Agenda - Council - 20070508COUNCIL
AGENDA
N0.07-12
TUESDAY, MAY 8, 2007
COUNCIL CHAMBERS
AURORA TOWN NALL
PUBLIC RELEASE
04/05/07
AUlZORA
TOWN OF AURORA
COUNCIL MEETING
AGENDA
NO. 07-12
Tuesday, May 8, 2007
7:00 p.m.
Council Chambers
I DECLARATIONS OF PECUNIARY INTEREST
II APPROVAL OFAGENDA
RECOMMENDED:
THAT the agenda as circulated by the Corporate Services Department be
approved.
III OPEN FORUM
IV APPROVAL OF MINUTES
Council Minutes of April 24, 2007, Meeting 07-11. Pg. 1
RECOMMENDED:
THAT the Council Minutes from meeting 07-11 be approved.
V PRESENTATIONS
Vl DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
VII ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
Vlll NEW BUSINESS/GENERAL INFORMATION -COUNCILLORS
Council Meeting No. 07-12 Page 2 of 4
Tuesday, May 8, 2007
IX DELEGATIONS
The following list delegates is pertaining to item 1 - General Committee
Meeting Minutes No. 07-23 from Tuesday, May 1, 2007
(6) - Correspondence from Residents
Re: Item 1 - General Committee Minutes - May 1, 2007
(6) PW07-008 — Award of Tender No. P.W.2007-23 - Reconstruction of
Mark Street, Oak Court, Cedar Crescent, Birch Court
and Traffic Calming Implementation
a)
Mrs. Linda Housser
Pg. D-1
b)
Mr. John Housser
Pg. D-2
c)
Mr. Quinn Bingham
Pg. D-3
d)
Mr. Gordon Barnes
Pg. D-4
e)
Mr. Michael Robertson
Pg. D-5
f)
Mr. John Elliott
Pg. D-6
g)
Mr. David Walker
pg. D-7
h)
Mr. Robert Fairs
Pg. D-8
X CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
XI REGIONAL REPORT
XII READING OF BY-LAWS
RECOMMENDED:
THAT the following listed by-laws be given 1st, 2nd and 3rd readings, and
enacted:
4912-07.0 BEING A BY-LAW to Amend Procedural pg. B-1
By-law 4835-06.C, a By-law to govern
the procedures of the Council of the
Town of Aurora and its Committees and
Boards
4913-07.0 BEING A BY-LAW to confirm actions by pg. B-6
Council resulting from the meeting of
May 8, 2007
Xlll CLOSED SESSION
►707T
XIV ADJOURNMENT
Council Meeting No. 07-12
Tuesday, May 8, 2007
Page 3 of 4
AGENDA ITEMS
1. General Committee Meeting Minutes No. 07-23
Tuesday, May 1, 2007
pg. 12
THAT the Minutes of the Special General Committee Meeting 07-23 be received
and the recommendations contained therein be adopted.
2. Correspondence from Ms Valerie Fleck pg. 21
Re: item 1 - General Committee Meeting Minutes No. 07-23 from
Tuesday, May 1, 2007
(6) PW07-008 — Award of Tender No. P.W.2007-23 - Reconstruction of
Mark Street, Oak Court, Cedar Crescent, Birch Court and
Traffic Calming Implementation
Kill
4.
61
RECOMMENDED:
THAT the correspondence be received for information.
Special General Committee Meeting Minutes No. 07-22
Monday, April 23, 2007
RECOMMENDED:
pg. 22
THAT the Minutes of the Special General Committee Meeting 07-22 be received
and the recommendations contained therein be adopted.
Central York Fire Services — Joint Council Committee Meeting
February 6, 2007
RECOMMENDED:
pg. 25
THAT the Minutes of the February 6, 2007 Central York Fire Services —
Joint Council Committee Meeting be received.
Central York Fire Services — Joint Council Committee Meeting
April 3, 2007
RECOMMENDED:
pg. 32
THAT the Minutes of the April 3, 2007 Central York Fire Services — Joint
Council Committee Meeting be received.
Council Meeting No. 07-12
Tuesday, May 8, 2007
Page 4 of 4
91
7
LS07-016 — Aurora Heritage Centre - Public Open House
RECOMMENDED:
pg.36
THAT Council approve the date of the Heritage Centre Public Open
House as Thursday, May 315t, 2007 to be held at the Aurora Heritage
Centre from 6:00 p.m. to 9:00 p.m.
Proclamation - Aurora Tigers Week - May 8 to May 15, 2007 pg. 40
RECOMMENDED:
THAT the week of May 8, 2007 to may 15, 2007 be proclaimed "Aurora
Tigers Week".
8. Extract from Accessibility Advisory Committee Meeting 07-02 pg. 41
Wednesday, May 2, 2007
Re: Leisure Complex Accessibility Parking
RECOMMENDED:
THAT the Accessibility Advisory Committee recommends to Council that the
reconstruction for accessibility parking at the Leisure Complex be approved;
and
THAT the tender for the reconstruction be awarded to Mopal Construction at
a cost of $19,268.68; and
THAT the funding for this project be provided from the Accessibility Advisory
Committee capital account.
9. Extract from Environmental Advisory Committee Meeting 07-03 pg. 42
Thursday, May 3, 2007
Re: Demonstration Garden
RECOMMENDED:
THAT Council endorses the Aurora Horticultural Society's request to develop
a demonstration garden in the Billings Well parkette, at no cost to the Town,
through the Region of York's Demonstration Garden funding program.
COUNCIL - MAY 8, 2007
AURORA
TOWN OF AURORA
COUNCIL MEETING MINUTES
NO. 07-11
Council Chambers
Aurora Town Hall
Tuesday, April 24, 2007
ATTENDANCE
COUNCIL MEMBERS
Mayor Morris in the Chair; Councillors Buck, Collins-
Mrakas, Gaertner, Granger, MacEachern, Marsh,
McRoberts and Wilson.
MEMBERS ABSENT
None
OTHER ATTENDEES
Chief Administrative Officer, Director of Corporate
Services/Town Clerk, Director of Building, Director of
Leisure Services, Director of Planning, Director of
Public Works, Director of Financial Services/
Treasurer, Town Solicitor and Council/Committee
Secretary. .
Mayor Morris called the meeting to order at 7:00 p.m.
Councillor Buck arrived at 7:05 p.m.
DECLARATIONS OF PECUNIARY INTEREST
Councillor Marsh declared a pecuniary interest in item 2(8) - Applications to
Amend Zoning By-law and Draft Plan of Subdivision, Victor Priestly/Claretree
Developments 105 Inc., as her spouse's employer is the applicant, and did not
take part in or vote on any questions in this regard or attempt in any way to
influence the voting on such questions.
Councillor McRoberts declared a pecuniary interest in item 9 - 2007 Capital and
Operating Budget— Final, projects #31044, #31060 and #73031, as he resides in
the area of the projects and did not take part in or vote on any questions in this
regard or attempt in any way to influence the voting on such questions.
Councillor McRoberts declared a pecuniary interest in the New Business item
pertaining to Dr. G.W. Williams Secondary School, as he is employed by the
York Region District School Board and did not take part in any discussion.
H APPROVAL OFAGENDA
Moved by Councillor Collins-Mrakas Seconded by Councillor MacEachern
THAT the agenda as circulated by the Corporate Services Department,
with the following additional items, be approved:
➢ By-Iaw4907-07.F
➢ Revised By-law 4908-07.D
-1-
COUNC I L —CBI Yil fiQetiaJ)lAd 07-11 Page 2 of 11
Tuesday, April 24, 2007
➢ New Item 10 - Correspondence from Mr. Brian Kemp, Director of
Conservation Lands, Lake Simcoe Conservation Authority.
Re: Update on the Presence of Coyotes at Sheppard's Bush
Conservation Area in Aurora
➢ New Item 11 - LS07-012 — The Aurora Heritage Centre Renovations
(deferred from Special General Committee — April 23, 2007)
➢ New Item 12 - Re: Item 2(1) General Committee Meeting Minutes No.
07-21 Tuesday, April 17, 2007
PW07-002 — Downtown Core Area Parking Study Correspondence from
Marshall Macklin Monaghan
CARRIED
III OPEN FORUM
Mr. John Sargent addressed Council regarding the artificial turf which will be
installed on the soccer field in Sheppard's Bush. Mr. Sargent requested
clarification as to why it is viewed that development charges do not represent
taxpayers' money and whether a tender was put out for the project.
IV ADOPTION OF MINUTES
Council Minutes of April 10, 2007, Meeting 07-10
Moved by Councillor Buck Seconded by Councillor Granger
THAT the Council Minutes from meeting 07-10 be approved.
CARRIED
Moved by Councillor MacEachern Seconded by Councillor McRoberts
THAT the Director of Leisure Services be allowed to make a presentation
to the Town of Aurora aquatics staff.
V PRESENTATIONS
(a) Presentation of Lifesaving Society Award to Town of Aurora
Aquatics Staff
The Director of Leisure Services presented the Lifesaving Society's Scarborough
Cup to Ms Loriann lerullo, Aquatics Supervisor, and Mr. Mark Paravani, Aquatics
Programmer, who accepted on behalf of the Town of Aurora Aquatics Division.
The Director advised that the Town of Aurora has now won this award for the
fourth consecutive year, which is awarded to the municipality with the largest
lifesaving program within a population of 10, 000 — 50,000 people.
VI DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Items 2, 6, 8, 9, 11 and 12 were identified for discussion.
-2-
COUNC I L-C66hYII IQeetiR0Qc1.07-11 Page 3 of 11
Tuesday, April 24, 2007
Vll ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
Moved by Councillor Wilson Seconded by Councillor Collins-Mrakas
THAT the following recommendations respecting the matters listed as
"Items not Requiring Separate Discussion" be adopted as submitted to
Council and staff be authorized to take all necessary action required to
give effect to same:
Special General Committee Meeting Minutes No. 07.20
Tuesday, April 16, 2007
THAT the minutes of the Special General Committee Meeting 07-20 be
received and the recommendations contained therein be adopted.
3. Memorandum from the Director of Planning
Re: Zoning By-law Amendment and Site Plan Applications
Vincent Congiusti in Trust
145 Industrial Parkway South
Part of Lots 185 and 187, and all of Lot 154, except part 5 of Plan 246
Files D14-13-04 and DII-19-06
THAT the memorandum from the Director of Planning regarding Files D14-
13-04 and D11-19-06, be received for information.
4. Memorandum from the Director of Planning
Re: Zoning By-law Amendment and Site Plan Applications
2091585 Ontario Inc.
15565 Yonge Street
Part of Lot 90, Registered Plan 246
Files D14-08-06 and D11-08-06
THAT the memorandum from the Director of Planning regarding Files
D14-08-06 and D11-08-06. be received for information.
5. Memorandum from the Director of Planning
Re: OPA 66 - Commercial and Industrial Updates
THAT the memorandum from the Director of Planning regarding OPA 66 -
Commercial and Industrial Updates, be received for information.
CS07-026 - Noise Exemption Request
THAT an exemption to Section 2 of Schedule "B" of the Town Noise By-
law be granted to Percon Construction Limited to work beyond 7:00 p.m.
on April 251h; and
THAT Percon Construction Limited notifies the homeowners in the area of
the site of their intentions.
CARRIED
-3-
COUNCIL-CMA*!l W¢eti29Qd7. 07-11
Tuesday, April 24, 2007
Page 4 of 11
Vlll NEW BUSINESS/GENERAL INFORMATION —COUNCILLORS
Mayor Morris advised that the preparations for the Farmers Market are going
well.
Councillor McRoberts declared a pecuniary interest in the following item, as he is
employed by the York Region District School Board and did not take part in any
discussion.
Mayor Morris advised that many questions have been received from residents
regarding Dr. G.W. Williams Secondary School. Mayor Morris clarified that the
Town of Aurora is not involved in the situation at this time and that the matter
should be put onto a future General Committee agenda.
Mayor Morris advised that the kick-off for Anti -Litter Day will be on Saturday, April
28, 2007 between 10:00 a.m. — 4:00 p.m. followed by a barbecue at Town Park.
Mayor Morris advised that the Region of York will be holding a Planning for
Tomorrow meeting from 6:00 p.m. — 9:00 p.m. on May 9, 2007 at Town Hall.
Mayor Morris advised that the deadline for Citizen of the Year nominations is
April 30, 2007.
Councillor Buck asked whether there is a protocol for recognizing the success of
the Aurora Tigers, to which Mayor Morris responded that a proclamation would
be coming forward regarding Tigers' Week.
Councillor Marsh requested an update regarding Joker's Hill and the Aurora
Horse Show to which the Director of Leisure Services responded that Joker's Hill
declined the Machell Park location due to the fact that they are not prepared to
pay the required insurance.
Councillor Gaertner suggested that the matter regarding artificial turf at
Sheppard's Bush be put onto the Council agenda rather than the General
Committee agenda. Councillor Gaertner also suggested that the Director of
Leisure Services repeat his presentation at the next Council meeting.
Councillor Granger suggested that there should be public input regarding the
issue of artificial turf being installed at Sheppard's Bush.
Mayor Morris congratulated the Aurora Chamber of Commerce regarding the
Aurora Home Show, the staff at the arena, volunteers and members of Council
on a successful event.
Mayor Morris advised that the Town of Aurora gave the Freedom of the Town
back to St. Andrew's College, who had their annual parade and service on April
22, 2007.
Councillor Gaertner advised that the Environmental Advisory Committee had a
booth at the Aurora Home Show and congratulated the volunteers on its success.
IX DELEGATIONS
a) Mr. John Gutteridge, Director of Financial Services/Treasurer
Re: Overview of the 2007 Operating and Capital Budget
The Director of Financial Services/Treasurer provided an overview of the final
draft of the 2007 Operating and Capital Budget, outlining the process to date,
operating highlights, how tax dollars are spent and that the tax levy will be 4%.
-4-
COUNCIL-CIAMilIieetiR011007-11 Page 5of11
Tuesday, April 24, 2007
Moved by Councillor MacEachern Seconded by Councillor Wilson
THAT the comments of the Director of Financial Services/Treasurer be
received and that item 9 be brought forward for discussion.
CARRIED
Councillor McRoberts, having previously declared a pecuniary interest in item 9,
projects #31044, #31060 and #73031, did not take part in the vote called for in regard to
the adoption of this item.
9. Memorandum from the Director of Financial Services/ Treasurer
Re: 2007 Capital and Operating Budget - Final
Moved by Councillor MacEachern Seconded by Councillor Collins-Mrakas
THAT the Capital and Operating Budget for 2007 be adopted.
CARRIED
b) Mr. Joe Posivy
Re: Item 1 - 2007 Operating and Capital Budget
Mr. Posivy was not in attendance.
c) Ms Rebecca Beaton
Re: Item 1 - 2007 Operating and Capital Budget
Ms Beaton was not in attendance.
d) Ms. Rishma Mirshahi, Regional Program Consultant
Ontario Victim Services Secretariat
Re: Seston Park Area
Ms Rishma Mirshahi addressed Council to bring attention to the condition of the
playground equipment at Seston Park. Ms Mirshahi advised that pieces of the
equipment are missing, rusted, missing nails and/or have protruding nails, and
that the sand contains animal feces and broken glass, resulting in potential
danger to the children of the neighbourhood. Ms Mirshahi requested that Council
consider funding for the park to ensure that the facilities are adequate.
Moved by Councillor Buck Seconded by Councillor MacEachern
THAT the comments of the delegate be received for information.
CARRIED
Moved by Councillor MacEachern Seconded by Councillor Granger
THAT the matter regarding the condition of the equipment at Seston Park
be referred to the Leisure Services Advisory Committee.
CARRIED
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COUNCIL -CMA Yil I@9etiUl1N 07-11 Page 6 of 11
Tuesday, April 24, 2007
X CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
2. General Committee Meeting Minutes No. 07-21, Tuesday, April 17, 2007
Moved by Councillor McRoberts Seconded by Councillor MacEachern
THAT item 12 of the minutes of General Committee Meeting 07-21 be
corrected as follows:
(12) PL07-025 - Zoning By-law Amendment and Site Plan
Applications
Vincent Congiusti in Trust, 145 Industrial Parkway
South
Part of Lots 185 and 187, and all of Lot 154, except
part 5 of Plan 246
Files D14-13-04 and D11-19-06
THAT Implementing Zoning By-law 4908-07.1) be enacted; and
THAT the Director of Planning and Development Services be
authorized to execute the site plan agreement (Phased plan, Building
A constructed first) subject to receiving the fees and securities,
pending the advance receipt of $50,000 in development charges towards
Building B.
CARRIED
Councillor Marsh, having previously declared a pecuniary interest in item 2(8), did not
take part in the vote called for in regard to the adoption of this item.
Moved by Councillor MacEachern Seconded by Councillor Granger
(8) PL07-035 — Applications to Amend Zoning By-law and
Draft Plan of Subdivision
Victor Priestly/Claretree Developments 105 Inc.
Part of Lot 25, Concession 2, E.Y.S.
Files D14-17-06 & D12-03-06
THAT Council receive as information the following overview of
applications to amend the Zoning By-law and Draft Plan of Subdivision,
Files D14-17-06 and D12-03-06 scheduled for the Public Planning
meeting of May 23, 2007.
CARRIED
Moved by Councillor MacEachern Seconded by Councillor Granger
THAT item 4 of the minutes of General Committee Meeting 07-21 be
corrected as follows:
(4) PL07-030 —Bill 51 — The Planning and Conservation Land Statute
Law Amendment Act
THAT report PL07-030 be received for information, and
THAT staff report back to Council on interim changes that will be required
to the Official Plan and Zoning By-law to implement the positive changes
provided for under Bill 51; and
COUNC I L-CMYII I8eeti66)IDd 07-11
Tuesday, April 24, 2007
Page 7 of 11
THAT the Ministry of Municipal Affairs and Housing, ensure that there
are no negative impacts on adjacent land uses, and be requested to
complete strict development policies pertaining to energy projects, prior to
the Lieutenant Governor exempting any class of undertakings under the
provisions of Section 62.0.1(1 a and 70 h) of the Planning Act; and
THAT staff report back to Council on the implications of
implementing Bill 51 with regards to changes of powers,
responsibilities and/or authority of Council, and
THAT the minutes of the General Committee Meeting 07-21, as corrected,
be received and the recommendations contained therein be adopted.
CARRIED
Moved by CouncillorMacEachern Seconded by Councillor Granger
THAT the balance of the minutes of the General Committee Meeting 07-
21, as corrected, be received and the recommendations contained therein
be adopted.
CARRIED
6. Motion from Councillor Marsh
Re: Televised Aurora Council and General Committee Meetings
(Notice of Motion was provided at General Committee - April 17, 2007)
Moved by Councillor Marsh Seconded by Councillor MacEachern
WHEREAS Goal D of the Town of Aurora's Strategic Plan states: Ensure
transparent, accountable and open governance in concert with informed
and involved citizens; and
WHEREAS currently only Council meetings are televised by Aurora Cable;
and
WHEREAS frequently an item is discussed in detail at General Committee
meetings prior to Council's adoption of the item, which results in the
viewing public not being able to understand Council's decisions; and
WHEREAS when an item is discussed at Council because of new
information, the discussion can appear incomplete without the benefit of
having knowledge of the discussion at General Committee;
NOW THEREFORE BE IT RESOLVED THAT staff be directed to contact
Aurora Cable Internet with a view to discussing the possibility of televising
both General Committee and Council meetings.
-7-
COUNCIL-CMkYil Q9etiUW 07-11 Page 8 of 11
Tuesday, April 24, 2007
8. LS07- 015 -Delivery and Pick-up Fee
Moved by Councillor Marsh Seconded by Councillor McRoberts
THAT the fee to Holy Spirit Catholic Elementary School for delivery and
pick-up of picnic tables and garbage cans to James Lloyd Park be applied
in accordance with the Fees and Services By -Law.
On a recorded vote the resolution was CARRIED.
YEAS: 7 NAYS: 2
VOTING YEAS: Councillors Collins-Mrakas, Gaertner, Granger, MacEachern,
Marsh, McRoberts and Mayor Morris
041110leg 01 lcw4irelwlIIR.TUPgrriF.[rTA177M,
11. LS07-012 — The Aurora Heritage Centre Renovations
(deferred from Special General Committee — April 23, 2007)
WHEREAS the cost of the renovations to the Aurora Heritage Centre are
estimated to be the following:
Construction Cost
$2,201,400.
Architectural Costs
35,040.
Belfry
50,000.
Project Management
35,000.
Sub Total
$2,321,440.
Interior Finishings
Display Case Millwork
$ 135,000.
Furniture, Fixtures, Equipment
$ 75,000.
Teleconference Equipment
$ 75,000.
Cash Allowance
(Mechanical/Electrical)
$ 90,000.
Sub Total Finishings $ 375,000.
Total Project Cost $2,696,440.
and
WHEREAS the funding for the project is anticipated to be the following:
Town of Aurora $2,321,440.
Historical Society $ 376,000.
NOW THEREFORE BE IT RESOLVED THAT
1. Council support the renovation of the Aurora Heritage Centre in the
amount of $2,321,440 and the source of funding for this project be
derived from the Council Discretionary Reserve Fund; and
2. THAT staff take the necessary actions to obtain funds from the
Council Discretionary Reserve Fund for completion of the Aurora
Heritage Centre renovations; and
COUNCIL —CRI Gil I%oeti8Q9d 07.11
Tuesday, April 24, 2007
Page 9 of 11
3. THAT staff explore with the Aurora Historical Society any potential
grants that may be available to assist in the completion of the
project; and
4. THAT the Town's purchasing policy on sole source procurement be
waived and the architectural firm of Lynch & Comisso be engaged
by the Town to complete the project; and
5. THAT staff engage the services of a Project Management
Consultant to administer the project and that staff proceed with a
Request for Proposal for this service; and
6. THAT an Open House be held for members of the public to review
the plans for the project and obtain public input and that staff
report back on the meeting format, and
7. THAT staff be directed to provide a report on options for
names for this facility, and
S. THAT staff review the proposed design of the building and
floor layout with the consultant, in light of the fact that this
building will be managed and operated by the municipality as
a municipal building.
12. Re: Item 2(1) General Committee Meeting Minutes No. 07-21 Tuesday,
April 17, 2007
PW07-002 — Downtown Core Area Parking Study Correspondence from
Marshall Macklin Monaghan (ADDITIONAL ITEM)
Moved by Councillor MacEachern Seconded by Councillor Collins-Mrakas
THAT the correspondence from Marshall Macklin Monaghan be received
for information; and
THAT the. submission from Councillor Buck regarding parking be received
by staff.
CARRIED
XI REGIONAL REPORT
Mayor Morris advised that she was unable to attend the Regional Council
Meeting due to illness, but reported the following regional highlights:
The budget was passed at an increase of 4.8%.
The Planning for Tomorrow meeting is scheduled for May 9, 2007 at Town Hall.
The transit meeting was held this afternoon where it was suggested that when
the Town of Aurora's transit needs are reviewed in the future, that a public
session could be held in Aurora, in order to receive residents' input pertaining to
the local bus routes.
The Chief Administrative Officer of York Region, Mr. Michael Garrett, has retired
and Mr. Bruce McGregor has taken over the position.
The Ontario Power Authority will soon be finalizing its decision regarding the
power needs for Aurora.
MOM
COUNCIL-CM401ti181petI2093.07-11
Tuesday, April 24, 2007
Page 10 of 11
Councillor Marsh advised that the Region has received a $15 million windfall, due
to no longer having to contribute towards pooling for the City of Toronto.
Councillor Marsh advised that the Region has decided not to return the money to
the taxpayers and also not to share it with the lower tiers. The Director of
Financial Services advised that the Region lost a $9 million grant, and have
applied the remaining $6 million towards debt repayment.
X11 READING OF BY-LAWS
Moved by Councillor MacEachern Seconded by Councillor Collins-Mrakas
THAT the following listed by-laws be given 1 st, 2nd and 3rd readings, and
enacted:
4907-07.F BEING A BY-LAW to establish a schedule of fees for
applications, permits, the sale of Town publications,
and to prescribe service charges for administrative
matters.
4897-07.P BEING A BY-LAW to regulate Temporary Signs,
within the Town of Aurora
4898-07.P BEING A BY-LAW respecting permanent signs within
the Town of Aurora
4908-07.D
BEING A BY-LAW to amend Bylaw 2213-78, as
amended, being the Zoning By-law of the Town of
Aurora(Vincent Congiusti in Trust, File D14-13-04 -
145 Industrial Parkway South)
4910-07.D
BEING A BY-LAW to amend Bylaw 2213-78, as
amended, being the Zoning By-law of the Town of
Aurora (2091585 Ontario Inc., File D14-08-06 - 15565
Yonge Street)
4921-07.P
BEING A BY-LAW to amend the Property Standards
By-law 4044-99.P Related to the Trespass of Light
onto Residential Properties
4922-07.P
BEING A BY-LAW to amend the Town's Business
Licensing By-law Relating to Taxicab Meter Rates
4900-07.F
BEING A BY-LAW to amend Municipal waterworks
Distribution By-law 3305-91, as amended.
4923-07.0
BEING A BY-LAW to confirm actions by Council
Resulting from meeting 07-11 on April 24, 2007
CARRIED
Councillor Wilson, Mayor Morris and the Chief Administrative Officer thanked the
Director of Public Works for all of his hard work and dedication and wished him well in
his new position in the City of Peterborough.
-10-
COUNC I L -CMYil fiQet!20Qc7. 07-11 Page 11 of 11
Tuesday, April 24, 2007
XII CLOSED SESSION
Property and Personal Matters
Moved by Councillor MacEachern Seconded by Councillor Granger
THAT Council convene into a closed session to consider a property matter
and personal matters about an identifiable individual.
CARRIED
X111 ADJOURNMENT
Moved by Councillor Collins-Mrakas
THAT the meeting be adjourned at 9:40 p.m.
CARRIED
-11-
COUNCIL - MAY 8, 2007
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COUNCIL - MAY 8, 2007
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D-2
COUNCIL - MAY 8, 2007
Delegation (o)
Panizza, Bob
From: Bingham, Quinn
Sent: Thursday, May 03, 2007 8:55 AM
To: Panizza, Bob
Subject: Attending Next Weeks Council Meeting
Mr. Panizza,
I am writing to inform you that I will be attending next weeks council meeting regarding the NE Quadrant Traffic
Calming.
Thank you.
Quinn Bingham
Centre St. Aurora,ON
Director, Corporate & Community Engagement
United Way of Greater Toronto
26 Wellington St. E, IIth Floor
Toronto,ON
Without you, there would be noway.
5/3/2007 D-3
COUNCIL - MAY 8, 2007
Delegation (d)
Panizza, Bob
From: gb
Sent: Thursday, May 03, 2007 9:16 AM
To: Panizza, Bob
Subject: Delegate request
Bob Panizza
I request delegate status to speak to:
PW07-008 — Award of Tender No. P.W.2007-23 - Reconstruction
of Mark Street, Oak Court, Cedar Crescent, Birch
Court and Traffic Calming Implementation
Gordon Barnes
Catherine Avenue
Aurora ON
5/3/2007 D-4
COUNCIL.- MAY 8, 2007 Delegation (e)
COUNCIL — MAY 8, 2007
Delegation (fl
Panizza, Bob
From: John.Elliotti
Sent: Thursday, May 03, 2007 12:41 PM
To: Panizza, Bob
Subject: Request to Speak at Council Meeting May 8, 2007
:..
I would like to request to speak at the council meeting on May 8, 2007. I will speak on the matter
of Traffic Calming in the NE quadrant of Aurora that is before council.
Please confirm that you have received this and let me know if you require any additional
information.
Thanks,
John
John Elliott Manager, Government and Stakeholder Relations
5/3/2007 D-6
COUNCIL — MAY 8, 2007
Delegation (g)
Panizza, Bob
From:
David Walker
Sent:
Thursday, May 03, 2007 1:19 PM
To:
Panizza, Bob
Subject:
RE: delegation
thanks for your prompt follow up. Please leave my delegation on.
Thanks
Dave
D-7
Delegation (h)
Fax
Date May 3, 2007
To Bob Panizza
From Rob Fairs
Action ❑ For Your Information Only
Approve and Return by:
Subject Request -Delegate Status
Message
Pages 1
Fax 905-7264732
Voice
Fax 905-
Voice 905-
x❑ Needs Your Attention
Respond by:
Per Your Request
Other:
Reguesting delegate status to address Council on Tucsday, May8th at 7:00pm regarding Traffic
Calming proposal for Aurora -northeast quadrant.
Regards,
Robert aus
Fleury Street
Aurora
telephone: 905-727-
e-mail:
Confidentiality Notice: This Facsimile and any accompanying documents may contain confldential proprietary designs and/or Inform -
Mon belonging to the sender, This information is intended only for use of the individual or Institution named above. If you are not the
Intended recipient, you are hereby notified that any disclosure, copying, distribution or the taking of any action reliance on the contents
of this facsimile transmission Is strictly prohibited. If you have received this transmission in error, please immediately notify the sender
by telephone. Thank you for your cooperation. .
a
COUNCIL - MAY 8, 2007
Auk VGENDA STEM # �..
TOWN OF AURORA
GENERAL COMMITTEE MEETING MINUTES
NO. 07-23
Council Chambers
Aurora Town Hall
Tuesday, May 1, 2007
ATTENDANCE
COMMITTEE MEMBERS Councillor McRoberts in the Chair; Mayor Morris
Councillors Buck, Collins-Mrakas,.Gaertner, Granger,
Marsh, MacEachern, and Wilson
MEMBERS ABSENT None.
OTHER ATTENDEES Chief Administrative Officer, Director of Corporate
Servicesrrown Clerk, Director of Building, Director of
Leisure Services, Director of Planning, Acting Director
of Public Works, Deputy Treasurer, Town Solicitor,
and Council/Committee Secretary.
Councillor McRoberts called the meeting to order at 7:00 p.m.
I DECLARATIONS OF PECUNIARY INTEREST
Councillor McRoberts declared a pecuniary interest in Item 6 - pertaining to the
award of a tender for road reconstruction and traffic calming, by virtue of his
residence being within the project area. Councillor McRoberts did not take part in
or vote on any questions in this regard or attempt in any way to influence the
voting on such questions.
Councillor McRoberts declared a pecuniary interest in Item 14 - pertaining to Dr.
G.W. Williams Secondary School, by virtue of the York Region District School
Board being his employer. Councillor McRoberts did not take part in or vote on
any questions in this regard or attempt in any way to influence the voting on such
questions.
ll APPROVAL OF AGENDA
General Committee recommends:
THAT the agenda as circulated by the Corporate Services Department,
with the following additional items, be approved:
➢ Closed Session Item - Personal matter regarding an identifiable
individual
➢ Delegation (b) - Ms Elizabeth Cromar-Needham & Mr. John Mathison
Re: Item 4 - TSAC07-01 — Traffic Safety Advisory Committee
Meeting Minutes, April 11, 2007
➢ Delegation (c) - Mr. Stephen Dupuis
Re: Item 14 - Correspondence from Residents
Re: Dr. G.W. Williams Secondary School
➢ Memo from the Director of Leisure Services
Re: Item 10 - Correspondence from Cyndy Skillins
Request to Waive Fees for Library Meeting Room
CARRIED
-12-
COUNC I L —GRAXI &mA&4-2eport No. 07-23 Page 2 of 9
Tuesday, May 1, 2007
111 ADOPTION OF PREVIOUS MINUTES
Special General Committee Meeting Minutes No. 07-20 Monday, April 16,
2007; and
General Committee Meeting Minutes No. 07-21 Tuesday, April 17, 2007
(as corrected at April 24, 2007 Council)
General Committee recommends:
THAT the Special General Committee Meeting minutes 07-20 and the
General Committee Meeting minutes 07-21, as corrected, be adopted.
CARRIED
IV DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Items 4, 6, 7, 8, 9, 10, 11, 13 and 14 were identified for discussion.
V ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
General Committee recommends:
THAT the following recommendations respecting the matters listed as
'Items not Requiring Separate Discussion' be adopted as submitted to the
General Committee and staff be authorized to take all necessary action
required to give effect to same:
1. EDAC07-01 — Economic Development Advisory Committee Meeting
Minutes, March 8, 2007
General Committee recommends:
THAT the Economic Development Advisory Committee Meeting minutes
from the March 8, 2007 meeting be received and the recommendations
contained therein be adopted.
2. EAC07-02 — Environmental Advisory Committee Meeting Minutes, March 8,
2007
THAT the Environmental Advisory Committee Meeting minutes from the
March 8, 2007 meeting be received and the recommendations contained
therein be adopted.
3. HAC07-02 — Heritage Advisory Committee Meeting Minutes, April 9, 2007
THAT the Heritage Advisory Committee Meeting minutes from the April 9,
2007 meeting be received and the recommendations contained therein be
adopted.
S. EDAC07-02 — Economic Development Advisory Committee Meeting
Minutes, April 12, 2007
THAT the Economic Development Advisory Committee Meeting minutes
from the April 12, 2007 meeting be received and the recommendations
contained therein be adopted.
12, Correspondence from Nicole Heikkila
Re: Canada Winter Games
THAT Council receive the correspondence from Nicole Heikkila for
information.
CARRIED
-13-
COUNCIL-GVA1al8omn?iQWReport No.07-23
Tuesday, May 1, 2007
Page 3 of 9
VI NEW BUSINESS/GENERAL INFORMATION -COUNCILLORS
Councillor Buck gave Notice of Motion regarding the withholding of the Town's
portion of the levy to the Region of York to offset the portion which would
formerly have been allocated to the City of Toronto for social services.
Councillor Marsh gave Notice of Motion regarding a review of the Workplace
Safety and Insurance Board (WS1B) Act relating to fire fighters illnesses or
disease.
Councillor Granger advised that the Aurora Arboretum is holding a tree planting
event on Saturday, May 5, 2007, and the public are welcome and encouraged to
participate.
Councillor Wilson extended congratulations to the Environmental Advisory
Committee and to all participants who did a great job helping to clean up Aurora
on Anti -Litter Day, which was held on Saturday, April 28, 2007.
Mayor Morris advised that the Anti -litter Day was a success and that there are
still 29 "Litter Hot Spots" in Aurora which need to be cleaned up. Mayor Morris
extended her thanks to those who came out and volunteered their time to help.
Mayor Morris advised that there is a meeting about growth in the Region of York
called "Planning for Tomorrow" scheduled to be held on Wednesday, May 9,
2007, at the Aurora Town Hall, between 6:00 p.m. and 9:00 p.m.
Councillor Buck inquired about any plans to celebrate the recent provincial
victory of the Aurora Tigers who won the Dudley Hewitt Cup on Saturday, April
28, 2007.
Mayor Morris advised that the Aurora Tigers will be travelling to Prince George,
British Columbia, from May 5 to 13, 2007 to compete in the Canadian
Championships for the Royal Bank Cup.
Mayor Morris further advised that staff are currently working to organize a
welcoming reception for the Aurora Tigers when they return from British
Columbia, and that the team President and Head Coach, Jerome Dupont, has
been asked if the team will be available to attend a reception at the Aurora Town
Hall on Tuesday, May 15, 2007 prior to the regularly scheduled General
Committee Meeting. Mayor Morris advised that the details are still being worked
out once the schedule of availability of the Aurora Tigers and budgetary sources
are determined.
General Committee recommends:
THAT staff be requested to plan a reception for the Aurora Tigers Junior
"A" Hockey Club, preferably at the Aurora Community Centre, and that the
public be invited to attend and celebrate the team's victory; and
THAT the date of the event be determined by the availability of the team,
and that staff determine an estimate of costs and options for sources of
funding for this event.
CARRIED
-14-
COUNCIL-GMhe`Fal&omr3AtWReportNo.07-23
Tuesday, May 1, 2007
Page 4 of 9
Vil DELEGATIONS
(a) Mr. Tuckey, Region of York
Re: Regional Planning Matters
1) PowerPoint Presentation — Planning for Tomorrow
11) Planning for Tomorrow— Growth Management
Staff Reports, March and April 2007
This delegation was deferred to a future meeting.
(b) Ms Elizabeth Cromar-Needham
Re: Item 4 - TSAC07-01 — Traffic Safety Advisory Committee Meeting
Minutes, April 11, 2007
Ms Elizabeth Cromar-Needham and Mr. John Mathison expressed concerns
regarding the decision of the Traffic Safety Advisory Committee, at their
meeting on April 11, 2007, to deny a staffs recommendation for a multi -way
stop sign at the intersection of Vandorf Sideroad and Engelhard Drive. The
deligates also advised that the volume of heavy truck traffic on Vandorf
Sideroad is a hazard to the residents in the vicinity and it was suggested that
a ban of heavy trucks on Vandorf Sideroad be considered.
General Committee recommends:
THAT the comments of the delegate be received and that Item 4 be
brought forward for discussion.
CARRIED
4. TSAC07-01 — Traffic Safety Advisory Committee Meeting Minutes, April 11,
2007
(5) Report TSAC07-003 - Safety Concerns on Vandorf Sideroad
General Committee recommends:
THAT Report TSAC07-003 - Safety Concerns on Vandorf Sideroad, be
referred back to the Traffic Safety Advisory committee for further review.
CARRIED
General Committee recommends:
THAT the balance of the Traffic Safety Advisory Committee Meeting
minutes from the April 11, 2007 meeting be received and the
recommendations contained therein be adopted.
CARRIED
-15-
COUNCIL - cl&Adfai&;omRiQQr7Report No.07-23 Page 5 of 9
Tuesday, May 1, 2007
(c) Mr. Stephen Dupuis
Re: Item 14 - Correspondence from Residents
Re: Dr. G.W. Williams Secondary School
Mr. Stephen Dupuis expressed concern regarding the proposed relocation of
Dr. G.W. Williams Secondary School, Mr. Dupuis advised that the York
Region District School Board is currently evaluating two options, either
constructing a new high school on the site where Dr. G.W. Williams
Secondary School currently stands, or constructing a new High School at a
new location within the north-east quadrant of Aurora. Mr. Dupuis advised
that the existing site is larger, with a more mature neighbourhood and large
shade trees. Mr. Dupuis expressed the position that growth in the north-east
should not negatively impact existing communities by removing the public
amenities associated with the school, therefore keeping the current site
would be the preferable option.
General Committee recommends:
THAT the comments of the delegate be received and that Item 14 be
brought forward for discussion.
CARRIED
Councillor McRoberts, having previously declared an interest in Item 14, relinquished
the Chair to Mayor Morris during the consideration of this matter and did not take part in
the vote called for in this regard.
14. Correspondence from Residents
Re: Dr. G.W. Williams Secondary School
(tabled by Mayor Morris)
General Committee recommends:
THAT the Town of Aurora advise the York Region District School Board to
advise that the Town expresses it's preference to retain Dr. G.W. Williams
Secondary School at its current site.
CARRIED
General Committee recommends:
THAT the correspondence from residents regarding Dr. G.W. Williams
Secondary School be received for information and forwarded to the York
Region District School Board; and
THAT the York Region District School Board be requested to conduct a
public awareness meeting at the Aurora Town Hall to present a status
update on the Feasibility Study; and
THAT, should the York Region District School Board accept the request to
hold this public meeting, the meeting be advertised in the Notice Board in
order to provide notification to all residents in the Town of Aurora.
CARRIED
Councillor McRoberts assumed the Chair.
-16-
COUNCIL - Me%aiI,omr?a WWReport No. 07-23 Page 6 of 9
Tuesday, May 1, 2007
Vill CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Councillor McRoberts, having previously declared an interest in Item 6, relinquished the
Chair to Mayor Morris during the consideration of this matter and did not take part in the
vote called for in this regard.
6. PW07-008 — Award of Tender No. P.W.2007-23 - Reconstruction of Mark
Street, Oak Court, Cedar Crescent, Birch Court and Traffic
Calming Implementation
General Committee recommends:
THAT Tender No. P.W.2007-23 'Reconstruction of Mark Street, Oak
Court, Cedar Crescent, Birch Court and Traffic Calming Implementation",
be awarded to the Miwel Construction Limited at its tendered price of
$1,421,535.93; and
THAT the variance in the road and traffic calming portion of the project
(totalling $156,034.00) be funded from the available roads portion of the
reconstruction of Aurora Heights Drive, Laurentide Avenue and Illingworth
Crescent tender ($132,506.49) and the Municipal Capital Reserve
($23,527.51); and
THAT the variance in the storm sewer portion of the project of $64,933 be
funded from the Storm Sewer Reserve; and
THAT Council authorize the Mayor and Municipal Clerk to execute the
attached Form of Agreement between the Town of Aurora and the Miwel
Construction Limited for the reconstruction of Mark Street, Oak Court,
Cedar Crescent, Birch Court and traffic calming implementation.
DEFEATED
General Committee recommends:
THAT Tender No. P.W.2007-23 'Reconstruction of Mark Street, Oak
Court, Cedar Crescent, Birch Court.", be awarded to the Miwel
Construction Limited at its revised tendered price of $1,239,825.91; and
THAT the revised variance in the road portion of the project (totalling
$50,961.61) be funded from the available roads portion of the
reconstruction of Aurora Heights Drive, Laurentide Avenue and Illingworth
Crescent tender ($27,434.10) and the Municipal Capital Reserve
($23,527.51);and
THAT the revised variance in the storm sewer portion of the project of
$65,611.79 be funded from the Storm Sewer Reserve; and
THAT Council authorize the Mayor and Municipal Clerk to execute the
attached Form of Agreement between the Town of Aurora and the Miwel
Construction Limited for the reconstruction of Mark Street, Oak Court,
Cedar Crescent, Birch Court.
CARRIED
Councillor McRoberts assumed the Chair.
-17-
COUNCIL-cNheYai9omAiQk9JReportNo.07-23
Tuesday, May 1, 2007
Page 7 of 9
PW07-009 — Development of the Streetlight Master Plan in the Town of
Aurora — Award of Contract for Professional Services
General Committee recommends:
THAT Council authorize the Director of Public Works to execute an
Engineering Agreement between the Town of Aurora and Marshall
Macklin Monaghan to complete a "Streetlight Master Plan for the Town of
Aurora" at a price of $79,950 exclusive of GST; and
THAT the variance in the funding of $4,950 be funded from the Municipal
Capital Reserve.
CARRIED
8. PW07-0010 — Approval to Execute a Preservicing Agreement Mattamy
Subdivision (D12-00-8A)
General Committee recommends:
THAT Council authorize the Mayor and Clerk to execute an agreement
between the Town of Aurora and Mattamy. Homes Limited to permit the
servicing of the lands in Mattamy Subdivision (D12-00-8A) subject to the
following conditions:
(a) Issuance of the necessary Certificates of Approval from the Ministry of
Energy and Environment and Lake Simcoe Region Conservation
Authority for all the underground services;
(b) Signing of the engineering plans for the construction of the municipal
services;
(c) Receipt of proof of insurance indemnifying the Town in an amount of
$10,000,000; and
(d) Receipt of engineering fees and securities in accordance with the
standard procedures for subdivision developments in the amounts
specified.
CARRIED
9. Resolution from the County of Simcoe
Re: Funding for Long Term Care Homes
(fabled by Councillor Granger)
General Committee recommends:
THAT the resolution from the County of Simcoe regarding funding for long
term care homes, be received for information.
CARRIED
I"
COUNCIL-GM1al8omrRig9e7Report No.07-23
Tuesday, May 1, 2007
Page 8 of 9
10. Correspondence from Cyndy Skillins
Re: Request to Waive Fees for Library Meeting Room
and
Memo from the Director of Leisure Services
Re: Item 10 - Correspondence from Cyndy Skillins
Request to Waive Fees for Library Meeting Room - ADDED ITEM
General Committee recommends:
THAT Council deny the request from Ms. Cyndy Skillins to waive fees for
the Magna meeting room in the Aurora Public Library; and
THAT if funds are an issue, the applicant be encouraged to book space in
the Town Hall, which is available at no cost to not -for -profit organizations.
CARRIED
11. Correspondence from Human Services Planning Coalition -York Region
Re: The Peace Tree Day
General Committee recommends:
THAT the correspondence from the Human Services Planning Coalition -
York Region regarding the Peace Tree Day, be received for information.
CARRIED
13. CS07-024 — Proposed Procedural By-law Amendments
General Committee recommends.,
THAT report CS07-024 — Proposed Procedural By-law Amendments be
deferred to a future meeting.
DEFEATED
General Committee recommends:
THAT the Proposed Procedural By-law Amendments section 2.8(11) be
deleted.
DEFEATED
General Committee recommends:
THAT the Proposed Procedural By-law Amendments sections 26.2 and
section 17.3 be amended to delete the words "upon requesting recognition
from the Chair; and
THAT the Proposed Procedural By-law Amendments section 26.2 be
amended to change the word "privilege" to "right'.
DEFEATED
General Committee recommends:
THAT this meeting be extended beyond 10:30 p.m. in order to address the
remaining items on the agenda.
CARRIED
-19-
COUNCIL-teal9omWilQtPWReportNo.07-23 Page 9of9
Tuesday, May 1, 2007
General Committee recommends:
THAT the proposed amendments to the Procedural By-law 4835-06.0 as
outlined in Appendix #1 be approved; and
THAT any further proposed changes with respect to the conduct of
members be addressed as part of a new Code of Conduct for Members of
Council and Local, Boards; and
THAT staff be directed to review the Procedural By-law and report back to
Council regarding any changes required to avoid misunderstanding or
misinterpretation when direction is given by Council in Closed Session,
CARRIED
IX CLOSED SESSION
Personal Matter
General Committee recommends:
THAT General Committee convene into a closed session to consider a
personal matter pertaining to an identifiable individual.
CARRIED
X ADJOURNMENT
General Committee recommends:
THAT the meeting be adjourned at 10:45 p.m.
CARRIED
THE REPORT OF THE GENERAL COMMITTEE MEETING 07-23 IS SUBJECT TO
FINAL APPROVAL AT COUNCIL ON TUESDAY, MAY 8, 2007.
-20-
COUNCIL — MAY 8, 2007 Page 1 of 1
AGENDA ITEM #�-
Panizza, Bob
From:
Morris, Phyllis
Sent:
Thursday, May 03, 2007 12:00 PM
To:
Panizza, Bob
Subject: FW: NE Aurora Traffic Calming Budget
-me
Please place this on the next Council agenda to be considered, prior to final adoption of the minutres of GC
Thank You
Phyllis Morris
Mayor
-----Original Message -----
From: Steve Taylor and Valerie Fleck
Sent: May 3, 2007 9:48 AM
To: Morris, Phyllis
Subject: NE Aurora Traffic Calming Budget
Mayor Morris,
My neighbours and Bob McRoberts have brought to may attention that the Traffic Calming Budget was not
approved by General Committee. We obviously were shocked since we thought this was resolved last year after
Council approved Traffic Calming, following 10 years of work and a mini referendum. I know you sat on both
Councils and have been a strong supporter so you must of also been surprised.
If the issue is that the project is now 2X the original budget, my question is about budgeting. Is it common for
budget items to be 2 and 3X over original budget? It sounds like Staff have found money to fund this project but it
struck me as being odd. I guess if I am a new councilor and have no background on the long and onerous
process that got us approval last year, I may be troubled as to why this project is so much higher than original
costs and therefore question approval. I'd appreciate your POV.
Obviously, I want to express my disappointment and encourage you to vote in favour of budget approval of this
project. The $200,000 is a small price to pay for the safety of our kids and to effectively manage growth in our
Town.
Valerie Fleck
Spruce St
5/3/2007 —2
COUNCIL - MAY 8, 2007
AuRoxA AGENDA ITEM #
TOWN OF AURORA
SPECIAL GENERAL COMMITTEE MEETING MINUTES
NO. 07-22
Holland Room
Aurora Town Hall
Monday, April 23, 2007
ATTENDANCE
COUNCIL MEMBERS Mayor Morris in the Chair; Councillors Buck, Collins-
Mrakas (arrived at 7:30 p.m.), Gaertner, Granger,
MacEachern, Marsh, McRoberts and Wilson.
MEMBERS ABSENT None
OTHERATTENDEES Chief Administrative Officer, Director of Corporate
Services/Town Clerk, Director of Leisure Services,
Director of Financial Services/Treasurer and
Council/Committee Secretary.
Mayor Morris called the meeting to order at 7:05 p.m.
I DECLARATIONS OF PECUNIARY INTEREST
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
H APPROVAL OF AGENDA
General Committee recommends:
THAT the agenda as circulated by the Corporate Services Department be
approved.
CARRIED
General Committee recommends:
THAT the procedural By-law be waived to allow open discussion.
CARRIED
-22-
COUNC I L -SMA& loner Ml imittee Meeting No. 07-22 Page 2 of 3
Monday, April 23, 2007
DELEGATIONS
a) Helen Roberts, President, Aurora Historical Society
Re: The Aurora Heritage Centre
Ms Helen Roberts addressed the General Committee to express her
thanks to the Mayor and Members of Council, on behalf of the Aurora
Historical Society (AHS), for arranging this special meeting to allow in
depth discussion regarding the Aurora Heritage Centre. Ms Roberts
advised that the Aurora Heritage Centre is a very large undertaking which
has evolved over many years. Ms. Roberts indicated that the members of
the AHS were in attendance to provide information, and answers to any
questions, if needed.
General Committee recommends:
THAT the delegation be received for information purposes.
CARRIED
Councillor Collins-Mrakas arrived at 7:30 p.m.
General Committee recommends:
THAT this meeting be extended beyond 10:30 p.m. in order to address the
remaining items on the agenda.
111 CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
LS07-012 — The Aurora Heritage Centre Renovations
General Committee recommends:
THAT the report be referred to staff to draft a motion, to be tabled at the
April 24, 2007 Council Meeting, which will clarify the funding options for
this project; and
THAT staff provide options on how to address a public consultation
session with architectural direction.
CARRIED
2. LS07-013 — The Aurora Heritage Centre Operations
General Committee recommends:
THAT staff be directed to develop Terms of Reference for the formation of
an Arts and Culture Advisory Committee; and
THAT staff be requested to provide a detailed report outlining proposed
operations of the Aurora Heritage Centre.
[ae1771_4 01,
-23-
COUNCIL —SMiI d6nerNfi7nmittee Meeting No. 07-22 Page 3 of 3
Monday, April 23, 2007
IV ADJOURNMENT
General Committee recommends:
THAT the meeting be adjourned at 11:15 p.m.
CARRIED
THE REPORT OF THE SPECIAL GENERAL COMMITTEE MEETING 07-22 IS
SUBJECT TO FINAL APPROVAL BY COUNCIL ON TUESDAY, MAY 8, 2007,
-24-
COUNCIL — MAY 8, 2007 1 P!W- nA ITEM 4 4
CENTRAL YORK FIRE SERVICES
JOINT COUNCIL COMMITTEE MEETING
TUESDAY, FEBRUARY 6, 2007 AT 2:00 P.M.
MULOCK ROOM, TOWN OF NEWMARKET
MINUTES
For consideration of Connnittee of the Whole at its meeting on Match 19, 2007
A meeting of the Joint Council Committee was held on Tuesday, February 6, 2007 at 2:00 p.m.
in the Mulock Room at the Town of Newmarket Municipal Offices.
Members Present: Newmarket Regional Councillor Taylor (2:15 p.m. to 3:15 p.m. & 3:35
to 4:10 p.m.)
Councillor Emanuel
Councillor Woodhouse
Aurora Councillor Buck
Councillor Wilson
Absent: Aurora Councillor Marsh
Staff: Aurora J. Rogers, Chief Administrative Officer
Newmarket J. Molyneaux, Fire Chief
K. Bone, Deputy Fire Chief
R. Shelton, Chief Administrative Officer
M. Mayes, Assistant Director of Finance
L. Georgeff, Manager of Human Resources
D. Jerry, Human Resources Consultant
L. Gibson, Deputy Clerk
The meeting was called to order at 2:15 p.m. The Deputy Clerk opened the meeting.
ELECTIONS
JOINT COUNCIL COMMITTEE — FEBRUARY 6, 2007 — ITEM 1
CHAIR AND VICE -CHAIR APPOINTMENT FOR 2007
The Deputy Clerk outlined the provisions of the Consolidated Fire Services Agreement
with respect to the annual election of a Chair and Vice Chair.
Appointment of Chair and Vice -Chair for the Joint Council Committee for 2007.
Moved by Regional Councillor Taylor
Seconded by Councillor Woodhouse
THAT Councillor Emanuel be appointed as Chair of the Joint Council Committee
for 2007.
CARRIED
—25—
COUNCIL - MAY 8, 2007
A memorandum dated January 25, 2007 addressed to the Joint Council Committee from
Aurora Councillor Grace L. Marsh stating her interest in being considered for the Vice
Chair position was presented to the Committee.
Moved by Councillor Wilson
Seconded by Councillor Buck
THAT Councillor Marsh be appointed as Vice -Chair of the Joint Council
Committee for 2007.
CARRIED
Councillor Emanuel assumed the Chair.
OPENFORUM
The Chair advised that the Open Forum portion
the start of the meeting. He advised that four
Fighters Association were in attendance. The
follows:
President, Brent Heppell
Vice President, Jeff Lee
Secretary, Paul Horton
Treasurer, Robert Comeau
ADDITION TO AGENDA
of the meeting commences fifteen minutes prior
members of the Centre York Professional Fire
Fire Chief introduced them to the Committee as
The Fire Chief read the names of the City of Winnipeg Fire Paramedic Service who were fallen
or injured member as a result of a tragic fire February 5, 2007 as follows:
Fallen Firefighters: Captain, Thomas Nichols, age 57, 32 years service
Captain, Harold Lessard, age 55, 32 years service
Injured Firefighters: Senior Firefighter, Edward Wiebe, age 51, 18 years of service
Firefighter, Lionel Crowther, age 33, 6 years of service
Firefighter, Darcy Funk, age 35, 8 years of service
Firefighter, Scott Atchison, age 33, 8 years of service
The Fire Chief asked all present to observe a moments silence, after which he stated that his
thoughts were with the families of the fallen or injured and wished the injured a speedy
recovery.
DECLARATIONS
None
Central YorlrFife Services -joint Council Committee Meeting
Minutes February 6, 2007 Page 2 of
-26-
COUNCIL - MAY 8, 2007
CORRESPONDENCE
2. JOINT COUNCIL COMMITTEE — FEBRUARY 6, 2007 — ITEM 2
ONTARIO 9-1-1 ADVISORY BOARD LETTER
Letter from Tom Voisey, Secretary/Treasurer, Ontario 9-1-1 Advisory Board dated
December 18, 2006 thanking the Town of Newmarket for their monetary donation.
Moved by Councillor Buck
Seconded by Councillor Woodhouse
THAT the letter from Tom Voisey, Secretary/Treasurer, Ontario 9-1-1 Advisory
Board dated December 18, 2006 thanking the Town of Newmarket for their
monetary donation be received.
CARRIED
3. JOINT COUNCIL COMMITTEE — FEBRUARY 6, 2007 — ITEM 3
CENTRAL YORK FIRE SERVICES MEMORANDUM TO CAO
ANNUAL LEAVE AND CONFERENCE REQUESTS
Central York Fire Services Memorandum to the CAO dated January 30, 2007 regarding
Annual Leave and Conference Requests.
Moved by Councillor Buck
Seconded by Councillor Woodhouse
THAT Central York Fire Services Memorandum to the CAO dated January 30, 2007
regarding Annual Leave and Conference Requests be received.
CARRIED
ITEMS FOR DISCUSSION
4. JOINT COUNCIL COMMITTEE — FEBRUARY 6, 2006 — ITEM 4
APPROVAL OF MINUTES
Joint Council Committee Minutes of November 23, 2006.
Moved by Regional Councillor Taylor
Seconded by Councillor Buck
THAT the Joint Council Committee Minutes of November 23, 2006 be received.
CARRIED
Central YofkTue Services -,Joint Council Committee Meeting
Minutes February 6, 2007 Page 3 of
-27-
COUNCIL — MAY 8, 2007
5. JOINT COUNCIL COMMITTEE — FEBRUARY 6, 2007 — ITEM 5
CENTRAL YORK FIRE SERVICES
OCCUPATIONAL HEALTH AND SAFETY COMMITTEE MINUTES
Central York Fire Services Occupational Health and Safety Committee Minutes of
September 14, 2006 and December 7, 2006.
Moved by Councillor Woodhouse
Seconded by Regional Councillor Taylor
THAT the Central York Fire Services Occupational Health and Safety Committee
Minutes of September 14, 2006 and December 7, 2006 be received for information
purposes.
CARRIED
6. JOINT COUNCIL COMMITTEE — FEBRUARY 6, 2007 — ITEM 6
FIRE SERVICES REPORT 2007-01
PROPOSED 2007 MEETING SCHEDULE
Fire Services Report 2007-01 regarding the Joint Council Committee Proposed 2007
Meeting Schedule.
Moved by Councillor Woodhouse
Seconded by Councillor Wilson
THAT Fire Services Report 2007-01 establishing a schedule for Joint Council
Committee meetings for 2007 be received for consideration and approved by the
Joint Council Committee.
CARRIED
7. JOINT COUNCIL COMMITTEE — FEBRUARY 6, 2007 — ITEM 7
FIRE SERIVCES REPORT 2007-02
MASTER FIRE PLAN — FIVE YEAR REVIEW AND UPDATE
Fire Services Report 2007-02 dated January 15, 2007 regarding the Master Fire Plan —
Five Year Review and Update.
Discussion ensued regarding the direction to the Fire Chief with respect to the selection
of the two citizen members of the review committee.
An amendment was made to Recommendation 2. by deleting the words "the JCC
provide direction to the Fire Chief with respect to the selection of the two citizen
members of the review committee as described in this report" and replacing them with
"the Fire Chief form a group of citizen representatives from Aurora and Newmarket to
participate in a Workshop/Focus group with respect to the review committee as
described in this report".
Central York Fire Services -Joint Council Committee Meeting
Minutes February 6, 2007 Page 4 of
—9p—
COUNCIL - MAY 8, 2007
Moved by Councillor Woodhouse
Seconded by Regional Councillor Taylor
THAT Fire Services Report 2007-02 dated January 15, 2007, be received for
information purposes and that the following recommendations be adopted as
amended:
1. THAT the Fire Chief be authorized to begin the Master Fire Plan review and
update process as set out in the Master Fire Plan, including in the process,
as required, those individuals listed in the Master Fire Plan as contributors
to the process;
An 2. AND THAT the Fire Chief form a group of citizen representatives from
amendment Aurora and Newmarket to participate in a Workshop/Focus /Focus p
was made to p p p group With
Item 7, #2 at respect to the review committee as described in this report;
the March 6,
2007
n meetingg refer 3. AND THAT the CAO and Fire Chief be authorized to seek the assistance of
meet
toItem 2 a person to provide scheduling, facilitation and coordination during the
process;
4. AND THAT funding for the facilitator be taken from the contingency line of
the 2007 Central York Fire Services operating budget;
5. AND THAT the review report be brought forward to the September meeting
of JCC, sooner, if possible.
CARRIED
Regional Councillor Taylor left the meeting at 3:25 p.m.
8. JOINT COUNCIL COMMITTEE — FEBRUARY 6, 2007 — ITEM 8
FIRE SERVICES REPORT 2007-03
2007 CENTRAL YORK FIRE SERVICES BUDGET
Fire Services Report 2007-03 dated January 15, 2007 regarding 2007 Central York Fire
Services Capital and Operating Budget.
Discussion ensued regarding a number of the line items in the budget and a number of
the members requested that further discussion take place at a future meeting.
An amendment was made to Recommendation 2. by adding the words "in principle" after
the words "the capital and operating budgets as approved".
Moved by Councillor Woodhouse
Seconded by Councillor Wilson
THAT Fire Services Report 2007-03 dated January 15, 2007, be received for
information and the following recommendations, as amended, be approved;
1. THAT the 2007 Central York Fire Services capital and operating budgets as
submitted be approved, in principle, by the JCC;
Central York Fire Services -joint Council Committee Meeting
'Minutes February 6, 2007 Page 5 of
—70—
COUNCIL - MAY 8, 2007
2. AND THAT the capital and operating budgets as approved, in principle, by
JCC be forwarded, as required by the Master Fire Service Plan, to the Town
of Aurora for comment and to the Town of Newmarket for inclusion during
the 2007 budget process.
CARRIED
9. JOINT COUNCIL COMMITTEE — FEBRUARY 6, 2007 — ITEM 9
FIRE SERVICES REPORT 2007-04
STAFF PROMOTIONS AND RETIREMENTS
Fire Services Report 2007-04 dated January 31, 2007 regarding Staff Promotions and
Retirements.
Moved by Councillor Woodhouse
Seconded by Councillor Wilson
THAT Fire Services Report 2007-04 dated January 31, 2007 outlining the list of
staffing changes be received for information.
K—ITZT-ITAY
10. JOINT COUNCIL COMMITTEE — FEBRUARY 6, 2007 — ITEM 10
MONTHLY CALL SYNOPSIS
Monthly Call Synopsis and Fire Prevention Statistics for September, October, November
and December 2006.
Moved by Councillor Wilson
Seconded by Councillor Buck
THAT the Monthly Call Synopsis and Fire Prevention Statistics for September,
October, November and December 2006 be received for information.
CARRIED
11. JOINT COUNCIL COMMITTEE — FEBRUARY 6, 2007 — ITEM 11
FIRE CHIEF VERBAL REPORT
ORIENTATION OPTIONS
The Fire Chief provided a verbal report on Joint Council Committee Orientation Options.
Regional Councillor Taylor returned to the meeting at 3:35 p.m.
12. JOINT COUNCIL COMMITTEE — FEBRUARY 6, 2006 — ITEM 12
OUTSTANDING LIST
The Committee reviewed the list of outstanding matters.
York Fire Services joint Council Committee Meeting
r February 6, 2007 Page 6 of 7
COUNCIL - MAY 8, 2007
Moved by Councillor Buck
Seconded by Councillor Wilson
THAT the Outstanding List be received.
CARRIED
RESOLUTION TO CONVENE INTO AN IN CAMERA SESSION:
Moved by Councillor Woodhouse
Seconded by Regional Councillor Taylor
THAT the Joint Council Committee resolve into an in camera session for the
purpose of discussing labour relations.
CARRIED
The Committee resolved into a Joint Council Committee (In Camera) session at 3:35 p.m.
13. JOINT COUNCIL COMMITTEE (IN CAMERA) — FEBRUARY 6, 2007 — ITEM 13
MANAGER OF HUMAN RESOURCES VERBAL REPORT
LABOUR RELATIONS
The Manager of Human Resources provided a verbal update on the status of labour
relations.
Moved by Councillor Woodhouse
Seconded by Regional Councillor Taylor
THAT the Joint Council Committee resume into public session.
CARRIED
Moved by Councillor Woodhouse
Seconded by Regional Councillor Taylor
THAT the meeting adjourn.
CARRIED
There being no further business, the meeting adjourned at 4:10 p.m.
Date
Councillor Emanuel, Chair
Central YorlrFire Services -Joint Council Committee Meeting
Minutes February 6, 2007 Page 7of7
COUNCIL - MAY 8, 2007
07
CENTRAL YORK FIRE SERVICES
JOINT COUNCIL COMMITTEE MEETING
TUESDAY, APRIL 3, 2007 AT 1:30 P.M.
TOWN OF NEWMARKET, MULOCK ROOM
MINUTES
A meeting of the Joint Council Committee was held on Tuesday, April 3, 2007 at 1:30 p.m. in
the Mulock Room at the Town of Newmarket Municipal Offices.
Members Present: Newmarket
Aurora
Staff:
Councillor Emanuel
Regional Councillor Taylor
Councillor Woodhouse (1:55
Councillor Marsh
Councillor Wilson
p.m. to 3:29 p.m.)
Newmarket R.N. Shelton, Chief Administrative Officer
L. Georgeff, Human Resources Manager
J. Molyneaux, Fire Chief
K. Bone, Deputy Fire Chief
P. Leslie, Deputy Fire Chief
L. Moor, Council Committee Coordinator
Aurora J. Rogers, Chief Administrative Officer
OPEN FORUM
The Vice President of the Central York Fire Fighters Association (CYFFA), Captain Jeff Lee,
addressed the Committee during the open forum session with a follow-up to a presentation he
had made at the March 6, 2007 Central York Fire Services - Joint Council Committee meeting
regarding the Association's concerns with respect to the Whitch urch-Stouffville Fire Protection
Agreement.
The meeting was called to order at 1:47 p.m.
Councillor Emanuel in the Chair.
ADDITIONS TO AGENDA
Chief Molyneaux distributed a corrected page to the Monthly Call Synopsis and Fire Prevention
Statistics for February 2007 listed as Item 4 on the agenda.
DECLARATIONS
None.
-32-
COUNCIL - MAY 8, 2007
PRESENTATIONS
Councillor Emanuel introduced Mr. Paul Leslie, the newly appointed Deputy Fire Chief of
Central York Fire Services and welcomed him to the meeting.
1. JOINT COUNCIL COMMITTEE — APRIL 3, 2007 — ITEM 1
APPROVAL OF MINUTES
Joint Council Committee Minutes of March 6, 2007.
Moved by Councillor Wilson
Seconded by Regional Councillor Taylor
THAT the Joint Council Committee Minutes of March 6, 2007 be approved.
CARRIED
2. JOINT COUNCIL COMMITTEE — APRIL 3, 2007 — ITEM 2
CENTRAL YORK FIRE SERVICES REPORT 2007-06
SUPPLEMENTAL REPORT — WHITCHURCH-STOUFFVILLE SIX MONTH REVIEW
Discussion ensued regarding obtaining statistical reports that reflect the services that
Central York Fire Services provides to other municipalities. Further discussion
ensued regarding obtaining a list of equipment on all trucks.
Moved by Councillor Marsh
Seconded by Councillor Woodhouse
THAT Fire Services Report 2007- 06 dated March 21, 2007 being the Supplemental
Report — Whitchurch-Stouffvilie Six Month Review be received for information
purposes.
CARRIED
3. JOINT COUNCIL COMMITTEE — APRIL 3, 2007 — ITEM 3
CENTRAL YORK FIRE SERVICES
SIX MONTH REPORT ON FIRE PROTECTION — WHITCHURCH-STOUFFVILLE
Fire Services Report 2007-05 dated February 19, 2007 regarding the Six Month Report
on Fire Services Protection — Whitch urch-Stouffville.
Moved by Councillor Woodhouse
Seconded by Regional Councillor Taylor
THAT Fire Services Report 2007-05 dated February 19, 2007 be received for
information purposes;
AND THAT the contract with the Town of Whitchurch-Stouffville continues as per
the executed document.
Central York Fire Services - Joint Council Committee
Minutes — April 3, 2007 -3 3- Page 2 of 4
COUNCIL - MAY 8, 2007
CARRIED
4. JOINT COUNCIL COMMITTEE —APRIL 3, 2007 —ITEM 4
MONTHLY CALL SYNOPSIS
Monthly Call Synopsis and Fire Prevention Statistics for February 2007.
Moved by Councillor Wilson
Seconded by Councillor Woodhouse
THAT the Monthly Call Synopsis and Fire Prevention Statistics for February 2007,
as corrected be received for information.
CARRIED
5. JOINT COUNCIL COMMITTEE — APRIL 3, 2007 — ITEM 5
OUTSTANDING LIST
The Committee reviewed the list of outstanding matters.
Discussion ensued regarding the items on the Outstanding List. The Chair advised that
Item 1 will have strikethrough lines at the next scheduled meeting and Item 3 would be
removed.
Councillor Wilson requested an update regarding Item 2 of the Outstanding List being
the Strategic Training Plan One Time Grant Program and the subsequent funding. The
Fire Chief advised that he would report back on this matter at the next meeting.
Moved by Councillor Woodhouse
Seconded by Councillor Wilson
THAT the Outstanding Matters List be received.
CARRIED
Moved by Councillor Wilson
Seconded by Councillor Marsh
THAT the Joint Council Committee resolve into an in camera session for the
purpose of discussing a personnel matter.
CARRIED
The Committee resolved into a Joint Council Committee (In Camera) session at 2:50 p.m
Central York Fire Services -Joint Council Committee
Minutes April 3, 2007 -34- Page 3 of 4
COUNCIL - MAY 8, 2007
6. JOINT COUNCIL COMMITTEE (IN CAMERA) — APRIL 3, 2007 — ITEM 6
PERSONNEL MATTER
The Manager of Human Resources provided a verbal report regarding a personnel
matter.
Moved by Councillor Marsh
Seconded by Councillor Woodhouse
THAT the verbal report by the Manager of Human Resources be received and that
the Joint Council Committee supports the proposed action.
CARRIED
The Manager of Human Resources also provided a verbal update regarding a labour
relations matter.
Moved by Regional Councillor Taylor
Seconded by Councillor Wilson
THAT the Joint Council Committee resume into public session.
7. JOINT COUNCIL COMMITTEE — APRIL 3, 2007 — ITEM 7
NEW BUSINESS
a) Regional Councillor Taylor requested information regarding benchmark
comparators of fire services in other municipalities. The Fire Chief
advised that he would report back to the Committee on this matter at the June
meeting.
b) Councillor Wilson requested a status update on a warranty issue with a fire
service vehicle. The Fire Chief advised that the manufacturer has rectified the
matter.
c) Councillor Marsh requested that all Members of the Joint Council Committee
contribute equally in the interview process with the selection of a citizen member
for the Fire Protection Master Plan Committee. The Chair advised that the
Corporate Communications Department could perhaps assist with a joint
advertisement.
d) The Chief Administrative Officer clarified Open Forum versus Deputation status
within the Town's Procedure By-law and the formality and effectiveness of both
aspects during meetings.
There being no further business, the meeting adjourned at 3:29 p.m.
Date Councillor Emanuel, Chair
Central York Fire Services - Joint Council Committee
Minutes —April 3, 2007 -35- Page 4 of 4
l0
COUNCIL — MAY 8, 2007
i nENDA ITEM
/ TOWN OF AURORA
AURORA COUNCIL REPORT No. LS07-016
SUBJECT: Heritage Centre Public Open House
FROM: Allan D. Downey, Director of Leisure Services
DATE: May S, 2007
RECOMMENDATIONS
THAT Council approve the date of the Heritage Centre Public Open House as
Thursday, May 31S , 2007 to be held at the Heritage Centre from 6:00 p.m. to 9:00 p.m.
BACKGROUND
On April 23, 2007 staff presented Report LS07-012 to a Special General Committee
meeting regarding the Aurora Heritage Centre Renovations. At that meeting the following
motion was recommended to Council.
1. LS07-012 — The Aurora Heritage Centre Renovations
General Committee recommends:
THAT the report be referred to staff to draft a motion, to be tabled at the April 24,
2007 Council Meeting, which will clarify the funding options for this project; and
THAT staff provide options on how to address a public consultation session with
architectural direction.
CARRIED
Report LS07-012 was deferred to the April 24th, General Committee meeting where the
following motion was carried.
11. LS07-012 — The Aurora Heritage Centre Renovations
(deferred from Special General Committee — April 23, 2007)
WHEREAS the cost of the renovations to the Aurora Heritage Centre are
estimated to be the following:
Construction Cost $2,201,400.
Architectural Costs 35,040.
Belfry 50,000.
Project Management 35,000.
Sub Total $2,321,440.
..../2
—36—
COUNCIL - MAY 8, 2007
2007
-2-
No. LS07-016
Interior Finishings
Display Case Millwork
Furniture, Fixtures, Equipment
Teleconference Equipment
Cash Allowance
(Mechanical/Electrical)
Sub Total Finishings
Total Project Cost
wine
$ 135,000.
$ 75,000.
$ 75,000.
$ 90,000.
$ 375,000.
$2,696,440.
WHEREAS the funding for the project is anticipated to be the following:
Town of Aurora $2,321,440.
Historical Society $ 375,000.
NOW THEREFORE BE IT RESOLVED THAT
1. Council support the renovation of the Aurora Heritage Centre in the
amount of $2,321,440 and the source of funding for this project be
derived from the Council Discretionary Reserve Fund; and
2. THAT staff take the necessary actions to obtain funds from the
Council Discretionary Reserve Fund for completion of the Aurora
Heritage Centre renovations; and
3. THAT staff explore with the Aurora Historical Society any potential
grants that may be available to assist in the completion of the project;
and
4. THAT the Town's purchasing policy on sole source procurement be
waived and the architectural firm of Lynch & Comisso be engaged by
the Town to complete the project; and
5. THAT staff engage the services of a Project Management Consultant
to administer the project and that staff proceed with a Request for
Proposal for this service; and
6. THAT an Open House be held for members of the publicto review the
plans for the project and obtain public input and that staff report back
on the meeting format; and
7. THAT staff be directed to provide a report on options for names for
this facility, and
8. THAT staffreview the proposed design of the building and floorlayout
with the consultant, in light of the fact that this building will be
managed and operated by the municipality as a municipal building.
CARRIED
/3
-37-
COUNCIL — MAY 8, 2007
May 8, 2007 - 3 - Report No. LS07-016
Council will consider this motion at the May 8th, 2007 meeting.
Item #6 of this motion requests that an open house be held and that staff report back.
COMMENTS
Staff have reviewed the meeting schedule and recommend that May 31 st, 2007 be selected
to hold the Open House. The event will be held at the Heritage Centre from 6:00 p.m. to
9:00 p.m. with staff and the Architect present to address questions by the public.
Public notification will be placed in the paper and information will be available on the Town
Website for those individuals unable to attend the Open House. The public will also be
given an opportunity to mail in their comments if they desire. A record of those in
attendance will be taken and all comments and attendance records will be provided to
General Committee on June 19t", 2007.
All comments must be received by June 4th in order to be included in the June 19t" report.
OPTIONS
1. Option 1; Council may wish to consider alternative dates, at which point staff will report
back on the availability of the Architect and the Historical Society Members.
FINANCIAL IMPLICATIONS
Not applicable.
CONCLUSIONS
Staff have confirmed that Steven Comisso, the Architect is available on the 315t of May. If
alternative dates are selected staff would have to confirm their availability.
LINK TO STRATEGIC PLAN
Goal B: Promote a sustainable community that respects its historic culture and character
and embraces diverse cultural development and renewal in harmony with sound
environmental management and business development activity
Objective B2: Promote and market the beauty and uniqueness of the historic and natural
areas throughout Aurora
Objective 133: Plan for the preservation and the restoration of local heritage areas and
buildings
...14
sum
COUNCIL — MAY 8, 2007
May 8, 2007 - 4 - Report No. LS07-016
Goal D: Ensure transparent, accountable and open governance in concert with informed
and involved citizens
Objective 1)3: Be accountable and transparent to residents by ensuring open and
accessible information flow and accessible decision -making
ATTACHMENTS
►FkT
PRE -SUBMISSION REVIEW
Management Team Meeting, Wednesday, May 2, 2007.
Prepared by; Allan Downey, Director of Leisure Services, Extension 4752
Allan D. Downey__) ohn S. Rogers
Director of Leisure Services Chief Administrative Office
—39—
COUNCIL — MAY 8, 2007
mws
WHEREAS the Council of the Town of Aurora recognizes the contributions to the prestige of
the Town of Aurora by the Aurora Tigers Hockey Team; and,
WHEREAS the Aurora Tigers are the 2007 Ontario Provincial Junior 'A' Hockey League
champions, winning the Central Canada Junior'A' final to capture the Dudley Hewitt Cup; and,
WHEREAS the Aurora Tigers are ranked the top team in Canada with a strong defence, the
ability to score, and a good goaltender; and,
WHEREAS the Aurora Tigers have now advanced to the Royal Bank Cup, and the
championship game is being played in Prince George, British Columbia, on Saturday, May 13th,
THEREFORE BE IT RESOLVED THAT on behalf of the Members of Council for the
Corporation of the Town of Aurora, that 1, Mayor Phyllis Morris, do hereby proclaim the week
of May 8th —15th, 2007, as Aurora Tigers Week, and encourage the residents of the Town of
Aurora to join with us in wishing our team every success in the national championships!
Dated at the Town of Aurora
this 8' day of May, 2007.
Phyllis M. Morris,
Mayor
ACharacter
Community
We are a Character Community
Respect, Responsibility, Honesty, Integrity, Compassion, Courage, Inclusiveness, Fairness, Optimum, Perseverance,
COUNCIL — MAY 8, 2007
AGENDA ITEM #
AuptpRA
EXTRACT FROM ACCESSIBILITY MEETING
HELD ON WEDNESDAY, MAY 212007
For consideration by Council on May 8, 2007
Item 2 - ACCESSIBILITY ADVISORY COMMITTEE REPORT No. AAC07-01
Re: Leisure Complex Accessibility Parking
Moved by John Lenchak Seconded by Councillor McRoberts
THAT the Accessibility Advisory Committee recommends to Council that the
reconstruction for accessibility parking at the Leisure Complex be approved; and
THAT the tender for the reconstruction be awarded to Mopal Construction at a cost
of $19,268.68; and
THAT the funding for this project be provided from the Accessibility Advisory
Committee capital account.
CARRIED
—41—
COUNCIL — MAY 8, 2007
EIdD=ITEM
EXTRACT FROM ENVIRONMENTAL ADVISORY
COMMITTEE MEETING
HELD ON THURSDAY, MAY 3, 2007
For consideration by Council on May 8, 2007
DELEGATIONS
a) Ms Rebecca Beaton
Re: Demonstration Garden
Ms Beaton addressed the committee on behalf of the Aurora Horticultural Society. Ms Beaton
advised that the Region of York will provide a grant of $1,000 for the development of a water
efficient demonstration garden it promote the Water for Tomorrow Program and $500 annually
for the maintenance of the garden. The Horticultural Society would like to utilize the Billings
Well parkette located in the Yonge Street and Murray Drive area for the demonstration of a
shade garden. Ms Beaton further advised that the Aurora Horticultural Society currently plants
and maintains the planters on Yonge Street.
Moved by Gordon Barnes
Seconded by David Thomlinson
THAT Council endorses the Aurora Horticultural Society's request to develop a
demonstration garden in the Billings Well parkette, at no cost to the Town, through
the Region of York's Demonstration Garden funding program.
CARRIED
—42—
COUNCIL - MAY„ 8, 2007
e.-�orm ofg4, THE CORPORATION OF THE TOWN OFAURORA
Y
17
8 -law Number4912-07.0
�, .� .
BEING A BY-LAW to Amend Procedural By-law
4835-06.C, a By-law to govern the procedures of the
Council of the Town of Aurora and its Committees and
Boards
NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE TOWN OF
AURORA HEREBY ENACTS AS FOLLOWS:
Section 1 — Definitions
THAT Section 1.16 be amended to add the following clause:
1.16 "Meeting" means any regular or special or other meeting of a council, of a
local board or of a committee of either of them.
2. Section 2.5 — Special Meetings
THAT Section 2.5 be amended by deleting the existing clause and substituting
therefore the following clause:
2.5 a) the head of Council may at any time call a special meeting; or
b) upon receipt of a petition of the majority of the members of Council, the Clerk
shall call a special meeting for the purpose and at the time mentioned in the
petition.
3. Section 2.7 — Notice of. Meetings Provided to the Public
That Section 2.7 (a) be amended by deleting the following words:
"beginning with a 20 minute Open Forum if necessary as determined by Council"
4. Section 2.8 — Open Meetings Exceptions
THAT Section 2.8 be amended by deleting the existing clause and substituting
therefore the following clause:
2.8 (1) Except as provided in this section, all meetings shall be open to the public.
(2) A meeting or part of a meeting may be closed to the public if the subject
matter being considered is:
a) the security of the property of the municipality or local board;
b) personal matters about an identifiable individual, including municipal or
local board employees;
c) a proposed or pending acquisition or disposition of land by the
municipality or local board;
d) labour relations or employee negotiations;
e) litigation or potential litigation, including matters before administrative
tribunals, affecting the municipality or local board;
f) advice that is subject to solicitor -client privilege, including communications
necessary for that purpose; and
g) a matter in respect of which a council, board, committee or other body
may hold a closed a meeting under another Act.
1--M
COUNCIL - MAY„ 8, 2007
By-law 4912-07.0
Page 2 of 5
(3) A meeting shall be closed to the public if the subject matter relates to the
consideration of -a request under the Municipal Freedom of Information and
Protection of Privacy Act if the Council, Board, Commission or other body is
the head of an institution for the purposes of that Act.
(4) Before holding a meeting or part of a meeting that is to be closed to the
public, a municipality orlocal board orcommittee ofeither of them shall state
by resolution,
a) the fact of the holding of the closed meeting; and
b) the general nature of the matterto be considered at the closed meeting.
(5) Subject to subsection (6) a meeting shall not be closed to the public during
the taking of a vote.
(6) A meeting may be closed to the public during a vote if, subsection (2) or (3)
permits or requires the meeting to be closed to the public; and the vote is for
a procedural matter or for giving directions or instructions to officers,
employees or agents of the municipality, local board or committee of either
of them or persons retained by or under a contract with the municipality or
local board.
(7) Minutes shall be taken at all closed session meetings of Council or its
committees or its local boards and such minutes will be under the care and
control of the Town Clerk and not made public. Such minutes are subjectto
the Municipal Freedom of Information and Protection of Privacy Act.
(8) As part of Council's or its Committees' closed session deliberations, a
determination will be made by Council or Committee members as to when
the matter(s) will be ratified publicly by Council or its Committees to the
extent that the public interest permits. At no time will Committees report
publicly, since closed session deliberations must only be reported to
General Committee.
(9) All information, documentation or deliberations received, reviewed or
provided in a closed session meeting is confidential. Members of Council
shall not release, reproduce, copy or make public any information or
material considered at a closed session meeting, or discuss the content of
such a meeting with persons other than members of Council or relevant
staff members.
(10) While in closed session, members of Council will determine if, how and
when information concerning the matters dealt with are to be reported out
publicly by way of resolution. By way of examples, matters dealt with in
closed session which result in reporting out publicly by means of resolution
can either be ratified in open Council immediately after the closed session
or at a future scheduled Council meeting.
(11) Upon the adoption by council of a resolution from any closed session
agenda item, any Individual members may express their own personal
position on the item, but shall not refer to or discuss the specific positions,
opinions whether written or verbal, of other members of Council or advise
provided by Town staff and it's legal counsel.
(12) The agenda or any other support items for consideration by Council or its
committees in closed session shall not be released to the public in advance
of the closed session meeting or prior to the time agreed upon for public
ratifcation by Council.
COUNC I„L - MAY, 8, 2007
By-law 4912-07.0
Page 3 of 5
5. Section 3.1 — Open Forum
THAT Section 3.1 be amended to add the following words to the third line:
"or is"
6. Section 3.2 — Order of Business of Council
THAT Section 3.2 be amended by deleting the existing clause and substituting
therefore the following clause:
Declarations of Pecuniary Interest
't Approval of the Agenda
➢ Open Forum
9 Adoption of the Minutes
Presentations
r Public Service Announcements
7 Determination of Items Requiring Separate Discussion
Adoption of Items not Requiring Separate Discussion
Delegations
Consideration of Items Requiring Separate Discussion
Regional Report
New Business/General Information - Councillors
v Reading of By-laws
'r Closed Session
Adjournment
Section 3.2 — Order of Business of Council
THAT Section 3.3 be deleted in its entirety.
8 Section 3.10 -Delegations
THAT Section 3.10 (f) be deleted in its entirety.
9. Section 3.10 — Delegations
THAT Section 3.10 be amended by adding the following clause as:
(f) Members of Council shall only ask questions for clarification from delegates and
shall not engage in any debate with delegates.
10. Section 3.11 —Correspondence
THAT Section 3.11 be amended by adding the following clause:
(c) Members of Council may direct that correspondence, letters or resolutions be
placed on an agenda, but not as an added item to an agenda that has already been
circulated.
11. Section 3.15 — Proclamations/Resolutions
THAT Section 3.15 be amended by adding the following clauses:
Copies of all AMO resolutions, which come from other municipalities, will be placed in a
binder at the reception desk on the 1s' floor.
COUNC I..L - MA
8, 2007
By-law 4912-07.0
Page 4 of 5
THAT staff continue to circulate copies of all resolutions to Councillors via e-mail.
THAT any resolutions from municipalities within York Region be placed on a Council
agenda for direction.
12. Section 4.2 — Duties of the Chair
THAT Section 4.2 be amended to add the following clause:
Q) To inquire with any members of the audience that may be present at the meeting
regarding items on the agenda, and to entertain a motion of Council orCommitteeto
bring those items forward for discussion, in numerical order, earlier in the meeting.
13. Section 4.3 — Deputy Mayor
THAT Section 4.3 be amended to delete the word "his" and replace it with the word
"the'.
14. Section 13 — Order of Business
THAT Section 13.2 be amended by deleting the existing clause and substituting
therefore the following clause:
Declaration of Pecuniary Interest
Y Approval of the Agenda
i Adoption of the Minutes
^. Determination of Items Requiring Separate Discussion
Adoption of Items Not Requiring Separate Discussion
• Delegations
➢ Presentations by the Committee Representative
• Consideration of Items Requiring Separate Discussion
New Business/General Information- Councillors
Closed Session
➢ Adjournment
15. Section 17—Ad Hoc Committee Membership
THAT Section 17.3 be amended to add the following words to the clause,
,.at a committee meeting upon requesting recognition from the chair"
16. Section 18 — Chair
THAT Section 18.2 be amended by deleting the following words from the clause,
"person appointed by Council"
17. Section 26—Advisory Committee Membership
THAT Section 26.2 be amended to add the following words to the clause,
.,at a committee meeting upon requesting recognition from the chair"
COUNCI
- MA
8, 2007
By-law 4912-07.0
Page 5 of 5
18. Section 44—Assembly
THAT Section 44 be amended by deleting the existing clauses and substituting
therefore the following clause:
Section 44 — Meeting Location
A meeting may be held outside of the Town within an adjacent municipality.
READ A FIRST AND SECOND TIME THIS 8TH DAY OF MAY, 2007.
READ A THIRD TIME AND FINALLY PASSED THIS 8TH DAY OF MAY. 2007.
PHYLLIS M. MORRIS, MAYOR B. PANIZZA, TOWN CLERK
COUNC I„L - MAY, 8, 2007
¢,,own of,'V% THE CORPORATION OF THE TOWN OF AURORA
5- N
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Bylaw Number 4913-07.0
BEING A BY-LAW to Confirm Actions by Council
Resulting From Meeting 07-12 on May 8, 2007.
NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE TOWN OF
AURORA HEREBY ENACTS AS FOLLOWS:
THAT the actions of the Council at its meeting held on May 8, 2007 in respect to
each motion, resolution and other action passed and taken bythe Council atthe
said meeting is, except where prior approval of the Ontario Municipal Board is
required, hereby adopted ratified and confirmed.
2. THAT the Mayor and the proper officers of the Town are hereby authorized and
directed to do all things necessary to give effect to the said action or to obtain
approvals where required and to execute all documents as may be necessary in
that behalf and the Clerk is hereby authorized and directed to affix the corporate
seal to all such documents.
READ A FIRST AND SECOND TIME THIS 8T" DAY OF MAY, 2007.
READ A THIRD TIME AND FINALLY PASSED THIS BrH DAY OF MAY, 2007.
PHYLLIS M. MORRIS, MAYOR B. PANIZZA, TOWN CLERK
ADDITIONAL ITEMS TABLED FOR
COUNCIL MEETING
Tuesday, May 8, 2007
➢ Memorandum from the Director of Corporate Services
Re: Revision to Council Minutes of April 24, 2007 - tem 2(4) -Bill 51
RECOMMENDED:
THAT the memorandum from the Director of Corporate Services regarding a
revision to Council Minutes of April 24, 2007 Item 2(4) - Bill 51, be received for
information.
➢ Delegation (i) - Ms Diane Lalonde
Re: Item 1(6) - PW07-008 — Award of Tender No. P.W.2007-23 - Reconstruction of
Mark Street, Oak Court, Cedar Crescent, Birch Court
and Traffic Calming Implementation
➢ Delegation 0) - Ms Susan Walmer
Re: Item 1(14) - Correspondence from Residents
Re: Dr. G.W. Williams Secondary School
➢ Delegation (1) - Mr. Michael Adams
Re: Item 1(14) - Correspondence from Residents
Re: Dr. G.W. Williams Secondary School
➢ Delegation (1) - Mr. Dan Revington
Re: Item 1(14) - Correspondence from Residents
Re: Dr. G.W. Williams Secondary School
➢ Correspondence from Ms. Michelle Haney-Kileeg (Tabled by Mayor Morris)
Re: Item 1(6) - PW07-008 — Award of Tender No. P.W.2007-23 - Reconstruction of
Mark Street, Oak Court, Cedar Crescent, Birch Court
and Traffic Calming Implementation
RECOMMENDED:
THAT the Correspondence from Ms. Michelle Haney-Kileeg regarding a
revision to Item 2(4) - Bill 51, be received for information.
➢ Support Material - Item 6 - LS07-016
Memorandum from the Director of Leisure Services
Re: Aurora Heritage Centre - Public Open House
RECOMMENDED:
THAT the memorandum from the Director of Leisure Services regarding the
Aurora Heritage Centre - Public Open House, be received for information.
Auw RA
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MEMORANDUM Corporate
of Corporate Services
Corporate Services Department
Date: May 7, 2007
To: Members of Council
From: Bob Panizza, Director of Corporate Services
Re: Council Minutes - April 24, 2007
It has been brought to staff's attention that 2 (4) re Bill 51 does not coincide with the
amendments that were made.
Accordingly paragraph 3 (top of page 7) should read as follows:
That the Ministry of Municipal Affairs and Housing, to ensure that there are no negative
impacts on adjacent land uses, ar}d-be requested to complete strict development
policies pertaining to energy projects, prior to the Lieutenant Governor exempting any
class of undertakings under the provisions of Section 62.0.1 (1 a and 70 h) of the
Planning Act;
Staff requests that the minutes be adopted with the following minor amendment to the
wording.
Director of Corporate Services
Delegation (1)
Panizza, Bob
From: Marshall Funeral Home
Sent: Monday, May 07, 2007 9:25 AM
To: Panizza, Bob
Subject: N-E Aurora Traffic calming
Dear Sir,
Please place my name on the agenda to address council on Tuesday May Sth 2007 , re.Mark St. traffic calming.
With Thanks, Diane Lalonde.
Marshall Funeral Home
5/7/2007
Delegation 0)
vwvw.
May 7, 2007
Town of Aurora
1 Municipal Way,
Aurora, Ontario L4G 6J1
Attn: Bob Panizza
Director of Corporate Services/Town Clerk
Corporate Services Department
Dear Bob,
'llia s.co
I hereby request delegation status for a member to speak on behalf of SOS Williams -
Save Our Site Williams on Dunning group. www.soswilliams.com
General Committee Report No 07-23
Tuesday May 1, 2007
Re: Correspondence from Residents re: Dr G.W. Williams Secondary School.
That the Town of Aurora advise the York Region District School Board to advise that the
Town expresses it's preference to retain Dr. G.W. Williams Secondary School at its
current site.
Sincerely,
Susan Walmer
Delegation (k)
i 111 s.uvili
May 7, 2007
Town of Aurora
1 Municipal Way,
Aurora, Ontario L4G 611
Attn: Bob Panizza
Director of Corporate Services/Town Clerk
Corporate Services Department
Dear Bob,
I hereby request delegation status for amember to speak on behalf of SOS Williams -
Save Our Site Williams on Dunning group. wwtv.soswilliams.com
General Committee Report No 07-23
Tuesday May 1; 2007
Re: Correspondence from Residents re: Dr G.W. Williams Secondary School.
That the Town of Aurora advise the York Region District School Board to advise that the
Town expresses it's preference to retain Dr. G.W. Williams Secondary School at its
current site.
CARRIED
Message
Delegation (I)
Panizza, Bob
From:
Dan Revington
Sent:
Friday, May 04, 2007 5:05 PM
To:
Panizza, Bob
subject:
Delegation Status
I request delegation status to speak at the next Council Meeting on the item from General Committee Meeting
Minutes No. 07-23 from Tuesday May 1, 2007, pertaining to the recommendation that the Town of Aurora express
its preference to retain Dr G.W. Williams Secondary School at its current site.
Thankyou
Dan Revington
5n12007
ADDED ITEM
Panizza, Bob
From: Phyllis Morris
Sent: Sunday, May 06, 2007 8:35 AM
To: Panizza, Bob
Subject: Fwd: Award of Tender No. P.W. 2007-23
Mr Panizza
Please add Ms Haney-Kileegs' email to Tuesdays council agenda as it contains relevant information to
be shared with Council before the item is voted on for final approval .
I have not circulated this to Clir Mac Roberts as he declared a conflict of interest in the matter, and is
not involving himself in the Council discussions or decisions.
Mayor Morris
Begin forwarded message:
From: "Michelle Haney-Kileeg"
Date: May 57 2007 11:24:04 AM EDT (CA)
To: <b anizz�e=aurora.com>,
Subject: Award of Tender No. P.W. 2007-23
Please forward to members of Council
Dear Mayor Morris and members of Council;
My name is Michelle Haney-Kileeg and I live at 56 Spruce Street with my family.
We are how a household of 4 voters and are witness to the increase in traffic on
Spruce Street and our neighbourhood. We support the traffic calming measures
but cannot attend May 8th council due to a trip out of the country. It is our
request that Council award the full Tender P.W. 2007-23 that includes the
implementation of the Traffic Calming plan.
We are pleased that Council is concerned with budget and tender award
variances but we are concerned that if the Traffic Calming implementation does
not proceed Council is in affect throwing away of the monies invested in the NE
Traffic Calming Study. We don't like to see money wasted. The variance in the
tender is not due to fault with the traffic calming plan but is due to market
forces and the inflationary increases of the private companies bidding on the
job.
In my company which is funded by a municipal tax base my board of directors
requires adherence to the procurement policy as well as good business practice.
I don't merely accept the low bid and remove projects in order to remain on
5/7/2007
Page 2 of 2
budget. The interested firms are invited to review and shave their bids if they
want contracts as rich as $1.5M.
A review of the tendered bids in Item 6 presents a range of estimates between
firms proving that mark up for the same work exists between competing
companies. Negotiating a bid before a contract is awarded makes sense - after
all it's when the power truly remains in the hands of staff and Council. Why
remove good projects like the Traffic Calming proven by the consultants as
necessary and proven to have community support? Don't punish Aurorans for the
greed of companies wanting to do business with the public sector.
I believe excluding the implementation of the traffic calming is being penny wise
and pound foolish - it is the private sector that has driven the price beyond
budget. For Council to ignore the recommendations of the very consultants it
engaged doesn't make sense either - help keep Aurora safe, sound and green by
approving the staff recommendations in Item 6 Tender P.W 2007-23 that includes
the implementation of the traffic calming plan.
Thank you.
The Kileeg Family - Dave, Lisa, Neil and Michelle
Michelle Haney-Kileeg
General Manager
Housing Connections
5n12007
AURORA
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MEMORANDUM
ADDED ITEM
Department of Leisure Services
Date: May 8, 2007
To: Mayor and Members of Council
From: Allan D. Downey, Director of Leisure Services
Re: Council Meeting — May 8, 2007
Item #6, Staff Report LS07-016
Aurora Heritage Centre — Public Open House
Staff have received an inquiry with regards to details of the format of the Public Open
House Meeting.
We have made arrangements with the Architect to provide display boards of each
proposed room, illustrating the future renovation of each room as well as proposed
program opportunities and uses of each room.
The Open House is a drop -in so no formal presentations will be made, however the
Architect and staff will be on hand at all times to answer questions. Comment sheets
will be made available to those attending and staff will present those comments at the
June 19t" General Committee Meeting.
Because of the present state of the Aurora Heritage Centre, not all areas of the facility
will be accessible, however the majority of the first and upper floor will be available for
public viewing.
As stated in the report, those unable to attend the Open House will have access to the
information on the website or view the construction drawings within the Town.
I trust this information is of assistance.
Allan D. Downey,
Director of Leisure Services
Extension 4752
ADD/ds
cc: John Rogers, C.A.O.