Agenda - Accessibility Advisory Committee - 20231206Town of Aurora
Accessibility Advisory Committee
Meeting Agenda
Date:Wednesday, December 6, 2023
Time:7 p.m.
Location:Holland Room, Aurora Town Hall
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To participate, please visit aurora.ca/participation.
Pages
1.Call to Order
2.Land Acknowledgement
3.Approval of the Agenda
4.Declarations of Pecuniary Interest and General Nature Thereof
5.Receipt of the Minutes
5.1 Accessibility Advisory Committee Meeting Minutes of November 8, 2023 1
That the Accessibility Advisory Committee Meeting Minutes of
November 8, 2023, be received for information.
1.
6.Delegations
7.Matters for Consideration
7.1 Memorandum from Recreation Supervisor - Community Programs; Re:
Recreation Needs Assessment for Persons with Disabilities
6
(Jodi Ball and Gabrielle Peters of J Consulting Group will facilitate the
discussion.)
That the memorandum regarding Recreation Needs Assessment
for Persons with Disabilities be received; and
1.
That the Accessibility Advisory Committee comments regarding
Recreation Needs Assessment for Persons with Disabilities be
received and referred to staff for consideration and further
action as appropriate.
2.
7.2 Round Table Discussion; Re: Town of Aurora Multi-Year Accessibility
Plan 2022-2026
(Link to Multi-Year Accessibility Plan)
That the Accessibility Advisory Committee comments regarding
the Town of Aurora Multi-Year Accessibility Plan 2022-2026 be
received and referred to staff for consideration and action as
appropriate.
1.
8.Informational Items
9.New Business
10.Adjournment
Town of Aurora
Accessibility Advisory Committee
Meeting Minutes
Date:
Time:
Location:
Wednesday, November 8, 2023
7 p.m.
Holland Room, Aurora Town Hall
Committee Members: Peter Angelo* (Vice Chair)
Alison Hughes*
John Lenchak
Hailey Reiss*
Jo-anne Spitzer*
Members Absent: Councillor Harold Kim (Chair)
Lois Davies
Jeffrey Preston
Other Attendees: Gregory Peri, Accessibility Advisor*
Linda Bottos, Council/Committee Coordinator
*Attended electronically
_____________________________________________________________________
1. Call to Order
The Vice Chair called the meeting to order at 7:04 p.m.
2. Land Acknowledgement
The Committee acknowledged that the meeting took place on Anishinaabe lands,
the traditional and treaty territory of the Chippewas of Georgina Island,
recognizing the many other Nations whose presence here continues to this day,
the special relationship the Chippewas have with the lands and waters of this
territory, and that Aurora has shared responsibility for the stewardship of these
lands and waters. It was noted that Aurora is part of the treaty lands of the
Mississaugas and Chippewas, recognized through Treaty #13 and the Williams
Treaties of 1923.
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Accessibility Advisory Committee Meeting Minutes
Wednesday, November 8, 2023 2
3. Approval of the Agenda
Moved by Alison Hughes
Seconded by Hailey Reiss
That the agenda as circulated by Legislative Services be approved.
Carried
4. Declarations of Pecuniary Interest and General Nature Thereof
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act, R.S.O. 1990, c. M.50.
5. Receipt of the Minutes
5.1 Accessibility Advisory Committee Meeting Minutes of October 11, 2023
Moved by Alison Hughes
Seconded by Hailey Reiss
1. That the Accessibility Advisory Committee Meeting Minutes of
October 11, 2023, be received for information.
Carried
6. Delegations
None.
7. Matters for Consideration
7.1 Memorandum from Accessibility Advisor; Re: Site Plan Application SP-
2023-12 (Submission #1) 1588 St. John’s Sideroad
Staff provided an overview of the site plan and comments to be submitted
to the Planner on behalf of the Committee. The Committee and staff
discussed various aspects of the site plan and further suggestions were
made regarding: consideration for customer services counters to have an
accessibility spot and induction loop; and emergency evacuation chairs to
be located at all staircase locations. The Committee discussed the
Page 2 of 7
Accessibility Advisory Committee Meeting Minutes
Wednesday, November 8, 2023 3
possibility of locating accessible units closer to the entrances of the
building.
Moved by Alison Hughes
Seconded by Jo-anne Spitzer
1. That the memorandum regarding Site Plan Application SP-2023-12
(Submission #1) 1588 St. John’s Sideroad be received; and
2. That the Accessibility Advisory Committee comments regarding Site
Plan Application SP-2023-12 (Submission #1) be received and referred
to staff for consideration and further action as appropriate.
Carried
7.2 Memorandum from Accessibility Advisor; Re: Site Plan Application SP-
2023-13 (Submission #1) 65 St. John’s Sideroad
Staff provided an overview of the site plan and comments to be submitted
to the Planner on behalf of the Committee. The Committee and staff
discussed various aspects of the site plan and further suggestions were
made regarding: consideration for offering accessible housing for
residents including accessible curb ramps and barrier-free visitor parking.
The Committee and staff discussed the possibility of including stairlifts or
enclosed elevators in residences for future site plans.
Moved by Hailey Reiss
Seconded by Alison Hughes
1. That the memorandum regarding Site Plan Application SP-2023-13
(Submission #1) 65 St. John’s Sideroad be received; and
2. That the Accessibility Advisory Committee comments regarding Site
Plan Application SP-2023-13 (Submission #1) be received and referred
to staff for consideration and further action as appropriate.
Carried
7.3 Round Table Discussion; Re: Town of Aurora Multi-Year Accessibility Plan
2022-2026
(Link to Multi-Year Accessibility Plan)
Page 3 of 7
Accessibility Advisory Committee Meeting Minutes
Wednesday, November 8, 2023 4
Staff provided an update on various matters to the Committee including:
increasing the number of required accessible spaces for units and
assigned parking; providing surveys to residents regarding using
accessibility services in the community; conducting a thorough review of
the Multi-Year Accessibility Plan in 2025 to update the current plan;
providing more information on future projects to install more Audible
Pedestrian Signals; the new report of the AODA's Design of Public Spaces
Standard that will be distributed to the Committee when available; and
ways that companies will have to follow the Accessibility Standards
Canada regulations.
Staff updated the Committee on web accessibility including the
BrowseAloud tool; visit aurora.ca/en/town-services/browsealoud.aspx for
more information.
Moved by Alison Hughes
Seconded by Hailey Reiss
1. That the Accessibility Advisory Committee comments regarding the
Town of Aurora Multi-Year Accessibility Plan 2022-2026 be received
and referred to staff for consideration and further action as
appropriate.
Carried
8. Informational Items
None.
9. New Business
The Committee announced the upcoming 20th anniversary of the Town’s
Accessibility Advisory Committee.
Staff provided an update on National Disability Employment Awareness Month
that took place in October.
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Accessibility Advisory Committee Meeting Minutes
Wednesday, November 8, 2023 5
10. Adjournment
Moved by Hailey Reiss
Seconded by Alison Hughes
That the meeting be adjourned at 8:35 p.m.
Carried
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100 John West Way
Aurora, Ontario
L4G 6J1
(905) 727-3123
aurora.ca
Town of Aurora
Memorandum
Community Services
Re: Recreation Needs Assessment for Persons with Disabilities
To: Accessibility Advisory Committee
From: Franco De Marco, Recreation Supervisor – Community Programs
Date: December 6, 2023
Recommendation
1. That the memorandum regarding Recreation Needs Assessment for Persons with
Disabilities be received; and
2. That the Accessibility Advisory Committee comments regarding Recreation Needs
Assessment for Persons with Disabilities be received and referred to staff for
consideration and further action as appropriate.
Background
The Town of Aurora is committed to creating an inclusive and accessible community
for all residents, including persons with disabilities. As part of this commitment, the
Town recognizes the importance of providing accessible and inclusive recreational
facilities as well as programs and services that meet the needs and preferences of
persons with disabilities. The Town is conducting a Recreation Needs Assessment for
Persons with Disabilities in the Town of Aurora that will identify the current and future
recreational needs and preferences of persons with disabilities, and develop a
comprehensive plan to address these needs.
Analysis
The Town of Aurora has awarded RFP No. 23-PROC-000017 to J Consulting Group Inc.
who will be conducting the Recreation Needs Assessment for Persons with Disabilities
for the Town.
Page 6 of 7
Recreation Needs Assessment for Persons with Disabilities
December 6, 2023 Page 2 of 2
Scope of work and expected deliverables include:
1. Current State report
2. Engagement Summary report
3. Action plan with implementation guidelines and evaluation framework
4. Presentation to Council and Advisory Committees
As part of the interested party engagement phase, the project team from J Consulting
Group Inc. would like to meet with members of the Accessibility Advisory Committee for
input and feedback on the Town’s recreation programs and services which will be
considered in the development of the deliverables listed above.
Attachments
None.
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