Agenda - Council - 20060926k�w
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COUNCIL
AGENDA
NO.06-Y5
i9ESDAY, SEr'I'ENBER 26, 2006
1:00 P.M.
COUNCIL CNAMBERS
AUROM TOWN NULL
PUBLIC RELEASE
22/09/06
TOWN OF AURORA
COUNCIL MEETING
AGENDA
NO. 06-25
Tuesday, September 26, 2006
7:00 p.m.
I DECLARATIONS OF PECUNIARY INTEREST
ll APPROVAL OFAGENDA
RECOMMENDED:
THAT the content of the Agenda as circulated by the Corporate Services
Department be approved as presented.
111 OPEN FORUM
IV ADOPTION OF MINUTES
Council Minutes of September 12, 2006, Meeting Number 06-24
RECOMMENDED:
THAT the Council Minutes from Meeting Number 06-24 be adopted as
printed and circulated.
Council Meeting No. 06-25 Page 2 of 13
Tuesday, September 26, 2006
V PRESENTATIONS
a) MayorJones to present plaques to the following people in appreciation
of their sponsorship of the Anti -Litter Campaign:
➢ Frank Georgio - AI IM
➢ George South - Miller Waste Systems
➢ Ron Wallace - Auroran newspaper
➢ David Prakash - SmartCentres
➢ Ian Mahy - Home Depot
➢ Chris Barfitt - Aurora Home Hardware
➢ Kartik Rathod - Shoppers Drug Mart
➢ Bob Ahearn - Tim Hortons
➢ Greg Foster - M&M Meats
➢ Mr. & Mrs. Sydney Luzuriaga —Topper's Pizza
➢ Kyle Etienne - Canadian Tire Associate Store
➢ Chris Alexander - Town of Aurora By-law Department
➢ Karen Oreto - Info Aurora
➢ Dorothy Clark -McClure - Aurora Seniors' Association
➢ Peter Horvath - Town of Aurora Works Department
➢ Jim Tree - Town of Aurora Parks Department
➢ Larry Dekkema - Ballymore Homes
➢ Cory Fagan - Town of Aurora GIS, Planning & Development Department
➢ Jennifer Schoutsen - Town of Aurora GIS, Planning & Development
Department
➢ Mrs. Shauna Tepperman - Merkur Holdings Inc.
Councillor Wendy Gaertner, Chair - Environmental Advisory Committee
➢ Philip Shepherd - Norseman Plastics
➢ Shahid Jahangir - Mac's Convenience Stores
VI DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Vll ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
Vlll NEW BUSINESS/GENERAL INFORMATION- COUNCILLORS
Council Meeting No. 06-25
Tuesday, September 26, 2006
Page 3 of 13
IX DELEGATIONS
a) Ms Orianna Brodbeck pg. D-1
Re: By-law 4856-06.T — Parking on Old Yonge Street
b) Mr. Stuart and Ms Kathryn Smith pg. D-2
Re: By-law 4857-06.T — Parking on Birkshire Drive
c) Mr. George Rountes pg. D-3
Re: By-law 4857-06.T — Parking on Birkshire Drive
d) Mr. Errol Stein pg. D-4
Re: By-law 4857-06.T — Parking on Birkshire Drive
e) Mr. Feroze Bacchus pg. D-5
Re: By-law 4857-06.T — Parking on Birkshire Drive
f) Mr. Ron Gergio pg. D-5
Re: By-law 4857-06.T — Parking on Birkshire Drive
g) Mr. Armand pg. D-5
Re: By-law 4857-06.T — Parking on Birkshire Drive
h) Ms Patricia Robertson, Ms Kim Thomson and pg. D-6
Ms Nancy Dickerman
Re: Item 1(13) - LS06-041 — York Region Neighbourhood
Services Inc.
i) Ms Tina Finelli and Mr. Normand Zapata pg. D-7
Re: Item 1(13) - LS06-041 —York Region Neighbourhood
Services Inc.
j) Ms Carolin Grandin pg. D-8
Re: Item 1(21) - FS06-027 — Aurora Hydro Sale Investment
Funds
X CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
XI REGIONAL REPORT
Council Meeting No. 06-25
Tuesday, September 26, 2006
Page 4 of 13
X11 READING OF BY-LAWS
RECOMMENDED:
THAT the following listed by-laws be given 1 st, 2nd and 3rd readings, and
enacted:
4844-06.D BEING A BY-LAW to
amend By-law No. 2213-78,
as amended, being the
Zoning By-law of the Town of
Aurora (219 Old Yonge
Street - File D14-06-02)
4853-06.D BEING A BY-LAW to
adopt Official Plan
Amendment No. 67
4854-06.D BEING A BY-LAW to
amend By-law No. 2213-78,
as amended, being the
Zoning By-law of the Town of
Aurora
(217 Earl Stewart Drive
File D14-34-03)
4856-06.T BEING A BY-LAW to
amend Parking By-law 4574-043
as amended, with respect to
parking on Old Yonge Street
4857-06.T BEING A BY-LAW to
amend Parking By-law 4574-043
as amended, with respect to
parking on Birkshire Drive
4858-06.D BEING A BY-LAW to
amend By-law No. 2213-78,
as amended, being the
Zoning By-law of the Town of
Aurora (File D14-07-06 —
66 Wellington Street East)
4859-06.F BEING A BY-LAW to
provide for the annual
remuneration to be paid to the
Mayor and Members of Council
Um.
pg. B-15
pg. B-19
pg. B-21
pg. B-25
Council Meeting No. 06-25
Tuesday, September 26, 2006
Page 5 of 13
4860.06.0 BEING A BY-LAW to pg. B-27
confirm actions by Council
resulting from the meeting 06-25
of September 26, 2006.
Xlll CLOSED SESSION
Legal & Property Matters
THAT Council proceed into Closed Session to address legal & property
matters.
XIV ADJOURNMENT
Council Meeting No. 06-25
Tuesday, September 26, 2006
Page 6 of 13
AGENDA ITEMS
1. General Committee Meeting Report No. 06-15 pg. 1
Tuesday, September 19, 2006
RECOMMENDED:
THAT the Report of the General Committee Meeting No. 06-15 be
received and the recommendations carried by the Committee be adopted.
2. HAC06-08 — September 18, 2006 Heritage Advisory Committee pg. 19
RECOMMENDED:
1. THAT the Committee Record of the Heritage Advisory Committee
meeting, held on September 18, 2006, be received for information and
Council endorse the following recommendations of the Heritage Advisory
Committee:
2. Northeast Old Aurora Heritage Conservation District — OMB Appeals
THAT Council endorse an amendment to the Heritage Conservation
District Plan Boundary to remove the lands at 120 Centre Street; and
THAT the Ontario Municipal Board be requested to approve By-law 4855-
06.R, being an amendment to the Northeast Old Aurora Heritage
Conservation District boundary to exclude the property known as 120
Centre Street.
3. 14575 Bayview Ave. — Proposed Plan of Subdivision
THAT the information concerning the applications for Zoning By-law
Amendment and Draft Plan of Subdivision for 14575 Bayview Avenue be
received; and
THAT the conditions recommended by the Community Planner regarding
the proposed applications for Zoning By-law Amendment and Draft Plan of
Subdivision in the memorandum to the Heritage Advisory Committee
dated September 18, 2006 be endorsed; and
THAT the owner be requested to provide a fund to assist with the storage
and reconstruction of the barn in the suggested amount of up to $50,000.
Council Meeting No. 06-25 Page 7 of 13
Tuesday, September 26, 2006
4. Amendments to the Ontario Heritage Act
THAT the memorandum from the Community Planner regarding the
amendments to the Ontario Heritage Act, be received for information; and
THAT the official name of the Aurora Inventory of Heritage Buildings be
changed to the Aurora Register of Property of Cultural Heritage Value or
Interest.
5. Heritage Impact Assessment Standards
THAT the memorandum from the Community Planner entitled Heritage
Impact Assessment and Conservation Plans — Town of Aurora, be
received for information purposes.
6. Future Heritage Districts/Oversized Housing Discussion
THAT the memorandum from the Community Planner entitled Discussion
Concerning Future Heritage and Urban Design Study Areas and Issues
Related to New Over -Sized Housing in Existing Neighbourhoods, be
received for information purposes.
7. Canadian Register of Historic Places - Update
THAT the memorandum from the Community Planner Assistant regarding
the Canadian Register of Historic Places be received for information; and
THAT the Community Planner Assistant continue to nominate eligible
properties in the Town of Aurora.
8. Heritage Designations 15 Mosley St. & 66 Wellington St.
THAT the Grimshaw House at 15 Mosely Street be designated under Part
IV of the Ontario Heritage Act; and
THAT the John W. Knowles, Four Square House at 66 Wellington Street
East be designated under Part IV of the Ontario Heritage Act.
9. Heritage Awards Program
THAT the proposal for the re-establishment of a Heritage Advisory
Committee of Aurora Awards of Excellence Program be endorsed; and
THAT the Community Planner be requested to prepare a report for the
Heritage Advisory Committee of Aurora further outlining the awards
program and awards presentation components, the design of the award
and potential nominees.
Council Meeting No. 06-25 Page 8 of 13
Tuesday, September 26, 2006
10. Ontario Heritage Trust Award Nominees 2007
THAT the information with respect to the Ontario Heritage Trust
Community Recognition Award Program be received; and
THAT St, Andrew's College be recommended for nomination for the
Ontario Heritage Trust Community Recognition Award in the Built Heritage
Category; and
THAT Dr. Leslie Oliver be recommended for nomination for the Ontario
Heritage Trust Community Recognition Award in the Cultural Heritage
Category; and
THAT Jackie Stewart be recommended for nomination for the Ontario
Heritage Trust Community Recognition Award in the Lifetime Achievement
Category; and
THAT Gordon and Marie Barnes be recommended for nomination for the
Ontario Heritage Trust Community Recognition Award in the Heritage
Garden Restoration Category; and
THAT the Arboretum Committee be recommended for nomination for the
Ontario Heritage Trust Community Recognition Award in the Natural
Heritage Category.
11. Delegation of Authority to the Community Planner
THAT, to provide efficient customer service until the next scheduled
meeting of the Heritage Advisory Committee, the Heritage Advisory
Committee of Aurora delegates its authority to the Community Planner to
endorse on its behalf, non -controversial applications for heritage
properties and areas which are in compliance with recognized heritage
principles, until such time as new members are appointed to the Heritage
Advisory Committee of Aurora.
12. Heritage Designation Plaque Design
THAT the memorandum from the Community Planner entitled Heritage
Designation Plaque Design Recommendations be received; and
THAT the Heritage Advisory Committee approve the program as outlined
in the above mentioned memorandum; and
THAT the Community Planner purchase up to five (5) cast aluminium
plaques in 2006.
Council Meeting No. 06-25 Page 9 of 13
Tuesday, September 26, 2006
12. Achievements 2003-2006 Heritage Advisory Committee
THAT the memorandum from the Community Planner entitled
Achievements — Heritage Advisory Committee of Aurora 2003 — 2006 be
received for information; and
THAT Bob Panizza, Michael Seaman and Susan Schappert be thanked
for all of their assistance and guidance to the Committee.
13. Correspondence
a) York Region Community Foundation
b) Heritage Workshop
THAT the correspondence from the York Region Community Foundation
and the Ministry of Culture be received for information.
3. CAC06-01 — Citizens Advisory Committee Meeting Minutes from pg. 29
the September 7, 2006, September 14, 2006 and
September 19, 2006 Meetings
RECOMMENDED:
THAT the minutes of the Citizens Advisory Committee Meetings of
September 7, 2006, September 14, 2006 and September 19, 2006 be
received for information.
4. CACCR06-01 — Remuneration & Compensation for Members pg. 36
of Council
RECOMMENDED:
1. Remuneration for the Mayor and Councillors
THAT the remuneration paid to the Mayor and Councillors for the next
term of Council, shall be adjusted on an annual basis to reflect the
economic salary adjustments that are granted to the full-time non -union
staff group for the same 4 year period; and
2. Vehicle Allowance
THAT the Vehicle/Travel Allowance for the Mayor and Councillors be
adjusted at the December CPI rate annually for the next term of Council
effective December 1, 2006; and
Council Meeting No. 06-25
Tuesday, September 26, 2006
Page 10 of 13
3. Benefit Plan
THAT the benefit options for the Mayor and Councillors remain as
currently provided; and
4. Expense Allowance
THAT the expense allowance for the Mayor be increased to $3,300 per
year and for Councillors to $450 per year for the next term of Council
effective December 1, 2006; and
5. Other Recommendations
THAT a similar advisory committee be formed prior to the end of the term
of the next Council in order to review the compensation for the future
Council.
5. PL06-118 — Zoning By-law Amendment Application pg. 43
Richard Arnold, 66 Wellington Street East
Part of Lots 15 & 16, R.P.107
File D14-07-06
RECOMMENDED:
THAT Council repeal implementing Zoning By-law Amendment 4838-
06.D; and
THAT Council enact implementing Zoning By-law Amendment 4858-06.D.
6. PLO6-119 — Appeals to the Ontario Municipal Board pg. 50
Northeast Old Aurora Heritage Conservation District
Plan and Boundary
RECOMMENDED:
THAT Council endorse an amendment to the Northeast Old Aurora
Heritage Conservation District Boundary to remove the lands at 120
Centre Street; and
THAT the Ontario Municipal Board be requested to approve By-law 4855-
06.D, attached hereto, being an amendment to the Northeast Old Aurora
Heritage Conservation District boundary to exclude the property known as
120 Centre Street.
Council Meeting No. 06-25
Tuesday, September 26, 2006
Page 11 of 13
7
91
0
FS06-032 — Capital Project Report
RECOMMENDED:
pg. 67
THAT the Treasurer's Report FS06-032 "Capital Project Report" be
received; and
THAT Council authorize the re -allocation of capital project closing
balances as identified in Appendix "B" of this report; and
THAT a Public Works Infrastructure Management Discretionary Reserve
Fund be established.
FS06-033 — Operating Budget Financial Review to
August 31, 2006
RECOMMENDED:
THAT Report FS06-033 be adopted; and
SM
THAT the budget adjustments as identified in Appendix "B" to Financial
Services Report FS06-033 be adopted.
Memo from the Director of Corporate Services
Re: Church Street School
RECOMMENDED:
THAT Council provide direction on this matter.
10. FS06-026 — Financial Update and Budget Adjustment for
Aurora Seniors' Centre
RECOMMENDED:
THAT Report FS06-026 be received; and
pg. 138
pg.139
THAT Council authorize the use of $185,504. from the Indoor Recreation
Development Charges Reserve Fund to complete funding of the project;
and
THAT the new Seniors' Centre Budget be adjusted accordingly.
Council Meeting No. 06-25 Page 12 of 13
Tuesday, September 26, 2006
11. FS06-030 — St. John's Sideroad — Sidewalk, Water, Sewer Project pg. 147
RECOMMENDED:
THAT the deficit of $202,335 be taken from the Development Charges
Reserve Fund; and
THAT we concur with the utilization of the appropriate Development
Charges Reserves for the the St. John's Sideroad projects; and
THAT we proceed with and update of the Public Works portion of the
Development Charges Background Study, including Roads and Related,
Sanitary Sewers and Watermains; and
THAT we contract with Hemson Consulting Ltd to complete the update at
a fee not to exceed $15,000 and that the fees for this contract be taken
from the Development Charge Reserve; and
THAT the Town undertake negotiation with the Region of York on the
outstanding invoice for $258,676.
12. Resolution from Councillor Morris regarding the Notice of Motion pg. 155
from September 19, 2006 related to the Anne Bartley -Smith Lands
RECOMMENDED:
WHEREAS the Town has recently been requested to approve a minor site
plan application for the construction of a water reservoir by the Region of
York on the east side of Bathurst St north of Bloomington Rd. on a parcel
of land know as the former Anne Bartley -Smith lands; and
WHEREAS inquiries have recently been made regarding the use of the
funds that the Ontario Heritage Foundation has received for this project;
NOW THEREFORE the Council of the Town of Aurora requests the
Region of York to clarify with the Ontario Heritage Foundation to
determine if the funds paid by the Region will be utilized to improve the
Anne Bartley -Smith lands.
Council Meeting No. 06-25 Page 13 of 13
Tuesday, September 26, 2006
13. FSO6-031 — Financial Report Multi -Purpose Recreation Complex pg. 156
RECOMMENDED:
THAT the Multi Use Recreation Complex budget be amended and
approved as follows:
Budgeted Expenditures
Land Acquisition Cost $ 5,059,709.
Facility Design/Project Management $ 1,000,000.
Project Costs — Construction $21,328,936.
Total Project Budgeted Expenditures $27,388,645.
Budgeted Revenues
Tax Rate Stabilization Reserve
$ 525,000,
Municipal Capital Reserve
$ 525,000.
Development Charges — Recreational Facilities
$ 1,100,000.
Cash -in -Lieu of Parkland Reserve
$ 1,750,000.
Unexpended Youth Centre
$ 500,000.
Development Charges — Reserve Fund
$ 3,350,000.
Growth Supported Debt (Recovered from DC's)
$12,669,300.
Tax Rate Supported Debt (Post 2013 DC's)
$ 4,245,700.
Tax Rate Supported Debt
$ 0.
Contribution from 2005 Operating
$ 625,000.
Donations
$ 2,000,000.
Fund Raising
$ 38,645.
Grants
$ 60,000.
Total Project Budgeted Revenues
$27,388,645.
THAT Council establish a Multi -Use Recreational Facility Discretionary
Reserve Fund, to be used to fund any future Capital improvement to the
facility as a adopted by Council; and
THAT any additional fund raising money be deposited into the Multi -Use
Recreational Facility Discretionary Reserve Fund.
COUNCIL — SEPTEMBER 26, 2006 Delegation (a)
Panizza, Bob
From: Orianna
Sent: Thursday, September 21, 2006 6:36 PM
To: Panizza, Bob
Subject: Proposed Parking Prohibition on Old Yonge
Dear Mr. Panizza: I would like to request delegate status for Tuesday September 26,2006 meeting in regards to
the Parking Issue on Old Yonge Street. My name is Orianna Brodbeck and I live at i Old Yonge
Street in Aurora. Thank you. Orianna Brodbeck
D-1
COUNCIL — SEPTEMBER 26, 2006
Delegation (b)
Panizza, Bob
From:
Stuart Smith r
Sent:
Wednesday, September 20, zuub l u:4u Am
To:
Panizza, Bob
Cc:
Alexander, Chris;
Subject:
RE: Hazardous designated parking areas - Birkshire Drive
Attn: Mr Bob Panizza
Town Clerk
RE: PROPOSED PARKING PROHIBITION OF BIRSHIRE DRIVE
Dear Sir:
My wife Kathryn and I would like to attend as
delegates, the council meeting considering the
proposed by-law to implement the TSAB's
recommendations at its August 22/2006 meeting in
response to "a resident's email July 28/06".
Further I am astounded that I could so misduplicate instructions given to me by town staff
that the TSAB responded only to matters of general public safety (please see my earlier
email of April 10, 2006 11:42am
- following this email, with regard to this issue of parking).
As iterated in that email, all this by-law would do
is:
1) Increase the safety hazard to those children and
residents crossing the street even further into the
blind spot for oncoming traffic and
2) Further reduce available parking spots for
residents (across the street).
Frankly, it is unconsdionable that the TSAR would
completely ignore my email and the safety issues
outlined therein in favour of one residents desire not
to have parking in front of their house.
Everyone in the neighborhood, any neighborhood, is
obligated to abide by parking by-laws. Why is this
resident being given special consideration? What is
the safety issue being addressed? Why would my earlier
email regarding safety issues regarding the parking on
this street be ignored?
My 86 year old, legally blind father-in-law will not
be crossing the street to my home from a blind spot -
since it seems I was misinformed about not raising
personal issues to the TSAB!!!
Please confirm Kathryn and my status for this meeting
as my wife, myself and several of my neighbors most
certainly wish to attend.
Sincerely,
Stuart and Kathryn Smith
Birkshire Drive
D-2
COUNCIL - SEPTEMBER 26, 2006
Delegation (c)
Panizza, Bob
From: George Rountes
Sent: Thursday, September 21, 2006 8:16 PM
To: Panizza, Bob
Subject: meeting on September 26 2006
Dear Mr Panizza
I am writing to advise you of my attendance to the above meeting above meeting on Sept. 26 2006, and require
delegate status. I would also would know if a projector is available for a transparency.
Your truly
George Rountes
Birkshire Drive
Aurora
Ont L4G 7R8
D - 3
COUNCIL - SEPTEMBER 26, 2006 Delegation (d)
Panizza, Bob
From: Errol & Gerd Stein
Sent: Thursday, September 21, 2006 6:05 PM
To: Panizza, Bob
Subject: meeting on September 26... 2006
Dear Mr Panizza,
I am writing to advise you of my attendance to the above meeting on September 26th 2006, and require delegate
status.
Yours truly,
Errol Stein.
Birkshire Drive
Aurora.
Ont L4G 7R8
COUNCIL — SEPTEMBER 26, 2006
Delegation (e)
Panizza, Bob
From: FBacchus
Sent: Thursday, September 21, 2006 9:02 PM
To: Panizza, Bob
Subject: PROPOSED PARKING PROHIBITION
Attn: Mr Bob Panizza
Town Clerk
RE: PROPOSED PARKING PROHIBITION OF BIRSHIRE DRIVE
Dear Sir:
Delegation (f
Delegation (g)
The following people would like to attend this meeting as delegate on Sept 26,
2006.
Feroze Bacchus & Errol Stein I Birkshire Drive
Ron Gergio Birkshire Drive
Armand - Birkshire Drive
We are all again this the recommendation that the TSAB's has put forth, as there is
so limited parking since there was no parking on the side walk side of Birkshire
street. This need to be look closer by the TSAR. This to satisfy one neighbor who
does not like cars at the front of her house does not make sense.
Thank You
Feroze Bacchus
4io,)iI)nnc D - 5
COUNCIL - SEPTEMBER 26, 2006 Delegation (h)
Panizza, Bob
From: Diana Cerepnalkovic
Sent: Friday, September 22, 2006 10:00 AM
To: Panizza, Bob
Subject: depositions for Tuesday September 26-2006
Here is the list for the persons who will be making a deposition at the town council meeting on Tuesday night
Patricia Robertson
Kim Thomson
Nancy Dickerman
I am awaiting more call backs and will make the changes by noon today if there is any
Thank you for your patience
Sincerely,
Diana Cerepnalkovic
Manager, Licensed Child Care Services
York Region Neighbourhood Services
17705 Leslie Street Suite 202
Newmarket Ontario, L3Y3E3
Tel. 905 895-0809 ext 22
Toll:1-866-243-9925 ext 22
Fax 905-953-8241
9/22/2006 D - 6
COUNCIL — SEPTEMBER 26, 2006
Delegation (i)
Panizza, Bob
From: Diana Cerepnalkovic _
Sent: Friday, September 22, 2006 12:00 PM
To: Panizza, Bob
Subject: deposition for Tuesday September 26-2006
I am looking to add two more people to read a deposition at the council meeting their names are:
Tina Finelli
Normand Zapata
Thank you
Diana Cerepnalkovic
Manager, Child Care Services
York Region Neighbourhood Services
905-895-0809 extension 22
9/22/2006 D ~ 7
COUNCIL - SEPTEMBER 26, 2006 Delegation 0)
Panizza, Bob
From: Gary Grandin
Sent: Friday, September 22, 2006 11:14 AM
To: Panizza, Bob
Subject: Delegation for Tuesday Sept. 26/06
Mr. Panizza,
Please accept this email as a request to appear before council as a delegation, requesting that the Town
purchase the Rupert property, on Tuesday Sept. 26th, 2006. We would like to request that a maximum of 5
people speak for the 15 minute time period that we are allowed. I will follow up by Tuesday morning with the
exact number of speakers and names of those who will be speaking.
If you require anything further, please contact me at
Sincerely,
Carolin Grandin.
9/22/2006 D . 8
COUNCIL — SEPTEMBER 26, 2006
AGENDA ITEM #
TOWN OF AURORA
GENERAL COMMITTEE MEETING
REPORT
NO. 06-15
Council Chambers
Aurora Town Hall
Tuesday, September 19, 2006
ATTENDANCE
COMMITTEE MEMBERS Councillor Hogg in the Chair; Mayor Jones,
Councillors Buck, Gaertner, Kean, Morris, Vrancic
and Wallace.
MEMBERS ABSENT Councillor West was absent.
OTHER ATTENDEES Chief Administrative Officer, Director of Corporate
Services/Town Clerk, Director of Building, Director of
Leisure Services, Manager of Policy Planning,
Director of Financial Services/Treasurer, Town
Solicitor and Council/Committee Secretary.
Councillor Hogg called the meeting to order at 7:00 p.m.
I DECLARATIONS OF PECUNIARY INTEREST
Councillor Vrancic declared an interest in Item 14 regarding Report PL06-069, by
virtue of a solicitor/client relationship and did not take part in or vote on any
questions in this regard or attempt in any way to influence the voting on such
questions.
Mayor Jones declared an interest in Item 15 - Report PL06-105 by virtue of his
residence in the vicinity of the subject land and did not take part in or vote on any
questions in this regard or attempt in any way to influence the voting on such
questions.
APPROVAL OFAGENDA
General Committee recommends:
THAT the content of the Agenda as circulated by the Corporate Services
Department, with the following additional items, be approved:
Delegation Request from Ms Carolin Grandin
Re: Item 21 - FS06-027 - Aurora Hydro Sale Investment Funds
Recirculation of Report EAC06-08, September 11, 2006
Environmental Advisory Committee Meeting
Memo from the Director of Leisure Services
Re; Revised Recommendation for Item 22 - LS06-042 — Alternative
Uses of the Former Hydro Building at 215 Industrial Parkway
South
CARRIED
—1—
COUNCIL - SEPTEMBER 26, 2006
General Committee Report No. 06-15 Page 2 of 18
Tuesday, September 19, 2006
III ADOPTION OF THE MINUTES
General Committee Report of September 5, 2006, Meeting Number 06-14
General Committee recommends:
THAT the General Committee Report of Meeting Number 06-14 be
adopted as printed and circulated.
CARRIED
IV DETERMINATION OFITEMS REQUIRING SEPARATE DISCUSSION
Items 3(3), 3(4), 3(7), 3(8), 5, 6, 10. 11, 12, 13, 14, 15, 21, 22 and 23 were
identified for discussion.
V- ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
General Committee recommends:
THAT the following recommendations respecting the matters listed as
"Items not Requiring Separate Discussion" be adopted as submitted to the
General Committee and staff be authorized to take all necessary action
required to give effect to same:
1. FAC06-02 — August 22, 2006 Finance Advisory Committee
No Quorum Report
1. Committee Record
THAT the August 22, 2006 Finance Advisory Committee no quorum report
be received for information.
2. AHC06-08 — August 21, 2006 Heritage Advisory Committee Meeting
1. THAT the Committee Record of the Heritage Advisory Committee of
Aurora Meeting held on August 21, 2006 be received for information and
the following recommendations of Heritage Advisory Committee of Aurora
be endorsed:
2. 260 Wellington St — Demolition Application
THAT the owner be requested to make the building available for
relocation, or for salvage, at no cost to the Town, for the Heritage Advisory
Committee of Aurora Architectural Salvage Program; and
THAT the owner be requested to advertise the availability of remaining
components to the general public; and
THAT the owner be requested to provide an interpretive plaque and/or a
historically significant feature documenting the history of the building.
3. 13777, 13795, 13815 Yonge St. & 74 Old Bloomington Rd — Draft Plan of
Condominium
THAT the owner be requested to secure the services of a qualified
engineer and experienced mover of heritage buildings to determine if the
building can be moved.
-2-
COUNCIL - SEPTEMBER 26, 2006
General Committee Report No. 06.15 Page 3 of 18
Tuesday, September 19, 2006
4. 15356 Yonge St. — Site Plan Application
THAT the Heritage Advisory Committee has no objections for site plan
approval File D11-13-06 for 15356 Yonge Street; and
THAT the Community Planner be delegated authority for review,
commentary and approval of detailed architectural elevations with respect
to the proposal; and
THAT the owner be thanked for their commitment to preserve the existing
heritage resource and to maintain the character of the neighbourhood.
5. 15032 Yonge St. — Site Plan Application
THAT the application for site -plan control for improvements to Elmwood
Lodge, 15032 Yonge Street be endorsed; and
THAT the Site Plan Agreement include reference to any outstanding
requirements as noted in the recommendation of the Heritage Advisory
Committee from September 2005; and
THAT authority for endorsement of any additional works associated with
the subject application, on behalf of the Heritage Advisory Committee, are
to be delegated to the Community Planner; and
THAT the owners be commended for their commitment to the preservation
of this important Aurora landmark.
6. 14425 BaVvIew Ave. — Zoning By-law & Draft Plan of Subdivision
THAT the information concerning the applications for Zoning By-law
Amendment and Draft Plan of Subdivision for 14425 Bayview Avenue be
received; and
THAT the draft conditions recommended by the Community Planner be
supported; and
THAT the designation of the heritage building at 14425 Bayview Avenue
under Part IV of the Ontario Heritage Act be supported; and
THAT the applicant be commended for their efforts to preserve a
significant Aurora Heritage Building.
7. 58 Wellington St. E. — Proposed Alterations
THAT the renovation approach for the heritage building at 58 Wellington
Street East, with suggested modification as described in the memorandum
from the Community Planner dated June 19, 2006, be supported; and
THAT final approval of the details of the rehabilitation program for the
property at 5B Wellington Street East, is to be delegated to the Community
Planner.
8. Hillary House —Restoration Plans
THAT the memorandum from the Community Planner regarding the Hillary
House Barn, 15372 Yonge Street, Restoration Plans, be received for
information.
9. HartmanHouse— Demolition
THAT the verbal update from the Community Planner regarding the
demolition of the Hartman House, be received for information.
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COUNCIL - SEPTEMBER 26, 2006
General Committee Report No. 06-15 Page 4 of 18
Tuesday, September 19, 2006
10. 138 Temperance St — Proposed Renovation
THAT the Information from the Community Planner regarding the
proposed renovation at 138 Temperance Street be received for
information.
11. 52 Spruce St — Updated Elevations
THAT. the information regarding updated elevations for 52 Spruce Street
be received for information.
12. 50 Mill St — Proposed Veranda
THAT the information regarding the proposed veranda at 50 Mill Street be
received for information.
13. 29 Victoria St — Proposed Alterations
THAT the information regarding proposed alterations at 29 Victoria Street.
be received for information.
14. 98 Wellington St E. — Proposed Veranda
THAT the Information regarding the proposed veranda at 98 Wellington
Street East be received as information.
15. Ontario Heritage Act Amendments
THAT41he information regarding new amendments to the Ontario Heritage
Act be received for Information.
16. Heritage Advisory Committee Member— Ms Margaret Brevik
THAT the notice of the passing of Heritage Advisory Committee Member,
Margaret Brevik, be received as information; and
THAT the naming of a room in the new Aurora Heritage Museum after
Margaret Brevik, in her memory, is supported.
4. AAC06-06— August 31, 2006 Accessibility Advisory Committee Meeting
1. THAT the Committee Record of the Accessibility Advisory Committee
Meeting 06-06 held on August 31, 2006 be received as information and
the following recommendations of the Accessibility Advisory Committee be
endorsed:
2. Accessibility Plan 2006 — Proiect Updates
THAT the Accessibiiity Plan 2006 — Project Updates be adopted as
submitted.
3. Correspondence from the Region of York
AODA Standards Update
THAT the correspondence from the Region of York regarding the AODA
Standards Update be received for information.
4. Accessibility Advisory Committee Website
THAT the information regarding the Accessibility Advisory Committee
Website be received for information; and
-4-
COUNCIL - SEPTEMBER 26, 2006
General Committee Report No. 06-15 Page 5 of 18
Tuesday, September 19, 2006
THAT Committee Members be requested to investigate other municipal
websites of this nature, for content or applications which could be
beneficial for the Town of Aurora Website, and forward any suggestions
or comments to the Director of Corporate Services.
5. Copy of Correspondence to the Real Canadian Superstore regarding
Accessibility to Medical Clinic
THAT the correspondence to the Real Canadian Superstore regarding
Accessibility to Medical Clinic be endorsed by the Accessibility Advisory
Committee.
6. City of Vaughan - Invitation to the Regional Accessibility Advisory
Committees Breakfast Meeting — September 25 2006
THAT the invitation to the Regional Accessibility Advisory Committees
Breakfast Meeting on September 25, 2006 be received as information;
and
THAT John Lenchak and Catherine Couchmen attend the Breakfast
Meeting on behalf of the Committee.
Correspondence from Carrie Eastwood - ADAPT Services
THAT the correspondence from Carrie Eastwood regarding ADAPT
Services be received as Information.
PW06-049 — Funding For the Replacement of Fuel Pumps and
Fuel Management System
THAT Council approve and allocate the necessary funding to proceed with
the replacement of the fuel pumps and fuel management system at the
Works Yard, 9 Scanlon Court, as described in Report PW06-049 and
more particularly that an additional $30,000 for this project be provided
from the Equipment Reserve Fund; and
THAT staff be requested to report further on the award of a contract to
upgrade the Town's fuel dispensing and management systems; and
THAT staff report further on -the cost and benefits of using dyed -diesel fuel
for non -licensed equipment.
8. PW06.050 — Request to Transfer Ownership of a Section of
Town of Aurora Watermaln to the Region of York
THAT Council approve the assumption by the Region of York of a section
of the Town of Aurora's watermain network on Orchard Heights Boulevard
and Bathurst Street as detailed in Report PW06-050; and
THAT the Regional Municipality of York be advised of Council's decision.
9. FS06-028 — Benefits of the LAS GASAMO Natural Gas Program
THAT Report FS06-028, "Benefits of the LAS GASAMO Natural Gas
Program" be received for information; and
THAT Financial Services be authorized to begin the process to implement
the program for the Town of Aurora, and
THAT the initial setup fee of $499.00 come from the Municipal Purposes,
Operating Contingencies Budget.
-5-
COUNCIL — SEPTEMBER 26, 2006
General Committee Report No. 06-15 Page 6 of 18
Tuesday, September 19, 2006
16, PL06.112 — Official Plan Amendment (OPA), Zoning By-law
Amendment (ZBA) and Site Plan Applications
Ev-Taz Development Ltd.
217 Earl Stewart Drive
Lot 4, 65M Lot 82, Concession 1, Part 6, Plan 65R-14423
Files D09-15.03, D14.34-03 and D19.17-06
THAT Council enact By-law 4853-06.D, being a By-law to adopt Official
Plan Amendment #67; and
THAT Implementing Zoning By-law 4854-06.D be enacted; and
THAT, subject to a satisfactory review by the Site Plan Committee, the
Director of Planning and Development Services be authorized to execute
a site plan agreement between the owner and the Town of Aurora,
respecting the construction of a commercial development on the subject
lands.
17. PL06.113 — Servicing Allocation Matrix
THAT the attached matrix for the Allocation of Servicing Capacity,
Appendix 1, be adopted by Council to be used to determine applications
that may be considered for allocation; and
THAT the timeframe for the next review of the matrix be extended from 3
to 6 months, based on the municipal election timing.
18. PL06-114 — Application for Site Plan Approval
1671923 Ontario Limited
235 Industrial Parkway South
Lot 61, RCP 10328
File D11-1B-06
THAT Report PL06-114 be received as Information and that, subject to the
resolution of all outstanding Issues and the submission of all fees and
securities, Council authorize the Director of Planning and Development
Services to execute a Site Plan Agreement between the Owner and the
Town of Aurora to permit the construction of a 4,872 sq. metre (52,443.49
sq. ft) multi -unit office/ industrial condominium building.
19. PLOO-115— Planning Applications Status List
THAT the Planning Applications Status List be received as information.
20. PW06-051 — Maintenance Flushing of Sanitary and Storm Sewers
THAT Council authorize the payment of additional funds in the amount of
$36,394.33 associated with Tender Award No. PW-2006-11, Maintenance
Flushing of Sanitary and Storm Sewers to D. M. Robichaud as detailed in
Report PW06-051; and
THAT such additional funds be obtained from the Water 8 Sewer Reserve
Fund.
COUNCIL - SEPTEMBER 26, 2006
General Committee Report No. 06-15 Page 7 of 18
Tuesday, September 19, 2006
24. CS06-012 — Amendment to Administration Procedure No. 23 Code of Conduct
THAT Report CS06-012 to provide for a revised Code of Conduct policy
for all Town employees be received; and
THAT the revised Administration Procedure No. 23 attached as Appendix
#1 be approved.
25, CS06-031 — Council Pending List - Status Report
THAT Report CS06-031 be received for information purposes.
CARRIED
VI NEW BUSINESS/GENERAL INFORMATION -COUNCILLORS
Councillor Kean inquired about the completion date for the reconstruction on
Yonge Street near Industrial Parkway. The CAO advised that the Director of
Public Works will follow up on that inquiry.
Councillor Morris provided Notice of Motion regarding the Ann Bartley Smith
Lands, to be presented for consideration at the September 26, 2006 Council
meeting.
VI/ DELEGATIONS
a) Mr. Rahul Bhardwaj of the United Way -York Region
Re: 2006 United Way Campaign Update
Mr. Rahul Bhardwaj of the United Way - York Region, provided an update of the
new directions, initiatives and goals of the United Way - York Region for the
upcoming year. Mr. Bhardwaj concluded by requesting that Council proclaim the
month of October 2006 as "United Way Month" in the Town of Aurora and that
during this month United Way posters and signs be permitted throughout Aurora
and that the United Way flag be flown at the Town Hall.
General Committee recommends:
THAT the comments of the delegate be received; and
THAT the Town of Aurora Proclaims the month of October 2006 as
"United Way Month in the Town of Aurora" and urges all citizens to
recognize and support the mission of the United Way of York Region; and
THAT during "United Way Month in the Town of Aurora":
i) permit the posting of United Way posters and signs in the Town of
Aurora facilities; and
ii) fly the United Way flag at the Town Hall during United Way month for
the duration of the Town of Aurora United Way campaign.
CARRIED
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COUNCIL — SEPTEMBER 26, 2006
General Committee Report No. 06-15 Page 8 of 18
Tuesday, September 19, 2006
b) Delegation Request from Ms Carolin Grandin
Re: Item 21 - FSOB-027 - Aurora Hydro Sale Investment Funds
Ms Carolin Grandin appeared before the Committee to discuss the future of the
lands located on the north side of Henderson Drive, adjacent to the Case
Woodlot, bordered by McClenny Drive, Willis Drive and Watts Meadow. Ms
Grandin advised that she represents approximately 80 households in that area
and she expressed their concern regarding the news that the owner of those
lands is intending to sell the property, thereby endangering the beauty of the
natural setting and pond as well as the wildlife currently living on the subject
lands. Ms Grandin provided a petition from the residents in that area, requesting
that the Town of Aurora use a portion of the interest from the Hydro Proceeds to
purchase those lands to preserve and protect their natural state.
General Committee recommends:
THAT the comments of the delegate be received and that Item 21 be
brought forward for consideration at this time.
CARRIED
21. FSO6-027 —Aurora Hydro Sale Investment Funds
General Committee recommends:
THAT 90% of the balance in the Aurora Hydro Sale Investment Fund
remain in the fund and that the balance of the earned interest from the
prior year be utilized for new initiatives identified in the Municipalities
Strategic Plan; and
THAT proposed Strategic Plan Initiatives be budgeted as separate
projects for separate consideration and, should all the funds from the
current year not be used, that they be carried forward to the next budget
year; and
THAT, should Council wish to use any of the principal fromthe
Aurora Hydro Sale Investment Fund, proper public notice must be
provided at least 30 days in advance before the matter is discussed
at open Council,, and
THAT Council establish a Council Discretionary Reserve Fund in the
amount of 10% of the Aurora Hydro Sale Investment Fund; and
THAT the funds in the Council Discretionary Reserve Fund will be
expended at the discretion of Council; and
THAT Council determine the terms and conditions of the use of the
Council Discretionary Reserve Fund and that these be reviewed at the
beginning of each new term of Council; and
THAT, should Council wish to use any of the principal from the Council
Discretionary Reserve Fund, proper public notice must be provided at
least 30 days in advance before the matter Is discussed at open Council;
and
THAT any donations or expenditures from the Council Discretionary
Reserve Fund must recognize in program or project advertising that the
contribution was made from proceeds from the sale of Aurora Hydro; and
THAT funds be allocated to the appropriate Reserves at year-end once
the fund balance has been determined; and
COUNCIL - SEPTEMBER 26, 2006
General Committee Report No. 06.15 Page 9 of 18
Tuesday, September 19, 2006
THAT Council amend the Council resolution of the June 28, 2005, to
add the following at the end of section 8(c) after the word "entirety", -
"Providing that, in the event that the entire Council is not
present for three consecutive meetings, the requirement for
100% of members needed to attend be reduced by 1 member
of Council."
CARRIED
AMENDMENT - General Committee considered the following amendment
which was defeated: -
THAT the first paragraph of the motion be amended to include the
following wording:
"and infrastructure, repairs and replacements identified by Council"
DEFEATED
The main recommendations were CARRIED AS AMENDED.
Mayor Jones, having previously declared an interest in Item 15, did not take part in the
vote called for in this regard.
15. PL06-105 — Applications to Amend the Zoning By -Law and
Draft Plan of Subdivision
Brookvalley Developments (Aurora)
14425 Bayview Avenue, Aurora
Part of Lot 15, Concession 2, E.Y.S
Files D14-06.05 & D12.05-02A
General Committee recommends:
THAT Report PL06-105 respecting files D14-06-05 and D12-05-2A
(Brookvalley Developments) be received as information and staff be
instructed to prepare conditions of draft approval.
CARRIED
VIII CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
3. EAC06-08 — September 11, 2006 Environmental Advisory Committee
Meeting
General Committee recommends:
3. Report from Richard Wizemann
Planning for Tomorrow — Crucial Directions for Moving York (People
and Goods) York Region's Sustainable Transportation Symposium
THAT the Planning for Tomorrow — Crucial Directions for Moving York
(People and Goods) York Region's Sustainable Transportation
Symposium be received for information; and
THAT Richard Wizemann be requested to attend future seminars
pertaining the "Planning for Tomorrow — Transportation Master Plan" on
behalf of the Environmental Advisory Committee.
CARRIED AS AMENDED
COUNCIL - SEPTEMBER 26, 2006
General Committee Report No. 06.15 Page 10 of 18
Tuesday, September 19, 2006
General Committee recommends:
4. By-law/Policy/Planning Working Group - Pesticide By-law Report
a) Pesticide Report considered at the July 24, 2006 EAC
b) Copy of the Town of Newmarket Pesticide By-law
c) Replacement Agenda pages: 22, 23 and 31
d) Letter from Councillor Joe Mihevc (NEW ITEM)
e) City of Peterborough By-law 05-077 as amended by 06-056 -
Pesticide By-law (NEW ITEM)
THAT the recommendations from the Environmental Advisory
Committee regarding the By-law/Policy/Planning Working Group -
Pesticide By-law Report be received and referred to staff for a report;
and
THAT a public meeting be held inviting input from the public and golf
course operators.
CARRIED AS AMENDED
General Committee recommends:
Verbal Update - Tannery Creek
THAT the verbal report from the Director of Public Works be formalized in
writing to be presented to Council; and
THAT the memo provided by the Director of Public Works on the
September 19, 2006 General Committee agenda - Item 5 be received
for information; and
THAT the Director of Public Works be requested to report back to
- Council as soon as a response has been received from the Ministry
of the Environment, Incorporating the additional comments from the
public which will be provided by Councillor Morris, and continue to
provide further updates to Council on this matter.
CARRIED AS AMENDED
General Committee recommends:
8. Naturalization/Wildlife
THAT the verbal report from David Tomlinson be referred to the Public
Awareness/Education working group to be included in future newspaper
articles outlining the success of the Naturalization/Wildlife Working Group
projects.
CARRIED
-10-
COUNCIL - SEPTEMBER 26, 2006
General Committee Report No. 06-15 Page 11 of 18
Tuesday, September 19, 2006
General Committee recommends:
THAT the balance of the Committee Record of the Environmental
Advisory Committee meeting, held September 11, 2006 be received for
information and Council endorse the following recommendations of the
Environmental Advisory Committee:
2.- THAT Meeting Record No. 06-07 dated Monday, July 24, 2006 be
adopted as printed and circulated by Corporate Services.
5. Sustainable Green Community Policy
THAT, in keeping with Goals B and C of the Strategic Plan, the
Environmental Advisory Committee adopt in principle and recommend to
Council, minimum thresholds for the performance of a variety of features
of both site and building design with the goal to promote better
environmental sustainabillty of development for Aurora; and
THAT Council request staff to report on the development of a sustainable
Green Community Policy for the Town of Aurora using the report "Making
a Sustainable City Happen: The Toronto Green Development Standard
2006" as a model; and
THAT such report be submitted to the new Environmental Advisory
Committee or in their absence, Council, by June 2007.
6. EAC Budget Balance
THAT the following funds be utilized for the upcoming special events from
the Environmental Advisory Committee budget for the balance of 2006:
Promotional material $750.00
Operational costs $625.00
Seminar costs $850.00; and
THAT any surplus funds be utilized to purchase anti -idling signs in 2006;
and
THAT Council be requested to allocate $10,000 in the 2007 Budget for the
Environmental Advisory Committee.
9. Public Awareness/Education
THAT the following list of upcoming events be received for information:
Ongoing
Submit entries to auroraeac@hotmail.com
Local Eco-Heroes
Ongoing - Fall (watch this space for Contest Deadlines)
Enter by midnight,
Sunday, October 1st
Aurora's Most Cluttered Bathroom Contest
Monday, Sept 18, 2006
7:00 p.m. - 9:00 p.m.
West -McKenzie Room, new Seniors' Centre, 5 Municipal Dr
Get Eco Fit Seminar #5
Subject: Hike the Aurora Arboretum
-11-
COUNCIL - SEPTEMBER 26, 2006
General Committee Report No. 06.15 Page 12 of 18
Tuesday, September 19, 2006
Saturday, Sept. 23, 2006
10:00 am —1:00 pm
Tannery Creek running north and south through Fleury and Machell
Park area.
Meeting place: Aurora Community Centre parking lot south side of
Aurora Heights Blvd.
Fall Shoreline Cleanup (joining into TD Trust event)
Wednesday, Oct 18, 2006
At donated property
Dedication Event (assisting Oak Ridges Moraine Land Trust)
Saturday, Oct 21, 2006
9:00 am — 3:00 pm
York Region Waste Management Centre,
100 Garfield Wright Blvd., East Gwillimbury
Re -use Event, York Region Re -usable Goods Collection Program
Saturday, Oct 28, 2006 7:00 a.m. — 5:00 pm
Aurora Great Curbside Giveaway
Sunday, Oct 29, 2006
Arboretum Valley
Community Planting of Maple Keys
Raindate: Sunday, Nov 5, 2006
Monday, Nov 20, 2006
West -McKenzie Room, new Seniors' Centre, 5 Municipal Dr
Get Eco Fit Seminar 96
Subject: Backyard Birds
Feb 2007
West -McKenzie Room, new Seniors' Centre, 5 Municipal Dr
Get Eco Fit Seminar #7
Subject: TBA (Garden start— Horticultural Society?)
Monday, Mar 19, 2007
West -McKenzie Room, new Seniors' Centre, 5 Municipal Dr
Get Eco Fit Semin2r#8
Subject: TBA (Build bird and butterfly boxes?)
Monday, Apr 16, 2007
West -McKenzie Room, new Seniors' Centre, 5 Municipal Dr
Get Eco Fit Event #9
Subject: TBA (Put up bird and butterfly boxes?)
Saturday, April 28, 2007
Raindate: Sunday, April 29, 2007
Morning to Afternoon litter pick up; BBQ after
Spring Anti -Litter Day & Poster Contest
Saturday, April 28, 2007 7:00 a.m. —5:00 pm
Aurora Great Curbside Giveaway
Monday, May TBA, 2007
West -McKenzie Room, new Seniors' Centre,'5 Municipal Dr
Get Eco Fit Seminar #10
Subject: TBA
Monday, June 18, 2007
West -McKenzie Room, new Seniors' Centre, 5 Municipal Dr
Get Eco Fit Seminar #11
Subject: TBA
Saturday, June 30, 2007 7:00 a.m. — 5:00 pm
Aurora Great Curbside Giveaway
-12-
COUNCIL - SEPTEMBER 26, 2006
General Committee Report No. 06-15 Page 13 of 18
Tuesday, September 19, 2006
10. Region of York
Resolution — Household Hazardous Waste/Household Special Waste.
THAT Council endorse the following resolution:
WHEREAS ensuring the proper disposal of Household Hazardous
Waste/Household Special Waste (HHW/HSW) is a public health
and safety issue;
AND WHEREAS municipalities have a vested interest in the
operation of an effective HHW/HSW management system in the
Province of Ontario;
AND WHEREAS the Honourable Laurel Broten, Minister of the
Environment announced on April 20, 2006 that she will be
designating HHW/HSW under the Waste Diversion Act, 2002 In the
near future;
AND WHEREAS the Waste Diversion Act, 2002 requires Waste
Diversion Ontario to develop waste diversion programs for
designated wastes;
AND WHEREAS wastes currently designated for diversion include
only (1) blue box waste, (ii) used oil, (111) used tires and (iv) electrical
and electronic equipment; _
AND WHEREAS the Association of Municipalities of
Ontario/Association of Municipal Recycling Coordinators
(AMO/AMRC) has developed a position paper on the management
of this waste entitled "AMO and AMRC Proposal for a Provincial
Household Hazardous Waste and Special Waste Strategy";
AND WHEREAS AMO believes that in order for the Province to
meet its goals of designating HHW/HSW, it must provide clear
direction in respect of the following:
1. Recognition that HHW/HSW is a public health and safety
Issue and that municipalities have a vested interest in an
effective HHW/HSW management system as it transcends
all environmental boundaries due to its potential impacts on
air, soil, municipal landfills; water, storm drains, sanitary
sewers and waste water treatment facilities;
2. Recognition that. the principles of Extended Producer
Responsibility (EPR) and Design for the Environment (DfE)
places the responsibility for product residuals and packaging
on industry;
3. Industry funding to operate, maintain and expand, as
needed, HHW/HSW collection infrastructure and public
education programs;
4. ' Utilize the CSA HHW standard and specify a short list of
HSW that includes latex paints and coatings, oil containers,
oil filters, propylene glycol, alkaline batteries and
pharmaceuticals, and to further stage In residential
generated used motor oil as part of the overall program;
5. Recognize that the current municipal level of service offered
across Ontario is varied and that it cannot be reduced but
must be improved to an acceptable standardized provincial
level of service to be determined in association with
municipalities and industry;
-13-
COUNCIL - SEPTEMBER 26, 2006
General Committee Report No. 06-15 Page 14 of 18
Tuesday, September 19, 2006
6. Require industry to fund and establish HHW/HSW related
- research that provides scientific and verifiable data that can
be used to further enhance the system for uniform program
delivery for all residents across Ontario;
Support industry in Its efforts for reduction, reuse and
reformulation initiatives via eco-labelling, procurement,
outreach and education programs;
8. Empower Waste Diversion Ontario (WOO) by ensuring that it
has sustainable funding, full authority to develop an
HHW/HSW program and the necessary policy and approval
support from the Minister of the Environment.
AND WHEREAS the AMO Executive has approved this position
paper in principle and requests its support by municipalities in
Ontario;
NOW THEREFORE BE IT RESOLVED that Council support in
principle this position paper prepared by the AMO/AMRC Waste
Management Task Force and seek the endorsement of this
resolution by the local municipalities;
AND FURTHER that this resolution be forwarded by the Regional
Clerk to the local municipalities for consideration and endorsement
and to AMO.
11. PW06-048 — Joint Municipal Waste Diversion Strategy
(Referred to EAC from September 5 2006 General Committee)
THAT Report PW06-048 — Joint Municipal Waste Diversion Strategy be
received for information.
12. PW06-046 — Northern 6 Municipalities Joint Waste Collection
Contract — Results of Request for Proposals
(Referred to EAC from September 5 2006 General Committee)
THAT PW06-046 — Northern 6 Municipalities Joint Waste Collection
Contract— Results of Request for Proposals be received for information.
13. Extract from July 11, 2006 Council
Correspondence from the Association of Municipalities of Ontario Support
for the AMO Position on Improving the Efficiency of the Blue Box
and
Correspondence from the Association of Munlcipalities of Ontario Support
of the Best Practice Team Project — Best Practices in Blue Box Activities
THAT the correspondence from the Association of Municipalities of
Ontario - Support for the AMO Position on Improving the Efficiency of the
Blue Box and the Association of Municipalities of Ontario - Support of the
Best Practice Team Project — Best Practices in Blue Box Activities be
received for information.
14. Town of East Gwillimbury - Waste Diversion Reminders
THAT the information from the Town of East Gwillimbury - Waste
Diversion Reminders be received for information.
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COUNCIL - SEPTEMBER 26, 2006
General Committee Report No. 06-15 Page 15 of 16
Tuesday, September 19, 2006
15. Pollution Prevention Workshop Information
THAT the Pollution Prevention Workshop Information be received for
information.
16. Notice of Motion from Councillor Morris (NEW ITEM)
Citizen Initiative to Conserve Energy and Control Escalating Energy Costs
THAT the resolution from Councillor Morris regarding the Citizen Initiative
to Conserve Energy and Control Escalating Energy Costs be received and
endorsed; and ,
THAT this recommendation be presented at the September 12, 2006
Council meeting for consideration.
17 Correspondence from the Word Wildlife Fund Canada (WWF)
(NEW ITEM)
Support of Resolution from Councillor Morris
THAT the correspondence from the World Wildlife Fund Canada (WWF)
Support of Resolution from Councillor Morris be received and referred to
Council with the endorsement of the Citizen Initiative to Conserve Energy
and Control Escalating Energy Costs; and
THAT this recommendation be presented at the September 12, 2006
Council meeting for consideration.
CARRIED
5. Memorandum from the Director of Public Works
Re: Tannery Creek - Elevated Metal Concentration in Sediment
General -Committee recommends:
THAT the memorandum from the Director of Public Works regarding
Tannery Creek - Elevated Metal Concentration in Sediment, be received
for information; and
THAT the Director of Public Works be requested to inform and
continue to update the next term of Council on this matter.
CARRIED AS AMENDED
6. BA06.012 — Building Administration Operational Review
General Committee recommends:
THAT Council authorize a contract with CN Watson and Associates Ltd. to
complete a Building Administration Operational Review for the purpose of
streamlining the process to meet legislative timeframes for building
permits; and
THAT this be done at an upset limit of $15,000; and
THAT the Operational Review be funded through the 2006 Building
Administration Operating Budget.
CARRIED AS AMENDED
-15-
COUNCIL - SEPTEMBER 26, 2006
General Committee Report No. 06-15 Page 16 of 18
Tuesday, September 19, 2006
23. Correspondence from Councillor Buck
Re: Attendance Record
General Committee recommends:
THAT the Council attendance report be presented to the next Council
meeting.
DEFEATED
13. LS06.041—York Region Neighbourhood Services Inc.
General Committee recommends:
Option #4: Rental payment in the amount of $26,000 be received. Staff
will then receive applications from the York Region
Neighbourhood Services Inc. to expand the existing facilities
at the Jack Woods property.
DEFEATED
General Committee recommends:
THAT staff bring back a report on possible ramifications of declaring
the property as surplus; and
THAT staff be directed to begin the process of terminating the
existing agreement between York Region Neighbourhood Services
Inc. and the Town of Aurora; and
THAT the Solicitor be directed to commence legal proceedings to
recover the funds owed to the Town.
CARRIED
Councillor Vrancic, having previously declared an interest in Item 14, did not take part in
the vote called for In this regard.
14. PL06-069 —Zoning By-law Amendment Application
Lips, Stefan and Mary
219 Old Yonge Street
Part of Lot 4, Registered Plan 461
File D14-06-02
General Committee recommends:
THAT Implementing Zoning By-law 4844-06.D to allow the development of
seven (7) unit block townhouses on lands known municipally as 219 Old
Yonge Street (Stefan and Mary Lips - File D14-06-02) be enacted.
CARRIED
11, LS06-038 — Recommendation for Concession and Snack Food
Vending at the New Aurora Recreation Complex
General Committee recommends:
THAT Council approve the recommendation to proceed with an
agreement with Recreation Leisure Services for Concession and Snack
-16-
COUNCIL - SEPTEMBER 26, 2006
General Committee Report No. 06-15 Page 17 of 18
Tuesday, September 19, 2006
Food Vending Services at the new Aurora Recreation Complex until July
31, 2007; and
THAT Council approve funding from the Operating Budget as indicated in
Report LS06.038.
CARRIED AS AMENDED
22. LS06-042 — Alternative Uses of the Former Hydro Building at 215 Industrial
Parkway South
General Committee recommends:
THAT the property be used for Municipal purposes; and
THAT staff report back on specific issues related to the preferred option.
CARRIED AS AMENDED
10. FS06-029 — Frank Stronach Donation
General Committee recommends:
THAT Mr. Stronach's donation of $2,000,000 be accepted with gratitude
and that the funds be applied to the Capital Obligations for the Multi -
Purpose Recreational Facility, and
THAT negotiations for appropriate recognition for Mr. Stronach's donation
proceed in accordance with the Facility Naming Rights Policy; and
THAT funds be borrowed from the Town of Aurora's Reserve Funds to
pay project expenses and that these funds be replenished from the annual
contribution from Mr. Stronach; and
THAT interest be paid to the Reserve Funds for these borrowings at the
appropriate market rate for Reserve Investments and that this expense be
included in the Leisure Services Operating Budget; and
THAT the details of the draft agreement be presented to Council in
Closed Session.
CARRIED AS AMENDED
12. LS06-040 — Recreation Complex Project Management Extension
General Committee recommends:
THAT Council approve the extension of the existing agreement with
MHPM Project Managers Inc. until September 30, 2006 at a cost of
$54,000 to be funded from the Capital Budget for the Recreation Complex.
IX CLOSED SESSION
None
CARRIED
-17-
COUNCIL - SEPTEMBER 26, 2006
General Committee Report No. 06-15 Page 18 of 18
Tuesday, September 19, 2006
X ADJOURNMENT
Genera! Committee recommends:
THAT the meeting be adjourned at 10:10 p.m.
CARRIED
THE REPORT OF THE GENERAL COMMITTEE MEETING 06-15 IS SUBJECT TO
FINAL APPROVAL AT COUNCIL ON TUESDAY, SEPTEMBER 26, 2006.
C"
COUNCIL - SEPTEMBER 26, 2006
-TOWN OF AURORA A_�IMA ITEM
COUNCIL REPORT No. AHC 06-09
SUBJECT: September 18, 2006 Heritage Advisory Committee Meeting
FROM: Stan Rycombel (Chair), Bob McRoberts, John McIntyre, Walter Mestrinaro,
Councillor Kean, Councillor Wallace
DATE: September 12, 2006
RECOMMENDATIONS
1. THAT the Committee Record of the Heritage Advisory Committee of Aurora
Meeting held on September 18, 2006 be received for information and the
following recommendations of Heritage Advisory Committee of Aurora be
endorsed.
2. Northeast Old Aurora Heritage Conservation District- OMB Appeals
THAT Council endorse an amendment to the Heritage Conservation District
Plan Boundary to remove the lands at 120 Centre Street; and
THAT the Ontario Municipal Board be requested to approve By-law 4855-
06.R, being an amendment to the Northeast Old Aurora Heritage
Conservation District boundary to exclude the property known as 120
Centre Street.
3. 14575 Bayview Ave. - Proposed Plan of Subdivision
THAT the information concerning the applications for Zoning By-law
Amendment and Draft Plan of Subdivision for 14575 Bayview Avenue be
received; and
THAT the conditions recommended by the Community Planner regarding
the proposed applications for Zoning By-law Amendment and Draft Plan of
Subdivision in the memorandum to the Heritage Advisory Committee dated
September 18, 2006 be endorsed; and
THAT the owner be requested to provide a fund to assist with the storage
and reconstruction of the barn in the suggested amount of up to $50,000.
4. Amendments to the Ontario Heritage Act
THAT the memorandum from the Community Planner regarding the
amendments to the Ontario Heritage Act, be received for information; and
-19-
COUNCIL - SEPTEMBER 26, 2006
September 12, 2006 - 2 - Report No. 06-09
THAT the official name of the Aurora Inventory of Heritage Buildings be
changed to the Aurora Register of Property of Cultural Heritage Value or
interest.
5. Heritage impact Assessment Standards
THAT the memorandum from the Community Planner entitled Heritage
Impact Assessment and Conservation Plans - Town of Aurora, be received
for information purposes.
6. Future Heritage Districts/Oversized Housing Discussion
THAT the memorandum from the Community Planner entitled Discussion
Concerning Future Heritage and Urban Design Study Areas and Issues
Related to New Over -Sized Housing in Existing Neighbourhoods, be
received for information purposes.
7. Canadian Register of Historic Places - Update
THAT the memorandum from the Community Planner Assistant regarding
the Canadian Register of Historic Places be received for information; and
THAT the Community Planner Assistant continue to nominate eligible
properties in the Town of Aurora.
8. Heritage pesignations 15 Mosley St. & 66 Wellington St.
THAT the Grimshaw House at 15 Mosely Street be designated under Part 1V
of the Ontario Heritage Act; and
THAT the John W. Knowles, Four Square House at 66 Wellington Street
East be designated under Part IV of the Ontario Heritage Act.
9. Heritage Awards Program
THAT the proposal for the re-establishment of a Heritage Advisory
Committee of Aurora Awards of Excellence Program be endorsed, and
THAT the Community Planner be requested to prepare a report for the
Heritage Advisory Committee of Aurora further outlining the awards
program and awards presentation components, the design of the award
and potential nominees.
-20-
COUNCIL - SEPTEMBER 26, 2006
September 12, 2006 - 3 - Report No. 06-09
10. Ontario Heritage Trust Award Nominees 2007
THAT the information with respect to the Ontario Heritage Trust
Community Recognition Award Program be received, and
THAT St. Andrew's College be recommended for nomination for the Ontario
Heritage Trust Community Recognition Award in the Built Heritage
Category, and
THAT Dr. Leslie Oliver be recommended for nomination for the Ontario
Heritage Trust Community Recognition Award in the Cultural Heritage
Category; and
THAT Jackie Stewart be recommended for nomination for the Ontario
Heritage Trust Community Recognition Award in the Lifetime Achievement
Category; and
THAT Gordon and Marie Barnes be recommended for nomination for the
Ontario Heritage Trust Community Recognition Award in the Heritage
Garden Restoration Category; and
THAT the Arboretum Committee be recommended for nomination for the
Ontario Heritage Trust Community Recognition Award in the Natural
Heritage Category.
11. Delegation of Authority to the Community Planner
THAT, to provide efficient customer service until the next scheduled
meeting of the Heritage Advisory Committee, the Heritage Advisory
Committee of Aurora delegates its authority to the Community Planner to
endorse on its behalf, non -controversial applications for heritage
properties and areas which are in compliance with recognized heritage
principles, until such time as new members are appointed to the Heritage
Advisory Committee of Aurora.
12. Heritage Designation Plaque Design
THAT the memorandum from the Community Planner entitled Heritage
Designation Plaque Design Recommendations be received; and
THAT the Heritage Advisory Committee approve the program as outlined in
the above mentioned memorandum; and
THAT the Community Planner purchase up to five (5) cast aluminium
plaques in 2006.
-21-
COUNCIL - SEPTEMBER 26, 2006
September 12, 2006 - 4 - Report No. 06-09
12, Achievements 2003-2006 Heritage AdvisorV Committee
THAT the memorandum from the Community Planner entitled
Achievements - Heritage Advisory Committee of Aurora 2003 - 2006 be
received for information; and
THAT Bob Panizza, Michael Seaman and Susan Schappert be thanked for
all of their assistance and guidance to the Committee.
13. Correspondence
a) York Region Community Foundation
b) Heritage Workshop
THAT the correspondence from the York Region Community Foundation
and the Ministry of Culture be received for information.
ATTACHMENTS
Committee Record 06-09
Prepared by: Karen Ewart, Administrative Co-ordinator/Deputy Clerk
Reviewed by: Michael Seaman, Community Planner
�( Rycombel, Chair
Heritage Advisory Committee of Aurora
-22-
COUNCIL — SEPTEMBER 26, 2006
HERITAGE ADVISORY
COMMITTEE of AURORA
RECORD
NO. 06-09
Committee: Heritage Advisory Committee of Aurora
Date: Monday, September 18, 2006
Time and Location: 7:00 p.m. Holland Room, Town Hall
Committee Members: Stan Rycombel (Chair), Councillor Kean, John McIntyre, Bob
McRoberts, Walter Mestrinaro and Councillor Wallace
Regrets: Diane Fergueson and Michael Paluch
Staff: Michael Seaman, Community Planner, Susan Schappert,
Assistant to Community Planner and Karen Ewart,
Administrative Co-ordinator/Deputy Clerk
Stan Rycombel, Committee Chair, called the meeting to order at 7:08 p.m.
DECLARATIONS OF INTEREST
There were no declarations of interest under the Municipal Conflict of Interest Act.
APPROVAL OF AGENDA
Moved by John McIntyre
Seconded by Councillor Kean
THAT the content of the agenda, as distributed, be approved.
CARRIED
APPROVAL OF PREVIOUS MEETING MINUTES
Moved by Walter Mestrinaro
Seconded by Councillor Kean
THAT the minutes of the Heritage Advisory Committee No. 06-08 of August
21 2006, be adopted.
CARRIED
—23—
COUNCIL — SEPTEMBER 26, 2006
Heritage Advisory Committee Record No. 06-09 Page 2 of 6
Monday, September 18, 2006
DELEGATIONS
None
MATTERS FOR CONSIDERATION
1. Northeast Old Aurora Heritage Conservation District - OMB Appeals
Moved by Councillor Kean Seconded by Bob McRoberts
THAT Council endorse an amendment to the Heritage Conservation
District Plan Boundary to remove the lands at 120 Centre Street; and
THAT the Ontario Municipal Board be requested to approve By-law 4855-
06.R, being an amendment to the Northeast Old Aurora Heritage
Conservation District boundary to exclude the property known as 120
Centre Street.
_ zTzT
2. 14575 Bayview Ave. — Proposed Plan of Subdivision
Moved by Walter Mestrinaro Seconded by Councillor Kean
THAT the information concerning the applications for Zoning By-law
Amendment and Draft Plan of Subdivision for 14575 Bayview Avenue be
received: and
THAT the conditions recommended by the Community Planner regarding
the proposed applications for Zoning By-law Amendment and Draft Plan of
Subdivision in the memorandum to the Heritage Advisory Committee dated
September 18, 2006 be endorsed; and
THAT the owner be requested to provide a fund to assist with the storage
and reconstruction of the barn in the suggested amount of up to $50,000.
CARRIED
3. Amendments to the Ontario Heritage Act
Moved by Councillor Kean
Seconded by Walter Mestrinaro
THAT the memorandum from the Community Planner regarding the
amendments to the Ontario Heritage Act, be received for information; and
—24—
COUNCIL — SEPTEMBER Z6, 2006
Heritage Advisory Committee Record No. 06-09
Monday, September 18, 2006
Page 3 of 6
THAT the official name of the Aurora Inventory of Heritage Buildings be
changed to the Aurora Register of Property of Cultural Heritage Value or
Interest.
CARRIED
4. Heritage Impact Assessment Standards
Moved by Councillor Wallace
Seconded by Bob McRoberts
THAT the memorandum from the Community Planner entitled Heritage
Impact Assessment and Conservation Plans — Town of Aurora, be received
for information purposes.
CARRIED
5. Future Heritage Districts/Oversized Housing Discussion
Moved by Councillor Kean Seconded by Councillor Wallace
THAT the memorandum from the Community Planner entitled Discussion
Concerning Future Heritage and Urban Design Study Areas and Issues
Related to New Over -Sized Housing in Existing Neighbourhoods, be
received for information purposes.
CARRIED
6. Canadian Register of Historic Places - Update
Moved by Councillor Kean
Seconded by Councillor Wallace
THAT the memorandum from the Community Planner Assistant regarding
the Canadian Register of Historic Places be received for information; and
THAT the Community Planner Assistant continue to nominate eligible
properties in the Town of Aurora.
CARRIED
—25—
COUNCIL — SEPTEMBER 26, 2006
Heritage Advisory Committee Record No. 06-09
Monday, September 18, 2006
Page 4 of 6
7. Heritage Designations 15 Mosley St. & 66 Wellington St.
Moved by Councillor Wallace Seconded by Walter Mestrinaro
THAT the Grimshaw House at 15 Mosely Street be designated under Part
IV of the Ontario Heritage Act; and
THAT the John W. Knowles, Four Square House at 66 Wellington Street
East be designated under Part IV of the Ontario Heritage Act.
NT _ D
8. Heritage Awards Program
Moved by Bob McRoberts
Seconded by John McIntyre
THAT the proposal for the re-establishment of a Heritage Advisory
Committee of Aurora Awards of Excellence Program be endorsed; and
THAT the Community Planner be requested to prepare a report for the.
Heritage Advisory Committee of Aurora further outlining the awards
program and awards presentation components, the design of the award
and potential nominees.
CARRIED
9. Ontario Heritage Trust Award Nominees 2007
Moved by Councillor Kean
Seconded by Councillor Wallace
THAT the information with respect to the Ontario Heritage Trust
Community Recognition Award Program be received; and
THAT St. Andrew's College be recommended for_ nomination for the
Ontario Heritage Trust Community Recognition Award in the Built Heritage
Category; and
THAT Dr. Leslie Oliver be recommended for nomination for the Ontario
Heritage Trust Community Recognition Award in the Cultural Heritage
Category; and
THAT Jackie Stewart be recommended for nomination for the Ontario
Heritage Trust Community Recognition Award in the Lifetime Achievement
Category; and
THAT Gordon and Marie Barnes be recommended for nomination for the
Ontario Heritage Trust Community Recognition Award in the Heritage
Garden Restoration Category; and
—26—
COUNCIL — SEPTEMBER 26, 2006
Heritage Advisory Committee Record No. 06-09
Monday, September 18, 2006
Page 5 of 6
THAT the Arboretum Committee be recommended for nomination for the
Ontario Heritage Trust Community Recognition Award in the Natural
Heritage Category.
CARRIED
10. Delegation of Authority to the Community Planner
Moved by Bob McRoberts
Seconded by John McIntyre
THAT, to provide efficient customer service until the next scheduled
meeting of the Heritage Advisory Committee, the Heritage Advisory
Committee of Aurora delegates its authority to the Community Planner to
endorse on its behalf, non -controversial applications for heritage properties
and areas which are in compliance with recognized heritage principles,
until such time as new members are appointed to the Heritage Advisory
Committee of Aurora.
Ca1:7-IT:T11
11. Heritage Designation Plaque Design
Moved by Councillor Kean
Seconded by Councillor Wallace
THAT the memorandum from the Community Planner entitled Heritage
Designation Plaque Design Recommendations be received; and
THAT the Heritage Advisory Committee approve the program as outlined in
the above mentioned memorandum; and
THAT the Community Planner purchase up to five (5) cast aluminium
plaques in 2006.
CARRIED
12. Achievements 2003-2-006 Heritage Advisory Committee
Moved by John McIntyre Seconded by Bob McRoberts
THAT the memorandum from the Community Planner entitled
Achievements — Heritage Advisory Committee of Aurora 2003 — 2006 be
received for information; and
—27—
COUNCIL — SEPTEMBER 26, 2006
Heritage Advisory Committee Record No. 06-09 Page 6 of 6
Monday, September 18, 2006
THAT Bob Panizza, Michael Seaman and Susan Schappert be thanked for
all of their assistance and guidance to the Committee.
CARRIED
13. Correspondence
a) York Region Community Foundation
b) Heritage Workshop
Moved by John McIntyre
Seconded by Bob McRoberts
THAT the correspondence from the York Region Community Foundation
and the Ministry of Culture be received for information.
CARRIED
OTHER BUSINESS
The Community Planner advised the Committee that the Doors Open in Aurora
event will take place August 11, 2007.
Councillor Kean enquired about the status of the Petch House. The Community
Planner advised that he had received an estimate which has been forwarded to
the Director of Leisure Services. The Community Planner will meet with staff to
discuss the next steps and the budget for the restoration.
Councillor Kean enquired about the status of the former school house at 118
Wellington Street. The Community Planner has met with the applicant who has
recently submitted the concept plans for the property and will continue to work
with them. The plans indicate that the building will be in keeping with the school
house period by including the original side window openings.
ADJOURNMENT
Moved by Councillor Wallace
THAT the meeting be adjourned at 8:35 p.m.
COUNCIL - SEPTEMBER 26, 2006
CITIZENS ADVISORY COMMITTEE RECORD
MEETING NO. 06-01
Date: Thursday September 7, 2006
Time and Location: 7:00 p.m. Tannery Room
Committee Members: Present: Juergen Daurer, Douglas Hubley, Walter Mestrinaro,
Jason White
Absent: Dennis Hopps
Other Attendees: Bob Panizza, Karen Young
DECLARATIONS OF INTEREST
There were no declarations of interest under the Municipal Conflict of Interest Act.
APPROVAL OF THE AGENDA
Moved by D. Hubley
That the agenda be adopted as presented.
CARRIED
MINUTES OF THE PREVIOUS MEETING
None
MATTERS FOR CONSIDERATION
1. Selection of a Chair
Moved by D. Hubley
Seconded by J. Daurer
Seconded by J. Daurer
That Walter Mestrinaro be appointed Chair of the Committee.
C•TI:]: F:ni
-29-
CO`llli��ss Ad�i�sPo�oi nUde 0o6rd No. 06-01
Thursday September 7, 2006
Page 2
2. Establishment of Meeting Dates and Times
Moved by J. White Seconded by D. Hubley
That the next meetings be held on Thurs. Sept 14th at 7:00 p.m. and Tues. Sept 19th at 4:00
p.m. and that any further meetings be held at the determination of the committee.
CARRIED
3. Terms of Reference
Moved by J. Daurer
Seconded by D. Hubley
That the Terms of Reference of the Committee be received for information.
CARRIED
4. Review of Background Information
Staff elaborated on the material that was included with the agenda and provided a brief history
of the process that had been conducted in the past two terms of the committee. Committee
members reviewed the background material and requested clarification on some of the
information that was provided. Members also requested that staff obtain additional
information for the next meeting namely the CPI for the previous 3 years and the anticipated
index over the next 3 to 4 years if possible.
5. Vehicle Allowance
Moved by D. Hubley
Seconded by J. Daurer
That the Vehicle/travel Allowance for the Mayor and Councillors be adjusted at the
December CPI rate annually for the next term of Council effective December 1, 2006.
CARRIED
6. Benefit Plan
Moved by J. Daurer
Seconded by D. Hubley
That the benefit options for the Mayor and Councillors remain as currently provided.
CARRIED
—30—
COUNCIL — SEPTEMBER 26, 200b
Citizens Advisory Committee Record No. 06-01 Page 3
Thursday September 7, 2006
7. Expense Allowance
Moved by D. Hubley
Seconded by J. White
That the expense allowance for the Mayor be increased to $3,300 per year and for
Councillors to $450 per year for the next term of Council effective December 1, 2006.
CARRIED
OTHER BUSINESS BY MEMBERS
None
ADJOURNMENT
Moved by D. Hubley
That the meeting be adjourned at 9:10 p.m.
—31—
CITIZENS ADVISORY COMMITTEE RECORD
MEETING NO. 06-02
Date: Thursday September 14, 2006
Time and Location: 7:00 p.m. Tannery Room
Committee Members: Present: Juergen Daurer, Dennis Hopps, Douglas Hubley,
Walter Mestrinaro,
Absent: Jason White
Other Attendees: Bob Panizza, Karen Young
DECLARATIONS OF INTEREST
There were no declarations of interest under the Municipal Conflict of Interest Act.
APPROVAL OF THE AGENDA
Moved by J. Daurer
That the agenda be adopted as presented.
CARRIED
MINUTES OF THE PREVIOUS MEETING
Moved byJ. Daurer
Seconded by D. Hopps
Seconded by D. Hubley
That the minutes of the meeting of September 7, 2006 be adopted.
CARRIED
MATTERS FOR CONSIDERATION
1. Selection of a Vice Chair
Moved by D. Hopps
Seconded byJ. Daurer
That Douglas Hubley be appointed Vice Chair of the Committee
CARRIED
-32-
COUNCIL SEPTEMBER 26, 2006
Citizens Advisory Committee Record No. 06-02 Page 2
Thursday September 14, 2006
Chairman W. Mestrinaro arrived at 7:15 p.m.
2. Proposed Remuneration for Members of Council
Moved by D. Hubley Seconded by J. Daurer
That the remuneration paid to the Mayor and Councillors for the next term of Council, shall be
automatically adjusted on an annual basis to reflect the economic salary adjustments that are
granted to the full-time non union group for the same 4 year period.
CARRIED
OTHER BUSINESS BY MEMBERS
None
ADJOURNMENT
Moved by D. Hubley
That the meeting be adjourned at 8:25 p.m.
—33—
COUNCIL - SEPTEMBER 26, 2006
tbf
CITIZENS ADVISORY COMMITTEE RECORD
MEETING NO, 06-03
Date: Tuesday September 19, 2006
Time and Location: 4:00 p.m. Tannery Room
Committee Members: Present: Juergen Daurer, Douglas Hubley, Walter Mestrinaro,
Jason White
Absent: Dennis Hopps
Other Attendees: Bob Panizza
DECLARATIONS OF INTEREST
There were no declarations of interest under the Municipal Conflict of Interest Act.
APPROVAL OF THE AGENDA
Moved by J. Daurer
That the agenda be adopted as presented.
CARRIED
MINUTES OF THE PREVIOUS MEETING
Moved by D. Hubley
Seconded by J. White
Seconded by J. Daurer
That the Minutes of the Citizens Advisory Committee of September 14, 2006 be
approved.
CARRIED
-34-
COUNCIL — SEPTEMBER 26, 2006
Citizens Advisory Committee Record No. 06-03
Tuesday September 14, 2006
MATTERS FOR CONSIDERATION
Remuneration & Compensation for Members of Council
Report CACCR-06-01
Moved by D. Hubley
Seconded by J. Daurer
That the report on the proposed Councillors' salary for the next term of Council
No. CACCR-06-01 be approved and presented to Council for endorsement.
CARRIED
2. Draft By-law
Moved by J. Daurer
Seconded by D. Hubley
Page 2
That the draft by-law outlining the details of the proposed compensation adjustments for
Members of Council be endorsed subject to the grammatical changes to clauses 4 & 5.
CARRIED
OTHER BUSINI=SS BY MEMBERS
None
ADJOURNMENT
Moved by J. Daurer
That the meeting be adjourned at 4:30 p.m.
—35—
COUNCIL - SEPTEMBER 26, 2006
AGENDA ITEM
I I� ICI
-TOWN OF AURORA
COUNCIL REPORT No. CACCR-06-01
SUBJECT: Remuneration & Compensation for Members of Council
FROM: Citizens Advisory Committee on Council Remuneration
DATE: September 26, 2006
RECOMMENDATIONS
1 Remuneration for the Mayor and Councillors
That the remuneration paid to the Mayor and Councillors for the next term of
Council, shall be adjusted on an annual basis to reflect the economic salary
adjustments that are granted to the full-time non -union staff group for the
same 4 year period; and,
2 Vehicle Allowance
THAT the Vehicle/Travel Allowance for the Mayor and Councillors be adjusted
at the December CPI rate annually for the next term of Council effective
December 1, 2006,
3 Benefit Plan
THAT the benefit options for the Mayor and Councillors remain as currently
provided;
4 Expense Allowance
THAT the expense allowance for the Mayor be increased to $3,300 per year
and for Councillors to $450 per year for the next term of Council effective
December 1, 2006;
5 Other Recommendations
That a similar advisory committee be formed prior to the end of the term of the
next Council in order to review the compensation for the future Council.
-36-
COUNCIL — SEPTEMBER 26, 2006
September 26, 2006 - 2 - Report No. CACCR 06-01
BACKGROUND
The process to establish compensation for municipal Councils varies from one municipality
to another. Some municipalities utilize the services of an advisory committee, while others
may hire a consultant or arbitrarily decide amongst themselves the level of compensation.
The Town of Aurora has traditionally maintained the practice of using the services of a
group of Town residents, by appointing a Citizens Advisory Committee, to develop
compensation recommendations forthe Council. This practice was utilized in 1989, 1993,
2000 and more recently in 2003. The current Committee, which consists of five volunteer
Aurora community members, was appointed by Council on August 22, 2006 with a
mandate to review and make recommendations on the compensation level for the next
elected Council and to develop a formula that would automatically initiate a review and
implement an incremental adjustment when appropriate. Neither the commendations nor
any adjustments resulting from this review are applicable to the current Council, but will
impact on the remuneration for the Town of Aurora's Council that will assume office on
December 1, 2006.
In order to gain a better understanding of the role and duties of Councillors, the committee
examined several documents including Administration Procedure No. 57 - Members of
Council Expense Policy, By-law #4459-03.C, benefit plan data, Consumer Price Index
charts and compensation survey data with other municipalities for Councillors and the
Mayor. The compensation data illustrates that the salary for the current Councillors and
Mayor has maintained its competitive level with their counterparts in other municipalities of
comparable size in the GTA and in the Region of York. To assist in maintaining financial
stability however, it was the Committee's opinion that the Town should initiate a
compensation formula for further adjustments in the forthcoming term of office for
Councillors and the Mayor.
As part of this review the Committee considered a number of factors and weighed them in
determining a fair compensation adjustment for Members of Council. These factors
included salary comparison, time commitment, workload, growth demands, and
responsibilities.
—37—
COUNCIL — SEPTEMBER 26, 2006
September 26, 2006 - 3 - Report No. CACCR 06-01
The following table illustrates the current salary ranges for Councillors and the Mayor in
comparison with other municipalities in York Region and the GTA.
`COW&IL'L"Q'RS, O,IVIIPWWIOWRVEY
MUNICIPALITY
POPULATION;; ' COMRP N�ATION, _ f BNEFITS
,'` .A , , , _ , _ „ ,
2006
Markham
269,000 $60 717 yes
F�idhrtiogd'Htll $58 347 e
Newmarket
77,500 $28,554 yes
< Et C7willirr 4ru MOM
.
Aurora
_ ... ..
48,000 $23 254 yes
Whit StouffuilleV x�t2540 , $1974L`,vp °<_` e`s
Georgina
44,000 $18 692 es
19,5Q0# »i �.`_3.,, �$1T641 �"�, y
P,ickenr
94 AQO m�, iLryk k ;_ $27451 e�` :
Clarington
80,000 $27 400 yes
UV�KLfbY..t.
z�Si;SOO
,u
Caledon
57,500 $23 572 yes
90 r r
A 0.0 $21-61 '
T
yes._
v 'T� � W
..ni HaltoIN
n Nills
54,00b 4 r", 6..;,, r „ $21 i 47 .e. .
Markham
Halton Hills
2006
I
COUNCIL — SEPTEMBER 26, 2006
September 26, 2006 - 4 - Report No. CACCR 06-01
The nature of responsibilities and accountabilities of Council has undergone a
transformation over the past decade. Those serving their community in the role of
Councillor are expected to be well versed in the extremely complex legalities of planning,
development, transportation, finance, natural resources and effectively balancing the
future growth of the Town while also preserving its character and service needs of the
existing population in the mature areas of the Town.
The new Municipal Act enacted by the Province in 2001 outlines specifics duties as a
member of council which differs from that of mayor. According to the new Act the role of
Council is to:
a) represent the public and to consider the well-being and interests of the municipality
b) develop and evaluate the policies and programs of the municipality
c) determine which services the municipality provides
d) ensure that administrative practices and procedures are in place to implement the
decisions of Council
e) maintain the financial integrity of the municipality
f) carry out the duties of Council under this or any other Act
In addition to the aforementioned statutory duties, the new Municipal Act has provided
municipalities and Councils in particular with new powers as service providers under five
spheres of jurisdiction. While this is intended to offer enhanced flexibility to municipalities
for administration and governance, it also places a stronger emphasis on accountability on
elected officials.
Members of Council also have significant demands on their time, not only arising from
Town business, but also responding to the needs and demands of their constituents. All
Council, General Committee and Planning meetings are held in the evenings, as well as
the majority of advisory committee meetings which Council members attend.
With the population increase occurring with the development east of Bayview Ave. there is
a corresponding increase in the volume of work placed on Councillors through higher
volumes of calls, requests for services and other problematic issues that arise with any
major influx of new development. The next term of council will also be addressing
important issues related to future growth plans and accompanying servicing that introduces
new workload thresholds. It is therefore the consensus of the Committee that these issues
continue to add a significant responsibility that should be appropriately addressed through
compensation.
OTHER CONSIDERATIONS
As well as salary adjustments, the Committee also reviewed compensation for
transportation and expenses for the Mayor and Councillors.
—39—
COUNCIL — SEPTEMBER 26, 2006
September 26, 2006 - 5 - Report No. CACCR 06-01
Presently the Mayor is provided with vehicle/travel allowance of $600 per month, and
Councillors are paid $1,000 per annum for mileage expenses. The Committee is
proposing the current vehicle/travel allowance that is provided to the Mayor and
Councillors be adjusted at the December CPI rate annually for the next term of Council
effective December 1, 2006. Members of Council are also provided with an expense
budget of up to $3,000 per annum for the Mayor and $400 per Councillor per annum
that members can draw upon, subject to the submission of receipts, for expenses
related to their office. The Committee is also proposing the expense allowance for the
Mayor be increased to $3,300 per year and for Councillors to $450 per year for the next
term of Council effective December 1, 2006. Finally, the Committee also reviewed the
amount that is presently provided to the Mayor and Councillors for training, seminars
and conferences and determined that current allowances should not be adjusted.
OPTIONS
The recommendations presented bythe Committee will maintain the compensation levels
for the future Mayor and Councillors at a competitive arrangement while recognizing the
work that is performed. Alternatively Council may wish to implement some or none of
these recommendations or defer it to the newly elected Council.
FINANCIAL IMPLICATIONS
The proposed recommendations will not have any impact on the current Council term or
operating budget.
If implemented the overall direct cost for compensation in 2007, 2008, 2009, and 2010 for
the Mayor and Members of Council would be dependent upon decisions respecting the full-
time non -union staff group and would be addressed as part of the budget deliberations.
The additional recommendations related to expense allowance for elected officials
presents an additional $700 budgetary obligation from the current budget and actual costs
would depend on utilization whereas vehicle/travel allowance will increase atthe December
CPI rate that is unknown at present.
CONCLUSIONS
The Committee recognizes that the establishment of compensation is a discretionary
function of Town Council, however, the Committee feels that the proposed
recommendations represents a fair compensation level that will maintain alignment
with salaries at a competitive level in comparison with municipalities in York Region.
—40—
COUNCIL - SEPTEMBER 26, 2006
September 26, 2006 - 6 - Report No. CACCR 06-01
ATTACHMENTS
Attachment #1 - Proposed Salary Details
SUBMITTED BY
Walter Mestrinario
Chair
M
- - Dou las Hubl - Ja on White - - -
Member Member
-41-
COUNCIL — SEPTEMBER 26, 2006
September 26, 2006 .7. Report No. CACCR 06-01
SALARY DETAILS
Mayor's Salary
ATTACHMENT#1
Current $48,545
2007, 2008, 2009, and 2010 - adjusted as granted to full-time non -union staff group
Councillors' Salary
Current $23,254
2007, 2008, 2009, and 2010 - adjusted as granted to full-time non -union staff group
—42—
COUNCIL — SEPTEMBER 26, 2006
UtTOWN OF AURORA
COUNCIL REPORT
No. PL06-118
SUBJECT: Zoning By-law Amendment Application
Richard Arnold
66 Wellington Street East
Part of Lots 15 & 16, R.P.107
File Number D14-07-06
FROM: Sue Seibert, Director of Planning and Development Services
DATE: September 26, 2006
RECOMMENDATIONS
THAT Council repeal implementing Zoning By-law Amendment 4838-06.D.
THAT Council enact implementing Zoning By-law Amendment 4858-06.D.
COMMENTS
Pursuant to Council Report No. PL06-100, Zoning By-law Amendment 4838-06.D was
passed by Council at the August 22, 2006 Council Meeting. In accordance with the
requirements of the Planning Act, formal notice shall be given no later than 15 days
after the passing of the by-law. Unfortunately, such notice was not given within the
regulated time period and therefore Staff recommends that the by-law be repealed and
a new by-law be enacted. The new by-law will be identical to the repealed by-law
except for the by-law number. This will allow for formal notice to occur in accordance
with the provisions of the Planning Act.
CONCLUSIONS
In accordance with the Planning Act and Regulations made therein, Staff recommend
that Council approve the request to repeal Implementing Zoning By-law Amendment
4838-06.D and to exact Implementation Zoning By-law Amendment 4858-06.D.
ATTACHMENTS
Figures
Figure 1 — Location Plan
—43—
COUNCIL - SEPTEMBER 26, 2006
September 26, 2006 - 2 - Report No. PL06-118
Appendixes
Appendix 1 - Draft By-law Number 4858-06.D
PRE -SUBMISSION REVIEW
Management Team Meeting September 20, 2006.
Prepared by. Andrew Harper, Planner
Extension 4349
YN
ie , MCIP, RPP John S. Rogers
of Planning and Development rvices C.A.O.
-44-
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Centre St
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WELLINGTON
STREET EAST
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0 50 100
Metres
LOCATION PLAN
OWNER: RICHARD ARNOLD
AuuoRA
FILE: D14-07-06
Q SUBJECT
LANDS
AURORA PLANNING & DEVELOPMENT SERVICES
DATE: SEPTEMBER 26, 2006
FIGURE 1
Location Map created by the Town of Aurora Planning Department, January?/ 5006. Modified September 19th, 2006. Base data provided by York Region.
COUNCIL - SEPTEMBER 26, 2006
APPENDIX 1
Richard Arnold
The Corporation of the Town of Aurora
By-law Number 4858-06.D
BEING A BY-LAW to amend
By-law No. 2213-78, as
amended, being the Zoning
By-law of the Town of
Aurora.
(File: D14-07-06)
WHEREAS Section 34 of the Planning Act, R.S.O. 1990, c.P.13, as amended provides
that the Council of a local Municipality may pass a Zoning By-law;
AND WHEREAS the Council of the Corporation of the Town of Aurora enacted by-law
2213-78 being the Zoning By-law, as amended;
AND WHEREAS the Council of the Corporation of the Town of Aurora deems it
advisable to further amend By-law 2213-78, as amended;
NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE TOWN OF
AURORA HEREBY ENACTS AS FOLLOWS:
THAT the zoning category applying to the lands shown in hatching on Schedule
"A" attached hereto and forming part of this By-law, is hereby amended from
"Special Mixed -Density Residential (R5) Zone" to "Special Mixed Density
Residential (R5-31) Exception Zone".
2. THAT the following be added as Section 14.3.31 'Special Mixed Density
Residential (R5-31) Exception Zone".
Section 14.3.31 SPECIAL MIXED DENSITY RESIDENTIAL (R5-31)
EXCEPTION ZONE
(4838-06.D)
The existing building on the lands zoned R5-31 on schedule "A" may be used
for business and professional offices, excluding medical offices.
Notwithstanding the provisions of Section 6.31, the minimum required buffer
strip along the eastern and western property boundaries shall be in
accordance with Schedule "B".
3. THAT no part of this By-law will come into force until the provisions of the
Planning Act have been complied with, but subjectto such provisions the By-law
will take effect from the day of passing thereof.
READ A FIRST AND SECOND TIME THIS 26th DAYOF SEPTEMBER, 2006.
READ A THIRD TIME AND FINALLY PASSED THIS 26th DAY OF SEPTEMBER,
2006,
T. JONES, MAYOR B. PANIZZA, TOWN CLERK
-46-
COUNCIL - SEPTEMBER 26, 2006
TOWN OF AURORA
THE REGIONAL MUNICIPALITY OF YORK
LOCATION: Part of Lots 15 & 16, Registered Plan 107
66 Wellington Street East
THIS IS SCHEDULE "A"
TO BY-LAW NO. 4858-06.D
PASSED THIS DAY
OF -, 2006.
B. PANIZZA, CLERK
T. JONES, MAYOR
LANDS SUBJECT TO REZONING
FROM "R.5" TO "RS-31"
1
SCHEDULE "A" TO BY-LAW NO. 4858-06.D
-47-
COUNCIL - SEPTEMBER 26, 2006
TOWN OF AURORA
THE REGIONAL MUNICIPALITY OF YORK
LOCATION: Part of Lots 15 & 16, Registered Plan 107
66 Wellington Street East '
THIS IS SCHEDULE "B"
TO BY-LAW NO. 4858-06.D
PASSED THIS _ DAY
OF , 2006.
B. PANIZZA, CLERK
T. JONES, MAYOR
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SCHEDULE "B" TO BY-LAW NO. 4858-06.D
-48-
COUNCIL - SEPTEMBER 26, 2006
Explanatory Note
Re: Zoning By-law No. 4858-06.D
By-law Number 4858-06.D has the following purpose and effect
To amend By-law 2213-78, as amended, the Zoning By-law in effect in the Town of
Aurora, to rezonethe subject lands from "Special Mixed Density Residential (135) Zone'
to "Special Mixed Density Residential (R5-31) Exception Zone".
The new R5-31 zone permits the existing building on the subject property to be used
for a business office use, excluding medical offices. Furthermore, the by-law
amendment requires that minimum grassed buffer strip remain along the eastern and
western property boundaries be in accordance with the attached schedule'B".
-49-
COUNCIL - SEPTEMBER 26, 2006
G�; M ITEM#�o
TOWN OF AURORA
COUNCIL No. PL06-119
SUBJECT. Appeals to the Ontario Municipal Board
Northeast Old Aurora Heritage Conservation District Plan and
Boundary
FROM: Sue Seibert, Director of Planning and Development Services
DATE: September 26, 2006
RECOMMENDATION
THAT Council endorse an amendment to the Northeast Old Aurora Heritage
Conservation District Boundary to remove the lands at 120 Centre Street,
THAT the Ontario Municipal Board be requested to approve By-law 4855-06.D,
attached hereto, being an amendment to the Northeast Old Aurora Heritage
Conservation District boundary to exclude the property known as 120 Centre Street.
BACKGROUND
At its meeting of June 13, 2006, Council recommended approval of the Northeast Old
Aurora Heritage Conservation District, the district Plan and implementing By-laws
4804.06.D for approval of the district boundary and 4809.06.1) —the district plan. Notice of
the passing of the by-laws was circulated on June 27, 2006. The closing date for appeals
to the By-laws was July 27, 2006,
On July 25, 2006 an appeal of By-law #4809-06.D — Approval of the Northeast Old Aurora
Heritage, Conservation District Plan, was received from Mina Roe, owner of 32 Wellington
Street and 33 Centre Street. The letter of appeal, which is attached as Appendix'C', notes
the areas of concern.
On July 27, 2006 an appeal of By-law #4804-06.D — Approval of the Northeast Old Aurora
Heritage Conservation District, was received from Jacob Drost, owner of 120 Centre Street.
The letter of appeal, which is attached as Appendix'D' notes the areas of concern.
On September 13, 2006, following a meeting to discuss the appeal with Mina Roe, owner
of 33 Centre Street and agent Paul Sturino, a letter was received by the Town Clerk from
Ms. Roe requesting that the appeal of by-law 4809.06.D be withdrawn.
On September 20, 2006 a letter was received from the Ontario Municipal Board advising
that OMB file No M060081 relating to the appeal by Mina Roe is now closed.
—50—
COUNCIL — SEPTEMBER 26, 2006
September 26, 2006 - 2 - Report No. PL06-103
On September 18, 2006, after discussion with town staff, Mr. Jacob Drost, owner of 120
Centre Street submitted a letter conditional withdrawal of the objection to By-law
4804.06.D, pending approval by the Ontario Municipal Board of an amendment to the
Northeast Old Aurora Heritage Conservation District boundary to exclude the property
known as 120 Centre Street. The exclusion of 120 Centre Street is consistent with the
general policy applied during the study of removing properties where owners had
requested to be excluded from the boundary, where such property was not critical to the
integrity of the district. In this case, since the property at 120 Centre Street was at the
southeast corner of the district, it was determined that removal would not impact the overall
integrity of the district and therefore its removal would be supported.
At its meeting of September 18, 2006, the Heritage Advisory Committee of Aurora
recommended that the Northeast Old Aurora Heriatge Conservation District Boundary be
amended by by-law to remove the lands at 120 Centre Street.
COMMENTS
Staff have worked with the appellants to determine if the issues raised in their appeals
could be resolved. The owners of 33 Centre Street have withdrawn their appeal and the
owner of 120 Centre Street has conditionally agreed to withdraw his appeal. In
consideration of the withdrawal by Mina Roe and withdrawal by Mr. Drost conditional upon
resolving the matter before the Board by removing his property from the district, the OMB
has advised that it is prepared to proceed to an abbreviated process utilizing the
teleconference format to formally resolve the appeal. The teleconference hearing will
require that the Town be represented by the Town Solicitor and that the Community
Planner attend as'an expert witness.
OPTIONS
As noted above, staff is of the opinion that the basis for the remaining appeal can be
adequately addressed through a request by the Town of Aurora to the. Ontario Municipal
Board asking that it remove the subject property from the final boundary as defined in By-
law 4804-06.D and that it approve By-law 4855-06.D, being an amendment to the heritage
conservation district boundary which excludes the property known as 120 Centre Street.
PROVINCIAL POLICY STATEMENT
The proposal is consistent with the provisions of the Provincial Policy Statement
FINANCIAL IMPLICATIONS
Considerable expense can be incurred in dealing with matters before the OMB. The
proposed settlement would retain all but the property at 120 Centre Street within the final
boundary for the district and would considerably reduce the costs incurred by the
municipality in dealing with these matters before the OMB.
—51—
COUNCIL — SEPTEMBER 26, 2006
September 26, 2006 - 3 - Report No. PL06-103
CONCLUSIONS
Two appeals, one each for by-law 4804-06.D (To designate Northeast Old Aurora Heritage
as a Heritage Conservation District and by-law 4809-06.D (Heritage District Plan for
Northeast Old Aurora) have been submitted to the Ontario Municipal Board. The appeal of
4809-06.D has now been withdrawn and the OMB file on this is now closed. The sole
appellant with respect to by-law 4804-06.D has agreed a withdrawal of an objection to by-
law 4804-06.D conditional upon approval by the OMB of a request by the Town to amend
the district boundary to delete the property at 120 Centre Street, The Town Solicitor would
represent the Town at the hearing to present the details of the request to the Board.
LINK TO STRATEGIC PLAN
Aurora's Strategic Plan calls for continued well planned growth and conservation of the
built and natural heritage. The establishment of a heritage conservation district is
consistent with these goals.
ATTACHMENTS
Figure 1 — Location Map 33 Centre Street and 120 Centre Street
Appendix A
By-law 4804-06.D to adopt the District Boundary;
Appendix B
By-law 4809-06.D to adopt the District Plan;
Appendix C
Letter of Appeal — Mina Roe, 33 Centre Street
Appendix D
Letter of Appeal — Jacob Drost, 120 Centre Street
Appendix E
Letter of Withdrawal — Mina Roe, 33 Centre Street
Appendix F
Letter of conditional withdrawal — Jacob Drost, 120 Centre Street
Appendix G
Letter from the OMB advising closure of file M060081
Appendix H
By-law 4855-06.R to adopt the District Boundary
PRE -SUBMISSION REVIEW
John Rogers, Chief Administrative Officer September 21, 2006
Prepared by. Michael Seaman, Community Planner
Extension 4354
e Seibert, M.c.I.P., R.P.P. John S. Rogers
r ctor of Planning and Development Services C.A.O
—52—
COUNCIL - SEPTEMBER.26, 2006
i
IL Z2
CD
-63-
COS NC I L - SEPTEMBER 26, 2006
Appendix A
THE CORPORATION OF THE TOWN OF AURORA
By-law Number 4804-06.D
BEING A BY-LAW TO
DESIGNATE AN AREA OF THE TOWN
KNOWN AS NORTHEAST OLD AURORA
AS A HERITAGE CONSERVATION DISTRICT
WHEREAS the Official Plan (Revised 1991), January 2005 Office Consolidation of
the Town of Aurora Planning Area supports the use of available legislation such as
the Ontario Heritage Ac Act, R.S.O, 1990, c. 0.18, as amended to achieve heritage
preservation.
AND WHEREAS the Official (Revised 1991), January 2005 Office Consolidation of
the Town of Aurora Planning Area provides that Council shall achieve the goal and
objectives of section 3.8 Heritage of the Plan by applying the power to pass by-laws
to evaluate an area for future designation as a heritage conservation district under
Part V of the Ontario Heritage Act,. R.S.O. 1990,
AND WHEREAS the Council of the Town of Aurora under Section 40.1 of Part V of
the Ontario Heritage Act, R.S.O., 1990 by By-law 4776-06.D defined the Northeast
Old Aurora Heritage Conservation Study Area as an area to be examined for future
designation as a Heritage Conservation District;
AND WHEREAS the examination of the Northeast Old Aurora Heritage Conservation
Study Area has now been completed and the Council of the Town of Aurora has
adopted the "Northeast Old Aurora Heritage Conservation District Plan" identified as
the District Plan and the District Study;
AND WHEREAS Section 41 of the said Ontario Heritage Act enables the Council of
a municipality to designate by by-law, an area as a Heritage Conservation District,
where there is in effect in a municipality, an Official Plan that contains provisions,
relating to the establishment of Heritage Conservation Districts;
NOW THEREFORE` THE COUNCIL OF THE CORPORATION OF THE TOWN OF
AURORA HEREBY ENACTS AS FOLLOWS:
THAT the area known as the "Northeast Old Aurora Heritage Conservation
District" as illustrated on Schedule 'A' attached hereto, be designated as a
Heritage Conservation District;
2. THAT this by-law does not come into force until approved by the Ontario
Municipal Board or no notice of appeal is given to the clerk within the time
period specified in section 41.4 of the Ontario Heritage Act.
READ A FIRST AND SECOND TIME THIS 13th DAY OF JUNE, 2006.
READ A THIRD TIME AND FINALLY PASSED THIS 13' DAY OF JUNE, 2006.
B. P4ZZA, ERK
-54-
COUNCIL - SEPTEMBER 26, 2006
0
TOWN OF, AURORA
THE REGIONAL MUNICIPALITY OF YORK
LOCATION: Northeast Old Aurora Heritage
Conservation District
IV
O
THIS IS SCHEDULE "A"
TO BY-LAW NO. 4804-06.1)
PASSED THIS 11 DAY
OF.%jbf 2006.
PROPOSED HERITAGE CONSERVATION
DISTRICT BOUNDARY.
SCHEDULE "A" TO BY-LAW NO. 4804-06.D
—55—
C01PNC 1 L — SEPTEMBER •26, 2006
THE CORPORATION OF THE TOWN OF AURORA
By-law Number 4809-06.D
BEING A BY-LAW TO
ADOPT THE NORTHEAST OLD AURORA
HERITAGE CONSERVATION DISTRICT PLAN
THE COUNCIL OF THE CORPORATION OF THE TOWN OF AURORA HEREBY
ENACTS AS FOLLOWS:.
WHEREAS the Official Plan (Revised 1991), January 2005 Office Consolidation of
the Town of Aurora Planning Area supports the use of available legislation such as
the Ontario Heritage Ac Act, R.S.O, 1990, c. 0.18, as amended to achieve heritage
preservation.
AND WHEREAS the Official (Revised 1991), January 2005 Office Consolidation of
the Town of Aurora Planning Area provides that Council shall achieve the goal and
objectives of section 3.8 Heritage of the Plan by applying the power to pass by-laws
to evaluate an area for future designation as a heritage conservation district under
Part V of the Ontario Heritage Act,. R.S.O. 1990,
AND WHEREAS the Council of the Town of Aurora under Section 40.1 of Part V of
the Ontario Heritage Act R.S.O., 1990 by By-law 4776-06.D defined the Northeast
Old Aurora Heritage Conservation Study Area as an area to be examined for future
designation as a Heritage Conservation District;
AND WHEREAS the Council of the Town of Aurora by resolution dated June 28,
2005, approved the Northeast Old Aurora Heritage Conservation District Study
Terms of Reference to initiate the heritage conservation district study;
AND WHEREAS the Consulting Team of Philip Carter, Architect and Paul Oberst,
Architect in conjunction with Town Planning and Development Department Services
staff undertook the preparation of a District Study and a District Plan and held a
series of public information meetings between November 2, 2005 and April 19, 2006;
.AND WHEREAS a draft Heritage Conservation District Plan dated April 7, 2006 was
circulated to various departments for comments, and has been made available for
viewing by the public;
AND WHEREAS in accordance with Section 41.1 (5) of the Ontario Heritage Act
R.S.O., 1990 the Heritage Conservation District Plan Includes:
(a) a statement of the objectives to be achieved in designating the
area as a heritage conservation district;
(b) a statement explaining the cultural heritage value or interest of
the heritage conservation district;
(c) a description, of the heritage attributes of the heritage
conservation district and of properties in the district;
(d) policy statements, guidelines and procedures for achieving the
stated objectives and managing change in the heritage
conservation district; and
Appendix B
—56—
COUNCIL - SEPTEMBER 2,0, 2006
By-law Number 4809-06.D
(a) a description of the alterations or classes of alterations that are
minor in nature and that the owner of property in the heritage
conservation district may carry out or permit to be carried out
on any part of the property, other than the interior of any
structure or building on the property, without obtaining a permit
under section 42. 2005, c of the Ontario Heritage Act,
R.S.O., 1990;
AND WHEREAS A public meeting was held with respect to the proposed Heritage
Conservation District Plan on April 19, 2006 in accordance with Section 41.1 (6) b of
the Ontario Heritage Act, R.S.O., 1990;
AND, WHEREAS information relating to the proposed heritage conservation district
plan, including a copy of the plan, has been made available to the public in
accordance with Section 41.1(6) b of the Ontario Heritage Act, R.S.O., 1990; ;
AND WHEREAS Notice of the April 19, 2006 public meeting was provided by the
Clerk on March 2, 2006, over 20 days in advance of the public meeting in
accordance with Section 41.1 (6) of the Ontario Heritage Act, R.S.O., 1990;
AND WHEREAS Copies of the District plan have been made available to any person
upon request In accordance with Section 41.1 (12) of the Ontario Heritage Act,
R.S.O.. 1990;
AND WHEREAS All persons attending the April 19, 2006 public meeting were
provided with an opportunity to make oral representations with respect to the plan in
accordance with Section 41.1 (9) of the Ontario Heritage Act, R.S.O., 1990;
AND WHEREAS All persons or bodies have been provided with the opportunity to
make written submissions with respect to the proposed Heritage Conservation
District Plan at any time before the by-law adopting the plan is made in accordance
with Section 41.1 (11) of the Ontario Heritage Act, R.S.O., 1990;
AND WHEREAS The Heritage Advisory Committee of Aurora, as established by
Council, at its meeting of May 15, 2006 reviewed and endorsed the District Plan in
accordance with Section 41.1 (6) c of the Ontario Heritage Act, R.S.O., 1990;
AND WHEREAS General Committee of Council recommends adoption of the Plan;
NOW THEREFORE, THE COUNCIL OF THE CORPORATION OF THE TOWN OF
AURORA ENACTS AS FOLLOWS:
THAT the "Northeast Old Aurora Heritage Conservation District Plan" identified as
The District Plan and The District Study dated 2006, be adopted.
READ A FIRST AND SECOND TIME THIS 13°i DAY OF JUNE, 2006.
READ A THIRD TIME AND FINALLY PASSED THIS 13v' DAY OF JUNE, 2006,
B. PA ZA, LERK
-57-
�,. GHNC I L - SEPTEMBER 26, , 2006
Appendix C
Town of Aurora
I Municipal Drive
Aurora, Ont. L4G 6J1
From - — "—
Sormeh Beauty Spa JUL Z 5 21"
32, 34 Wellington Street East.
& 33 Centre Street Corporate Services Dept.
Aurora, Ontario
Re: By-law # 4809-06.1)
Heritage District Plan for Northeast Old Aurora
Notice o AMeal
July 25, 2006
Please take note, we wish to appeal by-law # 4809-06.1) for the following reasons.
1. There is currently a site plan agreement in process for the above mentioned properties
until this process is complete we wish to appeal this by-law so that no restrictions
are placed on these properties, so that if site plan fails to proceed we can resale the
properties with no restrictions placed on them.
2. 33 Centre Street is in such disrepair that to try and save this building would cause
undue hardship in that:
a. Additional financial burden to repair, e.g. new wiring, new foundation, repair of
walls (dry rot), sagging beams, and carpenter ant damage.
b. This building is zoned C2 in its present state it could not be renovated to meet
requirements of to -days standards for commercial use.
c. Centre Street is scheduled to be widened to 20 metres. presently this building
would encroach onto this widening by approx. 2 metres, there would always
be the uncertainness of what would have to occur when this widening does take
place.
d. We fail to understand how a heritage conservation plan can be placed on an area that is
scheduled to be widened and renewed to modern standard, We were of the understand
that heritage means heritage not new. This indicates to us that Aurora sets standards
for the public but not for themselves.
/ rk_et
Mina Roe owner of
32 Wellington St. E, 34 Wellington St. E
and 33 Centre Street
azz
COUNCIL - SEPTEMBER 26, 2006
Appendix D
Submitted'by hand to:
Clerk of the Corporation
Town of Aurora,
Re: Appeal to the Ontario Munieipal'Board,
Regarding: By-law # 4804-06.D
To whom it may concern,
120 Centre St
Aurora, Ontario,
LAG 1KI
July 26, 2006
RECEIVED
JUL 2 7 2006
Corporate Services Dept.
Please be advised that I hereby submit my Notice of Appeal with regards to the
By-law # 4804-06.1), dated June 13, 2006, with respect to the Heritaee Conservation
District Plan for Northeast Aurora.
My appeal is based on the following facts:
1. The area in which my house is located is of no historical significance. The
house is bounded on the immediate East by a large parking lot and train track:
on the immediate West and North by two modern (circa 1960-1970) homes:
and, across the street, to the South by a small bungalow with no historical or
architectural value. It is my opinion that the boundary of the Conservation
District extends too far to the East. The aforementioned properties do not
resemble, in any way, the type of homes as described in the booklet for the
District Plan
2. Myliome has no historical value due to the fact that additions and renovations
on both the exterior and interior have left nothing of the original structure.
One can see the house has been clad with aluminium siding and retrofitted
with modern, vinyl windows. And, although not as obvious, absolutely
nothing on the inside is original.
Therefore, it is unjust to me, as a homeowner, to suddenly have limitations imposed upon
the use and maintenance of my property if it is not in an area where, as described in the
handbook for the District Plan, there is "a'collection of buildings, streets and open spaces
that collectively are of special historical and/or architectural significance to the
community.,,
I trust that you will give your full consideration to my position in this matter.
Yours truly,
I
ob Drost
-59-
l
COUNCIL — SEPTEMBER 26, 2006
Mr. Bob Panizzia
Town clerk
14 June 2006
Reference: NORTHEAST OLD AURORA HERITAGE
CONSERVATION DISTRICT STUDY
I hereby request that my property at 120 Centre St., Aurora be removed
from the proposed Heritage Conservation District. `
In my opinion my house, surrounded by a 1970's two-story house to the
West and a parking lot to the East servicing a restaurant to the South is of no
historical significance and should not be included in the study.
Since my property is on the perimeter of the proposed district the
exclusion of will have no effect on the rest of the area.
Thanking you
J.E. Drost
120 Centre St.
Aurora. Ontario,
L4G 1K1
Please cc
Mayor
Members of Council
COUNCIL - SEPTEMBER 26,
Town of Aurora
1 Municipal Drive
Aurora, Ont. L4G 6J1
From
Sormch Beauty Spa
32, 34 Wellington Street East.
& 33 Centre Street
Aurora, Ontario
rA
2006
r2 Appendix E
..w
r•I
Sept. 12, 2006
Re: By-law # 4809-06.13
Heritage District Plan for Northeast Old Aurora
Attention: Bob Panizza, Town Clerk
Notice to Withdraw Appeal
Please take note, we wish to withdraw our appeal to by-law # 4809-06.D made on July 25, 2006
to the Ontario Municipal Board.
Mina Roe owner of
32 Wellington St. E, 34 Wellington St. E
and 33 Centre Street
cc Town of Aurora — Planning Dept.
Tome Kondinski - OMB
-61-
COUNCIL — SEPTEMBER 26, 2006 Appendix
120 Centre St,
Aurora, Ontario
L4G 1Kl
18-September-2006
Clerk of the Corporation
Town of Aurora
Re: Conditional withdrawal of Appeal to the
Ontario Municipal Board regarding
By-law # 4804-06 D
To whom it may concern,
Please be advised that I hereby conditionally withdraw my objection to. By-law
# 4804-06 D.
My withdrawal is predicated on the OMB's acceptance of the Town of Aurora's'
recommendation to revise the boundary of the Heritage Conservation District Plan for
Northeast Aurora to exclude the property known as 120 Centre St
Yours t✓�ul�J y�
cob Drost
—62—
SEF-20-2006 14:09
COUNCIL — SEPTEMBER 26, 2006
Appendix G
Ontario
Municipal
Board
655 Bay st suite 1500
Toronto, ON MSG IF5
Tel (416) 326-6800
Toll Free: 1.865-887.8820
Fax (61e) $20-5370
www.omb.gcv.on.ca
Commission des
affaires municipales
de ]'Ontario
655 rue Say Bureau 1500
Toronto, ON-M5G 1E5
T61(416)326-e800
Sans Frals: 1.866-887.8820
T616o (415) 326-5$70
www.omb.gov.on.ca
VIA FACSIMILE & REGULAR MAIL
September 20, 2006
Mr. Bob Panizza, Clerk
Town of Aurora
1 Municipal Drive
P.O. Box 1000
Aurora, Ontario L4G 6J1
Dear Mr. Panizza:
CORP. SERVICES DEPT.
COPIES CIRCULATED TO:
s),n goax✓
RE: OMB Case No. PLO60716 - OMB File Nos. M060080, M060081
By-law No. 4804.06.1) - Northeast Old Aurora Heritage Conservation
District (OMB File No. M060080)
Appeal by Mr. Jacob Drost
By-law 4809-06.D - Northeast Old Aurora Heritage Conservation
District Plan (OM13 File No. M060081)
Appeal by Ms. Mina Roe
Town of Aurora
Subsection 41(10)(a) of the Ontario Heritage Act, R.S.O. 1990, c. 0. 18, provides;
(10) If one or more notices of appeal are given to the clerk within the time period.
- - specified in subsection (4),
(a) the by-law comes into force when all of such appeals have been withdrawn
or dismissed,
I am writing to advise that the appeal by Ms. Mina Roe, pertaining to By-law 4809.06.D, was
withdrawn by letter dated September 12, 2006. Therefore, OMB File No. M060081 is now closed.
The Board will proceed to process the appeal filed by Mr. Jacob Drost with respect to By-law No.
4804-06.D and on this basis, OMB File No. M060080 will remain open.
YQouurs, truly,
Tome Kondinski
Planner
(416) 326-6799
Tome.Kondinski@jus.gov.on.ca
c: Ms. Sue Seibert, Director of Planning, Town of Aurora (via facsimile & regular mail)
Mr. Michael Seaman, Community Planner, Town of Aurora
(via facsimile & regular mail)
Ms. Mina Roe (via regular mail)
Mr. Jacob Drost (via regular mail)
—63—
COUNCIL — SEPMBER
6, 2006
Appendix H
a�fl�
THE CORPORATION OF THE TOWN OF AURORA
By-law Number 4855-06.D
BEING A BY-LAW TO
DESIGNATE AN AREA OF THE TOWN
KNOWN AS NORTHEAST OLD AURORA
AS A HERITAGE CONSERVATION DISTRICT
WHEREAS the Official Plan (Revised 1991), January 2005 Office
Consolidation of the Town of Aurora Planning Area supports the use of
available legislation such as the Ontario Heritage Ac Act, R.S.O, 1990, c.
0.18, as amended to achieve heritage preservation.
AND WHEREAS the Official (Revised 1991), January 2005 Office
Consolidation of the Town of Aurora Planning Area provides that Council
shall achieve the goal and objectives of section 3.8 Heritage of the Plan by
applying the power to pass by-laws to evaluate an area for future designation
as a heritage conservation district under Part V of the Ontario Heritage Act,.
R.S.O. 1990,
AND WHEREAS the Council of the Town of Aurora under Section 40.1 of
Part V of the Ontario Heritage Act R.S.O., 1990 by By-law 4776-06.D
defined the Northeast Old Aurora Heritage Conservation Study Area as an
area to be examined for future designation as a Heritage Conservation
District;
AND WHEREAS the examination of the Northeast Old Aurora Heritage
Conservation Study Area has now been completed and the Council of the
Town of Aurora has adopted the "Northeast Old Aurora Heritage
Conservation District Plan" identified as the District Plan and the District
Study;
AND WHEREAS Section 41 of the said Ontario Heritage Act enables the
Council of a municipality to designate by by-law, an area as a Heritage
Conservation District, where there is in effect in a municipality, an Official
Plan that contains provisions, relating to the establishment of Heritage
Conservation Districts;
NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE
TOWN OF AURORA HEREBY ENACTS AS FOLLOWS:
THAT the area known as the "Northeast Old Aurora Heritage
Conservation District" as illustrated on Schedule 'A' attached hereto,
be designated as a Heritage Conservation District;
—64—
COUNCIL - SEPTEMBER
16, 2006
2. THAT this by-law does not come into force until approved by the
Ontario Municipal Board.
Read a first, second and third time and passed this 261h of September 2006.
T. JONES, MAYOR
B. PANIZZA, TOWN CLERK
-65-
COUNCIL - SEPTEMBER 26, 2006
TOWN OF AURORA
THE REGIONAL MUNICIPALITY OF YORK
LOCATION: Northeast Old Aurora Heritage
Conservation District
N
O
THIS IS SCHEDULE "A"
TO BY-LAW NO. 4655-06.R
PASSED THIS _ DAY
OF , 2006.
B. PANIZZA, CLERK
T. JONES, MAYOR
PROPOSED HERITAGE CONSERVATION
DISTRICT BOUNDARY
SCHEDULE "A" TO BY-LAW NO. 4855-06.R
COUNCIL — SEPTEMBER 26, 2006
EAGENDA ITEM-
TOWN OF AURORA
COUNCIL REPORT No. FS06-032
SUBJECT: Capital Project Report
FROM: L. John Gutteridge, Director of Finance/Treasurer
DATE: September 26, 2006
RECOMMENDATIONS
THAT the Treasurer's report FS06-032 "Capital Project Report" be received and;
THAT Council authorize the re -allocation of capital project closing balances as
identified in Appendix "B" of this report and;
THAT a Public Work Infrastructure Management Discretionary Reserve Fund
be established
BACKGROUND
In the 2007 budget process it is our intent to change the method in which we deal with
Capital Projects. In order for us to move forward with this change it requires a review and
clean up of the Capital Projects that we currently have on the books. To accomplish this
Financial Services have compiled a list and shared this list with the appropriate Director
then we met with the Director to discuss a resolution to the outstanding issues. The
following report is as a result of this work.
This report is lengthy as it will serve two purposes for the town. First, it will act as a half
yearly report on capital for Council. The second issue is to clean up the accounting
records to better reflect the current situation for the municipality. Once the clean up has
taken place we will then be able to do quarterly report for capital purposes.
Attached to this report as Appendix "A" is a table showing the Capital Projects that are on
the books, the funding carried forward from previous years, the expenditures for the current
year, the balance in the account, a brief explanation for the balance and a recommendation
as to how to deal with the balance.
—67—
COUNCIL — SEPTEMBER 26, 2006
September 26, 2006 - 2 - Report No. FS06-032
When reviewing the accounting records we found that there were a number of capital items
that have been around for a long period of time and they need to be addressed so our
reporting in the future can have some meaning and not be as lengthy. The other reason
for reviewing the capital projects is to allow Council to deal with any deficits before their
term ends.
In doing the review we have also found that the funding for some of the projects were dealt
with in the text of various reports that went to Council, but the motion from Council did not
make specific reference to the reallocation of funds. As a result, the Financial Services
Department did not pick up some of the budget adjustments. In the future we will be
encouraging the writer of the reports to make sure that the recommendations in the report
deal specifically with the project budget and adjustments to them.
As a result we have reviewed all capital projects that are still open and will be requesting
Council to deal with a number of projects to resolve funding issues or to get them off the
books.
We will have a number of recommendations to close out some of the outstanding capital
projects and to transfer the money back to the appropriate source of funding. There will
also be some that are in a deficit position and will require the movement of funds to
address the deficit. As most of the work has been done there is very little option except to
recommend that the funds come from a different source.
FINANCIAL IMPLICATIONS
The major purpose of this report is to have Council deal with any deficits that have been
created and to address a proper audit trail for municipal audit purposes.
Appendix "A" attached hereto describes the project and the current status and provides a
recommendation to resolve any differences.
COUNCIL — SEPTEMBER 26, 2006
September 26, 2006 - 3 - Report No. FS06-032
Appendix "B" attached hereto is a summary of the projects on one list and shows where the
money is needed to fund deficits, or where surpluses are to be refunded together with a
total per reserve, or current budget. The net refund to Reserves and operating is
distributed as follows:
➢ Sum of Unexpended balances $ 4,022,723
➢ Sum of (Unfinanced) balances ($ 834,823)
➢ Net Unexpended / (Unfinanced) 3.187.g00
The other change that we will require is the establishment of a new Reserve Fund called
the'Public Work Infrastructure Management Discretionary Reserve Fund'. In the pastthe
Public Works Department has utilized the Capital Program to make funds available for
Infrastructure purposes and they would determine, as the year progressed, the disposition
of these funds. As Council is aware we are establishing a new capital process and are
suggesting that in the future all capital spending is dealt with in the same fashion. The
practice that was established in the past was not wrong but we are trying to establish
standard practices for all capital spending. This change will require that all Departments
when submitting their capital projects clearly identify the project to which the funds will be
expended and where the funds for the project will come from.
The reason for the new reserve is so we don't penalize any department for this change in
policy. In this case, the Public Works Department followed past practice and accumulated
funds through contributions from the operating budget. With the establishment of this
Reserve, we are providing for them a way to maintain the funds accumulated that are to be,
spent on the same project they would normally spend them on.
CONCLUSIONS
As can be seen this will clean up a number of capital projects that have been completed for
some time and will make the report more manageable for future reporting.
LINK TO STRATEGIC PLAN
Goal D: Ensure transparent, accountable and open governance in concert with informed
and involved citizens, Objective 131: Continue the commitment of fiscal responsibility and
accountability, Action: Continue the commitment of long-term financial planning.
COUNCIL — SEPTEMBER 26, 2006
September 26, 2006 - 4 - Report No. FS06-032
ATTACHMENTS
Appendix A - Table of Capital Projects
Appendix B - Summary of Financial Transfers for Capital Projects
PRE -SUBMISSION REVIEW
Management Team — September 20, 2006
Prepared by. L. John Gutteridge, ext. 4111
Paul Dillman
Deputy Treasurer/ Tax Collector
John. S. Rogers
C.A.O.
—70—
COUNCIL - SEPTEMBER 26, 2006
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TOWN OF AURORA
COUNCIL REPORT
No. FS06-033
SUBJECT: Operating Budget Financial Review to August 31, 2006
FROM: L. John Gutteridge, Director of Finance/Treasurer
DATE: September 26, 2006
RECOMMENDATIONS
THAT Report No. FS06-033 be adopted and;
THAT the budget adjustments as identified in Appendix `B" to Financial
Services Report No. FS06-033 be adopted.
BACKGROUND
We are presenting this report a month earlier than the third quarter review to allow us to
address any major issues before Council by the end of September 2006.
COMMENTS
Prior to the production of this report we have reviewed issues of concern with the
appropriate Director. Our main concern is the Directors ability to bring his 2006 total
budget result in on budget. This requirement varies between Directors as some have very
large budgets where variances appear on a particular line item to which they have larger
budget areas in which to make up the difference, on the other hand we have Directors that
have a one page budget and variances will have to be addressed outside their area.
COUNCIL - SEPTEMBER 26, 2006
September 26, 2006 - 2 - Report No. FS06-033
Attached hereto as Appendix "A" is the Summary Reportto the end of August, presented in
the same layout as the 2"d Quarter Financial Statements. Once again there is a
calendarized budget line called Budget YTD which compares to the Actual YTD and the
difference is represented in percentage form in the last column, Percentage Variance. We
stress that this has been established to provide a year to date measurement it must be
remembered that this is our first year at doing a calanderized budget and although we are
improving as the year proceeds, there will be some variances that are a result of our first
attempt, and we would anticipate that this will get better as time goes on.
Also attached to this report is a score card of changes that we have identified, ones that
were addressed in our last report are clearly identified by the fact they have a date beside
them, this date represents the date the report was approved by Council. Those that don't
have a date are the items that we will be asking Council to address today.
Upon review we feel that we will be in a surplus position at the end of the year taking into
consideration all corporate revenues and expenses. You will note however in your review
there are areas that will not meet budget expectations, the trade offs will be addressed
within the Departmental budget unless addressed otherwise in this report.
OPTIONS
N/A
FINANCIAL IMPLICATIONS
The specific areas that we are requesting Council to address are identified on Appendix "B"
attached hereto. At the bottom of this report you will notice that there is a list of items that
do not have a date in the date column, these are the items we would like Council to
specifically to approve. The following is a description of the issue:
Rent Hydro Property
Contrary to our previous report there was an accrual established for the rent for the first
portion of the year and this will result in $78,786 being available for reallocation, as we
deducted $108,496 as part of the 15t Quarter Report (FS06-018).
Soccer Bubble
In our agreement for the Soccer Bubble it was agreed that there would be no taxes
charged for the Soccer Bubble. We assume that the thought at budget time was that this
was a simple case of making the property tax exempt, however because the property is
leased by the municipality to a third party it becomes taxable. In order to deal with the
taxes we must write them off which creates an expense for the municipality and should
-91-
COUNCIL — SEPTEMBER 26, 2006
September 26, 2006 - 3 - Report No. FS06-033
have been budgeted for resulting in a budget shortfall of $65,000. We are suggesting that
for 2006 we take the funds from the adjustment we made for the Hydro Property. In 2007
we will establish a budget line item for this facility.
Human Resources
Annually on June 1, our benefit contract comes up for renewal, and the renewal is based
on market rates and our benefit experience, if our experience is good there could be no
increase or even a decrease, this year it resulted in an increase. Our benefits increased by
$50,000 for the period July 1, 2006 to June 30, 2007 which results in a budget impact in
2006 of $25,000. We are suggesting that these funds be recovered from our
Supplementary Tax revenue.
Marketing & Communications
Last year we budgeted out of operating for the hiring of a firm to work with the municipality
to develop our new website, because this was in operating as opposed to a Capital project
at year end the surplus got rolled into our operating surplus for the year. This resulted in
approximately $30,000. being required this year to complete this project. Had this been
initially set up as a capital project this would not have been a problem. It would be our
recommendation the deficit will come from the excess funds in the Web Site Management
budget and the balance of the Hydro Lease to resolve the shortfall.
GASAMO Natural Gas
As was report on September 29, we require $500 to enrol in this project and we are
suggesting this be taken from Supplementary Tax Revenue.
Stoddart Drive Reconstruction
As we identified in the Capital Project Report (FS06-032) this project will have a surplus
and we are recommending that these funds be transferred back to the Public Works
Operating budget as this is where the funds came from originally.
Corporate Services Administration
This budget is projected to be over budget for a couple of reasons, the first is Postage this
line item represents the postage and courier costs for all departments which Corporate
Services cannot control usage so it is very difficult to predict at budget time. Also Salaries
and Wages are over as a result of overtime costs, and merit increases that were not known
at budget time.
—92—
COUNCIL — SEPTEMBER 26, 2006
September 26, 2006 - 4 - Report No. FS06-033
Telecommunications
This budget is projected to be over spent at year end as a result of increased use and an
underestimated budget figure.
Public Works
This budget has a number of areas that will be over spent but if you review the budget you
will also see a number that will be under spent. A good portion of this variance is a result
of the nature of the business, it is often quite difficult to predict activities at the beginning of
the year as most are delivered on an as needed basis and/or are dictated by the time
involved in emergency matters. It does appear that we are headed for a deficit in Winter
Maintenance but we have already provided for this contingency in the use of a Reserve.
We also for see a deficit in the Waste Management section and this is a result of the
increase in the number of residents from which we must collect waste.
In discussing this with the Director he is working to bring the Departmental budget in on
target and we would not suggest that we do not make any budget adjustments for this fund.
Leisure Services
Upon review there is one budget area that we have some concern and this is the projected
revenue for the New Recreation Multi -use facility. At budget time it was projected that Ice
Rental for the facility would amount to approximately $1.1 million dollars. It now appears
that the figure that was used for ice rental was in actual fact the estimated revenue for the
entire facility. This will result in a budget shortfall of $400,000. We would suggest that this
shortfall be made up from reductions in other parts of the Leisure services budget and any
deficit not accounted for at year end be made up from Supplementary Tax Revenue.
CONCLUSIONS
This is our first year for recording and accounting for anticipated budget variance, we do
anticipate that we will still end the year in a surplus position.
LINK TO STRATEGIC PLAN
Goal D, Ensure transparent, accountable and open governance in concert with informed
and involved citizens. Objective D1, Continue the commitment of fiscal responsibility and
accountability. Action: Continue the commitment of long-term financial planning.
—93—
COUNCIL — SEPTEMBER 26, 2006
September 26, 2006 - 5 - Report No. FS06-033
ATTACHMENTS
Appendix "A" Summary of Operating Expenses to August 31, 2006
Appendix "B" Summary of Budget Adjustments for 2006
PRE -SUBMISSION REVIEW
Management Team — September 20, 2006
Prepared by. L. John Gutteddge, ext. 4111
f
Paul Dlllman ohn. S. Rogers
Deputy Treasurer/ Tax Collector C.A.O.
-94-
Appendix A - Summary of Operating Expenses to August 31, 2006
COUNCIL - SEPTEMBER 26, 2006
Wb
Percentage
me owed
Ma.4 Made.
Valance
01101 MAYOR'S OFFICE
Budget WD
Ym M.as Budgd
Expenditures
.
Salades&Benefits
56,439 44,676
46,519 1,844
4.1%
Contracted Services
13,600 8,461
7.120 (1,341)
(15.8%)
Revenues
- wo
Percentage
2000
Budget
Maele
Vadnwe.
Vane...
01102 COUNCILLOR MORRIS
Budget
tta
Ym
aer.v.eudeN
Expenditures
Salades & Benefits
22,904
14,549
15,170
621
4.3%
Contracted Services
3,400
1,700
1.700
0
0.0%
Revenues
YID Percentage
20116 Budget Muele Vadareas Vedence
01110 COUNCILLOR BUCK sweat M nB M.e. sweet
Expenditures
Salades&Benefits 22,009 13,964 14,759 795 6.7%
Contracted Services 3,400 1,700 500 (1,200) (70.6%)
4831a
Revenues
tte
Percentage
gegg
BudgN
Mea4
Vaduicea
VBrlan.
01111 COUNCILLOR GAERTNER
Budget
rro
YID
ki vs Budget
Expenditures
Salades & Benefits
22,904
14,549
15,170
621
4.3%
Contracted Services
3,400
1,700
Boo
(1,200)
(70,6%)
Revenues
Pag-d%'%41
Appendix A -Summary of Operating Expenses to August 31, 2005
COUNCIL - SEPTEMBER 26, 2006
ttD
Percentage
2009
Owed
Aduela
Vahi.
Vadance
01112 COUNCILLOR HOGG
Bw9d
tto
tto
naysBedod
Expenditures
Salaries & Benefits
22,904
14,549
15,170
621
4.3%
Contracted Services
3,400
11700
616
(1,084)
(63,8%)
Revenues
nw
Mod
01113 COUNCILLOR KEAN
aedgat
tto
Expenditures
SBlades & Benefits -
22,904
14,549
Contracted Services
3.400
1,700
Revenues
ttD
Anela Veduwoa
YID h . Bwgd
15,170 621
Soo (1,200)
Percentage
Vadence
4.3%
(70.6%)
YID
Percentage
Sofia
Budged
A A.
Viie
Vadenc0
01114 COUNCILLOR VRANCIC
Budem
tto
ttD
B "Bwgd
Expenditures
Salades & BeneNs
22.904
14,549
15,170
621
4.3%
Contracted Services
3,400
1,700
500
(1,200)
(70.6%)
Revenues
BBtlgek � 28304 -r. 1Q248,� 15878._.. b t
YID
Percentage
2006
Bwgd
Aeh,ele Vedencae
Vedenca
01115 COUNCILLOR WALLACE
awed
tt0
WD . 7 "Budgd
Expenditures
Saledes & Benefits
22,904
14,549
15,170 621
4.3%
Contracted SeMces
3,400
1,700
500 (1,200)
(70.6%)
Revenues
1�1'9t Butlget:,-
Page l'of 41
Appendix A -Summary of Operating Expenses to August 31, 2006
COUNCIL - SEPTEMBER 26, 2006
Yr0 Pamenlaga
MOB aud9et Rduak Vadenc0e Variance
01116 COUNCILLOR WEST Owed wo rro n<1.v.Owed
Expenditures
Salaries & Benefits 22,009 13,964 14.761 797 5.7%
Contracted Services 3,400 1,700 Soo (1,200) (70.6%)
Revenues
Yrs Percentage
2008 Bwge[ A w Veddke. Vadance
01150 COUNCIL ADMINISTRATION Owed tto we Ad . Bwgd
Expenditures
Salaries & Benefits 66,131 42,922 44,889 1,967 4.6%
Materials& Supplies 13,900 6,271 4,586 (1,685) (26.9%)
Contacted Services 10,500 8,820 8,637 1.817 26.6%
Revenues
Yra Percentage
MOB awgd aduak Vad.,ke. Variance
01160 COUNCIL PROGRAMS Budgd we no nd.v.Bwed
Expenditures
Contracted Services
13,500 13,500 13.500
0
0.0%
External Transfers
78,252 67,262 66,652
(600)-
(0.9%).
Revenues
Y7B Pamentage
MOB 9udgd Aubek Vakiw.. Variance
01181 ACCESSIBILITY COMMITTEE awed we no A '.Mad
Expenditures
Contracted Services, 170,000 20,500 20,212 (288) (1.4%)
Revenues
Pagd37of 41
Appendix A - Summary of Operating Expenses to August 31, 2006
COUNCIL - SEPTEMBER 26, 2006
01182 HERITAGE COMMITTEE
Expenditures
YID Percentage
20e9 Mae actual. Vnimine. Variance
awed nu WD "d ewam
Materials & Supplies 1,500 1,500 1,500 0 0.00%
Contracted Services 3.500 1,891 1,059 (832) (44.0%)
Revenues
YID Pemantaga
Was awed ACW.I. Varlan[es Variance
01183 ECONOMICAL DEVELOPMENT COMMITTEE awed WD WD ".. euied
Expenditures
Materials & Supplies 200 100 0 (100) (100,0%)
Contracted Services 7,500 0 0 0 0.0%
Revenues
BUtlgB '�--�� �� �,"`�•` ;`T.'�"...�.� `' '" -<i00r-_ � ' u��( 00 �-=e� as- '�70
YID Percentage
no awed n w Va&ncea Variance
01184 ENVIRONMENTAL COMMITTEE aedgd rrD M Ac...anagd
Expenditures
Materials & Supplies 200 200 264 64 32.0%
Contracted Services 7,000 2,000 2,304 304 15.2%
:6 T tat' —`
Revenues
M Percentage
2006 Mae Pceml. V.rlena.a Variance
01186 YONGE STREET COMMERCIAL AREA SUB COMI swam wo WD nas..awad
Expenditures
Materials & Supplies 200 100 250 150 150,0%
Conracted Services 5,000 3,101 1,884 (1,217) (39.2%)
Revenues
13l9-0'Rof41
Appendix A - Summary of Operating Expenses to August 31, 2006
COUNCIL - SEPTEMBER 26, 2006
wo Percentage
208 Budget 0.elu.ls V.H. Vedance
01190ANTI-LITTERING INITIATIVE Won WD vm Aa.BW9.t
Expenditures
Materials & Supplies 750 500 1,022 522 104.4%
Contracted Services 750 500 Soo 0 0.0%.
Revenues
Miscellaneous 1,500 1,500 1,600 0 0.0%
�ud9Bt � ����� � ��_i �s"�`�`7.tiss� `:�}�-"���"'=z •x`�`� D`_x��'312 '�22�''����(;1,04S4N
M Percentage
me BWga llcauk Varknc.s Vad.m6
01201 CAD ADMINISTRATION Badges Y7D r1D A . Bach t
Expenditures
Salaries & Benefits
269,076 166,830 161,122
(6,708)
(3.4%)
Materials &Supplies
19,300 6,400 7,542
1.142
17.8%
Contracted Services
48,200 27,215 13,375
(13,840)
(50,9%)
Revenues
WD
Percentage
200e audga Actu.k
Vadanc.s
-Ved.m.
01202 LEGAL SERVICES
Wad WD WD AA aude.t
Expenditures
Salaries & Benefits
310,266 183,950 147,938
(36,012)
(19.6%)
Materials & Supplies
18,750 9,411 6,010
(3,401)
(36.1%)
Contracted Services
247,000 163,854 51,838
(112,016)
(68.4%)
Revenues
Fees & Services 35,000 22,135 37,383 15,248 (68.9%)
Page 5"of 41
Appendix A - Summary of Operating Expenses to August 31, 2006
COUNCIL - SEPTEMBER 26, 2006
WD Percentage
2e011 awgd A k V.M. Vans...
01301 CORPORATE SERVICES ADMINISTRATION audgd WD M A iaaudgd
Expenditures
Salaries & Benefits
504,317
326,888
343,396 16,508 5.1%
Materials& Supplies
24,300
17,796
12,175 (6,621) (31.6%)
Contracted Services
138,000
9%802
115,911 16joit 16.1%
Revenues
Licenses & Permits 266,000 259,425 236,461 (22,984) 8.9%
Fees & Services 4,000 3,041 3,745 704 (23.2%)
Miscellaneous 0 0 500 500 (100.0%)
wo Percentage
20M audgd ACM1iak V.d.n. Variance
01302 MARKETING AND COMMUNICATIONS awed rru wo A .awgd _
Expenditures
Salaries & Benefits
140,425
89,770
90,205
435
0.6%
Materials & Supplies
3,000
3.000
457
(2,543)
(84.8%)
Contracted Services
125,150
66,349
99,906
33,557
50.6%
Internal Transfers to Capital, Reserves, Library & Other
10,000
10,000
10,000
0
0.0%
Total �penrlitu�as�w: �.-..._, „yvJ- ,.�. ,.r `2�8-8�5_ev z. �69,1d9 _�.--300�588, w. '31449 �- :•��-"'i¢8��.
Revenues
Miscellaneous 79,000 52,672 62,082 9,410 (17.9%)
YID Pcrcenlega
"in awgd Adu.la Ved.nc.. Variance
01303 WEB SITE MANAGEMENT awed vro vt•DAd. v. autlgd
Expenditures
Salaries & Benefits 61,213 40,323 19,846 (20,477) (50.8%)
Materials & Supplies 4,000 2,672 b (2,672) 1100.0%)
Contracted Services 14,800 9,864 0 (9,864) (100.0%)
Revenues
Page 9 oo'f 41
Appendix A -Summary of Operating Expenses to August 31, 2006
COUNCIL - SEPTEMBER 26, 2006
WD Percentage
2006 Radek Retuak Varances Variance
01304 HUMAN RESOURCES Rased WD we nd Bwek
Expenditures
Salaries & Benefits 335,186 219.915 216,593 (3,322) (1.5%)
Materials & Supplies 6,200 3,972 4,162 190 4.8%
Contracted Services 39,400 26,664 20,184 (6,480) (24.3%)
Revenues
Grants 0 0 3,487 3,487 (100.0%)
we Percentage
me Radek A k Variances Variance
01360 ELECTIONS eadad We M na.veaudsd
Expenditures
Salaries & Benefits 0 0 3,387 3,387 100.0%
Materials & Supplies 135,000 27,000 8,778 (18,222) (67.5%)
Internal Transfers to Capital, Reserves, Library & Other 45,000 30,150 30,150 0 0,0%
1Sub Tota'1 �kpelldlfufes, .,� � ;c_ �.��. .3 7�0 000,,.�� � 57415Q�, �°�-gy42'915 �-r;�+;�1�.8361,. _"•%� „"`. _ ."(2fnQ'
Revenues
Miscellaneous 0 0 210 210 (100.0%)
Contributions from Reserves & Reserve Funds 135,000 90,450 90,450 0 0,0%
�Ndd Budget v "` .. >`. M1.-s•-,ry.`�-`.��r. }...: -�s`�^-'2�''-r450o0;.:=�{33300j.-';,",(�f345��{��"0�5)?���� � � ��yti,
We Percentage
200e Boded ft 1* v vans Variance
01401 FINANCIAL SERVICES Bndad we ern ,,m .Budek
Expenditures
Balance &Benefits
759,335
456,664
444,092
(12,572)
(2,8%)
Materials & Supplies
12,350
8,170
4,992
(3,178)
(38.9%)
Contracted Services
148.785
74,696
68,048
(5,848)
(7.8%)
Rents & Financial Expenses
7,000
4,842
5,908
1,066
22.0%
Revenues
Fees & Services
76,000 44,711 32,858
(11,863)
(26.5%)
Miscellaneous
0 0 3,677
3,677
(100.0%)
Municipal
0 0 2,013
2,013
(100.0%)
Net
Pager of 41
Appendix - Summary of Operating Expenses to August 31, 2006
COUNCIL - SEPTEMBER 26, 2006
YID Percentage
loci Budget Acrwle Vadanma Variance
01402INFORMATION TECHNOLOGY Sweet nD nD Aa4vsaadgat
Expenditures
Salaries & Benefits 374,114 245,060 242,230 (2,830) (1,2%)
Materials & Supplies 14,500 7,902 10,148 2,246 26,4%
Contracted Services 135.742 111,056 100,763 (10,293) (9.3%)
�Pt??.�rFK,x„Peptlf„at ,au3'�.�;xx�3�a��� ..,, w:rr 524�3§& �: �a•z3640�.8=� J�3,t1�1„x7„�('10 BTiI �'� -r �'����71;b°>�e
Revenues
WD Percentage
tics cudgel A 1. Varlervne Variance
01403TELECOMMUNICATIONS eed'a nD M A Wlludget
Expenditures
Contracted Services 175,956 108.574 128,426 19,852 18.3%
Revenues
Miscellaneous 0
0 13 13
(100.0%)
•--z-- � .,ate �� " -,�,�
bD
Percentage
2006
Budge Acbale Verb .
Variance
01490 MUNICIPAL PURPOSES BuffW
nD Ym Actor audgat
Expenditures
Contracted Services 38,000
35,000 34,668 (332)
(0.9%)
Rents & Financial Expenses 10,000
5,000 1.351 (3,649)
(73.0%)
Internal Transfers to Capital, Reserves, Library & Other 0
0 1,625,719 1,625,719
100.0%
Revenues
User Fees 150,000 0 0 0 0.0%
Municipal 1,920,00(1 1,126,664 1,756,433 629,769 (55.9%)
Contributions from Reserves & Reserve Funds 40,000 26,800 26,800 0 0.0%
�b�otal gavenLea _ _ _ _ ;.,t2,210000)=;(fi153484I, �(1z783i233) � (628769), _ (546%j(
P ——
age1 & 41
Appendix A -Summary of Operating Expenses to August 31, 2006.
COUNCIL - SEPTEMBER 26, 2006
tto Percentage
MOB aud9et Adu°k Wren m Variance
01901 TOWN HALL BUILDING OPERATIONS Mad To tte Ad.swgd
Expenditures
Salaries & Benefits 106,946 68,508 52,719 (15,789) (23.0%)
Materials & Supplies 147,400 83,398 91,196 7,798 9.4%
Contracted Services 160.700 118,715 117,770 (945) (0.8%)
Revenues
User Fees 12,500 2,728 3,219 491 (18.0%)
02101 CENTRAL YORK FIRE SERVICE
Expenditures
Internal Transfers to Capital, Reserves, Library & Other
Revenues
2006 aWgd A w
each+ tt0 tta
5,102,550 3,789,733 3.406,044
ttp Percentage
veMrau Ve4ance
ngc ve sweet
(353,689) (9.3%)
tt0 Percentage
2006 oudgd A k V. h . Variance
02201 EMERGENCY RESPONSE CENTRE eaagd vfo tto ,1d.ge11suget
Expenditures
Contracted Services 12,000 8,000 7,605 (395) (4.9%)
Revenues
Ne1<Be1f9s.'
Pagl 9 9f 441
Appendix A - Summary of Operating Expenses to August 31, 2006
COUNCIL - SEPTEMBER 26, 2006
YID Percentage
2008 aw't 5aerau Vadnws Variance
02401 BUILDING - Budget Ym Yra nanaaeudot
Expenditures
Boleros & Benefits
785,202
603,827
610.002
6,775
1.3%
Materials & Supplies
114,800
- 7,639
3,509
(4,130)
(54.1%)
Contracted Services
44,300
37,519
4,483
(33,036)
(88.1%)
Internal Transfers to Capital, Reserves, Library& Other
370,698
0
0
0
0.0%
st-
Revenues
Licenses &Permits 1,290,000 1,081,377 1,168,736 87,359 (8.1%)
Fees & Services 26,000 17,073 25.196 8,123 (47.6%)
Miscellaneous 0 D 221 221 (100.0%)
YID Percent.'.
no Budget A"awls Wes. Variance
02402 BY-LAW & LICENSING Budget YID nu peeve Budget
Expenditures
Salaries & Benefits
379,539
246,997
229,671
(17,326)
(7.0%)
Materials & Supplies
9,500
6,336
7,978
1,642
25.9%
Contracted Services
17,750
11,832
10,592
(1,240)
(10.5%)
Internal Transfers to Capital, Reserves, Library & Other
8,000
5,360
5,360
0
0.0%
Revenues
Licenses & Permits - 38,300 30,000 30,284 284 (0.9%)
Fines & Penalties 208,000 151,500 170,021 18,521 (12.2%)
Miscellaneous 0 0 169 159 (100.0%)
Net BUdPeka.-` __
YID Percentage
2006 ButleN AaNels W,waaas Valance
02403 ANIMAL AND PEST CONTROL Budget rro no ictra9udget
Expenditures
Materials & Supplies
1,500 1,000
3,98B 2,988
298.8%
Contracted Services
160,000 106,664
103,836 (2,828)
(2,7%)
Stu Total Expenditures;= - -
��181500,_ _ 70766d ?-107624 = 180�_.r = p,i%�:
Revenues
Fees & Services 26,000 25,700 16,106 (%594) 37.3%
`hub Total Revenues _. _ „_ , (28 000) .__,= (26700) '_' (18,106: _;° 9
Page' TO31.41
Appendix A -Summary of Operating Expenses to August 31, 2006
COUNCIL - SEPTEMBER 26, 2006
vfo
2001 sweat 4 1. Wriame.
03100 PUBLIC WORKS ADMINISTRATION awes M vro Aa .eud9et
Expenditures
Salaries & Benefits
Materials & Supplies
Contracted Services
Intamal Transfers to Capital, Reserves, Library & Other
Revenues
Miscellaneous
Contributions from Reserves & Reserve Funds
Variance
121,513
74,724
99,663
24,939
33.4%
(74,000)
(28,308)
(29,396)
(1,088)
3.8%
30,164
18.228
11,702
(6,526)
(35.8%)
0
0
472
472
100.0%
210 149 1,626 1,476 (990.6%)
1,000 670 670 0 0.0%
M percentage
20Da evert Rce,eb Varian., Variance
03200 ENGINEERING SERVICES audeet We vrB A .Bwew
Expenditures
Salaries & Benefits 336,999 215,918 221,877 5,959 2.8%
Materials & Supplies 32,750 19,269 18,102 (1,167) (6.1%)
Contracted Services - 217,600 145,000 12,422 (132,578) (91.4%)
Revenues
Fees &SeNlces
475,000 242,961
373,860 130,889
(53.9%)
Contributions from Reserves & Reserve Funds
108,350 72,595
72,695 0
0.0%
1y Btitlg�e �' s � � 2,898, �: _8463L ��11940441 �: i258,67bj���_,,,� 1(AIIO
YiD Peroaetaee
2008 Budd Raluab Vaduxea Variance
03300 WORKS CAPITAL Meet vro rro N „Budest
Expenditures
Internal Transfers to Capital, Reserves, Library & Other 1,942,000 1,147,9B3 1,147,083 0 0.0%
Sub Total ndfture �=19420,00 �'1147083=4147083 , � * 40,:: ._ , ,�
Revenues
Grants 780,000 195,808 195,808 0 0.0%
PagJA% 41
Appendix A - Summary of Operating Expenses to August 31, 2006
COUNCIL - SEPTEMBER 26, 2006
YIa Percentage
2006 Russel 1 N Vnl.nc.. Vadance
03410 VEHICLE AND EQUIPMENT MAINTENANCE 6udgat no wo M. v. aw'd -
Expenditures
Salaries & Benefits 121,462 80,515 108,684 28,169 35.0%
Materials & Supplies 67,790 69,261 112,171 42,910 62.0%
Contracted Services 104,237 74,111 41,852 (32,269) (43.5%)
Internal Transfers to Capital, Reserves, Library & Other (373,048) (271,376) (306,783) (35,407) 13.0%
Revenues
Miscellaneous 0 0 35 35 (100.0%)
ere Percentage
2066 autlgat Ikauls V.M. Vadanea
03420 WORKS BUILDING SCANLON au4get ero rra R .aud'd
Expenditures _
Materials & Supplies (26,800) (21,571) (34,741) (13,170) 61.1%
Contracted Services 121,000 114,557 109,298 (5,269) (4.6%
Revenues
YIO Percentage
2006 auegN Mse!4 VeMncm variance
03430 ROAD STRUCTURE GENERAL audg.t We we ner.,,.su°g.t
Expenditures
Salaries & Benefits 39,479 26,7B7 21,553 (5,234) (19.5%)
Contracted Services - (1,000) (654) 0 - 654 (100.0%)
Internal Transfers to Capitol, Reserves, Library & Other 0 0 33 33 100.0%
Total �zpen(ift46�s __. $8479 _,,; ,36741_m_ s24666 ,.._ � '�17,4�0�.
Revenues
Pagi ?2f 41
Appendix -Summary of Operating Expenses to August 31, 2006
COUNCIL - SEPTEMBER 26, 2006
03432 HOT MIX MATCHING
Expenditures
Vf0 Percentage
21108 Diane Mtume Varmncee Variance
Rwgm M We ML vs Rwgo
Salaries & Benefits
14,468
6,173
6,730
557
9.0%
Materials & Supplies
5,000
1,785
1,003
(782)
(43.8%)
Contacted Services
30,000
0
0
0
0.0%
Internal Transfers to Capital, Reserves, Library & Other
10,000
3,570
144
(3,426)
(96.0%)
Revenues
YID Percentage
20% Roam MWoe verbaw Vd4ance
03434 COLD MIX PATCHING Rwgm M v1D Mtve&Mem
Expenditures
Salaries & Benefits 12,700 9,581 21,346 11,765 122.8%
Materials & Supplies 2,500 1,900 1,386 (514) (27.1%)
Internal Transfers to Capital, Reserves, Library & Other 10,000 7,800 7,673 73 1.0%
Revenues
YID - Percentage
20M Bwad Maul. Voe. Varance
03436 GRAVEL ROAD DUST CONTROL Rwgm WO nD Mtva Bwga
Expenditures
Salaries & Benefits 5,247 3,481 2,158 (1,323) (38.0%)
Internal Transfers to Capital, Reserves, Library & Other 10,000 6,600 2,139 (4,461) (67.6%)
de Total Ex ntlROres �-..�
Revenues
Pagi bf 41
Appendix A - Summary of Operating Expenses to August 31, 2006
COUNCIL - SEPTEMBER 26, 2006
03437 CRACK FILLING
Expenditures
no Percentage
200 Buda A Iu, Vedencee, Variance
Endear wo WD A"..Budget
Salaries & Benefits 8,119 5,322 861 (4,461) (83.8%)
Contracted Services 20,000 0 0 0 0.0%
Internal Transfers to Capital, Reserves, Library & Other 2,000 1,300 0 (1,30D) (100.0%)
Revenues
YID Percentage
2006 Budget A.Wa1. V.4rtme. Variance
03438 SHOULDER MAINTENANCE Bridge ero WD s< .Budgx
Expenditures
Salaries & Benefits 10,496 3,368 4,288 920 27.3%
Materials & Supplies 4,000 2,200 7,634 5,434 247.0%
Internal Transfers to Capital, Reserves, Library & Other 0 0 4,321 4,321 109.0%
Revenues
WD Percentage
20s0 Budget Acmet. Ved.. Variance
03440 ROADSIDE SWEEPING MAINTENANCE Budget TFD nu A<c..Budaa
Expenditures
Salaries & Benefits
20,830
19,238
35,297
16,059
83.5%
Materials & Supplies
(9,000)
(B,460)
62
8,522
(100.7%)
Contracted Services
37,000
37,180
40,323
3,143
8.5%
Internal Transfers to Capital, Reserves, Library & Other
80,000
75,200
47,267
(27,933)
(37.1 %)
Revenues
Peg n R f 41
Appendix A -Summary of Operating Expenses to August 31, 2006
COUNCIL - SEPTEMBER 26, 2006
03442 DEBRIS
Expenditures
ttg Parcenteaa
me BWgd Adueb Verw. . Varlance
sedge rm We Ace v. eudud
Salaries & Benefits
13,192 6.540
2,255
(4,285)
(65.5%)
Materiels & Supplies
500 225
0
(225)
(100.0%)
Internal Transfers to Capital, Reserves, Library & Other
1.000 450
1,175
725
161.1%
Revenues
WD Percentage
sees BWgd Ad Vedanta. Variance
03443 ROAD KILL REMOVAL Budgd WD rrn Ad a. Badge
Expenditures
Salaries & Benefits 7,379 3,614 1,058 (2,556) (70.7%)
Internal Transfers to Capital, Reserves, Library & Other 200 90 637 547 607.8%
Revenues
WD Percentage
206 Budge Adueh Vedanta. Variance
03460 TRAFFIC ADMINISTRATION Budgd rr0 M ".a.Bodgd
Expenditures
Salaries & Benefits
58,292
33,671 42,963 9,292
27,6%
Materials & Supplies
2,000
1,100 0 (1,100)
(100.0%)
Conbacled Services
(1,500)
(825) 413 1,238
(150.1%)
Revenues
YID Percentage
2006 Budgd Ad 1. VadaWe. Vivian.
03452 SIGNAGE Budge The WD Ate a. Budgd
Expenditures
Salaries & Benefits
37,536
25,649
39,756
14,107
55B%
Materials & Supplies
48,000
24,000
7,164
(16,836)
(70.2%)
Internal Transfers to Capital, Reserves, Library & Other
14,000
7,700
13,114
5,414
70.3%
Revenues
Pagi f5'6f 41
Appendix A -Summary of Operating Expenses to August 31, 2006
COUNCIL - SEPTEMBER 26, 2006
- YID
Percentage
2e00
Budgd
A w
Variances
Variance
03454 PAVEMENT MARKINGS
Ballad
nD
YID
lwaveOwed
Expenditures
Salaries &Baran
4,543
3,499
6,594
3,095
88.5%
Materials& Supplies
3,000
2,388
1.723
(665)
(27.8%)
Contracted Services -
13,000
10,348
5,806
(4,542)
(43.9%)
Internal Transfers to Capital, Reserves, Library & Other
3,000
2,388
1,307
(1,081)
(45.3%)
Revenues
YID
Percentage
2008 Boded A 4 Veddmes
Variance
03456 GUIDE RAILS
Bwgd YID YID rid. va ewa.t
Expenditures
Salaries & Benefits
11,379 4,272 649 (3,623)
(84.B%)
Materials & Supplies
1,000 275 0 (275)
(100.0%)
Internal Transfers to Capital, Reserves, Library & Other
1,000 - 275 - 233 (42)
(15.3%)
Revenues
�Bu11g8t.7�"�,.-�..�;.�_������� ''.-: � 3578 ;;. r" 4822• �.882..: :"i..}�3940} '�'�a..t8'1�7%�s
._......._ +a
YlD
Pecentage
2008 Bwad Acauk Vedmcea
Variance
03458 STREET CLOSURES AND PARTIES
Bndad nD YID h6w awgd
Expenditures
Salaries& Benefits
B,481 3,935 12,810 8,875
225.5%
Materials & Supplies
0 0 303 303
100.0%
Contracted Services
4,000 400 818 418
104.5%
Internal Transfers to Capital, Reserves, Library & Other
5,000 750 4,095 - 3,345
446.0%
Revenues
t BBCgrH-._._.,,— ` -_ _� 174fl1 .=,- 5P85.,=' 18026 �- 25�k8.
d- ._ _
_ .�. ,1289f-.__
YID
Percentage
'
2006 Budgd pdaels Vedanta.
Vedence
03459 GO CROSSING CHARGES
audgd YrD M 4d. v, awed
Expenditures
Contracted Services
5,000 3,332 6,728 3,396
101.9%
Revenues
*9 31�` 9@ - 6 000 3,302 6 728 3 398�= 161.9°[`
Peg 116Qf 41
Appendix A - Summary of Operating Expenses to August 31, 2006
COUNCIL - SEPTEMBER 26, 2006
tt0
Z000 Butlad Aduc% Variencea
03460 SIDEWALK SUMMER MAINTENANCE Owed tta no AABudgd
Expenditures
Salaries & Benefits
Materials & Supplies
Contracted Services
Internal Transfers to Capital, Reserves, Library & Other
Revenues
Percentage
Variance
35,419
29,598
17,076
(12,622)
(42.3%)
Soo
336
125
(211)
(62.8%)
(500)
(440)
(53)
387
(88.0%)
11,000
9,680
8,775
(2,905)
(30.0%)
ttD Pecentage
2006 aWed Aduu% V.H.. Variance
03462 GENERAL REPAIRS Bwed V10 Ira Ad .Budget
Expenditures
Salaries & Benefits 1,770 1,173 861 (312) (26.6%)
Materials & Supplies Soo 326 0 (326) (100.0%)
Contracted Services 60,000 0 0 0 0.0%
Internal Transfers to Capital, Reserves, Library & Other 2,500 1,634 0 (1,634) (100.0%)
Revenues
rip Percentage
me Budget Aduu% V.I. Variance
03464 LIFTING REMOVE REPLACE Rudest tta tta Aeev.Rudget
Expenditures
Salaries & Benefits 1,770 503 851 358 71.2%
Contracted Services 10,000 0 0 0 0.0%
Internal Transfers to Capital, Reserves, Library & Other 1,000 130 0 - (130) (100.0%)
Revenues
Pagd17 bf41
Appendix A -Summary of Operating Expenses to August 31, 2008
COUNCIL - SEPTEMBER 26, 2006
rao Pment.g.
"in awed AOluele 14a Valence
03466 RETAINING WALLS awed nD M ad..ea0dgd
Expenditures
Salaries & Benefits
886
202 430 228
112.9%
Materials & Supplies
600
24 0 (24)
(100.0%)
Contracted Services
20,000
9 0 0 -
0.0%
Internal Transfers to Capital, Reserves, Library & Other
500
24 0 (24)
(100.0%)
Revenues
wo peroenta..
2M Budget A is Vnluneea Valance
03468 FENCES awed M M ac2.eaudld
Expenditures
Selades&Benefits 882 591 430 (161) (27.2%)
Materials & Supplies 500 326 0 (326) (100.0%)
Revenues
WD Peroentage
2008 awed AOWak Varlsn Valance
03470STREETLIGHTS awed nD TED nn..sa°cgd
Expenditures
Salaries & Benefits
8,423
5.803
4,260
(1,543)
(26.6%)
Materials & Supplies
315.000
160,200
152,648
(7,552)
(4,7%)
Contracted Services
54,500
37,052
28,059
(8,993)
(24.3%)
Internal Transfers to Capital, Reserves, Library & Other
0
0
143
143
100.0%
Tbtal4 Expantllttllea� _ s. _a .. �-87Y92$ s:., 203966 '�-`IBfirT70 '�x7,946i; _,� - (6. g'�)
Revenues
Pagj 1%�f 41
Appendix A - Summary of Operating Expenses to August 31, 2006
COUNCIL - SEPTEMBER 26, 2006
03472 TRAFFIC LIGHT MAINTENANCE
Expenditures
WD - Percemag.
2008 Baaga Aclaeb V.dencea variance
Dodget WD ThD A.0 va Butlget
Salares&Benefits
3,658
2,401 2,616
215
9.0%
Materials &Supplies
15,000
0 0
0
0.0%
Contracted Services •
15.000
15,000 1,102
(13,898)
(92.7%)
Revenues
WD N.M.G.
2004 Buaget A 1, V.aances Variance
03473 TRAFFIC CONTROL DEVICE MAINTENANCE BudgM r1D vre - Aa.a Buaga
Expenditures
Salaries & Benefits 8,426 5,437 181 (5,256) (96.7%)
Materials & Supplies 2,500 1,634 0 (1,634) (100,0%)
Internal Transfers to Capital, Reserves, Library & Other 3,000 1,962 28 (1,934) (98.6%)
Revenues
YnD Percentage
me Buagar Aunws V.4 .s variance
03476 BANNERS, FLAGS AND DECORATIONS Buagar rrn WD A.r... ewg
Expenditures
Salaries&Benefits 886 814 430 (384) (47.2%)
Materials & Supplles 2,500 2,483 0 (2,483) (100.0%)
Contracted Services 7,500 7,454 0 (7,454) (100.0%)
Revenues
Peg�1;%f41
Appendix A -Summary of Operating Expenses to August 31, 2006
COUNCIL - SEPTEMBER 26, 2006
03480 CROSSING GUARDS
Expenditures
WD Parcentege
2001; Bwgat pcwas Ve4en0ea Vedance
swgt We we A .sweet
Salaries & Benefits
153.146 89,606
83.566
(6,040)
(6,7%)
Materials & Supplies
500 290
0
(290)
(100.0%)
Contracted Services
17,500 0
0
0
0.0%
Internal Transfers to Capital, Reserves, Library & Other
500 290
4
(286)
(98.6%)
Revenues
vra P... atage
rain sweet Mtuas Vadvwea Vedance
03490 SUMMER ROAD PATROL 9wget WID v7p dct.vaswgo
Expenditures
Salaries & Benefits 56,255 34.938 42,091 7,153 20.5%
Internal Transfers to Capitol, Reserves, Library & Other 14,000 9,336 8,610 (B26) (B.8%)
Revenues
M Per,,mlage
VKG Boded Mtoals Vnprces Vedance
03500 STORM WATER SYSTEM swain rre Pie A .Ilwget
Expenditures
Salaries & Benefits
123,718
86,061
51,059
(35,002) (40.7%)
Materials& Supplies
5,000
3,500
6,772
3,272 93.5%
Contracted Services
49,600
34,650
42,182
7,532 21.7%
Internal Transfers to Capital, Reserves, Library & Other
5,000
3,500
2,750
(750) - (21.4%)
u�Totel BditUTss ;. �— '-r 183216, �= 127y7�11
_ 162763 - i
Revenues
Conhibudons from Reserves & Reserve Funds 179,867 120,511 120,511 0 0.0%
PagJ bf 41
Appendix A - Summary of Operating Expenses to August 31, 2006
COUNCIL - SEPTEMBER 26, 2006
03510 CATCHBASIN CURB MAINTENANCE
Expenditures
wo percentage
me awgd nedde V.6 . Vadenae
Boded wo wo Mtv°BW9d
Salads$ & Benefits
10,496
4,473
3,006
(1,467)
(32.8%)
Materials & Supplies
2,500
850
513
(337)
(39.8%)
Contracted Services
35,000
0
0
0
0.0%
Internal Transfers to Capital, Reserves, Library& Other
2.500
850
1,354
604
59.3%
Revenues
Contributions from Reserves & Reserve Funds 51,886 34,704 34,764 0 0.0%
M Percentage
Rase Buried Adueh Vnidwa Varienr»
03520 CATCHBASIN CLEANING Bwom M rro ^d .Budgd
Expenditures
Salaries & Benefits
6.349 1,972
6.550
4,578
232.2%
Materials & Supplies
2,500 500
0
(500)
(100.0%)
Contracted Services -
25,000 5,000
0
(6,000)
(100.0%)
Internal Transfers to Capital, Reserves, Library & Other
4,000 800
5,327
4.527
565.9%
Revenues
Contributions from Reserves & Reserve Funds 37,442 25,086 25,086 0 0.0%
.�. .:-�- �. •"- ,:..� � - 37242 25086 -. +^28088f _ "_` 0_�.-,�-.e,_ '�,-"e0%
M - Pememage
2006 Budget Adueh V.d . Variance
03530 DITCHES CULVERTS sweet vro rro A .Budgd
Expenditures
Salaries &Benefts
6,349
3,448
31,097
27,649
801.9%
Materials & Supplies
2,500
1,250
5,380
4,130
330.4%
Contracted Services
10,000
10,000
15,974
5,974
59.7%
Internal Transfers to Capital, Reserves, Library & Other
0
0
35,910
35,910
100.0%
Revenues
Contributions from Reserves & Reserve Funds 18,442 12,356 12,356 0 0.0%
Pag� A 41
Appendix A - Summary of Operating Expenses to August 31, 2006
COUNCIL - SEPTEMBER 26, 2006
wo Percentage
2006 BudgM Aduab V.d.. Valance
03640 WATERCOURSES Wire v7o no A¢A.aBWgM
Expenditures
Salaries & Benefits 5,247 1,280 378 (902) (70.5%)
Internal Transfers to Capital, Reserves, Library & Other 500 50 440 390 780,0%
Sub Tota�;ExX�dl liV
Revenues
Contributions from Reserves & Reserve Funds 6,442 4,316 4,316 0 0.0%
Yre percentage
no Badgd AM 1. Vot. Variance
03550 RETENTION PONDS Budgd we no AM...Sw'wt
Expenditures
Salaries & Benefits 8,338 2,256 2,162 (104) (4.6%)
Contracted Services 65,000 0 0 0 0.0%
Revenues
Contributions from Reserves & Reserve Funds 72,633 48,664 48,664 0 0.0%
VIB Percentage
2006 Budud A.0,e1. Valances - Variance
03610 WINTER ROADS ADMINISTRATION Boded rro vra Ad...eadgd
Expenditures
Salaries&Benefits 31,708 20,209 21,625 1,416 7.0%
Contracted Services - (17,400) (1,136) 2,120 3.266 (286.6%)
Inlemal Transfers to Capital, Reserves, Library & Other 7,000 4,480 0 (4,480) (100.0%)
Revenues
Pagj�f41
Appendix A -Summary of Operating Expenses to August 31, 2006
COUNCIL - SEPTEMBER 26, 2006
03611 PLOW OPERATIONS
Expenditures
M Percentage
2000 sweet fttuala Von. Versa..
owed we we , .Bwgot
Salaries & Benefits 40,367 28,725 25,022 (3,703) (12.9%)
Materials & Supplies 500 355 155 (200) (56.3%)
Contracted Services 63,000 44,730 53,06E 8,338 18.6%
Internal Transfers to Capital, Reserves, Library& Other 69,400 49,084 42,764 (6,320) (12.9%)
Revenues
Miscellaneous 10,160 10,160 10,160 0 - 0.0%
Su TBiel`'fteV ISNEEMN
_: �s- �z�10160j�'"a 18 i86n� {30'160J' �00 °.
YID Percentage
2004 Bwe.t A 1* V.dence. Variance
03612 SAND OPERATIONS Moot wo v7B ,wuv.sweet
Expenditures
Salaries &Benefits -
72,068
58,016
46,055
(11,961)
(20.6%)
Materials & Supplies
165,000
107,250
108,403
1,153
1.1 %
Contracted Services
157,500
102,075
89,056
(13,019)
(12.8%)
Internet Transfers to Capital, Reserves, Library & Other
70,000
45,500
57,581
12,081
26.6%
Revenues
we Percentage
Mice Bwget Oa Wek Asada.. Varlanca
03613 SNOW REMOVAL OPERATIONS sweat M rro ] '. awgat
Expenditures
Salaries & Benefits 35,190 24,650 20,912 (3,738) (15.2%)
Internal Transfers to Capital, Reserves, Library & Other 35,000 24,500 42,256 17,756 72.5%
Revenues
f7eCBudge4 '�� .. .,,. s70,190 „48,150„'f _63,166_ I-_-,-,
74,018,-
......._�.,.e_.� _� _ .�..,....._ . <�......_.._ _. _ . ...
Pag117of 41
Appendix A -Summary of Operating Expenses to August 31, 2006
COUNCIL - SEPTEMBER 26, 2006
The Percentage
2ee6 ow9d Actual Ve6an0es Vad.nce
03614 DE-ICING OPERATIONS awed wo rrD A .aawgd
Expenditures
Salaries & Senorita 0 0 15 15 100.0%
Revenues
20011 Boded Adaal V.M.. Vad.nce
03616 WINTER ROAD PATROL Bwgd we ne Aa.asubset
Expenditures
Salaries & Benefits 80,903 59,413 58,945 (468) (0.8%)
Internal Transfers to Capital, Reserves, Library & Other 30,000 22,200 - 19,242 (2,958) (133%)
Revenues
YID Percent.,.
sees 9uded Act,el Wrim. Wren.
03620 WI NTER 8 IDEWALK ADM INISTRATION awed M We Ad...aw9d
Expenditures
Salaries & Beretta 19,629 12,810 5,225 (7,685) (59.2%)
Revenues
we Percent...
2ese owed Adel Vedmcaa Valance
03630 PARKING LOTS Bwgd rro WD Ad .Bw.d
Expenditures
Salaries & Benefits
6,349
4,988
0
(4,988)
(100.0%)
Materials &Supplies -
500
400
326
(74)
(18.5%)
Contracted Services
5,000
4,000
1,400
(2,600)
(65,0%)
Internal Transfers to Capital, Reserves, Library & Other
1,000
800
88
(712)
(89.0%)
Sub Total Expendkurea -" .- � - 12649
= Y0188,
Y1i19 (8,374)_..= �- (622Jo�:.
_; ..vim
Revenues
Pag� I f 41
Appendix A • Summary of Operating Expenses to August 31, 2006
COUNCIL - SEPTEMBER 26, 2006
no Percentage
me audgst Aeburs Vedette. Valance
03632 PLOWING FOR SIDEWALKS ead,d no Yre Aet.wswg.t
Expenditures
Salaries & Benefits 10.707 7,632 14.486 6,834 89.5%
Materials & Supplies 0 0 467 467 #DIV101
Contracted Services 63,500 45.085 40.137 (4,948) (11.0%)
Internal Transfers to Capital, Reserves, Library & Other 10,000 7,100 9,752 2,652 37A%
Revenues
we Percentage
20e4 Budget AeWeb Verbnee. Variance
03634 SANDING awad We we pce.s.swgat
Expenditures
Salaries & Benefits 15,690 11,378 19,242 7.864 6911%
Materials & Supplies 3,000 2,130 889 (1,241) (58,3%)
Contracted Services 63,500 45,085 40,137 (4,948) (11.0%)
Internal Transfers to Capital, Reserves, Library & Other 10,000 7,100 16,150 9,050 127.5%
Revenues
03636 SNOW REMOVAL PARKING LOTS
Expenditures
YID Percent.,.
gaga Budget Aetuei. Variance. Vedanta
sweet Yro Yro Aa Bugget
Salaries & Benefits 6,349 4,405 99 (4,306) (9T8%)
Internal Transfers to Capital, Reserves, Library & Other 2,500 1,750 261 (1,489) (85.1%)
Revenues
NekBudget -'.' :._.-::.
1Te Percentage
me Budget Actual vs. Valance
04510 WASTE COLLECTION OPERATIONS, Budget Yle M Aa .sweet
Expenditures
Salades & Benefits 23,371
14,831
18,819 3,988
26.9%
Contracted Services 750,503
371,019
411,722 40,703
11.0%
SLb 7ofal-&cpendltures-= '" ;;.. 773874 '� 386850 '.
439a841 44891". {i-
Revenues
Net Butlget_rT _._ � tsy .� _ _ 773,874� �` 388,850 �= 430r841 -=-�3 ,.44,894 Sri _
Pagi I% 41
Appendix A - Summary of Operating Expenses to August 31, 2006
COUNCIL - SEPTEMBER 26, 2006
we Percentage
100a Bwed A 1. Viub . Variance
04520 YONGE STREET GARBAGE swg.t we ns A .awed
Expenditures
Salaries&Benefits 6.349 4,254 8,625 4,371 102.8%
Materials & Supplies 11,000 7,192 1,154 (6,038) (84.0%)
Internal Transfers to Capital, Reserves, Library & Other 5,000 3,270 3.787 517 15.8%
Revenues
we Percentage
2000 a'wg't A 1s WoU . Vanence
04530 LITTER DEBRIS Bedew rra vro Aa.Bwgd
Expenditures
Salaries & Benefits 6,349 5,873 5,883 10 0.2%
Internal Transfers to Capital, Reserves, Library & Other 2,000 1,846 2.054 208 11.3%
3-
Revenues
M Percentage
2002 sweet A 1, Vedane.e Varance
04570 WASTE MANAGEMENT THREE STREAM awed vrs vr0 Ad... awed
Expenditures ,
Contracted Services 0. 0 11,954 11,954 100.0%
�eTorsi EipendlWres _ a _ D 11es4 ttssa'� -�� �bea
Revenues
Grants 0 0 15,000 15,000 (100.0%)
Tofal Revenues — -a-b, Drt.; i8 D00) ,� (1608JI)_:
Page Hof 41
Appendix A • Summary of Operating Expenses to August 31, 2006
COUNCIL - SEPTEMBER 26, 2006
04710 RECYCLING OPERATIONS
Expenditures
YID Petrantege
no Boga Acwal. verl. Varian.
award M M A V.aud'k
Salaries & Benefits
29,719
19,335
23,740
4,405
22.8%
Materials & Supplies
10,000
6,538
1.923
(4,615)
(70.6%)
Contracted Sendoes
586,844
294,258
348,305
64,047
18.4%
internal Transfers to Capital, Reserves, Library & Other
- 5,000
3,270
3,150
(120)
(3.7%)
Revenues
Miscellaneous 7,500 4,981 4,692 (389) 7.8%
Grants 115.000 28,760 24.841 (3,909) 13.6%
'3 bz70t3T �➢364�n498> �a� � ��:�.^ __:, � �. � r`(722e5$Q), -� (93,737),.:��Z28433), .� ' � Z8$., �. z' ' . �' �''l't 7
We Percentage
no swaet Anok WrYmn Variance
07101 LEISURE SERVICES ADMINISTRATION auras M YID Aa..Bwas
Expenditures
Salaries & Benefits 427,724 276,609 270,081 (6,528) (2.4%)
Materials & Supplies 3,800 2,536 5,940 3,404 134.2%
Contracted Services 25,340 16,904 11,574 (5,230) (30.9%)
Revenues
+F1etBirdOet�.;- -.� �-= . �45848$��.?$8,048. __._.267 $85 r �._(8,334➢' _. �`�_..., _., _(28%e)i
we Percentage
2M awa.t ACWeI. vein .. Variance
07102 HISTORICAL SOCIETY Boas vrD wo Act'. awes
Expenditures
Salaries & Benefits 0 10,088 10.196 108 1.1 %
Sub TotB➢ EzPEndlt4r�� -�-u; .r .., R�..y._ 0 , a1008fl ". 10�488 108,E 1{%;
Revenues
P- 27�f 41
Appendix A - Summary of Operating Expenses to August 31, 2006
COUNCIL - SEPTEMBER 26, 2006
YTD Percentaea
20" audget Actual, V.d..O.. Vedanta
07201 FACILITIES ADMINISTRATION Budget nD ne A ..BW O
Expenditures
Salaries & Benefits, 318,252 205,939 205,361 (578) (0.3%)
Materials&Supplies 4,800 4,070 6,391 2,321 67.0%
Contracted Servlcee 1,000 917 456 (461) (50.3%)
Revenues
we portents,
2004 autlgN AMue4 V.M. Variance
07202 FACILITIES CAPITAL autlgo nD rre n.t...eudg.t
Expenditures
Internal Transfers to Capital, Reserves, Library & Other 350.000 234,500 234,500 0 0.0%
Revenues
NtButlget----- �--t. `� . � :-- `� ': 330 $00 2 ,500 �::•"23ar500� � � - " -"
YID Percentage
20M Budget A.toal, V.,t.nu. Variance
07203 CARPENTER SHOP Budget nD WD AaL Butlg,l
Expenditures
Salaries & Benefits 60,720 38,999 37,416 (1,583) (4.1%)
Materials & Supplies 4,000 4,000 2,279 (1,721) (43.0%)
Contracted SeNicee Soo 600 470 (30) (6.0%)
Revenues
Page 28�f 41
Appendix A -Summary of Operating Expenses to August 31, 2006
COUNCIL - SEPTEMBER 26, 2006
' YiD - Peroanlage
24e8 Swag 4 1. Vednwr. Vedanta
07211 COMMUNITY CENTRE ADMINISTRATION Sweet rrD Vb . ML .Mwget
Expenditures
Salaries & Benefits 367,719 242,868 172,225 (70,043) (29.1%)
Materials & Supplles 358,800 176,887 162.267 (14,620) (8.3%)
Contracted Services 139,000 79,844 86.526 6,682 8.4%
Revenues
User Fees 766,000 425,688 308,115 (117,573) - 27.6%
YID Percentage
ease M wl't Muute Vnlerwe. Vedence
07221 LEISURE COMPLEX ADMINISTRATION Mwaw M YID /wt.v.awa.t
Expenditures
Salaries & Benefits 266,105 173,321 156,335 (17,986) (10.4%)
Materials & Supplies 11,550 7,704 6,820 (1,884) (24.5%)
Contracted Services - 9,550 6,368 5,128 (1.240) (19.5%)
Rents & Financial Expenses 22,000 14,444 20,086 5,642 39.1%
Revenues
Fees & Services 3,000 2,275 75 (2,200) 06.7%
User Fees 17,000 12,897 19,373 6,476 (60.2%)
YID Percentage
me MwDet aaWeD Vedm,ce. Wren..
07222 LEISURE COMPLEX BUILDING OPERATIONS Mwaet M WD a w Budax
Expenditures
Salaries & Benefits
301,646
192,685
176,182
(16,503)
(8,6%)
Materials & Supplies
409,000
206,608
201,075
(5,531)
(2.7%)
Contracted Services
209,400
139,920
159,192
19,272
13.8%
S,utrTota7 Ex,�pentlaures � r - � 820 p4s,
889214 $38449 (2762}. � (O6k�j
Revenues
User Fees 420,000 260.361 217.781 (42,5B0) 16.4%
278850 _Tx 818886 _gip 39,818 __ 1A3
Page of 41
Appendix A -Summary of Operating Expenses to August 31, 2006
COUNCIL - SEPTEMBER 26, 2006
07230 22 CHURCH STREET
Expenditures
We ParcanlaBe
'Me BWgd Aquas vad mn Vddence
Budge YID tta ".BWgd
Materials & Supplies. 0 0 1,856 1,856 100.0%
Contracted Services 9,000 6,328 10,051 3.723 6B.8%
Revenues
User Fees 2.500 1,664 0 (1,864) 100.0%
we Percentage
2M Budge Auldu Vedemee Vedance
07235 52 VICTORIA STREET Budge WD no Aaev.BWgd
Expenditures
Salaries&Benefits 14,585 7,814 9,788 1,974 25.3%
Materials& Supplies 20,600 13,461 5,147 (8,314) (81.8%)
Contracted Services 12,500 8,672 6,626 (2,146) (24,7%)
Revenues
User Fees 10,000 6,141 7.711 1,570 (25.6%)
we Parrnnte9e
Idea BWgd AeoeLL Vew. Variance
07240 56 VICTORIA STREET Budge WD v1g Aa.. Budget
Expenditures
Materials & Supplies 3B,500 23,089 17.509 (5,580) (24.2%
Contracted Services 19,600 14,664 13,161 (1,503) (10.2%)
Revenues
User Fees 18,293- 12,338 12,720 382 (3.1%)
Page 30 bf 41
Appendix A -Summary of Operating Expenses to August 31, 2006
COUNCIL - SEPTEMBER 26, 2006
M Percentage
2006 audBo Across Vednnas. Variance
07245 VICTORIA HALL Bwgat nB nB Aer.w8ade.t
Expenditures
Materials&Supplies 6,750 4,316 3,366 (950) (22.0%)
Contracted Services 3,500 2,330 701 (1,636) (70.0%)
Revenues
User Fees 7,000 4,864 4,727 63 (1.4%)
n0 Percentage
2008 Budget A.twl. V.N.nees V.dance
07250 JACK WOODS Budget no n0 Act. v."go
Expenditures
Materials & Supplies 6,500 4,120 1,152 (2,968) (72.0%)
Contracted Services 12,115 8,386 4.095 (4,291) (51.2%)
Revenues
User Fees - 26,000 17,336 0 (17,336) 100.0%
ne percentaae
2009 Budget - Actual. Vmrnee. Vedar..
07255 MCMAHON TENNIS Budget ng nB A.t..,.Bodgw
Expenditures
Materials & Supplies 0 0 1,178 1,178 100.0%
Contracted Services 0 0 661 661 100.0%
Revenues
User Fees 2,000 2,000 1,993 (7) 0.4%
page of 41
Appendix A - Summary of Operating Expenses to August 31, 2006
COUNCIL - SEPTEMBER 26, 2006
Yfp Percentage
xroa uuaex A J. V°ft. Vellence
07260 FACTORY THEATRE eadea vr0 rr0 4sY.v.ewdat
Expenditures
Contracted Services _ 0 0 2,147 2,147 100.0%
Revenues
We percentage '
me awed acauh Vadmpa. Varlanc°
07266 215 INDUSTRIAL PARKWAY ewget np we a. .ewe.t
Expenditures
Materials & Supplies 0 0 205 205 100.0%
Connected Services 1,000 1,000 1,045 45 4.5%
Revenues
User Fees 0 0 78.786 78,786 (100.0%)
etBudget��
M Percentage
200a eude.t n w Valence. Variance
07270 YONGE STREET (CHAMBER OF COMMERCE) aado.t n0 vrp aa...eweet
Expenditures
Internal Transfers to Capital, Reserves, Library & Other 3,370 2,258 2,258 0 0.0%
ub TOtal Fxpendkgres - � "� � 3870 - '2,268 -- 258 0 �_...��- OQk
Revenues _
User Fees 3,370 2,396 2,375 (21) 0.9%
kt Bud96t„
-126-
Page 32 of 41
Appendix A • Summary of Operating Expenses to August 31, 2006
COUNCIL - SEPTEMBER 26, 2006
wo
Percentage
200s
aude.t
Adwa
Vedanta.
Varianea
07281 NEW RECREATION COMPLEX ADMINISTRATION
.meat
rra
tt0
Aa2v. Buded
Expenditures
Salaries & Benefts
418,924
247,630
152,027
(95,003)
(38.6%)
Materiels & Supplies
28,550
18,300
IT933
(367)
(2.0%)
Contracted Services
16,550
9,760
9,580
(170)
(1.7%)
Revenues
Miscellaneous 123,300
68,500 7,514 (60,986) 89.0%
User Fees - 265,360
146,900 69,844 (77,056) 52.5%
"a Percentage
2006
Budget Amow. V.6 Vadenee
07282 NEW RECREATION COMPLEX BUILDING OPERA ameat
no TM A c.aud d
Expenditures
Spares & Benefits 377,407
244,324 193,805 (50,519) (20.7%)
Long Ten Debt Charges 1,836,440
390,720 390,720 0 0.0%
Materials & Supplies 399,880
167,002 140.159 (16,843) (10.7%)
Contracted Services 151,616
107,076 83,660 (23,416) (21.9%)
Revenues
User Fees 1,116.444 692,195 394,473 (297,722) 43.0%
Contributions from Reserves & Reserve Funds 1,211,440 811,665 811,665 0 0.0%
M
Percentage
=6
ended
Mu
Vada.
Vedenca
07290 NEW SENIORS CENTRE
emgd
we
wo
r tvaamed
Expenditures
Salaries&Benefits
78,195
61,338
32,762
(18,576)
(36.2%)
Materials & Supplies
30,383
20,256
30.197
9,941
49.1%
Contracted Services
53,700
38,800
32,566
(6,234)
(16.1%)
Sub -Total E7242endlturea_ _ 152,276
170 38d
" 85525 .�-; (14s869) -� )13 SIa
Revenues
User Fees
20,000
13,336
4,001
(9,335)
70.0%
Pagel W0741
Appendix A - Summary of Operating Expenses to August 31, 2005
COUNCIL - SEPTEMBER 26, 2006
WD Percentage
2M2 sweet AN is Vadmces Variance
07295 LESLIE STREET PROPERTY audex WD WD A06..esdem
Expenditures
Materials & Supplies 350 350 0 (360) 000.0%)
Revenues
Miscellaneous 1,000 1,000 1,000 0 0.0%
.User Fees 15,435 15,435 17,017 1,582 (10.2%)
we Percent.g.
20M Rodeo Aeluels V.rien.. Veriam.
07301 PARKS OPERATIONS ADMINISTRATION ewea RD M "c .awed
Expenditures
Salaries & Benefits 332,902 215,526 223,470 7,944 3.7%
Materials & Supplies 2,678 1,786 . 913 (873) (48.9%)
Contracted Services 13,369 8.912 2,811 (6,101) (68.5%)
Revenues
Fees & Services 75,000 65,886 17,376 (48,51 D) 73.6%
Miscellaneous 1,000 500 B70 170 (34.0%)
Contributions from Reserves & Reserve Funds 136,278 91,306 91,306 0 0.0%
VTD Percentage
200e Bided Adad. V.da,ms Vadenca
07302 PARKS OPERATIONS sudgd We m An..°eud2.r
Expenditures
Salaries & Benefits
977,964 605,277
586,899
(18,378)
(3.0%)
Materials & Supplies
180,030 119,656
100,338
(19,318)
116.1%)
Contracted Services
194,507 123,605
106,682
(16,923)
(13.7%)
Internal Transfers to Capital, Reserves, Library & Other
700,000 469,000
469,000
0
0.0%
Revenues
Miscellaneous
0 0
16,090
16,090
1100.0%)
User Fees
150,475 136,986
120,280
(16,706)
12.2%
Contributions from Reserves & Reserve Funds
25,000 16,750
0
(16,750)
100.0%
Page ARf41
Appendix A -Summary of Operating Expenses to August 31, 2006
COUNCIL - SEPTEMBER 26, 2006
YID Percentage
2M ewes Ac is Vudm.n Variance
07303 PARKS VEHICLES sweat v7o . M Actsewaat
Expenditures
Contracted Services 129,757 45,000 49,659 4,659 10.4%
Internal Transfers to Capital, Reserves, Library & Other 147,500 98,826 08,825 0 0.0%
Revenues
Miscellaneous 0 0 11M10 11,610 (100,0%)
Contributions from Reserves & Reserve Funds 0 0 16.750 16,760 (100.0%)
M Percentage
Zees Rudest Ae w Vad9ncas Varianc9
07304 PARKS BUILDINGS euagat vm v20 A ..ewgd
Expenditures
Materials & Supplies 16,800 10,633 9.796 (837) (7.9%)
Contracted Services 18,565 12,812 17,827 5,016 39.1%
Revenues
Yra Percentage
20d Budgo A w Vmimun Variance
07401COMMUNITY PROGRAMS ADMINISTRAT]ON swg.t .ra era A .sawed
Expenditures
Salaries & Benefits 376,011 259,638 280,635 20,997 8.1%
Materials & Supplies 26,650 24,725 16,314 (8,411) (34.0%)
Contracted Services 153,300 106,149 152,576 46,427 43.7%
Revenues
User Fees 474,800 388,900 502,591 113,691 (29.2%)
Grants 5,000 0 0 0 0.0%
Page 9 of41
Appendix A -Summary of Operating Expenses to August 31, 2006
COUNCIL - SEPTEMBER 26, 2006
YID Percentage
me swain Au h V &. Violence
07404 LEISURE COMPLEX FITNESS CENTRE Bwgn WD nD Aci... awget
Expenditures
Salaries & Benefits 307,143
198,336 181,425 (16,911) (8.5%)
Materials & Supplies 14,800
9,603 2.179 (7,424) (77.3%)
Contracted Services 124,000
79,558 61,396 1,838 2.3%
Revenues
User Fees 619,000
436,643 322,631 (114,012) 26.1%
YID Percentage
me Bw9M Aclu.t. Verlencas Variance
07405 LEISURE COMPLEX AQUATICS audgn YID YID A ..Datw
Expenditures
Salaries & Benefits 390,083 253,741 212,362 (41,379)
(16.3%)
Materials & Supplies 13,300 10,050 12,006 1,956
19.5%
Contracted Services (200) 500 280 (220)
(44.0%)
Revenues
Miscellaneous 5,280 4,050 18,336 14,286
(352.7%)
User Fees 261,000 200,176 280,585 80,409
(40.2%)
YID
Percentage
2000 sod"t ACNer. pad.
Variance
07408 YOUTH INITIATIVES "ad YID YID A Wewa.t
Expenditures
Salaries & Benefits
95,881 61,966
64,977
3,011
4.9%
Materials & Supplies
- 8,900 6,200
2,483
(3,717)
(60.0%)
Contracted Services
56,600 32,985
21,082
(11,903)
(36.1%)
ub Total ElcpentltEu7e8-�- � 161,361 101�161 V8$642 -= (�12�809): _ {�26�
Revenues
Miscellaneous -
1,000 664
0
(664)
100.0%
User Fees
85,000 53,000
68,477
15,477
(292%)
_ {Z7,8%d)j
Page35Oof 41
Appendix A - Summary of Operating Expenses to August 31, 2006
COUNCIL - SEPTEMBER 26, 2006
YID Percentage
2001 Mao Acruel. V.tl . Vaeence
07450 SENIORS PROGRAMS Barak nD WD Aal JkidB.t
Expenditures
Salaries & Benefits 87,680 62,563 49,778 (2,785) (5.3%)
Materials & Supplies 4,050 2,753 5,193 2,440 88.6%
Contracted Services 94,250 68,200 32,541 (25,669) (44.1%)
Revenues
Miscellaneous 69,500 41,400 25,384 (16,016) 3B.7%
User Fees 33,000 2t,194 27,582 6.088 (28.3%)
Grants 30,000 19,639 20,450 911 (4.7%)
wo Percentage
2001 sudak A 1. Valence. We..
07501 SPECIAL EVENTS ADMINISTRATION Bud1d wo M - an... sadgk
Expenditures
Salaries & Benefits 2,285 19,905 20,134 149 0.7%
i41d9m
Revenues
YID Percentage
2001 Budgd Adu VB,Nnm. Vial...
07502 COMMUNITY RECOGNITION AWARDS - eaugk WD rrD A".. Beso t
Expenditures
Salaries & Benefits 9,844
3,739 3,770
31
0.8%
Materials & Supplies 3,000
3,000 1,871
(1,129)
(37.6%)
Contracted Services (250)
(250) (551)
(301)
120.4%
Su67D7a1_EXpBIIti�u7e6�-�'� --'�' -12594 64w89,t `I 5090 :(1�394)v�,� �2156
Revenues
NBt'Budget- 1�.�< •--,. a,-�,.�_ .,...,... ,._x` .- 3a:;_..-_ 72,594.:;, _ 8,489,_ 5090 = (1tS98%." �. t21:, ?^!t
Page of41
Appendix A • Summary of Operating Expenses to August 31, 2006
COUNCIL - SEPTEMBER 26, 2006
YID Percentage
2006 Budget A°aiab Vedeneea Variance
07503 ART AURORA Budge WD wo nac..swge
Expenditures
Salaries & Benefits - 9.843 3.739 3,770 31 0.8%
Materials &Supplies 1,200 1.200 2,277 1.077 89.8%
Contracted Services 3,300 3,300 800 (2,420) (73.3%)
Revenues
User Fees 4,200 4,200 2,864 (1,335) 31.8%
YID Percentage
no Bwgo A is V.K.. Varance
07504 CANADA DAY CELEBRATIONS ewge WD vro . ..swges
Expenditures
Salaries & Benefits
9,843
3,739
3,770
31
0.8%
Materials & Supplies
21,000
18,000
1,370
(15,630)
(92.4%)
Contracted Services
2,700
2,700
17,079
14,379
532.6%
Sub Total Eicpentlltures � � ��. =t � - 33 515 F �4 438 S2iT9 (2 220j (91i°,(°ji
Revenues
Miscellaneous
2,000
2,000
3,626
1,626
(81.3%)
User Fees
15,000
15,000
0
(15,000)
100.0%
Grants
1,000
1,000
3,948
2,948
(294.8%)
YrD Percentage
2006 sweat A°Nala V. b . Variance
07505 SANTA CLAUS PARADE Budge xrD rrD nut...ewger
Expenditures
Salaries & Benefits
9,843
3,739
3,770
31
0.8%
Materials & Supplies
2,000
0
0
0
0.0%
Contracted Services
4,500
(2,500)
(2,651)
(151)
6.0%
Revenues
Miscellaneous
2,000
0
0
0
0.0%
het Budget` _ = r ,238
_ 14,342 = 1tai18 (120)r _ _ (8.7
_ °fj° ;
Page of 41
Appendix A - Summary of Operating Expenses to August 31, 2006
COUNCIL - SEPTEMBER 26, 2006
wo Percentage
2004 Budget AM.]. Wria . Vadence
07506 FIRST NIGHT Budget no no Aetvsaudget
Expenditures
Salaries &Baratta 9,843 3,739 3,770 31 0.8%
Materials & Supplies 2,000 0 0 0 0.0%
Contracted Services 1,050 (750) (651) 99 (13.2%)
Revenues
Vro Percentage
nos Budget AUW°H Vedenaes Variance
07607 STREET SALE Budget no vro Aa . Bud ok
Expenditures
Salaries & Benefits 2,070 2,070 0 12,070) (100.0%)
Materials & Supplies 3,500 3,600 0 (3,500) (100.0%)
Revenues
M Percenlege
2006 BWW Pcorels Vudueres Vedahce
07508 ARTIC ADVENTURE Burma M v10 A .9W9et
Expenditures
Salaries&Benefits
9,843
3,739 3,770
31 0.8%
Materials & Supplies
1,500
1,500 94
(1,406) (93.7%)
Contacted Services
1,500
1,500 962
(538) (35.9%)
>3ub Total �xpendlbareR.. Al.
Revenues
Miscellaneous 1,000 1,000 1,151 151 (15.1%)
Page of 41
Appendix A - Summary of Operating Expenses to August 31, 2006 -
COUNCIL - SEPTEMBER 26, 2006
M Percentage
200e 6ud9d Aofti Variance Variance
07509 CONCERTS IN THE PARK Budgd ero wo Ad. v. euagd
Expenditures
Salaries & Benefits 9.844 3,739 3,770 31 0.8%
Materials & Supplies 100 100 57 (43) (43.0%)
Contracted Services 11,750 11.750 8,550 (3,200) (27.2%)
Revenues
08101 DEVELOPMENT PLANNING
wo Pecenta..
2000 Boded Actual. V.dencn Varance
Boded WD YIO A "Budge
Expenditures
Salaries & Benefits
491,688
317,228 309,726
(7,502)
(2.4%)
Materials & Supplies
5,500
3,648 2,110
(1,638)
(42.2%)
Contracted Services
28,100
19,513 20,099
586
3.0%
�Sub,�Total Expendaurg�,: a -' �-52Sy208 340�89"�.. 331�835 �;(8�15a) 25a
.�^�^���
Revenues
Licenses & Permits 275,000 249.774 191,047 (58,727) 23.5%
Miscellaneous 4,500 3,366 3,026 (340) 10.1%
Contributions from Reserves & Reserve Funds 0 0 43,000 43,000 (100.0%)
WD Percentage
200e Budge Actual. V.l Variance
08102 COMMUNITY PLANNING Budge no no AA .euded
Expenditures
Balance &Benefits
206,657 137,276
132,286
(4,990) (3.6%)
Materials & Supplies
3,000 4,647
607
(1,040) (63.1%)
Contracted Services
10,274 7,058
2,680
(4,378) (62.0%)
F �
Sub Total Fxpentliture8 :. � `�, 279`937 --' 1A,519B4 t356L3 ':, 10,408(' -� - = �(Z
Revenues
Fees Fees & Services 46,000 30,664 18,732 (11,932) 38.9%
8
Page of 41
Appendix A - Summary of Operating Expenses to August 31, 2006
COUNCIL - SEPTEMBER 26, 2006
WD Pementa98
2M SW,M Act k Vad9nen Variance
08103 ECONOMIC DEVELOPMENT owed nu M Aat Bwgx
Expenditures
Salaries & Benefits
78,990 50.980 40,914 (10,066)
(19,7%)
Maladals & Supplies
2,500 1,664 550 (1,106)
(66.4%)
Connected Services
75,750 50,504 40,020 (10,484)
(20.8%)
Revenues
Miscellaneous 0 0 120 120 (100.0%)
a.
YID Pmcenlage
me aeigal Acemle Vaduwe Vadance
08104 POLICY PLANNING sweet we no Act. v.B d d
Expenditures
Salaries & Benefits 409,302 265,876 263,887 (1,989) (0.7%)
Maledals & Supplies 1,000 0 0 0 0.0%
Contracted Services 59,436 49,536 53,173 3,637 7.3%
Revenues
Contributions from Reserves & Reserve Funds 150,000 100,500 100,500 0 0.0%
YID Pen:enlage
2ee6 eud9el Aciwle V d. Vadance
09130 TAXATION -LOWER TIER PURPOSES -SUPPLE eadeat WD M Aa.veBud t
Expenditures
Revenues
Taxation (27,304) 0 (83,837) (83,837) (100.0%)
Page of41
COUNCIL - SEPTEMBER 26, 2006
0
0
N
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COUNCIL - SEPTEMBER 26, 2006
LAGENDAITEM99?:]
N T E R
coRPoRare sERwcEs
OFFICE MEMO
To: Members of Council
From: Bob Panizza, Director of Corporate Services
Subject: Church St. School
Date: September 22, 2006
At the Council meeting of September 12, 2006 Council enacted the following motion:
"That staff be directed to prepare a by-lawto designate the Church St. Schoolas the
Aurora Heritage Centre".
Presently the Church St. School is only designated as a historical building bythe Province,
it is not designated by the Town. Therefore, staff is requesting clarification on the
following.
Does Council wish to designate the Church St. School as an historical building and
named Aurora Heritage Centre.
Or
2. Does Council only wish to rename the building only as the Aurora Heritage Centre.
Once this is determined, the necessary by-law will be drafted and presented to Council. It
should be noted however that if the designation option is selected, that the necessary
notification period would be required before the by-law is enacted.
kPan
Director of Corporate Services
—138—
COUNCIL — SEPTEMBER 26, 2006
\F. TOWN OF AURORA
COUNCIL REPORT
No. FS06-026
SUBJECT: Financial Update and Budget Adjustment for Aurora's Senior Centre
FROM: L. John Gutteridge, Director of Finance/Treasurer
DATE: September 19, 2006
RECOMMENDATIONS
THAT Financial Services Report No. FS06-026 be received and,
THAT Council authorize the use of $185,504. from the Indoor Recreation
Development Charges Reserve Fund to complete funding of the project and;
THAT the New Senior Centre Budget be adjusted accordingly.
BACKGROUND
The New Senior Centre was originally approved to proceed in February of 2004. Like other
capital project there was a number of additional reports to Council to finalize the project
and more specifically the budget. Without getting into all the budgets that were presented,
my intent with this report is to provide you with a project status and to ask for approval of
additional funds for the project.
In my review it appears that although not specifically approved, the last budget presented
to Council was on June 8, 2004 and a copy of this budget is attached hereto as Appendix
"A". We say that the budget was not specifically approved but at this meeting Council
approved the use of $520,000. of the Municipal Capital Reserve fund as presented in
Appendix "A", and because the budget sheet was part of the report we have taken this to
be the final approved budget.
On October 24, 2006 the final tender was awarded as per Appendix "B" attached hereto
and as shown on Appendix "C" as Approved Contract. Subsequent to this Council
approved the addition of a Canopy for $38,000 but at the time did not specify where the
funds for this were to come from and Council also approved repairs to the Town Hall
Parking Lot for $100,000. with the funds to come from the Municipal Capital Reserve Fund.
—139—
COUNCIL - SEPTEMBER 26, 2006
September 19, 2006 - 2 - Report No. FS06-026
In addition as part of the budget Council adopted a proposal from the Senior Association to
raise $250,000 for the project. As part of the seniors contribution Council agreed to the
following motion.
"THAT the Seniors Advisory Council be encouraged to take the necessary steps to fulfil the
objective of providing a Capital contribution to the facility in an amount of $250,000
(excluding potential Trillium Capital Funding) and staff confirm, priorto the award of Tender
for the project that the Advisory Council has a work plan/strategy in place to achieve that
goal in a timely fashion."
The problem that arises with the seniors contribution is the Trillium Grant, the seniors
understand that if they receive $40,000. from Trillium this will reduce their commitment to
$210,000. and they keep the $40,000. to purchase wood working equipment. This being
the case the budgeted revenue should have been reduced by $40,000.. In addition as part
of their fund raising efforts they received a donation in kind of $14,909. which the product
was used for the deck. As this is part of their commitment this again reduces the cash we
will receive for the project to $195,091. and is creating a larger cash deficit on the project.
COMMENTS
In order for us to complete the audit and close these projects when complete we must
show the auditors that we not only have the authority for the work but we must show them
where the money is to come from and Council approval to use this money.
OPTIONS
Council has no option as to approving the use of funds to complete the project, but
you do have the options as to where these fund are to come from.
The amount required to cover the deficit for the project is $185,504. as outlined on
Appendix "C" attached. At the present time Council has approved the use of
$1,956,150. from Development Charges, whereas the Development Charges
identified that $2,231,150. could be applied to this project leaving a difference of
$275,000. that could come from the Development Charges Reserve. The problem
we have with taking the funds from the Development Charges Reserve is our
reliance on this reserve for the Debenture for the Multi -purpose Recreation Complex
and our ability to sustain the growth required to meet this obligation in the long term.
The other option for Council is to take the funds from another Discretionary Reserve
Fund. If this was Council's wish we would recommend the Municipal Capital
Reserve Fund.
-140-
COUNCIL — SEPTEMBER 26, 2006
September 19, 2006 - 3 - Report No. FS06-026
FINANCIAL IMPLICATIONS
Attached hereto as Appendix "C" is a summary of the events to date for this project
concluding with the Revised Approved Budget, followed by the Approved Contract amounts
and finally the Actual Expenditures to date. In the revised budget it shows a deficit of
$41,690. as a result of the change approved by Council for the Canopy and we also used
$4,136. for consultants on the Victoria Street property before we decided relocate the
project.
In the'actual to August 31' column you will see that there is a projected deficit of $251,704.
From this deficit we will credit the project for the balance of the funds to be raised by the
Seniors of $66,201, as better shown on Appendix "D" attached hereto.
This leaves a balance to be financed for the project of $185,504.
We would recommend that this deficit be taken from the Development Charges Reserve
Fund in the amount of $185,504..
In making this recommendation we must remind Council that if we experience the growth
as projected in the Development Charges Report this will not be a problem, however,
should development slow or should the 2C lands be delayed this could create problems for
the municipality in raising enough Development Charges money to meet it obligations in
the future.
CONCLUSIONS
As a result of this project and a couple of others which reports have been written for it is
apparent that when any project is undertaken or proposed to be undertaken it is critical that
reports to Council always refer to the approved budget and if necessary have Council
adopted amended budgets with any changes.
LINK TO STRATEGIC PLAN
Goal D: Ensure transparent, accountable and open governance in concert with informed
and involved citizens; Objective D1: Continue the commitment of fiscal responsibility and
accountability; Action: Review and update fiscal and Departmental performance indicators
annually, including development charges, and assess and report to the community
ATTACHMENTS
- Appendix "A" New Senior Centre 2004 Capital Budget
- Appendix "B" Project sheet as presented for awarding Contract
- Appendix "C" Financial Summary to August 31, 2006
- Appendix "D" Breakdown of Senior Fund Raising Commitment
—141—
COUNCIL - SEPTEMBER 26, 2006
September 19 2006 - 4 - Report No. FS06-026
PRE -SUBMISSION REVIEW
Management Team - September 13, 2006
Prepared by. L. John Gutteridge, ext 4111
John S Rogers
C.A.O.
-142-
COUNCIL - SEPTEMBER 26, 2006
APPENDIX A
TOWN OF AURORA, Department Priority: #
2004 CAPITAL BUDGET LSAC Priority: #
ANALYSIS BY PROJECT
DEPARTMENT: Leisure Services Department ACCOUNT NO.
PROJECT: New Senior Centre (John West Way)
PURPOSE: To construct a new a new Seniors Centre (approximately 14,000 square feet)
with associated parldng and access.
PERFORMANCE/ACTIVITY MEASURES
INCREASE (DECREASE
Construction of the facility will achieve desired service level standards approved by Leisure Services
Advisory Committee as part of the Culture and Recreation Master Plan update.
EFFECT ON FUTURE OPERATION BUDGETS
INCREASE (DECREASE)
2003
2004
2005
2006
PROGRAMS - (Operating Expenses Net Cost)
$ 0
$ 0
$ 26,730
$ 43,350
SALARIES - (Operations)
TO—
$ 0
$ 28,814
$ 61,232
OTDER COSTS - (Operations)
$ 0
$ 0
Is 9,900
$ 24,200
REVENUES
$ 0
$
$ (31000)
$ (10 0000)
TOTAL
$ 0
$$
EO]
62,444
$ 118,782
PROJECT COST/FDVANCING
2003
2004
TOTAL
2005
2006
PROJECT COST -LAND
$ 0
$ 275000
$ 275,000
$ 0
$ 0
PROJECT COST - CONSTRUCTION
$1,255,000
$2,345,000
$3,600,000
$ 0
$ 0
MASTER PLAN RESERVE
$ 6 00,250
$ 183,600
$ 873,850
$ 0
$ 0
DCA RESERVE FUND
$ 564,750
$1,391,400
$1,956,150
$ 0
$ 0
$ 0
$ 520,000
$ 520,000 .
$ 0
$ 0
FUND RAISING - DONATIONS
$ 0
$ 250,000
$ 250,000 •
$ 0
$ 0
CREDIT FOR LAND
s.�
$ 0
A
$ 275,000
$ 275,000
$ 0
$ 0
EXPLANATIONSIMGBLIGRTS:
-143-
COUNCIL — SEPTEMBER 26, 2006
APPENDIX B
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COUNCIL - SEPTEMBER 26, 2006
APPENDIX C
Original
Budget
Changes
Report No.
Building
$
2,269,000
$
612,000
cc 04-20 $
$
-
cc 04-20 $
Town Hall Parking Lot
$
100,000
Tr05-027 $
Canopy
$
38,000
cc 05-05 $
Soils
$
25,000
$
(25,000)
cc 04-20 $
Workshop
$
100,000
$
(100,000)
cc 04-20 $
Parking Lot Repair
$
22,500
cc 04-20 $
Landscape
$
29,000
cc 04-20 $
Cartage of excavated earth
$
32,000
cc 04-20 $
Commercial Kitchen Equip
$
224,000
cc 04-20 $
Add Height to Multi Purpose Room
$
10,000
cc 04-20 $
Site Development
$
276,000
$
(276,000)
cc 04-20 $
Construction Allowance
$
96,000
$
(96,000)
cc 04-20 $
Prime Consultant
$
130,000
$
87,554
cc 04-20 $
Project Management
$
43,500
$
-
$
Building Permit
$
7,000
$
-
$
Insurance
$
10,000
$
-
$
Surveys & Testing
$
20,000
$
Disbursement Allowance
$
20,000
$
Furniture Allowance
$
50,000
$
Cash Allowance
$
33,000
$
$
3,079,500
$
Master Plan Reserve
$
873,850
$
(4,136)
$
Development Charges Reserve
$
1,956,150
$
Fund Raising
$
250,000
$
Municipal Capital Reserve
$
520,000
cc 04-20
$
100,000
LSO4-055 $
$
3,080,000
$
Surplus/(Deficit) $ 500 $
Balance of Contract
Sub -Total
Balance of Senior Fund Raising
See Appendix "C"
Balance to be Raised
Revised Approved. Actual to.
Budget Contract Aug 31/06
26-Oct-04
2,881,000 $ 2,370,000 $ 2,925,302
100,000 $ 100.000 $ 68,818
38,000 $ 38,000 $ 38,000
22,500
29,000
32,000
224,000
10,000
217,554 $
43,500 $
7,000 $
10,000 $
20,000 $
20,000 $
50,000 $
33,000
3,737,554 $
869,714
1,956,150
260,000
620,000
3,695.864
(41.690)
300,000 $ 398,952
216,570 $ 251,340
43,500 $ 47,087
7,000 $ -
%000
20,000 $ -
20,000
50,000 $ 47,959
3,175,070 $
3,777,458
$
869,714
$
1.956,150
$
128,891
$
620,000
$
3,574,755
$
(202,704)
$
49,000
$
(251,704)
$ 66,200
$ (185,504)
-145-
COUNCIL - SEPTEMBER 26, 2006
APPENDIX D
Senior Fund Raising
to August 31, 2006
Pledged
$260,000.00
Less Trillium Funding
$ 40.000.00
Less In Kind Donation
$ 14,909.00
Balance to be raised In Cash
$195,091.00
Pledge Payments Made to Date
$ 87,333.33
Bock Donations
$ 27,816.00
Other Donations
$ 13,741.17
Total Received to August 31, 2005
$128,890.50
Balance to be received
$ B6 200,50
-146-
COUNCIL — SEPTEMBER 26, 2006
END ITEM #
TOWN OF AURORA
COUNCIL REPORT No. FS06-030
SUBJECT: St. John's Sideroad — Sidewalk, Water, Sewer Project
FROM: L. John Gutteridge, Director of Finance/Treasurer
DATE: September 19, 2006
RECOMMENDATIONS
THAT the deficit of $202,335. be taken from the Development Charges Reserve Fund
and,
THAT we concur with the utilization of the appropriate Development Charges
Reserves for the the St. John's Sideroad projects and;
THAT we proceed with and update of the Public Works portion of the Development
Charges Background Study, including Roads and Related, Sanitary Sewers and
Watermains and;
THAT we contract with Hemson Consulting Ltd to complete the update ata fee not to
exceed $15,000: and that the fees for this contract be taken from the Development
Charge Reserve and;
THAT the Town undertake negotiation with the Region of York on the outstanding
invoice for $258, 676.
BACKGROUND
This project first hit the budget in 2001 as attached hereto as Appendix "A" and then again
in 2003 as Appendix "B" and the project finally started construction in 2004. When the
tenders were opened in 2004 it was well over budget estimate, report PW04-033
suggested that the project proceed and the funds come from the Development Charges
Reserve. In addition when the tender figures were available there was a significant
increase in the cost for landscaping for which the Town only had $157,076. budgeted, this
fact was identified to the Region and apparently the Town indicated to the Region that we
were only going to contribute what we had budgeted for the project and they would either
have to cut back on the budget or absorb the cost themselves. Unfortunately the Town
has no documentation to support this position. At the present the Region has invoice the
—147—
COUNCIL — SEPTEMBER 26, 2006
September 19, 2006 - 2 - Report No. FS06-030
Town for the contract amount and we have refused to pay on the premise that we advised
the Region when the tender was awarded that we would not pay any more than what was
in our budget.
When the tender was awarded it was the expectation at that time that the over
expenditures were to be covered by the new Development Charges Study of 2004.
Unfortunately the 2004 Study was completed and the amounts for the St. John's Sideroad
from Young to Bayview did not get increased.
Now that the project is complete we have done reconciliation and found that the project
currently shows a deficit of $202,335. which includes the $258,676. expenditure for the
landscaping cost.
If the Town were to get relief from the Region for the landscaping costs and were to collect
the balance of the pledge for the Nokiidda Trail this project would result in a Town budget
surplus of $76,841.
COMMENTS
The paper trail does not fully explain why when the cost were known that this was not
picked up in the review of the development charges projects. There is documentation that
the Public Works Department provided the information to the Treasurer, but it was never
incorporated in the estimates. In any case it wasn't and we now must deal with the
potential deficit that has been created in the Development Charges Reserve..
In discussing this with C.N. Watson the consultant who completed the DC Study in 2004,
they did indicate that we can still fund these projects through Development Charges. In the
reconciliation attached hereto as Appendix "C" we have included the full sum allowed by
the Development Charges for these projects, but because they were not identified in the
Study at the actual project costs this could create a deficit in the Reserve Fund and limit
the amount of funds available for future projects. Also by overspending Development
Charges projects that come in over our DC estimate it will end up costing current taxpayers
for projects that can legitimately be charged to the Development Community.
The best way to eliminate this is to open up the Public Works portion of the Development
Charges study and revise our estimated for the projects identified and if necessary add any
new projects. The justification for opening the Public Works component of the By-law is
due to the increase in costs of construction as a result of construction costs inflating far
greater that the general rate of inflation.
We are suggesting we do another review of the Public Works portion of the Development
Charges Study as opposed to the entire report because this is the only area that has
shown the inflationary cost have increased enough to make it worth while. We feel that to
do full review would not provide any long term advantage to justify the cost.
—148—
COUNCIL — SEPTEMBER 26, 2006
September 19, 2006 - 3 - Report No. FS06-030
The second issue is the funds due from the Region of York, when the project came in over
budget for the boardwalk portion it was believed that a portion of this cost should have
been borne by the Region of York. To date the Region has not accepted responsibility for
the $258,676. and we have no documentation that would indicate our position or objection
to the increase.
The issue is how do we pay for the over expenditure as identified as the study proposed
cannot be completed before the end of Council's term and we have to make some
provision for the over expenditure.
OPTIONS
We must find the money for the deficit and the over utilization of the Development.
Charges Reserve for this project. To do this, we can take the money from the
Development Charges Reserve and potentially put the Reserve into a deficit position
until such time as we can do a background study review. When we talk about a
deficit in the Development Charges Reserve it is on the assumption that we
complete all of the projects on the Public Works portion of the Development Charges
at the estimates included in the study.
The second option is to borrow the funds from another reserve until such time as the
Public Works portion of the Development Charges Study is completed and then
repay the reserve from the Development Charges Reserve.
In either event the only way to pick this cost up under development charges is to
open up and review the Public Works portion of the development charges study.
FINANCIAL IMPLICATIONS
The major implication with this project is that as the project increased in cost we continued
to recommend that the funds come from the Development Charge Reserve, the problem is
the Development Charge Study that we completed did not identify the full cost associated
with this project. The result of utilizing the Development Charges Reserve to meet the
increased cost is if we proceed with all of the other projects in the DC Study and we
assume that the budgets are correct for the remainder of the projects we will end up in a
deficit in the Reserve Fund. This means we will lose the opportunity to charge the
Development Community for items that are future development related, resulting in the
current taxpayers picking up part of the cost.
Although the costs for this project are greater than estimated in the Development Charge
Background Study this was not all as a result of inflation, there were a number of
environmental issues that arose that drove the cost up. But we have seen large increases
in our other construction projects that are directly related to inflation. We now see that the
—149—
COUNCIL — SEPTEMBER 26, 2006
September 19, 2006 - 4 - Report No. FS06-030
current Development Charges Study did not project adequate inflation factorforthe project
that go out to the later years in the study. This is not that the figures weren't good when
the report was done it is more that inflation in the Public Works Construction area is
exceeding our 2004 projected inflation.
By doing a review of the Public Works portion of the DC Study it will allow the Town to
pickup the increase in the St. John's Sideroad project and rework the projected cost for
future projects based upon what know today.
Attached hereto as Appendix "C" is a financial summary for the total project broken down
into the sub -projects and the results are a deficit of $202,335. assuming that we do not
receive the balance of the donation of $20,500. from the Nokiidda Trail and that we can not
resolve the issue with the Region on the additional landscape costs of $158,676. As a
result of the financial statement there are three issues that Council must deal with:
1. How do we deal with the over utilization of the Development Charges Reserve?
2. How do we deal with the deficit not accounted for in previous reports?
3. How do we deal with the outstanding invoice from the Region of York.?
With regard to the first item we would recommend that we continue with the over utilization
of the Development Charges Reserve, and that we proceed with and update our
Development Charges Study for the Public Works Portion only. The estimated cost for this
is around $15,000.. By reviewing the Public Works Portion we can pickup the additional
cost for this project and revise the future years project estimates based upon current facts.
This will eliminate any possibility that the current tax payers will have to pick up cost for
future development other than that which is provided in the Development Charges Act.
This $15,000. investment in the study review will result in approximately $800,000. in
savings to the current taxpayers on this project alone.
On the second issue we would recommend that council pass a resolution authorizing that
the deficit of $202,335. be taken from the Development Charges Reserve Fund and that
should we receive the money from the Nokiidda Trail and are successful with our
negotiations with the Region we refund this reserve.
On the third issue we recommend that a meeting be arranged with the Region to discuss
this discrepancy with the intent of negotiating a resolve.
The final issue that we need to address is the authority to hire a consultant to review the
Public Works portion of the Development Charges Study. As was indicated earlier this is
an investment that will generate a return on the investment to the current taxpayers. We
would also like to point out that this process is quite normal with development charges
particularly in time where inflation in certain sectors exceed the estimated rate of inflation
when the original DC Study was completed.
—150—
COUNCIL — SEPTEMBER 26, 2006
September 19, 2006 - 5 - Report No. FS06-030
In this regard we would recommend that we contract with Hemson Consulting to complete
a review and update of the Public Works portion of the Development Charges Study at a
cost not to exceed $15,000..
We are suggesting a sole source approach as Hemson did the initial Study and have the
background necessary to keep the project cost within a reasonable range. If we were
doing a complete review we would recommend a tendered approach.
CONCLUSIONS
We need to establish a process for annual review of capital projects together with a
requirement for budget changes be identified in the resolution of council, as well as where
the funds are coming from be included in the recommendation adopted from Council.
LINK TO STRATEGIC PLAN
Goal D: Ensure transparent, accountable and open governance in concert with informed
and involved citizens Objective D1: Continue the commitment of fiscal responsibility and
accountability Action: Review and update fiscal and Departmental performance
indicators annually, including development charges, and assess and report to the
community
ATTACHMENTS
Appendix "A" Copy of the 2001 Public Works Capital Budget for St. John's Sideroad
Appendix "B" Copy of the 2003 Leisure Services Capital Budget for St. John's Sideroad
Trail/Board Walk
Appendix "C" Financial Analysis of St. John's Sideroad Project
PRE -SUBMISSION REVIEW
Management Team — September 13, 2006
Prepared by. L. John Gutteridge, ext. 4111
outterid � John. S. Rogers
of Finance/Treasurer C.A.O.
—151—
COUNCIL — SEPTEMBER 26,
2006 Appendix A
TOWN OF AURORA
2001 CAPITAL BUDGET
ANALYSES BY PROTECT '
DEPARTMENT: Public Works Dep==Uw
PROJECT: Conarucrion of Sidewalk. 111ttotittsnon. and Wat•'*+ZIM' S on St- John's
Si 4 cl. Yooye Street so Bariew Aveam
PURPOSE: To provide for the provision of sitiewdics and iAumi on. and the osnstruction
of ;=Cr=WML as Part of the recnascrnmoa of SL John's Sidernad by the
Region of Tork
OF,
9 . 4//
t ,
To provide increased levels of service to residents.
+ The construction of this w•atermain will add approrimately 700m m the existing water
distribution network
EFFECT ON FLTLRE OPERATING BUDGETS 2001 2002 2003
INCREASE (DECREASE)
SALARIES S500
OTHER COSTS S500
TOTAL $1000
PROJECT COST/FNkN TNG
TOTAL PROJECT COST S1.D43,DD0 �C
EiNANC1NC.•
CURRENT LEVY S59,7D0 C
GRANTS
RESERVE FEND , (5pecifs t 5984300
OTHER
TOTAL FINANCING S1,043.000
EXPLANATIONS/HI G HLI G HT5;
Resrrvt Fund • Developrfxni Charge Reserve (W5.500 for watertttain and MS.= for
stdrwalk5 aW illttrnuuuon)
The Regton's current scneoule is to =Y!-r this protect in fate ZD01, with eortnruetron tratrring m 2M2,
Thar mantes will not 0r s=nt this vrsr, but must b'- allured in 2001 .1.0 thu thm Town can confuse to
th c Ret= teat mcse resits are t0 b- ucitsded in the camtstct..
-152-
Ir
� COUNCIL - SEPTEMBER 26., 200ppendix B
i
TORN OF AURORA Department Priority: e
2003 CAPITAL BUDGET LSAC Priority: 4
ANALYSIS BY PROJECT
DEPARTMENT: Leisure Services Department ACCOUNT NO.
PROJECT: St. John's Sideroad Trail/Bnard Welk
PURPOSE: To implement continuation of the Town's Trail System/Nok(idaa Trail.
PERFORM ANCE/ACTIVTTY NTEASURES
INCREASE (DECREASE
■ To increase recreational trail opportunities in the Town of Aurora.
EFFECT ON FUTURE OPERATING BUDGETS 2003 2004 2005
INCREASE (DECREASE)
SALARIES
OTHER COSTS
TOTAL
PROJECT COSTIFTNANCTNG
TOTAL PRO.tRCT COST - c150 000 5 11 g��
FINANCING:
CURRENT'LEVY S 0 S 0 S 0-
GRANTS S 0 S 0 S 0
RESERVE FUND - Development Charges Reserve S 95,000 S 0 S 0
OTHER - Nokiidaa Trail Contribution S 25,000 S 0 S 0
- - Cash -In -Lieu of Parkland S 30.000 S 0 S 0
TOTAL FINANCING $150.000 s 0 L—Q
EXPLANATIONS/HI GHLI GHTS:
Elevated boardwalk proposed to be constructed on the north side of St.Joha's Sideroadin conjunction
with the Region of York St. John Sideroad widening project. Approximately 350 linear metres of trail
/board walk is required in this area to safely cross the McKenzie Marsh. This important section of trail
will connect the entire north/south Nokiidaa Trail from the Vandorf Road in the south to the Town of
Newmarket boarder in the north.
-153-
COUNCIL - SEPTEMBER 26,
Sidewalk
Revenue
�pPENDIX "C"
20 John'sSideroad
Yonge to Bayview
Financial Review
August 31, 2006
Total
2001 2002 2003 2004 2005 2006 Project
Development Charges Original Budget $ 628,800 $ 528,800
Development Charges PW03-044 $ 19,400 $ 19,400
Development Charges PW04-008 $ 49,000 $ 49,000
Development Charges PW04-033 $ 50,991 $ 50,991
Levy $ 58,700 $ 58,700
Total Revenue $ 687,500 $ $ 19,400 $ 99,991 $ $ $ 706,891
Expenditure
RV Anderson $ 116,841 $ 116,841
Region of York $ 1,121,453 $ 1,121,453
Reverse Accurst $ (631.403) $ (531,403)
Total Expenditures $ $ - $ 116,841 $ $ 1,121,453 $ (531403) $ 706,891
Surplus/(Deficlt) Sidewalk Project $ (0)
Water/Sewer
Revenue
Development Charges Original Budget $ 455.500 $ 455,500
Development Charges PW03-044 $ 160,000 $ 160,000
Development Charges PW04-033 $ 608,536 $ 508,536
Levy $ -
Other Revenue $ 51,763 $ 51,763
Total Revenue $ 455,500 $ $ 160,000 $ 508,536 $ 51,763 $ - $ 1,175,799
Expenditure
RV Anderson
Region of York $ 890,851 $ 287,712 $ 1,178,563
Reverse Accural $ (4,136) $ (4,136)
Tender Ads $ 1,372 $ 1,372
Total Expenditures $ $ (4136) $ 1372 $ 890851 $ $ 287,712 $ 1,175,799
Surplusl(Deficlt) Water/Sewer Project $ to)
Boardwalk
Revenue
Development Charges Original Budget
$'
95,000
$
95,000
Cash In Lieu of Parkland
$
30,000
$
30,000
Donation Noklidaa Trail
$
4,500
$
4,500
Development Charges PW04-008
$ 95,000
$
95,000
Development Charges PW04-033
$ 10,341
$
10,341
Levy
Other Revenue
Total Revenue
$
129500 $ $ $ 105341 $
$ $
234,841
Expenditure
RV Anderson $ 21,424 $ 21,424
Region of York $ 167,076 $ 258,576 $ 415,751
Reverse Accuml
Tender Ads
Total Expenditures $ $ $ 21424 $ $ 167,076 $ 268,676 $ 437,176
Surplus/(Deficlt) Sidewalk Project $ (202,338)
Sub -Total Surplus/(Deficit) $ (202,335)
Balance of Nokiidda Trail Donation $ 20,500
Charge Back to Region for Boardwalk - $ 258,676
-154-
COUNCIL — SEPTEMBER 26, 2006
FAGENDA ITEM I A
Resolution from Councillor Morris regarding the Notice of Motion from
September 19, 2006 related to the Anne Bartley -Smith lands.
Whereas the Town has recently been requested to approve a minor site plan
application for the construction of a water reservoir by the Region of York on the
east side of Bathurst St north of Bloomington Rd. on a parcel of land know as the
former Anne Bartley -Smith lands;
And Whereas inquiries have recently been made regarding the use of the funds
that the Ontario Heritage Foundation has received for this project;
Now Therefore the Council of the Town of Aurora requests the Region of York to
clarify with the Ontario Heritage Foundation to determine if the funds paid by the
Region will be utilized to improve the Anne Bartley -Smith lands.
—155—
COUNCIL - SEPTEMBER 26, 2006
TOWN OF AURORA
COUNCIL REPORT No. FS06-031
SUBJECT: Financial Report Multi Purpose Recreation Complex
FROM: L. John Gutteridge, Director of Finance/Treasurer
DATE: September 26, 2006
RECOMMENDATIONS
THAT the Multi Use Recreation Complex budget be amended and approved as
follows:
Budgeted Expenditures
Land Acquisition Cost $ 5,069,709.
Facility Design/Project Management $ 1,000,000.
Project Costs - Construction $21,328,936.
Total Project Budgeted Expenditures $27,388,645.
Budgeted'Revenues
Tax Rate Stabilization Reserve
$ 525,000.
Municipal Capital Reserve
$ 526,000.
Development Charges - Recreational Facilities
$ 1,100,000.
Cash -in -Lieu of Parkland Reserve
$ 1,750,000.
Unexpended Youth Centre
$ 600,000.
Development Charges - Reserve Fund
$ 3,360,000.
Growth Supported Debt (Recovered from DC's)
$12,669,300.
Tax Rate Supported Debt (Post 2013 DC's)
$ 4,245,700.
Tax Rate Supported Debt
$ 0.
Contribution from 2005 Operating
$ 626,000.
Donations
$ 2,000,000.
Fund Raising
$ 38,645.
Grants
$ 60,000.
Total Project Budgeted Revenues
$27,388,646.
-156-
COUNCIL - SEPTEMBER 26, 2006
September 26, 2006 - 2 - Report No. FS06-031
THAT Council establish a Multi -Use Recreational Facility Discretionary Reserve
Fund, to be used to fund any future capital improvement to the facility as adopted by
Council, and;
THAT any additional fund raising money be deposited into the Multi -Use
Recreational Facility Discretionary Reserve Fund.
BACKGROUND
The purpose of this report is to bring Council up to date on the financial status of the
Multi Use Recreation Complex Project so we can make appropriate budget adjustments
for our financial reporting requirement.
COMMENTS
During the progress of this project, numerous reports have been presented that make
reference to various budgets. Upon our review of this it appears that although reference
was made to certain budget figures there were never any resolutions of Council to adjust
these figures. This creates a problem with our audit in that the only budget that is
recognized is the budget that is approved by resolution of Council. With this report we do
have an opportunity to correct any budgeted figures before the end of the term of Council.
OPTIONS
We are suggesting in the report that Council establish a Reserve Fund for excess donation
from the fund raising committee to be spent on future capital improvements to the facility
as approved by Council.
As an option Council could suggest that the funds go back into the Municipal Capital
Reserve Fund, the rational for this option is that $625,000. of the 2005 operating budget
did go toward the reducing the future debt obligation for the project.
FINANCIAL IMPLICATIONS
In setting up capital budgets in the financial system the Financial Services Department take
information from the annual budgets and establishes the approved capital projects. If there
are changes to the capital budgets we take these changes from resolution passed by
Council.
-157-
COUNCIL — SEPTEMBER 26, 2006
September 26, 2006 - 3 - Report No. FS06-031
In the case of the Multi -Use Recreation Complex there were only two budget submissions
that were approved by council. The first one, attached hereto as Appendix "A" is the 2003
Capital Budget Approval generated as a result ofTreasurerAllan Evelyn's report to Council
No. TR03-017 dated July 13, 2003. This budget was for the acquisition of land and design
in the amount of $6,000,000. with $5,000,000. allocated to the Land Acquisition costs and
$1,000,000. being allocated to the Facility Design/Project Management. You will also
notice on the project sheet that $450,000. was earmarked in 2004 for more facility
design/project management but this was not approved in the 2004 Capital Budget.
Then we have Appendix "B" a 2004 Capital Budget sheet for this project that identifies
different numbers in 2003 for the land costs and minimal expense for construction. The
budget for 2003 were not adjusted to reflect these new figures as there was no resolution
of Council to do so, therefore the only figures that were approved in 2004 were the figures
in the 2004 column. The items identified in 2005 should have been brought forward in the
2005 Capital Budget presentation, however they were not and therefore not approved.
On the record the approved budget for the Recreational Complex is as follows:
Budgeted Expenditures
Land Acquisition Cost $ 5,000,000.
Facility Design/Project Management $ 1,000,000.
Project Costs — Construction $20,800,000,
Total Project Budgeted Expenditures $26,800,000.
Budgeted Revenues
Tax Rate Stabilization Reserve
$ 525,000.
Municipal Capital Reserve
$ 525,000.
Development Charges — Recreational Facilities
$ 1,100,000.
Cash -in -Lieu of Parkland Reserve
$ 1,750,000.
Unexpended Youth Centre
$ 500,000.
Development Charges — Reserve Fund
$ 3,620,000.
Growth Supported Debt (Recovered from DC's)
$10,790,000.
Tax Rate Supported Debt
$ 7,990,000.
Total Project Budgeted Revenues $26,800,000.
Subsequent to the aforementioned budgets approvals, Hemson Consulting completed the
2004 update to the Municipalities Development Charges Study and determined that the
Growth Related portion of the Multi -Use Facility was $12,669,300. for the period 2004-2013
and $4,245,700. for the period after 2013 for a total to be collected from Development
Charges amounting to $16,915,000. When this report was adopted by Council there was
no resolution of Council to adjust the capital project budget.
—158—
COUNCIL — SEPTEMBER 26, 2006
September 26, 2006 - 4 - Report No. FS06-031
It addition the Hemson Report also determined the value of the land that could be charged,
to the Multi -Use Facility for Development Charge Purposed to be $2,300,000. this means
that the land budget for the project could have been reduced by $2,700,000.. Exhibit "B"
was developed on this new information but the change was never adopted by Council.. It is
not a big problem that the budget for the Land Cost for this project is at $5,000,000. as the
contribution to the project from sources other than Development Charges far exceed the
10% minimum contribution.
Without getting any more complicated than necessary to resolve the budget issue we
would recommend that the Multi -Use Facility Budget be amended to take into consideration
facts that are now known, this would result in the following budget compared to our original
budget:
Budgeted Expenditures
Approved
Budget
Recommended
Amended
Budget
Land Acquisition costs
$5,000,000
$5,059,709
Facility Design/Project Management
$1,000,000
$1,000,000
Project Costs — Construction
$20,800,000
$21,328,936
Total Expenditures
$26,800,000
$27,388,645
Budgeted Revenues
Tax Rate Stabilization Reserve
$525,000
$525,000
Municipal Capital Reserve
$525,000
$525,000
Development Chares—Recreation Facilities
$1,100,000
$1,100,000
Cash -in -lieu of Parkland Reserve
$1,750,000
$1,750,000
Unexpended Youth Centre
$500,000
$500,000
Development Charges — Reserve Fund
$3,620,000
$3,350,000
Growth Supported Debt Recovered from DC's
$10,790,000
$12,669,300
Tax Rate Supported Debt (Post 2013 DC's)
$0
$4,245,700
Tax Rate Supported Debt
$7,990,000
$0
Contribution from 2005 Operating
$625,000
Donations Stronach
$2,000,000
Fund Raisin(including pledges)
$38,645
Grants
$60,000
Total Revenues
$26,800,000
$27,388,645
Appendix "C" shows the expenditure incurred to August 30, 2006 to a value of
$25,961,196, followed by our received and committed revenues to date of $27,388,645. for
a surplus to date of $1,427,448.. From this we must take the outstanding obligations to the
—159—
COUNCIL — SEPTEMBER 26, 2006
September 26, 2006 - 5 - Report No. FS06-031
end of the project of $585,244. as well as the value of any outstanding change orders in
the amount of $432,567. The actual value of the change orders is yet to be determined
and the figure provided is the value established by the contractor, we would anticipate that
we will be able to negotiate this to a lower number.
It appears that the municipality will not have to do any further long term borrowing to
complete the project; this is primarily as a result of the contribution from Mr. Stronach.
If this revised budget is adopted the results are that we will reduce not only our projected
debenture debt but the annual commitment from operations to the debt. Currently we
charge the debenture costs for the 20 year debenture to the operating budget in the
amount of $625,000. this will reduce to $400,000 in 2007 and a further $16,000 a year for
the next four years to an annual payment of $320,000.
If all goes well this will mean that we have the project fully funded yet we still have a fund
raising committee generating revenue for the project so we need to make sure that the
funds raised go to this project. In this regard we would recommend that any additional
funds from this project be applied to a Multi -purpose Recreation Discretionary Reserve
Fund with proceeds to be used to fund future capital enhancements to the facility as
approved by Council.
CONCLUSIONS
One of the problems that occurred with this project is the assumption that submission of
Capital Budget sheets that identifies budget figures in years other than the current year are
being adopted when the budget is approved. This is not the case as if we adjust a figure
for the previous years approved budget we must pass a resolution that recognizes this
adjustment and we must adjust our financial statement accordingly. For figures presented
in future years these budget items must be considered and brought forward annually.
The real conclusion is when the project was originally approved it was projected that the
municipality would have a debt of $19,215,000. and an annual operating cost of $625,000.
per year for our share of the debt repayment. If the balance of the project goes as planned
the municipality will only be in debt $16,915,000. and our annual debt repayment raise
though taxes will be $400,000. reducing to $324,000 in 4 years.
LINK TO STRATEGIC PLAN
Goal D: Ensure transparent, accountable and open governance in concert with informed
and involved citizens, Objective D1: Continue the commitment of fiscal responsibility and
accountability; Action Continue the commitment of long-term financial planning
—160—
COUNCIL - SEPTEMBER 26, 2006
September 26, 2006 - 6 - Report No. FS06-031
ATTACHMENTS
Appendix "A" 2003 Capital Budget Sheet
Appendix "B" 2004 Capital Budget Sheet
Appendix "C" Project Summary Sheet to August 31, 2006
PRE -SUBMISSION REVIEW
Mr. A. Downey, Director of Leisure Services
Management Team - September 20, 2006
Prepared by. L. John Gutteridge, ext. 4111
1/ 4ye�
Paul Dillman
Deputy Treasurer/ Tax Collector
ohn�Snogers
C.A.O.
-161-
COUNCIL - SEPTEMBER 26, 2006
Appendix "A"
TOWN OF AURORA
2003 CAPITAL BUDGET
ANALYSIS BY PROJECT
DEPARTMENT: Administration ACCOUNT NO.
PROJECT: Land Acquisition Proposal for Municipal Uses
PURPOSE: To acquire property for purposes of constructing a multi -use
recreation facility (Approx. 100,000 square foot facility— to
accommodate twin pad ice surfaces, indoor pool, youth centre,
general purpose rooms, associated parking, etc.), parkland (active
and passive), playing fields and potential site for projected fire hall. -
To retain the necessary consultants for completion of site and facility
design.
PERFORMANCEIACTIVITY MEASURES
INCREASE (DECREASE)
Acquisition of the proposed property in 2D03 will provide the necessary
lands to achieve desired service level standards approved by the Leisure
Services Advisory Committee as part of the Culture and Recreation
Master Plan Update.
EFFECT ON FUTURE OPERATING BUDGETS 2003 2004 2005
INCREASE (DECREASE)
Not Applicable
(See Facility Construction Capital Project Sheet)
SALARIES
OTHER COSTS
TOTAL $Q $ 0 $ Q
PROJECT COST SUMMARY
Land Acquisition $ 6,000,000 $ 0 $ 0
Facility Design I Project Management 1,000,000 460,000 $ 0
TOTAL PROJECT COST $ 6,000,000 $ 450,000 $ 0
PROJECT FINANCING SUMMARY
CURRENT LEVY $ 0 $ 0 $ 0
RESERVES:
Tax Rate Stabilization 525,000 0 0
Municipal Capital 525,000 0 0
RESERVE FUNDS
Development Charges — Recreation Facilities 1,100,000 450,000 0
Cash -in -Lieu of Parkland 1,750,000 0 0
OTHER —Temporary Financing — Water/Sewer 2,100,000 0 0
TOTAL PROJECT FINANCING $ 6,000,000 $ 450,D00 $ 0
EXP LANATIO NSIH I G HLI GHTS:
The financial summary noted above is consistent with the revised 10-year service level
standard endorsed by Council earlier this year and the financial analysis previously
presented to Council in support of this property acquisition initiative.
-162-
COUNCIL - SEPTEMBER 26, 2006
TOWN OF AURORA
2004 CAPITAL BUDGET
ANALYSIS BY PROJECT
Appendix "B"
Department Priority: #
LSAC Priority: #
DEPARTMENT: Leisure Services Department ACCOUNT NO.
PROJECT: New Recreation Complex
PURPOSE: To construct a new Multi -Use Recreation Facility (approximately 100,000 square
foot facility) to accommodate twin pad ice surfaces, indoor pool, general purpose
rooms, associated parhiug and access routes.
PERFORMANCE/ACTIVITY MEASURES
INCREASE (DECREASE
Construction of the facility will achieve desired service level standards approved by Leisure Services
Advisory Committee as part of the Culture and Recreation Master Plan update.
EFFECT ON FUTURE OPERATION BUDGETS
INCREASE(DECREASE)
2003
2004
2005
2006
PROGRAMS -(Operating Expenses Net Cost)
$ 0
$ 0
—$ _0
$ 42,5 00
_$
$ 562,000
SALARIES -(Operations)
$ —0
—$
91,300
$ 274,000
OTHER COSTS - (Operations)
$ —0
0
$ 265,200
$ 878,500
REVENUES
$ 0
$ 0
$ (389,000)
$(1,210,000)
TOTAL -
$ 0
$ 0
$ 0
$ 494,500
PROJECT COST/FINANCING
2003
2004
2005
TOTAL
COSTS
PROJECT COST - LAND
$2,300,000
$ 0
$ 0
$ 2,300,000
PROJECT COST - CONSTRUCTION
$7,180,000
$20 ,800,000
$150,000
$22,130,000
TOTAL PROJECT COST
$3,480,000
$20,800,000
$150,000
$24,430,000
FINANCING
MUNICIPAL RESERVE
280,
$ 000
$ 0
$ 280,000
UNXPENDED YOUTH CENTRE
$ 0
$ 500,000
$ 500,000
DCA RESERVE FUND
$1,100,000
$ 3,350,000
$150,000
$ 4,600,000
DEB. DEBT -DC'S 2003-20013
$ 0
$12,669,300
$ 0
$12,669,300
DEB. DEBT -FUTURE DC'S-TAX RATE
$ 0
$ 4,245,700
$ 0
$ 4,245,700
DEB. DEBT- NON DC'S'-TAX RATE
$ 0
$ 2,135,000
$ 0
$ 2,136,000
FUND RAISING
$ 0
$ 0
$ 0
$ 0
TEMPORARY INTERNAL FINANCING
$2,100,000
$(2,100,000)
$ 0
$ 0
TOTAL PROJECT FINANCING
$3,480,000
$20,800,000
$150,000
$24,430,000
EXPLANATIONSMIGHLIGHTS:
-163-
COUNCIL - SEPTEMBER 26, 2006
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c
06
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-164-
COUNCIL - SEPTEMBER 26, 2006
Lips, Stefan and Mary
The Corporation of the Town of Aurora
By-law Number 4844-06.D
BEING A BY-LAW to amend By-
law No. 2213-78, as amended,
being the Zoning By-law of the
Town of Aurora.
(219 Old Yonge Street, File: D14-06-02)
WHEREAS Section 34 of the Planning Act, R.S.O. 1990, c.P,13, as amended provides
that the Council of a local Municipality may pass a Zoning By-law;
AND WHEREAS the Council of the Corporation of the Town of Aurora enacted by-law
2213-78 being the Zoning By-law, as amended;
AND WHEREAS the Council of the Corporation of the Town of Aurora deems it
advisable to further amend By-law 2213-78, as amended;
NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE TOWN OF
AURORA HEREBY ENACTS AS FOLLOWS:
1. THAT the zoning category applying to the lands shown in hatching on Schedule
"A" attached hereto and forming part of this By-law, is hereby amended from
"Environmental Protection (EP) and Rural ( R) to Environmental Protection (EP)
and Row Dwelling Residential (R6-52) Exception Zone.
2. THAT the following be added as Section 15.56 "Row Housing Residential (R6-
52) Exception Zone".
Section 15.56 ROW DWELLING RESIDENTIAL (R6-52) EXCEPTION
ZONE:
(4844-06.D)
15.56.1
15.56.2
15.56.2.1
15.56.2.2
15.56.2.3
Uses Permitted
- Maximum of seven (7) Row Housing Units
Zone Requirements
Lot Specifications
Lot Area per dwelling unit (minimum):
Lot Frontage total lot:
Sitting Specifications
Front Yard (minimum):
Rear Yard (minimum):
Southerly Interior Side Yard (minimum):
Northerly Interior Side Yard (minimum):
250.0 square metres
30.0 metres
2.0 metres
50.0 metres
3.0 metres
11.0 metres
Notwithstanding the definition of Lot Frontage, for the purposes
of this bylaw Old Yonge Street shall be deemed to be the Lot
Frontage.
Building Specifications
In accordance with Section 15.2.3 with the exception of the
following:
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COUNCIL - SEPTEMBER 26, 2006
Width of Dwelling Unit (minimum) 7.5 metres
Height (maximum) 11.0 metres
15.56.3 Private Outdoor Living Area
Notwithstanding the provisions of Section 7.2 and Section 15.3.1.2,
the minimum depth of the private outdoor living area from the wall
of the row house dwelling unit shall be as follows:
Interior Units 4.0 metres
End Units 2.8 metres
In accordance with Section 15.3.1.3, with the exception that a
screen wall and/or fence with a minimum height of 1.8 metres and
a maximum height of 2.0 metres shall be provided on either side of
the private outdoor living area to a minimum depth of 4.0 metres
for interior units and shall not be required along the end wall of the
end units.
All other provisions of Section 15.3 shall apply
15.56.4 General
No more than seven (7) units of row housing shall be attached in a
continuous row in any row development.
15.56.5 Parking
Notwithstanding Section 6.26, the minimum manoeuvring space
requirement shall be 6.3 metres.
Notwithstanding the provisions of Section 6.26.1.2, a minimum of
three (3) parking spaces per unit shall be provided.
15.56. 6 Holding Prefix
Notwithstanding the provisions of Section 15.56 above, while the
"(H)" Holding prefix is in place, no person shall within the lands
zoned (H)R6-52, on Schedule "A" attached hereto, use any lot or
erect, alter or use any buildings or structures for any purpose
except those uses which existed on the date of passing of this by-
law. Furthermore, no extension or enlargement of the uses which
existed on the date of the passing of this by-law shall occur, unless
an amendment to this by-law is approved by the Council of the
Corporation of the Town of Aurora and comes into full force and
effect.
15.56.7 Removal of Holding Prefix
Prior to the passing of a by-law to remove the "(H)" Holding prefix
from the lands zoned (H)R6-52, or any part thereof, the Town of
Aurora shall be.satisfied that the relevant provisions of Section
4.3.2 of the Official Plan have been complied with. In addition, to
the foregoing, and prior to the removal of the "(H)" Holding prefix,
the following shall have been complied with:
The Region of York has confirmed that adequate servicing
capacity is available, and the Town of Aurora has allocated
such capacity;
ii) The Town of Aurora shall be satisfied that a site plan
agreement and or other agreement(s) as required have
been executed between the owner of the lands and the
Town of Aurora.
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COUNCIL - SEPTEMBER 26, 2006
Upon removal of the "(H)" Holding prefix from the lands zoned
(H)R6-52, pursuant to Section 36 of the Planning Act, or any
successor thereto, the provisions applicable to the said lands shall
be as set out in Sections 15.56.1 to 15.56.5 inclusive.
THAT no part of this By-law will come into force until the provisions of the Planning Act
have been complied with, but subject to such provisions the By-law will take effect from
the day of passing thereof.
READ A FIRST AND SECOND TIME THIS 26th DAY OF SEPTEMBER, 2006.
READ A THIRD TIME AND FINALLY PASSED THIS 26th DAY OF SEPTEMBER,
2006.
T. JONES, MAYOR B. PANIZZA, TOWN CLERK
AN
COUNCIL - SEPTEMBER 26, 2006
TOWN OF AURORA
THE REGIONAL MUNICIPALITY OF YORK
LOCATION: 219 Old Yonge Street
Parts of Lot 4, Plan 461
THIS IS SCHEDULE "A"
TO BY-LAW NO. 4844-06.1)
PASSED THIS _ DAY
OF , 2006,
B. PANIZZA, CLERK
T. JONES, MAYOR
LANDS SUBJECT TO REZONING
FROM "RU" TO "(H) R6-62"
EP C4-19 RA2-2 EP
ST JOHN'S SDRD
EP
0
RU
°= RU
EP-4
of
z. EP 2-6
O C10 R1
R6-2 R2-30 R2-20
SCHEDULE "A" TO BY-LAW NO. 4844-06.D
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COUNCIL - SEPTEMBER 26, 2006
Explanatory Note
Re: Zoning By-law No. 4844-06.D
By-law Number 4844-06.1) has the following purpose and effect
To amend By-law 2213-78, as amended, the Zoning By-law in effect in the Town of
Aurora, to rezone the subject lands, known municipally as 218 Old Yonge Street, from
"Environmental Protection" (EP) and "Rural' (RU) Zones to "Environmental' (EP) and
Row Dwelling Residential (R6-52) Exception Zone.
The rezoning will permit the use of the lands for a maximum of seven (7) row
housing units and provides site specific zoning provisions to implement the approved
site plan on the lands.
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COUNCIL - SEPTEMBER 26, 2006
AMENDMENT NO.67
TO THE OFFICIAL PLAN
FOR THE TOWN OF A URORA
Ac
COUNCIL — SEPTEMBER 26, 2006
THE CORPORATION OF THE TOWN OF AURORA
By-law Number 4853-06.D
BEING A BY-LAW to adopt Official Plan Amendment No.67
The Council of the Corporation of the Town of Aurora, under Section 17 (22) of the
Planning Act, RSO 1990 Chapter P. 13 as amended, hereby enacts as follows:
1. Official Plan Amendment No. 67.for the Town of Aurora, consisting of the
attached explanatory text and schedules, is hereby adopted.
2. The Clerk is hereby authorized and directed to make such application on behalf
of the Corporation and to execute under the Corporate Seal such documents as
may be required for the above purposes.
3. This By-law shall come into force and take effect on the day of the final passage
thereof.
READ A FIRST AND SECOND TIME THIS 26th DAY OF SEPTEMBER, 2006.
READ A THIRD TIME AND FINALLY PASSED THIS 26th DAY OF SEPTEMBER,
2006.
T. JONES, MAYOR
B. PANIZZA, MUNICIPAL CLERK
Note: In accordance with Regional Official Plan Amendment #9, as approved by By-law
A-0265-1999-0.71, this amendment has been granted exemption from Regional
approval as per a letter dated January 28, 2004 from the Regional Municipality of
York. In this regard, the Town of Aurora is the signing authority.
a
COUNCIL — SEPTEMBER 26, 2006
AMENDMENT NO, 67
TO THE
OFFICIAL PLAN FOR THE
TOWN OF AURORA PLANNING AREA
This Amendment to the Official Plan for the Town of Aurora, which has been adopted by
the Council of the Corporation of the Town of Aurora, is hereby approved in accordance
with Section 17 (22) of the Planning Act, RSO 1990 Chapter P. 13 as amended, as
Amendment No. 67 to the Official Plan for the Town of Aurora.
Date:
T. Jones, Mayor
B. Panizza, Town Clerk
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COUNCIL — SEPTEMBER 26, 2006
AMENDMENT NO. 67
TO THE OFFICIAL PLAN FOR THE TOWN OF AURORA
STATEMENT OF COMPONENTS
PAGE
PART I — THE PREAMBLE
1.0 Introduction 1
2.0 Purpose of The Amendment 1
3.0 Location 1
4.0 Basis of The Amendment 1 &2
PART 1I — THE AMENDMENT
1.0 Introduction 2
2.0 Details of The Amendment 2&3
3.0 Implementation and Interpretation 3
Schedule "A" — Land Use Plan
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COUNCIL — SEPTEMBER 26, 2006
PART 1— THE PREAMBLE
1.0 Introduction
This part of the Amendment, entitled Part I — The Preamble, explains the purpose and
location of this Amendment, and provides an overview of the reasons for it. It is for
explanatory purposes only and does not form part of the Amendment.
2.0 Purpose of The Amendment
The purpose of this Amendment is to add new employment land use policies to the
Town of Aurora Official Plan under the heading of "Business Park'. The subject
amendment also designates the lands legally described bellow as Business Park.
3.0 Location
The subject lands which are affected by this amendment are located at the. southwest
corner of Bayview Avenue and Pedersen Drive and are legally described as,
Parcel4-1, Section 65M-2873, Lot4, Plan 65M-2873
Vw Part Lots 84 and 85, Con. 1, Parts 2 and 3, 65R-14776 as in B41763B
Town of Aurora, Regional Municipality of York
4.0 Basis of The Amendment
Council has enacted this amendment in response to the following:
4.1 An application has been made by Ev-Taz Development Ltd., to develop the
subject lands for a variety of retail and commercial purposes.
4.2 The subject lands are currently vacant and are designated "Prestige Industrial'
and "Service Commercial', as shown on Schedule "A" to Official Plan
Amendment No. 52.
4.3 The lands are located within a larger "Business Park" area and suitable for a full
range of uses, however the existing designation does not permit stand alone
retail and commercial uses.
4.4 The Town has undertaken a full review of all employment and commercial
designations and has determined that some limited retail and service commercial
uses should be permitted within "Business Park" areas.
4.4.1 This amendment will designate the the subject lands as 'Business Park" to be
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COUNCIL — SEPTEMBER 26, 2006
used for a variety of business activities including manufacturing, assembly,
fabrication, business and professional offices, research and development
facilities, financial institutions, and restaurants. Retail and commercial uses on
this site will be permitted subject to a rezoning and site plan to ensure
compatibility with adjacent uses and that adequate access, parking, screening
and buffering will be provided.
PART II — THE AMENDMENT
1.0 Introduction
All of this part of the document entitled Part II — The Amendment, consisting of the
following text and attached map designated as Schedule "A" (Land Use Plan),
constitutes Amendment No. 67 to the Official Plan for the Town of Aurora.
2.0 Details of The Amendment
The Official Plan of the Town of Aurora is hereby amended as follows:
Item (1): Schedule "A" Land Use Plan, is amended by changing the land use
designation for the lands shown on Schedule "A" attached hereto and forming
part of this amendment.
Item (2): Part Three — Planning Components, is hereby amended by inserting a new
Subsection 3.3.3 —"Business Park", with the following new policies:
"3.3.3 Business Park
The Business Park designation shall apply to the newer industrial and
employment areas in the Town. The Business Park designation shall include a
mix of business activities that operate mostly in enclosed buildings. Business
Park areas shall be highly visible and accessible.
A. Permitted uses in the Business Park designation shall include
- manufacturing, assembly, fabrication, processing, warehousing,
enclosed storage of goods and materials;
- business and professional offices, research and development
facilities;
- limited accessory retail and service commercial uses; and,
- financial institutions, banquet hall facilities and restaurants in
accordance with implementing zoning.
Automotive repair, sales and service facilities shall not be
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COUNCIL — SEPTEMBER 26, 2006
permitted.
B. The maximum floor space index for offices shall be 1.5.
C. Offices shall be developed in low to mid -rise buildings.
D. Accessory uses shall be generally limited to 20% of the total floor
area on the principle use. All accessory uses shall be clearly
subordinate to and directly related to the functioning of the
permitted use.
E. Activities and operations associated with industrial uses shall be
primarily within enclosed buildings.
F Existing outdoor storage and display areas shall be permitted in
accordance with the implementing zoning by-law provisions and
site plan requirements and be adequately setback and screened to
reduce visibility.
G. Retail and service commercial uses shall be directed to
commercially designated areas. Some limited retail and service
commercial uses may be permitted through rezoning where they
are compatible with surrounding lands uses and provided at
locations with adequate access, parking, screening and buffering
and satisfactory on -site circulation.
H. ' Institutional and recreational uses shall be permitted through
rezoning in the Business Park designation."
3.0 Implementation and Interpretation
The implementation and interpretation of this Amendment shall be in accordance with
the respective policies of the Aurora Official Plan, Zoning By-law, and any Site Plan
Agreement.
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