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Agenda - Parks and Recreation Advisory Committee - 20230427Town of Aurora Parks and Recreation Advisory Committee Meeting Revised Agenda Date:Thursday, April 27, 2023 Time:7 p.m. Location:Holland Room, Aurora Town Hall Meetings are available to the public in person and via live stream on the Town’s YouTube channel. To participate, please visit aurora.ca/participation. Pages 1.Call to Order Added items are marked with an asterisk (*). This meeting has been rescheduled from April 20, 2023. 1.1 Appointment of Committee Vice Chair That a Committee member be elected as Vice Chair of the Parks and Recreation Advisory Committee for a two-year term (2023- 2024). 1. 2.Land Acknowledgement 3.Approval of the Agenda 4.Declarations of Pecuniary Interest and General Nature Thereof 5.Receipt of the Minutes 6.Delegations 7.Matters for Consideration 7.1 Memorandum from Manager, Business Support; Re: Parks and Recreation Master Plan - Draft Presentation 1 (Presentation to be provided by John Firman, Manager, Business Support) That the memorandum regarding the Parks and Recreation Master Plan – Draft Presentation be received; and 1. That the Parks and Recreation Advisory Committee comments regarding the Parks and Recreation Master Plan – Draft Presentation be received and referred to staff for consideration and further action as appropriate. 2. *7.2 Memorandum from Senior Policy Planner; Re: Update to the Town of Aurora's Parkland Dedication By-Law 182 That the memorandum regarding the Update to the Town of Aurora’s Parkland Dedication By-law be received; and 1. That the Parks and Recreation Advisory Committee comments regarding the Update to the Town of Aurora’s Parkland Dedication By-law be received and referred to staff for consideration and further action as appropriate. 2. 8.Informational Items 9.Adjournment 100 John West Way Aurora, Ontario L4G 6J1 (905) 727-3123 aurora.ca Town of Aurora Memorandum Community Services Re: Parks and Recreation Master Plan – Draft Presentation To: Parks and Recreation Advisory Committee From: John Firman, Manager, Business Support Date: April 20, 2023 Recommendation 1. That the memorandum regarding the Parks and Recreation Master Plan – Draft Presentation be received; and 2. That the Parks and Recreation Advisory Committee comments regarding the Parks and Recreation Master Plan – Draft Presentation be received and referred to staff for consideration and further action as appropriate. Background The firm of Monteith Brown Planning Consultants were retained in May of 2022 to complete an updated Parks and Recreation Master Plan (PRMP). The last PRMP was approved by Council in 2016 and was intended as a five-year master plan. Analysis This Draft PRMP was presented to Council on April 4, 2023 in order to provide Council with an understanding of the work completed to date. The Draft PRMP as presented, represents the consultants’ initial findings and recommendations based on the research and consultations to date, industry best practices, and a review of current program offerings and facilities at the Town of Aurora. The final PRMP will establish a framework for future development of parks and recreation related programming, projects and facilities. Page 1 of 184 Parks and Recreation Master Plan – Draft Presentation April 20, 2023 Page 2 of 3 Considerable community, staff and Council consultation was undertaken in the development of the Draft PRMP. Beginning in the summer of 2022 a number of measures were taken to obtain input from the community, sports groups, staff and Council, including:  Formation and consultation with a staff Steering Committee  Consultation sessions with front-line staff in the Operational Services and Community Services Departments  Community Survey  Public Open House (cancelled due to low registration)  Pop-up consultation at the Aurora Farmers Market  Consultation sessions with members of Council  User Group Consultation Sessions  Written submissions from individuals and community sport organizations and other interested stakeholders Monteith Brown has continued to receive input from various groups and individuals through to February, 2023. Additional community, staff and Council feedback is invited in response to the Draft PRMP. Subsequent to the presentation of the Draft PRMP, the following steps will be taken to complete the final Master Plan:  Council invited to review the Draft report and provide any further input  Public Open House scheduled for May 1, 2023  Draft Plan circulated to user groups for review and further input  Accessibility Advisory Committee and Parks & Recreation Advisory Committee review in April  Steering Committee to finalize PRMP  Council presentation to approve PRMP Feedback is requested to be provided to John Firman (jfirman@aurora.ca) no later than May 3, 2023. 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+RZPDQ\SHRSOHLQFOXGLQJ \RXUVHOIOLYHLQ\RXUKRXVHKROG" DQVZHUHGTXHVWLRQ VNLSSHGTXHVWLRQ 7RWDO 3HUVRQV $YHUDJH3HUVRQSHU+RXVHKROG 3OHDVHLQGLFDWHWKHWRWDO QXPEHURISHUVRQVZLWKLQ\RXUKRXVHKROG WKDWIDOOLQWRWKHIROORZLQJDJHFDWHJRULHVRIRIRIRI++ V++ V3HRSOH3HRSOH&HQVXV\HDUVDQGXQGHU ±\HDUV ±\HDUV ±\HDUV ±\HDUV \HDUVDQGRYHU 7KLVVXUYH\ DVNVDERXWLQWHUHVWLQ RIIOHDVKGRJDUHDV 'R\RXRZQDGRJ"#<HV1RDQVZHUHGTXHVWLRQ VNLSSHGTXHVWLRQ +RZ ORQJKDYH \RXOLYHGLQWKH7RZQ RI$XURUD"/HVVWKDQ\HDUV WR\HDUV 0RUHWKDQ\HDUV 1RWH QRQUHVLGHQW UHVSRQVHV UHPRYHGGXHWR RYHUVDPSOLQJ'RQ WOLYH LQ WKH 7RZQRI $XURUD DQVZHUHGTXHVWLRQ VNLSSHGTXHVWLRQ ,Q ZKLFK7RZQ:DUGDUHDGR\RXOLYH"(VWLPDWHG+RXVHKROGV:DUG :DUG :DUG :DUG :DUG :DUG 'RQ¶W .QRZ QDDQVZHUHGTXHVWLRQ VNLSSHGTXHVWLRQ ƉĂŐĞ ϲŽĨϲPage 166 of 184 Town of Aurora Parks & Recreation Master Plan (Draft)April 2023Attachment 2Page 167 of 184 Parks & Recreation Master PlanAbout the PlanThe Parks and Recreation Master Plan guides decision-making over the next five years (2023 to 2027). It is an update of the 2016 Master Plan and takes into account new growth factors, emerging participation interests, and public input.Page 168 of 184 Parks & Recreation Master PlanAbout the ProjectThe scopeof the plan includes: •Indoor Recreation Facilities, such as aquatic centres, arenas, gymnasiums•Outdoor Recreation Facilities, such as sports fields, playgrounds, sport courts•Parks and Open SpacesThe plan considers many factors: •Public and Stakeholder Input•Demographic and Growth Data•Participation Trends•Municipal Benchmarking•Supporting Policies and StudiesPage 169 of 184 Parks & Recreation Master PlanPublic Engagement•Community Survey •544 total responses (455 from residents)•Pop-up booth•over 75 engaged participants at Farmers’ Market•Stakeholder Workshops •15 groups, representing 1000’s of residents•Youth consultation•Staff consultation•Council consultation •Input on Draft Master Plan (ongoing)Page 170 of 184 Parks & Recreation Master PlanCommunity Survey5%1%1%1%1%3%4%4%5%5%5%6%7%7%9%9%11%13%13%14%15%15%17%18%22%22%22%23%23%24%26%29%31%33%35%38%40%43%45%81%0% 10% 20% 30% 40% 50% 60% 70% 80%Other (please specify)CricketLacrosse (box –indoor)Lacrosse (field –outdoor)FootballVolleyball (indoor)Lawn BowlingVolleyball (beach)CurlingRugbyBocceTennis (indoor)BMX or Mountain BikingBadmintonGymnasticsSoccer (indoor)PickleballBaseball or SoftballSkateboarding or ScooteringDog Walking (off-leash park)Fitness, Yoga or Weight-training (virtual)Use of Outdoor Fitness EquipmentBasketballTennis (outdoor)GolfHockey, Figure Skating, or Ice Sports (outdoor)Town of Aurora Recreation Programs or CampsSoccer (outdoor)Hockey, Figure Skating, or Ice Sports (indoor)Swimming (outdoor)Disc Golf / Frisbee GolfFitness, Yoga or Weight-training (in-person)Use of Splash PadRunning or JoggingDog Walking (on leash)Use of Playground EquipmentSwimming (indoor)CyclingSpecial Events in ParksWalking or Hiking for LeisureMost Popular Parks and Recreation Activities•Walking / Hiking (81%)•Special Events in Parks (45%)•Cycling (43%)•Indoor Swimming (40%)•Playgrounds (38%)Page 171 of 184 Parks & Recreation Master PlanCommunity Survey•44% are unableto participate as often as they would like. Main barriers include: •lack of desired facilities or programs (60%)•program or activity is full (33%)•lack of time (28%)•Outdoor recreation facilities have the largest gap in expectations:•86% feel they are important•But only 60% are satisfiedPage 172 of 184 Parks & Recreation Master PlanCommunity Survey17%20%32%34%36%37%39%40%40%41%43%47%48%48%50%51%51%53%54%56%59%65%67%68%70%71%73%77%87%87%56%56%47%46%48%43%45%40%45%36%39%41%39%34%34%36%35%30%37%32%28%27%24%25%21%22%18%18%10%11%0% 10% 20% 30% 40% 50% 60% 70% 80% 90%100%Cricket FieldsLacrosse FieldsBMX or Bike ParksBeach Volleyball CourtsSoccer Fields (indoor)Skateboard ParksBaseball or Softball DiamondsPickleball Courts (outdoor)Fitness Equipment (outdoor)Disc Golf / Frisbee GolfOutdoor Running TracksOff-Leash Dog ParksHalls and Multi-use SpaceMulti-use Fields (football, rugby)Tennis Courts (outdoor)Soccer Fields (outdoor)GymnasiumsBasketball Courts (outdoor)Fitness CentresArenasCommunity Gardens for growing vegetablesSplash PadsOutdoor Ice RinksSwimming Pools (indoor)Space for Older Adults (e.g., Seniors Centre)PlaygroundsParkland AcquisitionMulti-Use Fitness TrailsNature TrailsPark WashroomsHigher PriorityLower PriorityPriorities for Facility Investment•Nature trails (87%) •Park washrooms (87%) •Multi-use fitness trails (77%) •Parkland acquisition (73%) •Playgrounds (71%) Page 173 of 184 Parks & Recreation Master PlanWhat we have Heard so farSome broad themes:•Expanding options for outdoor recreation (disc golf, outdoor rinks, off-leash areas, splash pads, etc.)•Enhancing existing facilities (e.g., lighting, repurposing, etc.)•Supporting local and regional organizations throughsport-friendly facilities (e.g., indoor pools, turf fields, etc.)•Addressing changing demographics (e.g., growth, diversity, seniors, persons with disabilities)Page 174 of 184 Parks & Recreation Master PlanOther Trends and Emerging Influences•Communities are increasingly viewing recreation and parks as essential services and believe that these will be a critical contributor to our recovery from the COVID-19 pandemic•Recent staffing and volunteer shortages have created challenges with maintaining levels of service•Outdoor recreation is on the rise and many communities are reimagining existing spaces in creative ways•Municipalities are placing a growing emphasis on inclusion,barrier-free accessibility, affordability, and climate changePage 175 of 184 Parks & Recreation Master PlanIndoor Recreation FacilitiesSelected Recommendations•Continue to pursue options for securing land to support a community centre in the southwest to include an indoor pool, gymnasium, walking track, and more•Prepare a study to consider arena needs and options for repurposing the AFLC rink into dryland, non-ice activity spacePage 176 of 184 Parks & Recreation Master PlanOutdoor Recreation FacilitiesSelected Recommendations•Complete a scoped review and update of the Sports Field Development Strategy, with a focus on replacement options for the Stronach fields (e.g., artificial turf fields, partnerships)•Establish an outdoor pickleball complex (6+ courts); consider club partnership options•Advance reconstruction of the AFLC skate park•Address gaps in playground and sport court provisionthrough future park projects •Prepare a business plan to consider options for a refrigerated outdoor ice rinkPage 177 of 184 Parks & Recreation Master PlanParklandSelected Recommendations•Update parkland policies to reflect changing legislation and Aurora’s urban structure •Strive to achieve a service level of 2.0 ha/1000 residents, providing 17.2 hectares of additional parkland by 2031•Take a “parkland-first” approach to securing land and maximize community access to non-municipal sites•Develop a strategy for the renewal of key park sites (e.g., Confederation Park)Page 178 of 184 Parks & Recreation Master PlanService Delivery & Program SupportSelected Recommendations•Fully implement the Recreation User Fee and Pricing Policy•Conduct a comprehensive review of permitting procedures and allocation policies•Undertake a recreation program review andSpecial Events Policyto clarify levels of service •Continue to collaborate with schools to enhance access and creation of community hubsPage 179 of 184 Parks & Recreation Master PlanNext Steps1. The draft plan is available for review on the project website, with a deadline of May 3 for written feedback 2. An in-person open house will be held on May 1 to receive public feedback 3. The plan will be presented to Town Council on June 6 for approval Page 180 of 184 Parks & Recreation Master PlanThank you!Comments and Questions?Page 181 of 184 100 John West Way Aurora, Ontario L4G 6J1 (905) 727-3123 aurora.ca Town of Aurora Memorandum Planning and Development Services Re: Update to the Town of Aurora’s Parkland Dedication By-law To: Parks and Recreation Advisory Committee From: Matt Volpintesta, Senior Policy Planner Date: April 20, 2023 Recommendation 1. That the memorandum regarding the Update to the Town of Aurora’s Parkland Dedication By-law be received; and 2. That the Parks and Recreation Advisory Committee comments regarding the Update to the Town of Aurora’s Parkland Dedication By-law be received and referred to staff for consideration and further action as appropriate. Background Council approved the Town of Aurora’s first Parkland Dedication By-law in 2001(By-law Number 4291-01) making use of the provisions of Section 42 and 51.1 of the Ontario Planning Act (OPA) to enable policies dealing with the conveyance of parkland or cash- in-lieu thereof. Through this By-law, new development applications are required to convey parkland at a rate of 2% of net developable lands, or land value for cash-in-lieu of parkland for non-residential, or, for residential purposes, 5% of developable land or land value. An alternative rate of 1 hectare per 300 units was also permitted under this By- law. Considering recent provincial planning policy changes, being Bill 109 and Bill 23, the Town is required to update the Parkland Dedication By-law to make use of the new alternative rate and maintain our ability to make use of the provisions of the OPA to continue to require conveyance of land or cash-in-lieu thereof parkland dedication. As the Town of Aurora is currently updating both the Parks and Recreation Master Plan, and Official Plan, Staff are tasked with ensuring the updated Parkland Dedication By-law is supported by both plans to enable the maximum amount permitted in collecting Page 182 of 184 Update to the Town’s Parkland Dedication By-Law April 20, 2023 Page 2 of 3 parkland or cash-in-lieu thereof, to continue to provide exceptional passive and active recreational opportunities to Town residents and visitors. Analysis Changes to the Sections 42 and 51.1 of the OPA incorporated by Bill 109 and 23 introduce several key components as it relates to enacting or updating a Parkland Dedication By-Law. In response to these imposed changes, Staff completed a detailed assessment of the policy changes, including a best-practice review of municipal updates to parkland dedication procedures. While there is some element of customization of a By-law’s procedure, the intent of the update is to continue to enable all available methods of conveyance and cash-in-lieu to the maximum ability. A few key components:  The dedication method of calculating 2% of all non-residential and 5% residential remains the same.  Ontario Planning Act changes mandate a reduction in parkland dedication for non-profit, and “affordable, and attainable” housing, as defined by the OPA.  A new alternate rate as mandated by the OPA is 1 hectare for every 600 units when conveying land, and 1 hectare of land for every 1000 units when contributing cash-in-lieu. The Town may collect whichever method yields a greater amount.  Parkland Dedication is now challengeable through the Ontario Land Tribunal.  A parks plan, or Parks and Recreation Master Plan (currently being updated) is required to justify a need for parkland.  The Town must make available to the public, the annual Cash-in-Lieu reserve fund balance, with a requirement to spend or allocate 60% of on an annual basis. Page 183 of 184 Update to the Town’s Parkland Dedication By-Law April 20, 2023 Page 3 of 3  A maximum 10% of total land value can be collected through Cash-in-Lieu for plans of subdivision <5 hectares, and a 15% maximum for plans of subdivision >5 hectares.  POPS and Strata parks may be accepted at a reduced rate of dedication (example, 50% of the dedication requirement).  As recommended within the new By-law, encumbered lands should not be accepted as parkland, however, this can be overturned by the Minister as challenged through the Ontario Land Tribunal. Additionally, the Town is updating the process of determining land value to ensure efficiency and transparency in the appraisal process. As such, applicants submitting a new development proposal will be required to submit a certificated appraisal at their own cost, which will be assessed against a Town-Wide Land Values report commissioned annually. This land values report will also serve as the determination of value for cash-in-lieu of land using the alternative calculation method. Next Steps Staff representing the Town’s Legal, Finance, Parks and Policy Planning sections are currently finalizing a draft of the new By-law which will be shared with the Building Industry and Land Development Association for comment ahead of a presentation to General Committee of Council in June. Once endorsed by Council, there will be a 30-day waiting period before the updated By-law comes into effect. Attachments None. Page 184 of 184