Agenda - Council - 20050308Au'3d-%IRA
COUNCIL
AGENDA
NO.05-09
iUEtDAY, NNCN 8, 2005
FOLLOWING SPECIAL COUNCIL
COUNCIL CNIIMBERS
AURORA TOWN NAIL
PUBLIC RELEASE
04/03/05
TOWN OF AURORA
COUNCIL MEETING
AGENDA
NO. 05-09
Tuesday, March 8, 2005
7:00 P.M. OPEN FORUM — COUNCIL MEETING TO FOLLOW
I DECLARATIONS OF PECUNIARY INTEREST
H APPROVAL OF AGENDA
RECOMMENDED:
THAT the content of the Agenda as circulated by the Corporate Services
Department be approved as presented.
I// ADOPTION OF MINUTES
Council Minutes of February 22, 2005, Meeting Number 05-05, Special
Council — Public Planning Minutes of February 23, 2005, Meeting Number
05-06 and Special Council Minutes of February 28, 2005, Meeting Number
05-07
RECOMMENDED:
THAT the Council Minutes from Meeting Number 05-05, Special Council —
Public Planning Minutes from Meeting Number 05-06 and Special Council
Minutes from Meeting Number 05-07 be adopted as printed and
circulated.
IV PRESENTATIONS
V DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Council Meeting No. 05-09 Page 2 of 11
Tuesday, March 8, 2005
VI ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
VII DELEGATIONS
(a) Mr. Dan Revington (pg. D-1)
Re: Item 3((1) —Zoning Amendment Application
Andrew Weber and Neal Santin, 74 Wellington Street East
(b) Mr. David Walker (pg. D-2)
Re: Item 3((1) — Zoning Amendment Application
Andrew Weber and Neal Santin, 74 Wellington Street East
(c) Mr. Quinn Bingham (pg. D-3)
Re: Item 3((1) —Zoning Amendment Application
Andrew Weber and Neal Santin, 74 Wellington Street East
Vlll CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
IX REGIONAL REPORT
X OTHER BUSINESS, COUNCILLORS
X1 READING OF BY-LAW
RECOMMENDED:
THAT the following listed by-law be given 1st, 2nd and 3rd readings, and
enacted:
4648.05.0 BEING A BY-LAW to (pg. 131)
confirm actions by Council
resulting from the meeting of
March 8, 2005.
Council Meeting No. 05-09 Page 3 of 11
Tuesday, March 8, 2005
Xll IN -CAMERA
Personnel Matter
THAT Council proceed In -Camera to address a personnel matter.
Xlll ADJOURNMENT
Council Meeting No. 05-09
Tuesday, March 8, 2005
Page 4 of 11
`a
3.
9
AGENDA ITEMS
Special General Committee Meeting Report No. 05-05
Saturday, February 19, 2005
RECOMMENDED:
(pg- 1)
THAT the Report of the Special General Committee Meeting No. 05-05 be
received and the recommendations carried by the Committee be adopted.
Special General Committee Meeting Report No. 05-06 (pg. 5)
Saturday, February 26, 2005
RECOMMENDED:
THAT the Report of the Special General Committee Meeting No. 05-06 be
received and the recommendations carried by the Committee be adopted.
General Committee Meeting Report No. 05-07 (pg. 10)
Tuesday, March 1, 2005
RECOMMENDED:
THAT the Report of the General Committee Meeting No. 05-07 be
received and the recommendations carried by the Committee be adopted.
ACCESS-05-02 February 24, 2005 Accessibility Advisory (pg. 15)
Committee Meeting
RECOMMENDED:
1. THAT the Committee Record of the Accessibility Advisory Meeting held on
February 24, 2005 be received for information; and
2. Town of Aurora 2005 Accessibility Plan
THAT, subject to the results of the Facility Audit, the Draft 2005
Accessibility Plan, with the following additional New Actions for 2005, be
approved as amended.
Council Meeting No. 05-09
Tuesday, March 8, 2005
Page 5 of 11
Item
BARRIER
TYPE
ACTION
DEPT
RESPONSIBLE
Lower
physical
Installation of drawers
Library
#14
book
on the lower two
shelves
bookshelves to permit
throughout
all patrons to review
the library
the spine of the books
from a standing
position
3. Correspondence from York Region
Requesting endorsement of their recommendations regarding the
New Accessibility for Ontarians with Disabilities Act (Bill 118)
THAT the correspondence from York Region regarding the New
Accessibility for Ontarians with Disabilities Act (Bill 188) be received and
endorsed.
4. Correspondence from Mr. Cam Jackson, MPP Burlington, requesting
endorsement of his petition
THAT the correspondence be received; and
THAT the resolution from Mr. Cam Jackson, MPP Burlington, requesting
that Mr. David Lepofsy, Chair of the Ontarians with Disabilities Act
Committee become an integral part of the review and strengthening of
New Accessibility for Ontarians with Disabilities Act (Bill 188), be
endorsed.
5. Correspondence from Ms Brenda Lobraico regarding accessibility to Older
Retail Businesses
THAT the correspondence from Ms Brenda Lobraicio, Chair of the Town
of Whitchurch/Stouffville Accessibility Committee, regarding accessibility
to older retail businesses, be received; and
THAT staff advise Ms Lobraicio that this program currently has not been
addressed by the Committee but will be considered in the future together
with any provisions in the new Act.
6. Appointment of representative to sit on the Board of Directors for the
Canadian National Institute for the Blind of York Region
THAT Jim Hamilton be appointed as the Town of Aurora representative to
the Board of Directors for the Canadian National Institute for the Blind of
York Region.
Council Meeting No. 05-09 Page 6 of 11
Tuesday, March 8, 2005
7. Correspondence from Mr. A. Karmazyn, Manager of Facilities
Notification from Linda Kinney of the Canadian Paraplegic Association
and
Correspondence from Mr. A. Karmazyn, Manager of Facilities
Update on the accessibility projects in the Town Hall.
THAT the two items of correspondence from Mr. A. Karmazyn, Manager of
Facilities Update on the accessibility projects in the Town Hall, be received.
8. Accessibility Parking Permits Issued by the Ministry of Transportation
THAT a letter be sent to the Aurora Chamber of Commerce requesting
that all businesses maintain their accessibility parking spaces; and
THAT a reminder be placed in the "Notice Board" advising of the penalty
of misusing the accessibility parking permits issued by the Ministry of
Transportation; and
THAT the Province of Ontario be requested to investigate issuing
accessibility parking permits with a photograph of the permit holder on the
actual permit, similar to the system utilized in the United Kingdom.
5. EAC-05-02 - February 21, 2005 Environmental Advisory (pg. 23)
Committee Meeting
RECOMMENDED:
THAT the Committee Record of the Environmental Advisory Committee
Meeting EAC05-02 held on February 21, 2005 be received as information;
and
Approval of Minutes
1. Environmental Advisory Committee Meeting
Record No. 05-01, dated Monday, January 10, 2005
Record No. 05-02, dated Monday, January 24, 2005
THAT the approval of Meeting Record No. 05-01 dated January 10, 2005,
be deferred to the next Environmental Advisory Committee meeting; and
THAT Meeting Record No. 05-02 dated January 24, 2005, be approved
with the following changes: David Tomlinson be added to the list of
Committee Members that were present at the meeting, and that reference
Council Meeting No. 05-09
Tuesday, March 8, 2005
Page 7 of 11
under Sub -Committees Reports/Updates to advertisements having to be
made two weeks in advance be changed to forty-eight hours.
2. Memorandum from Director of Public Works
Town of Aurora Administration Organizational Chart
THAT the Memorandum from the Director of Public Works and
corresponding Town of Aurora Administration Organizational Chart be
received.
3. Memorandum from Mayor Jones
Correspondence from Toronto and Region Conservation Authority
Rescheduling of the 2005 Mayor's Megawatt Challenge Program
THAT Catherine Marshall, as a member of the Public
Awareness/Education Sub -Committee, be requested by Susan Walmer to
attend the 2005 Mayor's Megawatt Challenge Program on February 22,
2005, and if unable to attend that regrets be sent on behalf of the
Environmental Advisory Committee.
4. LS05-008 — Non Chemical Weed Control on Municipal Boulevards
THAT LS05-008 — Non Chemical Weed Control on Municipal Boulevards
be deferred to the March 215f meeting;
And that, Mr. Allan Downey, or a representative from the Leisure Services
Department, be invited to attend the March 215t Environmental Advisory
Committee meeting to address the committee re: non chemical weed
control on municipal boulevards;
And further that the Leisure Services representative be asked to respond
to the option of providing some increased public education on the
ecological reality of roadside verges, the feasibility of using alternate
ground cover on roadside verges, and an overview of the four procedures
of the trial program as detailed in Mr. Downey's memo of February 21,
2005, as well as provide the EAC members with an overview of general
use of herbicides and pesticides throughout the Town.
5. Newmarket Environmental Advisory Committee Events Schedule
THAT the Newmarket Environmental Advisory Committee Events
Schedule be received and reviewed by all Sub -Committees of the
Environmental Advisory Committee.
6. Resignation by Mr. Turriff from the By-laws/Policy Sub -Committee
THAT the resignation of Mr. Turriff from the By-laws/Policy Sub -
Committee be received.
Council Meeting No. 05-09 Page 8 of 11
Tuesday, March 8, 2005
7. Correspondence from the Director of Public Works to Petro Canada
Aqua Terre report dated December 15, 2004 — 50 Industrial Parkway
South (Petro Canada Card Lock Outlet No. 04616)
THAT an update be provided to members of the Environmental Advisory
Committee by staff on the steps taken to date following up on previous
motions related to this issue;
THAT a letter be requested from the Ministry of the Environment on what
their involvement has been, the subsequent results, and their future
involvement will be on this issue;
THAT Petro Canada be requested to provide conclusive independent
engineering findings that the current tank installations are not leaking;
THAT the Ministry of the Environment, the Ministry of Consumer and
Business Services, and any other regulatory. agency that retains audit
records that indicate the amount if any of petroleum loss, be requested to
review the audit records of Petro Canada at 50 Industrial Parkway South
from 2001 to the current date and report interpretation of said data; and
THAT a copy of Petro Canada's response to the correspondence from the
Director of Public Works dated January 18, 2005, to be received the week
of February 21st , be provided to members of the Environmental Advisory
Committee at the next scheduled EAC meeting.
THAT a copy of the above recommendations of the Environmental
Advisory Committee be provided to Council at the February 22, 2005,
meeting to expedite the matter.
8. Region of York
Resolution to Amend the Oak Ridges Moraine Conservation Plan and
Modify the Greenbelt Draft Plan prior to Permit Small Scale Renewable
Energy Sources
THAT the Correspondence from the Region of York on the Resolution to
Amend the Oak Ridges Moraine Conservation Plan and Modify the
Greenbelt Draft Plan prior to Permit Small Scale Renewable Energy
Sources be received.
9. Region of York — January 20, 2005 Council Highlights and Forest
Conservation By-law
THAT a staff report be presented to Council for their comments and any
recommendations from the Town be made to the Region prior to the
Regional Council meeting in March on the Forest Conservation By-law.
Council Meeting No. 05-09 Page 9 of 11
Tuesday, March 8, 2005
10. Correspondence from Sandra Malcic — York Region's Stakeholders
Pollution Prevention Workshop
THAT the correspondence from Sandra Malcic — York Region's 2nd
Stakeholders Pollution Prevention Workshop on February 11, 2005, be
received.
11. Correspondence from Sandra Malcic — Green Economy Course 2005
THAT the correspondence from Sandra Malcic — Green Economy Course
2005, be received.
12. List of Sub -Committee Meeting Dates
THAT the List of Sub -Committee Meeting Dates be received with the
following changes: the Public Awareness/Education Sub -Committee
meeting scheduled for July 4, 2005, be rescheduled to July 11, 2005, and
that the Planning. Sub -Committee meeting of April 26, 2005, be
rescheduled to April 19, 2005.
13. Record of the Planning Sub -Committee 05-01 dated
TuesdaV, February 8, 2005
THAT the Record of the Planning Sub -Committee 05-01 dated Tuesday,
February 8, 2005, be received.
14. Public Awareness/Education Sub -Committee
THAT each Sub -Committee at their next scheduled meeting create a
purpose statement/ mission statement, goals and priorities, which fall
within the terms of Reference of the EAC and bring them forward at the
April 11, 2005, Environmental Advisory Committee meeting.
15. Record of the Public Awareness/Education Sub -Committee 05-01 dated
Monday, January 24, 2005, and 05-02 dated Monday, February 7, 2005
THAT the meeting Records of the Public Awareness/Education Sub -
Committee 05-01 dated Monday, January 24, 2005, and 05-02 dated
Monday, February 7, 2005, be received.
16. Record of the Waste Management Sub -Committee 05-01 dated
Monday, February 7, 2005
Rob Cook presented a summary of the sub -committee report which was
attached to the agenda, and he also spoke at length to item 17 which
resulted in the two separate motions below. Rob Cook was requested by
the EAC to meet the Director of Public Works to discuss the
implementation of both recommendations.
Council Meeting No. 05-09 Page 10 of 11
Tuesday, March 8, 2005
17. Report on Markham's "Mission Green" — January 25, 2005 Seminar
THAT the EAC recommends that a Program Management Group for the
Three Stream Collection Program, chaired by Public Works staff, be
created with representation from Council, Town staff, and Environmental
Advisory Committee members.
18. Pilot program for introduction of green bins by some or all EAC members,
Councillors, and Staff
THAT the EAC recommends that a pilot project be established for the
green bin collection system with participation from Council members,
Town staff, and Environmental Advisory Committee members subject to
discussion with the Director of Public Works.
19. Request for a report from staff on the use of the Blue Box program at all
Town of Aurora's facilities
Following up on the discussion that took place in the Waste Management
Sub -Committee meeting, Robert Cook inquired as to the feasibility of
information being compiled by staff on the effectiveness of the Blue Box
program within Town owned facilities. Mr. Atkins will follow up on having
this information compiled.•
20. Natural ization/Wild I ife Subcommittee
The first meeting of the Naturalization/Wildlife Sub -Committee is
Wednesday, March 2, 2005. The Naturalization/Wildlife Sub -Committee
will require a map of the Regional woodlots, a map of the storm water
ponds, and aerial photographs of the Town. David Tomlinson will be
following up with the appropriate Town staff to obtain these.
David Tomlinson informed the Committee that at the last 2C Lands
meeting it was decided that tracking will begin in the Winter and Staff are
going to get in touch with David Tomlinson when the bird survey is going
to take place.
6. LS05-014 — Selection of Project Architect for the New Fire Hall (pg. 38)
RECOMMENDED:
THAT Council endorse the selection of Thomas Brown Architects Inc. as
the Project Architect for the new Fire Hall, subject to the signing of a
satisfactory Agreement with the Town of Aurora; and
THAT staff report back to Council with the Agreement for final Council
approval.
Council Meeting No. 05-09
Tuesday, March 8, 2005
Page 11 of 11
VA
n.
E
Correspondence from the Aurora Youth Soccer Club
Re: 10-Year Interest Free Loan
RECOMMENDED:
THAT Council provide direction on this matter.
Resolution from the City of Vaughan
Re: Bill 135 — Greenbelt Act
RECOMMENDED:
(pg. 61)
(pg. 75)
THAT Council receive and endorse the following resolution from the City
of Vaughan:
The Council of the Corporation of the City of Vaughan requests that
the Boyd Conservation Area `Boyd Park' south of Rutherford Road
and west of the original road allowance between Concessions 6
and 7, in the City of Vaughan be included in the Greenbelt Plan;
THAT the Council of the Corporation of the City of Vaughan
supports the Infrastructure policies within the Draft Greenbelt Plan
which recognize that existing infrastructure in the Greenbelt must
be maintained, and may be expanded, and new infrastructure will
be permitted in order to serve the existing and permitted land uses
within the Greenbelt and surrounding the Greenbelt;
AND THAT the Province of Ontario, the Provincial Minister of
Municipal Affairs and Housing (Hon. John Gerretsen), MPP Mario
Racco, MPP Greg Sorbara, the Provincial Opposition Critic of
Municipal Affairs (MPP Tim Hudak), the Toronto and Region
Conservation Authority, the Region of York and all other
municipalities affected by Bill 135 be advised of this resolution
immediately.
Correspondence from Hydro One Networks Inc. (pg. 78)
Re: Supply to York Region — Draft Environmental Study Report
RECOMMENDED:
THAT the correspondence from Hydro One Networks Inc. regarding
Supply to York Region — Draft Environmental Study Report be received
and referred to the Hydro One Task Force.
COUNCIL — MARCH 8, 2005
Delegation (a)
From:
-
DanRevington
Sent:
Friday, March 04, 2005 1'
To:
Panlz a, Bob
Subject:
Tuesday Council Meeting
I would like to request delegate status for Tuesday's Council Meeting to ,address the Re -
Zoning Application for 74 Wellington Street.
Thank you
Dan Revington
D-1
COUNCIL - MARCH 8, 2005
Delegation (b)
Panizza, Bob
From: David Walke�
Sent: Friday, March 04, 200511:64 AM
To: Panizza, Bob
Subject: Delegation status
Dear Mr. Panlaa,
Please accept this request for Delegation status at the next council meeting on Tuesday - the Issue is 74
Wellington street file.
Respectfully,
Dave Walker
3/4l2005 D - 2
COUNCIL - MARCH 8, 2005 Delegation (c)
Panizza, Bob
From: Bingham, Quinn
-
Sent: Friday, March 04, 2005 1:36 PM
To: Panizza, Bob
Subject: Council Meeting Delegate Request
Mr. Panizza,
my name is Quinn Bingham and I am a resident on Centre St. I would very much like the opportunity to speak as
a delegate at the upcoming council meeting on Tuesday re: 74 Wellington St. Zoning By -Law Amendment.
Please acknowledge receipt of this email and confirmation that I will be able to speak to council on the above
matter.
Thank you.
Quinn Bingham
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3/4/2005 - D - 3
COUNCIL - MARCH 8, 2005
AGENDA ITEM # 1
DAM
TOWN OF AURORA
SPECIAL GENERAL COMMITTEE MEETING
REPORT
NO. 05-05
Holland Room
Aurora Town Hall
Saturday February 19, 2005
ATTENDANCE
COMMITTEE MEMBERS Mayor Jones In the Chair; Councillors Buck,
Gaertner, Hogg, Kean, Morris, Wallace, and West
MEMBERS ABSENT Councillor Vrancic was absent for personal reasons.
OTHER ATTENDEES Chief Administrative Officer, Director of Building
Administration, Director of Corporate Services/Town
Clerk, Director of Leisure Services, Director of
Planning, Director of Public Works, Treasurer,
Manager of Facilities & Property, Admin./Budget Co-
ordinator, Chief Executive Officer of the Aurora Public
Library
Mr. Ian May and Mr. Lawrence Strong (Finance
Committee Members)
Mayor Jones called the meeting to order at 9:00 a.m.
Councillor Buck arrived at 9:10 a.m.
DECLARATIONS OF PECUNIARY INTEREST
Councillor Jones declared an interest on the Corporate Services Operating
Budget, specifically staff salaries as his spouse is employed by the Town of
Aurora in the Corporate Services Dept.
11 APPROVAL OFAGENDA
General Committee Recommends:
THAT the content of the Agenda as circulated by the Corporate Services
Department be approved as presented.
CARRIED
-1-
COUNCIL MARCH 8, 2005
Special General Committee Report No. 05-05 Page 2 of 4
Saturday, February 19, 2005
ill DELEGATIONS
Mr. John Housser of 65 Spruce St. appeared at the General Committee meeting
and spoke on behalf of the Olde Aurora Ratepayers Assoc. to request that
funding for the traffic calming study for the North East quadrant of Yonge St. and
Wellington St, remains in the capital budget for 2005.
General Committee Recommends:
That the presentation of Mr. Housser be received and that the Committee
approves the budget of $30,000 for the traffic calming study on the streets
in the North East quadrant of Yonge St. and Wellington St., on the proviso
that -the study be undertaken after the reconstruction of Wellington St. and
St. John's Sidercad are completed.
CARRIED
Mr. Jim Day of 114 Ridge Road appeared at the General Committee meeting and
provided Members with a brief history on the partial reconstruction that has
occurred on Ridge Road in 2004 and further requested Committee's
endorsement to provide funding in the 2005 Capital Budget to complete the
reconstruction on the balance of Ridge Road.
General Committee Recommends:
THAT the presentation of Mr. Day be received and that the funding of
$120,000 for the reconstruction of Ridge Road identified in the 2005
capital budget be approved.
CARRIED
IV ITEM REQUIRING SEPARATE DISCUSSION
2Na DRAFT-2005 CAPITAL BUDGET PLAN
1. Leisure Services Dept. 2005 Capital Budget
General Committee Recommends:
THAT the details of the Leisure Services Department Capital Budget as
presented by the Director of Leisure Services be received.
CARRIED
2. Vandorf Road Reconstruction Project
General Committee Recommends
THAT the capital budget for the reconstruction of Vandorf Road be
approved.
CARRIED
-2-
COUNCIL - MARCH 8, 2005
Special General Committee Report No. 05-05 Page 3 of 4
Saturday, February 19, 2005
3. Public Works Dept. 2005 Capital Budget Plan
General Committee Recommends:
THAT the details of the Public Works Department Capital Budget as
presented by the Director of Public Works be received.
CARRIED
4. Administration 2005 Capital Budget Plan
General Committee Recommends:
THAT the details of the Treasury Department and Corporate Services
Department Capital Budgets be received.
CARRIED
5. Library Board Budget Review
General Committee Recommends:
THAT the Library Board Service Delivery be reduced to bring the
operating budget down to a maximum 10% increase for 2005.
CARRIED
6. Planning Department 2005 Operating Budget
General Committee Recommends:
THAT the details of the Planning Department budget as presented by the
Director of Planning be received.
CARRIED
7. Building Department 2005 Operating Budget
General Committee Recommends:
THAT the details of the Building Department budget as presented by the
Director of Building Administration be received.
CARRIED
At short recess was called 12:00 noon, and Councillors Kean and Wallace left for
the balance of the meeting.
-3-
COUNCIL - MARCH 8, 2005
Special General Committee Report No. 05-05 Page 4 of 4
Saturday, February 19, 2005
8. Public Works Department 2005 Operating Budget
General Committee Recommends:
That the 3 Stream waste management program budget of $390,000 be
deferred until 2006 and that the proposed funding be removed from the
2005 Operating Budget.
CARRIED
General Committee Recommends:
THAT the details of the Public Works Department Operating Budget as
presented by the Director of Public Works be received.
CARRIED
V ADJOURNMENT
General Committee Recommends:
THAT the meeting be adjourned at 1:05 p.m.
CARRIED
THE REPORT OF THE GENERAL COMMITTEE MEETING 05-05 IS SUBJECT TO
FINAL APPROVAL AT COUNCIL ON TUESDAY, MARCH 8, 2005,
-4-
COUNCIL - MARCH 8, 2005
AGENDA ITEM # A :1
TOWN OFAURORA
SPECIAL GENERAL COMMITTEE MEETING
REPORT
NO. 05-06
ATTENDANCE
Holland Room
Aurora Town Hall
Saturday February 26, 2005
Mayor Jones in the Chair; Councillors Buck,
Gaertner, Hogg, Kean, Morris, Wallace, and West
MEMBERS ABSENT Councillor Vrancic was absent for personal reasons.
OTHER ATTENDEES Chief Administrative Officer, Director of Corporate
Services/Town Clerk, Director of Leisure Services,
Manager of Facilities & Property, Treasurer,
Admin./Budget Co-ordinator, Town Solicitor.
Mr. Ian May and Mr. Lawrence Strong (Finance
Committee Members)
Mayor Jones called the meeting to order at 9:00 a.m.
1 DECLARATIONS OF PECUNIARY INTEREST
Councillor Jones declared an interest on the Corporate Services Operating
Budget, specifically staff salaries as his spouse is employed by the Town of
Aurora in the Corporate Services Dept.
Councillor Wallace declared an interest on the Corporate Services Operating
Budget, specifically the advertising budget of the Communications & Marketing
Division which provides advertising to the newspaper he operates.
It APPROVAL OFAGENDA
General Committee Recommends:
THAT the content of the Agenda as circulated by the Corporate Services
Department be approved as presented.
CARRIED
-5-
COUNCIL - MARCH 8, 2005
Special General Committee Report No. 05-06 Page 2 of 5
Saturday, February 26, 2005
III DELEGATIONS
There were no delegations.
IV ITEM REQUIRING SEPARATE DISCUSSION
1ST DRAFT-2005 OPERATING BUDGET
2ND DRAFT-2005 CAPITAL BUDGET PLAN
1. Aurora Public Library Debt Financing
General Committee Recommends:
THAT the Treasurer be requested to prepare a report detailing the debt
financing for the Aurora Public Library specifically addressing any
unfunded expenditurelliability.
CARRIED
2. New Recreation Complex
General Committee Recommends
THAT a summary explaining the long term debt repayment program for
the New Recreation Complex be prepared and circulated with the 2005
property tax bills.
CARRIED
3. Leisure Services Department 2005 Operating Budget
General Committee Recommends:
THAT the details of the Leisure Services Operating Budget as presented
by the Director of Leisure Services be received.
CARRIED
A brief recess was taken at this time 11:00 a.m.
4. Accessibility Advisory Committee Budget
General Committee Recommends:
THAT the Accessibility Advisory Committee budget be increased by
$50,000 to an overall budget of $100,000 for 2005.
CARRIED
COUNCIL - MARCH 8, 2005
Special General Committee Report No. 05-06 Page 3 of 5
Saturday, February 26, 2005
5. Heritage Advisory Committee Budget
General Committee Recommends:
THAT the Heritage Advisory Committee Budget be increased by $3,500.
DEFEATED
6. Mayor & Council 2005 Operating Budget
General Committee Recommends:
THAT the details of the Mayor & Council budget be received.
CARRIED
7. CAO & Administration Department 2005 Operating Budget
General Committee Recommends:
THAT the full time staff complement for the position of Real Property
Coordinator be removed from the proposed staff complement list of the
Legal Dept. and that the current part-time position of Legal Assistant be
converted to a full time position.
CARRIED
8. Economic Development Budget
General Committee Recommends:
That an expense line reserve be established in the 2005 Operating Budget
to capture any costs that may be associated with the promotion and
advertising of the Leslie St. lands which would eventually be offset against
the sale of the lands.
CARRIED
9. CAO/Legal/Economic Dev. 2005 Operating Budget
General Committee Recommends:
THAT the details of the CAO Department Operating Budget as presented -
by the CAD be received. -
CARRIED
-7-
COUNCIL - MARCH 8, 2005
Special General Committee Report No. 05.06 Page 4 of 5
Saturday, February 26,2005
Mayor Jones and Councillor Wallace declared an interest with the Corporate Services
Department 2005 Operating Budget and they did not take part in any questions or
discussions in this matter or participate in the voting on the item. Mayor Jones also
vacated the Chair and Councillor Morris assumed as the Chair for discussions on this
item.
10. Corporate Services 2005 Operating Budget
General Committee Recommends:
Thgt the details of the Corporate Services Department Operating Budget
as presented by the Director of Corporate Services be received.
CARRIED
11. Finance Department 2005 Operating Budget
General Committee Recommends:
That the details of the Corporate Services Department Operating Budget
as presented by the Treasurer be received.
CARRIED
12. Municipal Purposes
General Committee Recommends:
That the portion of the Operating Budget entitled Municipal Purposes be
received.
CARRIED
13. Fire Department 2005 Operating Budget
General Committee Recommends:
That the Fire Department Operating Budget be received.
CARRIED
OTHER BUSINESS
14. Public Works Department 2005 Capital Budget
General Committee Recommends:
That the Director of Public Works be requested to report back on the
status of the underground works related to the two road reconstruction
projects identified in the 2005 Capital Budget namely, George St. and
Fairway Dr.
CARRIED
COUNCIL - MARCH 8, 2005
Special General Committee Report No. 05-06 Page 5 of 5
Saturday, February 26, 2005
V ADJOURNMENT
General Committee Recommends:
THAT the meeting be adjourned at 12:30 p.m.
CARRIED
JONES, MAYOR B. PANIZZA, TOWN CLERK
COUNCIL - MARCH 8, 2005
LAGENDA ITEM # 3
a
C
TOWN OF AURORA
GENERAL COMMITTEE MEETING
REPORT
NO. 05-07
Council Chambers
Aurora Town Hall
Tuesday, March 1, 2005
ATTENDANCE
COMMITTEE MEMBERS Mayor Jones in the Chair, Councillors Buck, Gaertner,
Kean, Morris, Vrancic, Wallace and West.
MEMBERS ABSENT Councillor Hogg was absent.
OTHER ATTENDEES Chief Administrative Officer, Director of Corporate
Services/Town Clerk, Director of Leisure Services,
Director of Planning, Director of Public Works,
Treasurer, Town Solicitor, and Council/Committee
Secretary,
Mayor Jones called the meeting to order at 7:00 p.m.
DECLARATIONS OF PECUNIARY INTEREST
Councillor Wallace declared an interest in Item 6 - CS05-008 - 2005
Communications Plan, by virtue of his affiliation with a publication mentioned in the
report and did not take part in or vote on any questions in this regard or attempt in
anyway to influence the voting on such questions.
II APPROVAL OFAGENDA
General Committee recommends.,
THAT the content of the Agenda as circulated by the Corporate Services
Department, with the following additional item, be approved:
➢ Request for Delegation
Mr. Dave Walker, Resident
Re: Item 1 - PL05-018 —Zoning By-law Amendment Application
Andrew Weber and Neal Santin, 74 Wellington Street East
CARRIED
III DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Items 1, 3 and 6 were identified for discussion.
-10-
COUNCIL - MARCH 8, 2005
General Committee Report No. 05-07 Page 2 of 5
Tuesday, March 1, 2005
IV ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
General Committee recommends:
THAT the following recommendations respecting the matters listed as
"Items not Requiring Separate Discussion" be adopted as submitted to the
Committee and staff be authorized to take all necessary action required to
give effect to same:
2. PL05-016 — Planning Applications Status List
THAT the Planning Applications Status List be received as information.
4. Notice of Motion - Councillor West
Re: Survey by Association of Municipalities of Ontario Regarding the
Council Term of Office
THAT the Committee receive this matter.
5. Correspondence from the Region of York
Re: Oak Ridges Moraine Conservation Plan Watershed Planning Studies
Lake Simcoe Region Conservation Authority and Toronto and
Region Conservation Authority Semi -Annual Progress Report to
December 31,2004
THAT the recommendations from the York Region Planning and
Economic Development Committee regarding Oak Ridges Moraine
Conservation Plan Watershed Planning Studies, Simcoe Region
Conservation Authority and Toronto and Region Conservation Authority
Semi -Annual Progress Report to December 31, 2004, be received for
information.
CS05-009 — Council Pending List -Status Report
THAT report CS05-009 be received for information purposes.
CARRIED
V DELEGATIONS
(a) Mr. Gary McNeil, GO Transit
Re: Impact of the new VIVA transportation on GO Transit, train and bus
express service GO Transit provides to downtown Toronto from
York Region, as well as future plans for trains and crossings.
Mr. Gary McNeil, Director and CEO of GO Transit provided a brief update on the
impact of the York Region Transit VIVA Program which will be a phased in
enhancement of integrated public transportation service within York Region. Mr.
McNeil advised that GO Transit.will be focussing on increasing the express
buses throughout the Region to offset the improved local and connecting service.
Mr. McNeil also advised that GO Transit is working to expand their train service
to Barrie and added that once the Barrie line is operational, additional trains will
be added to the Bradford line on a phase -in basis.
General Committee recommends:
THAT the comments of the delegate be received for information.
CARRIED
-11-
COUNCIL - MARCH 8, 2005
General Committee Report No. 05.07 Page 3 of 5
Tuesday, March 1, 2005
(b) Mr. Dan Revington, Resident
Re: Item 1 - PL05-018 — Zoning By-law Amendment Application
Andrew Weber and Neal Santin, 74 Wellington Street East
Mr. Revington advised that he and many of the other residents in the area
surrounding the subject lands are strongly opposed to the applicants'
proposal to create an exit from the property onto Centre Street, and have
been working with staff to address their concerns pertaining to the application.
Mr. Revington advised that the residents have drafted two proposed parking
plans, attached to report PL05-018 listed as Plan 5 and Plan 6, which they
feel would be a reasonable solution to their concerns regarding the proposed
exit onto Centre Street. Mr. Revington presented a petition consisting of 25
signatdres from residents in opposition to the proposed Centre Street exit for
the Committee's consideration. Mr. Revington concluded by requesting that
the General Committee not support the proposed exit onto Centre Street.
General Committee recommends:
THAT the comments of the delegate be received and referred to Item 1 on
the agenda.
CARRIED
(d) Mr. Dave Walker, Resident
Re: Item 1 - PL05-018 — Zoning By-law Amendment Application
Andrew Weber and Neal Santin, 74 Wellington Street East
Mr. Dave Walker advised that he was accompanied by Mr. Quinn Bingham,
another area resident, and advised that they, along with many others, have
been working with staff to develop a viable alternative to the proposed exit
onto Centre Street. Mr. Walker advised that Plans 5 and 6 attached to report
PL05-018 are the result of this work and he urged the Committee to
recommend that Council approve either of these alternative options.
General Committee recommends:
THAT the comments of the delegate be received and referred to Item 1 on
the agenda. '
CARRIED
(c) Mr. Richard Harrison, Malone Given Parsons Ltd.
Re: Item 1 - PL05-018 — Zoning By-law Amendment Application
Andrew Weber and Neal Santin, 74 Wellington Street East
Mr. Richard Harrison of Malone Givens Parsons Ltd. advised that he is a
consultant on behalf of the applicants. Mr. Harrison advised that Mr. Andrew
Weber, one of the proponents, was also in attendance and he added that Mr.
Weber is a 35 year resident of Aurora. Mr. Harrison advised that this application
is in keeping with the Official Plan and that the nature of the business will
generate very little traffic in or out of the site, resulting in a minor increase to the
current volume of traffic on Centre Street, according to the traffic study
conducted for this application. Mr. Harrison concluded by urging Council to
support the applicants' proposal.
-12-
COUNCIL - MARCH 8, 2005
General Committee Report No. 05-07 Page 4 of 5
Tuesday, March 1, 2005
General Committee recommends:
THAT the comments of the delegate be received and referred to Item 1 on
the agenda.
CARRIED
VI CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
PL05-018 —Zoning By-law Amendment Application
Andrew Weber and Neal Santin, 74 Wellington Street East
Lot 13, RP 107, File D14.09-04
General Committee recommends:
THAT the application to rezone the property from "Special Mixed Density
Residential (R5) Zone' to "Special Mixed Density Residential (R5-X)
Exception Zone" to allow the lands to be used for business and
professional offices, excluding medical offices, be approved; and
THAT Plan 3 - Applicant Site Plan be adopted as outlined in Figure 4 of
report PL05-018.
CARRIED
3. PL05-017 — Street Naming Policy - Amendments
General Committee recommends:
THAT the revised Street Naming Policy, attached as Attachment "A" be
approved.
CARRIED
Councillor Wallace, having previously declared an interest in Item 6, did not take part in
the vote called for in this regard.
6. CS05-008 — 2005 Communications Plan
General Committee recommends:
THAT the proposed 2005 Communications Plan as outlined in Appendix
"A" be endorsed; and
THAT staff be directed to implement the strategies outlined In the plan.
CARRIED
VII OTHER BUSINESS, COUNCILLORS
None
-13-
COUNCIL - MARCH 8, 2005
General Committee Report No. 05-07 Page 5 of 5
Tuesday, March 1, 2005
Vlll IN CAMERA
Legal Matters
General Committee recommends:
THAT this Committee proceed In -Camera to address legal matters.
CARRIED
IX ADJOURNMENT
General Committee recommends:
THAT the meeting be adjourned at 8:50 p.m.
CARRIED
THE REPORT OF THE GENERAL COMMITTEE MEETING 05-07 IS SUBJECT TO
FINAL APPROVAL AT COUNCIL ON TUESDAY, MARCH 8, 2005.
-14-
COUNCIL - MARCH 8, 2005
'TOWN OF AURORA
COUNCIL REPORT No. ACCESS 05-02
SUBJECT: February 24, 2005 Accessibility Advisory Committee Meeting
FROM: Chair John West
Committee Members — Catherine Couchman, Chair; John Lenchak, Vice -
Chair; Councillor West, Jim Hamilton, Ivy
Henriksen and Helen Kogan
DATE: March 8, 2005
r"
RECOMMENDATIONS
1. THAT the Committee Record of the Accessibility Advisory Meeting held on
February 24, 2005 be received for information; and
2. Town of Aurora 2005 Accessibility Plan
THAT, subject to the results of the Facility Audit, the Draft 2005
Accessibility Plan, with the following additional New Actions for 2005, be
approved as amended.
Item
BARRIER
TYPE
ACTION
DEPT
RESPONSIBLE
Lower
physical
Installation of
Library
#14
book
drawers on the lower
shelves
two bookshelves to
throughout
permit all patrons to
the library
review the spine of
the books from a
standing position
3. Correspondence from York Region
Requesting endorsement of their recommendations regarding the
New Accessibility for Ontarians with Disabilities Act (Bill 118)
THAT the correspondence from York Region regarding the New
Accessibility for Ontarians with Disabilities Act (Bill 188) be received and
endorsed.
4. Correspondence from Mr. Cam Jackson, MPP Burlington, requesting
endorsement of his petition
THAT the correspondence be received; and
-15-
COUNCIL - MARCH 8, 2005
March 8, 2005 - 2 - Report No. 05-02
THAT the resolution from Mr. Cam Jackson, MPP Burlington, requesting
that Mr. David Lepofsy, Chair of the Ontarians with Disabilities Act
Committee become an integral part of the review and strengthening of New
Accessibility for Ontarians with Disabilities Act (Bill 188), be endorsed.
5. Correspondence from Ms Brenda Lobraico regarding accessibility to Older
Retail Businesses
THAT the correspondence from Ms Brenda Lobraicio, Chair of the Town of
Whitchurch/Stouffville Accessibility Committee, regarding accessibility to
older retail businesses, be received; and
THAT staff advise Ms Lobraicio that this program currently has not been
addressed by the Committee but will be considered in the future together
with any provisions in the new Act. .
6. Appointment of representative to sit on the Board of Directors for the
Canadian National Institute for the Blind of York Region
THAT Jim Hamilton be appointed as, the Town of Aurora representative to
the Board of Directors for the Canadian National Institute for the Blind of
York Region.
7. Correspondence from Mr. A. Karmazyn, Manager of Facilities
. Notification from Linda Kinney of the Canadian Paraplegic Association
and
Correspondence from Mr. A. Karmazyn, Manager of Facilities
Update on the accessibility proiects in the Town Hall.
THAT the two items of correspondence from Mr. A. Karmazyn, Manager of
Facilities Update on the accessibility projects in the Town Hall, be received.
8. Accessibility Parkinq Permits Issued by the Ministry of Transportation
THAT a letter be sent to the Aurora Chamber of Commerce requesting that
all businesses maintain their accessibility parking spaces; and
THAT a reminder be placed in the "Notice Board" advising of the penalty of
misusing the accessibility parking permits issued by the Ministry of
Transportation; and
THAT the Province of Ontario be requested to investigate issuing
accessibility parking permits with a photograph of the permit holder on the
actual permit, similar to the system utilized in the United Kingdom.
-16-
COUNCIL - MARCH 8, 2005
March 8, 2005 - 3 - Report No. 05-02
ATTACHMENTS
1. Committee Record ACCESS 05-02
Prepared by: Karen Ewart, Administrative Co-ordinator ext. 4222
Reviewed by: Bob Panizza, Director of Corporate Services
Catherine Couchman, Chair
Accessibility Advisory Committee
-17-
COUNCIL — MARCH 8, 2005
ATTACHMENT
COMMITTEE RECORD
MEETING NO. 05-02
Committee: Accessibility Advisory Committee
Date: . Thursday February 24, 2005
Time and Location: 3:00 p.m., Leksand Room
Committee Members: Present: Catherine Couchman, Chair; John Lenchak; Vice
Chair; Councillor John West, Jim Hamilton, Ivy Henriksen,
Helen Kogan.
Other Attendees: Bob Panizza, Director of Corporate Services/Town Clerk and
Karen Ewart, Administrative Co-ordinator/Deputy Clerk
The Chair called the meeting to order at 3:06 p.m.
DECLARATIONS OF INTEREST
There were no declarations of interest under the Municipal Conflict of Interest Act.
MINUTES OF THE PREVIOUS MEETING
Accessibility Advisory Committee Minutes Number 05-01 of January 27 , 2005.
Moved by Councillor West
Seconded by Helen Kogan
THAT the Accessibility Advisory Committee Minutes Number 05-01 be approved.
CARRIED
1E"
COUNCIL — MARCH 8, 2005
Accessibility Advisory Committee Record No. 05-02
Thursday February 24, 2005
APPROVAL OF THE AGENDA
Moved by Ivy Henriksen
THAT the agenda be adopted as presented.
CARRIED
MATTERS FOR CONSIDERATION
1. Town of Aurora 2005 Accessibility Plan
Moved by Councillor West
Page 2 of 5
Seconded by Helen Kogan
Seconded by Jim Hamilton
THAT, subject to the results of the Facility Audit, the Draft 2005
Accessibility Plan, with the following additional New Actions for 2005, be
approved as amended.
Item
BARRIER
TYPE
ACTION
DEPT
RESPONSIBLE
Lower
physical
Installation of drawers
Library
#14
book
on the lower two
shelves
bookshelves to permit
throughout
all patrons to review
the library
the spine of the books
from a standing
osition
CARRIED
2. Correspondence from York Region
Requesting endorsement of their recommendations regarding the
New Accessibility for Ontarians with Disabilities Act (Bill 118)
Moved by Helen Kogan Seconded by Ivy Henriksen
THAT the correspondence from York Region regarding the New Accessibility for
Ontarians with Disabilities Act (Bill 188) be received and endorsed.
CARRIED
—19—
COUNCIL — MARCH 8, 2005
Accessibility Advisory Committee Record No. 05-02 Page 3 of 5
Thursday February 24, 2005
3. Correspondence from Mr. Cam Jackson, MPP Burlington,requesting endorsement
of his petition
Moved by Councillor West Seconded by Helen Kogan
THAT the correspondence be received; and
THAT the resolution from Mr. Cam Jackson, MPP Burlington, requesting that Mr.
David Lepofsy, Chair of the Ontarians with Disabilities Act Committee become an
integral part of the review and strengthening of New Accessibility for Ontarians
with Disabilities Act (Bill 188), be endorsed.
CARRIED
4. Correspondence from Ms Brenda Lobraico regarding accessibility to Older Retail
Businesses.
Moved by Jim Hamilton Seconded by Ivy Henriksen
THAT the correspondence from Ms Brenda Lobraicio, Chair of the Town of
Whitchurch/Stouffville Accessibility Committee, regarding accessibility to older
retail businesses, be received; and
THAT staff advise Ms Lobraicio that this program currently has not been
addressed by the Committee but will be considered in the future together with
any provisions in the new Act.
CARRIED
5. Appointment of representative to sit on the Board -of Directors for the Canadian
National Institute for the Blind of York Region
Moved by Councillor West Seconded by Ivy Henriksen
THAT Jim Hamilton be appointed as the Town of Aurora representative to
the Board of Directors for the Canadian National Institute for the Blind of
York Region.
CARRIED
—20—
COUNCIL — MARCH 8, 2005
Accessibility Advisory Committee Record No. 05-02 Page 4 of 5
Thursday February 24, 2005
6. Correspondence from Mr. A. Karmazyn, Manager of Facilities
Notification from Linda Kinney of the Canadian Paraplegic Association
13,11 9
7. Correspondence from Mr. A. Karmazyn, Manager of Facilities
Update on the accessibility protects in the Town Hall.
John Lenchak arrived at 3:50 p.m.
Moved by Jim Hamilton
Seconded by Ivy Henriksen
THAT the two items of correspondence from Mr. A. Karmazyn, Manager of
Facilities Update on the accessibility projects in the Town Hall, be received.
CARRIED
OTHER BUSINESS BY MEMBERS
John Lenchak advised the Committee that designated accessibility parking spaces
throughout the Town are not being maintained and enquired if the Town could heighten
awareness of accessibility parking. Catherine Couchman advised that usually theses
parking spots were being used as snow storage spaces. The Director requested that he
would have the By-law enforcement staff follow-up on the matter.
Moved by John Lenchak
Seconded by Jim Hamilton
THAT a letter be sent to the Aurora Chamber of Commerce requesting that all
businesses maintain their accessibility parking spaces.
Councillor West advised the Committee that the new SuperStore did not have
accessibility parking close to the entrance of the medical clinic, however, when he
brought it to the attention of the Property Manager, he was advised that they would
install two additional accessibility parking spaces in the Spring.
The Committee discussed the universal problem of misuse of the accessibility parking
permits issued by the Ministry of Transportation. The Director advised that the By-law
Enforcement staff do monitor the use of the parking spaces and ensure that the MTO
permit is visible.
—21—
COUNCIL - MARCH 8, 2005
Accessibility Advisory Committee Record No. 05-02 Page 5 of 5
Thursday February 24, 2005
Moved by Jim Hamilton
Seconded by John Lenchak
THAT a reminder be placed in the "Notice Board" advising of the penalty of
misusing the accessibility parking permits issued by the Ministry of
Transportation.
CARRIED
Moved by Councillor West Seconded by Helen Kogan
THAT the Province of Ontario be requested to investigate issuing accessibility
parking permits with a photograph of the permit holder on the actual permit,
similar to the system utilized in the United Kingdom.
CARRIED
The Director circulated information pertaining to the Access Ontario II Conference being
held June 13th and June 14th, 2005 in Burlington, Ontario. Catherine Couchman and
Jim Hamilton expressed an interest in attending the conference.
ADJOURNMENT
Moved by Helen Kogan
THAT the meeting be adjourned at 4:25 p.m.
CARRIED
The next meeting of the Accessibility Advisory Committee will be held on Thursday,
March, 24, 2005 at 3:00 p.m. in the Leksand Room.
-22-
COUNCIL - MARCH 8, 2005
-TOWN OF AURORA
COUNCIL REPORT
No. EAC05-03
SUBJECT: February 21, 2005 Environmental Advisory Committee Meeting
FROM: Chair
- Councillor Morris
Council Members - Councillor Gaertner
Committee Members - Robert Cook, Ellen Mole, Darryl Moore, Susan
Walmer and Klaus Wehrenberg
DATE: March 8, 2005
RECOMMENDATIONS
THAT the Committee Record of the Environmental Advisory Committee
Meeting, held on February 21, 2005, be received for information; and
APPROVAL OF MINUTES:
1. Environmental Advisory Committee Meeting
Record No. 05-01, dated Monday, January 10, 2005
Record No. 05-02, dated Monday, January 24, 2005
THAT the approval of Meeting Record No. 05-01 dated January 10, 2005, be
deferred to the next Environmental Advisory Committee meeting; and
THAT Meeting Record No. 05-02 dated January 24, 2005, be approved with the
following changes: David Tomlinson be added to the list of Committee Members
that were present at the meeting, and that reference under Sub -Committees
Reports/Updates to advertisements having to be made two weeks in advance be
changed to forty-eight hours.
2. Memorandum from Director of Public Works
Town of Aurora Administration Organizational Chart
THAT the Memorandum from the Director of Public Works and corresponding Town
of Aurora Administration Organizational Chart be received.
3. Memorandum from Mayor Jones
Correspondence from Toronto and Region Conservation Authority
Rescheduling of the 2005 Mayor's Megawatt Challenge Program
THAT Catherine Marshall, as a member of the Public Awareness/Education Sub -
Committee, be requested by Susan Walmer to attend the 2005 Mayor's Megawatt
Challenge Program on February 22, 2005, and if unable to attend that regrets be
sent on behalf of the Environmental Advisory Committee.
-23-
COUNCIL - MARCH 8, 2005
March 8, 2005 - 2 - Report No. EAC05-03
4. LS05-008 — Non Chemical Weed Control on Municipal Boulevards
THAT LS05-008 — Non Chemical Weed Control on Municipal Boulevards be
deferred to the March 215t meeting;
And that, Mr. Allan Downey, or a representative from the Leisure Services
Department, be invited to attend the March 21't Environmental Advisory Committee
meeting to address the committee re: non chemical weed control on municipal
boulevards;
And further that the Leisure Services representative be asked to respond to the
option of providing some increased public education on the ecological reality of
roadside verges, the feasibility of using alternate ground cover on roadside verges,
and an overview of the four procedures of the trial program as detailed in Mr.
Downey's memo of February 21, 2005, as well as provide the EAC members with
an overview of general use of herbicides and pesticides throughout the Town.
5. Newmarket Environmental Advisory Committee Events Schedule
THAT the Newmarket Environmental Advisory Committee Events Schedule be
received and reviewed by all Sub -Committees of the Environmental Advisory
Committee.
6. Resignation by Mr. Turriff from the By-laws/Policy Sub -Committee
THAT the resignation of Mr. Turriff from the By-laws/Policy Sub -Committee be
received.
7. Correspondence from the Director of Public Works to Petro Canada
Aqua Terre report dated December 15, 2004 — 50 Industrial Parkway
South (Petro Canada Card Lock Outlet No. 04616)
THAT an update be provided to members of the Environmental Advisory Committee
by staff on the steps taken to date following up on previous motions related to this
issue;
THAT a letter be requested from the Ministry of the Environment on what their
involvement has been, the subsequent results, and their future involvement will be
on this issue;
THAT Petro Canada be requested to provide conclusive independent engineering
findings that the current tank installations are not leaking;
THAT the Ministry of the Environment, the Ministry of Consumer and Business
Services, and any other regulatory agency that retains audit records that indicate
the amount if any of petroleum loss, be requested to review the audit records of
—24—
COUNCIL - MARCH 8, 2005
March 8, 2005
-3-
Report No. EAC05-03
Petro Canada at 50 Industrial Parkway South from 2001 to the current date and
report interpretation of said data; and
THAT a copy of Petro Canada's response to the correspondence from the Director
of Public Works dated January 18, 2005, to be received the week of February 215t
be provided to members of the Environmental Advisory Committee at the next
scheduled EAC meeting.
THAT a copy of the above recommendations of the Environmental Advisory
Committee be prgvided to Council atthe February 22, 2005, meeting to expedite the
matter.
8. Region of York
Resolution to Amend the Oak Ridges Moraine Conservation Plan and
Modify the Greenbelt Draft Plan prior to Permit Small Scale Renewable
Energy Sources
THAT the Correspondence from the Region of York on the Resolution to Amend the
Oak Ridges Moraine Conservation Plan and Modify the Greenbelt Draft Plan prior to
Permit Small Scale Renewable Energy Sources be received.
9. Region of York - January 20, 2005 Council Highlights and Forest
Conservation By-law
THAT a staff report be presented to Council for their comments and any
recommendations from the Town be made to the Region prior to the Regional
Council meeting in March on the Forest Conservation By-law.
10. Correspondence from Sandra Malcic - York Region's Stakeholders
Pollution Prevention Workshop.
THAT the correspondence from Sandra Malcic - York Region's 2nd Stakeholders
Pollution Prevention Workshop on February 11, 2005, be received.
11. Correspondence from Sandra Malcic - Green Economy Course 2005
THAT the correspondence from Sandra Malcic- Green Economy Course 2005, be
received.
12. List of Sub -Committee Meeting Dates
THAT the List of Sub -Committee Meeting Dates be received with the following
changes: the Public Awareness/Education Sub -Committee meeting scheduled for
July 4, 2005, be rescheduled to July 11, 2005, and that the Planning Sub -
Committee meeting of April 26, 2005, be rescheduled to April 19, 2005.
-25-
COUNCIL - MARCH 8,
2005
March 8, 2005
ME
Report No. EAC05-03
13. Record of the Planning Sub -Committee 05-01 dated Tuesday,
February 8, 2005
THAT the Record of the Planning Sub -Committee 05-01 dated Tuesday, February
8, 2005, be received.
14. Public Awareness/Education Sub -Committee
THAT each Sub; -Committee at their next scheduled meeting create a purpose
statement/ mission statement, goals and priorities, which fall within the terms of
Reference of the EAC and bring them forward at the April 11, 2005, Environmental
Advisory Committee meeting.
15, Record of the Public Awareness/Education Sub -Committee 05-01 dated
Monday, January 24, 2005, and 05-02 dated Monday, February 7, 2005
THAT the meeting Records of the Public Awareness/Education Sub -Committee 05-
01 dated Monday, January 24, 2005, and 05-02 dated Monday, February 7, 2005,
be received.
16. Record of the Waste Management Sub -Committee 05-01 dated
Monday, February 7, 2005
Rob Cook presented a summary of the sub -committee report which was attached to
the agenda, and he also spoke at length to item 17 which resulted in the two
separate motions below. Rob Cook was requested by the EAC to meet the Director
of Public Works to discuss the implementation of both recommendations.
1 T Report on Markham's "Mission Green"- January 25, 2005 Seminar
THAT the EAC recommends that a Program Management Group for the Three
Stream Collection Program, chaired by Public Works staff, be created with
representation from Council, Town staff, and Environmental Advisory Committee
members.
18. Pilot program for introduction of green bins by some or all EAC.members,
Councillors, and Staff
THAT the EAC recommends that a pilot project be established for the green bin
collection system with participation from Council members, Town staff, and
Environmental Advisory Committee members subject to discussion with the Director
of Public Works.
-26-
COUNCIL — MARCH 8,
2005
March 8, 2005
-5-
Report No. EAC05-03
19. Request for a report from staff on the use of the Blue Box program
at all Town of Aurora's facilities
Following up on the discussion that took place in the Waste Management Sub -
Committee meeting, Robert Cook inquired as to the feasibility of information being
compiled by staff on the effectiveness of the Blue Box program within Town owned
facilities. Mr. Atkins will follow up on having this information compiled.
20, NaturalizationMildlife Subcommittee
The first meeting of the Naturalization/Wildlife Sub -Committee is Wednesday,
March 2, 2005. The Naturalization/Wildlife Sub -Committee will require a map of the
Regional woodlots, a map of the storm water ponds, and aerial photographs of the
Town. David Tomlinson will be following up with the appropriate Town staff to
obtain these.
David Tomlinson informed the Committee that at the last 2C Lands meeting it was
decided that tracking will begin in the Winter and Staff are going to get in touch with
David Tomlinson when the bird survey is going to take place.
BACKGROUND
Attached for the information of Council are the Minutes of the Environmental Advisory
Committee Meeting EAC05-02, held on February21, 2005.
COMMENTS
Nil.
Nil.
CONCLUSIONS
Nil.
FINANCIAL IMPLICATIONS
None.
—27—
COUNCIL - MARCH 8, 2005
March 8, 2005 - 6 -
ATTACHMENTS
1. Copy of Committee Record No. EACO05-02.
Report No. EAC05-03
Prepared by: Carol Clark, Council/Committee Secretary, ext. 4227
Reviewed by: Bob Panizza, Town Clerk/Director of Corporate Services, ext. 4221
Copncillor'Phyllis Morris, Chair
Environmental Advisory Committee
2q.z
COUNCIL - MARCH 8, 2005
ATTACHMENT
ENVIRONMENTAL ADVISORY COMMITTEE RECORD
MEETING NO. 05-03
Date:
Time and Location: "
Monday, February 21, 2005
7:00 p.m., Holland Room, Aurora Town Hall,
Committee Members: Councillor Morris, Chair, Councillor Gaertner, Robert Cook,
Ellen Mole, Darryl Moore, David Tomlinson, Susan Walmer,
Klaus Wehrenberg
Regrets: Mary Hill
Staff Attendees: David Atkins, Manager of Engineering
Karyn Bagley, Council/Committee Secretary
Councillor Morris called the meeting to order at 7:06 p.m.
DECLARATIONS OF INTEREST
There were no declarations of interest under the Municipal Conflict of Interest Act.
APPROVAL OF AGENDA
Moved by Sue Walmer
Seconded by Robert Cook
THAT the content of the agenda be approved as circulated by the
Corporate Services Department.
CARRIED
-29-
COUNCIL - MARCH 8, 2005
Environmental'Advisory Committee Record No. 05-03
Monday, February 21, 2005
Page 2 of 9
APPROVAL OF MINUTES
1. Environmental Advisory Committee Meeting
Record No. 05-01, dated Monday, January 10, 2005
Record No. 05-02, dated Monday, January 24, 2005
Moved by Robert Cook
Seconded by Sue Walmer
THAT the approval of Meeting Record No. 05-01 dated January 10, 2005,
be deferred to the next Environmental Advisory Committee meeting; and
THAT Meeting Record No. 05-02 dated January 24, 2005, be approved
with the following changes: David Tomlinson be added to the list of
Committee Members that were present at the meeting, and that reference
under Sub -Committees Reports/Updates to advertisements having to be
made two weeks in advance be changed to forty-eight hours.
CARRIED
DELEGATIONS
None.
MATTERS ARISING FROM PREVIOUS MINUTES
2. Memorandum from Director of Public Works
Town of Aurora Administration Organizational Chart
Moved by David Tomlinson
Seconded by Robert Cook
THAT the Memorandum from the Director of Public Works and
corresponding Town of Aurora Administration Organizational Chart be
received.
CARRIED
-30-
COUNCIL — MARCH 8, 2005
Environmental Advisory Committee Record No. 05-03 Page 3 of 9
Monday, February 21, 2005
3. Memorandum from Mayor Jones
Correspondence from Toronto and Region Conservation Authority
Rescheduling of the 2005 Mayor's Megawatt Challenge Program
Moved by Ellen Mole
Seconded by Sue Walmer
THAT Catherine Marshall, as a member of the Public
Awareness/Education Sub -Committee, be requested by Susan Walmer to
attend thg 2005 Mayor's Megawatt Challenge Program on February 22,
2005, and if unable to attend that regrets be sent on behalf of the
Environmental Advisory Committee.
C•71RET]
NEW BUSINESS
4. LS05-008 — Non Chemical Weed Control on Municipal Boulevards
Moved by Klaus Wehrenberg
Seconded by Sue Walmer
THAT LS05-008 — Non Chemical Weed Control on Municipal Boulevards
be deferred to the March 215t meeting;
And that, Mr. Allan Downey, or a representative from the Leisure Services
Department, be invited to attend the March 215t Environmental Advisory
Committee meeting to address the committee re: non chemical weed
control on municipal boulevards;
And further that the Leisure Services representative be asked to respond to
the option of providing some increased public education on the ecological
reality of roadside verges, the feasibility of using alternate ground cover on
roadside verges, and an overview of the four procedures of the trial
program as detailed in Mr. Downey's memo of February 21, 2005, as well
as provide the EAC members with an overview of general use of herbicides
and pesticides throughout the Town.
CARRIED
—31—
COUNCIL - MARCH 8, 2005
Environmental Advisory Committee Record No. 05-03 Page 4 of 9
Monday, February 21, 2005
5. Newmarket Environmental Advisory Committee Events Schedule
Moved by Sue Walmer
Seconded by Ellen Mole
THAT the Newmarket Environmental Advisory Committee Events Schedule
be received and reviewed by all Sub -Committees of the Environmental
Advisory Committee.
CARRIED
6. Resignation by Mr. Turriff from the By-laws/Policy Sub -Committee
Moved by Ellen Mole
Seconded by David Tomlinson
THAT the resignation of Mr. Turriff from the By-laws/Policy Sub -Committee
be received.
CARRIED
CORRESPONDENCE
7. Correspondence from the Director of Public Works to Petro Canada
Aqua Terre report dated December 15, 2004 - 50 Industrial Parkway
South (Petro Canada Card Lock Outlet No. 04616)
Moved by Ellen Mole
Seconded by Darryl Moore
THAT an update be provided to members of the Environmental Advisory
Committee by staff on the steps taken to date following up on previous
motions related to this issue;
THAT a letter be requested from the Ministry of the Environment on what
their involvement has been, the subsequent results, and their future
involvement will be on this issue;
THAT Petro Canada be requested to provide conclusive independent
engineering findings that the current tank installations are not leaking;
THAT the Ministry of the Environment, the Ministry of Consumer and
Business Services, and any other regulatory agency that retains audit
records that indicate the amount if any of petroleum loss, be requested to
-32-
COUNCIL - MARCH 8, 2005
Environmental Advisory Committee Record No. 05-03 Page 5 of 9
Monday, February 21, 2005
review the audit records of Petro Canada at 50 Industrial Parkway South
from 2001 to the current date and report interpretation of said data; and
THAT a copy of Petro Canada's response to the correspondence from the
Director of Public Works dated January 18, 2005, to be received this ppeek
the week of February 21st , be provided to members of the Environmental
Advisory Committee at the next scheduled EAC meeting.
CARRIED
Moved by David Tomlinson Seconded by Sue Walmer
THAT a copy of the above recommendations of the Environmental
Advisory Committee be provided to Council at the February 22, 2005,
meeting to expedite the matter.
Councillor Morris vacated the Chair at 8:00 p.m.
Councillor Gaertner assumed the Chair.
8. Region of York
Resolution to Amend the Oak Ridges Moraine Conservation Plan and
Modify the Greenbelt Draft Plan prior to Permit Small Scale Renewable
Energy Sources
Moved by Ellen Mole
Seconded by Sue Walmer
THAT the Correspondence from the Region of York on the Resolution to
Amend the Oak Ridges Moraine Conservation Plan and Modify the
Greenbelt Draft Plan prior to Permit Small Scale Renewable Energy
Sources be received.
CARRIED
9. Region of York - January 20, 2005 Council Highlights and Forest
Conservation By-law
Moved by Sue Walmer
Seconded by Klaus Wehrenberg
THAT a staff report be presented to Council for their comments and any
recommendations from the Town be made to the Region prior to the
Regional Council meeting in March on the Forest Conservation By-law.
CARRIED
-33-
COUNCIL - MARCH 8, 2005
Environmental Advisory Committee Record No. 05-03 Page 6 of 9
Monday, February21, 2005
10. Correspondence from Sandra Malcic - York Region's Stakeholders
Pollution Prevention Workshop.
Moved by Sue Walmer
Seconded by Robert Cook
THAT the correspondence from Sandra Malcic - York Region's 2nd
Stakeholders Pollution Prevention Workshop on February 11, 2005, be
received.
CARRIED
11. Correspondence from Sandra Malcic - Green Economy Course 2005
Moved by Sue Walmer
Seconded by Robert Cook
THAT the correspondence from Sandra Malcic - Green Economy Course
2005, be received.
CARRIED
Councillor Gaertner vacated the Chair at 8:25 p.m.
Councillor Morris resumed the Chair.
SUB -COMMITTEES REPORTS/UPDATES
12. List of Sub -Committee Meeting Dates
Moved by Sue Walmer
Seconded by David Tomlinson
THAT the List of Sub -Committee Meeting Dates be received with the
following changes: the Public Awareness/Education Sub -Committee
meeting scheduled for July 4, 2005, be rescheduled to July 11, 2005, and
that the Planning Sub -Committee meeting of April 26, 2005, be
rescheduled to April 19, 2005.
s.
13. Record of the Planning Sub -Committee 05-01 dated Tuesday,
February 8, 2005
Moved by Klaus Wehrenberg
Seconded by David Tomlinson
THAT the Record of the Planning Sub -Committee 05-01 dated Tuesday,
February 8, 2005, be received.
CARRIED
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COUNCIL - MARCH 8, 2005
Environmental Advisory Committee Record No. 05-03 Page 7 of 9
Monday, February 21, 2005
14. Public Awareness/Education Sub -Committee
Moved by Sue Walmer Seconded by Ellen Mole
THAT each Sub -Committee at their next scheduled meeting create a
purpose statement/ mission statement, goals and priorities, which fall within
the terms of Reference of the EAC and bring them forward at the April 11,
2005, Environmental Advisory Committee meeting.
CARRIED
15. Record of the Public Awareness/Education Sub -Committee 05-01 dated
Monday, January 24, 2005, and 05-02 dated Monday, February 7, 2005
Moved by Sue Walmer Seconded by Robert Cook
THAT the meeting Records of the Public Awareness/Education Sub -
Committee 05-01 dated Monday, January 24, 2005, and 05-02 dated
Monday, February 7, 2005, be received.
e
16. Record of the Waste Management Sub -Committee 05-01 dated
Monday, February 7, 2005
Rob Cook presented a summary of the sub -committee report which was attached
to the agenda, and he also spoke at length to item 17 which resulted in the two
separate motions below. Rob Cook was requested by the EAC to meet the
Director of Public Works to discuss the implementation of both recommendations.
17. Report. on Markham's "Mission Green" - January 25, 2005 Seminar
Moved by Robert Cook
Seconded by Darryl Moore
THAT the EAC recommends that a Program Management Group for the
Three Stream Collection Program, chaired by Public Works staff, be
created with representation from Council, Town staff, and Environmental
Advisory Committee members.
CARRIED
-35-
COUNCIL — MARCH 8, 2005
Environmental Advisory Committee Record No. 05-03 Page 8 of 9
Monday, February 21, 2005
18. Pilot program for introduction of green bins by some or all EAC members,
Councillors, and Staff
Moved by Robert Cook Seconded by David Tomlinson
THAT the EAC recommends that a pilot project be established for the
green bin collection system with participation from Council members, Town
staff, and Environmental Advisory Committee members subject to
discussiorl with the Director of Public Works.
CARRIED
19. Request for a report from staff on the use of the Blue Box program
at all Town of Aurora's facilities
Following up on the discussion that took place in the Waste Management Sub -
Committee meeting, Robert Cook inquired as to the feasibility of information being
compiled by staff on the effectiveness of the Blue Box program within Town
owned facilities. Mr. Atkins will follow up on having this information compiled.
20. Naturalization/Wildlife Subcommittee
The first meeting of the Naturalization/Wildlife, Sub -Committee is Wednesday,
March 2, 2005. The Naturalization/Wildlife Sub -Committee will require a map of
the Regional woodlots, a map of the storm water ponds, and aerial photographs of
the Town. David Tomlinson will be following up with the appropriate Town staff to
obtain these.
David Tomlinson informed the Committee that at the last 2C Lands meeting it was
decided that tracking will begin in the Winter and Staff are going to get in touch
with David Tomlinson when the bird survey is going to take place.
OTHER BUSINESS BY MEMBERS
One Tonne Challenge
Klaus Wehrenberg updated the committee on his interest and inquired as to what extent
the Committee should be involved in the One Tonne Challenge. The Committee agreed
that this will be discussed at the Public Awareness Sub -Committee level and the EAC
discussion on goals/priorities the April meeting.
—36—
COUNCIL - MARCH 8, 2005
Environmental Advisory Committee Record No. 05-03 Page 9 of 9
Monday, February 21, 2005
ADJOURNMENT
Moved by Councillor Morris
THAT the meeting be adjourned at 9:30 p.m.
CARRIED
NEXT MEETING
The next regular meeting of the Environmental Advisory Committee will take place on
Monday, March 14, 2005, at 7:00 pm in the Leksand Room.
-37-
COUNCIL —MARCH 8, 2005 AGENDA ITEM #
TOWN OF AURORA
COUNCIL REPORT No. LS05-014
SUBJECT: Selection of Project Architect for the New Fire Hall
FROM: Allan D. Downey, Director of Leisure Services
John Molyneaux, Fire Chief
DATE: March 8, 2005
RECOMMENDATIONS
THAT Council endorse the selection of Thomas Brown Architects Inc. as the Project
Architect for the new Fire Hall subject to the signing of a satisfactory Agreement
with the Town of Aurora; and
THAT staff report back to Council with the Agreement for final Council approval,
BACKGROUND
Council at their meeting No. 04-29 held on September 14, 2004, authorized staff to prepare
an Expression of Interest for architectural services on the new Fire Hall. Staff were
provided with following recommendation.
LSO4-038 —New Fire Hall
Moved by Councillor Wallace Seconded by Councillor Morris
THAT Council endorse the program and space allocation for the New Fire Hall; and
THAT Council direct staff to prepare an Expression of Interest for an Architect, based on
the program and approved budget, and report back to Council with a recommendation.
CARRIED
Expression of Interest #LS2004-76 was released in December of 2004. A total of 19 Bid
document packages were picked up. On the closing date, 5 firms submitted proposals and
were evaluated by staff. Of those proposals only one (1) submission met the requirements
to qualify for further review.
Following the review of submissions staff arranged for site visits with the qualified Architect,
staff, the Fire Chief and Deputy Chief.
....12
OKM
COUNCIL — MARCH 8, 2005
March 8. 2005 - 2 - Report No. LS05-014
The Fire Halls selected for inspection were similar to the program approved by Council and
were recently constructed. The three (3) Fire Halls visited were located in Richmond Hill,
Mississauga and Whitby.
As outlined in Expression of Interest #LS2004-76 staff have selected the layout of the
Mississauga Fire Hall. The Fire Hall was built in 1999 and will require minor design
modifications to address changes in the Building Code site characteristics and satisfy user
needs.
Although there is only one (1) qualified applicant that is being recommended, the
Architectural firm of Thomas Brown Architects Inc. is well known and experienced in the
design and construction of Fire Halls throughout the Greater Toronto Area.
OPTIONS
Council may direct staff to proceed with the selection of an Architect through the traditional
approach, however the Fire Hall would not be completed in 2005 as identified in the Joint
Council Committee Agreement. Chief John Molyneaux has identified the need for this
station to enable the fire department to maintain an acceptable response time.
FINANCIAL IMPLICATIONS
Funds have been allocated in the 2004 Budget to engage the services of an Architect. The
proposed fee will be presented in a future Council Report as part of the recommendation to
engage their services.
CONCLUSIONS
The streamlined process identified in Expression of Interest #LS2004-76 was proposed to
ensure that the Fire Hall could be constructed in 2005 and reduce the fees required with an
already designed facility. Staff recommend that we proceed with this process and request
a fee schedule from Thomas Brown Architects Inc. for their services.
LINK TO STRATEGIC PLAN
Goal "A" speaks to maintaining a well -managed and fiscally responsible municipality.
ATTACHMENTS
1. Copy of Request for Expression of Interest #LS2004-76.
2. Floor Plan of Mississauga Fire Station No. 117.
..../3
—39—
COUNCIL — MARCH 8, 2005
March 8, 2005 - 3 - Report No. LS05-014
PRE -SUBMISSION REVIEW
Management Team Meeting, Wednesday, March 2, 2005.
Prepared by: Allan Downey, Director of Leisure Services, Extension 4752
A LAND. DOWNI�Y
Director of Le lure Services
—40—
COUNCIL — MARCH 8, 2005
O\Nn Ofq
� 4r
ATTACHMENT #1
THE CORPORATION OF THE TOWN OF AURORA
Leisure Services
REQUEST FOR INTEREST # LS2004-76
DATE ISSUED: December 1, 2004
CLOSING DATE: 12:00:00 NOON, local time, December 17, 2004
Submissions of interest are invited from Architects for a new Fire Hall
in the Town of Aurora.
GENERAL INFORMATION
Submissions (3 signed copies, one marked "original"), properly marked as to contents (return envelope
must show RR number, proponent's name, closing date) will be received no later than the time and date
indicated, at the following address:
Town of Aurora
Corporate Services, 2nd floor
100 John West Way
Aurora, Ontario L4G 6,11
Attn: B. Panizza, Town Clerk
To receive consideration, this form must be fully completed, properly signed with original signature and
returned with all information requested. FAXED QUOTATIONS WILL NOT BE ACCEPTED.
IF DOCUMENTS ARE BEING RETURNED VIA COURIER, THE OUTSIDE ENVELOPE MUST
INDICATE THAT THE CONTENTS ARE QUOTATION DOCUMENTS.
Please direct all technical inquiries to: Al Downey (905) 727-3123. Ext: 4752 and
all general purchasing inquiries to Katherine Bishop, (905) 727-3123, Ext 4121.
I/we have carefully examined the documents and have a clear and comprehensive knowledge of the requirements and
have submitted all relevant data.
Firm Name:
(Proponent's full legal name)
Signature of Signing Officer:
(I have the authority to bind the Corporation)
Print Name: Title:
Address: Postal Code: Date:
Phone # Fax # (_)
PRIMARY CONTACT PERSON: NAME: PHONE*
ACKNOWLEDGE RECEIPT OF ADDENDA BY NUMBER AND ISSUE DATE (if applicable):
ADDENDA NO. - DATED
ADDENDA NO. DATED
1
—41—
COUNCIL - MARCH 8, 2005
BID DOCUMENT LABEL
Please firmly affix this submission label to the
envelope containing your submission.
Should you. use your own return envelope in lieu
of this label, the front of your envelope MUST
INDICATE ALL OF THE INFORMATION SHOWN.
The Town of Aurora will not be responsible for
bids submitted which are not in accordance with
the above.
Xcut here X-------------------- —----------------- -_---------- -.--------
REQUEST FOR INTEREST # LS2004-76
DATE ISSUED: December 1, 2004
CLOSING DATE: 12:00:00 NOON, local time, December 17, 2004
From:
FIRM NAME:
CONTACT:
TELEPHONE:
To: Town of Aurora
Corporate Services, 2nd floor,
attn: Town Clerk
100 John West Way
Aurora, Ontario L4G 6,11
2
-42-
COUNCIL — MARCH 8, 2005
REQUEST FOR INTEREST # LS2004-76
DATEISSUED: December 1, 2004
CLOSING DATE: 12:00:00 NOON, local time, December 17, 2004
SUBMISSION REQUIREMENTS
Deadline for Submissions
Letters of Interest,shall be submitted and be in the possession of the Town Clerk —
Corporate Services no later then 12:00:00 pm (noon) local time on the specified closing
date (the closing time). Late submissions will not be accepted. The Closing Time will
be determined by the Owner's bid time clock.
Submission of Interest
Letters of Interest must be submitted in the format specified, and in the envelope
supplied by the Respondent. The envelope shall be submitted with the enclosed bid
label. Should you use your own return envelope in lieu of this label, the front of
your envelope MUST INDICATE ALL OF THE INFORMATION SHOWN. The Town
of Aurora will not be responsible for bids submitted which are not in accordance
with the above.
Submissions received by Facsimile will not be accepted. Submissions delivered in
person or by a courier service after the closing time or which fail to be received and
time -stamped by the designated location from the courier or the Proponent on time
shall result in the rejection of the Submission.
The attached covering letter must be returned as page 1 of your submission, with
company contact information (including key contact persons) expressing your interest
in taking part in the future Request for Quotation (RFQ) process. Brief information
regarding the company included in the RFI must be limited to two pages of information.
The Submission shall be signed by a duly authorized official(s) of the entity submitting
the RFI. In case of joint Submission, it shall be signed on behalf of each of the
Proponent and if the signing authority for both Proponents is vested in one individual,
he/she shall sign separately on their behalf. Signatures on behalf of a non -
incorporated entity or by individuals prior to submission shall be witnessed. In the case
of an incorporated company, the corporate seal should be affixed adjacent to the
authorized signature.
The information submitted is understood to be confidential. This confidence will be
respected by the Owner. In the event that it is determined that any of the information
submitted is inaccurate or misleading, the Proponent will be disqualified. Incomplete
information may limit the Proponent's ability to qualify for the subsequent RFQ.
3
—43—
COUN$I OPONENT'S 6ST 05
All costs and expenses incurred by the Proponent relating to the RFI and any
negotiations with the Owner will be borne by the Proponent. The Owner is not liable to
pay such costs or expenses or to reimburse or compensate Proponents under any
circumstances, including the rejection of any or all other Submissions.
OWNERSHIP AND COPYRIGHT
All materials and information prepared, conceived or produced and delivered to the
Owner in the preparation of this RFI, shall be the sole property of the Owner.
PURPOSE OF RFI
A Request for Quotation (RFQ) opportunity is planned to follow. The ability to respond
to the RFQ will be limited to Proponents who have submitted an expression of interest
in response to this RFI. The Owner is not interested at this time in pricing but only
seeks Proponents that are interested in obtaining an RFQ for the new Aurora Fire Hall.
The Owner reserves the right to cancel any subsequent processes including Request
for Quotation.
CLARIFICATION
All queries regarding the RFI should be directed not later than 12:00:00 hours on
December 17, 2004 to:
Project Specific:
Al Downey, Director of Leisure Services
E-mail: adowney(E�town.aurora.on.ca (905) 727-3123 ext: 4752
Biddina Procedures:
Katherine Bishop, Purchasing Co-ordinator
E-mail: kbishop@town.aurora.on.ca (905) 727-3123 ext: 4121
Any information, response to queries and/or changes to the requirements of this RFI
will be sent to each Proponent in the form of an addendum by facsimile and/or courier,
issued by Purchasing.
Verbal clarification or contact with any staff will not be interpreted to change the terms
of the RFI.
No employee or agent of the Owner is authorized to amend or waive the requirements
of the RFI document in any way unless the amendment or waiver is signed by the
Town designate. Under no circumstances shall the Proponent rely upon any
information or instructions from the Town of Aurora, its employees, nor its agents
unless the information or instructions are provided in writing in the form of Addenda
issued by the Purchasing Department. Neither the Town, its employees, nor its agents
shall be responsible for any information or instructions given to the Proponent, with the
exception of information or instructions provided in writing by the Purchasing
designate.
4
—44—
COUNCIL - MARCH 8, 2005
This Request for Information (RFI) has been initiated to solicit interest in responding to
a future Request for Quotation (RFQ).
The RFI/RFQ process will be completed iri an aggressive timeframe. It is expected
that an RFQ will be distributed to parties that have responded to the RFI as soon as
possible.
BACKGROUND
The Town of Aurora is proposing to construct a new Fire Hall, scheduled for
completion in late 2005. Staff has received direction to proceed with an
Expression of Interest as an initial step in the engagement of an Architect for the
Fire Hall.
Please find attached staff Report LS04-038 which outlines all pertinent
background information, proposed program needs and budget.
In addition, staff has attached the applicable By-law which applies to the site.
s
-45-
COUNCIL — MARCH 8, 2005
SELECTION PROCESS
An Evaluation Team consisting of relevant Town staff and Fire Services staff will
conduct the evaluation of all proposals.
The evaluation criteria will consist of:
■ Degree of experience in designing a fire hall within the GTA (greater Toronto are)
that resembles the proposed program .
■ Higher consideration will be given to architectural firms that have completed a
similar fire hall within the last five (5) years.
■ Qualification of team members.
■ Ability to meet schedule.
■ Samples of work that would be similar to the proposed program.
■ References
STAGE ONE:
Initial evaluation of responses to Request for Information.
Following the initial evaluation process:
■ A maximum of six (6) Architectural firms will be short-listed to proceed to stage 2.
STAGE TWO:
• The six (6) architects will be requested to select a fire hall which they have
designed that matches our program needs as much as possible.
• The Architects will arrange to have the evaluation team visit the site to evaluate
each fire hall
STAGE THREE:
• The Evaluation Team will select 3 architectural firms to submit fees (by means of a
Request for Quotation) for service to construct the toured fire hall on our site in
Aurora.
Following the submission of the proposed fees the Evaluation Committee will prepare a
recommendation for Council approval. It is anticipated that this process will be
completed in February of 2005 with the anticipated commencement of construction in
May/June 2005.
6
—46—
COUNCIL — MARCH 8, 2005
Schedule of Events
The Following schedule of events will apply to the selection process. The selection
process may include interviews -with short listed candidates:
Event: Date:
Release of Request for Information (RFI)
December 1, 2004
Deadline for submission
December 17, 2004
Six successful architects to be notified
January 4, 2005
STAGE TWO-
January 14, 2005
Tours to be completed by
January 28, 2005
STAGE THREE -Notification to pre -qualified bidders
February 1, 2005
Deadline for submission of Request for Quotation
February 11, 2005
Award of contract
February 22, 2005
This schedule is subject to change and appropriate notice in writing of any changes will
be provided where feasible.
TERMS OF REFERENCE:
The proponent shall provide the following information:
Qualifications and ability to carry out the proposed project
• Previous experience directly related to the design of a fire hall In the last five
years (supply a list of references and contact persons)
•. Evidence of effective project management and ability to bring project to
completion on time and within budget
Demonstrated ability to work as a team with Town staff
• Up—to-date resumes of persons assigned to the project
7
—47—
101NI�eauesH6 l fdtna;8R FI TERMS AND CONDITIONS
Proponent's Responsibilities
It is the Proponent's responsibility to become familiar with and comply with Town Purchasing
policies as shown on the Town's website: www.town.aurora.on.ca .
Confidentiality
Confidentiality of records and information relating to this work must be maintained at all times.
All correspondence, documentation and information provided by Town staff to any Proponent in
connection with, or arising out of this RFI or the acceptance of any proposal:
-Remains the property of the Town;
-Must be treated as confidential;
-Must not be used for any purpose other than for replying to this RFI, and for fulfillment
of any related subsequent contract.
All correspondence, documentation and information provided to staff of the Town by any
proponent in connection with, or arising out of this RFI, and the submission of any Proposal will
become the property of the Town, and as such, subject to the Municipal Freedom of
Information Act (MFIPPA), and may be released, pursuant to the Act. The Proponent's name
at a minimum shall be made public on request.
Because of MFIPPA, Proponents are advised to identify in their Proposal material any
scientific, technical, commercial, proprietary or similar confidential information, the disclosure of
which could cause them injury.
Any information in the Proponents' submissions that is not specifically identified as confidential
will be treated as public information.
All correspondence, documentation and information provided to the Evaluation Team may be
reproduced for the purposes of evaluating the Proponent's submission to this RFI.
MUNICIPAL FREEDOM OF INFORMATION & PROTECTION OF PRIVACY ACT
PLEASE NOTE that materials supplied in response to a Quotation become a record of the
Town and are subject to the Municipal Freedom of Information and Protection of Privacy Act.
The Town takes the position that such materials are not supplied in confidence and form part of
the records made generally available upon request to the public. If you have any questions
with regard to this policy, please contact the Municipal Clerk (Telephone: 905-727-1375).
Conflict of Interest Statement
In its Proposal, the Proponent must disclose to the Town any potential conflict of interest that
might compromise the performance of the work. If such a conflict of interest does exist, the
Town may, at its discretion, refuse to consider the Proposal.
If, during the Proposal evaluation process or the negotiation of the Agreement, the Proponent
is retained by another client giving rise to a potential conflict of interest, then the Proponent will
so inform the Town. If the Town requests, then the Proponent will refuse the new assignment
or will take such steps as are necessary to remove the conflict of interest concerned.
Submission Deadline
The requested number of copies of the Proposal must be submitted in a sealed envelope. One
copy of the proposal is to be marked "Original" and contain the signed RFI SUBMISSION
FORM. Deliver the completed packaged prior to 12:00:00 noon on the closing date to the
address stated.on the cover page.
Submissions will not be considered unless
mom
COUNCIL - MARCH 8, 494ed by the date and time specified; and
Received at the address specified on page 1; and
Contain the signed RFI COVER SHEET (page 1).
Faxed Submissions will not be accepted. Submissions will be opened immediately after
12:00:00 noon, and will be referred to an evaluation team for evaluation.
Disqualification of Submissions
Submissions, which are incomplete or received after the deadline, as recorded by the Town on
the date, time and place, as outlined above will not be considered. Proponents are solely
responsible for ensuring that Submissions are delivered as required. Delays caused by any
delivery service, including Canada Post, will not be grounds for an extension of the Proposal
Submission deadline. Faxed or electronic transmissions or other forms of unsealed
Submissions will not be considered.
The Town's Right to Reject
The Town, at its discretion may: select any one proposal; select part of one or a combination of
more than one proposal; or reject any or all or part of any or all Submissions. The Town is not
obligated to select the proposal with the lowest price. The Town reserves the right to negotiate
with any or all proponents. Subject to the other provisions of the RFI, the criteria specified are
the sole criteria, which will be used for the evaluation of Submissions.
No Adjustments to Submissions
No unilateral adjustments by Proponents to submitted Submissions will be permitted.
Proponents may withdraw their proposal prior to the closing date and time) by notifying the
Town in writing. Proponents who have withdrawn a proposal may submit a new proposal,
which must be received by the Town under the same terms as outlined. After the closing date
and time the proposal is binding on the Proponent. If the Town requires clarification of a
Proponent's Proposal, that Proponent will provide a written response to a request for
clarification, which shall then form part of the Proponent's Proposal.
Communication
The Proponent is requested to identify one senior individual by name, address and telephone
number who will act as the proponent's primary contact with the Town with regard to this
project:
NAME:
PHONE NO:
It is the responsibility of the Proponent to understand all aspects of the RFI and to obtain
clarification if necessary before submitting their proposal.
Addendum
An addendum, should one be necessary, will be issued to all companies that were issued the
Request for Information, or in the case of a mandatory sight meeting those companies that
registered at the mandatory meeting. Only answers to issues of substance will be sent out to
all bidders. The Town reserves the right to revise this RFI up to the Proposal Submission Date.
Any revisions shall be included in Addenda to the RFI distributed to all Proponents. When an
Addendum is issued the date for submitting Submissions may be changed by the Town if, in its
opinion, more time is necessary to enable Proponents to revise their Submissions. The
Addendum shall state any changes to the Proposal Submission Date. To receive
consideration, all addenda must be acknowledged on your proposal submission cover sheet. It
is the proponents' responsibility to verify issue of addenda. Acknowledgement will indicate that
all addenda have been received and understood in their entirety.
COUN(�OA- MmenCtH 8, 20.05
The successful Proponent shall not assign or sublet any part of the project or which may be
awarded to it under the Agreement without the prior written consent of the Town, which
consent shall not be unreasonably withheld. However, such written consent shall not under
any circumstances relieve the successful Proponent of its liabilities and obligations under this
RFI and the Agreement.
If a joint bid is submitted, it must be signed and addressed on behalf of each of the
Proponents.
Resource Commitments
The Proponent must make available appropriately skilled workers, consultants or
subcontractors, as appropriate, and must be able to provide the necessary materials, tools,
machinery and supplies to carry out the project. These resources must be available on a
dedicated basis, as required, to carry out the project with due care, skill and efficiency.
Insurance
The Town may require insurance from the successful Proponent in amounts and with terms
satisfactory to the Town Treasurer including liability and professional liability coverage.
Errors & Omissions
The Town shall not be held liable for any errors or omissions in any part of this RFI. While the
Town has used considerable efforts to ensure an accurate representation of information of this
RFI, the information contained in the RFI is supplied solely as a guidelines. The information is not
guaranteed or warranted to be accurate by the Town, nor is it necessarily comprehensive or
exhaustive. Nothing in the RFI is intended to relieve the Proponents from forming their own
opinions and conclusions with respect to the matters addressed in the RFI.
10
—50—
COUNCIL - MARCH 8, 2005
ATTACHMENT-2
NOT
MISSISSAUGA FIRE STATION NO. 117
THOMAS BROWN ARCHITECTS INC.
7500 SQ. FT.
-51-
COUNCIL - MARCH 8, 2005
� pf1f1 Of,9`r
�r TOWN OF AURORA
gp,x,�R„ lbC.,,„om. EXTRACT FROM COUNCIL MEETING 04-29
HELD ON TUESDAY, SEPTEMBER 14, 2004
17. LSO4-038 —New Fire Hall
Moved by Councillor Wallace
Seconded by Councillor Morris
THAT Council endorse the program and space allocation for the New Fire Hall;
and
THAT Council direct staff to prepare an Expression of Interest for an Architect,
based on the program and approved budget, and report back to Council with a
recommendation.
CARRIED
—52—
COUNCIL — MARCH 8, 2005
TOWN OF AURORA
COUNCIL REPORT LSO4-038
SUBJECT:. New Fire Hall
FROM: Allan D. Downey, Director of Leisure Services
DATE: September 14, 2004
RECOMMENDATIONS
THAT Council endorse*the program and space allocation for the New Fire Hall, and
THAT Council direct staff to prepare an Expression of Interest for an Architect based
on the program and approved budget, and report back to Council with a
recommendation.
BACKGROUND
The requirement for a New Fire Hall has been identified in the Development Charges By-
law to be constructed in 2005. It was also identified in the Master Fire Service Plan and
the subject of a report to the Joint Council Committee on July 28, 2003 (attached). Staff
prepared a budget for the Fire Hall based on the amounts identified within the By-law and
presented it to Council as part of the 2004 Budget. Council approved the budget
(attached), allocating funds in 2004 for design purposes and funds in 2005 for construction
purposes. Lands have been identified on the Burnett property to construct the new Fire
Hall.
COMMENTS
Upon the approval of the budget, staff contacted John Molyneaux, Fire Chief to ascertain
their program needs for the new Fire Hall. This is a similar exercise that established the
spatial requirements for both the Seniors Centre and the Recreation Centre.
Staff have attached the list submitted by Chief Molyneaux which requests a total floor area
of 6,710 square feet plus hall and entranceways. The approved budget of $1,620,000
would provide a per square foot estimate of approximately $241/sq. ft.
With the approval of these program requirements forthe new Fire Hall, staff are requesting
that we proceed with the recruitment of an Architect for the Fire Hall through our Standard
Purchasing Procedures.
OPTIONS
Council may consider delaying the project or the Expression of Interest until a future date.
The Fire Chief is concerned that a delay at this time will have an effect on service levels
and response times and not provide sufficient time to complete the design and construction
of the Fire Hall in 2005 as indicated in the Master Fire Service Plan.
—53—
be M14.3b04' 2005 .2.
LSO4-038
FINANCIAL IMPLICATIONS
The Capital Budget has been attached which indicates the source of funding for the
project. These funds have been committed to the project as part of the 2004 Budget
process and have been identified in the present balance of Reserve Funds.
CONCLUSIONS
The spatial program submitted appears reasonable and within budget. Staff recommends
that the attached spatial program be endorsed and that the recruitment process for an
Architect commence immediately.
LINK TO STRATEGIC PLAN
Goal "A" speaks to maintaining a well managed and fiscally responsible municipality.
ATTACHMENTS
1. 2004 Capital Budget Analysis by Project Sheet.
2. Space Program Requirements and letter dated April 15, 2004 from John
Molyneaux, Fire Chief.
3. Fire Services Report 2003-11, dated July 28, 2003.
PRE -SUBMISSION REVIEW
Management Team Meeting, Wednesday, September 8, 2004.
Prepared by: Asian D. Downey, Director of Leisure Services, Extension 4752
r�.
ALLAN D. DOWNEY JOHN LYNEAUX
Director of Leisure Services Fire Ch
—54—
COUNCIL - MAR
H 8, 2005
TOWN OF AURORA Department Priority: #
2004 CAPITAL BUDGET LSAC Priority: #
ANALYSIS BY PROJECT
DEPARTMENT: Leisure Services Department ACCOUNT NO.
PROJECT: New Fire Ball
PURPOSE: To design a new Fire Station to be constructed on Town owned lands and
' scheduled in Development Charges for the year 2005, however in order to begin
the planning process will require funding in the year 2004.
PFRFORMANCEIAC'TTVTTV MEASURES
INCREASE (DECREASE
FFFRC R A"1*1G, BUDCRTS 204 2M5 201I6
INCREASE (DECREASE)
Not Applicable Per Agreement
SALARIES with Newmarket
OTHER COSTS
TOTAL $ S0 $�
PR0 TFCT cOSTMN A N(`TNG -
T T(�AI 2RDJEXT—MS1 VA(1, 100 SLAZ111M $ n
FINANCING-
CURRENT LEVY $ 0 $ 0 $ 0
GRANTS $ 0 $ 0 $ 0
RESERVE FUND - DCA Reserve Fund $113,400 $1,020,600 $ 0
RESERVES Fire Service Capital $ 66,600 $ 0 $ 0
- Municipal Capital $ n $ 599;dnn $ n
TOTAL FINANCING $-UU010 &Liao nnn $ n
EXTLANATIONSIRI GHLI GHTS:
Development Charges identifies the need for construction of a new Fire Station in the year 2005 to be
located on Town owned lands. Funding is required in 2004 to prepare site construction drawings and
the engagement of an Architect.
COUNCIL - MARCH 8,
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COUNCIL - MAdv H 8, 2�105
III IIII Town of Aurora
THE CORPORA7701V OF THE TOWN oFAURoRA
By-law Number 4564-04.D
BEING A BY-LAW to amend
By-law No. 2213-78
WHEREAS it is deemed advisable to amend By-law 2213-78;
AND WHEREAS the municipal Council of the Corporation of the Town of Aurora deems
it necessary and expedient to amend By-law 2213-78, as amended;
NOW THEREFORE THE MUNICIPAL COUNCIL OF THE CORPORATION OF THE
TOWN OF AURORA ENACTS AS FOLLOWS:
1. THAT the zoning category applying to the lands shown in hatching on Schedule
"A" attached hereto and forming part of this By-law is hereby amended from
"Rural General (RU) Zone" to "Institutional (1-19) Exception Zone" and
"Environmental Protection (EP-15) Exception Zone."
2. THAT the following be added as Section 28.16 "Institutional (1-19) Exception
Zone."
28.18 INSTITUTIONAL (1.19) EXCEPTION ZONE
28.18.1 USES PERMITTED
The lands zoned 1-19 on Schedule "A" attached hereto and forming part of this
By-law shall be used in accordance with Section 28.1. Notwithstanding Section
28A, the lands may also be used for a fire hall or recreation centre.
For the purpose of this by-law, a Recreation Centre means a premises in which
facilities are provided for recreational or athletic activities such as body-building,
exercise classes, martial arts classes, gymnastics, and may include associated
facilities such as a sauna, a swimming pool and a solarium. It also means a
building or part thereof used for sports, social and leisure time activities, and
includes an arena, bowling alley, curling rink, bingo hall, ice or roller skating rink,
athletic fields and like facilities, accessory restaurant and accessory retail uses,
however does not Include an adult entertainment parlour, body rub parlour or a
place of amusement.
28.18:2 ZONE REQUIREMENTS
28.18.2.1 Siting Specifications
Front Yard (minimum) 25.0 metres
Rear Yard (minimum) 0.0 metres
East Side Yard (minimum) 15.0 metres
West Side Yard (minimum) 5.0metres
Notwithstanding any provision to the contrary, buildings or
structures are prohibited within 5 metres of the EP-15 zone.
Notwithstanding any provision to the contrary, the rear lot line shall
be defined as the northern limit of the lands shown in hatching on
Schedule "A" attached hereto.
Notwithstanding any provision to the contrary, the lot frontage shall
be deemed to be the Wellington Street frontage.
-57-
COUNCIL - MARCH 8,
005
Notwithstanding any provision to the contrary, parking
requirements shall be 90 spaces per ice surface and 140 spaces
for the aquatics and ancillary facilities.
28,18.2.2 Building Speciflcations
In accordance with section 28.2.3
3. THAT no part of this By-law will come into force until the provisions of the
Planning Act have been complied with, butsubjectto such provisions the By-law
will take effect from the day of passing thereof.
READ A FIRST AND SECOND TIME THIS 13' OF JULY, 2004.
READ A THIRD TIME AND FINALLY PASSED THIS 13' OF JULY, 2004.
^l
l
(I JO , MAYOR
IL EW/ART, DEPUTY CLERK
ME
TCPluW L� -OMAR& 8!�'gb05 ` 7...5 IS SCHEDULE "A"
TO BY-LAW NO. 4564-04.D
THE REGIONAL MUNICIPALITY OF YORK
PASSED THIS 13th DAY
LOCATION: Part of Lot 21, Concession 2
OF Jury Q001-/
rJt-pu`r1bLtR' KRe4 zuNe1-
30µ
LANDS SUBJECT TO REZONING FROM "RU" TO "EP-15"
® LANDS SUBJECT TO REZONING FROM "RU" TO "1-19"
WELLINGTON STREET EAST
SCHEDULE "A" TO BY-LAW NO. 4564-04.D
—59—
COUNCIL - MARCH 8, 20V5
xplanatory Note
Re: Zoning By-law No. 4564-04.D
By-law Number 4564-04.D has the following purpose and effect:
To amend By-law2213-78, the Zoning By-law in effect in the Town of Aurora, to rezone
the subject lands from "Rural General (RU) Zone" to°Institutional (1-19) Exception Zone"
and "Environmental Protection (EP-15) Exception Zone." This will permit the use of the
lands for community services and institutional uses such as fire halls, recreation centres,
and accessory restaurants and retail.
a, 2005 AGENDA RM #
.H. 0 M E O F T H E S T I N G E R S
Mr. AI Downey
Director of Leisure Services,
Town of Aurora,
100 John West Way,
Box No. 1000,
Aurora, Ontario L4G 6J1
December 1, 2004
RE: 10-Year Interest Free Loan
Dear Mr. Downey:
I write you today to request the Town's assistance with the renovation of
our Club Office.
Last year we moved the Club office to less expensive but raw office space
220 IndusM°l Parkway and have done minor renovations to this facility to allow our office staff to
South Unit4'4 manage the Club. A feature of this space, besides its close proximity to the
AUfOfOi G3V6 previous office and Sheppard's Bush, is that it has significant storage
Ph: 906-727-0624 space for our rather extensive inventory of soccer equipment. Managing
P°Info 727-1655
email:of°this inventory is an important function and this facility keeps us from
�°Ys °° having to rent storage facility or ask the Town for space.
After one year of reviewing our needs we have decided that the Club office
requires additional renovations so our professional staff can service the
membership properly, our volunteers can have suitable working space and
we can continue to manage our inventory. We had hoped that space might
be available at the Old Library or some other Town -provided area, but my
recent conversations with you suggest that this may be a while coming
and our needs are acute.
The Board has asked that I contact you with a request that the Town
provide us with an interest -free loan so that we can complete these
N necessary renovations. We have secured a long-term lease from the
T Landlord so that the cost can be deferred over a number of years and thus
we are confident that we will be in this space for the next five years with
3 and option to renew for another term. This also
3
3
—61—
COUNCIL — MARCH 8, 2005
means we will not be asking any consideration from the Town regarding Club House
space for the next ten years.
We have asked and received tenders for the required renovations and have these in
hand from local contractors. The amount we need is $40,000.00.
I ask for your consideration of a ten-year $40,000.00 interest -free loan to be repaid in
equal annual payments of $4000.00 per year. This will allow us to complete the
renovations we need, and defer the cost over ten years thus avoiding any significant
increases in fees to the membership.
t
If you need further information regarding this request, please contact me personally.
Sincerely,
Ron Weese
President
—62—
VA
COUNCIL - MARCH 8. 2005 - ---
N T E R
DEPARTMENT OF LEISURE SERVICES
OFFICE MEMO
To: Mayor and Members of Council
Cc: Scott Somerville, C.A.O.
From: Allan D. Downey, Director of Leisure Services
Subject: Leisure Services Advisory Committee Meeting No.05-01 held
January 13, 2005 - Request for Funding
Date: Thursday, January 20, 2005
Please find attached a copy of the Financial Statement and Treasurer's Report for the
Aurora Youth Soccer Club.
This information is being provided as background material regarding the request of the
Aurora Youth Soccer Club for a $40,000 interest free loan as recommended by the
Leisure Services Advisory Committee.
I trust this is of assistance.
Sincerely,
Allan D. Downey,
Director of Leisure Services.
ADD/dp
Attach.
-63-
- MARCH 8, 2005
Aurora Youth Soccer Club
2003-04 Annual General Meeting
Financial Statements &
Treasurer's Report
COUNCIL - MARCH 8, 2005
Financial Statements of
AURORA YOUTH
SOCCER CLUB
Year ended September 30, 2004
-65-
COU L -
CHARTEREC ACCOUNTANTS
AUDITORS' REPORT
38 Wellington Street East, Suite #6, Aurora, Ontario L4G 1H5
telephone: 905-713-0055 • fax: 905-713-1022
To the Members of the Aurora Youth Soccer Club
We have audited the balance sheet of the Aurora Youth Soccer Club as at September 30, 2004 and
the statements of operations, changes in net assets and cash flows for the year then ended. These
financial statements are the responsibility of the Club's management. Our responsibility is to express
an opinion on these financial statements based on our audit.
Except as explained in the following paragraph, we conducted our audit in accordance with generally
accepted auditing standards. Those standards require that we plan and perform an audit to obtain
reasonable assurance whether the financial statements are free of material misstatement. An audit
includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial
statements. An audit also includes assessing the accounting principles used and significant estimates
made by management, as well as evaluating the overall financial statement presentation.
In common with many not -for -profit organizations, the Club derives revenue from various activities, the
completeness of which is not susceptible to satisfactory audit verification. The types of revenue
included in this category normally consist of donations and fund-raising activities. Accordingly,. we
were unable to determine whether any adjustments for unrecorded revenue might be necessary to
revenue, excess of revenue over expenses for the period and net assets.
In our opinion, except for the effect of adjustments, if any, which we might have determined necessary
had we been able to satisfy ourselves concerning the completeness of r evenue referred t o i n t he
preceding paragraph, these financial statements present fairly, in all material respects, the financial
position for year then ended in accordance with generally accepted accounting principles.
M` (? G'S, a (30 .
Chartered Accountants
Aurora, Canada
November 12, 2004
-66-
COUNCIL - MARCH 8, 2005
AURORA YOUTH SOCCER CLUB
Balance Sheet
Year ended September 30, 2004, with comparative figures for 2003' .
2004 2003
Assets
Current:
Cash $ 210,681 $ 120,287
Accounts receivable " 21,424 42,675
Prepaid expenses 21,587 3,375
253,692 166,337
Capital assets (note 2)
Liabilities and Net Assets
17,922 16,458
$ 271,614 $ 182,795
Current liabilities:
Accounts payable and accrued liabilities $ 106,663 $ 77,570
Deferred revenue 18,380 2,390
125,043 79,960
Net assets:
Net assets invested in capital assets 17,922 16,458
Net assets subject to restrictions (note 3) 20,158 13,906
Unrestricted net assets 108,491 72,471
146,571 102,835
Commitments (note 4)
$ 271,614 $ 182,795
See accompanying notes to financial statements.
Signed on behalf of the Board of Directors:
Director
Director
COUNCIL - MARCH 8, 2005
AURORA YOUTH SOCCER CLUB
Statement of Operations
Year ended September 30, 2004, with comparative figures for 2003
2004
Revenue:
Registration fees
$ 773,452
Bingo, net of licence costs
38,698
Promotional partnerships
36,755
Other fundraising, net
27,375
Travel raffle, net.
18,340
Club tournaments
.4,092
Grants
898,712
Expenses:
Direct program costs:
Uniforms and equipment
215,030
Coach and player development
127,842
Facility rentals '
83,419
Player registration fees
70,812
Referees
39,160
Club promotion and advertising
32,103
Tournaments
30,399
598,765
Indirect costs:
Administrative support
153,201
Office supplies
46,099
Clubhouse rent and utilities
23,603
Other administrative costs
17,796
Amortization
8,222
Professional fees
4,822
Insurance
2,468
256,211
854,976
2003
$ 749,448
48,712
64,930
43,856
1,295
8,071
916,312
204,241
168,320
94,764
71,966
34,464
32,760
39,915
646,430
109,356
51,812
21,753
20,109
7.340
4,110
217,069
863,499
Excess of revenue over expenses $ 43,735 $ 52,813
See accompanying notes to financial statements.
-68-
G
COUNCIL - MARCH 8, 2005
AURORA YOUTH SOCCER CLUB
Statement of Changes in Net Assets
Year ended September 30, 2004, with comparative figures for 2003
Invested Assets
in capital subject to 2004 2003
assets restrictions Unrestricted Total Total
Balance, beginning of year $ 16,458 $ 13,906 $ 72,471 $ 102,835 $ 50,022
Excess of revenue over expenses
(expenses over revenue) 1,464 57,038 (14,766) 43,736 52,813
Direct program costs funded from restricted funds — (50,786) 50,786 — —
Balance, end of year $ 17,922 $ 20,158 $ 108,491 $ 145,571 $ 102,835
See accompanying notes to financial statements.
-69
COUNCIL. - MARCH 8, 2005
AURORA YOUTH SOCCER CLUB
Statement of Cash Flows
Year ended September 30, 2004, with comparative figures for 2003
2004 2003
Cash provided by (used for):
Operating activities:
Excess of revenue over expenses $ 43,736 $ 52,813
Add Items not affecting working capital:
Amortization 8,222 7,340
Changes in non -cash operating working capital 48,122 30,513
100,080 90,666
Investing activities:
Purchase of capital assets (9,686) (9,583)
Net increase in cash 90,394 81,083
Cash, beginning of year 120,287 39,204
Cash, end of year $ 210,681 $ 120,287
See accompanying notes to financial statements.
-70-
-4-
COUNCIL - MARCH 8, 2005
AURORA YOUTH SOCCER CLUB
Notes to Financial Statements
Year ended September 30, 2004
The Aurora Youth Soccer Club is a not -for -profit organization and was incorporated without share
capital by letters patent on January 16, 1984, under the Business Corporations Act, Ontario. The
Club is dedicated to the development of youth soccer in Aurora and surrounding areas.
1. Significant accounting policies:
(a) Financial statements:
These financial statements reflect the operations carried on by the Club only and do not
include the trust funds maintained by any of the associated rep teams.
(b) Capital assets:
Capital assets are stated at cost. Amortization is provided using the following annual rates
and methods:
Asset Method Rate
Building
Furniture and equipment
Leasehold improvements
Storage equipment
(b) Contributed services:
Straight-line
10%
Straight-line
33%
Straight-line
3 years
Straight-line
5 years
Contributed services and goods have been provided by volunteers, individuals and
businesses assisting in the carrying on of the Club's service delivery activities. Because of
the difficulty in determining their fair market value the value of these contributed services and
goods has not been recognized in these financial statements.
(c) Measurement uncertainty:
The preparation of financial statements in conformity with generally accepted accounting
principles requires management to make estimates and assumptions that affect the reported
amounts of assets and iiabilities, the disciosure of assets and liabilities at the date of the
financial statements and the reported amounts of revenues and expenses during the reporting
period. Actual results could differ from those estimates.
COUNCIL - MARCH 8, 2005
AURORA YOUTH SOCCER CLUB
Notes to Financial Statements (continued)
Year ended September 30, 2004
2. Capital assets:
2004
2003
Accumulated
Net book
Net book
Cost
amortization
value
value
Building
$ 18,766
$ 13,870
$ 4,896
$ 6,773
Furniture and equipment
36,764
27,282
9,482
1,112
7,667
2,018
Leasehold improvements
2,746
1,634
Storage equipment
2,702
270
2,432
$ 60,978
$ 43,056
$ 17,922
$ 16,458
3. Assets subject to restrictions:
The Club derives a portion of its fundraising revenue by participating in bingo events in Aurora. In
addition, in 2003/04 there was revenue generated by a travel raffle. The net proceeds from these
events are subject to restrictions imposed by as a result of the bingo and raffle lottery applications
made to the Town of Aurora. The purpose for which these funds can be used includes certain
approved direct program costs of the Club. The amount shown on the balance sheet at
September 30, 2004 as "Net assets subject to restrictions" represents cash held in the separate
bank accounts for bingo and the raffle.
4. Commitments:
(a) The Club has a lease agreement for premises, which commenced February 15, 2003 for a
term of 3 years at a rate of $10,008 per annum plus common costs, which are currently
estimated at approximately $5,000 per annum.
(b) The Club has a lease agreement for the photocopier, which commenced September 4, 2003
for a term of 5 years at a rate of $2,760 per annum plus copy costs.
(c) The Board of Directors of the Club has approved expenditures relating to renovations of the
office and storage area at the present location. These expenditures, estimated to cost a
maximum of $30,000, will be incurred over the next 12 months.
5. Comparative figures:
Certain of the comparative figures on the Statement of Operations have been restated to conform
with the financial statement presentation adopted for the current year.
-72-
-6-
COUNCIL — MARCH 8, 2005
2003-04 AGM
Report: Treasurer
I am pleased to report that financially the Aurora Youth Soccer Club has enjoyed a very
successful second consecutive year, In fact, the Club is in its strongest financial position in
its history and is well positioned to meet the challenges of future years.
Net assets have increased to $146,600 from $102,800 the year before. More importantly,
working capital as at September 30, 2004 has increased to $128,600 from $86,400 in 2003.
Although the Club's revenues decreased slightly, reduced expenses have resulted in a strong
surplus for the year of $43,700 slightly lower than the $52,800 recorded in 2003.
For the year ended September 30, 2004 revenues decreased slightly in 2004 to $898,712
from $916,312 in the previous year. Although revenues were down slightly, members can be
encouraged that registration revenues increased during the year by 3%. Revenues were
down due to unexpected decreases in Promotional Partnerships and Bingo revenues.
Registration revenues, which include league registrations, camp revenues, etc., increased in
2004 to $773,452 compared to $749,448 in 2003. This was due to increased revenues from
the adult programs, increased revenues due to the additional rep teams and increased clinic
revenues. Promotional partnership revenue decreased in 2004 to $36,755 compared with
$64,930 in 2003 due to the loss of several of our major sponsors of prior years. It appears
that these sponsors had reduced or eliminated their sponsorship budgets for 2004.
Net bingo revenue also reduced in 2004 to $38,698 from. $48,712 in 2003. This was due to
the disruption of "Bingo" in Aurora caused by the change of ownership of the Bingo Hall and
the move to its new location. Bingo remains an important fundraising source for the club and
it is expected that Bingo revenues will return to expected levels in the future now that Bingo
operations have returned to normal. Again this year, the Club has been fortunate to benefit
from the tireless efforts of Karen Connors and her team in keeping Bingo running smoothly,
especially through the turmoil of the change in ownership and the move.
Other fundraising revenues decreased to $27,375 in 2004 from $43,856 in 2003. This
decrease was due to a small decrease in monies received from the Magna Hoedown in the
fall of 2003. Once again in 2003 the Club was fortunate enough to be one of the non-profit
organizations that participated in the Magna Hoedown. In addition to the Hoedown, Magna
provides fields to the Club and has assisted in many other areas. Magna has time and again
proved itself to be a good friend and supporter of youth soccer in our community. Although
this fall, the Club was not chosen to participate in the Hoedown it is hoped that in future years
Magna will once again include the Club in the hoedown
In addition, the Club had reduced revenues in its .snack bar operations because it was forced
to write off approximately $5,000 from 2003 snack bar operations. This was because the
operator of the snack bar in 2003 refused to honour his commitment with the club. Revenues
did increase by $18,340 due to the net proceeds of the raffle that the club ran during the
summer. Congratulations to all members who were winners.
—73—
COUNCIL — MARCH 8, 2005
Expenses decreased from $863,499 in 2003 to $854,976 in 2004.
Direct program costs decreased in 2004 to $598,765 from $646,430 in 2003. The main
reason for this reduction was due to the resignation of the Club's Technical Director. This
position was then eliminated as the Executive reorganized the management structure of the
club. As a result, coach and player development costs decreased to $127,842 in 2004 from
$168,320 in 2003.
Slightly higher uniform costs, equipment purchases and the increased number of Rep teams
resulted in a small increase in uniform and equipment costs to $215,030 compared with
$204,241 in 2003. Facility rentals reduced to $83,419 in 2004 from $94,764 in 2003. This
reduction was due to lower facility costs incurred in the summer camp programs. In
particular, the Club did not bffer a residential camp during the summer. Tournament costs
were reduced to $30,399 in 2004 from $39,915 in 2003 due to the elimination of the Stinger
Cup this summer and lower "End of Season" tournament costs. Indirect costs increased to
$256,211 from $217,069 in 2003. This increase was due to the increase in administrative
costs to $153,201 in 2004 from $109,355 in 2003. This increase was due to the addition of
the Executive Director position, which replaced the Technical Director's position during the
year. In all other categories, costs remained virtually stable compared to prior year.
At year-end, working capital has increased to $128,649 from $86,377 in 2003. More
importantly, the Club's cash position increased to $232,105 at year-end in 2004 from
$120,287 in 2003. The Club is in a strong position going into the fall and winter where cash
flow decreases significantly. It also now has sufficient cash reserves to weather any
unexpected problems in revenues or cash flow. In addition, our unrestricted net assets
increased from $72,471 in 2003 to $108,491 in 2004. Subsequent to the year-end, all
payables at September 30, 2004 have been paid.
This is the second year that the Club has had an audit of its financial statements. Your board
feels that given the Club's level of financial activity, an audit is necessary to provide the
necessary comfort in our financial statements. In addition, our auditor provides an additional
resource to the Executive of your Club. Again this year, 1 need to extend my thanks and
appreciation to Colin McCreesh and his staff for all the hard work that they have put in
preparing our statements and for his ongoing advice in various financial issues.
Again this year, as the Club looks forward, our concerns continue to be the cost, quantity and
quality of the soccer fields available to the Club. In addition, how the Club manages the rep
team bank accounts remains a concern. The Club will continue to work with the Town to
control field costs and to improve quality and access. In addition, we will continue to review
and implement changes to better manage the rep team bank accounts.
I want to thank Lawrence Janit and his team of Susan Savoie, Lee Lawson, Laurie Mueller
and Anne Vos for all their hard work. Their efforts have played a big part in the financial
success that the club has enjoyed this year.
Respectively submitted
Robert Brissenden
—74—
COUNCIL - MARCH 8,
2005 AGENDA ITEM
N%\1&*an
The CdyAAdove Toronto
FEB 2 8 2005
FOR INQUIRIES: PLEASE QUOTE ITEM & REPORT NO.
February 14, 2005
Mr. Bob Panizza, Director of Corporate Services
& Municipal Clerk
The Town of Aurora
P.O. Box 1000
100 John West Way
Aurora, ON
L4G .6J 1
Dear Mr. Panizza:
RE: NEW BUSINESS — RESOLUTION
BILL 135 — THE GREENBELT ACT
Clerk's Department
141 Major Mackenzie Drive
Vaughan, Ontario
Canada L6A 1T1
Tel (906) 832-8504
Fax (905) 832-8535
I am writing to advise you that Vaughan Council, at Its meeting held on February 14, 2005, adopted the
following resolution:
The Council of the Corporation of the City of Vaughan requests that the Boyd Conservation Area
"Boyd Park"south of Rutherford Road and west of the original road allowance between Concessions
6 and 7, in the City of Vaughan be included in the Greenbelt Plan;
THAT the Council of the Corporation of the City of Vaughan supports the Infrastructure policies within
the Draft Greenbelt Plan which recognize that existing Infrastructure in the Greenbelt must be
maintained, and may be expanded, and new infrastructure will be permitted in order to serve the
existing and permitted land uses within the Greenbelt and surrounding the Greenbelt;
AND THAT the Province of Ontario, the Provincial Minister of Municipal Affairs and Housing (Hon.
John Gerresten), MPP Mario Racco, MPP Greg Sorbara, the Provincial Opposition Critic of Municipal
Affairs (MPP Tim Hudak), the TRCA, the Region of York and all other municipalities affected by Bill
135 be advised of this resolution immediately.
Attached for your information is Item 43, Report No. 7, of the Committee of the Whole regarding the
above -noted matter.
Sincerely,
Idwv
J. D. Leach
City Clerk
Attachment:
Extract
JDLIas
-75-
COUNCIL - MARCH 8, 2005
CITY OF VAUGHAN
TRACT FROM COUNCIL MEETING MINUTES -OF FEBR IARY 14 00
Item 43, Report No. 7, of the Committee of the Whole, which was adopted, as amended, by the Council of
the City of Vaughan on February 14, 2005, as follows:
By approving the follow resolution:
The Council of the Corporation of the City of Vaughan requests that the Boyd
Conservation Area "Boyd Park" south of Rutherford Road and west of the original road
allowance between Concessions 6 and 7, in the City of Vaughan be included in the
Greenbelt Plan;
THAT the Council of the Corporation of the City of Vaughan supports the Infrastructure
policies within the Draft Greenbelt Plan which recognize that existing infrastructure in the
Greenbelt must be; maintained, and may be expanded, and new infrastructure will be
permitted in order to serve the existing and permitted land uses within the Greenbelt and
surrounding the Greenbelt;
AND THAT the Province of Ontario, the Provincial Minister of Municipal Affairs and
Housing (Hon. John Gerresten), MPP Mario Racco, MPP Greg Sorbara, the Provincial
Opposition Critic of Municipal Affairs (MPP Tim Hudak), the TRCA, the Region of York and
all other municipalities affected by Bill 135 be advised of this resolution immediately,
By receiving the report of Regional Councillor Jackson, dated February 7, 2005; and
By receiving the confidential memorandum from the Commissioner of Legal and Administrative
Services, dated February 14, 2005.
43 NEW BUSINESS - RESOLUTION
BILL 135 -THE GREENBELT ACT
The Committee of the Whole recommends that this matter be deferred to the Council meeting of
February 14, 2005 for staff to provide a report addressing the concerns raised.
Recommendation
Regional Councillor Linda D. Jackson recommends:
THAT Council adopt a resolution to support the inclusion of Boyd Conservation Area (Boyd Park)
in the Greenbelt Plan and Bill 135 and,
THAT the Province of Ontario, the Provincial Minister of Municipal Affairs and Housing (Hon.
John Gerretsen), MPP Mario Racco, MPP Greg Sorbara, the Provincial Opposition Critic of
Municipal Affairs (MPP Tim Hudac), the TRCA, the Region of York and all other municipalities
affected by Bill 135 be advised of this resolution immediately.
Purpose
To ensure the soundness of the Greenbelt Plan and its enabling legislation, the Greenbelt Act.
Background - Analysis and Options
Whereas, this council recognizes the intent by the Province of Ontario to ensure long-term
protection of significant agricultural, ecological and heritage resources in the Greater Golden
Horseshoe, and
Whereas, it appears that justification for significant portions of the Greenbelt may be questionable
from an ecological, economic, agricultural or land use planning perspective, and
.../2
-76-
COUNCIL - MARCH 8, 2005
CITY OF VAUGHAN
EXTRACT FROM COUNCIL MEETING MINUTES OF FEBRUARY 14,200
Item 43 CW Report No. 7 — Page 2
Whereas, still other areas of both heritage and ecological significance were left out of the
proposed Greenbelt Plan entirely, and
Whereas, Boyd Conservation Area is owned by Toronto and Region Conservation Authority, who
have supported the inclusion of Boyd in their submission to the Province of Ontario, and
Whereas, the Humber River, which runs through Boyd Conservation Area, was designated as a
Canadian Heritage River by the Government of Canada in 1999, and
Whereas, portions of Boyd Conservation Area have been designated as Areas of Natural
Scientific Interest (ANSI), and
Whereas, the conservation, planning and scientific communities believe that Boyd Conservation
Area is a significant and irreplaceable environmental resource, and
Whereas, Boyd Conservation Area attracts approximately 75,000 visitors annually and is part of a
larger recreation and education system known as the East Humber Valley Complex (inclusive of
the Kortright Centre for Conservation, the McMichael Gallery, the William Granger Greenway and
the Earth Rangers Wildlife Rehabilitation Centre).
Relationship to Vaughan Vision 2007
This report is consistent with the priorities previously set by Council through the Vaughan Vision
2007 insofar as it fiscally and environmentally places Vaughan residents FIRST.
Conclusion
It is recommended that the City of Vaughan supports the inclusion the Boyd Conservation Area in
the Greenbelt Plan and Bill 135.
Attachments
None
Report prepared by:
Mireila Compagno, Council Administrative Assistant
-77-
COUNCIL — MARCH 8, 2005
Hydro One Networks Inc.
483 Bay Street
North Tower, 15'h Floor
Toronto, Ontario M5G 2p5
www.HydroOne.com
Gary Schneider
Manager — Transmission Approvals
System Development
February 25, 2005
Tel: 14161 345-5918
Fax: 14161 345-6029
Mrs Karen Ewart
Administrative Co-ordinator/Deputy Clerk
Town of Aurora
100 John West Way
Box 1000
Aurora, Ontario
L4G 6J1
Re: Supply to York Region — Draft Environmental Study Report (ESR)
hydro(
one
We acknowledge receipt of your December 17, 2004 communication requesting that
Hydro One conduct an individual Environmental Assessment (EA) for the Supply to
York Region Transmission Line Study.
Hydro One is documenting all comments and concerns submitted during the 60-day
public review period, and we'll attempt to resolve issues that fall within the jurisdiction
of the EA Act and our company's mandate. Shortly, Hydro One will provide the
Minister of the Environment with a summary of the comments and issues received by
individuals, groups or organizations, including requests for a "bump -up" to an individual
EA. We'll indicate which issues we are able to resolve and those we cannot. For
unresolved issues identified in bump -up requests, we'll provide the Minister with our
rationale for not being able to resolve the specific issue. Hydro One is recommending that
the Minister deny the bump -up request. An individual EA will not advance positions on
the key issues.
Following the public review period, the Ministry of the Environment will communicate
the Minister's decision to all parties who have requested a bump -up to an individual EA.
We have reviewed in detail your letter submitted in support of a request for bump -up of
the transmission undertaking proposed for York Region. Enclosed is a memo addressing
some of the concerns you have raised. We also clarify some of the misinformation that
we believe is contained in your letter. However, we do not address every point on which
we disagree.
of-C
COUNCIL — MARCH 8, 2005
Hydro One sincerely believes that the individual EA process will not be able to advance
this project. If the Minister of Environment selects an Individual EA path, the prospects
are high for a delay of several years. This places the supply to York Region in jeopardy,
including Aurora (as has been confirmed by Aurora Hydro Connections Limited report
submitted to you on January 7, 2005). Action by York Region and the local utilities will
likely be required to put in place non -transmission alternatives to provide supply
reliability. However, most of these actions will only defer the need for transmission
improvements.
Thank you for your input on the Supply to York Region proposal.
4.4.
Gary Schneider
2
—79—
COUNCIL - MARCH 8, 2005
1. Aurora assert that the ESR is not complete
Aurora has concluded that the Class EA is incomplete because the draft Environmental Study
Report (ESR) does not contain comments or concerns from the second round of public
information centres. There is further reference to the fact that the ESR did not present the
response to those concerns and commitments to future actions, presumably to address those
concerns.
The process followed was fully consistent with the Class EA process. The conclusions of Aurora
are not consistent with the Class EA process.
The last set of inforrnatign centres supported the final notification step in the process (described
in Section 3.5.1 of the Class EA). The Class EA sets out specific information requirements that
must be provided including a description of the selected project, advice that environmental study
information is available for review at specific locations, and the rights of the public under the
Class EA. The draft ESR provided more than the required final notification requirements. The
Class EA process, including the release of the draft ESR, does not presume complete
documentation of all public input. The presumption is that public input will continue, hence the
60 day period for public review and comment. The Class EA is very clear that the filing of the
ESR takes place after the review period and a Minister's decision. As a result, the assertion that
that the ESR is inconsistent with Section 3.4 of the Class EA is incorrect.
On a very practical level, the public input from the last set of information centres only reinforced
the information previously received. There were no substantive changes. The 60 day review
period has brought to light additional issues, as was intended (e.g. the York Catholic District
School Board's position with respect to St Monica School).
2. Aurora assert that in view of the expressed opposition, the ESR must re-evaluate the
rationale for the preferred alternative and must attempt to resolve the opposition.
Section 3.5.2 of the Class EA does indicate that if there is expressed opposition, Hydro One will
re-evaluate the rationale for selection and will attempt to resolve the basis for the opposition.
Hydra One carefully considered the basis for the opposition and as documented in the ESR, has
concluded that resolution is not possible.
The interpretation of Hydro One's obligations are incorrect. The submissions made during the
public review period have been carefully analyzed. If any issues could reasonably be resolved,
or misunderstandings explained, efforts have been made to do so. For others, Hydro One will
indicate why those submissions are not acceptable. The comments received and Hydro One's
response will be issued to the Ministry for the consideration of the Minister. They will also be
made available to all interested parties.
With respect to your request for mediation, since March of last year Hydro One has conducted an
extensive consultation program in an effort to inform stakeholders about the project and to
identify and mitigate concerns. This program began with briefings to inform provincial, regional,
municipal and local utility staff about the project and planning process. We have also held
meetings with local elected officials, hoping for meaningful discussion and progress in moving
this project forward.
COUNCIL - MARCH 8, 2005
It must be recognized that there are many bump -up requests covering numerous issues.
Agreement would be required on all issues rather than having a series of independent mediations.
A multi -party process with many differing interests and levels of understanding will be
challenging and likely unworkable. The existing processes require public input and review by the
Ministry of Environment and the Ontario Energy Board. We do not believe there would be any
benefit in introducing another stage in the planning process.
3. Aurora assert that Hydro One has failed to respond to Council Concerns
Hydro One is committed to making best efforts to respond to concerns of affected parties. This
is contingent on the reasonableness of those concerns. The Town has set limits that exceed
reasonable thresholds. To suggest that technical and cost factors inappropriately influence
decisions is unreasonable. These are very important to any business. The Council must look
closely at the reasonableness of their expectations.
For example, to suggest that there be no risks associated with any issue is unreasonable. Nor is it
reasonable for Council to request that Hydro One ensure that there are no EMF risks imposed
upon any existing or future residents in the Town of Aurora. Guarantees are not a Class EA
requirement. The request is impractical and inconsistent with the conclusions of Health Canada,
which takes the position that there is no basis for predicting health effects.
To support their claim that Hydro One had disregard for fair and appropriate socio-economic
criteria, Aurora use illustrations such as their assertion that Hydro One have ignored previous
Joint Board decisions. The decision that Aurora is referring to is a South Western Ontario
example. The outcome referenced was the result of a project -specific decision by a Consolidated
Hearings Board. The Board reached this decision based on consideration of one project. The
Board did not consider the implications to other projects, nor did it intend to establish a precedent
for all future transmission projects. This has been demonstrated by a subsequent Consolidated
Hearings Board, assessing a project in eastern Ontario, that did not reach the same conclusion.
The Board decision in the South Western Ontario example, in large part, involved a new right of
way. At the time of purchase, the affected property owners had no reason to expect a
transmission line would be located in the area. In the Board's judgement, compensation was
appropriate.
4. Aurora assert that there should be no EMF risks
Aurora asserts that Hydro One has demonstrated callous disregard for the public interest by the
approach that has been taken with respect to the precautionary principle. Hydro One is acting in
accordance with the advice from Health Canada. Further, an intergovernmental committee that
provides advice on radiation protection to Health Canada and the provincial and territorial health
agencies — the Federal, Provincial and Territorial Radiation Protection Connnittee (FPTRPC) —
has recently stated, "the extent of Precautionary Principle covers a variety of measures ranging
from moderate methods such as monitoring scientific developments and providing information,
through participation in the process of acquiring new knowledge by carrying out research, to
stronger measures such as lowering exposure limits. Since there is no conclusive evidence that
exposure to EMFs at levels normally found in Canadian living and working environments is
harmful, FPTRPC is of the opinion that moderate measures and participation in the process of
4
-81-
COUNCIL - MARCH 8, 2005
acquiring new knowledge are sufficient. These types of activity are consistent with the Canadian
government framework on precaution." A copy of the FPTRPC's statements is attached.
Aurora's assertion that Hydro One has been disingenuous and deceitful in stating that a health
risk has not been established is not true, and is unduly inflammatory. With respect to EMF,
Hydro One must act in accordance with Canadian authorities and specifically, Health Canada's
recommendations. The draft ESR is quite clear with respect to this, and in relaying the position of
Health Canada.
Concerns that the Council has expressed over EMF, and actions expected of Hydro One, are
inconsistent with the advice and recommendations of Health Canada. In fact, they are also
inconsistent with the recgtnmendations of the International Agency for Research on Cancer, the
U.S. National Institute for Environmental Health Sciences, the U.K. National Radiation
Protection Board and the Royal Society of Canada.
The assertion that Hydro One's position is inconsistent with the recommendations of The Royal
Society of Canada Report is not true. The report reconuriends prudent avoidance to reduce
exposures to field strengths recommended by the International Committee on Non -Ionizing
Radiation Protection (ICNIRP) guidelines. For the public, the magnetic level in this guideline is
833 mG, more than an order of magnitude above the maximum expected exposures associated
with the proposed undertaking.
5. Aurora assert that Hydro One has conducted an unresponsive and misleading process
Aurora asserts that Hydro One has avoided consultation. This is not true. This was one of the
most extensive public involvement programs Hydro One has undertaken in years. The Town is
mistaken in assuming that Public Information Centres and Advisory Groups are the only
meaningful consultation activities. Hydro One has concluded that under the current environment,
further consultation with the public will not address the needs of York Region.
It is fair to say that Hydro One has an excellent understanding of public concerns. Those
concerns are largely based on expectations that exceed Hydro One's reasonable ability to address.
Hydro One denies that it has unreasonably dismissed options presented to us. Hydro One has
assessed and responded to all suggested alternatives. The ESR has presented a list of advantages
of the preferred alternative. If there is to be a transmission solution, then there is clearly no other
reasonable alignment option. No other option offers comparable benefits.
It is important to note that other parties can pursue any conservation, distribution or generation
option independent of this process. Hydro One has no role in the selection of these options.
Iwo
COUNCIL — MARCH 8, 2005
Federal -Provincial -Territorial Radiation Protection Committee — Canada
Position Statement for the General Public on the Health Effects of Power -
Frequency (60 Hz) Electric and Magnetic Fields — Issued on January 20, 2005
Electric and magnetic fields (EMFs) are produced by the generation, transmission,
distribution and use of electrical energy at power frequencies (60 Hz in Canada).
People are exposed to these fields while in close proximity to power lines and other
electrical facilities, as well as electrical wiring, equipment and appliances in
homes, schools and workplaces.
Studies to investigate the health effects of these fields have taken place around the
world for more than thirty years. These studies include laboratory research into
effects on cells and animals, as well as epidemiological (human health) studies
looking at possible associations between exposures and diseases in the population.
Short- and long-term scientific investigations have been conducted and are
continuing.
3. Laboratory research has shown that power -frequency EMFs can interact with
biological systems; however, results to date have not provided conclusive evidence
that these fields cause adverse health effects, such as cancer. Epidemiological
studies have not established an association between exposure to power -frequency
EMFs and the development of cancer in adults. The evidence associating cancer in
children with exposure to power -frequency EMFs remains inconclusive.
4. After a recent evaluation of the scientific data, the International Agency. for
Research on Cancer classified extremely -low -frequency (ELF) magnetic fields as
"possibly carcinogenic to humans" based on studies of childhood cancer
(http://monographs.iarc.fr). "Possibly carcinogenic to humans" is a classification
used to denote an agent for which there is limited evidence of carcinogenicity in
humans and less than sufficient evidence for carcinogenicity in experimental
animals. In the case of ELF fields, the evidence is not strong enough to conclude
that they cause cancer in children. More studies are needed to draw firm
conclusions.
5. Immediate biological effects can result from direct exposure but only at field
strength levels well above those typically found in living environments. Peripheral
nerve and muscle stimulation can be caused by intense magnetic fields and hair
stimulation by intense electric fields. Minor shocks may be caused by touching
poorly -grounded, conducting (metallic) objects located under some high voltage
lines, as a result of electrical charge induced by high intensity electric or magnetic
fields.
Im
COUNCIL — MARCH 8, 2005
Based on the available scientific evidence to date, the Federal Provincial Territorial
Radiation Protection Committee (FPTRPC) concludes that adverse health effects
from exposure to power -frequency EMFs, at levels normally encountered in
homes, schools and offices, have not been established. Protection of the public
against acute effects, such as minor shocks that may occur from contact with
conducting objects under- high voltage power lines, can be achieved through
awareness initiatives undertaken by the electrical power industry.
There have been increasing requests from concerned citizens that the precautionary
principle (PP) be used in a number of areas, including exposure to EMFs. It should
be noted that the extent of PP covers a variety of measures ranging from moderate
methods such as monitoring scientific developments and providing information,
through participation in the process of acquiring new knowledge by carrying out
research, to stronger measures such as lowering exposure limits. Since there is no
conclusive evidence that exposure to EMFs at levels normally found in Canadian
living and working environments is harmful, FPTRPC is of the opinion that
moderate measures and participation in the process of acquiring new knowledge
are sufficient. These types of activity are consistent with the Canadian government
framework on precaution.
8. The FPTRPC will continue to monitor scientific research relating to the health
effects of power -frequency EMFs and will reassess its position periodically as new
information becomes available.
Notes:
(a) This Position Statement replaces the previous Position Statement (first released by
the FPTRPC in November 1998 and updated in October 2002).
(b) This Position Statement is not intended to provide direction on health and safety
aspects of electromagnetic interference by EMFs with medical electronic devices,
including cardiac pacemakers. Electromagnetic interference with such devices
requires different considerations from those used in the evaluation of human health
effects.
emu
COUNCIL — MARCH 8, 2005
Federal -Provincial -Territorial Radiation Protection Committee — Canada .
Response Statement to the Issue of Power -Frequency Magnetic Fields and
Childhood Leukemia — Issued on January 20, 2005
The Federal -Provincial -Territorial Radiation protection Committee (FPTRPC) is
aware of concerns about possible health risks from exposure to power frequency
electric and magnetic fields (EMFs). In response, the FPTRPC developed a
Position Statement to address the issue*. Of particular interest is the risk of cancer
from living near power lines and other sources of EMFs. These concerns appear to
arise as a result of the controversial and contradictory findings in scientific
research, especially from epidemiological studies.
The outcome of a recently conducted pooled analysis of several epidemiological
studies shows a two -fold increase in the risk of leukemia in children living in
homes, where the average magnetic field levels are greater than 0.4 microtesla (4
milligauss)'. The explanation for this elevated risk estimate is unknown, but the
authors of the pooled analysis suggest that it may be accounted for, in part, by
selection bias of cases and controls in the original studies used for the pooled
analysis. However, the number of subjects in the greater-than-4-milligauss group
is very small, and thus the significance of the finding is questionable. More refined
statistical and epidemiological methods will be needed to clarify this finding.
Further, no mechanism has been identified in the research literature that supports
the suggestion that these fields can cause or promote the development of cancer.
It is the opinion of FPTRPC that the epidemiological evidence to date is not strong
enough to justify a conclusion that EMFs in Canadian homes, regardless of
locations from power lines, cause leukemia in children.
* Position Statement for the General Public on the Health Effects of Power -
frequency (60 Hz) Electric and Magnetic Fields; issued by the Federal Provincial
Territorial Radiation Protection Committee — January 20, 2005
'Ahlbom A, Day N, Feychting M, Roman E, Skinner J, Dockerty J, Linet M,
McBride M, Michaelis J, Olsen JH, Tynes T and Verkasalo PK. A pooled analysis
of magnetic fields and childhood leukaemia. Br J Cancer. 2000;83(5):692-698.
W-M
COUNCIL — MARCH 8, 2005
THE CORPORATION OF THE TOWN OF AURORA
By-law Number 4648-05. C
BEING A BY-LAW to
Confirm Actions by
Council Resulting From
The Meeting of March 8,
2005.
THE COUNCIL OF THE CORPORATION OF THE TOWN OF AURORA
HEREBY ENACTS AS FOLLOWS:
THAT the action of the Council at its meeting held on March 8, 2005 in respect to
each motion, resolution and other action passed and taken by the Council at the
said meeting is, except where prior approval of the Ontario Municipal Board is
required, hereby adopted ratified and confirmed.
2. THAT the Mayor and the proper officers of the Town are hereby authorized and
directed to do all things necessary to give effect to the said action or to obtain
approvals where required and to execute all documents as may be necessary in
that behalf and the Clerk is hereby authorized and directed to affix the corporate
seal to all such documents.
READ A FIRST AND SECOND TIME THIS 8'n DAY OF MARCH, 2005.
READ A THIRD TIME AND FINALLY PASSED THIS 8'" DAY OF MARCH, 2005.
T. JONES, MAYOR B. PANIZZA, TOWN CLERK
B-1
ADDITIONAL ITEMS TABLED FOR
COUNCIL MEETING
Tuesday, March 8, 2005
➢ Delegation Request from Mr. Ken Pearson
Re: Item 3(1) — Zoning Amendment Application
Andrew Weber and Neal Santin
74 Wellington Street East
➢ Delegation Request from Mr. Richard Harrison
Re: Item 3(1) — Zoning Amendment Application
Andrew Weber and Neal Santin
74 Wellington Street East
➢ Memorandum from the Administrative Co-ordinator
Re: Notice of Motion by Councillor West
Item 3(4) - Copy of AMO Survey
➢ Withdrawal of Request for Loan by the Aurora Youth
Soccer Club — Item 7
➢ By-law to Appoint a Chief Administrative Officer
Page 1 of 1
Panizza, Bob
From: Ken Pearson m..�
Sent: Monday, March 07, 2005 3:48 PM
To: Panizza, Bob
Subject: Add me too
Hi Bob,
If you can add me to the list that would be great. If we feel that there are enough people participating would you
be able to take me off some time tomorrow?
Thanks again.
Ken Pearson
Panizza, Bob
From:
Richard Harrison -
Sent:
Monday, March 07, 2005 1:15 PM
To:
Pan!=, Bob
Cc:
Andrew, Weber(E-mail)
Subject:
74 Wellington
Bob
Please place me on the agenda of Council for tomorrow evening regarding the captioned
application. I would like to respond to any matters raised by the other delegations that
precede mine. Regards Richard Harrison
I N T E R
O F F I C E MEMO
To: Members of Council
From: Karen Ewart, Administrative Co-ordinator/Deputy Clerk
Subject: Notice of Motion by Councillor West — AMO Survey
Date: March 8, 2005
At the General Committee meeting of March 1, 2005, Councillor West provided
Notice of Motion regarding the AMO Survey. A copy of the survey is attached for
Council's consideration.
Karen Ewart
Administrative Co-ordinator/Deputy Clerk
Memo
To:
Members of Council
From:
Councillor John West
Date:
March 1, 2005
Re:
AMO Survey
NOTICE OF MOTION:
Mayor & Council,
I wish to give Notice of Motion to Council regarding the background paper and surrey
of Municipal Council's term of office and related matters.
I believe this subject should be discussed publicly at the next Council meeting
regarding the length of the terra of office, either 3 or 4 years, and other matters.
0. &./"
r
Y
I ft.
Association of Municipalities of Ontario
k
AMO Background Paper and
Survey on Municipal Council
Term and Related Matters
February 2005
(Survey is attached as a separate Word document)
Association of 393 University Avenue, Suite 1701
Toronto, ON M5G 1E6 Canada
Municipalities tel: 416-971-9856 fax:416-971-6191
email: amo(a)amo.on.ca
of Ontario website:www.amo.on.ca
AMO Report on Municipal Electoral Reform
1. INTRODUCTION
Prompted by Provincial initiatives and the requests of some of our members, the
Association of Municipalities of Ontario (AMO) is undertaking a review of the municipal
election term.
Bill 86, the Electioo Statute Law Amendment Act, establishes a fixed date for provincial
elections by amending the Election Act, the Election Finances Act, the Legislative
AssemblyAct and the Representation Act. New section 9 of the Election Act provides for
regular general elections. The next general election will be held on Thursday, October 4,
2007 (unless the Lieutenant Governor dissolves the Legislature earlier). Thereafter,
regular general elections will always be held on the first Thursday in October in the fourth
calendar year following the most recent general election. New section 9.1 of the Act deals
with the timing of the various steps in all provincial elections. These sections could also be
applied to municipal elections by similarly amending the Municipal Elections Act.
2. BACKGROUND
Presently in Ontario, municipal terms are three years and voting day is the second
Monday in November. In the early part of the century, voting day was the first Monday in
January. However, during this period, special legislation was granted to a number of
municipalities to allow them to have an earlier voting day. In 1946, the Municipal Actwas
amended to permit municipalities to establish a voting day between November 15 and
January 2. This was the case until the Select Committee on Election Laws mandated
uniformity in 1972. At this time, the first Monday in December was fixed as the regular
voting day. In 1977 the legislation was amended again to set the second Monday in
November as voting day. This date has remained unchanged.'
School board elections are run by municipalities and the costs incurred by the clerk of a
local municipality in conducting an election shall be paid by the local municipality
[Municipal Elections Act c. 32, s. 7 (1)].
The Executive has agreed to create an AMO Advisory Committee with the mandate to
develop a survey, undertake its analysis, prepare and approve documentation as a
backgrounder that would accompany the survey, and provide the Board with its best
advice. This Advisory Committee consists of one elected official from each of the AMO
1 The municipal voting day as well as the tenn of council in Ontario is regulated by the Municipal Elections Act, which
was last changed in 1996. More specifically, Section 5 reads as follows: "Voting day in a regular election is the second
Monday in November," while sections 4 and 6 dictate the length of term: H4. L11H A regular election to fill offices
shall be held in 1997 and in every third year thereafter. 1996, c. 32, Sched., s. 4 (1). H6. 1 H The term of all offices to
which this Act applies is three years, beginning on December 1 in the year of a regular election. 1996, c. 32, Sched.,
s. 6 (1).
AMO Report on Municipal Electoral Reform
caucuses as nominated by the Chair of each caucus. The AMC Board had directed that a
report be brought back on moving to a four-year term at its September meeting. As a
result, AMC undertook a brief survey late last year to a sample group of elected officials.
The Board has asked that a full survey of Councils be undertaken and a report be
prepared for its March meeting.
3. OTHER JURISDICTIONS
A review of other municipal jurisdictions has revealed the following information:
Table #1
Jurisdiction
Term & Last Change
Provincial Fixed
Municipal Election
Date & any
Date
coincidence
Alberta
3 years,
No
Third Monday
'long time ago' (from 2
No known overlap
in October
ears
British Columbia
3 years,
Yes
Third Saturday
1998 from 2 ears
Not yet
in November
Manitoba
4 years,
No
Fourth Wednesday in
1998 from 3 ears
Seldom
October
New Brunswick
4 years,
No
Second Monday
A ril 2004
Never
in May
Newfoundland
4 years
No
Last Tuesday
Never
in September
Nova Scotia
4 years,
No
Third Saturday
2000 from 3 ears
Never
in October
Ontario
3 years
Yes
Second Monday
1982 from 2 ears
None
in November
PEI
3 years
No
First Monday
in November
Quebec
4 years
No
First Sunday
None Known
in November
Saskatchewan
2 years
No
Third Wednesday
rural
2003
in October
Saskatchewan
3 years
No
Fourth Wednesday
urban
None known
in October
NWT
2 or 3 depending on local
No
Third Monday in Oct. for
by-law, 2004
Some have been
taxed communities,
close
second Monday in Dec.
for Hamlets
Nunavut
2 or 3 depending on local
No
Third Monday in Oct. for
by-law, 2003
Never
taxed communities,
second Monday in Dec.
for Hamlets
AMO Report on Municipal Electoral Reform
Yukon
3 years
No
Third Thursday
I
Seldom
In October
Thus, five of the thirteen provinces and territories have a four year term, six have a three
year term, rural Saskatchewan has a two year term, while the North West Territories and
Nunavut have a hybrid system that has three and two year terms depending on the size of
the community. Seven of the province and territories (Alberta, Manitoba, Saskatchewan,
Nova Scotia, Northwest Territories, Nunavut and the Yukon) hold their municipal elections
in October. November is the preferred choice in British Columbia, Prince Edward Island
and Quebec, while New Brunswick holds its municipal elections in May and Newfoundland
in September. In terms of what specific day of the week, six of the province and territories
(Alberta, New Brunswick, Prince Edward Island, Northwest Territories, Ontario and the
Yukon) conduct municipal elections on Mondays, while Wednesday is preferred by
Saskatchewan and Manitoba with British Columbia and Nova Scotia voting on Saturdays.
Quebec conducts municipal elections on Sundays, while Newfoundland prefers Tuesdays.
New Brunswick, the most recent jurisdiction to change the term and/or date of its
municipal election, moved very quickly to change the municipal term once it had decided
to investigate the matter. The Province endeavored to consolidate the Elections Act and
the Municipal Elections Act and to develop a continuous Registry of Electors. Coinciding
with an inquiry into a fixed date for the provincial election, the Department of Local
Government asked for municipal input into a four-year term. However, sensing that the
majority of municipal councillors were in favour of longer terms, the Province decided to
make the change before that consultation had finished.
Nova Scotia lengthened the term of its municipal councils at the bequest of the Union of
Nova Scotia Municipalities in 2000 because of projected cost savings and the enhanced
ability of municipalities to plan for the future.
Manitoba lengthened its municipal term of office from three to four years in 1998.
Supported by a resolution from the Association of Manitoba Municipalities, the Province
changed its Municipal Act to enable this longer term. The rationale for this change was it
would give municipal councils more time to plan and implement their agenda in a similar
fashion as both the provincial and federal governments enjoy. While some AMM members
have proposed resolutions to return to a 3-year term, the resolutions have not succeeded.
In terms of the voting age, a review of these same jurisdictions (please see Table #2)
revealed that while the voting age in municipalities across the country was the same as
that for provincial and federal elections, 18, it is regulated under the Municipal Act and
could be dissimilar.
Page 4
AMO Report on Municipal Electoral Reform
Table #2
Municipal Elections Voting Age (by Province)
Province
Municipal
Voting Age
Legislation
Contact/Source
B.C.
18
Local Government Act (section
49)
Ministry of Community, Aboriginal & Women's Servic4s, (250) 387-4020
Alberta
18
Municipal Election Act
http://www.electionsalberta.ab.ca/A%20guide%20for%20polling%20place%20officials.pdf
Saskatchewan
18
Rural Municipalities Act, 1989
Local Government Election Act,
1982
http://www.municipal.gov.sk.ca/mrd/undrmungov/part5.shtmi
Manitoba
18
Local Authorities Election Act
www.gov.mb.ca/ia/programs/local—gov/elections—info.html
Ontario
18
Municipal Elections Act
Quebec
18
Election Act, Referendum Act,
Act respecting elections and
referendums in municipalities
http://www.electionsquebee.qc.ca/en/right_vote_municipal_level.asp
New Brunswick
18
Municipal Elections Act
http://www.caniii.org/nb/laws/sta/m-21.01/20041104/whole.htmi
Nova Scotia
18
Municipal Elections Act
http://www.gov.ns.ca/snsmr/election/voter.asp
PEI
18
Municipalities Act
http://www.gov.pe.ca/infopei/index.php3?number=61806&fang=E
NfldlLabrador
18
Municipal Elections Act
hftp://www.canill.org/nl/laws/sta/m-20.2/200411051whole.htm]
Prepared by the AMO Resource Centre
AMO's Survey on Municipal Council Term
AMO has formed a Municipal Term Advisory Committee to facilitate consultation with
our members on issues relating to municipal elections. We request that you take this
survey to your Council for their input and that you return this survey to AMO by March
1, 2005.
If Council has already dealt with the matter, please complete the survey based on that
and provide other information where appropriate.
Those who cannot meet this deadline are asked to contact Scott Vokey (416-971-9856
x 334) as soon as possible to arrange an alternative.
Please fill out the survey in the word document provided and return by email to
svokey(cbamo.on.ca or by fax if necessary (416-971-6191).
Does Council believe the term of municipal councillors should be lengthened
from 3 years to 4 years for every municipality in the Province of Ontario?
Yes No
If Yes, please skip to question #3. If No, please answer question #2.
2. Does Council believe Single and Upper Tier municipalities should be able to
determine their own length of term?
Yes No
If Yes, please answer part b, otherwise go to question #3.
2 (b) Council believes the respective Region or County should determine their own
length of term by the following procedure:
triple majority_ simple majority
HMO's Survey on Municipal Council Term
3. Does Council believe municipal elections should be planned to occur in the
same year as provincial elections (which may now occur every four years
starting in 2007)?
Yes _ No
4. Would Council be in favour of changing the time of year when municipal
elections occur?
Yes No
If Yes, please answer part b, otherwise go to question #5.
4(b) Council would prefer elections to occur in the month of
5. Does Council think school boards should be elected at the same time as
municipal Councils?
Yes No
6. Would Council be in favour of lowering the voting age from 18 to 16 years of
age?'
Yes No
Please feel free to make any comments on the above questions in the space
provided below:
' The City of Pickering has forwarded a resolution to AMO asking it to take a position on this matter.
This follows the City's adoption of a motion in support of this change, following in the wake of a Private
Members Bill to do the same for provincial elections.
Page 2
ncnworwwcrurncr c�er�oc cco�ir�cc
OFFICE MEMO
To: Mayor and Members of Council
Cc: Scott Somerville, C.A.O.
From: Allan D. Downey, Director of Leisure Services
Subject: Request for Loan by the Aurora Youth Soccer Club
Date: Thursday, March 3, 2005
Please be advised that I have been in contact with the President of Aurora Youth Soccer
Club and he has informed me that they wish to withdraw their request for an interest free
loan.
On behalf of the President of Aurora Youth Soccer Club, he thanks Council for their
consideration of this matter.
Sincerely,
Allan D. Down
Director of Leisure Services.
ADD/dp
cc: Ron Weese, AYSC
�r.-rxan- z•17rrrrrr3�:►arrr�nrrniz•�
By-law Number 4649-05.14
BEING A BY-LAW to appoint a
Chief Administrative Officer and
to establish the duties and
responsibilities thereof.
(Appoint— John Stewart Rogers)
WHEREAS Section 229 of the Municipal Act, 2001, (S.O. 2001, c.25), as amended,
authorizes the Council of The Corporation of the Town of Aurora, to appoint a Chief
Administrative Officer who shall be responsible for exercising general control and
management of the affairs of the municipality for the purpose of ensuring the efficient and
effective operation of the municipality and performing such other duties as assigned by the
municipality;
AND WHEREAS it Is deemed expedient and desirable to establish the position of Chief
Administrative Officer and the duties and responsibilities thereof;
NOW THEREFORE THE MUNICIPAL COUNCIL OF THE CORPORATION OF THE
TOWN OF AURORA ENACTS AS FOLLOWS:
1. THAT, The Council of The Corporation of the Town of Aurora does hereby establish
the position of Chief Administrative Officer of The Corporation of the Town of Aurora.
2. THAT the duties and responsibilities of the Chief Administrative Officer are those set
forth in Schedule "A" attached hereto and forming part of this by-law.
3. THAT The Council of The Corporation of the Town of Aurora hereby appoints John
Stewart Rogers to the position of Chief Administrative Officer of The Corporation of
the Town of Aurora effective April 11, 2005.
4. THAT if the Chief Administrative Officer is absent from duty, on vacation or through
illness, the Municipal Clerk shall be the responsible official for Town contact and staff
direction, and should such absence exceed three weeks, the Council may appoint
an Acting Chief Administrative Officer who shall have all the powers, duties and
responsibilities of the Chief Administrative Officer under this by-law.
7. THAT the provisions of By-law No. 3616-95.H and 4587-04.H be and are hereby
repealed effective the 11� day of April, 2005.
8. THAT the provisions of this By-law shall come into force and effect the 11 " day of
April, 2005.
READ A FIRST AND SECOND TIME THIS 8tb DAY OF MARCH, 2005.
READ A THIRD TIME AND FINALLY PASSED THIS 8" DAY OF MARCH, 2005.
T. JONES, MAYOR B. PANIZZA, TOWN CLERK
SCHEDULE "A"
To By-law No. 4649-05.H
SUBJECT to the provisions of the Municipal Act and any other statutes, the duties and
responsibilities of the Chief Administrative Officer shall be to:
1. Coordinate and direct the Department Heads in the efficient administration of the
municipality in accordance with the Corporate Strategic Plan and other policies and
plans approved and established by the Council.
2. Develop a process for maintaining long term corporate development plans, including
financial implications, and ensures that such plans are developed, approved,
implemented and reviewed on a regular basis.
3. Establish, and act as the Chair of a Staff Management Team of Department Heads
for corporate coordination purposes.
4. Coordinate and direct the Department Heads in the preparation of plans and
programs to be submitted to Council with suitable alternatives for the construction,
maintenance, development and improvement of municipal properties, facilities and
services.
5. Centralize and coordinate the Corporation's economic development functions.
6. Coordinate and direct the implementation of the approved policies and programs of
Council and deal with any matter, including complaints from citizens arising there
from, in accordance with the policies of Council, without further reference to Council
subject to regularly reporting to Council upon actions taken.
7. Review regularly the municipality's organization and departmental structure, in
conjunction with Department Heads and recommend any changes thatwould improve
the effectiveness, efficiency or economy of the structure.
8. Coordinate, primarily through the Committee of Department Heads, the compilation,
consideration and presentation to Council of recommendations of Department Heads
arising from departmental operations, and comment thereon as appropriate and, with
the advice and assistance of the Department Heads, pr6pose by-laws and resolutions
to give effect to such recommendations as are adopted by Council.
9. Direct the codification of the policies and procedures of Council and its Committees
and Departments.
10. Ensure that information and reports requested by Council or that could be of
assistance to Council are obtained and submitted to Council in a timely fashion.
11. Coordinate the -presentation to Council, at least quarterly, of a report on the
Corporation's operations, finances and works -in -progress together with any
recommendations necessary for Council to achieve its objectives and any other
matter that ought to be reported to Council.
12. Direct and control all employees of the Corporation except such officials as are
appointed by statute in respect to their duties and responsibilities and, in particular:
a) recommend to Council the appointment, employment, suspension or dismissal
of Department Heads; and
b) directly appoint, employ, suspend or dismiss all other employees within the
employee establishment authorized by Council, in conjunction with Department
Heads in accordance with the provisions of collective bargaining agreements
and/or other procedures approved by Council.
.2.
13. Establish and maintain an ongoing program of annual evaluation of employee
performance in all Departments and, with respect to Department Heads, evaluate
their performance annually and report thereon to Council.
14. Recommend to Council with respect to the pay, fringe benefits and working conditions
of all employees, using collective bargaining procedures where required, and
coordinate and direct Department Heads in the efficient administration of the
approved Council agreements.
15. Direct the exercise of a general financial control of all departments with the assistance
of the Treasurer. -
16. Direct, wA the assistance of the Treasurer, the preparation of and the presentation to
Council of the annual estimates of expenditures and revenues and the 10 year
forecast of capital expenditures, revenues and operating costs and the subsequent
administration and control of the municipality's financial affairs according to the
estimates as approved by Council.
17. Representthe municipality in assigned matters involving the Provincial Government,
issues respecting the Greater Toronto Area and those involving Regional and other
intergovernmental affairs.
18. Attend all meetings of Council and its Committees as necessary.
19. Carry out such other duties and responsibilities assigned by Council or exercise any
power from time to time lawfully granted by Council.