Minutes - Finance Advisory Committee - 20230912
Town of Aurora
Finance Advisory Committee
Meeting Minutes
Date:
Time:
Location:
Tuesday, September 12, 2023
5:45 p.m.
Holland Room
Committee Members: Mayor Tom Mrakas (Chair)
Councillor Michael Thompson
Councillor Ron Weese
Other Attendees: Rachel Wainwright-van Kessel, Director, Finance
Jason Gaertner, Manager, Financial Management
Tracy Evans, Advisor, Financial Management*
Linda Bottos, Council/Committee Coordinator
*Attended electronically
_____________________________________________________________________
1. Call to Order
The Chair called the meeting to order at 5:47 p.m.
2. Land Acknowledgement
The Committee acknowledged that the meeting took place on Anishinaabe lands,
the traditional and treaty territory of the Chippewas of Georgina Island,
recognizing the many other Nations whose presence here continues to this day,
the special relationship the Chippewas have with the lands and waters of this
territory, and that Aurora has shared responsibility for the stewardship of these
lands and waters. It was noted that Aurora is part of the treaty lands of the
Mississaugas and Chippewas, recognized through Treaty #13 and the Williams
Treaties of 1923.
Finance Advisory Committee Meeting Minutes
Tuesday, September 12, 2023 2
3. Approval of the Agenda
Moved by Councillor Weese
Seconded by Councillor Thompson
That the agenda as circulated by Legislative Services be approved.
Carried
4. Declarations of Pecuniary Interest and General Nature Thereof
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act, R.S.O. 1990, c. M.50.
5. Receipt of the Minutes
5.1 Finance Advisory Committee Meeting Minutes of June 13, 2023
Moved by Councillor Weese
Seconded by Councillor Thompson
1. That the Finance Advisory Committee meeting minutes of June 13,
2023, be received for information.
Carried
6. Delegations
None.
7. Matters for Consideration
7.1 Memorandum from Manager, Financial Management: Re: Finance Advisory
Committee Updated 2-Year Work Plan
Staff provided a brief overview of the memorandum and updated work
plan. The Committee had no further comments.
Moved by Councillor Thompson
Seconded by Councillor Weese
1. That the memorandum regarding Finance Advisory Committee
Updated 2-Year Work Plan be received; and
Finance Advisory Committee Meeting Minutes
Tuesday, September 12, 2023 3
2. That the Finance Advisory Committee comments regarding Finance
Advisory Committee Updated 2-Year Work Plan be received and
referred to staff for consideration and further action as appropriate.
Carried
7.2 Memorandum from Financial Management Advisor; Re: Budget Review of
Council Administration and Office of the CAO
Staff provided a brief overview of the memorandum and line-by-line
budget for Council Administration and the Office of the CAO. The
Committee and staff discussed the Committee's departmental budget
review process and the Committee had no further comments.
Moved by Councillor Thompson
Seconded by Councillor Weese
1. That the memorandum regarding Budget Review of Council
Administration and Office of the CAO be received; and
2. That the Finance Advisory Committee comments regarding Budget
Review of Council Administration and Office of the CAO be received
and referred to staff for consideration and further action as
appropriate.
Carried
7.3 Memorandum from Project Management Office; Re: Town's Major Capital
Projects Performance Update
Staff provided a brief overview of the memorandum noting the proposed
new project dashboard approach to tracking the progress and key
performance indicators of capital projects. The Committee expressed
support for the project dashboard and inquired about the possibility of
Council and public access to this tool. The Committee further inquired as
to the possibility of the dashboard including a history of a given project’s
scope and budget change from what was originally approved. Staff agreed
to follow up and report back.
Moved by Councillor Weese
Seconded by Councillor Thompson
Finance Advisory Committee Meeting Minutes
Tuesday, September 12, 2023 4
1. That the memorandum regarding Town’s Major Capital Projects
Performance Update be received for information.
Carried
8. New Business
The Committee inquired about the status of the Town’s investments under
Prudent Investor through the ONE Joint Investment Board (ONE JIB). Staff
advised on the fund’s positive performance over the past year noting the Town’s
contract will start this month and that fund performance will be reported to
Council on a regular basis.
9. Adjournment
Moved by Councillor Thompson
Seconded by Councillor Weese
That the meeting be adjourned at 6:05 p.m.
Carried