Agenda - Parks and Recreation Advisory Committee - 20230615Town of Aurora
Parks and Recreation Advisory Committee
Meeting Revised Agenda
Date:Thursday, June 15, 2023
Time:7 p.m.
Location:Holland Room, Aurora Town Hall
Meetings are available to the public in person and via live stream on the Town’s YouTube channel.
To participate, please visit aurora.ca/participation.
Pages
1.Call to Order
Note: Item 7.2 Attachment 1 has been replaced with an updated version.
2.Land Acknowledgement
3.Approval of the Agenda
4.Declarations of Pecuniary Interest and General Nature Thereof
5.Receipt of the Minutes
5.1 Parks and Recreation Advisory Committee Meeting Minutes of April 27,
2023
1
That the Parks and Recreation Advisory Committee meeting minutes of
April 27, 2023, be received for information.
6.Delegations
7.Matters for Consideration
7.1 Memorandum from Recreation Supervisor, Community Programs; Re:
Recreation Needs Assessment for Persons with Disabilities
5
That the memorandum regarding Recreation Needs Assessment
for Persons with Disabilities be received; and
1.
That the Parks and Recreation Advisory Committee comments
regarding Recreation Needs Assessment for Persons with
Disabilities be received and referred to staff for consideration
and further action as appropriate.
2.
7.2 Memorandum from Director of Operations; Re: Shining Hill
Neighbourhood Park – Preliminary Design
7
That the memorandum regarding Shining Hill Neighbourhood
Park – Preliminary Design be received; and
1.
That the Parks and Recreation Advisory Committee comments
regarding Shining Hill Neighbourhood Park – Preliminary Design
be received and referred to staff for consideration and further
action as appropriate.
2.
7.3 Memorandum from Director of Operations; Re: Summit Park Additional
Amenities
11
That the memorandum regarding Summit Park Additional
Amenities be received; and
1.
That the Parks and Recreation Advisory Committee comments
regarding Summit Park Additional Amenities be received and
referred to staff for consideration and further action as
appropriate.
2.
8.Informational Items
9.New Business
10.Adjournment
Town of Aurora
Parks and Recreation Advisory Committee
Meeting Minutes
Date:
Time:
Location:
Thursday, April 27, 2023
7 p.m.
Holland Room, Aurora Town Hall
Committee Members: Councillor Ron Weese (Chair)
Irene Clement
Michelle Dakin (Vice Chair)*
Jessie Fraser*
David Gren*
Adrian Martin*
Shaheen Moledina*
Corrina Tai
Other Attendees: Lisa Warth, Manager, Recreation
John Firman, Manager, Business Support
Matthew Volpintesta, Senior Policy Planner*
Linda Bottos, Council/Committee Coordinator
*Attended electronically
_____________________________________________________________________
1. Call to Order
The Chair called the meeting to order at 7:03 p.m.
Introductions were made around the table.
1.1 Appointment of Committee Vice Chair
Moved by Irene Clement
Seconded by Corrina Tai
1. That Michelle Dakin be elected as Vice Chair of the Parks and
Recreation Advisory Committee for a two-year term (2023-2024).
Carried
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Parks and Recreation Advisory Committee Meeting Minutes
Thursday, April 27, 2023 2
2. Land Acknowledgement
The Committee acknowledged that the meeting took place on Anishinaabe lands,
the traditional and treaty territory of the Chippewas of Georgina Island,
recognizing the many other Nations whose presence here continues to this day,
the special relationship the Chippewas have with the lands and waters of this
territory, and that Aurora has shared responsibility for the stewardship of these
lands and waters. It was noted that Aurora is part of the treaty lands of the
Mississaugas and Chippewas, recognized through Treaty #13 and the Williams
Treaties of 1923.
3. Approval of the Agenda
Moved by Irene Clement
Seconded by Michelle Dakin
That the revised agenda as circulated by Legislative Services be approved.
Carried
4. Declarations of Pecuniary Interest and General Nature Thereof
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act, R.S.O. 1990, c. M.50.
5. Receipt of the Minutes
None.
6. Delegations
None.
7. Matters for Consideration
7.1 Memorandum from Manager, Business Support; Re: Parks and Recreation
Master Plan - Draft Presentation
John Firman, Manager, Business Support, presented an overview of the
Draft Parks and Recreation Master Plan including: scope; public
engagement; community survey results and broad themes; other trends
Page 2 of 26
Parks and Recreation Advisory Committee Meeting Minutes
Thursday, April 27, 2023 3
and emerging influences; recommendations for indoor and outdoor
recreation facilities, parkland, service delivery and program support; and
next steps. Committee members were encouraged to provide feedback on
the Master Plan by May 3, 2023, directly to John via email, at the Open
House on May 1, or through the Engage Aurora digital platform at
engageaurora.ca/parksandrec.
The Committee and staff discussed various aspects including: community
survey results showing an increase in outdoor activities and anticipated
trends post-COVID; the Town’s priorities with respect to the popularity of
non-registered outdoor activities in parkland and trails versus the lack of
desired facilities or programs and availability; the lack of fully accessible
playgrounds and the plan for upgrading existing playgrounds or building
new ones; the need for lighting on basketball courts to accommodate
extended play; and the process for compiling and disseminating
community feedback.
Moved by Jessie Fraser
Seconded by Shaheen Moledina
1. That the memorandum regarding the Parks and Recreation Master
Plan - Draft Presentation be received; and
2. That the Parks and Recreation Advisory Committee comments
regarding the Parks and Recreation Master Plan - Draft Presentation
be received and referred to staff for consideration and further action
as appropriate.
Carried
7.2 Memorandum from Senior Policy Planner; Re: Update to the Town of
Aurora's Parkland Dedication By-Law
Staff provided an overview of the memorandum and background on the
Parkland Dedication By-law update including purpose and key changes.
The Committee inquired about the decision process for the conveyance of
parkland versus collecting cash-in-lieu thereof and whether a procedure is
in place to determine which method would be preferred in any particular
case. Staff provided clarification and agreed to provide more information
on any relevant policies and procedures.
Page 3 of 26
Parks and Recreation Advisory Committee Meeting Minutes
Thursday, April 27, 2023 4
Moved by Irene Clement
Seconded by Corrina Tai
1. That the memorandum regarding the Update to the Town of Aurora’s
Parkland Dedication By-law be received; and
2. That the Parks and Recreation Advisory Committee comments
regarding the Update to the Town of Aurora’s Parkland Dedication By-
law be received and referred to staff for consideration and further
action as appropriate.
Carried
8. Informational Items
None.
9. New Business
The Committee was advised of upcoming events at the Arboretum in April and
May including: Garlic Mustard Pulling, Community Planting, and Spring Tree Tour;
volunteers are required to pre-register at auroraarboretum.volunteer@gmail.com;
visit auroraarboretum.ca for more information.
10. Adjournment
Moved by Michelle Dakin
Seconded by Irene Clement
That the meeting be adjourned at 8:09 p.m.
Carried
Page 4 of 26
100 John West Way
Aurora, Ontario
L4G 6J1
(905) 727-3123
aurora.ca
Town of Aurora
Memorandum
Community Services
Re: Recreation Needs Assessment for Persons with Disabilities
To: Parks and Recreation Advisory Committee
From: Franco DeMarco, Recreation Supervisor, Community Programs
Date: June 15, 2023
Recommendation
1. That the memorandum regarding Recreation Needs Assessment for Persons with
Disabilities be received; and
2. That the Parks and Recreation Advisory Committee comments regarding Recreation
Needs Assessment for Persons with Disabilities be received and referred to staff for
consideration and further action as appropriate.
Background
The Town of Aurora is committed to creating an inclusive and accessible community
for all residents, including persons with disabilities. As part of this commitment, the
Town has recognized the importance of providing accessible and inclusive recreational
facilities, programs, and services to meet the needs and preferences of persons with
disabilities. To achieve this goal, the Town has commissioned a Recreation Needs
Assessment for Persons with Disabilities in the Town of Aurora. The assessment will
identify the current and future recreational needs and preferences of persons with
disabilities and develop a comprehensive plan to address these needs.
Analysis
The Recreation Needs Assessment for Persons with Disabilities in the Town of Aurora
will provide an opportunity to gain insights into the specific recreational needs and
preferences of persons with disabilities in the Town. Through engagement with
interested parties, including persons with disabilities, families, caregivers, disability
organizations, service providers and community groups, the assessment will gather
input and feedback on existing recreation facilities, programs and services in the Town.
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Recreation Needs Assessment for Persons with Disabilities
June 15, 2023 Page 2 of 2
The study will also identify gaps in current services, as well as barriers to access, and
provide recommendations for improvements or new services.
The results of the assessment will be used to develop a comprehensive plan that will
include recommendations for improving access to recreational facilities, programs, and
services for persons with disabilities in the Town of Aurora. The plan will be presented
to the Town of Aurora Council and other interested parties for review and feedback prior
to implementation. The implementation of the plan will help to ensure that persons with
disabilities have equitable access to recreational opportunities and can fully participate
in community life.
Prior to starting the process, we would like to hear from the Parks and Recreation
Advisory Committee, to obtain any specific requests, areas of review, or comments with
this Recreation Needs Assessment for Persons with Disabilities, to ensure the feedback
is implemented in the initial stages of creating the scope of the project.
Attachments
None
Page 6 of 26
100 John West Way
Aurora, Ontario
L4G 6J1
(905) 727-3123
aurora.ca
Town of Aurora
Memorandum
Operational Services
Re: Shining Hill Neighbourhood Park – Preliminary Design
To: Parks and Recreation Advisory Committee
From: Sara Tienkamp, Director of Operations
Date: June 15, 2023
Recommendation
1. That the memorandum regarding Shining Hill Neighbourhood Park – Preliminary
Design be received; and
2. That the Parks and Recreation Advisory Committee comments regarding Shining Hill
Neighbourhood Park – Preliminary Design be received and referred to staff for
consideration and further action as appropriate.
Background
Shining Hill Estates Collection Inc. (Shining Hill) holds the lands in the northwest corner
of St. John’s Sideroad and Yonge Street, formerly known as the Dunin Estate, and are
currently in the process of developing the lands. Council approved Shining Hill’s
applications, including a draft plan of subdivision on March 28, 2023 (Report PDS23-
019). Parkland has been allocated as per the Town’s Parkland Dedication By-law.
St. Andrew’s College (SAC) school approached the Town to discuss the future Town
parkland adjacent to property they were purchasing within the Shining Hill development.
The future school property would become a new private school for girls. SAC expressed
interest in opening discussions with the Town on a potential partnership on the
development of the parkland, specifically related to an artificial turf sports field that
would serve both the schools and Town’s sport objectives.
Since the initial dialogue with the school, staff have continued discussions with
representatives from St. Anne’s School and Shining Hill on the parkland partnership. As
a result, staff have worked to develop a concept plan for the park incorporating the
proposed artificial turf and other park amenities desired by the Town.
Page 7 of 26
Shining Hill Neighbourhood Park - Preliminary Design
June 15, 2023 Page 2 of 3
Analysis
The proposed concept design plan incorporates several amenities, not typical of servicing
a Neighbourhood Park, including a multi-use artificial turf and hard surface courts.
The land allocated within the Shining Hill development for a future park (Block 94 on the
draft approved plan) is bordered by SAS to the west and residential properties to the
southeast with roads along the other frontages. The block of land is 1.61 hectares
(approximately 4 acres) in size and is classified as a neighbourhood park on the draft
approved plan. The proposed parkland will include 0.13 ha of land owned by the Town
of Newmarket, who have agreed to the use of those lands by the Town for the park.
The Parks and Recreation Master Plan defines the parkland classification hierarchy:
Community Parks servicing the entire community and visitors to the Town, of
which the minimum size is 4-8 hectares to allow for facilities such as
playgrounds, major sports fields, skateparks, hard court surfaces, outdoor
aquatics etc.
Neighbourhood Parks servicing the immediate surrounding residential area, of
which the minimum size is 1.6 to 4 hectares to allow for facilities such as
playgrounds, splash pads, sports fields, outdoor skating rinks, picnic area etc.
The amenities being proposed in the park are more in line with the level of service that
would be provided in a Community Park rather than a Neighbourhood Park, including an
artificial turf field and hard surface courts.
The preliminary concept design for the park includes the following amenities:
Asphalt paved parking lot, +/-20 cars with accessible space(s)
Multi use, lit artificial turf field
Shelter area for shade
Playground
Integrated pedestrian walkway system with multiple access points
Washroom building
Splash pad
Full basketball court
Multi-use, lit court (tennis/pickleball)
The sharing of the border to the west with the school allows for easy flow and
opportunity to utilize a portion of St. Anne’s School lands for additional parking and
Page 8 of 26
Shining Hill Neighbourhood Park - Preliminary Design
June 15, 2023 Page 3 of 3
sports field bleachers that could not otherwise be accommodated within the park
without sacrifice to the other facilities.
Attachments
1. Shining Hill Park – Preliminary Design
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60x100 Soccer Field(65x110 yards) (Artificial Turf)Play AreaMulti-Sport Court15x30Parking Area26 CarsWater PlayPicnic Table - 4 SeatsWashroom / Change Room / Mechanical Building11.99 x 10Pickleball x 221.32m x 20.1mShade StructureTemporary Turning CircleSTREET BSTRE
E
T
A
ST. ANNESSCHOOLScoreboard10m buffer6mbuffer8mend zone8mend zone6mbuffer5mbufferTOWN OF NEWMARKETTOWN OF AURORAST. ANNE'S SCHOOLEntry Court4m High FenceFenceBench onConcrete PadBike RackWaste ReceptacleWWWLSLSPLLSPLPLLSLSPark Light StandardParking LotLight StandardPlayersBenchesPorchPicnic Table - 3 SeatsS:\Projects\Shining Hill Phase 3 Park 2023027\drawings\concept drawings\Concept plan - Phase 3-Park.dwgSCHOLLEN & Company Inc.30 Wertheim Court, Unit 15¬Richmond Hill, Ontario L4B 1B9T: 289-695-0009¬¬¬¬¬F: 289-695-0010SHINING HILL PHASE 3BLOCK 91 - PARK CONCEPT PLANJUNE 9, 202320230271:400Attachment 1 (Update)Page 10 of 26
100 John West Way
Aurora, Ontario
L4G 6J1
(905) 727-3123
aurora.ca
Town of Aurora
Memorandum
Operational Services
Re: Summit Park Additional Amenities
To: Parks and Recreation Advisory Committee
From: Sara Tienkamp, Director of Operations
Date: June 15, 2023
Recommendation
1. That the memorandum regarding Summit Park Additional Amenities be received; and
2. That the Parks and Recreation Advisory Committee comments regarding Summit
Park Additional Amenities be received and referred to staff for consideration and
further action as appropriate.
Background
As part of the 2023 Capital Budget process, Project No. 73217 for the replacement of
the playground and walkway/basketball court asphalt resurfacing in Summit Park was
presented to Council for approval of funding.
During budget consultation, Council inquired if staff could investigate incorporating
additional amenities within the park, including lights for the existing basketball court
and a new fitness park. These amenities were not factored into the budget, nor was it
clear if the park could facilitate the inclusions of these amenities from a space
perspective, therefore staff required time to explore the proposed options.
As a result, the project was conditionally approved to allow staff the time to research
the feasibility, explore design elements and prepare the additional budget requirements
prior to returning to Council for final approval of the project.
Attachments
Attachment 1 – Playground Concept Plan
Attachment 2 – Accessibility Specifications Playground
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Summit Park Additional Amenities
June 15, 2023 Page 2 of 2
Attachment 3 – Playground Rendering
Attachment 4 – Trekfit – Summit Park Design
Attachment 5 – Trekfit – Fitness Design
Attachment 6 – Summit Park Renovation Design
Attachment 7 – Fitness Signage
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Attachment 1 Page 13 of 26
5/29/2023 Page 1 of 2
Project:888_45027375721
This list is provided as a design aid only.
Actual compliance to accessibility standards is dependent on design and final
installation and is the sole responsibility of the Sales Representative.
Accessibility Chart
Drawing Name: CAN230041A-1X.play
Project Number:888_45027375721
Age Group: 5-12
Elevated Play Activities Total: 8
Elevated Play Activities Accessible By Transfer: 4 Req’d: 4
Elevated Play Activities Accessible By Ramp: 0 Req’d: 0
Ground Level Activity Type: 3 Req’d: 3
Ground Level Quantity: 8 Req’d: 3
Description Elevation Access Type of Play Qty
6'6" TYP II SLIDE 360 D (6' & 6'6" DK)
MT II
Elevated None SLIDE 1
ALPHA CLIMBER (4' DECK) Elevated Transfer CLIMBER 1
BUMP & GLIDE SLIDE, ONE PIECE (4'
DECK)
Elevated Transfer SLIDE 1
DNA CLIMBER (6' & 6'6" DECK) Elevated None CLIMBER 1
HYPERBOLIX (6' DECK) Elevated None CLIMBER 1
JAX RISER TO 6'6" DECK Elevated None CLIMBER 1
MARBLE RACE PANEL Elevated Transfer MANIPULATIVE_EQUIP 1
SIGHT-N-SOUND INTERACTIVE
PANEL
Elevated Transfer SOUND_EQUIP 1
Belt ~ Standard Beam 8' Ground Ground SWING 1
Belt ~ Standard Beam 8' Ground Ground SWING 1
DOUBLE POD SEAT Ground Ground IMAGINATION_PANEL 1
Inclusive Seat ~ 8' Ground Ground SWING 1
Inclusive Seat ~ 8' (requires Harness for
2-5)
Ground Ground SWING 1
ROLLER RACER 1/2 PANEL (BELOW
DECK)
Ground Ground MANIPULATIVE_EQUIP 1
Tot ~ Standard Beam 8' Ground Ground SWING 1
Tot ~ Standard Beam 8' Ground Ground SWING 1
Age Group: 2-5
Elevated Play Activities Total: 2
Elevated Play Activities Accessible By Transfer: 2 Req’d: 1
Attachment 2 Page 14 of 26
5/29/2023 Page 2 of 2
Project:888_45027375721
Elevated Play Activities Accessible By Ramp: 0 Req’d: 0
Ground Level Activity Type: 3 Req’d: 1
Ground Level Quantity: 11 Req’d: 1
Description Elevation Access Type of Play Qty
MC_HelperWOTube_Climber Elevated Transfer CLIMBER 1
MC_HelperWOTube_Slide Elevated Transfer SLIDE 1
MC_GardenWall2_Imaginative Ground Ground IMAGINATION_PANEL 1
MC_GardenWall2_Manipulative Ground Ground MANIPULATIVE_EQUIP 4
MC_HelperWOTube_Imaginative Ground Ground IMAGINATION_PANEL 1
MC_HelperWOTube_Manipulative Ground Ground MANIPULATIVE_EQUIP 1
MC_Truck_Imaginative Ground Ground IMAGINATION_PANEL 1
MC_Truck_Manipulative Ground Ground MANIPULATIVE_EQUIP 2
NECTAR THE BUMBLE BEE SPRING
RIDER
Ground Ground RIDER 1
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Attachment 3 Page 16 of 26
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Attachment 4 37'-6 1/2"[11443.98] 47'-1" [14351.47] 12 12 12 sdc Signature design communication 6666 St-Urbain, bureau 440 Montréal (Québec) CANADA H2S 3H1 Client: Trekfit n° de dossier: 20042 Titre: Summit Park Aurora Émis pour: Émission: n° RÉVISION DATE Dessiné par: Vérifié par: MD Date: Échelle: 2023-03-21 n/a n° de dessin: 001 de 001 Page 20 of 26
Attachment 5
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Attachment 6Page 22 of 26
Attachment 7
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