in wording or further discussion needed. Where the Staff
recommendation is for a different approach, this table also identifies the recommended
policy wording.
Attachment 2 to this report is the covering letter from the Ministry and Attachment 3 to this
report is the modifications proposed by the Ministry.
The majority of the proposed modifications involve minor technical additions and syntax
improvements including re -ordering of some sections. There are however some proposed
modifications that staff have concerns with as noted above, and these are identified on
Attachment 1.
The Ministry also suggests that the Town make the following mapping changes
1. Lands Located on Part of Lot 15, Concession 2 (municipally known as 14425
Bayview Avenue — Loukras Lands) are to be redesignated from "Oak Ridges
Moraine Countryside Area" to "Suburban Residential" to reflect the Ontario
Municipal Board Decision on September 12, 2003. These change proposed by the
000,062
Ministry is highlighted on the attached Figure 1.
Comment —This project was previously included in the SettlementArea of the Town
of Aurora within OPA 20 but such designation was not approved by the Region of
York. The OMB subsequently approved OPA 20 as it applies to the Loukras lands.
Following deliberation on this matter, the previous Council determined that it did not
wish to exclude the subject lands from the provisions of the ORMCP and to have
the lands shown predominantly as Countryside. The proposed modification takes
more of a center of the road position whereas the lands would be designated
Settlement but the rezoning and subdivision applications would have to comply
completely with the ORMCP. A similar modification has been proposed to the
Regional Official Plan and regional Staff are recommending that Regional Council
support the modification. In view of the history of this issue, Staff request that
Council determine its position on this matter.
2. On Schedule "K" there are several areas where woodlands are identified without a
minimum vegetation zone.
Comment — This problem occurred when the maps were converted to .pdf files for
printing and has been corrected. The attached Figures 2 and 3 highlight the features
that have been corrected.
3. On Schedule "K" the Ministry recommends that the reference to "Streams" be
revised to state "Permanent or intermittent streams".
Comment — This change has been made as shown on the attached Figures 2 and
3.
4. On Schedule "K" the Ministry recommends that the Minimum Vegetative Protection
Zone (MVPZ) be removed around all ANSI's as the ORMCP does not specify
MVPZ's for ANSI's.
Comment -This change has been made as shown on the attached Figures 2 and 3.
5. Schedule "N" Map 1 and 2 —The Region has updated its Well Head Protection Area
mapping.
Comment — OPA 48 used the previous mapping provided by the Region, which will
be substituted with the new mapping.
As Council is aware one of the most controversial aspects of the Oak Ridges Moraine
legislation were the transitional policies. On February 17, 2004 staff presented Council with
a report indicated how the transitional provisions impacted all development applications on
the Moraine. The provincial modifications also attempt to provide clear transitional
provisions for OPA 48. However staff are still concerned that the suggested wording does
000,063
Mar h 23, 2004 - 4 - Report No. PL04-031
not provide clarification for applications within the Settlement Area of the Moraine and as
such suggest the following additions highlighted in bold italics to the Province's
modifications for transitional applications:
"Within the Oak Ridges Moraine Conservation Plan Area there may be applications
under the Planning Act and the Condominium Act, which, due to their date of
commencement, are subject to the transitional provisions of Sections 15 and 17 of
the Oak Ridges Moraine Conservation Act, 2001.
All applications, as defined under the Oak Ridges Moraine Conservation Act, 2001,
which commenced on or after November 17, 2001 are required to conform with the
Oak Ridges Moraine Conservation Plan (ORMCP).
Applications in Natural Core, Natural Linkage or Countryside Areas, that were
commenced but were not decided prior to November 17, 2001, as defined in the
Oak Ridges Moraine Conservation Act, 2001 are required to conform to the
prescribed provisions under Section 48 of the ORMCP. For reference purposes,
Section 48 of the ORMCP is found in Appendix "A" to this Plan.
Applications in Natural Core and Natural Linkage that were commenced and
decided before November 17, 2001 as defined in the Oak Ridges Moraine
Conservation Act, 2001 are not subject to the provisions of the ORMCP provided
that the use, building or structure for which the application was intended, is legally
existing as of the date of adoption of this Plan.
Applications in the Settlement Area that were commenced or decided upon
prior to November 17, 2001 are not required to conform to the ORMCP. (The
ORMCP does not apply because there are no prescribed provisions)
Notwithstanding policies b, c and d above, where a planning application is submitted
after November 17, 2001 as a direct result from a condition attached to a provision
consent, a draft plan of subdivision or a draft plan of condominium, such an
application shall be completed under the same system in effect as the original
approval in accordance with Section 17(1) of the Oak Ridges Moraine Conservation
Act, 2001. In addition, any development permissions established by such a further
approval may be recognized in the local municipal official plan and zoning by-law,
as appropriate.
Staff is also working with the Province relating to possible modifications to zoning by-law
4469-03.D. The Province however has not yet provided the Town with modifications to the
by-law. It is anticipated that once the by-law modifications are dealt with by Council that
there will be the necessity to make some additional minor modifications to the OPA to
ensure that both documents are compatible.
In addition, as noted in the October 22, 2003 Council Report, Town Staff has concerns with
COMM
March 23. 2004 - 5 - Report No. PL04-031
the Provincial mapping as it relates to the identification of watercourses within the Town
The concern relates to old mapping that was used by the Province that identifies
watercourses that have not existed for several years as they were piped as part of
subdivision plans, This concern has been raised with the Ministry and they are working
with the Ministry of Natural Resources to resolve these issues.
It is noted that while MMA have a protocol where they request Council's to take a position
respecting proposed modifications, the Minister has the right to make to make the
modifications regardless of the Council position. Hence Council not supporting a
modification may have symbolic relevance but that is all if the MMA proceed with the
modifications in any event.
OPTIONS
Council has the option of supporting of supporting all of the Ministry's proposed
modifications, supporting the recommendations as outlined in Attachment 1 or supporting a
modified version of Attachment 1 to address any concerns that may. be raised.
FINANCIAL IMPLICATIONS
The Town is incurring the expense of the conformity exercise both in consulting fees and
significant staff involvement.
CONCLUSIONS
Although there are numerous modifications proposed by the Province, the majority arejust
technical in nature and do not change the overall intent of OPA 48 as adopted by Council.
Staff, however do have some concerns with some of the modifications as identified within
Attachment 1 and suggest that additional work with Ministry staff is required to finalize the
details of the modifications and have Amendment 48 approved expeditiously.
LINK TO STRATEGIC PLAN
The Strategic Plan goals include conserving the Town's natural and cultural heritage. The
protection of the Oak Ridges Moraine reflects the protection and enhancement of the
Town's natural resources.
ATTACHMENTS
Appendix 1 —Table depicting existing policies and proposed modifications
Appendix 2 — Letter from the Ministry
Appendix 3- Ministry's Modifications Pages
Figure 1 — Loukras modifications
WOU5
w..�u --- u rrorecuon nrenEfA OR Linear and Other
OPA Outline pnhlip Onen Spaces Public Open Space Open Space
March 23. 2004 - 6 - Report No. PL04-031
Figure 2 — Schedule "K" Map 1
Figure 3 - Schedule "K" Map 2
PRE -SUBMISSION REVIEW
Management Team Meeting — March 16, 2004
Prepared by. Jim Kyle, Acting Manger of Planning (Environment)
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N
APPENDIX 2
Ministry of
Municipal Affairs
and Housing
Municipal services Office
Central Region
777 Bay St 2nd Fir
Toronto ON M5G 2E5
Phone: (416) 585.6226
Fax: (416) 585-6882
Toll -Free: 1.800-668-0230
February 13 2004
Ms. Susan Siebert
Director of Planning
Town of Aurora
100 John West Way
Aurora, Ontario
L4G 6J 1
Dear Susan:
Minist6re des
Affaires municipales
et du Logement
Bureau des services aux municipalitds
r6gion du Centre
777, rue Bay 2e 6uge
Toronto ON M5G 2E5
T61€phone (416) 585-6226
T6ldcopieur. (416) 585-6882
Sans frais: 1-800-668-0230
Subject: Official Plan Amendment No. 48
Oak Ridges Moraine Conformity Amendment
Town of Aurora
MMA File:19-AOM-0026-0347
® Ontario
TOWN OF AURORA
PLANNING DEPARTMENT
RECEIVED
FEB 19 2004
INITIALS__._.-..._..-......._....._...��
ACTIO
We are in receipt of Official Plan Amendment No. 48 which was adopted by Council of the Town of
Aurora on October 22, 2003. The amendment will have the affect of amending the TOWn'S Official
Plan to be in conformity with the requirements set out in both the Oak Ridges Moraine Conservation
Act and the Oak Ridges Moraine Conservation Plan ("ORMCP").
We would like to commend the Town for its dedication and commitment towards completing this
conformity exercise in a timely manner. We appreciate the collaborative approach between the Town,
York Region and the Province to ensure protection of the Oak Ridges Moraine, and are particularly
pleased with the pre -consultation process and the on -going efforts of staff from our respective
organizations.
It is our hope that upon Council's agreement to the attached list of modifications, including additional
information/revisions we have requested, that this Ministry will be in a position to move forward with
our approval. We look forward to resolving any outstanding questions and concerns that you may
have with respect to this conformity exercise.
Please find attached the following item that is for Council's consideration:
1) Draft Decision page with the Minister's proposed modifications for OPA 48.
t af2�06�95) 1000089
Secondly, you will also find below a list of additional requirements, revisions or clarification matters
that the Ministry will require prior to finalizing its approval. These include the following:
Transitional Apulications
This Ministry has received numerous requests from individual landowners requesting that their lands
be excluded from the conformity exercise as a result of the Transitional provisions under the Oak
Ridges Moraine Conservation Act. Therefore, before we finalize the Town's amendment, we would
ask that you identify for us using a Map, those specific planning applications (outside of your urban
boundary) that are either before the Town for approval or had been before the Town for approval but
had been appealed to the Ontario Municipal Board. These would include any planning applications
that fall within Section 15(2) of the Oak Ridges Moraine Conservation Act and are located in the
Natural Core, Natural Linkage and/or Countryside Area designations.
As for lands located within the Town's Settlement Area designation as identified under Ontario
Regulation 01/02 (Oak Ridges Moraine Land Use Map), we will not require this information.
However, any new planning applications submitted after November 17, 2001 are still required to
conform with the Oak Ridges Moraine Settlement Area policies in the Town's official plan, as well as
those in the Oak Ridges Moraine Conservation Plan itself.
2. Schedules
On the matter of schedules, we have identified several areas where changes will need to be made.
These include the following:
a) Schedule `A' -Land Use Plan
Lands located on part of Lot 15, Concession 2 (Municipally numbered as 14425 Bayview Avenue) are
to be redesignated from "Oak Ridges Moraine Countryside Area" to "Suburban Residential" to reflect
a recent Ontario Municipal Board decision rendered on September 12, 2003. Please note however,
that any new planning applications submitted for these lands (ie. plans of subdivision) will still be
required to conform with the Settlement Area policies in the Oak Ridges Moraine Conservation Plan
and the Settlement Area policies of this Plan.
b) Schedule `K'-ORM Key Natural Heritage Features and Hydrologically Sensitive Features
There are several areas on this schedule where a key natural heritage feature (ie. Woodland) has been
identified but no minimum vegetation protection zone has been shown (See Attached circled in RED).
Through discussions with yourself and your staff, we understand that the Town will be taking the
necessary steps to revise these maps. We will await your response on this matter.
VOGI "90
Secondly, with respect to the Legend under Schedule `K', we would recommend that the reference to
"Streams" be revised to state "Permanent or intermittent streams" instead. Also, the "ANSI MVPZ"
should be removed from the Legend and Schedule in its entirety. The Oak Ridges Moraine
Conservation Plan does not identify a specific minimum vegetation protection zone for ANSI's. This
vegetation protection zone is to be identified through a natural heritage evaluation that is required
when development or site alteration is proposed within the area of influence of this feature.
Thirdly, we also understand that the Town has some concerns with the provincial mapping that was
provided to the Town and specifically the presence, extent and location of certain key natural heritage
and/or hydrologically sensitive features, particularly in the Settlement Area. We would advise Town
staff to identify these inaccuracies at their earliest convenience so that the appropriate changes can be
made to the Town's schedules prior to the Minister approving OPA 48.
3. Settlement Area policies
On the matter of the Settlement Area policies, we see that the Town has proposed new policies in
OPA 48 that attempt to address the ecological integrity requirements of the Oak Ridges Moraine
Conservation Plan, as it applies to existing single residential dwellings and/or to vacant lots that
would allow for the establishment of a new single residential dwelling under the zoning by-law as of
November 15, 2001.
While the proposed modifications address certain matters arising from this approach, it is our
understanding that the Town may wish to have these policies modified prior to the Minister's
approval. If this is the case, please provide my staff with the preferred wording for their review at
your earliest convenience.
4. Section Numbering and Cross -Referencing of Subsections
As a result of the proposed deletions, additions and/or modifications to the policies in OPA 48, a
number of the subsections and/or policies which reference other subsections may have been
inadvertently changed. As such, we would ask that the Town review all the section numbers again,
including where cross-referencing has occurred to ensure its accuracy.
5. Yonge St. Aquifer
Council of the Region of York adopted, without amendment, Clause No. 24, Report No. 6 on June 26,
2003 requesting an extension to the deadline for the delivery of a water budget and water conservation
plan for the area served by the Yonge Street Aquifer. The extension request was for a period of one
year from the time all relevant guidance documents have been finalized by the Province.
Given these circumstances, please be advised that upon the completion of the work undertaken by the
Region of York, the Town's official plan will need to be amended in order to incorporate any
policies/recommendations that flow from these studies.
060091
Should you have any questions regarding the above, please do not hesitate to contact Mr. Victor
Doyle, Manager of Community Planning and Development at (416) 585-6109 or Mr. David Sit,
Municipal Planning Advisor at (416) 585-6583.
Sincerely yours,
�6 4��a
Beverly Hendry
Regional Director
Municipal Services Office -Central
cc. Bryan Tuckey, Commissioner Planning and Development -Regional Municipality of York
0
000092
APPENDIX 3
DECISION
With respect to Official Plan Amendment # 48
Subsection 10(9) of the Oak Ridges Moraine Conservation Act
I hereby approve Official Plan Amendment # 48 to the Official Plan for the Town of
Aurora adopted by By-law No. 4468-03.D, subject to the following modification&
1, Item 1.2, Schedule K, (p. 2), is modified by deletirm the wow-
2.
3. Item 2, Section 3.0 Oak Ridges M Figs, (p. 3), odified by
adding the following sentence a 2 end ay
"with the exception of p hat y to agri aural uses, mineral
aggregate operations ,3 waysi ts."
4. ecti eneralolicies, subsections b) and d), (p.12), is
,.,
m11
dmg )plarfqg sentence at the end of each paragraph:
i(h the exCW!M
licies that apply to agricultural uses, mineral
aggregate od wayside pits."
Item 40,on 3.13.1 General Policies, subsection e), (p.12), is modified
dale wtg the last sentence in its entirety beginning with "Minor
�vJ.iP.u.4.-�.. '_ n
1
MUM
6. Item 40, Section 3.13.2 Transitional Policies, subsection b), (p. 13) is
deleted in its entirety and replaced with the following new subsections:
"b) All applications, as defined under the Oak Ridges Moraine Conservation
Act, 2001, which commenced on or after November 17, 2001 are
required to conform with the Oak Ridges Moraine Conservation Plan.
d) Applications in Natural Core and Natural ere commenced and
decided before November 17, 2001 as ined Ridges Moraine
Conservation Act, 2001 are not su the prov a ORMCP
provided that the use, building which t plication was
intended, is legally existing f the ti f this Plan.
e) Notwithstanding polid c an above, re a planning application is
submitted after No er 17, yU1 as a ct result from a condition
attached to a pro..onal co t, a dr "Ian of subdivision or a draft plan of
condomirnu ,.ugh an app be completed under the same
stem irrelf he origi proval in accordance with Section 17(1) of
k Ri g i+ _ Conservation Act, 2001. In addition, any
ment pe established by such a further approval may be
Sri ,the to araiunicipal official plan and zoning by-law, as
appropn f
Item 40, Suection 3.13.4 b)-Land Use Designations on the Moraine, (p.
16), is modEd by deleting the words "Aquifer Vulnerability Areas" and replacing
them wit-reas of High Aquifer Vulnerability".
000094
9
Item 40, Subsection 3.13.4 c) -Oak Ridges Moraine Natural Core Areas,
(p.16-20), is modified by the following:
a
a) Under subsection i), adding the following sentence at the end;
"Additional purposes and objectives for Natural Core areas are also found in
Sections 11(1) and (2) of the Oak Ridges Moraine Conservation Plan."
b) Delete subsection iv) in its entirety. Following subsecti s are
renumbered.
c) in subsection v) (formerly subsection dd "ass dules
"M and "N"" after the words "High Aquif ulnera ;
d) In subsection All (formerly ix), delete rmitted if the following can
be demonstrated" and replace with "shall ved unless:";
e) In subsection viii) a) (formerly 1 dd the • een
demonstrated" after the words' "'he proje elete the
remainder of the paragraph innin Ar or municipal
infrastructure....) and rep a with " ad t through the
Environmental Asses t Act, nning ondominium Act, Local
Improvement Act rYal pro ses, or er applicable processes".
rp 40, Subs .13.4 d as Moraine Natural Linkage Areas,
1. is the follo
following sentence at the end of the paragraph:
"Addi ;, ses and objectives for Natural Linkage Areas are also found
in Sectio nd (2) of the Oak Ridges Moraine Conservation Plan."
b) Delete su``bsections iv) in its entirety. Following subsections are also
Msubsection v) (formerly subsection vi), add "as shown on Schedules
"M" and "N"" after the words "High Aquifer Vulnerability";
d) In subsection viii) a) (formerly ix) a)), delete the remainder of the
paragraph beginning with the words "For municipal infrastructure....) and
3
000095
10
replace with "Need shall be met through the Environmental Assessment Act,
Planning Act, Condominium Act, Local Improvement Act approval processes,
or other applicable processes".
e) Delete subsection A) (formerly xii) in its entirety.
Item 40, Subsection 3.13.4 e) -Oak Ridges Moraine Countryside Area, (p.24-
27), is modified by the following:
a) Under subsection I), delete the words "re
line and by adding the following sentence
"Additional purposes and objectives for
Sections 13(1) and (2) of the Oak Ridg,
b) Under subsection fi), add the word
the fourth line; and delete "greenhot
commercial and residential uses, cb
entirety;
c) In subsection fli), add
"High Aquifer Vulner
the third
4 (N 6i�aU - • • • .
-r
"N"" after the words
d) Delete subsecti ) in its sty. , "llowing subsections are also
nerly vii), delete "Major recreational uses as
Oak Ridges Moraine Conservation Plan, and"
golf courses".
f) Under sWrFace
vii (formerly viii), delete the preamble sections in its
entirety aIt with the following:
"Newle s
, may only be created in the Oak Ridges Moraine Countryside Area
f �(ffollowing purposes listed below, and shall be in accordance with all
'Er relevant policies of this Plan including Section 3.13.5 to 3.13.12
inclusive."
g) Delete subsection vifi) (formerly ix) in its entirety.
M
el00096
11. Item 40, Subsection 3.13.4 f) -Oak Ridges Moraine Settlement Area (p.27-
32), is modified by the following:
a) Under subsection 1), adding the following sentence at the end;
"Additional purposes and objectives for Settlement areas are also found in
Sections 18(1) and (2) of the Oak Ridges Moraine ConsqWation ."
"High• -Vulnerability';W-1k�
c) Subsection iv) is deleted in its entir
renumbered.
d) In subsection iv) (formerly v), add
the words "existing lot" in the seco
the establishment of a single r
the words "was created'; a d tr
paragraph:
"in addition to the ;: best ort
ensure that the s e resid dv
,��located outs"- he mini
or vacant)" after
ould allow for
9'ssory uses" after
at the end of the
will o be made by the Town to
I' and accessory uses are also
ion protection zone if possible."
vi), add the word "residential" after the word
st line; and add "(occupied)" after the word "lot"
f) Subsection. � X1srodified by adding the following words after the words "a
hydrologi allyensitive feature::
"or thg{',,minimum vegetation protection zone or minimum area of influence"
x) is deleted in its entirety and replaced with the following:
"Notwithstanding the policies under Section 3.13.5 c), lands designated as
Settlement Area on Schedule "J", may have a minimum vegetation protection
zone greater than or less than that specified in the Table (Section 3.13.5.d) if
5
eT009 e
12.
the provisions of the applicable official plan or zoning by-law have been
adopted on the basis of environmental studies or infrastructure planning,
including without limitation environmental assessments, infrastructure
servicing studies and master environmental servicing studies approved by
the Town."
h) Subsection xiii) , add the word "in" after the words "utilities uses shall be" in
the first line.
b
Item 40, Subsection 3.13.5 Protecting Ecological and&I'talIntegrity
(p. 32-38), is modified as follows:
a) In part a), delete the words "Ministry ofkuralRes as, anN
Ministry of Environment" and replace wi and delete
"regarded" in the second line and replasuited";
b) In part c), add the words "and minimurrege ction zone" after
the words "minimum area of influe he first words "and 4"
after the words "Column 3" in t delete ird sentence in its
entirety and replace with th owin
"However, where Ian a desi ed as idges Moraine Settlement
area on April 22, 2 mini m veget n protection zone less than that
specified in the T set o ubse 3.13.5d of this Plan may be
permitted wk''; applic Ian or zoning by-law were adopted on
basi mental orinfrastructure planning, environmental
sment , cture servicing studies or through master
tt�taora�ental s , ° < ns approved by the Town:'
ords "clause 23(d)" in column 4 of Item 1 entitled
ice with "clause 23(1)(d)".
d) In Part �) modify the following:
Delete the words "fish habitat" in the second line;
add the words "and fish habitat" after the words "significant portions of
the habitat of endangered, rare and threatened species" in the
seventh line;
E
OCCO98
iii) add the following sentence at the end of the third sentence:
"Fish habitat on the Oak Ridges Moraine are to include but are not
limited to all hydrologically sensitive features with surface wester
characteristics.";
e) Under part f), modify the following:
f) add the words "fish habitat" after
the sixth line;
ii) add the sentence "and in the case of
Fisheries and Oceans or its delega
Resources" in the eighth line.
f) Under part g), delete the
"including those uses"
g) Under part h),
"Prior to initjjbg'natural
Kith the
m
the Department of
"Ministry of Natural
replace it with
the end of the section:
cation, the applicant shall consult
mapping for any key natural heritage
,V sub'911 i), add the words "has been demonstrated" after
the wor'14 r the project"; and delete the remainder of the paragraph
beginnin 5 • ~words "For municipal infrastructure....) and replace with
"Need sh if b=met through the Environmental Assessment Act, Planning
Act, Core ominium Act, Local Improvement Act approval processes, or other
appii9aple processes".
part n), delete the remainder of the paragraph starting with the fourth
sentence.
j) Under part p), add the following sentence after "Oak Ridges Moraine
Conservation Plan,":
7
099999
"including those uses specified in"
13.
14.
k) Under part v), subsection i), add the words "has been demonstrated" after
the words "need for the project; delete the remainder ofAba par ph
beginning with the words "For municipal infrastructure. dace with
"Need shall be met through the Environme sses lanning
Act, Condominium Act, Local Improveme ct approu or other
applicable processes".
Item 40, Subsection 3.13.6 Landform
modified as follows:
a) Under part a), delete the second s in its
b) Under part f), delete the
"Section 3.13.4.f.xi".
Item 40, Subsection
follows: A
with
to
Areas (p.
and replace with
(p. 40-42), is modified as
allow aquifer" in the preamble and
Vulnerability Areas".
and replaced with the following:
comprehensive management strategies that seek to
nnection between terrestrial and aquatic components
of the natural system. In addition to achieving a better understanding of
overal osystem function, watershed plans support change through an
T7sil
tem based approach to land -use planning. These plans assist in the
management of land/water interactions and land -use planning decisions and
recommend how water resources are to be protected and enhanced in
relation to changing land uses.
It is intended that watershed plans, including water budgets and conservation
0
000- 00
plans shall be prepared by the Region of York in accordance with the
requirements outlined in Section 24 and 25 of the Oak Ridges Moraine
Conservation Plan. Upon completion, the Town shall incorporate into this
Official Plan by amendment, the applicable objectives and requirements of
the completed watershed plan or plans applicable to the Oak Ridges
Moraine"
c) In part e), delete the words "the latter of in
15. Item 40, Subsection 3.13.9 Sewage and
modified as follows:
16.
17
a) Under part c) add the following
"Serious health or environmental
Medical Officer of Health or other
Item 40, Subsection 3.13.10
45-47), is modified as follow%
r -1
third
of the
by the local
and Utilities (p.
a) Under part a), drffl.ix,
bsec ' 's 3.13.4 . ,' iii, 3.13.4.c.ix, 3.13.4.c.x,
3.13.4.d.viii, 3.13.1 }.x" a place with "3.13.4.c.viii, 3.13.4.c.ix,
3.13.4.c.x,' s.1 A.d.x"
ons 3.13.4.c.ix, 3.13.4.c.x, and 3.13.4.c.xi"
3.13.4.c.viii, 3.13.4.c.ix, and 3.13.4.c.x".
U"end ` " elete "Subsections 3.13.4.d.ix, 3.13.4.d.x, and 3.13.4.d.xi"
and reel ,�t(xftubsections 3.13.4.d.viii, 3.13.4.d.ix, and 3.13.4.d.x".
d) Under 'e), subsection 1), add the words "has been demonstrated" after
the warns "need for the project'; delete the remainder of the paragraph
b�mning with the words "For municipal infrastructure....) and replace with
Need shall be met through the Environmental Assessment Act, Planning
Act, Condominium Act, Local Improvement Act approval processes, or other
applicable processes".
Item 44, Subsection 4.14.1 (p. 49), is modified by deleting the second sentence
VJ
600101
in its entirety.
18. Schedule `A' Land Use Plan is modified by redesignating lands located in the
Town of Aurora on Lot 15, Concession 2 (Municipally numbered as 14425
Bayview Avenue) from "Countryside Area" to "Suburban Residential".
Dated at Toronto this of
John Gerretsen
Minister of Municipal Affairs
10
O: OM4
�'Tia fy cif i.
r,-m ,V/ 0
Av1+