Agenda - Council - 20050927COUNCIL
AGENDA
NO.05-31
TUESDAY, SEPTEMBER 27, 2005
7:00 p.m.
COUNCIL CNAMBERS
AURORA TOWN NALL
PUBLIC RELEASE
23/09/05
Te{
TOWN OF AURORA
COUNCIL MEETING
AGENDA
NO. 05-31
Tuesday, September 27, 2005
7:00 p.m.
7:00 P.M. - OPEN FORUM — COUNCIL MEETING TO FOLLOW
I DECLARATIONS OF PECUNIARY INTEREST
ll APPROVAL OF AGENDA
RECOMMENDED:
THAT the content of the Agenda as circulated by the Corporate Services
Department be approved as presented.
III ADOPTION OF MINUTES
Council Minutes of September 13, 2005, Meeting Number 05-28, Special
Council Minutes of September 20, 2005, Meeting Number 05-29 and Special
Council Minutes of September 23, 2005, Meeting Number 05-30
RECOMMENDED:
THAT the Council Minutes from Meeting Number 05-28 and the Special
Council Minutes from Meeting Number 05-29 and 05-30 be adopted as
printed and circulated.
Council Meeting No. 05-31 Page 2 of 12
Tuesday, September 27, 2005
IV PRESENTATIONS
(a) Presentation by the Mayor to Mr. Donald Spence
Re: 25 Years of Service at the Town of Aurora
(b) Presentation by the Mayor of the Arts & Culture Awards
to the Following Recipients:
➢ Aurora Agricultural Society Fair and Horse Show
(Ms. Linda Schneidereit)
➢ Aurora Community Heritage Fair (Ms. Susan Walmer)
➢ Aurora Heights Public School (Ms. Marilyn McLeod)
➢ Aurora Historical Society (Ms Helen Roberts)
➢ Aurora Nursery School (Ms Cecilia Servideo & Ms Toni Robinson)
➢ Aurora Opera Company (Ms. Sarah Kyle)
➢ Aurora Seniors Art Group (Ms. Dorothy Clark -McClure)
➢ Aurora Seniors Book Club (Ms. Flo Murray)
➢ Aurora Writers Group (Robin Smith)
➢ Celebration of the Arts (Ms. Debra Weller)
➢ Marquee Theatrical Productions (Ms. Sheryl Amirault)
➢ Scottish Country Dancers (Ms. Janette Todd)
➢ York Symphony Orchestra (Ms. Linda Doyle)
(c) Firefighters of York Region
Re: 2006 Firefighters of York Region Calendar
V DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
VI ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
Vll DELEGATIONS
(a) Representatives from the Environmental Sub -Committee - (D-1)
Public Awareness/Education
Re: Proposed Environmental Advisory Committee Website
(b) Mr. Milos Prykryl (D-2)
Re: Item 11 — LS05-053 - Selection of Proposed Applicants
for Lease of Library Square
Council Meeting No. 05-31 Page 3 of 12
Tuesday, September 27, 2005
Vlll CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
IX REGIONAL REPORT
X OTHER BUSINESS, COUNCILLORS
XI READING OF BY-LAWS
RECOMMENDED:
THAT the following listed by-laws be given 1 st, 2nd and 3rd readings, and
enacted:
4696-051 BEING A BY-LAW to
authorize the conveyance
of land described as Part
of Lot 80, Con. 1, EYS
(Kylemore Chapman Court
Ltd.)
4697-051 BEING A BY-LAW to
authorize the acquisition of
land described as Part of
Lot 80, Con. 1, EYS
(Kylemore Chapman Court
Ltd.)
4698-051 BEING A BY-LAW to
authorize the conveyance
of land described as Block
5, 65M-2976
(The Priestly Holding
Corporation)
4704.05.0 BEING A BY-LAW to
confirm actions by Council
resulting from the meeting of
September 27, 2005.
(pg• B-1)
(pg• B-3)
(pg• B-5)
(pg• B-7)
Council Meeting No. 05-31 Page 4 of 12
Tuesday, September 27, 2005
Xll IN CAMERA
Property Matter
RECOMMENDED:
THAT Council proceed In -Camera to address a property matter.
X111 ADJOURNMENT
Council Meeting No. 05-31
Tuesday, September 27, 2005
Page 5 of 12
AGENDA ITEMS
1. General Committee Meeting Report No. 05-19 (pg. 1)
Tuesday, September 20, 2005
RECOMMENDED:
THAT the Report of the General Committee Meeting No. 05-19, with the
exception of the following items, be received and the recommendations
carried by the Committee be adopted:
➢ Report ADM05-018 - Ontario Power Authority - York Region Electrical
Supply Project - (Added Item) which was adopted at the Special
Council meeting held on September 20, 2005
➢ Report CS05-028 - Exemption to Noise By-law - (Added Item) which
was adopted at the Special Council meeting held on September 23,
2005
2. EAC05-09 — September 12, 2005 Environmental Advisory (pg. 10)
Committee Meeting
RECOMMENDED:
1. THAT the Committee Record of the Environmental Advisory Committee
meeting, held on September 12, 2005 be received for information and
Council endorse the following recommendations of the Environmental
Advisory Committee:
2. By-law/Policy Sub -Committee Record Minutes of May 19, 2005
By -law -Policy Sub -Committee Record Minutes of July 21, 2005
THAT the By-law/Policy Sub -Committee present a status report of their
research findings to the Environmental Advisory Committee at the next
scheduled meeting pertaining to their research on pesticides.
THAT the resignation of By-law/Policy Sub -Committee member Maristela
Schiavo, due to her residency change as indicated verbally by Councillor
Gaertner, be accepted with regret.
Council Meeting No. 05-31
Tuesday, September 27, 2005
Page 6 of 12
3. Letter of resignation from Mary Hill from the Environmental Advisory
Committee and Letter of resignation from Vid Prezel from the Public
Awareness/Education Sub -Committee
THAT the letters of resignation from Mary Hill from the Environmental
Advisory Committee and Vid Prezel from the Public Awareness/Education
Sub -Committee be received and accepted with regret; and
THAT Council authorize staff to proceed with the recruitment of a member
to fill the vacancy on the Environmental Advisory Committee.
4. Minutes of June 6, 2005 and Minutes of September 8, 2005
THAT the Environmental Advisory Committee endorse the logo and
website concept and request that they be presented by the Public
Awareness/Education Sub -Committee to Council at the September 27,
2005, meeting for their review and required approval; and
THAT the Environmental Advisory Committee endorse and promote a
Green Seminar Series at the Aurora Public Library on Thursday, October
20, 2005 (Waste Reduction Week) topic Waste Diversion, Wednesday,
February 1, 2006, topic Energy Efficiency and Wednesday, April 26, 2006
(Earth Week) topic Green Gardening.
5. Environmental Advisory Committee Pending List
THAT the Environmental Advisory Committee Pending List be received;
and
THAT the Chairs of each Sub -Committee review the Pending List so that
status updates on the items can be given to staff by September 19, 2005.
6. Memorandum from Fausto Fillipetto, Policy Planner
Updating of York Region's State of the Environment Report
THAT the Environmental Advisory Committee recommends to Council that
staff be directed, where possible, to quantify and provide specific
examples of initiatives that are being offered to the Region as part of the
Town's State of the Environment Report.
7. Copy of the Letter from Director of Public Works to Petro Canada
Aqua Terre Report Dated May 25, 2005 — Supplemental Soil and
Groundwater Investigation, 50 Industrial Parkway South (Petro Canada
Card Lock Outlet No. 04616)
THAT, if an acceptable remediation plan as previously agreed to by Petro -
Canada, is not received by October 15, 2005, the Town take whatever
enforcement action necessary; and
Council Meeting No. 05-31
Tuesday, September 27, 2005
Page 7 of 12
THAT a request be made, at that time, for the TSSA to also take
enforcement action; and
THAT the Director of Public Works provide the Environmental Advisory
Committee with the background information provided by the Town's
consultant on the MTBE as previously requested and how it relates to this
matter.
8. Copy of Letter from Ministry of the Environment
Application for Approval of Air Power Generation Module at the Aurora
Landfill - Aurora Town, Regional Municipality of York
MOE Reference Number 89-6AJU99
THAT the copy of letter from Ministry of the Environment — Application for
Approval of Air — Power Generation Module at the Aurora Landfill, Aurora
Town, Regional Municipality of York, MOE Reference Number 89-6AJU99
be received, and deferred to the next Environmental Advisory Committee
meeting.
9. Planning Sub -Committee
THAT the Planning Sub -Committee and By-law/Policy Sub Committee be
combined.
10. Annual Fall Environmental Advisory Committee Regional Forum in
November 2005
THAT the Aurora Environmental Advisory Committee be permitted to take
their turn to host in the Council Chambers, the Regional EAC Forum as
part of the rotation requested by the participant Municipalities, at a date to
be determined.
3. FAC05-04 — September 14, 2005 Finance Advisory Committee (pg. 23)
Meeting
RECOMMENDED:
1. THAT the Committee Record of the Finance Advisory Committee Meeting
05-04, held on September 14, 2005, be received for information and
Council endorse the following recommendations of the Finance Advisory
Committee:
Council Meeting No. 05-31 Page 8 of 12
Tuesday, September 27, 2005
2. Memorandum from the Chief Administrative Officer Core Service Review
THAT Council authorize staff to proceed with the issuance of a Request
for Proposal for the conduct of a Service Diagnostic Analysis of the Public
Works Department and the Parks Division of Leisure Services as
recommended by the Chief Administrative Officer, to be financed through
the reallocation of funds from within budgeted funds for a Services
Review; and
THAT Council authorize staff to proceed with a Request for Proposal
regarding a Services Review in 2005 and 2006, as a continuation of the
development of the new Strategic Plan; and
THAT staff present a report to Council prior to the 2006 Budget
deliberations, previewing the proposed format and outline of the budget
process.
4. SDTF05-02 — September 15, 2005 Secondary Dwelling Unit Task (pg. 27)
Force Meeting
RECOMMENDED:
THAT the Committee Record of the Secondary Dwelling Unit Task Force
Meeting 05-02 held on Thursday, September 15, 2005 be received as
information.
5. EDAC05-07 — September 21, 2005 Economic Development (pg. 31)
Advisory Committee Meeting
RECOMMENDED:
1. THAT the Committee Record of the Economic Development Advisory
Committee Meeting 05-07 held on September 21, 2005 be received as
information and the following recommendations of the Economic
Development Advisory Committee be endorsed:
2. Hancunhe, China Visit
THAT the letter from the Mayor to the Town of Hancunhe, China
graciously declining, on Council's behalf, the offer to host a delegation
from the Town of Aurora, be received for information.
Council Meeting No. 05-31
Tuesday, September 27, 2005
Page 9 of 12
3. Memorandum from the Economic Development Officer
Official Plan Review — Industrial/Commercial/Economic Development
Policies
THAT the memorandum from the EDO providing an update as to the
status of the consultants selection process to undertake the Official Plan
Review — Industrial/ Commercial/Economic Development Policies be
received for information.
4. Memorandum from the Economic Development Officer
Minor Site Plan Review Process
THAT the memorandum regarding Minor Site Plan Review Process be
received for information.
5. EDAC05-013 — Aurora Business Ambassadors Program -
A New Perspective
THAT the Economic Development Advisory Committee provide input to
the Economic Development Officer regarding the Terms of Reference for
Aurora's Business Ambassadors Program, as outlined in Report EDAC05-
013; and
THAT the Economic Development Officer prepare a report for a future
Economic Development Advisory Committee meeting with detailed
revisions to the program, incorporating suggestions from the Economic
Development Advisory Committee, for endorsement by the Committee.
6. EDAC05-014 — Downtown Commercial Area Signage - Proposal
THAT the Economic Development Advisory Committee endorse Design
Option #2, Attachment A to Report EDAC05-014 (dated September 21,
2005) for signage on Yonge Street in the Downtown Commercial Core;
and
THAT Council consider the allocation of funding in the amount of $26,500
for this initiative within the Town's 2006 Capital Budget.
Council Meeting No. 05-31
Tuesday, September 27, 2005
Page 10 of 12
A
7
ACCESS05-06 — September 22, 2005 Accessibility Advisory
Committee Meeting Minutes
RECOMMENDED:
(pg. 38)
1. THAT the Committee Record of the Accessibility Advisory Meeting held on
September 22, 2005 be received for information; and
2. Resignation of Ivy Henriksen
THAT the letter of resignation from Ivy Henriksen effective October 31,
2005, be accepted with regrets; and
THAT staff be authorized to proceed with the recruitment process to fill the
vacancy.
3. Confirmation of Meeting Dates for 2005
THAT the following meeting dates of the Accessibility Advisory Committee
be confirmed:
Thursday, October 27, 2005 3:00 p.m.
Thursday, November 24, 2005 3:00 p.m.
December no meeting scheduled
LSAC05-08 — September 8, 2005 Leisure Services Advisory (pg. 42)
Committee Meeting
1. THAT the Committee Record of the Leisure Services Advisory Committee
meeting, held on September 8, 2005, be received for information and
Council endorse the following recommendations of the Leisure Services
Advisory Committee:
2. Ms Rebecca Beaton
Re: Communities In Bloom
THAT the Town of Aurora proceed with the Communities In Bloom
initiative for 2006 on a provincial level, on the basis that the Town will not
be required to commit more than $1,000 in total towards the program.
3. Review of Community SurveV
THAT the matter be deferred to the next Leisure Services Advisory
Committee meeting.
Council Meeting No. 05-31 Page 11 of 12
Tuesday, September 27, 2005
4. Membership for Special Events Sub -Committee (Result from Chair)
THAT staff contact all the members of the Special Events Sub -Committee
to assess their interest in continuing to participate on the Committee; and
THAT the Special Events Sub -Committee record minutes of all future
meetings.
5. Youth Action Sub -Committee — Minutes of Meeting Held on June 15, 2005
THAT the June 15, 2005 minutes of the Youth Action Sub -Committee be
received.
6. Financial Statement Request Responses
THAT the Committee defer the discussion regarding user groups' financial
statements until after the presentation by the Director of Leisure Services
at the next meeting regarding detailed costing of programs.
7. THAT the Committee direct staff to investigate naming rights initiatives by
contacting other municipalities and researching revenue potential.
8. PL05-091 — Proposed Official Plan Updates Pertaining to (pg. 48)
Industrial/Commercial Designations and Economic
Development
RECOMMENDED:
THAT Council authorize the Mayor and Clerk to execute a contract to
retain Meridian Planning Consultants Inc. to complete the Official Plan
updates pertaining to Industrial/Commercial policies and the addition of
new Economic Development policies.
9. PL05-093 — Application for Site Plan Approval (pg. 58)
KTI Limited, 31 Isaacson Crescent, Aurora
Parts 8, 9, 14 of Plan 65R-15577
File D11-13.05
RECOMMENDED:
THAT Report PL05-093 be received as information; and
THAT subject to the resolution of all outstanding issues and the
submission of all fees and securities, Council authorize the Director of
Planning and Development Services to execute a Site Plan Agreement
between KTI Limited and the Town of Aurora to permit the construction of
a 2,944m2 (31,690ft2) office and warehouse facility.
Council Meeting No. 05-31
Tuesday, September 27, 2005
Page 12 of 12
10
11
12.
CS05-05 — Administration Procedure No. 13
Excess Hours & Overtime
RECOMMENDED:
(pg. 64)
THAT Administration Procedure No. 13 be amended as set out in
Appendix 2 to Report CS05-05.
LS05-053 - Selection of Proposed Applicants for Lease of (pg. 76)
Library Square
RECOMMENDED:
THAT Council endorse the Leisure Services Advisory Committee
recommendations for community groups to negotiate a lease for space in
Library Square; and further
THAT Council direct staff to enter into negotiations for leases with the
recommended organizations and report back to Council.
Correspondence from Richard Hess (pg. 90)
Re: Newspaper Article — "EMFs Making People Sick"
RECOMMENDED:
THAT the correspondence be received for information.
13. Memo from the Director of Planning (pg. 92)
Re: Zoning By-law Amendment and Site Plan Approval Applications
Lips, Stephan and Mary
219 Old Yonge Street
Files: D14-06-02 and D11-02-05
RECOMMENDED:
THAT the memo be received; and
THAT by-law amendment 4693-05., without the Holding provision, be
deferred to a future Council meeting.
COUNCIL — SEPTEMBER 27, 2005
Delegation (a)
EXTRACT FROM EAC MEETING NO. 05-09
HELD ON MONDAY, SEPTEMBER 12, 2005
DELEGATIONS
3. Representative from the Public Awareness/Education Sub -Committee
Proposed Website and Logo
Mathew Bertin and Catherine Marshall from the Public Awareness/Education Sub -
Committee presented the revised logo and website concept which incorporated the
comments and feedback that were received from Committee and Sub -Committee
members at the June 27, 2005, meeting. Mathew Berlin pointed out that the Town of
Aurora logo is now displayed on the homepage of the Environmental Advisory
Committee's website, directly above the Committee's logo. The Committee agreed that
a section would be included under the "What is EAC" section on how residents can get
involved in the EAC Committee initiatives.
The Sub -Committee members present reiterated that the website content could be
expanded upon later if necessary. The next step for the Public Awareness/Education
Sub -Committee is to present the logo and website concept to Council for their
consideration and approval.
Councillor Morris thanked the Sub -Committee members involved in developing the logo
and website for all of their hard work.
Moved by Sue Walmer
Seconded by Ellen Mole
THAT the delegation from Mathew Bertin and Catherine Marshall of the Public
Awareness/Education Sub -Committee on the Proposed Website and Logo be
received.
CARRIED
D-1
COUNCIL — SEPTEMBER 27, 2005 Delegation (6)
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COUNCIL - SEPTEMBER 27, 2005
M
TOWN OF AURORA
GENERAL COMMITTEE MEETING
REPORT
NO. 05-19
Council Chambers
Aurora Town Hall
Tuesday, September 20, 2005
r•,
ATTENDANCE
COUNCIL MEMBERS Councillor Morris in the Chair; Councillors Buck,
Gaertner, Kean, West, and Mayor Jones.
MEMBERS ABSENT Councillors Hogg, Wallace and Vrancic were absent
on other business.
OTHER ATTENDEES Chief Administrative Officer, Administrative Co-
ordinator/Deputy Clerk, Director of Building, Director
of Leisure Services, Director of Planning, Director of
Public Works, Director of Financial Services/
Treasurer, Town Solicitor, and Council/Committee
Secretary.
Councillor Morris called the meeting to order at 7:00 p.m.
DECLARATIONS OF PECUNIARY INTEREST
Councillor West declared an interest Delegation (c) - Mr. Wayne Bando,
Resident - Outstanding Issues on Collins Crescent, by virtue of his residence in
the vicinity of the subject Street and did not take part in or vote on any questions
in this regard or attempt in any way to influence the voting on such questions.
APPROVAL OFAGENDA
General Committee recommends:
THAT the added item - Report ADM05-015 - Kylemore (Chapman Court)
Ltd. Request for Land Exchange, be referred to the next meeting.
DEFEATED
-1-
COUNCIL - SEPTEMBER 27, 2005
General Committee Report No. 05-19 Page 2 of 9
Tuesday, September 20, 2005
General Committee recommends:
THAT the content of the Agenda as circulated by the Corporate Services
Department, with the following additional items, be approved:
➢ Support material to accompany Delegation (b) - The Toronto Wildlife
Centre
➢ Report ADM05-015 - Kylemore (Chapman Court) Ltd. Request for
Land Exchange
➢ Report ADM05-018 - Ontario Power Authority - York Region Electrical
Supply Project
➢ Report CS05-028 - Exemption to Noise By-law
➢ Correspondence from the Township of King
Re: Recommendation regarding Ontario Power Authority - York
Region Electricity Supply
CARRIED
111 DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Items 1, 2, 3, 5, 6, 10, 11 and the added items were Identified for discussion.
IV ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
General Committee recommends:
THAT the following recommendations respecting the matters listed as
"Items not Requiring Separate Discussion" be adopted as submitted to the
Committee and staff be authorized to take all necessary action required to
give effect to same:
4. PL05-081 — Geosmart Funding and Teranet Property Fabric
THAT Council authorize staff to use the budgeted amount of $42,015.00
to improve the Town's GIS.capabilities, even though the matching funding
from the Province is no longer available.
7. PL05-084 — Proposed Plan of Subdivision and Rezoning Applications
Mattamy (Aurora) Limited (formerly Quaker Lundy Farms)
Part of Lot 25, Concession 2 EYS
Files D12-00-BA and D14-23-00
THAT Council receive as information the following overview of Proposed
Plan of Subdivision and Rezoning Amendment Applications submitted by
Mattamy (Aurora) Limited, Files D12-00-SA and D14-23-00, scheduled for
the October 26, 2005 Public Planning Meeting.
8. PL05.085— Servicing Allocation — Next Steps
THAT a public meeting to consider the passage of a by-law under Section
34(5) of the Planning Act dealing with the adequacy of services for new
development be scheduled at the October 26, 2005 Public Planning
Meeting; and
-2-
COUNCIL - SEPTEMBER 27, 2005
General Committee Report No. 05.19 Page 3 of 9
Tuesday, September 20, 2005
THAT Attachment 1 entitled "Policy for the Allocation of Water and Sewer
Services' be received for information and that public input be sought
regarding this proposed policy at the October 26, 2005 Public Planning
Meeting; and
THAT the chart entitled "Applications Requiring Servicing Allocation" be
received and consideration given after public input on the Policy for the
Allocation of Water and Sewer Services has been received and Council
has endorsed a policy; and
THAT the distribution of servicing allocation proposed by the developers'
group within the 2B area be received for Information.
9. PL05-086— Site Plan Application
St. John's Bay Land Company Limited
Lot 1 and Block 7, Registered Plan 65M-2874
15830 Bayview Avenue
File 011-08-05
THAT Report PL05-086 be received as information; and
THAT, subject to a satisfactory review by the Site Plan Review
Committee, the Director of Planning be authorized to execute a Site Plan
Agreement between St. John's Bay Land Company Limited and the Town
of Aurora respecting the development of an L.C.B.O. retail store on the
subject lands (File D11-08-05).
CARRIED
I��.�x�rxHrrre�
(a) Mr. Rahul Bhardwaj, CEO, United Way of York Region
Re: Update of the United Way Campaign for York Region
Mr. Rahul Bhardwaj, CEO of United Way of York Region summarized the
past successes and future goals, of the United Way of York Region and
provided a visual presentation to illustrate the good work being done within
the community through the generous donations from the contributing
businesses and citizens.
Genera! Committee recommends:
THAT the comments of the delegate be received for information; and
BE IT RESOLVED THAT Town Council of the Town of Aurora, in the
Province of Ontario, hereby does the following:
1. Proclaims the month of October 2005 as "United Way Month in the Town
of Aurora" and urges all citizens to recognize and support the mission of
the United Way of York Region; and
2. During "United Way Month in the Town of Aurora":
(1) permit the posting of United Way posters and signs in the Town of
Aurora facilities; and
(ii) fly the United Way flag at the Town Hall during United Way month
and for the duration of the Town of Aurora United Way campaign.
CARRIED
-3-
COUNCIL - SEPTEMBER 27, 2005
General Committee Report No. 05-19 Page 4 of 9
Tuesday, September 20, 2005
(b) Ms Nathalie Karvonen, Executive Director, Toronto Wildlife Centre; and
added support material
Re: Services Provided by the Toronto Wildlife Centre in Aurora
Ms Nathalie Karvonen, Executive Director of the Toronto Wildlife Centre,
provided a visual presentation summarizing the services that the Toronto
Wildlife Centre has provided within the Region of York since 1993.
General Committee recommends:
THAT the comments of the delegate be received for information.
CARRIED
Councillor West declared an interest Delegation (c) - Mr. Wayne Bando, Resident -
Outstanding Issues on Collins Crescent, by virtue of his residence in the vicinity of the
subject Street and did not take part in or vote on any questions in this regard or attempt
in any way to Influence the voting on such questions.
(c) Mr. Wayne Bando, Resident
Re: Outstanding Issues on Collins Crescent
Mr. Wayne Bando, resident of 38 Collins Crescent, expressed concern
regarding various outstanding issues that he has reported, pertaining to the
reconstruction of Collins Crescent.
General Committee recommends:
THAT the comments of the delegate be received for Information; and
THAT a report be presented to a future meeting, outlining the history of
the issues pertaining to the reconstruction of Collins Crescent and
summarizing the communications which have taken place between the
Public Works Department and Mr. Bando to date.
CARRIED
VI CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Correspondence from the Office of the Minister of Health
Re: EMFs and Human Health
General Committee recommends:
THAT the correspondence be received for Information; and
THAT information from a presentation provided by Dr. Magda Haves
at a meeting of the Markham Electrical Pollution Taskforce which
took place in February, 2005, be received for information; and
THAT both items be forwarded to the Region of York.
CARRIED
-4-
COUNCIL - SEPTEMBER 27, 2005
General Committee Report No. 05-19 Page 5 of 9
Tuesday, September 20, 2005
2. Correspondence from Councillor Morris
Re: Electrical Fields Article from The Sunday Times — Britain
General Committee recommends:
THAT the correspondence be received for information and forwarded to
the Region of York.
CARRIED
3. ADM05-017— The 2005 Aurora Chamber of Commerce Business
Achievement Awards Gala - Request to Purchase
Event Tickets
General Committee recommends:
THAT Council authorize Town staff to purchase up to a total of 32 tickets
for the 2005 Aurora Chamber of Commerce 'Business Awards Gala —
Celebrating Success" to be held on October 21, 2005, and offer the tickets
to members of the Economic Development Advisory Committee, the
Aurora Business Ambassadors, and the recipients of this years Aurora
Business Longevity Awards, as identified by staff, to attend the event.
CARRIED
5. PL05-082 — Progress Report Pertaining to Five Year Official Plan Review
General Committee recommends:
THAT Council receive as information the following status of the progress
being made towards satisfying the recommendations made as part of the
Five Year Official Plan Review Process.
CARRIED
6. PL05.083— Site Plan Application
Ab Cox Pontiac Buick GMC Ltd.
Parcel 80-11, Section W4, Part Lot 80, Con. 1, Part 1, 65R-7075
305 Wellington Street East
File D11.17-D5
General Committee recommends.,
THAT Council receive as information, Report PL05-083; and
THAT the applicant is to provide additional landscape treatments, as
per staffs recommendations, including shrubs and/or decorative
treatments along the street frontages; and
THAT subject to the resolution of all outstanding issues and the
submission of all fees and securities, Council authorize the Director of
Planning and Development Services to enter into a site plan agreement
between Ab Cox Pontiac Buick GMC Ltd. and the Town of Aurora
respecting the construction of an addition to the existing automotive
dealership building and parking lot addition.
CARRIED
-5-
COUNCIL - SEPTEMBER 27, 2005
General Committee Report No. 05-19 Page 6 of 9
Tuesday, September 20, 2005
10. PL05-034 — Zoning By-law Amendment and Site Plan Applications
Lips, Stefan and Mary
219 Old Yonge Street
Part of Lot 4, Registered Plan 461
Files D14-06-02 and Dll-02.05
General Committee recommends:
THAT Implementing Zoning By-law 4693-05.D be scheduled for
enactment at the next Council meeting (File D14-06-02); and
THAT a Council allocates sanitary sewer and water allocation to the
development site for a total of six (6) units, and a site plan agreement
be executed by the owner; and
THAT, subject to a satisfactory review by the Site Plan Committee, the
Director of Planning and Development Services be authorized to execute
a Site Plan Amending Agreement between Stephan and Mary Lips and
the Town of Aurora respecting the development of a seven (7) unit block
townhouse development on the subject lands (File D11-02-05).
CARRIED
11. ADMOS-016 — The Priestly Holding Corporation Request to Purchase Land
General Committee recommends:
THAT the Mayor and Clerk be authorized to execute an Offer to Purchase
Agreement from The Priestly Holding Corporation respecting the
conveyance of certain lands described as Block 5, 65M-2976; and
THAT By-law 4698-051, being a by-law to declare lands surplus and
authorize the conveyance be provided all three readings.
CARRIED
Report ADM05-015 - Kylemore (Chapman Court) Ltd. Request for Land
Exchange - (Added Item)
General Committee recommends:
THAT the Mayor and Clerk be authorized to execute an Offer to Purchase
Agreement by Kylemore (Chapman Court) Ltd. respecting the conveyance
of certain lands in the Town of Aurora, Regional Municipality of York,
being Part Lot 80, Con. 1, EYS, designated as Parts 2 and 5 on a draft
Reference Plan prepared by J.D. Barnes Limited as File No. 04-21-279-
00-B dated February 21, 2005;
THAT the Mayor and Clerk be authorized to execute an Offer to Purchase
Agreement respecting the acquisition of certain lands from Kylemore
(Chapman Court) Ltd. in the Town of Aurora, Regional Municipality of
York, being Part Lot 80, Con. 1, EYS, designated as Pads 3 and 4 on a
draft Reference Plan prepared by J.D. Barnes Limited as File No. 04-21-
279.00-B dated February 21, 2005; and
THAT By-law 4696-051, being a by-law to declare lands surplus and
authorize the conveyance -and By-law 4697-051, being a by-law to
authorize the acquisition be provided all three readings.
CARRIED
COUNCIL - SEPTEMBER 27, 2005
General Committee Report No. 05.19 Page 7 of 9
Tuesday, September 20, 2005
Report CS05-028 - Exemption to Noise By-law - (Added Item)
General Committee recommends:
THAT Council approve the request from Mr. Nielsen for an exemption
from the Town's Noise By-law for the purpose of a fundraising concert for
the Katrina Relief Fund to be held on Sunday September 25, 2005 from
12:00 noon until 6:00 p.m.; and
THAT a Special Council Meeting be held on Friday, September 23, 2005
at 8:30 a.m. to ratify this decision.
CARRIED
Correspondence from the Township of King
Re: Recommendation regarding Ontario Power Authority -York Region
Electricity Supply - (Added Item)
General Committee recommends:
THAT the correspondence be received for information and forwarded to
the Region of York.
CARRIED
Report ADM05-018 - Ontario Power Authority - York Region Electrical
Supply Project - (Added Item)
The CAO advised that it would be prudent to waive the procedural By-law to
permit an open discussion period to allow for the public to ask questions and
provide comments on this matter.
General Committee recommends:
THAT the provisions of the Procedural By-law be waived to provide an
opportunity for the public to address the General Committee on this
matter.
CARRIED
OPPORTUNITY FOR THE PUBLIC TO ADDRESS GENERAL COMMITTEE ON
THIS MATTER
Mr. Denis Poncelet, resident of 67 Ochalski Road and member of the STOP
Committee (Stop Transmission -lines Over People) advised that he generally
supports the recommendations in report ADM05-018 with the exception of
section (b) and he advised that prior to this meeting, he provided members of the
Committee with a copy of the full recommendations which include a suggested
revision to the wording for that section as follows:
(b) in order to protect the health and interests of the public, that in
evaluating any site, extensive public consultation with residents
and complete environmental assessments be conducted with
respect to any transformation, transmission or generation
facilities and that there be no EMF or ground current risks
imposed upon any existing or future residents in the Town of
Aurora
-7-
COUNCIL - SEPTEMBER 27, 2005
General Committee Report No. 05.19 Page 8 of 9
Tuesday, September 20, 2005
Mr. Poncelet advised that there are also some minor revisions suggested
elsewhere within the recommendations and he assured the Committee that these
revisions were carefully researched and agreed upon by the members of the
STOP Committee and also discussed with Councillor Morris.
Mr. Richard Johnson, resident of 37 October Lane and member of the STOP
(Stop Transmission -lines Over People) Committee expressed concern regarding
levels of involvement and interest shown by some members of Council regarding
this issue. Mr. Johnson urged Council to continue to work toward the protection
of the environment and the health of Aurora residents.
Mr. Ian Munro, Aurora Resident Representative on the York Region Project
Working Group of the Ontario Power Authority, advised that he worked with staff
to help draft the recommendations in report ADM05-018. Mr. Munro advised that
the intent of these recommendations is to provide the Town with a low cost
power solution. Mr. Munro advised that the decision from the Township of King
to work with the Ontario Power Authority to find a suitable location for a
transformer station, if one is required, in the Township of King, has provided
more time for careful consideration and planning of power solutions.
General Committee recommends:
THAT this meeting be extended beyond 10:30 p.m. in order to address the
remaining items on the agenda.
CARRIED
Councillor West left the meeting at 10:45 p.m.
General Committee recommends:
THAT the support for the integrated solution be conditional upon the
following concerns being addressed to the satisfaction of the Town of
Aurora:
(a) the location of any of the transformation facilities be in accordance
with the Town of Aurora regulations Including but not limited to,
zoning, site plan, building and safety regulations
DEFEATED
General Committee recommends:
(b) in order to protect the health and interests of the public, that in
evaluating any site, extensive public consultation with residents
and complete environmental assessments be conducted with
respect to any transformation, transmission or generation
facilities and that there be no EMF or ground current risks
Imposed upon any existing or future residents in the Town of
Aurora
CARRIED
General Committee recommends:
(c) the transformer station -be limited to 150 MW
(d) the transformer station not be constructed unless a local generation
plant is constructed in advance
(a) any new 230 kV feeders be underground through any urban
designated lands
(f) the existing single circuit 115 kV system be replaced as soon as
COUNCIL - SEPTEMBER 27, 2005
General Committee Report No. 05-19 Page 9 of 9
Tuesday, September 20, 2005
(f) the existing single circuit 115 kV system be replaced as soon as
possible
(g) the Town receive quarterly reports from the appropriate agency
showing power consumption and extrapolations required to
determine the need for the second transformer station
(h) OPA fund with significant amounts of money for the necessary
research and development of methods to reduce the cost of placing
transmission lines underground
CARRIED
General Committee recommends:
THAT the Town of Aurora support the Integrated solution to the York
Region electrical supply problem proposed by the Ontario Power Authority
(OPA) on September 9" and 14' , 2005 Including 1) Demand Reduction,
2) Transformation and 3) Additional Local Supply; and
THAT the Town of Aurora strive to be a leader by example of energy
conservation; and
THAT the Town of Aurora actively pursue opportunities to share energy
conservation projects with Its residents, businesses and other
governments and agencies; and
THAT the Town of Aurora request the Province of Ontario to enact the
appropriate legislation to facilitate and require energy conservation In new
construction.
DEFEATED
VII OTHER BUSINESS, COUNCILLORS
None
Vlll IN -CAMERA
None
IX ADJOURNMENT
General Committee recommends:
THAT the meeting be adjourned at 10:55 p.m.
CARRIED
THE REPORT OF THE GENERAL COMMITTEE MEETING 05-19 IS SUBJECT TO
FINAL APPROVAL AT COUNCIL MEETING NO. 05-30 ON TUESDAY, SEPTEMBER
27, 2005,
I'm
COUNCIL - SEPTEMBER 27, 2005 AGENDA ITEM #
'TOWN OF AURORA
COUNCIL REPORT No. EAC05-09
SUBJECT: September 12, 2005 Environmental Advisory Committee Meeting
FROM: Chair - Councillor Morris
Council Members - Councillor Gaertner
Committee Members - Robert Cook, Ellen Mole, Darryl Moore and
Susan Walmer
DATE: September 27, 2005
RECOMMENDATIONS
1. THAT the Committee Record of the Environmental Advisory Committee
meeting, held on September 12, 2005 be received for information and Council
endorse the following recommendations of the Environmental Advisory
Committee:
2. By-law/Policy Sub -Committee Record Minutes of May 19, 2005
By -law -Policy Sub -Committee Record Minutes of July 21, 2005
THAT the By-law/Policy Sub -Committee present a status report of their
research findings to the Environmental Advisory Committee at the next
scheduled meeting pertaining to their research on pesticides.
THAT the resignation of By-law/Policy Sub -Committee member Maristela
Schiavo, due to her residency change as indicated verbally by Councillor
Gaertner, be accepted with regret.
3. Letter of resignation from Mary Hill
from the Environmental Advisory Committee
and
Letter of resignation from Vid Prezel
from the Public Awareness/Education Sub -Committee
THAT the letters of resignation from Mary Hill from the Environmental
Advisory Committee and Vid Prezel from the Public Awareness/Education
Sub -Committee be received and accepted with regret; and
THAT Council authorize staff to proceed with the recruitment of a member to
fill the vacancy on the Environmental Advisory Committee.
-10-
COUNCIL - SEPTEMBER 27, 2005
September 27, 2005 - 2 - Report No. EAC05-09
4. Minutes of June 6, 2005
and
Minutes of September 8, 2005
THAT the Environmental Advisory Committee endorse the logo and website
concept and request that they be presented by the Public
Awareness/Education Sub -Committee to Council at the September 27, 2005,
meeting for their review and required approval; and
THAT the Environmental Advisory Committee endorse and promote a Green
Seminar Series at the Aurora Public Library on Thursday, October 20, 2005
(Waste Reduction Week) topic Waste Diversion, Wednesday, February 1, 2006,
topic Energy Efficiency and Wednesday, April 26, 2006 (Earth Week) topic
Green Gardening.
5. Environmental Advisory Committee Pending List
THAT the Environmental Advisory Committee Pending List be received; and
THAT the Chairs of each Sub -Committee review the Pending List so that
status updates on the items can be given to staff by September 19, 2005.
6. Memorandum from Fausto Fillipetto, Policy Planner
Updating of York Region's State of the Environment Report
THAT the Environmental Advisory Committee recommends to Council that
staff be directed, where possible, to quantify and provide specific examples of
initiatives that are being offered to the Region as part of the Town's State of
the Environment Report.
7. Copy of the Letter from Director of Public Works to Petro Canada
Aqua Terre Report Dated May 25, 2005 - Supplemental Soil and
Groundwater Investigation, 50 industrial Parkway South (Petro Canada
Card Lock Outlet No. 04616)
THAT, if an acceptable remediation plan as previously agreed to by Petro -
Canada, is not received by October 15, 2005, the Town take whatever
enforcement action necessary; and
THAT a request be made, at that time, for the TSSA to also take enforcement
action; and
THAT the Director of Public Works provide the Environmental Advisory
Committee with the background information provided by the Town's
consultant on the MTBE as previously requested and how it relates to this
matter.
-11-
COUNCIL - SEPTEMBER 27, 2005
September 27, 2005 - 3 - Report No. EAC05-09
8. Copy of Letter from Ministry of the Environment
Application for Approval of Air Power Generation Module at the Aurora
Landfill
Aurora Town, Regional Municipality of York
MOE Reference Number 89-6AJU99
THAT the copy of letter from Ministry of the Environment - Application for
Approval of Air - Power Generation Module at the Aurora Landfill, Aurora
Town, Regional Municipality of York, MOE Reference Number 89-6AJU99 be
received, and deferred to the next Environmental Advisory Committee
meeting.
9. Planning Sub -Committee
THAT the Planning Sub -Committee and By-law/Policy Sub Committee be
combined.
10. Annual Fall Environmental Advisory Committee Regional Forum in
November 2005
THAT the Aurora Environmental Advisory Committee be permitted to take
their turn to host in the Council Chambers, the Regional EAC Forum as part of
the rotation requested by the participant Municipalities, at a date to be
determined.
BACKGROUND
Attached for the information of Council are the Minutes of the Environmental Advisory
Committee Meeting EAC05-09, held on September 12, 2005.
COMMENTS
Nil
OPTIONS
Nil
CONCLUSIONS
Nil
FINANCIAL IMPLICATIONS
None
-12-
COUNCIL - SEPTEMBER 27, 2005
September 27, 2005 - 4 - Report No. EAC05-09
ATTACHMENTS
1. Copy of Committee Record No. EACO05-09.
Prepared by: Karen Ewart, Administrative Co-ordinator/Deputy Clerk, ext. 4222
wwr wV
C uncillor yllis Morris, Chair
Environmental Advisory Committee
-13-
COUNCIL — SEPTEMBER 27, 2005 ATTACHMENT #1
tl�
ENVIRONMENTAL ADVISORY COMMITTEE RECORD
MEETING NO. 05-09
Date: Monday, September 12, 2005
Time and Location: 7:00 p.m., Holland Room, Aurora Town Hall,
1 Municipal Drive
Committee Members: Councillor Morris, Chair, Councillor Gaertner, Robert Cook,
Ellen Mole, Darryl Moore, Sue Walmer, Klaus Wehrenberg
Regrets: David Tomlinson
Staff Attendees: Wayne Jackson, Director of Public Works
Karyn Bagley, Council/Committee Secretary
Others in Attendance: Mathew Berlin, Sub -Committee Member
Wendy Carroll, Resident
Catherine Marshall, Sub -Committee Member
Councillor Morris called the meeting to order at 7:06 p.m.
DECLARATIONS OF INTEREST
There were no declarations of interest under the Municipal Conflict of Interest Act.
1. Change of the Chair for the Environmental Advisory Committee
The matter was deferred to a future meeting.
—14—
COUNCIL — SEPTEMBER 27, 2005
Environmental Advisory Committee Record No. 05-09 Page 2 of 9
Monday, September 12, 2005
APPROVAL OF AGENDA
Moved by Robert Cook Seconded by Sue Walmer
THAT the content of the agenda as circulated by the Corporate Services
Department be approved with the following ehange amendment:
➢ Agenda Item 18a — By-law/Policy Sub -Committee Record Minutes of
May 19, 2005, and Agenda Item 18b — By-law/Policy Sub -Committee
Record Minutes of July 21, 2005, be moved to the top of the agenda.
CARRIED
By-laws/Policy
18a. By-law/Policy Sub -Committee Record Minutes of May 19, 2005
18b. By -law -Policy Sub -Committee Record Minutes of July 21, 2005
Moved by Sue Walmer
Seconded by Ellen Mole
THAT the By-law/Policy Sub -Committee present a status report of their
research findings to the Environmental Advisory Committee at the next
scheduled meeting pertaining to their research on pesticides.
CARRIED
Moved by Ellen Mole Seconded by Robert Cook
THAT the resignation of By-law/Policy Sub -Committee member Maristela
Schiavo, due to her residency change as indicated verbally by Councillor
Gaertner, be accepted with regret.
CARRIED
Moved by Ellen Mole Seconded by Sue Walmer
THAT Agenda Item 6 — Letter of resignation from Mary Hill from the
Environmental Advisory Committee, and Agenda Item 7 — Letter of
resignation of Vid Prezel from the Public Awareness/Education Sub -
Committee be brought forward at this time.
CARRIED
—15—
Page 3 of 9
COUNCIL — SEPTEMBER 27, 2005
Environmental Advisory Committee Record No. 05-09
Monday, September 12, 2005
CORRESPONDENCE/MATTERS FOR CONSIDERATION
6. Letter of resignation from Mary Hill
from the Environmental Advisory Committee
7. Letter of resignation from Vid Prezel
from the Public Awareness/Education Sub -Committee
Moved by Sue Walmer
Seconded by Ellen Mole
THAT the Environmental Advisory Committee proceed In Camera to
discuss personnel matters.
CARRIED
Moved by Robert Cook Seconded by Sue Walmer
THAT the Environmental Advisory Committee reconvene in an open
session.
CARRIED
Moved by Sue Walmer Seconded by Ellen Mole
THAT the letters of resignation from Mary Hill from -the Environmental
Advisory Committee and Vid Prezel from the Public Awareness/Education
Sub -Committee be received and accepted with regret; and
THAT Council authorize staff to proceed with the recruitment of a member
to fill the vacancy on the Environmental Advisory Committee.
W. b
Councillor Gaertner left the meeting at 7:40 pm.
APPROVAL OF MINUTES
2. Environmental Advisory Committee Meeting
Record No. 05-08, dated Monday, June 27, 2005
The Director of Public Works circulated to each Committee member a copy of the
Town's Environmental Initiatives.
—16—
COUNCIL — SEPTEMBER 27, 2005
Environmental Advisory Committee Record No. 05-09 Page 4 of 9
Monday, September 12, 2005
Moved by Sue Walmer Seconded by Robert Cook
THAT the Town's Environmental Initiatives as circulated by the Director of
Public Works be received; and
THAT Meeting Record No. 05-08 dated Monday, June 27, 2005, be
approved.
CARRIED
DELEGATIONS
3. Representative from the Public Awareness/Education Sub -Committee
Proposed Website and Logo
Mathew Berlin and Catherine Marshall from the Public Awareness/Education Sub -
Committee presented the revised logo and website concept which incorporated
the comments and feedback that were received from Committee and Sub -
Committee members at the June 27, 2005, meeting. Mathew Berlin pointed out
that the Town of Aurora logo is now displayed on the homepage of the
Environmental Advisory Committee's website, directly above the Committee's
logo. The Committee agreed that a section would be included under the "What is
EAC" section on how residents can get involved in the EAC Committee initiatives.
The Sub -Committee members present reiterated that the website content could
be expanded upon later if necessary. The next step for the Public
Awareness/Education Sub -Committee is to present the logo and website concept
to Council for their consideration and approval.
Councillor Morris thanked the Sub -Committee members involved in developing
the logo and website for all of their hard work.
Moved by Sue Walmer
Seconded by Ellen Mole
THAT the delegation from Mathew Berlin and Catherine Marshall of the
Public Awareness/Education Sub -Committee on the Proposed Website and
Logo be received.
CARRIED
Moved by Sue Walmer Seconded by Ellen Mole
THAT Agenda Item 19 — Minutes of June 6, 2005, and Agenda Item 20 —
Minutes of September 8, 2005 be brought forward at this time.
CARRIED
—17—
COUNCIL — SEPTEMBER 27, 2005
Environmental Advisory Committee Record No. 05-09 Page 5 of 9
Monday, September 12, 2005
Public Awareness/Education
19. Minutes of June 6, 2005
20. Minutes of September 8, 2005
Moved by Ellen Mole Seconded by Robert Cook
THAT the Environmental Advisory Committee endorse the logo and
website concept and request that they be presented by the Public
Awareness/Education Sub -Committee to Council at the September 27,
2005, meeting for their review and required approval.
CARRIED
Moved by Sue Walmer Seconded by Ellen Mole
THAT the Environmental Advisory Committee endorse and promote a
Green Seminar Series at the Aurora Public Library on Thursday, October
20, 2005 (Waste Reduction Week) topic Waste Diversion, Wednesday,
February 1, 2006, topic Energy Efficiency and Wednesday, April 26, 2006
(Earth Week) topic Green Gardening.
G:: 9
MATTERS ARISING FROM PREVIOUS MINUTES
4. Environmental Advisory Committee Pending List
Moved by Klaus Wehrenberg Seconded by Robert Cook
THAT the Environmental Advisory Committee Pending List be received;
and
THAT the Chairs of each Sub -Committee review the Pending List so that
status updates on the items can be given to staff by September 19, 2005.
CARRIED
5. Audio Assistance in Meeting Rooms
Moved by Klaus Wehrenberg - Seconded by Ellen Mole
THAT the update about the lack of audio assistance in meeting rooms,
be received.
CARRIED
COUNCIL — SEPTEMBER 27, 2005
Environmental Advisory Committee Record No. 05-09 Page 6 of 9
Monday, September 12, 2005
CORRESPONDENCE/MATTERS FOR CONSIDERATION
8. Region of York
Improving Environmental Assessment in Ontario —A Framework for Reform
Moved by Ellen Mole
Seconded by Robert Cook
THAT the Region of York — Improving Environmental Assessment in
Ontario — A Framework for Reform be received for information.
CARRIED
9. Update from the Region of York — Status of Halton Recycling
Moved by Robert Cook
Seconded by Darryl Moore
THAT the Update from the Region of York — Status of Halton Recycling be
received for information.
0
10. Ontario Heritage
Nominations for Heritage Community Recognition Program (deadline October 18,
2005)
Moved by Sue Walmer
Seconded by Klaus Wehrenberg
THAT the Ontario Heritage — Nominations for Heritage Community
Recognition Program (deadline October 18, 2005) be received.
CARRIED
11. Memorandum from Fausto Fillipetto, Policy Planner
Updating of York Region's State of the Environment Report
Members discussed the Town's Bicycle paths. The Director of Public Works
advised the Committee that there are plans for Wellington Street, and that there is
the intent to start creating more of these pathways and walkways in newly
developed areas.
Moved by Robert Cook
Seconded by Darryl Moore
THAT the Environmental Advisory Committee recommends to Council that
staff be directed, where possible, to quantify and provide specific examples
of initiatives that are being offered to the Region as part of the Town's
State of the Environment Report.
CARRIED
—19—
COUNCIL — SEPTEMBER 27, 2005
Environmental Advisory Committee Record No. 05-09
Monday, September 12, 2005
Page 7 of 9
INFORMATIONAL ITEMS
12. Article from June 28, 2005, edition of The Aurora Era -Banner
"Bringing the Moraine to School"
13. Media Release from the Region of York
"Put your well to the test... three times each year."
14. Media Release from the Region of York
"York Region opens new Waste Management Centre in East Gwillimbury"
Moved by Darryl Moore
Seconded by Robert Cook
THAT Agenda Item #12 through to and including Agenda Item #14 be
received.
CARRIED
15. Copy of the Letter from Director of Public Works to Petro Canada
Aqua Terre Report Dated May 25, 2005 — Supplemental Soil and
Groundwater Investigation, 50 Industrial Parkway South (Petro Canada
Card Lock Outlet No. 04616)
Moved by Ellen Mole
Seconded by Robert Cook
THAT, if an acceptable remediation plan as previously agreed to by Petro -
Canada, is not received by October 15, 2005, the Town take whatever
enforcement action necessary; and
THAT a request be made, at that time, for the TSSA to also take
enforcement action.
CARRIED
Moved by Ellen Mole Seconded by Robert Cook
THAT the Director of Public Works provide the Environmental Advisory
Committee with the background information provided by the Town's
consultant on the MTBE as previously requested and how it relates to this
matter.
CARRIED
—20—
COUNCIL — SEPTEMBER 27, 2005
Environmental Advisory Committee Record No. 05-09 Page 8 of 9
Monday, September 12, 2005
16. Copy of Letter from Ministry of the Environment
Application for Approval of Air Power Generation Module at the Aurora Landfill
Aurora Town, Regional Municipality of York
MOE Reference Number 89-6AJU99
Moved by Sue Walmer
Seconded by Darryl Moore
THAT the copy of letter from Ministry of the Environment — Application for
Approval of Air — Power Generation Module at the Aurora Landfill, Aurora
Town, Regional Municipality of York, MOE Reference Number 89-6AJU99
be received, and deferred to the next Environmental Advisory Committee
meeting.
CARRIED
SUB -COMMITTEES REPORTS/UPDATES
2C Natural Heritage Study
17. Notice of Open House
Natural Heritage Environmental Study
North-East Aurora Planning Area 2C
Moved by Sue Walmer
Seconded by Robert Cook
THAT the Notice of Open House — Natural Heritage Environmental Study —
North-East Aurora Planning Area 2C be received.
CARRIED
N aturalizationAllildl ife
There is no update at this time.
Planning
Moved by Darryl Moore
Seconded by Klaus Wehrenberg
THAT the Planning Sub -Committee and Ely-law/Policy Sub Committee be
combined.
•71:7=7T-T7
Waste Management -
There is no update at this time.
—21—
COUNCIL — SEPTEMBER 27, 2005
Environmental Advisory Committee Record No. 05-09 Page 9 of 9
Monday, September 12, 2005
OTHER BUSINESS BY MEMBERS
21. Annual Fall Environmental Advisory Committee Regional Forum in November
2005
Moved by Sue Walmer
Seconded by Darryl Moore
THAT the Aurora Environmental Advisory Committee be permitted to take
their turn to host in the Council Chambers, the Regional EAC Forum as
part of the rotation requested by the participant Municipalities, at a date to
be determined.
CARRIED
22. Communities in Bloom — Councillor Gaertner (verbal report)
Councillor Morris advised that Councillor Gaertner, as Chair of the Leisure
Services Advisory Committee, will provide a verbal update on Communities in
Bloom at the next scheduled Environmental Advisory Committee meeting.
Environmental Related Events
The Committee requested that the issue of how to best coordinate participation in
the various environmental related events be placed on the next agenda of the
Environmental Advisory Committee.
ADJOURNMENT
Moved by Sue Walmer
THAT the meeting be adjourned at 10:08 pm.
CARRIED
—22—
COUNCIL - SEPTEMBER 27,
2005
AGENDA ITEM # 3
'TOWN OF AURORA
COUNCIL REPORT
No. FAC05-04
SUBJECT: September 14, 2005, Finance Advisory Committee Meeting
FROM: Chair
Council Members
DATE: September 27, 2005
RECOMMENDATIONS
Councillor Hogg
Mayor Jones, Councillor Buck
THAT the Committee Record of the Finance Advisory Committee Meeting 05-
04, held on September 14, 2005, be received for information and Council
endorse the following recommendations of the Finance Advisory Committee:
2. Memorandum from the Chief Administrative Officer Core Service Review
THAT Council authorize staff to proceed with the issuance of a Request for
Proposal for the conduct of a Service Diagnostic Analysis of the Public Works
Department and the Parks Division of Leisure Services as recommended by
the Chief Administrative Officer, to be financed through the reallocation of
funds from within budgeted funds for a Services Review, and
THAT Council authorize staff to proceed with a Request for Proposal
regarding a Services Review in 2005 and 2006, as a continuation of the
development of the new Strategic Plan; and
THAT staff present a report to Council prior to the 2006 Budget deliberations,
previewing the proposed format and outline of the budget process.
BACKGROUND
Attached for the information of Council are the Minutes of the Finance Advisory Committee
Meeting FAC05-04, held on September 14, 2005.
ATTACHMENTS
1. Copy of Committee Record No. FAC05-03.
Prepared by: Carrie Eastwood, Committee Secretary ext. 4225
4
Councillor Hogg, Chair -23-
�' ` Finance Advisory Committee
COUNCIL — SEPTEMBER 27, 2005
ATTACHMENT #1
FINANCE ADVISORY COMMITTEE RECORD
MEETING NO. 05-04
Date: Wednesday, September 14, 2005
Time and Location: 7:00 p.m., Tannery Meeting Room, Aurora Town Hall
Committee Members: Councillor Hogg, Chair, Mayor Jones and Councillor Buck
Staff Attendees: John Rogers, Chief Administrative Officer, John Gutteridge,
Director of Finance/Treasurer and Karen Ewart,
Administrative co-ordinator/Deputy Clerk
Other Attendees: Lawrence Strong, Advisor to the Finance Advisory
Committee
Mayor Jones called the meeting to order at 7:00 p,m.
ADDITIONS/DELETIONS TO AGENDA
None
DECLARATIONS OF INTEREST
Mayor Jones declared a pecuniary interest in matters relating to staff salaries in the
Corporate Services Department as his spouse is employed in that department and
would not take part in or vote on any questions in this regard or attempt in any way to
influence the voting on such questions, should these matters arise.
DELEGATIONS
None
APPROVAL OF AGENDA
The Committee received the content of the agenda as circulated.
—24—
COUNCIL — SEPTEMBER 27, 2005
Finance Advisory Committee Record No. 05-04 Page 2 of 3
Wednesday, September 14, 2005
2. Memorandum from the Chief Administrative Officer Core Service Review
The Chief Administrative Officer provided the Committee with an overview of the
proposal to conduct a service diagnostic analysis of the Public Works
Department and the Parks Division of Leisure Services. The CAO advised that
this type of tool would be beneficial to the organization in the identification of
possible service efficiencies that could result in cost savings to the organization.
The committee discussion indicated that this type of exercise generally realizes
savings within twelve months or less.
Councillor Hogg arrived at 7:31 p.m.
REVIEW OF PREVIOUS MINUTES
1. Minutes of the Finance Advisory Committee Meeting No. 05-03 held
July 7, 2005
Moved by Councillor Buck
Seconded by Councillor Hogg
THAT the Minutes of the Finance Advisory Committee Meeting 05-03 held
July 7, 2005 be approved.
CARRIED
MATTERS FOR CONSIDERATION
2. Memorandum from the Chief Administrative Officer Core Service Review
(continued)
Moved by Councillor Hogg
Seconded by Councillor Buck
THAT Council authorize staff to proceed with the issuance of a Request
for Proposal for the conduct of a Service Diagnostic Analysis of the Public
Works Department and the Parks Division of Leisure Services as
recommended by the Chief Administrative Officer, to be financed through
the reallocation of funds from within budgeted funds for a Services
Review.
CARRIED
Moved by Councillor Buck
Seconded by Councillor Hogg
THAT Council authorize staff to proceed with a Request for Proposal
regarding a Services Review in 2005 and 2006, as a continuation of the
development of the new Strategic Plan.
CARRIED
—25—
COUNCIL — SEPTEMBER 27, 2005
Finance Advisory Committee Record No. 05-04 Page 3 of 3
Wednesday, September 14, 2005
Mayor Jones relinquished the Chair.
Councillor Hogg assumed the Chair.
IN -CAMERA
Moved by Councillor Buck Seconded by Mayor Jones
THAT the Finance Advisory Committee proceed in camera to discuss
personnel/labour relations matters.
CARRIED
The Committee resumed in public session at 8:45 p.m.
Moved by Councillor Buck Seconded by Mayor Jones
THAT staff present a report to Council prior to the 2006 Budget
deliberations, previewing the proposed format and outline of the budget
process.
CARRIED
OTHER BUSINESS BY MEMBERS
The Director of Finance/Treasurer advised the Committee that he was reviewing the
current cash management practices of the municipality and would be reporting to the
Committee in a future report.
Councillor Buck enquired about the status of the debenture for the new Recreation
Complex. The Director of Finance/Treasurer advised that the debenture had been
issued by the Region and a report would be forthcoming to Council.
The Director of Finance/Treasurer advised the Committee that the 2004 Financial
Statements are anticipated from the Town Auditors by the end of September and a
report will then be presented to Council for consideration.
ADJOURNMENT
Moved by Councillor Buck
THAT the meeting adjourned at 9:10 p.m.
CARRIED
—26—
COUNCIL - SEPTEMBER 27, 2005
QA�
tv6 -TOWN OF AURORA
COUNCIL REPORT No. SDTF05-02
SUBJECT: Thursday, September 15, 2005, Secondary Dwelling Unit Task Force
Meeting
FROM: Chair - Councillor Buck
Council Members - Councillor Wallace and ex-officio member
Mayor Jones
Committee Members - Allan Fisher, Michelle Haney-Kileeg, Eric
McCartney, Diane Seaward-Martyn, Michael
Swann, Tim Tustin, Ryan Wettlaufer
DATE: September 27, 2005
RECOMMENDATIONS
1. THAT the Committee Record of the Secondary Dwelling Unit Task Force
Meeting 05-02 held on Thursday, September 15, 2005 be received as
information.
BACKGROUND
Attached for the information of Council are the Minutes of the Secondary Dwelling Unit
Task Force Meeting 05-02, held on Thursday, September 15, 2005.
ATTACHMENTS
1. Copy of Committee Record 05-02 held Thursday September 15, 2005
Prepared by: Karen Ewart, Administrative Co-ordinator/Deputy Clerk ext. #4222
Co nci r Buck, Chair
Secondary Dwelling Unit Task Force
-27-
COUNCIL — SEPTEMBER 27, 2005 ATTACHMENT #1
SECONDRY DWELLING UNIT TASK FORC RECORD
MEETING NO. 02-05
Date: Thursday, September 15, 2005
Time and Location: 7:00 p.m., Holland Room, Aurora Town Hall,
1 Municipal Drive
Committee Members: Councillor Buck, Councillor Wallace, Allan Fisher, Eric
McCartney, Michael Swann, Tim Tustin, Ryan Wettlaufer
Regrets: Michelle Haney-Kileeg, Diane Seaward-Martyn
Others in Attendance: Councillor Gaertner, James Wood
Staff Attendees: Leo Grellette, Director of Building Administration
Paul Dillman, Deputy Treasurer and Karyn Bagley,
Council/Committee Secretary
Councillor Buck called the meeting to order at 7:00 p.m.
DECLARATIONS OF INTEREST
There were no declarations of interest under the Municipal Conflict of Interest Act.
APPROVAL OF AGENDA
Moved by Councillor Wallace
Seconded by Tim Tustin
THAT the content of the agenda as circulated by the Building
Administration Department be approved as outlined herein.
emu
COUNCIL — SEPTEMBER 27, 2005
Secondary Dwelling Unit Task Force No. 02-05
Thursday, September 15, 2005
Page 2 of 3
ADOPTION OF MINUTES
Moved by Councillor Wallace
Seconded by Allan Fischer
THAT Meeting Record No. 05-01 dated Thursday, May 19, 2005, be
approved.
CARRIED
MATTERS FOR CONSIDERATION
1. Taxes and Financial impacts including development charges
Mr. Paul Dillman, Deputy Treasurer advised the Task Force that a finished
basement or apartment within a residence increases the Current Value
Assessment (CVA) of a property by approximately $10,000 to $15,000, which
would generate $116.60 annually in property taxes. Therefore, having a finished
basement or a secondary dwelling unit is not a major factor in the CVA of a
particular property.
The Director of Building Administration explained the difference between a legal
and an illegal basement apartment, an illegal unit being one that was constructed
after November of 1995 when the Provincial government of the day passed Bill 20
to rescind Bill 120.
Tim Tustin and the Director of Building Administration explained to the Task Force
members that inspection of secondary dwelling units (SDU's) are complaint driven
and conducted to ensure compliance with the Ontario Fire Code. An inspection
report detailing any deficiencies of the SDU's is provided to the property owner,
who then has 30 days to comply. Public safety is the priority when conducting
inspections of a SDU.
Councillor Gaertner joined the meeting at 7:21 p.m.
Moved by Allan Fischer
Seconded by Tim Tusten
THAT the presentation on Taxes and Financial impacts including
development charges by Mr. Paul Dillman, Deputy Treasurer, be received.
CARRIED
—29—
COUNCIL — SEPTEMBER 27, 2005
Secondary Dwelling Unit Task Force No. 02-05 Page 3 of 3
Thursday, September 15, 2005
INFORMATIONAL ITEMS
♦ Development Charges
♦ Bill 20 New Rules for Apartments in Houses —May, 1996
♦ Bill 120 Apartments in Houses —Overview of Legislation —July, 1994
The Director of Building Administration reviewed the Development Charge
Summary for the Town of Aurora, Region of York and School Boards. Councillor
Buck and the Director of Building Administration reviewed why the Task Force
was created and reiterated that the goal of the Task Force is to determine whether
SDU's should be encouraged or eliminated within the Town of Aurora. The end
result of the Task Force, once all aspects have been considered and a position
has been agreed upon in regards to SDU's, is to present their recommendations
to Council for consideration.
Councillor Gaertner left the meeting at 7:32 p.m.
The Director of Building Administration is going to co-ordinate a joint presentation
by Building and Fire staff, and contact Housing Help Centre for more information,
for the next Task Force meeting.
Task Force members agreed that prior to the next meeting that each member
would brainstorm and create a list of pros and cons for SDU's.
ADJOURNMENT
Moved by Councillor Wallace
Seconded by Allan Fisher
THAT the meeting be adjourned at 8:07 p.m.
CARRIED
—30—
COUNCIL - SEPTEMBER 27, 2005 ,AGENDA ITEM #
-TOWN OF AURORA
COUNCIL REPORT No. EDAC05-07
SUBJECT: September 21, 2005 Economic Development Advisory Committee
Meeting
FROM: Acting Chair
Council Members
Committee Members
DATE: September 27, 2005
RECOMMENDATIONS
- Councillor Kean
- Mayor Jones
- David Amborski, Gabriela Dragomir, Kathy van
Nostrand and Richard Wizemann
1. THAT the Committee Record of the Economic Development Advisory
Committee Meeting 05-07 held on September 21, 2005 be received as
information and the following recommendations of the Economic
Development Advisory Committee be endorsed:
2. Hancunhe, China Visit
THAT the letter from the Mayor to the Town of Hancunhe, China graciously
declining, on Council's behalf, the offer to host a delegation from the Town
of Aurora, be received for information.
3. Memorandum from the Economic Development Officer
Official Plan Review - Industrial/Commercial/Economic Development
Policies
THAT the memorandum from the EDO providing an update as to the status
of the consultants selection process to undertake the Official Plan Review
- Industrial/ Commercial/Economic Development Policies be received for
information.
4. Memorandum from the Economic Development Officer
Minor Site Plan Review Process
THAT the memorandum regarding Minor Site Plan Review Process be
received for information.
5. EDAC05-013 - Aurora Business Ambassadors Program -
A New Perspective
THAT the Economic Development Advisory Committee provide input to the
Economic Development Officer regarding the Terms of Reference for
Aurora's Business Ambassadors Program, as outlined in Report EDAC05-
013; and
-31-
COUNCIL - SEPTEMBER 27, 2005
September 27, 2005 2 - Report No. EDC05-07
THAT the Economic Development Officer prepare a report for a future
Economic Development Advisory Committee meeting with detailed
revisions to the program, incorporating suggestions from the Economic
Development Advisory Committee, for endorsement by the Committee.
6. EDAC05-014 - Downtown Commercial Area Signage - Proposal
THAT the Economic Development Advisory Committee endorse Design
Option #2, Attachment A to Report EDAC05-014 (dated September 21, 2005)
for signage on Yonge Street in the Downtown Commercial Core; and
THAT Council consider the allocation of funding in the amount of $26,500
for this initiative within the Town's 2006 Capital Budget.
BACKGROUND
Attached for the information of Council are the Minutes of the Economic Development
Advisory Committee Meeting 05-07, held on September 21, 2005.
ATTACHMENTS
1. Copy of Committee Record No. 05-07.
Prepared by: Cafq Clark, Council/Committee Secretary, ext. #4227
ncillj Kean, Acting Chair
nomI6 Development Advisory Committee
-32-
COUNCIL — SEPTEMBER 27, 2005.
ECONOMIC DEVELOPMENT ADVISORY
COMMITTEE RECORD
MEETING NO. 05-07
Committee:
Date:
Time and Location
Committee Members
Absent:
Other Attendees:
Economic Development Advisory Committee
Wednesday, September21, 2005
7:30 a.m., The Leksand Room - Aurora Town Hall
Councillor Kean, Acting Chair; Mayor Jones, David Amborski,
Gabriela Dragomir, Kathy van Nostrand, Richard Wizemann
Councillors Vrancic and Morris, Jim Beechey, Lisa
Cruickshank
Dino Lombardi, Economic Development Officer; Carol Clark,
Council/Committee Secretary
Councillor Kean, Acting Chair, called the meeting to order at 7:50 a.m.
DECLARATIONS OF INTEREST
There were no declarations of interest under the Municipal Conflict of Interest Act.
APPROVAL OFAGENDA
Moved by Gabriela Dragomir
Seconded by David Amborski
THAT the content of the Agenda, with the following additions, be approved
as outlined herein:
➢ EDAC05-014 — New Downtown Commercial Area Signage for the
Town of Aurora
➢ Verbal report by the Economic Development Officer regarding the
Economic Development Advisory Committee's budget
CARRIED
—33—
C0Rconomic Development 7dvisorySCommittee Minutes No. 05-07
Wednesday, September 21, 2005
Page 2 of 5
REVIEW OF PREVIOUS MEETING REPORT
Moved by Gabriela Dragomir
Seconded by David Amborski
THAT the Minutes of Meeting Number 05-06, held on Wednesday, June
17, 2005 be adopted.
D-;_R
MATTERS ARISING FROM PREVIOUS MEETING
1. Economic Development Advisory Committee Pending List
The Economic Development Officer presented the pending list to the Committee,
advising that most items have been dealt with and that the balance of items
would be coming forward by the end of this year.
NEW BUSINESS
2. Hancunhe, China Visit
Moved by Richard Wizemann
Seconded by David Amborski
THAT the letter from the Mayor to the Town of Hancunhe, China
graciously declining, on Council's behalf, the offer to host a delegation
from the Town of Aurora, be received for information.
CARRIED
3. Memorandum from the Economic Development Officer
Official Plan Review - Industrial/CommerciallEconomic Development
Policies
Moved by Richard Wizemann
Seconded by Mayor Jones
THAT the memorandum from the Economic Development Officer
providing an update as to the status,of the consultant selection process to
undertake the Official Plan Review - Industrial/ Commercial/Economic
Development Policies be received for information.
CARRIED
-34-
C0Rconomic Development A7dvisorySCommittee Minutes No. 05-07
Wednesday, September 21, 2005
Page 3 of 5
4.
5.
Memorandum from the Economic Development Officer
Minor Site Plan Review Process
Moved by Gabriela Dragomir
Seconded by David Amborski
THAT the memorandum regarding Minor Site Plan Review Process be
received for information.
CARRIED
EDAC05-013 — Aurora Business Ambassadors Program -
A New Perspective
The EDO provided a brief review of proposed revisions to the existing Terms of
Reference for the Business Ambassadors Program, including changes to the
number of appointees, length of appointments, and required annual meetings.
Councillor Kean requested that staff obtain clarification from the Town Solicitor
as to whether discussions regarding specific individuals identified by the
EDO/EDAC members as potential Ambassador candidates should be executed
In -Camera.
Moved by Richard Wizemann
Seconded by Mayor Jones
THAT the Economic Development Advisory Committee provide input to
the Economic Development Officer regarding the Terms of Reference for
Aurora's Business Ambassadors Program, as outlined in Report EDAC05-
013; and
THAT the Economic Development Officer prepare a report for a future
Economic Development Advisory Committee meeting with detailed
revisions to the program, incorporating suggestions from the Economic
Development Advisory Committee, for endorsement by the Committee.
CARRIED
EDAC05.014 — Downtown Commercial Area Signage - Proposal
(Added Item)
The EDO provided 3 Design Options for the proposed District signs in the
Downtown Commercial Core, and supported endorsing Design Option #2 as the
preferred option for these signs. The EDO confirmed that he would prepare a
report for a future EDAC meeting following further refinements to the proposed
signage.
—35—
C0�conomic Development ZvisorySCommittee Minutes No. 05-07 Page 4 of 5
Wednesday, September 21, 2005
Moved by David Amborski Seconded by Mayor Jones
THAT the Economic Development Advisory Committee endorse Design
Option #2, Attachment A to Report EDAC05-014 for signage on Yonge
Street in the Downtown Commercial Core; and
THAT Council consider the allocation of funding in the amount of $26,500
for this initiative within the Town's 2006 Capital Budget.
CARRIED
7. Verbal Report from the Economic Development Officer
Economic Development Advisory Committee Budget
(Added Item)
The EDO advised the Committee that they do have an available budget (under
the umbrella of Mayor and Council) of $7,500 in the Town's 2005 overall budget.
The EDO advised the Committee that, historically, these funds have been used
to purchase a sponsorship level (usually gold level) for the Business
Achievement Awards event, as well as tickets to the event. These tickets were
then typically offered at no cost to members of the Economic Development
Advisory Committee, Business Ambassadors and businesses in Aurora that have
operated for 25 years or more in the community.
Councillor Kean advised that the Farmers Market has allocated funds in the
EDAC budget in the amount of $1,500.
SUB -COMMITTEE UPDATES
Yonge Street Commercial Area Sub -Committee
Richard Wizemann advised that no minutes were available from the Yonge Street
Commercial Area Sub -Committee at this time. Councillor Kean requested that the
minutes be provided for the next Economic Development Advisory Committee agenda
and that minutes be provided from all future sub -committee meetings.
—36—
CORN onomic Development A7dvis006mmittee Minutes No. 05-07 Page 5 of 5
Wednesday, September 21, 2005
QUESTIONS BY MEMBERS
Councillor Kean queried the EDO regarding the number of tickets purchased by staff for
last year's Aurora Chamber of Commerce's Business Achievement Awards event that
were not used by Town representatives. The matter had been raised by a Councillor
during discussions pertaining to a report from the EDO on the Town's support of the
Business Achievement Awards event at the General Committee meeting the previous
evening.
In response, the EDO confirmed that according to his records no tickets purchased by
the Economic Development Division went unused for last year's event. Councillor Kean
requested that the Economic Development Officer provide a memorandum to EDAC
prior to the September 27, 2005 Council meeting clarifying this matter.
The EDO introduced Ms Kathy van Nostrand as the new Chamber of Commerce
representative on the EDAC committee.
ADJOURNMENT
Moved by David Amborski
THAT the meeting adjourn at 8:45 a.m.
CARRIED
—37—
COUNCIL - SEPTEMBER 27, 2005 AGENDA ITEM #
-TOWN OF AURORA
COUNCIL REPORT No. ACCESS 05-06
SUBJECT: September22,2005 Accessibility Advisory Committee Meeting
FROM: Chair Catherine Couchman
Committee Members - John Lenchak, Vice -Chair; Ivy Henriksen and
Helen Kogan
DATE: September 27, 2005
RECOMMENDATIONS
THAT the Committee Record of the Accessibility Advisory Meeting held on
September 22, 2005 be received for information; and
2. Resignation of Ivy Henriksen
THAT the letter of resignation from Ivy Henriksen effective October 31,
2005, be accepted with regrets; and
THAT staff be authorized to proceed with the recruitment process to fill the
vacancy.
3. Confirmation of Meeting Dates for 2005
THAT the following meeting dates of the Accessibility Advisory Committee
be confirmed:
Thursday, October 27, 2005 3:00 p.m.
Thursday, November 24, 2005 3:00 p.m.
December no meeting scheduled
ATTACHMENTS
Committee Record ACCESS 05-06
Prepared by: Karen Ewart, Administrative Co-ordinator/Deputy Clerk Ext. 4222
Catherine Couchman, Chair
Accessibility Advisory Committee
'm
COUNCIL - SEPTEMBER 27, 2005
ATTACHMENT #1
Committee:
Date:
Time and Location:
COMMITTEE RECORD
MEETING NO. 05-06
Accessibility Advisory Committee
Thursday, September 22, 2005
3:00 p.m., Leksand Room
Committee Members: Catherine Couchman, Chair; John Lenchak, Vice Chair, Ivy
Henriksen and Helen Kogan
Members Absent: Councillor John West and Jim Hamilton
Other Attendees: Director of Corporate Services/Town Clerk, Manager of
Facility/Property and Administrative Co-ordinator/Deputy
Clerk
The Chair called the meeting to order at 3:40 p.m.
DECLARATIONS OF INTEREST
There were no declarations of interest under the Municipal Conflict of interest Act.
MINUTES OF THE PREVIOUS MEETING
1. Accessibility Advisory Committee Minutes Number 05-05 of July 19, 2005.
Moved by Ivy Henriksen
Seconded by John Lenchak
THAT the Accessibility Advisory Committee Minutes Number 05-05 as
circulated be approved.
CARRIED
-39-
COUNCIL - SEPTEMBER 27, 2005
Accessibility Advisory Committee Record No. 05-05 Page 2 of 3
Tuesday, July 19, 2005
APPROVAL OF THE AGENDA
Moved by Helen Kogan
THAT the agenda be adopted as presented.
CARRIED
MATTERS FOR CONSIDERATION
2. Resignation of Ivy Henriksen
Seconded by Ivy Henriksen
Ivy Henriksen advised the Committee that due to business commitments, she
would have to resign from the Committee effective October 31, 2005 and
provided the Committee with a letter of resignation.
Moved by Helen Kogan Seconded by John Lenchak
THAT the letter of resignation from Ivy Henriksen effective October 31,
2005, be accepted with regrets; and
THAT staff be authorized to proceed with the recruitment process to fill the
vacancy.
C•71c�7
3. Retrofit of Town Hall and the Aurora Leisure Complex
The Manager of Facility/Property advised the Committee that and Request For
Proposal will be issued in early October 2005 for the hardware and accessible
doors for Town Hall and the Leisure Complex. The Manager advised that he
would provide a further update at the next regular meeting of the Committee.
Moved by Ivy Henriksen
Seconded by John Lenchak
THAT the verbal report of the Manager of Facility/Property be received for
information.
CARRIED
,m
COUNCIL - SEPTEMBER 27, 2005
Accessibility Advisory Committee Record No. 05-05 Page 3 of 3
Tuesday, July 19, 2005
4. Confirmation of Meeting Dates for 2005
Moved by Helen Kogan Seconded by Ivy Henriksen
THAT the following meeting dates of the Accessibility Advisory Committee
be confirmed:
Thursday, October 27, 2005 3:00 p.m.
Thursday, November 24, 2005 3:00 p.m.
December no meeting scheduled
CARRIED
Ivy Henriksen left the meeting at 4:00 p.m. The requirements of quorum were not met
therefore the meeting ended at this time.
-41-
COUNCIL - SEPTEMBER 27, 2005
-TOWN OF AURORA
COUNCIL.REPORT
AGENDA ITEM # 7
No. LSAC05-08
SUBJECT: September 8, 2005, Leisure Services Advisory Committee Meeting
FROM: Chair
Council Members
Committee Members
DATE: September 27, 2005
RECOMMENDATIONS
- Councillor Gaertner
- Councillor Kean
- Diane Buchanan, Alan Dean, Stephen Dupuis,
Dawn Irwin, Al Wilson
1. THAT the Committee Record of the Leisure Services Advisory Committee
meeting, held on September 8, 2005, be received for information and Council
endorse the following recommendations of the Leisure Services Advisory
Committee:
2. Ms Rebecca Beaton
Re: Communities In Bloom
THAT the Town of Aurora proceed with the Communities In Bloom initiative
for 2006 on a provincial level, on the basis that the Town will not be required
to commit more than $1,000 in total towards the program.
3. Review of Community Survey
THAT the matter be deferred to the next Leisure Services Advisory Committee
meeting.
4. Membership for Special Events Sub -Committee (Result from Chair)
THAT staff contact all the members of the Special Events Sub -Committee to
assess their interest in continuing to participate on the Committee; and
THAT the Special Events Sub -Committee record minutes of all future
meetings.
5. Youth Action Sub -Committee - Minutes of Meeting Held on June 15, 2005
THAT the June 15, 2005 minutes of the Youth Action Sub -Committee be
received.
-42-
COUNCIL - SEPTEMBER 27, 2005
September 27, 2005 - 2 - Report No. LSAC05-08
6. Financial Statement Request Responses
THAT the Committee defer the discussion regarding user groups' financial
statements until after the presentation by the Director of Leisure Services at
the next meeting regarding detailed costing of programs.
7. THAT the Committee direct staff to investigate naming rights initiatives by
. contacting other municipalities and researching revenue potential.
ATTACHMENTS
1. Copy of Committee Record No. LSAC05-08.
Prepared by. Carol Clark, Council/Committee Secretary, ext. 4227
Councillor Wend Iy aertner, Chair
Leisure Services Advisory Committee
-43-
COUNCIL — SEPTEMBER 27, 2005 ATTACHMENT #1
LEISURE SERVICES ADVISORY COMMITTEE RECORD
MEETING NO. 05-08
Date: Thursday, September 8, 2005
Time and Location: 7:00 p.m., Leksand Meeting Room, Aurora Town Hall,
1 Municipal Drive
Committee Members: Councillor Gaertner, Chair, Councillor Kean, Alan Dean,
Stephen Dupuis, Dawn Irwin, At Wilson
Staff Attendees: Allan Downey, Director of Leisure Services
Carol Clark, Council/Committee Secretary
Absent: Councillor Vrancic, Diane Buchanan, John Gallo
Other Attendees: Councillor Morris
Councillor Gaertner called the meeting to order at 7:13 p.m.
ADDITIONS/DELETIONS TO AGENDA
➢ Delegation request by Ms Rebecca Beaton
Moved by Councillor Kean
Seconded by Dawn Irwin
THAT Ms Rebecca Beaton be added to the agenda as a delegate.
CARRIED
DECLARATIONS OF INTEREST
There were no declarations of interest under the Municipal Conflict of Interest Act.
—44—
COUNCIL - SEPTEMBER 27, 2005
Leisure Services Advisory Committee Record No. 05-08 Page 2 of 4
Thursday, September 8, 2005
APPROVAL OF AGENDA
Moved by Councillor Kean Seconded by Alan Dean
THAT the content of the agenda as circulated by the Leisure Services
Department, with the addition, be approved as outlined herein.
9
REVIEW OF PREVIOUS MEETING REPORT
1. Leisure Services Advisory Committee Meeting
Report No. 05-07, dated Thursday, July 14, 2005
Moved by Stephen Dupuis
Seconded by Dawn Irwin
THAT the Leisure Services Advisory Committee Meeting Report No. 05-07 of
Thursday, July 14, 2005, be adopted as printed and circulated.
DELEGATION
Ms Rebecca Beaton
Re: Communities In Bloom
Ms Beaton addressed the Committee to request that the Town of Aurora pursue the
Communities In Bloom initiative for 2006. Ms Beaton suggested that the program be
community driven, incorporating residential, industrial and commercial participants. Due
to the complexity of national participation in the program, Ms Beaton suggested that
participation be on a provincial level only, and that the maximum contribution by the
Town would be $1,000. Ms Beaton advised that sponsors have already been
approached, who would absorb the cost of, and provide 1st 2nd and 3`d place plaques.
Moved by Councillor Kean
Seconded by Dawn Irwin
THAT the Town of Aurora proceed with the Communities In Bloom initiative for
2006 on a provincial level, on the basis that the Town will not be required to
commit more than $1,000 in total towards the program.
CARRIED
The Committee requested that Ms Beaton provide all relative budget information
regarding the Communities In Bloom initiative to the Director of Leisure Services for
inclusion on the September 27, 2005 Council agenda.
—45—
COUNCIL — SEPTEMBER 27, 2005
Leisure Services Advisory Committee Record No. 05-08 Page 3 of 4
Thursday, September 8, 2005
MATTERS FOR CONSIDERATION
2. Review of Community Survey
Moved by Dawn Irwin Seconded by Councillor Kean
THAT the matter be deferred to the next Leisure Services Advisory Committee
meeting.
CARRIED
AI Wilson arrived at 8:04 p.m.
3. Membership for Special Events Sub -Committee (Result from Chair)
Moved by Dawn Irwin Seconded by Councillor Kean
THAT staff contact all the members of the Special Events Sub -Committee to
assess their interest in continuing to participate on the Committee; and
THAT the Special Events Sub -Committee record minutes of all future meetings.
CARRIED
SUB-COMMITTEESIUPDATES
4. Youth Action Sub -Committee — Minutes of Meeting Held on June 15, 2005
The Director of Leisure Services was requested by the Committee to research
whether new members will be appointed to the Youth Action Sub -Committee for the
new school year.
Moved by Councillor Kean
Seconded by Stephen Dupuis
THAT the June 15, 2005 minutes of the Youth Action Sub -Committee be received.
CARRIED
5. Special Events Sub -Committee
None
6. Leash Free Dog Park Sub -Committee
None
—46—
COUNCIL — SEPTEMBER 27, 2005
Leisure Services Advisory Committee Record No. 05-08 Page 4 of 4
Thursday, September 8, 2005
INFORMATIONAL ITEMS
7. Financial Statement Request Responses
The Director of Leisure Services advised that he will bring additional information to
the next Leisure Services Advisory Committee meeting regarding costing of the 13
previously identified programs, in order to supplement the discussion on the pricing
policy.
Moved by Councillor Kean
Seconded by Dawn Irwin
THAT the Committee defer the discussion regarding user groups' financial
statements until after the presentation by the Director of Leisure Services at the
next meeting regarding detailed costing of programs.
OTHER BUSINESS BY MEMBERS
Al Wilson raised the issue of naming rights for the new buildings.
Moved by Al Wilson
Seconded by Stephen Dupuis
THAT the Committee direct staff to investigate naming rights initiatives by
contacting other municipalities and researching revenue potential.
CARRIED
IN CAMERA
None
ADJOURNMENT
Moved by Councillor Kean
THAT the meeting be adjourned at 8:50 p.m.
CARRIED
—47—
COUNCIL - SEPTEMBER 27, 2005
TOWN OF AURORA
Council No. PL05-091
SUBJECT: Proposed Official Plan Updates pertaining to Industrial/Commercial
designations and Economic Development
FROM: Sue Seibert, Director of Planning
DATE: September 27, 2005
RECOMMENDATIONS
THAT Council authorizes the Mayor and Clerk to execute a contract to retain
Meridian Planning Consultants Inc. to complete the Official Plan updates pertaining
to Industrial/Commercial policies and the addition of new Economic Development
policies.
BACKGROUND
On June 21, 2005 Council passed to the following resolution for Official Plan updates
pertaining to Industrial/Commercial policies and the addition of new Economic
Development policies:
THAT the Terms of Reference for the Official Plan updates pertaining to
Industrial/Commercial policies and the addition of new Economic Development
policies be approved; and,
THAT a request for proposals to undertake the study be undertaken; and,
THAT Town's staff be authorized to proceed with consultant selection and
awarding of the study in accordance with the requirements of the Town's
standard purchasing procedures; and,
THAT the successful proposal be selected and recommended to Council by
representatives from the Planning Department and the Economic Development
Officer.
COUNCIL — SEPTEMBER 27, 2005
Septwember 27, 2005 2 Report No. PL05-091
COMMENTS
On July 27, 2005 a Request for Proposals (RFP) was issued to retain the consultant to
complete Official Plan updates pertaining to Industrial/Commercial policies and the addition
of new Economic Development policies. The Town received two proposals and these were
reviewed by the Planning Department and Economic Development Officer in accordance
with the terms set out within the RFP. The evaluations were based on:
• Demonstrated Qualifications and Relevant experience of Participating Staff;
• Study Methodology and Work Program;
• Demonstrated Understanding of Study Requirements;
• Public Consultation Experience;
• Graphic Capabilities/ Presentation Skills;
• Study Budget and Schedule; and
• Value Added Services.
The results of the review indicated that the proposal from Meridian Planning Consultants
Inc. best suited the requirements of the project and Staff therefore recommends that
Meridian be selected to complete the project. The other proposal from Gough Consulting
scored considerable less in the evaluation based on the terms of the RFP.
OPTIONS
N/A
FINANCIAL IMPLICATIONS
Funds in the amount of $30,000 to carry out the study have been provided in the budget.
CONCLUSIONS
The purchasing bylaw does not require that Council approval be sought forthe selection of
a consultant to undertake a study provided for in the budget and previously approved by
Council that does not exceed $50,000. However in this case the original staff
recommendation indicated that "the successful proposal be selected and recommended to
Council by representatives from the Planning Department and the Economic Development
Officer". Thus this report is being forwarded to Council to meet this requirement.
LINK TO STRATEGIC PLAN
The Strategic Plan has goals of supporting a healthy business environment that attracts
new business and is responsive to the need of our current business community. The
mm
COUNCIL - SEPTEMBER 27, 2005
Septwember 27, 2005 3 Report No. PL05-091
updates to the Official Plan will help achieve these goals.
ATTACHMENTS
Appendix 1 - Contract
PRE -SUBMISSION REVIEW
Management Team - September 21, 2005
Prepared by. Jim Kyle, ext. 4345
Se rt, MCIP, RPP
Director of Planning
-50-
APPENDIX 1
COUNCIL - SEPTEMBER 27, 2005
THIS AGREEMENT made in triplicate this day of 2005.
BETWEEN:
THE CORPORATION OF THE TOWN OF AURORA
(hereinafter called the "Town")
-and-
MERIDIAN PLANNING CONSULTANTS INC.
a corporation duly incorporated under
the laws of the Province of Ontario
(hereinafter called the "Consultants")
OF THE FIRST PART
OF THE SECOND PART
WHEREAS on June 21, 2005, the Council for the Town authorized Staff to complete a
Request for Proposals (RFP) to retain a consultant to update the Official Plan Policies
pertaining to Industrial/Commercial designations and to add new policies pertaining to
Economic Development; and
WHEREAS on July 27, 2005 the Town's Request for Proposal PL2005-68 was issued
and Staff have selected the Consultants to complete the Official Plan Updates in
accordance with the RFP;
NOW THEREFORE THIS AGREEMENT WITNESSETH THAT in consideration of the
mutual covenants and agreements herein contained, and subject to the terms and
conditions hereinafter set out, the parties hereto agree, each with the other; as follows:
DEFINITIONS
(a) "Town" means The Corporation of the Town of Aurora;
(b) "Consultants" means Meridian Planning Consultants Inc.;
(c) "Request for Proposal" means Request for Proposal PL2005-68 prepared
by,the Town dated June 27, 2005 for the completion of Official Plan
Policies pertaining to Industrial/Commercial designations. and to add new
policies pertaining to Economic Development, attached ,hereto as
Schedule "A";
(d) "Consultants' Proposal" means the Proposal for Official Plan Updates
dated August 12, 2005, prepared by the Consultants, attached hereto as
Schedule "B";
(a) "Work Program" means the Work Program (Services to be Provided) set
out in the Consultants Proposal; and
2. CONSULTING SERVICES
The Town retains the Consultants to perform and, subject to early termination of
this agreement by the Town hereinafter provided, to complete all the services
detailed in the Request for Proposal and the Consultants' Proposal. The
Consultants shall skilfully and competently perform the services set forth in the
Work Program and shall employ only skilled and competent staff and sub -
consultants who will be under the supervision of the Consultants.
3. FEES, EXPENSES AND DISBURSEMENTS
The Town shall pay to the Consultants fees, expenses and disbursements on the
basis of actual time expended in accordance with the Consultants' hourly rates,
inclusive of tax, for the performance of services set out in Clause 2 hereof..
Professional fees incurred to prepare the Official Plan Updates as per the agreed
upon work program contained within the Request for Proposal and the Work
Program, shall not exceed Twenty Nine Thousand, Nine Hundred and Ninety
-51-
COUNCIL - SEPTEMBER 27, 2005 Paget
Dollars and Sixty Three Cents ($29,990.63), including expenses and
disbursements and exclusive of Goods and Services Tax.
4. PAYMENT OF FEES AND EXPENSES
The Consultants shall submit an invoice monthly for services performed and
disbursements incurred up to the 'end of the month immediately preceding.
Invoices shall contain the following:
(a) the number of hours expended and total cost of services, by individual
staff, in accordance with the corresponding standard hourly rate of the
individual;
(b) a detailed description of the work performed ; and
(c) a description and itemization of disbursements and expenses.
The Consultants shall submit the invoice to the Town for payment. Once
reviewed and approved by the Town, the Town shall, within 30 days of issuance,
provide payment to the Consultants.
5. TERMINATION OF AGREEMENT
The Town may, at any time, terminate this agreement without penalty or other
payment whatsoever, save and except payment to the Consultants for services
actually performed to the date of termination. The notice of such termination
shall be forwarded to the Consultant by prepaid registered mail at the
Consultant's last known address and shall be effective on the third business day
after it was so forwarded. The receipt of Canada Post shall be conclusive
evidence of the date upon which the notice was so forwarded.
6. CO-OPERATION
The Town shall give due consideration to all drawings, plans, reports, proposals
and other information provided by the Consultants, and shall make any decisions
which they are required to make in connection therewith within a reasonable time
so as not to delay the work of the Consultants,
The Town shall, at the request of the Consultants, provide the Consultants with
the following information and documents relating hereto, except insofar as the
Consultants are expressly required to furnish the same under the terms thereof:
(a) necessary background data, drawings and documents shall be provided
to the Consultants at no charge.
COMPENSATION FOR EXTRA WORK AND CHARGES
It is understood by the parties that no payment for work in excess of the amount
of this contract may be expended without the authority of Council of the Town of
Aurora.
8. ABANDONMENT OR SUSPENSION
If the Official Plan. Updates or any part thereof is abandoned at the request of the
Town at any stage prior to completion or if any stage of the Consultants' work is
unduly delayed for reasons beyond their control, the Town shall pay the
Consultants for all services performed and all disbursements incurred up to the
date that the Consultants receive written notice thereof.
9. OWNERSHIP OF DOCUMENTS
The Consultants agree that all reports, data and other documents, materials and
information of any kind whatsoever prepared by the Consultants for purposes of
the Official Plan Updates are the sole property of the Town. The Consultants,
-52-
COUNCIL - SEPTEMBER 27, 2005 Page
however, may retain copies of these reports, data and other documents,
materials and Information for their reference and use.
10. COPYRIGHT
The entire right, title and interest in the works, maps, papers, reports or other
documentation and materials (collectively referred to herein as the "Works')
developed during the course of the preparation of the Official Plan Updates shall
be the sole, absolute and exclusive property of the Town and shall accrue in
favour of the Town continuously during the course of the Work Program. The
entire right, title and interest in the works, maps, paper, reports, etc. developed
during the course of the Work Program shall be the sole and absolute property of
the Town. The Consultants shall, at any time during the course of the Study and
subsequently upon the written request of the Town, deliver to the Town, the
original materials representing the Works, together with all copies thereof which
are in the custody, care, control or possession of the Consultants.
11. CONFIDENTIALITY
The Consultants shall not divulge any confidential information communicated to
or acquired by them or disclosed by the Town in the course of carrying out the
services provided for herein. No such 'information shall be used by the
Consultants on any other project or for any other purpose without the approval in
writing by the Town.
12. PROVISION OF INFORMATION
The Consultants shall, at any time and upon request by the Town, provide to the
Town any information used for the purposes of preparing the Official Plan
Updates and, without limiting the generality of the foregoing, any background
studies, statistics, working papers, and the bibliography of works referred to.
13. PROJECT APPROVAL REVIEW
The Consultants consent to the review of the Official Plan Updates by the
Town's Council. The Study shall bear the names of the primary authors and
their credentials.
14. INDEMNIFICATION
The Consultants shall indemnify and save the Town harmless from and against
all claims, actions, losses, expenses, costs or damages of every nature and kind
whatsoever, whether direct or indirect, which the Town, its agents, servants or
officers, may suffer as a result of the negligence of the Consultants, their agents,
servants or officers, in the performance of the services hereunder.
15. INSURANCE
(a) The Consultants agree that they shall, at their own expense during the
performance of the services, cause to be maintained Comprehensive
general liability, Automobile Insurance average(s) in the amount of
$2,000,000.00 and Professional Liability Insurance coverage in the
amount of $2,000,000,00.
(b) In respect of the Comprehensive General Liability coverage, such
coverage shall include: -
(i) the Town as an additional named insured; and
(ii) a cross liability/severability of interest clause.
(c) In respect of the Professional Liability coverage, where the Consultants
are of the following type:
-53-
COUNCIL - SEPTEMBER 27, 2005 Page 4
(1) Environmental Specialists;
(ii) Computer Software Design;
(iii) Consulting Engineers involved in both project design and
construction; or
(iv) Fiscal Impact and Growth Management Analysts.
Then the Professional Liability policy of insurance can be replaced with
evidence of protection from professional errors and omissions liability,
which is in a form satisfactory to the Town.
(d) The Consultants further agree that the coverage provided by the policies
specified in this clause will not be changed, amended, or cancelled by the
Consultants until thirty (30) days after written notice of such intended
change, amendment or cancellation has been personally delivered to
Aurora's Town Clerk and such change or amendment has been approved.
(e) Where requested by the Town, the Consultants shall provide evidence in
a form satisfactory to the Town, of the above -noted required insurance
coverage.
16. CONFLICT OF INTEREST
The Consultants and any sub -consultants shall not undertake any work for any
third party, which would constitute a conflict of interest, from the period of
acceptance to undertake the Study until such time that final determination has
been made in respect of the applications.
17. ARBITRATION
All matters in difference between the parties hereto in relation to this Agreement
may be referred to arbitration under the laws of the project location.
No person shall be appointed or act as arbitrator who is in any way interested,
financially or otherwise, in the conduct of the work, the Official Plan Updates or in
the business or other affairs of either the Town or the Consultants.
The award of the arbitrator shall be final and binding upon the parities.
18. SUCCESSORS AND ASSIGNS
The terms and conditions of this Agreement shall ensure to the benefit of, and
be binding upon the parties hereto, and except as hereinafter otherwise
provided, the executors, administrators, successors and assigns.
If a party to this Agreement who is an individual should desire to bring in a
partner or partners, or if any party which is a partnership should desire to bring in
a new partner or partners to share the benefit and burden to this Agreement, he
or it may do so, but shall promptly notify the other parties of such action and
obtain their approval in writing before continuing work under this contract.
No party to this Agreement shall assign this Agreement without the consent in
writing of the others.
19. NOTICE
Any notice herein required or permitted to be given under this Agreement shall
be delivered or mailed by prepaid registered mail addressed as follows:
in the case of notice to the Town, to:
-54-
COUNCIL - SEPTEMBER 27, 2005
Page 5
19. NOTICE
Any notice herein required or permitted to be given under this Agreement shall
be delivered or mailed by prepaid registered mail addressed as follows:
in the case of notice to the Town, to:
The Corporation of the Town of Aurora
1 Municipal Drive, P.O. Box 1000
Aurora, Ontario, L4G 6J1
In the case of notice to the Consultants, to:
Meridian Planning Consultants Inc.
113 Collier Street
Barrie, Ontario
L4M f H2
Any notice given in accordance with sub -clause (1) hereof, shall be deemed to
have been given on the day of delivery.
20, CONTEXT OF WORDING
It Is hereby agreed and declared that where in this Agreement the context so
required, words in the singular include plural and words in the plural Include
singular, and words Importing the masculine gender include the feminine and
neuter genders.
IN WITNESS WHEREOF the Parties hereto have hereunto affixed their Corporate Seals
under the hands of their proper officers duly authorized-hf hlat behalf.
.TANTS INC.
Per:
Title: �,�+D&v—rj—
Name:
Title:
(1/We have the authority to bind the Corporation)
THE CORPORATION OF THE
TOWN OF AURORA
Per:
Tim Jones, Mayor
Bob Panizza, Director/Clerk
(We have the authority to bind the Corporation)
COUNCIL - SEPTEMBER 27, 2005 Page 6
SCHEDULE"A"
Request for Proposal
-56-
COUNCIL - SEPTEMBER 27, 2005
Page 7
SCHEDULE "B"
Consultant's Proposal
-57-
COUNCIL — SEPTEMBER 27, 2005
i
AGENDA ITEM #
-TOWN OF AURORA
COUNCIL MEETING
SUBJECT: Application for Site Plan Approval
KTI Limited
31 Isaacson Crescent; Aurora
Parts 8, 9, 14 of Plan 65R-15577
File No. D11-13-05
FROM: Sue Seibert Director of Planning
DATE: September 27, 2005
RECOMMENDATIONS
No. PLOS-093
THAT Report PL05-093 be received as information and that, subject to the
resolution of all outstanding issues and the submission of all fees and securities,
Council authorize the Director of Planning and Development Services to execute
a Site Plan Agreement between KTI Limited and the Town of Aurora to permit the
construction of 2,944m2 (31,690ft2) office and warehouse facility.
BACKGROUND
Location/Land Use:
The subject lands are located south of St. John's Sideroad and west of Bayview
Avenue. It is municipally known as 31 Isaacson and is legally described as Parts 8, 9
and 14 of Plan 65R-15577. These are three legally separate lots however, they will be
developed jointly for the proposed office and warehouse facility.
The subject lands have the following characteristics:
a combined lot area of 1.54 hectares (3.80 acres);
• is a thru lot with two road frontages, Isaacson Crescent and Pederson Drive;
• is currently vacant. A portion of the property is currently used for outside storage
in conjunction with the KTI building located at 242 Earl Stewart Drive.
Surrounding Land Uses
The surrounding land uses are as follows:
North: Isaacson Crescent, beyond which are commercial lands;
sm
COUNCIL — SEPTEMBER 27, 2005
September 27, 2005 - 2 - Report No. PL05-093
South: Pederson Drive, beyond which are industrial lands;
East: hydro corridor; beyond which are existing residential lands; and,
West: existing industrial lands.
Official Plan
The subject property is designated "General Industrial" within the Town of Aurora
Official Plan. The proposal is in keeping with the objectives and policies contained
therein. Therefore, an amendment to this document was not required to facilitate this
proposal.
Zoning By-law
The subject property is zoned "General Industrial Specific (M6)." The proposed land
use is consistent with the permitted uses of this zone category. However, as a result of
the joint development of 3 separate lots, the proposal did not conform to all the
development standards of this zone. Specifically, the proposal did not meet the
following requirements:
• 3.0 metre landscape strip along all lot lines;
• outside/open storage is permitted if it is accessory to the principal use on the
same lot;
• outside/open storage is only permitted on a lot that has an existing building with a
gross floor area of at least 500m2; and,
• outside/open storage is permitted to a maximum of 30% on an individual lot.
Variances were applied for and approved at the Committee of Adjustment meeting held
on August 11, 2004. The approval was subject to two conditions:
1) That the outside/open storage shall not exceed the height of the fence; and,
2) That the decision of the Committee will expire upon the earlier of the amalgamation
of lots 8, 9 and 14 or five years after the date of notice of this decision.
No appeals were filed.
PROPOSAL
The applicant is proposing a 2,944m2 (31,690ft2) office and warehouse building.
Details of the proposal are as follows:
• Warehouse Area:1,794m2 (19312ft2)
• Office Area: 93m2 (1,000ft2)
• Mezzanine: 528.5m2 (5,689ft2)
• 2nd Floor: 528.5m2 (5,689ft2)
Total GFA: 2,944m2 (31,690ft2)
—59—
COUNCIL — SEPTEMBER 27, 2005
September 27, 2005 - 3 - Report No. PL05-093
• Parking: 70 spaces (including 1 wheelchair accessible space)
• Loading: 5 spaces
• Access: A full moves access will be provided from Isaacson Crescent. Access
from Pederson will be restricted.
• Outside Storage (based on the combined area of the 3 lots): 4,640m2
(4,951.5 ft2):
PLANNING CONSIDERATIONS
A second submission of the proposed site plan application has been circulated to all
internal department and applicable external agencies. Staff are awaiting comments on
this submission.
OPTIONS
Council has the option authorizing the Director of Planning and Development Services
to execute the site plan agreement subject to the resolution of all outstanding issues
and receipt of the appropriate fees and securities.
Staff are satisfied that all outstanding issues can be adequately addressed through the
remaining site plan review process. Given the applicant's desire to proceed
expeditiously with this development, Staff recommends that Council authorize the
Director of Planning and Development Services to execute a site plan agreement
subject to the aforementioned.
FINANCIAL IMPLICATIONS
There are no financial implications associated with the subject applications.
LINK TO STRATEGIC PLAN
The Strategic Plan contains objectives to ensure high quality, comprehensive
community planning to protect the overall investment of citizens in the community. The
subject proposal is consistent with these objectives.
CONCLUSIONS
The subject proposal conforms to the Town's Official Plan policies. It represents
desirable and compatible development for the surrounding industrial area. Accordingly,
staff recommends the delegation of site plan approval to the Director of Planning and
Development Services.
.m
COUNCIL - SEPTEMBER 27, 2005
September 27, 2005 - 4 - Report No. PL05-093
ATTACHMENTS
Location Map - Figure A
Site Plan - Figure B
Prepared by. Deborah Giannetta, M.Sc.PI., Planner
Extension 4347.
S e eil e , MCIP, RPP
Director of Planning and Development Services
-61-
LOCATION PLAN
APPLICANT: 1158144 ONTARIO INC. (KTI LIMITED)
FILE: D11-13-05
AURORA PLANNING DEPARTMENT
DATE: SEPTEMBER 27TH, 2005
AuRoRA
FIGURE
Location Map created by the Town of Aurora Planning Department, September 23rd, 2005. Base data provided by York Region.
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Existing KTI Property
(242 Earl Stewart Dr)
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SITE PLAN N
APPLICANT: 1158144 ONTARIO INC. (KTI LIMITED) -AURORA
FILE: D11-13-05
AURORA PLANNING DEPARTMENT
DATE: SEPTEMBER 27TH, 2005 FIGURE B�
Site Plan provided by the Town of Aurora Planning Department, September 23rd, 2005.
COUNCIL — SEPTEMBER 27, 2005
AGENDA ITEM=16'
-TOWN OF AURORA
COUNCIL REPORT No. CS05-05
SUBJECT: Administration Procedure No. 13
Excess Hours & Overtime
FROM: Bob Panizza, Director of Corporate Services
DATE: September 27, 2005
RECOMMENDATIONS
THAT Administration Procedure No. 13 be amended as set out in Appendix 2 to
Report CS05-05.
BACKGROUND
Administration Procedure No. 13 was originally implemented in 1986 to address the
issue of additional hours worked by staff over and above their regular work week, (35
hours per week). This policy has been subsequently amended on several occasions to
respond to collective bargaining and legislative issues as required. A copy of the current
Administration Procedure No. 13 is included with this report as Appendix #1.
The most recent amendment occurred in February 2002 whereby Council approved a
number of revisions to this and other Administrative Procedures to respond to the new
provisions of the Provincial Employment Standards Act (ESA) 2000, recognizing the
regulations governing overtime beyond 44 hours per week, and the averaging hours of
work agreements.
Overtime
According to the Employment Standards Act and Administration Procedure No. 13, any
staff member must be paid at time -and -one-half for working beyond 44 hours per week.
Within the staff complement this compensation is periodically provided, where due to
special circumstances, the workload exceeds the normal hour work week. For example,
during. the summer months Building Inspectors and Municipal Engineers may be
required to work in excess of 44 hours per week in conjunction with the extended hours
of the construction industry. Similarly when special projects are undertaken by the
Town such as technical installations or building construction occurs, additional hours
are required until the project is completed.
COUNCIL — SEPTEMBER 27, 2005
September 27, 2005 .2. Report No. CS05-05
Excess Hours
On a more frequent basis however, staff work beyond the normal 35 hour week but less
than 44 hours. Under these circumstances staff is permitted to accumulate the extra
excess hours as "Lieu Time". The Town's existing Administration Procedure No.13
provides for full-time non -union employees to accumulate up to a maximum of 50 hours
lieu time in a year. This banked lieu time can be taken by employees as time off at a
later date at straight -time. The procedure does not, however, provide for any payment
of accumulated lieu time that may be banked.
It has become apparent however, that a number of staff in supervisory and clerical
positions work beyond the 50 hour lieu time maximum per year. This generally is
caused by work volumes resulting from staff turnover, departmental specific projects,
special programs, evening meetings, deadlines, etc. Consequently many full-time non-
union employees (predominantly supervisors & managers in grades 13 to 16) are
working as many as 100 to 200 hours per year but are not being compensated for hours
worked beyond the 50 hours with equivalent lieu time off. This in turn exposes the
Town to potential liability.
The Town's external labour relations Legal Counsel was consulted on this matter and
has advised that as a result of a number of recent decisions by the courts, the Town is
legally obligated under the Employment Standards Act to compensate its employees for
all hours worked. Accordingly, Legal Counsel has recommended amendments to the
Town's current Administration Procedure No. 13 to address the ESA requirements and
mitigate future liability for the Town.
COMMENTS
Human Resources Dept. staff has conducted a review of the accumulated lieu time from
2004 and 2005 in order to determine the impact of the proposed amendment would
have on the Town. Staff (supervisory level and below) worked approximately 2,310
hours beyond the 50 hours lieu time maximum provided for in the existing procedure for
which they were not compensated.
Department
2004
2005 as of June 30
Administration
370
90
Building Administration
375
0
Corporate Services
311
128
Leisure Services
600,
96
Planning & Development
F 125
0
Public Works
156
40
Finance/Treasury
373
71
TOTAL
2,310 Hours
425 Hours
—65—
COUNCIL — SEPTEMBER 27, 2005
September 27, 2005 - 3 - Report No. CS05-05
It is therefore proposed that the Administration Procedure No. 13 be amended to
increase the accumulated limit for lieu time from the current 50 hours per year to a
maximum of 70 hours per year, and that any hours worked beyond the 70 hours shall
be paid at straight time. A copy of the proposed Administration Procedure No. 13 is
attached as Appendix #2. This provision will apply to all staff in Grades 17 and below
as shown on Appendix #3 attached to this report. It will not however apply to the
positions of Solicitor, Department Heads or the CAO.
With respect to hours worked beyond the 44 hours per week it is presently addressed in
the policy and no further amendments are required on this issue. To mitigate any future
financial impact, Department Heads will be requested to be conscientious in the
allocation and approval of excess hours and overtime in the operations of their
respective departments.
OPTIONS
In addition to the proposed recommendation, staff also considered a number of other
options which are outlined as follows:
A) Maintain current lieu time cap of 50 hours per year. No change in policy.
• PRO - maintains fiscal control
• CON - does not address current issue with staff that accumulate lieu time
B) Maintain current lieu time cap of 50 hours per year and pay straight time
for any hours accumulated above 50 hours per year.
• PRO - provides solution for staff that accumulate lieu time
• CON - increases financial impact on the budget
C) Increase lieu time cap to 100 hours per year and pay straight time for
any hours accumulated beyond 100 hours per year.
• PRO provides solution for staff that accumulate lieu
• CON reduces the financial impact compared to Option B
D) Increase lieu time cap to 100, 150, 200 or higher per year. No payment
for hours accumulated.
• PRO - provides solution to staff that accumulate lieu time
PRO - maintains fiscal control
• CON - increases frequency that staff will be away from the office which in turn has
impact on productivity
COUNCIL — SEPTEMBER 27, 2005
September 27, 2005 - 4 - Report No. CS05-05
E) Remove lieu time cap and pay staff for all hours worked.
• PRO - provides solution to staff that accumulate lieu time
• CON - places considerable financial burden on the budget
F) Introduce fluctuating lieu time cap using current 50 hour limit.
(employee uses time from lieu time bank and replenishes it back up to
50 hours with additional hours)
• PRO - provides solution to staff that accumulate lieu time
• PRO - maintains fiscal control
• CON - increases frequency that staff will be away from the office, which in turn has an
impact on productivity
FINANCIAL IMPLICATIONS
The estimated compensation liability costs for staff having worked beyond the 50 hours
lieu time per year based on the 2004 actual, was estimated to be $70,200. With the
implementation of the 70 hour cap as noted in the proposed administration procedure
amendment, it is estimated that the liability for the Town would be approximately
$45,000 using the 2004 salary grades.
CONCLUSIONS
The amendments to Administration Procedure No. 13 are proposed to reduce the
Town's legal liability on a go forward basis.
LINK TO STRATEGIC PLAN
The provisions of Goal A —
Municipality and the objectives
motivated workforce would apply.
ATTACHMENTS
Maintaining a Well Managed Fiscally Responsible
of recognizing the value of a well -trained highly
Appendix #1 —Current Administration Procedure No. 13
Appendix #2 — Revised Administration Procedure No. 13
Appendix #3 — Staff Position Grade Summary
—67—
COUNCIL - SEPTEMBER 27, 2005
September 27, 2005 - 5 - Report No. CS05-05
PRE -SUBMISSION REVIEW
C. A. O. review - Sept 9, 2005
Prepared by: K. Young, ext. 4363
B. Panizza, ext. 4221
�6
Bob Panizza
Director of Corporate Services
COUNCIL — SEPTEMBER 27, 2005
CURRENT
APPENDIX #1
TOWN OF AURORA
ADMINISTRATION PROCEDURE NO. 13
No. 13
Page 1 of 2
Subject: Overtime Effective: November 14,1986
Authority: Council Revised: April 6, 1988
March 14,1990
May 14, 1990
January 10,1996
February 12, 2002
1. FULLTIME PERMANENT NON -BARGAINING UNIT POSITIONS
1.1 Definition
Overtime is considered any authorized time worked over and above the standard 35-hour
work week.
1.2 Eligibility
1.2.1 Although every effort should be made to minimize overtime, employees maybe requested
to work overtime by their immediate Supervisor and/or Department Head.
1.2.2 Employees who feel overtime maybe necessary are asked to consult with their immediate
Supervisor prior to working said overtime.
1.2.3 Overtime must be authorized by the Department Head. Department Heads may delegate this
responsibility to supervisory staff in individual cases where it is deemed appropriate.
1.3 Compensation
Authorized overtime will be compensated for in the following manner:
time -off -in -lieu, at "straight" time, for hours worked in excess of 35 per week, up to
44 hours
time -and -one-half, paid, for hours worked per week in excess of 44
1.3.1 Exemptions
Overtime "Paf provisions do not apply to Senior Management Team and the Chief
Administrative Officer.
COUNCIL — SEPTEMBER 27, 2005
No. 13
Page 2 of 2
1.4 Timeframes for Lieu Time to be Taken
1.4.1 Lieu time may be accumulated up to 50 hours per calendar year, to be taken at a time
mutually agreeable between the Supervisor and/or Department Head, and the employee.
1.4.2 Lieu time must betaken by June 301h in the year following the date the overtime was worked.
1.5 Recording of Overtime
1.5.1 Authorized overtime to be paid, should be so indicated, and appropriately coded, on the
employee's Time Card Entry form, for processing.by Payroll.
1.5.2 Authorized overtime to be taken as lieu time should be so recorded on the employee's
Attendance Report, which is maintained departmentally.
1.5.3 Members of the Senior Management Team shall not be obligated to record all authorized
overtime to be taken as lieu time, however in the alternative, each Senior Management Team
member shall be credited with 50 hours such time as of the first day of January in each
calendar year, to be taken in accordance with section 1.4 above.
2. OTHER -THAN -CONTINUOUS -FULL-TIME POSITIONS
2.1 The eligibility criteria outlined in Section 1.2 of this Administration Procedure applies.
2.2 Authorized overtime will be paid at the rate of time -and -one-half the employee's normal
hourly rate for all hours worked in excess of 44 per week.
2.3 Authorized overtime to be paid, should be so indicated and appropriately coded, on the
employee's Time Card Entry form, for processing by Payroll
3. BARGAINING UNIT POSITIONS
3.1 The eligibility criteria outlined in Section 1.2 of this Administration Procedure applies.
3.2 Authorized overtime is to be compensated in accordance with the terms and conditions of
current collective agreement.
—70—
COUNCIL — SEPTEMBER 27, 2005
REVISED
APPENDIX #2
TOWN OF AURORA
ADMINISTRATION PROCEDURE NO. 13
Subject: Excess Hours & Overtime
Authority: Council
No. 13
Page 1 of 3
Effective: November 14,1986
Revised: April6,1988
March 14, 1990
May 14, 1990
January 10, 1996
February 12, 2002
* September 20, 2005
FULLTIME PERMANENT NON -BARGAINING UNIT POSITIONS
1.1 Definition
"Excess Hours" is considered any authorized time worked beyond 35-hours in a
work week but less than 44 hours in a work week.
"Overtime" is considered any authorized time worked over and above 44 hours in a work
week.
1.2 Eli ibili
1.2.1 Although every effort should be made to minimize excess hours and overtime,
employees may be requested to work excess hours or overtime by their immediate
Supervisor and/or Department Head.
1.2.2 Employees who feel excess hours or overtime maybe necessary are asked to consult
with their immediate Supervisor prior to working said excess hours or overtime.
1.2.3 Excess hours and overtime must be authorized by the Department Head. Department
Heads may delegate this responsibility to supervisory staff in individual cases where it is
deemed appropriate.
1.3 Compensation
Authorized excess hours will be compensated for in the following manner:
time -off -in -lieu, at straight time for the first 70 excess hours worked each
calendar year;
any further excess hours worked in the same calendar year will be paid at
straight time.
No. 13
—71—
COUNCIL — SEPTEMBER 27, 2005
Page 2 of 3
Authorized overtime will be compensated for in the following manner:
payment for all hours worked beyond 44 hours in a week at the rate of time and
one-half the employee's regular rate of pay.
1.3.1 Exemptions
The Excess Hours and Overtime compensation provisions do not apply to positions
Grade 18 and above as noted in Administration Procedure Number 7.
1.4 Timeframes for Lieu Time to be Taken
1.4.1 Lieu time for excess hours maybe accumulated up to 70 hours per calendar year, to be
taken at a time mutually agreeable between the Supervisor and/or Department Head, and
the employee.
1.4.2 Lieu time must betaken by June 30th in the year following the date the excess hours were
worked/earned.
1.5 Recording of Excess Hours/Overtime
1.5.1 Authorized excess hours or overtime should be appropriately coded, on the employee's
Time Card Entry form for processing by Payroll.
1.5.2 Authorized excess hours to betaken as lieu time should be so recorded on the employee's
Attendance Report, which is maintained departmentally.
1.5.3 Positions Grade 18 and above as noted in Administration Procedure Number 7 shall
not be obligated to record their authorized excess hours or overtime. Each of the
positions, Grade 18 and above, shall be credited with 50 hours of lieu time as of the
first day of January in each calendar year, to be taken in accordance with section 1.4.2
above.
2. OTHER -THAN -CONTINUOUS -FULL-TIME POSITIONS
2.1 For the purposes of this Administration Procedure excess hours or overtime hours
for other -than -continuous -full-time employees will be administered in the same
manner as outlined above for full-time permanent non -bargaining unit positions.
—72—
COUNCIL — SEPTEMBER 27, 2005
No.13
Page 3 of 3
3. BARGAINING UNIT POSITIONS
3.1 The eligibility criteria outlined in Section 1.2 of this Administration Procedure apply, to
the extent that they are consistent with the applicable collective aereement.
3.2 Authorized overtime is to be compensated in accordance with the terms and conditions of
current collective agreernent(s).
—73—
COUNCIL - SEPTEMBER 27, 2005
APPENDIX #3
EXEMPT GROUP
Grade Classlflcatlon/Tllle
24
23
ChlefAdministrative Officer
22
"
21
20
Director of Leisure Services
Director of Planning
Director of Public Works
Director of Corporate Services
10
Director of FlnanceRreasurer
Director of Bullding Administration
In
Town Sallcllor
17
Manager of Human Resources
10
Manager of Parks
Manager of Operation Services .
Manager of Engineering Services
Manager of Development Planning
13
Manager of Facllltles and Property
Manager of Programs& Community Development
Manager of Policy Planning
14
i
Public Works Supervisor (Weter/Wastewaler)
Public Works Supervisor (Roads?mfgc)
13
Senior Building Inspector/Plans Examiner
By -Law Services Co-ardinator
Operations Supowlsar (Leisure Services)
Parks Supervisor
Landscape Architect
Marketing/Communications Cc-ordlnalar
Accounting Supervisor
Revenue Supervisor ,
Admin. Co-ord./ Deputy Clark
MIS Supervisor
Community Planner
Policy Planner
12
Aquatics Supervisor
Fitness Supervisor
Planner
Technical Assistant
Lot Grading Co-ordlnstodBldg. Insp.
Human Resources Officer
Economic Development Officer
Municipal Engineer
Network Support Analyst
Applications Analyst
11
Building [napaclodPlans Examiner
Purchasing Co-ordinator
Admin. Ca-ord./Public Works
Plumbing Inspector/Plans Examiner
Permit Information Officar
Communfty, Programs Co-ordlnalnt
Special Events Cc-ordlnator
TrafgciTransportatlon Analyst
-74-
COUNCIL - SEPTEMBER 27, 2005
Grade ClassificatlanfTitle
1g By-law Enforcemer VUcensing Officer
Administrative Assistant to the C.A.O.
Administrative Assistant to the Mayor
Admin./Budget Co-ord.(Leisum Services)
Law Clerk
Payroll Co-ordinator
Operations Technician
9 Human Resources Assistant
Fitness Instruclor7Appraiser
Administrative Assistant, Corporate Sew.
Youth & Community Development Co-ord..
Scalars' Coordinator
Facilities Backing Administrator
'Planning Technician
GIB Technician
8 Counclitcommittee Secretary
Secretary to the Director of corporate saw.
LlcensingNital Statistics Officer
Aquatics Assistant
Secretary to the Director of Planning
Secretary to the Director of Building Admin.
Administrative Assistant (Leisure Services)
Advertising and Sponsorship Representative
Administrative Assistant (Public Works)
Help Desk and Training Co-ordinator
7 Clark -Typist (By-law Enforcement)
Secretary/Clerk (Leisure Services)
Purchasing Clerk/Secralary
Secretary/Clerk (Packs)
Facility Receptionist/Registration Clerk (Leisure Complex)
Secretary/Clerk (Operations -Public Works)
8 Treasury Clark
Accounts Payable Clerk
General Office Clerk
6
4 Data Entry Clerk
3
2
7
-75-
COUNCIL - SEPTEMBER 27, 2005
TOWN OF AURORA
COUNCIL REPORT
No. LS05-053
SUBJECT: Selection of Proposed Applicants for Lease of Library Square
FROM: Allan D. Downey, Director of Leisure Services
DATE: September 27, 2005
RECOMMENDATIONS
THAT Council endorse the Leisure Services Advisory Committee recommendations
for community groups to negotiate a lease for space in Library Square; and further
THAT Council direct staff to enterinto negotiations forleases with the recommended
organizations and report back to Council.
BACKGROUND
Council approved the public notification and request for expressions of interest to lease all
or part of Library Square at Council Meeting No. 05-14 held on March 29, 2005 (copy
attached). Staff placed the public notice as directed, identifying the terms and conditions
for all submissions and identified a submission deadline of May 30, 2005. Staff prepared a
proposed evaluation matrix to assist the Committee in their determination and their
recommendation was approved at Council Meeting No. 05-20 held on May 24, 2..005 (copy
attached).
All submissions received were presented to the Leisure Services Advisory Committee at
their meeting held July 14, 2005 for review and evaluation (copy attached). The Committee
members went In -Camera to evaluate all submissions received for Expressions of Interest
for the lease of Library Square according to the Council approved evaluation matrix which
assisted the Committee in their deliberation process. Each application received a score
and below are the recommendations of the Committee.
IN CAMERA
7. Evaluation of Submissions of Expressions of Interest on the Lease of
Library Square
The Committee went In -Camera to evaluate the submissions of Expressions of Interest on
the lease of Library Square.
..../2
-76-
COUNCIL — SEPTEMBER 27, 2005
September 27, 2005 - 2 - Report No. LS05-053
Moved by Stephen Dupuis
THAT the meeting be extended past 9:00 p.m.
The committee came out of the In -Camera session.
Moved by Alan Dean
Seconded by John Gallo
Seconded by Dawn Irwin
THAT the Director of Leisure Services bring an in -camera report to the first possible
General Committee meeting identifying the community groups that the committee feels
should be approached to negotiate a possible lease for space in Library Square; and
THAT the Director of Leisure Services present the criteria used for evaluation of the
groups, the point totals and the rankings as determined by the committee for all groups.
OPTIONS
FINANCIAL IMPLICATIONS
Estimated revenues and costs will be submitted as part of the report regarding Lease
Agreements.
CONCLUSIONS
The recommendations presented bythe Leisure Services Advisory Committee are primarily
a result of the scores attained in accordance with the evaluation criteria.
The only anomaly which exists is related to the Providence Learning Centres. The Leisure
Services Advisory Committee did not recommend them in spite of their score due to the
fact that they specifically requested the Seniors Centre and kitchen, however this space
was also requested by Our Lady of Grace Child Care Centre which scored higher. As a
result the remaining space available within the former Library was allocated to the
remaining qualified applicants.
LINK TO STRATEGIC PLAN
Goal "A" speaks to maintaining a well -managed and fiscally responsible municipality.
ATTACHMENTS
1. Extract from Council Meeting No. 05-14 held on March 29, 2005.
2. Extract from Council Meeting No. 05-20 held on May 24, 2005
3. Leisure Services Advisory Committee Record Meeting No. 05-07 held July 14, 2005.
4. Chart of Evaluation Criteria for the Lease of Library Square.
5. Letter of request from Our Lady of Grace for additional space.
..../3
—77—
COUNCIL - SEPTEMBER 27, 2005
September 27, 2005 - 3 - Report No. LS05-053
PRE -SUBMISSION REVIEW
Management Team Meeting, Wednesday, August 31, 2005.
Prepared by. Allan Downey, Director of Leisure Services, Extension 4752.
ALLAN D. DOWNE
Director of Leisure Services
I"
11 COUNCIL — SEPTEMBER 27, 2005
AuiI o A
EXTRACT FROM COUNCIL MEETING NO. 05-14
HELD ON TUESDAY, MARCH 297 2005
Vlll CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
21, LSAC05-03 March 10, 2005 Leisure Services Advisory Committee Meeting
Moved by Councillor West Seconded by Councillor Vrancic
4. Report LS05-006 - Library Square Next Steps —
Proposed Expression of Interest
THAT the Leisure Services Advisory Committee endorse the proposed
Expression of Interest, outlined in report LS05-006; and
THAT the Leisure Services Advisory Committee recommend that Council
authorize staff to advertise the proposed Expression of Interest as soon as
possible; and
THAT the tease cost shall be $9.00 per square foot, per year, plus utilities.
CARRIED
Moved by Councillor Vrancic Seconded by Councillor Hogg
5. Report LS05-012 — Memorial Tree Planting Policy
THAT the Leisure Services Advisory Committee endorse the Town of Aurora
Memorial Tree Planting Policy for the purposes of planting memorial trees on
municipal lands; and
THAT the first sentence of Section 2.8 of the Town of Aurora Memorial Tree
Planting Policy be amended to read, "Plaques or markers, in accordance with a
policy to be developed by staff, will be permitted to be placed on municipal lands,
on or near any memorial tree."
CARRIED
—79—
COUNCIL — SEPTEMBER 27, 2005
7.
Aui; Qo
EXTRACT FROM COUNCIL MEETING NO. 05-20
HELD ON TUESDAY, MAY 24, 2005
LSAC05-05 — May 12, 2005 Leisure Services Advisory Committee Meeting
Moved by Councillor Gaertner Seconded by Councillor Kean
1. THAT the Committee Record of the Leisure Services Advisory Committee
meeting, held on May 12, 2005, be received for information and Council endorse
the following recommendations of the Leisure Services Advisory Committee:
2. LS05-025 - Hickson Park Construction and Public Open House Results
THAT the Leisure. Services Advisory Committee review the information provided
at the Public Open House concerning Hickson Park and authorize staff to
proceed with the detailed design and implementation of the park as outlined in
report LS05-025 — Hickson Park Construction and Public Open House Results.
3. LS05-026 - Special Events Committee Restructuring
THAT the Leisure Services Advisory Committee recommend to Council that the
Special Events Sub -Committee membership be reviewed and reduced from ten
members to eight members.
4. LS05-027 - Evaluation Criteria for Lease of Library Square
THAT the Leisure Services Advisory Committee endorse the evaluation criteria
for the lease of Library Square, as follows:
THAT the Leisure Services Advisory Committee endorse the evaluation criteria
for the lease of Library Square, as follows:
1. Type of Applicant
2. Residency of Applicant and Members
3. Level of Community Access
Points
Non -Profit 10
Profit 5
Local 15
Regional 10
GTA 5
Community Based 15
Regional Based 10
Members Only 5
COUNCIL — SEPTEMBER 27, 2005
4. Amount of Space Required (sq. ft) 16,000 or 4,000 5
10,000—16,000 4
5,000 — 10,000 3
1,000 — 5,000 2
under1,000 1
5. Length of Lease Requested 5 years 5
2-5years 3
1 year 1
6. Amount of Dedicated Parking Required zero 5
minimal 3
high 1
7. Modifications Required to Facility by group minimal 5
average 3
extensive 1
8, Financial Solvency high 5
average 3
low 1
5. LS05-028 - Canada Day Schedule of Activities
THAT the Leisure Services Advisory Committee endorse the schedule of
activities proposed for Canada Day in report LS05-028; and
THAT the Special Events Sub -Committee identify which members are available
to volunteer on July 1st; and
THAT the Leisure Services Advisory Committee identify a list of volunteers to
organize and operate the Beer Garden during Canada Day.
CARRIED
CORRESPONDENCESENTBY:
ACTION DEPT.: Leisure
INFO DEPT.: CAO_ Parks Leaai Special.Events c b-QQ, m4ttee
—81—
COUNCIL — SEPTEMBER 27, 2005
LEISURE SERVICES ADVISORY COMMITTEE RECORD
MEETING NO. 05-07
Date: Thursday, July 14, 2005
Time and Location: 7:00 p.m., Leksand Meeting Room, Aurora Town Hall,
1 Municipal Drive
Committee Members: Councillor Vrancic, Chair, Councillor Gaertner, Diane
Buchanan, Alan Dean, Stephen Dupuis, John Gallo, Dawn
Irwin
Staff Attendees: Allan Downey, Director of Leisure Services
Carol Clark, Council/Committee Secretary
Absent: Councillor Kean, Al Wilson
Other Attendees: None
Councillor Vrancic called the meeting to order at 7:05 p.m.
ADDITIONS TO AGENDA
➢ No Quorum Report of the June 9, 2005 Leisure Services Advisory Committee
meeting
➢ Correspondence from the Aurora Public Library regarding parking concerns at
Library Square
➢ Council extract from the November 23, 2004 Council meeting regarding the
Leisure Services Advisory Committee meeting of November 11, 2004 .
➢ Correspondence from Mr. Kingsley Hadaway regarding the leasing of Library
Square
DECLARATIONS OF INTEREST
Councillor Gaertner declared an interest in Item 3 — In -Camera Evaluation of
Submissions of Interest on the Lease of Library Square, by virtue of her affiliation with
Hot Spot and her intent to delegate on this issue. Councillor Gaertner did not attend the
Ulm
COUNCIL - SEPTEMBER 27 20Q5
Leisure Services Advisory ommittee Record No. 05-07 Page 2 of 6
Thursday, July 14, 2005
In -Camera meeting, and therefore did not take part in or vote on any questions in this
regard or attempt in any way to influence the voting on such questions.
Councillor Vrancic declared an interest in Item 3 - In -Camera Evaluation of Submissions
of Interest on the Lease of Library Square, by virtue of a solicitor -client relationship with
one of the applicants, and did not take part in or vote on any questions in this regard or
attempt in any way to influence the voting on such questions.
Councillor Vrancic advised committee members and all parties in attendance that,
notwithstanding his conflict on Item 3, he would stay in the chair in order to permit the
meeting to continue, as there were no other Members of Council available to chair the
meeting. Councillor Vrancic asked all those who were present whether there was any
objection, and if so, to voice their objection for the record, but there were none.
APPROVAL OF AGENDA
Moved by Dawn Irwin
Seconded by John Gallo
THAT the content of the agenda, with the additions, as circulated by the Leisure
Services Department be approved as outlined herein.
CARRIED
REVIEW OF PREVIOUS MEETING REPORTS
Leisure Services Advisory Committee Meetings - Report No. 05-05, dated
Thursday, May 12, 2005 and Report No. 05-06, dated Thursday, June 9, 2005
Moved by Alan Dean
Seconded by Dawn Irwin
THAT the Leisure Services Advisory Committee Meeting Reports No. 05-05 of
Thursday, May 12, 2005, and No. 05-06 of Thursday, June 9, 2005 be adopted as
printed and circulated.
CARRIED
Moved by Alan Dean Seconded by Stephen Dupuis
THAT there be one representative permitted to speak on behalf of each of the
groups in attendance with respect to Item 3.
Wm
COUNCIL — SEPTEMBER 27 209
Leisure Services Advisory dommit ee Record No. 05-07 Page 3 of 6
Thursday, July 14, 2005
DELEGATIONS
Ms Linda Kenny, 140 Aurora Air Cadet Squadron
Re: Item 3 - Evaluation of Submissions of Interest on the Lease of Library Square
Ms Linda Kenny addressed the committee, indicating that the 140 Aurora Air Cadet
Squadron did not go forward with a formal Expression of Interest for financial reasons.
Ms Kenny indicated that the group was formed in 1989 and encompasses youth between
12 and 19 years of age. Ms Kenny advised that the group would require 500 sq. ft. of
exclusive use space, including a private office, lockable storage and communal space,
and that they have an annual budget of approximately $2,000.
Mr. Milos Prikryl
Re: Item 3 - Evaluation of Submissions of Interest on the Lease of Library Square
Mr. Milos Prikryl addressed the committee by requesting that a youth centre be set up in
part of Library Square, which would ideally be open from 7:00 p.m. — 10:00 p.m. Mr.
Prikryl suggested that there should be more opportunities available to this group of
individuals and that this concept would be a good beginning. Although Mr. Prikryl was
not representing a particular organization, he requested that the youth centre be
structured similarly to the Seniors Centre.
Reverand Matthew McKay, St. Andrew's Presbyterian Church, Aurora
Re: Item 3 - Evaluation of Submissions of Interest on the Lease of Library Square
The Reverand Matthew McKay addressed the committee on behalf of Aurora United
Church, Our Lady of Grace Roman Catholic Church, St. Andrew's Presbyterian Church
and Trinity Anglican Church, to express their interest in obtaining central office space to
provide outreach services for members of the community. Reverand McKay indicated
that the individual churches are approached with increasing frequency for assistance
with food vouchers, counselling resources, shelter, financial assistance, etc., and that a
central location would allow for greater efficiency in providing these services.
Councillor Wendy Gaertner, Hot Spot
Re: Item 3 - Evaluation of Submissions of Interest on the Lease of Library Square
Councillor Gaertner addressed the committee by commenting that, since we value our
youth so highly, we should take their needs seriously and begin by providing them with a
location to congregate. Councillor Gaertner described Hot Spot as an organization that
began 14 years ago for youth between 11 L 14 years of age and which has had very few
problems in the past. Councillor Gaertner suggested that the space at Library Square
could also be used to provide youth with motivational speakers and support for artwork,
entrepreneurial skills and social skills.
a -ID
CgUNC I L — $EPTAMB,ER 2005
eisure Services visoryComm, tee Record No. 05-07 Page 4 of 6
Thursday, July 14, 2005
Upon hearing the delegates' comments, Councillor Vrancic explained that the committee
would be going In -Camera to discuss the applications for lease space at Library Square,
and that once a recommendation is finalized, it would be forwarded to Council. The
Director of Leisure Services advised that all applicants will be notified of the date that the
matter will be reviewed by Council.
Councillor Vrancic welcomed former Councillor Evelina McEachern.
MATTERS FOR CONSIDERATION
2. Review of Community Survey
Moved by Stephen Dupuis
Seconded by Alan Dean
THAT review of the Community Survey be deferred to the next Leisure Services
Advisory Committee meeting.
CARRIED
SUB-COMMITTEES/UPDATES
3. Youth Action Committee - Minutes of Meeting held on April 13 and May 18, 2005
Moved by Dawn Irwin Seconded by Councillor Gaertner
THAT the minutes of the Youth Action Committee be received.
CARRIED
4. Special Events Committee - Minutes of Meeting held on May, 16, 2005
Moved by Stephen Dupuis Seconded by Diane Buchanan
THAT the minutes of the Special Events Committee be received.
CARRIED
Iff-Im
COUNCIL — $EPTJNIIR '� "Rile Record No. 05-07
Leisure Services visory omm�
Thursday, July 14, 2005
Page 5 of 6
INFORMATIONAL ITEMS
5. Report LS05-035 — Art Aurora Show and Sale 2005
The report was received by the committee.
6. Report LS05-039 — Aurora Seniors Art Show Report
The report was received by the committee.
OTHER BUSINESS BY MEMBERS
None.
IN CAMERA
7. Evaluation of Submissions of Expressions of Interest on the Lease of
Library Square
The committee went In -Camera to evaluate the submissions of Expressions of Interest
on the lease of Library Square.
Moved by Stephen Dupuis
THAT the meeting be extended past 9:00 p.m.
_'•71TtU-:•
The committee came out of the In -Camera session.
Moved by Alan Dean
Seconded by John Gallo
Seconded by Dawn Irwin
THAT the Director of Leisure Services bring an in -camera report to the first
possible General Committee meeting identifying the community groups that the
committee feels should be approached to negotiate a possible lease for space in
Library Square; and
THAT the Director of Leisure Services present the criteria used for evaluation of
the groups, the point totals and the "rankings as determined by the committee for
all groups.
Leisure Sery ces Adv1sory &mmi{fee Record No. 05-07 Page 6 of 6
Thursday, July 14, 2005
ADJOURNMENT
Moved by Stephen Dupuis
Meeting adjourned at 9:35 p.m.
CARRIED
NEXT MEETING
The next meeting of the Leisure Services Advisory Committee will take place on
Thursday September 8, 2005 at 7:00 pm in the Leksand Room.
sm
COUNCIL - SEPTEMBER 27, 2005
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COUNCIL — SEPTEMBER 27, 2005
August 25, 2005
Mr. Al Downey
Director of Leisure Services
Town of Aurora
Dear Mr. Downey:
This letter is in response to our telephone conversation on Tuesday, August 22 regarding
the space at the old library.
I had asked you if I could make a revision to our original request dated May 9u', 2005
regarding the amount of space I had hoped to secure with the Town. You made it very
clear to me that no decisions have been made at this time, however you would. accept our
request for additional space and that now would be the time to request it.
Therefore, please accept this letter as a formal request for additional space. I am
requesting the whole main floor of the library, with exclusive use using the main entrance
off of Victoria St., as well as the exclusive use of the old Seniors building.,
If you have any questions or concerns regarding this letter, please call me at your
convenience.
Thank you for your time.
Aurora, Ontarlo LAG 1 Ll
210 Bloomington RoacH Aurora, Ontario LAG 3G8
Tel,; (905) 841-3726 Fax: (905) 841-0399
COUNCIL - SEPTEMBER 27, 2005 A ft
AGENDA ITEM
Clark, Carol
From: Ewart, Karen
Sent: Thursday, September 22, 2005 8:33 AM
To: Clark, Carol
Subject: FW: Richard Hess- Article: "EMFs MAKING PEOPLE SICK
Importance: Low
For the Council agenda
-----Original Message -----
From: Jones, Tim
Sent: Thursday, September 22, 2005 7:32 AM
To: Ewart, Karen
Subject: FW: Richard Hess- Article: "EMFs MAKING PEOPLE SICK
Importance: Low
Please put on Council agenda - receive as information
Thanks
Tim
-----Original Message -----
From; Richard L. Hess
Sent: Tuesday, September 20, 2005 6:44 PM
To: tkibble@yrng.com
Cc: Steve Hinder; gsorbara.mpp@liberal.ola.org; Jones, Tim; ebuck@aci.on.ca; Morris,
Phyllis (External Mail); Gaertner, Wendy (External Mail); Vrancic, Damir (External Mail);
Hogg, Bill (External Mail); Wallace, Ron (External Mail); Kean, Nigel (External Mail)
Subject: Richard Hess- Article: "EMFs MAKING PEOPLE SICK
Importance: Low
The choice of "EMFs MAKING PEOPLE SICK" as the primary headline for
an article about Dr. Magda Havas's appearance in front of the Aurora
Council on September 13th certainly is attention getting, even if it
arouses unnecessary fear, uncertainty, and doubt (FUD) in the minds
of York Region readers (Era -Banner 18 Sept 2005, pl).
Web research informs us that Dr. Havas has co-authored a paper
http://www.stetzerelectric.com/filters/research/Havas_Stetzer WH004.pdf
with David Stetzer of Stetzer Electric concerning high -frequency
content of electrical power. This was presented at the World Health
Organization Conference in 2004. Stetzer Electric's business is
selling power line filters and meters to detect low-level,
high -frequency pollution on power lines. Among scare stories, graphs
using two scales 1000 times apart, and commercial messages that
indicate that people felt better after installing Graham-Stetzer
filters, the paper reports on one set of measurements which were made
with a meter that had a rated bandwidth 1/5 of the lowest signal to
be measured. That is a basic engineering faux pas, and those
measurements are meaningless. Why were they presented in the paper?
What other basic errors have been made in the paper?
Dr. Havas repeatedly says that fields "can be measured." So? We can
measure lots of things, but just because they can be measured, does
that mean that they are harmful? I can measure the amount of light
shining on my backyard from the moon, but I can assure you, I won't
get a moonburn.
The cause -and -effect assumptions, based on anecdotal evidence at best
1
-90-
COUNCIL - SEPTEMBER 27, 2005
is not a reason to spread FUD throughout York Region. We often lose
sight of some key basic tenants:
-- Statistical correlation does not prove cause
-- No one gets out of this life alive
-- Levels of risk vary widely and are not well understood by most of us The level of
risk from EMFs is far, far less than driving a car.
One thing to address, however, is the level of risk of rolling
blackouts in York Regionbased on an inadequate supply of
electricity. Some predictions place this as a possibility as early as
the 2006-2007 winter (Era -Banner 18 Sept 2005, p2). I would think not
operating your heating system for a while in the winter presents more
risks than the EMFs. We have approved this large growth, the
infrastructure to support the growth must be installed ahead of the
growth, or all will suffer.
My reaction to all of this: I have a generator and I'm not afraid to use it.
Regards,
Richard L. Hess
Aurora
2
-91-
COUNCIL — SEPTEMBER 27, 2005 AGENDA ITEM #
^ a
AURORA
Date: September 22, 2005
To: Mayor and Members of Council
From: S. Seibert, Planning and Development Services Department
Re: Zoning Bylaw Amendment and Site Plan approval applications
Lips, Stephan and Mary
219 Old Yonge Street
Files: D14-06-02 and D11-02-05
On September 20, 2005 General Committee recommended approval of the above noted
rezoning application to allow a seven unit townhouse development on the subject lands.
General Committee also recommended that Council grant sanitary and water allocation to the
proposed development. The staff recommendation as adopted by Committee further
directed that the Zoning Bylaw Amendment be scheduled for Council approval at its next
meeting (September 27, 2005).
A copy of draft zoning bylaw amendment (4693-05.D) was included as an attachment to the
Planning staff report which provided that a Hold (H) provision be applied to the lands, to be
lifted when servicing capacity was available and when the site plan agreement was executed
between the Owners and the Town. The Holding provision will now only be required to
ensure site plan execution. As noted in the staff report the majority of the issues related to
site plan approval have occurred, and it is anticipated that the owner will be able to address
the balance of the conditions and that the site plan agreement could be completed and
executed within the next month. In light of this timing it would be time consuming to lift the
Hold and would be an unreasonable setback in allowing the Owners to develop their lands.
As such Staff recommend that the bylaw amendment, without the Holding provision, be
scheduled for a future Council meeting, when the site plan agreement has been completed
eliminating the need for a Holding provision altogether.
Sinc ely;
Seibert, MCIP, RPP
Director of Planning and Development Services
SS:GL:gl
• Page 1
—92—
COUNCIL - SEPTEMBER 27, 2005
THE CORPORATION OF THE TOWN OFAURORA
By-law Number 4696-051
BEING A BY-LAW to
authorize the conveyance
of land described as Part
of Lot 80, Con. 1, EYS
(Kylemore Chapman
Court Ltd.)
WHEREAS Section 268 (1) of the Municipal Act 2001, S.O. 2001, c.25, as amended
authorizes the Council of a local municipality to pass by-laws for the sale of municipal
land;
AND WHEREAS the municipal Council of the Corporation of the Town of Aurora deems
it necessary and expedient to convey certain lands to Kylemore (Chapman Court) Ltd.
required to reconfigure its boundary line in exchange forthe acquisition of certain lands
from Kylemore (Chapman Court) Ltd. subsequently approved through the enactment of
By-law 4697-051;
AND WHEREAS the provisions of the Municipal Act and Land Sale By-law 4255-01.A
have been complied with;
NOW THEREFORE THE MUNICIPAL COUNCIL OF THE CORPORATION OF THE
TOWN OF AURORA ENACTS AS FOLLOWS:
1. THAT the lands described on Schedule "A" hereto be declared surplus by the
municipal Council of the Corporation of the Town of Aurora.
2. THAT Council does hereby authorize the conveyance of the lands described on
Schedule "A" hereto to Kylemore (Chapman Court) Ltd. on the terms and
conditions set out in Town.of Aurora Report ADM05-015.
3. THAT the Mayor and Clerk are hereby authorized to execute all documentation
required in connection with the conveyance thereof.
4. THAT the provisions of this By-law shall come into force and take effect upon
third reading thereof.
READ A FIRST AND SECOND TIME THIS 27' DAY OF SEPTEMBER, 2005.
READ A THIRD TIME AND FINALLY PASSED THIS 27tb DAY OF SEPTEMBER,
2005,
T. JONES, MAYOR K. EWART, DEPUTY CLERK
Ml
COUNCIL - SEPTEMBER 27, 2005
By-law No. 4696-05.L Page 2
Schedule "A"
All and singular the following lands and premises situated in the Town of Aurora,
Regional Municipality of York:
Part of Lot 80, Con. 1, EYS
Designated as Parts 2 and 5 on draft Reference Plan prepared by J,D. Barnes Limited
as File No. 04-21-279-00-B dated February 21, 2005
5W
COUNCIL - SEPTEMBER 27, 2005
THE CORPORATION OF THE TOWN OF AURORA
By-law Number 4697-05.L
BEING A BY-LAW to
authorize the acquisition
of land described as Part
of Lot 80, Con. 1, EYS
(Kylemore Chapman
Court Ltd.)
WHEREAS Section 5(3) of the Municipal Act 2001, S.O. 2001, c.25, as amended
requires the Council of a municipality to pass by-laws to exercise a municipal power;
AND WHEREAS the municipal Council of the Corporation of the Town of Aurora deems
it necessary and expedient to acquire certain lands from Kylemore (Chapman Court)
Ltd, for municipal purposes in exchange for the conveyance of certain lands to Kylemore
(Chapman Court) Ltd. subsequently approved through the enactment of By-law 4696-
051;
NOW THEREFORE THE MUNICIPAL COUNCIL OF THE CORPORATION OF THE
TOWN OF AURORA ENACTS AS FOLLOWS:
1. THAT those certain lands (the "Lands") as described in Schedule "A" attached
hereto are required for the purposes of the Corporation of the Town of Aurora.
2. THAT Council does hereby authorize the acquisition of the lands described on
Schedule "A" hereto from Kylemore (Chapman Court) Ltd. on the terms and
conditions set out in Town of Aurora Report ADM054-015.
3. THAT the Mayor and Clerk are hereby authorized to execute all documentation
required in connection with the acquisition thereof.
4. THAT the provisions of this By-law shall come into force and take effect upon
third reading thereof.
READ A FIRST AND SECOND TIME THIS 27'r' DAY OF SEPTEMBER, 2005.
READ A THIRD TIME AND FINALLY PASSED THIS 27' DAY OF SEPTEMBER,
2005.
T. JONES, MAYOR K. EWART, DEPUTY CLERK
INN
COUNCIL - SEPTEMBER 27, 2005
By-law No. 4697-051
SCHEDULE"A"
Page 2
All and singular the following lands and premises situated in the Town of Aurora,
Regional Municipality of York:
Part of Lot 80, Con, 1, EYS
Designated as Parts 3 and 4 on a draft Reference Plan prepared by J.D. Barnes Limited
as File No. 04-21-279-00-B dated February 21, 2005
COUNCIL — SEPTEMBER 27, 2005
THE CORPORATION OF THE TOWN OF AURORA
By-law Number 4698-05.L
BEING A BY-LAW to
authorize the conveyance
of land described as
Block 5, 65M-2976 (The
Priestly Holding
Corporation)
WHEREAS Section 268 (1) of the Municipal Act 2001, S.O. 2001, c.25, as amended
authorizes the Council of a local municipality to pass by-laws for the sale of municipal
land;
AND WHEREAS the municipal Council of the Corporation of the Town of Aurora deems
it necessary and expedient to convey certain lands to The Priestly Holding Corporation
to increase its current landholdings;
AND WHEREAS the provisions of the Municipal Act and Land Sale By-law 4255-01.A
have been complied with;
NOW THEREFORE THE MUNICIPAL COUNCIL OF THE CORPORATION OF THE
TOWN OF AURORA ENACTS AS FOLLOWS:
1. THAT the lands described on Schedule "A" hereto be declared surplus by the
municipal Council of the Corporation of the Town of Aurora.
2. THAT Council does hereby authorize the conveyance of the lands described on
Schedule "A" hereto to The Priestly Holding Corporation on the terms and
conditions set out in Town of Aurora Report ADM05-016.
3. THAT the Mayor and Clerk are hereby authorized to execute all documentation
required in connection with the conveyance thereof.
4. THAT the provisions of this By-law shall come into force and take effect upon
third reading thereof.
READ A FIRST AND SECOND TIME THIS 27" DAY OF SEPTEMBER, 2005.
READ A THIRD TIME AND FINALLY PASSED THIS 27t8 DAY OF SEPTEMBER,
2005.
T. JONES, MAYOR K. EWART, DEPUTY CLERK
B-5
COUNCIL - SEPTEMBER 27, 2005
By-law No. 4698-05.1-
Schedule "A"
Page 2
All and singular the following lands and premises situated in the Town of Aurora,
Regional Municipality of York:
Block 5, 65M-2976
AM
COUNCIL - SEPTEMBER 27, 2005
THE CORPORATION OF THE TOWN OF AURORA
By-law Number 4704-05.0
BEING
A BY-LAW to
Confirm
Actions by
Council
Resulting From
The
Meeting of
September 27, 2005.
NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE TOWN OF
AURORA HEREBY ENACTS AS FOLLOWS:
1. THAT the action of the Council at its meeting held on September 27, 2005 in
respect to each motion, resolution and other action passed and taken by the
Council at the said meeting is, except where prior approval of the Ontario
Municipal Board is required, hereby adopted ratified and confirmed.
2. THAT the Mayor and the proper officers of the Town are hereby authorized and
directed to do all things necessary to give effect to the said action or to obtain
approvals where required and to execute all documents as may be necessary in
that behalf and the Clerk is hereby authorized and directed to affix the corporate
seal to all such documents.
READ A FIRST AND SECOND TIME THIS 27tb DAY OF SEPTEMBER, 2005.
READ A THIRD TIME AND FINALLY PASSED THIS 27' DAY OF SEPTEMBER,
2005.
T. JONES, MAYOR K. EWART, DEPUTY CLERK
a
ADDITIONAL ITEMS TABLED FOR
COUNCIL MEETING
Tuesday, September 27, 2005
➢ Additional Material from Environmental Sub -Committee —
Public Awareness/Education
Re: Item 2(4) — Environmental Advisory Committee Meeting Minutes
➢ Delegation Request from Moragh Wolfe, Executive Director,
Big Brothers Big Sisters of York
Re: Item 11 — LS05-053 - Selection of Proposed Applicants for
Lease of Library Square
➢ Delegation Request from Mr. Kingsley Hadaway,
York Region Boxing Club
Re: Item 11 — LS05-053 - Selection of Proposed Applicants for
Lease of Library Square
➢ Delegation Request from The Reverend Matthew McKay,
For Aurora United Church, Trinity Anglican Church, Our Lady of
Grace Roman Catholic Church and St. Andrew's Presbyterian Church
Re: Item 11 — LS05-053 - Selection of Proposed Applicants for
Lease of Library Square
➢ Delegation Request from Ms Louise Jablonski,
Canadian Mental Health Association, York Region
Re: Item 11 — LS05-053 - Selection of Proposed Applicants for
Lease of Library Square
➢ Delegation Request from Ms Rebecca Beaton
Re: Item 7(2) — Communities In Bloom