Agenda - Council - 20070717REVISED
COUNCIL
AGENDA
NO, 0748
TUESDAY, JULY 17, 2007
COUNCIL CNAMBERS
AURORA TOWN HALL
PUBLIC RELEASE
13/07/07
AuRoxA
TOWN OF AURORA
COUNCIL MEETING
AGENDA
NO. 07-18
Tuesday, July 17, 2007
7:00 p.m.
Council Chambers
I DECLARATIONS OF PECUNIARY INTEREST
II APPROVAL OF AGENDA
RECOMMENDED:
THAT the agenda as circulated by the Corporate Services Department be
approved.
111 OPEN FORUM
IV APPROVAL OF MINUTES
Council Minutes of June 26, 2007, Meeting 07-16 pg. 1
Special Council - Public Planning Minutes of June 27, 2007, pg. 15
Meeting 07-17; and
RECOMMENDED:
THAT the Council minutes from meeting 07-16 and the Special Council -
Public Planning minutes from meeting 07-17 be approved.
Council Meeting No. 07-18
Tuesday, July 17, 2007
Page 2 of 17
V PRESENTATIONS
(a) Presentation to Mr. Derek Hoffman, Participant
2007 Canadian Idol Competition
and
Presentation to Ms Alyssa Taylor, Winner
2007 Aurora Idol Competition
VI PUBLIC SERVICE ANNOUNCEMENTS
VII DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
VIII ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
IX DELEGATIONS
a) Mr. Carmen Zambri
Re: By-law 4938-07.T — No Parking on Moorcrest Drive,
Batson Drive and Walton Drive
b) Mr. Mark Reeves
Re: By-law 4938-07.T — No Parking on Moorcrest Drive,
Batson Drive and Walton Drive
c) Mr. Chris Alexander, By-law Services Co-ordinator
Re: Item 4 — Three Hour Parking
X CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
X1 REGIONAL REPORT
XIl NEW BUSINESS/GENERAL INFORMATION -COUNCILLORS
P-1
D-1
D-2
Council Meeting No. 07-18 Page 3 of 17
Tuesday, July 17, 2007
Xlll READING OF BY-LAWS
RECOMMENDED:
THAT the following listed by-laws be given 1 st, 2nd and 3rd readings, and
enacted:
4918-07.T BEING A BY-LAW to amend pg. B-1
Parking By-law 4574-043, as amended,
with respect to parking on Birkshire
Drive
4925-07.D BEING A BY-LAW to assume pg. B-2
above ground and below ground
municipal services; to assume certain
lands; and to establish highways (Sierra
Homes Inc.)
4928-07.D BEING A BY-LAW to assume pg. B-3
above ground and below ground
municipal services; to assume certain
lands; and to establish highways (Spring
Farm — Phase 1)
4931-07.E BEING A BY-LAW for establishing pg. B-4
and maintaining a system for collection,
removal and disposal of garbage, other
refuse, yard waste materials, recyclable
materials including blue box materials
and source separated organics in the
Town of Aurora
4934.07. D BEING A BY-LAW to change the pg. B-18
name of Championship Circle to
Championship Circle Place
4937-07.D BEING A BY-LAW to amend By-law pg. B-20
No. 2213-78, as amended, being the
Zoning By-law of the Town of Aurora
(Industrial Parkway Medical Dental
Centre Inc. - Part Lot 76 and Part Road
Allowance between Lots 75 and 76, Con
1 Whitchurch, D14-07-07)
4938-07.T BEING A BY-LAW to amend pg. B-23
Parking By-law 4574-04.T, as amended,
with respect to parking on Moorcrest
Drive. Batson Drive and Walton Drive
Council Meeting No. 07-18
Tuesday, July 17, 2007
Page 4 of 17
4935-07.0 BEING A BY-LAW to confirm pg. B-24
actions by Council resulting from
meeting 07-18 of July 17, 2007
XIV CLOSED SESSION
None
XV ADJOURNMENT
Council Meeting No. 07-18 Page 5 of 17
Tuesday, July 17, 2007
AGENDA ITEMS
1. Special General Committee Meeting — Audit Committee Minutes pg. 20
No. 07-29 - Wednesday, June 27, 2007
RECOMMENDED:
THAT the minutes of the Special General Committee Meeting 07-29 be
received and the recommendations contained therein be adopted.
2. LSAC07-003 — Leisure Services Advisory Committee Meeting pg. 22
June 21, 2007
RECOMMENDED:
THAT the Leisure Services Advisory Committee Meeting minutes from the
June 21, 2007 meeting be received and the recommendations contained
therein be adopted.
3. AAC07-003 — Accessibility Advisory Committee Meeting pg. 27
July 4, 2007
RECOMMENDED:
THAT the Accessibility Advisory Committee Meeting minutes from the July
4, 2007 meeting be received and the recommendations contained therein
be adopted.
4. TSAC07-04 — Traffic Safety Advisory Committee Minutes pg. 30
Item 8 — TSAC07-010 —Three Hour Parking
(Deferred from June 26, 2007 Council Meeting)
RECOMMENDED:
THAT the current 24-hour parking limitation be reduced to three- hours on
all streets in the Town of Aurora; and
THAT parking in excess of three hours be permitted between the hours of
5:00 p.m. and 11:00 p.m. daily; and
THAT the three- hour parking limitation come into effect on January 1,
2008; and
Council Meeting No. 07-18
Tuesday, July 17, 2007
Page 6 of 17
1
7
i:31
THAT staff be directed to implement a Town -wide advertising campaign
through all available media outlets to thoroughly educate residents of the
new limitation; and
THAT should Council adopt the above recommendation, that $10,000.00
be allocated in the Public Works operational budget in 2007 for the
purchase and installation of the required signage.
FS07-031 — Budget Adjustment Utilization of Council
Discretionary Reserve Fund
RECOMMENDED:
THAT report FS07-031 be received; and
pg. 35
THAT Council authorize the withdrawal of up to $2,530,000 from the
Council Discretionary Reserve Fund for the purpose of renovating the
Aurora Heritage Centre.
FS07-032 — Capital Fund Report to May 31, 2007
RECOMMENDED:
pg. 41
THAT report FS07-032 - "Capital Fund Report to May 31, 2007" be
received: and
THAT Council authorize the re -allocation of capital project closing
balances as identified in attachment #2 of this report.
FS07-033 — Property Tax Assistance for Low -Income Seniors pg. 56
RECOMMENDED:
THAT report FS07-033 be received for information; and
THAT Council provide direction on this matter.
FS07-034 — 2008 Budget Time Table and Presentation pg. 62
RECOMMENDED:
THAT report FS07-034 be received; and
THAT the 2008 Budget Timetable be adopted; and
Council Meeting No. 07-18
Tuesday, July 17, 2007
Page 7 of 17
THAT the 2008 Budget be presented in the format as shown in
attachments #8 and #9.
9. PW07-024 — Update to the Waste Collection By-law 4735-05.P pg. 75
for the Implementation of the Three Stream Waste
Collection System
RECOMMENDED:
THAT Council receive report PW07-024 - "Update to the Waste Collection
By -Law 4735-05.P for the Implementation of the Three Stream Waste
Collection System" for information; and
THAT Council approve By -Law 4931-07.E - "Being a by-law for
establishing and maintaining a system for collection, removal and disposal
of garbage, other refuse, yard waste materials, recyclable materials
including blue box materials and source separated organics in the Town of
Aurora".
10. PW07-027 — Acceptance of Municipal Services — Spring Farm pg. 104
[Minto Communities (Toronto)] — Phase I
Registered Plan 65M-3678
RECOMMENDED:
THAT Council accept the municipal services contained within Registered
Plan 65M-3678 being Phase I of the Spring Farm (Minto Communities
(Toronto) Inc.) Subdivision; and
THAT Council enact By-law 4928-07.D for the assumption of the subject
municipal services; and
THAT the Acting Director of Public Works be authorized to issue a
Certificate of Acceptance of Public Works for said lands as required under
Section 3.10 of the Subdivision Agreement; and
THAT notice to the homeowners be provided through the Notice Board
advising them that the subject development has been assumed by the
Town.
Council Meeting No. 07-18
Tuesday, July 17, 2007
Page 8 of 17
11. PW07-028 — Acceptance of Municipal Services - pg. 109
Sierra Homes (Aurora) Inc.
Registered Plan 65M-3705
RECOMMENDED:
THAT Council accept the municipal services contained within Registered
Plan 65M-3705 being Sierra Homes (Aurora) Inc. subdivision; and
THAT Council enact By-law 4925-07.D for the assumption of the subject
municipal services; and
THAT the Acting Director of Public Works be authorized to issue a
Certificate of Acceptance of Public Works for said lands as required under
Section 3.10 of the Subdivision Agreement; and
THAT the Treasurer be directed to reduce the municipal servicing
securities held in relation to the Sierra Homes (Aurora) Inc. subdivision to
$80,937.50; and
THAT notice to the homeowners be provided through the Notice Board
advising them that the subject development has been assumed by the
Town.
12. PL07-086 — Proposed Change of Street Name Suffix from pg. 114
Championship Circle to Championship Circle Place
RECOMMENDED:
THAT the street name suffix of Championship Circle be changed to
Championship Circle Place, located in the northwest quadrant of Yonge
Street and Bloomington Road; and
THAT Council enact By -Law 4934-07.D. to affect the said change.
13. PL07-088 — Request for Street Names pg. 122
Ballymore Development Corporation
Part of Lot 71, Concession 1, 65M-2767
Files D09-04-04, D12-04-1A & D14-04-04
RECOMMENDED:
THAT the following list of street names be allocated to the proposed
internal streets within the proposed Draft Plan of Subdivision, D12-04-1A,
Ballymore Development Corporation:
Council Meeting No. 07-18 Page 9 of 17
Tuesday, July 17, 2007
Street "A" Lille
Street "B" Annonay
Street "C" Soleil
Street"D" Beau
14. PL07-089 — Application for Minor Site Plan Approval pg. 128
1373737 Ontario Inc.
Part of Lot 1, R.P. 68
45 Wellington Street East
File D11-05-07
RECOMMENDED:
THAT report PL07-089 be received as information.
15. PL07-066 — Application for Site Plan Approval pg. 134
Ridgewood Developments Inc.
[formerly CDCL Developments (Aurora)]
15-35 Hollandview Trail
Part Lot 82, Concession 1 EYS
File D11-02-07
RECOMMENDED:
THAT report PL07-066 be received as information; and
THAT, subject to the resolution of all outstanding issues and the
submission of all fees and securities, Council authorize the Director of
Planning and Development Services or delegate to execute a Site Plan
Agreement between the Owner and the Town of Aurora to permit the
construction of a 5 storey residential building providing 153 units; and
THAT three (3) additional units of servicing allocation be provided to the
subject application from the Core Area Infill reserve.
16. PL07-090 — Application for Minor Site Plan Approval pg. 146
Sujata Sarah Kanianthra
42 Temperance Street
Part Lot 20, Plan 9 as in R231166
File D11-07-07
RECOMMENDED:
THAT report PL07-090 be received as information.
Council Meeting No. 07-18
Tuesday, July 17, 2007
Page 10 of 17
17. PL07-091 — Zoning By-law Amendment Application pg. 153
Removal of (H) Holding Prefix
Industrial Parkway Medical Dental Centre Inc.
520 Industrial Parkway South
Part Lot 76 and Part Road Allowance Between
Lots 75 and 76, Concession 1
File D14-07-07 (Related Site Plan File D11-05-06)
RECOMMENDED:
THAT Council, at the earliest possible date, enact By-law 4937-07.D to
remove the Holding (H) Prefix from the lands described as 520 Industrial
Parkway South being Part Lot 76 and Part Road Allowance between
Lots 75 and 76, Concession 1 to allow the subject lands to be developed
for office commercial purposes.
18. PW07-029 — Approval to Execute a Preservicing Agreement pg. 162
St. John's Road Subdivision Phase II & III
File D12-00-01
RECOMMENDED:
THAT Council authorize the Mayor and Clerk to execute an agreement
between the Town of Aurora and St. John's Road Development
Corporation to permit the servicing of the lands in St. John's Road
Subdivision Phase II & III (D12-00-01) subject to the following conditions:
(a) Issuance of the necessary Certificates of Approval from the Ministry
of Energy and Environment and Lake Simcoe Region Conservation
Authority for all the underground services;
(b) Signing of the engineering plans for the construction of the
municipal services;
(c) Receipt of proof of insurance indemnifying the Town in an amount
of $10,000,000; and
(d) Receipt of engineering fees and securities in accordance with the
standard procedures for subdivision developments in the amounts
specified.
Council Meeting No. 07-18
Tuesday, July 17, 2007
Page 11 of 17
19. PW07-030 — Request for Topsoil Permit for York Catholic pg. 179
District School Board
RECOMMENDED:
THAT Council authorize staff to issue topsoil permits for Blocks 1 and 2 on
this site after the following conditions have been satisfied:
• Approval of the erosion and sedimentation control plans by the Public
Works and Leisure Services Departments, and the Lake Simcoe
Region Conservation Authority; and
• Approval for the construction entrance; and
• Receipt of necessary fees; and
• THAT the topsoil permit for Block 1 be issued upon receipt of
confirmation that the Record of Site Condition (RSC) pertaining to
Block 1 has been received by the Ministry of Environment and posted
on the Environmental Site Registry website; and
• THAT the topsoil permit for Block 2 be issued upon receipt of
confirmation that the Record of Site Condition (RSC) and the Risk
Assessment pertaining to Block 2 have been received by the Ministry
of Environment and posted on the Environmental Site Registry
website; and
• THAT if any remediation work needs to be conducted on Block 2 prior
of the Record of Site Condition (RSC) a topsoil permit will not be
required.
20. ADM07-010 — RFQ Results for Notice Board Advertising pg. 190
RECOMMENDED:
THAT the report entitled `RFQ for Notice Board" be received; and
THAT Council provide staff with approval to award and execute a four (4)
year contract with the Era Banner newspaper; and
THAT Council direct staff to budget for two (2) full Notice Board pages,
weekly, in the 2008 budget.
Council Meeting No. 07-18 Page 12 of 17
Tuesday, July 17, 2007
21. BA07-006 — Request for Sign Variance pg. 196
1 Henderson Drive, Dominion Grocery Store
RECOMMENDED:
THAT Council approve the request for a total of four wall signs for the
Dominion Store at 1 Henderson Drive whereas the bylaw permits a
maximum of one wall sign; and
THAT Council approve an increased area of 48.0 square metres for wall
signs whereas the bylaw permits a maximum of 34.7 square metres.
22. CS07-030 — Mobile Phones pg. 201
RECOMMENDED:
THAT report CS07-030 be received; and
THAT Council authorize the conversion of all remaining mobile phones to
the Telus Mobility service plan.
23. CS07-032 — Aurora Community Arboretum — Community pg. 208
Partnership
RECOMMENDED:
THAT report CS07-032 be received; and
THAT Council formally recognize the Aurora Community Arboretum as a
Volunteer Group.
24. GS07-033 —Noise Exemption Request— Circon Construction Corp. pg. 210
RECOMMENDED:
THAT an exemption to Section 2 of Schedule "B" of the Town Noise By-
law be granted to Circon Construction Corporation to work beyond 7:00
p.m. on July 19th at their site located at 669 Wellington St. E.; and
THAT Circon Construction Corp. be requested to notify the homeowners
in the area of the site of the proposed work.
Council Meeting No. 07-18
Tuesday, July 17, 2007
25.
26.
27
LS07-026 — Brookvalley Development (Aurora)
RECOMMENDED:
Page 13 of 17
pg. 213
THAT Council receive the estimated maintenance costs for the Entrance
Feature component of the subject subdivision; and
THAT Council provide staff with direction regarding the proposed
upgrades to entrance features, landscaping and community mailbox areas
on Town lands.
LS07-027 — Tender LS2007-83 — Cenotaph Restoration Project pg. 232
RECOMMENDED:
THAT Council award Tender LS2007-83 - Cenotaph Restoration Project to
886338 Ontario Inc. (O/A The Granite Works) in the amount of
$108,332.00.
LS07-028 — Aurora Heritage Centre Heating, Ventilation and pg. 236
Air Conditioning (HVAC)
RECOMMENDED:
THAT Council provide direction to staff.
28. PL07-092 — Zoning By-law Amendment and Draft Plan of pg. 239
Condominium Applications
Stirling Cook Aurora Inc.
13777, 13795, 13815 Yonge Street and
74 Old Bloomington Road
Lots 17, 18, 19, 20 Plan 166
Northeast Corner of Yonge Street and Bloomington Road
Files D14-13-06 and D07-02-06
RECOMMENDED:
THAT Council receive as information the following overview of Zoning By-
law Amendment and Draft Plan of Condominium Applications, D14-13-06
and D07-02-06, scheduled for a second Public Planning Meeting, at the
earliest on August 14, 2007.
Council Meeting No. 07-18
Tuesday, July 17, 2007
Page 14 of 17
29. CS07-031 — Computer Room Redesign & Renovations pg. 245
RECOMMENDED:
THAT the report CS07-031 be received; and
THAT the RFP submitted by Base General Contracting Ltd. in the amount
of $79,979 plus tax, for the Computer Room Environmental Redesign &
Renovations be approved.
30. Motion tabled by Councillor Granger pg. 248
Re: Operational Budgetary Needs for the 2007 Aurora
Farmers' Market
RECOMMENDED:
THAT Council provide direction on the following suggested motion:
WHEREAS the Town's 2007 approved budget did not include any
operating revenue allocated to the continuation of the 2007 Aurora
Farmers' Market; and
WHEREAS it is now determined that the Farmers' Market is to continue in
the downtown core area; and
WHEREAS the Aurora Farmers' Market will add a positive economic, and
cultural community benefit to the vitality of the Aurora downtown
core, meeting important Town Strategic Master Plan goals;
THEREFORE BE IT RESOLVED THAT Council allocate $5,000 towards
the operating and development of the 2007 Aurora Farmers' Market and
request staff to find the funds now because the Farmers' Market is
currently in high need to establish the next necessary steps to make this
operation successful; and
THAT Council include the Aurora Farmers' Market for budgetary
consideration in the upcoming 2008 budget process to ensure its
continued success and economic benefit to the Town and the downtown
core.
Council Meeting No. 07-18 Page 15 of 17
Tuesday, July 17, 2007
31. Memorandum from the Mayor's Office pg. 250
Re: E-mails from Residents Concerning Water Ban/Water Supply
(Tabled by Mayor Morris)
RECOMMENDED:
THAT the memorandum from the Mayor's Office concerning the water
ban/water supply be received for information.
32. Resolution from the City of Vaughan pg. 263
Re: Support of Bus Rapid Transit on Yonge Street and the Yonge
Street Subway Extension to the Richmond Hill (Langstaff) Centre
RECOMMENDED:
THAT the resolution from the City of Vaughan regarding support of Bus
Rapid Transit on Yonge Street and the Yonge Street subway extension to
the Richmond Hill (Langstaff) Centre be received for information.
33. Resolution from York Region pg. 267
Re: Toronto Pearson International Airport and Proposed
Pickering Airport
RECOMMENDED:
THAT the following resolution from York Region be received and
endorsed:
WHEREAS on March 30, 2007 the Greater Toronto Airport Authority
(GTAA) made a presentation to York Region Council on the status of
airport travel demand to and from Pearson International Airport as well as
the need for fair and equitable rents at the airport, and the increasing
demand for a Regional Airport System in the Greater Toronto Area (GTA);
AND WHEREAS from 2002 to 2005 the GTAA hosted and facilitated
regularly scheduled inter -municipal meetings for the proposed Pickering
Airport. Regional staff and local municipal staff from the Town of
Markham and Town of Whitchurch-Stouffville participated in the Pickering
Advisory Committee, Community Communications Working Group, and
Government Affairs Working Group meetings facilitated by the GTAA;
AND WHEREAS Regional Planning staff have reported to Council on the
milestone events for the proposed Pickering Airport (Clause 7, Report No.
4 of the Planning and Economic Development Committee 2005, Clause 7,
Report No. 7 of the Planning and Economic Development Committee
2003);
Council Meeting No. 07-18
Tuesday, July 17, 2007
Page 16 of 17
AND WHEREAS the Greater Toronto Area (GTA) and York Region are
experiencing significant population and employment growth that requires
additional air transportation capacity and services to meet forecasts set
out in the Provincial "Places to Grove' Plan;
AND WHEREAS Pearson International Airport has a finite capacity that
will be reached between 2008 and 2030 and there is a significant need to
enhance airport capacity and service particularly within the GTA east area,
specifically the potential development of Pickering Airport;
AND WHEREAS airports and airport services provide significant economic
and community benefits by generating jobs, attracting new businesses,
and increasing assessment growth;
AND WHEREAS the Federal Government is responsible for airport
development, regulations and levying fair and equitable rents;
IT IS THEREFORE RECOMMENDED THAT:
1. a) The Federal Government be strongly urged to initiate the
Federal Environmental Assessment process for the
proposed Pickering Airport to ensure its timely completion;
and
b) The Federal Government be advised that York Region
supports fair and equitable rents for airports, specifically
Pearson International.
2. A copy of this resolution be forwarded to the Federal Government,
Transport Canada, the Greater Toronto Airports Authority, Region of
Durham, Durham Region Local Municipalities, York Region Local
Municipalities and the Province of Ontario.
34. Resolution from the Town of Markham pg. 271
Re: York Durham EA Update and Waste Diversion Opportunities
RECOMMENDED:
THAT the resolution from the Town of Markham regarding the York
Durham EA Update and Waste Diversion Opportunities be received for
information.
Council Meeting No. 07-18
Tuesday, July 17, 2007
Page 17 of 17
35. Resolution from the City of Vaughan pg. 279
Re: Support of the Provincial Action Plan for Rapid Transit
MoveOntario 2020
RECOMMENDED:
THAT the resolution from the City of Vaughan regarding Support of the
Provincial Action Plan for Rapid Transit MoveOntario 2020 be received for
information.
36. Motion Pertaining to By-law 4938-07.T — No Parking on pg. 282
Moorcrest Drive, Batson Drive and Walton Drive
(Tabled by Councillor Marsh)
RECOMMENDED:
THAT Council provide direction on this matter.
COUNCIL - JULY 17, 2007
AURORA
TOWN OFAURORA
COUNCIL MEETING MINUTES
NO. 07-16
Council Chambers
Aurora Town Hall
Tuesday, June 26, 2007
ATTENDANCE
COUNCIL MEMBERS Mayor Morris in the Chair; Councillors Buck (arrived
7:10 p.m.), Collins-Mrakas, Gaertner, Granger (arrived
8:25 p.m.), MacEachern (arrived 8:25 p.m.), Marsh,
McRoberts and Wilson.
MEMBERS ABSENT None
OTHER ATTENDEES Chief Administrative Officer, Director of Corporate
Services/Town Clerk, Director of Building, Director of
Leisure Services, Director of Planning, Acting Director
of Public Works, Director of Financial Services/
Treasurer, Town Solicitor and Council/Committee
Secretary.
Mayor Morris called the meeting to order at 7:00 p.m.
I DECLARATIONS OF PECUNIARY INTEREST
Councillor McRoberts declared an interest in item 9(ga) by virtue of his employer being
the York Region District School Board and did not take part in or vote on any questions
in this regard or attempt in any way to influence the voting on such questions.
APPROVAL OFAGENDA .
n
Moved by Councillor Marsh Seconded by Councillor Collins-Mrakas
THAT the agenda as circulated by the Corporate Services Department,
with the following additional items, be approved:
➢ Delegation (d) Ms Denise Tierney, Executive Assistant - CHATS
Item 24 - Correspondence from Susan Walmer & Planning
Committee, Aurora Community Historica Fair
Re: Letter of Appreciation for Supporting the 2007 Histories Fair
(Tabled by Mayor Morris)
CARRIED
111 OPEN FORUM
Mr. John Nimmo expressed concerns about the Town of Aurora Council going into
closed session to discuss property matters. Mayor Morris confirmed with the assurance
of the Town Solicitor that this is normal practice and no codes or procedures have been
breeched in any way.
Mr. Errol Stein addressed Council to express his concerns with regard to the number of
speeding tickets being issued in Aurora, specifically along St. John's Sideroad and he
suggested that more traffic law enforcement officers should focus their efforts onto the
400 series highways.
-1-
COUNCIL - JULY 17., 2007
Council Meeting No. 07-16 Page 2 of 14
Tuesday, June 26, 2007
IV ADOPTION OF MINUTES
Council Minutes of June 12, 2007, Meeting 07.15
Moved by Councillor Wilson Seconded by Councillor Marsh
THAT the Council minutes from meeting 07-15 be approved.
CARRIED
V PRESENTATIONS
a) Presentation from Ms Melodie McKay, Manager of Programs and
Community Development, to Honour Sheri Bridel's Retirement
Ms McKay advised Council of the retirement of Ms Sheri Bridel, and
advised that Ms Bridal has been a thoroughly dedicated, hard working and
well loved employee with the Leisure Services Department since 1988. Ms
McKay extended a heartfelt thank you and congratulations on behalf of the
Leisure Services Department and wished Ms Brides the best of luck and
happiness in her future.
Ms McKay was joined by Mayor Morris to present Ms Brdel with a framed
painting of Salamander Pond in honour of her 19 years of exceptional
service.
b) Mr. Chris Catania, Youth and Community Development Coordinator to
Present the Canada Day Youth Award
Mr. Chris Catania, Youth and Community Development Coordinator,
advised Council of the many exceptional contributions and outstanding
achievements of Mr. Bryan Lin within the youth community. Mr. Catania
advised that Mr. Lin has stepped into the roles of Editor in Chief of his
school newsletter; Founder and President of "Reach for the Top
Organization", Student -Peer Tutor; Volunteer at Bloorview Kids Rehab
Centre, Toronto Western Hospital, Doors Open Aurora and the Canadian
Cancer Society, Mr. Catania also advised that Mr. Lin is the Chair of the
2006-2007 Aurora Youth Action Committee which addresses issues and
trends that currently affect the lives of youth in Aurora.
Mayor Morris joined Mr. Catania in presenting the Canada Day Youth
Award to Mr. Bryan Lin and congratulated him for his many contributions
which demonstrate initiative, commitment, leadership and pride.
VI PUBLIC SERVICE ANNOUNCEMENTS
Councillor Wilson reminded Council and the public about the Aurora Farmer's
Market which takes place every Saturday morning from 8:00 a.m. to 12:00 p.m.
in the Temperance Street parking lot. The Market will run this year until the end
of October for the first time. Councillor Wilson encouraged residents to come out
and support local vendors selling a variety of seasonal fruits and vegetables,
farm fresh meats and handmade jeweilery and other crafts. 1.
Councillor Marsh advised that MPP Belinda Stronach has recently gone for
surgery to combat breast cancer and, on behalf of all members of Council and
the Mayor, extended warmest wishes and a speedy recovery to Ms Stronach.
Mayor Morris advised that, prior to this meeting, the Aurora Youth Soccer Club
and the Leisure Services Department held a grand opening ceremony to
celebrate the newly installed Artificial Turf Soccer Field at Sheppard's Bush, 93
-2-
COUNCIL - JULY 17, 2007
Council Meeting No. 07.16 Page 3 of 14
Tuesday, June 26, 2007
Industrial Parkway South. Mayor Morris advised that Mr. Ron Weese, President
of the Aurora Youth Soccer Club, presented the Town with the first of three
instalments of $20,000 in support of this positive initiative which sets the bar for
durability, extended use and player safety. Mayor Morris thanked the Aurora
Youth Soccer Club and congratulated the Director of Leisure Services and staff
for their efforts in bringing this project to completion.
Mayor Morris advised that the Leisure Services - Special Events staff are working
busily to bring the Aurora residents a very special, bigger and better Canada Day
Celebration this year with many new surprises and all are welcome and
encouraged to visit and take part in this occasion. Mayor Morris also advised
that staff are working to assemble a Canada Day Parade committee to explore
the feasibility of holding the Canada Day Parade next year.
Mayor Morris advised that the Town is aware of the large number of residents
who had no water on the evening of June 25, 2007. Mayor Morris advised that
staff worked through the night to restore services and determine the cause,
which was the result of high demand and limited supply due to dry whether
conditions.
Councillor Buck advised that despite Ms Stronach's recent surgery and
treatment, the formerly scheduled event "From the Hill to the Grill" charity BBQ
for the Aurora Seniors' Centre, will still take place on July 28, 2007 from 11:D0
a.m. to 1:00 p.m.
VII DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Items 1(6), 1(14), 2, 3, 4, 5, 6, 7, 8, 9, 11, 14, 15, 16, 17, 18, 19, 20, 21, 22 and
23 were identified for discussion.
Vlll ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
Moved by Councillor Collins-Mrakas Seconded by Councillor Buck
THAT the following recommendations respecting the matters listed as
"Items not Requiring Separate Discussion" be adopted as submitted to
Council and staff be authorized to take all necessary action required to
give effect to same:
10. EDAC07-04— Economic Development Advisory Committee Meeting Minutes
June 14, 2007
THAT the Economic Development Advisory Committee Meeting minutes
from the June 14, 2007 meeting be received and the recommendations
contained therein be adopted.
12. PW07-023 — Fleet Services Vehicle Use Review
THAT Fleet Services continue to purchase replacement
vehicles/equipment with shared use as a primary consideration in the
option choices, size, and type of vehicle/equipment being purchased; and
THAT Fleet Services continue to purchase outright replacement vehicles
and equipment while continuing to review the lease option regularly for
any potential changes in feasibility and monetary savings in the future;
and
THAT new vehicle acquisitions be justified and financed for the initial
purchase by the user department making the request.
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COUNCIL - JULY 17, 2007
Council Meeting No. 07-16 Page 4 of 14
Tuesday, June 26, 2007
13. PW07-025 — Award of Contract for Consulting Services - Reconstruction of
Hawthorne Lane— Results of Request for Proposals
THAT the Acting Director of Public Works be authorized to sign an
Engineering Agreement with Totten Sims Hubicki Associates Limited for
the provision of consulting services for the preliminary and detail d9pign
for the reconstruction of Hawthorne Lane at a cost not to exceed
$23,080.00 exclusive of GST; and
THAT the variance in funding for this project be funded by the transfer of
$4,080.00 from 2007 Capital Project No. 31049 (Design for Engineering
Services Projects).
CARRIED
IX DELEGATIONS
a) Ms Melissa Kimura
Re: Interchange for Sweden, National Night - July 25, 2007
Ms Melissa Kimura of Children's International Summer Villages (CISV),
explained that CISV is a world-wide organization promoting peace and
understanding through children around the world. Ms Kimura advised that
CISV is holding a National Night for families and delegates on exchange from
Sweden. Ms Kimura advised that this night will feature delicacies from
Sweden and Canada, as well as many other cultural traditions and interests.
Ms Kimura requested that the Town of Aurora support this event by allowing
the CISV to use the Aurora Seniors' Centre to host this event on July 25,
2007, between the hours of 5:00 p.m, and 11:00 p.m. Ms Kimura requested
that the Town permit the use of the kitchen, auditorium, multipurpose room,
table and chairs, dishes and an LCD/DVD player with a screen within the
Aurora Seniors' Centre.
Moved by Councillor Buck . Seconded by Councillor Gaertner
THAT the comments of the delegate be received for information.
CARRIED
b) Ms Vail Stone of Words Alive
Re: Request for Contribution toward Words Alive - Literary Festival
Ms Vail Stone spoke about the value of writers and literacy and she advised
that Words Alive is a non-profit organization which has been set up to
promote literacy and to provide venues and activities for novice writers to be
stimulated and supported in finding their talents and refining them with the
proper tools and encouragement. Ms Stone advised that Words Alive is
planning to hold the first Literary Festival in York Region and that she has
received tremendous support for this initiative from businesses, residents,
publishers, writers, the Arts Council and many others. Ms Stone advised that
the festival will feature activities, work shops, contests, story tellers, writers
groups, notable published authors, book stores and libraries to promote the
joy of writing and reading. The Festival is anticipated to be held on September
29, 2007 at the Sharon Temple which is located at 18974 Leslie Street,
Sharon, Ontario. Ms Stone requested that the Town of Aurora contribute the
funds to pay for marketing and for two laptop computers which will be first
place prizes in writing contests.
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COUNCIL - JULY 17, 2007
Council Meeting No. 07.16
Tuesday, June 26, 2007
Page 5 of 14
Moved by Councillor Gaertner Seconded by Councillor Marsh
THAT the delegation be referred to staff and that the Leisure Services
Advisory Committee review the Town's Grant Policy and bring back a
report on the possible expansion of the policy to include groups that don't
fulfill the 60% residency requirements, however do provide significant
contribution to Aurora.
CARRIED
Moved by Councillor Marsh Seconded by Councillor Buck
THAT the request of the delegate for Contribution toward Words Alive -
Literary Festival anticipated to be held on September 29, 2007 be
received; and
THAT staff be requested to assist with advertising for this event in the
Town 's Notice Board.
CARRIED
c) Ms Amy Vermond, PR Representative of Playground Committee
Machell's Corners Housing Co-operative Inc.
And Mr. Brian Remmy of Aurora Home Depot
Re: Item 7 - Rotary Club Donation to the Town of Aurora Notice of
Motion from Councillor Granger
Ms Amy Vermond of Machell's Corners Housing Co-operative advised that
the community within the Machell's Corners Co-operative lost its playground
several years ago, due to unsafe conditions and she advised that with the
help of the Home Depot Playground Build Program - Kaboom, the
community is organizing a one -day blitz on Thursday, July 19, 2007, to build
a playground. Ms Vermond advised that there is a large number of children
in this community and that the need for a playground to be constructed in
this area is very strong. She also added that there are many organizations
and volunteers who are assisting and contributing to this very worthy
initiative. Ms Vermond requested that the Town of Aurora support this
community event by contributing.
Mr. Brian Remmy of Aurora Home Depot commended the residents of
Machell's Corners for their tremendous fundralsing efforts and he advised
that Home Depot is happy to give back to the community and will be
providing many volunteers toward this project.
Moved by Councillor Gaertner Seconded by Councillor MacEachern
THAT item 7 be brought forward at this time.
CARRIED
7. Motion from Councillor Granger
Rotary Club Donation to the Town of Aurora
(Deferred from June 19, 2007 General Committee meeting - Item 22)
Moved by Councillor Granger Seconded by Councillor Wilson
THAT Council adopt the following resolution:
WHEREAS this year the Rotary Club of Aurora will be donating 10% of the
profits back to the Town of Aurora from three community beer garden
special events, Celebrate Aurora, Canada Day and the Ribfest; and
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COUNCIL - JULY 17, 2007
Council Meeting No. 07-16 Page 6 of 14
Tuesday, June 26, 2D07
WHEREAS these moneys will be allocated to a general Town financial
account which can contribute to an overall surplus of funds that can be
recognized by the Treasurer;
THEREFORE BE IT RESOLVED that Council allocate $2,000 qs a
donation towards the "CHFT Charitable Foundation-Machell's Corners
Park Fund": and
THAT staff identify the source of funding.
CARRIED
Moved by Councillor Marsh Seconded by Councillor MacEachern
THAT the Procedural By-law be waived in order to bring forward By-law
4929-07.D.
CARRIED
Moved by Councillor Collins-Mrakas Seconded by Councillor Wilson
THAT the following listed by-law be given 1st, 2nd and 3rd readings, and
enacted:
4929-07.D BEING A BY-LAW to adopt Official Plan Amendment No. 68
(York Region Catholic School Board) Wellington Street East
CARRIED
Moved by Councillor Collins-Mrakas Seconded by Councillor MacEachern
THAT the Procedural By-law be waived In order to bring forward By-law
4919-07.D.
CARRIED
Moved by Councillor Collins-Mrakas Seconded by Councillor Wilson
THAT the following listed by-law be given 1st, 2nd and 3rd readings, and
enacted:
4919-07.D BEING A BY-LAW to amend Bylaw 2213-78, as amended,
being the Zoning By-law of the Town of Aurora Files: D09-
02-05 and D14-11.05 (15320 Bayview Avenue Holdings
Limited)
CARRIED
Moved by Councillor MacEachern Seconded by Councillor Granger
THAT item 18 be brought forward at this time.
CARRIED
COUNCIL - JULY 17, 2007
Council Meeting No, 07-16 Page 7 of 14
Tuesday, June 26, 2007
18. LS07-025 — Ballymore Development (Bathurst) Corp.
Moved by Councillor Buck Seconded by Councillor MacEachern
THAT Council receive the correspondence from Ballymore Development
(Bathurst) Corp. as information; and
THAT condition #21 be amended to strike reference to indoor recreation
as shown on Schedule'A'.
CARRIED
Moved by Councillor MacEachern Seconded by Councillor Granger
THAT By-law 4927-07.D be brought forward for consideration at this point.
CARRIED
Moved by Councillor Collins-Mrakas Seconded by Councillor Wilson
THAT the following listed by-law be given 1st, 2nd and 3rd readings, and
enacted:
4927-07.D BEING A BY-LAW to amend Bylaw 2213-78, as amended,
being the Zoning By-law of the Town of Aurora. Files D14-
04-04 and D12-04-1A (Part of Lot 71, Concession 1,
Bathurst Street and Bloomington Road)
CARRIED
X CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
1. General Committee Meeting Minutes No.'07-28 Tuesday, June 19, 2007
CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION FROM THE
GENERAL COMMITTEE MEETING NO. 07-28 TUESDAY, JUNE 19 2007
(6) PL07-081 — Application for Minor Site Plan Approval
1530768 Ontario Inc.
Part Lot 86, Con. 1, Part 1, 65R-26049
File D11.04-07
Moved by Councillor Gaertner Seconded by Councillor MacEachern
THAT report PL07-081 be received as information.
CARRIED
(14) LS07-022 —Aurora Heritage Centre — Results of Public Open House Meeting
Moved by Councillor Gaertner Seconded by Councillor MacEachern
THAT based on the results of the Public.Open House Meeting held May
31, 2007 at the Aurora Heritage Centre, staff be directed to proceed with
the preparation of tender documents and specifications and commence
the public tendering process for the proposed renovations of the Aurora
Heritage Centre.
CARRIED
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COUNCIL - JULY 17, 2007
Council Meeting No. 07-16
Tuesday, June 26, 2007
Moved by Councillor Gaertner
Page 8 of 14
Seconded by Councillor Collins-Mrakas
THAT staff provide a schedule for renovations to Church Street School at
the July 17, 2007 Council meeting.
CARRIED
Moved by Councillor Gaertner Seconded by Councillor McRoberts
THAT a Terms of Reference for the Arts and Cultural Committee be
drafted and presented at the August 14, 2007 Council meeting.
CARRIED
Moved by Councillor Collins-Mrakas Seconded by Councillor Gaertner
THAT the balance of the minutes of the General Committee Meeting 07-
28 be received and the recommendations contained therein be adopted.
CARRIED
Item 14 was brought forward for consideration at this point in the meeting.
14. ADM07-008 — Parking Lot Lighting Dispute — Mosaics Condominium and
Canadian Tire Corporation
Moved by Councillor Suck Seconded by Councillor McRoberts
THAT Council direct that the Town take no further actions with regard to
the resolution of the lighting dispute between the Mosaics Condominium
Corporation and Canadian Tire Corporation as the dispute is a private
matter and the Town has no authority or obligation with regards to the
matter.
DEFEATED
Moved by Councillor MacEachern Seconded by Councillor Marsh
THAT the traffic concerns raised at the meeting be referred to the Traffic
Safety Advisory Committee.
CARRIED
Moved by Councillor MacEachern Seconded by Councillor Marsh
THAT York Region Transit be requested to look at placing a YRT stop at
Murray Drive.
CARRIED
Moved by Councillor MacEachern Seconded by Councillor Marsh
THAT staff be requested to provide assistance to residents regarding the
dispute resolution process with respect to the lighting issues at Mosaics
Condominium and Canadian Tire Corporation.
CARRIED
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COUNCIL - JULY 17, 2007
Council Meeting No. 07.16
Tuesday, June 26, 2007
Moved by Councillor MacEachern
Page 9 of 14
Seconded by Councillor Marsh
THAT staff be requested to provide an estimate for yearly operating costs
associated with assuming the responsibility for the maintenance of the
three lights which are currently under dispute between Mosaics
Condominium and Canadian Tire Corporation. 11
CARRIED
Councillor Buck left the meeting at 10:30 p.m.
Moved by Councillor MacEachern Seconded by Councillor Granger
THAT the meeting be extended past 10:30 p.m. to 11:30 p.m.
CARRIED
2. CS07-025 — Council Pending List
(Deferred from June 19, 2007 General Committee Meeting - Item 18)
Moved by Councillor Gaertner Seconded by Councillor MacEachern
THAT report CS07-025 be received for information purposes.
CARRIED
3. FS07-027 — 2007 First Quarter Operating Report
(Deferred from June 19, 2007 General Committee Meeting - Item 17)
Moved by Councillor Wilson Seconded by Councillor MacEachern
THAT the budget adjustments as identified in Attachment 2 to report
FS07-027 be adopted.
AMENDMENT: Upon the question of the adoption of the
recommendation, it was:
Moved by Councillor Gaertner Seconded by Councillor Granger
THAT staff provide a complement report on the various vacancies as
shown in the First Quarter Report, and include it in the next Quarterly
Report at the August 14, 2007 Council meeting.
CARRIED
The main motion was CARRIED as amended
4. Correspondence from Councillor Buck
Re: Artificial Turf
(Tabled by Councillor MacEachern)
(Deferred from June 19, 2007 General Committee Meeting - Item 20)
Moved by Councillor MacEachern Seconded by Councillor Wilson
THAT the correspondence from Councillor Buck, regarding Artificial Turf,
be received for information.
CARRIED
MOB
COUNCIL - JULY 17, 2007
Council Meeting No. 07-16
Tuesday, June 26, 2007
Page 10 of 14
5. Correspondence from the Director of Corporate Services
Re: Item 4—Correspondence from Councillor Buck regarding Comments
Made in Open Forum Pertaining to Artificial Turf
(Deferred from June 19, 2007 General Committee Meeting - Item 24)
Moved by Councillor MacEachern Seconded by Councillor Marsh
THAT the correspondence from the Director of Corporate Services - Item
4 - Correspondence from Councillor Buck regarding Artificial Turf, be
received for information.
CARRIED
6. Memo from the Acting Director of Public Works
Re: Hawthorne Lane Service Connections
(Tabled by Mayor Morris)
(Deferred from June 19, 2007 General Committee Meeting - Item 21)
Moved by Councillor MacEachern Seconded by Councillor Collins-Mrakas
THAT the memo from the Acting Director of Public Works, regarding
Hawthorne Lane Service Connections, be received for information.
CARRIED
8. EAC07-05 — Environmental Advisory Committee Minutes — June 7, 2007
Moved by Councillor MacEachern Seconded by Councillor Collins-Mrakas
THAT the Environmental Advisory Committee Meeting minutes from the
June 7, 2007 meeting be received and the recommendations contained
therein be adopted.
CARRIED .
Councillor McRoberts, having previously declared a pecuniary interest in item 9(9a), did
not take part in*or vote on any questions in this regard or attempt in any way to
influence the voting on such questions.
9. HAG07.04 — Heritage Advisory Committee Meeting Minutes — June 11, 2007
Moved by Councillor Collins-Mrakas Seconded by Councillor Marsh
THAT the Heritage Advisory Committee Meeting minutes from the June
11, 2007 meeting be received and the recommendations contained therein
be adopted.
CARRIED
11. TSAC07.04 -Traffic Safety Advisory Committee Minutes —June 13, 2007 ,
Moved by Councillor Marsh Seconded by Councillor Wilson
(8) TSAC07-010— Three Hour Parking
THAT report TSAC07-010 — Three Hour Parking be deferred to the July
17, 2007 Council meeting.
CARRIED
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COUNCIL - JULY 17, 2007
Council Meeting No. 07-16
Tuesday, June 26, 2007
Moved by Councillor MacEachern
Page 11 of 14
Seconded by Councillor Marsh
THAT the balance of the Traffic Safety Advisory Committee Meeting
minutes from the June 13, 2007 meeting be received and the
recommendations contained therein be adopted.
CARRIED
15, Memorandum from GAO
Re: Gateway Signage - Ad Hoc Committee
Moved by Councillor Wilson Seconded by Councillor McRoberts
THAT a Gateway Signage - Ad Hoc Committee be formed, consisting of
the following staff and Council representatives:
• Economic Development Officer
• Councillor Granger
• Councillor Wilson
• Mayor Morris
CARRIED
16. ADM07-009 — York Region Northern 6 Municipalities Memorandum of
Understanding regarding Joint Waste Collection Contract
Moved by Councillor Gaertner Seconded by Councillor Wilson
THAT Council authorize the Mayor and Clerk to execute the Memorandum
of Understanding necessary for implementation of the York Region
Northern 6 Municipalities Waste Collection Contract in concert with the
other five municipalities of the Northern 6 Municipalities of York Region to
ensure administrative management of the contract; and
THAT a copy of this report, along with the Council extract, be sent to the
Clerks of the five other York Region Northern 6 Municipalities, being
Newmarket, Whitchurch-Stouffvilie, King, East Gwillimbury and Georgina.
CARRIED
17. LS07-024— Brookvalley Developments (Aurora)
14425 Bayview Avenue, Aurora
Part of Lot 15, Concession 2, E.Y.S
Files D14.06-05 & D12.05.02A
Moved by Councillor Gaertner Seconded by Councillor MacEachern
THAT the item be referred back to the Director of Leisure Services for
further review and to report back to the July 17, 2007 Council meeting with
an estimated cost for the maintenance of the proposed upgrades; to
entrance features, landscaping and additional costing for the proposed
trash receptacles at the community mailbox areas on Town=lands; and
THAT such report also advise if the Town is responsible for wooden
acoustic fencing on any other town owned lands, similar to that proposed
in this application.
CARRIED
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COUNCIL - JULY 17, 2007
Council Meeting No. 07.16
Tuesday, June 26, 2007
Moved by Councillor Marsh
Page 12 of 14
Seconded by Councillor Gaertner
THAT the meeting be extended for an additional 15 minutes.
CARRIED
19. Correspondence from PowerStream
Re: PowerStream Head Office
(Tabled by Mayor Morris)
Moved by Councillor Marsh
m
Seconded by Councillor Wilson
THAT the item be referred to the Mayor and the CAO to review and come
back with recommendations to Council.
CARRIED
20. Correspondence from York Region 55+ Games
Re: Request for Support Towards 2007 Events
(Tabled by Mayor Morris)
Moved by Councillor MacEachern Seconded by Councillor Marsh
THAT the correspondence from York Region 55+ Games be received for
information.
CARRIED
21. Correspondence from Mariann Frappambino
Re: Parking Lot Safety Rules Update - Light of Christ Catholic School
(Tabled by Mayor Morris)
Moved by Councillor Collins-Mrakas Seconded by Councillor Marsh
THAT the correspondence from Mariann Frappambino be received for
information.
CARRIED
22. Correspondence from York Region
Re: Notice of Construction: North Richmond Hill Elevated Storage Tank - 50
to 100 Bloomington Road West, Aurora
(Tabled by Mayor Morris)
Moved by Councillor Granger Seconded by Councillor Marsh
THAT the correspondence from York Region be received for information.
CARRIED
23. Correspondence from M&M Meat Shops
Re: Letter of Appreciation for Supporting the 2007 M&M Meat Shops
Charity BBQ on May 12, 2007
(Tabled by Mayor Morris)
Moved by Councillor McRoberts Seconded by Councillor Gaertner
THAT the correspondence from M&M Meat Shops be received for
information.
CARRIED
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COUNCIL - JULY 17, 2007
Council Meeting No. 07.16 Page 13 of 14
Tuesday, June 26, 2007
24. Correspondence from Susan Walmer & Planning Committee,
Aurora Community Historica Fair
Re: Letter of Appreciation for Supporting the 2007 Historica Fair
(Tabled by Mayor Morris)
Moved by Councillor Collins-Mrakas Seconded by Councillor Granger
THAT the letter of appreciation from Susan Walmer & Planning Committee
regarding the Historica Fair be received for information.
CARRIED
XI REGIONAL REPORT
No report was provided.
XII NEW BUSINESS/GENERAL INFORMATION— COUNCILLORS
Councillor McRoberts suggested that it might be more efficient to establish an
"Information and correspondence file" for the Councillors' Office to allow all members of
Council to review and be aware pertinent information, without it going to Council
meetings for formal consideration. Mayor Morris advised that this initative could be
seen as less accessible for the public.
Councillor Granger gave notice of motion pertaining to operational budgetary
requirements for the Aurora Farmers Market.
Xlll READING OFBY-LAWS
Moved by Councillor MacEachern Seconded by Councillor Collins-Mrakas
THAT the following listed by-laws be given 1st, 2nd and 3rd readings, and
enacted:
4917-07.D BEING A BY-LAW to exempt Blocks 26, 28,33,
35and 36, Plan 65M-3850, from the Part Lot Control
provisions as provided in subsection 50(5) of the
Planning Act, R.S.O. 1990, c.P.13, as amended.
(Aspen Ridge Homes (Aurora) Ltd. D12-PLC-02-07)
4933-07.D BEING A BY-LAW to amend By-law 3777-96-07.D -
Planning Delegation Authority
4930-07.0 BEING A BY-LAW to confirm actions by Council
resulting from the meeting of June 26, 2007
CARRIED
NOTE: By-laws 4929-07.13, 4919-07.D and 4927.07.1) were read three
times and enacted at an earlier point in this meeting.
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COUNCIL - JULY 17, 2007
Council Meeting No. 07-16 Page 14 of 14
Tuesday, June 26, 2007
XIV CLOSED SESSION
Legal, Property, Security of Property and Personal Matters
Moved by Councillor MacEachern Seconded by Councillor Granger
THAT the Closed Session to consider legal, property, security of property
and personal matters, be deferred to the Special Council - Public Planning
meeting on Wednesday, June 27, 2007.
CARRIED
XV ADJOURNMENT
Moved by Councillor MacEachern
THAT the meeting be adjourned at 11:50 p.m.
CARRIED
PHYLLIS M. MORRIS, MAYOR BOB PANIZZA, TOWN CLERK
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COUNCIL - JULY 17, 2007
AiJRORA
TOWN OF AURORA
SPECIAL COUNCIL - PUBLIC PLANNING MEETING
MINUTES
NO. 07-17
Council Chambers
Aurora Town Hall
Wednesday, June 27, 2007
ATTENDANCE
COUNCIL MEMBERS Mayor Morris In the Chair; Councillors Buck, Collins-
Mrakas, Gaertner, Granger, MacEachern, Marsh,
McRoberts and Wilson
MEMBERS ABSENT None
OTHER ATTENDEES Director of Planning, Policy Planner, Acting Planner,
Administrative Co-ordinator/Deputy Clerk and Council/
Committee Secretary
The Mayor called the meeting to order at 7:20 p.m.
I DECLARATIONS OF PECUNIARY INTEREST
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
H APPROVAL OFAGENDA
Moved by Councillor Gaertner Seconded by Councillor Granger
THAT the agenda as circulated by the Corporate Services Department be
approved as presented.
CARRIED
III PLANNING APPLICATIONS
Mayor Morris outlined the procedures that would be followed in the conduct of
the public meeting. The Deputy Clerk confirmed that appropriate notice had
been given and that signs had been posted on the subject properties in
accordance with the relevant provisions of the Planning Act. .
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COUNCIL - JULY 17, 2007
Special Council — Public Planning Minutes No. 07.17 Page 2
Wednesday, June 27, 2007
PL07.087 -Zoning By-law Amendment Application
Robert Delcourt and Rut Chan Lin
268 Kennedy Street West
Part Lot 79, Concession 1 King,
Part 4, 65R-27428
File D14-05-07
Plannina Staff
The Acting Planner provided a description of the application and reviewed the
contents of the report, outlining the location of the property and current uses of
the subject and surrounding lands. The Planner advised that this application f to
amend the zoning on the subject lands was submitted to permit a 3 lot, infill
residential development and that the subject rezoning application is in keeping
with the objectives and policies contained within the Official Plan. The Acting
Planner also advised that the site specific zoning by-law would include building
setbacks and lot coverage to ensure compatibility with the surrounding
neighbourhood and that, as a condition of severance, the applicant will be
required to enter into a Development Agreement with the Town to ensure that the
lands will be developed in accordance with the tree preservation and municipal
engineering standards and their compliance with the Implementing By-law.
The Acting Planner advised that staff and outside parties have no objection to the
subject application, therefore it is recommended that, should Council determine
there is merit in the proposal and subject to public comments received, Council
approve the application in principle subject to the approval of a consent
application.
Applicant/Agent
Mr. David Amborski, consultant on behalf of the resident addressed Council to
advise that the applicant fully concurs with the recommendations and content of
the staff report, and he advised that he would be available to answer questions
and assist in any way possible through the deliberations on this matter.
Public Comments
There were no members of the public in attendance to comment on the
application.
The public portion of the meeting closed at 7:40 p.m. and Council's deliberations
began.
Moved by Councillor MacEachern Seconded by Councillor Wilson
THAT Council approve the application in principle subject to approval by
the Committee of Adjustment for the severance of the 3 lots; and
THAT the applicant be required to enter into a development agreement
with the Town of Aurora and that issues raised in the report be addressed
through that process, including, but not limited to the following:
➢ THAT a minimum disturbance in land form character, design and
construction be maintained through the best management
practices; and
➢ THAT the condition of approval of the future severance application
be subject to an exterior design of the proposed dwellings as
approved by the Community Planner to ensure compatibility with
the neighbouring homes; and
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COUNCIL - JULY 17, 2007
Special Council — Public Planning Minutes No. 07-17 Page 3
Wednesday, June 27, 2007
➢ THAT tree preservation measures be implemented ddting the
development of the lots to ensure the protection and viability of the
hedgerow vegetation; and
➢ THAT the owner agrees to fulfill the Kennedy Street cost sharing
agreement obligations prior to the execution of the development
agreement; and 11
➢ THAT a permit for the decommissioning of the septic system be
required.
CARRIED
2. PL07.065 — Official Plan Amendment and Zoning By-law Amendment
Drive -Through Policies & By-law Provision Additions
Files D09-01.07 & D14-06-07
Planning Staff
The Policy Planner advised that, in order to address development pressures
related to drive -through facilities adjacent to residential uses, staff are initiating
official plan and zoning by-law amendments that are intended to better regulate
the integration of these uses, identify areas where drive -through facilities should
be prohibited all together and develop policies and by-law provisions with respect
to facility design, mitigation measures and vehicle stacking. The Policy Planner
advised that staff are recommending a minimum distance separation between
drive -through facilities and residential land of 30 metres and that the Town's
Official Plan Amendment No. 66, which currently prohibits drive -through
restaurants in the Town's "Historic Core," be extended to include the prohibition
of all drive -through facilities in the "Historic Core," as they are not compatible with
the pedestrian oriented setting.
The Policy Planner advised that, when a similar policy was initiated in Toronto,
the 30 metre distance separation was challenged by various appellants and the
Ontario Municipal Board (OMB) decision upheld the proposed 30 metre distance
separation.
The Policy Planner concluded by advising that Council has received a number of
recommendations in this report and have also been made aware of some of the
stacking and design requirements being used in other municipalities and that
staff are seeking clear direction from Council on which provisions they believe
would be beneficial for the inclusion in the implementing documents.
Applicant/Agent
There is no outside applicant this is a Town generated application.
Public Comments
Mr. Maurice Luchich, project Manager for Tim Horton's Restaurants, addressed
Council to express his support for the application and advised that there are
similar initiatives being considered at the Tim Horton's head office in order 'to
improve efficiency to insure customer satisfaction. Mr. Luchich expressed
concern with regard to the 30 metre distance from all abutting residential
properties and advised that this is an excessive amount of land for an
establishment to sacrifice, suggesting that it could deter many drive -through
establishments from choosing to locate in Aurora. Mr. Luchich requested that the
set -back distance be reviewed and reduced where possible.
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COUNCIL - JULY 17, 2007
Special Council — Public Planning Minutes No. 07.17 Page 4
Wednesday, June 27, 2007
The public portion of the meeting closed at 9:10 p.m. and Council's deliberations
began.
Moved by Councillor MacEachern Seconded by Councillor Wilson
THAT staff continue to pursue amendments to the Official Plan and
Zoning By-law with respect to Drive -Through Policies & By-law Provision
and that the following points be considered:
➢ Urban design guidelines be considered as a means of imposing
form and function of drive -through establishments;
➢ The number of stacking lanes be specified;
➢ Multiple windows be further considered;
➢ 30 metre setbacks be further considered and adjusted by staff, if
deemed appropriate;
➢ Prohibition of all drive -through establishments on Yonge Street;
➢ Car washes be included in the definition of drive -through
establishments;
➢ Prohibition of all drive -through establishments in the Historic Core;
➢ Further consideration be given to address drive -through
establishments in plaza settings on Yonge Street;
TAT staff consult with the Aurora Chamber of Commerce and continue to
gather input as the process evolves; and
THAT the draft policy be presented to the Economic Development
Committee for review and input.
CARRIED
XIV CLOSED SESSION
Moved by Councillor Collins-Mrakas Seconded by Councillor MacEachern
THAT the rules of procedure be suspended to permit Council to convene
into a closed session to address the closed session to discuss personal
security of property, property and legal matters, which were deferred from
the June 26, 2007 Council meeting.
On a recorded vote the resolution was CARRIED
YEAS: 9 NAYS: 0
VOTING YEAS: Councillors Buck, Collins-Mrakas, Gaertner, Granger,
MacEachern, Marsh, McRoberts, Wilson and Mayor Morris
VOTING NAYS: None
-18-
COUNCIL - JULY 17, 2007
Special Council — Public Planning Minutes No. 07-17 Page 5
Wednesday, June 27, 2007
3. Legal, Property, Security of Property and Personal Matters
Moved by Councillor Collins-Mrakas Seconded by Councillor MacEachern
THAT Council convene into a Closed Session to consider legal, property,
security of property and personal matters.
CARRIED
Council recessed at 9:23 p.m.
Council reconvened in public session at 10:25 p.m.
4. Resolution from the Closed Session of June 27, 2007
Re: Personal Matter of an Identifiable Individual - Appointment of Citizens
to the Graffiti Abatement Ad Hoc Committee
Moved by Councillor Collins-Mrakas Seconded by Councillor Granger
THAT, in accordance with the terms of reference of the ad hoc committee,
the following people be appointed to the Graffiti Abatement Ad Hoc
Committee:
Allan Church, Michael Evans, Jane Hinder and Kim Rogers.
CARRIED
Councillor Gaertner returned to the meeting at 10:26 p.m.
IV READING OFBY-LAWS
Moved by Councillor MacEachern Seconded by Councillor Collins-Mrakas
THAT the following listed by-law be given 1st, 2nd and 3rd readings, and
enacted:
4932-07.0 BEING A BY-LAW to Confirm Actions by Council
Resulting From Meeting 07-17 on Wednesday, June 27,
2007.
CARRIED
V ADJOURNMENT
Moved by Councillor McRoberts
THAT the meeting be adjourned at 10:27 p.m.
CARRIED
-19-
COUNCIL - JULY 17, 2007
yo-Y-& 4v ef" i c4xfeny
Photo Opportunity
For Immediate Release
Presentation (a)
Aurora Town Council recognizes
Canadian Idol Top 22 Competitor and Aurora Idol Winner
WHO: Mayor Phyllis Morris and Aurora Town Council
Derek Hoffman, Canadian Idol 2007, Top 22 Competitor
Alyssa Taylor, Aurora Idol 2007 Winner
WHAT: Mayor Morris and Council will be presenting plaques to Derek Hoffman,
Canadian Idol 2007, Top 22 Competitor and Alyssa Taylor, Aurora Idol 2007
Winner in recognition of their outstanding achievements.
WHEN: Tuesday, July 17, 2007
6:45 p.m. Photos
7:00 p.m. Council meeting starts promptly
WHERE: Aurora Town Hall
Council Chambers
1 Municipal Drive
Aurora, ON L4G 6J1
WHY: These two individuals exemplify the exceptional work and effort that the youth in
Aurora continuously achieve. The Town of Aurora would like to officially
recognize these recipients for their dedication, hard work and superior talent.
CONTACT: Michelle Outar, Communications Specialist
The Town of Aurora
905-727-3123 ext: 4229
Town of Aurora Members of Council
From left: Mayor Phyllis Morris, Councillors: Bob McRoberts, Evelina MacEachem, Wendy Gaertner,
Stephen Granger, Grace L. Marsh, Alison M. Collins-Mrakas, Evelyn Buck, Al Wilson
Town of Aurora, I Municipal Drive, Box 1000, Aurora, Ontario L4G 6JI
P-1
COUNCIL — JULY 17, 2007
Delegation (a)
Panizza, Bob
From: Carmen Zambri
Sent: Wednesday, July 11, 2007 9:25 AM
To: Panizza, Bob
Cc: Ewart, Karen; Morris, Phyllis
Subject: No parking on Moorcrest dr, Batson & Walton.
Mr. Panizza "
My name is Carmen Zambri and I am a member of the TSAC. When the item mentioned above was
on the TSAC agenda I had declared a conflict of interest as I live at 30 Moorcrest. I'd
like to be a delegator at next weeks council meeting in not supporting this
recommendation. Please advise if I can speak to council as a resident. Also, seeing that
this time of year is spent at the cittage a lot of the residents are away and I will not
be able to get support. I was hoping council could defer this to their Sept. Meeting in
order to have support against no parking on Moorcrest.
I look forward to hearing from you.
Carmen
D-1
COUNCIL — JULY 17, 2007
Delegation (b)
Panizza, Bob
From: Mark Reeves
Sent: Tuesday, July 10, 2007 3:43 PM
To: Panizza, Bob
Subject: Proposed Parking Prohibition
Dear Mr Panizza
I am a resident of 8 years at Walton Drive and received the notice regarding parking on Moorcrest,
Batson and Walton Drives.
I would like to be reaistered for delegate status for July 17 2007 meeting. Please confirm by email at
For the record I am against any further restrictions on parking on my street.
Thank You
r
Mark Reeves
7/11/2007 D_2
COUNCIL - JULY 17, 2007
AGENDA ITEM # �-
AuioxA
TOWN OFAURORA
SPECIAL GENERAL COMMITTEE - AUDIT COMITTEE
MEETING MINUTES
NO, 07-29
ATTENDANCE
Council Chambers
Aurora Town Hall
Wednesday, June 27, 2007
Mayor Morris in the Chair; Councillors Buck (arrived
at 6:55 p.m.), Collins-Mrakas, Gaertner (arrived at
6:03 p.m.), Granger (arrived at 6:15 p.m.), Marsh,
MacEachern, McRoberts and Wilson
MEMBERS ABSENT None
Chief Administrative Officer, Director of Financial
Services/ Treasurer and Administrative Co-
ordinatorlDeputy Clerk
Mayor Morris called the meeting to order at 6:00 p.m.
I DECLARATIONS OF PECUNIARY INTEREST
There were no declarations of pecuniary Interest under the Municipal Conflict of
Interest Act.
11 APPROVAL OF AGENDA
General Committee recommends:
THAT the agenda as circulated by the Corporate Services Department be
approved as presented.
CARRIED
Councillor Gaertner arrived at 6:03 p.m.
Councillor Granger arrived at 6:15 p.m.
III DELEGATIONS
(a) Mr. John Gutteridge, Director of Financial Services/Treasurer
Re: Budget Process Review _
The Director of Financial ServiceslTreasurer provided a review of the 2007
Budget process and presented the proposed timetable for the 2008 budget
deliberations. The committee provided suggestions with the intent of improving
the budget process.
-20-
COUNCIL - JULY 17, 2007
General Committee Report No. 07-29 Page 2 of 2
Wednesday, June 27, 2007
IV CONSIDERATION OF ITEM REQUIRING SEPARATE DISCUSSION
3. AC07-002 - 2007 Budget Process Review
Moved by Councillor MacEachern Seconded by Councillor Marsh
THAT report AC07-002 - 2007 Budget Process Review be received for
information purposes.
CARRIED
4. Proposed 2008 Budget Timetable
Moved by Councillor MacEachern Seconded by Councillor Marsh
THAT the proposed 2008 Budget Timetable be received for information.
CARRIED
2. AC07-001 - Audit Committee Terms of Reference
Moved by Councillor MacEachern Seconded by Councillor Gaertner
THAT report AC07-001 - Audit Committee Terms of Reference be received
for information purposes.
CARRIED
1. AC07-003 - Internal Audit Reports
Moved by Councillor MacEachern Seconded by Councillor Gaertner
THAT the Leisure Complex Audit Report and the Procurement & Accounts
Payable Audit Report be received; and
THAT appropriate action be taken to resolve all the issues identified and
outstanding.
CARRIED
XI ADJOURNMENT
Moved by Councillor Marsh
THAT the meeting adjourn at 7:15 p.m.
CARRIED
THE REPORT OF THE GENERAL COMMITTEE MEETING 07-29 IS SUBJECT TO
FINAL APPROVAL AT COUNCIL ON TUESDAY, JULY 17, 2007.
PHYLLIS M. MORRIS, MAYOR KAREN EWART, DEPUTY TOWN CLERK
-21-
COUNCIL — JULY 17, 2007
AGENDA ITEM # oZ
Committee
Date:
Time and Location:
AuRoxA
COMMITTEE MINUTES
MEETING NO, 07-03
Leisure Services Advisory Committee
Thursday, June 21, 2007
7:00 p.m., Leksand Room
Committee Members: Councillor MacEachern, Chair, Councillor Granger, Vice -
Chair; John Clement, Margaret Kingerski, Michael Levesque,
Councillor McRoberts, Judy Norwell, and Carol Walthers
Absent: Darby Piquette, Nameer Rizvi and Kenneth Whitehurst,
Other Attendees: AI Downey, Director of Leisure Services and Elma
Stevenson, Committee Secretary
Also Present: Councillor Wilson
The Chair called the meeting to order at 7:05 p.m.
DECLARATIONS OF INTEREST
There were no declarations of interest under the Municipal Conflict of Interest
Act.
APPROVAL OF AGENDA
Moved by Councillor Granger Seconded by Councillor McRoberts
THAT the agenda as circulated by the Corporate Services Department be
approved.
CARRIED
—22—
COUNCIL — JULY 17, 2007
Leisure Services Advisory Committee Record No. 07-02 Page 2 of 5
Thursday, June 21, 2007
ADOPTION OF MINUTES
1. Leisure Services Advisory Committee Meeting
Record No. 07-02 dated Thursday, May 17, 2007
Moved by Councillor McRoberts Seconded by Margaret Kingerski
THAT meeting Record No. 07-02 dated Thursday, May 17, 2007 be
adopted as printed and circulated.
CARRIED
DELEGATIONS
None
MATTERS FROM PREVIOUS MINUTES
2. Notice of Motion from Kenneth Whitehurst
Re: Recreational Green Space
Moved by Councillor Granger Seconded by John Clement
THAT the Notice of Motion from Kenneth Whitehurst be deferred to the
July 19, 2007 LSAC meeting.
CARRIED
MATTERS FOR CONSIDERATION
Moved by Judy Norwell
THAT Item 4 be brought forward.
Seconded by Margaret Kingerski
CARRIED
—23—
COUNCIL - JULY 17, 2007
Leisure Services Advisory Committee Record No. 07-02 Page 3 of 5
Thursday, June 21, 2007
4. LS07-023 - Ada Johnson Park Public Open House Meeting.Results
Moved by Councillor Granger Seconded by Michael Levesque
THAT the Leisure Services Advisory Committee has reviewed the
information provided at the Public Open House Meeting concerning Ada
Johnson Park; and
THAT the Leisure Services Advisory Committee authorize staff to proceed
with the detailed design and implementation of the park as outlined in
report LS07-023.
CARRIED
3. Pricing Policy
Moved by John Clement Seconded by Councillor McRoberts
THAT the pricing policy be received and referred to the July 19, 2007
Leisure Services Advisory Committee meeting.
CARRIED
5. Youth Action Committee Minutes, May 16, 2007
Moved by Councillor McRoberts Seconded by Councillor Granger
THAT the Youth Action Committee minutes of May 16, 2007 be received.
•N:Ims
-24-
COUNCIL — JULY 17, 2007
Leisure Services Advisory Committee Record No. 07-02 Page 4 of 5
Thursday, June 21, 2007
6. Leisure Services Advisory Committee Pending List
Moved by Councillor McRoberts Seconded by John Clement
THAT the Leisure Services Committee Pending List by received for
information purposes.
-MR 1
NEW BUSINESS
7. Leisure Services Department Capital and Operating Budget
Moved by Carol Walthers
Seconded by Michael Levesque
THAT the. Leisure Services Department Capital and Operating Budget be
placed on the July 19, 2007 LSAC Agenda.
CARRIED
8. Mr. Klaus Wehrenberg Request for Delegation
Re: Aurora Trail Systems
Moved by Margaret Kingerski Seconded by Councillor Granger
THAT the request for delegation by Mr. Klaus Wehrenberg with regard to
a number of issues related to trails in the Town of Aurora be referred to
the July 19, 2007 LSAC meeting.
C• MIR: C
9. Leash Free Dog Park
Moved by John Clement
Seconded by Carol Walthers
THAT staff be directed to advertise until August 1, 2007 for interested
residents to serve on the Leash Free Dog Park Committee to enable the
continued operation of the Leash Free Dog Park with the goal that this
issue be resolved by September 1, 2007; and
THAT Council direct Staff to ensure that the waste is cleared from the park
until this issue has been dealt with.
CARRIED
—25—
COUNCIL — JULY 17, 2007
Leisure Services Advisory Committee Record No. 07-02 Page 5 of 5
Thursday, June 21, 2007
Councillor MacEachern advised that Michael Levesque was a major fundraiser for the
Heart and Stroke Foundation Big Bike event that took place recently. Committee
extended their congratulations to Mr. Levesque for this achievement.
ADJOURNMENT
Moved by Councillor McRoberts
THAT the meeting be adjourned at 9:20 p.m.
Cou cillor velina MacEachern, Chair
—26—
COUNCIL - JULY 17, 2007
AGENDA ITEM # 3
Committee:
Date:
Time and Location:
Committee Members
Absent:
Other Attendees
AuRoRA
COMMITTEE MINUTES
MEETING NO. 07-03
Accessibility Advisory Committee
Wednesday, July 4, 2007
7:00 p.m., Leksand Room
Ann Boden, Vice Chair, Jane Boorman, Councillor Bob
McRoberts and John Lenchak
Catherine Couchman
Director of Corporate Services
The Vice Chair called the meeting to order at 7:00 p.m.
DECLARATIONS OF INTEREST
There were no declarations of interest under the Municipal Conflict of Interest Act.
APPROVAL OF AGENDA
Moved by J. Lenchak
Seconded by Councillor McRoberts
THAT the content of the agenda be approved.
«7T:7710
MINUTES OF THE PREVIOUS MEETING
1. Advisory Committee Minutes Number 07-02, May 2, 2007
Moved by Councillor McRoberts
Seconded by J. Lenchak
THAT the minutes of the Accessibility Advisory Committee meeting of May
2, 2007 be adopted.
CARRIED
-27-
CMV&sisibiliWUvisaty G90nittee Record No. 07-02
Wednesday, May 2, 2007
Page 2 of 3
1. a) Town Hall Service Counters
Moved by J. Lenchak
Seconded by Councillor McRoberts
THAT the Accessibility Advisory Committee recommends to Council that
staff be authorized to proceed with the modifications to the service
counters in the Building, Planning, and Public Works/Leisure Services
Dept. service counters in order to accommodate customers with
accessibility needs at a cost not to exceed $10,000 and that funding for
this project be provided from the Accessibility Advisory Committee budget.
CARRIED
1. b) Hearing Assistive Teller Intercoms
Moved by J. Lenchak
Seconded by J. Boorman
THAT staff contact the Canadian Hearing Society for recommended
equipment styles that may be suitable as a teller intercom for the Financial
Services Dept.; and
That staff proceed to obtain quotes for this equipment and report back to
the Accessibility Advisory Committee with the results.
CARRIED
2. Accessibility/sensitivity Training for Taxi Operators
Moved by Councillor McRoberts Seconded by J. Lenchak
THAT the Accessibility Advisory Committee recommends to Council that
the Town engage the services of TDM Training to provide
accessibility/sensitivity and customer services training for licensed taxi
operators with the Town at a cost of $1,950, and that funding for this
project be provided from the Accessibility Advisory Committee Budget.
3. 2007 Accessibility Plan
Moved by J. Boorman Seconded by J. Lenchak
THAT the 2007 Accessibility Plan be approved.
CARRIED
CO�c!& I i1164&119hy MTnittee Record No. 07-02
Wednesday, May 2, 2007
Page 3 of 3
4. Leisure Services Dept. — Follow Up Items List
Moved by Councillor McRoberts Seconded by J. Boorman
THAT the Follow Up Items List from the Leisure Services Dept. be
received for information.
e• ITZT PA
NEW BUSINESS
Members requested staff to determine if the lower level hallway in the Leisure Services
Complex is accessible from the front to the rear of the facility.
Members requested staff to contact the Region of York find out when the next
Accessibility Chairs meeting will be held.
ADJOURNMENT
Moved by John Lenchak
THAT the meeting be adjourned at 8:10 p.m.
4(
P111" A. Boden, Vice Chair
—29—
COUNCIL — JULY 17, 2007
AGENDA ITEM #
AURORA
EXTRACT FROM COUNCIL MEETING NO. 07-16
HELD ON TUESDAY, JUNE 26, 2007
11. TSAC07-04 -Traffic Safety Advisory Committee Minutes —June 13, 2007
Moved by Councillor Marsh Seconded by Councillor Wilson
(8) TSAC07-010 — Three Hour Parking
THAT report TSAC07-010 — Three Hour Parking be deferred to the July 17, 2007
Council meeting.
CARRIED
Moved by Councillor MacEachern Seconded by Councillor Marsh
THAT the balance of the Traffic Safety Advisory Committee Meeting minutes
from the June 13, 2007 meeting be received and the recommendations
contained therein be adopted.
CARRIED
—30—
COUNCIL - JULY 17, 2007
TOWN OF AURORA
AUIZORATRAFFIC SAFETY ADVISORY COMMITTEE REPORT No. TSAC07-010
SUBJECT: Three Hour Parking
FROM: Chris Alexander, By-law Services Co-ordinator
DATE: June 7, 2007
RECOMMENDATIONS
THAT the current 24-hour parking limitation be reduced to three -hours on all streets
in the Town of Aurora; and
THAT parking in excess of three hours be permitted between the hours of 5 p.m, and
11 p.m. daily, and
THAT the three- hour parking limitation come into effect on January 1, 2008; and
THAT staff be directed to implement a Town -wide advertising campaign through all
available media outlets to thoroughly educate residents of the new limitation; and
THAT should Council adopt the above recommendation, that$10,000.00 be allocated
in the Public Works operational budget in 2007 for the purchase and installation of
the required signage.
BACKGROUND
Currently, the Town's Parking By-law allows a vehicle to be parked on a street in Town for
24 hours where there are no other existing parking restrictions except during the winter
overnight parking restriction period. Staff have received and continue to receive complaints
from residents concerning cars being parked and left for extended periods of time on the
Town's streets. In some cases, they are in hazardous locations on the street or in
locations, which inconvenience other residents on the street. With the current 24-hour
provision in the by-law, unless the vehicle is parked in violation of another provision of the
by-law, staff cannot act until the 24 hours have elapsed.
Residents who call in about vehicles parking for extended periods on their streets find that
the current 24-hour limit unacceptable and continually state that they would like to see the
limit reduced to deal with their concerns. In addition to residents' concerns, the Town's
Works staff have also experienced trouble in the past with the removal of snow from Town
streets. Vehicles parking on the streets for extended periods of time makes it difficult for
the ploughs to properly clear the streets and results in having to have them return at a later
date and at an additional cost.
In the summer of 2001, the Town implemented a three-hour parking limit on one side of
-31-
COUNCIL — JULY 17, 2007
June 7, 2007 - 2 - Report No.TSAC07-10
three streets in the Aurora Grove subdivision to address residents' on -street parking
concerns. Residents in the subdivision were concerned with the safety of their children with
the number of parked cars on the streets. A survey found that most of the vehicles parked
on the street belonged to the residents that lived on the street. The restrictions have proven
successful in keeping the streets clear of parked vehicles.
Three-hour parking limits are common in municipalities in the G.T.A. All the municipalities
in York Region currently have a three-hour limit, including all the Regional roads in Town.
Enforcement
Unlike other provisions of the Town's Parking By-law such as fire routes and disabled
parking, the enforcement of a three-hour limit would be on a complaint basis only. Staff
would only attend when a complaint is received from a resident and would not go out
proactively looking for violations.
Signage
The implementation of a three-hour parking limit does not require the installation of signage
on each Town street. Signs instead would be posted at the various entrances to Town
informing motorists of the limit in the same manner that the winter parking restriction is
done now.
Public Safety
Staff have also reviewed the accident reports from the past ten years and found 250
reported accidents on Town streets involving parked cars. That is an average of one
accident every two weeks involving a parked car. By reducing the number of vehicles on
the street you can improve the response time of emergency vehicles and reduce the
number of visual obstructions to drivers making the Town's streets safer.
Financial Impact
Public Works staff were also surveyed for their comments on the proposed three-hour limit.
They are supportive of the reducing limit since it will reduce the number of vehicles on the
street interfering with snow removal in the winter, street cleaning in the spring and garbage
collection year round. As an example, when Public Works has to re -deploy a snow plough
and operator to complete work on a street where a large number of cars were parked, the
cost to the municipality is approximately $100.00 per hour.
—32—
COUNCIL — JULY 17, 2007
June 7, 2007 - 3 - Rgport No.TSAC07-10
The implementation of a three-hour limit would also assist staff and members of the TSAC.
Many of the parking concerns brought to the Committee could be resolved with a three-
hour limit. Instead of imposing specific parking restrictions on a street where the TSAC has
received a complaint, the Committee can direct staff from By-law Services to focus
enforcement on the location. This would reduce the amount of work for staff in having to
complete an investigation, prepare a report and possibly having to purchase and install
signage. As an example of the potential cost savings to the Town, in the Fall of 2005,
Council passed a by-law to prohibit parking in the vicinity of the GO Transit Station to deal
with long-term parking in the area by commuters. As a result, Town staff installed 21 No
Parking sings at a cost of approximately $125.00 each. If there was a three-hour limit in
place, rather than the current 24 hour limit, staff from By-law Services could have been
dispatched to enforce this provision, saving the Town $2,625.00 for the signs and
responding to the concerns of the residents in an almost instantaneous manner. The GO
Station example is not unique. Staff are aware of at least seven other areas of town where
similar concerns have been expressed and where a three-hour parking limit would work
effectively.
Exemption Period
The introduction of an "Exemption Period" for residents between the hours of 5 p.m. and 11
p.m. will alleviate any concerns that residents may have about their guests being ticketed
when they come over to visit. As an example, if a resident was going to have a party on a
Saturday and the guest were to arrive at 4 p.m. they would not have to be concerned about
moving their vehicle until 2 a.m. as illustrated below.
4 p.m. to 5p.m. = 1 hour
5 p.m. to 11 p.m. = Timing stops
11 p.m. = Timing can/may start
2:01 a.m. = Earliest that a ticket could be issued
OPTIONS
Council may decide to impose the three-hour parking limit or maintain the current 24-hour
limit as it is now.
FINANCIAL IMPLICATIONS
If Council decides to implement the recommendation there will be a cost of $10,000.00 to
purchase and install the required signage.
CONCLUSIONS
The present 24-hour parking limit continues to be ineffective for staff in the performance of
their duties. Residents when told of the current limit are frustrated by the amount of time
—33—
COUNCIL — JULY 17, 2007
June 7, 2007 .4. Report No.TSAC07-10
that vehicles can be parked on the street without any action being taken to deter it. Most
residents are surprised to learn that the Town has a 24-hour limit and not a three-hour limit
as in other municipalities in the G.T.A.
The implementation of a three-hour limit will enable staff to better deal with the concerns of
the residents by responding much more quickly, while making the streets safer by reducing
the number of vehicles being parked on the street. In addition to the increased response
time, the three-hour limit will provide the Town with the potential for substantial cost
savings by not having to investigate and prepare and reports recommending the costly
installation of signage on specific streets or parts thereof in Town in response to resident's
complaints.
The introduction of 0 three-hour limit will inevitably result in an increase in the number of
complaints received from residents for staff to investigate. This reaction has to be
anticipated whenever a change like this is made. Nevertheless, staff believe that there is
now sufficient resident support for this new restriction in Town. Once residents are made
aware of it, the number of complaints should gradually reduce.
LINK TO STRATEGIC PLAN
Goal A: Foster and enhance a strong and stable economy consistent with the attributes of
a sustainable community.
ATTACHMENTS
None.
Prepared by.
sC,hris Alexander, By-law Services Co-ordinator Ext. 4241
(14ta L
Chris Alexander
By-law Services Co-ordinator
—34—
COUNCIL — JULY 17, 2007
AGENDA ITEM # S
/— TOWN OF AURORA
AURORA COUNCIL REPORT No.FS07-031
SUBJECT: Budget Adjustment Utilization of Council Discretionary Reserve Fund
FROM: L. John Gutteridge, Director of Finance / Treasurer
DATE: July 17, 2007
RECOMMENDATIONS
THAT report FS07-031 be received; and
THAT Council authorize the withdrawal of up to $2,530,000 from the Council
Discretionary Reserve Fund for the purpose of renovating the Aurora Heritage
Centre.
BACKGROUND
In accordance with the following resolution:
FS06-027 — Aurora Hydro Sale Investment Funds
Moved by Councillor Vrancic
Seconded by Councillor Kean
THAT 90% of the balance in the Aurora Hydro Sale Investment Fund remain
in the fund and that the balance of the earned interest from the prior year be
utilized for hew initiatives identified in the Municipalities Strategic Plan; and
THAT proposed Strategic Plan Initiatives be budgeted as separate projects
for separate consideration and, should all the funds from the current year not
be used, that they be carried forward to the next budget year; and
THAT, should Council wish to use any of the principal from the Aurora Hydro
Sale Investment Fund, proper public notice must be provided at least 30
days in advance before the matter is discussed at open Council; and
THAT Council establish a Council Discretionary Reserve Fund in the amount
of 10% of the Aurora Hydro Sale Investment Fund; and
THAT the funds in the Council Discretionary Reserve Fund will be expended
at the discretion of Council; and
THAT Council determine the terms and conditions of the use of the Council
Discretionary Reserve Fund and that these be reviewed at the beginning of
each new term of Council; and
—35—
COUNCIL — JULY 17, 2007
June 19, 2007 - 2 - Report No. FS07-031
11
THAT, should Council wish to use any of the principal from the Council
Discretionary Reserve Fund, proper public notice must be provided at least
30 days in advance before the matter is discussed at open ,Qouncil; and
THAT any donations or expenditures from the Council Discretionary Reserve
Fund must recognize in program or project advertising that the contribution
was made from proceeds from the sale of Aurora Hydro; and
THAT funds be allocated to the appropriate Reserves at year-end once the
fund balance has been determined; and
THAT Council amend the Council resolution of the June 28, 2005, to add the
following at the end of section 8(c) after the word "entirety';
"Providing that, in the event that the entire Council is not present for
three consecutive Council meetings, the requirement for 100% of
members needed to attend be reduced by 1 member of Council."
CARRIED
Council must serve 30 days notice in order to discuss the utilization of any of the
principal in the Council Discretionary Reserve fund.
At your June 26th meeting Council adopted the following motion:
THAT staff bring a report to the July 17, 2007 Council meeting to continue the process of
using the Council Discretionary Reserve Fund and that alternate funding sources be
provided at that time.
CARRIED
On the direction of Council we advertised that on July 17, 2007 Council will be opening
budget discussion for the renovation of the Aurora Heritage Centre (formerly Church St.
School) and the withdrawal of principal from the Council Discretionary Reserve Fund.
Attachment #1 is a copy of the Newspaper Advertisements for the opening of budget
discussions and the utilization of the Council Discretionary Reserve Fund. In addition
this notice has been posted on the town's website.
COMMENTS
We are in compliance with the intent of the motion and Council may debate the merits of
utilizing part of the Council Discretionary Reserve Fund for the purposes of renovations to
the Town of Aurora Heritage Centre.
—36—
COUNCIL — JULY 17, 2007
June 19, 2007 -3- Report No. FS07-031
Should Council wish to proceed with the project the motion to utilize the funds cannot be
voted on unless 100% of the members of Council are in attendance and the vote must
pass by a 2/3 majority of Council or 6 votes as per the June 28, 2006 Council Resolution.
Council requested that we provide options on where the funds for this project may come
from should Council not have the required 100% attendance. We would suggest that funds
could be taken from the following Reserves:
Working Fund Reserves $ 930,000.
Municipal Capital Reserve Fund $1,600,000.
OPTIONS
That Report No. FS07-031 be received and that Council authorize the withdrawal of
up to $2,530,000. from the Council Discretionary Reserve Fund for the purpose of
renovating the Aurora Heritage Centre.
2. That Council do nothing at this time as tenders are not expected to close until
September and Council has at least one more opportunity to achieve 100%
attendance.
3. Report No. FS07-031 be received and that Council authorize the withdrawal of up to
$930,000. from the Working Fund Reserves and $1,600,000. from the Municipal
Capital Reserve Fund for the purpose of renovating the Aurora Heritage Centre.
Further that these funds be replenished from the Council Discretionary Reserve
Fund should Council vote in favour of utilizing these funds at a future meeting.
FINANCIAL IMPLICATIONS
The current balance in the Council Discretionary Reserve Fund is $3,663,393.00.
Should Council approve Option 3 this would result in depletion of the Municipal Capital
Reserve Fund and could leave a balance of $280,685.00 in the Working Fund Reserve.
As tenders have not been awarded we still do not have a definitive costfor the renovations.
To avoid the need to re -advertise Council's requirement to withdraw funds from the Council
Discretionary Reserve Fund we are suggesting that we increase our previous estimate with
a 10% contingency.
Another option to increasing the amount to be raised by Council is to recommend that any
money required above the $2,300,000, be raised by the Historical Society.
—37—
COUNCIL — JULY 17, 2007
June 19, 2007 - 4 - Report No. FS07-031
CONCLUSIONS
Council has proceeded in accordance with the intent of the September 26,,2006 and June
28, 2005 resolutions regarding the expenditure funds. We believe that we have also met
our obligations under the Ontario Municipal Act in serving proper notice for the required
budget adjustment.
Should the project proceed we must ensure that all advertising or promotion of the project
clearly identifies that money from the Aurora Hydro Sale were contributed to this project.
LINK TO STRATEGIC PLAN
Goal B: Promote a sustainable community that respects its historic culture and character
and embraces diverse cultural development and renewal in harmony with sound
environmental management and business development activity
Goal D: Ensure transparent, accountable and open governance in concert with informed
and involved citizens
Objective 132: Promote and market the beauty and uniqueness of the historic and natural
areas throughout Aurora
Objective B3: Plan for the preservation and the restoration of local heritage areas and
buildings
Objective D1: Continue the commitment of fiscal responsibility and accountability
Objective D3: Be accountable and transparent to residents by ensuring open and
accessible information flow and accessible decision -making
Objective D4: Create a respectful environment that fosters team work and open dialogue,
consistent with a Character Community. These Objectives acknowledge the responsibilities
required by governance that contribute to informed and involved citizens.
ATTACHMENTS
Attachment #1 —Copy of Newspaper Advertisment
PRE -SUBMISSION REVIEW
120a
COUNCIL - JULY 17, 2007
June 19, 2007 - 5 - Report No. FS07-031
Management Team Review - Wednesday, July 4, 2007
Prepared by.
Director of Finance/Treasurer
Director of Finance/Treasurer -Ext. #4111
min S. Rogers
Chief Administrative Officer
-39-
C�UNC I L — JULY 17, 2007 The Aurora Era -Banner 7Uesday,July3,2007
Municipal Drive, Box 1000, Aurora, CAN L4G 6JI
905-727-1375 wr fe-autura.ca
JULY 2007 MEETINGS
• Thurs., July 12 7:30 p.m. Committee of Adjustment
• Tues., July 17 7:00 P.M. Council
• Thurs., July 19 7:00 p.m. Leisure Services Advisory Committee
Meetings are usually held in the Town Hall and are open to the public. Far further information contact the Corporate
Services Department at 905-727-1375. Fora complete listing of upcoming meetings, seethe meeting calendar on
the Town's website: www.e-aurera.ca and select "Town Hall", then "Calendar of Meetings".
STAGE 2 WATER USE BAN
Due to the prolonged dry weather conditions being currently experienced, the Region of York has
declared a Stage 2 Outdoor Water Use Ban for Aurora. A Stage 2 Water Use Ban states no person
shall use municipal water from a hose, pipe, sprinkler or permanent irrigation. system for the purpos-
es of watering lawns or gardens, washing vehicles, sidewalks or driveways, and filling or topping up
swimming pools. Residents can be fined up to $5,000 for lawn watering, in accordance with the
Aurora's Water Use bylaw. Residents can, however, water flowers, shrubs, trees or vegetables pro-
vided watering Is done using a hand-held container.
Town of Aurora staff will be patrolling and enforcing the outdoor water use ban throughout the imposed
period and York Region officials will monitor reservoir levels to determine when and if the water ban
can be lifted. -
Water Is our most precious resource and by working together, we can ensure a safe and abundant
supply for everyone. Thank you for your cooperation, and it you have any questions please contact
the Department of Public Works at 905-727.1375, extensions 4370 or 3443.
UTILIZATION OF COUNCIL DISCRETIONARY RESERVE FUND
Change of date from June 19 to July 17, 2007
In accordance with a resolution passed by Council on September 26, 2006, Council is required to provide 30 days
public notice before It considers any expenditure from the Council Discretionary Reserve Fund (proceeds from the
sale of the Aurora Hydro).
This notice is therefore provided to members of the public that on July 17, 2007 at 7 P.M. Councll will be consider-
ing the utilization of a portion of the Council Discretionary Reserve Fund, for the proposed renovations of the Town
of Aurora Heritage Centre, formerly Church St. School.
Anyone who wishes to address Council on this matter Is requested to submit a letter by July 11, to the Town Clerk,
1 Municipal Dr. Aurora, ON, L4G 6,11 or by e-mail bpanizza@e-e rora ca In order to request delegation status.
Pursuant to the Ontario Municipal Act, the Council of the Town of Aurora wishes to advise taxpayers of Its Intention
to make amendments to the 2007 Budget at Its July 17th meeting.
The purpose of the amendments to the 2007 Budget Is to Include the Renovations to the Town of Aurora Heritage
Centre, formerly the Church St. School, project to the Capital Program.
PROPOSED CHANGE OF STREET SUFFIX
On July 17th, 2007 Aurora Council will consider a recommendation to rename the street
CIRCLE to CHAMPIONSHIP CIRCLE PLACE, as shown below.
n•m �
_e
a
ue ell)
•
For current tenders and (
Town of Aurora
REQUES
0
SP
Signed RFP's properly identified as to i
Department, attn: Town Clerk, 2nd floc
noon (local time):
PROPOSALS ARE INVITED FOR LIC
RELATING TO THE SALE OF TOWN
THE EAST SIDE OF LESLIE ST., SOU
WAY 404 (APPROX. 74.95 ACRES), II
Documents may be obtained at no (
Financial Services Department at 1 Mt,
ny information (name, address, phone,
up of documents. Documents are SIB(
3123 ext: 4104).
The Corporation of the Town of Aurora
missions.
For further information, please contact
Summer Employment Opporti
Assistants (Contract July — S
The Towns of Aurora, Georgina, Eas
Stouffville (the northern six municipalitl
vated staff with strong communication
rollout, also known as the BIN IS INI ce
Duties will include promotion and educ
munications, customer service activitie
and conducting participation surveys. f
weekends, as required.
For more information please go to ww
apply for the above noted position. PI
covering letter and resume quoting file
4:30 p.m. on July 13, 2007 to:
Corporation of The Town Of Newmarke
Human Resources Division
P.O. Box 238, Stn. Main
395 Mulock Drive
COUNCIL — JULY 17, 2007
AGENDA ITEM #�O
,--. TOWN OF AURORA
AURORA COUNCIL No. FS07-032
SUBJECT: Capital Fund Report to May 31, 2007
FROM: L. John Gutteridge, Director of Finance/Treasurer
DATE: July 17, 2007
THAT report FS07-032 "Capital Fund Report to May 31, 2007" be received and;
THAT Council authorize the re -allocation of capital project closing balances as
identified in Attachment #2 of this report.
BACKGROUND
Attachment #1 is the financial report for the Capital Fund to the end of May 31, 2007.
Financial Services compiled a report and shared this with the appropriate Director from
which we have provided a project status and proposed resolution if necessary.
COMMENTS
There are still a number of Capital Budget's that represent projects prior to 2007 our
objective is to keep the carry over projects to a minimum. We can accomplish this in two
ways: the first is the timing of budget approval, the second is the appropriate department
assigning appropriate staff to complete projects as scheduled.
Our objective would be to complete budgeted projects in the year of the budget or worse
case the year following.
Due to the budget not being approved until April of this year, many of the 2007 projects are
either still in the early stages or have not yet been started.
OPTIONS
1. That the report be adopted as proposed.
2. The report identifies the status of the various capital projects and a proposed
resolution, Council may wish to adjust any particular recommendation.
—41—
COUNCIL — JULY 17, 2007
July 17, 2007 - 2 - Report No. FS07-032
FINANCIAL IMPLICATIONS
The purpose of the report is to provide Council with regular reporting on the various funds
of the municipality. One of the consequences of the report will be a"need to make
appropriate budget adjustments, this report identifies some budget adjustments.
Attachment #2 is a summary of the projects on one list that shows where the money is
needed to fund deficits, or where surpluses are to be refunded. A summary of the report
are as follows:
Reserve
Amount to/(from Reserve
Municipal Capital Reserve
$ 7,480
Development Charges Roads & Related Reserve
Fund
($ 70,860)
Storm Sewer Reserve
$ 30,000
Water/ Sewer Reserve
$ 11,347
Equipment/ Fleet Reserve
$ 15,931
Fire Services Reserve
$ 470,571
Once the funds have been transferred to the appropriate reserves, they will once again be
subject to the restrictions specific to each reserve.
CONCLUSIONS
This will clean up a number of capital projects and re -allocate surplus funds to other
projects or reserves.
LINK TO STRATEGIC PLAN
Goal D: Ensure transparent, accountable and open governance in concert with informed
and involved citizens
Objective D1: Continue the commitment of fiscal responsibility and accountability
ATTACHMENTS
Attachment #1 Capital Budget Report
Attachment #2 Summary of Financial Transfers for Capital Projects
PRE -SUBMISSION REVIEW
-42-
COUNCIL - JULY 17, 2007
July 17, 2007 - 3 - Report No. FS07-032
Senior Management Team July 4, 2007
Prepared by. L. Sheardown, Budget Coordinator/ Financial Analyst -Ext. #4119
-43-
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—54—
COUNCIL — JULY 17, 2007
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COUNCIL — JULY 17, 2007
AGENDA ITEM
/_- TOWN OF AURORA
AURORA COUNCIL REPORT No.FS07-033
SUBJECT: Property Tax Assistance for Low-income Seniors
FROM: L. John Gutteridge, Director of Finance/Treasurer
DATE: July 17, 2007
RECOMMENDATIONS
THAT report FS07-033 be received for information;
THAT Council provide direction on this matter.
BACKGROUND
At its meeting on Tuesday, March 27, 2007 Council adopted the following:
Moved by Councillor Gaertner
Seconded by Councillor Buck
THAT the Director of Financial Services be requested to prepare a report
outlining the feasibility and implications of initiating a Property Tax Grant
Program for seniors in the Town of Aurora, and report back before the
summer.
CARRIED
COMMENTS
There are only two section of the Municipal Act that allow Municipalities to provide
relief to taxpayers. The following are the programs that our municipality could
participate in:
The Municipal Act, 2001 Section 319 Property Tax Deferral
Provides that a municipality, other than a lower tier municipality, may pass a by-law
for the purposes of relieving financial hardship for low-income seniors and low-
income persons with disabilities. The qualification of "low-income" is to be specified
in the by-law. The tax relief may be by deferral, cancellation, or other tax relief of all
or part of a property tax increase in the residential property tax class. Initially this
relief was mandatory but limited to reassessment increases only; however, the
definition was subsequently extended to all property tax increases in a year.
—56—
COUNCIL — JULY 17, 2007
July 17, 2007 - 2 - Report No. FS07-033
The Region of York currently provides the following relief.
Key provisions of the Region of York's tax relief policy for homepwners are as
follows:
• All tax increases in a year may be deferred for a senior 65 years of age and
older and low-income disabled persons;
• Low-income seniors aged 55-6:4 may defer increases greater than $300;
• The deferral applies to local, regional and educational components of the
property tax bill;
• All deferrals are free of interest until the property is sold;
• The low-income threshold is $23,000 for individuals and $40,000 for
households of two persons or more.
Currently Aurora has 10 individuals utilizing the tax deferral program for an annual
deferral of approximately $770 for the Town's portion of the property tax levy. The
total annual deferral for all three taxing jurisdictions (local, regional, education) is
approximately $2,500.
Municipal Act Section 107 Grants
Our research shows that a few municipalities have other property tax relief programs
in addition to the property tax deferral program.
Vaughan, Richmond Hill and Newmarket have grant programs for low-income
seniors but do not include other low-income individuals or low-income disabled
persons. Staff is aware of four GTA lower -tier municipalities outside of York Region
that offer a grant or loan program for low-income seniors.
These municipalities grant assistance to low-income seniors as authorized by
Section 107 of the Municipal Act, 2001, which allows a municipality to provide grants.
In most municipalities eligibility criteria for this grant includes a clause that such
owners or the spouse of such owners or both are receiving a monthly Guaranteed
Income Supplement (GIS) under the Income Security Program of the Government of
Canada. The City of Vaughan verifies with Human Resources Development Canada
that GIS is paid. All applicants must apply annually for the grant.
Table 1 following provides a summary of the local municipal grant programs in York
—57—
COUNCIL — JULY 17, 2007
July 17, 2007 - 3 - Report No. FS07-033
Region.
TABLE 1
LOCAL MUNICIPAL GRANT PROGRAMS FOR SENIORS
Municipality
Program
Date of
Number of
Amount
Total Cost
Name
Program
Participants
of
to
Grant
Municipality
Provided
Town of
Seniors
2005
38
$100
$3,800
Newmarket
Tax Rebate
($200)
Grant
Town of
Seniors
1994
260
$200
$52,000
Richmond Hill
Grant
$250
City of
Seniors
1970
1100
$250
$275,000
Vaughan
I Grant
$265
() denotes proposed increases for 2007.
If Council is interested in providing such a program to eligible seniors, suggested
criteria is attached as Appendix "A" and this criteria would be contained within the
appropriate by-law. Staff recommends that should such a program be implemented,
that GIS be verified with Human Resources Development Canada.
Ontario Property Tax Credit
The Province has already established a program to provide property tax relief for
both homeowners and renters. The Ontario property tax credit program is a
universal, cost effective program appropriately delivered at the Provincial level and
consistent with the social support obligations of the senior levels of government.
OPTIONS
1. Council could elect to adopt a Low -Income Senior's Property Tax Assistance
Program under Section 107 of the Municipal Act, similar to that set out in
Appendix "A" for implementation in the 2008 taxation year.
2. Council no t adopt a Low -Income Senior's Property Tax Assistance Program at
this time.
FINANCIAL IMPLICATIONS
Should Council wish to implement a Low -Income Senior's Grant Program we would
estimate that we could expect up to 150 Seniors to apply and qualify for the program. This
Imm
COUNCIL — JULY 17, 2007
July 17, 2007 - 4 - Report No. FS07-033
number is an estimate based upon the number of participants in the other municipalities.
We would suggest that if Council were to consider this program you might want to offer
$150.00 per qualified property and inflate this annually by the increase in taxes.
11
Based upon these two estimates the Cost to the Taxpayers would be:
_ 1.50_RESIDENTS _X_$150.00 = $22,000.0.0_
This grant program would represent a .1% increase in taxes.
The estimated amount would have to be budgeted as the tax relief will come from all
taxpayers in the Town of Aurora.
In addition to the cost of the grants, there will be administrative costs. We will have to
receive the applications, then do the verification of eligibility and finally process the credit.
The number of applications will determine if the Financial Services Department have the
resources to accommodate the requests.
In addition there would be some promotional costs.
CONCLUSIONS
The Region's property tax deferral program ensures that no property owner will lose
occupancy of their home due to the burden of property tax increases. This program is
consistent with those of the other GTA regional municipalities.
The Province offers an .income based, refundable tax credit program. In a report to
Regional Council on June 21, 2007, regional staff have recommended that the Province
enhance the Ontario Property Tax Credit program by increasing the refundable tax credit
available to low-income persons to an amount equivalent to the education portion of the
residential property tax bill.
We have presented the facts to allow Council to make a decision
LINK TO STRATEGIC PLAN
Goal D: Ensure transparent, accountable and open governance in concert with informed
and involved citizens
Objective D1: Continue the commitment of fiscal responsibility and accountability
Objective D2: Enhance customer service
—59—
COUNCIL - JULY 17, 2007
July 17, 2007 - 5 - Report No. FS07-033
ATTACHMENTS
Attachment #1 - Appendix "A" - Criteria for a Low-income Senior's Property Tax
Assistance Program.
PRE -SUBMISSION REVIEW
Management Team Review - Wednesday, July 4, 2007
Prepared r I71M a uty Treasurer/Tax Collector- Ext. 4112
k'Akn G teridge �- �o . Rogers
Directo Finance/Treasurer _.- Chief Administrative Officer
.m
COUNCIL — JULY 17, 2007
ATTACHEMENT #1
SUGGESTED CRITERIA
LOW-INCOME SENIOR'S PROPERTY TAX ASSISTANCE PROGRAM
The Director of Finance/Treasurer is hereby authorized and directed to allow owners of
residential property a credit, as updated annually, against the property taxes imposed
by the municipality in respect of such property;
PROVIDED THAT:
• such owner or the spouse of the owner or both occupies or occupy the property
in respect of which property taxes are imposed as his, her or their principal
residence;
such owner or the spouse of such owner or both have attained the age of sixty-
five (65) years;
• such owner or the spouse of such owner or both have been assessed as the
owner of residential property in the municipality for a period of not less than one
(1) year immediately preceding the date of application for the grant;
no such grant shall be allowed to an owner in respect of more residential
property than one single family dwelling unit in any taxation year;
• such owner or the spouse of such owner or both are receiving a monthly
guaranteed income supplement (GIS) under Part II of the Old Age Security Act
(Canada);
• such owner or the spouse of such owner has completed an application form and
submitted it to the Tax Office no later than March 315t in the year for which a
grant is requested;
• such owner or the spouse of such owner provides proof of eligibility for receipt of
the Guaranteed Income Supplement (GIS) and authorizes Human Resources
Development Canada to release to the municipality verification of receipt of the
Guaranteed Income Supplement (GIS);
• an application shall be made each year for this assistance and the credit were
approved is an outright grant made by the municipality and does not require
repayment of any kind.
—61—
COUNCIL — JULY 17, 2007
Ai�ENDA ITEM # c
TOWN OF AURORA
AURORA COUNCIL REPORT No. FS07-034
SUBJECT: 2008 Budget Time Table and Presentation
FROM: L. John Gutteridge, Director of Finance/Treasurer
DATE: July 17, 2007
RECOMMENDATIONS
That Report No. FS07-034 be received; and
That the 2008 Budget Timetable be Adopted, and
That the 2008 Budget be presented in the format as shown in attachments #8 and #9.
BACKGROUND
Attachment #1 is the proposed Budget Schedule taking into consideration your comments
from the Audit Committee Meeting of June 27, 2007.
Attachment #2 through #10 are examples of operating budget reports for your perusal and
feedback.
COMMENTS
We have built in extra meetings for Business Plans, Capital and Operating.
We did not build in any public process at this time, based upon Council discussion as you
are looking to determine these out at a special visioning session of Council sometime in
August.
We have also attached some examples of Operating Budget Reports for consideration
based upon your comments at our meeting. Please review and advise staff as to your
preference.
Attachment #2 gives the 2007 actual information and the 2008 budget information on one
letter size page.
Attachment #3 shows the years 2009 through 2011.
Attachment #4 show the same information as attachment #1 on legal size paperwith much
larger text.
Attachment #5 would be years 2009 through 2011 on a legal sheet.
—62—
COUNCIL — JULY 17, 2007
July 17, 2007 2 - Report No. FS07-034
Attachment #6 presents the information a little different with all the 2008 budget
information on one page. Attachment #7 will show the 2007 Actual information together
with the proposed 2008 through 2012 budget information, this page is presented for those
who would like to see prior years actual.
Attachment #8 and #9 show the same information on Legal pages which creates larger
Attachment #10 puts all the information on a ledger size sheet so there is one page per
budget.
OPTIONS
1. That the budget timetable be amended by Council to different dates.
FINANCIAL IMPLICATIONS
As for budget presentation the cost of the binders for budget presentation will be more
expensive the larger the paper size.
CONCLUSIONS
This timetable works toward budget completion before the end of December, 2007.
By adopting this schedule staff are committing to working with Council to achieve this
objective.
LINK TO STRATEGIC PLAN
Goal D: Ensure transparent, accountable and open governance in concert with informed
and involved citizens
Objective D1: Continue the commitment of fiscal responsibility and accountability
Objective 133: Be accountable and transparent to residents by ensuring open and
accessible information flow and accessible decision -making
ATTACHMENTS
Attachment #1 — 2008 Budget Timetable
Attachment #2 through #10 — are examples of different ways in which to present the annual
budget.
—63—
COUNCIL - JULY 17, 2007
July 17, 2007 - 3 - Report No. FS07-034
PRE -SUBMISSION REVIEW
Senior Management Team, Wednesday, July 4, 2007
Prepared by. L. John Gutteridge, Director of Finance/Treasurer -Ext. #4111
Director of Flnancee t reasurer cn►er Hammrsrrarrve vmcer
-64-
COUNCIL - JULY 17, 2007
ATTACHMENT #1
2008 Budget Timetable
Process
Date
Processes -
Budget Timetable
Approval
June 2007
Budget Time Table To Council
Friday, Aug 31/07
Business Plans Submitted
Business Plan
Monday, Sept. 17/07
Special GC Meeting - Business Plans
Monday,-Sept24/07-- - _
Special -GC -Meeting = Business Plans
Friday Sept. 28/07
2008, 2009, 2010 & 2011 Capital Budget
Requests Submitted to Financial Services
Thursday, Oct. 4/07 (2 - 5)
SMT - Capital Evaluation Meeting
Capital Budget
Friday, Oct. 5/07 (1 - 4)
SMT - Capital Evaluation Meeting
Friday, Oct. 12/07
All Capital Budget Requests Evaluated
Saturday, Oct. 20/07
Special GC Meeting - Capital
Monday, Nov. 19/07
Special GC Meeting - Capital
Monday, Oct. 1/07
Salary and Wage Information signed -off by all
Departments
October 1 - 15, 2007
Budget Review with Budget Coordinator
Monday, Oct. 15/07
2008, 2009, 2010 & 2011 Operating Budget
Requests Submitted to Financial Services
Operating Budget
Tuesday, Oct. 16/07 (2 - 4)
Budget Review with Public Works
Wednesday, Oct. 17/07 (3 - 4)
Budget Review with Building
Friday, Oct. 19/07 (2 - 3)
Budget Review with Planning
Friday, Oct. 19/07 (3 - 4)
Budget Review with CAD
Tuesday, Oct. 23/07 (2 - 4)
Budget Review with Leisure Services
Wednesday, Oct. 24/07 (3 - 4)
Budget Review with Corporate Services
Thursday, Oct. 25/07 (10 - 11)
Budget Review with Financial Services
Saturday, Nov. 10/07
Special GC Meeting - Operating
Budget Meetings
Thursday, Nov. 22/07
Special GC Meeting - Budget
Monday, Nov. 26/07
Special GC Meeting - Operating
Saturday, Dec. 1/07
Special GC Meeting - Finalize Budget
Monday, Dec. 3/07
Special GC Meeting - Finalize Budget
Approve Budget
December 11, 2007
Council Meeting
Approve Water Budget
January 2008
Water Budget Council
SAFinancial Services11705 Budgets &Estimates\2008 Budget12008 Budget Time Table
-65-
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-73-
COUNCIL - JULY 17, 2007
Run Data: 713/2007 4:04 PM
File; Rpt -Sample k3
Department,
COUNCIL
Town of Aurora
Operating Budget -- 2008
-- Sample #3
-.
Council Meeting:
July 17, 2007
2007
2007
2007
2007
2008
2007
2008
2008
2008
2008
2008
2008
Approved
Actuals as
Forecast
Estimated
Adjusted
Non - Mandatory
Growth
Enhance
Capital
Non-
Final
2009
2010
2011
Budget
of Sept/07
To Year and Expenditures
Base
Recurring
Impact
Recurring
Budget
Outlook
"Outlook
Outlook
Expenditures
Salaries & Benefits
302,234
186,733
0
186,733
342,523
0
0
0
42,963
0
0
385,486
0
389,674
400,048
Long Term Debt Charges
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
Materials & Supplies
13,900
4,670
0
4,670
13,400
0
0
0
6,500
0
0
19,900
0
14,650
14,650
Contracted Services
51,300
14,855
0
14,855
54,061
0
0
0
17,475
0
0
71,536
0
53,428
53,920
Rents & Financial Expenses
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
External Transfers
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
Taxation
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
Internal Transfers to Capital, Reserves, Library & Other
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
Sub Total - Expenditures
367,434
206,258
0
206,258
409,984
0
0
0
66,938
0
0
476,922
0
457,762
468,618
Revenues
Licenses & Permits
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
Fines & Penalties
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
Fees & Services
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
Miscellaneous
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
User Fees
0
0
0
0
0
0
0
0
0
0
0
- 0
0
0
0
Municipal
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
Taxation
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
Library
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
Grants
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
Contributions from Reserves & Reserve Funds
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
Sub Total - Revenues
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
Net Budget :,,
C 367,434
206,258
0
206,258
409:984
0
0
0
66,938
0
0
476,922
0
457,752
468,618
-74-
COUNCIL - JULY 17, 2007
AGENDA ITEM
/— TOWN OF AURORA
AURORA COUNCIL REPORT " No. PW07-024
SUBJECT: Update to the Waste Collection By -Law 4735-05.P for the
Implementation of the Three Stream Waste Collection System
11
FROM: D. Atkins, Acting Director of Public Works
DATE: July 17, 2007
RECOMMENDATIONS
THAT Council receive Report No.PW07-024, "Update to the Waste Collection By -Law
4735-05.P for the Implementation of the Three Stream Waste Collection System"for
information; and
THAT Council approve By -Law 4931-07.E, `BEING A BY-LAW for establishing and
maintaining a system for collection, removal and disposal of garbage, otherrefuse,
yard waste materials, recyclable materials including blue box materials and source
separated organics in the Town of Aurora".
BACKGROUND
Council, at its meeting of September 5, 2006, in consideration of Report No. PW06-046
(Northern 6 Municipalities Joint Waste Collection Contract - Results of Request for
Proposals, attached as Appendix "A"), approved, among other things, that staff be
authorized to proceed with the implementation of the source separated organics collection
system in September 2007.
In implementing the new program, the Town's existing waste collection by-law needs to be
updated to include the "Green Bin" program and the other associated waste management
changes that were approved as part of the Northern 6 (N6) Municipalities joint waste
collection contract. Atemplate of a new by-law was developed by the N6 Engineers Group
and is being used by all six municipalities as the basis for their new waste collection by-
laws.
The primary change in the by-law is the newly accepted material list for the organics and
an information schedule of various accepted materials on where/how such items are
classified and disposed of.
The other important change in the new waste collection program that is starting in
September 2007 is the frequency of pick up of various items, in that the contract will now
-75-
COUNCIL — JULY 17, 2007
July 17, 2007 .2. Report No. PW07.024
include a weekly Blue Box and Green Bin pickup, and garbage pickup every two weeks.
This is a change from the current every -second -week collection of Blue Box materials and
weekly collection of garbage.
Although the frequency of pickup of materials is not specifically detailed in the new by-law,
the by-law does state that the pickup day will be as Council deems and, through the
approval of Report No. PW06-046, Council has previously approved the proposed changes
and enhancements to the existing level of service.
The maximum bag limits for garbage is remaining atthree bags, or a combination of 3 bags
or bulky items, per residential household per pickup. Garbage will be picked up every two
weeks and so the new collection schedule will effectively cut the old limit in half. This
change in garbage pickup is being offset by weekly Blue Box and Green Bin pickup with no
limits on the number of Boxes or Bins that can be set out for collection.
The garbage collection bag limit also stays the same for the industrial/commercial/
institution (ICI) sector; with the bag limit of 10 bags or items per industrial unit but collection
will now occur every two weeks only. Although recycling and organics programs are being
offered to this sector, they are not being mandated at this time. For those properties that
choose not to, or cannot for various reasons, participate in the expanded Blue Box and
Green Bin programs, the change in frequency in garbage collection may cause them to
seek other alternatives such as private collection for the collection of some or all of their
waste.
In regards to multi -residential (apartment) buildings, due to still undeveloped systems for
SSO recycling for these types of buildings, SSO collection is not being implemented for
them at this time. The current system of using bulk containerized waste receptacles
(overhead style dumpsters) and 95 gallon totes for recyclables will continue on the same
schedules as before.
Summary of Changes
Service Current Method New Method
Garbage Pick Up {Residential & ICIL ; __Weekly ,_ __ Every Other Week
Recycling�Blue Box Res. & lClf _ _ _ .. ____Every Other Week Weekly
Organics Green Box Res. &ICI) Nof Available _. _,
Yard Waste 14 Days per. year 16 Day_s per year
White Goods & Bulky Items 7Call
to arrange pick up of
white goods one _
Call to arrange pick up of white
,goods and bulky items
Residental Bag/Item Limits _ 3 Baas or Items weekly 3 Bags/Items every other week
Commer lal Bag/Item Limits
.__.___._ ._ _ ..__.
10 Bags/Items per unit every
_._._week . _._ ,
10 Bags/Items per unit every..__.
_other week
Multi Residential Garbage & Blue Tote I
lRecycling (Apartments _ _ i
Containerized garbage lifts &
.__Tote runs as needed
Unchanged
—76—
COUNCIL — JULY 17, 2007
July 17, 2007 - 3 - Report No. PW07-024
The new by-law and the changes in collection frequencies are all consistent to the other
five municipal members of the N6 that have, forthe most part, approved the same template
by-law.
,eTi� Is] L t.~:
Council may choose to not approve the new by-law. However, it is noted that the proposed
changes in the by-law are consistent with how the N6 collection contract, and associated
changes in materials collected and frequency of collection, have been set up.
It is also noted that contractual agreements state a September 2007 commencement date
and our ongoing communications initiatives have been presenting program details as set
out in the new by-law.
FINANCIAL IMPLICATIONS
No new financial implications. Funds for the implementation of the 3-Stream Waste
Collection System have been included in the 2007 Operating Budget.
CONCLUSIONS
The enactment of the new by-law is a consistent approach to that of the other N6 members
that have already approved their amended by-law to begin collecting organics through the
"Green Bin" program, as is in line with the approved waste management levels of service
and with the Region of York accepted materials for disposal.
The approval of the new by-law represents the final step in the process of establishing the
N6 Waste Collection Contract, and the launch of the Green Bin organics collection program
in the Town of Aurora, will both be launched in September 2007.
LINK TO STRATEGIC PLAN
Goal C: Promote a healthy environment that fosters social and physical well being
Objective C3: Develop strategies to encourage stewardship of Aurora's air, water and land
resources
ATTACHMENTS
Appendix "A" - Report PW06-046 (Northern 6 Municipalities Joint Waste Collection
Contract — Results of Request for Proposals)
Appendix "B" — Draft By -Law 4931-07.E
—77—
COUNCIL - JULY 17, 2007
Q6
July 17, 2007 .4. Report No. PW07-024
PRE -SUBMISSION REVIEW
Management Team Meeting — July 4, 2007.
Prepared by. P. Horvath, Manager of Operations Services - Ext. 3446
Acting Uirecior oT vuDuc WorKs - l nieT AGmlrii5iranVe VTOaer
mr-C
COUNCIL — JULY 17, 2007
APPENDIX "A"
TOWN OF AURORA . .
GENERAL COMMITTEE REPORT 'No. PW06-046
SUBJECT: Northern 6 Municipalities Joint Waste Collection Contract— Results of
Request for Proposals
FROM: W. H. Jackson, Director of Public Works
DATE: September 5, 2006
RECOMMENDATIONS
THAT RFP No. CRFP-06-01 for the "Collection and Haulage of Collectable Waste"be
awarded to Turtle Island Recycling Corporation;
THAT Council authorize the Mayor and Clerk, in concert with the other five
municipalities of the Northern 6 Municipalities of York Region, to sign an agreement
with Turtle Island Recycling Corporation for the collection and haulage of collectable
waste in the Town of Aurora substantially in conformity with Report No. PW06-046
and RFP No. CRFP-06-01 and that such signatures shall not occur until the C.A.O.
and Town Solicitor have reviewed and approved the agreement,
THAT upon execution of the agreement staff be authorized to proceed with
implementation of the transition of waste collection contractors including the
initiation of source separated organics collection for September 2007;
THAT funds in the amount of $5,000 be contributed to hiring a consultant to assist
with implementation of the new waste collection contract and kitchen organics
collection in September 2007, such funds to come from the 2006 Waste Collection
budget; and
THAT Report No. PW06-046 be referred to the Environmental Advisory Committee for
information.
BACKGROUND
Council, at its meeting of February 14, 2006 in considering Report No. ADMO6-003, entitled
"Partnering Opportunities with Neighbouring Municipalities" approved, among other items
that the CAO be authorized to:
"...partner with the other participating municipalities on a joint approach to
implementing the three stream solid waste program...".
—79—
COUNCIL — JULY 17, 2007
September 5 2006 - 2 - Report No. PW06-046
Further, Council at its meeting of July 10, 2006 in considering Report No. PW06-034
(Appendix "A") entitled "Northern 6 Municipalities Joint Waste Collection Contract"
approved:
"...in principle the terms of the Request for Proposal for a joint waste
collection contract for the Northern 6 Municipalities as generally outlined in
Report No. PW06-034; and
that staff be requested to report back to Council on the results of the joint
Request for Proposal..."
COMMENTS
On July 21, 2007, the Request for Proposal (RFP) was released. The RFP was issued
under the auspices of the York Public Buyers Co-op but was administered by the Town of
Aurora Purchasing Co-ordinator. A mandatory pre -bid meeting was held on July 27, 2006
in the Town of Aurora offices and the RFP closed at noon August 21, 2006.
1. RFP Results — Evaluation of Submissions
The following four companies submitted complete RFP's:
BFI Canada Inc.;
Miller Waste Systems;
Turtle Island Recycling Corporation; and
Waste Services (CA) Ltd.
The submissions were evaluated by the Northern 6 Municipalities ("The Municipalities")
consultant as well as representatives from each of the Municipalities. The evaluation, as
listed in the RFP, was based on the following criteria:
Customer Service;
Reliability;
Financial;
Management;
Experience; and
Cost.
The submission receiving the highest overall score is Turtle Island Recyclina Corporation
(Turtle Island). All of the companies that submitted for this contract are capable of
performing the work required. The scorings within each of the evaluation categories were
close with the ultimate deciding factor being cost. The quality of Turtle Island's submission
coupled with the fact that they represented the lowest cost were, in the opinion of the
Northern 6 staff representatives and our consultant, sufficient justification to recommend
award of this contract to Turtle Island.
COUNCIL — JULY 17, 2007
2006 - 3 - Report No. PW06-046
For Council's further information, with respect to cost, the second',Ahird and fourth
submissions were 12.4%, 30.6% and 101.0% higher than Turtle Island respectively.
With respect to the Northern 6 Municipalities, the cost differential between the lowest and
second lowest cost submissions is in the order of $800,000 per year or $8m,over the life of
the contract.
For Aurora, the cost difference amounts to around $1g0,000 +- per year or almost $2m
over the life of the contract.
2. Proposed Chances to Existing Waste Collection Level of Service
As referenced. in Report No. PW06-034, source separated organics (SSO) is proposed to
begin in September 2007.
SSO and recyclables will be collected weekly with the remaining waste being collected
once every two weeks. With the implementation of SSO collection, there should be no
wet and/or smelly" materials left for the landfill stream and in consideration that in the
order of 30% of the waste stream will be diverted to SSO, (please see Report No. PW 06 —
048 also before your Committee today dealing with the "Joint Municipal Waste Diversion
Strategy") it is believed a once every two week waste collection schedule will present little
hardship to our residents.
Only two other changes to our existing collection arrangement will occur in September
2007. As Council is aware, under the existing system, bulky items such as furniture may
presently be placed at the curb side for pick-up on a person's regular garbage collection
day. For metal items such as swing sets and fridges, a phone call is necessary to book a
pick-up date. These items are then collected at the curb on the prearranged date. There
is no charge for either of these services. Starting September 2007, both bulky and metal
items will require a phone call to book a pick-up date. Staff is not proposing a charge for
this service and staff also believes this service change will not prove onerous to the users
and will help in organizing pick-ups and keeping our streets clean.
The other change relates to the frequently of yard waste collections. At present, Aurora
has 14 yard waste collection days concentrating on the fall and spring collection periods
with less service (once per month) in June, July and August. As part of the Joint Municipal
Waste Diversion Strategy, it was ascertained that implementing once every two weeks
collection of yard waste has the potential to increase diversion by 5%. Accordingly,
representatives from all of the Northern 6 Municipalities have indicated that they will be
recommending implementation of a once every two weeks collection of yard waste from
April to November inclusive. For Aurora, this will result in 2 more collection days.
3. RFP Results — Costs of Collection
The following table presents the comparison between the projected costs of
C=.
COUNCIL — JULY 17, 2007
September 5, 2006 .4. Report No. PW06-046
waste/recycling collection for 2008 as presented in the 2006 budget documents and the
costs provided by Turtle Island.
Table No 1 Waste Collection and Haulage Cost Comparison between Projected
Budget and Turtle Island
2008
Projected in 2006
$1,558,559
Budget
Turtle Island
$1,483,277
Difference
(Projected Budget—
$75,282
Turtle Island
The 2007 projected savings will be less because the contract with Turtle Island will not
begin until September of that year. Council can expect the budget we will be presenting
later this year to show a reduction in the 2007 projected costs in the order of $35,000.
The other cost factor in the implementation of SSO is the provision of green bins. In the
budget projections, the supply and delivery of the green bins including spares and
information packets to the users (CD and promotion material) was estimated to cost a total
of $400,000.
The RFP document required the responders to provide the cost to supply and delivergreen
bins however, there was a provision within the RFP that allowed the Municipalities to go to
a third source for this service. Recently, the City of Vaughan issued a tender for the supply
and delivery of green bins and Norseman Plastics was the successful bidder. Within
Vaughan's tender, there was a piggy -back clause that stated:
"it is understood that this Bid shall be open to participation by any Local
Municipality within the York Region's Co-op."
Based on this and a price comparison, it was determined by the Northern 6 Municipalities
that it was more advantageous for us to invoke the above noted piggy -bank clause within
the Vaughan tender than to utilize the RFP submissions. Some final discussions are still
required with Norseman Plastics however, the cost comparison as it stands to date is in the
order of $280,000 versus the estimated figure of $400,000 that was included in our last
budget and was intended to be included in our 2007 budget for this item.
4. Next Steps
There is a great deal of work required from both Turtle Island and municipal staff prior to
September 2007. Purchasing the necessary vehicles, hiring staff, arranging routes,
MIC
COUNCIL — JULY 17, 2007
September 5, 2006 -5. Report No. PW06-046
finalizing special pick-up points, establishing communication lines, developing a transition
plan for both the introduction of SSO collection and the change over from our existing
contractors to Turtle Island are all matters that will take some months to complete. The
above items will be time consuming not only for Turtle Island but also for the Northern 6
Municipal staff and, accordingly, it is proposed that our existing consultant (Lura
Consulting) be retained by the Northern 6 Municipalities to assist us in the transition to a
new contractor as well as implementation of the SSO collection. It is estimated thatthis will
entail an additional contribution of $5,000 from each of the Northern 6 Municipalities.
In conjunction with the above noted implementation work, the Northern 6 Municipalities will
continue working toward streamlining our waste collection process by, for example,
bringing our appropriate by-laws into closer conformity. This will improve customer service
by helping to maximise the efficiency and effectiveness of our collection contractor.
Further reports on these matters will be forthcoming to Council as appropriate.
A more immediate requirement is drafting the final contract documents. If the protocol that
has been established holds, the Town of Newmarket will provide the legal guidance in
crafting the contract agreement. However, given the significance of this agreement, it is
anticipated that the legal staffs of all the Northern 6 Municipalities will be reviewing this
document.
5. Discussion
A comprehensive RFP was issued for the collection and haulage of collectible waste for the
six northern municipalities of York Region (Aurora, East Gwillimbury, Georgina, King,
Newmarket and Whitchurch-Stouffville). Staff from each municipality worked very hard to
issue, evaluate and report on the results of this RFP prior to the upcoming election. If the
collection of SSO is to be implemented in 2007, it is imperative to deal with this issue now
to ensure sufficient time for the delivery of new vehicles and green bins as well as the
determination of routes and collection protocols.
The Northern 6 Municipalities believed joining together for a united, single contract would
result in economies of scale and cost containment in the collection and haulage of waste.
The results of the RFP have shown that this objective has been achieved with all
municipalities realizing either a reduced cost of collection compared to their existing
collection costs and/or a reduction in their future projected collection costs. It is important
to understand that these cost savings are dependant on the fact that the RFP was issued
on an "all -or -nothing" basis. The contractors, in fact, questioned this premise and they
were assured, in writing, as part of Addendum #2 to this RFP that the Northern 6
Municipalities were firm in establishment of a single contractor for all municipalities. It is
also important to understand that the proposed contract is for 10 years. By committing for
this length of contract, the municipalities have minimized the life -cycle cost of the collection
vehicles because the vehicles will be used to their full economic life.
Im
COUNCIL — JULY 17, 2007
September 5, 2006 .6- Report No. PW06-046
Turtle Island is presently providing SSO/recycling/waste collection for the districts of York
and Etobicoke in the City of Toronto, amounting to some 125,000 homes and businesses.
Turtle Island also performs front-end waste collection for the York Region Public and
Separate School Boards. As can be seen, Turtle Island is a substantial company well
capable of handling the Northern 6 Municipalities contract. Reference,,checks were
undertaken on the work performed by Turtle Island and satisfaction has been expressed
with the work of Turtle Island. Turtle Island is a Canadian company with headquarters in
the City of Toronto. In their submission, they indicated they anticipate operating within, or
in the vicinity of, the Northern 6 Municipalities.
In consideration of the above, it is believed the Councils of the Northern 6 Municipalities
should endorse the selection of Turtle Island and instruct their staff to craft and execute the
necessary agreemernt/contract as soon as possible. Although the terms of the contract will
not begin until September 2007, the contractor requires the commitment at this time to
allow for the purchase of vehicles, hiring of staff, the planning and organization of routes
and the formalization of procedures and protocols.
OPTIONS
The only real option is to reject the RFP results outright and instruct staff to issue a tender
for the Town of Aurora only.
FINANCIAL IMPLICATIONS
Section No. 3 above highlights the financial implications of the RFP. As can be seen, this
co-operation with the other Northern Municipalities has resulted in cost containment forthe
Town of Aurora. Staff is also aware that this is the case with the other five municipalities.
The cost of waste collection will be presented in more detail in the upcoming budget
discussion.
It has also been noted that much work remains to be done and it has been suggested that
the existing consultant for this project be retained to implement the results of the RFP. It is
estimated this implementation process will cost approximately $5,000 per municipality.
Council may remember that the initial phase (development, preparation and evaluation of
the RFP) was undertaken at a cost of $5,000 to each of the six municipalities.
CONCLUSIONS
The Northern 6 Municipalities of York Region have issued a joint RFP for the collection and
haulage of collectible waste. Four qualified firms responded to the RFP with Turtle Island
receiving the highest evaluation as well as submitting the lowest prices.
Staff from all of the 6 municipalities participated in the evaluation and will be
recommending Turtle Island to their Councils. All 6 municipalities have attained a
reduction in existing and/or future projected costs through this process.
COUNCIL — JULY 17, 2007
ns - 7 .
LINK TO STRATEGIC PLAN
M
Goal "D" ensuring transparent, accountable and open governance as supported by
Objectives D1 (continue the commitment of fiscal responsibility and accountability) and D2
(enhance customer service)
ATTACHMENTS
Appendix "A" — Report No. PW06-034 — "Northern 6 Municipalities Joint Waste
Collection Contract'
PRE -SUBMISSION REVIEW
Management Team Meeting — August 30, 2006
Prepared by: W. H. Jackson, Director of Pubic Works, Ext. # 4371
G'�•
/ � / /-I- ��
W. H. Ja n
Director of Public Works
John S. Rogers
C.A.O
elm
COUNCIL — JULY 17, 2007
APPENDIX "A"
'TOWN OF AURORA
eni [moll.. REPORT
No.
SUBJECT: Northern 6 Municipalities Joint Waste Collection Contract
FROM: W. H, Jackson, Director of Public Works
DATE: July 10, 2006
RECOMMENDATIONS
1. THAT Council approve in principle the terms of a Request for Proposal fora joint
waste collection contract for the Northern 6 Municipalities as generally outlined
in Report No. PW06-034;
2. THAT staff be requested to report back to Council on the results of the joint
Request for Proposal noted in Recommendation No. 1; and
3. T14AT ReportNo. pWO6-034 be referred to the EnvironmentalAdvisory Committee
for information.
BACK_ G_— R--OUND
eport
titled
Council, at its meet! ortu Miof es with Neighbouring ruary 14, Municipalities"in considering approved,ovedAD o0 g other 003 items
"Partnering Opp
that the CAO be authorized to "...partner with the other participating municipalities on a
joint approach to implementing the three stream solid waste program..."
Further, Council has before it Report PW06-032 dated June 27, 2006 dealing with the
"Joint Municipal Waste uDiversion
rgy"I the ctes of which are supported by the
Northern 6 Municipalities jointwastecollection contra
COM�MEN_TS
staff of the Northern 6 Municipalities have been working to develop a joint Request for
Proposal (RFP) for a joint waste collection program that would include implementation of
the 3-stream solid waste system in 2007.
There are basic, or core, elements to this collection contract, as discussed in some detail
below, that require Council input at this time in orderfor staff to finalize the RFP process.
The goal is to be in a position to recommend to Council in September 2006 acceptance of
a contractor to collect our waste.
CL=
COUNCIL — JULY 17, 2007
20a6 "4'
1 Kitchen Oraanic Waste Collection
It is proposed, at this time, to implement the 3-stream solid waste collection system in
2007. Given the length of time needed to secure new vehicles, develop and, implement a
promotion/education scheme and the desire to avoid a summer start for kitchen organic
waste collection, September 2007 is the preferred implementation date for the majority of
the Northern 6 Municipalities.
2 Frequency of Collection
Organic material (green bin) should be collected every week to avoid noxious odours.
It is also proposed to collect recyclables (blue box) weekly to maximize the volume of
recyclable material recovered. It is estimated that in the order of 7% more recyclable
material is collected utilizing a weekly versus once every two weeks schedule. In staff s
opinion, the additional material removed from the landfill waste stream justifies the
potential cost increase for some of the municipalities.
To offset -the potential additional costs of weekly collection of recyclable material, and to
discourage placing recyclable and organic materials in the landfill stream, It Is proposed to
collect the remaining waste once every two weeks.
For council's information, this collection frequency is presently in successful operation in
the Town of Markham.
3 Special Collections
The RFP document will have various options with respect posed to specialto collections. Yard
emain they are
waste collections (including Christmas Tree pick-up) e
now but the option to add or remove collection days will be provided. Collection of white
goods (refrigerator, stoves etc.) will be on a call -in basis. The contractor will be provided
the opportunity of determining routes and days of collection for these articles to ensure
maximization of economies of scale.
4 Length of Contract
A ten-year contract is proposed. This is typically the life span of new waste collection
vehicles and inasmuch as the contractwill call for new vehicles to be used forthe collection
of recyclable, kitchen organic and landfill material, the greatest cost advantage comesfrom
minimizing life cycle costs or using the vehicles to their full economic life.
5. Basis of Contract
Initially, the thought was that after opening
whether they were "in or out" of the contract.
the RFP, each municipality would decide
However, after much discussion and advice
IIm
COUNCIL.— JULY 17, 2007
July 10, 2006 •3 • Report No. PW06.034
from the consultant, it is now proposed to award the contract on an "all -or -nothing" basis.
The main purpose for preparing a joint collection RFP was to achieve the economies of
scale for all of the Northern 6 Municipalities. To achieve these economies, it is believed
that the basic core of activities such as the collection frequency of kitchen organic waste,
recyclables and landfill material should be consistent across the municipalities. The
materials to be collected are under the purview of the Region and accordingly, this part of
the contract is already consistent across the Region.
There are a number of other collection activities that can be tailored to the individual needs
of the municipalities without adversely impacting on the overall tendered prices. For
example, the number of yard waste collection days and the manner that white goods
(refrigerators, stoves etc.) are handled can vary between municipalities. .
As part of this joint RFP, we are allowing the contractor the option of developing and
staffing routes that ignore municipal boundaries in the expectation of achieving lower
collection costs. In addition, payment is proposed to. be by the tonne and therefore, each
municipality will pay only for the material collected within its own boundary. For those
routes that cross municipal boundaries, a mechanism to assign costs will be developed.
6 Centralized Call System
The RFP will require development and implementation of a centralized call system, The
system can be either through the contractor or a third party. An appropriate reporting
procedure will be embedded within the contract.
7 Unit Price Escalation
It is proposed to provide the contractor an opportunity for recovery of excessive operating
increases, This will be implemented through use of the Consumer Price Index specifically
the index related to gasoline prices.
S Penalty Clauses
The contract will include a penalty clause(s) to encourage the contractor to abide by the
service levels and other operational aspects of the contract.
9 Bag Limit
The decision with respect to bag limits for landfill material need not be made at this time.
The contract will be structured to allow variation in bag limitations among the participating
municipalities without adversely impacting overall costs.
OPTIONS
Council may not wish to participate with the other Northern 6 Municipalities and instruct
staff to issue an Aurora only Request for Proposal/Tender.
QsIZ
COUNCIL — JULY 17, 2007
July 10, 2006 -4 - Report No. PW06.034
FINANCIAL IMPLICATIONS
The unit cost of waste collection in Aurora has been fixed for 7 years with only customer
price Index increases implemented the last 2 years Wen the contract was extended. In
consideration of this, it can be anticipated that there will be upward pressure on these
prices in the upcoming contract, it Is believed, however, that cost mitigation can be
achieved to some extent by issuing a joint RFP and resultant collection contract with the
other Northern 6 Municipalities
CONCLUSIONS
As agreed by Council in February 2006, staff has provided a joint approach to
implementing the three stream waste collection system for the Northern 6 Municipalities,
The ability of contractors to pursue a significant contract such as.this especially where
municipal boundaries will not create barriers to maximum cost efficiencies will, It is
believed, produce contract prices that will benefit all participating municipalities.
As confirmation of this concept, it is noted that the Northern 6 Municipalities have received
funding from Stewardship Ontario under their Effectiveness and Efficiency Fund program
to cover 50% of the consultants cost in developing and implementing the joint waste
collection RFP. Stewardship Ontario is specifically interested in reducing recycling costs
and accordingly, it would appear from the financial support that they believe the joint RFP
project described in this report will assist In reducing collection costs of recyclable
materials. By extension, it can be assumed the collection costs of the other waste streams
will also be minimized by this joint venture.
LINK TO STRATEGIC PLAN
Goal A - To Maintain a Well Managed and Fiscally Responsible Municipality.
ATTACHMENTS
None
PRE -SUBMISSION REVIEW
Management Team Meeting — July 5, 2006
Prepared by: W. H. JaCkf on, Director of Public Works, Ext. # 4371
W. H. Jacohn S. Rogers
Director of Public Works C•A.0
Im
COUNCI1 L - JUV 17, 2007 APPENDIX "B"
own of q�h THE CORPORATION OF THE TOWN OF AURORA
By-law Number 4931-07.E
BEING A BY-LAW for establishing and maintaining a
system for collection, removal and disposal of,,
garbage, other refuse, yard waste materials,
recyclable materials including blue box materials
and source separated organics in the Town of
Aurora
WHEREAS the provisions of Section 75(1) and 127 of the Municipal Act, 2001, as
amended, authorizes the Town of Aurora to enact by-laws to maintain a system for
the collection and disposal of refuse.
NOW THEREFORE THE MUNICIPAL COUNCIL OF THE CORPORATION OF THE
TOWN OF AURORA HEREBY ENACTS AS FOLLOWS:
DEFINITIONS
In this By-law:
1.1 "Ashes" means the solid residue of any fuel used for heating or cooking
purposes and cleanings from chimneys.
1.2 "Appliances and Metal Items" means white goods.
1.3 "Blue Box Recycled Refuse" means any refuse that is listed in Schedule 'A' of
this By-law under Recyclable Materials.
1.4 "Bulk Container" means a receptacle which is approved by the Public Works
Department for the collection and d{sposal of refuse, where any person has
arranged privately, at his own expense and liability, for such collection and
disposal.
1.5 "Bulky Items" means furniture and large items which normally accumulate in or
around a dwelling including sofas, chairs, tables, lamps, mattresses,
televisions, carpet (cut into appropriate sized lengths) and general household
items of a similar nature but not including items listed in Schedule 'A' of this
By-law under Non -collectible Waste.
1.6 "Collectible Waste" means garbage, yard waste material, recyclable material,
source separated organic material, special waste and white goods.
1.7 "Collection" means the collection of Collectible Waste and includes delivery to
a Waste Management Site, a Materials Recovery Facility or any other facility
designated by a Designated Municipal Officer.
1.8 "Compostable Material" means any putrescible material such as food, grass,
leaf and brush as may be designated by a Municipality from time to time.
1.9 "Container" means an approved receptacle used to place waste at the
curbside for collection and shall meet the specifications as defined in Section 7
of this By-law.
1.10 "Contaiherized Collection" means the collection of waste (or other material as
specified) via front end loading trucks. These containers are typically referred
to as dumpsters.
COUNCLL - JW 17, 2007
1.11 "Contractor" means any person, company or corporation under contract with
the Town of Aurora to remove refuse throughout the Town including the
workmen and employees of a Contractor and includes the Public Works
Department for the Town of Aurora.
1.12 "Corporation" means the Corporation of the Town of Aurora and mad%' include,
for the purposes of collection of garbage and recyclable materials or for the
purposes of the distribution of tags, any person, company or corporation under
contract with the Town to remove garbage, other refuse and recyclable
materials throughout the Town or to distribute tags and for such purposes
includes all employees, agents or servants of such person, company or
corporation.
1.13 "Designated Collection Area' means that area of the Town of Aurora that is
designated to receive the collection of garbage, other refuse, yard waste
material and recyclable material including blue box and source separated
organic material either singularly or in total.
1.14 "Designated Municipal Official" means the Director of Public Works or
person(s) designated by the Director of Public Works.
1.15 "Dwelling Unit" means a room or a suite of rooms operated as a separate
housekeeping unit that is used or intended to be used as a domicile by one or
more persons and that contains cooking, eating, living, sleeping and sanitary
facilities.
1.16 "Garbage" means all waste as defined in Schedule 'A' of this By-law.
1.17 "IC and I Locations' means Industrial, Commercial and Institutional locations.
1.18 "Intermittently Collected Refuse" means refuse such as white goods, yard
waste, Christmas tree pick-up or special waste.
1.19 "Material Recovery Facility" means the York Region Waste Management
Receiving Facilities.
1.20 "Municipality" means the Corporation of the Town of Aurora or the Regional
Municipality of York.
1.21 "Non -collectable and Prohibited Garbage" means any refuse that is listed in
Schedule'A' of this By-law under Non Collectible Waste.
1.22 "OCC" means old corrugated cardboard which is a recyclable material.
1.23 "Organic Food Waste" means household organic wastes such as fruit,
vegetable scraps, diapers, paper towels, coffee grinds, etc. excluding yard
waste. Often referred to as Source Separated Organics.
1.24 "Person" includes a corporation and a natural individual.
1.25 "Prohibited Refuse," means any refuse that is listed in Schedule 'A' of this By-
law under Non Collectible Waste.
1.26 "Recyclable Material" means any refuse that is listed in Schedule 'A' of this By-
law under Recyclable Materials.
1.27 "Refuse," means any object or material that has been discarded by any person
or that is no longer in use or reasonably intended to be used by any person
having ownership or control over such object or material.
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COUNCIL - JULY 17, 2007
1.28 "Regularly Collected Refuse" means any refuse that is not Intermittently
Collected Refuse or Prohibited Refuse. Blue Box, Green Bin and garbage are
considered Regularly Collected Refuse.
1.29 "Residential Premises" means any structure which contains at least one and
no more than three self-contained residential households.
1.30 "Special Waste" means bulky items such as furniture, carpet, appliances and
large metal items and such other items that may be designated by the Director
of Public Works from time to time.
1.31 "Source Separated Organics" (S.S.O.) means all kitchen waste inclusive of
vegetable and fruit peelings, coffee grounds, pet waste, house plants, egg
shells, pasta, breads, tea bags, diapers, sanitary and incontinent products,
meat and fish products inclusive of skins and fat, all leftover or outdated fresh,
frozen, dried or cooked foods as listed in Schedule B of this By-law.
1.32 "Town" means the Corporation of the Town of Aurora.
1.33 "Travelled Road" means the portion intended for travel of a common or public
highway used by the general public for the passage of vehicles within the
limits of the Town of Aurora and includes private roads upon which placement
and collection of collectible garbage is approved by the Director of Public
Works.
1.34 "Two -Unit House" means a detached house or a semi-detached house which
contains two dwelling units.
1.35 "Unit" means receptacle, bundle or bag for the purpose of holding garbage for
collection.
1.36 "White Goods" means metal appliances such as stoves, refrigerators, freezers,
hot water tanks, dishwashers, air conditioners and similar appliances.
1.37 "Yard Waste" means leaves, vegetables, plants, fallen fruit or other garden
debris, shrubbery, or brush or tree trimming, not exceeding 1.5 metres (5 feet)
in length and 10 cm (4 inches) in diameter and Halloween pumpkins that can
be converted to compost humus.
2. LANDS TO WHICH THIS BY-LAW APPLIES
2.1 This by-law shall apply to all lands within the Town of Aurora.
3. ESTABLISHMENT OF A COLLECTION SYSTEM
3.1 A system is hereby established for the collection of collectible materials from
persons in the Town of Aurora.
4. RESPONSIBILITY OF THE RESIDENTIAL, INDUSTRIAL, COMMERCIAL
AND INSTITUTIONAL PROPRIETORS
4.1 No person shall deposit any refuse for collection and disposal by the
Contractor other than in accordance with this by-law.
4.2 No person shall deposit any refuse on private property or on the property of
the Municipality or local board thereof without the expressed written authority
of the owner or occupant of such property.
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COUNCIL - JULY 17, 2007
4.3 No person shall place any refuse for collection and disposal or permit any
refuse to remain on lands and premises over which he has control or where he
is an owner, occupant, lessee, tenant or mortgagee in possession, where such
refuse constitutes a nuisance or a hazard to members of the public, emits foul
or offensive odours or attracts or harbours vermin or insects.
4.4 No person shall place Regularly Collected Refuse for collection and disposal
by the Contractor, except on such regular and recurring days and at such
times as are designated by Council.
4.5 No person shall set out Prohibited Refuse for collection and disposal by the
Contractor.
4.6 No person shall set out Intermittently Collected Refuse for collection and
disposal by the Contractor except on such intermittent days and times as are
designated by Council.
4.7 ' No person shall keep a receptacle or repository for collectible material on his
premises in a condition or location so as to cause a nuisance or to emit foul or
offensive odours or to harbour or attract animals, rodents or other vermin or
insects.
4.8 Regularly Collected Refuse shall be placed for collection and disposal in
Containers.
4.9 Containers shall be placed as close as possible to the curb or pavement edge
of the road, without obstructing vehicular or pedestrian traffic or street
maintenance. In the event of a dispute as to the location of Containers, the
appropriate location shall be determined by the Public Works Department for
the Town of Aurora.
4.10 Containers shall not be placed at the curb or pavement edge before 5:00 p.m.
on the day immediately preceding the day designated for collection.
Containers shall be placed on the curb or pavement edge no later that 7:00
a.m. on the day of collection. All Containers shall be removed from the curb or
pavement edge before 8:00 p.m. on the day designated for collection.
4.11 Containers shall not contain warm ashes or liquids.
5. GARBAGE RESTRICTIONS
5.1 The maximum number of Garbage Containers or bulky items put out for
collection from any residential premises shall not exceed three (3) for each
collection day or as Deemed by Council.
5.2 The maximum number of Garbage Containers or bulky items put out for
collection from any commercial/industrial/institutional premise shall not exceed
ten (10) for each collection day or as Deemed by Council. (i.e. Max. 10 per
industrial unit)
5.3 A commercial assessed property requiring more units of collection than is
allowed in this section shall have all Collectible Materials collected by a
Contractor operating under a Certificate of Approval issued pursuant, to the
Environmental Protection Act and disposed at an approved site.
5.4 Blue Box Recycled Refuse may be set out for collection and disposal by the
Contractor on collection dates for Regularly Collected Refuse as designated
by Council.
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COUNCI,L - JURY 17, 2007
5.5 Source Separated Organic Refuse (Green Bin) may be set out for collection
and disposal by the Contractor on collection dates for Regularly Collected
Refuse as designated by Council.
5.6 Where Blue Box Recycled Refuse is placed for collection and disposal on
recycling refuse dates, it shall be placed entirely within a recycled refuse
receptacle (the Blue Box) as provided by the Public Works Department or a
suitable rigid container capable for this use.
5.7 Where Source Separated Organic Refuse (Green Bin) is placed for collection
and disposal on recycling refuse dates, it shall be placed entirely within a
recycled refuse receptacle (the Green Bin) as provided by the Public Works
Department.
5.8 There are no limits to the quantity of blue boxes and green bins that may be
set out for collection.
6. GENERAL
6.1 Notwithstanding the provisions of this By-law, any Person may contract at his
own expense and at his own liability, for the collection of Containers in excess
of the specified quantity or for the collection and disposal of any refuse. In
such cases, that Person shall utilize Bulk Containers for such refuse and shall
otherwise conform with the provisions of this By-law, except for the provisions
of Sections 4.9, 4.10, 5.1 and 5.2 of this By-law and shall ensure that no
hazard or inconvenience to other persons is created by storing of or by the
collection and disposal of refuse in Bulk Containers.
6.2 Notwithstanding the provisions of this By-law, any Person may provide, at his
own expense, for the delivery of refuse to the appropriate collection and
disposal facilities.
6.3 No person shall convey through the streets within the Town limits any refuse
except in completely covered Containers or in vehicles that are totally
enclosed or covered so as to prevent any refuse from falling upon the streets,
and to seal such refuse from flies or vermin, and to control, as far as possible,
the escape of any offensive odours there from.
6.4 No Person shall set out for collection or convey refuse so as to create a
hazard to the public.
6.5 In the event that refuse is set out for collection and disposal other than in
accordance with the provisions of this By-law, the Contractor may refuse to
collect and dispose of such refuse. It shall then be the responsibility of the
Person setting out such refuse to comply with the provisions of this By-law.
Refusal by the Contractor to collect and dispose of such refuse shall not limit
the applicability of any penalty imposed pursuant to this by-law.
6.6 No Person, without written authorization from the owner of the refuse or the
Public Works Department, shall pick over, interfere with, disturb, remove or
scatter any refuse.
6.7 No person shall place a large appliance, such as but not limited to, a
dishwasher, refrigerator or freezer out for collection without first removing the
door, lid or cover.
6.8 Some non -collectible garbage may be delivered to an approved disposal site
or transfer station subject to the following:
6.8.1 Permission of the Regional Municipality of York has been granted;
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6
6.8.2 The cost of the haulage of such non -collectible garbage is borne by
the person seeking to have it deposited;
6.8.3 Placement of the non -collectible garbage is made in accordance with
the direction of the Regional Municipality of York; and
6.8.4 Fees imposed by the Regional Municipality of York have been paid.
6.9 Any person who is not a proprietor or who has more than the allowable
number of units of collectible material as defined in Section 4.2 shall prepare
his garbage for collection as set out in this by-law and dispose of it at his own
expense by conveying the material, or having it conveyed, to an approved
disposal site or transfer station, and depositing it in accordance with the
direction of the Director of Public Works Department and/or the Regional
Municipality of York.
6.10 Every proprietor requiring collection of garbage shall place such garbage out
for collection in securely covered containers.
7. APPROVED RECEPTACLES
7.1 No person shall place garbage out for collection unless it is contained in one of
the following receptacles:
7.1.1 A returnable receptacle which metal or plastic, is waterproof,
durable, non -absorbent has a close fitting cover and two suitable
rigid handles. The container's maximum size is 98 litres (3.5 cu ft)
The diameter at the top of the container shall be larger than the
bottom. The total weight of any full receptacle shall not exceed 22
kgs (50 pounds).
7.1.2 A non -returnable receptacle which is a waterproof plastic bag
designed and sold for the purpose of containing garbage and
secured so as to prevent any spillage. Maximum size shall be 60cm
x 90cm (24"x36") and a total (full) weight not exceeding 22 kgs (50
pounds)
7.2 No person shall place recyclable materials out for collection unless they are
contained in one of the following approved receptacles:
7.2.1 Blue plastic boxes, open topped plastic crates, plastic pails clearly
and easily identifiable as containing recyclables, which contain all
materials without spilling and which do not exceed 50 cm (20 inches)
in height and 50 cm (20 inches) in width and 66 cm (26 inches) in
length.
or are placed out for collection in the following manner:
7.2.2 Magazines, newspapers, cardboard, boxboard and other waste
paper tied securely in bundles or boxes not larger 90cm x 90cm
20cm (36" x 36" x 8").
7.3 No person shall place source separated organic materials out for collection
unless they are: .
7.3.1 Contained in a plastic green bin container. The container's size shall
not exceed 31 cm x 34cm or a height of 60cm (24 inches) and having
a maximum weight of 22kgs (50 pounds).
7.3.2 Contain individual small plastic bags (grocery bags) or a large plastic
bag liner (garbage bag) in green bin, but not both.
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Y 17, 2007
7
7.3.3 Plastic bags are tied.
7.3.4 Contained in a green bin as approved by the Director of Public
Works.
7.4 No person shall place out for collection special waste, bulky items br white
goods unless they have:
7.4.1 Called Contractor to arrange for pick-up on next regularly scheduled
collection day for garbage and;
7.5 No person will place yard waste out for collection unless contained in one of
the following approved receptacles:
7.5.1 A returnable receptacle which is waterproof, durable, metal or
plastic, non -absorbent has a close fitting cover and two suitable rigid
handles. The container's diameter shall not exceed 50 cm (20
inches) or a height or 90 cm (36 inches), The diameter at the top of
the container shall be larger than the bottom. The total weight of any
full receptacle shall not exceed 22 kgs (50 pounds). A "Yard Waste'
sticker shall be affixed to the receptacle.
7.5.2 A non -returnable receptacle which is Kraft paper bags manufactured
for that purpose.
or are placed out for collection in the following manner:
7.5.3 Boughs, twigs and cuttings may be placed for collection in securely
tied bundles which do not exceed 1.5 metres (five feet) in length or
and 30 cm (12 inches) in diameter or 10 cm (4 inches) in diameter
per branch and do not weigh more than 22 kgs (50 pounds).
7.6 Any receptacle placed out for collection which is broken or which breaks when
lifted will not be collected.
7.7 Plastic bags are prohibited as the general receptacle for yard waste and blue
box and green bin recyclable materials.
8. COSTS
8.1 The Corporation shall have available for sale blue plastic boxes and green
bins for the purpose of storing and collection of recyclable materials.
Damaged boxes and bins will be replaced by the Town, at no cost, provided
the owner returns the damaged box to the Town offices or other designated
facilities. The cost for various Containers is found in Schedule C of this By-
law.
9. ENFORCEMENT AND PENALTIES
9.1 Any person convicted of a breach of the provisions of this by-law shall be
guilty of an offence and every Person who is convicted of an offence under
this by-law shall be subject to a fine. A minimum fine shall not exceed five
hundred dollars ($500.00) and a maximum fine shall not exceed five thousand
dollars ($5,000.00. Such fines shall be recoverable under Part' XIV
ENFORCEMENT, Section 425 Authority to Create Offences and Section
429 Authority to Establish Fines, of the Municipal Act, 2001.
9.2 The provisions of this By-law are enforceable by the Corporation in
accordance with the legislation contained in the Provincial Offences Act,
R.S.O. 1990, c.P.33 or any successor legislation in substitution therefore.
COUNCIL - JUV 17, 2007
9.3 Every person who causes or permits or allows any contravention of any
provision of this By-law or any owner or originator of waste thrown, deposited
or placed in contravention of this By-law is guilty of an offence and on
conviction is liable to a fine in the amount provided by the Provincial Offences
Act, R.S.O. 1990, c.P.33, or any successor legislation in substitution therefore.
1.
10. SEVERABILITY
10.1 If any provision or requirement of this By-law or the application thereof to any
person shall to any extent be held to be invalid or unenforceable, the
remainder of this By-law or the application or such provision or requirement to
all persons other than those to which it is held to be invalid or unenforceable
shall not be affected thereby and it is hereby declared to be the intention of
Council that each provision and requirement of this By-law shall be separately
valid and enforceable to the fullest extent permitted by law.
It.' COMING INTO FORCE
11.1 This By-law shall come into force and take effect as of the 101b day of
September 2007.
12. HEADINGS
12.1 Section headings in this By-law are not to be considered part of this By-law
and are included solely for the convenience of reference and are not intended
to be full or accurate descriptions of the sections of this By-law to which they
relate.
13. REPEAL
13.1 By-law 4735-05.P being passed by the Corporation of The Town of Aurora is
hereby repealed upon the coming into force of this By-law.
READ A FIRST AND SECOND TIME THIS 17" DAY OF JULY, 2007.
READ A THIRD TIME AND FINALLY PASSED T141S 17" DAY OFJULY, 2007.
PHYLLIS M. MORRIS, MAYOR B. PANIZZA, MUNICIPAL CLERK
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s
SCHEDULE"A"
Waste Materials
by Method of Collection
Source
Non
erial
WE
Garbage
Recyclable
Bulk
White
Yard
Separated
Collectible
Classification
Materials
Items
Goods
Waste
Organics
Waste
(SSO)
1.
lolo
a
nlm
x
b
lo-mste
x
c
am
x
d
alhastex
dosedlo.
x
2.
A
a)
licycles and parts
x
ereof
b)
arpets, rolled and
undled up 1.5 metres in
x
MlIth & less the 22 k
c)
arpets, greater, or loose
.5 metres In length &
x
ver 22 k
d)
wimming pool filters and
x
um s
e)
lumbing parts such as
inks, toilets and seats,
x
athtubs fiftln s
f
urniture
x
g)
lattresses and
x
eds rin s
hj
Nthor household bulk
ems up to 100 lbs
x
Sk
I)
ither household bulk
ems greater than 100
x
s 45k
3.
eta[
a)
laces of metal weighing
at mare than 100 Ibs
x
5kg) and up to 1.2 m in
n th
b)
feces of metal weighing
are than 1001bs (45kg)
x
r more than 1.2 m in
n th
c)
etal food and beverage
x
ontainers
d
feel barrels
x
e
ar and car parts
x
ry
Ire, wire mesh and
ncing weighing not
are than 1001bs, with a
x
aximum length and
Idth of 1.2 m
g)
hewire mesh and
ncing weighing more
an 100 Ibs, with a
iceedinq
x
ngth and width
1.2 m
h)
ropane tanks and fuel
loontalners
x
and cylinders
4.
and Wastes
a)
rush, l Ocm (4") in
lameter or less, tied In
undies less than 1.5
x
sire (5 ft) long and
Ocm 12" in diameter.
b)
lrush, larger than 10cm
") In diameter, tied in
_
undies larger than 1.5
x
etre (5 ft) long and
Ocm IZ' In diameter.
gnn7
COUNC
L — JU Y 17
10
Waste Materials
by Method of Collection
Source
Non
Waste Material
Garbage
Recyclable
Bulk
White
Yard
Separated
Collectible
Classification
Materials
Items
Goods
Waste
Organics
Waste
SSO
c)
rush, which Is placed In
n acceptable container
a specified by the
X
esignated Municipal
cial.
d)
eaf and yard waste, In
n acceptable container
s specified 6y the
X
esignated Municipal
fficial.
e
rass clippings
X
eat balls
X
S.
od Waste
a)
egetable and meat
craps and
X
apedcardboard material
oiled with food waste
6.
a er
a
oxboard
X
b
orru aled cardboard
X
X
c
rinkin boxes
X
d)
nvelopes, direct mall
dvertising, paper egg
artons, greeting cards
X
nd remalning paper and
aper products
enerated b households
e
Ina a er
X
and cover books
X
aund detergent boxes
X
h)
juice, milk and Ice cream
X
arsons
I
ssuse and a er towels
X
f)
gazines, catalogues
X
nd telephone books
k
ews dnt
X
a er tlrinkin cups
X
m)
axed paper, carbon
X
aper, construction
X
aper, kraft paper
X
n)
hredded paper
7.
lastics
a)
lean sandwich, milk,
X
read and sh000inq barts
b)
lear food packaging,
eked goads containers.
X
lear flexible bottles,
lister Decka in
o)
Ilsterwfap, bubble
X
acka In , saran wrap
d
ottle lids
X
e)
ottles and Jugs, milk,
X
ice, deter ent
rinking cups
X
g)
arge mouth plastic tubs,
argadne tubs, yogurt
X
ontainers
h
ill bottles
X
1)
average containers, soft
K
rink and water battles
J)
tiff/crinkle type bags
potato chips, department
X
ore
k
Syrofoarn food trays
X
11
ova
X
8.
Mile Goods
�aj
kir conditioners
X
b
ehumidlflers
X
c
ishwashers
X
d
of water tanks
X
e)
efrigeretors and
X
eezers
I
MVM
COUNC
L - JU Y 17, 2007
Waste Materials
bv Method of Collection
Waste Material
Classification
Garbage
Recyclable
Materials
Bulk
Items
White
Goods
Yard
Waste
Source
Separated
Organics
SSO
Non
Collectible
Waste
f)
toves, ovens and
Icrowave ovens
X
ashore and dryers
X
hi
wimmlnq
pool heaters
X
etal Shower
enclosures
X
Indow, a/c units
X
k
etal bath tubs
X
IMetal
lawn fumiture
X
m)
Empty metal water
chancre
X
n)
EO (no propane tank)
X
g.
ood
a)
wit
Inz
cod boxes and barrels
a length not greater
1,2m.
X
b)
led
ood up to 1.2 In In
in
x
c)
ood greater than 1.2 m
ten th
X
10
Uditional Material
a
mmunitlon
X
6
atteries
X
c
rick, rock, asphalt
X
d)
isposable diapers and
arsenal hygiene
roducts
X
e
arth and sod
X
f)
ouse plants and small
mounts of soil
X
gj
mpty metal paint cans
nd emptv aerosol cans
X
h
x losives I
I
X
1)
brauass
X
ausehold sweepings
X
k
lass bottles and Ism
X
I
lass plate and windows
X
iayand straw
X
_ml
n
azardous waste
X
o
awdust and shavings
X
hln les-
X
bring and twine
X
r
;w1mming pool covers
X
s
fires and rims
X
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.Y 17, 2007
12
SCHEDULE"B"
SSO Accepted Items
ITEMS
Diapers
Animal Waste, Litter, Bedding & Fur _
Baking Ingredients
Bird Seed
Boxboard soiled
Bread
Candy & Confectionary Products
Candy Wrapper, Paper
Cardboard soiled
Dairy Products
Cereal
Coffee Grinds, Filters & Tea Bags
Consumable Food
Eggs and Egg Shells
Feathers
Fish and Shellfish
Flour & Sugar Bags
Flowers Dried & Fresh Cut
Food Products Consumable
Fruit
Hair
Houseplants Includes Plant Material & Soil
Incontinence Products
Kraft Paper Meat Wrap)
Meat Products Bones, Fat, Skin
Microwave Popcorn Bag
Moulded Pulp E Carton, Carry Out Tray)- Soiled
Muffin Wrappers
Nail Clippings
Newspaper soiled
Paper Cups and Paper Plates
Pa erTowels
Pasta
Pet Food
Pol coat Containers Ice Cream Box)- Soiled
Sanitary Products
Sawdust*
Spices
Shredded Paper
Tea Bags
Tissues
Vegetables
* Wood sources only (not pressure treated). No sawdust from
melamine, composite wood, particleboard, etc. will be
accepted.
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.Y 17, 2007
13
SCHEDULE "B" CONTINUED
SSO Not Accepted Items
ITEMS
Artificial Flowers & Plants
Ashes
Baby Wipes
Candles
Carpet & Rugs
Cigarette Butts
Clothing, Leather & Textiles
Corks
Cotton Balls, Ear Cleaners & Make Up Removal
Pads
Dead Animals
Disposable Mop Sheets
Dryer Lint
Dryer Sheets
Foil
Gum
Lint
Milk Bags
Plastic Wrap & Baggies
Popsicle Sticks
Styrofoam
Tissue Gift Wrap Paper
Toothpicks
Vacuum Cleaner Bags & Contents
Wax Paper
Wood
-102-
COUNCIL - JULY 17, 2007
14
SCHEDULE"C"
COST OF BOXES
18 Gallon Blue Box
$ 8.00 each
100 Gallon Blue Tote
$120.00 each
Green Bins
$ 20.00 each
Kitchen Containers
$5.00 each
-103-
COUNCIL - JULY 17, 2007 I�
LAGENDA ITEM
TOWN OF AURORA
AURORA COUNCIL REPORT '.-No. PW07-027
SUBJECT: Acceptance of Municipal Services - Spring Farm (Minto Communities
(Toronto)) - Phase I - Registered Plan 65M-3678
FROM: D. Atkins, Acting Director of Public Works
DATE: July 17, 2007
RECOMMENDATIONS
THAT Council accept the municipal services contained within Registered Plan 65M-
3678 being Phase I of the Spring Farm (Minto Communities (Toronto) Inc.)
Subdivision;
THAT Council enact By-law 4928-07.D for the assumption of the subject municipal
services;
THAT the Director of Public Works be authorized to issue a Certificate ofAcceptance
of Public Works for said lands as required under Section 3.10 of the Subdivision
Agreement;
THAT notice to the homeowners be provided through the Notice Board advising
them that the subject development has been assumed by the Town.
BACKGROUND
The Spring Farm - Phase I development was serviced under a Subdivision Agreement
executed by the Town of Aurora and Minto Communities (Toronto) Inc. on April 22, 2003.
The maintenance period, as set out in the terms of the Subdivision Agreement, has expired
for the Registered Plan noted.
Public Works staff has reviewed all inspection reports for the subject part of the
development and are satisfied that the municipal roads and services are in good condition
and have been completed in accordance with the terms of the Subdivision Agreement.
COMMENTS
All public services have been completed and the respective maintenance periods have
expired. All deficiencies have been rectified to the satisfaction of the Public Works
Department.
Many homeowners in this development have placed lot grading deposits with their
respective Homebuilders. The homeowners are entitled to have their lot grading deposits
returned to them when the development has been assumed by the Town. It is for this
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COUNCIL - JULY 17, 2007
July 17, 2007 -2 - Report No. PW07-027
reason that it is requested that to the homeowners be provided through the Notice Board
advising them that the subject development has been assumed by the Town.
FINANCIAL IMPLICATIONS
The Town will, upon issuance of the Certificate of Acceptance of Public Works, be
responsible for all future operational and maintenance costs for the municipal services
within the specified areas.
OPTIONS
None
CONCLUSIONS
The services for the Spring Farm - Phase I area as shown in Appendix "A", being
Registered Plan 65M-3678, can be accepted.
LINK TO STRATEGIC PLAN
Objective D1: Continue the commitment of fiscal responsibility and accountability.
ATTACHMENTS
• Appendix "A" - Key Map showing location of services to be accepted.
• Appendix "B" - Certificate of Acceptance.
• Appendix "C" - By-law 4928-07.D
PRE -SUBMISSION REVIEW
Management Team Meeting - July 4, 2007
Prepared by. Steve Wilson, Technical Assistant, Extension 4377
z =
D. Atkins
Acting Director of Public Works
S. Rogers
Chief Administrative Officer
-105-
APPENDIX "A"
Location of Services
To Be Accepted
ST. JOHN'S S.R.
I Hickson
I- f
_��4oytord
%SUSrI1Cltl(Y•
Ha
twee Wa
Starr Cr.'
.�
n
d
o
s
I
`I
Q Wo
River Ridge Blvd.
�
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KEY MAP SHOWING LOCATIONS
OF SERVICES TO BE ACCEPTED
PUBLIC WORKS DEPARTMENT —106— July 2007
COUNCIL — JULY 17, 2007
APPENDIX "B"
TOWN OF AURORA
CERTIFICATE OF ACCEPTANCE
OF PUBLIC WORKS
SUBDIVISION OWNER: Minto Communities (Toronto) Inc.
DATE OF ACCEPTANCE: July 17, 2007
DESCRIPTION OF PUBLIC WORKS ACCEPTED:
All services referred to in Section 3.01 of the Subdivision Agreement between Minto
Communities (Toronto) Inc. and the Town of Aurora for Registered Plans 65M-3678.
DESCRIPTION OF STREETS IN WHICH PUBLIC WORKS ACCEPTED ARE
LOCATED AS PER REGISTERED PLANS 65M-3678:
Fouracre Way
Brooks Avenue
Marshview Avenue
Spring Farm Road*
Bilbrough Street*
Conover Avenue*
Petermann Street*
Borealis Avenue*
Suffolk Avenue*
* Only the section within Registered Plan 65M-3678.
The undersigned hereby certifies that the Public Works, described above, have been
installed in accordance with the requirements of the Town of Aurora's specifications
and the above noted agreement and that all municipal departments have been
informed of this matter.
I further certify that the maintenance period, as stipulated in the agreement, has
expired, and that all deficiencies have been rectified to the Town's satisfaction, and that
requirements for final acceptance as set out in Sections 3.09 and 3.10 have been
complied with.
The Public Works as described above are herewith accepted by the Town of Aurora.
David Atkins,
Acting Director of Public Works
—107—
COU
IL — JULY 17,
2007
APPENDIX C
-(Own of A0t THE CORPORATION OF THE TOWN OF A URORA
By-law Number 4928 -07.D
BEING A BY-LAW to assume aboveground and
belowground municipal services; to assume certain
lands; and to establish highways (Spring Farm —
Phase /)
WHEREAS the MunicipalAct, 2001, S.O.2001, as amended, c. 25, section 5 requires
that a power of the municipality shall be exercised by by-law;
AND WHEREAS the Municipal Act, 2001, S.O. 2001 as amended, c.25, section 31
authorizes the Council of a local municipalityto pass by-laws forestablishing a highway
and land may only become a highway by virtue of a by-law passed by Council;
AND WHEREAS Council desires to assume aboveground and belowground municipal
services, assume certain lands and to establish certain highways;
NOW THEREFORE THE MUNICIPAL COUNCIL OF THE CORPORATION OF THE
TOWN OF AURORA ENACTS AS FOLLOWS:
The following lands be established as public highway and assumed by The
Corporation of the Town of Aurora:
Spring Farm Road as contained within Plan 65M-3678
Bilbrough Street as contained within Plan 65M-3678
Conover Avenue as contained within Plan 65M-3678
Petermann Street as contained within Plan 65M-3678
Fouracre Way as contained within Plan 65M-3678
Brooks Avenue as contained within Plan 65M-3678
Marshview Avenue as contained within Plan 65M-3678
Borealis Avenue as contained within Plan 65M-3678
Suffolk Avenue as contained within Plan 65M3678
2. The Corporation of the Town of Aurora hereby assumes the aboveground and
belowground municipal services forthe lands contained within Plan 65M-3678.
3. THAT the Mayor and Clerk are hereby authorized to execute all documentation
required in connection with the assumption thereof.
4. THAT this By-law may be registered in the appropriateLandRegistry office on
title to the said streets and/or reserves set out in Sections 1 and 2 herein, if
applicable.
5. THAT the provisions of this By-law shall come into force and take effect upon
third reading thereof.
READ A FIRST AND SECOND TIME THIS 17TH DAY OF July, 2007.
READ A THIRD TIME AND FINALLY PASSED THIS 17TH DAY OF July, 2007.
PHYLLIS M. MORRIS, MAYOR B. PANIZZA, TOWN CLERK
COUNCIL — JULY 17, 2007
AGENDA ITEM #
AURORA COUNCIL
OF AURORA
COUNCIL REPORT No. PW07-028
SUBJECT: Acceptance of Municipal Services — Sierra Homes (Aurora) Inc. -
Registered Plan 65M-3705 11
FROM: D. Atkins, Acting Director of Public Works
DATE: July 17, 2007
RECOMMENDATIONS
THAT Council accept the municipal services contained within Registered Plan 65114-
3705 being Sierra Homes (Aurora) Inc. subdivision;
THAT Council enact By-law 4925-07.D for the assumption of the subject municipal
services;
THAT the Acting Director of Public Works be authorized to issue a Certificate of
Acceptance of Public Works for said lands as required under Section 3.10 of the
Subdivision Agreement;
THAT the Treasurer be directed to reduce the municipal servicing securities held in
relation to the Sierra Homes (Aurora) Inc, subdivision to $80,937.50; and
THAT notice to the homeowners be provided through the Notice Board advising
them that the subject development has been assumed by the Town.
BACKGROUND
The Sierra Homes (Aurora) Inc. development was serviced under a Subdivision Agreement
executed by the Town of Aurora and Sierra Homes (Aurora) Inc. on August 26, 2003. The
maintenance period, as set out in the terms of the Subdivision Agreement, has expired for
the Registered Plan noted.
Public Works staff has reviewed all inspection reports for the subject part of the
development and are satisfied that the municipal roads and services are in good condition
and have been completed in accordance with the terms of the Subdivision Agreement.
COMMENTS
All public services have been completed and the respective maintenance periods have
expired. All deficiencies have been rectified to the satisfaction of the Public Works
Department.
—109—
COUNCIL — JULY 17, 2007
July 17, 2007 .2. Report No. PW07-028
The amount of $80,937.50 will be withheld until the extended 5-year maintenance period
for retaining walls and noise barriers expires as per section 3.32c of the Subdivision
Agreement.
Many homeowners in this development have placed lot grading deposits with their
homebuilder. The homeowners are entitled to have their lot grading deposits returned to
them when the development has been assumed by the Town. It is for this reason that it is
requested that to the homeowners be provided through the Notice Board advising them
that the subject development has been assumed by the Town.
FINANCIAL IMPLICATIONS
The Town will, upon issuance of the Certificate of Acceptance of Public Works, be
responsible for all future operational and maintenance costs for the municipal services
within the specified areas.
OPTIONS
None
CONCLUSIONS
The services for the Sierra Homes (Aurora) Inc. as shown in Appendix "A", being
Registered Plan 65M-3705, can be accepted.
LINK TO STRATEGIC PLAN
Objective D1: Continue the commitment of fiscal responsibility and accountability.
ATTACHMENTS
Appendix "A" - Key Map showing location of services to be accepted.
Appendix "B" - Certificate of Acceptance.
• Appendix "C" - By-law 4925-07.D
PRE -SUBMISSION REVIEW
Management Team Meeting — July 4, 2007
Prepared b : Jerry Kryst, Technical Assistant, Extension 4376
D. Atkins
Acting Director of Public Works
.r. `
ohn S. Rogers
ChiefAdministrative Officer
—110—
APPENDIX "A"
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APPENDIX "A"
KEY MAP SHOWING LOCATION OF SERVICES TO BE ACCEPYED
PUBLIC WORKS DEPARTMENT JUNE 2007
COUNCIL - JULY 17, 2007
APPENDIX " B"
TOWN OF AURORA
CERTIFICATE OF ACCEPTANCE
OF PUBLIC WORKS
SUBDIVISION OWNER:
DATE OF ACCEPTANCE:
Sierra Homes (Aurora) Inc.
July 17, 2007
DESCRIPTION OF PUBLIC WORKS ACCEPTED:
All services referred to in Section 3.01 of the Subdivision Agreement between Sierra
Homes (Aurora) Inc. and the Town of Aurora for Registered Plans 65M-3705.
DESCRIPTION OF STREETS IN WHICH PUBLIC WORKS ACCEPTED ARE
LOCATED AS PER REGISTERED PLANS 65M-3705:
Burgon Place
The undersigned hereby certifies that the Public Works, described above, have been
installed in accordance with the requirements of the Town of Aurora's specifications
and the above noted agreement and that all municipal departments have been
informed of this matter.
I further certify that the maintenance period, as stipulated in the agreement, has
expired, and that all deficiencies have been rectified to the Town's satisfaction, and that
requirements for final acceptance as set out in Sections 3.09 and 3.10 have been
complied with.
The Public Works as described above are herewith accepted by the Town of Aurora.
David Atkins,
Acting Director of Public Works
-112-
COUN
IL - J LY 17, 2007 APPENDIX "C"
e,�own ofg4ro THE CORPORATION OF THE TOWN OF AURORA
"d1»y By-law Number4925 -07.D
BEING A BY-LAW to assume aboveground and
belowground municipal services; to assume certain
lands; and to establish highways (Sierra Homes,(nc.)
WHEREAS the Municipal Act, 2001, S.O.2001, as amended, c. 25, section 5 requires
that a power of the municipality shall be exercised by by-law;
AND WHEREAS the Municipal Act, 2001, S.O. 2001 as amended, c,25, section 31
authorizes the Council of a local municlpalityto pass by-laws for establishing a highway
and land may only become a highway by virtue of a by-law passed by Council;
AND WHEREAS Council desires to assume aboveground and belowground municipal
services, assume certain lands and to establish certain highways;
NOW THEREFORE THE MUNICIPAL COUNCIL OF THE CORPORATION OF THE
TOWN OF AURORA ENACTS AS FOLLOWS:
1. The following lands be established as public highway and assumed by The
Corporation of the Town of Aurora:
Burgon Place as contained within Plan 65M-3705
2. The Corporation of the Town of Aurora hereby assumes the aboveground and
belowground municipal services for the lands contained within Plan 65M-3705.
3. THAT the Mayor and Clerk are hereby authorized to execute all documentation
required in connection with the assumption thereof.
4. THAT this By-law may be registered in the appropriate Land Registry office on
title to the said streets and/or reserves set out in Sections 1 and 2 herein, if
applicable.
5. THAT the provisions of this By-law shall come into force and take effect upon
third reading thereof.
READ A FIRST AND SECOND TIME THIS 17TH DAY OF JULY, 2007.
READ A THIRD TIME AND FINALLY PASSED THIS 17TH DAY OF JULY, 2007.
PHYLLIS M. MORRIS, MAYOR B. PANIZZA, TOWN CLERK
-113-
COUNCIL - JULY 17, 2007 LAUENDA ITEMa
TOWN OF AURORA
AURORA COUNCIL REPORT No. PL07-086
SUBJECT: Proposed Change of Street Name Suffix from Championship Circle to
Championship Circle Place
FROM: Sue Seibert, Director of Planning and Development Services.
DATE: July 17, 2007
RECOMMENDATIONS
THAT the street name suffix of CHAMPIONSHIP CIRCLE be changed to
CHAMPIONSHIP CIRCLE PLACE, located in the northwest quadrant of Yonge
Street and Bloomington Road; and
THAT Council enact By -Law 4934-07.D. — to affect the said change.
BACKGROUND
Early in January of 2007, an issue was brought forward to the Planning and Development
Services Department regarding some confusion over the correct street suffix for
CHAMPIONSHIP CIRCLE PLACE. The street in question is located in the Elderberry Hill -
Schickedanz Bros. (D12-01-3A) subdivision located in the northwest quadrant of Yonge
Street and Bloomington Road. See "Attachment A" for exact location.
COMMENTS
The proposed street name suffix change was a recommendation brought forward by Town
of Aurora Council from a General Committee extract held on September 161h, 2003.
Council proposed that CHAMPIONSHIP CIRCLE be renamed to CHAMPIONSHIP CIRCLE
PLACE to better reflect the street configuration. Having the suffix "circle" implies that the
street is shaped in a circular manner and may cause confusion for residents and
emergency services.
However, the street name appears as CHAMPIONSHIP CIRCLE on the Subdivision
agreement and on the Registered Plan 65M3931 (it is missing the suffix Place) and
therefore got officially registered with the incorrect suffix. Changing the street name suffix
back to CHAMPIONSHIP CIRCLE PLACE will coincide with the recommendation thatwas
originally approved by Council (See Attachment "D"). The proposed street name suffix
change will help alleviate any future confusion over the proper name of the street in
question.
—114—
COUNCIL — JULY 17, 2007
July 17 2007 - 2 - Report No. PL07-086
In complying with the Town's procedure an advertisement was published in the local
newspaper (attached as "Attachment B") and notice was given to the public of the Town's
intention to change the name of CHAMPIONSHIP CIRCLE to CHAMPIONSHIP CIRCLE
PLACE. In accordance with the Municipal Act, notice of the proposed Namb Change was
published for (4) consecutive weeks in a local newspaper, and upon hearing no adverse
comments from the public the introduction of the passing of the Name Change By-law shall
be taken into consideration.
Town Staff supports the street name change of CHAMPIONSHIP CIRCLE to
CHAMPIONSHIP CIRCLE PLACE.
OPTIONS
Council has the option to refuse the draft by-law to change the street name suffix to
CHAMPIONSHIP CIRCLE PLACE.
FINANCIAL IMPLICATIONS
Not Applicable.
CONCLUSIONS
In keeping with Council's resolution respecting the naming of public roads and seeing as
there were no adverse comments received from the public, staff recommends that the
proposal of the name change by-law, being a by-law to change the name of
CHAMPIONSHIP CIRCLE to CHAMPIONSHIP CIRCLE PLACE be enacted.
LINK TO STRATEGIC PLAN
Promote a sustainable community that respects its historic culture and character and
embraces diverse cultural development and renewal in harmony with sound environmental
management and business development activity.
ATTACHMENTS
Attachment "A" - Location Map
Attachment "B" - Advertisement for Local Newspaper
Attachment "C" - Draft Bylaw 4934-07.D.
Attachment "D" - Extract from General Committee Meeting from September 16, 2003
—115—
COUNCIL - JULY 17, 2007
July 17, 2007
PRE -SUBMISSION REVIEW
- 3 - Report No. PL07-086
Management Team Meeting - July 4th, 2007
Prepared by: Cory Fagan, GIS Database Analyst
Extension 4348
:ibert, M.C.LP., R.P.P. -Iin S. Rogers,
of Planning and Development A C.A.O.
-116-
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ATTACHMENT "B"
PROPOSED CHANGE OF STREET NAME SUFFIX
On July 17th, 2007, Aurora Council will consider a recommendation to rename the street
CHAMPIONSHIP CIRCLE to CHAMPIONSHIP CIRCLE PLACE, as shown below.
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The proposed street name suffix change is the result of a recommendation brought forward by
Town of Aurora Council from a General Committee extract held on September 161h, 2003. It was
proposed that Championship Circle be renamed Championship Circle Place to better reflect the
street configuration. Having the suffix "circle" implies that the street is shaped in a circular manner
and may cause confusion for residents and emergency services. The proposed street name suffix
change will help alleviate any future confusion over the proper name of the street in question.
Any person who claims that they will be adversely affected by the passing of this By-law may
apply to the undersigned to be heard on this matter on or before July 10th, 2007,
Further information relating to the proposed street name change is available in the Planning and
Development Services Department during regular office hours, call (905) 727.3123 x4340,
Dated June 11th, 2007
Sue Seibert, Director of Planning and Development Services
-118-
COUNT
J L — JULY 17, 2007
APPENDIX Nicol
THE CORPORATION OF THE TOWN OFAURORA
e,�ewn of.% By-law Number 4934.07.D
d
yyee�rc. �� BEING A BY-LAW to Change the Name of
1F Yl
Championship Circle to Championship Circle
Place.
WHEREAS Section 47 of the Municipal Act, R.S.O. 2001, c. 25, as amended
authorizes a municipality to change the name of a highway;
AND WHEREAS the Municipal Act deems it expedient to change the street name
Championship Circle to Championship Circle Place thereby providing consistency
with current street naming conventions and policies;
AND WHEREAS no person has submitted in writing a notice indicating that they will
be adversely affected by the proposed change;
NOW THEREFORE THE MUNICIPAL COUNCIL OF THE CORPORATION OF THE
TOWN OF AURORA ENACTS AS FOLLOWS:
1. THAT the unassumed road known as Championship Circle in the Town of
Aurora, in the Regional Municipality of York described on Schedule "A" be
renamed Championship Circle Place.
2. THAT the provisions of this By-law shall come Into force and be effective upon
final passage thereof.
READ A FIRST AND SECOND TIME THIS 17t4 DAY OF JULY, 2007.
READ A THIRD TIME AND FINALLY PASSED 17tb DAY OF JULY, 2007.
PHYLLIS M. MORRIS, MAYOR B. PANIZZA, TOWN CLERK
—119—
COUNC) L - JU.�Y 17, 2007
By-law 4934-07.D
Schedule "A"
All and singular the following lands and premises situated in the Town of Aurora,
Regional Municipality of York:
Firstl
Championship Circle Place, Plan 65M-3931
Town of Aurora, Regional Municipality of York
-120-
COUNCIL - JULY 17, 2007
ATTACHMENT °`D"
TOWN OF AURORA
EXTRACT FROM GENERAL COMMITTEE MEETING
NO, 03-12 HELD ON TUESDAY, SEPTEMBER 16, 2003
& ADOPTED BY COUNCIL ON SEPTEMBER 23, 2003
2. CS03-033 - Request for Street Name
Schickendanz Brothers Ltd. - Elderberry Hill Farm
13990 and 14208 Yonge Street
Part of Lot 72, Concession 1 WYS
Draft Plan of Subdivision - D12-01-3A
Moved by Councillor Kean
Seconded by Councillor Vrancic
THAT the following names be allocated to the roads within the proposed
Draft Plan of Subdivision - D12-01-3A; and
Gold Medal
Jumper
(Street A)
(Street B)
THAT the proposed name for Street C "Championship Circle" be
referred back to staff to provide a more appropriate street type, as
"circle" implies that the street is shaped in a circle, and may cause
confusion for residents.
CARRIED
CORRESPONDENCE SENT BY:. Corporate Services
ACTION DEPT.: Corporate Services
INFO DEPT.: V. Partridge, By-law, Legal Svs.
-121-
COUNCIL — JULY 17, 2007
AGENDA ITEM # 13
TOWN OF AURORA
AuRoRA COUNCIL REPORT
SUBJECT: Request for Street Names
Ballymore Development Corporation
Part of Lot 71, Concession 1, 65M-2767
File Numbers; D09-04-04, D12-04-1A & D14-04-04
FROM: Sue Seibert, Director of Planning
DATE: July 17, 2007
RECOMMENDATIONS
No. PL07-088
THAT the following list of street names be allocated to the proposed internal streets
within the proposed Draft Plan of Subdivision, D12-04-1A, Ballymore Development
Corporation.
Street "A"
Lille
Street `B"
Annonay
Street "C"
Soleil
Street "D"
Beau
BACKGROUND
In accordance with the Town of Aurora's Street Naming Policy, developers have the option
of requesting specific street names for proposed new developments, pending obtaining
clearance by the Region of York Planning Department and acceptance by the Town's Fire
Department, and subsequently Council's approval. Ballymore Development Corporation
have indicated their desire to proceed with the clearance of conditions of draft approval,
working towards the Subdivision Agreement. It is appropriate that the street names be
approved for the site at this time.
COMMENTS
The proposed names were brought forward by Larry Dekkema, Ballymore Development
Corporation, who first had the opportunity of reviewing the Approved Bank of Street
Names. After careful consideration, Mr. Dekkema has decided to submit four names of his
—122—
COUNCIL — JULY 17, 2007
July 17, 2007 - 2 - Report No. PL07-088
own. The four names Lille, Annonay, Soleil and Beau were submitted as part of a 'French'
theme to go along with the new French Catholic School within the subdivision. The
meaning/translation for these four names are:
Lille — A city located in Northern France.
Annonay - A town located in France, on the eastern border, towards the south.
Soleil - sun, sunshine.
Beau - nice, beautiful.
Information provided by Wikipedia.org.
All of the submitted names have been approved by the Town's Fire Department and
Region of York for use in Aurora.
Access to the subdivision is through Street'C' (Soleil) from Bloomington Road. Please see
Figure 2 (Location Map) and Figure 3 (Draft Plan) for the complete street configuration.
OPTIONS
Council has the option to refuse the allocation and assignment of all or any of these
proposed names, at which point the developer would have to re -submit alternate requests
to the applicable agencies as per the Town's Street Naming Policy.
FINANCIAL IMPLICATIONS
Not Applicable.
CONCLUSIONS
In keeping with Council's resolution respecting the naming of public roads, staff
recommend that the names be considered for use on the internal roads servicing this site.
LINK TO STRATEGIC PLAN
Promote a sustainable community that respects its historic culture and character and
embraces diverse cultural development and renewal in harmony with sound environmental
management and business development activity.
—123—
COUNCIL - JULY 17, 2007
July 17, 2007 - 3 - Report No. PL07-088
FIGURES
Figure 1 - Key Map
Figure 2 - Location Map
Figure 3 - Site Plan
PRE -SUBMISSION REVIEW
Management Team Meeting - July 4, 2007
Prepared by: Cory Fagan, G1S Database Analyst
Extension 4348
ert, M.C.(.P., R.P.P. 4 John S. Rogers,
Planning and Developme�--=�C.A.O.
-124-
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FIGURE 1
Key Map created by the Town of Aurora Planning Department, January 17 th, 2006. Base map data provided by the Region of York.
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[AGENDA 9iEM #
TOWN OF AURORA
AURORA COUNCIL REPORT No. PL07-089
SUBJECT: Application for Minor Site Plan Approval
1373737 Ontario Inc.
Part of Lot 1, R.P.68
45 Wellington Street East
File Number., D11-05-07
FROM: Sue Seibert, Director of Planning and Development Services
DATE: July 17, 2007
RECOMMENDATION
THAT Report PL07-089 be received as information.
BACKGROUND
Location and Land Use
The subject property is located along the south side of Wellington Street East, situated
between Victoria and Wells Street (see Figure 1). The lands are municipally known as 45
Wellington Street East and are legally described as Part of Lot 1 on Registered Plan 68.
The property has approximately 16m (52ft) of frontage on Wellington Street East, and has
a total site area of 616M2 (6,63Oft) . Furthermore, there is an existing 189m2 (2,034ft2)
residential building on the property that is currently vacant.
Surrounding Uses
The surrounding land uses are as follows:
North:
Professional/business offices
South:
Residential
East:
Residential
West:
Professional/business offices
Official Plan
The Town of Aurora Official Plan, as amended by Official Plan Amendment 66, designates
the subject lands as "Community Commercial Centre — Historic Core". This designation
permits a wide range of commercial uses that are intended to enable the development of a
variety of retail and services establishments to meet the regular weekly needs of greater
residential community. Permitted uses on lands designated as "Community Commercial
Centre — Historic Core" include, but are not limited to, specialty shops, restaurants
(excluding drive-thrus), offices, entertainment and recreational uses, community uses,
government, institutional, research, cultural and social facilities.
—128—
COUNCIL — JULY 17, 2007
June 19. 2007 - 2 - Report No. PL07-089
The subject property also falls within the Town's "Heritage Resource Area"; however, it is
noted that the existing 189m2 (2,0302) building on the site is not designated under part IV
of the Heritage Act, and is not among those properties listed on the Town's Heritage
Registry. Among other objectives, policies of the Heritage Resource Area call for
development and redevelopment that is compatible with the preservation of Aurora's
heritage.
Zoning By-law
The subject property is zoned "Central Commercial (C2) Zone" by the Town of Aurora
Zoning By-law 2213-78, as amended. Permitted uses in the C2 zone include, but are not
limited to, banks, clinics, retail stores, studios, business and professional offices,
restaurants, and funeral parlours.
PROPOSAL
The applicant proposes to use the existing 189m2 (2,034ft2) building as a business office.
Given the intended use, the applicant is required by the Zoning By-law to provide for
adequate on -site parking. Hence, the applicant proposes to construct a seven (7) space
parking lot in the backyard of the subject property to comply with said parking provisions
(see Figure 2).
Given municipal parking standards and the width of the subject lot, the applicant applied to
the Committee of Adjustment to reduce Zoning By-law buffering requirements along the
easterly and southerly property boundary. Rather than providing the required 1.5m (5ft)
grass strip and a 1.5m (5ft) high wooden fence along said boundaries, the applicant has
received conditional approval (subject to site plan approval) on June 14, 2007 from the
Committee of Adjustment to provide for the following buffers:
Eastern property boundary buffer: Om grass strip + 1.5m (5ft) wooden fence
Southern property boundary buffer: 1 m (3.3ft) grass strip +>1.5m (5ft) mature cedar hedge
COMMENTS
Department Comments
First submission comments have been received from internal departments and provided to
the applicant for consideration. Minor configuration changes have been requested of the
proposed parking lot as well as the inclusion of additional standard notes. Furthermore,
revisions have been requested to the stormwater management design, and additional
information has been requested from the applicant to assess potential tree preservation
issues of adjacent vegetation.
External Agency Comments
Comments of no objection have been received from both Power Stream and Central York
fire Services with respect to the proposed development. Comments are still outstanding
—129—
COUNCIL — JULY 17, 2007
June 19, 2007 - 3 - Report No. PL07-089
from York Region.
SERVICING ALLOCATION
Not applicable. "
OPTIONS
Not applicable.
FINANCIAL IMPLICATIONS
Fees and service charges will be payable upon execution of the Minor Site Plan
Agreement.
LINK TO STRATEGIC PLAN
The Strategic Plan contains objectives to promote a sustainable community that respects
its historic culture and character and embraces diverse cultural development and renewal
in harmony with sound environmental management and business development activity.
Review of the subject application through the Minor Site Plan process will facilitate this
objective.
PROVINCIAL POLICY STATEMENT
There are no conflicts with the policies of the Provincial Policy Statement as a result of this
application.
CONCLUSIONS
In accordance with the process approved by Council dealing with the Minor Site Plan
approval procedures, the purpose of this report is to advise Council that the subject file is
being processed as a Minor Site Plan application respecting the proposed construction of a
commercial parking lot on the subject property.
ATTACHMENTS
Figure 1 — Location Plan
Figure 2 — Proposed Site Plan
PRE -SUBMISSION REVIEW
Management Team Meeting — July 4, 2007
—130—
COUNCIL - JULY 17, 2007
June 19, 2007 - 4 - Report No. PL07-089
Prepared by. Andrew Harper, Planner
Extension 4349
Planning and Development
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COUNCIL — JULY 17, 2007
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—133—
COUNCIL - JULY 17, 2007
AGENDA ITEIN # 1 S�
i TOWN OF AURORA s .
AURORA COUNCIL No. PL07-066
SUBJECT: Application for Site Plan Approval
Ridgewood Developments Inc. (formerly CDCL Developments (Aurora))
15-35 Hollandview Trail
Part Lot 82, Concession 1 EYS
File Number. D11-02-07
FROM: Sue Seibert, Director of Planning and Development Services
DATE: July 17, 2007
RECOMMENDATION
THAT Report PL07-066 be received as information and that, subjectto the resolution
of all outstanding issues and the submission of all fees and securities, Council
authorize the Director of Planning and Development Services or delegate to execute
a Site Plan Agreement between the Owner and the Town of Aurora to permit the
construction of a 5 storey residential building providing 153 units, and
THAT three (3) additional units of servicing allocation be provided to the subject
application from the Core Area Infill reserve.
BACKGROUND
Location/Land Use
The subject lands are located on the south west corner of Hollandview Trail and John West
Way. (see Figure 1). The subject lands are legally described as Part of Lot 82,
Concession 1 EYS and municipally know as 15-35 Hollandview Trail. The subject lands
have the following characteristics:
■ a total lot area of approximately 1.14 ha ( 2.81 acres);
• approximately 119 metres (390 ft) of frontage along Hollandview Trail and
approximate 78.4 metres (257.2 ft) of frontage along John West Way;
• access to the site is proposed via one (1) driveway entrance off of John West
Way; and
■ lands are currently vacant with a portion of the lands treed on the westerly part of
the site.
Surrounding Uses
The surrounding land uses are as follows:
North: Future 4-5 storey retirement home development;
South: Town Hall;
East: Residential and Town park; and
West: Open Space (woodlot).
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COUNCIL — JULY 17, 2007
July 17, 2007 - 2 - Report No. PL07-066
Official Plan
The Town of Aurora Official Plan designates the westerly portion of the subject lands as
"High Density Residential" by the "Bayview-Wellington Centre Secondary Plan" (OPA 6)
(see Figure 2). The policy permits a range of apartment unit types at a net�site density of
99 to 173 units per hectare (40 to 70 units per acre) not exceeding 7 storeys. Underground
parking shall be required with appropriately located surface parking for shorter term use.
The easterly portion of the subject lands are designated "High Density — Mixed Use
Residential and Commercial', which permits a range of apartment unit types at a net site
density of 99 to 160 units per hectare (40 to 65 units per acre) not exceeding 7 storeys.
Retail commercial uses and/or office commercial uses at grade is permitted. Underground
parking shall be required with appropriately located surface parking for shorter term use.
The lands as shownin Schedule AA are located in the Community Core Area of the Bayview Wellington Centre Secondary Plan. The general intention of this plan is to
achieve a graduation in residential density from higher in the Community Core Area to
lower in the periphery of the residential area.
The subject site plan application is in keeping with the objectives and policies of the
Bayview-Wellington Centre Secondary Plan (OPA 6).
Zoning By-law
The lands are zoned "Residential Commercial H (C7-2)" (see Figure 3). A maximum of
167 apartment dwellings units in a maximum of two buildings being no more than 7 storeys
in height is permitted. The zone also provides permission to allow retail uses, business
and professional offices etc on the first storey. The zone includes parking provisions
which provides for a minimum of 90% of the total parking shall be below grade. In order
to lift the Holding Prefix, a Site Plan Agreement has to be executed between the owner and
the Town.
Variances were approved through the Committee of Adjustment under files D13-(07-09)-
07. The variances included reducing the rear yard setbacks, exterior side yard setbacks,
front yard and side yard setbacks from the building. A further variance was applied for
under file D13-(32)-07, to permit a garbage enclosure within the side yard, providing a 3.4
m (11.1 ft.) setback; whereas the By-law requires a 10.0 m (32.8 ft.) interior side yard
setback. Planning staff support the approval of the minor variance. The variance will be
before the Committee of Adjustment on July 12, 2007.
Other than the garbage enclosure location, the site plan application conforms to the
provisions of the By-law.
—135—
COUNCIL — JULY 17, 2007
July 17, 2007 - 3 - Report No. PL07-066
PROPOSAL
Site Plan
The applicant, Ridgewood Developments Inc, has submitted an application to the Town for
site plan approval to permit the construction of a 5 storey residential building having 153
units. (see Figures 4, 5 and 6).
Details of the proposal are as follows:
■ Building Tenure: Condominium ( the applicant has not submitted an application)
■ Building Height: 5-storeys 21.5 m (70.5 ft.)
■ GFA: 15,886 sq.m. (171,001 sq. ft)
■ Units:153
• 135 units per hectare (54 units per acre)
■ Parking spaces proposed: 254
■ Resident:208
■ Visitor:46
■ Above: 26 Below grade (one floor): 228
• Amenity Indoor: 622.9 sq. m (6705.0 sq. ft.)
■ Amenity Outdoor: 1907.7 sq.m. (20534.9 sq.ft.)
• Access: proposed driveway entrance from John West Way
The subject lands are vacant, with an area on the westerly part of the site which is treed
and forms part of a woodlot. A five storey building is proposed to be located on the corner
of John West Way and Hollandview Trail. The building location is close to the edge of both
streets while the amenity space and parking areas screened from John West Way (see
Figure 4). All parking for the residents has been provided underground. The access ramp
to the underground parking is set back from the driveway entrance approximately 70 m
(230 ft.). The visitor parking is at grade and mostly located internally on the site with a
portion of the parking spaces facing the street, which will be screened from the street with
landscaping. A passenger pick-up/drop off area is located within the site. The amenity
space, including a pool, has been sited within the site, and provides a private space for
residents. Landscaping is provided throughout the site, located along the southerly lot line,
adjacent to the Town Hall lands and within the entrance to the site (see Figure 5). Fencing
is also proposed along the property lines. The treed area on the westerly part of the site
will remain, and protection fencing will be required at the time of construction.
Application Circulation
Staff are currently reviewing a third submission of the proposed site plan application. It is
noted that comments have been received from all Town Departments and agencies,
including the Lake Simcoe Region Conservation Authority.
The subject lands are subject to the "Wellington Lanes North Urban Design Guidelines"
which guides in the review of design, massing and landscaping for development in this
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COUNCIL — JULY 17, 2007
July 17, 2007 - 4 - Report No. PL07-066
neighbourhood. The Town has retained Watchorn Architects Inc. to peer review the
application.
COMMENTS
Department Comments
Comments received from the Public Works Department indicate minor technical site
servicing, grading and storm water management related issues and minor traffic comments
which will be resolved through the site plan review process. Comments received from the
Leisure Services Department indicate that further minor technical information shall be
included on plans including fencing details, material of the garage enclosure and the steps
details shall be included on the plans. The Building Administration Department requested
that additional information be provided on the plans to ensure zoning compliance,
particularly relating to the underground parking garage. It was noted by the Building
Department, that the garbage enclosure does not meet the minimum interior side yard
setback of 10 m (32.8 ft.). The applicant has submitted a minor variance application under
file D13-(32)-07. The Building Administration Department has also indicated that the
plans will be reviewed for conformity with the Ontario Building Code at the permit review
stage. The Legal Services Department has also reviewed the proposed site plan
application and in accordance with By-law 4291-01.F, being a by-law to require land or
cash -in -lieu thereof, the owner(s) shall not be required to provide cash -in -lieu of parkland to
the Town as these lands formed part of a plan of subdivision (as future phases) and cash -
in -lieu was collected at that time.
Watchorn Architects provides that the proposed site plan "makes good use of the lot with
building location providing a strong edge to both streets while ensuring that the amenity
space and parking are well screened from John West Way." Watchorn is working with the
applicant in regards to the architecture design of the building including podium details,
balcony details and glazing. Watchorn provides that the style of roof is appropriate, and
the entrances have been well defined. Watchorn has also provided that in regards to the
parking ramp, "with the proposed landscaping, the parking ramp should have no impacton
the streetscape and will not be visible from the Civic Square Park." In regards to the
materials and colours, the applicant will submit a sample board to Watchorn with all
material and colour sections to be reviewed and approved by Watchorn (see Figure 6).
External Agency Comments
The Central York Fire Services Department has reviewed the subject application and has
advised that they have no concerns or objections to the proposed site plan. Comments
received from Powerstream Inc. indicate no objections to the proposal. The Lake Simcoe
Region Conservation Authority has advised that the applicant has addressed all comments,
and have no objection to municipal approval.
—137—
COUNCIL — JULY 17, 2007
July 17, 2007 - 5 - Report No. PL07-066
SERVICING ALLOCATION
Council has previously allocated 150 units for the subject lands. Should Council approve
the application; it is suggested that the additional required allocation for 3 units be
allocated from the Core Infill reserve.
OPTIONS
Council has the option of authorizing the Director of Planning and Development Services or
delegate to execute the site plan agreement subject to the resolution of all outstanding
issues and receipt of the appropriate fees and securities.
Staff are satisfied that all outstanding issues can be adequately addressed through the
remaining site plan review process. Given the applicant's desire to proceed expeditiously
with this development, Staff recommend that Council authorize the Director of Planning
and Development Services or delegate to execute a site plan agreement subject to the
resolving of all outstanding site development issues to conform to the design standards of
the Town.
FINANCIAL IMPLICATIONS
Fees and service charges will be payable upon execution of the Site Plan Agreement.
Development Charges will be payable on the issuance of building permit. Cash -in -lieu of
parkland shall not be required to the Town.
LINK TO STRATEGIC PLAN
Include appropriate
PROVINCIAL POLICY STATEMENT
There are no conflicts with the policies of the Provincial Policy Statement as a result of this
application.
CONCLUSIONS
The subject application can be dealt with most expeditiously at the Staff level. The
applicant is in keeping with the objectives and policies contained within the Bayview-
Wellington Centre Secondary Plan (OPA 6). Although the proposed garage enclosure
does not meet the minimum interior side yard setback, Planning staff support the approval
of the minor variance. All other aspects of the development meet the provisions of the
Zoning By-law. Accordingly, it is recommended that the matter be delegated to the Director
of Planning and Development Services or delegate to execute a Site Plan Agreement
between the Owner and the Town of Aurora, respecting the construction of a 5-storey, 153
unit residential building.
—138—
COUNCIL - JULY 17, 2007
July 17. 2007
ATTACHMENTS
-6- Report No. PL07-066
Figure 1 - Location Plan
Figure 2 - Bayview-Wellington Centre Secondary Plan (OPA 6)
Figure 3 - Zone Map
Figure 4 - Proposed Site Plan
Figure 5 - Proposed Landscape Plan
Figure 6 - Proposed Architectural Elevations
PRE -SUBMISSION REVIEW
Management Team Meeting - July 4, 2007
Prepared by. Cristina Celebre, Planner
Extension 4343
Sue,80ert, M.C.I.P., R.P.P. ,, ; John S. Rogers
Dir ctor of Planning and Development Services' C.A. D
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