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Agenda - Council - 20240924Town of Aurora Council Meeting Revised Agenda Date:Tuesday, September 24, 2024 Time:7 p.m. Location:Council Chambers, Aurora Town Hall Meetings are available to the public in person and via live stream on the Town’s YouTube channel. To participate, please visit aurora.ca/participation. Pages 1.Call to Order Note: Added items are marked with an asterisk (*). According to the Procedure By-law, the consent of a two-thirds majority vote of Members present is required to permit the addition of Delegations items 6.3, 6.4, and 6.5 to the agenda. 2.Land Acknowledgement 3.Approval of the Agenda 4.Declarations of Pecuniary Interest and General Nature Thereof 5.Community Presentations 6.Delegations 6.1 Ovidiu Berindean, Resident; Re: Item 8.4.1 - CS24-021 - Fence By-law Variance Request 1 *6.2 Mike Bryan, Resident; Re: Item 8.7.2 - OPS24-021 - Leash-Free Areas in Aurora 9 *6.3 Gordon Weir, Resident; Re: Item 8.7.2 - OPS24-021 - Leash-Free Areas in Aurora 10 *6.4 Christopher Watts, The Aurora Heritage Authority; Re: Item 8.8.2 - PDS24- 090 - Updates to Street Naming Policy 11 *6.5 Mike Kennedy, Resident; Re: Item 8.7.2 - OPS24-021 - Leash-Free Areas in Aurora 26 7.Consent Agenda 7.1 Council Meeting Minutes of July 9, 2024 27 That the Council Meeting Minutes of July 9, 2024, be adopted as circulated. 1. 7.2 Council Closed Session Minutes of July 9, 2024 (confidential attachment) That the Council Closed Session Minutes of July 9, 2024, be adopted as circulated. 1. 7.3 Council Closed Session Public Meeting Minutes of July 9, 2024 41 That the Council Closed Session Public Meeting Minutes of July 9, 2024, be adopted as circulated. 1. 7.4 Council Closed Session Minutes of September 3, 2024 (confidential attachment) That the Council Closed Session Minutes of September 3, 2024, be adopted as circulated. 1. 7.5 Council Closed Session Public Meeting Minutes of September 3, 2024 44 That the Council Closed Session Public Meeting Minutes of September 3, 2024, be adopted as circulated. 1. 7.6 Council Public Planning Meeting Minutes of September 10, 2024 47 That the Council Public Planning Meeting Minutes of September 10, 2024, be adopted as circulated. 1. 8.Committee of the Whole Meeting Report of September 3, 2024 51 That the Committee of the Whole Meeting Report of September 3, 2024, be received and the recommendations carried by the Committee approved. 8.1 Consent Agenda 8.1.1 Memorandum from Councillor Thompson; Re: Lake Simcoe Region Conservation Authority Board Meeting Highlights of June 21, 2024 60 That the memorandum regarding Lake Simcoe Region Conservation Authority Board Meeting Highlights of June 21, 2024, be received for information. 1. 8.2 Advisory Committee Meeting Minutes 8.2.1 Mayor's Golf Classic Funds Committee Meeting Minutes of July 31, 2024 62 That the Mayor's Golf Classic Funds Committee Meeting Minutes of July 31, 2024, be received for information. 1. 8.3 Community Services Committee Agenda 8.3.1 CMS24-031 - Naming Rights Policy 66 That Report No. CMS24-031 be received; and1. That the Naming Rights Policy be approved.2. 8.4 Corporate Services Committee Agenda 8.4.1 CS24-021 - Fence By-law Variance Request 78 That Report No. CS24-021 be received; and1. That a variance to Fence By-law No. 6429-22 to permit the construction of a non-compliant fence in the front yard at 241 Holladay Drive be denied. 2. 8.4.2 CS24-022 - Addition of Illumination Requests to the Town’s Flag Policy 89 That Report No. CS24-022 be received; and1. That the updated Flag Protocol, Flag Raising and Illumination Request Policy (attachment 1) be approved; and 2. That the Clerk report back after one year regarding illumination requests received and any resulting effects to the surrounding neighbourhood. 3. 8.5 Finance and Information Technology Committee Agenda 8.5.1 FIN24-038 - Asset Management Funding Strategy for 2025 and 2026 110 That Report No. FIN24-038 be received; and1. That the short-term asset management reserve strategy for 2025 and 2026 be approved; and 2. That the tax-funded portion of the ATS debt financing of $7.5M, be funded from the hydro reserve fund, and not debt financed, be approved; and 3. That the operating budget for ATS tax-funded debt repayment be redirected to asset management contributions be approved. 4. 8.6 Administration Committee Agenda 8.7 Operational Services Committee Agenda 8.7.1 OPS24-020 - Windrow Program Eligibility Criteria 119 That Report No. OPS24-020 be received; and1. That the eligibility criteria as described, be approved; and 2. That a cost-recovery amount of $100 per participating household be approved; and 3. That adoption of the financial assistance criteria as proposed be approved. 4. 8.7.2 OPS24-021 - Leash-Free Areas in Aurora 126 (Note: Attachment 4 has been updated re correction of street name to Cranberry Lane.) That Report No. OPS24-021 be received; and1. That the 10-year capital priority list for future leash-free areas be endorsed and that staff update the 10-year capital plan accordingly as per funding availability; and 2. That the Mayor be requested to include a capital project for the development and construction of an off- leash trail within the Highland Gate Subdivision in the 2025 capital budget. 3. 8.8 Planning and Development Services Committee Agenda 8.8.1 PDS24-065 - New Registration By-law for Additional Residential Units in Single Family Dwelling Unit 146 That Report No. PDS24-065 be deferred to the Committee of the Whole meeting of November 5, 2024. 1. 8.8.2 PDS24-090 - Updates to Street Naming Policy 151 That Report No. PDS24-090 be received; and1. That Council approve the updated Street Naming Policy as attached to this report. 2. 8.9 Member Motions 8.9.1 Councillor Weese; Re: Review of Train Whistle/Horn Cessation at All Level Crossings in the Town of Aurora 160 Now Therefore Be It Hereby Resolved That staff report back on the processes needed to create a By-law that will result in the cessation of train whistles/horns at all level crossings in Aurora. 1. 9.Consideration of Items Requiring Discussion (Regular Agenda) 9.1 PDS24-102 - Additional Information for All-way Stop on Tamarac Trail 162 That Report No. PDS24-102 be received for information.1. 10.New Business 11.Regional Report 12.By-laws 12.1 By-law Number XXXX-24 - Being a By-law to exempt Block 1 on Plan 65M-4721 from part-lot control (File No. PLC-2022-01). 176 12.2 By-law Number XXXX-24 - Being a By-law to designate a property to be of cultural heritage value or interest (15 Kennedy Street West “The Bishop House”). 178 (Committee of the Whole Report No. PDS24-060, Jun 4, 2024) 12.3 By-law Number XXXX-24 - Being a By-law to designate a property to be of cultural heritage value or interest (19 Kennedy Street West “The Wilson House”). 181 (Committee of the Whole Report No. PDS24-060, Jun 4, 2024) 12.4 By-law Number XXXX-24 - Being a By-law to designate a property to be of cultural heritage value or interest (29 Kennedy Street West “The Fry- Smith House”). 184 (Committee of the Whole Report No. PDS24-060, Jun 4, 2024) 12.5 By-law Number XXXX-24 - Being a By-law to designate a property to be of cultural heritage value or interest (59 Tyler Street “The Edwin Machell House”). 187 (Committee of the Whole Report No. PDS24-060, Jun 4, 2024) 12.6 By-law Number XXXX-24 - Being a By-law to designate a property to be of cultural heritage value or interest (71 Connaught Avenue “The Johnson House”). 190 (Committee of the Whole Report No. PDS24-060, Jun 4, 2024) 12.7 By-law Number XXXX-24 - Being a By-law to designate a property to be of cultural heritage value or interest (77 Spruce Street “The Stephens House”). 193 (Committee of the Whole Report No. PDS24-060, Jun 4, 2024) 12.8 By-law Number XXXX-24 - Being a By-law to designate a property to be of cultural heritage value or interest (80 Spruce Street). 196 (Committee of the Whole Report No. PDS24-060, Jun 4, 2024) 12.9 By-law Number XXXX-24 - Being a By-law to designate a property to be of cultural heritage value or interest (139 Temperance Street “The Duncan House”). 199 (Committee of the Whole Report No. PDS24-060, Jun 4, 2024) 13.Closed Session 14.Confirming By-law 14.1 By-law Number XXXX-24 - Being a By-law to confirm actions by Council resulting from a Council meeting on September 24, 2024 202 15.Adjournment 100 John West Way Aurora, Ontario L4G 6J1 (905) 727-3123 aurora.ca Delegation Request This request and any written submissions or background information for consideration by either Council or Committees of Council is being submitted to Legislative Services. Council or Committee (Choose One) * Council Council or Committee Meeting Date *  2024-9-24 Subject * Fence By-law Variance Request - 241 Holladay Drive Aurora Full Name of Spokesperson and Name of Group or Person(s) being Represented (if applicable) * Ovidiu Berindean Brief Summary of Issue or Purpose of Delegation * The Owner requests that the variance to Fence By-law No.6429-22 to permit the extension of the existing fence be approved in order to allow the owner to increase the area of the existing backyard for additional privacy and security. The intent is to construct a solid wooden fence 1.8M high over an extent of 6.0M on the west side of the property to enclose an area of approximately 56 sqm in addition to the existing backyard area of approximately 129 sqm. The construction of the proposed fence is intended to match the existing fence as approved by the Town at the time this neighborhood was developed. The property is a corner lot with an existing side and front lawn area totaling approximately 250sqm and a boulevard (front and side) of an additional area of 150 sqm. The owner kindly requests that the Council reviews and analyzes the particularity of the lot at 241 Holladay Dr. Aurora prior to approve Mr. Alexander Wray’s recommendation in his report No. CS24-021 of denying the construction of the fence. Have you been in contact with a Town staff or Council member regarding your matter of interest? * Yes No  Page 1 of 202 Full name of the Town staff or Council member with whom you spoke Alexander Wray Date you spoke with Town staff or a Council member 2024-6-26 I acknowledge that the Procedure By-law permits five (5) minutes for Delegations. * Agree  Page 2 of 202 Page 3 of 202 OVIDIU BERINDEAN 241 HOLLADAY DRIVE, AURORA, ON AERIAL VIEW RE: APPLICATION FOR FENCE VARIANCE 6.00FRONTAGE BOULEVARD APPROX: 90 m2 FRONT BOULEVARD APPROX: 55 m2 FRONTAGE YARD APPROX: 160 m2 PROPOSED BKYRD EXTENSION APPROX 56 m2 FRONT YARD APPROX: 90 m2 (LESS CORN. 25 m2) BACKYARD APPROX: 129 m2 TOTAL LAWN SURFACE TO MAINTAIN OUTSIDE THE FENCED AREA APPROX. 395 m2 TOWN : 90+55+25=160 m2 OWNER : 235 m2 Page 4 of 202 SOILPage 5 of 202 OVIDIU BERINDEAN 241 HOLLADAY DRIVE, AURORA, ON PHOTOS RE: APPLICATION FOR FENCE VARIANCE PHOTO 03 - FRONTAGE (WEST ELEVATION, FACING HOLLADAY DRIVE) - BEFORE PHOTO 04 - FRONTAGE (WEST ELEVATION, FACING HOLLADAY DRIVE) - AFTER Page 6 of 202 OVIDIU BERINDEAN 241 HOLLADAY DRIVE, AURORA, ON PHOTOS RE: APPLICATION FOR FENCE VARIANCE PHOTO 01 - FRONT ELEVATION (SOUTH, FACING BADGEROW WAY) PHOTO 02 - FRONT ELEVATION (SOUTH, FACING BADGEROW WAY) Page 7 of 202 OVIDIU BERINDEAN 241 HOLLADAY DRIVE, AURORA, ON PHOTOS RE: APPLICATION FOR FENCE VARIANCE Page 8 of 202 100 John West Way Aurora, Ontario L4G 6J1 (905) 727-3123 aurora.ca Delegation Request This request and any written submissions or background information for consideration by either Council or Committees of Council is being submitted to Legislative Services. Council or Committee (Choose One) * Council Council or Committee Meeting Date *  2024-9-24 Subject * Off-Leash Dog Park Full Name of Spokesperson and Name of Group or Person(s) being Represented (if applicable) * Mike Bryan Brief Summary of Issue or Purpose of Delegation * To voice objections to the proposal for siting an off-leash dog area within Highland Gate Park. Have you been in contact with a Town staff or Council member regarding your matter of interest? * Yes No Full name of the Town staff or Council member with whom you spoke Wendy Gaertner Date you spoke with Town staff or a Council member 2024-9-17 I acknowledge that the Procedure By-law permits five (5) minutes for Delegations. * Agree   Page 9 of 202 100 John West Way Aurora, Ontario L4G 6J1 (905) 727-3123 aurora.ca Delegation Request This request and any written submissions or background information for consideration by either Council or Committees of Council is being submitted to Legislative Services. Council or Committee (Choose One) * Council Council or Committee Meeting Date *  2024-9-24 Subject * Highland Gate Park Dog Runs Full Name of Spokesperson and Name of Group or Person(s) being Represented (if applicable) * Gordon Weir Brief Summary of Issue or Purpose of Delegation * Neighbourhood Opposition to Dog Runs Have you been in contact with a Town staff or Council member regarding your matter of interest? * Yes No Full name of the Town staff or Council member with whom you spoke Tom Mrakas Date you spoke with Town staff or a Council member 2024-9-16 I acknowledge that the Procedure By-law permits five (5) minutes for Delegations. * Agree   Page 10 of 202 100 John West Way Aurora, Ontario L4G 6J1 (905) 727-3123 aurora.ca Delegation Request This request and any written submissions or background information for consideration by either Council or Committees of Council is being submitted to Legislative Services. Council or Committee (Choose One) * Council Council or Committee Meeting Date *  2024-9-24 Subject * Updates to Street Naming Policy No. PDS24-090 Full Name of Spokesperson and Name of Group or Person(s) being Represented (if applicable) * Christopher Watts, The Aurora Heritage Authority Brief Summary of Issue or Purpose of Delegation * Seek council to : 1. Direct staff to correct the town's mistake of misspelling Folliot Street. 2. Refer the policy to staff to include a clause to differentiate renaming of streets from correcting mistakes 3. Sponsor fallen RCAF member Eric Walter Folliott on a Veterans Banner Have you been in contact with a Town staff or Council member regarding your matter of interest? * Yes No Full name of the Town staff or Council member with whom you spoke Adam Robb Date you spoke with Town staff or a Council member 2024-7-24 I acknowledge that the Procedure By-law permits five (5) minutes for Delegations. * Agree   Page 11 of 202 Correcting the mistake of FolliotSt. delegation to Aurora Council September 24th, 2024 Page 12 of 202 17 year gap in policy revisionPage 13 of 202 F.O. Eric Folliott'sname was misspelt when it was selected forResidential Subdivision Agreement –Plan 65M-4462 Page 14 of 202 Page 15 of 202 GGravee markerr inn Marseilles,, FranceAuroraa Alterr off SacrificeFamilyy gravee markerr inn Kingg TownshipAuroraa Highh Schooll plaqueAuroraa Highh Schooll scrolll Goldenn Bookk off RemembranceRCAFF memoriall inn BrandonePage 16 of 202 1. Direct staff to correct the town’s mistake2. Introduce corrective action in policy3. Honor Folliotton a Veterans BannerPage 17 of 202 take responsibility for actionsThe misspelling of Folliotstreet is a self-inflicted error. We are seeking ccorrectionof this error, nott renamingg off thee street.1.. Directt stafff too correctt thee town’ss mistakeThis correction is nott aa namee changeit is not a substantive change to the existing name and will result in negligible impact on residents and Emergency Service response.Page 18 of 202 Support.,.   ! !%0'   +.* ! !( -0/ $$ ( & & # ( !$% "' -!%".,.   !! !!%00'  ++..** ! !(((----00// $$$$((& & # (!!$% """""""""""""""''''''''----------------!%"Page 19 of 202 Page 20 of 202 Page 21 of 202 own mistakes, learn from them and share insights22.. Introducee correctivee actionn inn policyCurrent policy outlines aa processs forr renamingg aa streett as being initiated by way of an applicationn fromm aa memberr off thee publicor by councill direction. Any correction should not be expected to meet the threshold of a Petition of 100% support of residents on the street.Any costs incurred by property owners to be compensated within reason by the town with a funding source identified for this purpose.Page 22 of 202 delegation toHeritage Advisory CommitteeSeptember 11th, 2023delegation atGeneral CommitteeOctober 3rd, 2023?2.. Introducee correctivee actionn inn policyEmail to staffAugust, 2023revised policy September 3rd, 2024time spent to date : over 1 yearinstead of making excuses, make things rightPage 23 of 202 Sponsor F.O. Eric Folliottthrough Aurora Legion’s Honor our Veterans Banner Program33.. Honorr FolliottonVeteranss BannerembodyintegrityPage 24 of 202 Motion2+   % ( &# # $#'!#2$%*3135!#%!%&%!%   #%%211%'#$#) %+3+     % $%#%$%#) ##  %% ( %&%%$#($#'(%535$"&#  '##&#+4+    '#22%&# # $#'$##)%   # &#(&$+ +#  %%+5+   + +#  %%0$ $ ##%)$!%   %%,$ #'##% #$ # % %#)*  %%,$ #'##%% %)%#)*%%# #&# #%  ##  % +6+   + +#  %%0$ $$!% ##%)   % %+&# #+2+        %%$%#%%  ##%%$!    % %+ &%%  % &% &%) %$&#%%+3+     $%&#%$&%#'(% %) (%$## # &##%# &!# &#$% !#'%#&##+4+     %#%  )35/171 !!# '$(#%%###% $%(%%&$  $&%&$ ##$$ ##%  $%$#%%%(-#.. ##%.+5+     % ( &# #$! $ #+ +#  %% %&# #  0$           '#$$ % $%$# !!# !#%&$ &#+&# # $#'!#2$%*3135!#%!%&%!%   #%%211$%#) ###########################  %%(( %&%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%$$$$$$$$$$$$$$$$$$$$$$$$$$$$$######################($#'(%535$"#22%&# # $#'$####))%%      ## & &##((&&$+ +#  %%+%%0$$ ##%)))))))))))))))))))))))))))))$$$$$!$!$!$!$!$!$$$!$!$!$$$$$$$$$$$$$$%%     %%%,$,$##''####%%  #$## %%  %#)*  %#)*%%# ##&# ##%              ##   % +%%0$$$!%  ##%%))    %%%+&# # +++   %%$%%%%%%%%%%%%%%%%%%%%#%%  ##%%%%%%%%%%%%%%%%%%$!$$!!!!!!!!!$!!!!!!$!     %%+ &%%  %%+ $%&#%$&%%##''(% % %)) (%$## # &####%# &!# &# %#%  )))))))))))))))))))))))))))355/171717171717771171111717711711171711171717171711771717171771111111111111111111111111111 !!!#! ' '$$((#%%%%###% $%(%#$$ ##%  $%$#%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%((--#########################.. ##%.+ % ( &# #$! $ #+ +#  %% %&# #  0$      $%$# !!# !#%&$ &#+Page 25 of 202 100 John West Way Aurora, Ontario L4G 6J1 (905) 727-3123 aurora.ca Delegation Request This request and any written submissions or background information for consideration by either Council or Committees of Council is being submitted to Legislative Services. Council or Committee (Choose One) * Council Council or Committee Meeting Date *  2024-9-24 Subject * Leash Free Dog Area Full Name of Spokesperson and Name of Group or Person(s) being Represented (if applicable) * Mike Kennedy Brief Summary of Issue or Purpose of Delegation * Express opposition to the proposed leash free dog run in ward 3 within Highland Gate park Have you been in contact with a Town staff or Council member regarding your matter of interest? * Yes No Full name of the Town staff or Council member with whom you spoke Wendy Gaertner Date you spoke with Town staff or a Council member 2024-9-19 I acknowledge that the Procedure By-law permits five (5) minutes for Delegations. * Agree   Page 26 of 202 Town of Aurora Council Meeting Minutes Date: Time: Location: Tuesday, July 9, 2024 7 p.m. Council Chambers, Aurora Town Hall Council Members: Mayor Tom Mrakas (Chair) Councillor Ron Weese Councillor Rachel Gilliland Councillor Wendy Gaertner Councillor Michael Thompson Councillor John Gallo* Councillor Harold Kim Other Attendees: Doug Nadorozny, Chief Administrative Officer Patricia De Sario, Director, Corporate Services/Town Solicitor Robin McDougall, Director, Community Services Marco Ramunno, Director, Planning and Development Services Sara Tienkamp, Director, Operational Services Rachel Wainwright-van Kessel, Director, Finance Carley Smith, Manager, Corporate Communications Michael de Rond, Town Clerk Linda Bottos, Council/Committee Coordinator *Attended electronically _____________________________________________________________________ 1. Call to Order The Mayor called the meeting to order at 7:01 p.m. Council resolved into a Closed Session at 8:36 p.m. and reconvened into open session at 9:57 p.m. Page 27 of 202 Council Meeting Minutes Tuesday, July 9, 2024 2 2. Land Acknowledgement Mayor Mrakas acknowledged that the meeting took place on Anishinaabe lands, the traditional and treaty territory of the Chippewas of Georgina Island, recognizing the many other Nations whose presence here continues to this day, the special relationship the Chippewas have with the lands and waters of this territory, and that Aurora has shared responsibility for the stewardship of these lands and waters. It was noted that Aurora is part of the treaty lands of the Mississaugas and Chippewas, recognized through Treaty #13 and the Williams Treaties of 1923. 3. Approval of the Agenda Main motion Moved by Councillor Kim Seconded by Councillor Weese That the revised agenda as circulated by Legislative Services be approved. Amendment Moved by Councillor Thompson Seconded by Councillor Weese That the notice provisions of By-law Number 6228-19, the Procedure By- law, be waived to permit the addition of a closed session item to the agenda, exempted from open discussion by Section 239(2)(e) of the Municipal Act, 2001, litigation or potential litigation, with the general nature thereof being the reconsideration of the direction provided to staff regarding 65 St. John’s Sideroad East. Yeas (7): Mayor Mrakas, Councillor Weese, Councillor Gilliland, Councillor Gaertner, Councillor Thompson, Councillor Gallo, and Councillor Kim On a two-thirds majority vote the motion Carried (7 to 0) Main motion as amended Moved by Councillor Kim Seconded by Councillor Weese Page 28 of 202 Council Meeting Minutes Tuesday, July 9, 2024 3 That the revised agenda as circulated by Legislative Services, including the addition of a Closed Session item regarding 65 St. John's Sideroad East, be approved. Yeas (7): Mayor Mrakas, Councillor Weese, Councillor Gilliland, Councillor Gaertner, Councillor Thompson, Councillor Gallo, and Councillor Kim Carried (7 to 0) 4. Declarations of Pecuniary Interest and General Nature Thereof There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act, R.S.O. 1990, c. M.50. 5. Community Presentations 5.1 Miranda Link, Youth & Community Development Coordinator; Re: John West Memorial Scholarship Award Miranda Link presented an overview of the achievements and community involvement of the John West Memorial "Leaders of Tomorrow" Scholarship Award 2024 recipients: Ananya Murlidharan, graduate of Dr. G.W. Williams Secondary School and Anika Radulescu, graduate of St. Maximilian Kolbe Catholic High School. Ananya and Anika were presented with their awards and congratulated by the Mayor, Members of Council, and Robin McDougall, Director of Community Services. Moved by Councillor Gaertner Seconded by Councillor Gilliland That the presentation be received for information. Yeas (7): Mayor Mrakas, Councillor Weese, Councillor Gilliland, Councillor Gaertner, Councillor Thompson, Councillor Gallo, and Councillor Kim Carried (7 to 0) 5.2 Joseph Petrungaro, Director, Roads, Traffic and Fleet, and Nelson Costa, Manager, Traffic Safety and Signal Operations, York Region; Re: Turn Prohibitions at St. John's Sideroad and Old Yonge Street Council consented to permit an additional five minutes for the presentation. Page 29 of 202 Council Meeting Minutes Tuesday, July 9, 2024 4 Joseph Petrungaro provided introductory remarks and Nelson Costa presented an overview of a one-year pilot of turn prohibitions at St. John’s Sideroad and Old Yonge Street, including traffic concerns and delays, pilot turn prohibitions, traffic simulations, communication, and implementation. Moved by Councillor Thompson Seconded by Councillor Gaertner That the presentation be received for information. Yeas (7): Mayor Mrakas, Councillor Weese, Councillor Gilliland, Councillor Gaertner, Councillor Thompson, Councillor Gallo, and Councillor Kim Carried (7 to 0) 6. Delegations None. 7. Consent Agenda Moved by Councillor Kim Seconded by Councillor Gilliland That the Consent Agenda, items 7.1 to 7.5 inclusive, be approved. Yeas (7): Mayor Mrakas, Councillor Weese, Councillor Gilliland, Councillor Gaertner, Councillor Thompson, Councillor Gallo, and Councillor Kim Carried (7 to 0) 7.1 Council Meeting Minutes of June 25, 2024 1. That the Council Meeting Minutes of June 25, 2024, be adopted as circulated. Carried 7.2 Council Closed Session Minutes of July 2, 2024 1. That the Council Closed Session Minutes of July 2, 2024, be adopted as circulated. Carried Page 30 of 202 Council Meeting Minutes Tuesday, July 9, 2024 5 7.3 Council Closed Session Public Meeting Minutes of July 2, 2024 1. That the Council Closed Session Public Meeting Minutes of July 2, 2024, be adopted as circulated. Carried 7.4 Central York Fire Services Joint Council Committee Meeting Minutes of March 5, 2024 1. That the Central York Fire Services Joint Council Committee Meeting Minutes of March 5, 2024, be received for information. Carried 7.5 Mayor's Golf Classic Funds Committee Meeting Minutes of June 26, 2024 1. That the Mayor's Golf Classic Funds Committee Meeting Minutes of June 26, 2024, be received for information. Carried 8. Committee of the Whole Meeting Report of July 2, 2024 Moved by Councillor Gilliland Seconded by Councillor Thompson That the Committee of the Whole Meeting Report of July 2, 2024, be received and the recommendations carried by the Committee approved, with the exception of sub-items 8.2.1, 8.4.1, 8.6.1, 8.6.2, 8.7.2, and 8.7.5, which were discussed and voted on separately as recorded below. Yeas (7): Mayor Mrakas, Councillor Weese, Councillor Gilliland, Councillor Gaertner, Councillor Thompson, Councillor Gallo, and Councillor Kim Carried (7 to 0) 8.1 Advisory Committee Meeting Minutes 8.1.1 Active Transportation and Traffic Safety Advisory Committee Meeting Minutes of May 22, 2024 1. That the Active Transportation and Traffic Safety Advisory Committee Meeting Minutes of May 22, 2024, be received for information. Page 31 of 202 Council Meeting Minutes Tuesday, July 9, 2024 6 Carried 8.1.2 Heritage Advisory Committee Meeting Minutes of June 10, 2024 1. That the Heritage Advisory Committee Meeting Minutes of June 10, 2024, be received for information. Carried 8.1.3 Finance Advisory Committee Meeting Minutes of June 11, 2024 1. That the Finance Advisory Committee Meeting Minutes of June 11, 2024, be received for information. Carried 8.1.4 Environmental Advisory Committee Meeting Minutes of June 17, 2024 1. That the Environmental Advisory Committee meeting minutes of June 17, 2024, be received for information. Carried 8.2 Community Services Committee Agenda 8.2.1 CMS24-022 - Community Reflection Space Location Moved by Councillor Gallo Seconded by Councillor Kim 1. That Report No. CMS24-022 be received; and 2. That Town Hall be approved as the location for the Community Reflection Space; and 3. That staff report back to Council with a proposed design, timeline, and budget implications. Yeas (7): Mayor Mrakas, Councillor Weese, Councillor Gilliland, Councillor Gaertner, Councillor Thompson, Councillor Gallo, and Councillor Kim Carried (7 to 0) 8.3 Corporate Services Committee Agenda Page 32 of 202 Council Meeting Minutes Tuesday, July 9, 2024 7 None. 8.4 Finance and Information Technology Committee Agenda 8.4.1 FIN24-034 - Updated Corporate Asset Management Plan Moved by Councillor Gilliland Seconded by Councillor Thompson 1. That Report No. FIN24-034 be received; and 2. That the updated Corporate Asset Management plan for the Town of Aurora be approved; and 3. That the proposed capital asset levels of service measures and targets be approved. Yeas (7): Mayor Mrakas, Councillor Weese, Councillor Gilliland, Councillor Gaertner, Councillor Thompson, Councillor Gallo, and Councillor Kim Carried (7 to 0) 8.5 Administration Committee Agenda None. 8.6 Operational Services Committee Agenda 8.6.1 OPS24-016 - Windrows Pilot Program Extension – Service Delivery Options Moved by Councillor Gilliland Seconded by Councillor Weese 1. That Report No. OPS24-016 be received; and 2. That the continuation of the Windrow Removal Pilot Program for Seniors and Individuals with Disabilities for the 2024/2025 winter season, to be funded from the Tax Rate Stabilization reserve, be approved; and 3. That option C from the report be the preferred service delivery model. Page 33 of 202 Council Meeting Minutes Tuesday, July 9, 2024 8 Yeas (7): Mayor Mrakas, Councillor Weese, Councillor Gilliland, Councillor Gaertner, Councillor Thompson, Councillor Gallo, and Councillor Kim Carried (7 to 0) 8.6.2 OPS24-018 - Sidewalk Winter Maintenance – Service Delivery Review Moved by Councillor Gilliland Seconded by Councillor Kim 1. That Report No. OPS24-018 be received; and 2. That staff increase the number of sidewalk routes from of eight to ten for the 2024/2025 winter season; and 3. That the length of individual sidewalk routes be reduced and maintained at approximately 25 kilometres to maintain current approved service level standards. Yeas (7): Mayor Mrakas, Councillor Weese, Councillor Gilliland, Councillor Gaertner, Councillor Thompson, Councillor Gallo, and Councillor Kim Carried (7 to 0) 8.7 Planning and Development Services Committee Agenda 8.7.1 PDS24-079 - Natural Capital Asset Management Plan 1. That Report No. PDS24-079 be received; and 2. That Council adopt and approve the draft Natural Capital Asset Management Plan, including all proposed levels of service therein. Carried 8.7.2 PDS24-053 - Bike Share Feasibility Study Moved by Councillor Kim Seconded by Councillor Gallo 1. That Report No. PDS24-053 be received; and Page 34 of 202 Council Meeting Minutes Tuesday, July 9, 2024 9 2. That staff be authorized to issue a Request for Information (RFI) for the Bike Share Program as detailed in this report and report back to Council with the results. Yeas (7): Mayor Mrakas, Councillor Weese, Councillor Gilliland, Councillor Gaertner, Councillor Thompson, Councillor Gallo, and Councillor Kim Carried (7 to 0) 8.7.3 PDS24-067 - Request for Increased Capital Budget Authority for Capital Project GN0163 – Design of Active Transportation Facilities - Yonge Street: Bloomington Road to Rail Bridge 1. That Report No. PDS24-067 be received; and 2. That the total approved budget authority for Capital Project No. GN0163 be increased to $329,200, representing an increase of $129,200; and 3. That $20,000 in previously approved capital budget authority for Project No. GN0056 and its associated funding be transferred to Project No. GN0163; and 4. That the remaining proposed budget authority increase of $109,200 for Project No. GN0163 be funded with $98,300 from Roads & Related development charges and $10,900 from the Growth & New reserve. Carried 8.7.4 PDS24-078 - Heritage Permit Application HPA-2024-03 – 23 Mark Street 1. That Report No. PDS24-078 be received; and 2. That Heritage Permit Application HPA-2024-03 be approved to permit a rear garden suite at 23 Mark Street as shown in Attachment 2 of this report. Carried Page 35 of 202 Council Meeting Minutes Tuesday, July 9, 2024 10 8.7.5 PDS24-080 - Official Plan and Zoning By-law Amendment Applications, Gervais Development (Centre) Corp., 180, 182 Centre Cres, Part of Lot 105, Registered Plan 246, File Number: ZBA-2022- 05, Related File Number: OPA-2022-03 and SP-2022-12 Moved by Councillor Thompson Seconded by Councillor Gilliland 1. That Report No. PDS24-080 be received; and 2. That Official Plan Amendment application OPA-2022-03 be approved to amend Schedule ‘H’ of the Town of Aurora Official Plan to identify a new Site-Specific Policy for the subject lands. The site-specific policy will permit buildings taller than four storey or 15 metres in height are subject to a front yard step back at the second storey and the angular plane provisions as outlined in Appendix “A”; and 3. That Zoning By-law Amendment application ZBA-2022-05 be approved to rezone the subject lands to “Second Density Apartment Residential Exception RA2(XX) Zone” as outlined in Appendix “B”; and 4. That a total of 330 persons worth of servicing allocation be granted to facilitate the proposed development of 193 apartment dwelling units; and 5. That the implementing By-laws for the Official Plan and Zoning By-law Amendment be brought forward to a future Council meeting for enactment. Yeas (6): Mayor Mrakas, Councillor Weese, Councillor Gilliland, Councillor Thompson, Councillor Gallo, and Councillor Kim Nays (1): Councillor Gaertner Carried (6 to 1) 8.7.6 PDS24-041 - Request for Non-Standard Procurement Approval for Capital Project No. AM0332 – Aurora Promenade Streetscape Detailed Design 1. That Report No. PDS24-041 be received; and Page 36 of 202 Council Meeting Minutes Tuesday, July 9, 2024 11 2. That Council approve the award of a Non-Standard Procurement for Capital Project No. AM0332, Detailed Design of the Aurora Promenade Streetscape to CIMA+ in the amount of $578,927.80 excluding taxes. Carried 8.8 Member Motions None. 8.9 New Business 8.9.1 New Business Motion No. 1 1. That the total budget authority for Project No. AM0356 – Playground Replacement (Fully Accessible) – Town Park be increased to $565,000 representing an increase of $33,000, to facilitate the installation of an accessible swing; and 2. That the increase be funded from the Parks and Recreation Asset Management reserve. Carried 9. Audit Committee Meeting Report of June 25, 2024 Moved by Councillor Thompson Seconded by Councillor Weese That the Audit Committee Meeting Report of June 25, 2024, be received and the recommendations carried by the Committee approved. Yeas (7): Mayor Mrakas, Councillor Weese, Councillor Gilliland, Councillor Gaertner, Councillor Thompson, Councillor Gallo, and Councillor Kim Carried (7 to 0) 9.1 FIN24-031 - 2023 Audited Financial Statements and Audit Report 1. That Report No. FIN24-031 be received; and Page 37 of 202 Council Meeting Minutes Tuesday, July 9, 2024 12 2. That the 2023 Audit Reports and Financial Statements for the year ended December 31, 2023, be approved and published on the Town’s website. Carried 9.2 FIN24-032 - 2023 Year-End Operating and Capital Results - as of Dec. 31, 2023 1. That Report No. FIN24-032 be received for information. Carried 10. Consideration of Items Requiring Discussion (Regular Agenda) 10.1 FIN24-033 - Interim Forecast Update – As of April 30, 2024 Moved by Councillor Thompson Seconded by Councillor Kim 1. That Report No. FIN24-033 be received for information. Yeas (7): Mayor Mrakas, Councillor Weese, Councillor Gilliland, Councillor Gaertner, Councillor Thompson, Councillor Gallo, and Councillor Kim Carried (7 to 0) 11. New Business Councillor Weese commented on the recent formation of new ratepayers associations in Ward 1 and the need for Town ward budget support of their meetings and Neighbourhood Watch programs. Councillor Gallo requested a status update on the water feature at Queen's Diamond Jubilee Park, and staff provided a response. 12. Regional Report 12.1 York Regional Council Highlights of June 27, 2024 Moved by Councillor Kim Seconded by Councillor Thompson 1. That the York Regional Council Highlights of June 27, 2024, be received for information. Page 38 of 202 Council Meeting Minutes Tuesday, July 9, 2024 13 Yeas (7): Mayor Mrakas, Councillor Weese, Councillor Gilliland, Councillor Gaertner, Councillor Thompson, Councillor Gallo, and Councillor Kim Carried (7 to 0) 13. By-laws 13.1 By-law Number 6619-24 - Being a By-law to amend By-law Number 4574- 04.T, as amended, to regulate parking and traffic in the Town of Aurora (Stop Controlled Intersections-Tamarac Trail and Albery Crescent). 13.2 By-law Number 6620-24 - Being a By-law to amend By-law Number 6579-24, to adopt Official Plan Amendment No.1 (File No. OPA-2022-03). 13.4 By-law Number 6622-24 - Being a By-law to authorize the execution of the Municipal Funding Agreement for the transfer of funds under the Canada Community-Building Fund. Moved by Councillor Gilliland Seconded by Councillor Kim That the By-laws, items 13.1, 13.2, and 13.4, be enacted. Yeas (7): Mayor Mrakas, Councillor Weese, Councillor Gilliland, Councillor Gaertner, Councillor Thompson, Councillor Gallo, and Councillor Kim Carried (7 to 0) 13.3 By-law Number 6621-24 - Being a By-law to amend By-law Number 6000-17, as amended, respecting the lands municipally known as 180 and 182 Centre Crescent (File No. ZBA-2022-05). Moved by Councillor Gilliland Seconded by Councillor Kim That the By-laws item 13.3 be enacted. Yeas (6): Mayor Mrakas, Councillor Weese, Councillor Gilliland, Councillor Thompson, Councillor Gallo, and Councillor Kim Nays (1): Councillor Gaertner Carried (6 to 1) 14. Closed Session Page 39 of 202 Council Meeting Minutes Tuesday, July 9, 2024 14 Moved by Councillor Thompson Seconded by Councillor Weese That Council resolve into a Closed Session to consider the following matter: 1. Reconsideration of the direction provided to staff regarding 65 St. John's Sideroad East Litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board as per Section 239(2)(e) of the Municipal Act, 2001. Yeas (7): Mayor Mrakas, Councillor Weese, Councillor Gilliland, Councillor Gaertner, Councillor Thompson, Councillor Gallo, and Councillor Kim Carried (7 to 0) Reporting out of Closed Session Council rose from Closed Session with nothing to report. 15. Confirming By-law 15.1 By-law Number 6623-24 Being a By-law to confirm actions by Council resulting from a Council meeting on July 9, 2024 Moved by Councillor Thompson Seconded by Councillor Weese That the confirming by-law be enacted. Carried 16. Adjournment Moved by Councillor Weese Seconded by Councillor Kim That the meeting be adjourned at 9:58 p.m. Carried Tom Mrakas, Mayor Michael de Rond, Town Clerk Page 40 of 202 Town of Aurora Council Closed Session Public Meeting Minutes Date: Time: Location: Tuesday, July 9, 2024 5:45 p.m. Holland Room, Aurora Town Hall Council Members: Mayor Tom Mrakas (Chair) Councillor Ron Weese Councillor Rachel Gilliland Councillor Wendy Gaertner Councillor John Gallo* Councillor Harold Kim Members Absent: Councillor Michael Thompson Other Attendees: Doug Nadorozny, Chief Administrative Officer Patricia De Sario, Director, Corporate Services/Town Solicitor Robin McDougall, Director, Community Services Phil Rose, Manager of Cultural Services Michael de Rond, Town Clerk *Attended electronically _____________________________________________________________________ 1. Call to Order The Mayor called the meeting to order at 5:46 p.m. Council consented to resolve into a Closed Session at 5:46 p.m. Council reconvened into open session at 6:12 p.m. 2. Approval of the Agenda Moved by Councillor Gaertner Seconded by Councillor Gilliland Page 41 of 202 Council Closed Session Public Meeting Minutes Tuesday, July 9, 2024 2 That the agenda as circulated by Legislative Services be approved. Carried 3. Declarations of Pecuniary Interest and General Nature Thereof There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act, R.S.O. 1990, c. M.50. 4. Consideration of Items Requiring Discussion Moved by Councillor Kim Seconded by Councillor Weese That Council resolve into a Closed Session to consider the following matter: 1. CMS24-029 - Aurora Town Square - Outdoor Square Proposed Name Personal matters about an identifiable individual, including municipal or local board employees as per Section 239(2)(b) of the Municipal Act, 2001. A position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board as per Section 239(2)(k) of the Municipal Act, 2001. Carried 4.1 CMS24-029 - Aurora Town Square - Outdoor Square Proposed Name Personal matters about an identifiable individual, including municipal or local board employees as per Section 239(2)(b) of the Municipal Act, 2001. A position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board as per Section 239(2)(k) of the Municipal Act, 2001. Moved by Councillor Weese Seconded by Councillor Gaertner 1. That Council Closed Session Report No. CMS24-029 be received; and 2. That the confidential direction to staff be confirmed. Page 42 of 202 Council Closed Session Public Meeting Minutes Tuesday, July 9, 2024 3 Yeas (6): Mayor Mrakas, Councillor Weese, Councillor Gilliland, Councillor Gaertner, Councillor Gallo, and Councillor Kim Absent (1): Councillor Thompson Carried (6 to 0) 5. Confirming By-law 5.1 By-law Number 6618-24 Being a By-law to confirm actions by Council resulting from a Council Closed Session on July 9, 2024 Moved by Councillor Gaertner Seconded by Councillor Kim That the confirming by-law be enacted. Carried 6. Adjournment Moved by Councillor Weese Seconded by Councillor Gaertner That the meeting be adjourned at 7:01 p.m. Carried Tom Mrakas, Mayor Michael de Rond, Town Clerk Page 43 of 202 Town of Aurora Council Closed Session Public Meeting Minutes Date: Time: Location: Tuesday, September 3, 2024 5:45 p.m. Holland Room, Aurora Town Hall Council Members: Mayor Tom Mrakas (Chair) Councillor Ron Weese Councillor Rachel Gilliland Councillor Wendy Gaertner Councillor Michael Thompson Councillor John Gallo Councillor Harold Kim Other Attendees: Doug Nadorozny, Chief Administrative Officer Patricia De Sario, Director, Corporate Services/Town Solicitor Robin McDougall, Director, Community Services Phil Rose, Manager, Aurora Town Square Michael de Rond, Town Clerk _____________________________________________________________________ 1. Call to Order The Mayor called the meeting to order at 5:46 p.m. Council consented to resolve into a Closed Session at 5:47 p.m. Council reconvened into open session at 6:20 p.m. 2. Approval of the Agenda Moved by Councillor Weese Seconded by Councillor Gilliland That the agenda as circulated by Legislative Services be approved. Carried Page 44 of 202 Council Closed Session Public Meeting Minutes Tuesday, September 3, 2024 2 3. Declarations of Pecuniary Interest and General Nature Thereof There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act, R.S.O. 1990, c. M.50. 4. Consideration of Items Requiring Discussion Moved by Councillor Gaertner Seconded by Councillor Thompson That Council resolve into a Closed Session to consider the following matter: 4.1 CMS24-032 - Aurora Town Square - Outdoor Square Naming A position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board as per Section 239(2)(k) of the Municipal Act, 2001. Moved by Councillor Gilliland Seconded by Councillor Thompson 1. That Council Closed Session Report No. CMS24-032 be referred back to staff. Yeas (7): Mayor Mrakas, Councillor Weese, Councillor Gilliland, Councillor Gaertner, Councillor Thompson, Councillor Gallo, and Councillor Kim Carried (7 to 0) 5. Confirming By-law 5.1 By-law Number 6628-24 Being a By-law to confirm actions by Council resulting from a Council Closed Session on September 3, 2024 Moved by Councillor Gallo Seconded by Councillor Weese That the confirming by-law be enacted. Carried Page 45 of 202 Council Closed Session Public Meeting Minutes Tuesday, September 3, 2024 3 6. Adjournment Moved by Councillor Weese Seconded by Councillor Kim That the meeting be adjourned at 7:01 p.m. Carried Tom Mrakas, Mayor Michael de Rond, Town Clerk Page 46 of 202 Town of Aurora Council Public Planning Meeting Minutes Date: Time: Location: Tuesday, September 10, 2024 7 p.m. Council Chambers, Aurora Town Hall Council Members: Mayor Tom Mrakas (Chair) Councillor Ron Weese Councillor Rachel Gilliland Councillor Wendy Gaertner Councillor Michael Thompson Councillor John Gallo Councillor Harold Kim Other Attendees: Marco Ramunno, Director, Planning and Development Services Kenny Ng, Planner Ishita Soneji, Deputy Town Clerk Emily Freitas, Council/Committee Coordinator _____________________________________________________________________ 1. Call to Order The Mayor called the meeting to order at 7:01 p.m. 2. Land Acknowledgement Mayor Mrakas acknowledged that the meeting took place on Anishinaabe lands, the traditional and treaty territory of the Chippewas of Georgina Island, recognizing the many other Nations whose presence here continues to this day, the special relationship the Chippewas have with the lands and waters of this territory, and that Aurora has shared responsibility for the stewardship of these lands and waters. It was noted that Aurora is part of the treaty lands of the Mississaugas and Chippewas, recognized through Treaty #13 and the Williams Treaties of 1923. Page 47 of 202 Council Public Planning Meeting Minutes Tuesday, September 10, 2024 2 3. Approval of the Agenda Moved by Councillor Weese Seconded by Councillor Gallo That the revised agenda as circulated by Legislative Services be approved. Yeas (7): Mayor Mrakas, Councillor Weese, Councillor Gilliland, Councillor Gaertner, Councillor Thompson, Councillor Gallo, and Councillor Kim Carried (7 to 0) 4. Declarations of Pecuniary Interest and General Nature Thereof There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act, R.S.O. 1990, c. M.50. 5. Planning Applications The Mayor outlined the procedures that would be followed in the conduct of the public meeting. The Deputy Town Clerk confirmed that the appropriate notice was given in accordance with the relevant provisions of the Planning Act. 5.1 PDS24-094 - Application for Official Plan and Zoning By-law Amendment, Esmail Zameni, 14086 Yonge Street, Part Lot 1, Plan 132 King as in K125783, except R679438, File Number: OPA-2021-05, ZBA-2021-07 Planning Staff Kenny Ng, Planner, presented an overview of the staff report regarding the Official Plan and Zoning By-law Amendment applications to facilitate the development of four townhouses with a total of 20 condominium units on the subject lands, and the intent to redefine the Regional Corridor to include the entire subject lands, and rezone the subject property from Oak Ridges Moraine Rural General (RU-ORM) to "Townhouse Dwelling Residential (R8-XXX) Exception Zone". The proposed amendments include reduced lot areas and adjustments to building height, front, and rear yard setbacks. Applicant Page 48 of 202 Council Public Planning Meeting Minutes Tuesday, September 10, 2024 3 Jim Kotsopoulos, President, JKO Planning Services Inc., provided a detailed presentation on the updated site plan including the surrounding area context, the proposed front and rear elevations, the underground garage parking and assigned parking spaces per unit, and how the proposed plan meets with the intent and purpose of the Town of Aurora Official Plan. Further details were shared regarding the rear yard setbacks and turning areas for vehicles navigating around the site. Public Comments No public comments were made at the meeting regarding Report No. PDS24-094. Moved by Councillor Gilliland Seconded by Councillor Kim 1. That Report No. PDS24-094 be received; and 2. That comments presented at the statutory Public Planning meeting be addressed by Planning and Development Services in a report to a future Committee of the Whole meeting. Yeas (7): Mayor Mrakas, Councillor Weese, Councillor Gilliland, Councillor Gaertner, Councillor Thompson, Councillor Gallo, and Councillor Kim Carried (7 to 0) 6. Confirming By-law 6.1 By-law Number 6629-24 Being a By-law to confirm actions by Council resulting from a Council Public Planning meeting on September 10, 2024 Moved by Councillor Gilliland Seconded by Councillor Weese That the confirming by-law be enacted. Carried 7. Adjournment Moved by Councillor Kim Seconded by Councillor Gallo Page 49 of 202 Council Public Planning Meeting Minutes Tuesday, September 10, 2024 4 That the meeting be adjourned at 8:11 p.m. Carried Tom Mrakas, Mayor Jaclyn Grossi, Deputy Town Clerk Page 50 of 202 Town of Aurora Committee of the Whole Meeting Report Date: Time: Location: Tuesday, September 3, 2024 7 p.m. Council Chambers, Aurora Town Hall Council Members: Mayor Tom Mrakas Councillor Ron Weese Councillor Rachel Gilliland Councillor Wendy Gaertner Councillor Michael Thompson Councillor John Gallo Councillor Harold Kim Other Attendees: Doug Nadorozny, Chief Administrative Officer Patricia De Sario, Director, Corporate Services/Town Solicitor Robin McDougall, Director, Community Services Marco Ramunno, Director, Planning and Development Services Sara Tienkamp, Director, Operational Services Rachel Wainwright-van Kessel, Director, Finance Carley Smith, Manager, Corporate Communications Michael de Rond, Town Clerk Emily Freitas, Council/Committee Coordinator _____________________________________________________________________ 1. Call to Order The Mayor called the meeting to order at 7:01 p.m. Committee consented to recess the meeting at 9:05 p.m. and reconvened the meeting at 9:15 p.m. Page 51 of 202 Committee of the Whole Meeting Report Tuesday, September 3, 2024 2 2. Land Acknowledgement The Committee acknowledged that the meeting took place on Anishinaabe lands, the traditional and treaty territory of the Chippewas of Georgina Island, recognizing the many other Nations whose presence here continues to this day, the special relationship the Chippewas have with the lands and waters of this territory, and that Aurora has shared responsibility for the stewardship of these lands and waters. It was noted that Aurora is part of the treaty lands of the Mississaugas and Chippewas, recognized through Treaty #13 and the Williams Treaties of 1923. 3. Approval of the Agenda Committee of the Whole approved the revised agenda as circulated by Legislative Services. 4. Declarations of Pecuniary Interest and General Nature Thereof There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act, R.S.O. 1990, c. M.50. 5. Community Presentations None. 6. Delegations 6.1 Christina Choo-Hum, Resident; Re: All-way stop installed at Tamarac and Albery creating safety hazard Christina Choo-Hum addressed the traffic hazards surrounding the all-way stop installed at Tamarac Trail and Albery Crescent, highlighting the lack of communication to residents regarding the installation of the all-way stop, the traffic assessment that did not recommend the all-way stop, and staff's response to residential complaints. Further concerns were expressed regarding the confusion created for vehicles and pedestrians causing safety hazards. It was requested that Council and staff consider alternative traffic calming measures. Page 52 of 202 Committee of the Whole Meeting Report Tuesday, September 3, 2024 3 Committee of the Whole received the comments of the delegation for information. 7. Consent Agenda 7.1 Memorandum from Councillor Thompson; Re: Lake Simcoe Region Conservation Authority Board Meeting Highlights of June 21, 2024 Committee of the Whole recommends: 1. That the memorandum regarding Lake Simcoe Region Conservation Authority Board Meeting Highlights of June 21, 2024, be received for information. Carried 8. Advisory Committee Meeting Minutes 8.1 Mayor's Golf Classic Funds Committee Meeting Minutes of July 31, 2024 Committee of the Whole recommends: 1. That the Mayor's Golf Classic Funds Committee Meeting Minutes of July 31, 2024, be received for information. Carried 9. Community Services Committee Agenda 9.1 CMS24-031 - Naming Rights Policy Committee of the Whole recommends: 1. That Report No. CMS24-031 be received; and 2. That the Naming Rights Policy be approved. Carried Page 53 of 202 Committee of the Whole Meeting Report Tuesday, September 3, 2024 4 10. Corporate Services Committee Agenda 10.1 CS24-021 - Fence By-law Variance Request Committee of the Whole recommends: 1. That Report No. CS24-021 be received; and 2. That a variance to Fence By-law No. 6429-22 to permit the construction of a non-compliant fence in the front yard at 241 Holladay Drive be denied. Carried 10.2 CS24-022 - Addition of Illumination Requests to the Town’s Flag Policy Committee of the Whole recommends: 1. That Report No. CS24-022 be received; and 2. That the updated Flag Protocol, Flag Raising and Illumination Request Policy (attachment 1) be approved; and 3. That staff report back after one year regarding illumination requests received and any resulting effects to the surrounding neighbourhood. Carried as amended 11. Finance and Information Technology Committee Agenda 11.1 FIN24-038 - Asset Management Funding Strategy for 2025 and 2026 Committee of the Whole recommends: 1. That Report No. FIN24-038 be received; and 2. That the short-term asset management reserve strategy for 2025 and 2026 be approved; and 3. That the tax-funded portion of the ATS debt financing of $7.5M, be funded from the hydro reserve fund, and not debt financed, be approved; and Page 54 of 202 Committee of the Whole Meeting Report Tuesday, September 3, 2024 5 4. That the operating budget for ATS tax-funded debt repayment be redirected to asset management contributions be approved. Carried 12. Administration Committee Agenda None. 13. Operational Services Committee Agenda 13.1 OPS24-020 - Windrow Program Eligibility Criteria Committee of the Whole recommends: 1. That Report No. OPS24-020 be received; and 2. That the eligibility criteria as described, be approved; and 3. That a cost-recovery amount of $100 per participating household be approved; and 4. That adoption of the financial assistance criteria as proposed be approved. Carried as amended 13.2 OPS24-021 - Leash-Free Areas in Aurora Committee of the Whole recommends: 1. That Report No. OPS24-021 be received; and 2. That the 10-year capital priority list for future leash-free areas be endorsed and that staff update the 10-year capital plan accordingly as per funding availability; and 3. That the Mayor be requested to include a capital project for the development and construction of an off-leash trail within the Highland Gate Subdivision in the 2025 capital budget. Carried Page 55 of 202 Committee of the Whole Meeting Report Tuesday, September 3, 2024 6 14. Planning and Development Services Committee Agenda 14.1 PDS24-065 - New Registration By-law for Additional Residential Units in Single Family Dwelling Unit Committee of the Whole recommends: That Report No. PDS24-065 be deferred to Committee of the Whole meeting of November 5, 2024. Motion to defer Carried 14.2 PDS24-090 - Updates to Street Naming Policy Committee of the Whole recommends: 1. That Report No. PDS24-090 be received; and 2. That Council approve the updated Street Naming Policy as attached to this report. Carried 15. Member Motions 15.1 Councillor Weese; Re: Review of Train Whistle/Horn Cessation at All Level Crossings in the Town of Aurora Committee of the Whole recommends: Whereas the train tracks in Aurora are a disruptive influence on pedestrian and vehicular traffic at all level crossings in Aurora, affecting safe and consistent travel from in Aurora; and Whereas there are estimated to be over 2,500 homes and residents living within 200 meters of the train tracks along the train corridor that are negatively impacted by the train whistles/horns; and Whereas double-track construction planned by Metrolinx will bring 15- minute service both ways along the train corridor exacerbating the disruption to residents’ quality of life with increased train whistles/horns at all level crossings; and Page 56 of 202 Committee of the Whole Meeting Report Tuesday, September 3, 2024 7 Whereas train whistle/horns signaling and vehicular and pedestrian safety measures are regulated by external agencies to ensure that safety is maintained at all level crossings; and Whereas other municipalities affected adversely by train whistles/horns have included requisite safety measures at level crossings in their municipalities to ensure the safety of their residents; and Whereas the Town of Aurora Strategic Plan states that a Goal is to ‘support an exceptional quality of life for all’; and Whereas Aurora Town Council may pass By-Laws to implement train whistle/horn cessation once safety standards have been implemented at each level crossing; and Whereas the Town of Aurora Strategic Plan states that the Town should ‘work with York Region and Metrolinx to improve transit infrastructure and commuter transportation options’; and Whereas the Town of Aurora Strategic Plan states that the Town should ’work with residents and stakeholders to manage the significant changes that will impact the Community as a result of planned investment in rapid transit’; and Whereas Aurora Town Council has not implemented horn/whistle cessation in the past; and Whereas circumstances warrant a review of the requirements for the assumption of risk that would result in improved quality of life for residents of Aurora; 1. Now Therefore Be It Hereby Resolved That staff report back on the processes needed to create a By-law that will result in the cessation of train whistles/horns at all level crossings in Aurora. Carried 16. Regional Report None. Page 57 of 202 Committee of the Whole Meeting Report Tuesday, September 3, 2024 8 17. New Business Councillor Gallo referred to Delegation 6.1 and requested staff to follow up with the delegate and examine alternative traffic calming measures on Tamarac Trail, and staff agreed to provide more information. Councillor Gaertner inquired about construction permits and the protocol on notifications to neighbours, and staff provided a response. Councillor Weese inquired about the Town-wide community safety zones, the implementation of speed cameras, and when the report will be presented to Council and staff advised that the report will be brought forward in October. 18. Public Service Announcements Councillor Kim congratulated Mayor Mrakas for being elected to the Board of Directors of the Association of Municipalities of Ontario. Councillor Weese announced that the Saturday Night Fever takes place on September 7, 2024 from 4 p.m. to 7 p.m.; visit aurora.ca/SNF for more information and the upcoming lineup. Councillor Gilliland announced the following upcoming activities and events:  Discovery Days 2024 will be taking place between September 21 to 28, 2024 at the Aurora Cultural Centre, offering free introductions to various art classes.  The Royal Rose Art Gallery and Gifts will be hosting classes and exhibitions during the month of September.  The Aurora Historical Society will be hosting the Victorian Harvest Tea event at Hillary House on September 14, 2024.  The Seniors Active Living Fair will be held on September 9, 2024 from 9 a.m. to 1 p.m. at the Aurora Seniors' Centre.  Try It Week will be held between September 9 to 13, 2024 at the Aurora Seniors' Centre; visit aurora.ca/activeseniors for more information and full schedule. Mayor Mrakas announced the following upcoming activities and events: Page 58 of 202 Committee of the Whole Meeting Report Tuesday, September 3, 2024 9  Aurora Town Square’s grand opening is taking place from September 21 to October 13, 2024 with a variety of indoor and outdoor entertainment; visit AuroraTownSquare.ca for tickets and more information.  To learn more about the draft Affordable Housing Action Plan, an Open House will be held on September 9, 2024 from 6 p.m. to 8 p.m. at Aurora Town Hall; visit engageaurora.ca/AffordableHousing for more information and - details about the draft plan.  The Fall Community Cleanup will be taking place on September 28, 2024; visit aurora.ca/cleanup to register.  Aurora’s Multicultural Festival will be displaying different cultures and Appetizers from Around the World on September 21, 2024 at Aurora Town Square; visit aurora.ca/MulticulturalFestival for more information. Mayor Mrakas expressed well wishes and support to students and their families on their upcoming school year. 19. Closed Session None. 20. Adjournment That the meeting be adjourned at 9:47 p.m. Carried Page 59 of 202 100 John West Way Aurora, Ontario L4G 6J1 (905) 727-3123 aurora.ca Town of Aurora Memorandum Councillor’s Office Re: Lake Simcoe Region Conservation Authority Board Meeting Highlights of June 21, 2024 To: Mayor and Members of Council From: Councillor Michael Thompson Date: September 3, 2024 Recommendation 1. That the memorandum regarding Lake Simcoe Region Conservation Authority Board Meeting Highlights of June 21, 2024, be received for information. Attachments 1. Lake Simcoe Region Conservation Authority Board Meeting Highlights of June 21, 2024 Page 60 of 202 Board Meeting Highlights June 21, 2024 Announcements a)CAO Rob Baldwin thanked the Foundation staff and all the volunteers for another very successful, sold-out Annual Dinner held on June 12th. He also thanked all the municipal partners who attended for their ongoing support. b)CAO Baldwin advised that he and Conservation Ontario’s Angela Coleman attended a productive meeting with Newmarket-Aurora MPP and Parliamentary Assistant to the Minister of Natural Resources Dawn Gallagher-Murphy for a discussion on conservation authorities. c)CAO Baldwin advised that he recently attended two Provincial announcements; the first on June 13th with Ministers Andrea Khanjin and Peter Bethlenfalvy regarding the new urban trail in Uxbridge and the second was with Minister Graydon Smith and his Parliamentary Assistant Dawn Gallagher-Murphy on June 20th regarding invasive species funding. Staff Reports: Land Inventory The Board received Staff Report No. 35-24-BOD regarding the Conservation Authority’s Land Inventory as required by Ontario Regulation 686/21 Mandatory Programs and Services under the Conservation Authorities Act. Ontario Regulation 41/24 – New Hazard Regulation Guidelines The Board received Staff Report No. 34-24-BOD regarding updates to the Conservation Authorities Act and Ontario Regulation 41/24 Implementation Guidelines (formerly Ontario Regulation 179/06 Implementation Guidelines). The Board approved Ontario Regulation 41/24 Implementation Guidelines for implementation effective July 1, 2024. Confidential Human Resources Matter The Board received Confidential Staff Report No. 36-24-BOD regarding the recipients of the 2024 Conservation Awards and approved the recipients of the 2024 George R. Richardson Award and the 2024 Distinguished Achievement Award. For more information or to see the full agenda package, visit LSRCA’s Board of Directors’ webpage. Attachment 1 Page 61 of 202 Town of Aurora Mayor's Golf Classic Funds Committee Meeting Minutes Date: Time: Location: Wednesday, July 31, 2024 10 a.m. Video Conference Members Absent: Angela Covert (Chair) Michelle Black Shaheen Moledina Abe Reiss (Vice Chair) Dan Winters Members Absent: Robert Gaby Others Present: Jason Gaertner, Manager, Financial Management Michael de Rond, Town Clerk _____________________________________________________________________ 1. Call to Order The Chair called the meeting to order at 10:02 a.m. The Vice Chair assumed the Chair at 10:11 a.m. The Chair reassumed the Chair at 10:14 a.m. 2. Land Acknowledgement The Committee acknowledged that the meeting took place on Anishinaabe lands, the traditional and treaty territory of the Chippewas of Georgina Island, recognizing the many other Nations whose presence here continues to this day, the special relationship the Chippewas have with the lands and waters of this territory, and that Aurora has shared responsibility for the stewardship of these lands and waters. It was noted that Aurora is part of the treaty lands of the Mississaugas and Chippewas, recognized through Treaty #13 and the Williams Treaties of 1923. Page 62 of 202 Mayor's Golf Classic Funds Committee Meeting Minutes Wednesday, July 31, 2024 2 3. Approval of the Agenda Moved by Michelle Black Seconded by Dan Winters That the agenda as circulated by Legislative Services be approved. Carried 4. Declarations of Pecuniary Interest and General Nature Thereof Angela Covert declared a disqualifying interest for item 7.2 - Application from Aurora Cares Community Action Team; Re: Ongoing Support Initiatives as she is a member of the Team. Angela did not participate in the discussion or vote on the matter. 5. Receipt of the Minutes 5.1 Mayor's Golf Classic Funds Committee Meeting Minutes of June 26, 2024 Moved by Dan Winters Seconded by Michelle Black 1. That the Mayor's Golf Classic Funds Committee Meeting Minutes of June 26, 2024, be received for information. Carried 6. Delegations None. 7. Matters for Consideration 7.1 Application from Canadian Mental Health Association York Region and South Simcoe; Re: Mobile Youth Walk-in Clinic Moved by Michelle Black Seconded by Abe Reiss 1. That the Application from Canadian Mental Health Association York Region and South Simcoe; Re: Mobile Youth Walk-in Clinic be received; and Page 63 of 202 Mayor's Golf Classic Funds Committee Meeting Minutes Wednesday, July 31, 2024 3 2. That the Committee grant the funding request in the amount of $5,000.00. Carried 7.2 Application from Aurora Cares Community Action Team; Re: Ongoing Support Initiatives Moved by Dan Winters Seconded by Shaheen Moledina 1. That the Application from Aurora Cares Community Action Team; Re: Ongoing Support Initiatives be received; and 2. That the Committee grant the funding request in the amount of $5,000.00. Carried 7.3 Application from York Region Children's Fund; Re: 2024 Stay in School Awards Program Moved by Shaheen Moledina Seconded by Dan Winters 1. That the Application from York Region Children's Fund; Re: 2024 Stay in School Awards Program be received; and 2. That the Committee grant the funding request in the amount of $5,000.00. Carried 7.4 Application from Empowering Jack Fundraiser; Re: Help Bring Juno Home Campaign Moved by Dan Winters Seconded by Michelle Black 1. That the Application from Empowering Jack Fundraiser; Re: Help Bring Juno Home Campaign be received; and 2. That the Committee grant the funding request in the amount of $5,000.00. Carried Page 64 of 202 Mayor's Golf Classic Funds Committee Meeting Minutes Wednesday, July 31, 2024 4 8. Informational Items None. 9. New Business None. 10. Adjournment Moved by Dan Winters Seconded by Michelle Black That the meeting be adjourned at 10:31 a.m. Carried Page 65 of 202 100 John West Way Aurora, Ontario L4G 6J1 (905) 727-3123 aurora.ca Town of Aurora Committee of the Whole No. CMS 2 4 -031 Subject: Naming Rights Policy Prepared by: John Firman, Manager, Business Support Department: Community Services Date: September 3, 2024 Recommendation 1. That Report No. CMS24-031 be received; and 2. That the Naming Rights Policy be approved. Executive Summary The Naming Rights Policy establishes the processes and criteria for naming, renaming or dedicating municipal assets and facilities such as parks and recreation centres.  The existing Facility Naming Rights Policy was last reviewed in 2006.  Street Naming is not included in this Policy and will be addressed separately.  The new Naming Rights Policy combines two earlier policies and provides more detail related to the naming or renaming of Town of Aurora parks and facilities. Background The existing Facility Naming Rights Policy was last reviewed in 2006. Further to the Notice of Motion approved at the Council meeting on November 30, 2021, the current Facility Naming Rights Policy was last reviewed in 2006 and the current Public Facilities Renaming Policy was last reviewed in 2002. Both policies are therefore due for review. Page 66 of 202 September 3, 2024 2 of 4 Report No. CMS24-031 Analysis Street Naming is not included in this Policy and will be addressed separately. Street Naming under Planning and Development Services is delegated to the Director of Planning and Development Services as the approval authority. Recently, Council directed Staff to look at the street naming policy in more detail to ensure if captures all the veterans and review the names again to ensure they are all proper and in accordance with the Town’s values and review the implementation process. Due to thespecifics of this policy, this directive is best to report back separately than as part of the corporate policy report. A revised Street Naming Policy is being presented as a separate report. The new Naming Rights Policy combines two earlier policies and provides more detail related to the naming or renaming of Town of Aurora parks and facilities. The existing Facility Naming Rights Policy and Public Facilities Renaming Policy have been combined into one policy. The new policy expands upon what was previously included in the existing policies, and includes the following sections;  purpose and scope;  naming principles;  prioritization;  criteria;  processes; and  responsibilities. While there are no significant changes to the policy, the additional detail is intended to help clarify roles and responsibilities and other aspects related to policy implementation, including:  What is included in this policy for naming. o Complete facilities such as the Stronach Aurora Recreation Complex, or an entire park.  What is not included in this policy for naming. o Individual amenities within facilities or parks, such as pools, arenas, sports fields, etc.  Process to be followed depending on who initiates the request for naming/renaming (Council, staff, or a third party.) Page 67 of 202 September 3, 2024 3 of 4 Report No. CMS24-031  Specific principles and criteria to be considered when considering a name. o Historical significance. o Location. o Names may honour the significant contributions to society. o Etc. Advisory Committee Review None Legal Considerations The proposed policy has been reviewed by the Corporate Management Team and the Executive Leadership Team in accordance with the Town’s policy program. Financial Implications There are no financial implications as a result of this report. Communications Considerations There are no communications considerations resulting from this report. Climate Change Considerations The recommendations from this report do not impact greenhouse gas emissions or impact climate change adaptation. Link to Strategic Plan Ensuring the availability of parks and recreation facilities supports the Strategic Plan goal of Supporting an exceptional quality of life for all in its accomplishment in satisfying requirements in the following key objective within this goal statement: Encouraging an active and healthy lifestyle. Alternative(s) to the Recommendation 1. Council may provide further direction. Page 68 of 202 September 3, 2024 4 of 4 Report No. CMS24-031 Conclusions That Council approve the Naming Rights Policy, replacing the former Facility Naming Rights Policy (2006) and the Public Facilities Renaming Policy (2002). Attachments 1. Naming Rights Policy Previous Reports None Pre-submission Review Agenda Management Team review on August 14, 2024 Approvals Approved by Robin McDougall, Director, Community Services Approved by Doug Nadorozny, Chief Administrative Officer Page 69 of 202 100 John West Way Aurora, Ontario L4G 6J1 (905) 727-3123 aurora.ca Town of Aurora Municipal Naming Policy Community Services Department Contact: Manager, Business Support, Community Services Department Approval Authority: Council Effective: September 25, 2024 ______________________________________________________________________________________ Purpose This policy establishes the processes and criteria for naming, renaming, or dedicating municipal assets and facilities such as parks, and recreation centres. The main objectives of this policy are: • To continue the current practice of naming municipal assets after significant geographical, neighbourhood and historical features. • To recognize, on an exceptional basis, significant contributions that organizations or individuals have made to public life and the well-being of the people of Aurora. • To ensure a clear, efficient, and timely naming process. • To ensure the application of key criteria to determine the validity of a commemorative name. • To ensure a proper approval process and the importance of the role of legislative bodies (i.e. Council approval) are acknowledged. Scope The policy applies to all Town employees and people acting on behalf of the Town, as well as members of Council and the public with respect to naming of municipal assets. The policy is not intended to address: • Individual memorial dedications such as commemorative benches, trees, or plaques. • Naming rights/Sponsorship opportunities of individual amenities within parks, recreation, and culture facilities, such as arenas, pools, meeting rooms, program rooms, sports fields, etc. (Addressed through the Recreation Facility Sponsorship Program.) • Street naming, which is addressed in the Street Naming Policy. Page 70 of 202 2 Definitions For the purpose of this Policy, the following definitions shall apply: Amenities – Individual components of a Municipal facility or park such as playgrounds, sports fields, pools, arenas, trails, gazebos, etc. Asset – Any municipal facility or park, but not including specific amenities thereof. Commemorative – The official naming of a municipal park or facility after a person, persons, or family name. Council – The council of the Town of Aurora. Municipal Facility – Town-owned facilities in their entirety, such as the Aurora Community Centre, Aurora Sports Dome, Church Street School, etc. Street Naming Registry – A central repository of all approved street names, as per the Street Naming Policy. Naming Rights – Refers to the granting by the owner of the right to name a piece of property or portions of a property, typically in exchange for financial consideration. Parks – Shall include parkland, open spaces, valley lands, environmentally-protected areas; references to Parks shall be in their entirety, and not include individual amenities including but not limited to trails, playgrounds, lawns, recreation fields/courts, courtyards. Sponsorship - A marketing-oriented, contracted arrangement that involves the payment of a fee or payment in-kind by a company or person(s) in return for the right to a public association with an activity, item, person, or property for mutual commercial benefit. Sponsorships may be in the form of financial assistance, non-cash goods or a contribution of skills or resources. Town – The Corporation of the Town of Aurora, its departments, and staff. Policy General Provisions The naming, renaming and dedication of municipal assets shall be the responsibility of the Council of the Town of Aurora. Page 71 of 202 3 The intent of naming is for permanent recognition or, where approved by Council for the purpose of providing sponsorship opportunities, such as in the naming of a community recreation centre (e.g., Stronach Aurora Recreation Complex). The renaming of municipal assets is strongly discouraged as it significantly impacts the Town and the community. Naming Principles When a municipal asset is named or renamed, the following principles shall be considered: • Names shall be unique; name duplication and use of similar sounding or spelled names is discouraged. • Names should give a sense of place, continuity, belonging and celebrate the distinguishing characteristics and uniqueness of Aurora. • Names should maintain a long-standing local area identification with the residents of Aurora. • Names should promote pride in the Town of Aurora, acknowledge local heritage, history, and recognize unique features and geography (such as names that relate to local history, places, events, native wildlife, flora, fauna and natural features or unique characteristics of a neighbourhood or area). • The rationale associated with the use of a particular name shall be understandable to the majority of Aurora residents. • Names from the Street Naming Registry may also be considered, at the discretion of Council. • Names shall not be discriminatory, derogatory, or political in nature; names conveying a secondary negative or offensive connotation, any sexual overtones, inappropriate humour, slang or double meanings shall be avoided. • Names shall assist with emergency response situations by being consistent with street names and geographical locations. • Names with hyphens, apostrophes or dashes shall be discouraged but may be considered on an individual basis. • Names may honour the significant contributions of an individual or family, including elected or appointed public officials, Town administrative officials or staff, which Page 72 of 202 4 shall not be considered unless the official has retired from public office. • Names may recognize the contributions of organizations such as a partnership or sponsorship with or without financial contributions. • The form of signage shall be consistent with Town signage guidelines. • The cost associated with a naming/renaming (including but not limited to signage, ceremonial costs, legal costs, etc.) will be the responsibility of the Town when the naming/renaming has been initiated by the Town or when naming/renaming is part of a sponsorship agreement. The cost will be the responsibility of the community or corporate entity when the naming/renaming has been initiated by the community/corporate entity, unless otherwise approved by Council. • The Town of Aurora makes all final decisions concerning what is placed or occurs on Town property and in its facilities. • Naming of an asset shall not imply endorsement of a company or its products and services and should prohibit partners from making statements which suggest a company’s products and services are endorsed by the Town. • Naming of a park or facility should not result in or be perceived as giving any preferential treatment with respect to procurement or any commercial dealings with any private entity or with respect to any Town policy and procedure. Prioritization Priority shall be given to naming, renaming or dedicating municipal assets after: • The area or street in which the property or facility is located to provide a geographical association to help the public to locate a park, bridge, or facility more easily. • The most dominant "constant feature either within or nearby" the selected site such as an associated significant ecological or natural resource feature. • A historical name related to Aurora's heritage and/or historical folklore. • An event or person of international, national, or provincial significance. • An organization or individual to recognize: o particular activities and significant contributions to the community; and/or o outstanding contributions and/or sponsorships made toward the Page 73 of 202 5 development and/or enhancement of a property or facility. Specific Criteria for Commemorative Naming Where the commemorative naming of a municipal facility or park, is being requested, at least one of the following criteria shall apply: • The nominated individual shall have demonstrated excellence, courage, or exceptional service to the citizens of the Town of Aurora, the Province of Ontario and/or Canada, including veterans of military conflicts. • The nominated individual shall have an extraordinary community service record. • The nominated individual shall have worked to foster equality and reduce discrimination. • The nominated individual shall have a direct relationship or association that existed between the place of residence or community efforts undertaken by the individual and the property, facility, or amenity to be named. • The nominated individual may be recognized for a significant financial contribution to a park or facility, where that contribution significantly benefits the community that the park or facility serves. • The nominated individual name shall have historical significance. Where the name of an individual or organization is so used, approval shall be obtained from the individual (his/her family) or the organization for such naming. Single Use A commemorative name should only be used once. The single use of a commemorative name shall apply as of the effective date of this policy. Renaming of Commemoratively Named Assets The names of municipal assets named commemoratively should not be changed unless it is found that the individual’s personal character is, or was, such that the continued use of their name for a park or facility would not be in the best interest of the community. Page 74 of 202 6 Processes The naming process for municipal assets may involve a different course of action depending on the circumstances surrounding the request/requirement for naming. Council initiated naming/renaming • Council may at any time initiate the process of naming an asset by Member Motion. Staff recommendation for naming/renaming • Staff shall review this policy to ensure that the proposed name conforms to the criteria herein. • Staff prepare a report to Council for consideration. Third party initiated naming/renaming • Upon receipt of a proposed asset naming/renaming, staff shall review the proposal with the CAO. • Upon approval from the CAO, staff shall review the third-party request against the criteria outlined in this policy, and if determined to meet the criteria, staff will prepare a report to Council for consideration. Town of Aurora Council has the final authority for approving any naming of a municipal asset. Renaming Generally, changing the name of an existing asset is not encouraged. However, if it is deemed appropriate to change the name, the renaming process shall be identical to the naming process and require Town Council as the final authority for approving the proposed municipal asset name. However, the renaming of an existing commemoration shall be subject to a minimum of a 60-day public consultation period. If an application is intended to displace an existing commemorative name, before a Renaming Application is accepted, the nominator must have written permission from the family or next of kin of the person that is to be displaced. Where a renaming has been initiated because of a development proposal, the proponent may be required to resolve any opposition that may exist to the renaming, prior to the presentation of a report to Council. Page 75 of 202 7 Renaming process: 1. Requests for renaming of a public asset shall be submitted in writing to the appropriate department (e.g., Community Services for renaming of recreation facilities, Operational Services for renaming of parks). 2. Staff will conduct, where possible, comprehensive research into the history and rationale associated with the existing name of the facility being proposed for renaming. This will include communicating with any remaining family descendants of the named person, the Aurora Museum and Archives, and the Aurora Historical Society. 3. The receiving department shall submit a Report to Council outlining the details of the renaming request and all of the pertinent history associated with the pre- existing facility name and outline any potential conflicts that the renaming may present. The report will include all aspects of the renaming proposal including approximate financial implications associated with revision to maps, signage, and other printed material. 4. Following the direction of Council, staff will circulate appropriate notice of the proposed renaming to the following interested stakeholders and public, advising of the intended name change and a timeframe within which to submit any comments. a. Remaining family members or individuals that can be identified and are in any way associated or connected with the existing asset name. b. Family members or individuals associated with the proposed new name of the asset. c. The Aurora Historical Society. d. The public at large, through appropriate media and the Town’s website for a 60-day period. e. Responses will be received from any of the above contacts for a period of 60 days from the date of the initial communication. 5. The above process does not apply to renaming of an Aaset currently named in accordance with a Sponsorship, where that sponsorship agreement is nearing conclusion. Page 76 of 202 8 Other A Member of Council may also request that a municipal asset be considered for renaming, in accordance with the renaming process outlined above, through a member motion. Responsibilities All Staff Staff shall refer all requests for naming or renaming of a municipal asset to their department head. Management Management shall refer all requests for naming or renaming of a municipal asset to their department head and provide support in reviewing the requests where appropriate. Executive Leadership The Executive Leadership Team shall provide appropriate direction to staff and report to Council in accordance with this policy. Specific Departments The Community Services Department shall be responsible for the administration of this policy as it pertains to the naming/renaming of Facilities, Facility Amenities, and Park Amenities that fall within the scope of the Recreation Facility Sponsorship Program. The Operational Services Department shall be responsible for the administration of this policy as it pertains to the naming/renaming of Parks and Park Amenities. References 1. Street Naming Policy 2. Park Bench Donation Program 3. Memorial Tree Planting Policy 4. Recreation Facility Sponsorship Program Review Timeline This policy will be reviewed 5 years after the initial approval date. Page 77 of 202 100 John West Way Aurora, Ontario L4G 6J1 (905) 727-3123 aurora.ca Town of Aurora Committee of the Whole Report No. CS24 -0 21 Subject: Fence By-law Variance Request Prepared by: Alexander Wray, Manager of Bylaw Services Department: Corporate Services Date: September 3, 2024 Recommendation 1. That Report No. CS24-021 be received; and 2. That a variance to Fence By-law No. 6429-22 to permit the construction of a non- compliant fence in the front yard at 241 Holladay Drive be denied. Executive Summary The purpose of this report is to consider a request from the property owner of 241 Holladay Drive to erect a front yard fence with a maximum height of 1.80 metres. The permitted height in the Town’s Fence and Pool Enclosure By-law No. 6429-22 (the “By- law”) is 1.2 metres. The proposed fence will serve as an extension of space for the property’s side yard, which currently serves as its backyard. If approved, the fence will exceed the permitted height of a front yard fence by 0.60 meters.  If a variance to the Town’s existing By-law is granted, it is likely to set a community precedent.  Historical data indicates that the Town has only received three formal requests for a fence variance or exemption in the past. Background The subject property is an end unit townhome situated in the Leslie Street and Holladay Drive neighbourhood of Ward 6. The dwelling is a corner lot which fronts onto Holladay Drive. The Fence and Pool Enclosure By-law No. 6429-22, being a By-law to regulate and prescribe the standards for fences and pool enclosures (the “By-law”), permits the Page 78 of 202 September 3, 2024 2 of 4 Report No. CS24-021 height of 1.2 metres for a fence in a front yard of a residential neighbourhood. The proposed fence will measure a maximum of 1.8 metres in height and exceeds the permitted height. Additionally, the By-law requires front yard fences to be constructed using Open-Fence Construction. The property owner has proactively contacted the Bylaw Services Division to seek approval for the proposed fence. As part of their application, the property owner has submitted three letters of support from adjacent property owners. Bylaw Services has provided notice to all abutting property owners advising them of the variance request and how they can delegate to Council. Analysis If a variance to the Town’s existing By-law is granted, it is likely to set a community precedent. Fencing is a common solution to address privacy, security, and aesthetics. A variance to the By-law would set a precedent within the community and may permit other properties to go through the same process. By permitting the variance both current and future decisions may be viewed as subjective and would strongly diminish the integrity of the Town’s By-law. Historical data indicates that the Town has only received three formal requests for a fence variance or exemption in the past. Available historical data indicates that the Town has only received three formal fence exemption requests in the past. Report No. BA05-016 was brought to Council in December 2004 to address noise and dust concerns at 15516 Leslie Street as a result of development on the State Farm/Desjardins lands. This fence has since been removed due to redevelopment on the property. Report No. CS19-011 was brought forth in February 2019 for privacy reasons at 203 St. John’s Sideroad West, and in November 2021, Report No. CS21-059 was brought forth for an illegal fence on Knowles Crescent. At the respective Council meetings, Council approved the request for 15516 Leslie Street and refused the requests for the remaining properties. Advisory Committee Review Not applicable. Page 79 of 202 September 3, 2024 3 of 4 Report No. CS24-021 Legal Considerations In accordance with Section 9 of the By-law, where a proposed fence does not comply with the By-law, the owner may request a variance from any of the applicable provisions of the By-law, including height. Council is the approval authority for all variance requests. Any decision of Council is deemed to be final without any further right of appeal. If Council approves the variance request, any variance granted is effective and valid until such time as the fence to which the variance applies is substantially replaced or removed entirely, unless otherwise specified by Council as part of its decision. Financial Implications There are no financial implications to the Town as a result of this report. Communications Considerations There are no communications considerations as a result of this report. Climate Change Considerations The items for consideration in this report do not impact climate change. Link to Strategic Plan N/A Alternative(s) to the Recommendation 1. Council approve the applicant’s request for a Fence variance at 241 Holladay Drive, until such time that the fence requires replacement. Conclusions For reasons outlined in this report, staff are recommending the provisions of the By-law be upheld and the variance request refused. Page 80 of 202 September 3, 2024 4 of 4 Report No. CS24-021 Attachments Attachment 1 – Property Photographs Attachment 2 – Lot Survey Attachment 3 – Letters of support Previous Reports N/A Pre-submission Review Agenda Management Team review on August 15, 2024 Approvals Approved by Patricia De Sario, Director, Corporate Services/Town Solicitor Approved by Doug Nadorozny, Chief Administrative Officer Page 81 of 202                    ' ! '$!'# "' '  %'#' "' ! '$"'# !' '  &'#' Attachment 1 Page 82 of 202 Page 83 of 202 SCALE: 1 :300 PROPOSED BACKYARD EXTENSION AND FENCE RELOCATION HAS BEEN OVERLAYED ON SNAP SHOT TAKEN FROM: PLAN OF SURVEY OF BLOCKS 127,128,129 AND 130 PLAN 65M-4519 TOWN OF AURORA REGIONAL MUNICIPALITY OF YORK N � SITE LOCATION: 241 HOLLADAY DR. AURORA, ONT. L4G OZ4 SCALE: NTS PROJECT NAME: BACKYARD EXTENSION-RELOCATION PRIVACY FENCE DRAWN BY OWNER: 1------------------------------------<OVID/U BERINOEAN PROJECT No 2024-01 PROJECT ADDRESS: 241 HOLLADAY DRIVE, AURORA, ONT. DRAWING TITLE: SITE PLAN DA TE June 07, 2024 PROJECT No SCALE AS SHOWN DWG.1 Attachment 2 Page 84 of 202 Page 85 of 202 Attachment 3Page 86 of 202 Page 87 of 202 Page 88 of 202 100 John West Way Aurora, Ontario L4G 6J1 (905) 727-3123 aurora.ca Town of Aurora Committee of the Whole Report No. CS2 4 -0 22 Subject: Addition of Illumination Requests to the Town’s Flag Policy Prepared by: Michael de Rond, Town Clerk Department: Corporate Services Date: September 3, 2024 Recommendation 1. That Report No. CS24-022 be received; and 2. That the updated Flag Protocol, Flag Raising and Illumination Request Policy (attachment 1) be approved. Executive Summary This report seeks approval to include illumination requests as part of the Flags Protocol and Flag Raising policy. The report touches on the following;  The new building at Aurora Town Square, located at 50 Victoria Street, will be able to illuminate the exterior of the façade enabling the Town to accept illumination requests.  Minor updates to the policy have also been included for adoption. Background The current Flag Protocol and Flag Raising policy guides staff with regards to proper protocol for how and where the Town displays National, Provincial and local flags. The policy also provides criteria for the flying of community flags that promote an event or cause. The original Flag Protocol and Flag Raising policy was approved by Council on May 11, 2015. Since then, staff have reviewed the policy every two to three years, however, further updates requiring Council approval have not been deemed necessary until now. Page 89 of 202 September 3, 2024 2 of 4 Report No. CS24-022 Analysis The new building at Aurora Town Square, located at 50 Victoria Street, will be able to illuminate the exterior of the façade enabling the Town to accept illumination requests. Requests for illumination of Town buildings have become more frequent in recent years. Many charities and not-for-profits prefer the greater exposure illumination provides (particularly at night) versus a flag raising at Town Hall. It’s also much more cost-effective for these groups without time and flag expenditures. With the enhanced illumination capabilities of the new building at Aurora Town Square, staff recommend that illumination requests be accepted and approved by the Town Clerk in accordance with the terms outlined in the attached “Flag Protocol, Flag Raising and Illumination Policy.” For those not familiar with illuminating the exterior façade of a building in support of a cause and seeking an example, the CN Tower also accepts requests for illumination as well. Minor updates to the policy have also been included for adoption. Staff have taken this opportunity to update language, correct errors and transfer the policy to the new policy template. Advisory Committee Review None Legal Considerations The proposed policy has been reviewed by the Corporate Management Team and the Executive Leadership Team in accordance with the Town’s policy program. Financial Implications There are no financial implications as a result of this report. Page 90 of 202 September 3, 2024 3 of 4 Report No. CS24-022 Communications Considerations Communications will inform the public about the changes to the Flag Protocol and Flag Raising policy by posting to the website and updating the webpage to accept illumination requests. Climate Change Considerations None Link to Strategic Plan Accepting illumination requests strengthens the Town’s commitment to increasing awareness of our not-for-profit partners. Alternative(s) to the Recommendation 1. Council provide direction. Conclusions This report seeks approval to start accepting illumination requests for the new building at Aurora Town Square, located at 50 Victoria Street. Attachments Attachment 1 – Flag Protocol, Flag Raising and Illumination Policy (clean) Attachment 2 – Flag Protocol, Flag Raising and Illumination Policy (track changes) Previous Reports None Pre-submission Review Agenda Management Team review on August 14, 2024 Page 91 of 202 September 3, 2024 4 of 4 Report No. CS24-022 Approvals Approved by Patricia De Sario, Director, Corporate Services/Town Solicitor Approved by Doug Nadorozny, Chief Administrative Officer Page 92 of 202 100 John West Way Aurora, Ontario L4G 6J1 (905) 727-3123 aurora.ca Town of Aurora Policy Legislative Services Contact: Town Clerk, Legislative Services Approval Authority: Council Effective: May 11, 2015 Revised: September 24, 2024 ______________________________________________________________________________________ Flag Protocol, Flag Raising and Illumination Policy Purpose This policy establishes a framework to govern the regular protocol for flying flags at all Town facilities, and the criteria for the approval of the raising of International or Civic Flags or Community Flags. Additionally, this policy defines the parameters for receiving and approving illumination requests for the building located at 50 Victoria Street in Aurora Town Square. Scope This policy applies to the flying of flags outside all Town Facilities and to illumination requests received for 50 Victoria Street. Additionally, the “Flying a Flag at Half Mast” section of this policy applies to any flag display regularly maintained by the Town Staff on other lands that are not within the meaning of Town Facilities (e.g. the flag displays located within the medians of Wellington Street). Definitions Clerk The Clerk appointed by the Council pursuant to requirements of section 228 of the Municipal Act, 2001, S.O. 2001, c. 25, as amended, or their designate. Council The Aurora Town Council. Community Flag The flag adopted by any non-governmental organization. For greater certainty Community Flag does not include a flag that in the opinion of the Clerk is an International or Civic Flag. CYFS The Central York Fire Services. Attachment 1 Page 93 of 202 2 CYFS Facilities Any building owned or leased by the CYFS within Aurora. Flying a Flag at Half-Mast The action of flying all flags, forming a single display of flags, at a position that is equal distance from the top and bottom of a flagpole, to mark periods of mourning or to commemorate solemn occasions. Illumination The use of multi-colour lighting installations to light the façade of the building located at 50 Victoria Street in support of a cause. International or Civic Flag Any official flag of: • A sovereign state other than Canada, including official territorial divisions established by a particular sovereign state (e.g. states, provinces, municipalities, etc.); or, • Any recognized international governmental / treaty organizations (e.g. United Nations, NATO, etc.) Logo A flag displaying a logo and / or brand of the Town but does not include the Official Town Flag. National Flag of Canada The flag approved by the Parliament of Canada as a national symbol of Canada. Official Canadian Flags A flag recognized by a competent Canadian federal or provincial government authority (e.g., the Sovereigns Personal Standard, The Governor General’s standard, etc.), but does not include the National Flag of Canada. Official Town Flag The flag adopted by Council as a symbol of the municipality, and any flag that is granted to the Town or approved by the Canadian Heraldic Authority but does not include a Logo Flag. Ontario Provincial Flag The flag approved by the Legislative Assembly of Ontario as a provincial symbol of Ontario. Procedural By-law Page 94 of 202 3 The Town’s Procedure By-law, that is enacted by Council in accordance with the requirements of subsection 238(2) of the Municipal Act, 2001, S.O. 2001, c.25, as amended. Town The Corporation of the Town of Aurora. Town Facilities Any building owned or leased by the Town for the purpose of providing municipal services. Policy General Principles The following general principles will apply in respect to all aspects of this Policy, and be used when interpreting the Policy: • The Town will fly flags having regards to well established protocol for the flying of flags, including but not limited to: o The rules and protocols established by the Government of Canada for the National Flag of Canada. o The rules and protocols established by the Government of Ontario for the Ontario Provincial Flag. • The Town will only fly International or Civic Flags of organizations that are approved or recognized by federal, provincial or municipal governments of Canada. • The Town will not fly flags at any Town Facility representing groups or organizations whose principles, purposes, or activities are contrary to the laws of Canada, the laws of the Province of Ontario, or contrary to the principles of the Town. • Flags at Town Facilities will be flown at half-mast to mark periods of official mourning or commemorate solemn occasions important to the residents of the Town. Customary Flag Protocol a) The Town will fly the National Flag of Canada, the Ontario Provincial Flag and the Official Town Flag at all Town Facilities, in a configuration described in this policy. b) Notwithstanding section (a) of the policy, the Town may fly a flag associated with an award or recognition of significance received by the Town in place of the Official Town Flag. c) Only one flag may be flown on a single flagpole at the same time. Page 95 of 202 4 d) Flags must be in good condition. When a flag becomes worn, noticeably faded, or otherwise unfit for display, it must be disposed of in a dignified manner and in accordance with the National Flag of Canada etiquette. Three (3) Flagpole Display e) Where a Town Facility has a three (3) flagpole display, the National Flag of Canada, the Ontario Provincial Flag and the Official Town Flag will be flown. The National Flag of Canada will be flown on the centre flagpole which is the customary position of honour. To an observer facing the display, the Provincial Flag of Ontario will fly to the left of the National Flag of Canada, and the Official Town Flag will be flown to its right. Other flags will not be flown on these flagpoles, except in the circumstances noted in, the “Official Canadian Flags and International Flags” section, and the “Community Flag Raising” section of this policy. Two (2) Flagpole Display f) Where a Town Facility has a two (2) flagpole display, the National Flag of Canada and the Official Town Flag will be flown. As the customary position of honour, the left flagpole to an observer facing the display will be used to fly the National Flag of Canada. Other flags will not be flown on these flagpoles, except in the circumstances noted in, the “Official Canadian Flags and International Flags” section, and the “Community Flag Raising” section of this policy. One (1) Flagpole Display g) The National Flag of Canada will be flown at a Town Facility with only one (1) flagpole. Other flags will not be flown on these flagpoles, except in the circumstances noted in the “Official Canadian Flags and International Flags” section, and the “Community Flag Raising” section of this policy. Aurora Cenotaph h) Notwithstanding the provisions of sections (a) to (f) of this policy, the flag(s) flown at the Aurora Cenotaph will follow the protocol established by the Royal Canadian Legion. Logo Flag i) Where a Town Facility has a four (4) flagpole display, the National Flag of Canada, the Ontario Provincial Flag, the Official Town Flag, and the Logo Flag will be flown. To an observer facing the display the National Flag of Canada will be flown on the left flagpole, the Provincial Flag of Ontario will fly to the immediate right of the National Flag of Canada, the Official Town Flag will flyto the immediate right of the Provincial Flag of Ontario, and the Logo Flag will be flown to the immediate right of the Official Town Flag. Other flags will not be flown on these flagpoles, except in the circumstances noted in, the “Official Canadian Page 96 of 202 5 Flags and International Flag Raising” section, and the “Community Flag Raisings” section of this policy. Official Canadian Flags and International Flag Raisings The Town may fly Official Canadian Flags or International or Civic Flags as part of an official visit by a dignitary or delegation, or for periods of time determined appropriate by the Clerk When flying Official Canadian Flags or International or Civic Flags, the Clerk will coordinate the proper display of the flag or symbol in consultation with the proper protocol authorities. Community Flag Raisings A request to fly a Community Flag at a Town Facility will be submitted to the Clerk in writing at least four (4) weeks prior to the date on which the flag is to be flown. The Clerk is delegated the authority to approve and deny any request to fly a Community Flag at a Town Facility. When considering the request, the Clerk will have regard for the General Principles and Community Flag Raising Criteria sections of this policy and past practice of the Town. Where a proclamation has been issued by the Mayor in accordance with the Procedural By-law, a request to raise a flag associated with that proclamation will be deemed to meet any criteria set-out in this policy. The Clerk may refer any request to fly a Community Flag at a Town Facility for Council’s consideration when deemed appropriate by the Clerk. Community Flag Raising Criteria The Town will only fly a Community Flag at a Town facility that is the flag of a non-profit or charitable organization or group, provided that the purpose, principles and works of that organization or group are not contrary to the principles and policies of the Town, and are generally important to Canada, Ontario or the Town. The Community Flag of a partisan or religious organization or group, as determined by the Clerk, will not be flown at a Town Facility. Flying a Flag at Half-Mast Official Mourning Flags at all Town facilities, as well as flag displays regularly maintained by the Town Staff on other lands that are not within the meaning of Town Facilities, will be flown at half-mast to mark periods of official mourning upon the death of: a) The Sovereign. Page 97 of 202 6 b) A Member of the Canadian Royal Family. c) The Governor General of Canada, or a former Governor General. d) The Prime Minister of Canada, or a former Prime Minister of Canada. e) The Leader of His Majesty’s Loyal Opposition, Parliament of Canada. f) The Lieutenant Governor of Ontario. g) The Premier of Ontario, or a former Premier of Ontario. h) The Leader of His Majesty’s Loyal Opposition, Legislative Assembly of Ontario i) A local Member of Parliament, or a local Member of the Legislative Assembly of Ontario. j) The Regional Chair or a former Regional Chair. k) The Mayor or a former Mayor. l) A Member of Council or a former Member of Council. m) A current employee of the Town. n) A current member of Central York Fire Services. o) A York Region Police Officer who dies in the line of duty. p) A resident of the Town, who is a member of the Canadian Armed Forces, killed while deployed on operations or while on active duty. Duration of Official Mourning In the case of a national or provincial official referred to in sections (a) to (i) under Official Mourning of this policy, flags will be flown at half-mast for the duration established by the appropriate federal or provincial protocol offices. In the case of an official referred to in sections (j), (n), (o) and (p), under Official Mourning flags will be flown at half-mast for the same duration as established by the organization named in each of those sections. In the case of a Town official or employee referred to in subsections (k) to (m) under Official Mourning, flags will be flown at half-mast from the date the notice of death is received until sunset on the date of the funeral for that individual. Flags will normally be flown at half-mast for no more than five (5) days except in exceptional circumstances at the discretion of the Clerk. Annual Commemoration of Solemn Occasions Flags will be flown at half-mast, at all Town facilities, to commemorate the following solemn occasions on the appropriate days: • Day of Mourning for Persons Killed or Injured in the Workplace (April 28) • Remembrance Day (November 11) • National Day of Remembrance and Action on Violence Against Women (December 6). Page 98 of 202 7 Other Solemn Occasions The flying of flags at half-mast in commemoration of other periods of official mourning and solemn occasions may be approved by the Clerk having regards to the General Principles of this policy. CYFS Facilities Recognizing that the CYFS is an entity of the Town of Newmarket, the Clerk is delegated the authority to establish protocols between the Town and the CYFS to facilitate the flying of flags at half-mast at CYFS Facilities during periods of official mourning or the commemoration of other solemn occasions referred to in the following sections of this policy: • Official Mourning • Duration of Official Mourning • Annual Commemoration of Solemn Occasions • Other Solemn Occasions Illumination Requests Organizations can request the illumination of the building located at 50 Victoria Street to support a specific cause. The Town will acknowledge requests from non-profit or charitable organization or group, provided that the purpose, principles and works of that organization or group are not contrary to the principles and policies of the Town, and are generally important to Canada, Ontario or the Town. Requests for illumination must be made four (4) weeks prior to the requested date of illumination and include the following: • Name of requesting organization. • Contact information. • Requested event / occasion. • Date and time of event / occasion. • Explanation or purpose of the event / occasion • Description of the applicant, including any local, national, or international affiliation, brief history, and any other relevant information • Colour of lights requested. When a request is received, the Town Clerk will review and approve the request based on the following points: Page 99 of 202 8 • The nature of the cause. • The organization’s history and background, as provided in the request form. • The participation of any other building(s) or monument(s). • The diversity of causes presented throughout the year. The Clerk may refer any request for illumination at 50 Victoria Street for Council’s consideration when deemed appropriate by the Clerk. The Clerk may apply discretion to approve or deny a lighting request and reserves the right to cancel a lighting request as necessary. Responsibilities Council • Approving and amending this Policy; and • Deciding on any matter referred by the Clerk to Council. Town Clerk • Exercising any authority delegated to the Clerk by this Policy; • Administering the operation of this Policy; • Interpreting this Policy; and • Creating any procedure that the Clerk deems necessary and expedient to implement this Policy. • Approving community flag raising and illumination requests. Monitoring and Maintenance CAO / Directors / Managers / supervisors and employees should work collaboratively to resolve issues related to this policy. Any employee found to be disrespecting the terms of this policy other than under exceptional circumstances, emergencies or operational requirement is subject to an investigation and discipline deemed appropriate by their immediate supervisor, Human Resources, the Town Clerk and / or CAO. This policy will be reviewed two years from its effective or revision date, in accordance with the Town of Aurora’s policy maintenance schedule. Page 100 of 202 100 John West Way Aurora, Ontario L4G 6J1 (905) 727-3123 aurora.ca Town of Aurora Policy Legislative Services Contact: Town Clerk, Legislative Services Approval Authority: Council Effective: May 11, 2015 Revised: September 24, 2024 ______________________________________________________________________________________ Flag Protocol, & Flag Raising and Illumination Policy Purpose This policy establishes a framework to govern the regular protocol for flying flags at all Town facilities, and the criteria for the approval of the raising of International or Civic Flags or Community Flags. Additionally, this policy defines the parameters for receiving and approving illumination requests for the building located at 50 Victoria Street in Aurora Town Square. Scope This policy applies to the flying of flagsflats outside all Town Facilities and to illumination requests received for 50 Victoria Street. Additionally, the “Flying a Flag at Half Mast” section of this policy applies to any flag display regularly maintained by the Town Staff on other lands that are not within the meaning of Town Facilities (e.g. the flag displays located within the medians of Wellington Street). Definitions Clerk The Clerk appointed by the Council pursuant to requirements of section 228 of the Municipal Act, 2001, S.O. 2001, c. 25, as amended, or their designate. Council The Aurora Town Council. Community Flag The flag adopted by any non-governmental organization. For greater certainty Community Flag does not include a flag that in the opinion of the Clerk is an International or Civic Flag. CYFS The Central York Fire Services. Formatted: Line spacing: Multiple 1.15 li Attachment 2 Page 101 of 202 2 CYFS Facilities Any building owned or leased by the CYFS within Aurora. Flying a Flag at Half-Mast The action of flying all flags, forming a single display of flags, at a position that is equal distance from the top and bottom of a flagpole, to mark periods of mourning or to commemorate solemn occasions. Illumination The use of multi-colour lighting installations to light the façade of the building located at 50 Victoria Street in support of a cause. International or Civic Flag Any official flag of: • A sovereign state other than Canada, including official territorial divisions established by a particular sovereign state (e.g. states, provinces, municipalities, etc.); or, • Any recognized international governmental / treaty organizations (e.g. United Nations, NATO, etc.) Logo A flag displaying a logo and / or brand of the Town but does not include the Official Town Flag. National Flag of Canada The flag approved by the Parliament of Canada as a national symbol of Canada. Official Canadian Flags A flag recognized by a competent Canadian federal or provincial government authority (e.g., the Sovereigns Personal Standard, The Governor General’s standard, etc.), but does not include the National Flag of Canada. Official Town Flag The flag adopted by Council as a symbol of the municipality, and any flag that is granted to the Town or approved by the Canadian Heraldic Authority but does not include a Logo Flag. Ontario Provincial Flag The flag approved by the Legislative Assembly of Ontario as a provincial symbol of Ontario. Procedural By-law Formatted: Font: Bold Page 102 of 202 3 The Town’s Procedure By-law, Procedural By-law 5330-11, as amended, or its successor by-law, that is enacted by Council in accordance with the requirements of subsection 238(2) of the Municipal Act, 2001, S.O. 2001, c.25, as amended. Town The Corporation of the Town of Aurora. Town Facilities Any building owned or leased by the Town for the purpose of providing municipal services. Policy General Principles The following general principles will apply in respect to all aspects of this Policy, and be used when interpreting the Policy: • The Town will fly flags having regards to well established protocol for the flying of flags, including but not limited to: o The rules and protocols established by the Government of Canada for the National Flag of Canada. o The rules and protocols established by the Government of Ontario for the Ontario Provincial Flag. • The Town will only fly International or Civic Flags of organizations that are approved or recognized by federal, provincial or municipal governments of Canada. • The Town will not fly flags at any Town Facility representing groups or organizations whose principles, purposes, or activities are contrary to the laws of Canada, the laws of the Province of Ontario, or contrary to the principles of the Town. • Flags at Town Facilities will be flown at half-mast to mark periods of official mourning or commemorate solemn occasions important to the residents of the Town. Customary Flag Protocol a) The Town will fly the National Flag of Canada, the Ontario Provincial Flag and the Official Town Flag at all Town Facilities, in a configuration described in sections (c) to (f) of this policy. b) Notwithstanding section (a) of the policy, the Town may fly a flag associated with an award or recognition of significance received by the Town in place of the Official Town Flag. c) Only one flag may be flown on a single flagpole at the same time. Page 103 of 202 4 c)d) Flags must be in good condition. When a flag becomes worn, noticeably faded, or otherwise unfit for display, it must be disposed of in a dignified manner and in accordance with the National Flag of Canada etiquette. Three (3) Flagpole Policy Display d)e) Where a Town Facility has a three (3) flag pole display, the National Flag of Canada, the Ontario Provincial Flag and the Official Town Flag will be flown. The National Flag of Canada will be flown on the centre flagpole which is the customary position of honour. To an observer facing the display, the Provincial Flag of Ontario will fly to the left of the National Flag of Canada, and the Official Town Flag will be flown to its right. Other flags will not be flown on these flagpoles, except in the circumstances noted in section (b), the “Official Canadian Flags and International Flags” section, and the “Community Flag Raising” section of this policy. Two (2) Flagpole Pole Display e)f) Where a Town Facility has a two (2) flag pole display, the National Flag of Canada and the Official Town Flag will be flown. As the customary position of honour, the left flagpole to an observer facing the display will be used to fly the National Flag of Canada. Other flags will not be flown on these flagpoles, except in the circumstances noted in section (b), the “Official Canadian Flags and International Flags” section, and the “Community Flag Raising” section of this policy. One (1) Flagpole Pole Display f)g) The National Flag of Canada will be flown at a Town Facility with only one (1) flagpole. Other flags will not be flown on these flagpoles, except in the circumstances noted in the “Official Canadian Flags and International Flags” section, and the “Community Flag Raising” section of this policy. Aurora Cenotaph g)h) Notwithstanding the provisions of sections (a) to (f) of this policy, the flag(s) flown at the Aurora Cenotaph will follow the protocol established by the Royal Canadian Legion. Logo Flag h)i) Where a Town Facility has a four (4) flag pole display, the National Flag of Canada, the Ontario Provincial Flag, the Official Town Flag, and the Logo Flag will be flown. To an observer facing the display the National Flag of Canada will be flown on the left flagpole, the Provincial Flag of Ontario will fly to the immediate right of the National Flag of Canada, the Official Town Flag will flyflown to the immediate right of the Provincial Flag of Ontario, and the Logo Flag will be flown to the immediate right of the Official Town Flag. Other flags will not be flown on Page 104 of 202 5 these flagpoles, except in the circumstances noted in section (b), the “Official Canadian Flags and International Flag Raising” section, and the “Community Flag Raisings” section of this policy. Official Canadian Flags and International Flag Raisings The Town may fly Official Canadian Flags or International or Civic Flags as part of an official visit by a dignitary or delegation, or for periods of time determined appropriate by the Clerk. When flying Official Canadian Flags or International or Civic Flags, the Clerk will coordinate the proper display of the flag or symbol in consultation with the proper protocol authorities. Community Flag Raisings A request to fly a Community Flag at a Town Facility will be submitted to the Clerk in writing at least four (4) weeks prior to the date on which the flag is to be flown. The Clerk is delegated the authority to approve and deny any request to fly a Community Flag at a Town Facility. When considering the request, the Clerk will have regards to for the General Principles and Community Flag Raising Criteria sections of this Ppolicy and past practice of the Town. Where a proclamation has been issued by the Mayor in accordance with the Procedural By-law, a request to raise a flag associated with that proclamation will be deemed to meet any criteria set-out in this policy. The Clerk may refer any request to fly a Community Flag at a Town Facility for Council’s consideration when deemed appropriate by the Clerk. Community Flag Raising Criteria The Town will only fly a Community Flag at a Town facility that is the flag of a non-profit or charitable organization or group, provided that the purpose, principles and works of that organization or group are not contrary to the principles and policies of the Town, and are generally important to Canada, Ontario or the Town. The Community Flag of a partisan or religious organization or group, as determined by the Clerk, will not be flown at a Town Facility. Flying a Flag at Half-Mast Official Mourning Flags at all Town facilities, as well as flag displays regularly maintained by the Town Staff on other lands that are not within the meaning of Town Facilities, will be flown at half-mast to mark periods of official mourning upon the death of: Page 105 of 202 6 a) The Sovereign. b) A Member of the Canadian Royal Family. c) The Governor General of Canada, or a former Governor General. d) The Prime Minister of Canada, or a former Prime Minister of Canada. e) The Leader of His Majesty’s Loyal Opposition, Parliament of Canada. f) The Lieutenant Governor of Ontario. g) The Premier of Ontario, or a former Premier of Ontario. h) The Leader of His Majesty’s Loyal Opposition, Legislative Assembly of Ontario i) A local Member of Parliament, or a local Member of the Legislative Assembly of Ontario. j) The Regional Chair or a former Regional Chair. k) The Mayor or a former Mayor. l) A Member of Council or a former Member of Council. m) A current employee of the Town. n) A current member of Central York Fire Services. o) A York Region Police Officer who dies in the line of duty. p) A resident of the Town, who is a member of the Canadian Armed Forces, killed while deployed on operations or while on active duty. Duration of Official Mourning In the case of a national or provincial official referred to in sections (a) to (i) under Official Mourning of this policy, flags will be flown at half-mast for the duration established by the appropriate federal or provincial protocol offices. In the case of an official referred to in sections (j), (n), (o) and (p), under Official Mourning flags will be flown at half-mast for the same duration as established by the organization named in each of those sections. In the case of a Town official or employee referred to in subsections (k) to (m) under Official Mourning, flags will be flown at half-mast from the date the notice of death is received until sunset on the date of the funeral for that individual. Flags will normally be flown at half-mast for no more than five (5) days except in exceptional circumstances at the discretion of the Clerk. Annual Commemoration of Solemn Occasions Flags will be flown at half-mast, at all Town facilities, to commemorate the following solemn occasions on the appropriate days: • Day of Mourning for Persons Killed or Injured in the Workplace (April 28) • Remembrance Day (November 11) • National Day of Remembrance and Action on Violence Against Women (December 6). Page 106 of 202 7 Other Solemn Occasions The flying of flags at half-mast in commemoration of other periods of official mourning and solemn occasions may be approved by the Clerk having regards to the General Principles of this policy. CYFS Facilities Recognizing that the CYFS is an entity of the Town of Newmarket, the Clerk is delegated the authority to establish protocols between the Town and the CYFS to facilitate the flying of flags at half-mast at CYFS Facilities during periods of official mourning or the commemoration of other solemn occasions referred to in the following sections of this policy: • Official Mourning • Duration of Official Mourning • Annual Commemoration of Solemn Occasions • Other Solemn Occasions Illumination Requests Organizations can request the illumination of the building located at 50 Victoria Street to support a specific cause. The Town will acknowledge requests from non-profit or charitable organization or group, provided that the purpose, principles and works of that organization or group are not contrary to the principles and policies of the Town, and are generally important to Canada, Ontario or the Town. Requests for illumination must be made four (4) weeks prior to the requested date of illumination and include the following: • Name of requesting organization. • Contact information. • Requested event / occasion. • Date and time of event / occasion. • Explanation or purpose of the event / occasion • Description of the applicant, including any local, national, or international affiliation, brief history, and any other relevant information • Colour of lights requested. When a request is received, the Town Clerk will review and approve the request based on the following points: Formatted: Font: Not Bold Formatted: Font: Not Bold Formatted: Font: Not Bold Page 107 of 202 8 • The nature of the cause. • The organization’s history and background, as provided in the request form. • The participation of any other building(s) or monument(s). • The diversity of causes presented throughout the year. The Clerk may refer any request for illumination at 50 Victoria Street for Council’s consideration when deemed appropriate by the Clerk. The Clerk may apply discretion to approve or deny a lighting request and reserves the right to cancel a lighting request as necessary. Responsibilities Council • Approving and amending this Policy; and • Ddeciding on any matter referred by the Clerk to Council. Town Clerk • Eexercising any authority delegated to the Clerk by this Policy; • Aadministering the operation of this Policy; • Iinterpreting this Policy; and • Ccreating any procedure that the Clerk deems necessary and expedient to implement this Policy. • Approving community flag raising and illumination requests. Monitoring and ComplianceMaintenance In accordance with the Town of Aurora policies, collective agreement and applicable legislation and policies any non-compliance with this policy will result in an investigation. Any employee found to be disrespecting the terms of this policy other than under exceptional circumstances, emergencies or operational requirement is subject to possible discipline up to and including termination. CAO / Director / Managers / supervisors and employees should work collaboratively to resolve issues related to this policy. Employees can escalate issues to Human Resources where difficulties continue. CAO / Directors / Managers / supervisors and employees should work collaboratively to resolve issues related to this policy. Any employee found to be disrespecting the terms of this policy other than under exceptional circumstances, emergencies or operational Formatted: Font: Not Bold Formatted: Font: Bold Formatted: Font: Not Bold Page 108 of 202 9 requirement is subject to an investigation and discipline deemed appropriate by their immediate supervisor, Human Resources, the Town Clerk and / or CAO. This policy will be reviewed two years from its effective or revision date, in accordance with the Town of Aurora’s policy maintenance schedule. References • Municipal Act, 2001, S.O. 2001, c. 25 o By-law-Procedural By-law-5330-11 • Review Timeline This policy will be reviewed 2 years after the initial approval date. Formatted: Indent: Left: 0.5", No bullets or Page 109 of 202 100 John West Way Aurora, Ontario L4G 6J1 (905) 727-3123 aurora.ca Town of Aurora Committee of the Whole Report No. FIN 2 4 -0 38 Subject: Asset Management Funding Strategy for 2025 and 2026 Prepared by: Sandy Dhillon, Senior Advisor, Financial Management Department: Finance Date: September 3, 2024 Recommendation 1. That Report No. FIN24-038 be received; and 2. That the short-term asset management reserve strategy for 2025 and 2026 be approved; and 3. That the tax-funded portion of the ATS debt financing of $7.5M, be funded from the hydro reserve fund, and not debt financed, be approved; and 4. That the operating budget for ATS tax-funded debt repayment be redirected to asset management contributions be approved. Executive Summary The operating budget includes capital reserve contributions which is part of the overall tax levy. This reserve contribution increases on an annual basis through the one percent tax levy increase to support the Fiscal Strategy. Most of these funds go to support asset management reserves, while the balance supports contributions to the growth and new and studies and other reserves. The recently approved Corporate Asset Management Plan (AMP) identifies the gap between the annual funding to the asset management reserves and the annual asset management infrastructure capital requirements.  The current AMP recommends lower tax levy and rate funded contributions to reserves than the previous AMP  Strategic use of reserve and debt management principles can be used to fund the asset management reserves Page 110 of 202 September 3, 2024 2 of 9 Report No. FIN24-038  Tax-funded asset management needs, for 2025 and 2026, can be met without impacting the previously presented tax levy increase  All rate funded asset management contribution increases should be fully phased in over a 10-year period  A roadmap is being developed to maintain the Town’s infrastructure along with financial sustainability beyond 2027 Background The Town’s present funding strategy includes an annual tax rate increase of one percent in support of the fiscal strategy. Of this increase, approximately 0.16 percent is contributed toward the growth & new and studies & other reserve. The remaining 0.84 percent annual increase is allocated in support of asset management reserves. In the recently approved AMP, the defined level of service for the majority of tax funded and user rate funded asset classes did not change, reflecting their present levels of service. In support of the defined asset levels of service, the AMP recommended that the infrastructure deficit be addressed through an annual tax rate increase over 15 years, meaning that an increase from the existing dedicated asset management annual tax increase of 0.84 to 1.63 percent be adopted. Similarly, for the user rate funded assets, the AMP recommends the Town adopt phase- in periods of 15 years for water, 10 years for wastewater and 20 years for stormwater networks resulting in dedicated annual rate increases of 2.89, 1.67 and 4.92 percent for water, wastewater and stormwater, respectively. These recommended increases try to find a balance between the annual burden placed on each service’s user rate, while minimizing the time needed to reach a state of infrastructure affordability. Analysis The current AMP recommends lower tax levy and rate funded contributions to reserves than the previous AMP The current asset management plan is built upon defined levels of service for each asset category and recommends a lower annual levy and rate increase in comparison to the 2021 AMP recommendations which were determined based solely upon the economic useful life of each asset class. The introduction of defined levels of service for each asset category has enabled the Town to more accurately estimate asset Page 111 of 202 September 3, 2024 3 of 9 Report No. FIN24-038 management needs, resulting an overall reduction to the estimated average annual infrastructure deficit from $29.3 to $14.9 million, representing a reduction in the tax levy pressure from 58.5 in 2021 to 27.5 percent in 2024. The application of defined levels of service to the water, wastewater and storm water asset categories has contributed to an increase in the estimated total average annual cost requirement. These increases were also attributable to inflation and new additions. Table 1 provides a summary of the levy/rate increase recommendation comparison between current asset management plan and the 2021 asset management plan. Table 1 Levy/Rate Recommended Annual Increase Comparison All recommended tax/rate annual increases strive to find a balance between a worsening infrastructure deficit and/or level of service over time with the financial impact on the tax / rate payer by phasing in the overall increases over differing time periods. The financial impact is influenced through changing capital asset levels of services and/or changing the period over which the total tax / rate increase is phased in. Strategic use of reserve and debt management principles can be used to fund the asset management reserves The Fiscal Strategy highlights the importance of balancing the four pillars (capital planning, reserve management, debt management and revenue management) over the long-term to achieve financial sustainability. As recommended in the debt management pillar of the Fiscal Strategy, a Debt Policy was developed for the Town in 2023. The Debt Policy outlines that when the debt is fully repaid on an asset (excluding development charge funded debt), the debt servicing cost included the operating budget should be converted to an asset management reserve contribution to support future asset management needs. 2021 AMP 2024 AMP Category Phase in Period (Years) Annual Tax/Rate Increase Phase in Period (Years) Annual Tax/Rate Increase Tax-Funded Assets 20 2.9% 15 1.63% Rate-Funded Water 10 2.2% 15 1.92% Rate-Funded wastewater 10 0.4% 10 1.67% Rate-Funded Storm 15 11.0% 20 4.92% Page 112 of 202 September 3, 2024 4 of 9 Report No. FIN24-038 The operating budget includes $367,500 in funding for the repayment of the Town’s LED streetlight conversion debt. As per the Town’s Fiscal Strategy, and debt policy, the LED streetlight conversion debt servicing cost should be redirected toward asset management reserves once fully paid to support of the infrastructure deficit. In 2026 one final payment will remain, so $183,700 can be converted to an asset management reserve contribution and the balance in 2027. The Aurora Town Square construction project’s approved funding strategy includes a contribution of $7.5M from the tax levy to be financed over the long term. In support of this financing strategy, a total of $510,000 for debt repayment costs is included in the tax-funded budget. In alignment with the Fiscal Strategy, the $7.5M could be funded through an increased draw from the Aurora Hydro Reserve which would enable the redirection of the $510,000 in tax levy funding to asset management reserve contributions. This solution would also result in interest savings of $3.8M over 20 years as the additional Aurora Hydro reserve proceeds are readily available. Tax-funded asset management needs, for 2025 and 2026, can be met without impacting the previously presented tax levy increase In addition, to redirecting the debt servicing cost to asset management reserves, $895,000, part of the savings generated from the move to producer responsibility for waste recycling, can be contributed towards the asset management reserves starting in 2026. Along with the other strategies mentioned above, the Town will be able to meet the 2025 and 2026 asset management needs without impacting the previously tabled tax levy increases as shown in Table 2 Page 113 of 202 September 3, 2024 5 of 9 Report No. FIN24-038 Table 2 Asset Management Funding Option Incremental impacts in $000s 2025 2026 Asset management plan requirements: Corporate Asset Management Plan (1.63%) 987.2 1,077.6 Natural Capital Asset Management Plan 320.0 - 1,307.2 1,077.6 Currently in budget: 1% fiscal strategy 605.6 629.3 Producer responsibility for waste 895.2 LED debt conversion (half) 183.7 Reallocate ATS tax debt repayment budget 510.0 Less: Growth and New contributions (80.1) (226.7) Studies and Other contributions (16.2) (45.9) 1019.4 1,440.6 Annual Balance (287.8) 359.1 Cumulative (287.8) 71.3 As shown above the strategies in this report result in slightly larger asset management tax-funded contributions over the next two years without changing the presented tax levy in the 2024 to 2026 Budget. This will put the Town on track to meet the tax-funded asset management deficit over the short term. Staff will develop a plan to ensure that the gap is addressed over the long term prior to the 2027 Budget. However, until this gap is eliminated, service levels will decline in the interim. All rate funded asset management contribution increases should be fully phased in over a 10-year period Since the 2021 asset management plan update, the Town’s water, wastewater and stormwater capital assets have experienced significant growth, as well as many of the existing assets have begun to reach the end of their useful lives resulting in increased asset management costs. Further, these asset’s have experienced material growth in back-logged asset management requirements that must be caught up to ensure their now defined levels of service are maintained. Page 114 of 202 September 3, 2024 6 of 9 Report No. FIN24-038 Stormwater asset immediate and short-term asset management requirements have been subject to significant growth over the past 5 years. Recent stormwater studies have identified a large amount of asset management work requiring immediate attention. However, the stormwater reserve has insufficient funds to meet these identified needs, resulting in work having to be delayed. To allow all identified necessary work to proceed, this reserve’s balance needs to be replenished more quickly than proposed by the 2024 Asset Management Plan. The 2024 Asset Management Plan recommends that the water, wastewater and stormwater rates increase 32.9, 18.0 and 161.4 percent respectively, be phased in over 15 years for water and wastewater and 20 years for stormwater. In consideration of the growing infrastructure deficit for these asset categories, it is recommended that the water, wastewater and stormwater rate increases be phased in over a 10-year period. Table 3 presents a summary of the proposed 2024 AMP versus staff’s recommended phase in of the required user rate increases. Table 3 Proposed 2024 AMP versus Staff Recommendations Category AMP Recommendation Staff Recommendation Phase in Period (Years) Annual Rate Increase Phase in Period (Years) Annual Rate Increase* Rate-Funded Water 15 1.92% 10 2.25% Rate-Funded Wastewater 10 1.67% 10 1.5% Rate-Funded Storm 20 4.92% 10 6.0% *2025 and 2026 will use amounts included in the Budget, rates going forward will be at the recommended increase. The 2024 to 2025 Budget includes contributions to asset management for user rate funded services. To ensure that the rates remain as presented in the Budget, the contributions to reserve will remain unchanged, or increase if savings are available. Then in 2027, the recommended percentage increases identified in Table 3 could be applied. This approach results in lower contributions than recommended for water and wastewater, but a slightly higher contribution for stormwater services in 2025 and 2026. Page 115 of 202 September 3, 2024 7 of 9 Report No. FIN24-038 The recommended annual rates strive to close the current infrastructure gap within 10 years. These new rates also consider future inflationary increases to the operating budget that they are applied to and the compounding of the annual percentage increase to the reserve contributions. This mitigates the increase to the rates while ensuring the gap can be closed in a timely manner. These annual rate increases, that would be planned to begin in 2027, will result in an increase of $0.11/m3 for water and wastewater combined and $1.10/month for stormwater. The impact on the average quarterly residential bill with 54m3 of water consumption would be $9.24 to support asset management. A roadmap is being developed to maintain the Town’s infrastructure along with financial sustainability beyond 2027 The current asset management plan provides a list of recommendations that will allow the Town to achieve defined asset levels of service. The 2024 budget included the approval of dedicated asset management staff who will expand upon the work and recommendations of the recently approved asset management plan which will continue to evolve over time. In collaboration with Finance, this team will continue to review/verify recommended asset replacement costs, service levels, and review the timing of how long the Town will take to close the identified asset replacement funding gap and provide recommendations to Council as the 2027 Budget approaches. Advisory Committee Review Not applicable Legal Considerations The budgeted contributions to the asset management and rate funded reserves are approved by Council. Further, Council has already undertaken the necessary steps to access the Aurora Hydro reserve in support of the ATS project, and therefore, Council approval is now only required to access this reserve for a greater amount. Financial Implications This report proposes a financial strategy that aligns with the Town’s Fiscal Strategy to achieve the 2024 Asset Management Plan’s financial recommendations for 2025 and Page 116 of 202 September 3, 2024 8 of 9 Report No. FIN24-038 2026, with no impact to the 2024 Budget’s previously presented tax increases and user rates. The hydro sale investment reserve has a balance of $13.1M as of December 31,2023 and is sufficient to fund all previous commitments as well as the recommended additional $7.5M contribution to the ATS construction project. Should this $7.5M commitment be approved by Council, the remaining balance for the Aurora Hydro reserve will be $5.6M. Communications Considerations The Town will inform residents of the information contained within this report by posting it to the Town’s website. Climate Change Considerations None Link to Strategic Plan The short-term asset management reserve balance strategy aligns with the fiscally strategy objectives of managing year over year fiscal shocks while maintaining the desired service levels and asset replacement. Fiscal Strategy supports all aspects of the strategic plan. Specifically, this report supports the Plan principles of Leadership in Corporate and Financial Management, Leveraging Partnerships, and Progressive Corporate Excellence and Continuous Improvement. Alternative(s) to the Recommendation None Conclusions The recommended short-term asset management reserve balancing strategy ensures that Aurora remains on a financially sustainable path without increasing the previously presented levy increase for 2025 and 2026. An expanded financial strategy commencing in 2027 and beyond will be presented to Council prior to the 2027 Budget. Page 117 of 202 September 3, 2024 9 of 9 Report No. FIN24-038 Attachments None Previous Reports Updated Corporate Asset Management Plan, FIN24-034, July 2,2024 Pre-submission Review Agenda Management Team review on August 13, 2024 Approvals Approved by Rachel Wainwright-van Kessel, CPA, CMA, Director, Finance Approved by Doug Nadorozny, Chief Administrative Officer Page 118 of 202 100 John West Way Aurora, Ontario L4G 6J1 (905) 727-3123 aurora.ca Town of Aurora Committee of the Whole Report No. OPS 2 4 -0 20 Subject: Windrow Program Eligibility Criteria Prepared by: Luigi Colangelo, Manager of Public Works Department: Operational Services Date: September 3, 2024 Recommendation 1. That Report No. OPS24-020 be received; and 2. That the eligibility criteria as described, be approved; and 3. That a cost-recovery amount of $200 per participating household be approved; and 4. That adoption of the financial assistance criteria as proposed be approved. Executive Summary This report presents a summary of the recommended eligibility criteria for the 2024/2025 Windrow Removal Pilot Program (the Program), including options for cost recovery and amounts, processing and additional considerations regarding financial assistance models and income thresholds.  The previously established eligibility criteria in 2024/2025 is expanded on from the 2023/2024 pilot program, including service standards and program delivery criteria.  Benchmarking exercise reveals recommended $200 per participant household.  Considerations regarding financial assistance recommend using income thresholds and various income verification related information as criteria. Page 119 of 202 September 3, 2024 2 of 7 Report No. OPS24-020 Background The previously established eligibility criteria in 2024/2025 is expanded on from the 2023/2024 pilot program, including service standards and program delivery criteria. During a snow event, windrow clearing vehicles will be dispatched only after a minimum eight centimetres snowfall. Snow will be cleared from the end of residential driveways with a minimum of three metres (one car width) and will be stored within the boulevard or another appropriate location on site. Snow is not cleared from the sidewalk windrow, residential pathways, driveways or removed from the property as part of this program. If The Town of Aurora (The Town) declares a significant weather event, windrow plows will be dispatched following the end of the significant weather event. Driveways located on regional roads, commercial, industrial, institutional, high-rise properties, private roads, roads undergoing development and rear lanes would not be included in the program. The Program will include residential occupants aged 65 years of age or older, where all occupants of the household must be over 65 years of age and have no other able- bodied occupants residing at the subject property that are eligible for the program. You must show proof of age in the form of government issued ID (birth certificate, driver’s license) if you are under 65 years of age and all occupants of the address over the age of 16 are unable to remove snow. All residents must be listed on the application and provide proof of ID if above the age 16 or provide a provincial disability permit or a note from a doctor (on doctor letterhead). All applicants will be required to sign a Waiver of Liability with respect to the program. Analysis Benchmarking exercise reveals recommended $200 per participant household. As discussed in the previous report (OPS24-016), in 2023/2024, the program delivery cost was $253,000 based on a total of 1,100 participating households ($230 per household). Based upon a $200 per applicant user fee, the Town would generate up to a maximum of $220,000 in cost recoveries based upon 1,100 participants. Using an estimated per household cost of $230 (as per 2023/2024 program costs), and accounting for approximately 1,500 participating households, the 2024/2025 total program cost is estimated to be $345,000. If up to 75 per cent of the assumed 1,500 participating households, pay $200 (assuming 25 per cent of applicants may apply for financial assistance), the Town would recover approximately $225,000 resulting in a total program estimated net delivery cost of $120,000. Note, staff anticipate that the Page 120 of 202 September 3, 2024 3 of 7 Report No. OPS24-020 addition of 400 driveways to the program could be accommodated with the same staffing compliment (hiring of six seasonal employees); however, would still be completed within the 24-hour service standard under a typical snow event. Staff recommend a participation cap at 1,500 households, which would be a marginal increase from the 2023/2024 participation total to account for potential increased popularity in the program and have financial certainty. Table 1 below demonstrates municipal benchmarking of cost-recovery fees charged. Table 1 – Municipal benchmarking of cost-recovery fees charged and financial assistance. Municipality Program Fee Financial Assistance Additional Information Town of East Gwillimbury $150** Yes Does not offer windrow program but provides financial compensation of $150 to hire contractor. City of Markham No Fee N/A Program for seniors and physically disabled persons. City of Mississauga $200 Yes Program for seniors and physically disabled persons. Town of Newmarket - - Does not offer windrow program. Town of Wasaga Beach $200** Yes Does not offer windrow program but provides financial compensation of $200 to hire contractor. Town of Whitchurch- Stouffville No Fee N/A Program for seniors and physically disabled. ** Represents where no service is directly offered, compensation only. Considerations regarding financial assistance recommend using income thresholds and various income verification related information as criteria. Municipalities who offer financial assistance programs use varying income thresholds and eligibility criteria, all of which require verification. After researching methods in which this information may be captured and assessed, there are two prevailing mechanisms which Council may choose to have applied to this program. The easiest Page 121 of 202 September 3, 2024 4 of 7 Report No. OPS24-020 way to standardize and classify income levels, is to use the Statistics Canada low- income cut-offs before tax, (LICO-BT) based on the number of people in the household. For example, one person in household ($24,347), two persons in household ($29,632). Based on the number of household occupants, anyone that qualifies as low-income would be exempt from paying the $200 fee. To verify income, there are two differing models to consider. The most used method by other programs, is to request a tax return copy; however, this is not recommended by the Town’s Finance Department due to sensitivity and accuracy in showing true represented income. The preferred and staff recommended option is to request approval letters or proof of enrollment in other income support programs, which use similar thresholds for household income. Examples of these income support programs include the Resettlement Assistance Program (RAP), Guaranteed Income Supplement (GIS), Ontario Disabilities Support Program (ODSP), or Ontario Works (OW). Each of the above-mentioned programs have statements or form letters which can be requested. To alleviate administrative burden, staff are exploring a digital application and document submission webpage, with digital waiver signing online, which is common practice in other municipalities. The Town would still include an in-person application option to accommodate any needs. It should be noted that data collection and retention considerations regarding submission and protection of documents and privacy should be of utmost importance. Legal, Finance and IT Division staff have provided comment on this proposal and ensure that all options will be considered in keeping data protected and confidential. IT and Legal Services, in coordination with Operational Services staff, are finalizing an online web submission form which will propose to retain sensitive data for only as long as staff need to review the applicability and follow-up, if necessary, with a manual deletion of data once the application has been closed. If applying in person, no documents will be copied or retained. Applicants will be directed to include Photo ID for all residents within a household above aged 16 and include medical verification in an approved format, if between ages 16-65 and medically or mentally unable to perform snow removal. Regarding cost-recovery and user payment for the program if endorsed by Council, staff are exploring utilization of an online payment system through the web form software currently procured by the Town to use online credit card payments. An alternative in- person option will still be available to applicants, performed by customer service at Town Hall or the Joint Operations Centre. Page 122 of 202 September 3, 2024 5 of 7 Report No. OPS24-020 Advisory Committee Review None. Legal Considerations Continued implementation of the Program could lead to additional claims being made against the Town in relation to property damage or personal injury, which may have an impact on the Town’s insurance premiums and the Town’s insurance related budget lines. Waivers of liability should continue to be mandatory as part of the application process to limit claims and potential damages. Lastly, the Town must comply with all requirements as set out in the Municipal Freedom of Information and Protection of Privacy Act and its regulations with respect to the retention and disposal of personal information. Financial Implications Staff estimate that the 2024/2025 Program’s gross operating costs will remain relatively unchanged on a per household basis to that of the 2023/2024 Program at $230 per household. If the recommended user fee of $200 per household is approved, the Town’s estimated average net operating cost per household for this program would become $80, assuming that 25 per cent of program participants apply for financial assistance. Based upon the above assumptions, should the maximum recommended 1,500 participants enroll in the program, the total net operating cost is estimated to be $120,000. As previously approved, this program’s net delivery cost is to be fully funded through a contribution from the Tax Rate Stabilization reserve. Communications Considerations Communications will inform the public about the information contained in this report by posting it to the Town’s website. If the eligibility criteria are approved, Communications will inform the public about the criteria during the promotion campaign of the Program starting in the fall and including tactics such as website, media release, newsletters, social media, pylon signs, digital and print ads, post cards etc. Page 123 of 202 September 3, 2024 6 of 7 Report No. OPS24-020 Climate Change Considerations The recommendations have a minor impact on greenhouse gas emissions; however, when staff review future windrow clearings, green procurement will be considered as it plays an important roll mitigating the impacts of a changing climate, from air quality, stormwater management to counteracting the effects of the heat island. Link to Strategic Plan The development of the Program supports the Strategic Plan goal of Strengthening the Fabric of our Community through its accomplishment in developing a plan to review and realign service levels to reflect current and future demographic trends. Alternative(s) to the Recommendation 1. Council proposes an alternative amount for cost-recovery per applicant. 2. Council proposes an alternative method for eligibility criteria. 3. Council does not approve the income verification process as proposed. 4. Other options as directed by Council. Conclusions In reviewing the existing models of the Program’s amongst municipalities in Ontario, it is determined that program eligibility criteria previously set for the 2023/2024 pilot remains aligned. To offset program costs, and to retain best value-added return on investment, staff recommend a $200 user fee to offset the cost of hiring six seasonal employees as proposed in previous recommendations (Report OPS24-016). To ensure residents of Aurora that are considered to be low-income have an opportunity to utilize this program, staff recommend using the Statistics Canada income thresholds (LICO- BT) for a fee exemption and will prioritize that data collection is protected and confidential through the review and submission processes proposed above. Attachments None. Page 124 of 202 September 3, 2024 7 of 7 Report No. OPS24-020 Previous Reports OPS24-016, Windrows Pilot Program Extension-Service Delivery Options, July 2, 2024 OPS24-007, Windrow Pilot Project – Additional Information, April 23, 2024 OPS24-004, Windrow Pilot Project-Update, April 2, 2024 OPS23-020, Potential Snow Windrow Removal Assistance Pilot Project, September 19, 2023 Pre-submission Review Agenda Management Team review on August 14, 2024. Approvals Approved by Sara Tienkamp, Director, Operational Services Approved by Doug Nadorozny, Chief Administrative Officer Page 125 of 202 100 John West Way Aurora, Ontario L4G 6J1 (905) 727-3123 aurora.ca Town of Aurora Committee of the Whole Report No. OPS 2 4 -0 21 Subject: Leash-Free Areas in Aurora Prepared by: Matthew Volpintesta, Manager, Parks and Fleet Department: Operational Services Date: September 3, 2024 Recommendation 1. That Report No. OPS24-021 be received; and 2. That the 10-year capital priority list for future leash-free areas be endorsed and that staff update the 10-year capital plan accordingly as per funding availability; and 3. That the Mayor be requested to include a capital project for the development and construction of an off-leash trail within the Highland Gate Subdivision in the 2025 capital budget. Executive Summary The Town of Aurora (The Town) currently operates one leash-free dog park, Canine Commons located on Industrial Parkway North. The COVID-19 Pandemic saw an increase in popularity of pet ownership, specifically dogs, and as a result, the demand for additional leash-free dog areas also increased. This report aims to propose additional locations for consideration of future leash-free areas (LFAs) and includes a list of evaluation criteria and design considerations for future implementation.  The 2023 update to the Town’s Parks and Recreation Master Plan (PRMP) includes recommendations in developing future LFAs with a focus on southwest Aurora locations.  Proposed off-leash areas have not been historically well received in Aurora; however, demand for locations remains high with residents.  2023 data from the Animal Service Division provides insight into the number of active dog licences and complaints. Page 126 of 202 September 3, 2024 2 of 10 Report No. OPS24-021  Best practice guidelines offer clear criteria to help staff and Council decide on new off-leash park and trail locations.  Recommendations for potential additional LFAs based on new land acquisitions, potential partnerships and current parkland.  By-law and Animal Services will serve an essential role in supporting the LFA program by providing education and enforcement. Background In 2024, LFAs are commonplace in Ontario, driven by rising pet ownership, lack of private amenity space, desire for social interaction among pet owners, and a growing number of persons that may be unable to walk their pets a lengthy distance due to age or disability. As a result, there is a growing demand for facilities that meet the needs of these demographics, most notably in urbanized cities with high dog ownership rates. The 2023 update to the Town’s Parks and Recreation Master Plan (PRMP) includes recommendations in developing future LFAs with a focus on southwest Aurora locations. The Town’s 2023 PRMP estimates that there may be between 5,000-8,000 dogs in Aurora. This would mean that 37 per cent of Aurora households have dogs. Through a community survey collected during the development of the 2023 PRMP, responses indicated nearly one-half identified off-leash dog parks as a high priority. As per PRMP recommendation #23, staff are tasked with developing an off-leash strategy that identifies procedures and design criteria for establishing new dog parks: “Develop an off-leash strategy that identifies procedures and design criteria for establishing new dog parks. At minimum, continue to pursue the development of an off-leash dog park in south Aurora in the short-term (Engelhard Drive) and undertake assessments of sites within west Aurora in the longer-term based on established criteria and public consultation.” There is presently only one LFA in Aurora (Canine Commons) established in 2003 with additional dog parks being evaluated on a case-by-case basis. Municipalities commonly adopt criteria to evaluate potential off-leash dog park sites, including (but not limited to):  Ability to maintain public safety for users and non-users, including animals  Minimum size, appropriate configuration, and site characteristics  Land ownership and cost Page 127 of 202 September 3, 2024 3 of 10 Report No. OPS24-021  Walkability and access  Compatible and non-compatible adjacent uses, such as buffering from highly populated residential areas, busy sports parks, and environmentally significant areas  Consideration of fencing, on-site parking, water and shade  Community input and support from neighbours  Interest from a volunteer committee to act as park stewards  Performance measures to monitor and evaluate facility conditions and operation Proposed off-leash areas have not been historically well received in Aurora; however, demand for locations remains high with residents. The Town has explored creating off-leash areas in various sites and along shared-use trails in recent years. Despite a comprehensive evaluation, many of the previously proposed sites were met with opposition from residents and have not proceeded, with Council directing staff to focus on non-residential areas. Identifying suitable locations for LFAs can be challenging due to concerns of conflicting uses, nuisance, and perceptions of safety. Suitably sized remnant public lands and under-utilized portion of parks that are distanced from sensitive land uses are good candidates to be short-listed for consideration as off-leash areas. Selecting effective sites are critical to their success and maintaining community support. Sponsorships with volunteer organizations for site stewardship can be helpful in maintaining this support. Naturalized lands (excluding sensitive environments) and the Town’s hydro corridors may also present opportunities for LFAs. Communities such as Toronto, Ottawa, Oakville, Guelph and others have had success in establishing agreements for public use of their hydro corridors with municipalities absorbing a portion of the land tax payments. In researching trends elsewhere, most municipalities begin by creating larger destination spaces supported by parking such as Aurora’s Canine Commons. As referenced in the PRMP, with a destination LFA already in Aurora, walkable spaces are more convenient and better lend themselves to community building, local recreation, and improved health and wellness. 2023 data from the Animal Service Division provides insight into the number of active dog licences and complaints:  Dogs running at large (122)  Pro-active licensing (557)  Pro-active compliance (489)  Dog bites (34) Page 128 of 202 September 3, 2024 4 of 10 Report No. OPS24-021  Poop and scoop (32)  Barking complaint (94) As mentioned above, it is estimated that there are between 5,000-8,000 dogs in Aurora. Analysis The Parks Division has recently undertaken a service level needs assessment of LFAs in Aurora, coupled with an analysis of dog licensing and population density. Staff have also considered any overlap of Animal Services inquiries regarding leash-free enforcement and related service requests. Attachment 1 – Needs Assessment Data Mapping shows the correlation of heat mapped concentrations of the above-mentioned data, representing a suggested a direct relationship between service-related calls and density and provides meaningful data when proposing future additional LFAs. Based on the GIS data interpretation, there is indeed alignment with the recommendations within the PRMP, representing a need in the most densely populated area of Town, toward the south-west quadrant, and north-east, also showing a strong relationship between dog related Animal Services calls. Best practice guidelines offer clear criteria to help staff and Council decide on new off- leash park and trail locations. As part of the study process, staff conducted a best practice review of municipal policy for siting LFAs, which will be kept as a handbook for staff when designing new LFAs, considering layout, features, accessibility and overall site selection. Detailed within the handbook are specific requirements related to:  Location attributes  Proximity limitations  Site design attributes including materials, fencing, features  Setbacks  Accessibility  Signage and rules  Prohibited planting lists  Minimum requirements  Dog Park Type (Community, Neighbourhood, Nature-Trail) Page 129 of 202 September 3, 2024 5 of 10 Report No. OPS24-021 Attachment 2 Leash Free Areas Handbook lists the handbook details which are recommendations applicable to new installations, or replacements (exceptions will be considered). Recommendations for potential additional LFAs based on new land acquisitions, potential partnerships and current parkland. Staff have recently explored several new options and revisited considerations of previously presented sites for future additional LFAs. Below, are key points and factors which contribute to the decision-making process. A prioritized strategic target list shown below in Table 1 identifies short term and long- term targets looking ahead to the 10-Year Capital Budget: Hydro Corridor (Wellington St E to St John’s Sideroad, corridor west of Bayview Avenue): This option presents a very suitable site overall for a local Neighbourhood LFA connective trail as illustrated in Attachment 3 - Hydro Corridor Proposed Site Aerial Map of block locations with potential to be connected by one main trail or isolated for one smaller off-leash area; however, it is situated in northeast Aurora. These blocks are currently used regularly by residents for off-leash activity and connectivity, though such activity is not formally permitted by Hydro One. Staff have engaged in initial discussions with Hydro One and they are favourable of formalizing these locations for use. There are some considerations presented by Hydro One staff including, initial review fee of $12,000, of which $10,000 is refundable at the end of the agreed term. The Town would also need to erect mandatory fencing and vehicle access gates meeting hydro specifications around the towers. Further, the Town would be responsible for covering 50 per cent of the annual property tax rates to York Region, which would be approximately $21,135, paid annually. There are also additional costs for perimeter fencing, double entrance gates, an accessible gravel pathway, benching, installation of a dog waste container, turf maintenance and operational costs. It is important to note, the Town currently leases lands in this area from Hydro One; including a portion of Queen’s Diamond Jubilee Park and Hamilton Park, which may offset some of the initial review fees, and result in lesser tax fees, if the LFA would overlap with any boundaries within these parks. 14378 Yonge Street: While plans for this site are still very premature, early conceptual designs show viability for a Community LFA which would be comprised of on-site parking, be accessible, and accommodate large and small dogs. Alternatively, there is also feasibility for a LFA trail option. As no budget is proposed in 2025 for this site, full feasibility and due diligence will not be conducted in the short-term. Staff will consider Page 130 of 202 September 3, 2024 6 of 10 Report No. OPS24-021 this site a priority for future LFA area at the community scale, as it would alleviate a service gap in the south-west portion of Town. Highland Gate Trail: Presented to Council as a viable option for consideration but was ultimately put aside due to public opposition in 2019. It is the opinion of staff that this does remain an ideal option to achieve the service level recommendations within the PRMP in the short-term, as a ‘local’ LFA which serves the south-west area of Town. Staff recently met with a resident who suggested an off-leash trail area within the new parkland. Two fenced areas were proposed alongside the existing park pathway, one for large dogs and one for small dogs. Each area would have two entrances, allowing users to enter from the main trail, walk within the fenced area and rejoin the main trail through another gate. This design ensures that those residents using the main trail can avoid the off-leash dog trail, if desired. Attachment 4 - Highland Gate Proposed Site Aerial Map shows the aerial outline of the proposal. In addition, there is dense natural buffer of trees that screen the rear yards, which could be enhanced in some locations with some further planting between the residences and main spine trail. It was suggested to staff that the residents adjacent to this area were supportive but would require further investigation and outreach by staff to ensure this was a viable option. Staff request that the Mayor includes this location in the 2025 Capital Budget. 115 George Street: While most recent site concept plans do not show a LFA at the newly acquired former George Street School, staff understand there is a desire within the community to establish one in this location. A small leash-free area could be considered in its place and would certainly fill a local gap but would not accommodate on-site parking and would likely be limited in size to less than 0.5 acre. This area is also identified in the PRMP as being underserviced with playgrounds and courts as there are no immediate neighbourhood parks in this area, with the closest parks on the opposite side of Yonge (Town Park) and Wellington St W (Fleury Park). Engelhard Tree Nursery: The Engelhard Tree Nursery location is a large parcel of land (10.1 hectares) with a tree nursery currently occupying approximately 0.20 hectares of the available land. The land includes varied terrain, made up of grassland, woodlot and several slopes. This potential LFA would be left natural with mowed trails and wood chip footpath through the woodlot. Staff previously suggested this as a potential location and the area was endorsed by Council; however, there are significant accessibility issues with the site due to the Page 131 of 202 September 3, 2024 7 of 10 Report No. OPS24-021 terrain. One of the biggest complaints regarding the current Canine Commons site is that it is not accessible. As such, staff would like to focus on creating a new off-leash area in one of the alternate locations that would be fully accessible to the public. The Engelhard site will remain on the capital list for future development and would be a good template for a Natural Heritage System LFA as it is along the Town trail system and very pedestrian friendly. While it cannot facilitate a parking lot, one of the potential access points is very close (150 metres) to the Hallmark Lands Park and parking lot. Industrial Parkway South Nursery: This site (adjacent to the current Community Garden) serves as a well-situated opportunity to relieve a need in the south and southwestern areas of Aurora, and could accommodate a fully accessible site, with parking, serving as a community scale LFA. As the trees currently present within the nursery have almost reached full viability for transplant, the lifecycle of the Tree Program should soon be reviewed, potentially accommodating a new LFA area in the long-term. The Table 1 indicates prioritized sites for the 10-year outlook and will be considered in order, when funds are available: Table 1: 10-Year Capital Priority Locations Locations Priority Estimated Capital Cost 1. Highland Gate First priority for neighbourhood scale, short-term $150,000 2. 14378 Yonge Street Top priority, long-term for community scale site $TBD as part full parkland development 3. Hydro Corridor Second priority, short-term, neighbourhood scale $250,000 4. Industrial Parkway South Nursery Long-term for community scale $250,000 5. Engelhard Nursery Long-term for trail development $250,000 6. 115 George Street Not a priority N/A Page 132 of 202 September 3, 2024 8 of 10 Report No. OPS24-021 By-law and Animal Services will serve an essential role in supporting the LFA program by providing education and enforcement. By-law and Animal Services are important partners in supporting the LFA program initiative with Parks, as education and enforcement will be essential. Park and trail patrons will need to clearly know where they can/cannot walk their dogs off-leash as any confusion will result in challenges educating and enforcing members of the public on the by-law(s). Clear and concise signage will be posted, advising these locations will be leash free zones at all times of day, patrons need to be always in control of their dogs, responsible for picking up pet waste etc. By-law and Animal Services will play an active role in monitoring sites, educating users and providing enforcement. With the additional LFA, an increased demand on staff resources is expected, which should be addressed in future; however, staff anticipate the additional LFA could also reduce the number of Animal Services calls. Advisory Committee Review None. Legal Considerations The implementation of off-leash dog areas in fenced areas or a less controlled environment carries additional risk. It is reasonably foreseeable that an incident causing injury could happen, despite the Town taking steps to mitigate the risk. While there is legislation that requires dog owners to maintain control of their animals at all times, by permitting off-leash zones in its public spaces, the Town may be held liable in the event of an incident. Where off-leash zones are approved, the Town has a duty to implement controls to mitigate risk. Appropriate risk controls would include signage, user education and rules governing the use of the off-leash zones. Legal Services will be consulted on the development of risk management measures and signage. Page 133 of 202 September 3, 2024 9 of 10 Report No. OPS24-021 Financial Implications Should Council endorse the proposed 10-year Capital Plan for leash-free amenities, these project’s will be inserted into the Town’s future 10-year capital plan subject to funding availability for Council’s consideration. The funding source for these projects would typically consist of Parks & Recreation development charges and/or the Growth & New Reserve. Communications Considerations If future off-leash area locations are selected, Communications will undergo an awareness and education campaign as they become available to inform residents and educate users on by-laws and responsibilities in using these spaces. Communications will include on-site signage, updates on website, e-newsletters, digital ads, social media etc. Climate Change Considerations The recommendations from this report do not immediately impact greenhouse gas emissions or impact climate change adaptation. However, during detailed design, green infrastructure for storm water, soft landscape, building design and green procurement were considered and implemented where feasible. They all play an important roll mitigating the impacts of a changing climate, from air quality, stormwater management to counteracting the effects of the heat island. Link to Strategic Plan Leash-Free Park facilities support the Strategic Plan Goal of Supporting an Exceptional Quality of Life for All, by encouraging an active and healthy lifestyle. Develop a long-term needs assessment for recreation programs, services, and operations to match the evolving needs of the growing and changing population. Alternative(s) to the Recommendation 1. Other options as directed by Council. Page 134 of 202 September 3, 2024 10 of 10 Report No. OPS24-021 Conclusions In alignment with the PRMP, this report reviews long-term and short-term priorities for 10-year capital budget planning for future leash-free areas. Additionally, the included guiding principles regarding site applicability, design criteria and minimum standards, provide a core resource for staff and Council to implement positively impactful future LFA spaces for users and dogs alike. Staff recommend the Highland Gate Park site be approved as a short-term priority for the next LFA in Aurora. Attachments Attachment 1 – Needs Assessment Data Mapping Attachment 2 – Leash Free Areas Handbook Attachment 3 – Hydro Corridor Proposed Site Aerial Map Attachment 4 – Highland Gate Proposed Site Aerial Map Previous Reports OPS22-010, Off-Leash Dog Park and Trail Pilot Program, May 17, 2022 OPS21-013, Future Off-Leash Dog Park Locations, June 1, 2021 OPS20-007, Off-Leash Dog Park in Highland Park, May 5, 2020 Pre-submission Review Agenda Management Team review on August 14, 2024 Approvals Approved by Sara Tienkamp, Director, Operational Services Approved by Doug Nadorozny, Chief Administrative Officer Page 135 of 202 N e w m a r k e tYongeStreet74341ArmitageGlenville YongeStreet18th Sideroad 26 1 1 53 15 1538 40 16 G O Transit–MetrolinxSnowball A u r o r a E versley Oak Ridges Mulock Drive 34 26 CanadianN ationalBoga rtt own Wellington Street East Aurora Road15 34 12 40 26 8 8 65 CanadianNationalP reston La ke V andorf Wesle y Corners Whit e Ros e Wilcox Lake N o rt h La k e R o a d 12 Wilcox Lake 15 Esri, NASA, NGA, USGS, FEMA, Province of Ontario, York Region, Esri Canada, Esri, TomTom, Garmin, SafeGraph, GeoTechnologies, Inc, METI/NASA, USGS, EPA, NPS, USDA, NRCan, Parks Canada Map created for the Town of Aurora Planning and Development Services Department, 2024-08-09. Base data provided by York Region & the Town of Aurora. ¯ St John's Sdrd Wellington St E Vandorf Sdrd Henderson Drive Wellington St W UV404 UV404Leslie StYonge StBathurst StBayview AveBloomington Rd 0 500 1,000 Metres Document Path: J:\data\data\Other Various Projects\Maps for Parks Department\Dog_Leash_Parks\Dog_Leash_Parks\Dog_Leash_Parks.aprx Heat Map - Dog Calls in Aurora Leash Free Areas in Aurora Appendix A Town of Aurora Existing Leash Free Area (Canine Commons) Existing Leash Free Area Boundary Dog Calls in Aurora Dense Sparse Page 136 of 202 N e w m a r k e tYongeStreet74341ArmitageGlenville YongeStreet18th Sideroad 26 1 1 53 15 1538 40 16 G O Transit–MetrolinxSnowball A u r o r a E versley Oak Ridges Mulock Drive 34 26 CanadianN ationalBoga rtt own Wellington Street East Aurora Road15 34 12 40 26 8 8 65 CanadianNationalP reston La ke V andorf Wesle y Corners Whit e Ros e Wilcox Lake N o rt h La k e R o a d 12 Wilcox Lake 15 Esri, NASA, NGA, USGS, FEMA, Province of Ontario, York Region, Esri Canada, Esri, TomTom, Garmin, SafeGraph, GeoTechnologies, Inc, METI/NASA, USGS, EPA, NPS, USDA, NRCan, Parks Canada Map created for the Town of Aurora Planning and Development Services Department, 2024-08-09. Base data provided by York Region & the Town of Aurora. Population data from Environics. ¯ St John's Sdrd Wellington St E Vandorf Sdrd Henderson Drive Wellington St W UV404 UV404Leslie StYonge StBathurst StBayview AveBloomington Rd 0 500 1,000 Metres Document Path: J:\data\data\Other Various Projects\Maps for Parks Department\Dog_Leash_Parks\Dog_Leash_Parks\Dog_Leash_Parks.aprx Population Density Leash Free Areas in Aurora Appendix B Town of Aurora Existing Leash Free Area (Canine Commons) Existing Leash Free Area Boundary Population Density (per sq km) VALUE 0 - 717 717 -1,433 1,433 - 2,150 2,150 - 2,867 2,867 - 3,584 3,584 - 4,300 4,300 - 5,017 5,017 - 5,734 5,734 - 6,450 Page 137 of 202 N e w m a r k e tYongeStreet74341ArmitageGlenville YongeStreet18th Sideroad 26 1 1 53 15 1538 40 16 G O Transit–MetrolinxSnowball A u r o r a E versley Oak Ridges Mulock Drive 34 26 CanadianN ationalBoga rtt own Wellington Street East Aurora Road15 34 12 40 26 8 8 65 CanadianNationalP reston La ke V andorf Wesle y Corners Whit e Ros e Wilcox Lake N o rt h La k e R o a d 12 Wilcox Lake 15 Esri, NASA, NGA, USGS, FEMA, Province of Ontario, York Region, Esri Canada, Esri, TomTom, Garmin, SafeGraph, GeoTechnologies, Inc, METI/NASA, USGS, EPA, NPS, USDA, NRCan, Parks Canada Map created for the Town of Aurora Planning and Development Services Department, 2024-08-09. Base data provided by York Region & the Town of Aurora. ¯ St John's Sdrd Wellington St E Vandorf Sdrd Henderson Drive Wellington St W UV404 UV404Leslie StYonge StBathurst StBayview AveBloomington Rd 0 500 1,000 Metres Document Path: J:\data\data\Other Various Projects\Maps for Parks Department\Dog_Leash_Parks\Dog_Leash_Parks\Dog_Leash_Parks.aprx Drive Time Leash Free Areas in Aurora Appendix C Town of Aurora Existing Leash Free Area (Canine Commons) Existing Leash Free Area Boundary Existing Dog Park Drive Time (minutes) 0-3 3-5 5-7 7-10 10-15 15-20 Page 138 of 202 Attachment 2 – Leash Free Areas Handbook Location Attributes: • LFAs should only be permitted on Town property, unless a qualified and dedicated community organization comes forward and a private partnership is deemed mutually beneficial by the Town of Aurora • Consideration should be given for natural drainage, with preference to tableland that is generally dry in spring and fall • Consideration of Natural Heritage System (NHS) lands will be determined on a case-by-case basis • There is no minimum or maximum size requirement • Natural shading and tree canopy cover is preferred Proximity limitation zones: LFAs adjacent to or within 50 metre of the following locations must have natural barriers or partial fencing as a minimum: • Children’s playgrounds or splash pads • Athletic Fields/sports fields, including ‘playout’ buffers • Sports courts • Schools • Toboggan hills • Ornamental gardens • LFAs should not be placed within 10 metres of Environmental Protection Areas, or associated buffers Site Design Attributes: • Where fencing is required, fence must be a minimum 4 feet in height, and up to 5 feet as necessary • When fencing is installed, a self-closing double gate is required • Consideration should be given to location of required infrastructure for access to electrical, and water use • Ease of access should be considered for maintenance, and emergency response • Design should have consideration for accessibility and age-friendly design • Natural buffers should be sought to serve as a replacement for fencing, where appropriate • Privacy screening is recommended in locations adjacent to schools Page 139 of 202 Setbacks: • Locating of a new LFA shall respect the following setbacks: o Shall be no closer than 250 metres from a regional road right-of-way (without fencing); 50 metres with fencing o Shall be no closer than 50 metres from a local right-of-way (without fencing); 20 metres with fencing o Shall be at least 50 metres from residential properties unless separated by partial fencing o Shall be at least 100 metres from commercial properties Exceptions may be considered. Amenities: • Compost receptacles for excrement should be provided and maintained • Lighting should be considered • Covered and uncovered seating nodes, including picnic tables, shall be considered • Shade structures and screening for weather element protection shall be considered, including natural shade elements • Natural turf or wood mulch are recommended surface types • Water supply and paw-washing stations may be considered • On-site parking is recommended for Destination LFAs Types of Leash-Free Areas: Neighbourhood Park Leash-Free Area: Neighbourhood LFAs are those situated within neighbourhood parks, with or without parking, and strong emphasis on pedestrian walkability and surrounding neighbourhood connectivity. Minimum standard amenity features expected. Full or partial fencing is recommended. Community Leash-Free Area: Destination Park LFAs are those situated within larger destination parks, with parking, accessibility and likelihood of additional amenity features, above the minimum standard. Fencing or natural barriers are recommended where adjacent to active recreation amenities. Natural Heritage System Leash Free Area or Trail: Natural Heritage System LFAs are situated within or abutting valley lands where appropriate to do so, with fencing or natural barriers. Parking and fencing optional, based on site attributes. May also be incorporated as a designed trail, limiting use to walking, running, not multi-use. Page 140 of 202 Recommended Design Guidelines: The following represents best practices and guidelines for design elements, planting materials, and general recommended requirements: Fencing Style and Gate Closures: Fencing style should attempt to be permeable and translucent, with regard to safety and site aesthetics. Squared link fencing is the preferred recommendation as shown in Figure 5. Fencing should be a minimum 5 feet in height. Self locking double gate closures, are required for LFAs where fencing is required. Prohibited Planting List: Although beneficial for providing shade and visual interest, certain trees, shrubs, and plants can be severely toxic to dogs if ingested. Staff recommend consulting toxic plant listings for any flora that shall be included in any LFA. Materials: Material choice installed in LFAs can greatly impact user experience, longevity, and design of the park. The below table presents a catalog of material options for ground cover and screening that may be installed in LFAs. MATERIAL PROS CONS COST Artificial Turf Does not discolour due to dog waste Can handle repeated traffic Low maintenance May overheat under direct sunlight, damage paws Debris can impact drainage $$$ Grass Soft underfoot Visually appealing Low installation cost High maintenance Drainage issues may cause ponding Easily damaged by heavy traffic $ Kennel Tiles May be used as dog run liner or in surrounding areas where surface is overused Interlocking, flexible fit Soft High cost $$$ Mulch/ Woodchips Low maintenance and cost Allows adequate drainage Natural & recycled material Needs replenishment due to decomposition Risk of splinters in paws May harbour bacteria from waste $$$ Decomposed Granite Sterile Good for paths and areas with heavy foot traffic Does not retain waste smell Proper drainage required May migrate downhill $$$ Shredded Rubber Soft texture Higher cost Risk of ingestion $$$ Page 141 of 202 MATERIAL PROS CONS COST Does not attract weeds or insects Sand Natural material Adequate drainage Difficult to maintain and keep clean Not accessible for mobile devices May overheat under direct sunlight, damage paws $$ FENCING & SCREENING MATERIAL PROS CONS COST Woven wire Easy to install Inexpensive Concrete ledge may be poured under the frame to prevent dogs from digging May be fragile $$ Chain Link Fencing Easy to install. Inexpensive and durable May be fragile or distorted over time $$ Mulch / Woodchips Low maintenance and cost Allows adequate drainage Natural & recycled material Needs replenishment due to decomposition Risk of splinters in paws May harbour bacteria from waste $ Decomposed Granite Sterile Good for paths and areas with heavy foot traffic Does not retain waste smell Proper drainage required May migrate downhill $$$ Minimum Standard Features include: • Waste and excrement collection containers, and pick up bag dispensers • Fencing and double-gate self latching closure, where required • Signage Additional Features for Consideration: • Dedicated ‘small and shy dog’ area • Paw washing station • Dog drinking fountain • Lighting fixtures • Dedicated parking • Social seating spaces (picnic tables, covered or uncovered seating) • Shaded features, including dog-run area, also used for sudden inclement weather • Agility training features Page 142 of 202 Accessibility The Town of Aurora is committed to accessibility. When designing and implementing new LFAs, consideration must be given to provide full access where possible. Considerations for design criteria may include: • Accessible parking • Hard surfacing • Depressed curbs • Gradual grading and slope • Accessible gated entrances and turn around space • Edge protection (where slope and grade changes present, including railings) • Rest areas along path of travel to LFA (where not near parking) • Viewing areas (inside and outside of fenced LFAs) • Accessible transitions from pathways • Accessible seating Private Amenity Spaces Staff investigated feasibility of private amenities spaces within condominium sites as options for LFAs. Particularly with apartment style residencies, LFAs are most needed as pet-relief without occupants having a space for their pet. This should be considered in during development at the site plan review stage, particularly where there is no significant private amenity greenspace. Staff will seek to incorporate this into future policy proposals. With privately owned public spaces encouraged within the Town’s Parkland Dedication By-Law and Official Plans, staff will explore options for partnerships where appropriate. Page 143 of 202 Attachment 3 Page 144 of 202 Page 145 of 202 100 John West Way Aurora, Ontario L4G 6J1 (905) 727-3123 aurora.ca Town of Aurora Committee of the Whole Report No. PDS 2 4 -065 Subject: New Registration By-law for Additional Residential Units in Single Family Dwelling Unit Prepared by: Wm. Jean, Manager – Building Division/CBO Department: Planning and Development Services Date: September 3, 2024 Recommendation 1. That Report No. PDS24-065 be received; and 2. That staff bring forward the Registration By-law for Additional Residential Units (ARUs) to a future Council meeting for enactment. Executive Summary This report provides information on the procedure to be adopted by the Planning and Development Department for the registration of Additional Dwelling Units to permit the use of additional residential units Town-wide within detached, semi-detached, or townhouse units, and within an accessory structure located on the same property. This has the effect of allowing up to three dwelling units per residential lot. The current By- law Number 5429-12, being a By-law to require the registration of Dwelling Units Containing Second Suites (the “Registration By-law”) in the Town of Aurora is to be repealed and replaced.  The existing Registration By-law will be repealed and replaced with the proposed Registration By-law to require the registration of the two Additional Dwelling Units (ARUs) to a single-family dwelling unit to create three dwelling units on a lot.  The proposed Registration By-law will include a section on inspection practices and issuance of Orders for non-compliance. Page 146 of 202 September 3, 2024 2 of 5 Report No. PDS24-065 Background Bill 23, the More Homes Built Faster Act, 2022, received Royal Assent on November 28, 2022. The stated intent of Bill 23 is to implement some of the actions contained in Ontario’s Housing Supply Action Plan, including the building of 1.5 million new homes in the province by 2031. Amongst the legislative changes were those to the Additional Residential Unit provisions of the Planning Act, which had originally been introduced through Bill 108, the More Homes, More Choice Act, 2019. Municipalities are required to permit the use of additional residential units Town-wide within detached, semi- detached, or townhouse units, and within an accessory structure located on the same property. This had the effect of allowing up to three dwelling units per residential lot. The Town of Aurora has permitted Second Units since 2010 subject to the applicable Zoning By-law requirements and the Registration By-law which was amended on August 14, 2012. The Town enforces the Ontario Building Code and has established registration requirements for Additional Residential Units to ensure they are safe, legal and livable. Analysis The existing Registration By-law will be repealed and replaced with the proposed Registration By-law to permit the registration of up to two Additional Dwelling Units (ARUs) on residential parcels to create three dwelling units on a lot. Per Bill 23, Additional Dwelling Units (ARUs) are permitted as-of-right across Ontario, whether or not a municipality adopts an Official Plan Amendment and enacts zoning to recognize these units. As amended by Bill 23, the Planning Act overrides existing zoning bylaws to allow up to three residential units per lot as follows:  Up to three residential units in the primary building, or  Up to two residential units in the primary building and one in an ancillary building or structure The Town established the ARU Registration By-law on August 14, 2012, which requires the registration of second units (Two-Unit Dwellings). The proposed Registration By-law will include the term “Additional Residential Units” (ARUs) which applies to both second and third units within a single-unit dwelling and additional units in an ancillary building. As per Planning Act, the by-law would permit the registration of one ancillary unit, such as a garden suite or a laneway home, with a self-contained residential dwelling unit within an accessory building with its own facilities and sleeping area, to be located at the rear or side yard of a detached, semi-detached, or townhouse dwelling. Page 147 of 202 September 3, 2024 3 of 5 Report No. PDS24-065 The proposed Registration By-law will include a section on inspection practices and issuance of Orders for non-compliance. The Town’s proposed Registration By-law will include a section on inspections and enforcement which was not included in the current Registration By-law. As this by-law would be authorized pursuant to the Municipal Act, the inspection and enforcement practices would be the same as those utilized by the Town with respect to other by-laws authorized by the Municipal Act. It should be noted that while the inspection regulations allow for entry onto the property, it does not allow entry into the building without the owner’s consent. Therefore, the enforcement capabilities of this by-law will be limited. Also, it should be noted that the registration of ARUs is part of the building permit process for the creation of new ARUs. Registration and payment of registration of the ARU accompanies the building permit application. Therefore, it is not anticipated that enforcement for registration will occur. However, in circumstances where there is an illegal ARU and uncooperative landlords, provisions in the by-law could be used for enforcement. Advisory Committee Review Not Applicable Legal Considerations The Town’s current Registration By-law needs to be amended and updated, given the legislative changes allowing for additional units, which override prohibitions in zoning or official plan provisions. The proposed Registration By-law will clarify registration requirements and the Town’s enforcement powers. Generally, it will require that all additional units be properly registered with the Town. Additional units will be required to meet various applicable codes and standards to become registered, with the applicant being required to demonstrate such compliance to the Chief Building Official (“CBO”). The CBO would also have the authority to revoke registration in cases where units are found to no longer meet the applicable requirements or if the information provided is false. Any decisions of the CBO would be final, without a right to appeal. The proposed Registration By-law would be authorized by the Municipal Act, pursuant to the authority to protect persons and property, and to pass by-laws with respect to the health, safety, and well-being of the Town’s residents. The proposed Registration By-law will provide Building Inspectors, as well as Bylaw Officers, with enforcement powers. Page 148 of 202 September 3, 2024 4 of 5 Report No. PDS24-065 However, it should be noted that it will not allow entry into any buildings or dwellings, unless consent is provided by an occupant, which limits the Town’s enforcement capabilities. Financial Implications There are no direct financial implications as a result of this report. Of note as per the current Development Charges Act, 1997, the creation of up to three additional residential units within a single-family dwelling unit, or the creation of up to two residential units within a single-family dwelling unit and one ancillary building or structure, are exempt from development charges. Communications Considerations Staff will update the current Secondary Suites Information Guide for regulations for ADUs for inclusion on the Building Division’s webpage. Climate Change Considerations This report does not impact the Town’s ability to adapt to a changing climate. Link to Strategic Plan This supports the Strategic Goal of Supporting Exceptional Quality of Life Alternative(s) to the Recommendation 1. Council to provide direction. Conclusions On November 28, 2022, Bill 23, which allows for three residential units as of right on a residential property received royal assent. In order to ensure ARUs in the Town are created and legalized in compliance with all regulatory requirements and in consideration of the upward trend of ARU registrations as an affordable housing option, the Building Division will continue to administer a Registration program and the Provincial compliance mandate. The current ARU by-law Page 149 of 202 September 3, 2024 5 of 5 Report No. PDS24-065 needs to be updated and staff is proposing to bring forward a new by-law to address current legislation and enforcement needs. Attachments Attachment 1 – Proposed Registration By-law Previous Reports N/A Pre-submission Review Agenda Management Team review on August 15, 2024 Approvals Approved by Marco Ramunno, Director, Planning and Development Services Approved by Doug Nadorozny, Chief Administrative Officer Page 150 of 202 100 John West Way Aurora, Ontario L4G 6J1 (905) 727-3123 aurora.ca Town of Aurora Committee of the Whole Report No. PDS 2 4 -090 Subject: Updates to Street Naming Policy Prepared by: Adam Robb, MPL, MCIP, RPP, CAHP Manager, Policy Planning and Heritage Department: Planning and Development Services Date: September 3, 2024 Recommendation 1. That Report No. PDS24-090 be received; and 2. That Council approve the updated Street Naming Policy as attached to this report. Executive Summary This report seeks Council’s approval of the updated Street Naming Policy.  The Town’s Street Naming Policy was last updated in 2007.  Updates to the Street Naming Policy are minor and address veteran poppy symbol application, Legion notification, and other general housekeeping items. Background The Town’s Street Naming Policy was last updated in 2007. The Town first adopted the Street Naming Policy in 2001. The document was updated in 2007 but no other updates or changes have been made since that time, including after Council’s delegation of street name approval to staff in 2019 (By-law No. 6212-19). The Town’s Bank of Street Names has continued to be updated and refreshed, including most recently to include all names from the Aurora War Memorial Cenotaph and Altar of Sacrifice, but the Policy document itself has been due for an update. Page 151 of 202 September 3, 2024 2 of 3 Report No. PDS24-090 Analysis Updates to the Street Naming Policy are minor and address veteran poppy symbol application, Legion notification, and other general housekeeping items. The updated Stret Naming Policy is attached to this report. The policy has been updated as follows:  Clearly defining the scope of the application of the poppy symbol to all veterans, not just exclusively those listed on the Cenotaph.  Including the Aurora Royal Canadian Legion as a circulation and notification agency for the review and selection of street names.  Setting a dedicated 5-year review interval for the policy.  Other minor housekeeping/administration updates (ex: removing references to comments being exclusively ‘in writing’; updating fees to reference the Town’s Fees and Charges By-law; removing references to former Department/Division names, clarifying language/content, updating to the latest document template). These updates will ensure consistent and aligned application of the Street Naming Policy moving forward. Advisory Committee Review A public delegation was made to the Heritage Advisory Committee and Council regarding updates to the Town’s Street Naming Policy. The proposed updates as outlined in this report specifically address those comments that were received. Legal Considerations The proposed policy has been reviewed by the Corporate Management Team and the Executive Leadership Team in accordance with the Town’s policy program. Financial Implications There are no direct financial implications as a result of this report. Communications Considerations None. Page 152 of 202 September 3, 2024 3 of 3 Report No. PDS24-090 Climate Change Considerations None. Link to Strategic Plan Updates to the Town’s Street Naming Policy further the Strategic Plan goal of Supporting an Exceptional Quality of Life for All through satisfying requirements of Celebrating and Promoting our Culture. Alternative to the Recommendation 1. That Council approve the updated Street Naming Policy based on any further edits. Conclusions The Town’s Street Naming Policy has been updated to reflect current best practices and incorporate comments received by the public. Attachments Attachment 1 – Updated Street Naming Policy (2024) Previous Reports None. Pre-submission Review Agenda Management Team review on August 14, 2024 Approvals Approved by Marco Ramunno, Director, Planning and Development Services Approved by Doug Nadorozny, Chief Administrative Officer Page 153 of 202 100 John West Way Aurora, Ontario L4G 6J1 (905) 727-3123 aurora.ca Town of Aurora Street Naming Policy Planning and Development Services Contact: Director, Planning and Development Services Approval Authority: Council Effective: May 22, 2001 Revised: April 24, 2007; July 9, 2024 ______________________________________________________________________________________ Purpose This policy establishes the process and parameters for the street naming of public road allowances and private streets, and street name changes within the Town of Aurora. It is desirable that the Town of Aurora have such a policy in place to serve as a guide for staff and to promote the input of the public in the making of such decisions. Scope and Application The criteria and guidelines contained in this Policy shall apply to the naming of municipal and private streets. Notwithstanding the provisions of this policy, Council may, under special circumstances, duplicate the name of a road with the name of a facility, provided that the name has been selected in accordance with the Naming Rights and Street Naming Policies. Policy Street Name Criteria It is desirable to promote the outstanding and/or exemplary contributions of persons in the community both past and present. Street names for public road allowances shall generally be determined based on the following criteria: • The names of historical persons or families and others within the municipality who have made outstanding, significant and/or exemplary contributions to the Town. The street signs for streets named after these persons may be identified with a professional emblem in recognition of their related service within the community, such as Fire Protection, Police Status, or others as deemed appropriate by Council or staff. • The names of local Veterans; including but not limited to those who are honoured on the Town Cenotaph, Altar of Sacrifice and at the Aurora War Page 154 of 202 2 Memorial and Peace Park. The street signs for streets named after all Veterans shall be identified with a poppy emblem after their name. • Any member of Aurora Council is eligible for nomination for the Town of Aurora Bank of Approved Street Names, however the selection of a Councillor’s name for use cannot occur during their term of office. • Other individual requests for street names as deemed appropriate by Council or staff. Street names for private streets shall generally be determined based on the following criteria: • In accordance with the general Street Name Criteria for public road allowances as set out above. • A request made by the developer. • A theme or promotional name may be proposed to assist with marketing. The developer and owner/applicant have the opportunity to suggest alternate street names other than what is provided in the Bank of Approved Street Names for consideration and review under this Policy. Bank of Approved Street Names The Bank of Approved Street Names shall be replenished periodically by proposing a series of potential street names to York Region for approval on the basis of municipal consistency for 911 purposes. Central York Fire Services shall also be consulted with respect to those street names considered acceptable. The Planning and Development Services Department shall maintain a bank of approved street names available for selection and assignment within new developments. Once all names have been approved by the appropriate agencies the list will be offered to developers as optional names, thereby providing improved efficiencies to the process of assigning street names to proposed new developments. The Planning and Development Services Department will circulate appropriate notice of selected names to the following parties: a) New street name nominees or remaining family members of individuals that can be identified and who are in anyway associated or connected with the proposed street name, including the Aurora Royal Canadian Legion for Veterans. This notice shall be provided when the nominee is added and can also be provided when the name is selected for a new street. b) The public at large through newspaper publication as appropriate and posting Page 155 of 202 3 on the Town’s website for a 30-day period. c) York Region, Central York Fire Services, and the appropriate agencies and Town departments including the Operations Department. The Aurora Royal Canadian Legion shall be circulated for Veteran street name selections. Responses will be received from any of the above contacts for a period of 30-days after selection and prior to final approval. As per Council delegation (By-law 6212-19), the decision to approve street names is ultimately through the Director of Planning and Development Services. Any objection to a street name consideration will be reviewed, and the name being considered can be removed at the discretion of the Planning and Development Services Department. A street name consideration can be removed under the following conditions: a) A request is made by a street name nominee, a remaining family member, or one of the circulation agencies noted above including the public, to have the name be removed. This can include the removal of a street name consideration due to potential offensiveness or reasons around sensitivity. b) Emergency Services (Central York Fire Services, York Region – Police, EMS, Bell 911) along with the Town of Aurora Planning and Development Services Department believe that a street name submission may potentially have a negative impact on Emergency Services. If such an issue arises, the street name nominee or remaining family members will be notified explaining why the name has been removed. The input from the public, Aurora Royal Canadian Legion, and the Aurora Historical Society shall also be sought as required in updating future lists for potential street naming or to consult with on any name considerations or removals. Application of Street Naming Conventions The general street naming guidelines to be used are set out as follows: • Street names shall not cross arterial roads. • “North”, “South”, “East” or “West” shall not be used as part of the formal street name other than for descriptive purposes of streets. • The criteria for naming street suffixes shall be applied to different road types in accordance with the following: “Street”, “Avenue”, and “Way” for internal streets that run in a general north- south or east-west direction and are used generally to denote collector roads. Page 156 of 202 4 “Road” for streets which are collector or arterial streets and are heavily used and run in any direction. “Drive” and “Trail” for streets where meandering is the main character. “Boulevard” for streets where the travel lanes are separated by a planted median divider. “Crescent” for streets which intersect another street at both ends and which actually forms a crescent and leads back to the same connecting street at each end. “Court” for streets which end permanently as a bulb/cul-de-sac, a “T”, or a design which permits turning around through only one point of access. “Place” and “Square” for streets where there is no exit from the street and the street leads back to the original street entrance. “Gate” for streets that are a short connection from a main street to another street. “Circle” for streets that loop back to itself. “Lane” for streets which are generally straight and have a minimal number of connecting streets. A mix of different suffixes shall be assigned in circumstances where street names are proposed to be assigned (i.e. use one “Street”, “Road”, “Avenue”, etc.) for registered plans of subdivision. Street Names for Public Road Allowances Municipal street names shall be assigned by the Planning and Development Services Department at the time that second submission engineering plans are processed and when the developer initiates the subdivision agreement process. The developer is instructed by the Planning and Development Services Department to initiate the street naming process. The street name assignment process for street names other that those listed in the Town’s Bank of Approved Street Names involves obtaining clearance for the use of the proposed street name(s) by York Region, and acceptance by Central York Fire Services. Page 157 of 202 5 Additional agencies, including but not limited to the Aurora Royal Canadian Legion and/or the Aurora Historical Society can also be consulted as required. An appropriate suffix to the street name is assigned by the Planning and Development Services Department subject to the configuration of the road in accordance with the provisions of this Policy. The Planning and Development Services Department shall give notice of the designated street names to the Town’s list of interested agencies requesting notification once the Plan of Subdivision is registered. Street Names for Private Streets Street names for private streets may be allocated from the Bank of Approved Street Names. Additionally, a developer may be permitted greater flexibility to suggest their own names for private streets subject to the provisions of this Policy. The process is initiated by a site plan application to the Planning and Development Services Department, as it is at this stage that the requirement for the name assignment is identified. The street name assignment process for street names other than those listed in the Town’s Bank of Approved Street Names involves obtaining clearance for the use of the proposed street name(s) by York Region, and acceptance by Central York Fire Services. Additional agencies, including but not limited to the Aurora Royal Canadian Legion and/or the Aurora Historical Society can also be consulted as required. An appropriate suffix to the street name is assigned by the Planning and Development Services Department subject to the configuration of the road in accordance with the provisions of this Policy. For private streets that are created through a plan of condominium, the Planning and Development Services Department shall give notice of the designated street names to the Town’s list of interested agencies requesting notification once the final Plan is registered. Street Name Changes Requests for street name changes shall be submitted to the Planning and Development Services Department and be accompanied by the prescribed fee from the Town’s Fee By-law as amended from time to time as part of the annual review of fees. Requests for street renaming shall only be considered in special circumstances, for example, considering the impact on the existing street numbering and naming conventions and/or emergency services. In such cases, street renumbering pursuant to Page 158 of 202 6 the Town’s street numbering policies shall be done concurrently as may be appropriate to ensure that consistency is adhered to. The street name change process involves receipt of a complete application, the preparation of a report to Council by the Planning and Development Services Department for approval, notice of consideration of a By-law, and registration of the By- law. The public shall be notified and the Council shall hear any person who claims to be adversely affected by the by-law and applies to be heard. In addition to the minimum requirements for publication, notice may be given by prepaid postage to all assessed person affected by the change, at the discretion of the Clerk. Usually there are a number of months from the time of approval to implementation of a street name change in order to allow any affected residents time to alter their personal address information and to post new street addresses should this be necessary. Street Naming Notification The Planning and Development Services Department maintains a list of interested parties requesting notification for each development application. This list, as well as those agencies referenced in this Policy shall be notified regarding street naming for the respective development applications. Responsibilities All Staff Staff shall refer all requests for street naming to the attention of the Planning and Development Services Department. Specific Department The Planning and Development Services Department shall be responsible for the administration and maintenance of this policy. References 1. Municipal Naming Policy Review Timeline This policy shall be reviewed every 5 years. Page 159 of 202 100 John West Way Aurora, Ontario L4G 6J1 (905) 727-3123 aurora.ca Town of Aurora Member Motion Councillor’s Office _______________________________________________________________________________________ Re: Review of Train Whistle/Horn Cessation at All Level Crossings in the Town of Aurora To: Mayor and Members of Council From: Councillor Ron Weese Date: September 3, 2024 _______________________________________________________________________________________ Whereas the train tracks in Aurora are a disruptive influence on pedestrian and vehicular traffic at all level crossings in Aurora, affecting safe and consistent travel from in Aurora; and Whereas there are estimated to be over 2,500 homes and residents living within 200 meters of the train tracks along the train corridor that are negatively impacted by the train whistles/horns; and Whereas double-track construction planned by Metrolinx will bring 15-minute service both ways along the train corridor exacerbating the disruption to residents’ quality of life with increased train whistles/horns at all level crossings; and Whereas train whistle/horns signaling and vehicular and pedestrian safety measures are regulated by external agencies to ensure that safety is maintained at all level crossings; and Whereas other municipalities affected adversely by train whistles/horns have included requisite safety measures at level crossings in their municipalities to ensure the safety of their residents; and Whereas the Town of Aurora Strategic Plan states that a Goal is to ‘support an exceptional quality of life for all’; and Whereas Aurora Town Council may pass By-Laws to implement train whistle/horn cessation once safety standards have been implemented at each level crossing; and Page 160 of 202 Review of Train Whistle/Horn Cessation at All Level Crossings in the Town of Aurora September 3, 2024 Page 2 of 2 Whereas the Town of Aurora Strategic Plan states that the Town should ‘work with York Region and Metrolinx to improve transit infrastructure and commuter transportation options’; and Whereas the Town of Aurora Strategic Plan states that the Town should ’work with residents and stakeholders to manage the significant changes that will impact the Community as a result of planned investment in rapid transit’; and Whereas Aurora Town Council has not implemented horn/whistle cessation in the past; and Whereas circumstances warrant a review of the requirements for the assumption of risk that would result in improved quality of life for residents of Aurora; 1. Now Therefore Be It Hereby Resolved That staff report back on the processes needed to create a By-law that will result in the cessation of train whistles/horns at all level crossings in Aurora. Page 161 of 202 100 John West Way Aurora, Ontario L4G 6J1 (905) 727-3123 aurora.ca Town of Aurora Council Report No. PDS24 -102 Subject: Additional Information for All-way Stop on Tamarac Trail Prepared by: Michael Ha, Transportation and Traffic Analyst Department: Planning and Development Services Date: September 24, 2024 _ Recommendation 1. That Report No. PDS24-102 be received for information. Executive Summary The intersection of Tamarac Trail and Albery Crescent (west leg) has been converted from a two-way stop control to an all-way stop control by installing stop signs on Tamarac Trail. As directed by Council at its meeting on September 3, 2024, this report is intended to provide additional information regarding the intersection of Tamarac Trail and Albery Crescent (west leg) and other existing 3-legged all-way stop intersections similar to that implemented at the intersection of Tamarac Trail and Albery Crescent (west leg).  A 3-legged all-way stop control intersection with driveways at the opposing side is a common practice in the Town and other municipalities within York Region.  Based on a review of resident feedback and collision data, there have been no safety related concerns at these intersections.  Based on monitoring of the all-way intersection at Tamarac Trail and Albery Crescent, there were no safety conflicts between vehicles pulling out of the driveways at the intersection and the vehicles traveling along Tamarac Trail.  Vehicular speeds on Tamarac Trail have been reduced as a result of the conversion of the intersection of Tamarac Trail and Albery Crescent (west leg) to an all-way stop controlled intersection. Page 162 of 202 September 24, 2024 2 of 6 Report No. PDS24-102 Background The intersection of Tamarac Trail and Albery Crescent (west leg) has been converted from a two-way stop control to an all-way stop control by installing stop signs on Tamarac Trail. At its meeting of September 3, 2024, Council requested additional information regarding the intersection of Tamarac Trail and Albery Crescent (west leg) and other existing 3- legged all-way stop intersections similar to the intersection of Tamarac Trail and Albery Crecent (west leg) within the Town. This intersection is characterized by two residential driveways that are directly opposite from the side street (Albery Crecent). Staff were requested to investigate whether similar intersections exist in the Town and if so, whether they are subject to safety related incidents. Staff monitored the subject all-way stop intersection for 24 hours to determine whether there are safety conflicts between vehicles accessing the driveways at the intersection and vehicles traversing the intersection on Tamarac Trail. A speed study was also undertaken to determine whether speeds were reduced at the intersection of Tamarac Trail and Albery Crescent (west leg) as a result of the stop sign installation. A set of flexible signs will be installed in the location shown in Attachment 1 in addition to this all-way stop intersection conversion to provide traffic calming for the section of Tamarac Trail between McClellan Way and Henderson Drive. The proposed location of the flexible signs has been determined by field conditions including existing driveway locations and adjacent intersections, as well as the location of the all-way stop intersection at the west leg of Albery Crescent. A communication letter was sent to affected residents in June notifying them of the proposed location of the flexible signs and no comments have been received to date. The proposed flexible signs will be installed in the spring of 2025 as bollards in general are removed in the fall and reinstated in the spring to aid in snow removal during the winter season. Page 163 of 202 September 24, 2024 3 of 6 Report No. PDS24-102 Analysis A 3-legged all-way stop control intersection with driveways at the opposing side is a common practice in the Town and other municipalities within York Region. These all-way stop intersections can be found throughout the Town. Images of these intersections are provided in Attachment 2. Some examples include:  Haida Drive and McDonald Drive  Crawford Rose Drive and Aurora Heights Drive  Orchard Heights Boulevard and Banff Drive  Laurentide Avenue and Orchard Heights Boulevard  Batson Drive and Old Yonge Street  Odin Crecent and Spruce Street  Glass Drive and Season Drive Based on a review of resident feedback and collision data, there have been no safety related concerns at these intersections There have not been any safety related concerns at the above intersections reported by residents to Town staff. Additionally, staff have reviewed collision data available through the York Region Police and have found no driveway related incidents at the above intersections in the last five years. Based on monitoring of the all-way intersection at Tamarac Trail and Albery Crescent, there were no safety conflicts between vehicles pulling out of the driveways at the intersection and the vehicles traveling along Tamarac Trail. Staff have reviewed video recordings taken at the intersection on Monday September 9, 2024. Based on this review, there was no indication of vehicle conflicts between vehicles accessing the driveways at the intersection and vehicles traversing the intersection on Tamarac Trail. Vehicular speeds on Tamarac Trail have been reduced as a result of the conversion of the intersection of Tamarac Trail and Albery Crescent (west leg) to an all-way stop controlled intersection. Staff undertook a speed study over a three day period and the results of this work indicated that vehicle speeds (85th percentile speeds) on Tamarac Trail near the west leg of Albery Crescent have been reduced by 6 km/h (from 53 km/h to 47 km/h) as a Page 164 of 202 September 24, 2024 4 of 6 Report No. PDS24-102 result of the conversion of the intersection of Tamarac Trail and Albery Crescent (west leg) to an all-way stop controlled intersection. Advisory Committee Review N/A Legal Considerations N/A Financial Implications N/A Communications Considerations N/A Climate Change Considerations N/A Link to Strategic Plan This report supports the Strategic Plan goal of Support an Exceptional Quality of Life for All by examining traffic patterns and identify potential solutions to improve movement and safety at key intersections in the community. Alternative(s) to the Recommendation 1. That Council provide direction. Conclusions As directed by Council at its meeting on September 3, 2024, this report is intended to provide additional information regarding the intersection of Tamarac Trail and Albery Crescent (west leg) and other existing 3-legged all-way stop intersections similar to that implemented at the intersection of Tamarac Trail and Albery Crescent (west leg). Staff Page 165 of 202 September 24, 2024 5 of 6 Report No. PDS24-102 have been requested to investigate whether similar intersections exist in the Town and if so, whether they are subject to safety related incidents. A set of flexible signs will be installed in the location shown in Attachment 1 in addition to this all-way stop intersection conversion to provide traffic calming for the section of Tamarac Trail between McClellan Way and Henderson Drive. A 3-legged all-way stop control intersection with driveways at the opposing side is a common practice in the Town and other municipalities within York Region. Based on a review of resident feedback and collision data, there have been no safety related concerns related to these intersections. Also, in response to Council request, staff have monitored the subject all-way stop intersection for 24 hours to determine whether there are safety conflicts between vehicles accessing the driveways at the intersection and vehicles traversing the intersection on Tamarac Trail. A speed study was also undertaken to determine whether speeds were reduced at the intersection of Tamarac Trail and Albery Crescent (west leg). Based on monitoring of the all-way intersection at Tamarac Trail and Albery Crescent, there were no safety conflicts between vehicles pulling out of the driveways at the intersection and the vehicles traveling along Tamarac Trail. Vehicular speeds on Tamarac Trail have been reduced as a result of the conversion of the intersection of Tamarac Trail and Albery Crescent (west leg) to an all-way stop controlled intersection. Attachments Attachment 1 – Proposed Flexible Sign Location on Tamarac Trail Attachment 2 – All-way Stop Intersection Examples Similar to Tamarac Trail / Albery Crecent (West Leg) Page 166 of 202 September 24, 2024 6 of 6 Report No. PDS24-102 Previous Reports Report No. PDS24-044 - Traffic Calming Measures and All-way Stop Control Request on Tamarac Trail Pre-submission Review Agenda Management Team review on September 12, 2024 Approvals Approved by Marco Ramunno, Director, Planning and Development Services Approved by Doug Nadorozny, Chief Administrative Officer Page 167 of 202 J:\_Departments_space\Works\IES Maps - Engineering\For Michael Ha\Flexible Sign Location\Proposed_Flexible_Sign_Location.aprxMap created for the Town of Aurora Planning & Development Services Department, 2024-09-16. Base data provided by the Town of Aurora and the Regional Municipality of York.Air photos taken Spring2023,© First Base Solutions Inc., 2023 Orthophotography.k0 50 100MetresATTACHMENT 1PROPOSED FLEXIBLE SIGN LOCATIONON TAMARAC TRAILSFChild DriveMcClellan W a yRichardson DriveBaldwinRoadHutchinsonRoadRachewoodCourtMaple FieldsCircleTamarac TrailBlackWalnut Court Maple F i e lds C i rc l e L e e Gate Haskell CrescentHenderson DriveHaskell CrescentMilgate PlaceBeattyCrescentAlbery C r e scen tUnderhill CrescentArdillCrescentArdillCrescentPROPOSED FLEXIBLE SIGN LOCATIONFSPage 168 of 202 Staff Report No. PDS24-102 Attachment 2: All-way Stop Intersection Examples Similar to Tamarac Trail / Albery Crecent (West Leg) Haida Drive / McDonald Drive Page 169 of 202 Crawford Rose Drive / Aurora Heights Drive Page 170 of 202 Orchard Heights Drive / Ban Drive Page 171 of 202 Laurentide Avenue / Orchard Heights Boulevard Page 172 of 202 Batson Drive / Old Yonge Street Page 173 of 202 Odin Crescent / Spruce Street Page 174 of 202 Glass Drive / Seaton Drive Page 175 of 202 The Corporation of the Town of Aurora By-law Number XXXX-24 Being a By-law to exempt Block 1 on Plan 65M-4721 from part-lot control (File No. PLC-2022-01). Whereas under subsection 50(7) of the Planning Act, R.S.O. 1990, c. P.13, as amended (the “Act”), the council of a local municipality may by by-law provide that the part-lot control provisions in subsection 50(5) of the Act does not apply to land that is within such registered plan or plans of subdivision or parts of them as are designated in the by-law; And whereas the Council of The Corporation of the Town of Aurora deems it necessary and expedient to enact a by-law to exempt Block 1 on Plan 65M-4721 from those provisions of the Act dealing with part-lot control; Now therefore the Council of The Corporation of the Town of Aurora hereby enacts as follows: 1. Subsection 50(5) of the Act shall not apply to the following lands, all situated in the Town of Aurora, Regional Municipality of York: Block 1 on Plan 65M-4721, designated as Parts 1 to 25 on Plan 65R-39804. 2. A copy of this by-law shall be registered against the lands affected by this by-law in the appropriate Land Registry Office. 3. This by-law shall remain in full force and effect for a period of two (2) years from the date of its passing, and shall expire on the 24th day of September, 2026. Enacted by Town of Aurora Council this 24th day of September, 2024. Tom Mrakas, Mayor Michael de Rond, Town Clerk Page 176 of 202 ButternutRidge TrailWoodhavenAvenueYonge StreetPhila LanePart 10Part 1Part 15Part 22Part 21Part 9Part 18Part 12Part 6Part 16Part 23Part 24Part 7Part 17Part 11Part 4Part 14Part 13Part 2Part 25Part 5Part 20Part 3Part 8Part 19J:\data\data\Planning Maps\14288 Yonge Street (Cedartrail Developments) (PLC-2022-01) (Phila Lane)\LocationMaps_PLC_2022_01.aprxMap created for the Town of Aurora Planning & Development Services Department, 2024-08-29. Base data provided by the Town of Aurora and the Regional Municipality of York.Air photos taken Spring 2023,© First Base Solutions Inc., 2023 Orthophotography.k01020MetresSubject LandsBlock 1, Registered Plan 65M-4721FIGURE 1APPLICANT: Cedartrail Developments Inc.PURPOSE: Create 11 single detached freehold lots and a commonelement condominium road with two temporary hammerheads.FILE: PLC-2022-01Location MapYONGE STREETPart Details from Plan 65R-39804HENDERSONDRIVEBAYVIEWAVENUELESLIESTREETBATHURST STREETBLOOMINGTONROADYONGESTREETSTJOHN'SSIDEROADWELLINGTONSTREETEASTHIGHWAY404HIGHWAY404Parts 1, 11 & 21Common Element Condominium RoadParts 2 & 121 Single Detached ResidentialParts 3 & 132 Single Detached ResidentialParts 4 & 143 Single Detached ResidentialParts 5 & 154 Single Detached ResidentialParts 6 & 165 Single Detached ResidentialParts 7 & 176 Single Detached ResidentialParts 8 & 187 Single Detached ResidentialParts 9 & 198 Single Detached ResidentialParts 10 & 209 Single Detached ResidentialParts 2210 Single Detached ResidentialParts 2311 Single Detached ResidentialParts 24 & 25Temporary HammerheadReference Parts Lot Number DescriptionNote: This location map is for reference only and does not form part of the by-law.Page 177 of 202 The Corporation of the Town of Aurora By-law Number XXXX-24 Being a By-law to designate a property to be of cultural heritage value or interest (15 Kennedy Street West “The Bishop House”). Whereas under subsection 29(1) of the Ontario Heritage Act, R.S.O. 1990, c. O.18, as amended, the council of a municipality may, by by-law, designate a property within the municipality to be of cultural heritage value or interest; And whereas on June 25, 2024, the Council of The Corporation of the Town of Aurora (the “Town”) approved the recommendations contained in Report No. PDS24-060 to designate the property municipally known as 15 Kennedy Street West, as described on the attached Schedule “A” (the “Property”) to be of cultural heritage value or interest; And whereas the Town Clerk caused notice of the intention to designate the Property to be served on the owner of the Property and the Ontario Heritage Trust and published in a newspaper having general circulation in the municipality; And whereas there were no objections to the proposed designation of the Property served on the Town, or a person who has served a notice of objection has withdrawn the objection; And whereas the Council of the Town deems it necessary and expedient to enact a by- law to designate the Property to be of cultural heritage value or interest; Now therefore the Council of The Corporation of the Town of Aurora hereby enacts as follows: 1. The Property, as described on the attached Schedule “A”, be and is hereby designated to be of cultural heritage value or interest. 2. A statement explaining the cultural heritage value or interest of the Property and a description of the heritage attributes of the Property are set out on the attached Schedule “B”. 3. The Town Clerk shall serve a copy of this by-law on the owner of the Property and the Ontario Heritage Trust and publish notice of this by-law in a newspaper having general circulation in the municipality. 4. A copy of this by-law shall be registered against the Property in the appropriate Land Registry Office. Enacted by Town of Aurora Council this 24th day of September, 2024. Tom Mrakas, Mayor Michael de Rond, Town Clerk Page 178 of 202 By-law Number XXXX-24 Page 2 of 3 Schedule “A” Description of Property All and singular those certain parcels or tracts of land and premises situate, lying and being in the Town of Aurora, in the Regional Municipality of York, municipally known as 15 Kennedy Street West, and being composed of LT 3 PL 131; Aurora, being all of PIN 03659-0082 (LT), including the primary building thereon. Page 179 of 202 By-law Number XXXX-24 Page 3 of 3 Schedule “B” Statement of Cultural Heritage Value or Interest 15 Kennedy Street West is of Cultural Heritage Value or Interest based on its design and physical value, historical and associative value, and contextual value. Design and Physical Value: The property is a representative example of a 2.5 storey Edwardian/ Foursquare house. Features indicative of the Edwardian/ Foursquare style include the red brick exterior walls, a verandah with wooden railings and columns, the open gabled roof, generally symmetrical window openings, and stone headers and sills. The house is a good example of the architectural style and adds value to the streetscape based on its craftmanship. Historical and Associative Value: The dwelling was constructed circa 1913, being among several of the houses built by Benjamin Stephenson in the Yonge/Kennedy/Temperance area in the years during and preceding the First World War. The parcel is also located on property that the Crown initially gave to William Kennedy, an early settler. Kennedy Street runs down the middle of his original farm. The house is also the former residence of Elvie Bishop, a local school teacher. The subject property has strong association with the early development of the Town as a growing community. The building helps contribute to our understanding of the development of the Town post-Confederation. Contextual Value: The house maintains the character of the area and is important in its visual link to its surroundings along the south side of Kennedy Street. The building defines, maintains and supports this historic core of early Aurora, with its orientation and proximity in particular to Yonge Street also highlighting the early growth context of the Town. The property is visually and historically linked to its surroundings and helps tell the story of the evolution and growth of the Town. Description of Heritage Attributes The following provides a description of heritage attributes for the property which contribute to the reasons for which the property is of Cultural Heritage Value or Interest. Important to the preservation of the property are the original key attributes of the building that express its value, which include: Exterior Elements x Overall 2.5 storey Edwardian/ Foursquare scale and massing x Brick exterior x Covered verandah x Open gabled roof x Window openings with stone headers and sills Page 180 of 202 The Corporation of the Town of Aurora By-law Number XXXX-24 Being a By-law to designate a property to be of cultural heritage value or interest (19 Kennedy Street West “The Wilson House”). Whereas under subsection 29(1) of the Ontario Heritage Act, R.S.O. 1990, c. O.18, as amended, the council of a municipality may, by by-law, designate a property within the municipality to be of cultural heritage value or interest; And whereas on June 25, 2024, the Council of The Corporation of the Town of Aurora (the “Town”) approved the recommendations contained in Report No. PDS24-060 to designate the property municipally known as 19 Kennedy Street West, as described on the attached Schedule “A” (the “Property”) to be of cultural heritage value or interest; And whereas the Town Clerk caused notice of the intention to designate the Property to be served on the owner of the Property and the Ontario Heritage Trust and published in a newspaper having general circulation in the municipality; And whereas there were no objections to the proposed designation of the Property served on the Town, or a person who has served a notice of objection has withdrawn the objection; And whereas the Council of the Town deems it necessary and expedient to enact a by- law to designate the Property to be of cultural heritage value or interest; Now therefore the Council of The Corporation of the Town of Aurora hereby enacts as follows: 1. The Property, as described on the attached Schedule “A”, be and is hereby designated to be of cultural heritage value or interest. 2. A statement explaining the cultural heritage value or interest of the Property and a description of the heritage attributes of the Property are set out on the attached Schedule “B”. 3. The Town Clerk shall serve a copy of this by-law on the owner of the Property and the Ontario Heritage Trust and publish notice of this by-law in a newspaper having general circulation in the municipality. 4. A copy of this by-law shall be registered against the Property in the appropriate Land Registry Office. Enacted by Town of Aurora Council this 24th day of September, 2024. Tom Mrakas, Mayor Michael de Rond, Town Clerk Page 181 of 202 By-law Number XXXX-24 Page 2 of 3 Schedule “A” Description of Property All and singular those certain parcels or tracts of land and premises situate, lying and being in the Town of Aurora, in the Regional Municipality of York, municipally known as 19 Kennedy Street West, and being composed of LT 2 PL 131; Aurora, being all of PIN 03659-0081 (LT), including the primary building thereon. Page 182 of 202 By-law Number XXXX-24 Page 3 of 3 Schedule “B” Statement of Cultural Heritage Value or Interest 19 Kennedy Street West is of Cultural Heritage Value or Interest based on its design and physical value, historical and associative value, and contextual value. Design and Physical Value: The property is a representative example of a 2.5 storey Edwardian/ Foursquare house, among a group of similar houses on the south side of Kennedy Street West between Yonge and Temperance streets. The building includes features indicative of the Edwardian Foursquare style, such as brick, a square massing, a front porch with columns, a hipped roof with a dormer, original window openings, and a side chimney. The dwelling is a well-preserved example of the style that displays a high degree of craftmanship for its period of construction. Historical and Associative Value: The building was constructed circa 1914, by Benjamin Stephenson, being among several houses constructed by him in the Yonge/Kennedy/Temperance area in the years during and preceding the First World War. The parcel is also located on property that the Crown initially gave to William Kennedy, an early settler. Kennedy Street runs down the middle of his original farm. Former residents of the house were also the Wilson family, believed to be the operators of the local Wilson Hardware, a commercial staple in the core of Aurora. The building helps contribute to our understanding of the development of the Town post-Confederation. Contextual Value: The property maintains the historic character of the area and is linked to its surroundings, being the grouping of Edwardian buildings along the south side of Kennedy Street West. The building maintains the Edwardian style and defines and supports this historic core of early Aurora, with its orientation and proximity in particular to Yonge Street also highlighting the early growth context of the Town. The property helps tell the story of the evolution and growth of the Town. Description of Heritage Attributes The following provides a description of heritage attributes for the property which contribute to the reasons for which the property is of Cultural Heritage Value or Interest. Important to the preservation of the property are the original key attributes of the building that express its value, which include: Exterior Elements x Overall 2.5 storey Edwardian/ Foursquare scale and massing x Covered front porch with columns and rail x Hipped roof and dormer x Original window and door openings with a brick building exterior Page 183 of 202 The Corporation of the Town of Aurora By-law Number XXXX-24 Being a By-law to designate a property to be of cultural heritage value or interest (29 Kennedy Street West “The Fry-Smith House”). Whereas under subsection 29(1) of the Ontario Heritage Act, R.S.O. 1990, c. O.18, as amended, the council of a municipality may, by by-law, designate a property within the municipality to be of cultural heritage value or interest; And whereas on June 25, 2024, the Council of The Corporation of the Town of Aurora (the “Town”) approved the recommendations contained in Report No. PDS24-060 to designate the property municipally known as 29 Kennedy Street West, as described on the attached Schedule “A” (the “Property”) to be of cultural heritage value or interest; And whereas the Town Clerk caused notice of the intention to designate the Property to be served on the owner of the Property and the Ontario Heritage Trust and published in a newspaper having general circulation in the municipality; And whereas there were no objections to the proposed designation of the Property served on the Town, or a person who has served a notice of objection has withdrawn the objection; And whereas the Council of the Town deems it necessary and expedient to enact a by- law to designate the Property to be of cultural heritage value or interest; Now therefore the Council of The Corporation of the Town of Aurora hereby enacts as follows: 1. The Property, as described on the attached Schedule “A”, be and is hereby designated to be of cultural heritage value or interest. 2. A statement explaining the cultural heritage value or interest of the Property and a description of the heritage attributes of the Property are set out on the attached Schedule “B”. 3. The Town Clerk shall serve a copy of this by-law on the owner of the Property and the Ontario Heritage Trust and publish notice of this by-law in a newspaper having general circulation in the municipality. 4. A copy of this by-law shall be registered against the Property in the appropriate Land Registry Office. Enacted by Town of Aurora Council this 24th day of September, 2024. Tom Mrakas, Mayor Michael de Rond, Town Clerk Page 184 of 202 By-law Number XXXX-24 Page 2 of 3 Schedule “A” Description of Property All and singular those certain parcels or tracts of land and premises situate, lying and being in the Town of Aurora, in the Regional Municipality of York, municipally known as 29 Kennedy Street West, and being composed of LT 45 PL 246; Aurora, being all of PIN 03659-0110 (LT), including the primary building thereon. Page 185 of 202 By-law Number XXXX-24 Page 3 of 3 Schedule “B” Statement of Cultural Heritage Value or Interest 29 Kennedy Street West is of Cultural Heritage Value or Interest based on its design and physical value, historical and associative value, and contextual value. Design and Physical Value: The house is representative of a 2.5-storey red brick Edwardian Foursquare home, constructed circa 1922. Edwardian features of the dwelling include a square massing, open gabled roof, front porch with posts, stone sills and lintels, and a unique octagonal first-storey window opening. The dwelling is a well-preserved example of the style that displays a high degree of craftmanship for its period of construction. Historical and Associative Value: The home at 29 Kennedy Street West is located on property that the Crown gave to William Kennedy, an early settler. Kennedy Street now runs down the middle of his original farm lot. King City insurance dealer Charles Fry then bought a six-acre (about 2.4 hectare) plot of property in the early 1900s, which included the location of the current number 29 address, and planned to build what was coined as “modern residences” in the local press for the time. By 1927, Cyrus Dunham bought the property and rented it out. The property was then sold to Donald and Florence Smith in 1953. The Smiths owned and occupied the property for the longest period of time of any owner, being over 36 years. The building ultimately helps contribute to our understanding of the development of the Town post-Confederation and post World War I. Contextual Value: The house supports the character of the area and defines the streetscape with its charming Edwardian presence. Similar homes in the area are also of the Edwardian or Foursquare type. The building helps to define and maintain the style and streetscape, and supports the historic core of early Aurora as a highlight to the early growth context of the Town. The property helps tell the story of the evolution and growth of the Town for the area in and around Yonge Street as a major historic corridor. Description of Heritage Attributes The following provides a description of heritage attributes for the property which contribute to the reasons for which the property is of Cultural Heritage Value or Interest. Important to the preservation of the property are the original key attributes of the building that express its value, which include: Exterior Elements x Overall 2.5 storey brick Edwardian/ Foursquare scale and massing x Open gable roof x Front porch with posts x stone sills and lintels x Original window and door openings including the octagonal window Page 186 of 202 The Corporation of the Town of Aurora By-law Number XXXX-24 Being a By-law to designate a property to be of cultural heritage value or interest (59 Tyler Street “The Edwin Machell House”). Whereas under subsection 29(1) of the Ontario Heritage Act, R.S.O. 1990, c. O.18, as amended, the council of a municipality may, by by-law, designate a property within the municipality to be of cultural heritage value or interest; And whereas on June 25, 2024, the Council of The Corporation of the Town of Aurora (the “Town”) approved the recommendations contained in Report No. PDS24-060 to designate the property municipally known as 59 Tyler Street, as described on the attached Schedule “A” (the “Property”) to be of cultural heritage value or interest; And whereas the Town Clerk caused notice of the intention to designate the Property to be served on the owner of the Property and the Ontario Heritage Trust and published in a newspaper having general circulation in the municipality; And whereas there were no objections to the proposed designation of the Property served on the Town, or a person who has served a notice of objection has withdrawn the objection; And whereas the Council of the Town deems it necessary and expedient to enact a by- law to designate the Property to be of cultural heritage value or interest; Now therefore the Council of The Corporation of the Town of Aurora hereby enacts as follows: 1. The Property, as described on the attached Schedule “A”, be and is hereby designated to be of cultural heritage value or interest. 2. A statement explaining the cultural heritage value or interest of the Property and a description of the heritage attributes of the Property are set out on the attached Schedule “B”. 3. The Town Clerk shall serve a copy of this by-law on the owner of the Property and the Ontario Heritage Trust and publish notice of this by-law in a newspaper having general circulation in the municipality. 4. A copy of this by-law shall be registered against the Property in the appropriate Land Registry Office. Enacted by Town of Aurora Council this 24th day of September, 2024. Tom Mrakas, Mayor Michael de Rond, Town Clerk Page 187 of 202 By-law Number XXXX-24 Page 2 of 3 Schedule “A” Description of Property All and singular those certain parcels or tracts of land and premises situate, lying and being in the Town of Aurora, in the Regional Municipality of York, municipally known as 59 Tyler Street, and being composed of PT LT 27 PL 9 AURORA AS IN R165517; Aurora, being all of PIN 03653-0008 (LT), including the primary building thereon. Page 188 of 202 By-law Number XXXX-24 Page 3 of 3 Schedule “B” Statement of Cultural Heritage Value or Interest 59 Tyler Street is of Cultural Heritage Value or Interest based on its design and physical value, historical and associative value, and contextual value. Design and Physical Value: The property is a representative example of a 1 storey early Ontario Cottage style house. Physical design features of the house include a brick exterior, hipped roof, centered entry, brick voussoirs, chimney, and sash windows. The property is a very rare early dwelling within the Aurora and York Region context. Historical and Associative Value: The house is one of the earliest dwellings still remaining in Aurora. It was built circa 1850 and served as the home of Edwin Machell, a son of Richard Machell, a local merchant for whom the namesake Machell’s Corners was named after. Edwin Machell and his wife raised four children, of which Walter Machell started the Machell Brickworks company on the land that was later to become home to Collis Leather. The Machell family is significantly connected to the early commercial development of Machell’s Corners, which would become the Town of Aurora. Contextual Value: The property supports the historic character of the area and serves as an important physical link to its surroundings. The property is located adjacent to a creek and riverbed which provided clay for brick making in the construction of the house, as part of the Machell Brickwork operations as well. The property highlights the early growth and development of the Town, prior to Confederation. Description of Heritage Attributes The following provides a description of heritage attributes for the property which contribute to the reasons for which the property is of Cultural Heritage Value or Interest. Important to the preservation of the property are the original key attributes of the building that express its value, which include: Exterior Elements x Overall Ontario Cottage style scale and massing x Brick exterior and voussoirs x Hipped roof and chimney Page 189 of 202 The Corporation of the Town of Aurora By-law Number XXXX-24 Being a By-law to designate a property to be of cultural heritage value or interest (71 Connaught Avenue “The Johnson House”). Whereas under subsection 29(1) of the Ontario Heritage Act, R.S.O. 1990, c. O.18, as amended, the council of a municipality may, by by-law, designate a property within the municipality to be of cultural heritage value or interest; And whereas on June 25, 2024, the Council of The Corporation of the Town of Aurora (the “Town”) approved the recommendations contained in Report No. PDS24-060 to designate the property municipally known as 71 Connaught Avenue, as described on the attached Schedule “A” (the “Property”) to be of cultural heritage value or interest; And whereas the Town Clerk caused notice of the intention to designate the Property to be served on the owner of the Property and the Ontario Heritage Trust and published in a newspaper having general circulation in the municipality; And whereas there were no objections to the proposed designation of the Property served on the Town, or a person who has served a notice of objection has withdrawn the objection; And whereas the Council of the Town deems it necessary and expedient to enact a by- law to designate the Property to be of cultural heritage value or interest; Now therefore the Council of The Corporation of the Town of Aurora hereby enacts as follows: 1. The Property, as described on the attached Schedule “A”, be and is hereby designated to be of cultural heritage value or interest. 2. A statement explaining the cultural heritage value or interest of the Property and a description of the heritage attributes of the Property are set out on the attached Schedule “B”. 3. The Town Clerk shall serve a copy of this by-law on the owner of the Property and the Ontario Heritage Trust and publish notice of this by-law in a newspaper having general circulation in the municipality. 4. A copy of this by-law shall be registered against the Property in the appropriate Land Registry Office. Enacted by Town of Aurora Council this 24th day of September, 2024. Tom Mrakas, Mayor Michael de Rond, Town Clerk Page 190 of 202 By-law Number XXXX-24 Page 2 of 3 Schedule “A” Description of Property All and singular those certain parcels or tracts of land and premises situate, lying and being in the Town of Aurora, in the Regional Municipality of York, municipally known as 71 Connaught Avenue, and being composed of LT 89 PL 120 AURORA; PT LT 90-92 PL 120 AS IN AU7159; Aurora, being all of PIN 03649-0042 (LT), including the primary building thereon. Page 191 of 202 By-law Number XXXX-24 Page 3 of 3 Schedule “B” Statement of Cultural Heritage Value or Interest 71 Connaught Avenue is of Cultural Heritage Value or Interest based on its design and physical value, historical and associative value, and contextual value. Design and Physical Value: The property is a representative example of a 2 storey Arts and Crafts dwelling. The building itself includes features indicative of its period of construction in the second wave of development of the Southeast Old Aurora neighbourhood area. Features include a front verandah including brick pillars with a pedimented roofline and a front dormer. Historical and Associative Value: The building was constructed circa 1923 and is associated with the second wave of development of the Southeast Old Aurora neighbourhood. Further, the property is the former home of Ada and Norman Johnson, who were very prominent citizens within the community. Ada Johnson called Aurora home for over a century and was an active member of the community through the Aurora United Church, Canadian Red Cross, the Cancer Society and through Aurora High School’s “Night School”. Her many and long- standing contributions to Aurora were recognized by the naming of a park in her honour, the Ada Johnson Park. Norm Johnson served in both World Wars and was a well- respected local teacher and principal. During his teaching career, Norm coached a multitude of sports teams and won numerous championships. The Norm Johnson Hall of Education in the Aurora Sports Hall of Fame is named after him. Norm Johnson was also a local member of the Masonic Lodge and rose to the level of district Deputy Grand Master. Contextual Value: The dwelling offers a link to the Town’s early growth and development, specifically the second wave of development of the Southeast Old Aurora neighbourhood. The property supports the historic character of the area and is visually linked to its surroundings. Description of Heritage Attributes The following provides a description of heritage attributes for the property which contribute to the reasons for which the property is of Cultural Heritage Value or Interest. Important to the preservation of the property are the original key attributes of the building that express its value, which include: Exterior Elements x General 2-storey massing x Front verandah with pedimented roofline and brick pillars x Front dormer Page 192 of 202 The Corporation of the Town of Aurora By-law Number XXXX-24 Being a By-law to designate a property to be of cultural heritage value or interest (77 Spruce Street “The Stephens House”). Whereas under subsection 29(1) of the Ontario Heritage Act, R.S.O. 1990, c. O.18, as amended, the council of a municipality may, by by-law, designate a property within the municipality to be of cultural heritage value or interest; And whereas on June 25, 2024, the Council of The Corporation of the Town of Aurora (the “Town”) approved the recommendations contained in Report No. PDS24-060 to designate the property municipally known as 77 Spruce Street, as described on the attached Schedule “A” (the “Property”) to be of cultural heritage value or interest; And whereas the Town Clerk caused notice of the intention to designate the Property to be served on the owner of the Property and the Ontario Heritage Trust and published in a newspaper having general circulation in the municipality; And whereas there were no objections to the proposed designation of the Property served on the Town, or a person who has served a notice of objection has withdrawn the objection; And whereas the Council of the Town deems it necessary and expedient to enact a by- law to designate the Property to be of cultural heritage value or interest; Now therefore the Council of The Corporation of the Town of Aurora hereby enacts as follows: 1. The Property, as described on the attached Schedule “A”, be and is hereby designated to be of cultural heritage value or interest. 2. A statement explaining the cultural heritage value or interest of the Property and a description of the heritage attributes of the Property are set out on the attached Schedule “B”. 3. The Town Clerk shall serve a copy of this by-law on the owner of the Property and the Ontario Heritage Trust and publish notice of this by-law in a newspaper having general circulation in the municipality. 4. A copy of this by-law shall be registered against the Property in the appropriate Land Registry Office. Enacted by Town of Aurora Council this 24th day of September, 2024. Tom Mrakas, Mayor Michael de Rond, Town Clerk Page 193 of 202 By-law Number XXXX-24 Page 2 of 3 Schedule “A” Description of Property All and singular those certain parcels or tracts of land and premises situate, lying and being in the Town of Aurora, in the Regional Municipality of York, municipally known as 77 Spruce Street, and being composed of LT 4 PL 67; Aurora, being all of PIN 03639- 0087 (LT), including the primary building thereon. Page 194 of 202 By-law Number XXXX-24 Page 3 of 3 Schedule “B” Statement of Cultural Heritage Value or Interest 77 Spruce Street is of Cultural Heritage Value or Interest based on its design and physical value, historical and associative value, and contextual value. Design and Physical Value: The house is representative of a 2.5-storey brick Edwardian/Foursquare style home. The home includes a front porch, hipped roof, stone windowsills, and an attic dormer with window. The property displays a high degree of craftmanship and contributes to the character of the streetscape. Historical and Associative Value: 77 Spruce supports the theme of an Edwardian style home in the early 1900s.The property helps to contribute to the understanding of the early development of the Town and the area northeast of Yonge and Wellington Streets, being the initial historic Machell’s Corners. The dwelling was first built by William Lewis Stephens, a descendant of Aurora’s first settlers. Contextual Value: The property supports the character of the Spruce Street area as many of the houses along the street share a similar look and design, including those in the Northeast Old Aurora Heritage Conservation District. The property is visually and historically linked to its surroundings as part of one of the earliest communities within Aurora. The property helps tell the story of the evolution and early growth of the Town. Description of Heritage Attributes The following provides a description of heritage attributes for the property which contribute to the reasons for which the property is of Cultural Heritage Value or Interest. Important to the preservation of the property are the original key attributes of the building that express its value, which include: Exterior Elements x Overall 2.5-storey brick Edwardian/ Foursquare style home x Covered front porch x Original window and door openings x Stone sills x Hipped roof with central attic dormer Page 195 of 202 The Corporation of the Town of Aurora By-law Number XXXX-24 Being a By-law to designate a property to be of cultural heritage value or interest (80 Spruce Street). Whereas under subsection 29(1) of the Ontario Heritage Act, R.S.O. 1990, c. O.18, as amended, the council of a municipality may, by by-law, designate a property within the municipality to be of cultural heritage value or interest; And whereas on June 25, 2024, the Council of The Corporation of the Town of Aurora (the “Town”) approved the recommendations contained in Report No. PDS24-060 to designate the property municipally known as 80 Spruce Street, as described on the attached Schedule “A” (the “Property”) to be of cultural heritage value or interest; And whereas the Town Clerk caused notice of the intention to designate the Property to be served on the owner of the Property and the Ontario Heritage Trust and published in a newspaper having general circulation in the municipality; And whereas there were no objections to the proposed designation of the Property served on the Town, or a person who has served a notice of objection has withdrawn the objection; And whereas the Council of the Town deems it necessary and expedient to enact a by- law to designate the Property to be of cultural heritage value or interest; Now therefore the Council of The Corporation of the Town of Aurora hereby enacts as follows: 1. The Property, as described on the attached Schedule “A”, be and is hereby designated to be of cultural heritage value or interest. 2. A statement explaining the cultural heritage value or interest of the Property and a description of the heritage attributes of the Property are set out on the attached Schedule “B”. 3. The Town Clerk shall serve a copy of this by-law on the owner of the Property and the Ontario Heritage Trust and publish notice of this by-law in a newspaper having general circulation in the municipality. 4. A copy of this by-law shall be registered against the Property in the appropriate Land Registry Office. Enacted by Town of Aurora Council this 24th day of September, 2024. Tom Mrakas, Mayor Michael de Rond, Town Clerk Page 196 of 202 By-law Number XXXX-24 Page 2 of 3 Schedule “A” Description of Property All and singular those certain parcels or tracts of land and premises situate, lying and being in the Town of Aurora, in the Regional Municipality of York, municipally known as 80 Spruce Street, and being composed of PT LT 35 & 36 W/S SPRUCE ST PL 5 AURORA AS IN R639629; Aurora, being all of PIN 03639-0077 (LT), including the primary building thereon. Page 197 of 202 By-law Number XXXX-24 Page 3 of 3 Schedule “B” Statement of Cultural Heritage Value or Interest 80 Spruce Street is of Cultural Heritage Value or Interest based on its design and physical value, historical and associative value, and contextual value. Design and Physical Value: The property is a representative example of a 2.5 storey brick Edwardian/ Foursquare style home. Some key parts of the house’s design include a brick exterior, hipped roof with dormer, and porch with brick and wood columns. The dwelling is a well-maintained example of its style and displays a high degree of craftmanship for its period of construction. Historical and Associative Value: The building was constructed circa 1915, as part of the early development of the Town northeast of Yonge and Wellington Streets. This community is one of the earliest developments within Town and helps to contribute to our understanding of the initial development of Aurora. Contextual Value: The property supports the character of the Spruce Street area as many of the houses along the street share a similar look and design, including those within the Northeast Old Aurora Heritage Conservation District. The property is visually and historically linked to its surroundings as part of one of the earliest communities within Aurora. The property helps tell the story of the evolution and early growth of the Town. Description of Heritage Attributes The following provides a description of heritage attributes for the property which contribute to the reasons for which the property is of Cultural Heritage Value or Interest. Important to the preservation of the property are the original key attributes of the building that express its value, which include: Exterior Elements x Overall 2.5 storey brick Edwardian/ Foursquare style home x Hipped roof with dormer x Front porch with columns x Original window and door openings Page 198 of 202 The Corporation of the Town of Aurora By-law Number XXXX-24 Being a By-law to designate a property to be of cultural heritage value or interest (139 Temperance Street “The Duncan House”). Whereas under subsection 29(1) of the Ontario Heritage Act, R.S.O. 1990, c. O.18, as amended, the council of a municipality may, by by-law, designate a property within the municipality to be of cultural heritage value or interest; And whereas on June 25, 2024, the Council of The Corporation of the Town of Aurora (the “Town”) approved the recommendations contained in Report No. PDS24-060 to designate the property municipally known as 139 Temperance Street, as described on the attached Schedule “A” (the “Property”) to be of cultural heritage value or interest; And whereas the Town Clerk caused notice of the intention to designate the Property to be served on the owner of the Property and the Ontario Heritage Trust and published in a newspaper having general circulation in the municipality; And whereas there were no objections to the proposed designation of the Property served on the Town, or a person who has served a notice of objection has withdrawn the objection; And whereas the Council of the Town deems it necessary and expedient to enact a by- law to designate the Property to be of cultural heritage value or interest; Now therefore the Council of The Corporation of the Town of Aurora hereby enacts as follows: 1. The Property, as described on the attached Schedule “A”, be and is hereby designated to be of cultural heritage value or interest. 2. A statement explaining the cultural heritage value or interest of the Property and a description of the heritage attributes of the Property are set out on the attached Schedule “B”. 3. The Town Clerk shall serve a copy of this by-law on the owner of the Property and the Ontario Heritage Trust and publish notice of this by-law in a newspaper having general circulation in the municipality. 4. A copy of this by-law shall be registered against the Property in the appropriate Land Registry Office. Enacted by Town of Aurora Council this 24th day of September, 2024. Tom Mrakas, Mayor Michael de Rond, Town Clerk Page 199 of 202 By-law Number XXXX-24 Page 2 of 3 Schedule “A” Description of Property All and singular those certain parcels or tracts of land and premises situate, lying and being in the Town of Aurora, in the Regional Municipality of York, municipally known as 139 Temperance Street, and being composed of LT 62 PL 246; Aurora, being all of PIN 03659-0114 (LT), including the primary building thereon. Page 200 of 202 By-law Number XXXX-24 Page 3 of 3 Schedule “B” Statement of Cultural Heritage Value or Interest 139 Temperance Street is of Cultural Heritage Value or Interest based on its design and physical value, historical and associative value, and contextual value. Design and Physical Value: The property is an example of a 2.5 storey Edwardian/ Foursquare house constructed circa 1910. Design features include a brick exterior, medium pitched open gable roof, a front porch with brick and wood columns supporting a low pitched open gable roof, and stone sills and lintels. The property is well maintained and displays a high degree of craftmanship for its period of construction. Historical and Associative Value: The Edwardian/ Foursquare style is indicative of its time of construction in the early 20 century. The style of home is the precursor and inspiration to many newer homes built in the area. The property contributes to our understanding of early Aurora development, particularly around the historic Yonge Street corridor. The property is also the former residence of the Duncan family, with Ronald Duncan serving as a local hospital employee. Contextual Value: The property supports the character of the area by being a community streetscape largely shaped by Edwardian design and influence. The building maintains the Edwardian style and defines and supports this historic core of early Aurora, with its orientation and proximity in particular to Yonge Street also highlighting the early growth context of the Town. The property is visually and historically linked to its surroundings and helps tell the story of the evolution and growth of the Town. Description of Heritage Attributes The following provides a description of heritage attributes for the property which contribute to the reasons for which the property is of Cultural Heritage Value or Interest. Important to the preservation of the property are the original key attributes of the building that express its value, which include: Exterior Elements x 2.5 storey Edwardian/ Foursquare style and massing x brick exterior x medium pitched open gable roof x front porch with columns and pediment roof x original window and door openings Page 201 of 202 The Corporation of The Town of Aurora By-law Number XXXX-24 Being a By-law to confirm actions by Council resulting from a Council meeting on September 24, 2024. The Council of the Corporation of The Town of Aurora hereby enacts as follows: 1. That the actions by Council at its Council meeting held on September 24, 2024, in respect of each motion, resolution and other action passed and taken by the Council at the said meeting is hereby adopted, ratified and confirmed. 2. That the Mayor and the proper officers of the Town are hereby authorized and directed to do all things necessary to give effect to the said action or to obtain approvals where required and to execute all documents as may be necessary in that behalf and the Clerk is hereby authorized and directed to affix the corporate seal to all such documents. Enacted by Town of Aurora Council this 24th day of September, 2024. Tom Mrakas, Mayor Michael de Rond, Town Clerk Page 202 of 202