Minutes - Community Recognition Review Advisory Committee - 20220425 1
Town of Aurora
Community Recognition Review Advisory Committee
Meeting Minutes
Date:
Time:
Location:
Monday, April 25, 2022
11 a.m.
Video Conference
Committee Members: Erin Cerenzia (Chair)
Brian North (Vice Chair)
Diane Buchanan
Paul Martin
Elaine Martini
Jo-anne Spitzer
Mayor Tom Mrakas
Other Attendees: Carley Smith, Manager, Corporate Communications
Shelley Ware, Supervisor, Special Events
Linda Bottos, Council/Committee Coordinator
_____________________________________________________________________
1. Call to Order
The Chair called the meeting to order at 11:02 a.m.
1.1 Appointment of Chair and Vice Chair
Moved By Diane Buchanan
Seconded By Jo-anne Spitzer
1. That Erin Cerenzia be re-elected as Chair for Year 2022 of the
Community Recognition Review Advisory Committee (2018-2022
Term); and
2. That Brian North be re-elected as Vice Chair for Year 2022 of the
Community Recognition Review Advisory Committee (2018-2022
Term).
Carried
2
2. Land Acknowledgement
The Committee acknowledged that the meeting took place on the traditional
territory of the Anishinaabe, the Haudenosaunee, and the Wendat peoples whose
presence here continues to this day. It was noted that Aurora is part of the treaty
lands of the Mississaugas of the Credit and the Williams Treaties First Nations,
and we thank them for sharing the land.
3. Approval of the Agenda
Moved By Paul Martin
Seconded By Elaine Martini
That the agenda as circulated by Legislative Services be approved.
Carried
4. Declarations of Pecuniary Interest and General Nature Thereof
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act, R.S.O. 1990, c. M.50.
5. Receipt of the Minutes
5.1 Community Recognition Review Advisory Committee Meeting Minutes of
February 1, 2021
Moved By Diane Buchanan
Seconded By Jo-anne Spitzer
That the Community Recognition Review Advisory Committee meeting
minutes of February 1, 2021, be received for information.
Carried
6. Delegations
None.
7. Matters for Consideration
3
7.1 Round Table Discussion; Re: 2022 Awards Event - Citizen of the Year
Reception
The Committee and staff discussed plans for the Citizen of the Year
Reception—to be held prior to the Community Recognition Awards
Ceremony on May 30, 2022—including the recognition of current and
recent award recipients during the COVID-19 pandemic, "in memoriam"
acknowledgement of past winners, video production, and refreshments.
Moved By Brian North
Seconded By Elaine Martini
1. That the Community Recognition Review Advisory Committee
comments regarding the 2022 Awards Event - Citizen of the Year
Reception be received and referred to staff for consideration and
further action as appropriate.
Carried
7.2 Round Table Discussion; Re: 2022 Awards Event - Community Recognition
Awards Ceremony
Staff provided an overview of the post-Ceremony arrangements in the
Skylight Gallery including refreshments, cake cutting, and award winner
signage. Mayor Mrakas gave a brief overview of a new award to be
introduced at this year's Ceremony, noting that the Lifetime Achievement
Award would be awarded once every four years, in the last year of each
term of Council, and be selected by the Office of the Mayor in consultation
with a small group of community volunteers. The Committee provided
feedback on eligibility, criteria, and selection process for the new award.
Moved By Diane Buchanan
Seconded By Paul Martin
1. That the Community Recognition Review Advisory Committee
comments regarding the 2022 Awards Event - Community Recognition
Awards Ceremony be received and referred to staff for consideration
and further action as appropriate.
Carried
4
7.3 Round Table Discussion; Re: 2022 Selection Process Review
Staff presented an overview of the number of nominations received over
past years, including by category, and noted the increases from 2020
through 2022. Staff proposed that the Committee, at its next meeting,
review each award category and associated nomination questions,
determine relevance and whether any awards are missing, and consider
utilizing tools such as an evaluation matrix to help make decisions. The
Committee expressed support for staff's proposal and provided feedback
on the value and weight of evaluation tools in assisting the selection
process. The Committee provided further comments on the nomination
form questions and Committee review process.
Moved By Brian North
Seconded By Diane Buchanan
1. That the Community Recognition Review Advisory Committee
comments regarding the 2022 Selection Process Review be received
and referred to staff for consideration and further action as
appropriate.
Carried
8. Informational Items
None.
9. Adjournment
Moved By Paul Martin
Seconded By Diane Buchanan
That the meeting be adjourned at 11:35 a.m.
Carried