Agenda (Appointed) - Parks and Recreation Advisory Committee - 20240919Town of Aurora
Parks and Recreation Advisory Committee
Meeting Revised Agenda
Date:Thursday, September 19, 2024
Time:7 p.m.
Location:Holland Room, Aurora Town Hall
Meetings are available to the public in person and via live stream on the Town’s YouTube channel.
To participate, please visit aurora.ca/participation.
Pages
1.Call to Order
Note: Added items are marked with an asterisk (*).
2.Land Acknowledgement
3.Approval of the Agenda
4.Declarations of Pecuniary Interest and General Nature Thereof
5.Receipt of the Minutes
5.1 Parks and Recreation Advisory Committee Meeting Minutes of May 16,
2024
1
That the Parks and Recreation Advisory Committee meeting
minutes of May 16, 2024, be received for information.
1.
6.Delegations
7.Matters for Consideration
7.1 Memorandum from Manager, Recreation; Re: Sport Plan Refresh Project 5
That the memorandum regarding Sport Plan Refresh Project be
received; and
1.
That the Parks and Recreation Advisory Committee comments
regarding Sport Plan Refresh Project be received and referred to
staff for consideration and further action as appropriate.
2.
8.Informational Items
*8.1 Memorandum from Deputy Town Clerk; Re: 2025-2026 Citizen Member
Recruitment for Advisory Committees
7
That the memorandum regarding 2025-2026 Citizen Member
Recruitment for Advisory Committees be received for
information.
1.
9.New Business
10.Adjournment
Town of Aurora
Parks and Recreation Advisory Committee
Meeting Minutes
Date:
Time:
Location:
Thursday, May 16, 2024
7 p.m.
Holland Room, Aurora Town Hall
Committee Members: Councillor Ron Weese (Chair)
Bo Brkic
Irene Clement
Michelle Dakin (Vice Chair)*
Jessie Fraser*
Shaheen Moledina
Members Absent: Adrian Martin
Corrina Tai
Other Attendees: Matthew Volpintesta, Manager, Parks and Fleet Divisions*
Lisa Warth, Manager, Recreation*
Linda Bottos, Council/Committee Coordinator
*Attended electronically
_____________________________________________________________________
1. Call to Order
The Chair called the meeting to order at 7:01 p.m.
2. Land Acknowledgement
The Committee acknowledged that the meeting took place on Anishinaabe lands,
the traditional and treaty territory of the Chippewas of Georgina Island,
recognizing the many other Nations whose presence here continues to this day,
the special relationship the Chippewas have with the lands and waters of this
territory, and that Aurora has shared responsibility for the stewardship of these
lands and waters. It was noted that Aurora is part of the treaty lands of the
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Parks and Recreation Advisory Committee Meeting Minutes
Thursday, May 16, 2024 2
Mississaugas and Chippewas, recognized through Treaty #13 and the Williams
Treaties of 1923.
3. Approval of the Agenda
Moved by Shaheen Moledina
Seconded by Irene Clement
That the agenda as circulated by Legislative Services be approved.
Carried
4. Declarations of Pecuniary Interest and General Nature Thereof
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act, R.S.O. 1990, c. M.50.
5. Receipt of the Minutes
5.1 Parks and Recreation Advisory Committee Meeting Minutes of January 18,
2024
Moved by Irene Clement
Seconded by Bo Brkic
1. That the Parks and Recreation Advisory Committee Meeting Minutes
of January 18, 2024, be received for information.
Carried
6. Delegations
None.
7. Matters for Consideration
7.1 Memorandum from Manager of Parks and Fleet; Re: Town Park Accessible
Playground Update
Staff provided an overview of the memorandum and proposed Town Park
accessible playground features and key components. The Committee and
staff discussed various matters including: (1) playground footprint and
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Parks and Recreation Advisory Committee Meeting Minutes
Thursday, May 16, 2024 3
curb; (2) safety, lifespan, and maintenance of the new rubber tile surface;
(3) playground safety and security concerns, and the need for increased
lighting and security cameras; (4) water drainage and rubber surface
permeability; (5) Town Park splash pad upgrades; (6) project budget
increase and accessibility grant application; and (7) the Town Park Area
Residents Ratepayers Association is working with potential sponsors in
case additional funding is needed. It was further noted that the Town
would continue to hold community information meetings for any new park
or park upgrade.
Moved by Jessie Fraser
Seconded by Michelle Dakin
1. That the memorandum regarding Town Park Accessible Playground
Update be received; and
2. That the Parks and Recreation Advisory Committee comments
regarding Town Park Accessible Playground Update be received and
referred to staff for consideration and further action as appropriate.
Carried
8. Informational Items
8.1 Memorandum from Manager, Recreation; Re: Recreation Needs
Assessment for Persons with Disabilities - What We Heard
Staff provided an overview of the memorandum and results of the
community engagement and surveys. The Committee and staff discussed
various aspects including: (1) the need for appropriate compensation in
order to attract the right talent for staff who are leading programs; (2) the
demographics of those persons who identify with some form of disability;
(3) the need for a thorough intake process; (4) other municipality models
and experiences; (5) additional support for leaders of programs; and (6)
partnering with third-party external resources, professionals, and experts
for staff training.
Moved by Shaheen Moledina
Seconded by Irene Clement
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Parks and Recreation Advisory Committee Meeting Minutes
Thursday, May 16, 2024 4
1. That the memorandum regarding Recreation Needs Assessment for
Persons with Disabilities – What We Heard be received for
information.
Carried
9. New Business
Staff advised that June is Recreation and Parks Month (JRPM), a provincial
initiative spearheaded by Parks and Recreation Ontario to raise awareness about
the importance and benefits of recreation and parks for our physical, social, and
environmental health. It was noted that the Town will have many extra activities
and events, at no cost, during the month of June and full details can be found at
aurora.ca/jrpm. The Committee was encouraged to share this information with
friends and neighbours.
10. Adjournment
Moved by Shaheen Moledina
Seconded by Irene Clement
That the meeting be adjourned at 8 p.m.
Carried
Page 4 of 8
100 John West Way
Aurora, Ontario
L4G 6J1
(905) 727-3123
aurora.ca
Town of Aurora
Memorandum
Community Services
Re: Sport Plan Refresh Project
To: Parks and Recreation Advisory Committee
From: Lisa Warth, Manager, Recreation
Date: September 19, 2024
Recommendation
1. That the memorandum regarding Sport Plan Refresh Project be received; and
2. That the Parks and Recreation Advisory Committee comments regarding Sport Plan
Refresh Project be received and referred to staff for consideration and further action
as appropriate.
Background
The Town of Aurora is committed to fostering a vibrant community with ample
opportunities for sport and recreation. In 2016, the Town developed a comprehensive
Sport Plan to guide these efforts over five years. Now due for an update, consultants
have been engaged to ensure the plan remains relevant, practical, and reflective of the
community’s evolving needs.
Analysis
The Town of Aurora has awarded RFP No. 24-PROC-0020 to Optimus SBR, a Toronto-
based consulting firm to conduct the update of the Sport Plan.
The scope of work and expected deliverables include:
1. Research and deliver comprehensive consultation plan
2. Research potential national and provincial strategic partnerships
3. Make recommendations in implementing the four strategic goals which are:
Page 5 of 8
Sport Plan Refresh Project
September 19, 2024 Page 2 of 2
a. Leadership and Development Opportunities
b. Sport Participant
c. Support of Community Sport Sustainability
d. Sport Tourism
4. Make recommendations in achieving overall Diversity, Equity and Inclusion
5. Identify relevant trends and new sports in sport and recreation
As part of the community engagement phase, the project team from Optimus SBR
would like to meet with members of the Parks and Recreation Advisory Committee
for input and feedback on the Sport Plan update.
Attachments
None
Page 6 of 8
100 John West Way
Aurora, Ontario
L4G 6J1
(905) 727-3123
aurora.ca
Town of Aurora
Memorandum
Corporate Services
Re: 2025-2026 Citizen Member Recruitment for Advisory Committees
To: Parks and Recreation Advisory Committee
From: Ishita Soneji, Deputy Town Clerk
Date: September 25, 2024
Recommendation
1. That the memorandum regarding 2025-2026 Citizen Member Recruitment for
Advisory Committees be received for information.
Background
This memorandum provides an overview of the ongoing recruitment of citizen members
on Council-appointed Advisory Committees for the years 2025 and 2026 of the 2022-
2026 Term of Council.
As per Section 6.1 of the Council approved Policy for Ad Hoc/Advisory Committees and
Local Boards, all citizen Members shall be appointed for a two (2) year term. The
current appointments of citizen members for the Committees listed below will expire on
December 31, 2024. Staff have facilitated the recruitment of citizen members for the
next two years accordingly:
Accessibility Advisory Committee
Active Transportation and Traffic Safety Advisory Committee
Aurora Appeal Tribunal/Property Standards Committee
Committee of Adjustment
Community Recognition Review Advisory Committee
Environmental Advisory Committee
Heritage Advisory Committee
Mayor’s Golf Classic Funds Committee
Parks and Recreation Advisory Committee
Page 7 of 8
2025-2026 Citizen Member Recruitment for Advisory Committees
September 19, 2024 Page 2 of 2
The application period is from September 19, 2024 to November 1, 2024.
Advertisements in the Auroran and social media will be ongoing concurrently
throughout this period. All applications will be accepted through the Town website on
aurora.ca/committees and be brought forward for Council’s consideration after the
application period ends.
All existing citizen members must reapply to be considered for current or alternative
Committees of interest for the years 2025 and 2026.
Attachments
None
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