Loading...
Agenda - Council - 20050712AURORA COUNCIL AGENDA M.05-Y5 nEsuir,1U1111Y, 2005 7:0o P.M. COUNCIL CNANIBERS AURORA TOWN NIILLL PUBLIC RELEASE 8/7/05 TOWN OF AURORA COUNCIL MEETING AGENDA NO. 05-25 Tuesday, July 12, 2005 7:00 p.m. 7:00 P.M. - OPEN FORUM — COUNCIL MEETING TO FOLLOW I DECLARATIONS OF PECUNIARY INTEREST 11 APPROVAL OF AGENDA RECOMMENDED: THAT the content of the Agenda as circulated by the Corporate Services Department be approved as presented. 111 ADOPTION OF MINUTES Council Minutes of June 28, 2005, Meeting Number 05-23 and Special Council - Public Planning Minutes of June 29, 2005, Meeting Number 05-24. RECOMMENDED: THAT the Council Minutes from Meeting Number 05-23 and Special Council — Public Planning Minutes from Meeting Number 05-23 be adopted as printed and circulated. 1V PRESENTATIONS �G7iT7 Council Meeting No. 05-25 Page 2 of 11 Tuesday, July 12, 2005 V DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION VI ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION Vll DELEGATIONS (a) Mr. Gerard Gervais of Ballymore Homes (pg. D-1) Re: Item 14 - PL05-069 - Official Plan Amendment No. 59 Conseil Scolaire De District Catholique Centre-Sud Vlll CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION IX REGIONAL REPORT X OTHER BUSINESS, COUNCILLORS XI READING OF BY-LAWS RECOMMENDED: THAT the following listed by-laws be given 1st, 2nd and 3rd readings, and enacted: 4684-05.D BEING A BY-LAW to amend By-law No. 2213-78, as amended, being the Zoning By-law of the Town of Aurora (Part of Lot 23, Concession 2 E.Y.S., D14-12-04) 4685-05.D BEING A BY-LAW to amend By-law No. 2213-78, as amended, being the Zoning By-law of the Town of Aurora (15018 Yonge Street: D14-11-03) 4686-05.D BEING A BY-LAW to adopt Official Plan Amendement No. 59 (Conseil Scolaire De District Catholique Centre-Sud) (pg• B-1) (pg• B-7) (pg. B-10) Council Meeting No. 05-25 Tuesday, July 12, 2005 Page 3 of 11 4687-05.D BEING A BY-LAW to amend By-law No. 2213-78, as amended, being the Zoning By-law of the Town of Aurora. (372 Hollandview Trail, D14-08-05) 4688-05.T BEING A BY-LAW to designate and erect stop signs at the intersection of McClellan Way and Tradewind Terrace. 4689.05.0 BEING A BY-LAW to confirm actions by Council resulting from the meeting of July 12, 2005. X11 IN CAMERA None XI11 ADJOURNMENT (pg. B-22) (pg. B-25) (pg. B-26) Council Meeting No. 05-25 Tuesday, July 12, 2005 Page 4 of 11 AGENDAITEMS 1. Memo from Councillor West Re: Council Attendance— Minutes (Deferred by Council on June 28, 2005) RECOMMENDED: THAT Council provide direction on this matter. (pg. 1) 2. EAC05-08 —June 27, 2005 Environmental Advisory Committee (pg. 3) Meeting RECOMMENDED: 1. THAT the Committee Record of the Environmental Advisory Committee meeting, held on June 27, 2005 be received for information and Council endorse the following recommendations of the Environmental Advisory Committee: 2. Mr. Leslie Torok — Drinking Water THAT the delegation from Mr. Leslie Torok on Drinking Water be received; and THAT the Director of Public Works be directed to liaise with the Region of York with the purpose of finding out if there are better ways of monitoring and advising of the full content of drinking water. 3. Environmental Advisory Committee Pending List THAT the Environmental Advisory Committee Pending List be referred to the Chairs of the Sub -Committees and that each Chair be asked to review and report back to the Deputy Clerk of any completed items before the next meeting. 4. Correspondence from Ms. Margaret Sherman Garbage at Mail Boxes THAT the correspondence from Ms. Margaret Sherman regarding garbage at mail boxes be received and referred to the Project Management Group under the Chairmanship of the Director of Public Works. Council Meeting No. 05-25 Page 5 of 11 Tuesday, July 12, 2005 5. Correspondence from Miloslav PrikrVI Green Roof THAT the correspondence from Miloslav Prikryl regarding Green Roof be referred to the By-laws/Policy Sub -Committee to review Lake Simcoe Region Conservation Authority's position. 6. Audio Assistance in Meeting Rooms THAT the issue of audio assistance in meeting rooms be referred to the next scheduled Environmental Advisory Committee meeting. 7. Presentation by Mr. Don Constable and Mr. Tony Humble Synxx EnergV Solutions THAT the delegation by Mr. Don Constable and Mr. Tony Humble of Synxx Energy Solutions be received for information; and THAT Robert Cook pursue gathering more information on this technology and advise the Environmental Advisory Committee of his findings. 8. Public Awareness/Education THAT the Public Awareness/Education Sub -Committee continue working on the website and logo concepts over the summer by incorporating the comments received on the survey for a presentation to the Environmental Advisory Committee on Monday, September 12, 2005, and to then proceed with presenting the concepts to the General Committee towards the end of September. I Letter from Mr. Don Larke of Whitwell Developments Limited (pg. 14) Re: Contribution to the Town of Aurora by Whitwell Developments Limited RECOMMENDED: THAT the letter be received for information. Council Meeting No. 05-25 Tuesday, July 12, 2005 Page 6 of 11 f� 5. 5 LS05-045 — Sheppard's Bush - Sports Field Lighting System RECOMMENDED: (pg. 15) THAT, subject to final approval of the Lake Simcoe Region Conservation Authority, Council approve relocation of the existing sports field lighting system from the Legion Soccer Field (future soccer bubble site) to Sheppard's Bush Conservation Area; and THAT Council approve a maximum expenditure of $20,000.00 for the costs associated with removal and relocation of the lighting equipment. LS05-046 — 2005 Community Grant Requests RECOMMENDED: (pg. 19) THAT the 2005 Grant requests including Community Grants and Special Events Grants totalling $77,127 be approved for distribution as outlined in Report LS05-046. LS05-047 — Tender No. L.S. 2005-57 Supply and Installation (pg. 36) of Playground Equipment RECOMMENDED: THAT Council award Tender No. L.S. 2005-57, Supply and Installation of Playground Equipment to Belair Recreational Products Inc. for their all- inclusive net Tender price of $129,221.59. 7. PL05-059 — Preliminary Municipal Addressing (pg. 43) Trusthouse 88 Inc. (Thompson's Funeral Home) Lot 76, Concession 1 EYS 530 Industrial Parkway South (Preliminary) File D11-05-05 RECOMMENDED: THAT the request for a Yonge Street address for Trusthouse 88 Inc. (Thompson's Funeral Home) should be denied and the address remain as 530 Industrial Parkway South. Council Meeting No. 05-25 Tuesday, July 12, 2005 Page 7 of 11 8. PL05-063 — Implementing Zoning By-law and Site Plan Delegation (pg. 55) Aasit & Rajendra Amin Lot 6, Plan 131 15018 Yonge Street Files D14-11-03, D11-09-05 RECOMMENDED: THAT Council determine its position with respect to the removal of the two parking spaces adjacent to Yonge Street; and THAT, subject to Council's position respecting the parking spaces adjacent to Yonge Street, Council either approve By-law 4685-05.D, being a site specific rezoning By-law to amend the Town of Aurora Zoning By- law 2213-78, as amended, or direct that the By-law be redrafted to reflect a lower number of parking spaces and reduced scope of permitted uses (File: D14-11-03); and THAT, subject to the zoning by-law coming into force, the conveyance of a daylight triangle to the Town, the resolution of stormwater management issues, and a satisfactory review by the Site Plan Committee, the Director of Planning be authorized to execute a Site Plan Agreement between Aasit and Rajendra Amin, and the Town of Aurora respecting the expansion of the existing parking lot (File: D11-09-05). 9. PL05-064 — Amendments to Draft Plan and Zoning By-law (pg. 66) Minto Communities (Toronto) Inc. [Spring Farm] Part of Lot 23, Concession II Phase II Files D12-01-4Aand D14-12-04 RECOMMENDED: THAT Council approve the revisions to draft plan of subdivision D12-01- 4A (Appendix "A") by revising Condition numbers 1, 22, 23, 24, 31, 33, 42, 48, 58, 62, 63, 64, 93, 98, 99, and 112, attached as Appendix "B"; and THAT Council determine that no further notice is required to be given in respect of the proposed revisions to draft plan approval in accordance with Section 51(47) of the Planning Act; and THAT, Council approve By-law 4684-05.D, being a rezoning by-law to amend the Town of Aurora Zoning By-law 2213-78, as amended (File: D14-12-04). Council Meeting No. 05-25 Tuesday, July 12, 2005 Page 8 of 11 10. PL05-065 — Site Plan Application David Merkur Holdings Inc. Part of Lot 77, Concession I W.Y.S 14800 Yonge Street File D11-12-05 RECOMMENDED: THAT Report PL05-065 be received as information; and (pg. 94) THAT subject to the resolution of all internal/external traffic, parking, and vehicle manoeuvring space concerns, and the submission of all fees and securities, Council authorize the Director of Planning to enter into a site plan agreement between David Merkur Holdings Inc. and the Town of Aurora respecting the expansion of the No Frills building and changes to the parking lot configuration. 11. PL05-066 — Site Plan Amendment Application (pg. 102) Terra Aurora Limited 205 Industrial Parkway North Part of Lot 87 of Registered Plan 246 File D11-09-04 RECOMMENDED: THAT Report PL05-066 be received as information; and, THAT subject to a satisfactory review by the Site Plan Committee, the Director of Planning and Development Services be authorized to execute an amending site plan agreement between Terra Aurora Limited and the Town of Aurora, respecting the construction of a 929m2 (10,000ft2) addition to the existing industrial building. 12. PL05-067 — Plan of Condominium Application (pg. 107) Galtek Homes Inc. 135 Wellington Street West, Aurora Part of Lot 28, Plan 246, Part 1 of Plan 651127122 File D07-01-05A RECOMMENDED: THAT the proposed plan of condominium D07-01-05A prepared by Larkin and Associates dated May 9, 2005 within the Owner's Certificate be draft approved by the Town of Aurora, subject to Conditions of Draft Approval attached as Appendix "A" being fulfilled prior to final approval; and Council Meeting No. 05-25 Tuesday, July 12, 2005 Page 9 of 11 THAT Servicing Allocation be granted to this development and the Servicing Allocation Chart be amended to reflect this. 13. PL05-068 — Zoning By-law Amendment Application (pg. 116) (Removal of the Holding Prefix) Hollandview Professional Building Corporation Part of Lot 23, 24 & 25, Part of Block 42 and Part of Earl Stewart Drive, Plan 65M-2873, Part of Block 1, Plan 65M-3193 372 Hollandview Trail File D14-08-05 RECOMMENDED: THAT Council enact By-law 4687-05.D to remove the Holding (H) prefix to allow the subject lands to be developed for a medical office building. 14. PL05-069 — Conseil Scolaire De District Catholique Centre-Sud (pg. 122) (French Catholic School Board) Part of Lot 71, Concession 1 Bathurst Street and Bloomington Road Official Plan Amendment Application File D09-04-04 RECOMMENDED: THAT Council approve By-law 4686-05.D, being a By-law to adopt Official Plan Amendment Number 59. THAT Council authorize staff to meet with officials from the Town of Richmond Hill and the Region of York to determine the most effective means to provide servicing (water and sewer) to development lands in the vicinity of Bathurst Street and Bloomington Road; and THAT staff report back to Council as necessary to seek authorization to enter into any agreement(s) required for this purpose; and THAT the French Catholic School Board also be included in the negotiations and discussions regarding the proposed servicing agreement for this purpose; and THAT the following principles apply to the above referenced servicing agreement(s): Council Meeting No. 05-25 Tuesday, July 12, 2005 15. 16. 17 Page 10 of 11 • There is to be no additional cost to the Town of Aurora in either the maintenance, operation or administration of our water and sewer system because of this servicing agreement; and • If a future servicing arrangement is determined to be in the best interests of the Town, the developer will be required to participate in the implementation of this new servicing arrangement to the extent determined reasonable by staff. CS05-017 — Mobile Business Licensing Criteria RECOMMENDED: (pg. 153) THAT Council endorse the proposed Mobile Business Licensing Criteria and adopt it is a policy standard to regulate mobile businesses presently licensed by the Town of Aurora. CS05-021 — Facility Advertising RFP RECOMMENDED: (pg. 157) THAT the Request for Proposal submitted by Boardview Advertising Inc. be approved for the provision of facility advertising in the Aurora Community Centre, the Aurora Family Leisure Complex and the new Aurora Recreation Complex; and THAT the Mayor and Clerk be authorized to execute a three year agreement. ADM05-013 — Town of Aurora Exploratory Business Delegation to China and Hong Kong RECOMMENDED: (pg. 166) THAT Council endorse the visit to Hancunhe, China and Hong Kong by a Town -led delegation consisting of Mayor Jones, Councillor Morris, the Town's Economic Development Officer, and members of the Aurora business community between November 15, 2005 and November 22, 2005; and THAT Council endorse the program proposed by Ms. Daisy Wai and AD2000 And Beyond Inc. to assist staff in undertaking the Town -led delegation to China and Hong Kong as outlined in this Report; and Council Meeting No. 05-25 Tuesday, July 12, 2005 Page 11 of 11 18. 19. 20 THAT the funds for the three members of the delegation representing The Corporation of the Town of Aurora, in the amount of $11,500.00, be approved by Council to offset the travel expenses to and from China and Hong Kong and related customary gifts of appreciation as described in this Report. FAC05-03 — July 7, 2005 Finance Advisory Committee Meeting (pg. 178) RECOMMENDED: THAT the Committee Record of the Finance Advisory Committee meeting, held on July 7, 2005 be received for information. ADM05.014 — Budget Process for the Budget Years 2006 and Following RECOMMENDED: (pg. 181) THAT Report ADM05-014 be received and adopted by Council as the budget process for the Budget Years 2006 and following; and THAT Business Plan based budgeting be endorsed by Council; and THAT a Strategic Plan Review be undertaken during the Fall of 2005 to assist in the preparation of future Business Plans and Budgets. LS05-048 — Aurora Historical Society Amending Agreement RECOMMENDED: (pg. 193) THAT Council approve the proposed amendments to the existing Agreement between the Aurora Historical Society and the Town; and further THAT Council authorize the Mayor and Clerk to execute on behalf of the Town; and THAT if the Amending Agreement is approved that Council appoint two members to the Historical Society Capital Works Committee. COUNCIL — JULY 12, 2005 12840 Yonge Street suite 200 Richmond HIII, On(, L4E 4H1 LMA To: Mr Bob Panl=a Fax: 905 726 4732 BMNl More Delegation (a) From: Larry Dekkema 905 773 1048 ext 23 Pages: 1 Phone: Date, 7/6/2005 Re: Council July 12 2005 CC: ❑ Urgent 0 For Review ❑ Please Comment ❑ Please Reply LJ Please Recycle Dear Mr Pan➢rza: We are writing to request that Mr Gervais of Ballymore Homes be permitted to appear as a delegation at the council meeting of July 12, 2005. The item we wish to address is the report (PL-05.068) on the Official Plan Amendment (0094)4.04) for the French Catholic School site. We will be expressing support for the recommendations In the report, and we wish to update Council on the joint development between the School Board and Bally:nore Homes, and to ask for consideration of a request for servicing allocation for the site, Larry Dekkema D-1 COUNCIL - JULY 12, 2005 I EXTRACT FROM COUNCIL MEETING NO. 05-23 HELD ON TUESDAY, JUNE 28, 2005 8. Memo from Councillor West Re: Council Attendance -Minutes Moved by Councillor West Seconded by Councillor Morris THAT the matter be deferred to the next Council meeting. CG_R CORRESPONDENCE SENT BY: ACTION DEPT.: Pending (July 12, 2005 Council) INFO DEPT.: Councillor West -1- COUNCIL — JULY 12, 2005 To: Members of Council From: Councillor John West Date: June 28, 2005 Re: Council Attendance Minutes I would ask Council's support for this resolution in regards to Council and Committee minutes reporting: 1. THAT the minutes report members in attendance after the meeting has been called to order as "present", and those members not present as "absent'; and, 2. THAT arrival and departure times be recorded for council members who arrive after the meeting has been called to order and for those members who leave before the adjournment of the meeting; and, 3. THAT for all committees of Council, councillors and citizens be recorded in the same way. Up until approximately 1978, the minutes of all meetings reported when councillors were absent, the same as we do at present. e.g. on business, illness, vacation, town function, etc. In approximately 1979, an incident happened in a local municipality where a council members house was entered. Information was obtained that the person who had entered the house had learned that the said member was going to be on vacation from the town minutes. That town, Aurora, and some others changed the way that attendance was recorded in the minutes. It is also noted that for many years, in fact even now, the time citizens and councilors arrive and leave a meeting are reported. e.g. Leisure Services. Council, by adopting this motion, would make all minutes of Council -authorized meetings the same. I would appreciate Council's support for this motion. — uncillorJohn West °"'(2' (9,4 , —2— COUNCIL - JULY 12, 2005 'TOWN OF AURORA COUNCIL REPORT No. EAC05-08 SUBJECT: June 27, 2005 Environmental Advisory Committee Meeting FROM: Chair Council Members Committee Members DATE: July 12, 2005 - Councillor Morris - Councillor Gaertner Robert Cook, Ellen Mole, Darryl Moore and Susan Walmer RECOMMENDATIONS 1. THAT the Committee Record of the Environmental Advisory Committee meeting, held on June 27, 2005 be received for information and Council endorse the following recommendations of the Environmental Advisory Committee; z Mr. Leslie Torok - Drinking Water THAT the delegation from Mr. Leslie Torok on Drinking Waterbe received; and THAT the Director of Public Works be directed to liaise with the Region of York with the purpose of finding out if there are better ways ofmonitoring and advising of the full content of drinking water. 3. Environmental Advisory Committee Pending List THAT the Environmental Advisory Committee Pending List be referred to the Chairs of the Sub -Committees and that each Chair be asked to review and report back to the Deputy Clerk of any completed items before the next meeting. 4. Correspondence from Ms. Margaret Sherman Garbage at Mail Boxes THAT the correspondence from Ms. Margaret Sherman regarding garbage at mail boxes be received and referred to the Project Management Group under the Chairmanship of the Director of Public Works. 5. Correspondence from Miloslav Prikryl Green Roof THAT the correspondence from Miloslav Prikryl regarding Green Roof be referred to the By-laws/Policy Sub -Committee to review Lake Simcoe Region Conservation Authority's position. -3- COUNCIL - JULY 12, 2005 July 12, 2005 - 2 - Report No. EAC05-08 6. Audio Assistance in Meeting Rooms THAT the issue of audio assistance in meeting rooms be referred to the next scheduled Environmental Advisory Committee meeting. 7. Presentation by Mr. Don Constable and Mr. Tony Humble Synxx Energy Solutions THAT the delegation by Mr. Don Constable and Mr. Tony Humble of Synxx Energy Solutions be received for information; and THAT Robert Cook pursue gathering more information on this technology and advise the Environmental Advisory Committee of his findings. 8. Public Awareness/Education THAT the Public Awareness/Education Sub -Committee continue working on the website and logo concepts over the summer by incorporating the comments received on the survey for a presentation to the Environmental Advisory Committee on Monday, September 12, 2005, and to then proceed with presenting the concepts to the General Committee towards the end of September. BACKGROUND Attached for the information of Council are the Minutes of the Environmental Advisory Committee Meeting EAC05-08, held on June 27, 2005. COMMENTS Nil. Nil. CONCLUSIONS Nil. FINANCIAL IMPLICATIONS None. -4- COUNCIL - JULY 12, 2005 July 12, 2005 - 3 - Report No. EAC05-08 ATTACHMENTS 1. Copy of Committee Record No. EACO05-08. Prepared by: Karen Ewart, Administrative Co-ordinator/Deputy Clerk, ext. 4222 uncillor Phyllis orris, Chair `Environmental Advisory Committee -5- COUNCIL — JULY 12, 2005 ATTACHMENT Y ENVIRONMENTAL ADVISORY COMMITTEE RECORD MEETING NO. 05-08 Date: Time and Location: Monday, June 27, 2005 7:00 p.m., Holland Room, Aurora Town Hall, 1 Municipal Drive Committee Members: Councillor Morris, Chair, Councillor Gaertner, Robert Cook, Ellen Mole, Sue Walmer Regrets: Mary Hill, Darryl Moore, David Tomlinson, Klaus Wehrenberg Staff Attendees: Wayne Jackson, Director of Public Works Karyn Bagley, Council/Committee Secretary Councillor Morris called the meeting to order at 7:08 p.m. DECLARATIONS OF INTEREST There were no declarations of interest under the Municipal Conflict of Interest Act. APPROVAL OF AGENDA Moved by Councillor Gaertner Seconded by Sue Walmer THAT the content of the agenda as circulated by the Corporate Services Department with the addition of the following item be approved: Delegation request from representatives of Synxx Energy Solutions. CARRIED COUNCIL - JULY 12, 2005 Environmental Advisory Committee Record No. 05-08 Monday, June 27, 2005 APPROVAL OF MINUTES 1. Environmental Advisory Committee Meeting a) Record No. 05-06 dated Monday, May 9, 2005 and b) Record No. 05-07 dated Monday, June 13, 2005 Moved by Sue Walmer Page 2 of 8 Seconded by Robert Cook THAT Meeting Record No. 05-06 dated Monday, May 9, 2005, and Record No. 05-07 dated Monday, June 13, 2005, be approved. CARRIED DELEGATIONS 2. Mr. Leslie Torok - Drinking Water Councillor Morris introduced Mr. Leslie Torok to the Committee and informed him that he would have ten minutes to make his presentation. Mr. Torok thanked the Committee for allowing him to appear as a delegation. Mr. Torok presented his questions, comments, and recommendations regarding the drinking water to raise awareness of these issues to the Environmental Advisory Committee in an effort to find a resolution. Councillor Gaertner left the meeting at 7:29 pm. The Director of Public Works confirmed for the Committee that there is no monitoring done above and beyond what the Ministry requires, and that the Town of Aurora has only had one adverse reading in the last couple of years which, when a resampling was done, was resolved. The Committee agreed that to proactively follow up on the issues and concerns raised by Mr. Torok that the Director of Public Works is to liaise with York Region on ways of monitoring and advising of the full content of the drinking water. Councillor Gaertner returned to the meeting at 7:39 pm. Moved by Ellen Mole Seconded by Councillor Gaertner THAT the delegation from Mr. Leslie Torok on Drinking Water be received; and -7- COUNCIL — JULY 12, 2005 Environmental Advisory Committee Record No. 05-08 Page 3 of 8 Monday, June 27, 2005 THAT the Director of Public Works be directed to liaise with the Region of York with the purpose of finding out if there are better ways of monitoring and advising of the full content of drinking water. CARRIED MATTERS ARISING FROM PREVIOUS MINUTES 3. Environmental Advisory Committee Pending List Moved by Ellen Mole Seconded by Sue Walmer THAT the Environmental Advisory Committee Pending List be referred to the Chairs of the Sub -Committees and that each Chair be asked to review and report back to the Deputy Clerk of any completed items before the next meeting. CARRIED CORRESPONDENCE/MATTERS FOR CONSIDERATION 4. Region of York — Minutes of May 11, 2005, EAC Forum Moved by Sue Walmer Seconded by Councillor Gaertner THAT the Region of York — Minutes of May 11, 2005, EAC Forum be received. CARRIED 5. Correspondence from Ms. Margaret Sherman Garbage at Mail Boxes Sue Walmer advised the Committee that four potential solutions were observed during the Anti -Litter Day that she participated in for the issue of garbage around the Canada Post mail boxes. These options included a redesign of the mail boxes to remove any space in between them, the municipality placing waste receptacles by the mail boxes, residents placing the ad mail back into the mail slot, and residents to call a telephone number that has been put in place for residents to have their name removed from receiving unsolicited mail. The Committee agreed that the issue of garbage around the Canada Post mail boxes should be referred to the Project Management Group that was created through the Waste Management Sub -Committee. COUNCIL — JULY 12, 2005 Environmental Advisory Committee Record No. 05-08 Monday, June 27, 2005 A 7 Moved by Sue Walmer Page 4 of 8 Seconded by Ellen Mole THAT the correspondence from Ms. Margaret Sherman regarding garbage at mail boxes be received and referred to the Project Management Group under the Chairmanship of the Director of Public Works. CARRIED Correspondence from Carol Cooper Larviciding Program Moved by Ellen Mole Seconded by Sue Walmer THAT the correspondence from Carol Cooper regarding the Larviciding Program be received. CARRIED Violation of ORMCA section 41 (2) and'(3) by York Region Sewer Project will Proceed The Director of Public Works advised the Committee that the Environmental Assessment that was conducted was approved by the Region of York. Councillor Morris advised the Committee that the Region also approved another portion of the York Durham Sewer System (YDSS) which will put a pipe along 19th Avenue in Richmond Hill. There are environmental groups that are compiling a letter of protest to the Minister of the Environment and to the Minister of Municipal Affairs & Housing as they feel the Region is not complying with the Oak Ridges Moraine Conservation Act. Councillor Morris also advised that there were a number of York Region Councillors, including herself, who opposed the approval of this portion of the YDSS. Moved by Ellen Mole Seconded by Sue Walmer THAT the correspondence regarding Violation of ORMCA section 41 (2) and (3) by York Region - Sewer Project will Proceed be received for information. CARRIED COUNCIL - JULY 12, 2005 Environmental Advisory Committee Record No. 05-08 Page 5 of 8 Monday, June 27, 2005 8. Correspondence from Miloslav Prikryl Green Roof Moved by Councillor Gaertner Seconded by Ellen Mole THAT the correspondence from Miloslav Prikryl regarding Green Roof be referred to the By-laws/Policy Sub -Committee to review Lake Simcoe Region Conservation Authority's position. CARRIED 9. Audio Assistance in Meeting Rooms Moved by Sue Walmer Seconded by Councillor Gaertner THAT the issue of audio assistance in meeting rooms be referred to the next scheduled Environmental Advisory Committee meeting. CARRIED INFORMATIONAL ITEMS 10. Letter from the Region of York - 2005 Smog Summit Media Release - 2005 Smog Summit 11. Region of York Media Release - Forest 2020 Initiative 12. Ministry of the Environment Response to March 9, 2005 letter from Director of Public Works 13. Letter from Director of Public Works to Petro -Canada The Director of Public Works informed the Committee that the second report has been received from Petro -Canada and is being reviewed by the Town's consultant. There will be no further update until the Consultant's Report is received. 14. Town of Markhams' Environmental Webpage 15. Public Service Announcement - Landfill alternatives workshop 16. Durham - York Waste Management - Power Generation meeting 17. Council Highlights - May 2005 18. Media Release - FCM-CH2M Hill Award -10- COUNCIL — JULY 12, 2005 Environmental Advisory Committee Record No. 05-08 Monday, June 27, 2005 19. Kraft Bag Media Advisory 20. Whitchurch- Stouffville EAC's GreenSpeak series 21. FCM study finds Governments need to address growth issues together. Moved by Councillor Gaertner Page 6 of 8 Seconded by Robert Cook THAT Agenda Items 10 through to and including Agenda Item 21 be received. CARRIED NEW BUSINESS Presentation by Mr. Don Constable and Mr. Tony Humble Synxx Energy Solutions Mr. Don Constable and Mr. Tony Humble provided an overview of their company, Synxx Energy Solutions Inc., and their waste to energy project which aims to put an end to landfills while creating local energy, products, and jobs. The Committee agreed that further investigation into this concept would be worthwhile to pursue. Moved by Sue Walmer Seconded by Ellen Mole THAT the delegation by Mr. Don Constable and Mr. Tony Humble of Synxx Energy Solutions be received for information; and THAT Robert Cook pursue gathering more information on this technology and advise the Environmental Advisory Committee of his findings. CARRIED SUB -COMMITTEES REPORTSIUPDATES 2C Natural Heritage Study There is no update at this time. By-laws/Policy Councillor Gaertner advised that the By-laws/Policy Sub -Committee is currently working on a pesticide policy. —11— COUNCIL - JULY 12, 2005 Environmental Advisory Committee Record No. 05-08 Monday, June 27, 2005 Naturalization/Wildlife There is no update at this time. Planning There is no update at this time. Public Awareness/Education Moved by Sue Walmer Page 7 of 8 Seconded by Ellen Mole THAT the Public Awareness/Education Sub -Committee continue working on the website and logo concepts over the summer by incorporating the comments received on the survey for a presentation to the Environmental Advisory Committee on Monday, September 12, 2005, and to then proceed with presenting the concepts to the General Committee towards the end of September. Waste Management 22. Minutes of June 6, 2005 Moved by Robert Cook Seconded by Ellen Mole THAT the Minutes of June 6, 2005, be received. 0TIR RES OTHER BUSINESS BY MEMBERS Canada Dav Sue Walmer advised that a number of Environmental Advisory Committee and Sub - Committee members have signed up to volunteer on Canada Day. T-shirts, lanyards, and buttons will be provided to each volunteer to wear as they hand out various literature. Sue Walmer is going to e-mail all of the volunteers to confirm what time and place they will be meeting. -12- COUNCIL - JULY 12, 2005 Environmental Advisory Committee Record No. 05-08 Monday, June 27, 2005 Vandorf Tree Issue The Director of Public Works advised that he assured the Committee that the process was down, including adequate public consultation ADJOURNMENT Moved by Sue Walmer Page 8 of 8 is dealing with the Vandorf tree issue, and followed diligently for these trees to be cut sessions. Seconded by Councillor Gaertner THAT the meeting be adjourned at 9:20 pm. CARRIED -13- COUNCIL - JULY 12, 2005 WHITWELL c/o First Pro Shopping Centres 700 Applewood Crescent, Suite 100 Vaughan, Ontario, L4K 5X3 Tel: (905) 760-6200 Fax: (905) 760-6202 June 20, 2005 Mayor Tim Jones & Members of Council Town of Aurora 1 Municipal Drive Box 1000 Aurora ON L4G6Ji AGENDA ITEM # 3 DEVELOPMENTS LIMITED _— Dear Mayor Jones & Members of Council: Re: Contribution to the Town of Aurora by Wbitwell Developments Limited As you are aware, Whitwell Developments Limited has made an offer to the'rown of Aurora for a financial contribution to assist in Town initiated projects, generally targeted to the downtown area. As a result of our meeting on Friday, June 17, 2005, this letter serves to outline the details of our offer, which will be as follows: 1. At the time of issuance of the building permit for the first Anchor (big box) store, generally over 100,000 sq.ft., a contribution of $50,000. 2. Upon the opening of the first Anchor store as noted above, a contribution of $50,000. 3. On the first anniversary of the opening of the first Anchor store, a contribution of $15,000. 4. On the second anniversary of the opening of the first Anchor store, a contribution of $15,000. In addition to our financial contribution towards the core area, Whitwell also recognizes the importance of our project as a gateway to the Town of Aurora from Highway 404, In that respect, it should be noted that a sum of $80,000 has also been contributed towards a Town of Aurora Gateway Feature through the subdivision process for the Business Park. We are pleased to be able to make this offer and look forward to continuing a strong relationship with the Town of Aurora. Yours truly, IcWELL DEVELOPMENTS LIMITED Don Larke, Director Planning & Development -14- COUNCIL — JULY 12, 2005 TOWN OF AURORA COUNCIL REPORT No. LS05-045 SUBJECT: Sheppard's Bush - Sports Field Lighting System FROM: Allan D. Downey, Director of Leisure Services DATE: July 12, 2005 RECOMMENDATIONS THAT subject to final approval of the Lake Simcoe Region Conservation Authority Council approve relocation of the existing sports field lighting system from the Legion Soccer Field (future soccer bubble site) to Sheppard's Bush Conservation Area; and THAT Council approve a maximum expenditure of $20,000.00 for the costs associated with removal and relocation of the lighting equipment. BACKGROUND With the construction of the soccer bubble on the Town owned lands immediately east of the Royal Canadian Legion property now scheduled for mid August 2005, it will be necessary to remove the field flood lighting system from the property as it is no longer required. The flood lighting system was installed in 1999 using very high quality components; the concrete light poles have an indefinite life span and the flood lights, if properly maintained will provide reliable service for a minimum of 30 years. In an effort to maximize the use of the existing lighting equipment currently valued at approximately $55,000.00, staff have identified a use for the equipment at Sheppard's Bush Conservation Area in the location of the existing sports fields. Sports field lighting in this location has been requested by the Aurora Youth Soccer Club in the past as there is a definite need for additional senior illuminated soccer facilities in the Town of Aurora. This need has also been identified and approved by Council in the Culture and Recreation Master Plan. In anticipation of this opportunity staff consulted with the Property Managers, Lake Simcoe Region Conservation Authority who in turn consulted with the Ontario Heritage Foundation the property owners. As a result, the Town has obtained approval in principal to install the lighting components from OHF including future upgrades to the field that might be required to facilitate increased use. Earlier this spring the Leisure Services Advisory Committee authorized staff to approach the Lake Simcoe Region Conservation Authority with a Conceptual Proposal to upgrade a senior soccer facility which included lighting of a field at Sheppard's Bush. ..../2 —15— COUNCIL — JULY 12, 2005 July 12, 2005 - 2 - Report No. LS05-045 LSRCA staff brought this item to their Board meeting in May 2005 as an information item only. LSRCA staff have advised our staff that there will be a formal report going forward on this matter to the LSRCA Board meeting scheduled for July 22, 2005 requesting that approval be granted to the Town of Aurora to upgrade the Sheppard's Bush sports field. Pending the outcome of this recommendation the Town may be in a postion to move forward with the installation of the lighting equipment. In view of the fact that funds have not been allocated for the relocation of this lighting system in 2005, staff are proposing to install the equipment only, costs associated with the electrical servicing needs will be allocated in the 2006 Capital Budget. The lighting equipment will not be connected or energized for the balance of 2005. COMMENTS Movement of this lighting equipment is a relatively complicated and labour intensive undertaking. This is further complicated by the need for specialized equipment and site coordination. In order to realize maximum efficiency and cost savings it is highly recommended to complete the relocation of the lighting equipment in one phase rather than simply removing the lighting equipment and putting it into storage until a suitable use can be determined for the equipment. The equipment is large and cumbersome when on the ground, light fixtures are fragile and would need to be carefully disassembled and stored safely away. These storage needs cannot satisfactorily be met by our Operational Department. In addition, any efficiencies and cost savings that will be realized in moving and reinstalling this equipment in one phase will be lost should the equipment require storage. In fact, the costs associated with storage would actually be doubled thereby making it impractical to reuse this existing equipment. As indicated, in anticipation of relocating the lighting equipment staff communicated with the Lake Simcoe Region Conservation Authority as all Town initiated improvements or additional uses of the Sheppard's Bush Conservation Area by the Town must be first approved by LSRCA in accordance with the Park Licence Agreement. Should it be determined that LSRCA agreed to permit our proposal to install the sports field lighting system staff will proceed to amend the Park Licence Agreement to reflect this new use. In addition, staff has approached Mr.Hugh Cousins who resides on the neighbouring property to inform him of the proposal to illuminate one senior soccer pitch. Mr. Cousins had indicated his opposition to this proposal based on the lighting being located very close to his residence in the initial location preferred by staff. Staff have since relocated the lighting to a more westerly location in closer proximity to the parking lot and Industrial Parkway. There are no other residents in the immediate area that will be impacted in relation to light pollution or late evening use of the facility. OPTIONS The lighting equipment could be disconnected and remain on site in the current location during the entire term that the bubble structure occupies the site. However, the lighting equipment would not be accessible and the investment in this equipment would be wasted. —16— COUNCIL — JULY 12, 2005 July 12, 2005 .3. Report No. LS05-045 2. The lighting equipment could be removed from the site and put into storage, however adequate storage space does not exist at present and the cost of moving the equipment is excessive. The lighting equipment could be sold to another party, however it is unlikely that the Corporation would recover the actual value of the equipment based on the work involved in removing and relocating the equipment. In addition, with the very limited timeframe within which to remove the equipment it is not possible to complete the process of disposing the equipment in accordance with our Purchasing Policies and Procedures. CONCLUSIONS That Council approve the relocation of the sports field lighting equipment from the future site of the soccer bubble to Sheppard's Bush Conservation Area, subject to Amendment of the Park Licence Agreement between the Town of Aurora and LSRCA. FINANCIAL IMPLICATIONS Current Year The cost of removal and reinstallation of the lighting equipment is currently estimated at $18,400.00 for the necessary Contracted labour and equipment requirements. Funds are available for this expenditure in the Cash -in -Lieu of Parkland Reserve Future Years Additional funds will be included in the year 2006 Capital Budget for the purpose of site servicing electrical requirements and the actual connections to the lighting equipment, as well as any necessary playing field upgrades. The estimated cost for the electrical site servicing is estimated at approximately $45,000.00. LINK TO STRATEGIC PLAN Goal "A" speaks to "Maintaining a Well Managed and Fiscally Responsible Municipality". This initiative meets many of the objectives outlined in Goal "A". ATTACHMENTS 1. Site Plan of Sheppard's Bush. PRE -SUBMISSION REVIEW Management Team Meeting, Wednesday, July 6, 2005, Prepared by. Jim Tree, Extension 522 1 Lv 1 = AL AN D. DOWN Director of Leisure Services —17— COUNCIL — JULY 12, 2005 TOWN OF AURORA AGENDA ITE # S COUNCIL REPORT No. LS05-046 SUBJECT: 2005 Community Grant Requests FROM: Allan D. Downey, Director of Leisure Services DATE: July 12, 2005 RECOMMENDATIONS THAT the 2005 Grant requests including Community Grants and Special Events Grants totalling $77, 927 be approved for distribution as outlined. BACKGROUND Each year Council considers requests from various community organizations for funding assistance through the Town of Aurora's Recreation Grant Policy. In addition, assistance is also considered for Town operated Annual Special Events. The Policy identifies three (3) major goals as follows: 1. Temporary start-up assistance (seed funding) for new community recreation based programs. 2. Programs that are joint community service group/departmental ventures. 3. Programs that have no other Municipal funding assistance but are recognized as a recreational community program meritorious of Council's support. COMMENTS Funds in the amount of $91,752 were approved in the 2005 Budget. A copy of the Recreation Grant Policy and applications were requested by the following groups: Queen's York Rangers Cadet Corp. - To receive Grant money and not services -in -kind 140 Aurora Air Cadet Squadron - To receive Grant money and not services -in -kind Optimists Club of Aurora - To receive Grant money and not services -in -kind Samantha Sendel - To receive Grant money and not services -in -kind The organizations requesting funding are groups that work closely with the department in providing joint community events/programs. Further, the current policy allows for grants to individuals representing Aurora provincially, nationally or internationally in team/individual sports or a recognized cultural program including requests from high school students who, because of their academic and community achievements, have been chosen to participate in international programs and need financial support to realize these lifetime opportunities. ..../2 —19— COUNCIL — JULY 12, 2005 July 12, 2005 .2- Report No. LS05-046 Samantha Sendel, an Aurora resident will be representing Team Canada in the trampoline category. The attached letter outlines her accomplishments and metals earned to date. This grant request is eligible in accordance with the Town's Grant Policy. The 140 Aurora Air Cadet Squadron has made a request for two separate grants. One request by Captain Paul Jones for a grant in the amount of $558.00 to cover the costs for rental of the Aurora Community Centre fortheirAnnual Inspection. The othergrant is from Terry Watson to help offset the cost of rental for the Magna Meeting Room#1 at the new Public Library for a Cadet Effective Speaking Competition to earn a position in the Ontario and potentially Canada finals. The Museum Grant is provided to the Aurora Historical Society to offset their operating costs at the Church Street School. The Leisure Services Department presently receives $2.00 in rental income from the Aurora Historical Society. The proposed Grant requests are consistent with 2005 proposed budget and staff will distribute the referenced amounts to the appropriate accounts. OPTIONS Council may exercise its discretion to request that staff review or revise its policy. CONCLUSIONS The groups listed herein are respectfully submitted for consideration and endorsement for funding assistance in 2005. A. Communitv Grants 1. Queen's York Rangers Cadet Corps. $ 1,000 2. Optimists Club of Aurora $ 600 3. 140 Aurora Air Cadet Squadron $ 558 4. 140 Aurora Air Cadet Squadron $ 217 5. Samantha Sendel 500 (Account #01160-7000) TOTAL: 875 B. Special Events Grants 1. Community Recognition Awards (Account #07502) $ 1,500 2. Canada Day (Account #07504) $17,000 3. Santa Claus Parade (Account #07505) $ 5,000 4. First Night (Account #07506) $ 1,500 5. Arctic Adventure (Account #07508) 2,000 (Account #01160-5999) TOTAL: 000 C. Education Awards 1. Education Awards (Account #01160-7002) TOTAL: 1 800 D. Museum Grant 1. Museum Grant (Account #01160-7001) TOTAL: 4 452 GRAND TOTAL: 77 12 —20— ..../3 COUNCIL — JULY 12, 2005 July 12, 2005 - 3 - Report No. LS05-046 FINANCIAL IMPLICATIONS Current Year Sufficient funds have been included in the approved 2005 Operating Budget in the amount of $91,752 to cover all four (4) funding programs. A total of $14,625 remains for future requests and Council consideration. Future Years Grant submissions are made annually and determined by Council as part of the budget deliberations. LINK TO STRATEGIC PLAN Goal "D" speaks to conserving our natural and cultural heritage and Goal "I"'. speaks to encouraging, supporting and recognizing volunteer involvement in community activities and special events. ATTACHMENTS 1. Copies of Grant Applications for all requests. 2. Recreation Grant Policy. PRE -SUBMISSION REVIEW Management Team Meeting, Wednesday, July 6, 2006. Prepared by; Debbie Sparks, Extension 4753 ALLAN D. DOW Y Director of Leisure Services —21— - JULY 12, 2005 100 John West Way Box 1000 Aurora, Ontario L4G 6J1 Tel: (905) 727-1375 Web: wwwtown.aurora.on.ca APPLICATION FOR GRANT ATTACHMENT I TYPE: New Renewal �<' Forthe Year—,,? UO S' INSTRUCTIONS: Please complete this form and if additional space is required, use a separate sheet. RETURN TO: Allan D. Downey Director of Leisure Services Town of Aurora 100 John West Way Box No. 1000 Aurora, Ontario L4G 6J1 1. General a) Name of Organization: QUA `>J S Y�R K RAnJr'(::('�S nrsm / CAtJ LE�T CORPS b) Address: i 3S, Z-ARm 6,/7' ST rn 4 G i t/ -7 Postal Code: c) Telephone: Ro SS -7;2 G— 2' 690CS 2. Officers of Association/Organization L_L=�= MiA/T� - C1•1ak'Q '7 .A^r TQg'Y TnL/�fv2c2 3. Objectives/Functions/Programs of Association/Organization YdJ'SN 1 Lc_FFItR,'H�P. 0 i T� ZcNSIt� Q 4. Characteristics of People Served (age group etc.) YOVTi-t la 1 .1ea✓'S 0`1 G7 s -r C'(aL_S• /2 -22- COUNCIL - JULY 12, 2005 Application for Page 2 Town of Aurora Recreation Grant 5. Geographic Area Served a) Percentage of Members living in Aurora. r (1).ia;��. S07n ! QC.MnW SO VaWMARI, c, I GLFORG'fin \ F(4S"- Financial a) Amount of Grant Requested: RIJ b) Reason for Grant: Clips: T XcePA L= 10 D ArJO AL. REv� G d c) List Other Sources of Anticipated Revenue: (Enclose current balance sheet and income statement) NE,�Q LArz r c: p(ArzAc).— AaeA (=bR d) Total Projected Budget: ST/kGGiNG It3.U'C+'0•°° RiNto 1=JIDs 30,0a0. "� N2CN�FS� LQU�PME.✓1' N FuN�/dl(S1NG. ClcX1��;�s�S (i PFrisvti9 'i}.y To'WN. e) Why Do You Feel Public Funds Should be Provided? We R�=6p bc1/V-1 i-N2ou&+ coMMUN•T� 1 V'I✓S'C cI I.C• C/'trJ%75 CeA2iNG r=ok. M V/4' AI Woe-w LOT CLc:ON UPS . f) List Other Grant Requests: rJofj I=ROM TOV✓N, ReS-C\"LFD TR\ vn!! CRA"T Fog NEW C:Q uiAM LNT, 7. Additional Information: av'aSr/k2-i�G MARCHiNG 'AANI }pop- 'To nTfR/kti M0(Z -,OVTN CI pjar-\{Nsc 13PASS Ca DRUMC' 1�A2 K'N C. CA S P00 A\/h',J/} -- S/-1LV1}s ioN A2M� N SO�rI+Lh�C= Nc�Sl�'1' o-U.ua Ri+i<ir✓b �,V� - Lr=GiUN POPP� C�M�/+i Gr✓ cJ C/aNl�t,.=LIGHT C%R-MrN� Date C�/ Signatu Ce —23- 9` 898-cfl37 . COUNCIL — JULY 12, 2005 ,`ONlrl of., 100 John West Way Box 1000 y Aurora, Ontario L4G 6J1 Tel: (905) 727-1375 Web: wwwtown.aurora.on.ca TYPE: New INSTRUCTIONS: RETURN TO: 1. General APPLICATION FOR GRANT TOWN OF AURORA Renewal x For the Year - .2.0O//--Zv6 5r Please complete this form and if additional space is required, use a separate sheet. Allan D. Downey Director of Leisure Services Town of Aurora 100 John West Way Box No. 1000 Aurora, Ontario L4G 6J1 a) Name of Organization: b) Address: m15-r CLC.li3 oFfiuie A ZeS'b 1.16,00 `01gCC Sl uk&,V,4 O)!T Postal Code: 1-4 6' c) Telephone: 2. Officers of Association/Organization 10iW Ulk-ctq- P&sIDay T , (emyy'T?NYS r /pe As�,tculee4 3. Objectives/Functions/Programs of Association/Organization %o Ae6VJ'0r- CNI MUNI T Y oiC Aa11P©R4 Cr7ru iS °%' P>�nrJ o'g 5�oa��1 " _ k'/n/F/ry� 0e/7-Ti ' ae: 7 erg/ rCiDS 4. Characteristics of People Served (age group etc.) `ocr?H 4 /8 ..../2 -24- COUNCIL - JULY 12, 2005 Application for Page 2 Town of Aurora Recreation Grant 5. Geographic Area Served a) Percentage of Members living in Aurora. 6. Financial a) Amount of Grant Requested: �pa b) Reason for Grant: CaF,cS"E - . C4)5T OP PU. h"C 7i{&S OtJCVXS'�c "64 0,,Y riV6 ler Aerc)F'IQIOAv^Avh /_-., #, 1-16ar& LEt}G'U67PLftt( ws' t c) List Other Sources of Anticipated Revenue: (Enclose current balance sheet and income statement) �� �r�'%JdHr�e�'G�Tra:v oF'7'Hc�cs�s o�'7y-�s7°/vu,cr�sF ?vue✓✓rs���v� Fro,e�s 1c"t' xLte clyT&A Fxom %i /�lt 1 f Ccu ���Zt�Iic i9 % rC3tl f/ %7 7i2 f?/a�im6&/S�i✓� d) Total Projected Budget: e) Why Do You Feel Public Funds Should be Provided? v /�Rdvrt�E �,A-N�F/'i Fdre Jy�' }'otrTt/ d�= �u�ev�A f) List Other Grant Requests: do/?le Additional Information: Date Signature Tr sTi9,� s'srs�c s [v�ei2�/s✓/�7dTe` -25- oeriur/srctva&A:'/9/r,eevW COUNCIL - JULY 12, 2005 ,`04qn of q 100 John West Way Z 4po Box 1000 hr (P Aurora, Ontario L4G 6J1 Tel: (905) 727-1375 Web: www3own.aurora.on.ca APPLICATION FOR GRANT TOWN OF AURORA TYPE: New '� Renewal FortheYear INSTRUCTIONS: Please complete this form and if additional space is required, use a separate sheet. RETURN TO: Allan D. Downey Director of Leisure Services Town of Aurora 100 John West Way Box No. 1000 Aurora, Ontario L4G 6J1 1. General a) Name of Organization: (Lw Au va✓a Air Coicle d � InGI� r� b) Address: Po boy, -1 tS86 Vo Auv00 0a fJ ,�tArora b � Postal Code: L4 G 669 c) Telephone: 2. Officers of Association/Organization a4r a l v, -,15m 1, as vow-,. 690 vi6o Com M i i M u vva IA et-o.v I+C- 6 3. Objectives/Functions/Programs of Association/Organization M Characteristics of People Served (age group etc.) + GjIr(5 AC4,4 l 2 - 19 -26- COUNCIL - JULY 12, 2005 Application for Town of Aurora Recreation Grant 5. Geographic Area Served a) Percentage of Members living in Aurora. 1-i 6. Financial a) Amount of Grant Requested: *55Z,W Page 2 b) Reason for Grant: &iyv)loto✓5eme,%4- - Cc6- d-e r-qp-�+- .l �C,✓ Anv-o✓a 00Mvv\Uv114h4 C-nfire, �6✓ Av%v\ual (vifiner�, 'i (I Ka.y 2bo 6 1 c) List Other Sources of Anticipated Revenue: (Enclose current balance sheet and income statement) 00Oa(OL- 04DOVk enc(05eol. d) Total Projected Budget: 4a&,000. oo Fo✓ AVXVA(Arif e) Why Do You Feel Public Funds Should be Provided? L40 Auvo✓G VzQLCL -,0A Ai✓ Cacie.+6 v-(7o✓r►n C,nvnMUVIl V�iGeS ih �uvorct P 5e See o�✓ a uq f) List Other Grant Requests: V+ Fro✓ More i v�FOrm4Ko✓� . t.1/A 7. Additional Information: 'P70✓ Vv oce'l iY Stem be,v as aDU� Date /C C6 5i� 6�1u2- -27-Tirec15lA✓L✓- ov+ COUNCIL — JULY 12, 2005 TYPE: New INSTRUCTIONS: O OF AURORA Renewal For the Year. -Lb OT5 Please complete this form and if additional space is required, use a separate sheet. RETURN TO: Allan D. Downey Director of Leisure Services Town of Aurora 100 John West Way Box No. 1000 Aurora, Ontario L4G 6J1 1. General a) Nam of Or anization: b) Address: c) Telephone: 4I 2. Officers of Association/Organization 3 0 (6 V10k- 1`D1Y n CJLM--� Postal Code: 'i'(n kk ccVi aa f ,U,) 11Uo AILS iZ3� I�kt9al 1 Ai60n, -u 40S "24l-` o03 16gx hl Rthw ka L' Cnvt , 'lock 11NLLM lk1 bW we nadwcta VuMmAu Objectives/Functions/Programs of Association/Organization Pffaiku �fQi��trlc �nm4�1t1tui� 2� ,`_' 1F5G s of people Served (age group etc.) 'i00�4NrOnk L\,t_Lt1 \1,ak 01 Nc�"2� ....12 COUNCIL — JULY 12, 2005 Application for Town of Aurora Recreation Grant 5. Geographic Area Served a) Percentage of Members living in Aurora. 6. Financial a) Amount of Grant Requested: b) Reason for Grant: c) List Other Sources of Anticipated Revenue: (Enclose current balance sheet and income statement) d) Total Projected Budget: e) Why Do You Feel Public Funds Should be Provided? S00 glm-t-A / of-, Cw�� ��u1.1) tU f) List Other Grant Requests: 7. Additional Information: Page 2 —29— COUNCIL — JULY 12, 2005 NEVIN AND MARY SENDEL On behalf of SAMANTHA SENDEL 25 Autumn Way, Aurora, Ontario L4G 41`2 Tel: 905-726-3939 January 4, 2005 Mr. Allan Downey Director of Leisure Services Town of Aurora Aurora, Ontario Dear Mr. Downey and the Sponsorship Committee, It is with great pleasure that we thank you all for your support of Samantha in 2004. Please allow us to recap her accomplishments during this past trampoline season: Oct03 — Silver Medal — World Age Group Championships — Hanover, Germany May04 — Champion — National Youth Trampoline (youngest ever at 12) May04 — Silver Medal — National Novice Double -Mini Tramp Jul04 — Silver Medal — hido-Pacific Games — Individual Trampoline - Kelowna, BC Ju104 — Silver Medal — Indo-Pacific Games Double -Mini Tramp — Kelowna, BC Ju104 — Gold Medal — Pan American Youth Championships Synchro Tramp — Tampa Ju104 - 0 Place — Pan American Youth Championships Individual Tramp — Tampa When competing in Youth competitions the competitors must be under 19 years of age. As Sammy was only born in 1991, she obviously has her hands full against the world's best mostly 3-5 years older than her. She has represented Canada in three international competitions to date, and stood on the podium at each competition, totaling 4 medals — ok so we're really, really proud — sorry. Unfortunately, Sports Canada's current policy only offers financial "carding" of elite athletes once they are one year below the minimum Olympic age classification. In Trampoline, the minimum age for Olympic qualification is turning 18 the year of the Olympics. Accordingly, "carding" in trampoline does not occur until our athletes reach 17, and then must be in the top 3 in Canada. Samantha will only be 17 in 2008 so China is not an option for her, and funding won't commence for sometime. Nevertheless, in order for our young athletes to enjoy future success at the World and Olympic levels they must get world class coaching, train with the best, and regularly compete against the best. The first two we have covered, in that Sammy trains at Skyriders, and trains with Karen Cockburn and Matt Turgeon,. and is coached by Dave Ross. The last item is a little more difficult. Most quality competitions are held in Europe, and no support is offered to our young athletes, Additionally, we do not always —30— COUNCIL — JULY 12, 2005 send a team manager to chaperone, so parents must attend. Here's what is on tap for Samantha in 2005: Jan05 — Youth Olympic Festival — Sydney, Australia Mar05 — Flower Cup (Youth) — Holland May05 — National Championships — Vancouver, BC (yes we have to pay for this too!) Sep05 — World Age Group Championships — Amsterdam, Holland Samantha trains five days per week in trampoline, plus one day per week in double -mini tramp, and two days per week in core body fitness. Yes, that is eight days a week — so there is overlap. We are proud to say that Sammy is a top student in her class, which she knows is a pre -requisite for her continuation in this sport. Aurora can be very proud of Samantha, not only for her accomplishments, but also her demeanor. She can be regularly seen cheering on her competitors, and is known for high - living all her competitors just prior to march -in. In 2005, we expect her budget to exceed $15,000. This is after-tax dollars, as the federal government not only provides no support, they do not even allow us to deduct these costs. Perhaps you could put us in touch with Belinda Stronach on this matter? When Sammy is not training or in school, she is always fundraising, as we are not in a financial position to assist her in reaching her desired goals. She really is quite a remarkable, resilient, and unflappable, young lady! Any financial, fundraising, and/or governmental assistance the Town of Aurora can provide will be met with gratitude and appreciation that we can never adequately express Thanking you all in advance for your consideration and on -going support Happy New Year, sincerely, Nevin M. Sendel, CMA —31— UULI , ATTACHMENT-2 THE CORPORATION OF THE TOWN OF AURORA DEPARTMENT OF LEISURE SERVICES RECREATION GRANT POLICY AND PROCEDURES 1998 COUNCIL — JULY 12, 16WN OF AURORA PREFACE The Recreation Grant Policy has identified three major goals. These are: To provide temporary financial assistance (maximum two years) to new community recreation based programs. These grants are to be used to assist these groups in becoming stable community organizations and strong partners with the Town. 2. To provide ongoing financial assistance to joint community service organizations/Leisure Services Department partnerships. To provide programs that have no other Municipal funding assistance, but are recognized as a recreational community program meritorious of Council's support. DEFINITION Town Grants are comprised of the following: i) Cash Grants - Granted by Council to specific organizations in the budget process. - Allowed by Council during the year from an unallocated lump=sum that may be included in the budget. ii) Recreation Program Grants - Payable out of a special program assistance fund sponsored by the Town, Service Clubs, Business, etc. Such assistance requires that the participant pay 1 /3 of the program cost to a maximum of $20 with one person/program/session being allowed. iii) Passes/Facility Use - Public Times Such requests will be entertained for group use of public swim times, recreational skating times or other such publicly accessible uses only. Facility pass requests require participants or th e ..../2 —33— COUNCIL - JULY 12, 2005 Page 2 Recreation Grant Policy and Procedures iv) Passes/Facility Use - Exclusive Use Any requests for separate, non-integrated facility rentals shall be considered a request for a cash grant. ELIGIBILITY CRITERIA a) Groups must be: i) Non-profit organizations based in the Town of Aurora. ii) Observe the Town's 80% residency rule. b) Individuals must be: i) Representing Aurora provincially, nationally or internationally in a team or individual sport. ii) Representing Aurora in a recognized cultural program of provincial, national or international prominence. c) Cash Grants will not be awarded for the purchase of operating materials, furniture or capital equipment. APPLICATIONS a) All groups applying for a Grant must: i) Provide a completed Grant Application and an acceptable financial statement covering the fiscal year prior to the period for which the grant is being applied, and a proposed budget for the current year. ii) Indicate the purpose for which the grant is required and justify that purpose. iii) Demonstrate that the organization meets the eligibility criteria. iv) Submit their application to the Director of Leisure Services no later than November 1 st each year. b) All individuals applying for a Grant must: i) Provide a completed Grant Application. ii) Indicate the purpose for which the grant is required and justify that purpose. • • ../3 -34- COUNCIL - JULY 12, 2005 Page 3 Recreation. Grant Policy and Procedures b) All individuals applying for a Grant must: - Continued iii) Demonstrate that the individual- meets the eligibility criteria. iv) Provide a proposed budget. v) Submit by November 1st each year. ADMINISTRATION All Grant Applications shall be channelled through the Director of Leisure Services prior to November 1 st each year, for inclusion in the budget process. 2. Cash grants and grants for facility passes shall be compared with the grant criteria and recommendations made for Council's consideration. Recreation Program Assistance Grants shall be processed through the Director of Leisure Services, and determined according to pre -approved criteria such as written evidence of need from: a social service agency, public health nurse, doctor, clergy, school principal, drug or benefit card, U.I.C. stub or other such documentation. 3. Cash grants requested after the deadline may be considered by Council through a report from the Director of Leisure Services, provided the application and eligibility criteria are met. Funds for late grant requests shall be allocated on a first come, first service basis from an unallocated lump -sum which shall be determined annually in the budget process. 4. The maximum value of individual grants will be $1,000.00. 5. A written response shall be provided by the Town of Aurora to all requests. -35- COUNCIL — JULY 12, 2005 TOWN OF AURORA COUNCIL REPORT No. LS05-047 SUBJECT: Tender No. L.S. 2005-57 Supply and Installation of Playground Equipment FROM: Allan D. Downey, Director of Leisure Services DATE: July 12, 2005 RECOMMENDATIONS THAT Council award Tender No. L.S. 2005-57, Supply and Installation of Playground Equipment to Belair Recreational Products Inc. for their all-inclusive net Tender price of $129,221.59. BACKGROUND During the 2005 Leisure Services Capital Budget deliberations Council approved the construction of Hickson Park in the 2B development area east of Bayview Avenue on Borealis Avenue. Part of the approval process of the Hickson Park Design involved a presentation of the plans to the Leisure Services Advisory Committee on April 14 2005, followed by a Public Open House Meeting with the neighbourhood residents on May 2, 2005. This was followed by a further presentation to the Leisure Services Advisory Committee on May 12, 2005 for the purposes of reviewing the comments and feedback obtained by staff at the Open House Meeting. The Park Design Proposal was endorsed by the LSAC and subsequently by Council at the meeting held on May 24, 2005. Design Plans for Hickson Park include a number of interesting playground and active recreational amenity features that were the focus of Tender L.S. 2005-57, including a typical children's playground system, a simulated rock climbing wall and a space net climber. In addition to this playground equipment, Council also approved the replacement of the existing non-CSA compliant playground equipment in Fleury Park in accordance with recommendations in the Culture and Recreation Master Plan in relation to park rehabilitation works. Staff completed the formal Tender process posting notices of Tender on the Towns website and the Electronic Tendering Network. The Purchasing Department also notified all known playground equipment suppliers 2004. Tender L.S. 2005-57 was issued on June 20, 2005 and closed on July 5, 2005 with the following results: 1. Henderson Recreation Equipment Limited $135,978.86 2 Belair Recreation Products Inc. $129,221.59 ..../2 —36— COUNCIL — JULY 12, 2005 July 12, 2005 .2. Report No. LS05-047 Belair Recreational Products Inc. is the regional representative for the Miracle line of playground systems. The Town currently has 5 major playground systems in the inventory of children's playgrounds, all of differing ages. This equipment continues to serve the recreational needs of the community and is compliant with our specifications and C.S.A. Safety Standards. In evaluating the Tender submitted by Belair Recreational Products Inc. they have complied with all aspects of our minimum requirements as specified in the Tender Documents in terms of overall recreational play value. COMMENTS As in previous Park's construction projects, site preparation works will be provided in-house by Park's Division staff. These works will include installation of the perimeter playground borders, granular base and drainage including fall zone safety surface installation and walkway connections. Signage will be posted at the Fleury Park location advising park users well in advance of the installation of this playground and the resulting interruption of service associated with removal of the existing Fleury Park playground equipment. Installation of the playground equipment is scheduled to commence in mid to late August 2005 and be completed at both sites no later than later than the first week of September 2005. OPTIONS No viable options exist, as the Corporation has embarked on a Children's Playground Equipment Upgrade and Replacement Program at all municipal parks and installing new equipment in accordance with the Leisure Services Culture and Recreation Master Plan in our ongoing efforts to meet the required service levels and the safest possible play spaces for our residents and visitors alike. CONCLUSIONS That Council authorize the purchase and installation of this playground equipment as outlined herein. FINANCIAL IMPLICATIONS Current Year Fleury Park: In the year 2005 Leisure Services Capital Budget, Council approved an allocation of $75,000 for the replacement of the Fleury Park playground system. The actual Tender amount as submitted by Belair Recreational Products Inc.for the replacement equipment was $52,247.48. /3 —37— COUNCIL — JULY 12, 2005 July 12, 2005 .3. Report No. LS05-047 An additional $20,000.00 will be required for site preparation bringing the total for Fleury Park playground to $72,247.48. Hickson Park: Council also approved an allocation of $500,000.00 for the construction of Hickson Park which included a portion of the funds needed to purchase playground equipment The actual Tender amount associated with Hickson Park playground system as submitted by Belair Recreational Products Inc.for this Park was $76,974.11. An additional $40,000.00 will be required for site preparation bringing the total to $116,974.11. Future Years Funding required for ongoing maintenance and repairs of this playground will continue to be allocated in the general Parks Division Operating Budget. LINK TO STRATEGIC PLAN Goal "C" speaks to achieving recreational and leisure objectives which are set out in the Culture and Recreation Master Plan and to incorporate measures and programs which contribute to a safe living and working environment. Goal "D" speaks to maintaining high standards for parks, trails and open space systems. ATTACHMENTS 1. Tender documents are available for review in the Treasury Department in the Purchasing Co-ordinator's office. 2. Year 2005 Capital Budget Project Analysis documents. 3. Concept Plan for Hickson Park. 4. Location Plan for Fleury Park. PRE -SUBMISSION REVIEW Management Team Meeting, Wednesday, July 6, 2005 Prepared by. Jim Tree, Parks Manager, Extension 3222 ALLAN D. DO EY Director of Leisure Services COUNCIL - JULY 12, 2005 TOWN OF AURORA CAPITAL BUDGET - ANALYSIS BY PROJECT Project ID : Project Name Department: Service / Program" Year of Initiation Flexible: 73019 2eplacement of Playground System ATTACHMENT I Leisure I Leisure 2005 Yes — To upgrade Fleury Park'S existing playground to current CSA Replacement playground in ongoing upgrade of all municipal playground equipment to comply with the current CSA Safety Standards and improve safety in our parks system. The existing equipment and safety surface was' installed in the early 1980s and does not comply with current safety standards. L 7�2'�-X2EG�z`�'� p.�---.—r-..•---crr'^�^�-^,-A-r.-.-r�."�'"� z; t ) ) S �. �IcI 4 B 8 S ., ••f 111 14a 111 � -39- r COUNCIL — JULY 12, 2005 TOWN OF AURORA Project ID : Project Name Department: Service / Program Year of Initiation : Flexible: CAPITAL BUDGET -ANALYSIS BY PROJECT ATTACHMENT-2 Leisure Leisure 2005 Yes Program: Parks — To construct new neighbourhood park in the residential subdivision east o Bayview Avenue. To increase programmed and passive park and recreation opportunities for new residents in the 2B development lands east of Bayview Avenue at the intersection of Borealis Ave.and Conover Ave. Park construction project in the 2B development area east of Bayview Avenue in accordance with Culture and Recreation Master Plan. The park is to include minor sports facilities such as basket ball courts, skate board amenities and a children's playground system. All of the work is to be managed and conducted in house by Parks Division staff with some aspects of the site work being completed by contract forces. 14et7m3act,:`:, "i'i` j80o0)� f (8000)i I' —40—