Minutes - Council Closed Session Public - 20240116
Town of Aurora
Council Closed Session Public
Meeting Minutes
Date:
Time:
Location:
Tuesday, January 16, 2024
5:45 p.m.
Holland Room, Aurora Town Hall
Council Members: Mayor Tom Mrakas (Chair)
Councillor Ron Weese
Councillor Rachel Gilliland
Councillor Wendy Gaertner
Councillor Michael Thompson
Councillor Harold Kim
Members Absent: Councillor John Gallo
Other Attendees: Doug Nadorozny, Chief Administrative Officer
Patricia De Sario, Director, Corporate Services/Town Solicitor
Robin McDougall, Director, Community Services (arrived at 7:39
p.m.)
Marco Ramunno, Director, Planning and Development Services
(left at 7:28 p.m.)
Andrew Biggart, External Legal Counsel (left at 7:28 p.m.)
Les Camm, External Consultant (arrived at 7:39 p.m. and left at
8:27 p.m.)
Deepu Balaraman, External Consultant (arrived at 7:39 p.m. and
left at 8:27 p.m.)
Michael de Rond, Town Clerk
_____________________________________________________________________
1. Call to Order
The Mayor called the meeting to order at 5:48 p.m.
Council consented to resolve into a Closed Session at 5:48 p.m.
Council considered the items in the following order; 4.1, 4.3, 4.2.
Council Closed Session Public Meeting Minutes
Tuesday, January 16, 2024 2
Council recessed the meeting from 7:28 p.m. to 7:39 p.m.
Council reconvened into open session at 8:35 p.m.
2. Approval of the Agenda
Moved by Councillor Weese
Seconded by Councillor Gaertner
That the agenda as circulated by Legislative Services be approved.
Carried
3. Declarations of Pecuniary Interest and General Nature Thereof
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act, R.S.O. 1990, c. M.50.
4. Consideration of Items Requiring Discussion
Moved by Councillor Gaertner
Seconded by Councillor Thompson
That Council resolve into a Closed Session to consider the following matters:
1. Council Closed Session Report No. CS24-002 - Appeals of Official Plan and
Zoning By-law Amendment Applications, 1289 Wellington Street East(OPA-
2022-02 and ZBA-2022-02)
Litigation or potential litigation, including matters before administrative
tribunals, affecting the municipality or local board as per Section 239(2)(e) of
the Municipal Act, 2001
Advice that is subject to solicitor-client privilege, including communications
necessary for that purpose as per Section 239(2)(f) of the Municipal Act,
2001.
2. Council Closed Session Report No. CMS24-003 - Aurora Town Square –
Contract Negotiations Update
A position, plan, procedure, criteria or instruction to be applied to any
negotiations carried on or to be carried on by or on behalf of the municipality
or local board as per Section 239(2)(k) of the Municipal Act, 2001.
Council Closed Session Public Meeting Minutes
Tuesday, January 16, 2024 3
3. Council Closed Session Report No. CAO24-001 - Aurora Town Square –
Claims Negotiation
Litigation or potential litigation, including matters before administrative
tribunals, affecting the municipality or local board as per Section 239(2)(e) of
the Municipal Act, 2001.
A position, plan, procedure, criteria or instruction to be applied to any
negotiations carried on or to be carried on by or on behalf of the municipality
or local board as per Section 239(2)(k) of the Municipal Act, 2001.
Carried
4.1 Council Closed Session Report No. CS24-002 - Appeals of Official Plan and
Zoning By-law Amendment Applications, 1289 Wellington Street East (OPA-
2022-02 and ZBA-2022-02)
Litigation or potential litigation, including matters before administrative
tribunals, affecting the municipality or local board as per Section 239(2)(e)
of the Municipal Act, 2001.
Advice that is subject to solicitor-client privilege, including
communications necessary for that purpose as per Section 239(2)(f) of
the Municipal Act, 2001.
Moved by Councillor Thompson
Seconded by Councillor Kim
1. That Council Closed Session Report No. CS24-002 be received; and,
2. That the confidential direction to staff be confirmed.
Yeas (4): Mayor Mrakas, Councillor Gaertner, Councillor Thompson, and
Councillor Kim
Nays (2): Councillor Weese, and Councillor Gilliland
Absent (1): Councillor Gallo
Carried (4 to 2)
Council Closed Session Public Meeting Minutes
Tuesday, January 16, 2024 4
4.2 Council Closed Session Report No. CMS24-003 - Aurora Town Square –
Contract Negotiations Update
A position, plan, procedure, criteria or instruction to be applied to any
negotiations carried on or to be carried on by or on behalf of the
municipality or local board as per Section 239(2)(k) of the Municipal Act,
2001.
Moved by Councillor Kim
Seconded by Councillor Weese
1. That Council Closed Session Report No. CMS24-003 be received; and,
2. That the project budget for Aurora Town Square be increased by
$600,000 to $53,739,700, and that the increase be funded from funds
collected as part of the capital campaign; and,
3. That the Closed Session Report be released publicly at an appropriate
time.
Yeas (6): Mayor Mrakas, Councillor Weese, Councillor Gilliland, Councillor
Gaertner, Councillor Thompson, and Councillor Kim
Absent (1): Councillor Gallo
Carried (6 to 0)
4.3 Council Closed Session Report No. CAO24-001 - Aurora Town Square –
Claims Negotiation
Litigation or potential litigation, including matters before administrative
tribunals, affecting the municipality or local board as per Section 239(2)(e)
of the Municipal Act, 2001.
A position, plan, procedure, criteria or instruction to be applied to any
negotiations carried on or to be carried on by or on behalf of the
municipality or local board as per Section 239(2)(k) of the Municipal Act,
2001.
Moved by Councillor Thompson
Seconded by Councillor Kim
1. That Council Closed Session Report No. CAO24-001 be received; and,
2. That the confidential direction to staff be confirmed.
Council Closed Session Public Meeting Minutes
Tuesday, January 16, 2024
Yeas (5): Mayor Mrakas, Councillor Weese, Councillor Gaertner, Councillor
Thompson, and Councillor Kim
Nays (1): Councillor Gilliland
Absent (1 ): Councillor Gallo
Carried(5tol)
Confirming By-law
Moved by Councillor Kim
Seconded by Councilor Gaertner
That the confirming by-law be enacted.
Carried
5.1 By-law Number 6575-24 Being a By-law to confirm actions by Council
resulting from a Council Closed Session on January 16, 2024
6. Adjournment
Moved by Councillor Thompson
Seconded by Councillor Weese
That the meeting be adjourned at 8:42 p.m.
Tom Mr a Ma or
Carried
Michae de Rond, own Clerk