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Agenda - Council - 20070626COUNCIL AGENDA N0. 0746 TUESDAY, TUNE 26, 2007 COUNCIL CHAMBERS AURORA TOWN NALL PUBLIC RELEASE 22/06/07 AUioIi.LA TOWN OFAURORA COUNCIL MEETING AGENDA NO. 07-16 Tuesday, June 26, 2007 7:00 p.m. Council Chambers I DECLARATIONS OF PECUNIARY INTEREST ll APPROVAL OF AGENDA RECOMMENDED: THAT the agenda as circulated by the Corporate Services Department be approved. Ill OPEN FORUM IV APPROVAL OF MINUTES Council Minutes of June 12, 2007, Meeting 07-15 pg. 1 RECOMMENDED: THAT the Council minutes from meeting 07-15 be approved. V PRESENTATIONS a) Presentation from Ms Melodie McKay, Manager of Programs and Community Development, to honour Sheri Bridel's retirement b) Chris Catania, Youth and Community Development Coordinator To Present the Canada Day Youth Award Council Meeting No. 07-16 Page 2 of 9 Tuesday, June 26, 2007 VI PUBLIC SERVICE ANNOUNCEMENTS Vll DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION Vlll ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION IX DELEGATIONS a) Ms Melissa Kimura pg. D-1 Re: Interchange for Sweden, National Night - July 25, 2007 b) Ms Vali Stone pg. D-2 Re: Request for Contribution toward Words Alive c) Ms Amy Vermond, PR Representative of Playground Committee pg. D-3 Machell's Corners Housing Co-operative Inc. And Mr. Brian Remmy of Aurora Home Depot Re: Item 7 - Rotary Club Donation to the Town of Aurora Notice of Motion from Councillor Granger X CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION XI REGIONAL REPORT X11 NEW BUSINESS/GENERAL INFORMATION -COUNCILLORS Xlll READING OF BY-LAWS RECOMMENDED: THAT the following listed by-laws be given 1 st, 2nd and 3rd readings, and enacted: 4717-07.D BEING A BY-LAW to exempt Blocks 26, 28, pg. B-1 33, 35and 36, Plan 65M-3850, from the Part Lot Control provisions as provided in subsection 50(5) of the Planning Act, R.S.O. 1990, c.P.13, as amended. (Aspen Ridge Homes (Aurora) Ltd. D12-PLC-02-07) Council Meeting No. 07-16 Tuesday, June 26, 2007 Page 3 of 9 4919-07.D BEING A BY-LAW to amend Bylaw 2213-78, pg. B-2 as amended, being the Zoning By-law of the Town of Aurora File: D09-02-05 and D14-11- 05 (15320 Bayview Avenue Holdings Limited) 4927-07.D BEING A BY-LAW to amend Bylaw 2213-78, pg. B-8 as amended, being the Zoning By-law of the Town of Aurora. File: D14-04-04 and D12-04- 1A (Part of Lot 71, Concession 1, Bathurst Street and Bloomington Road) 4929-07.D BEING A BY-LAW to adopt Official Plan pg. B-18 Amendment No. 68 (York Region Catholic School Board) File: Wellington Street East 4933-07.D BEING A BY-LAW to amend By-law pg. B-31 3777-96-07.D - Planning Delegation Authority 4930-07.0 BEING A BY-LAW to confirm actions by pg. B-32 Council resulting from the meeting of June 26, 2007. XIV CLOSED SESSION Legal, Property, Security of Property and Personal Matters THAT Council convene into a Closed Session to consider legal, property, security of property and personal matters. XV ADJOURNMENT Council Meeting No. 07-16 Page 4 of 9 Tuesday, June 26, 2007 AGENDA ITEMS 1. General Committee Meeting Minutes No. 07-28 pg. 11 Tuesday, June 19,2007 RECOMMENDED: THAT the minutes of the General Committee Meeting 07-28 be received and the recommendations contained therein be adopted. 2. GS07-025 — Council Pending List pg. 21 (Deferred from June 19, 2007 General Committee meeting - item 18) RECOMMENDED: THAT report CS07-025 be received for information purposes. 3. FS07-027 — 2007 First Quarter Operating Report pg. 64 (Deferred from June 19, 2007 General Committee meeting - item 17) RECOMMENDED: THAT the budget adjustments as identified in Attachment 2 to report FS07-027 be adopted. 4. Correspondence from Councillor Buck pg. 112 Re: Artificial Turf (tabled by Councillor MacEachern) (Deferred from June 19, 2007 General Committee meeting - item 20) RECOMMENDED: THAT Council provide direction on this matter. Council Meeting No. 07-16 Tuesday, June 26, 2007 Page 5 of 9 5. Correspondence from the Director of Corporate Services pg. 114 Re: Item 4 — Correspondence from Councillor Buck regarding Comments Made in Open Forum Pertaining to Artificial Turf (Deferred from June 19, 2007 General Committee meeting - item 24) RECOMMENDED: THAT Council provide direction on this matter. 6. Memo from the Acting Director of Public Works pg. 116 Re: Hawthorne Lane Service Connections (tabled by Mayor Morris) (Deferred from June 19, 2007 General Committee meeting - item 21) RECOMMENDED: THAT Council provide direction on this matter. 7. Motion from Councillor Granger pg. 128 Rotary Club Donation to the Town of Aurora (Deferred from June 19, 2007 General Committee meeting - item 22) RECOMMENDED: THAT Council adopt the following resolution: WHEREAS this year the Rotary Club of Aurora will be donating 10% of the profits back to the Town of Aurora from the operations of three community beer garden special events of Celebrate Aurora, Canada Day and the Ribfest and WHEREAS these moneys will be allocated to a general Town financial account which can contribute to an overall surplus of funds that can be recognized by the treasurer THEREFORE BE IT RESOLVED that Council allocate $2,000 of these surplus funds be allocated as a donation towards the "CHFT Charitable Foundation-Machell's Corners Park Fund" after the 2nd quarter surplus fund totals have been assessed by the Treasurer. These funds are to assist towards the special recreational needs of this CO-OP in Aurora towards the building of a much needed community children's playground that would not otherwise be able to qualify for Town support. Council Meeting No. 07-16 Tuesday, June 26, 2007 Page 6 of 9 a 10 11 EAC07-05 — Environmental Advisory Committee Meeting Minutes — June 7, 2007 RECOMMENDED: pg.132 THAT the Environmental Advisory Committee Meeting minutes from the June 7, 2007 meeting be received and the recommendations contained therein be adopted. HAC07-04 — Heritage Advisory Committee pg. 138 Meeting Minutes — June 11, 2007 RECOMMENDED: THAT the Heritage Advisory Committee Meeting minutes from the June 11, 2007 meeting be received and the recommendations contained therein be adopted. EDAC07-04 — Economic Development Advisory Committee pg. 145 Meeting Minutes — June 14, 2007 RECOMMENDED: THAT the Economic Development Advisory Committee Meeting minutes from the June 14, 2007 meeting be received and the recommendations contained therein be adopted. TSAC07-04 — Traffic Safety Advisory Committee pg. 150 Meeting Minutes — June 13, 2007 RECOMMENDED: THAT the Traffic Safety Advisory Committee Meeting minutes from the June 13, 2007 meeting be received and the recommendations contained therein be adopted. 12. PW07-023 — Fleet Services Vehicle Use Review RECOMMENDED: pg. 160 THAT Fleet Services continue to purchase replacement vehicles/equipment with shared use as a primary consideration in the option choices, size, and type of vehicle/equipment being purchased; Council Meeting No. 07-16 Tuesday, June 26, 2007 Page 7 of 9 THAT Fleet Services continue to purchase outright replacement vehicles and equipment while continuing to review the lease option regularly for any potential changes in feasibility and monetary savings in the future; and THAT new vehicle acquisitions be justified and financed for the initial purchase by the user department making the request. 13. PW07-025 — Award of Contract for Consulting Services - pg. 191 Reconstruction of Hawthorne Lane — Results of Request for Proposals RECOMMENDED: THAT the Acting Director of Public Works be authorized to sign an Engineering Agreement with Totten Sims Hubicki Associates Limited for the provision of consulting services for the preliminary and detail design for the reconstruction of Hawthorne Lane at a cost not to exceed $23,080.00 exclusive of GST; and THAT the variance in funding for this project be funded by the transfer of $4,080.00 from 2007 Capital Project No. 31049 (Design for Engineering Services Projects). 14. ADM07-008 — Parking Lot Lighting Dispute — Mosaics pg. 205 Condominium and Canadian Tire Corporation RECOMMENDED: THAT Council direct that the Town take no further actions with regard to the resolution of the lighting dispute between the Mosaics condominium corporation and Canadian Tire Corporation as the dispute is a private matter and the Town has no authority or obligation with regards to the matter. 15. Memorandum from CAO pg. 217 Re: Gateway Signage - Ad Hoc Committee RECOMMENDED: THAT Council provide direction on this matter. Council Meeting No. 07-16 Tuesday, June 26, 2007 Page 8 of 9 16. ADM07-009 —York Region Northern 6 Municipalities pg. 218 Memorandum of Understanding regarding Joint Waste Collection Contract RECOMMENDED: THAT Council authorize the Mayor and Clerk to execute the Memorandum of Understanding necessary for implementation of the York Region Northern 6 Municipalities Waste Collection Contract in concert with the other five municipalities of the Northern 6 Municipalities of York Region to ensure administrative management of the contract; and THAT a copy of this report, along with the Council Extract be sent to the Clerks of the five other York Region Northern 6 Municipalities, being Newmarket, Whitch urch-Stouffville, King, East Gwillimbury and Georgina. 17. LS07-024 — Brookvalley Developments (Aurora) pg. 224 14425 Bayview Avenue, Aurora Part of Lot 15, Concession 2, E.Y.S Files: D14-06-05 & D12-05-02A RECOMMENDED: THAT Council receive the cost estimate information for the landscape component of the subject Subdivision for information; and THAT Council provide staff with direction regarding the proposed upgrades to entrance features, landscaping and community mailbox areas on Town lands. 18. LS07-025 — Ballymore Development (Bathurst) Corp. pg. 240 RECOMMENDED: THAT Council receive the correspondence from Ballymore Development (Bathurst) Corp. as information; and THAT condition #21 be amended to strike reference to indoor recreation as shown on Schedule 'A'. Council Meeting No. 07-16 Page 9 of 9 Tuesday, June 26,2007 19. Correspondence from PowerStream pg. 244 Re: PowerStream Head Office (Tabled by Mayor Morris) RECOMMENDED: THAT Council provide direction on this matter. 20. Correspondence from York Region 55+ Games pg. 246 Re: Request for Support Towards 2007 Events (Tabled by Mayor Morris) RECOMMENDED: THAT Council provide direction on this matter. 21. Correspondence from Mariann Frappambino pg. 248 Re: Parking Lot Safety Rules Update - Light of Christ Catholic School (Tabled by Mayor Morris) RECOMMENDED: THAT Council provide direction on this matter. 22. Correspondence from York Region Re: Notice of Construction: North Richmond Hill Elevated Storage Tank - 50 to 100 Bloomington Road West, Aurora (Tabled by Mayor Morris) RECOMMENDED: THAT Council provide direction on this matter. 23. Correspondence from M&M Meat Shops Re: Letter of Appreciation for Supporting the 2007 M&M Meat Shops Charity BBQ on May 12, 2007 (Tabled by Mayor Morris) RECOMMENDED: THAT Council provide direction on this matter. pg. 254 pg. 257 COUNCIL - JUNE 26, 2007 AURORA TOWN OF AURORA COUNCIL MEETING MINUTES NO. 07-15 Council Chambers Aurora Town Hall Tuesday, June 12, 2007 ATTENDANCE COUNCIL MEMBERS Mayor Morris in the Chair; Councillors Buck, Collins- Mrakas, Gaertner, Granger, MacEachern, Marsh (arrived at 8:25 p.m.), McRoberts and Wilson. MEMBERS ABSENT None OTHER ATTENDEES Chief Administrative Officer, Director of Corporate Services/Town Clerk, Director of Building, Director of Leisure Services, Director of Planning, Acting Director of Public Works, Director of Financial Services/ Treasurer, Town Solicitor and Council/Committee Secretary. Mayor Morris called the meeting to order at 7:08 p.m. DECLARATIONS OF PECUNIARY INTEREST Councillor McRoberts declared a pecuniary interest in item 2(17) by virtue of his employer being the York Region District School Board and did not take part in or vote on any questions in this regard or attempt in any way to influence the voting on such questions. Councillor Marsh declared a pecuniary interest in the added delegation request from Mr. Kirk of Malone Given Parsons regarding report PL07-060, by virtue of the applicant being her spouse's employer, and did not take part in or vote on any questions in this regard or attempt in any way to influence the voting on such questions. H APPROVAL OFAGENDA Moved by Councillor Granger Seconded by Councillor Buck THAT the agenda as circulated by the Corporate Services Department, with the following additional items, be approved: ➢ Delegation request from Mr. Jim Kirk, Malone Given Parsons Ltd. Re: Special Council - Public Planning Minutes of May 23, 2007, Meeting 07-14 - Item 2 - PL07-060 Victor Priestly/Claretree Developments D NEW ITEM 9 - Correspondence from the Sustainable Urban Development Association (Tabled by Mayor Morris) Re: Sustainable Transportation in the Toronto Region CARRIED -1- COUNCIL —CoIr MiEm&&Tg IQ@Wis Tuesday, June 12,2007 Page 2 of 10 Ill OPEN FORUM Ms Susan Walmer addressed Council to advise that on June 4, 2007, many residents attended the York Region District School Board Standing Committee Meeting and expressed their concerns with respect to Dr. G. W. Williams Secondary School. Ms Walmer advised that many residents feel that there is no reason to hurry the process and suggested that the school remain open until all aspects of the proposed new school and its location are fully researched. Ms Walmer also suggested that consideration be given to the formation of a partnership between the School Board and the Town of Aurora to plan for the building of a new school and that those involved should look at the Design Share Program for design ideas. Ms Walmer advised that there will be a rally at Dr. G. W. Williams Secondary School on Saturday, June 16, 2007, from 11:00 a.m. to 1:00 p.m. and encouraged interested parties to participate. Mr. John Sargent addressed Council to express his concerns regarding the environmental impact of the installation of artificial turf and fencing at the soccer field located at the Sheppard's Bush Conservation Area. Mr. Sargent expressed concern regarding the lack of public input with regard to how funds from Development Charges are allocated and suggested that additional parking should be considered. The Director of Leisure Services addressed several of Mr. Sargent's concerns and advised that a means for additional parking is currently being investigated. IV ADOPTION OF MINUTES Council Minutes of May 22, 2007, Meeting 07-13; and Special Council - Public Planning Minutes of May 23, 2007, Meeting 07-14. Moved by Councillor Buck Seconded by Councillor McRoberts THAT the Council minutes from meeting 07-13 be approved. CARRIED Moved by Councillor MacEachern Seconded by Councillor Gaertner THAT the Special Council - Public Planning minutes from meeting 07-14 be approved. CARRIED V PRESENTATIONS None V1 PUBLIC SERVICE ANNOUNCEMENTS Councillor McRoberts advised he recently attended a re -opening ceremony at the Aurora McDonalds Restaurant at which he had the opportunity to view the renovations which have significantly enhanced accessibility for the disabled. Mayor Morris advised that the first Aurora Relay for Life event for the Canadian Cancer Society took place on Friday, June 8, 2007, going through the night into Saturday morning. Mayor Morris advised that she and Councillors MacEachern, Gaertner and Wilson were there as part of the "One Step at a Time" team and added that there were other Town of Aurora staff teams participating as well. Mayor Morris recognized Councillors Collins-Mrakas, McRoberts and Marsh who were assisting as volunteers in various capacities at this wonderful event. Mayor —2— COUNC I L-COWNF-Me%£ng OOR15 Tuesday, June 12, 2007 Page 3 of 10 Morris announced that the event raised $91,887, which was more than double their target and she congratulated all who participated through the cold night for their success. Mayor Morris advised that the week of June 2, 2007 to June 8, 2007, was proclaimed Yellow Fish Road Week, which involved the Air Cadets travelling around town painting yellow fish on storm drains as an environmental reminder to be considerate with what you let wash into the storm water system. Mayor Morris advised that the slogan for the week was "Only Rain Down the Drain". Mayor Morris advised that during the weekend of June 2, 2007 and June 3, 2007, Aurora enjoyed a successful Friday night Street Dance, hosted by the Optimist Club. Mayor Morris added that on Saturday the Chamber of Commerce put on the annual Aurora Street Festival, which was a great success again this year. Councillor Granger advised that the Aurora Bike and Board Rodeo took place on May 23, 2007 with the assistance of several Councillors, the Optimist Club and PACT (Police and Community Together) and is was very successful. VII DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION Items 2(17), 3, 4, 5, 6 and 8 were identified for discussion. Vlll ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION Moved by Councillor MacEachern Seconded by Councillor McRoberts THAT the following recommendations respecting the matters listed as "Items not Requiring Separate Discussion" be adopted as submitted to Council and staff be authorized to take all necessary action required to give effect to same: 1. Special General Committee - Audit Committee Meeting Minutes No. 07-25 Tuesday, May 22, 2007 THAT the minutes of the Special General Committee - Audit Committee Meeting 07-25 be received and the recommendations contained therein be adopted. LS07-021 —Asphalt Parking Lot - Factory Theatre THAT Council approve proceeding with the award of tender to Lincoln Paving & Contracting Ltd. for the asphalt re -surfacing of the Factory Theatre based on tender results of LS2006-64. CARRIED IX DELEGATIONS (a) Ms Mary -Frances Turner, Vice President -York Region Rapid Transit Re: York Region Rapid Transit Plan Ms Mary -Frances Turner of York Region Rapid Transit provided a thorough update on the success of the VIVA program and the status of the Environmental Assessment process which is being done throughout the north/south corridor to allow for the next phase of the York Region Rapid Transit service. Ms Turner advised that the program is moving ahead as planned and she anticipates bringing a final update back to Council in the fall of 2007. -3- COUNC I L-CeiiliQilWAng IU07715 Tuesday, June 12, 2007 Page 4 of 10 Moved by Councillor Buck Seconded by Councillor MacEachem THAT the comments of the delegate be received for information. CARRIED (b) Ms Gayle Wood, CAD - Lake Simcoe Region Conservation Authority Re: Lake Simcoe Conservation Authority Programs and Services Ms Gayle Wood of the Lake Simcoe Region Conservation Authority (LSRCA), provided an overview of the scale and variety of services provided by the LSRCA and an outline of the past, current and projected statistics relating to water quality, availability and demand pertaining to the projected demographics for the Lake Simcoe Watershed area. Moved by Councillor Collins-Mrakas Seconded by Councillor Granger THAT the comments of the delegate be received for information. CARRIED Councillor Marsh, having previously declared a pecuniary in the added delegation request from Mr. Kirk of Malone Given Parsons regarding report PL07-060, did not take part in or vote on any questions in this regard or attempt in any way to influence the voting on such questions. (c) ADDED ITEM - Mr. Jim Kirk, Malone Given Parsons Ltd. Re: Special Council - Public Planning Minutes of May 23, 2007, Meeting 07-14 - Item 2 - PL07-060 Victor PriestlylClaretree Developments Mr. Jim Kirk of Malone Given Parsons Ltd. addressed Council to express concern that a resolution was passed at the Public Planning meeting of May 23, 2007, that requires his client's applications for a zoning by-law amendment and approval of draft plan of subdivision to be reconsidered at a future Public Planning meeting. Mr. Kirk explained that this decision will delay the process for several months and requested that a meeting be called to address this issue in June or July to help expedite the process. Moved by Councillor Buck Seconded by Councillor MacEachern THAT the comments of the delegate be received for information. 9-11Cic71=11] -4- COUNCIL-CoUdUnne'>vfingtUW15 Page 5of10 Tuesday, June 12, 2007 X CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION 2. General Committee Meeting Minutes No. 07-26 Tuesday, June 5, 2007 CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION FROM THE GENERAL COMMITTEE MEETING NO. 07-26, TUESDAY JUNE 5 2007 Councillor McRoberts, having previously declared an interest in item 17, did not take part in or vote on any questions in this regard or attempt in any way to influence the voting on such questions. 17. Resolution Tabled by Councillor Granger Re: Dr. G.W. Williams High School Moved by Councillor Granger Seconded by Councillor MacEachem THAT Council adopt the following resolution: Notice of Motion: Concerning the best interest and responsibility of the Town of Aurora in following the Sustainability Strategy and good growth management policies associated in the Dr. G.W. Williams replacement school feasibility study/decision by the YRDSB. WHEREAS it is in the best interest and responsibility of the Town of Aurora to follow and implement the Provincial policies and plans reflected in the "Places to Grow Legislation Act", 2005 and the York Region growth management policy "Planning for Tomorrow'; and WHEREAS under the York Region "Sustainability Strategy draft 2007", growth management and Municipal responsibilities are identified for input to evaluate the community growth management decisions especially in the case where major community social, cultural and economic impact will be experienced affecting children, families and businesses; and WHEREAS upon the release of the "Pupil Accommodation Review Guidelines" by Nancy Naylor, Assistant Deputy Minister, Business and Finance Division on October 31, 2006, under paragraph 26, subsection 8 (1) of the Education Act, the Minister of Education may issue guidelines with respect to school boards' school closure policies. These guidelines are now in effect and reflect the principles outlined in the February 17, 2006 document "Good Places to Learn: Renewing Ontario's Schools" and WHEREAS at a minimum, boards' accommodation review policies are to reflect the requirements of the ministry's "Pupil Accommodation Review Guidelines" and that school boards are responsible for establishing and following their own accommodation review policies by March 31, 2007 or prior to the announcement of an accommodation review, whichever is earlier; and WHEREAS when school boards are not obligated to undertake an accommodation review in accordance with these "Pupil Accommodation Review Guidelines" the board should provide appropriate notice of decisions that would affect the accommodation situation of students and respect the spirit of the guidelines outlined in the February 17, 2005 " Good Places to Learn announcement"; and WHEREAS the YRDSB Feasibility Study, issued Mayl8th, does not allow for a public engagement prior to a final formal delegation meeting, thereby rapidly accelerating this process and precluding a proper critical analysis of the YRDSB feasibility data and rational; and -5- COUNC I L-CGWIAF-Me%fing IU@/715 Tuesday, June 12, 2007 Page 6 of 10 WHEREAS the Town of Newmarket with a current population of 75,000 has 4 Public High Schools and in comparison to Aurora with an expected future population growth projection of 70,000 is told it will only get 2 Public High Schools as indicated in the present YRDSB Feasibility study; and WHEREAS the YRDSB has failed to provide a fair and transparent consultation process not allowing for the full involvement of an informed local community where such process should be based on a broad range of criteria as indicated in the 'Places to Grow Act, 2005" and the York Region "Planning for Tomorrow" with special attention towards the quality and servicing of the learning experience for students with recognition of the important role schools play In strengthening our communities, taking into account other government initiatives aimed at strengthening communities; THEREFORE BE IT RESOLVED THAT the Council of the Town of Aurora requests that the Provincial Ministry of Education review the process undertaken by the York Region District School Board in the "replacementiclosure" of Dr G W Williams School in Aurora; and ALSO THAT the Provincial Ministry of Education ensure that the York Region District School Board demonstrates openly the justification and fair consideration of all applicable Provincial and Regional Planning policies and that the York Region District School Board is in compliance with the spirit and intent of the public consultation policies set out in the February 17, 2005 "Good Places to Learn" document; and THAT this resolution be circulated to the Minister of Education, the Premier of Ontario and all MPPs in York Region, York Region District School Board Chair and Trustees and Mr. David Caplan, Minister of Public Infrastructure Renewal; and THAT, due to the timing of the decision by the York Region District School Board of July 3, 2007, the Council of the Town of Aurora requests that this be treated as an urgent request. CARRIED Moved by Councillor Granger Seconded by Councillor MacEachern THAT the balance of the minutes of General Committee Meeting 07-26 be received and the recommendations contained therein be adopted. CARRIED 3. Motion Resulting from Closed Session of Council on May 22, 2007 Moved by Councillor MacEachern Seconded by Councillor Collins-Mrskas THAT the Town owned Leslie Street lands be declared surplus and staff initiate the process to sell the lands through the appropriate real estate Multiple Listing Service, and that an RFP be issued for a real estate broker to handle the sale of the lands. CARRIED COUNC I L-CeMEMe1609067715 Page 7 of 10 Tuesday, June 12, 2007 4. ADM07.006 — 15059 Leslie Street, Draft Plan of Subdivision, Part of Lot 19, Concession 3, Geographic Township of Whitchurch Moved by Councillor MacEachern Seconded by Councillor Gaertner THAT a Request for Proposal be issued to retain a Real Estate Broker to handle the marketing and sale of the land utilizing Multiple Listing Service (M.L.S.) to sell 15059 Leslie Street save and except lots 1, 2, 3, 9, and 12. AMENDMENT: Upon the question of the adoption of the resolution, it was: Moved by Councillor MacEachern Seconded by Councillor Buck THAT staff be authorized to take the necessary steps to sell 15059 Leslie Street save and except lots 1, 2, 3, 9, and 12. CARRIED On a recorded vote main motion was CARRIED AS AMENDED YEAS:9 NAY: 0 VOTING YEA: Councillors Buck, Collins-Mrakas, Gaertner, Granger, MacEachern, Marsh, McRoberts, Wilson and Mayor Morris VOTING NAY: None 5. Memorandum from the Economic Development Officer Re: Gateway Signage (Deferred from June 4, 2007 General Committee) Moved by Councillor MacEachern Seconded by Councillor Wilson THAT staff be requested to prepare a further report which would provide alternative options for the Gateway Signage, lighting and landscaping at a maximum cost of $80,000. CARRIED 6. Memorandum from the Chief Administrative Officer Re: 2007 Communications Plan (Deferred from May 15, 2007 General Committee) Moved by Councillor MacEachern Seconded by Councillor Granger THAT the 2007 Communications Plan be deferred to the next General Committee meeting. DEFEATED Moved by Councillor MacEachern Seconded by Councillor Gaertner THAT the 2007 Communications Plan be received for information. I a] =19 :FeAi401 -7- COUNC j L-CeWb1EMe%6ng t,0Q1715 Tuesday, June 12, 2007 Page 8 of 10 8. 9. Moved by Councillor Marsh Seconded by Councillor Wilson THAT the 2007 Corporate Communications Plan be approved. CARRIED Moved by Councillor MacEachern Seconded by Councillor Gaertner THAT this meeting be extended beyond 10:30 p.m. in order to address the remaining items on the agenda. CARRIED Correspondence from the Town of Newmarket Re: Community Services Report - PWES 2007 - 35 Fluorescent Yellow Green School Signs Town -wide Installation Moved by Councillor MacEachern Seconded by Councillor McRoberts THAT the correspondence from the Town of Newmarket - Fluorescent Yellow Green School Signs Town -wide Installation, be received for information. CARRIED Correspondence from the Sustainable Urban Development Association Re: Sustainable Transportation in the Toronto Region ADDED ITEM - Tabled by Mayor Morris Moved by Councillor MacEachern Seconded by Councillor Gaertner THAT the correspondence from the Sustainable Urban Development Association regarding Sustainable Transportation in the Toronto Region, be received for information. CARRIED XI REGIONAL REPORT Mayor Morris advised that she will be attending Regional Planning and Development meeting on Wednesday, June 13, 2007 where she will address the issue of the Bathurst Street widening project and arrange a public meeting to allow affected residents to express their concerns or comments. Mayor Morris advised that she will be arranging a public meeting to address safety issues relating to the intersection in front of Hadley Grange Seniors' Residence. Mayor Morris advised that the St. John's Sideroad widening project has recently received an award and she advised that she will request that the Region install better signage to caution motorists of the low speed limit and the environmental sensitivity of that area. Mayor Morris advised that the Region has passed its Development Charges By-law and is still holding public meetings to get input regarding the incineration issue in York Region. COUNCIL—cekMiIFm"ng U@7Z15 Tuesday, June 12, 2007 Page 9 of 10 Xll NEW BUSINESS/GENERAL INFORMATION —COUNCILLORS Notice of Reconsideration Moved by Councillor Buck Seconded by Councillor Wilson THAT the PL07-060 — Applications to Amend Zoning By-law and Draft Plan Approval of Proposed Plan of Subdivision Victor Priestly / Claretree Developments 105 Inc. Part of Lot 25, Concession 2, E.Y.S Files D14-17- 06 & D12-03-06, which was addressed at the Public Planning meeting on May 23, 2007, be brought back for reconsideration at the June 19, 2007 General Committee meeting. On a recorded vote main motion was DEFEATED YEAS:2 NAY: 7 VOTING YEA: Councillors Buck and Wilson VOTING NAY: Councilors Collins-Mrakas, Gaertner, Granger, MacEachern, McRoberts and Mayor Morris Councillor Marsh, having previously declared a pecuniary interest in this matter, did not take part in the vote. Councillor Buck advised that she has been receiving a lot of positive feedback from the public regarding the new artificial turf at the Sheppard's Bush Conservation Area soccer pitch, and she congratulated the Leisure Services Department and suggested that staff arrange an inaugural celebration. The Director of Leisure Services advised that staff are already discussing arrangements for an opening ceremony. Councillor Wilson advised that he has some safety concerns regarding grading issues at the Brentwood development on Bathurst Street and asked that staff look into this issue. Councillor Wilson advised that he recently attended a Clean Air Summit and was impressed with all of the resources and information available there. Councillor Wilson advised that he would bring in some of the material that he obtained and make it available in the Councillor's Offices. Mayor Morris advised that she was very impressed by the number of programs and events taking place during the entire month of June in celebration of "Recreation and Parks Month". Mayor Morris commended and congratulated staff for their hard work and innovation in promoting the benefits and values of recreation and parks. Mayor Morris advised that she has received complaints regarding illegal dumping on private residential property and asked what the Town can do to address this problem. The Director of Corporate Services advised that the Clean Yards By-law clearly prohibits illegal dumping, however it is necessary to identify the culprit(s) in order to follow up and lay charges. Mayor Morris inquired about the current poor condition of the soccer Feld in Civic Park. The Director of Leisure Services advised that the poor state of the field is resultant of the natural ice rink which was installed over the winter. The Director further advised that staff have aerated and reseeded the field and it is considered safely playable, however it is currently not up to the Town's usual standards. Mayor Morris advised that she recently attended an event at the Friends of Simon Wiesenthal Center for Holocaust Studies to hear Mr. AI Gore speak. Mayor Morris advised that Mr. Gore was expressed an interest in the subject of "The Right to Dry" and that she gave him her t-shirt with the "Right to Dry" logo on it. Councillor Buck left the meeting at 11:15 p.m. COUNCIL-CANEMMing RO.W-15 Tuesday, June 12, 2007 Page 10 of 10 Xlll READING OF BY-LAWS Moved by Councillor Gaertner Seconded by Councillor MacEachern THAT the following listed by-law be given 1 st, 2nd and 3rd readings, and enacted: 4926-07F BEING A BY-LAW to provide for the annual remuneration to be paid to the Mayor and Members of Council. CARRIED Moved by Councillor Gaertner Seconded by Councillor McRoberts THAT the following listed by-laws be given 1 st, 2nd and 3rd readings, and enacted: 4924-07.D BEING A BY-LAW to assume aboveground and belowground municipal services; to assume certain lands; and to establish highways (Bayview Meadows — Phase 1) 4927-07.0 BEING A BY-LAW to confirm actions by Council resulting from the meeting of June 12, 2007. CARRIED X1V CLOSED SESSION Labour Relations Matters Moved by Councillor Wilson Seconded by Councillor MacEachern THAT Council convene into a Closed Session to consider labour relations matters. CARRIED XV ADJOURNMENT Moved by Councillor MacEachern THAT the meeting be adjourned at 11:18 p.m. PHYLLIS M. MORRIS, MAYOR CARRIED BOB PANIZZA, TOWN CLERK -10- COUNCIL - JUNE 26, 2007 Delegation (a) Panizza, Bob From: Sent: To: Subject: Mr. Bob Panizza, Melissa Kimura I Thursday, June 21, 2007 12:18 PM Panizza, Bob Delagatin Staus I would like to request delegation status for the council meeting to be held on June 26th. We are hosting a Interchange for Sweden and they are planning a National Night on July 25th. The venue I feel would be suitable for this event is the seniors center. I would appreciate the opportunity to request the town to wave fees for this amazing cultural experience. Kind regards, Melissa Kimura Sucker -punch spam with award -winning protection. Try the free Yahoo! Mail Beta. http://advision.webevents.yahoo.com/mailbeta/features_spam.html D-1 COUNCIL — JUNE 26, 2007 Delegation (b) Panizza, Bob From: Vail Stone Sent: Thursday, June 21, 20074:13 PM To: Panizza, Bob Subject: Words Alive Hi Mr. Panizza I would like to be a delegate at Tuesday's meeting at 7:00 p.m. to present Words Alive. I know it will be your last meeting and I am anxious to be able to speak for a couple of minutes. Words Alive is a non profit literary organization that has been set up to provide the first ever literary festival in York Region to promote literacy, and to provide a venue for novice writers as well as bring together Canadian and York Region authors, publishers, book stores, book groups, writer's groups and libraries. The event will provide residents with writing workshops, quill making, book binding, art and writing, music and writing, motivational speakers and story tellers. There will be a short story fiction contest as well as a poetry contest, with readings by novice writers in the old outdoor podium style. we will have draws and prizes etc. This event will be taking place at the beautiful grounds of the Sharon Temple and in the historic buildings on Sat. Sept. 29th/07 from 10:00 a.m. to 4:30 p.m. Penguin Publishers tell us that this event is long overdue in the area and the Ontario Arts Council says that finally the 905 area is doing something to promote literacy. Could you squeeze me in? Thanks vali Stone See Fireworks On Live Image Search http://search.live.com/images/results.aspx?q=Fireworks&mkt=en-ca&FORM=SERNEP D-2 COUNCIL - JUNE 26, 2007 Delegation (c) Panizza, Bob From: bincgz4bl Sent: Thursday, June 21, 2007 5:45 PM To: Panizza, Bob Subject: Requesting Delegation Status for June 26 Council Meeting Dear Mr. Panizza: On behalf of Machell's Corners Co-operative Housing, I am requesting delegation status for the Council Meeting on June 26, 2007, with respect to Agenda Item Notice of Motion from Councillor Granger for the Rotary Club donation to the Town of Aurora. We will be representing Machell's Corners Co-op. We are also requesting a second delegation status for Brian Remmy of Aurora Home Depot. If you have any comments or questions, you can reach me at 905-727-0648. Thank you. Sincerely, Amy Vermond PR Representative, Playground Committee Machell's Corners Housing Co-operative Inc. No virus found in this outgoing message. Checked by AVG Free Edition. Version: 7.5.472 / Virus Database: 269.9.1/857 - Release Date: 20/06/2007 2:18 PM �rooionm D-3 COUNCIL - JUNE 26, 2007 A;ENDA ITEM 1 AuR_ORA TOWN OFAURORA GENERAL COMMITTEE MEETING MINUTES NO. 07-28 Council Chambers Aurora Town Hall Tuesday, June 19, 2007 ATTENDANCE COMMITTEE MEMBERS Councillor Granger in the Chair; Mayor Morris, Councillors Buck (left at 10:30 p.m.), Collins-Mrakas, Gaertner, MacEachern, Marsh, McRoberts and Wilson MEMBERS ABSENT None OTHER ATTENDEES Director of Corporate Services/Town Clerk, Director of Building, Director of Leisure Services, Director of Planning, Acting Director of Public Works, Director of Financial Services/ Treasurer, Town Solicitor, and Council/Committee Secretary. Councillor Granger called the meeting to order at 7:07 p.m. DECLARATIONS OF PECUNIARY INTEREST None APPROVAL OFAGENDA General Committee recommends: THAT the agenda as circulated by the Corporate Services Department, with the following additional items, be approved: ➢ Delegation (d) — Mr. Gordon Barnes Re: Farmers Market ➢ Delegation (a) — Mr. Paul Ellis Re: Farmers Market ➢ NEW ITEM 24 - Correspondence from the Director of Corporate Services Re: Item 20 — Correspondence from Councillor Buck regarding Comments Made in Open Forum Pertaining to Artificial Turf ➢ NEW ITEM 25 - Memorandum from the Director of Financial Services Re: Notice Pursuant to Utilization of Council Discretionary Reserve -11- COUNCIL - JUNE 26, 2007 General Committee Report No. 07.28 Page 2 of 10 Tuesday, June 19,2007 AMENDMENT General Committee considered the following amendment to the recommendation which was voted on and defeated., THAT item 7 - PW07-014 —Anti-train Whistle Update — 2007 be withdrawn from the agenda. DEFEATED The main recommendation was CARRIED. 111 ADOPTION OF PREVIOUS MINUTES General Committee Meeting Minutes, 07-26, June 5, 2007 General Committee recommends: THAT the General Committee Meeting minutes 07-26 be adopted. CARRIED IV DETERMINATION OFITEMS REQUIRING SEPARATE DISCUSSION Items 1, 2, 3, 4, 5, 7, 12, 13, 14, 17, 18, 20, 21, 22, 23, 24 and 25 were identified for discussion. V ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION General Committee recommends: THAT the following recommendations respecting the matters listed as "Items not Requiring Separate Discussion" be adopted as submitted to the General Committee and staff be authorized to take all necessary action required to give effect to same: 6. PL07.081 — Application for Minor Site Plan Approval 1530768 Ontario Inc. Part Lot 86, Con. 1, Part 1, 6511-26049 File D11.04-07 THAT report PL07-081 be received as information. 8. PW07-022 — Award of Contract for Consulting Services - Reconstruction of Allaura Boulevard and Englehard Drive — Results of Request for Proposals THAT the Acting Director of Public Works be authorized to sign an Engineering Agreement with Totten Sims Hubicki Associates Limited for the provision of consulting services for the preliminary and detail design for the reconstruction of Allaura Boulevard and Engelhard Drive at a cost not to exceed $68,305.00 exclusive of GST. -12- COUNCIL - JUNE 26, 2007 General Committee Report No. 07-28 Page 3 of 10 Tuesday, June 19, 2007 9. FS07.028 — Investment Summary Report as of December 31, 2006 THAT report FS07-028 be received for information. 10. PL07-085 — Planning Applications Status List THAT the Planning Applications Status List be received for information. 11. PL07-082 —Application for Exemption from Part Lot Control Aspen Ridge Homes (Aurora) Ltd. Plan 65M-3850 — Block 26, 28, 33 and Blocks 35-36 File D12-PLC-02-07 THAT Council approve the request for exemption from Part Lot Control made by Aspen Ridge Homes (Aurora) Ltd. to divide the following 5 Blocks 26, 28. 33, 35 and 36 on Registered Plan 65M-3850 into 32 separate lots; and THAT Council enact By-law 4917-07.D. 15. BA07-005 - Request for Sign Variance —14800 Yonge Street No Frills Grocery Store THAT Council approve the request for a total of five permanent wall signs for the No Frills Grocery Store at 14800 Yonge Street whereas the bylaw permits a maximum of two wall signs; and THAT Council approve an increased area of 43.0 square metres for permanent wall signs on the east elevation of the "No Frills" grocery store whereas the bylaw permits a maximum of 38.7 square metres on the condition that the temporary banner type sign be removed; and THAT Council approve an increased area of 37.4 square metres for permanent wall signs on the south elevation of the "No Frills" Grocery Store whereas the bylaw permits a maximum of 32.4 square metres. 16. FS07-026 — Development Application Approval Process Fee Review THAT report FS07-026 be received; and THAT no fee adjustments be made at this time. 19. Resolution from Town of East Gwillimbury Re: Salvage Yards THAT the resolution from the Town of East Gwillimbury regarding Salvage Yards be received for information. CARRIED -13- COUNCIL - JUNE 26, 2007 General Committee Report No. 07-28 Page 4 of 10 Tuesday, June 19,2007 VI DELEGATIONS (a) Mr, Dan McCowell, Senior Manager of Administrative Services, York Catholic District School Board and Ms Elizabeth Crowe, School Board Trustee, York Catholic District School Board Re: Item 1 - PL07.079 — Official Plan Amendment and Zoning By-law Amendment Applications -York Catholic District School Board Mr. McCowell addressed the committee to advise that the York Catholic District School Board has worked with staff in order to address outstanding issues such as traffic, parking, YRT, peer review, playing fields and easements. Mr. McCowell indicated that, at this time, a community theatre is not viable, but that it could be considered in the future. Ms Crowe requested support for the applications, highlighting the overcrowding at Cardinal Carter High School and the relief that would be provided by the new high school. Father Don McLean and Parent Council Representatives from Holy Spirit, Light of Christ, Our Lady of Grace, St. Joseph and St. Jerome Father Don McLean and Parent Council representatives from the above Catholic schools addressed the committee in support of the proposed new Catholic High School on Wellington Street West and requested approval from the committee. General Committee recommends: THAT the comments of the delegates be received for information. CARRIED General Committee recommends: THAT item 1 be brought forward for discussion. CARRIED PL07-079 — Official Plan Amendment and Zoning By-law Amendment Applications York Catholic District School Board 59 Industrial Parkway North, 250, 260, 270, 280, 282, 286, 290, 294, 296 & 298 Wellington Street East Northeast Area of Wellington Street East and Industrial Parkway North Files D09-05-06 and D14.14-06 General Committee recommends: THAT staff bring back the Official Plan Amendment, Zoning By-law Amendment and Site Plan for Council's consideration; and THAT the proposed Official Plan Amendment be brought forward to the Council meeting scheduled for June 26, 2007. CARRIED -14- COUNCIL - JUNE 26, 2007 General Committee Report No. 07-28 Page 5 of 10 Tuesday, June 19,2007 (b) Mr. Larry Dekkema, Ballymore Homes Re: Items 2, 3 & 4 — Ballymore Developments (Bathurst) Corp. Mr. Larry Dekkema addressed the committee to advise that Ballymore Homes is In agreement with the staff reports listed as items 2, 3 and 4 on this agenda and requested endorsement by General Committee. General Committee recommends: THAT the comments of the delegate be received for information. CARRIED General Committee recommends: THAT items 2, 3 and 4 be brought forward for discussion. CARRIED 2. PW07-019 —Agreement Between the Town of Richmond Hill, the Town of'Aurora, Ballymore Development (Bathurst) Corp. and Ballymore (Bathurst) Building Corp. Regarding Sanitary Servicing of the Proposed Ballymore Subdivision at the Intersection of Bathurst Street and Bloomington Road General Committee recommends: THAT Council authorize the Mayor and Clerk to sign an agreement between the Town of Richmond Hill, the Town of Aurora, Ballymore Development (Bathurst) Corp. and Ballymore (Bathurst) Building Corp. regarding sanitary servicing of the proposed residential subdivision at the intersection of Bathurst Street and Bloomington Road; and THAT the signed agreement be forwarded to the Town of Richmond Hill for execution. CARRIED 3. PL07-084— Zoning By-law Amendment and Subdivision Applications Ballymore Building (Bathurst) Corp. & Ballymore Development (Bathurst) Corp. Part of Lot 71, Concession 1, E.Y.S., 65M-2767 North of Bloomington Road, East of Bathurst Street Files D14-04.04 and D12-04-1A General Committee recommends: THAT the proposed Plan of Subdivision D12-04-1A prepared by Marshall Macklin Monaghan, Job No. 14.03116.01.P01, dated November 10, 2005, be draft approved subject to the Conditions of Draft Approval attached as Appendix "A" being fulfilled prior to final approval; and THAT a total of 60 units of sewage and water capacity be allocated to the Ballymore Building (Bathurst) Corp. and Ballymore Development (Bathurst) Corp. draft plan lands; and THAT Council enact Implementing Zoning By-law 4927-07.D. -15- COUNCIL - JUNE 26, 2007 General Committee Report No. 07-28 Page 6 of 10 Tuesday, June 19, 2007 AMENDMENT General Committee considered the following amendment to the recommendation: THAT the Parkland Development Facilities component in clause 21 on page 4 of the Conditions of Draft Approval, dated June 26, 2007, be deferred, subject to further discussions between staff and developers. CARRIED The main recommendation was CARRIED AS AMENDED. 4. PW07-020 — Approval to Execute a Preservicing Agreement Ballymore Bath urst/Bloomington Subdivision File D12-04-01 General Committee recommends: THAT Council authorize the Mayor and Clerk to execute an agreement between the Town of Aurora, Ballymore Development (Bathurst) Corp., and Ballymore (Bathurst) Building Corp. to permit the servicing of the lands in Ballymore Bathurst/Bloomington Subdivision (D12.04-01) subject to the following conditions: (a) Issuance of the necessary Certificates of Approval from the Ministry of Energy and Environment and Toronto and Region Conservation Authority for all the underground services; and (b) Signing of the engineering plans for the construction of the municipal services; and (c) Receipt of proof of insurance indemnifying the Town in an amount of $10,000,000;and (d) Receipt of engineering fees and securities in accordance with the standard procedures for subdivision developments in the amounts specified. CARRIED (c) Mr. Silvano Tardella, NAK Design Group Re: Brookvalley Developments —14425 Bayview Avenue Mr. Silvano Tardella addressed the committee to present visual design concepts for the entrance feature of the development at 14425 Bayview Avenue. Mr. Tardella presented designs for median plantings, streetscape buffers, the walkway entrance and the mailbox kiosk. As well, Mr. Tardella provided a municipal maintenance comparison chart for entrance features and landscape works. General Committee recommends: THAT the comments of the delegate be received for information. CARRIED -16- COUNCIL - JUNE 26, 2007 General Committee Report No. 07.28 Page 7 of 10 Tuesday, June 19,2007 General Committee recommends: THAT the cost estimates be provided to staff by the delegate for circulation to the members of Council. CARRIED (d) Mr. Gordon Barnes Re: Farmers Market (Added Item) Mr. Gordon Barnes addressed the committee to thank the previous Council and former Councillor Nigel Kean for starting the Farmers Market. Mr. Barnes urged the Town to continue the Farmers Market and offered to help with this project. General Committee recommends: THAT the comments of the delegate be received for information. CARRIED (a) Mr. Paul Ellis Re: Farmers Market (Added Item) Mr. Paul Ellis was not in attendance. General Committee recommends: THAT item 23 be brought forward for discussion. CARRIED 23. Correspondence from Councillor Buck Re: Aurora's Farmers' Market (tabled by Mayor Morris) General Committee recommends: THAT the correspondence be received; and THAT Councillor Stephen Granger be appointed as liaison to the 2007 Farmers Market. CARRIED VII PRESENTATIONS BY THE COMMITTEE REPRESENTATIVE None General Committee recommends: THAT item 13 be brought forward for. discussion. CARRIED -17- COUNCIL - JUNE 26, 2007 General Committee Report No. 07-28 Page 8 of 10 Tuesday, June19,2007 Vill CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION General Committee recommends: THAT the Procedural By-law be waived to allow the applicant to speak. CARRIED (f) Mr. Michael Rice, 15320 Bayview Avenue Holdings Limited Re: Item 13 — PL07.083 -15320 Bayview Avenue Mr. Michael Rice addressed the committee to advise that, although there is no office space in this development, it is first class with AAA tenants at a high demand corner. Mr. Rice Indicated that Trinity Developments is handling the leasing and that 15320 Bayview Avenue Holdings Limited has worked closely with staff to achieve this high quality end result. 13. PL07.083 — Site Plan Application and Implementing Zoning By-law Amendment 15320 Bayview Avenue Holdings Limited 15320 Bayview Avenue, Aurora Part of Lot 81, Concession 1, E.Y.S. Files D09-02-05 and D14-11-05 General Committee recommends: THAT Implementing Zoning By-law 4919-07.D be enacted; and THAT, subject to a satisfactory review by the Site Plan Committee, the Director of Planning and Development Services be authorized to execute a site plan agreement between 15320 Bayview Avenue Holdings Limited and the Town of Aurora respecting the construction of a commercial centre with grocery store, restaurants and other retail uses at the northwest corner of Wellington Street East and Bayview Avenue. CARRIED General Committee recommends; THAT item 14 be brought forward for discussion. CARRIED 14. LS07-022 —Aurora Heritage Centre — Results of Public Open House Meeting General Committee recommends: THAT based on the results of the Public Open House Meeting held May 31st, 2007 at the Aurora Heritage Centre that staff be directed to proceed with the preparation of tender documents and specifications and commence the public tendering process for the proposed renovations of the Aurora Heritage Centre. CARRIED General Committee recommends; THAT the meeting be extended past 10:30 p.m. to 11:00 p.m. CARRIED om COUNCIL - JUNE 26, 2007 General Committee Report No. 07-28 Page 9 of 10 Tuesday, June 19,2007 Councillor Buck left the meeting at 10:30 p.m. General Committee recommends: THAT item 25 be brought forward for discussion. CARRIED 25. Memorandum from the Director of Financial Services Re: Notice Pursuant to Utilization of Council Discretionary Reserve (Added Item) General Committee recommends: THAT staff bring a report to the July 17, 2007 Council meeting to continue the process of using the Council Discretionary Reserve Fund and that alternate funding sources be provided at that time. CARRIED 5. PL07-080 — Application for Site Plan Approval 1406900 Ontario Limited 114 Englehard Drive Part Lot 54, RCP 10328, Parts 1 and 2, 65R-29533 File D11-06-07 General Committee recommends: THAT report PL07-080 be received as information; and THAT, subject to the resolution of all outstanding issues and the submission of all fees and securities, Council authorize the Director of Planning and Development Services to execute a Site Plan Agreement between the Owner and the Town of Aurora to permit the construction of a 1-storey, 3,830.0 sq. metre (41,227.13 sq. feet) industrial building with an accessory office component. CARRIED PW07.014 — Anti -train Whistle Update - 2007 General Committee recommends: THAT Transport Canada be encouraged to immediately approve the use of wayside horns at level railway crossings; and THAT the Region of York be encouraged to accept the use of wayside horns as an alternative to the use of locomotive based warning horns; and THAT the Region of York be requested to consider cost sharing the installation of wayside horns upon their approval by Transport Canada; and THAT staff bring back a report, by September 2007, which fakes into account other municipalities' by-laws pertaining to horns at railway crossings. CARRIED -19- COUNCIL - JUNE 26, 2007 General Committee Report No. 07.28 Page 10 of 10 Tuesday, June 19,2007 12. ADM07.004 - Town of Aurora Administration Procedure No. 5 - Council/Staff Communications General Committee recommends: THAT Council not adopt the proposed changes to Administration Procedure No. 5- Council/Staff Communications. CARRIED General Committee recommends: THAT the remaining items on the agenda - 17, 18, 20, 21, 22 and 24 - be deferred to the June 26, 2007 Council meeting. CARRIED IX NEW BUSINESS/GENERAL INFORMATION- COUNCILLORS None X CLOSED SESSION None XI ADJOURNMENT General Committee recommends: THAT the meeting be adjourned at 11:05 p.m. CARRIED THE REPORT OF THE GENERAL COMMITTEE MEETING 07-28 IS SUBJECT TO FINAL APPROVAL AT COUNCIL ON TUESDAY, JUNE 26, 2007. -20- COUNCIL - JUNE 26, 2007 LAGENDA ITEM# EXTRACT FROM GENERAL COMMITTEE MEETING NO. 07-27 HELD ON TUESDAY, JUNE 19, 2007 & ADOPTED AT COUNCIL ON JUNE 26, 2007 18. CS07-025 - Council Pending List Moved by Councillor MacEachern Seconded by Councillor Marsh THAT report CS07-025 - Council Pending List be deferred to the June 26, 2007 Council meeting. CARRIED CORRESPONDENCE SENT BY: ACTION DEPT: INFO DEPT.: = COUNCIL — JUNE 26, 2007 TOWN OF AURORA AURORA GENERAL COMMITTEE REPORT No.CS07-025 SUBJECT: Council Pending List FROM: Bob Panizza, Director of Corporate Services/Town Clerk DATE: June 19, 2007 RECOMMENDATION THAT CS07-025 be received for information purposes. BACKGROUND In February 2004, Council requested that staff provide a monthly list of pending and outstanding items as directed by Council. The council and advisory committee pending lists are reviewed by senior management team on a regular basis. The list was originally circulated to the Members of Council however; in October 2004, staff was directed to submit the list into public record on General Committee agendas. In April 2007, Mayor Morris met with staff to review the pending lists. Attached is a list of pending matters from Council. The list supersedes the March 2007 pending list and is intended for information purposes. The text in bold and italics represents changes in status since the last circulation of the pending list. COMMENTS The council and advisory committee pending lists are a summary of council resolutions that require follow-up action by Members of Council and/or staff. The format of the pending list has been enhanced for easy reference for General Committee's consideration. Each matter has been itemized with reference to the related department or agenda heading under which the matter was raised by General Committee or Council. The numbering prefixes are as follows: NB — New Business FS — Financial Services OF — Open Forum B — Matters Referred to Budget AD — Administration Deliberations BA — Building PL — Planning & Development CS — Corporate Services PW — Public Works An additional page has also been added to more efficiently track all items that have been deferred to budget deliberations. —22— COUNCIL — JUNE 26, 2007 June 19, 2007 .2. Report No. CS07-025 All items on the pending lists have been numbered consecutively however; you will note that some of the numbers are missing. The missing items have been dealt with and have been removed from the pending list. All outstanding matters originating from or referred to an advisory committee are identified in a separate pending list. The advisory committee pending lists are placed on the agenda of the appropriate advisory committee for the members consideration. 141-2HORK At Council's discretion, staff can continue to track the Council pending items and report to the General Committee on a regular basis, which has been the practice since October 2004. Alternately, Council may wish to discontinue the practice of forwarding the pending list to General Committee and direct staff to maintain the list on an ongoing basis as an internal administrative tool utilized to follow up on outstanding matters of Council. FINANCIAL IMPLICATIONS None CONCLUSIONS None LINK TO STRATEGIC PLAN Goal D: Ensure transparent, accountable and open governance in concert with informed and involved citizens Objective D1: Continue the commitment of fiscal responsibility and accountability Objective D2: Enhance customer service Objective D3: Be accountable and transparent to residents by ensuring open and accessible information flow and accessible decision -making Objective D4: Create a respectful environment that fosters team work and open dialogue, consistent with a Character Community. These Objectives acknowledge the responsibilities required by governance that contribute to informed and involved citizens. —23— COUNCIL - JUNE 26, 2007 June 19, 2007 - 3 - ATTACHMENTS Attachment #1 - Council Pending List as of May 31, 2007 PRE -SUBMISSION REVIEW Mayor Morris and CAO - April 17, 2007 Senior Management Team - April 4, 2007 and June 7, 2007 No. CS07-025 Prepared by. 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COUNCIL - JUNE 26, 2007 / ( §�)) § * {{) - 7gc\l : 4;2 e§ ! 002 - !¥] a: / ` /r\ )(D/ ){ \- )){ \! ) | - ! «§ §( °! /G « E\]m 00 5 _ f)) )jk�r�7J0 ]) ;)/ §k 75 LD \\{ /\ \�{k\$ \�\�\ k =� -!!f e&a3\ ~kEcaw ® \§� )7+IB§!<a §{Z)! ek& ....Iea3! e,2:#a,eg: //7 } f b ) }§I \ 0� [ G � (D � \«,> L6 w£Z) Co k§�\ \ -49- COUNCIL - JUNE 26, 2007 \ \ k q( -`0 \\� ( \\ \\ \\k\) a\}} 'too m & ƒ 4t § ` aCL #�; ¥� ]_ 13 itz i ; a e cz \!), - . \=g, k ) k§!7{ !° < t \\\/\j) j/ {/77■ =�a» !{\\ a2�(CL a !a» z,&m0mQ t G !! } $] { ){ ) to c;|� ; ) $�k ( G0 \/ _ LL w! z«a - \ ƒ cn -50- COUNCIL - JUNE 26, 2007 i a Y z 0 m o a a m o c aT d a a v J ac 0 w aw o c o u41 G N 7 n N p N U d d U w � •U Y ¢ � 55 J fn m> ..L. m L U a 4L4f NNE 3n .10c `o c 'Zuni —m r a ccm 0,2 m o m C t a C 4 0 w- 'Z O N m G .� d Y -O a m L o L c am E°p m U N,°, -"i m L¢ «'C E2Lm ma -kto w ow fC Vm O C N N m m L - pm m w m a r°L. "°•' r=. O o Q w •� Q y i m E a a i °4 Q j cyi ti Q U ti i Q U° m w m O i ti i a IL Z C ° o o D O O m p E m dZM o U "- 2 E o x q 4 L 2 � m a Di J 0 0 0 ¢ o O c°m m o o h C m w U o u-=L) exo00yyB d F V a 2w 000 r N O U J Cti p Q E y H Jd¢IL O�NC�J �° W N p0• h La E N O O C a V N Z ❑ R W b a O C @ 4C N� C N 3 N 0^ m V C Q j m tL 'C o> u�i w 0 O ttiQ LL 0 NQKi-¢ O a°i NmQ 4 •� 4 Q Z y U O O O p N N N 02 T L L c C LL LL �C Q m G m N M O N N N J -51- COUNCIL - JUNE 26, 2007 O) O C C ° O p O w w y cp o` c W O i0 N a a a'u'v .F Eu am v� Ems o mQ 'brn�C m EE=' i ¢am5LLm3o!_^ ymu USE �aK emu, o ,p Z W N ya WO yp N o U m w ❑ i � ,o w ❑ O c Im- a LLL ll Im- 0 i w O Z O c G m c rn c m c c m O c a a a a U d 0 N 0 O t 6 Y1 N 2 O m U 6 � w � � m m a 16 o � Z 0 N y y d m N N N UI UI C W N ti N (m0 O Q N E 'd C O 2 O `_' y O «= N N E o>¢ m >N> E c¢ m c m uim Em m a m m gymo m 0 10 ma yLL o 0E00 ca U me44 m o w d' N m E N 0- o� m U �i-� ° Q oc= p ftl O ,C❑ a U co p N� U¢ 60 O SaU a_OUL (p nr � ¢ a D j vr d ❑ N y E w N N o o O Ozm 'd C W > mom V N G C m N Ea o 0, m N❑ ENh o u10io m o�y� y M mini F- 3 N ❑ T F= CJ� a V%�N O In9 NU O �a� W $ fL N w O t0 C y UI N w (n d E' C p O C o m m 6l ca N 0. 9 d� y 'C N j O c p. ❑ E O y N W 0 a. 0 -'. U .a w 0 C y 1p 0 o y o a O a m - a a U l m m U ¢ u c as or,m °. _ m Eaa 0 c� mo a� O m mNcom Ern O N U OC1 W Y N G 164 N j O O U O C 0.. N C Oa 'E d 0 V N y N T 0 N O ,r N N (` O N Z CL i > J Q [V W ❑ a�3oc 9a,¢ va 02 c')4Y ¢Q m❑ C sE W rn uiN ❑ o0 W J Q OR U W <O N (;IM N N m N J J J J J N J a a a a a a 8 '9 J -52- COUNCIL - JUNE 26, 2007 /k) � !k � )§ � � \ $\*z �/ !7)§ /!}\ O /��) ��\ \ - a)=0 \2)k § ) _ f` - .&!0 }/\ \ ! `®` ` q - 2/q \ an <o 2 m<2 0 \> \ �\ r }{f= # o ) _ ` \ } /3 )j # .0 §e#`0 ,)(0cl -- |#�*> \||lJj 00 2�!) O )) §/!% §#®]!2z fz}:< .�{/))7 - § OEM . ®/ i ) ) -53- COUNCIL - JUNE 26, 2007 /§ ' § § ) k\ f k\ f \/fL \a !«! ( \ { \ |kk ®� ® �r !!°: f2ƒ )) )\ )«£« 3 ))\ k� �� -Lu $!B . _,- . ] \& \®\ \*§k ° 4 </,§ «)! `~ §0})@ \!!! 4 }\) k%jf±/\ 3 {/ ,,$ )t! _ m}jEN \ 2/ \;)\ W tm \ /-(� \f ' �\ `° k®[! ■!§ \/(\ $\k\�k ƒf7§ §)( »)m§£ woe: gala00 ))) ( ) ( ) ) ) ig \ -54- COUNCIL - JUNE 26, 2007 m§( § § ®tm # ! ƒ E JR 2 �| -§§) } \ ) ze ) § ) � }\/\ \ !rt - |ta ::_ ; - )®\ {\{ i$! i®() )! 222! \w /!& �® 444 %`7a - f\G2 /#: \R }a ) ��0 _> «- \\\\if )}\) EL J��! !k�! \) j �!/j /;e c \\§$ `999 eEw0- \(/\§) /0m }f{( %,kw w«-6 w«!; a■aG w#a£mo §§\ k ) ) ) M16c COUNCIL — JUNE 26, 2007 J Z N O 'p y a W � W O a aN 0— c y y m 2 3 m o }a}ha F H H q y W W y O o?� otn� w w zw o 0 0 N0� m o 14 �i Q w z z 0 m m m w p c c C c ¢ m m m m a a a a c m E E w o � L`° 2 m a a o= m 0 a T z-m co Q n m U N W O d U 0 2 U m 0 w 6 N NInN �NNO'e N a U L m pC w m EwwTm o m a10 m c m E m oc m E m rn Y a c mE mY'n 6 am. cn m m N L7 m 9 m c¢ T N L C O N Ot C c .o m a m m y c m m Lj= m m 8 Ed l m v m L c C E I� N T N m O E O TO ppC CD c m O E 2G Y Q M y' 'c 9 a a a 2 C c> c m o N 0 O N 3 N r2 pl a � V m y U >a iu Q ma E 0 2m W d Q�co a.c O U O l O 2 N o m O'O M 3£a adv a to c �Q E 09 x a�Q U"o oN a Ev OD W E J •o daces J O E 0v O •- N O$ y C?` 0 E O C w E m Z E ° o� .E o O a� CY N LL 0 m rc m cU° a� oam 0 a E—�Tm W N w m a d �) N E N m L o f N C aq.m = N�� E W cl�w N O U ti C O` c (7 m E o m m c a N °' m U in E Q 0 N c W ONO NUO y O o Ormm- JO dN m NCC W 0 acr nmm u)O-�iN . N Nm d'�S� N d'�7 ¢N viUd lid' W w J 0 � ZCC m O a o o W o ? ? N -'i Q m N um. N M d of J d J a m a Id J J d m —56— COUNCIL — JUNE 26, 2007 p � G o' O z Lap iN �•u 0 c ao e w m o a o � jN NO 1- W Z O f U a Ecv a�oa�v«h v a •� � m .c � 3 � •� +- c •c �'mo rnwm •V i 'C 0 •N � V U C e� a y R a QpvH'� °oo o'o vvus°m °oF� vv °ao cti ;per° 10 � z va "m N wmnm 03� rz na :, -Moo V ti , 'R�3'E Emw U �' 't,G.. m c Z'.v.yyu'C z��a �opayo o,p cAv v nFQL t p U p W O C W m h N ov U > Ot a Bt K GN, .�. m ti c N C F' N m n W ,•Y 'O N« w a w ¢ m a p ¢ o a F Q a a tiumcti tiZ�°u.°.IZ-Evm C n Qc°>r� �E �F 0 •a° '� r� m 'p N m LL y o c E �¢ y� N-6 4 E Qy c°crv.c F m � can tu y m.1p.I QOd, mqN a, u, J uo F m, oc o�- mo^q E�ov� ¢oNyc a •-d' c4°q aJ 'C ui mLu O r a N to c; N NpN ° ° nc �a c.0 `tom �+ c 4�d0 �1Q NN eo QEaa W J � j 2 p n o n 0 n 0 V CjN N N N N J M J d J 3p J a a a a A —57— COUNCIL - JUNE 26, 2007 O U a.. O r.. LL N 02 � � wOa4 a a4 a W zwo 0 NON N W F W O 0 F 0 a e e ° a00to 0'a °«m E�w c; c�rnC $•? c c w4•N 1p '° w S w:4 m 3� n ° o' oduai�ca •u o .Q a •� w.1p d mm° 5mIL N N N "'❑ N ° fn O N •fl O ."' 'N^ C^ ° y ° .a c •' a � F ri Fi Y a w m y o y m a w c oFrno E t m ¢=i,v CC��oFam aamw W Z •.°. w ry« C 4. O N Obi ` m w •� °« O am am w .a. mvo"m v°c« "mN0 o, N m y o. m w vv `md F N y a�i ¢cmam ¢°aE 'az Qa"9 w E E ti u m u ti ZC7 Ix- v m ❑ yy mE m O m •C"a�no o•�qo h .. � y w N 0`_ pl ov Go ti C, N C y J F I o S B c . 'm 9,Cc: "�.' o�Ea co y oy f a g o 4 c: C 0 0�c:m 3ELu •�ci a y C �� O �� N N �• G Cq C9 m y a o bm4 O f7 °, U w V aw O m to I� IT t` C �` d n aci N G Q N N Q 5 d N a J W J Z O o N N N N Fz_F--� (0jW N N a a a 9 39 Z zi COUNCIL - JUNE 26, 2007 /|0 �«! m \g § In .0 to k�!o {{ƒ 7 !!!2| -,S2 ®m ts §(k }!)# ; !§f{\m \k \k k { n�( § 2§m 2 f - § 0 In a�§ - ki \\ {$ �$ #I \-]` \§k � § COUNCIL - JUNE 26, 2007 / \ § | U) ))k §\ 0 E \ %8 § kL)j § ƒ§2]!r $ !§[ « ƒ \� � `0 « 27 z/ \\ - - \) f - ! 73 § )0 aa k ) )§\ )r) ) ,:0 /\,\ 0 {\{ \ ®� er\ N 04 ` ` §ga 0 t _ 3)§ )w0 \\�\\ � }\\;\r G\\ | - 07/ i]))« 8 »{) �aa a_! 0.e2 ƒ$km= > \§! �,:«za 06z o CL Ld / k(q �° ) 0 ) f ] IME-111M COUNCIL — JUNE 26, 2007 ( f aa) e! ) \ gem (\§( § } () | a! �•}e @£ £! a,;>§ i\§\\ / . �2 | / !). ccf§ .73 ( \\7�! `) \\ 9tAt4 `f# i ># �� %&! a a` � � \�\ \\E 4\\ )� !kj/ %«§ -oQ0-E - \. f%7 _ ; k 72\{ �\/ _ q �■! \ �f k k �|f �h &\5 ) 6 k) ®)\§ ± $/G 4 4Q, B■ } 7 k ƒ { j j \ —81— COUNCIL - JUNE 26, 2007 k §})�\f 0�0 ap0 t0 ; f\§/!2 \zQ \/\\ `$22\ §`@!))§ & !a .� 0 ]\� , a °�� . 0 !\\ ° ()cz 2J)�)a Eln3@■ (oj2a!! )r \tm isa @)) ■�-tea @ E.tz a } a c �S2 Goo § ITI� .0--«-EE w! w!§2ao rozIn \ \ . , } } | -62- COUNCIL - JUNE 26, 2007 � §® k• #&!■tt,a (, «■�5�|§$ ak - 0 |{ tom l0 0.0 0 L5uz fIs 12 k tor f§ e•� ` \§§\!�\( \§CX 'o aae!■§)&� a3§ (k `k }\$) (z w ak{a\� §#tom-! -§_ `§_£§! w0C4 \ ON -T , -63- COUNCIL - JUNE 26, 2007 AGENDA ITEM # 3 AUi;�op..A EXTRACT FROM GENERAL COMMITTEE MEETING NO. 07-27 HELD ON TUESDAY, JUNE 19, 2007 & ADOPTED AT COUNCIL ON JUNE 26, 2007 17. FS07-027 — 2007 First Quarter Operating Report Moved by Councillor MacEachern Seconded by Councillor Marsh THAT report FS07-027 — 2007 First Quarter Operating Report be deferred to the June 26, 2007 Council meeting. CARRIED CORRESPONDENCE SENT BY: ACTION DEPT.: INFO DEPT.: COUNCIL — JUNE 26, 2007 -;.. TOWN OF AURORA AURORA GENERAL COMMITTEE REPORT SUBJECT: 2007 First Quarter Operating Report FROM: L. John Gutteridge, Director of Finance / Treasurer DATE: June 19, 2007 RECOMMENDATIONS No.FS07-027 THAT the budget adjustments as identified in Attachment 2 to Financial Services Report No. FS07-027 be adopted. BACKGROUND As per our commitment during budget deliberations, we are continuing the practise of providing quarterly reports for the 2007 budget. Although calendarization of the departmental budget numbers has been completed, there are still some issues that will need to be fixed before the next report. The report that is being presented today is for the operating budgets for all operating departments, with the exception of the Water/ Waste Water departments, which were already presented to Council through report FS07-022. COMMENTS With the quarterly report we are not only looking to identify problem areas, we are also looking to provide resolutions for those problems and ask Council to pass motions with the budget adjustments required. This report will identify a number of issues each with a recommended resolution, and attached hereto as Attachment 1 will be a summarized spreadsheet with all of the changes together with the budget area to be adjusted to balance out the changes. The budget year-to-date figures are based on when funds were either collected (revenues) or paid (expenses) last year and may not correctly reflect the current situation of the departments. We are still working with all of the departments to correct any errors or omissions. OPTIONS The recommendations in this report are staff recommendations; Council may wish to propose alternative solutions. —65— COUNCIL — JUNE 26, 2007 June 19, 2007 - 2 - Report No. FS07-027 FINANCIAL IMPLICATIONS This report will identify problems by the different departments as laid out in the final 2007 budget report with any items that affect all departments being identified at the end. The printout that is included with this report is in the same layout as the budget book, and like the budget presentation, should Council wish to see more detail it can be provided. If you are reviewing this prior to Council and have any questions, please do not hesitate to contact the appropriate Director or the Director of Financial Services/Treasurer. COUNCIL Charges relating to the Accessibility Committee's capital project were incorrectly charged to the operating account. This will be corrected before the next report to Council. CAO Legal Services Legal is currently in a surplus position because the legal assistant's position was vacant for the first month and a half of the year and as of the end of April, they had not paid for outside legal counsel. Marketing & Communications This budget is currently showing savings under salaries and wages as a result of one month of family leave and the other full-time position is currently being filled by two part- time people. CORPORATE SERVICES Corporate Services Administration Under the Corporate Services several factors have contributed to the current surplus position. They have carried a vacancy for the last two months and the Alcohol and Gaming Commission of Ontario (AGCO), who regulates all gaming including lotteries and bingos in Ontario, has changed the timing of lottery licence purchases from monthly to quarterly occurrences. Animal & Pest Control Fees collected for dog and cat tag as of the end of April are equal to this time last year, but are no where near high enough in order to meet the budgeted revenue amounts. COUNCIL — JUNE 26, 2007 June 19, 2007 - 3 - Report No. FS07-027 Information Technology Although there is currently a large surplus showing in this department, it is only due to a timing issue with the payment of the EDP fees. We will be working with the department in order to correct this issue prior to the next report to Council. FINANCIAL SERVICES Financial Services Department There are once again anticipated savings in the salaries and wages area as a result of not yet hiring for the buyer position. The position has continued to be filled on a contract basis as we had been waiting to see what impact the rollout of the Purchasing Module of the Vadim Suite of software would have on the workload before committing permanently to this position. As we have now been using this module for a year we are in the process of completing the required job spec and moving forward with the hiring process. Municipal Purposes Although this department is currently in a deficit position, we expect to receive the Federal Gas Tax grant in the next couple of months which will correct the situation. BUILDING SERVICES The Building department is currently experiencing savings in the salaries and wages area as a result of two vacant Building Inspector positions. Also, at this point in the year, the Town has collected more development fees; including building permitfees, than originally anticipated due to several of the agreements being finalized in the early part of the year. We would like to remind Council that any excess revenues from the building permit fees at the end of the year must be added to their reserve account. PUBLIC WORKS Public Works department as a whole is experiencing savings in the salaries and wages area due to vacancies throughout the department that are charged to a variety of departments in order to better capture the actual costs of providing specific services. This breakdown of salary costs are adjusted slightly every year to reflect changes in the overall workload after the budget has been approved. The adjustment between 2006 and 2007 salary allocations will be completed before the next report to Council. Engineering Services This department is also experiencing a surplus in revenues due to the higher collection of development fees than anticipated at this point in the fiscal year. As with the Building Department, this surplus must also be transferred to the appropriate reserve at the end of —67— COUNCIL — JUNE 26, 2007 June 19, 2007 - 4 - Report No. FS07-027 the year and cannot be used to offset pressures elsewhere in the Town. Transportation Although most areas in this section are experiencing surpluses, some have currently spent more than anticipated, mostly due to being able to start road work earlier this yearthan last and an increased demand for signage both new and replacement. Winter Services At this point of the year, it appears that we will once again have a surplus in the winter services, but this is completely dependant upon Mother Nature and how she treats us in November and December of this year. Environmental Services As of the end of April, contracts costs for waste collection are in a small deficit. Salaries and benefit costs under Yonge Street Garbage and Recycling are in a deficit position as a result of more hourly staff being charged to these departments than accounted for during the budget process. LEISURE SERVICES Leisure Services Administration As part of the budget process, Leisure Services department agreed to raise an additional $65,000 in revenues throughout their operations; however in all of the budget madness, we forgot to reallocate this revenue to the appropriate areas and will do so as part of this report. Community Centre Administration This department carried a vacant full-time position from February through May, which is responsible for the majority of the surplus in this department. Leisure Complex Administration Public Skating revenues are already over the amount projected for the year. The season is now over and will not commence again until September, at which point in time we will have four additional months of revenue to add to this account. Leisure Complex Building Operations Revenues from ice rentals are up over this time last year by $17,000. COUNCIL — JUNE 26, 2007 June 19, 2007 - 5 - Report No. FS07-027 Jack Woods Although we have not forecasted any revenue for the department, the York Region Neighbourhood Services, rented the facilities for the first four months of the year, but have since moved out. New Recreation Complex Building Operations There is currently an amount charged in error under the Long Term Debt Charges, which actually belongs to the ARC Debt Repayment Capital project. This charge will be corrected before the next report to Council. Parks Operations Administration As with the building permit fees, landscaping fees, which are collected as part of the development fees, are higher than originally anticipated due to several of the agreements being finalized in the early part of the year. Parks Operations The salaries and benefits surplus is a result of several full-time staff being off through January through April of this year. The remainder of the surplus is as a result of not spending as much as anticipated by this point in the year under contracted services, for items such as security, arbour cultural and shrub bed maintenance. Community Programs Administration Revenues for the children's and preschool programs are up over this time last year and they are the cause of the surplus in this department. Enrolment in the programs is mostly based on which programs are being offered in which session as not all programs are offered all year round. Leisure Complex Fitness Centre Although overall this department is experiencing a small deficit, the good news is that revenues for both the fitness programs and memberships are up over last year. Leisure Services have over the last six months implemented a creative marketing and promotion plan which appears to be working. In addition, the cosmetic improvements that are currently being made at the fitness centre is also a contributing factor. Leisure Services Complex Aquatics This department is currently in a very large surplus position for two reasons. The first is that one of the full-time positions has been vacant since the beginning of the year and continues to be that way at this point in time. The second reason is that revenues for COUNCIL — JUNE 26, 2007 June 19, 2007 - 6 - Report No. FS07-027 aquatic programs are up approximately $30,000 over this time last year. Youth Initiatives Contracted Services for this department are in a deficit position due to the expense of the basketball league and will continue to be so for the remainder of the year. Seniors Programs Miscellaneous revenues collected under this department are about half the amount that was collected last year by the end of April. Special Events Administration This department is being used throughout the year to gather the ongoing costs associated with all of the special events and will be charged out to the specific events later in the year. PLANNING AND DEVELOPMENT Development Planning The planning fees are higher than originally anticipated due to several of the agreements being finalized in the early part of the year. As the actual timing of the completion of the agreements is hard to predict, it is really hard to predict how much more the Town will collect in application fees for the rest of the year. CONCLUSIONS Unless there is something abnormal that gets identified the first quarter report is more a report that identifies the work program for the year. If there are issues identified it gives council and staff time to address the problem and make budget correction as we are doing with the report presented LINK TO STRATEGIC PLAN Goal D: Ensure transparent, accountable and open governance in concert with informed and involved citizens Objective D1: Continue the commitment of fiscal responsibility and accountability —70— COUNCIL - JUNE 26, 2007 June 19, 2007 - 7 - Report No. FS07-027 ATTACHMENTS Attachment #1 - Quarterly Summary of Operating Expenses - 2007 Attachment #2 - 2007 Budget Adjustments PRE -SUBMISSION REVIEW Management Team Review - Wednesday, June 6, 2007 Prepared by: L. Sheardown, Budget Coordinator/ Financial Analyst -Ext. #4119 ttendge n S. Rogers Finance/Treasurer Chief Administrative Officer -71- Town of Aurora COUNCIL — JUNE 26quaa@47SummaryofOperating Expenses --2007 ATTACHMENT#1 Year to Date -- April 30, 2007 YTD 2007 Budget Actuals Vadances Council Administration Budget YTD YTD Act. ve Budget Expenditures Salaries & Benefits 385,487 117,055 116,135 (920) Materials & Supplies 19,900 7,189 2,224 (4,965) Contracted Services 71,536 12,696 9,461 (3,235) '�-'3 �''�` a't��.._m�Y _} a`-�i�� . s� '�-_..� se -� yF�,..�fi .�. �. `fir �.� "z '•� Revenues YTD 2007 Budget Actuate Valances Council Programs Budget YTD YTD ACL vs Budget Expenditures External Transfers 82,800 0 0 0 Revenues YTD 2007 Budget Actuals Vadanees Anti Littering Initiative Budget YTD YTD AcL va Budget Expenditures Materials & Supplies 1,000 95 0 (95) Contracted Services 500 500 0 (500) i3ti�TTtit'Expendttufes r -_�,� - .1500c- `*_ �595� i.rtry3hV Revenues Miscellaneous 0 0 250 250 }'1 s"4�15 - : Fi2501 —71 2— Town of Aurora COUNCIL — J U N E 2 ua R ummary of Operating Expenses --2007 Year to Date — April 30, 2007 2007 Budget Accessibility Committee Budget YTD YTD Actuate variances YTD Act va Budget Expenditures Materials & Supplies 200 0 0 Contracted Services 0 0 14,758 Revenues 0 14,758 YTD 2007 Budget Actuate vadanses Heritage Committee Budget YTD YTD Act va Budget Expenditures Materials & Supplies 200 0 72 72 Contracted Services 3,110 0 (3,110) Aa5,000 Y �(3098)r Revenues Economic Development Committee Expenditures YTD 2007 Budget Actuals valances Budget Y70 YTD Aet vs Budget Materials & Supplies 400 0 0 0 Contracted Services 77,,300 0 0 0 %`Sub TotalExpenddnres- - " Revenues e 5 -10' h -� f -.? :u. (,7" ll gi 3M1�-T�t-.al�t4Y3-.ry'i { a -73- 2 Town of Aurora COUNCIL — J U N E 2 6Qua 817Summary of Operating Expenses -- 2007 Year to Date -- April 30, 2007 YTD 2001 Budget Actuals variant" Environmental Committee Badge, YTD YTD Act vs Budget Expenditures Materials & Supplies Contracted Services 400 50 747 697 8,000 - 0 0 0 ;Sub Totat=Expe4dtftf`res��- �, � � � � �'`•"'°� 8.40 � �'�5(F 7 � � �'� Revenues YTD 2007 Budget Actuals Vadances Yonge St Committee Budget YTD YTO Act. vs Budget Expenditures Materials & Supplies 400 200 - 0 (200) Contracted Services 3,000 1,301 200 (1,101) Revenues YTD 2007 Budget Actuate Variances CAO Administration Budget YTD YTD Ad. vs Budget Expenditures Salaries & Benefits 269,229 97,228 97,542 314 Materials & Supplies 20,889 1,231 5,135 3,904 Contracted Services 31,126 13,513 5,411 (8,102) Revenues 321,,244r F 7';11,972 '1d87088-(3,884), 972: ":�1981088, P� (31884 —74- 3 Town of Aurora COUNCIL - J U N E 2 fLivaA@r7Summaryof Operating Expenses --2007 Year to Date — April 30, 2007 Economic Development Expenditures Salaries & Benefits Materials & Supplies Contracted Services Revenues Legal Services YTD 2007 Budget Actuals Vadanws Budget YM YTD Act vs Budget 87,608 25,695 1,167 (24,528) 2,750 538 993 455 70,610 23,366 42,658 19,292 YTD 2007 Budget Actuate Vadancaa Budget YTD YTD Act va Budget Expenditures Salaries & Benefits 362,403 108,805 104,503 (4,302) Materials & Supplies 14,700 2,837 3,399 562 Contracted Services 151,300 36,697 17,629 (19,068) Revenues Fees & Services 51,000 7,610 33,814 26.204 —75- 4 Town of Aurora COUNCIL — J U N E 2 Quad t)y1Summary of operating Expenses —2007 Year to Date -- April 30, 2007 2007 Budget Marketing & Communications Budget YTo Expenditures Salaries & Benefits Materials & Supplies Contracted Services Internal Transfers to Capital, Reserves, Library & Other Revenues Miscellaneous 'Ts$' � YT4"'ka"Y°. G'Sa ^^• '..� '<f T. -:-��4`lxn `�S. Y Corporate Services Administration Expenditures Salaries & Benefits Materials & Supplies Contracted Services YTD Actuals variances YTD Act, va Budget 217,146 65,240 56,202 (9,038) 3,000 802 0 (802) 144,946 37,455 27,913 (9,642) 10,000 0 0 0 79,000 43,204 33,803 (9,401) YTD 2007 Budget Actual. variances Budget YTD YTD Act. vs Budget 550,695 166,193 155,504 (9,689) 24,200 4,562 7,753 3,191 176,811 73,910 65,062 (8,848) SubfBIxpsndtfures "x} 75106 2436653 22263t9(t5346, _ Revenues Licenses & Permits Fees & Services 255,500 128,070 146,322 18,252 100 97 1,560 1,463 :Re�enires. Net9adg 4 n, 496AZO i' t1549 80r437 $_ (35,061) -76- 5 — JUNE 2 Town of Aurora COUNCIL �uaR� Summary of Operating Expenses -- 2007 Year to Date --April 30, 2007 2007 Budget Bylaw & Licensing Budget YTD Expenditures Salaries & Benefits Materials & Supplies Contracted Services YTD Acluals Variances YTD Act, va Budget 3931525 118.907 107,765 (11,142) . 91500 ."" 1.306 1,588 282 17,860 3,169 2,232 (937) Revenues Licenses & Permits 38,300 23,665 22,463 (1,202) Fines & Penalties 320,000 80,693 84,691 3,998 Miscellaneous 0 0 60 60 YTD 2007 Budget Actuals Variances Animal & Pest Control Budget YTD YTD Act vs Budget Expenditures Materials & Supplies 1,500 2,627 686 (1,941) Contracted Services 170,000 56,668 55,589 (1,079) Revenues Fees & Services 26,000 15,067 9,970 (5,097) —77- 6 Town of Aurora COUNCIL — JUNE 2Wua&EgSummary ofOperating Expenses —2007 Year to Date -- April 30, 2007 2007 Budget Human Resources Budget YTD Expenditures Salaries & Benefits Materials & Supplies Contracted Services Revenues Information Technology Expenditures YTD Actuaia Vadancna YTD ACL ve Budget 344,094 102,317 98,648 (3,669) 6,200 1,161 2,266 1,105 51,200 9,532 3,465 (6,067) YTD 2007 Budget Actuate Variances Budget YTD YTD Act. Ya Budget Salaries & Benefits 450,216 102,295 95,732 (6,563) Materials & Supplies 96,200 - 2,132 3,476 1,344 Contracted Services 219,364 145,429 91,602 (53.827) . 5ubTo L-�penddures ,, _ :� Revenues YTD 2007 Budget Actuate Variances Telecommunications Budget YTD YTD Act. es Budget Expenditures Contracted Services 221,357 75,376 71,247 (4,129) 8ub,1b aI�Expenddures Revenues �letBtidg'r3�t,uu __ ;..-, ,�;--� ;.•z k 2''l,135T1,�75376-r9171�24T —78- 7 Town of Aurora COUNCIL — JUNE 26auaRP&7summaryof Operating Expenses --2007 Year to Date -- April 30, 2007 YTO 2007 Budget Actuals variances Elections Budget YTg Y7o AcL va Budget Expenditures Internal Transfers to Capital, Reserves, Library & Other Revenues Financial Services Expenditures Salaries & Benefits Materials & Supplies Contracted Services Rents & Financial Expenses 20,000 0 0 0 YTO 2007 Budget Actuals variances Budget YTO YTO Act. vs Budget 852,397 298,814 274,757 (24,067) 11,895 6,008 4,865 (1,143) 181,869 14,145 14,401 256 12,000 3,525 3,425 (100) aT�€•'� " �Yy. .�`_'- '•re.� c �i ei � ''� 2 X..`�`w�t 'E � r—„ —ram � +t�i :, Revenues Fees & Services Miscellaneous Municipal 137,000 12,592 16,259 3.667 0 0 3,223 3,223 0 0 1,610 1,610 gg"?._-�,.�;<._ _,,-�°" .�•;,....: #"a�=-;`f`�;: (437000) -79- 8 Town of Aurora COUNCIL — JUNE 26Qua21fIVSummary ofOperating Expenses --2007 Year to Date -- April 30, 2007 YTD 2007 Budget Actuals Variances Municipal Purposes Budget YTD YTo Act Ya Budget Expenditures Contracted Services Rents & Financial Expenses Internal Transfers to Capital, Reserves, Library & Other Revenues Miscellaneous User Fees Municipal Grants Contributions from Reserves & Reserve Funds 130,000 27,413 61,927 34,514 10,000 0 594 594 4,792,489 0 0 0 1,197,000 0 0 0 181,900 0 0 0 2,445,000 1,400,000 1,417,874 17.874 522,096 174,032 0 (174,032) 40,000 0 25,768 25,768 YTD 2007 Budget Astuals Vadancea Town Hall Budget YTD YTD Act"Budget Expenditures Salaries & Benefits 86,679 23,278 23,790 512 Materials & Supplies 173,800 51,801 45,198 (6,603) Contracted Services 170,782 36,136 36,873 737 'Sub�lotat EXpengltt)res, ..__>2 _ �' s 431201 11215 _106,86tr' ,,`n(5�354j Revenues User Fees Municipal Taxation Library Grants Contributions from Reserves & Reserve Funds 8,000 3,528 726 (2,802) 0 0 0 0 0 0 0 0 0 0 0 a 0 0 0 0 0 0 0 0 >Sub'T�otal ,.Revenues x,, , . er. ..s.'y(8(3�528j^.rcr (726) `'2,802 .�42120'I �[0T,88Z�;105t35_,;.y`(25552f: Town of Aurora COUNCIL — J U N E 2 %uaA9AVSummaryof Operating Expenses —2007 Year to Date —April 30, 2007 Building Services Expenditures Salaries & Benefits Materials & Supplies Contracted Services Internal Transfers to Capital, Reserves, Library & Other Revenues Licenses & Permits Fees & Services Miscellaneous Central York Fire Expenditures Internal Transfers to Capital, Reserves, Library & Other YTD 2007 Budget Actuals Variances Budget YTD YTD Act vs Budget 984,822 276,579 218,080 (58,499) 220,400 2,087 6,427 4,340 126,000 36,329 14,329 (22,000) 200;278 0 0 0 1,503,000 711,436 799.548 88,112 27,500 6,280 23,199 16,919 0 0 106 106 YTD 2007 Budget Actuals Variances Budget YTD YTD Act ve Budget 5,911,000 2,964,917 2,962,540 (2,377) Revenues %le4�Bttcl:get�� .�.. 4,.�� . _ �t ��:w��`��5 .� � 'F{' : �t',6,91;1•,000 >�.ta2.964,911,�� 9626d0, �x,� (�. -81- 10 Town of Aurora COUNCIL — J U N E 2 B1uaftQ*j7Summaryof Operating Expenses 2007 Year to Date —April 30, 2007 YTD 2007 Budget Actuate Variances Emergency Preparedness Budget YTD YTD Act. vs Budget Expenditures Contracted Services 18,000 4.000 3,826 (174) Sub�otai;Fc entuie �� 18 000 � �� 4 00 � n�3 826 "� �f Revenues Public Works Administration Expenditures Salaries & Benefits Materials & Supplies Contracted Services Revenues Miscellaneous Contributions from Reserves & Reserve Funds YTD 2007 Budget Actuals Vadancea Budget YTD YTD Act, va Budget 262,243 72,474 37,864 (34,610) (75,750) (5,196) 711 5,907 27,664 8,953 7,465 (1,488) 75,210 3,886 3,430 (456) 1,000 0 0 0 2: 137�947 �Y7345 042540 y„x(29i735 -82- 11 Town of Aurora COUNCIL — JUNE 2EQuA9 f7SummaryofOperatingExpenses--2007 Year to Date -- April 30, 2007 YTD 2007 Budget Actuals variances Engineering Services Budget YTD YTD Act vs Budget Expenditures Salaries & Benefits 330,360 126,986 126,537 (1,449) Materials & Supplies 29,169 3,693 54 (3,639) Contracted Services (2,462) (2,144) 30,735 32,879 Internal Transfers to Capital, Reserves, Library & Other 117,932 0 0 0 Revenues Fees & Services 475,000 184,813 768,950 584,137 �SubTQta1�-s_R9venitaS��u� '� ��750 Qj'��4�8 3� 68`960��8'E'�7,� YTD 2007 Budget Actuals variances Vehicle Maintenance Budget YTD YTO Act"Budget Expenditures Salaries & Benefits 144,260 31,519 46.871 15,352 Materials & Supplies (89.600) 26,272 41,042 14,770 Contracted Services 75,302 4,581 7,303 2,722 Internal Transfers to Capital, Reserves, Library & Other (575.234) (273,197) (240,698) 32,499 =SuL Total Fpeitiies j ,;, G 1 . i445 Z72) x (Z70 BZ5) `f 11'43`482)* 265 343) Revenues -83- 12 Town of Aurora COUNCIL — JUNE 2QUaR947SummaryofOperating Expenses --2007 Year to Date -- April 30, 2007 2001 Budget Scanlon Court Building Budget YTD Expenditures Materials & Supplies Contracted Services Revenues Road Repairs Expenditures Salaries & Benefits Materials & Supplies Contracted Services Internal Transfers to Capital, Reserves, Library & Other Revenues YTD Actuate Variances YTD Act ve Budget (25,200) 20,255 25,949 5,694 141.015 16,064 8,912 (7,142) YTD 2007 Budget Actuals Variances Budget YTD YTD ACL va Budget 109,753 29,180 20,527 (8,653) 4,500 1,275 0 (1,276) 49,000 (328) 0 328 18,200 5,401 2,827 (2,574) A`,_Y.�,,.,., —84- 13 i790 Town of Aurora COUNCIL — JUNE 2 ua ummary of Operating Expenses —2007 Year to Date —April 30, 2007 2007 Budget Road Maintenance Budget YrD Expenditures Salaries & Benefits Materials & Supplies Contracted Services Internal Transfers to Capital, Reserves, Library & Other Revenues Traffic Administration Expenditures Salaries & Benefits Materials & Supplies Contracted Services Internal Transfers to Capital, Reserves, Library & Other Revenues YTD Actuate Variances YTD Act vs Budget 59,489 11,427 20,554 9,127 6,000 1,707 2,035 328 39,000 1,730 1,004 (726) 65,000 23,383 22,249 (1,134) YTD 2007 Budget Actuate, Variances Budget YTD YTD Act vs Budget 151,442 36,611 49,416 12,805 47,500 29 7,616 7,587 17,500 2,833 2,896 63 34,600 5,829 6,511 682 NetBu141 dgeta'�',3--+t }``�,�`"z,; i z 6 439 s 2 17 —85- 14 Town of Aurora COUNCIL — JUNE 26Qua?t®Ay7SummaryofOperating Expenses --2007 Year to Date -- April 30, 2007 YTD 2007 Budget Actuate Vadancea General Maintenance Budget YTD YTD Act Vs Budget Expenditures Salaries & Benefits 54,659 13,511 4,399 (9,112) Materials & Supplies 2,000 168 0 (168) Contracted Services 92,500 6,504 6 (6,498) Internal Transfers to Capital, Reserves, Library & Other 7,300 1.975 96 (1,879) Revenues Winter Services Expenditures Salaries & Benefits Materials & Supplies Contracted Services Internal Transfers to Capital, Reserves, Library & Other YTD 2007 Budget Actuate Vadancea Budget YTD YTD Act vs Budget 336,748 217,416 195,957 (21,459) 172,000 105,360 130,684 25,324 358,100 226,892 172,727 (54,165) 219,500 198,691 154,261 (44,430) Revenues Miscellaneous 10,160 0 0 0 4. Ubi dRe�rgn 0s` t B het a sfi+x1, 7,6p486 7¢8 359 , '653 6Z9 9A Z30{" Kti Niw...: uY t.3.>t .� �..-�a-..� ..' a..r a v� a-� .v. _a? 5-, r � . � s 1, s/.' —86— f5 Town of Aurora COUNCIL _ JUNE 2 IuaAdrySummary of Operating Expenses —2007 Year to Date — April 30, 2007 2007 Budget Streetlights Budget YTD Expenditures Salaries & Benefits Materials & Supplies Contracted Services Revenues YTD Actuals Variances YTD Act. vs Budget 9,500 6,849 1,878 (4,971) 325,000 84,804 90,287 5,483 52,000 13,260 28,310 15,050 YTD 2007 Budget Actual. Variances Traffic Light Maintenance Budget YTD YTD AcL"Budget Expenditures Salaries & Benefits 3,577 0 1,077 1,077 Materials & Supplies 25,000 3,332 0 (3,332) Contracted Services 5,000 663 0 (663) iSuh Total Exp n�ttures � 3^.s `` •.-`sue" �"�'3,� ��'�83r577.,u-� ` {3 995 ��F'�i 077 �'av"��2'y ;�8 Revenues YTD 2007 Budget Attests Variances Traffic Control Device Maintenance Budget YTu YTD Act. "Budget Expenditures Salaries & Benefits 11.215 (423) 31 454 Materials & Supplies 1,000 0 0 0 Internal Transfers to Capital, Reserves, Library & Other 100 95 18 (77) i76,7otIn-E7F endttures ,ss _,_g� �33, y�.s-,t �a 12,315 328 9 „-� Revenues `E! —87- 16 Town of Aurora COUNCIL - JUNE 26RuaWsummaryofOperating Expenses --2007 Year to Date -- April 30, 2007 2007 Budget Banners, Flags & Decorations Budget YTD Expenditures Salaries & Benefits Materials & Supplies Contracted Services YTD Actuals Variances YTD ACL va Budget 695 211 212 1 5,000 0 1,876 1,876 3,000 1,000 0 (1,000) eBubTotat�Expendttares �� f �_� ,� "* �ti,�,r` 8°695,r�1�2T�F �2"088 �� Revenues - -,Es �kT�im'Yy. ,% �" s �' a' »•.ra- x -'kc5=�s,Ma�a �s Crossing Guards Expenditures Salaries & Benefits Materials & Supplies Contracted Services Internal Transfers to Capital, Reserves, Library & Other YTD 2007 Budget Actual. Variances Budget YTD YTB Act vs Budget 122,709 44,788 35,835 (8,953) 500 0 0 0 2,000 668 470 (198) 300 0 1,080 1,080 §q FT Experidttures�a ` `rn . E _' ',,, ; . 725,509 -�, .M1S'c456 ' 3T,385 (805£1J' Revenues 4etHudget�. 25 ,.s _, ex y\�x;�-. ?, 4 .� t^ a t509 'r4 45456 .143T,385 YTg 2007 Budget Actuate Varances Summer Road Patrol Budget YTD YTD AcL vs Budget Expenditures Salaries & Benefits 57.182 8,038 9,033 995 Internal Transfers to Capital, Reserves, Library & Other 14.000 0 127 _ 127 SubTo�Expenddures _. , ... w„ , Y 71:7$2 =8038 97,$0•-ui-T22) Revenues 1Vet Bu 'get•;, COUNCIL — JUNE 2F �Q�7 Town of Aurora . ua r Summary of Operating Expenses — 2007 Year to Date --April 30, 2007 YTD 2007 Budget Actuals Vadenees Waste Collection Operations Budget YTD YTD Act va Budget Expenditures Salaries & Benefits 37,341 11,684 8,095 (3,589) Contracted Services 630,500 139,102 140,125 1,023 Revenues Yonge Street Garbage Expenditures Salaries & Benefits Materials & Supplies Internal Transfers to Capital, Reserves, Library & Other Revenues YTD 2007 Budget Acteals Vadancea Budget YTD YTD Act va Budget 6,643 1,981 4,037 2,056 0 01 1,008 1,008 4,000 1,365 1,774 409 'NeGBudgeta �`��-'.��.�. ��'�-'*,�,� +•-`• " _:`{ ��.� id,C�43 �� 3'$4��-�.s�z�Hs-._��`:� ... YTD 2007 Budget Actuals Vadancus Litter/ Debris/ Graffitti Budget YTD YID Act. ve Budget Expenditures Salaries & Benefits 6,643 1,534 2,812 1,278 Internal Transfers to Capital, Reserves, Library & Other 3,000 1,262 1,082 (180) vVMW'1!'1 -Expen�ituFes Revenues �N'etBu�lget:-.�_..'�'�,.:-•`t z',.s�.. �� t�..`.'��r.� _...�: .:� : t9.843' n� �r2,796 x ;,3j894'.�r��';�.1,r9 �: —89- 18 Town of Aurora COUNCIL - J U N E Muaik ft7Summaryof Operating Expenses 2007 Year to Date --April 30, 2007 2007 Budget Waste Management Three Stream Budget YTD Expenditures Contracted Services Revenues Grants Recycling Operations Expenditures Salaries & Benefits Materials & Supplies Contracted Services Internal Transfers to Capital, Reserves, Library & Other Revenues Miscellaneous Grants Yro Actuals Variances YTD Acf, vs Budget 5,000 5,000 18,833 13,833 0 0 10,000 10,000 YTD 2007 Budget Actuals Variances Budget YTD YTD Ac6 va Budget 29,399 8,988 13,125 4,137 31,000 1,351 5.476 4,125 752,000 109,821 98.762 (11,059) 3,500 273 6,820 6,547 7,500 2,514 2,158 (356) 120.000 0 0 0 -90- 19 COUNCIL — JUNE 2f nn] Town of Aurora ua m'ry Summary of Operating Expenses --2007 Year to Date -- April 30, 2007 YTD 2007 Budget Actuate Vadances Leisure Services Administration Budget YTD YTB Act vs Budget Expenditures Salaries & Benefits 448,346 129,522 129,498 (24) Materials & Supplies 6,600 2,116 1,065 (1,051) Contracted Services 25,850 7,694 10,436 2,742 Revenues Miscellaneous 65,000 0 66 66 YTD 2007 Budget Actuals Vadances Facilities Administration Budget YTD YTD Act ve Budget Expenditures Salaries & Benefits 348,615 102,691 104,552 1.861 Materials & Supplies 7,900 3,596 5,176 1,580 Contracted Services 1,000 187 174 (13) Revenues w•:. 5 �- $5 �''et' +y' i X T ...4k ,s* ,�� >=t 'u�� t > �'°r�'y`' �� ic��- t Ym 2007 Budget Actuate Vadancas Carpenter Shop Budget YTD YTD A&"Budget Expenditures Salaries & Benefits 63,577 19,709 17,365 (2,344) Materials & Supplies 4,510 0 1,989 1,989 Contracted Services 1,000 0 0 0 �$ub'1`ohal'-F�rpendltures -N r' = ,:, - 89�6f17 ji9 709 ,;,19354�� K�f=rSJa Revenues 99;0ffi7xrv`19�799.t�,"; —91- 20 Town of Aurora COUNCIL — J U N E 2 Qua@®6r7summary of Operating Expenses —2007 Year to Date -- April 30, 2007 2007 Budget Community Centre Administration Budget YTD Expenditures Salaries & Benefits Materials & Supplies Contracted Services YTD Actuate Variances YTD- Act. va Budget 334,962 103,336 89,771 (13,565) 316,540 110,108 108,416 (1,692) 141,577 30,004 28,754 (1,250) F�taExp ndtt- u Revenues User Fees 710,000 295,431 289,611 (5,820) Su1sTo f -Reve use-�- � �� k- �t.��..'�ssr.�.�a.,Y�:x-.� Leisure Complex Administration Expenditures Salaries & Benefits Materials & Supplies Contracted Services Rents & Financial Expenses Revenues Fees & Services User Fees YTD 2007 Budget Actuate Variances Budget YTD YTD Act vs Budget 262,618 84,122 77,176 (6,946) 9,200 2,929 3,155 226 9,550 2,149 0 (2,149) 30,000 10,002 13,090 3,088 500 (72) 125 197 30,500 11,184 26,630 15,446 rNe60ge 260368 —9n 21 nn Town of Aurora COUNCIL — J U N E 2 6luaA�I&7Summary of Operating Expenses --2007 Year to Date — April 30, 2007 YTD 2007 Budget Actuata Variances Leisure Complex Building Operations Budget YTD YTD AcL vs Budget Expenditures Salaries & Benefits 308,956 92,358 89,827 (2,531) Materials & Supplies - 395,040 108,951 107,336 (1,615) Contracted Services 280,382 74,357 75,226 869 Revenues Miscellaneous 0 0 7,389 7,389 User Fees 404,600 152,395 169,950 17,555 22 Church Street Expenditures YTD 2007 Budget Actuate Variances Budget YTD YTD AcL ve Budget Materials & Supplies 0 0 379 379 Contracted Services 11,568 3,856 2.350 (1,50'66 })),, "'vSv� qi ii YF 4F' - "3 S �y TA*iM 6?��-�,F29 �z�� Fa , Revenues User Fees 2,500 832 0 (832) -93- 22 Town of Aurora COUNCIL — J U N E 2 6;luaM*7Summary of Operating Expenses —2007 Year to Date -- April 30, 2007 2007 Budget 62 Victoria Street Budget YTD Expenditures Salaries & Benefits Materials & Supplies Contracted Services Revenues User Fees YTD Actuate Vadancea YTD Act, va Budget 16,236 5,734 27 (5,707) 7,100 3,157 3,069 (88) 5.568 2,115 1,070 (1,045) 6,000 2,625 5,660 3,036 YTD 2007 Budget Actuala Vadence, 66 Victoria Street Budget YTD YTD ACL vs Budget Expenditures Materials & Supplies 19,000 7,783 11,604 3,821 Contracted Services 11,310 1,804 1,056 (748) Revenues User Fees 10,000 2,399 8,537 6,138 �`SubTofal.Revenues: z 1M' f �- Net Budget -94- 23 COUNCIL — JUNE 2 Town of Aurora �3uaRA Summary of Operating Expenses — 2007 Year to Date -- April 30, 2007 Victoria Hall Expenditures Materials & Supplies Contracted Services Revenues User Fees -.3 YTD 2007 Budget Actuals Vadances Budget YTD YTD Act va Budget 6,000 2,347 2,044 (303) 2,750 228 540 312 7,000 2,711 4,273 1,562 YTD 2007 Budget Actuals Vadances Jack Woods Budget YTD nD AatvaBudget Expenditures Contracted Services 3,699 2,529 493 (2,036) Revenues User Fees 0 0 6,900 6,900 h ¢ -u r•c. ? t f y?``�,'t�.ar- rid' - r , xx s a T' �. ¢.. � 4 � 4 t^- � _ —95- 24 Town of Aurora COUNCIL — JUNE 2FQuak&�i7SummaryofOperating Expenses —2007 Year to Date -- April 30, 2007 YTB 2007 Budget Actuals Vadances McMahon Tennis Budge v7o r7o Act Vs Budget Expenditures Materials & Supplies Contracted Services 0 0 547 547 8,501 442 1.643 1,201 Revenues User Fees 2,000 2,000 0 (2,000) YM 2007 Budget Actuals Valances Factory Theatre Budget rro v7o Ae.VSBudget Expenditures Contracted Services 700 700 150 (550) Revenues 4 _ :15..z ,} x �.' rro 2007 Budget Actuals Vadances 216 Industrial P" Budge YTB VTo Aa VS Budge Expenditures Materials & Supplies 13,500 4,750 7,296 2.546 Contracted Services 5,068 0 0 0 Revenues User Fees 50,000 0 0 0 —96- 25 COUNCIL — JUNE 2f� Q7s Town of Aurora ua ummaryof Operating Expenses —2007 Year to Date —April 30, 2007 2007 Yonge Street (Chamber of Commerce) Budget Expenditures Internal Transfers to Capital, Reserves, Library & Other 3,370 Revenues YTD Budget Actuals Vadances YTo YTD Act Ys Budget 0 0 0 User Fees 3,370 2,329 0 (2,329) YTD 2007 Budget Actuals Variances New Recreation Complex Adminsitration Budget YTD YTD Act ve Budget Expenditures Salaries & Benefits 414,979 124,384 127,735 3,361 Materials & Supplies 33,500 5,648 5,750 102 Contracted Services 20.588 2,916 3,285 369 Revenues Miscellaneous 166,300 55,436 59,393 3,957 User Fees 325,713 108,573 115,161 6,588 i§ub TotalRevenues `I �'-stru'+3.f ``��. - i '�` 'i.,3(AffZQ43�'.`(164'009�."` (1f4554J' �'_f„0�`4f Jr. M1n.�ti-: :z.'�..,_«�.x,a� . �.e�. IJBCButlget' '� � a7� 5'�IoF��: c-'-��Y�zf^ta` :.a?�,�'"�1"-�.:. �>=r 3rv'(2Z,94�6)�?"��°(31s0Q,1)s�,�a',t77�784j�.r•�,'s".�'�? ?ti.. —97- 2a Town of Aurora COUNCIL — J U N E 2 6Qua2W summary of Operating Expenses —2007 Year to Date -- April 30, 2007 New Recreation Complex Building Operations Expenditures Salaries & Benefits Long Term Debt Charges Materials & Supplies Contracted Services Revenues User Fees YTD 2007 Budget Actuals Vadanees Budget YTD YTD Act, va Budget 400,597 112,789 95,342 (17,447) 80,000 0 374,367 374,367 551,000 204,114 186,398 (17,716) 218,489 51,378 65,083 13,705 750.000 280,629 301,246 20,617 a �'. �"'r-sC � r��,_.s ��?5Y �'�'�i'z,�" �;u � �.� �..��' �-v*xs ^y�y -�" �-+a•-^' YTD 2007 Budget Actuate Vadanees New Seniors Centre Budget YTD YTD Act. vs Budget Expenditures Salaries & Benefits 59,339 18,000 16,608 (1,392) Materials & Supplies 63,666 15,921 20,386 4,465 Contracted Services 55,135 13,840 15,993 2,153 Revenues User Fees 10,000 76 1,158 1,082 —98- 27 Town of Aurora COUNCIL — J U N E 2 60uAWSummary of Operating Expenses --2007 Year to Date -- April 30, 2007 Leslie Street Property Expenditures Revenues Miscellaneous YTD 2007 Budget Actuals Vadancas Budget YTO YTD Act. va Budget 1,000 500 417 (83) YTO 2007 Budget Actuals Vadancas Parks Operations Administration Budget YTD YTO Act va Budget Expenditures Salaries & Benefits 359,375 107,690 105.241 (2,449) Materials & Supplies 2,678 252 625 373 Contracted Services 13,504 704 9,837 9,133 vut. kw 43,rv`aly-ak aa3 ..p.+.'��... �: ✓v.'.?`iw�3 �x.�.-._�c„9 .+.�-�' Revenues Fees & Services Miscellaneous Contributions from Reserves & Reserve Funds 60,000 50,000 264.903 214,903 0 0 3,535 3,535 71,200 0 0 0 L-` sz6$,,M13$W,-.,.''('$17 -99- 28 Town of Aurora COUNCIL — J U N E Mualffft'l8lummaryof Operating Expenses —2007 Year to Date — April 30, 2007 YTO 2007 Budget Actuate Variances Parks Operations Budget YTD YTD Act vs Budget Expenditures Salaries & Benefits Materials & Supplies Contracted Services Revenues Miscellaneous User Fees Contributions from Reserves & Reserve Funds 1,016,367 244,080 197,142 (46,938) 108,446 13,633 27,190 13,557 245,056 65,337 27,661 (37.676) 10,000 664 268 (296) 162,325 17 270 253 171,000 0 0 0 YTD 2007 Budget Actuate Variances Parks Vehicles Budget YTD YTD Act " Budget Expenditures Contracted Services Revenues 130,000 0 0 0 Rol& el, Yn) 2007 Budget Actuals Variances Parks Building Budget YTD YTO Act. wa Budget Expenditures Materials & Supplies 18,000 7,918 6,372 (1,546) Contracted Services 23,168 6,214 3,721 (2,493) Sibb, I �T a is� -_,, � � 0 Revenues 9) A —100- 29 Town of Aurora COUNCIL — JUNE 2 ua&PWSummaryof Operating Expenses —2007 Year to Date -- April 30, 2007 YTD 2007 Budget Actuate Variances Community Programs Administration Budget YTD Yro PA vs Budget Expenditures Salaries & Benefits 421,620 93,706 79,385 (14.321) Materials & Supplies 17,800 1,385 1,434 49 Contracted Services 223,300 29,483 32,959 3,476 Revenues User Fees 551,000 262,593 304,857 42,264 Grants 5,000 0 0 0 Leisure Complex Fitness Centre Expenditures Salaries & Benefits Materials & Supplies Contracted Services YTD 2007 Budget Aeluals Variances Budget YTD YTD Act. "Budget 316,266 95.653 81,626 (14,027) 9,450 2,732 801 (1,931) 113,315 31,571 60,181 28,610 r €SuS Total F�cperKdrtU[es ` ¢3 ,d3 f 29 9 6� 142 6d8 L ON Revenues User Fees 553,500 202,313 213,411 11,098 —101- 30 Town of Aurora COUNCIL — JUNE 26Qu466i7Summary ofOperating Expenses --2007 Year to Date -- April 30, 2007 2007 Budget Leisure Complex Aquatics Budget YTo Expenditures Salaries & Benefits Materials & Supplies Contracted Services Revenues Miscellaneous User Fees YTD Actuals Vedances YTD Act. "Budget 407,993 124,924 82,123 (42,801) 20,800 14,470 9,441 (5,029) - 11,488 3,948 1,225 (2,723) 12,825 2,214 9,187 6,973 287,373 169,898 198,216-28,318 YTD 2007 Budget Actuals Valances Youth Initiatives Budget YTD YTD Act. Va Budget Expenditures Salaries & Benefits 112,599 25,821 26,862 1,041 Materials & Supplies 8,900 2,083 1,583 (500) Contracted Services 46,300 16,287 19,336 3,049 ��.ri Tof1af Expenditures-� -£ � `��"T, `_„ 157.799 ` �`-44191�..A�x81 4�s F3;590i Revenues Miscellaneous User Fees 1,000 332 500 168 85,000 41,923 42,469 546 5U Tofaf )ie�ienues ($6bDOjb2 255 -(A9691 5{714), Afftlz.E 87=... AV xm -3.._: 7�is r -102- 31 Town of Aurora COUNCIL - J U N E 2 E T uaav&lsummaryof operating Expenses-- 2007 Year to Date --April 30, 2007 Seniors Programs Expenditures YTo 2007 Budget Actuate Variances Budget YTD YTD Act. vs Budget Salaries & Benefits 114,825 28,426 26,004 (2,422) Materials & Supplies 4,750 1,359 3,308 1,949 Contracted Services 89,568 10,237 14,828 4,591 Revenues Miscellaneous 92,262 28,913 4,163 (24,750) User Fees 44,280 25,356 25,960 604 Grants 30,000 10,073 10,225 152 Special Events Administration Expenditures YTD 2007 Butlget Actuate Variances Budget YTD YTD Act as Budget Salaries & Benefits 0 25,620 22.129 (3,491) ?Z0'g.��2;729,{�..� Revenues YTD 2007 Budget Actuate Variances Community Recognition Awards Budget YTD YTD AcLvsBudget Expenditures Salaries & Benefits 5.884 0 0 0 Materials & Supplies 2,650 0 0 0 Contracted Services 500 136 0 (136) Revenues -103- 32 Town of Aurora COUNCIL - JUNE 26Qua?QtVsummaryofOperating Expenses --2007 Year to Date -- April 30, 2007 YTD 2007 Budget Actuate Vadances Art Aurora Budget YTD YTo Act vaBudget Expenditures Salaries & Benefits 5,885 0 0 0 Materials & Supplies 850 0 950 950 Contracted Services 4,000 2,200 763 (1,437) Revenues User Fees 4,200 2,796 2,618 (178) YTD 2007 Budget Actuals Variances Canada Day Celebration Budget YTD YTD Act. vs Budget Expenditures Salaries & Benefits 5,884 0 0 0 Materials & Supplies 10,550 0 0 0 Contracted Services 15,150 331 0 (331) Revenues Miscellaneous User Fees Grants M �E5'.133,1) 2,800 0 100 100 400 0 4,170 4,170 1,000 0 0 0 -104- 33 COUNCIL - JUNE 2%ua Town of Aurora U&ISurnmary of Operating Expenses — 2007 Year to Date —April 30, 2007 Santa Claus Parade Expenditures YTO 2007 Budget Actuate vadancas Budget Ym YTO Act. " Budget Salaries & Benefits 5.884 0 0 0 Materials & Supplies 1,100 0 81 81 Contracted Services 6,825 0 0 0 HVIr Revenues Miscellaneous 2,600 0 0 0 I mim MR, YTO 2007 Budget Actuals Variances First Night Budget Tm YTIQ Act w Budget Expenditures Salaries & Benefits 5,885 0 0 0 Materials & Supplies 800 0 0 0 Contracted Services 1,450 0 0 0 Revenues Street Sale Expenditures YTID 2007 Budget Actuate Vadames Budget To) YTO Act vs Budget Salaries & Benefits 5,884 0 0 0 Materials & Supplies 3,500 1,168 0 (1,168) W0,04" 0 Revenues —105— AA Town of Aurora COUNCIL — J U N E MuaMVSummaryof Operating Expenses —2007 Year to Date -- April 30, 2007 YTD mal Budget Actuals Variances Artic Adventure Budget YTD YTD Act. Budget Expenditures Salaries & Benefits Materials & Supplies Contracted Services Revenues Miscellaneous 5,884 0 0 0 400 177 520 343 5,200 4,546 4,894 348 1,700 1,700 1,919 219 YTD 2007 Budget Actuate Variances Concerts in the Park Budget YTD YTD Act. Budget Expenditures Salaries & Benefits 5,885 0 0 0 Materials & Supplies 100 0 0 0 Contracted Services 15,900 1,332 0 (1,332) Revenues „t r 715t9ikUgetl.. ,"»s :: _ Z7,885� 332 y 0m (1 132 YTD 2007 Budget AuWals Variances Bike Board & Rodeo Budget YTD YTD Act. Budget Expenditures Salaries & Benefits 5,884 0 0 0 Materials & Supplies 600 200 0 (200) Contracted Services 400 132 0 (132) SuGT taFJi en'di#ur¢s = =z 6;684 —_ 332 0 E332j: v w l Y a+a-.fii`F Revenues -106- 35 COUNCIL — JUNE 2f 2�g�7 Town of Aurora ua r Summary of Operating Expenses -- 2007 Year to Date -- April 30, 2007 2007 Budget Children's Concert Series Budget YTD Expenditures Salaries & Benefits Materials & Supplies Contracted Services Revenues Miscellaneous YTu Annuals Variances YTD Act vs Budget 5,884 0 0 0 100 32 0 (32) 3,200 1,068 0 (1,068) 1,000 332 0 (332) 3�� r �` ��'�€v,_ .�.,-"�Y.....,� a'� use . x_.. ., x. v�,. �.s•�� ,��i �—�z YTD 2007 Budget Actuals Variances Movie in the Park Budget YT0 YTD Act vs Budget Expenditures Salaries & Benefits 5,884 2,942 0 (2,942) Materials & Supplies 550 184 0 (184) Contracted Services 2,950 984 712 (272) , Revenues Miscellaneous 2,400 0 0 0 —107— '4R Town of Aurora COUNCIL — J U N E 2 CQuaaWsummaryof Operating Expenses —2007 Year to Date --April 30, 2007 YTD 2007 Budget Actuals Vadancea Ribfest Budget YTD YTD Act ve Budget Expenditures Salaries & Benefits Materials & Supplies Contracted Services 5,885 0 0 0 150 0 0 0 9,155 0 0 0 C_� m.�.�ic,._ ...-..zw.wa x€+`a`-��''�.,.:��'-.�..r �•�,:...>�� n'7. � s:.z:,§>.� a-p.%5�`��..z�.a.+��'v� �:r� Revenues Miscellaneous 6,300 0 0 0 Yro 2007 Budget Actuals Vadenew Tree Lighting Budget YTD YTD Act. vs Budget Expenditures Salaries & Benefits 5,884 0 0 0 Materials & Supplies 400 0 0 0 Contracted Services 575 0 0 0 Revenues YTD 2007 Budget Actuals Valances Doors Open Budget YTD YTD Act. vs Budget Expenditures Salaries & Benefits 5,884 0 0 0 Materials & Supplies 220 0 0 0 Contracted Services 200 0 0 0 Expenditu4es _ - - _ ,- _ 6 304 Revenues -108- 37 COUNCIL — JUNE 2 ua9922nr1 Town of Aurora 4 summaryof Operating Expenses .- 2007 Year to Date --April 30, 2007 2007 Budget Library Facilities Budget YTo Expenditures Salaries & Benefits Long Term Debt Charges Materials & Supplies Contracted Services Internal Transfers to Capital, Reserves, Library & Other Revenues User Fees YTB Actuals Variances YTO Act va Budget 52,178 16,362 15,909 (453) 225,000 0 0 0 117,000 33,872 28,413 (5,459) 152,024 27,715 34.137 6,422 (517,502) 0 0 0 28,700 11,732 10,015 (1,717) Y M.-- s- ?S TotafRevenu`�.+sRM �='�.�' - .—�:e4a:...ar"Y�.�. YTU no? Budget Actual. Variances Community Planning Budget YTo YTo AcL"Budget Expenditures Salaries & Benefits 208,864 61,906 61,282 (624) Materials & Supplies 2,000 155 374 219 Contracted Services 7,800 2,293 1,693 (600) Revenues Fees & Services 46,000 12,485 11,000 (1,485) Sub�7otal�Lievenuesr•:. �.� �'�.�: � ,� ' �,� � � F 46"AQ(i ¢ Ne�BUdgef.`.��, —109- 38 COUNCIL — JUNE 2 Town of Aurora FQuaRt9 y7summary of Operating Expenses —2007 Year to Date -- April 30, 2007 Development Planning Expenditures Salaries & Benefits Materials & Supplies Contracted Services Revenues Licenses & Permits Miscellaneous YTD 2007 Budget Actuals Variances Budget YTD YTD - Act, va Budget 522,221 178,758 133,449 (45,309) 4,800 1,048 432 (616) 28,800 10,685 6,837 (3,848) 300,000 72,883 168,770 95,887 4,500 1,518 1,566 48 YTD 2007 Budget Actuate Varances Policy Planning Budget YTD YTo Act. va Budget Expenditures Salaries & Benefits 440,337 134,511 129,368 (5,143) Materials & Supplies 1,000 0 0 0 Contracted Services 29,436 2,071 2,284 213 Revenues Contributions from Reserves & Reserve Funds 100,500 0 0 0 Su6Total yReY enues K ON git00300) sti3 0 z�,�. �. �.v_ _K_ _.. ��.. t ,� �,. ,ram. 37P d&73 'I76,58 (4930k —110- 39 COUNCIL - JUNE 26, 2007 iV E w ww U it N F N o wm void � � maw =ooro 0 o o a.,o.� h- o E m0oo 0 o m-@o� O _ W 0ry0 N01 [NO N� YO] 00 1 0 M OI N IO OI 0 0 : Ig.! C Oi O a r C'1 t+f N M H 00 MN iO NtO OO E en w w w vs rn en ,a ei sv w v> en m— O c a m e c c o 2-2oo 2 222 U 0 0 0 0 0 0 0 0 0 0 0 m 0 0000 000000 UU' E v Y N M� hhOf NN 00 W 0: o 0000 80� SNo Mo OM W �� W W OW �owp MM IL� YOI o w mtu o, w rn m @ @ m m m m o m v G o@ fL K C N @ N O N 3Z` v� Em 0in o-110 w� Nm v mm� 3m¢�in� ma ,o vov,MM a o0 n m -CL 0 o Lq am a rn 0 r: ci aio of vi o v �i� o f9 f9 f9 Hi f9 f9 H f9 f9 f9 .0 m @ E z@ _ 8 .................................................................................................................................................................................................................................................... .................................................................................................................................. (7 0 � v m @ T � A .2 n' a pOtO U x @ cYn rC C m N (/J Ul (/J IL 00000000000 00000000000 ON NNN N� dj0OVd�'VY W�WN —yyy_ O 0 0� � 0¢ N.V' Y d' V V V COUNCIL - JUNE 26, 2007 AGENDA ITEM # �' EXTRACT FROM GENERAL COMMITTEE MEETING NO. 07-27 HELD ON TUESDAY, JUNE 1% 2007 & ADOPTED AT COUNCIL ON JUNE 26, 2007 20. Correspondence from Councillor Buck Re: Artificial Turf (tabled by Councillor MacEachern) Moved by Councillor MacEachern Seconded by Councillor Marsh THAT correspondence from Councillor Buck regarding Artificial Turf be deferred to the June 26, 2007 Council meeting. C«71:7:71:71 CORRESPONDENCE SENT BY. ACTION DEPT.: INFO DEPT.: COUNCIL — JUNE 26, 2007 Page 1 of 1 Panizza, Bob From: Evelina MacEachern' Sent: Wednesday, June 13, 2007 10:55 PM To: Panizza, Bob Subject: RE: and another thing Mr. Panizza„ In order to address Councillor Buck's concern, please place this email on the GC agenda. Sincerely, Councillor MacEachern ----- Original Message ----- From: Evelyn Buck To: bpanizza ,e-aurora.ca Cc: Allcouncillors a4e-aurora.ca Sent: Wednesday, June 13, 2007 4:14 PM Subject: and another thing Hullo again Last night a resident took up the standing invitation to speak in the Public Forum part of the agenda and for the second time express his criticism of the decision to install the artificial turf. His comments were challenged by the Mayor who also directed Mr Doowney to repeat all relevant factors re the turf. Councillor McEachern scolded the resident because he was not sufficiently respectful of the Mayor's right to speak. Now , here is the question: at the first meeting of this council. , a resident, Klaus Wehrenberg came to council with several ideas of how we could create interest and enjoyment in the parks and trails similar to how it is done in Germany. The Mayor directed you to include these remarks as part of the public record and refer them to the parks' department. They did appear in the public record. Will the exchange that took place last night between the resident, the Mayor and Councillor McEachern also become part !of the public record. Or is that only to happen when remarks made by residents are acceptable to the Mayor.? I am looking for some consistency here. Evelyn Buck Councillor www.evelvnbuck n http://evelynbuck.blogspot.com/ —113— COUNCIL - JUNE 26, 2007 AMEN®A ITEM # 5 EXTRACT FROM GENERAL COMMITTEE MEETING NO. 07-27 HELD ON TUESDAY, JUNE 19, 2007 & ADOPTED AT COUNCIL ON JUNE 26, 2007 24. Correspondence from the Director of Corporate Services Re: Item 20 - Correspondence from Councillor Buck regarding Comments Made in Open Forum Pertaining to Artificial Turf (ADDED ITEM) Moved by Councillor MacEachern Seconded by Councillor Marsh THAT the correspondence from the Director of Corporate Services regarding Item 20 be deferred to the June 26, 2007 Council meeting. CARRIED CORRESPONDENCE SENT BY.• ACTION DEPT.: INFO DEPT.: v%f, Dim,, 11 COUNJ[L JP Y 2007 Morris, Phyllis Subject: FW: and anotherthing -----Original Message ----- From. Panizza, Bob Sent: June 14, 2007 2:14 PM To: 'Evelyn Buck' Cc: AIICouncillors; Rogers, John Subject: RE: and another thing Councillor Buck, i � ty, NADt t ✓l CW dje-a ©A 4-b � c J 4--- In response to your inquiry, the comments made by Mr. John Sargent will be noted in the minutes of the Council meeting of last Tuesday, and as well, a copy of his notes will be maintained with the agenda from that meeting. This is the same process that was done earlier this year when Mr. Wehrenberg attended the Council meeting and is the process that we follow with anyone appearing at Open Forum. Therefore, in response to your inquiry, we are being consistent with the process. As you are also aware, general comments from Members of Council are not printed in the minutes and therefore the remarks that you have referred to are not noted, except however they are recorded in the DVD that is prepared for each meeting. -115- COUNCIL - JUNE 26, 2007 AGENDA ITEM # (0 EXTRACT FROM GENERAL COMMITTEE MEETING NO. 07-27 HELD ON TUESDAY, JUNE 19, 2007 & ADOPTED AT COUNCIL ON JUNE 26, 2007 21. Memo from the Acting Director of Public Works Re: Hawthorne Lane Service Connections (tabled by Mayor Morris) Moved by Councillor MacEachern Seconded by Councillor Marsh THAT memo from the Acting Director of Public Works regarding Hawthorne Lane Service Connections be deferred to the June 26, 2007 Council meeting. CARRIED CORRESPONDENCE SENT BY: ACTION DEPT.: INFO DEPT.: COUNCIL - JUNE 26, 2007 Page 1 of 2 Panizza, Bob From: Phyllis Morris Sent: Wednesday, June 13, 2007 9:52 PM To: Panizza, Bob Cc: Clarke, Ann; AIICouncillors; Rogers, John; Atkins, David Subject: Re: Hawthorne Lane Service Connections MI! Please place this correspondence on the public GC agenda for Tuesday. Mayor Phyllis Morris On 13-Jun-07, at 9:34 PM, Al Wilson wrote: From what I read in this it cost the Town $3200. because we could not find a system in which to pay our invoice within 30 days. I find it somewhat perplexing if that is the case! There must be other situations which exceed the $50,000. limit whereby we are forfeiting some discount due to procedures. If that is the case, I think that Council should be informed and recommendations forthcoming that prevent the'loss' of taxpayer funds. Could someone please shed some like on this situation. Regards, Councilor Wilson Begin forwarded message: From: <ac!arke-e-aurora.ca> Date: June 12, 2007 9:36:14 AM EDT (CA) To: <AIICouncillorsde-aurora.ca> Cc: <JRogers e-aurora.ca>, <datkins ,e-aurora.ca> Subject: Hawthorne Lane Service Connections Mayor and Members of Council, Please see attached memo from David Atkins regarding Hawthorne Lane reconstruction, Thanks, -117- 6/14/2007 (3 JUNE 26, 2007 AuR_ORA ,yoWr, ix. goad, comp4jfy MEMORANDUM Public of Public Works Public Works Department Date: June 11, 2007 File: To: Mayor and Members of Council From: D. Atkins, Acting Director of Public Works Re: Item No. 2 From April 17, 2007 General Committee Meeting — Report PW07-005 Council had requested additional information on the matter of recovering costs from payments associated with the service connection works on Hawthorn Lane, and if such recoveries could be obtained through Errors and Omissions insurance and why wasn't the 5% early payment discount offer exercised. Extract from April 17, 2007, General Council: 2. PW07-005 — Hawthorne Lane Service Connections General Committee recommends: THAT, as described in report PW07-005: • Council approve and authorize the payment for the service connections for No. 28 and No. 29 Hawthorne Lane in the amount of $55,922.66, and • THAT the necessary funds be taken from the water and sewer reserves; and • THAT the matter be referred to staff to determine whether the Town of Aurora can recover this from Errors & Omissions Insurance, and include the reason(s) as to why the opportunity to receive a $3,200 discount was not taken. CARRIED Upon review and investigation, it had been confirmed that the Hawthorne Lane Service Connections does not qualify as a possible claim under the Errors & Omission policy of the Town. This liability policy only covers the Town for errors caused by Town staff, in this circumstance the poor service connection was created by the contractor in the early 1970's and was unknown to the Town until recently. Coverage cannot be provided by poor workmanship caused by a contractor. As such, the Town has no further cost recovery capability of this matter. In regards to the early payment discount offer, in keeping with the Town's Purchasing By -Law, invoice payments in excess of $50,000 are to be approved through Council Report. Because of —118— COUNCIL _k�_N.E 26, 2007 AUR®RA yowmr goodcowpaay I the required time frame to obtain approval through resolution, the 30 day payment period could not be met. I— Illeo-1 - D. Atkins, Acting Director of Public Works, Ext. 4371 cc: J. Rogers, C.A.O. B. Panizza, Director of Corporate Services P. Horvath, Manager of Operations -119- COUNCIL — JUNE 26, 2007 EXTRACT FROM GENERAL COMMITTEE MEETING NO. 07-21 HELD ON WEDNESDAY, APRIL 17, 2007 & ADOPTED AT COUNCIL ON APRIL 24, 2007 2. PW07-005 — Hawthorne Lane Service Connections Genera! Committee recommends THAT, as described in report PW07-005: • Council approve and authorize the payment for the service connections for No. 28 and No. 29 Hawthorne Lane in the amount of $55,922.66, and • THAT the necessary funds be taken from the water and sewer reserves; and • THAT the matter be referred to staff to determine whether the Town of Aurora can recover this from Errors & Omissions Insurance, and include the reason(s) as to why the opportunity to receive a $3,200 discount was not taken. CARRIED CORRESPONDENCE SENT BY. ACTIONDEPT: Public Works INFO DEPT.:. Financial Services, Corpor900ervices, Pending COUNCIL - JUNE 26, 2007i,��®� TOWN OF AURORA AURORA GENERAL COMMITTEE REPORT No. PW07-005 SUBJECT: Hawthorne Lane Service Connections . OF AURORA W. H. Jackson, Director of Public WorksCLERK'S `DEPA ENT SWN Rq�grt b' DATE: April 17, 2007 RECOMMENDATIONS THAT as described in Report No. PW07-005: Council approve and authorize the payment for the service connections for No. 28 and No. 29 Hawthorne Lane in the amount of $55,922.66, and; • The necessary funds be taken from the water and sewer reserves. BACKGROUND Hawthorne Lane was developed in the 1970's and at that time a lot (Block "A" as shown in Appendix "A") was created at the west end of the street. Houses were constructed on all the lots except Block "A". In fact, the mainline services (water, storm and sanitary) went through the centre of this lot within an easement. Recently, the owner of the lot wished to construct a house at this location and after receiving a minor variance for side yard set -backs, the required relocation of the municipal mainline services was undertaken. This work was undertaken at the owner's expense under the direction of Town staff. During the relocation of the above noted mainline services, it was discovered that the individual services to the two properties adjoining Block "A" (Nos. 28 and 29 Hawthorne Lane) had been originally connected to the side through Block "A" instead of the assumed front connections via the roadway. COMMENTS The mainline sewer and watermain relocation works were undertaken by a reputable contractor that is familiar to the Public Works Department. Prior to the onset of the work, the Town had entered into an agreement with the property owner and the contractor for the works to proceed under the supervision of the Town complete with administrative costs, securities, liability certification and approved plans for the relocation work. During construction, however, it was discovered that the existing service connections for Nos. 28 and 29 on either side of Block "A" did not have their services connected in the way -121- CQUNCIL — JUNE 26, 2007 April 17, 2007 - 2 - Report No. PW07-005 we anticipated. In the mid 1970's when this development was constructed, the services for these two homes had been connected to the main line sewers and watermain by crossing Block "A" (i.e. over private property), rather than the standard connection to the front of the homes. It is impossible to tell if this improper connection was done with the approval of the Town or not. Nevertheless, as a consequence, the connections to these homes also had to be relocated. Unfortunately, the above noted service connection problem was unknown until work had began and the alignment of service connections had to be altered to avoid the services crossing through the future site of the new home. A decision on this matter was required immediately, in the field, and the Director of Public Works authorized the work under the Sole Source Procurement and Emergency Procurement sections of the Town's Procurement Policies and Procedures. Prior knowledge of this situation would have, of course, meant utilizing the standard quotation or tender protocols. The additional costs for the contractor to complete these unexpectant works total $55,922.66 as detailed in the Appendix 'B". The relocation works were very extensive because of extreme depths and soil conditions and the contractor's invoice has been verified. All main line servicing works and household servicing works have been completed to the satisfaction of the Town and have been subsequently approved for acceptance. The Town will however retain a security deposit of $5,000.00 to guarantee the quality and workmanship of all works. OPTIONS Council may with wish to withhold payment although the work had to be done, was the responsibility of the Town and the work was authorized by Town staff. FINANCIAL IMPLICATIONS The servicing costs of $55,922.66 are proposed to be paid from the following sources: 1. $33,324.45 from the Water and Sewer Reserve Fund and; 2. $22,598.21 from the Storm Reserve Fund. CONCLUSIONS Unexpected and unforeseen conditions have led to extra costs in correcting a situation that has been in place since the mid 1970's. Because there was no contract or purchase order for the additional work to proceed, (the work was authorized under the Emergency Procurement section of the Town's Procurement Policies and Procedures), staff has submitted this report requesting Council to approve payment for these works. —122— COUNCIL - JUNE 26, 2007 April 17, 2007 - 3 - Report No. PW07.005 LINK TO STRATEGIC PLAN Goal D: Ensure transparent, accountable and open governance as supported by Objectives D1: (Continue the commitment of fiscal responsibility and accountability) and D2: (Enhance customer service) ATTACHMENTS Appendix "A" - Map of area showing Block "A" Appendix "B" - March 16, 2007 letter from GreyField Construction Co. Ltd. PRE -SUBMISSION REVIEW Management Team Meeting - April 4, 2007 Prepared by: Erwin Molnar, Operations Technician, Ext. 3441 W. H. JacksoWlohn S. Rogers Director of Public Works � Chief Administrative Officer -123-