Agenda - Council - 20061010COUNCIL
AGENDA
NO, 06-21
TUESDAY, OCTOBER 10, 2006
Following SPOClal General Committee
Audit Committee
COUNCIL CHAMBERS
AURORA TOWN NALL
PUBLIC RELEASE
06/10/06
COUNCIL MEETING
AGENDA
NO. 06-27
Tuesday, October 10, 2006
Following Special General Committee Meeting
I DECLARATIONS OF PECUNIARY INTEREST
11 APPROVAL OF AGENDA
RECOMMENDED:
THAT the content of the Agenda as circulated by the Corporate Services
Department be approved as presented.
III OPEN FORUM
IV ADOPTION OF MINUTES
Council Minutes of September 26, 2006, Meeting Number 06-25
RECOMMENDED:
THAT the Council Minutes from Meeting Number 06-25 be adopted as
printed and circulated.
V PRESENTATIONS
(a) Presentation of golf tournament cheques from the
Mayor's Golf Tournament
Council Meeting No. 06-27 Page 2 of 11
Tuesday, October 10, 2006
VI DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
VII ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
Vlll NEW BUSINESS/GENERAL INFORMATION -COUNCILLORS
IX DELEGATIONS
(a) Dr. Don McLean, Aurora Animal Hospital D-1
Re: Replacement of Gate at War Memorial Peace Park
(b) Mr. Joe and Mrs. Christine Morra D-3
Re: Item 2 — Traffic Safety Advisory Board Meeting
(c) Mr. Graham Wride D-2
Re: Item 3 - Town Hall Address
X CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
XI REGIONAL REPORT
Xll READING OF BY-LAWS
RECOMMENDED:
THAT the following listed by-laws be given 1 st, 2nd and 3rd readings, and
enacted:
4842-06.D BEING A BY-LAW to
pg. B-1
amend By-law No. 2213-78,
as amended, being
the
Zoning By-law of the Town of
Aurora (Removal of
(H)
Prefix, Part of Lot
72,
Concession 1, W.Y.S,
D14-
04-05) (Schirkedanz
Bros.
Limited
Council Meeting No. 06-27
Tuesday, October 10, 2006
Page 3 of 11
4862-06.D BEING A BY-LAW to pg. B-4
amend By-law No. 2213-78,
as amended, being the
Zoning By-law of the Town of
Aurora (David LeGallais, 154
Wellington Street East, D14-
05-05)
4864-06.R BEING A BY-LAW to pg. B-8
Rename Church Street
School 'The Aurora
Heritage Centre"
4865.06.0 BEING A BY-LAW to pg. B-9
confirm actions by Council
resulting from the meeting 06-27 of
October 10. 2006.
Xlll CLOSED SESSION
Legal/Property Matter
THAT Council proceed into Closed Session to address a legal/property
matter.
XIV ADJOURNMENT
Council Meeting No. 06-27
Tuesday, October 10, 2006
Page 4 of 11
AGENDA ITEMS
1. General Committee Meeting Report No. 06-16 pg. 1
Tuesday, October 3, 2006
(1) Central York Fire Services — Joint Council Committee Meeting
September 20, 2006
THAT the Minutes of the September 20, 2006 Central York Fire Services —
Joint Council Committee Meeting be received for information; and
THAT the following recommendation be endorsed:
JOINT COUNCIL COMMITTEE — SEPTEMBER 20, 2006 — ITEM 1
9-1-1 ADVISORY BOARD REQUEST
THAT the memorandum from 9-1-1 Ontario Advisory Board dated August
1, 2006 regarding funding assistance be received and the following
recommendations be adopted:
1. THAT the Association of Municipalities of Ontario be requested to
investigate methods of long term sustainable funding; and
2. THAT one hundred dollars be contributed for each municipality
(Newmarket and Aurora); and
3. THAT this resolution be forwarded to the Minister of Finance.
(2) LSAC06-07 — September 14, 2006 Leisure Services Advisory Committee
Meeting
1. THAT the committee record of the Leisure Services Advisory Committee
meeting, held on September 14, 2006, be received for information and
Council endorse the following recommendations of the Leisure Services
Advisory Committee:
2. Memo from Director of Leisure Services,
Warranties for the new Recreation Complex and new Seniors' Centre
THAT the warranties for the new Recreation Complex and new Seniors'
Centre be received for information.
Council Meeting No. 06-27 Page 5 of 11
Tuesday, October 10, 2006
3. Memo from Director of Leisure Services,
Revenues for the Concession and Pro -shop
THAT the memo from the Director of Leisure Services, Revenues for the
Concession and Pro -shop, be received for information.
4. Report LS06-037, Pro -Shop Request for Proposal for the new Recreation
Complex
THAT Council direct staff to revise the terms of reference for the Pro -Shop
Services Contract at the new Recreation Complex by reducing the
requested rental fees to $2,400 for the first year, increasing at a rate of
10% per year for the duration of the 5 year contract; and
THAT the request for proposal for these services be re-released.
5. Report LS06-039, Youth Action Committee Recruitment 2006/2007
THAT the Leisure Services Advisory Committee appoint the following
youth members to sit on the Youth Action Committee for the 2006/2007
school year:
• David Byun, St. Andrew's College
• Lindsay Dukelow, Dr. G.W. Williams S.S.
• Charles Ho, St. Andrew's College
• Ashley Hayhow, Dr. G.W. Williams S.S.
• Hidetaka Ishii, St. Andrew's College
• Bryan Lin, St. Andrew's College
• Trevor Smith, Northern Lights Public School
• Michael Taylor, Unionville H.S.
• Jaclyn Tersigni, Cardinal Carter C.H.S.
6. E-mail received from Councillor Vrancic, Chair, requesting that comments
from a resident, regarding renovations to the fitness centre, be placed on
the agenda for the committee's consideration
THAT the comments from a resident regarding renovations to the fitness
centre, be received for information.
(3) ADM06-015 - AMO OMERS Support Fund
THAT the Town of Aurora financially support the AMO OMERS Support
Fund.
Council Meeting No. 06-27 Page 6 of 11
Tuesday, October 10, 2006
(4) PW06-052— Northeast Quadrant Traffic Calming Plan — Poll Results
THAT Council approve the design for the Northeast Quadrant Traffic
Calming Plan, as presented in report PW06-041; and
THAT staff be directed to submit the necessary 'Road Alteration By-law"
to the October 17, 2006 Council meeting for approval; and
THAT, assuming the "Road Alteration By-law" is adopted by Council on
October 17, 2006, staff be directed to publish the "Notice of Study
Completion" for the Class Environment Assessment for the Northeast
Quadrant Traffic Calming Study; and
THAT staff provide a report at the October 17, 2006, Council meeting
regarding concerns raised by Mr. Gary Camick and further regarding
clarification as to whether the removal of four way stop signs from the
intersection of Birch Court and Walton Drive, will impede the Environmental
Assessment process.
(5) PL06-106 — Application to Amend the Zoning By -law -Removal
of Holding (H) Provision
Schickedanz Bros. Ltd. (Elderberry Hill)
13990 and 14028 Yonge Street, Aurora
File D14-04.05 (Ref: D12-013A)
THAT Council enact by-law 4842-06.D to remove the Holding (H) prefix
from the lands legally described as Part of Lot 72, Concession 1, W.Y.S
(13990 and 14028 Yonge Street) at the Council Meeting of October 10,
2006.
(6) PL06-121 — Issues Related to New Over Sized Housing
Developments in Existing Neighbourhoods
(Update Report)
THAT report PL06-121, being an update report regarding the construction
of over sized infill housing in existing neighbourhoods be received as
information; and
THAT staff be directed to continue working through the process related to
new oversized housing developments as outlined in report PL06-121.
Council Meeting No. 06-27 Page 7 of 11
Tuesday, October 10, 2006
(7) PL06-122 — Zoning By-law Amendment Application
David LeGallais
154 Wellington Street East
Part Lot 107, Plan 246
File D14-05-05
THAT Council enact implementing Zoning By-law Amendment 4862-06.D.
(8) FS06-034— Annual Cancellation, Reduction or Refund of Property
Taxes under Section 357 of the Municipal Act
THAT the property taxes in the amount of $34,784.07 be adjusted in
accordance with section 357 of the Municipal Act; the Town of Aurora's
portion being $10,703.66; and
THAT the associated penalty/interest be cancelled in proportion to the tax
adjustment; and
THAT the Director of Finance/Treasurer be directed to adjust the
Collector's Roll.
(9) LS06-043 — Naming of Park
THAT Council approve the name Stewart Burnett Park for the future
Community Park proposed for the lands north and west of the Aurora
Recreation Complex (ARC); and
THAT appropriate signage be erected on site indicating that the lands
have been named and identified as noted for future community park use.
(10) AAC06-07 -Accessibility Advisory Committee Meeting Minutes
1. THAT the Committee Record of the Accessibility Advisory Committee
Meeting 06-07 held on September 28, 2006 be received as information
and the following recommendations of the Accessibility Advisory
Committee be endorsed:
2. Accessibility Advisory Committee Minutes Number 06-06
August 21, 2006
THAT Accessibility Advisory Committee Minutes Number 06-06, as
corrected, be approved.
Council Meeting No. 06-27
Tuesday, October 10, 2006
Page 8 of 11
3. PL06-116 - Applications to Amend the Official Plan and Zoning
By-law 2213-78, as amended
Loblaw Properties Ltd. - 15900 Bayview Avenue
Files D09-04-06 and D14-12-06
THAT Loblaw Properties Ltd., be requested to install four (4) additional
handicapped parking spaces in front of the medical office entrance; and
THAT accessibility doors be installed at the entrance of the medical
offices.
4. Discussion regarding a presentation to the Aurora Chamber of Commerce
THAT staff secure a sponsorship table at the November 15, 2006 Aurora
Chamber of Commerce luncheon for the purpose of informing the
members of the Chamber of Commerce of accessibility matters; and
THAT committee members and staff be authorized to attend.
5. Handicapped Parking at the Aurora Family Leisure Complex
THAT staff be authorized to proceed with the installation of handicapped
parking spaces on the south side of the Aurora Family Leisure Complex
between the two entrances, at an upset cost of $45,000 to be funded from
the Accessibility Advisory Reserve Fund.
6. Ontario BIA Association
Ontario Mainstreet Accessibility Awards 2006
THAT staff investigate potential funding opportunities with the Ministry of
Social Services to assist with the development of an Aurora Accessibility
Award Program.
7. Sue Mitchell of the Toronto Association of Business Improvement Areas
Re: Accessibility Awards Nomination Deadline Extension
THAT the correspondence from the Toronto Association of Business
Improvement Areas regarding the Accessibility Awards nomination
deadline extension be received for information purposes.
Council Meeting No. 06-27
Tuesday, October 10, 2006
Page 9 of 11
2. TSAB06-18 — September 13, 2006 Traffic Safety Advisory Board pg. 9
Meeting
RECOMMENDED:
1. THAT the committee record of the Traffic Safety Advisory Board meeting,
held on September 13, 2006, be received for information and Council
endorse the following recommendations of the Traffic Safety Advisory
Board:
2. September 7, 2006 memorandum from Manager of Engineering Services
regarding parking on Maple Street;
THAT parking be prohibited on the south side of Maple Street from a point
40m west of Spruce Street to a point 57.5m west of Spruce Street at
anytime; and
THAT staff be requested to introduce the necessary by-law to implement the
above recommendation: and
THAT a letter be sent to all affected residents with the Traffic Safety
Advisory Boards's recommendations.
3. Report TSAB06-017 — Vandorf Sideroad and Industrial Parkway South
THAT multi -way stop signs be implemented at the intersection of Vandorf
Sideroad and Industrial Parkway South; and
THAT staff be requested to introduce the necessary by-law to implement the
above recommendation; and
THAT York Region Police be requested to increase enforcement of the
speed limit on Industrial Parkway South north and south of Vandorf
Sideroad.
3. Resolution from Councillor Buck pg. 17
Re: Town Hall Address
RECOMMENDED:
WHEREAS it is universally understood that an address of a building or a
place is a number on a public right-of-way identified by a name; and
WHEREAS since the time of the completion of the building and the right-
of-way, the address of the Aurora Town Hall was 100 John West Way;
and
Council Meeting No. 06-27
Tuesday, October 10, 2006
Page 10 of 11
WHEREAS one of the first acts of this council was to create a non-existent
street in order to change the address of the Aurora Town Hall; and
WHEREAS the stated intent of this action was not to dishonour the person
for whom John West Way was named, nevertheless that is what was
accomplished; and
WHEREAS in consideration of the fact John West Way was named by the
Town of Aurora to honour a man who had earned the respect of the
people of Aurora for his service as Mayor or Councillor for many council
terms;
NOW THEREFORE BE IT RESOLVED THAT the previous resolution to
create a new address for the Aurora Town Hall be rescinded and the
name and number 100 John West Way be restored.
4. LS06-044 — Mountain Bike Facilities pg. 18
RECOMMENDED:
THAT Council rescind the approval in principle of locating a Mountain Bike
facility within the McClellan Way Storm Water Management area; and
THAT Council direct staff to find an alternative location in the vicinity of the
former McClellan Way location in which to construct a Mountain Bike
facility; and
THAT the construction of Mountain Bike facilities in the Holland River
Valley, south of Wellington Street and Lambert Willson Park be
considered in the 2007 Budget.
5. Resolution from the Town of East Gwillimbury pg. 67
Re: Urbanization of Regional Roads
:7xK�l��ih�il�►1�]'��7�
THAT Council receive and endorse the following resolution from the Town
of East Gwillimbury:
BE IT RESOLVED THAT Community Programs & Infrastructure
Report CPI-2006-36, dated September 18, 2006, regarding
urbanization of Regional roads be received and adopted;
THAT Council pass the following resolution in support of the
urbanization of Regional Roads:
Council Meeting No. 06-27
Tuesday, October 10, 2006
Page 11 of 11
WHEREAS improvements to Regional and local road systems are
a high priority for the public in York Region; and
WHEREAS the growth -related costs of improvements to the road
system are eligible for recovery through the Region of York and
Town's respective Development Charge By-laws; and
WHEREAS the urbanization (i.e., installation of storm sewers,
curbs and gutters) of roads is an effective method of improving the
Regional road system and reducing annual maintenance costs; and
WHEREAS the staff of the Town of East Gwillimbury and York
Region have had discussions regarding this matter;
BE IT THEREFORE RESOLVED that the Town of East Gwillimbury
supports the urbanization of Regional roads within urban areas,
and in particular Green Lane, and that the cost of urbanizing Green
Lane and other Regional roads within urbanized areas be included
in the next Region of York Development Charge By-law update
proposed for 2007; and
THAT, in consideration that this issue impacts all Municipalities
within the Regional Municipality of York, this resolution be
forwarded to all area municipalities for their consideration and
support.
COUNCIL - OCTOBER 10, 2006
, AURORA
Delegation (a)
AAHA.
ANIMAI
Town of Aurora October 4, 2006
100 John West Way
Aurora, Ontario
L4G 6J1
Attn: Mr. Bob Panizza
Re: October 10, 2006 Council Meeting
Thank you for listening to our concerns. I am the director of the Aurora Animal
Clinic. As you may recall we were the clinic that provided the entire funding for the
leash -free park. Our clinic is located at the corner of Yonge and Edward Street and our
rear entrance is adjacent to the back of the Aurora Memorial Peace Park. Since we
purchased the practice in 1996, we have had access to the park via a gate in the chain link
fence. This allowed us to exercise ill and post -operative patients; all patients are double -
leashed to prevent escapes and our staff always "poop & scoop". In fact, the majority of
fecal samples are required for analysis. Although other dogs use the park, our staff
members are instructed to remove all feces that they see, even if our patients are not
responsible for the soiling. The fence was torn down recently and there is no plan to
replace the gate. We are appealing to the council to allow the gate to be replaced.
Summary
1) Since we purchased the clinic in 1996, the Aurora Animal Clinic has had access
to the rear of the War Memorial Peace Park through a gate in the fence that is
located adjacent to the rear of our clinic.
2) This access allows us to exercise ill and post operative patients who are unable to
walk any significant distance.
3) The fence is scheduled for replacement however there is no provision to replace
the gate.
4) Failure to replace the gate would place significant hardship on our invalid patients
as they would be required to walk approximately 100 yards, a feat which most
would be unable to do.
5) We are appealing to council to allow the replacement of the gate.
Thank you for your concern,
Dr. Don McLean
265 Edward Street, Aurora, Ontario L4G 3M7, Tel. (905) 727-9449, Fax (905) 727-6429
D-1
p
D-2
COUNCIL — OCTOBER 10, 2006
Delegation (c)
October 5, 2006
Town of Aurora
Attention: Mr. Bob Panizza
Dear Sir:
BOA
OCT - 5 2006
Corporate Services Dept.
I would like to request delegate status at the council meeting on
October 10, 2006.
There are a couple of comments I would like to make regarding
the Town Hall address situation.
Thank,ou,
��
aham Wride,
D - 3
COUNCIL - OCTOBER 10, 2006
AGENDA ITEM
r..
TOWN OFAURORA
GENERAL COMMITTEE MEETING
REPORT
NO. 06-16
ATTENDANCE
MEMBERS ABSENT
Council Chambers
Aurora Town Hall
Tuesday, October 3, 2006
Councillor Buck in the Chair; Mayor Jones,
Councillors Gaertner, Kean, Morris, Vrancic and
Wallace.
Councillors Hogg and West were absent.
Chief Administrative Officer, Director of Corporate
Services/Town Clerk, Director of Leisure Services,
Director of Planning, Director of Public Works,
Director of Financial Services/Treasurer, Town
Solicitor, and Council/Committee Secretary.
Councillor Buck called the meeting to order at 7:00 p.m.
DECLARATIONS OF PECUNIARY INTEREST
Mayor Jones declared an interest in item 11 - Report PL06-120, by virtue of his
residence in the vicinity of the subject land and did not take part in or vote on any
questions in this regard or attempt in any way to influence the voting on such
questions.
APPROVAL OFAGENDA
General Committee recommends:
THAT the content of the agenda as circulated by the Corporate Services
Department, with the following additional items, be approved:
➢ Withdrawal of Delegation c) Mr. Ron McKnight
Re: Aurora Historical Society
Delegation d) Mr. Graham Wride, resident
Re: Change of Street Name and Address for the Town Hall
➢ Delegation e) Mr. Gary Camick, resident
Re; Item 4 - PW06-052 - Northeast Quadrant Traffic Calming
Plans - Poll Results
➢ Item 12 - Correspondence from Michelle Haney-Kileeg
Re: Item 4 - PW06-052 - Northeast Quadrant Traffic Calming
Plans - Poll Results
CARRIED
-1-
COUNCIL - OCTOBER 10, 2006
General Committee Report No. 06-16 Page 2 of 8
Tuesday, October 3, 2006
Ill ADOPTION OF THE MINUTES
General Committee Report of September 19, 2006, Meeting Number 06-15
General Committee recommends:
THAT the General Committee Report of Meeting Number 06-15 be
approved as printed and circulated.
CARRIED
On a point of privilege, Mayor Jones extended his condolences, on behalf of Council
and staff of the Town of Aurora, to the family of Mr. Omar Khamissa who passed away
on Saturday, September 30, 2006. Mayor Jones expressed the Town's appreciation
and admiration for this exceptional citizen, businessman and leader in our community.
IV DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Items 4 and 11 were identified for discussion.
V ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
General Committee recommends:
THAT the following recommendations respecting the matters listed as
"Items not Requiring Separate Discussion" be adopted as submitted to the
General Committee and staff be authorized to take all necessary action
required to give effect to same:
Central York Fire Services — Joint Council Committee Meeting
September 20, 2006
THAT the Minutes of the September 20, 2006 Central York Fire Services —
Joint Council Committee Meeting be received for information; and
THAT the following recommendation be endorsed:
JOINT COUNCIL COMMITTEE—SEPTEMBER 20, 2006 — ITEM 1
9-1-1 ADVISORY BOARD REQUEST
THAT the memorandum from 9-1-1 Ontario Advisory Board dated August
1, 2006 regarding funding assistance be received and the following
recommendations be adopted:
1. THAT the Association of Municipalities of Ontario be requested to
investigate methods of long term sustainable funding; and
2. THAT one hundred dollars be contributed for each municipality
(Newmarket and Aurora); and
3. THAT this resolution be forwarded to the Minister of Finance.
-2-
COUNCIL - OCTOBER 10, 2006
General Committee Report No. 06-16 Page 3 of 6
Tuesday, October 3, 2006
2. LSAC06-07 — September 14, 2006 Leisure Services Advisory
Committee Meeting
1. THAT the committee record of the Leisure Services Advisory Committee
meeting, held on September 14, 2006, be received for information and
Council endorse the following recommendations of the Leisure Services
Advisory Committee:
2. Memo from Director of Leisure Services,
Warranties for the new Recreation Complex and new Seniors' Centre
THAT the warranties for the new Recreation Complex and new Seniors'
Centre be received for information.
3. Memo from Director of Leisure Services,
Revenues for the Concession and Pro -shoo
THAT the memo from the Director of Leisure Services, Revenues for the
Concession and Pro -shop, be received for information.
4. Report LS06-037, Pro -Shop Request for Proposal for the new Recreation
Complex
THAT Council direct staff to revise the terms of reference for the Pro -Shop
Services Contract at the new Recreation Complex by reducing the
requested rental fees to $2,400 for the first year, increasing at a rate of
10% per year for the duration of the 5 year contract; and
THAT the request for proposal for these services be re-released.
5. Report LS06-039, Youth Action Committee Recruitment 2006/2007
THAT the Leisure Services Advisory Committee appoint the following
youth members to sit on the Youth Action Committee for the 2006/2007
school year:
• David Byun, St. Andrew's College
• Lindsay Dukelow, Dr. G.W. Williams S.S.
• Charles Ho, St. Andrew's College
• Ashley Hayhow, Dr. G.W. Williams S.S.
• Hidetaka Ishii, St. Andrew's College
• Bryan Lin, St. Andrew's College
• Trevor Smith, Northern Lights Public School
• Michael Taylor, Unionville H.S.
• Jaclyn,Tersigni, Cardinal Carter C.H.S.
6. E-mail received from Councillor Vrancic, Chair, requesting that comments
from a resident, regarding renovations to the fitness centre, be placed on
the agenda for the committee's consideration
THAT the comments from a resident regarding renovations to the fitness
centre, be received for information.
3. ADM06-015 - AMO OMERS Support Fund
THAT the Town of Aurora financially support the AMO OMERS Support
Fund.
-3-
COUNCIL - OCTOBER 10, 2006
General Committee Report No. 06-16 Page 4 of 8
Tuesday, October 3, 2006
5. PL06.106 — Application to Amend the Zoning By -law -Removal
of Holding (H) Provision
Schickedanz Bros. Ltd. (Elderberry Hill)
13990 and 14028 Yonge Street, Aurora
File D14.04-05 (Ref: 012.013A)
THAT Council enact by-law 4842-06.D to remove the Holding (H) prefix
from the lands legally described as Part of Lot 72, Concession 1, W.Y.S
(13990 and 14028 Yonge Street) at the Council Meeting of October 10,
2006.
6. PL06-121 — Issues Related to New Over Sized Housing
Developments in Existing Neighbourhoods
(Update Report)
THAT report PL06-121, being an update report regarding the construction
of over sized infill housing in existing neighbourhoods be received as
information; and
THAT staff be directed to continue working through the process related to
new oversized housing developments as outlined in report PL06-121.
PL06-122 — Zoning By-law Amendment Application
David LeGallais
154 Wellington Street East
Part Lot 107, Plan 246
File D14.05-05
THAT Council enact implementing Zoning By-law Amendment 4862-06.D.
8. FS06-034— Annual Cancellation, Reduction or Refund of Property
Taxes under Section 357 of the Municipal Act
THAT the property taxes in the amount of $34,784.07 be adjusted in
accordance with section 357 of the Municipal Act; the Town of Aurora's
portion being $10,703.66; and
THAT the associated penaltylinterest be cancelled in proportion to the tax
adjustment; and
THAT the Director of Finance/Treasurer be directed to adjust the
Collector's Roll.
9. LS06-043 — Naming of Park
THAT Council approve the name Stewart Burnett Park for the future
Community Park proposed for the lands north and west of the Aurora
Recreation Complex (ARC); and
THAT appropriate signage be erected on site indicating that the lands
have been named and identified as noted for future community park use.
-4-
COUNCIL - OCTOBER 10, 2006
General Committee Report No. 06-16 Page 5 of 8
Tuesday, October 3, 2006
10. AAC06-07 - Accessibility Advisory Committee Meeting Minutes
1. THAT the Committee Record of the Accessibility Advisory Committee
Meeting 06-07 held on September 28, 2006 be received as information
and the following recommendations of the Accessibility Advisory
Committee be endorsed:
2. Accessibility Advisory Committee Minutes Number 06-06
August 21, 2006
THAT Accessibility Advisory Committee Minutes Number 06-06, as
corrected, be approved.
3. PL06-116 - Applications to Amend the Official Plan and Zoning
By-law 2213-78, as amended
Loblaw Properties Ltd. - 15900 Bayview Avenue
Files D09-04-06 and D14-12-06
THAT Loblaw Properties Ltd., be requested to install four (4) additional
handicapped parking spaces in front of the medical office entrance; and
THAT accessibility doors be installed at the entrance of the medical
offices.
4. Discussion regarding a presentation to the Aurora Chamber of Commerce
THAT staff secure a sponsorship table at the November 15, 2006 Aurora
Chamber of Commerce luncheon for the purpose of informing the
members of the Chamber of Commerce of accessibility matters; and
THAT committee members and staff be authorized to attend.
5. Handicapped Parking at the Aurora Family Leisure Complex
THAT staff be authorized to proceed with the installation of handicapped
parking spaces on the south side of the Aurora Family Leisure Complex
between the two entrances, at an upset cost of $45,000 to be funded from
the Accessibility Advisory Reserve Fund.
6, Ontario BIA Association
Ontario Mainstreet Accessibility Awards 2006
THAT staff Investigate potential funding opportunities with the Ministry of
Social Services to assist with the development of an Aurora Accessibility
Award Program.
7. Sue Mitchell of the Toronto Association of Business. Improvement Areas
Re: Accessibility Awards Nomination Deadline Extension
THAT the correspondence from the Toronto Association of Business
Improvement Areas regarding the Accessibility Awards nomination
deadline extension be received for information purposes.
CARRIED
-5-
COUNCIL - OCTOBER 10, 2006
General Committee Report No. 06-16 Page 6 of 3
Tuesday, October 3, 2006
VI NEW BUSINESS/GENERAL INFORMATION -COUNCILLORS
Councillor Buck provided Notice of Motion regarding the change of address for
the Aurora Town Hall.
Councillor Morris advised that she had received a letter regarding concerns
about illumination improvements for Glenview Drive in Aurora, which she would
forward to appropriate staff.
General Committee recommends:
THAT the letter from residents, regarding concerns about illumination
improvements for Glenview Drive, be received and referred to the Director
of Public Works to investigate and report back.
CARRIED
VIl DELEGATIONS
(a) Mr. Kevin Lalonde, resident
Re: Bathurst Street and McLellan Way
Proposed Mountain Bike Course Construction
Mr. Kevin Lalonde expressed concern on behalf of himself and other
residents in his area pertaining to the proposed mountain bike course which is
being considered at McClellan Way and Bathurst Street. Mr. Lalonde advised
that his neighbours are opposed to the construction of a mountain bike course
in their vicinity because the major Intersection is busy and could be a hazard
to the users of the bike course. W. Lalonde provided a petition from residents
in the subject area in opposition of the proposal for the bike course in that
location and he advised that all of the residents he has spoken to believe that
the bike course should be constructed in the Case Wood Lot in the area
which is currently being used for that purpose.
General Committee recommends:
THAT the comments of the delegate be received and referred to staff, and
that staff incorporate the concerns of the residents into the report
regarding the proposed locations for bike course construction, which is
scheduled to be presented to Council on October 10, 2006.
CARRIED
(c) Mr. Ron McKnight
Re: Aurora Historical Society
WITHDRAWN BY DELEGATE
(b) Mr. John Housser, resident
Re: Item 4 - PW06-052 - North East Quadrant Traffic Calming
Plan - Poll Results
Mr, John Housser spoke in support of the North East Quadrant Traffic
Calming Plan and advised that the majority of the residents In the affected
area have willingly participated in this study, which has taken 25 years to
complete, and are in favour of the plan. Mr. Housser advised that the result
of this plan will have a positive long-term effect on the neighbourhood and he
requested that the Mayor and Members of Council support the continuation of
this project.
COUNCIL - OCTOBER 10, 2006
General Committee Report No. 06-16 Page 7 of 6
Tuesday, October 3, 2006
e) Mr. Gary Carrick, resident -ADDED ITEM
Re: Item 4. PW06.052 - Northeast Quadrant Traffic Calming
Plan - Poll Results
Mr, Gary Camic advised that he is in support of the Northeast Quadrant
Traffic Calming Plan, however he expressed concern regarding the
proposed removal of the existing four way stop signs at the intersection of
Birch Court and Walton Drive. Mr. Camick advised that the intersection is
used heavily and that there is a tendency for drivers to speed in this area,
creating a potential danger to residents, which would be further aggravated
by the removal of the stop signs. Mr. Camick asked that the study be
amended by leaving the stop signs at that intersection.
General Committee recommends:
THAT the comments of the delegate be received and that item 4 - PW06-
052— Northeast Quadrant Traffic Calming Plan — Poll Results, be brought
forward for discussion at this time.
CARRIED
4. PW06.052— Northeast Quadrant Traffic Calming Plan — Poll Results
General Committee recommends:
THAT Council approve the design for the Northeast Quadrant Traffic
Calming Plan, as presented in report PW06-041; and
THAT staff be directed to submit the necessary "Road Alteration By-law"
to the October 17, 2006 Council meeting for approval; and
THAT, assuming the 'Road Alteration By-law" is adopted by Council on
October 17, 2006, staff be directed to publish the "Notice of Study
Completion" for the Class Environment Assessment for the Northeast
Quadrant Traffic Calming Study; and
THAT staff provide a report at the October 17, 2006, Council meeting
regarding concerns raised by Mr. Gary Camick and further regarding
clarification as to whether the removal of four way stop signs from the
intersection of Birch Court and Walton Drive, will impede the
Environmental Assessment process.
CARRIED
d) Mr. Graham Wride, resident - ADDED ITEM
Change of Street Name and Address for the Town Hall
Mr. Graham Wride requested that the Mayor and Members of Council
reinstate the original address of 100 John West Way to the Aurora Town Hall.
Mr. Wride advised that this honour was presented to Mr. West when the
building was constructed, to express appreciation for his ongoing
contributions, positive initiatives and involvement in the community, and that
the name should be reinstated.
General Committee recommends:
THAT the comments of the delegate be received for information.
CARRIED
-7-
COUNCIL - OCTOBER 10, 2006
General Committee Report No. 06-16 Page 8 of 8
Tuesday, October 3, 2006
M CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Mayor Jones, having previously declared a possible interest in item 11, did not take part
in any discussion in this regard.
11. PL06.120 - Applications to Amend the Zoning By -Law and
Draft Plan of Subdivision
Brookvalley Developments (Aurora) Ltd.
14425 Bayview Avenue, Aurora
Part of Lot 15, Concession 2, E.Y.S
Files 014-06-05 & D12-05-02A
General Committee recommends:
THAT the proposed plan of subdivision D12-05-02A Templeton Planning
Limited dated March 7, 2005 and revised September 15, 2006 be draft
approved by the Town of Aurora, subject to the Schedule of Conditions of
Draft Approval attached as Appendix "A" being fulfilled prior to final
approval; and
THAT 75 units of sewage and water capacity be allocated to the
Brookvalley Developments (Aurora) Ltd. lands; and
THAT the Mayor and the Clerk be authorized to execute the 'No Pre -sales
Agreement' with Brookvalley Developments (Aurora) Ltd.
CARRIED
12. Correspondence from Michelle Haney-Kileeg - ADDED ITEM
Re: Item 4 - PW06-052 - Northeast Quadrant Traffic Calming Plan - Poll Results
General Committee recommends:
THAT the correspondence from Michelle Haney-Kheeg regarding PW06-
052 - Northeast Quadrant Traffic Calming Plan - Poll Results be received
for information.
CARRIED
IX CLOSED SESSION
None
X ADJOURNMENT
General Committee recommends:
THAT the meeting be adjourned at 8:00 p.m.
CARRIED
THE REPORT OF THE GENERAL COMMITTEE MEETING 06-16 IS SUBJECT TO
FINAL APPROVAL AT COUNCIL ON TUESDAY, OCTOBER 10, 2006.
COUNCIL - OCTOBER 10, 2006
TOWN OF AURORA
COUNCIL REPORT
No. TSAB06-018
SUBJECT: September 13, 2006 Traffic Safety Advisory Board Meeting
FROM: Acting Chair
Committee Members
MEMBERS ABSENT:
DATE: October 10, 2006
RECOMMENDATIONS
- Brett Cole
- Carmen Zambri, Juergen Daurer,
Mike Walters, Robert Cook
John West
1. THAT the Committee Record of the Traffic Safety Advisory Board meeting, held
on September 13, 2006, be received for information and Council endorse the
following recommendations of the Traffic Safety Advisory Board.
2. September 7, 2006 memorandum from Manager of Engineering Services
regarding parking on Maple Street
THAT parking be prohibited on south side of Maple Street from a point 40m west
of Spruce Street to a point 57.5m west of Spruce Street at anytime ;
THAT staff be requested to introduce the necessary by-law to implement the
above recommendation; and
THAT a letter be sent to all affected residents with the TSAB's recommendations.
3. Report TSAB06-017 - Vandorf Sideroad and Industrial Parkway South
THAT multi -way stop signs be implemented at the intersection of Vandorf
Sideroad and Industrial Parkway South;
THAT staff be requested to introduce the necessary by-law to implement the
above recommendation; and
THAT York Region Police be requested to increase enforcement of the speed
limit on Industrial Parkway South north and south of Vandorf Sideroad.
BACKGROUND
All matters on the agenda were discussed fully.
ME
COUNCIL - OCTOBER 10, 2006
October 10 2006 - 2 - Council Report No. TSAB06-018
A further report, dealing with other issues that have been raised in regard to truck traffic on
Vandorf Sideroad, will be presented to the new TSAB, or to Council should the next Council
decide not to reconstitute the TSAB, in 2007.
CONCLUSIONS
The Board believes the recommendations contained herein to be appropriate and
recommends that Council adopt them.
FINANCIAL IMPLICATIONS
The estimated cost to install no parking anytime signs on Maple Street and the multi -way
stop signs at Vandorf Sideroad and Industrial Parkway South is estimated to be $500.
Funds for these have been provided in the 2006 Public Works Operating Budget.
ATTACHMENTS
September 13, 2006 Committee Record 06-06
Prepared by. David Atkins, Manager of Engineering Services, ext. 4382
,.P;,✓Brett Cole, Acting Chair
Traffic Safety Advisory Board
-10-
COUNCIL — OCTOBER 10, 2006
TRAFFIC SAFETY ADVISORY BOARD
MEETING NO. 06-06
Date: Wednesday September 13, 2006
Time and Location: Leksand Room, Aurora Town Hall, 7:00p.m.
From: Chair: Brett Cole
Committee Members Carmen Zambri, Juergen Daurer,
Robert Cook, Mike Walters (arrived at 7:11 p.m.)
Members Absent: John West
Other Attendees: Chris Alexander (By-law Services Co-ordinator)
David Atkins (Recording Secretary)
DECLARATIONS OF INTEREST
Mike Walters declared a conflict of interest with Item #2 and did not take part in the
discussions regarding that item.
APPROVAL OF AGENDA
Moved by Juergen Daurer
Seconded by Carmen Zambri
THAT the agenda be approved as circulated.
CARRIED
MINUTES OF PREVIOUS MEETINGS
Moved by Carmen Zambri
Seconded by Robert Cook
THAT the minutes be approved as circulated.
CARRIED
—11—
COUNCIL - OCTOBER 10, 2006
TSAB Record No 06 06 Page 2
DELIGATIONS
Moved by Brett Cole
Seconded by Juergen Dauer
THAT the Board first consider those items on the Agenda that delegates are
present to speak to.
CARRIED
3. Parking Concerns on Maple Street
Ms. Christine Mora - 33 Maple Street
Ms. Mora addressed the Board to request that the current "No Parking At Anytime"
restriction on the north side of Maple Street be extended from it's current westerly limit to a
point opposite the west limit of her property in order that vehicles will not be able to park in
front of the property.
Ms. Mora noted that her property was the only property on the street where parking is
allowed. She also noted that the sidewalk in front of her house is located adjacent to the
curb, that her children and others play on the sidewalk, and that it could be dangerous if
they dart out unexpectedly from behind a parked car to try to cross the street. Ms. Mora
noted that this change would only require the elimination of one parking spot.
Ms. Mora also noted that the draft NE Quadrant Traffic Calming Plan shows a speed
hump to be located in front of her property. Upon being questioned by the Board, staff
noted that the possibility of the hump being located in this area was not considered to be a
factor when considering the matter as the exact location of the hump would not be fixed
until the detail design work for the implementation of the Plan is undertaken. Once the
hump location is finalized the limits of the parking restriction may, or may not, need to be
revised again. However, staff noted that imposition of the requested change in the parking
restrictions would not have any effect on the possible future installation of the speed
hump.
Moved by Robert Cook
Seconded by Carmen Zambrl
THAT the comments of the delegate be received and that no further action be
taken.
Upon further discussion of this item the motion was withdrawn.
Moved by Carmen Zambrf
Seconded by Robert Cook
3. September 7, 2006 memorandum from the Manager of Engineering Services
regarding Parking on Maple Street
THAT parking be prohibited on the south side of Maple Street from a point 40
meters west of Spruce Street to a point 57.5m west of Spruce Street at anytime;
-12-
COUNCIL — OCTOBER 10, 2006
TSAB Record No 06-06 Page 3
THAT the necessary by-law be implemented to approve the above
recommendation; and
THAT a letter be sent to all affected residents with the TSAB's recommendations.
CARRIED
4. Vandorf Sideroad and Industrial Parkway South
Ms. Elizabeth Cromar-Needham — Wycliffe Gardens
Ms. Cromar-Needham addressed the Board with regard to safety, concerns regarding truck
traffic on Vandorf Sideroad between Bayview Avenue and Industrial Parkway South.
Ms. Cromar-Needham advised the Board that she lives in the Wycliffe Garden subdivision
and that she represents the residents in the five communities along the south side of
Vandorf Sideroad, being Falconwood Estates, Beacon Hall, Wycliffe Gardens, Stonecliff,
and Monkman Court/Archerhill Court.
Ms. Cromar-Needham advised that when she, and the other residents of Wycliffe
Gardens, are traveling west on Vandorf Sideroad and wanting to turn left into their
development, they have to stop on Vandorf Sideroad while waiting for their security gate to
open. Trucks coming up behind them are going so quickly that they have to put on their
air brakes in order to stop, and this is a dangerous situation. She also advised that it is
dangerous for pedestrians to cross Vandorf Sideroad at the location of the trails in the
bottom of the valley.
The resident noted that the truck traffic using Vandorf Sideroad falls into two categories,
being trucks using Vandorf Sideroad as a shortcut from Bayview Avenue to Industrial
Parkway, or trucks turning right onto Engelhard Drive to get to the Van Robb or Hallmark.
If it is trucks going to van Robb or Hallmark, the resident feels that they should be using
another route to get to these facilities.
Ms. Cromar-Needham requested that truck traffic be redirected to use Industrial Parkway
to get to Engelhard Drive to access the Van Robb and hallmark Facilities, and that traffic
using Vandorf Sideroad as a shortcut not be allowed to do so as the area is now a more
residential area than it was in the past.
Moved by Mike Walters Seconded by Robert Cook
4. Report TSAB06-017 — Vandorf Sideroad and Industrial Parkway South
THAT multi -way stop sign control be implemented at the intersection of Vandorf
Sideroad and Industrial Parkway South;
THAT the necessary by-law be implemented to establish multi -way stop control at
this intersection; —13—
COUNCIL — OCTOBER 10, 2006
TSAB Record No 06 06 Page 4
THAT York Region Police be requested to increase enforcement of the speed limit
on Industrial Parkway South in the vicinity of the Vandorf Sideroad and Industrial
Parkway South intersection; and
THAT a letter be sent to all affected residents and businesses with the TSAB's
recommendations.
CARRIED
Upon adoption of the recommendations staff advised the Board that, as discussed in the
Report, this Report and recommendations dealt with one of the issues relating to concerns
about Vandorf Sideroad and that a further Report would be forthcoming to either the new
TSAB, or to Council should the new Council decide to not have a TSAB during their term,
dealing with the other concerns that had been raised by the delegate.
5. Pinnacle Trail Parking
Mr. John Jones — 45 Pinnacle Trail
Mr. Jones addressed the Board with regard to the parking prohibitions that have been
implemented on the west side of Pinnacle Trail in front of houses No. 36, 46, and 56. Mr.
Jones also presented the Board (see attached material) with a written summary of his
concerns and a petition from several residents requesting that the parking restrictions be
removed.
Mr. Jones advised the Board that in December 2005 parking restrictions were imposed on
the east side of Pinnacle Trail. A few months later, restrictions were imposed on the west
side of Pinnacle Trail in front of Nos. 36 to 56 Pinnacle Trail. Mr. Jones does not feel that
the proper consultation process was undertaken when the west side restrictions were
enacted as he says that no letter was delivered advising of the proposal.
Mr. Jones advised that the street is rather "snakelike" and once the restrictions were
imposed the cars that once parked on the west side of the street were removed. He
advised that what is now happening is that vehicles travel up the road and around the
curves at speeds in excess of 60 km/hr, although the speed limit is 40 km/hr. He further
advised that he and his neighbours can't park on the street in front of their houses, can no
longer park across the street from their houses, and that he can't supervise his children in
his driveway while they play.
Mr. Jones requested that the No Parking signs on the west side of the street. He
suggested that they be replaced with "Children At Play" signs, or doing nothing until a
proper assessment of the area can be made.
Upon being questioned by the Board regarding the history of this matter, staff distributed
copies (see attached) of the December 9, 2005 memo from the Traffic/Transportation
Analyst regarding the west side parking resltrictions, the January 18, 2006 notification letter
COUNCIL - OCTOBER 10, 2006
TSAB Record No 06-06 Page 5
to residents that the west side restrictions had been recommended by the Board to
Council, and a copy of the map from the Traffic/Transportation Analyst's files showing the
residences to which the letter had been delivered.
Moved by Carmen Zambri Seconded by Robert Cook
5. June 26, 2006 e-mail from Mr. John Jones regarding parking on Pinnacle Trail
THAT the comments of the delegate be received as information
CARRIED
MATTERS FOR CONSIDERATION
1. August 9, 2006 TSAB Report No. TSAB06-017 and Excerpts from the August 22,
2006 Council meeting.
Moved by Juergen Daurer Seconded by Carmen Zambri
THAT the August 9, 2006 TSAB Report No. TSAB06-017 and excerpts from the
August 22, 2006 Council meeting be received for information.
CARRIED
2. Report PW06-041 (Northeast Quadrant Traffic Calming Project - Proposed
Traffic Calming Plan) and Excerpts from the August 22, 2006 Council meeting.
Mike Walters, having previously declared an interest in Item #2, did not take part
in the discussion or vote called for in this regard.
Moved by Carmen Zambri Seconded by Robert Cook
THAT Report PW06-041 (Northeast Quadrant Traffic Calming Project - Proposed
Traffic Calming Plan) and Excerpts from the August 22, 2006 Council meeting be
received for information.
CARRIED
6. Traffic Calming Activity List.
Moved by Carmen Zambri
Seconded by Juergen Daurer
THAT the Traffic Calming Activity List be received for information.
CARRIED
7. Pending List
Moved by Carmen Zambri -15- Seconded by Juergen Daurer
COUNCIL - OCTOBER 10, 2006
TSAB Record No 06 06 pane 6
THAT the TSAB Pending List be received for information.
CARRIED
OTHER BUSINESS BY MEMBERS
None.
ADJOURNMENT
The meeting was adjourned at 7:51 p.m.
-16-
COUNCIL - OCTOBER 10, 2006
�I
Panizza, Bob
From: evelynb [evelynb@aci.on.ca]
Sent: Friday, October 06, 2006 4:19 AM
To: bpanizza @ e-aurora.ca
Subject: ewaolution for which notice has been given
Moved by Councillor Evelyn Buck
Seconded by
Whereas it is universally understood that an address of a building or a place is a number on a public
right-of-way identified by a name
And whereas since the time of the completion of the building and the right-of-way the
Address of the Aurora Town Hall was 100 John West Way
And whereas one of the first acts of this council was to create a non-existent street in
Order to change the address of the Aurora Town Hall
And whereas the stated intent of this action was not to dis-honour the person for
Whom John West Way was named, nevertheless that is what was accomplished.
And whereas ,in consideration of the fact John West Way was named by the Town of
Aurora to honour a man Who had earned the respect of the People of Aurora for his service as Mayor
or Councillor for many council terms
Now therefore,be it resolved the previous resolution to create A new address for the Aurora Town Hal
be rescinded and the name and number ,100 John West Way be restored
-17-
COUNCIL - OCTOBER 10, 2006 1 AGENDA ITEM #I
TOWN OF AURORA
COUNCIL REPORT No. LS06-044
SUBJECT: Mountain Bike Facilities
FROM: Allan D. Downey, Director of Leisure Services
DATE: Tuesday, October 10, 2006
RECOMMENDATIONS
THAT Council rescind the approval in principle of locating a Mountain Bike facility
within the McClellan Way Storm Water Management area; and
THAT Council direct staff to find an alternative location in the vicinity of the former
McClellan Way location in which to construct a Mountain Bike facility; and
THAT the construction of Mountain Bike facilities in the Holland River Valley, south
of Wellington Street and Lambert Willson Park be considered in the 2007 Budget.
BACKGROUND
At the Council meeting held on August 22, 2006, Council adopted the following resolution;
THAT Council approve, in principle, construction of three (3) mountain bike courses in the
Town of Aurora at the following locations;
1. Storm Water Management area at McClellan Way and Bathurst Street
2, Holland River Valley south of Wellington Street
3. Lambert Willson Park
and
THAT staff be directed to further investigate requirements pertaining to budget, legal
opinion, as well as addressing and resolving any issues or concerns from area residents
and other authorities having jurisdiction on the subject land, prior to construction on any of
the proposed sites.
CARRIED
As directed, staff have completed the public consultation process and obtained additional
information concerning legal issues and comments obtained from the Lake Simcoe Region
Conservation Authority.
For Location #1, SWMP at McClellan Way and Bathurst Street staff circulated a public
notice (attached) on September 12, 2006 to residences in the vicinity of the proposed
mountain bike facility location.
....12
ME=
COUNCIL - OCTOBER 10, 2006
October 10, 2006 - 2 - Report No. LS06-044
-`tz-:s6nt
�7his notice contained information concerning the proposed mountain bike location and
included a request for resident's comments and general input. The attached comments
+ato the Parks Division Manager are attached as information. Based on the input
received and the many concerns of the local residents it appears that the issues being
raised cannot be resolved at this location.
In terms of Locations #2 and #3 consultations with neighbouring residents in the vicinity
was not conducted as it was deemed to be unnecessary in view of the fact that both of
these locations are very far removed from private lands and highly unlikely that residents
would be negatively impacted in any way.
Staff was able to obtain preliminary comments from the LSRCA as both of these proposed
mountain bike facilities would be located below the flood plain area and would require the
J7 issuance of a construction permit from LSRCA in order for the work to commence.
S_
It appears from these preliminary comments that a permit could be obtained subject to a
_-- number of flood mitigation and water quality related requirements as outlined in the
attached correspondence received from LSRCA.
Construction of all aspects of the mountain bike facilities would be managed and
implemented by the Parks Division with some external contract services being required.
It is also envisioned that staff would work closely with the users by soliciting their input in
the actual placement of objects and features.
In terms of the legal matters effecting the operation of mountain bike facilities staff has
been advised by our Town Solicitor that there is a definite protocol to be followed in all
aspects of building and operating of these types of facilities in minimizing the risk to the
Corporation.
.t We have been advised that the existing Parks By-law would need to be revised to permit
this activity in certain locations and prohibit it in others.
i Many other considerations including proper signage, facility site inspections and monitoring
X. are thought to be crucial in the ongoing operation of these facilities. As such, there will be
considerable expense associated with not only operating any future mountain bike
facilities, but enforcing mountain bike prohibition in other areas of Town. These costs have
:E77 been included in the effect on finances for future years.
-COMMENTS
a --Given the comments received from the residents in the vicinity of Location #1 staff do not
ecommend that this location be pursued any further, and in view of the preliminary
comments received from LSRCA it would be unlikely that the necessary approval from
LSRCA could be obtained in time to construct facilities at Location #2 and #3 this fall.
In addition, there will be increased expensesassociated with the LSRCA site requirements
that have not been allocated in the 2006 Leisure Services Operational or Capital Budget.
....13
-19-
COUNCIL — OCTOBER 10, 2006
October 10, 2006 - 3 - Report No. LS06-044
As such, it will be necessary to prepare a 2007 Capital Budget item for Council's
consideration and approval in the year 2007.
As previously noted in Report LS06-032, the matter of restoration of the Case Woodlot to
aid in the recovery from the damage to the forest floor from mountain biking remains an
issue. As does more strict enforcement of the prohibition of mountain biking activity.
Staff indicated that it is highly probable that mountain biking activity would continue in the
woodlot areas throughout Town and without more strict enforcement and supervision it
would be extremely difficult to control this activity without additional staff resources.
As with our existing newly constructed Mountain Bike Course at Hickson Park, any
additional mountain bike facilities would be posted and signed to the effect that the area is
unsupervised with additional signage indicating rules of use. Periodic monitoring patrols
would continue with the use of Contract Park Security Patrol personnel.
FINANCIAL IMPLICATIONS
Current Year
In Report LS06-032 staff had indicated that the cost of constructing three mountain bike
facilities was estimated to be in the area of $8,000, this cost was based on materials,
supplies and labour required to facilitate construction.
This cost estimate was also based on constructing without constraints being imposed on
the subject lands. Given the time of year and the short remaining construction season it is
unlikely that any actual construction work could occur this year, as such there will not be
expenditures in 2006.
Future Years
With the need to satisfy the requirements of the LSRCA it is expected that costs to
construct the mountain bike facilities in Locations #2 and #3 will increase substantially.
Although staff have not yet determined the precise configuration and scope of the
mountain bike course, it is reasonable to assume that the costs would increase.
These costs will be directly linked to design and consulting fees associated with storm
water management and water volume compensation design and construction costs as
requested by the LSRCA.
Additional expenses may also be incurred should it be necessary to provide supervision -of
new mountain bike sites and enforcement associated with the prohibition of mountain
biking in our woodlots. Further expense will also be incurred with the restoration of our
existing woodlots as follows.
.../4
—20—
COUNCIL — OCTOBER 10, 2006
October 10, 2006 - 4 - Report No. LS06-044
SCOPE OF WORKS
New Mountain Bike Construction in
Locations #2 and #3 including signage:
Restoration of Case Woodlot
Mountain Bike Damage:
Additional supervision, facility
maintenance, increased park
Security Patrol and/or By-law
enforcement in Case Woodlot,
Sheppard's Bush etc.:
YEAR PROPOSED
2007
2007
2007
ESTIMATED COST
$ 35,000
$ 40,000
75,000
TOTAL: 150 000
Pending Council's direction in this matter funds will be allocated in both the 2007
Operational and Capital Budget for Council's consideration and approval.
OPTIONS
Option 1: to defer the implementation indefinitely or until a suitable unconstrained site
has been located perhaps in a future community park location;
Option 2: to direct staff to monitor the continued use, maintenance and any operational
issues associated with the existing Mountain Bike Course located in Hickson
Park for a full operating year, followed by a staff report identifying any
operating issues prior to moving forward with construction of any additional
mountain bike facilities.
CONCLUSIONS
That Council support the recommendations of staff as outlined in this report.
LINK TO STRATEGIC PLAN
Goal "C1" speaks to developing and implementing strategies to manage environmentally
sensitive lands and; Goal "C4" speaks to continuing to provide recreational programs and
services that are responsive to the changing needs of residents.
..../5
—21-
COUNCIL - OCTOBER 10, 2006
October 10. 2006 - 5 - Report No. LS06-044
ATTACHMENTS
1. Report No. LS06-032, Mountain Bike Course Construction, August 22, 2006.
2. Extract from Council Meeting No. 06-23 held on August 22, 2006.
3. Mr. Tom Hogenbirk, LSRCA Preliminary Comments, Sept. 26, 2006.
4. Kelly Iwai, McClellan Way area resident, comments Sept. 14, 2006.
5. Letter from Fasken Martineau, Barrister & Solicitor, Neil Smiley Sept. 20, 2006.
6. Edison & Sandra Mikhaili; McClellan Way area resident, comments Sept. 17, 2006.
7. McClellan Way area residents - Comments and Petition, September 23, 2006.
8. Stephen & Linda Braceland, McClellan Way area resident, comments Sept. 15, 2006.
9. Kevin Lalonde, McClellan Way area resident, comments Sept. 24, 2006.
10. Mirja Billsborough, McClellan Way area resident, comments Sept. 15, 2006.
11. Stephen Granger, concerned resident, comments Sept. 15, 2006.
12. Bryon and Rosemary Wolff, McClellan Way area residents, comments Sept. 14/06.
13. Notice to McClellan Way Residents.
PRE -SUBMISSION REVIEW
Management Team Meeting, Wednesday, October 4, 2006.
Prepared by: Jim Tree, Parks Manager, Extension 522
ALLAN D. DOWNEY l'-fiHT7 S. ROGERS
Director of Leisure_ Services C.A.O.
-22-
COUNCIL - OCTOBER 10, 2006
TOWN OF AURORA ATTACHMENT 1
COUNCIL REPORT No. LS06-032
SUBJECT: Mountain Bike Course Construction
FROM: Allan D.. Downey, Director of Leisure Services
DATE: August 22, 2006
RECOMMENDATIONS
THAT Council approve, in principle, construction of three (3) mountain bike courses
in the Town of Aurora at the following locations;
1 Storm Water Management Area at McClellan Way and Bathurst Street
2 Holland River Valley south of Wellington Street
3 Lambert Willson Park
and
THAT staff be directed to further investigate requirements pertaining to budget, legal
opinion, as well as addressing and resolving any issues or concerns from area
residents and other authorities having jurisdiction on the subject land, prior to
construction on any of the proposed sites.
BACKGROUND
At the Council meeting held on July 11, 2006 Council received a memorandum from the
Director of Leisure Services concerning issues associated with mountain biking in the Town
of Aurora.
In addition, Council also received a delegation from a resident wishing to express his views
on the sport of mountain biking and a request for Council to consider providing additional
facilities for the youth in the community who enjoy this activity.
As a result, Council approved the following recommendation;
THAT the Director of Leisure Services and the Parks Manager be requested to meet with
representatives of the BMX cyclists to determine the most appropriate location(s) to
establish a BMX Bike Course and report back to Council with recommendations; and
THAT the Town Solicitorbe requested to report on the legal and liability issues relating to
the establishment of a BMX Bike Course in the Town of Aurora
. /2
-23-
COUNCIL — OCTOBER 10, 2006
August 22, 2006 - 2 - Report No, LS06-032
The issue of BMX / Mountain Biking has been widely publicized as a result of this activity
occurring on some of the Towns more environmentally sensitive lands. As such, the issue
has garnered much attention by both supporters of the sport and others who are
concerned with the resulting forest health issues.
Following this direction, Staff posted notices in our wood lot areas and two editions of the
Notice Board page in the Aurora Banner advising of a public meeting to be held on the
topic of Mountain Biking locations.
On the evening of Thursday August 3, 2006 The Director of Leisure Services and Manager
of Parks conducted an open house meeting in the Town Hall Council Chambers on the
topic of mountain biking.
The meeting was attended by 12 youth; some were accompanied by their parents for a
total of 20 participants. Based on the input we received it was apparent that the majority of
the participants felt that is was very important to have mountain biking facilities in close
proximity to their homes so they can ride to and from the location without supervision or
other transportation needs.
Another important issue was that the majority of the riders like to be involved in the
construction of the course, taking an active role in building or adjusting the individual jumps
and features as they see fit.
It was also made known that the sport of mountain biking within our wood lot areas was the
more preferable location based on the undulating terrain and natural surroundings which,
in the cyclists opinion, make this experience much more enjoyable.
The meeting concluded on a positive note in thatthe participants were amenable to looking
at alternative locations to ride their bikes outside of our wood lot areas and the above
locations appeared to be rather well received by the participants,
A major concern -however, was the time frame it would take to actually construct these
facilities and what their options were for riding during the interim. Staff responded, stating
that we could not support further riding activity in any of our wood lot areas at this time.
Staff further indicated that the new mountain bike course in Hickson Park was only days
away from opening to the public and perhaps this facility could serve their needs.
The Hickson Park facility has now, in fact, opened for use and cyclists are being
encouraged to utilize this new park in the interim.
COMMENTS
From the comments and information exchanged during the open house meeting it was
apparent that there was a good understanding and appreciation on the part of Staff and
the mountain bike participants of all of the issues surrounding mountain biking, the
environmental consequences and the needs of the youth in this regard.
Not withstanding this, a concern remains that the use of our woodlots for mountain bike
...13
cycling will in all probability continue to ocs¢4to some degree unless there is a strict
COUNCIL — OCTOBER 10, 2006
August 22, 2006 - 3 - Report No. LS06-032
prohibition placed on this activity which is further supported by regular enforcement and
ultimately charges being laid under the parks By-law.
In addition to this, the impacts of this activity has resulted in substantial degradation to
the forest floor in several localized areas within the wood lot areas, As such it will be
necessary to undertake restoration measures if Staff are to initiate a rehabilitation plan
in the hopes of restoring these areas. This will require a significant amount of detailed
work involving replanting, wood lot management, soil restoration and a number of other
mitigation measures. Staff propose to detail these costs in the submission of the 2007
Budget.
One of the greatest challenges for staff was to identify suitable locations that meet the
needs of the users while at the same time minimizing the impact to local residents,
neighbours who live in close proximity to what are currently passive low use areas and
other authorities having jurisdiction on the lands.
Location #1 is located in a dry storm water management area under the control of our
Public Works Department. Location #2 is in the Holland River Valley south of Wellington
and under the watershed management of LSRCA. As such any improvements to these
lands for mountain biking will have to be approved by the applicable agency. Location #3
is on Town owned land at Lambert Willson Park.
Staff believes that, for the most part the areas that have been recommended are suitable
for this activity; however in the case of location #1, staff will be circulating notice to
neighbouring residents in this area, advising of this proposed facility. We have also
discussed this with our Public Works Department. Comments from the Public Works
Department are detailed below:
The existing storm water ponds on the north and south side of McClellan Way at Bathurst
Street are "dry" ponds inasmuch as they only receive water during larger rain events and
the water that they do receive does not stay in the pond for any extended time. Both of
these ponds are on the list to be retrofitted to "wet" ponds whereby a permanent pool of
water is retained in the pond to greatly assist in cleansing the storm water.
At present, an RFP has been issued to retain a consultant to undertake the necessary
Environmental Assessment and design work to ascertain exactly how there ponds should
be retrofitted to best achieve the desired level of storm water quality control. It is
anticipated that the pond north of McClellan Way will most likely end up accommodating
the permanent pool but, there may be some impact to the pond south of McClellan Way as
well. This work is expected to be completed in 2007 in time for submission to the 2008
Budget deliberations.
Depending on the final design, a mountain bike feature in either of these ponds may be
adversely affected.
In terms of construction staff have also concluded that the costs to construct and maintain
a mountain bike course are considered minimal as most of the materials are readily at
hand consisting of soil, logs and timber by products from our forestry and parks operations.
—25— ...14
COUNCIL — OCTOBER 10, 2006
August 22, 2006 - 4 - Report No. LS06-032
OPTIONS
Council could decide to defer construction of all three mountain bike courses until a
future date however this may impact many young people in our community who
have expressed a great interest in this physical recreation activity.
Council could choose to permit the cycling activity to continue in the Case Woodlot
and other woodlot locations in a controlled localized location, this would be with the
full knowledge and understanding that all vegetation within the confines of these
areas would be at high risk of sustaining permanent damage or eventual death.
FINANCIAL IMPLICATIONS
Current Year
Based on the rudimentary nature of the Mountain Bike features costs are not
considered to be a major issue. Costs associated with material supplies, labour and
some equipment rental charges are not expected to exceed $8,000.00.
Costs will be allocated as follows:
$4,000.00 equipment rental available in operating account 1-4-07302-5059
$2,000.00 materials and supplies available in operating account 1-4-07302-4015
$2,000.00 labour available in operating account 1-4-07302-2002,
Total $8,000.00
In addition to new construction there will be additional costs associated with restoration,
rehabilitation and enforcement of by-laws in the former cycling areas. Costs for these
works have not been thoroughly investigated at this time, however it is expected that
the rehabilitation measures in Case Woodlot alone will exceed $30,000.00 to
$40,000,00 without any consideration for by-law enforcement
Future Years
Should it be determined that further mountain bike facilities are required in future years,
similar expenses will be incurred.
CONCLUSIONS
That Council approve, in principle, the construction of three mountain bike courses as
recommended.
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COUNCIL — OCTOBER 10, 2006
August 22, 2006 - 5 - Report No. LS06-032
LINK TO STRATEGIC PLAN
Goal "D" speaks to maintaining high standards for parks and open spaces.
ATTACHMENTS
Site location maps for the proposed mountain bike locations.
PRE -SUBMISSION REVIEW
Management Team Meeting, Thursday, August 17, 2006.
Prepared by. Jim Tree, Parks Manager, Extension 3222.
'toft4-Ld.- Q a�Q
ALLANW'DOWAIEY N S. ROGERS .
Director of Leisure Services C.A.O.
—27—
COUNCIL — OCTOBER 101-2006
i M
Leisure Services Dept.
Parks Division
imterotice memo
Date: July 5, 2006
To: Allan Downey, Director of Leisure Services
From: Jim Tree, Parks Manager
Re: BMX Bike Course Locations
Further to your instructions I provide the following information concerning potential BMX cycling
locations.
As I explained during our conversation, what we are finding is that BMX cycling is occurring in
many areas throughout the municipality on an ad hoc basis. These courses are most often in the
form of rather small makeshift jumps and ramps fashioned from just about everything from scraps
of wood to soil excavated by hand right on site.
I think it is vital to address the need on a local basis as we are also finding that the majority of the
users are neighborhood children ages 10 to approximately 15 years that do not venture far from
their homes to take part in this activity.
As such, I have identified the following locations along with site maps that might be considered in
our search for suitable locations
LOCATION 1 CONFEDERATION PARK
LOCATION 2 HENDERSON DRIVE OPENSPACE
LOCATION 3 MCCLELLAN WAY SOUTH SWM AREA OPENSPACE
LOCATION 4 HOLLAND RIVER VALLEY SOUTH OF WELLINGTON
LOCATION 5 BAYVIEW WELLINGTON HYDRO CORRIDOR
LOCATION 6 HAMILTON PARK OPENSPACE / HYDRO CORRIDOR
LOCATION 7 LAMBERT WILLSON PARK
LOCATION 8 EVANS PARK
LOCATION 9 VANDORF WOODLOT OPEN SPACE
Page l* of 3 .
COUNCIL — OCTOBER 10, •2006
July 5, 2006
BMX Bike Circuit Location
It would not be our intention to prepare all of these locations at once and there may be some level
.of consultation required with other stakeholders and area residents prior to proceeding. It may also
be useful to engage the users at some point to get their input in terms of site details.
In stating this, I'm sure we could get something going very quickly. However, based on the level of
occupier's liability and the inherent risks associated with this activity I. strongly recommend that we
obtain direction from both Corporate Services and or Legal Services on any issues that need to be
addressed in order for us to proceed.
Based on our available staff resources and supervision it would not be possible to provide any
form of monitoring or supervision of these areas outside of posting appropriate signage warning of
the dangers. . .
Should Corporate Services or Legal Services indicate that these areas require an increased level
of monitoring then we will not be in a position to proceed without a corresponding increase in our
level of service.
Please advise how you wish to proceed.
Jim Tree
Manager of Parks
JT:ow
ends