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Agenda - Council - 20230711Town of Aurora Council Meeting Revised Agenda Date:Tuesday, July 11, 2023 Time:7 p.m. Location:Council Chambers, Aurora Town Hall Meetings are available to the public in person and via live stream on the Town’s YouTube channel. To participate, please visit aurora.ca/participation. Pages 1.Call to Order Note: Added items are marked with an asterisk (*). 2.Land Acknowledgement 3.Approval of the Agenda 4.Declarations of Pecuniary Interest and General Nature Thereof 5.Community Presentations 5.1 Julie Stephenson, Youth and Community Development Coordinator; Re: John West Memorial "Leaders of Tomorrow" Scholarship Award - Presentation of 2023 Recipients 1 5.2 Gregory Peri, Accessibility Advisor; Re: AccessNow Assessment Update 3 6.Delegations *6.1 Jason J.K. Scott, York North Basketball Association (YNBA); Re: Motion 10.1 - Councillor Weese and Councillor Gilliland; Re: Air-Supported Courts Dome in Aurora 21 *6.2 Bruce Stafford, Storm Volleyball (written delegation); Re: Motion 10.1 - Councillor Weese and Councillor Gilliland; Re: Air-Supported Courts Dome in Aurora 22 7.Consent Agenda That the Consent Agenda, items 7.1 to 7.5 inclusive, be approved. 7.1 Council Meeting Minutes of June 27, 2023 24 That the Council meeting minutes of June 27, 2023, be adopted as circulated. 1. 7.2 Council Closed Session Minutes of June 20, 2023 (confidential attachment) That the Council Closed Session minutes of June 20, 2023, be adopted as circulated. 1. 7.3 Council Closed Session Public Meeting Minutes of June 20, 2023 40 That the Council Closed Session Public meeting minutes of June 20, 2023, be adopted as circulated. 1. 7.4 Council Closed Session Minutes of July 4, 2023 (confidential attachment) That the Council Closed Session minutes of July 4, 2023, be adopted as circulated. 1. 7.5 Council Closed Session Public Meeting Minutes of July 4, 2023 44 That the Council Closed Session Public meeting minutes of July 4, 2023, be adopted as circulated. 1. 8.Standing Committee Reports That the Standing Committee Reports item 8.1 be received and the recommendations carried by the Committee approved. 8.1 General Committee Meeting Report of July 4, 2023 48 8.1.1 Memorandum from Councillor Thompson; Re: Lake Simcoe Region Conservation Authority Board Meeting Highlights of May 26, 2023 59 That the memorandum regarding Lake Simcoe Region Conservation Authority Board Meeting Highlights of May 26, 2023, be received for information. 1. 8.1.2 Accessibility Advisory Committee Meeting Minutes of June 7, 2023 64 That the Accessibility Advisory Committee meeting minutes of June 7, 2023, be received for information. 1. 8.1.3 Finance Advisory Committee Meeting Minutes of June 13, 2023 70 That the Finance Advisory Committee meeting minutes of June 13, 2023, be received for information. 1. 8.1.4 Parks and Recreation Advisory Committee Meeting Minutes of June 15, 2023 75 That the Parks and Recreation Advisory Committee meeting minutes of June 15, 2023, be received for information. 1. 8.1.5 CMS23-031 - Aurora Town Square Update 80 That Report No. CMS23-031 be received; and1. That Council approve in advance of the 2024 operating budget a new full-time IT Support/Technical Production position in support of Town Square’s operations to be funded through operational budget savings to be achieved through a planned reduction to the Aurora Public Library’s ongoing funding requirements. 2. 8.1.6 CMS23-030 - Aurora Barbarians' Proposal for Sheppard's Bush 89 That Report No. CMS23-030 be received; and1. That staff be directed to further investigate Option 2 for the development of a second artificial turf sports field at Sheppard’s Bush; and 2. That staff prepare a Capital Project for Council consideration as part of the 2024 Capital Budget. 3. 8.1.7 CS23-044 - Modernized Property Standards By-law 96 That Report No. CS23-044 be received; and1. That a new Property Standards By-law be brought forward to a future Council meeting for enactment to repeal and replace the current Property Standards By- law No. 4044-99.P; and 2. That a new Vital Services By-law be brought forward to a future Council meeting for enactment to repeal and replace the current Heating in Rental Units By-law No. 4737-05.P. 3. 8.1.8 CS23-043 - 2022 Municipal Election Wrap-Up 161 That Report No. CS23-043 be received for information.1. 8.1.9 FIN23-028 - Capital Project 14106 - Cybersecurity Awareness Training 166 That Report No. FIN23-028 be received; and1. That the condition on the approval of Capital Project No. 14106 – Cybersecurity Awareness Training, in the revised amount of $20,000, be lifted and the project proceed. 2. 8.1.10 FIN23-030 - Interim Forecast Update - As of April 30, 2023 174 That Report No. FIN23-030 be received for information.1. 9.Consideration of Items Requiring Discussion (Regular Agenda) 9.1 PDS23-075 - Request for a Parking By-law Amendment Benville Crescent - Update 202 That Report No. PDS23-075 be received; and1. That a by-law to amend Parking By-law No. 4574-04.T be enacted to prohibit parking at any time on both sides of Benville Crescent from Bayview Avenue to house no. 86/87. 2. 10.Motions 10.1 Councillor Weese and Councillor Gilliland; Re: Air-Supported Courts Dome in Aurora 210 10.2 Councillor Thompson; Re: Parkland Acquisition 212 10.3 Mayor Mrakas; Re: Eliminating Minimum Parking Requirements for New Residential Developments 213 11.Regional Report 11.1 York Regional Council Highlights of June 29, 2023 215 That the York Regional Council Highlights of June 29, 2023, be received for information. 1. 12.New Business 13.By-laws 13.1 By-law Number XXXX-23 - Being a By-law to amend By-law Number 6471-23, to establish a schedule of fees and charges for municipal 225 services, activities, and the use of property within the Town of Aurora (Fees and Charges By-law). (General Committee Report No. CMS23-025, Jun 20, 2023) 13.2 By-law Number XXXX-23 - Being a By-law to amend By-law Number 6228-19, as amended, to govern the proceedings of Council and Committee meetings of the Town of Aurora. 234 (General Committee Report No. PDS23-086, Jun 20, 2023) 13.3 By-law Number XXXX-23 - Being a By-law to declare as surplus and sell municipal lands (Archerhill Court). 235 (Closed Session Report No. PDS23-091, Jun 20, 2023) 13.4 By-law Number XXXX-23 - Being a By-law to permanently close highways in the Town of Aurora (Archerhill Court). 236 (Closed Session Report No. PDS23-091, Jun 20, 2023) *13.5 By-law Number XXXX-23 - Being a By-law to require the conveyance of parkland or the payment in lieu of parkland pursuant to the Planning Act. 237 (General Committee Report No. PDS23-084, Jun 20, 2023) 14.Closed Session 15.Confirming By-law 15.1 By-law Number XXXX-23 - Being a By-law to confirm actions by Council resulting from a Council meeting on July 11, 2023 245 16.Adjournment 100 John West Way Aurora, Ontario L4G 6J1 (905) 727-3123 aurora.ca Delegation Request This request and any written submissions or background information for consideration by either Council or Committees of Council is being submitted to Legislative Services. Council or Committee (Choose One) * Council Council or Committee Meeting Date *  2023-7-11 Subject * John West Memorial "Leaders of Tomorrow" Scholarship Award - Presentation of 2023 Recipients Full Name of Spokesperson and Name of Group or Person(s) being Represented (if applicable) * Julie Stephenson, Youth & Community Development Coordinator, Town of Aurora Brief Summary of Issue or Purpose of Delegation * To present 2023 John West Memorial Scholarship Award recipients to Aurora Town Council, recognizing their achievements and contributions to the community. Have you been in contact with a Town staff or Council member regarding your matter of interest? * Yes No Full name of the Town staff or Council member with whom you spoke Franco De Marco Date you spoke with Town staff or a Council member 2023-4-26   Page 1 of 245 TOWN OF AURORA, DEPARTMENT OF COMMUNITY SERVICES2023 John West Memorial ScholarshipJohn West Memorial “Leaders of Tomorrow” Scholarship Award2023 RecipientsRizwan KaziAurora High SchoolAnthea Peta-DragosSt. Maximilian KolbeCatholic High SchoolPage 2 of 245 100 John West Way Aurora, Ontario L4G 6J1 (905) 727-3123 aurora.ca Delegation Request This request and any written submissions or background information for consideration by either Council or Committees of Council is being submitted to Legislative Services. Council or Committee (Choose One) * Council Council or Committee Meeting Date *  2023-7-11 Subject * AccessNow Assessment Update Full Name of Spokesperson and Name of Group or Person(s) being Represented (if applicable) * Gregory Peri, Accessibility Advisor Brief Summary of Issue or Purpose of Delegation * Providing Council with a 10 minute presentation on an update of our AccessNow Assessment, and more information on who AccessNow is, as well as next steps. Have you been in contact with a Town staff or Council member regarding your matter of interest? * Yes No I acknowledge that the Procedure By-law permits five (5) minutes for Delegations. * Agree  Page 3 of 245 &HHJXX3T\8ZRRFW^9T\STK&ZWTWF(TWUTWFYJ8JW[NHJXPage 4 of 245 'FHPLWTZSIAs a progressive community, the Town of Aurora has made a commitment to enhancing accessibility in our Town facilities. To ensure the highest standards of accessibility, we are now partners with AccessNow, a renowned international leader in advancing access for persons with disabilities. 9T\STK&ZWTWF(TWUTWFYJ8JW[NHJXPage 5 of 245 &HHJXX3T\•&HHJXX3T\NXFRTGNQJUQFYKTWR•8JFWHMKTWWFYJFSIINXHT[JWNSKTWRFYNTSFGTZY YMJFHHJXXNGNQNY^•(TZSYWNJX•5JWXTSFQ*]UJWNJSHJX•:XJXHWT\IXTZWHNSLYTXMFWJNSKTWRFYNTS9T\STK&ZWTWF(TWUTWFYJ8JW[NHJXPage 6 of 245 &HHJXX3T\9T\STK&ZWTWF(TWUTWFYJ8JW[NHJX&HHJXXST\HTRPage 7 of 245 &HHJXX3T\9T\STK&ZWTWF(TWUTWFYJ8JW[NHJXPage 8 of 245 &HHJXX3T\9T\STK&ZWTWF(TWUTWFYJ8JW[NHJXPage 9 of 245 &HHJXX3T\9T\STK&ZWTWF(TWUTWFYJ8JW[NHJXPage 10 of 245 &HHJXX3T\9T\STK&ZWTWF(TWUTWFYJ8JW[NHJXPage 11 of 245 &HHJXX3T\9T\STK&ZWTWF(TWUTWFYJ8JW[NHJXPage 12 of 245 5WTHJXX•2F^ 2F^•4SHJHTRUQJYJ•7JUTWYUWT[NIJI•;JWNKNHFYNTSTSQNSJ9T\STK&ZWTWF(TWUTWFYJ8JW[NHJXPage 13 of 245 'JSJKNYX•*SMFSHJI;NXNGNQNY^•&HHJXXNGNQNY^.SKTWRFYNTS•.SHQZXN[NY^ 8THNFQWJXUTSXNGNQNY^•5TXNYN[J7JUZYFYNTS•(TRRZSNY^*SLFLJRJSY•5FWYSJWXMNU4UUTWYZSNYNJX9T\STK&ZWTWF(TWUTWFYJ8JW[NHJXPage 14 of 245 7JXZQYXPage 15 of 245 7JXZQYX9T\STK&ZWTWF(TWUTWFYJ8JW[NHJX&ZWTWF9T\S-FQQ8YWTSFHM&ZWTWF7JHWJFYNTS(TRUQJ]&ZWTWF8JSNTWXѣ(JSYWJ5JYHM-TZXJ1NSI7JFQY^9JFR8UTWYX)TRJ/TNSY4UJWFYNTSX(JSYWJ&ZWTWF+FRNQ^1JNXZWJ(TRUQJ]&ZWTWF(TRRZSNY^(JSYWJPage 16 of 245 7JXZQYX9T\STK&ZWTWF(TWUTWFYJ8JW[NHJXPage 17 of 245 3J]Y8YJUXPage 18 of 245 3J]Y8YJUX•KFHNQNYNJX[JWNKNJITSQNSJ•<NQQ\TWP\NYMWJXUJHYN[J9T\SXYFKKYT\TWPTSGFWWNJWWJRT[FQ•WJVZJXYYTHTRUQJYJYMJWJRFNSNSL9T\SKFHNQNYNJXFSIFQQ9T\S5FWPXFSI9WFNQX9T\STK&ZWTWF(TWUTWFYJ8JW[NHJXPage 19 of 245 9MFSP>TZPage 20 of 245 100 John West Way Aurora, Ontario L4G 6J1 (905) 727-3123 aurora.ca Delegation Request This request and any written submissions or background information for consideration by either Council or Committees of Council is being submitted to Legislative Services. Council or Committee (Choose One) * Council Council or Committee Meeting Date *  2023-7-11 Subject * Support for Motion to Study the Feasibility of a Courts Dome in Aurora Full Name of Spokesperson and Name of Group or Person(s) being Represented (if applicable) * Jason J. K. Scott - YNBA Basketball Brief Summary of Issue or Purpose of Delegation * YNBA Offers its full support to this Motion. We are in absolute need of a multi-court facility to properly serve Aurora residents with court sports programming as well as allow for the ability to increase tourism via the hosting of tournaments. Have you been in contact with a Town staff or Council member regarding your matter of interest? * Yes No Full name of the Town staff or Council member with whom you spoke Ron Weese Date you spoke with Town staff or a Council member 2023-7-7   I acknowledge that the Procedure By-law permits five (5) minutes for Delegations. * Agree Page 21 of 245 100 John West Way Aurora, Ontario L4G 6J1 (905) 727-3123 aurora.ca Delegation Request This request and any written submissions or background information for consideration by either Council or Committees of Council is being submitted to Legislative Services. Council or Committee (Choose One) * Council Council or Committee Meeting Date *  2023-7-11 Subject * Motion re: An Air Support Courts Dome in Aurora Full Name of Spokesperson and Name of Group or Person(s) being Represented (if applicable) * Bruce Stafford on behalf of Storm Volleyball Brief Summary of Issue or Purpose of Delegation * To have my email/letter to Council of July 10th 2023 included in the formal agenda as a submission of support for the Motion. Have you been in contact with a Town staff or Council member regarding your matter of interest? * Yes No Full name of the Town staff or Council member with whom you spoke Email with Ron Weese and Rachel Gilliland and Email sent to all Council through the Town website link Date you spoke with Town staff or a Council member   I acknowledge that the Procedure By-law permits five (5) minutes for Delegations. * Agree Page 22 of 245 From: noreply@esolutionsgroup.ca <noreply@esolutionsgroup.ca> on behalf of Bruce Stafford Sent: Monday, July 10, 2023 8:41:31 PM To: Mayor and Councillors <AllCouncillors@aurora.ca> Subject: Motion: Air Support Courts Dome in Aurora Storm Volleyball would like to show our support of the Motion for an Air Support Courts Dome in Aurora. I would personally come down to join the delegation but the travel distance for me to come down on Tuesday is too far. The alternates who might have been able to attend in my absence are running Storm programs on weekday evenings. Storm Volleyball travels all over the country and in the U.S. and we see all kinds of great facilities. Some of the best Ontario facilities are in partnership with the city or town which is a great way to ensure the facility is booked all the time, day and night. When built to the correct specifications they also become a Tourism benefit to the local economy. Ontario Volleyball alone runs an average of 130 tournaments every weekend (about 2400/Year) at various locations from Nov. through April and they are starving for more locations to handle the growth. Storm hosts an average of 14 weekend tournaments on behalf of Ontario Volleyball at Huron Hts. in Newmarket. Court sports are in need of a quality gym space with large courts and high ceilings to accommodate the increased demand for both elite and recreational sport activities. Community sport organizations need spaces they can count on and the school boards are becoming less accommodating and unpredictable. I hope that you can see the need for quality gym space on a larger scale. Two prime examples: RIM Park (Waterloo), Haber Recreation Centre (Burlington) both have 4 Double gyms. Storm Volleyball would love to have the opportunity to become one of the Anchor Tenants in a quality gym facility where we could run our programs and the town programs along with other sport organizations. Thanks for your time. Bruce Stafford Founder & President, Storm Volleyball Honoured Member of Aurora Sports Hall of Fame Page 23 of 245 Town of Aurora Council Meeting Minutes Date: Time: Location: Tuesday, June 27, 2023 7 p.m. Council Chambers, Aurora Town Hall Council Members: Mayor Tom Mrakas (Chair) Councillor Ron Weese Councillor Rachel Gilliland Councillor Wendy Gaertner Councillor Michael Thompson Councillor John Gallo Members Absent: Councillor Harold Kim Other Attendees: Doug Nadorozny, Chief Administrative Officer Robin McDougall, Director, Community Services Marco Ramunno, Director, Planning and Development Services Sara Tienkamp, Director, Operational Services Patricia De Sario, Director, Corporate Services/Town Solicitor Rachel Wainwright-van Kessel, Director, Finance Daniel Bitonti, Acting Manager, Corporate Communications* Michael de Rond, Town Clerk Palak Mehta, Council/Committee Coordinator *Attended electronically _____________________________________________________________________ 1. Call to Order The Mayor called the meeting to order at 7:01 p.m. Page 24 of 245 Council Meeting Minutes Tuesday, June 27, 2023 2 2. Land Acknowledgement Mayor Mrakas acknowledged that the meeting took place on Anishinaabe lands, the traditional and treaty territory of the Chippewas of Georgina Island, recognizing the many other Nations whose presence here continues to this day, the special relationship the Chippewas have with the lands and waters of this territory, and that Aurora has shared responsibility for the stewardship of these lands and waters. It was noted that Aurora is part of the treaty lands of the Mississaugas and Chippewas, recognized through Treaty #13 and the Williams Treaties of 1923. 3. Approval of the Agenda Moved by Councillor Weese Seconded by Councillor Gilliland That the revised agenda as circulated by Legislative Services be approved, including the withdrawal of Motion 10.1 - Mayor Mrakas; Re: Eliminating Minimum Parking Requirements for New Residential Developments. Yeas (6): Mayor Mrakas, Councillor Weese, Councillor Gilliland, Councillor Gaertner, Councillor Thompson, and Councillor Gallo Absent (1): Councillor Kim Carried (6 to 0) 4. Declarations of Pecuniary Interest and General Nature Thereof There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act, R.S.O. 1990, c. M.50. 5. Community Presentations 5.1 Andrew Fagan, Chief Executive Officer, Community Living Central York (CLCY); Re: Community Living Central York Andrew Fagan, representing Community Living Central York, presented an overview of how the not-for-profit charitable organization provides supports to people with developmental/intellectual disabilities. The delegate shared a video clip that provided their mission and vision, community initiatives, employment opportunities, and how to get involved. Page 25 of 245 Council Meeting Minutes Tuesday, June 27, 2023 3 Moved by Councillor Thompson Seconded by Councillor Gilliland That the presentation be received for information. Yeas (6): Mayor Mrakas, Councillor Weese, Councillor Gilliland, Councillor Gaertner, Councillor Thompson, and Councillor Gallo Absent (1): Councillor Kim Carried (6 to 0) 6. Delegations None. 7. Consent Agenda Moved by Councillor Gilliland Seconded by Councillor Weese That the Consent Agenda, items 7.1 to 7.4 inclusive, be approved. Yeas (6): Mayor Mrakas, Councillor Weese, Councillor Gilliland, Councillor Gaertner, Councillor Thompson, and Councillor Gallo Absent (1): Councillor Kim Carried (6 to 0) 7.1 Council Meeting Minutes of May 23, 2023 1. That the Council meeting minutes of May 23, 2023, be adopted as circulated. Carried 7.2 Council Closed Session Minutes of May 16, 2023 (confidential attachment) 1. That the Council Closed Session minutes of May 16, 2023, be adopted as circulated. Carried Page 26 of 245 Council Meeting Minutes Tuesday, June 27, 2023 4 7.3 Council Closed Session Public Meeting Minutes of May 16, 2023 1. That the Council Closed Session Public meeting minutes of May 16, 2023, be adopted as circulated. Carried 7.4 Council Public Planning Meeting Minutes of June 13, 2023 1. That the Council Public Planning meeting minutes of June 13, 2023, be adopted as circulated. Carried 8. Standing Committee Reports Council consented to consider sub-item 8.1.7 together with 9.1 prior to Section 5 - Community Presentations. Moved by Councillor Thompson Seconded by Councillor Weese That the Standing Committee Reports, items 8.1 to 8.3 inclusive, be received and the recommendations carried by the Committee approved, with the exception of sub-items 8.1.6, 8.1.7, 8.2.7, and 8.2.8, which were discussed and voted on separately as recorded below. Yeas (6): Mayor Mrakas, Councillor Weese, Councillor Gilliland, Councillor Gaertner, Councillor Thompson, and Councillor Gallo Absent (1): Councillor Kim Carried (6 to 0) 8.1 General Committee Meeting Report of June 6, 2023 8.1.1 Memorandum from Councillor Thompson; Re: Lake Simcoe Region Conservation Authority Board Meeting Highlights of April 28, 2023 1. That the memorandum regarding Lake Simcoe Region Conservation Authority Board Meeting Highlights of April 28, 2023, be received for information. Carried Page 27 of 245 Council Meeting Minutes Tuesday, June 27, 2023 5 8.1.2 Council Compensation Ad Hoc Committee Meeting Minutes of May 8, 2023 1. That the Council Compensation Ad Hoc Committee meeting minutes of May 8, 2023, be received for information. Carried 8.1.3 Finance Advisory Committee Meeting Minutes of May 9, 2023 1. That the Finance Advisory Committee meeting minutes of May 9, 2023, be received for information. Carried 8.1.4 Accessibility Advisory Committee Meeting Minutes of May 10, 2023 1. That the Accessibility Advisory Committee meeting minutes of May 10, 2023, be received for information. Carried 8.1.5 Environmental Advisory Committee Meeting Minutes of May 15, 2023 1. That the Environmental Advisory Committee meeting minutes of May 15, 2023, be received for information. Carried 8.1.6 CMS23-021 - Parks and Recreation Master Plan 2023 - Final Plan Presentation Moved by Councillor Thompson Seconded by Councillor Gaertner 1. That Report No. CMS23-021 be received; and 2. That Council endorse the recommendations contained in the attached Parks and Recreation Master Plan 2023-2027. Yeas (6): Mayor Mrakas, Councillor Weese, Councillor Gilliland, Councillor Gaertner, Councillor Thompson, and Councillor Gallo Absent (1): Councillor Kim Carried (6 to 0) Page 28 of 245 Council Meeting Minutes Tuesday, June 27, 2023 6 8.1.7 CMS23-024 - SARC Gymnasium Addition - Capital Project Award 9.1 CMS23-032 - SARC Gymnasium Addition - Supplementary Information Moved by Councillor Thompson Seconded by Councillor Weese 1. That Report No. CMS23-032 and Report No. CMS23-024 be received; and 2. That total capital budget authority for capital project No. 72410 – SARC Gymnasium of $14,101,400 be approved, representing an increase of $2,976,400 to be funded from $2,828,900 in additional Parks & Recreation DCs and $147,500 from the Facility Asset Management reserve; and 3. That in accordance with the Town of Aurora’s Official Plan, a further $27,000 be contributed to the Public Art reserve fund, to maintain the required one percent of the total revised project cost be approved; and 4. That staff be authorized to proceed to award the project contract in accordance with procurement procedures; and 5. That Council delegate authority to the CAO to approve contract amendments, which require Council approval under the Procurement Policy, for the consulting services related to the SARC addition project. 8.1.8 PDS23-079 - Request to Remove 28 Wells Street from the Aurora Register of Properties of Cultural Heritage Value or Interest 1. That Report No. PDS23-079 be received; and 2. That, due to limitations on properties remaining “listed” on municipal Heritage Registers as a result of Provincial Bill 23, Council direct staff Yeas (4): Mayor Mrakas, Councillor Weese, Councillor Gilliland, and Councillor Thompson Nays (2): Councillor Gaertner, and Councillor Gallo Absent (1): Councillor Kim Carried (4 to 2) Page 29 of 245 Council Meeting Minutes Tuesday, June 27, 2023 7 to remove 28 Wells Street from the Aurora Register of Properties of Cultural Heritage Value or Interest. Carried 8.1.9 PDS23-078 - Heritage Permit Application HPA-2023-04 - 19 Catherine Avenue 1. That Report No. PDS23-078 be received; and 2. That Heritage Permit Application HPA-2023-04 be approved to permit a rear addition at 19 Catherine Avenue. Carried 8.1.10 FIN23-023 - 2024 Budget Timeline and Process 1. That Report No. FIN23-023 be received; and 2. That the proposed budget timeline as detailed in Table 2 be approved. Carried 8.1.11 PDS23-080 - Application for Zoning By-law Amendment, 2351528 Ontario Limited and Aurora Leslie Developments Limited, 20-85 Monarch Park Gate, 25-455 Addison Hall Circle (w/o 355 Addison Hall Circle) Blocks 1-32, Registered Plan of Subdivision 65M-4650, File Number: ZBA-2022-03 1. That Report No. PDS23-080 be received; and 2. That Zoning By-law Amendment application ZBA-2022-03 be approved to permit warehouse as a principal use within 200 metres of Highway 404 and to permit accessory uses for all principal uses subject to size provisions on the subject lands; and 3. That the implementing Zoning By-law Amendment be brought forward to a future Council meeting for enactment. Carried Page 30 of 245 Council Meeting Minutes Tuesday, June 27, 2023 8 8.1.12 OPS23-011 - Blue Box Transition Update 1. That Report No. OPS23-011 be received; and 2. That the Town of Aurora does not pursue Circular Materials Ontario’s (CMO) Requests for Proposals (RFP) for residence and facility collection of Blue Box materials on behalf of Producers post-transition; and 3. That staff be authorized to negotiate and execute Agreement(s) with CMO and Producer Responsibility Organizations (PROs), for scopes of work related to Blue Box services, if required, to ensure continuity of services to residents, within existing budget and at full cost recovery, in each case; and 4. That staff be authorized to negotiate and execute an amendment to Waste Contract CRFP2016-02 with GFL Environmental Inc. (GFL), to reflect the removal of Blue Box collection services on terms acceptable to the Director of Operations; and 5. That staff be authorized to negotiate and execute an amendment to Waste Contract CRFP2016-02 with GFL Environmental Inc. (GFL) to maintain recycling collection services to select locations (i.e., BIAs, municipal facilities, etc.) that will not be serviced by PROs post- transition; and 6. That staff be authorized and directed to do all things necessary to give effect to this resolution. Carried 8.1.13 York Regional Council Highlights of May 18, 2023 1. That the York Regional Council Highlights of May 18, 2023, be received for information. Carried Page 31 of 245 Council Meeting Minutes Tuesday, June 27, 2023 9 8.2 General Committee Report of June 20, 2023 8.2.1 Council Compensation Ad Hoc Committee Meeting Minutes of May 31, 2023 1. That the Council Compensation Ad Hoc Committee Meeting Minutes of May 31, 2023 be received for information. Carried 8.2.2 CMS23-029 - Sport Plan Update - No. 4 1. That Report No. CMS23-029 be received for information. Carried 8.2.3 CMS23-025 - Ontario Junior Hockey League (OJHL) and Ontario Women's Hockey Association (OWHA) Junior Hockey Ice Rental Fees 1. That Report No. CMS23-025 be received; and 2. That Council approve the recommended reduced ice rental fees for the Ontario Junior Hockey League (OJHL) Aurora Tigers Jr. A and the Ontario Women’s Hockey Association (OWHA) Central York Panthers hockey teams; and 3. That the existing 2023 Fees and Charges Bylaw be amended to reflect the proposed changes to fee rates included in this report; and 4. That Council authorize staff to enter in a shared rink board advertising agreement with the Central York Girls Hockey Association, in accordance with the terms outlined in this report. Carried 8.2.4 CMS23-027 - Mobile Food and Beverage Consumption at Concerts in the Park 1. That Report No. CMS23-027 be received; and 2. That the Licensed Beverage Consumption pilot initiative for the August 23 and August 30 Aurora’s Concert in the Park be approved. Carried Page 32 of 245 Council Meeting Minutes Tuesday, June 27, 2023 10 8.2.5 FIN23-026 - Compensation and Support for Members of Council Policy Review and Update 1. That Report No. FIN23-026 be received; and 2. That the updated Compensation and Support for Members of Council Policy be approved. Carried 8.2.6 PDS23-084 - Parkland Dedication By-law Update 1. That Report No. PDS23-084 be received; and 2. That the Parkland Dedication By-Law be brought forward to a future Council meeting for enactment. Carried 8.2.7 PDS23-037- Request for Traffic Calming Measures - Various Locations Main Motion Moved by Councillor Gilliland Seconded by Councillor Gallo 1. That Report No. PDS23-037 be received; and 2. That Council approve the installation of speed cushions at the following locations: a. Conover Avenue between River Ridge Boulevard and Borealis Avenue; and b. Aurora Heights Drive between Bathurst Street and Delayne Drive (west leg). Amendment Moved by Councillor Thompson Seconded by Councillor Gilliland That the main motion be amended by adding the following clause and removing clause 2(a): That the installations of speed cushions at location "a. Conover Avenue between River Ridge Boulevard and Borealis Avenue" be Page 33 of 245 Council Meeting Minutes Tuesday, June 27, 2023 11 referred back to staff for further information to Council in September. Yeas (6): Mayor Mrakas, Councillor Weese, Councillor Gilliland, Councillor Gaertner, Councillor Thompson, and Councillor Gallo Absent (1): Councillor Kim Carried (6 to 0) Main motion as amended Moved by Councillor Gilliland Seconded by Councillor Gallo 1. That Report No. PDS23-037 be received; and 2. That Council approve the installation of speed cushions at the following location: b. Aurora Heights Drive between Bathurst Street and Delayne Drive (west leg); and 3. That the installations of speed cushions at location "a. Conover Avenue between River Ridge Boulevard and Borealis Avenue" be referred back to staff for further information to Council in September. Yeas (6): Mayor Mrakas, Councillor Weese, Councillor Gilliland, Councillor Gaertner, Councillor Thompson, and Councillor Gallo Absent (1): Councillor Kim Carried (6 to 0) 8.2.8 PDS23-086 - Update and Response to New Provincial Planning Legislation Main Motion Moved by Councillor Gaertner Seconded by Councillor Gilliland 1. That Report No. PDS23-086 be received for information; and 2. That proposed amendments to the Procedure By-law No. 6228-19, outlined in this report, be approved, and a by-law to amend the Procedure By-law be enacted to implement the proposed amendments; and Page 34 of 245 Council Meeting Minutes Tuesday, June 27, 2023 12 3. That the amendment to the Procedure By-law allow members of the public to speak no more than twice at Public Planning meetings; and 4. That proposed amendments to the Site Plan Control By-law No. 6106- 18, outlined in this report, be approved, and a by-law to amend the Site Plan Control By-law be enacted to implement the proposed amendments. Yeas (6): Mayor Mrakas, Councillor Weese, Councillor Gilliland, Councillor Gaertner, Councillor Thompson, and Councillor Gallo Absent (1): Councillor Kim Amendment Moved by Councillor Gaertner Seconded by Councillor Gilliland That the main motion be amended to add the following clause: That the Aurora Council support the Regional Report and comments related to the Provincial Planning Statement (PPS) being considered by Regional Council on June 29, 2023. The amendment was withdrawn by the mover. Main Motion Carried (6 to 0) 8.3 Budget Committee Meeting Report of June 6, 2023 1. That the Budget Committee meeting report of June 6, 2023, be received for information. Carried 9. Consideration of Items Requiring Discussion (Regular Agenda) 9.1 CMS23-032 - SARC Gymnasium Addition - Supplementary Information Item 9.1 was considered together with sub-item 8.1.7. Page 35 of 245 Council Meeting Minutes Tuesday, June 27, 2023 13 10. Motions 10.1 Mayor Mrakas; Re: Eliminating Minimum Parking Requirements for New Residential Developments Motion 10.1 was withdrawn. 10.2 Mayor Mrakas; Re: Housing Target and Pledge Moved by Councillor Thompson Seconded by Councillor Gilliland Whereas the province of Ontario has a goal of building 1.5 million new homes by 2031, in collaboration with municipal partners; and Whereas on June 16, 2023, the Town of Aurora specifically received a request from Minister Steve Clark to demonstrate a commitment to accelerating housing supply through the development of a local Housing Target to 2031 and a Municipal Housing Pledge; and Whereas providing a range and mix of new housing represents good planning, with the Town currently developing a local Affordable Housing Action Plan and supportive policies existing in the Town’s Official Plan; and Whereas local Housing Targets and Municipal Housing Pledges have already been provided by 28 other municipalities across Ontario; 1. Now Therefore Be it Hereby Resolved That Council direct staff to identify a locally appropriate Housing Target to meet current and future housing needs for Aurora to 2031 and develop a Municipal Housing Pledge that affirms the Town’s commitment to accelerate housing supply in partnership with the province; and 2. Be It Further Resolved That this local Housing Target and Municipal Housing Pledge be brought forward to Council for consideration of approval and be sent to the province prior to the December 15, 2023, provincial submission deadline. Yeas (6): Mayor Mrakas, Councillor Weese, Councillor Gilliland, Councillor Gaertner, Councillor Thompson, and Councillor Gallo Absent (1): Councillor Kim Carried (6 to 0) Page 36 of 245 Council Meeting Minutes Tuesday, June 27, 2023 14 11. New Business Councillor Thompson advised that Councillor Kim expressed support and appreciation for the decision regarding the Stronach Aurora Recreational Complex (SARC) gymnasium expansion. Councillor Thompson asked for an update regarding the installation of stoplights across from the SARC gymnasium and on Butternut Road, and staff agreed to contact York Region for additional information. Mayor Mrakas added that the York Region Public Works Capital Auxiliary team are expecting to expediate delivery of the signals for installation in late 2023. Councillor Gaertner advised that a new pedestrian activated stoplight has been installed on Henderson Road with a special thanks to Michael Bat, Traffic/Transportation Analyst. Councillor Gilliland inquired about the status of the no parking signs on Benville Crescent, and staff advised that they would follow up with the business for updated timelines. Councillor Gilliland further inquired about the installation of a no parking sign near the Ashario Cannabis Dispensary on Yonge Street, and staff advised they would follow up with the business for updated timelines. Councillor Gilliland thanked staff for responding to and repairing sodding concerns. Councillor Weese inquired about a proposed timeline for the repairs and surfacing on Larmont Street and Mosley Street, and staff agreed to provide an update schedule when available. 12. By-laws 12.1 By-law Number 6524-23 - Being a By-law to amend By-law Number 6000-17, as amended, respecting the lands municipally known as 20-85 Monarch Park Gate, 25-340, 375-455 Addison Hall Circle (File No. ZBA-2022-03). 12.2 By-law Number 6525-23 - Being a By-law to establish land on Plan 65R- 39324 as a highway (extension of Goulding Avenue). 12.3 By-law Number 6526-23 - Being a By-law to assume highways on Plan 65M- 4635 for public use and maintenance by The Corporation of the Town of Aurora. Page 37 of 245 Council Meeting Minutes Tuesday, June 27, 2023 15 Moved by Councillor Gilliland Seconded by Councillor Gaertner That By-laws, items 12.1 to 12.3 inclusive, be enacted. Yeas (6): Mayor Mrakas, Councillor Weese, Councillor Gilliland, Councillor Gaertner, Councillor Thompson, and Councillor Gallo Absent (1): Councillor Kim Carried (6 to 0) 13. Closed Session None. 14. Confirming By-law 14.1 By-law Number 6527-23 - Being a By-law to confirm actions by Council resulting from a Council meeting on June 27, 2023 Moved by Councillor Thompson Seconded by Councillor Gallo That the confirming By-law be enacted. Carried 15. Adjournment Moved by Councillor Gilliland Seconded by Councillor Thompson That the meeting be adjourned at 8:38 p.m. Carried Page 38 of 245 Council Meeting Minutes Tuesday, June 27, 2023 16 Tom Mrakas, Mayor Michael de Rond, Town Clerk Page 39 of 245 Town of Aurora Council Closed Session Public Meeting Minutes Date: Time: Location: Tuesday, June 20, 2023 5:45 p.m. Holland Room, Aurora Town Hall Council Members: Mayor Tom Mrakas (Chair) Councillor Ron Weese Councillor Rachel Gilliland Councillor Wendy Gaertner Councillor Michael Thompson Councillor Harold Kim (arrived at 6:06 p.m.) Members Absent: Councillor John Gallo Other Attendees: Marco Ramunno, Director, Planning and Development Services Sara Tienkamp, Director, Operational Services (left at 6:14 p.m.) Patricia De Sario, Director, Corporate Services/Town Solicitor Michael de Rond, Town Clerk _____________________________________________________________________ 1. Call to Order The Mayor called the meeting to order at 5:46 p.m. Council consented to resolve into a Closed Session at 5:46 p.m. Council reconvened into open session at 6:40 p.m. 2. Approval of the Agenda Moved by Councillor Weese Seconded by Councillor Gilliland That the confidential Council Closed Session agenda be approved. Carried Page 40 of 245 Council Closed Session Public Meeting Minutes Tuesday, June 20, 2023 2 3. Declarations of Pecuniary Interest and General Nature Thereof There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act, R.S.O. 1990, c. M.50. 4. Consideration of Items Requiring Discussion That Council resolve into a Closed Session to consider the following matters: Moved by Councillor Thompson Seconded by Councillor Weese 1. A proposed or pending acquisition or disposition of land by the municipality or local board (Section 239(2)(c) of the Municipal Act, 2001); Re: Council Closed Session Report No. PDS23-090 - Property Matter - George Street 2. A proposed or pending acquisition or disposition of land by the municipality or local board (Section 239(2)(c) of the Municipal Act, 2001); Re: Council Closed Session Report No. PDS23-091 - Property Matter - Archerhill Court Carried 4.1 Council Closed Session Report No. PDS23-090 - Property Matter - George Street A proposed or pending acquisition or disposition of land by the municipality or local board (Section 239(2)(c) of the Municipal Act, 2001) Moved by Councillor Gaertner Seconded by Councillor Thompson 1. That Council Closed Session Report No. PDS23-090 be deferred to the July 11, 2023 closed session meeting. Yeas (5): Mayor Mrakas, Councillor Weese, Councillor Gaertner, Councillor Thompson, and Councillor Kim Nays (1): Councillor Gilliland Absent (1): Councillor Gallo Carried (5 to 1) Page 41 of 245 Council Closed Session Public Meeting Minutes Tuesday, June 20, 2023 3 4.2 Council Closed Session Report No. PDS23-091 - Property Matter - Archerhill Court A proposed or pending acquisition or disposition of land by the municipality or local board (Section 239(2)(c) of the Municipal Act, 2001) Moved by Councillor Kim Seconded by Councillor Thompson 1. That Council Closed Session Report No. PDS23-091 be received; and 2. That the confidential direction to staff be confirmed; and 3. That the requirements of By-law No. 4255-01 to provide public notice for the sale of property be waived and the requirements of By-law No. 5710-15 to provide public notice before the closure of a highway be waived, and no further notice of the sale and closure of Archerhill Court be provided; and 4. That staff be directed to bring forward any applicable by-laws required to stop up and permanently close Archerhill Court and declare it as surplus to facilitate the sale. Yeas (6): Mayor Mrakas, Councillor Weese, Councillor Gaertner, Councillor Thompson, Councillor Gilliland, and Councillor Kim Absent (1): Councillor Gallo Carried (6 to 0) 5. Confirming By-law 5.1 By-law Number 6523-23 Being a By-law to confirm actions by Council resulting from a Council Closed Session on June 20, 2023 Moved by Councillor Gaertner Seconded by Councillor Kim That the confirming by-law be enacted. Carried Page 42 of 245 Council Closed Session Public Meeting Minutes Tuesday, June 20, 2023 4 6. Adjournment Moved by Councillor Gaertner Seconded by Councillor Weese That the meeting be adjourned at 7:02 p.m. Carried Tom Mrakas, Mayor Michael de Rond, Town Clerk Page 43 of 245 Town of Aurora Council Closed Session Public Meeting Minutes Date: Time: Location: Tuesday, July 4, 2023 5:45 p.m. Holland Room Council Members: Mayor Tom Mrakas (Chair) Councillor Ron Weese Councillor Wendy Gaertner (arrived 5:53 p.m.) Councillor Michael Thompson Councillor John Gallo Councillor Harold Kim Members Absent: Councillor Rachel Gilliland Other Attendees: Doug Nadorozny, Chief Administrative Officer Patricia De Sario, Director, Corporate Services/Town Solicitor Marco Ramunno, Director, Planning and Development Services Michael de Rond, Town Clerk _____________________________________________________________________ 1. Call to Order The Mayor called the meeting to order at 5:45 p.m. Council consented to resolve into a Closed Session at 5:45 p.m. Council reconvened into open session at 6:36 p.m. 2. Approval of the Agenda Moved by Councillor Weese Seconded by Councillor Gallo That the confidential Council Closed Session agenda be approved. Carried Page 44 of 245 Council Closed Session Public Meeting Minutes Tuesday, July 4, 2023 2 3. Declarations of Pecuniary Interest and General Nature Thereof There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act, R.S.O. 1990, c. M.50. 4. Consideration of Items Requiring Discussion Moved by Councillor Weese Seconded by Councillor Kim That Council resolve into a Closed Session to consider the following matters: 1. Litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board (Section 239(2)(e) of the Municipal Act, 2001); Re: Council Closed Session Report No.CS23-040 - Appeals to Official Plan Amendment and Zoning By-law Amendment Applications, 120 Metcalfe Street, 101 and 103 Mosley Street (OPA-2021-01 and ZBA-2021-01) and 26, 30, 32, 34-38 Berczy Street (OPA-2020-01 and ZBA-2020-01) 2. Litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board (Section 239(2)(e) of the Municipal Act, 2001); Re: Council Closed Session Report No.CS23-041 - Appeals to Zoning By-law Amendment and Site Plan Applications, L&B Aurora Inc. (ZBA-2019-01 and SP-2020-05) Carried 4.1 Council Closed Session Report No. CS23-040 - Appeals to Official Plan Amendment and Zoning By-law Amendment Applications, 120 Metcalfe St, 101 and 103 Mosley St (OPA-2021-01 and ZBA-2021-01) and 26, 30, 32, 34- 38 Berczy St (OPA-2020-01 and ZBA-2020-01) Litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board (Section 239(2)(e) of the Municipal Act, 2001) Moved by Councillor Thompson Seconded by Councillor Weese 1. That Council Closed Session Report No. CS23-040 be received; and Page 45 of 245 Council Closed Session Public Meeting Minutes Tuesday, July 4, 2023 3 2. That the confidential direction to staff be confirmed. Yeas (6): Mayor Mrakas, Councillor Weese, Councillor Gaertner, Councillor Thompson, Councillor Gallo, and Councillor Kim Absent (1): Councillor Gilliland Carried (6 to 0) 4.2 Council Closed Session Report No. CS23-041 - Appeals to Zoning By-law Amendment and Site Plan Applications, L&B Aurora Inc. (ZBA-2019-01 and SP-2020-05) Litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board (Section 239(2)(e) of the Municipal Act, 2001) Moved by Councillor Kim Seconded by Councillor Gallo 1. That Council Closed Session Report No. CS23-041 be received; and 2. That the confidential direction to staff be confirmed. Yeas (5): Mayor Mrakas, Councillor Weese, Councillor Thompson, Councillor Gallo, and Councillor Kim Nays (1): Councillor Gaertner Absent (1): Councillor Gilliland Carried (5 to 1) 5. Confirming By-law 5.1 By-law Number 6528-23 Being a By-law to confirm actions by Council resulting from a Council Closed Session on July 4, 2023 Moved by Councillor Gallo Seconded by Councillor Kim That the confirming by-law be enacted. Carried Page 46 of 245 Council Closed Session Public Meeting Minutes Tuesday, July 4, 2023 4 6. Adjournment Moved by Councillor Gaertner Seconded by Councillor Thompson That the meeting be adjourned at 7:02 p.m. Carried Tom Mrakas, Mayor Michael de Rond, Town Clerk Page 47 of 245 Town of Aurora General Committee Meeting Report Date: Time: Location: Tuesday, July 4, 2023 7 p.m. Council Chambers, Aurora Town Hall Council Members: Mayor Tom Mrakas Councillor Ron Weese (Chair) Councillor Wendy Gaertner Councillor Michael Thompson Councillor John Gallo Councillor Harold Kim Absent Members: Councillor Rachel Gilliland Other Attendees: Doug Nadorozny, Chief Administrative Officer Patricia De Sario, Director, Corporate Services/Town Solicitor Robin McDougall, Director, Community Services Marco Ramunno, Director, Planning and Development Services Sara Tienkamp, Director, Operational Services Rachel Wainwright-van Kessel, Director, Finance Daniel Bitonti, Acting Manager, Corporate Communications* John Firman, Manager, Business Support Phillip Rose, Manager, Cultural Services Alexander Wray, Manager, By-law Services* Michael de Rond, Town Clerk Linda Bottos, Council/Committee Coordinator *Attended electronically _____________________________________________________________________ 1. Call to Order The Chair called the meeting to order at 7:02 p.m. Page 48 of 245 General Committee Meeting Report Tuesday, July 4, 2023 2 2. Land Acknowledgement General Committee acknowledged that the meeting took place on Anishinaabe lands, the traditional and treaty territory of the Chippewas of Georgina Island, recognizing the many other Nations whose presence here continues to this day, the special relationship the Chippewas have with the lands and waters of this territory, and that Aurora has shared responsibility for the stewardship of these lands and waters. It was noted that Aurora is part of the treaty lands of the Mississaugas and Chippewas, recognized through Treaty #13 and the Williams Treaties of 1923. 3. Approval of the Agenda General Committee approved the revised agenda as circulated by Legislative Services. 4. Declarations of Pecuniary Interest and General Nature Thereof There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act, R.S.O. 1990, c. M.50. 5. Community Presentations 5.1 Javed S. Khan, President and Chair, Aurora Sports Hall of Fame; Re: Aurora Sports Hall of Fame Update Javed Khan provided an update on events including: Celebrity Golf Classic held on June 21, 2023; second annual Celebrity Golf Classic scheduled to take place on June 20, 2024; Aurora Sports Hall of Fame (ASHoF) has been selected as a finalist for the Aurora Chamber of Commerce Non- Profit of the Year Award for which the winner will be announced at the Business Excellence Celebration on October 18, 2023; ASHoF will be engaging the community at the Aurora Farmers’ Market and Artisan Fair on July 22, 2023; and appreciation was extended to Council, Town staff, and all supporters and partners of the ASHoF. General Committee received the presentation for information. Page 49 of 245 General Committee Meeting Report Tuesday, July 4, 2023 3 6. Delegations 6.1 John Reich, Aurora Barbarians Rugby Football Club; Re: Item 9.2 - CMS23- 030 - Aurora Barbarians' Proposal for Sheppard's Bush John Reich spoke in support of the staff report and reiterated the Aurora Barbarians Rugby Football Club (ABRFC) commitment to the construction of the new turf field and proposed clubhouse. The delegate expressed appreciation to Council and Town staff and extended an invitation to join the ABRFC Mini’s Festival at Sheppard’s Bush at 9 a.m. on July 9, 2023. General Committee received and referred the comments of the delegation to item 9.2. 6.2 Zeeshan Ishaq, Resident; Re: Excessive Water Bill Zeeshan Ishaq presented background and an overview of concerns regarding an excessive water bill and requested relief. General Committee received the comments of the delegation for information. 7. Consent Agenda 7.1 Memorandum from Councillor Thompson; Re: Lake Simcoe Region Conservation Authority Board Meeting Highlights of May 26, 2023 General Committee recommends: 1. That the memorandum regarding Lake Simcoe Region Conservation Authority Board Meeting Highlights of May 26, 2023, be received for information. Carried 8. Advisory Committee Meeting Minutes General Committee recommends: That the Advisory Committee Meeting Minutes, items 8.1 to 8.3 inclusive, be received for information. Carried Page 50 of 245 General Committee Meeting Report Tuesday, July 4, 2023 4 8.1 Accessibility Advisory Committee Meeting Minutes of June 7, 2023 1. That the Accessibility Advisory Committee meeting minutes of June 7, 2023, be received for information. Carried 8.2 Finance Advisory Committee Meeting Minutes of June 13, 2023 1. That the Finance Advisory Committee meeting minutes of June 13, 2023, be received for information. Carried 8.3 Parks and Recreation Advisory Committee Meeting Minutes of June 15, 2023 1. That the Parks and Recreation Advisory Committee meeting minutes of June 15, 2023, be received for information. Carried 9. Consideration of Items Requiring Discussion (Regular Agenda) 9.1 CMS23-031 - Aurora Town Square Update General Committee consented to vote on the first and third clauses separately from the second clause. General Committee recommends: 1. That Report No. CMS23-031 be received; and 3. That Council approve in advance of the 2024 operating budget a new full-time IT Support/Technical Production position in support of Town Square’s operations to be funded through operational budget savings to be achieved through a planned reduction to the Aurora Public Library’s ongoing funding requirements. First and third clauses Carried Page 51 of 245 General Committee Meeting Report Tuesday, July 4, 2023 5 2. That the recommended operating plan financial strategy for Town Square be included in the proposed 2024 Budget for Council’s review and approval. Second clause Defeated 9.2 CMS23-030 - Aurora Barbarians' Proposal for Sheppard's Bush General Committee recommends: 1. That Report No. CMS23-030 be received; and 2. That staff be directed to further investigate Option 2 for the development of a second artificial turf sports field at Sheppard’s Bush; and 3. That staff prepare a Capital Project for Council consideration as part of the 2024 Capital Budget. Carried 9.3 CS23-044 - Modernized Property Standards By-law General Committee recommends: 1. That Report No. CS23-044 be received; and 2. That a new Property Standards By-law be brought forward to a future Council meeting for enactment to repeal and replace the current Property Standards By-law No. 4044-99.P; and 3. That a new Vital Services By-law be brought forward to a future Council meeting for enactment to repeal and replace the current Heating in Rental Units By-law No. 4737-05.P. Carried 9.4 CS23-043 - 2022 Municipal Election Wrap-Up General Committee recommends: 1. That Report No. CS23-043 be received for information. Carried Page 52 of 245 General Committee Meeting Report Tuesday, July 4, 2023 6 9.5 FIN23-028 - Capital Project 14106 - Cybersecurity Awareness Training General Committee recommends: 1. That Report No. FIN23-028 be received; and 2. That the condition on the approval of Capital Project No. 14106 – Cybersecurity Awareness Training, in the revised amount of $20,000, be lifted and the project proceed. Carried 9.6 FIN23-030 - Interim Forecast Update - As of April 30, 2023 General Committee recommends: 1. That Report No. FIN23-030 be received for information. Carried 10. Notices of Motion 10.1 Councillor Weese and Councillor Gilliland; Re: Air-Supported Courts Dome in Aurora Whereas the Draft Parks and Recreation Master Plan shows an inventory of one under-sized municipal gymnasium at the Aurora Family Leisure Complex with a single, full-sized gymnasium planned for the Stronach Aurora Recreation Centre in 2024; and Whereas according to the Draft Parks and Recreation Master Plan, the current per capita provision of gymnasium space is 1:64,100 with future per capita provision of such gymnasium space suggested to be 1:36,500; and Whereas both the Town and Local Sport Organizations (LSOs) permit selected school gymnasiums, but access to schools has been increasingly challenging as schools expand their programming and restrict access; and Whereas the existing inventory of indoor gymnasiums owned and operated by local School Boards is insufficient to meet the needs of growing indoor courts/gymnasium training; and Page 53 of 245 General Committee Meeting Report Tuesday, July 4, 2023 7 Whereas municipalities are increasingly including gymnasiums within new recreation centres to accommodate many growing sports and recreation activities that require indoor gymnasium space; and Whereas the Draft Parks and Recreation Master Plan states that existing Town-owned gymnasium time is well utilized, however, ‘little time is available for Community use’; and Whereas land inventory is low, and the Town would benefit by investing in the feasibility of utilizing a multi-use design approach to gain highest, best use of additional recreation gymnasium space; and Whereas Local Sport Organizations are increasingly required to permit appropriate training facilities outside of Town to operate programs for Aurora residents because of the lack of availability of indoor gymnasium space; and Whereas there is no central, Town-owned facility with sufficient capacity to offer multi-gym competition space to meet the needs of the Town’s Sport Tourism Strategy; and Whereas air-supported sport domes devoted to indoor courts training are feasible to build and maintain and cost efficiencies continue to improve; and Whereas a multi-use air-supported gym facility offering multiple courts would attract high level tournament events, benefiting our local economy, athletic growth, and overall community programming needs; and Whereas the Town has successfully implemented public-private partnerships for the development and operation of sports facilities; 1. Now Therefore Be It Hereby Resolved That staff be directed to report back with the feasibility to provide a multi-gymnasium, air-supported structure that will provide sufficient additional indoor gymnasium space to meet present and future needs; and 2. Be It Further Resolved That staff be directed to explore options for location, funding, and operation of the structure, including public- private partnerships in keeping with the Town’s public-public and public-private partnership strategy; and Page 54 of 245 General Committee Meeting Report Tuesday, July 4, 2023 8 3. Be It Further Resolved That staff be directed to consult with Local Sport Organizations to identify specific needs for the courts dome that will meet training and competition needs as well as sport tourism opportunities; and 4. Be It Further Resolved That staff be directed to include location and partnership options for an indoor sports court facility within the current sports field review; and 5. Be It Further Resolved That staff be directed to include funds in 2024 and 2025 as part of the 2024 Budget and 10-Year Capital Plan. 10.2 Councillor Thompson; Re: Parkland Acquisition Whereas parks are essential public infrastructure and are vital to improving and sustaining the health of individuals, the community, environment, and economy; and Whereas Aurora residents place a high value on the Town’s park system— 92% of survey respondents for the 2023 Parks and Recreation Master Plan indicated that parks for casual use are important to them; and Whereas the Town’s 2023 Draft Official Plan identifies the establishment of a diverse parkland and recreation area system as a fundamental principle of the Plan; and Whereas playgrounds are neighbourhood-level amenities that support childhood development and foster cognitive development and social skills, and encourage physical activity; and Whereas playgrounds should be provided in new and existing residential areas where geographical gaps exist, generally calculated through application of a 500-metre service radius that is unobstructed by major pedestrian barriers; and Whereas the OPA 34 Secondary Plan Area (Yonge Street South) is underserviced for both parkland and playgrounds; and Whereas in the past 20 years, 550 homes have been built within the OPA 34 Secondary Plan area and $9.2 million has been collected in cash-in-lieu of parkland; Page 55 of 245 General Committee Meeting Report Tuesday, July 4, 2023 9 1. Now Therefore Be It Hereby Resolved That staff identify and investigate properties of interest within the OPA 34 Secondary Plan area and report back to Council. 10.3 Mayor Mrakas; Re: Eliminating Minimum Parking Requirements for New Residential Developments Whereas the Aurora GO Station MTSA (Major Transit Station Area) is planned to accommodate a proposed minimum density of 150 people and jobs per hectare as part of creating housing opportunities in close proximity to higher order transit; and Whereas the Town of Aurora Official Plan already contains policies that encourage the use of alternative and reduced parking requirements specifically in the MTSA; and Whereas according to the Residential Construction Council of Ontario (RESCON) the cost of constructing below-grade parking in residential condominiums and apartments has increased significantly over the past decade, with these costs being passed onto unit owners and in turn negatively impacting housing affordability; and Whereas the construction of underground parking adds more time to the already lengthy and complex process of constructing higher density buildings; and Whereas an emerging trend across the Greater Toronto Area is that new condo projects are being left with parking spaces being unsold, and that there is a pattern of overbuilding parking in new higher density residential developments due to outdated zoning requirements; and Whereas reducing parking requirements will improve the livability of the Town overall by creating healthier communities, reducing greenhouse gas emissions, and creating space to improve conditions for transit, walking and cycling; and Whereas the sustainability and complete community policies of the Provincial Policy Statement, Growth Plan, York Region Official Plan, and the Town are strengthened by being able to reduce parking requirements; and Page 56 of 245 General Committee Meeting Report Tuesday, July 4, 2023 10 Whereas the Ontario Housing Affordability Task Force recommends removing minimum parking requirements as they are outdated municipal requirements that increase the cost of housing and are increasingly less relevant with public transit and ride share services; 1. Now Therefore Be It Hereby Resolved That staff be directed to evaluate options for eliminating minimum parking requirements for new residential developments within the GO Major Transit Station Area; and 2. Be It Further Resolved That any new residential development within the GO Major Transit Station Area require auto share and bike share programs; and 3. Be It Further Resolved That staff report back to Council with the appropriate actions to implement these directions, including the necessary updates to the Town’s Comprehensive Zoning By-law Number 6000-17. 11. Regional Report None. 12. New Business Councillors Gaertner, Thompson, and Gallo, and staff discussed the comments of Delegation 6.2 and the next steps regarding the excessive water bill. Councillor Gallo inquired about whether the audio equipment and assistive hearing devices in the Holland Room could be improved upon or, alternatively, whether Active Transportation and Traffic Safety Advisory Committee meetings could be held in Council Chambers. Staff agreed to investigate the matter further. 13. Public Service Announcements Councillors Thompson, Gaertner, and Weese, and Mayor Mrakas acknowledged the successful and well-run events of the Canada Day festivities and expressed appreciation to Town staff and the Aurora Community Band for their efforts. Page 57 of 245 General Committee Meeting Report Tuesday, July 4, 2023 11 Councillor Gaertner inquired about realtor signs that were recently on display at the Aurora Farmers’ Market and Artisan Fair, and staff agreed to investigate the matter. Councillor Weese announced the following activities and events:  Aurora’s Concerts in the Park begins another season from July 5, 2023, and each Wednesday through the summer at 7 p.m. in Town Park; visit aurora.ca/summerconcerts for more details.  Cycle Aurora, an interactive biking experience with challenges and prizes, will be held from July 1 to September 1, 2023; visit aurora.ca/cycleaurora for more information.  Town Hall’s Skylight Gallery will feature works by Ramona Ricken during the month of July 2023; visit aurora.ca/skylightgallery for more details.  Industrial Parkway north, between Wellington Street East and St. John’s Sideroad, will be closed for night paving from midnight to 5 a.m. during July 9 to July 14, 2023; visit aurora.ca/roadconstruction for more information.  Subscribe to the Town’s monthly Aurora Matters e-newsletter for updates on key projects, engagement opportunities, upcoming events, and important reminders, and a chance to win Jays tickets; visit aurora.ca/auroramatters to subscribe.  Community input is needed for the Town’s upcoming 2024 budget review; visit engageaurora.ca/budget2024 for more information and to take the survey and be automatically entered into a draw for a $150 gift card. 14. Closed Session None. 15. Adjournment The meeting was adjourned at 9:15 p.m. Page 58 of 245 100 John West Way Aurora, Ontario L4G 6J1 (905) 727-3123 aurora.ca Town of Aurora Memorandum Councillor’s Office Re: Lake Simcoe Region Conservation Authority Board Meeting Highlights of May 26, 2023 To: Mayor and Members of Council From: Councillor Michael Thompson Date: July 4, 2023 Recommendation 1. That the memorandum regarding Lake Simcoe Region Conservation Authority Board Meeting Highlights of May 26, 2023, be received for information. Attachments Attachment 1 – Lake Simcoe Region Conservation Authority Board Meeting Highlights of May 26, 2023 Page 59 of 245 Board Meeting Highlights May 26, 2023 Announcements: a)CAO Baldwin introduced Angela Coleman, General Manager of Conservation Ontario, who attended the meeting as a guest. b)CAO Baldwin advised that Councillor Bryn Hamilton, the Board’s representative from the City of Barrie, will be stepping down from the Board due to a promotion in her full -time place of employment. c)CAO Baldwin was sad to announce the recent passing of Wil Wegman. Wil had a 30 plus year career at the Ministry of Natural Resources and Forestry and was a strong advocate for Lake Simcoe and the work of the Conservation Authority. Wil was one of the nicest people you could meet and was a great friend to many Conservation Authority staff. Wil will be sadly missed around the watershed. d)CAO Baldwin was pleased to advise that the International Association of Great Lakes Research conference took place a couple of weeks ago and included several presentations by Conservation Authority staff. General Manager, Integrated Watershed Management, Don Goodyear, spoke proudly of the presentations by staff, noting they each represented the organization very well presenting on leading edge science, as well as practical implementation programs. These presentations included our salt management/r eduction efforts by Pam Strong; our work on carbon sequestration by Bill Thompson; land cover change and natural cover increase, also by Bill Thompson; our climate change mitigation and adaptation program by Kaitlyn Read; tributary health and the relationship to chloride concentrations by Rob Wilson; stormwater management focus and progress by Sheida Moin; Lake Simcoe nearshore monitoring and trends by Brian Ginn. Brian Ginn also co-chaired a Lake Simcoe session and presented on phosphorus loading trends an d the departure from expected relationships, known as decoupling. Presentations: a)Phosphorus Loads to Lake Simcoe – 2018 to 2020 Manager, Environmental Science and Monitoring, David Lembcke, provided an update on phosphorus loads to Lake Simcoe from 2018 to 2020, noting that phosphorus loads to Lake Simcoe is one of the key metrics used to assess lake health and efforts to manage ph osphorus within the watershed. The Lake Simcoe Protection Plan is focused on restoring a healthy and sustainable cold-water fish community in Lake Simcoe. To help achieve this goal, the target of 7 mg/L dissolved oxygen at the end of summer was set. He exp lained there is a connection Attachment 1 Page 60 of 245 LSRCA Board of Directors Meeting Highlights – May 26, 2023 Page 2 between phosphorus loads and dissolved oxygen in a lake. Decomposing plants and algae use up dissolved oxygen, and the amount of algae present in the lake is controlled to some extent by in-lake phosphorus levels. These phosphorus levels are in-turn controlled by phosphorus loading. In this way, the target 7 mg/L of dissolved oxygen is linked to an ideal phosphorus loading goal of 44 tonnes per year. As such phosphorus loads have been monitored since the 1990s to track the total amount of phosphorus entering Lake Simcoe from all sources. The report Phosphorus-Loads-Update-2018-2020 provides an update on the three most recently calculated hydrologic years of 2018 to 2020. To view this presentation, please click this link: Phosphorus Loads to Lake Simcoe 2018-2020 Presentation b)Conservation Authority Lands Overview Director, Conservation Lands, Phil Davies, provided an overview of Conservation Authority owned lands, noting the Conservation Authority owns, manages or holds easements over 36 properties that include a range of landscapes, ecosystem types and recreational opportunities. Most of the properties are open for the public to visit and explore at their leisure, providing communities with many benefits in addition t o environmental conservation, offering opportunities for passive recreational pursuits, including hiking, bird watching, dog walking, picnics and other activities in all four seasons. He explained that properties are acquired through purchases, donations, and transfers and include well-used and loved properties within town centres and some more remote areas accessible only by foot or canoe. They range in size from the 0.43ha Beaverton Dam Conservation Area to the 500ha Beaver River Wetland Conservation Area in Brock Township. The Conservation Authority has been acquiring properties since the 1950s, and the 358ha Lake Simcoe Conservation Preserve in Georgina was the latest to be added in 2022. While staff manage the majority, all or a portion of some properties are maintained under agreement by the host municipality. Durham Regional Forest is owned by the Region and managed by the Conservation Authority under a formal Agreement scheduled to expire in 2023. The Conservation Authority is also party to Conservation Easement Agreements for two private property landholdings, playing a role in ensuring the long -term protection of the natural heritage features they protect. Collectively, landholdings include about 2,750ha of land with over 120km of trails. Recently, eight properties were enrolled in the Federal government’s Canada Target 1 Program, an international commitment for protected areas to conserve 25% of Canada's lands and oceans by 2025, working toward conserving 30% by 2030. These Conservation Authority lan ds now count towards Canada’s national and international area-based conservation targets and will be publicly showcased for the contributions they make beyond the watershed. To view this presentation, please click this link: Conservation Authority Landholdings Presentation Page 61 of 245 LSRCA Board of Directors Meeting Highlights – May 26, 2023 Page 3 c)Lake Simcoe Conservation Foundation Overview Lake Simcoe Conservation Foundation Executive Director, Cheryl Taylor, provided an overview of the Lake Simcoe Conservation Foundation, noting it was incorporated in 1973 to aid the Conservation Authority in the cultivation and advancement of conservation by serving as a permanent custodian of their endowment funds. The Foundation has strong support of its Board of Directors, who volunteer their time to further the vision and mission of the Foundation. Over the years, the Foundation has supported hundreds of Conservation Authority projects and outdoor education programs, while adhering to strict governance. The Connect Campaign, the Foundation’s first capital campaign, launched in 2018 and is well underway raising funds for a much need new Nature Centre to house the Conserv ation Authority’s Education Program. To learn more about the Foundation, please visit their website through this link: https://www.lakesimcoefoundation.ca/ To view this presentation, please click this link: Lake Simcoe Conservation Foundation Presentation Correspondence and Staff Reports: Phosphorus Loads to Lake Simcoe – 2018 to 2020 The Board received Staff Report No. 24-23-BOD regarding phosphorus loads to Lake Simcoe from 2018 to 2020. Conservation Authority Lands Overview The Board received Staff Report No. 25-23-BOD regarding the Conservation Lands program. Offsetting Program Results – Reconciliation to December 31, 2022 The Board received Staff Report No. 26-23-BOD regarding an update on the Conservation Authorities Offsetting Cash in Lieu funds and Key Performance Indicators. 2023 Budget Restatement The Board received Staff Report No. 27-23-BOD regarding the restatement of the approved 2023 Budget and approved the request to allocate deferred funds to be used for one-time investments in Asset management, data collections and research and support of ongoing projects. Water Balance Recharge Offsetting Policy and Phosphorus Offsetting Policy Updates The Board received Staff Report No. 28-23-BOD and approved the requested updates regarding the Water Balance Recharge Offsetting Policy, Phosphorus Offsetting Policy and Lake Simcoe Region Water Balance Recharge Offsetting Policy. Page 62 of 245 LSRCA Board of Directors Meeting Highlights – May 26, 2023 Page 4 Western Creek Construction Project The Board received Staff Report No. 29-23-BOD regarding the Western Creek Restoration/Infrastructure Protection Project RFT- CA-2023-001, Town of Newmarket and approved the recommended bidder, R&M Construction (560789 Ontario Limited), for the tender contract bid price of $602,675.11 (excluding HST). Confidential Legal Matter The Board received a presentation regarding a confidential legal matter, along with the accompanying Confidential Staff Report No. 30-23-BOD. For more information or to see the full agenda package, visit LSRCA’s Board of Directors’ webpage. Page 63 of 245 Town of Aurora Accessibility Advisory Committee Meeting Minutes Date: Time: Location: Wednesday, June 7, 2023 7 p.m. Holland Room, Aurora Town Hall Committee Members: Peter Angelo (Vice Chair) Max Le Moine John Lenchak Jo-anne Spitzer Members Absent: Councillor Harold Kim (Chair) Alison Hughes Hailey Reiss Other Attendees: Franco DeMarco, Recreation Supervisor, Community Programs Gary Greidanus, Senior Landscape Architect* Phillip Rose, Manager, Cultural Services Gregory Peri, Accessibility Advisor Linda Bottos, Council/Committee Coordinator *Attended electronically _____________________________________________________________________ 1. Call to Order The Vice Chair called the meeting to order at 7:05 p.m. 2. Land Acknowledgement The Committee acknowledged that the meeting took place on Anishinaabe lands, the traditional and treaty territory of the Chippewas of Georgina Island, recognizing the many other Nations whose presence here continues to this day, the special relationship the Chippewas have with the lands and waters of this territory, and that Aurora has shared responsibility for the stewardship of these lands and waters. It was noted that Aurora is part of the treaty lands of the Page 64 of 245 Accessibility Advisory Committee Meeting Minutes 2 Wednesday, June 7, 2023 Mississaugas and Chippewas, recognized through Treaty #13 and the Williams Treaties of 1923. 3. Approval of the Agenda Moved by John Lenchak Seconded by Jo-anne Spitzer That the agenda as circulated by Legislative Services be approved. Carried 4. Declarations of Pecuniary Interest and General Nature Thereof There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act, R.S.O. 1990, c. M.50. 5. Receipt of the Minutes 5.1 Accessibility Advisory Committee Meeting Minutes of May 10, 2023 Moved by Max Le Moine Seconded by Jo-anne Spitzer That the Accessibility Advisory Committee meeting minutes of May 10, 2023, be received for information. Carried 6. Delegations None. 7. Matters for Consideration 7.1 Memorandum from Recreation Supervisor, Community Programs; Re: Recreation Needs Assessment for Persons with Disabilities Staff provided an overview of the memorandum and timeline for the project. The Committee and staff discussed various aspects and suggestions including: the addition of braille to all signage in all facilities; inclusion of the AccessNow audit feedback in the project; scope of the Page 65 of 245 Accessibility Advisory Committee Meeting Minutes 3 Wednesday, June 7, 2023 assessment; accessible surfaces in playgrounds and removal of obstructions to access; improvements to uneven surfaces and alignment with curbs; and preference to employ a consultant with lived experiences. Moved by Jo-anne Spitzer Seconded by John Lenchak 1. That the memorandum regarding Recreation Needs Assessment for Persons with Disabilities be received; and 2. That the Accessibility Advisory Committee comments regarding Recreation Needs Assessment for Persons with Disabilities be received and referred to staff for consideration and further action as appropriate. Carried 7.2 Memorandum from Manager, Library Square; Re: Aurora Town Square Update and Site Plan Staff presented an update on the Aurora Town Square project through renderings and an overview of the site plan. The Committee and staff discussed various aspects and suggestions including: tactile walking surface indicators around the Square’s water feature/splash pad; high contrasting indicators on glass walls and doors; audio induction loops and portable assistive listening devices; tactile walking surface indicators on stair landings; consideration to enclose open riser staircases; splash pad water depth and drainage; skating loop technology; accessible ramp maintenance; Amphitheatre accessible seating and addition of hand rails; indoor event space accessible seating; and art studio accessibility. Staff agreed to report back on any unanswered questions. Moved by John Lenchak Seconded by Max Le Moine 1. That the memorandum regarding Aurora Town Square Update and Site Plan be received; and 2. That the Accessibility Advisory Committee comments regarding Aurora Town Square Update and Site Plan be received and referred to staff for consideration and further action as appropriate. Carried Page 66 of 245 Accessibility Advisory Committee Meeting Minutes 4 Wednesday, June 7, 2023 7.3 Memorandum from Director of Operations; Re: Summit Park Additional Amenities Staff provided an overview of the memorandum noting the plan to include any input from the Committee in a report back to Council in September. The Committee and staff discussed various aspects and suggestions including: accessible surfacing; consideration of a ramp; target age group of playground; and braille signage. Moved by Max Le Moine Seconded by Jo-anne Spitzer 1. That the memorandum regarding Summit Park Additional Amenities be received; and 2. That the Accessibility Advisory Committee comments regarding Summit Park Additional Amenities be received and referred to staff for consideration and further action as appropriate. Carried 7.4 Memorandum from Director of Operations; Re: Shining Hill Neighborhood Park - Preliminary Design Staff provided an overview of the memorandum and elements of the preliminary park design. The Committee and staff discussed various aspects and suggestions including: park users and easement agreement with Newmarket; paths of travel with adequate space and turning radius; park use allocation; accessible surfaces; accessible swing; barrier-free parking spaces; and splash pad surface and drainage. Moved by Max Le Moine Seconded by John Lenchak 1. That the memorandum regarding Shining Hill Neighbourhood Park - Preliminary Design be received; and 2. That the Accessibility Advisory Committee comments regarding Shining Hill Neighbourhood Park - Preliminary Design be received and referred to staff for consideration and further action as appropriate. Carried Page 67 of 245 Accessibility Advisory Committee Meeting Minutes 5 Wednesday, June 7, 2023 7.5 Memorandum from Accessibility Advisor; Re: Site Plan Application OPA- 2022-04, ZBA-2022-06, SUB-2022-01, SP- 2022-10 (Submission #2) 1452- 1460 Wellington Street East Staff provided an overview of the site plan and comments to be submitted to the Planner on behalf of the Committee. The Committee and staff discussed various aspects of the site plan and further suggestions were made regarding consideration for: indication of the Type A barrier-free parking spaces; and clarification on the location of visitor parking, including barrier-free spaces, in Phases 1 and 2. Moved by John Lenchak Seconded by Max Le Moine 1. That the memorandum regarding Site Plan Application OPA-2022-04, ZBA-2022-06, SUB-2022-01, SP- 2022-10 (Submission #2) 1452-1460 Wellington Street East be received; and 2. That the Accessibility Advisory Committee comments regarding Site Plan Application OPA-2022-04, ZBA-2022-06, SUB-2022-01, SP- 2022- 10 (Submission #2) be received and referred to staff for consideration and further action as appropriate. Carried 7.6 Round Table Discussion; Re: Town of Aurora Multi-Year Accessibility Plan 2022-2026 (Link to Multi-Year Accessibility Plan) Motion to defer Moved by John Lenchak Seconded by Jo-anne Spitzer 1. That the Round Table Discussion; Re: Town of Aurora Multi-Year Accessibility Plan 2022-2026 be deferred to the next Committee meeting. Carried 8. Informational Items None. Page 68 of 245 Accessibility Advisory Committee Meeting Minutes 6 Wednesday, June 7, 2023 9. New Business None. 10. Adjournment Moved by Max Le Moine Seconded by John Lenchak That the meeting be adjourned at 9:03 p.m. Carried Page 69 of 245 Town of Aurora Finance Advisory Committee Meeting Minutes Date: Time: Location: Tuesday, June 13, 2023 5:45 p.m. Holland Room, Aurora Town Hall Committee Members: Mayor Tom Mrakas (Chair) Councillor Michael Thompson (Vice Chair) Councillor Ron Weese Other Attendees: Councillor Wendy Gaertner Councillor Rachel Gilliland Doug Nadorozny, Chief Administrative Officer Robin McDougall, Director, Community Services Rachel Wainwright-van Kessel, Director, Finance Jason Gaertner, Manager, Financial Management Phil Rose, Manager, Cultural Services Palak Mehta, Council/Committee Coordinator _____________________________________________________________________ 1. Call to Order Mayor Mrakas called the meeting to order at 5:45 p.m. 2. Land Acknowledgement The Committee acknowledged that the meeting took place on Anishinaabe lands, the traditional and treaty territory of the Chippewas of Georgina Island, recognizing the many other Nations whose presence here continues to this day, the special relationship the Chippewas have with the lands and waters of this territory, and that Aurora has shared responsibility for the stewardship of these lands and waters. It was noted that Aurora is part of the treaty lands of the Mississaugas and Chippewas, recognized through Treaty #13 and the Williams Treaties of 1923. Page 70 of 245 Finance Advisory Committee Meeting Minutes Tuesday, June 13, 2023 2 3. Approval of the Agenda Moved by Councillor Weese Seconded by Councillor Thompson That the agenda as circulated by Legislative Services be approved. Carried 4. Declarations of Pecuniary Interest and General Nature Thereof There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act, R.S.O. 1990, c. M.50. 5. Receipt of the Minutes 5.1 Finance Advisory Committee Meeting Minutes of May 9, 2023 Moved by Councillor Weese Seconded by Councillor Thompson 1. That the Finance Advisory Committee Meeting Minutes of May 9, 2023 be received for information. Carried 6. Delegations None. 7. Matters for Consideration 7.1 Memorandum from Manager of Cultural Services; Re: Aurora Town Square Budget Update Phil Rose, Manager, Cultural Services, accompanied by Robin McDougall, Director, Community Services, presented an overview of the memorandum outlining relevant background information, the original business plan and financial strategy for Town Square approved in March 2019, which was based upon a Municipal Services Board (MSB) model, versus a Not-for- Profit/Municipal Hybrid Model, budget summary and strategy. Page 71 of 245 Finance Advisory Committee Meeting Minutes Tuesday, June 13, 2023 3 The Committee inquired about the key expenditure and revenue differences between the original business and the proposed version. Feedback was provided to staff asking that more information about the Aurora Cultural Centre (ACC) and Aurora Public Library, community partner organizations, and differences between the Municipal Services MSB model and Not-for-Profit/Municipal Hybrid model be included in a future report. The Committee also requested additional details regarding the breakdown of the net incremental funding requirement. The Committee sought clarity of the Aurora Town Square’s (ATS) revenue model and suggested reviewing its business plan and projections over a 2 to 3-year planning horizon would be more beneficial in understanding the ATS’ cost recovery performance. The Committee inquired about the potential effects on the Town’s service agreement with the ACC and sought clarification on the ACC’s and Library’s roles in the ATS’ ongoing operations. Staff provided information regarding ongoing discussions with the ACC about the business plan and financial strategy, resources needed to operate the Town Square facility, and the Cultural Services Agreement. The Committee inquired if the noted $350,000 pressure included any additional resources for the ACC. Staff advised that the draft multi-year budget to be presented to Council in the fall will include incremental requirements for the ACC, and that there will be opportunities for the ACC to consider service expansion possibilities and all associated incremental costs. The Committee and staff further discussed the inclusion of donations and public sponsorships revenues in the operating budget. Staff confirmed that no proceeds of this nature have been included in the presented budget plan. Staff advised that as per previous Council direction, these proceeds have been allocated in support of the ATS’ capital costs. The Committee inquired about the operating budget, and staff provided a breakdown of the approved Aurora Museum and Archives and facility funding. The Committee also provided feedback on the number of events being planned identified in the budget. Page 72 of 245 Finance Advisory Committee Meeting Minutes Tuesday, June 13, 2023 4 Moved by Councillor Thompson Seconded by Councillor Weese 1. That the memorandum regarding the Aurora Town Square Budget Update be received; and 2. That the Finance Advisory Committee comments regarding the Aurora Town Square Budget Update be received and referred to staff for consideration and further action as appropriate. Carried 7.2 Memorandum from Project Management Office; Re: Town's Major Capital Projects Update The Committee and staff discussed various aspects of the Town Square project including: the remaining project scope, accuracy of project timelines regarding substantial report completion by summer 2023 and total project completion by fall 2023, and the potential budget overruns due to post-project claims that Chandos will submit due to the schedule extension. The Committee and staff further discussed the financial system project, and staff confirmed that Phase 3a and its implementation was completed on May 31, 2023. Moved by Councillor Weese Seconded by Councillor Thompson 1. That the memorandum regarding Town’s Major Capital Projects Update be received; and 2. That the Finance Advisory Committee comments regarding the Town’s Major Capital Projects Update be received and referred to staff for consideration and further action as appropriate. Carried 7.3 Memorandum from Senior Financial Management Advisor; Re: Reserve Management Policy Staff provided an overview of the memorandum regarding the Reserve Management Policy, including items recommended as part of the fiscal Page 73 of 245 Finance Advisory Committee Meeting Minutes Tuesday, June 13, 2023 5 strategy as it relates to the reserve management pillar, documenting practices to ensure healthy reserves, and advised that the capital plan would be adequately funded and supported. The Committee inquired about the included graph representing an examination of the Town’s year end capital reserve balances over a ten- year time horizon. Staff provided additional information regarding the expected draws on these reserves based on the current capital plan, asset cycles, growth of reserves, and funds available to replace assets. The Committee further inquired about the potential capital reserve risk factors. Staff identified areas of risk, such as the Town’s collection of future development charges in support of Parks and Recreation requirements like the proposed Stronach Aurora Recreation Complex (SARC). Staff provided a response with respect to project revaluation and growth. Moved by Councillor Weese Seconded by Councillor Thompson 1. That the memorandum regarding Reserve Management Policy be received; and 2. That the Finance Advisory Committee comments regarding the Reserve Management Policy be received and referred to staff for consideration and further action as appropriate. Carried 8. New Business None. 9. Adjournment Moved by Councillor Weese Seconded by Councillor Thompson That the meeting be adjourned at 6:35 p.m. Carried Page 74 of 245 Town of Aurora Parks and Recreation Advisory Committee Meeting Minutes Date: Time: Location: Thursday, June 15, 2023 7 p.m. Holland Room, Aurora Town Hall Committee Members: Councillor Ron Weese (Chair) Irene Clement Jessie Fraser* Adrian Martin* (departed 7:23 p.m./returned 7:45 p.m.) Shaheen Moledina* Corrina Tai* Members Absent: Michelle Dakin (Vice Chair) David Gren Other Attendees: Gary Greidanus, Senior Landscape Architect* Lisa Warth, Manager, Recreation Linda Bottos, Council/Committee Coordinator *Attended electronically _____________________________________________________________________ 1. Call to Order The Chair called the meeting to order at 7 p.m. 2. Land Acknowledgement The Committee acknowledged that the meeting took place on Anishinaabe lands, the traditional and treaty territory of the Chippewas of Georgina Island, recognizing the many other Nations whose presence here continues to this day, the special relationship the Chippewas have with the lands and waters of this territory, and that Aurora has shared responsibility for the stewardship of these lands and waters. It was noted that Aurora is part of the treaty lands of the Page 75 of 245 Parks and Recreation Advisory Committee Meeting Minutes Thursday, June 15, 2023 2 Mississaugas and Chippewas, recognized through Treaty #13 and the Williams Treaties of 1923. 3. Approval of the Agenda Moved by Shaheen Moledina Seconded by Irene Clement That the revised agenda as circulated by Legislative Services be approved. Carried 4. Declarations of Pecuniary Interest and General Nature Thereof There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act, R.S.O. 1990, c. M.50. 5. Receipt of the Minutes 5.1 Parks and Recreation Advisory Committee Meeting Minutes of April 27, 2023 Moved by Jessie Fraser Seconded by Shaheen Moledina That the Parks and Recreation Advisory Committee meeting minutes of April 27, 2023, be received for information. Carried 6. Delegations None. 7. Matters for Consideration 7.1 Memorandum from Recreation Supervisor, Community Programs; Re: Recreation Needs Assessment for Persons with Disabilities Staff provided an overview of the memorandum noting the project will focus mainly on the inclusive programs and services desired by the community and how to best facilitate their participation in recreation and Page 76 of 245 Parks and Recreation Advisory Committee Meeting Minutes Thursday, June 15, 2023 3 leisure activities. The Committee and staff discussed various aspects and suggestions including: overlap between project scope and facilities; planning stages and community consultation; staff training; hiring of qualified staff; needs assessments and resources; accommodation of various special needs; feedback and communication with residents in multiple languages; and an improved registration form to allow greater input from parents/guardians. Moved by Shaheen Moledina Seconded by Jessie Fraser 1. That the memorandum regarding Recreation Needs Assessment for Persons with Disabilities be received; and 2. That the Parks and Recreation Advisory Committee comments regarding Recreation Needs Assessment for Persons with Disabilities be received and referred to staff for consideration and further action as appropriate. Carried 7.2 Memorandum from Director of Operations; Re: Shining Hill Neighbourhood Park – Preliminary Design Staff provided an overview of the memorandum noting the plan to consolidate any Advisory Committee comments and report back to Council in September with a finalized design and cost estimate. The Committee and staff discussed various aspects and suggestions including: mitigation of park amenity sounds and lighting impact on adjacent residential areas; tree loss and compensation; environmental assessments; type of splash pad; dedicated pickleball court versus multi- use court; multi-sport basketball court; park and amenity lighting; multi- use soccer field; appropriate bike racks; connection to trail system; trail maintenance, lighting and accessibility; playground accessibility; and maintenance cost agreements. Moved by Irene Clement Seconded by Shaheen Moledina 1. That the memorandum regarding Shining Hill Neighbourhood Park – Preliminary Design be received; and Page 77 of 245 Parks and Recreation Advisory Committee Meeting Minutes Thursday, June 15, 2023 4 2. That the Parks and Recreation Advisory Committee comments regarding Shining Hill Neighbourhood Park – Preliminary Design be received and referred to staff for consideration and further action as appropriate. Carried 7.3 Memorandum from Director of Operations; Re: Summit Park Additional Amenities Staff provided an overview of the memorandum noting the plan to consolidate any Advisory Committee comments and report back to Council in September for budget approval. The Committee and staff discussed various aspects and suggestions including consideration of: natural playground structures; a demographic study for the area to determine potential target user groups; public consultation on the proposed playground and park; appropriate bike racks; park and amenity lighting including courts, playground and fitness area; and accessibility. Moved by Irene Clement Seconded by Jessie Fraser 1. That the memorandum regarding Summit Park Additional Amenities be received; and 2. That the Parks and Recreation Advisory Committee comments regarding Summit Park Additional Amenities be received and referred to staff for consideration and further action as appropriate. Carried 8. Informational Items None. 9. New Business The Committee inquired about the Town’s policy on communicating upcoming community events to residents, and staff advised on the various methods employed including social media, Town website, advertising in local newspapers, and notices posted in facilities and businesses around Town. Page 78 of 245 Parks and Recreation Advisory Committee Meeting Minutes Thursday, June 15, 2023 5 The Committee inquired about musical events in parks, and staff advised on the upcoming schedule of events to be held throughout the summer, for which a printed flyer will be available in The Auroran newspaper. The Committee suggested that communication and messaging in a variety of languages, including traditional methods of communication, should be considered. The Committee inquired about whether any assessments would be done on Town parks respecting accessibility and inclusivity, and staff advised that a comprehensive study would be completed in 2024. 10. Adjournment Moved by Corrina Tai Seconded by Jessie Fraser That the meeting be adjourned at 8:18 p.m. Carried Page 79 of 245 100 John West Way Aurora, Ontario L4G 6J1 (905) 727-3123 aurora.ca Town of Aurora General Committee Report No. CMS 2 3 -0 31 Subject: Aurora Town Square Update Prepared by: Phil Rose, Manager of Cultural Services Department: Community Services Date: July 4, 2023 Recommendation 1. That Report No. CMS23-031 be received; and 2. That the recommended operating plan financial strategy for Town Square be included in the proposed 2024 Budget for Council’s review and approval; and 3. That Council approve in advance of the 2024 operating budget a new full-time IT Support/Technical Production position in support of Town Square’s operations to be funded through operational budget savings to be achieved through a planned reduction to the Aurora Public Library’s ongoing funding requirements. Executive Summary This report provides an update on Aurora Town Square, including the 2024-2026 operating budget, financial strategy, and staffing considerations.  With the opening of Town Square in 2024, expenses will increase as the facility becomes operational  Town Square’s total annual incremental net operating requirements are estimated to be $1,070,000  There has been an incremental approach to the onboarding of staff to limit salary and benefit expenses during the start-up period Page 80 of 245 July 4, 2023 2 of 8 Report No. CMS23-031 Background The original Town Square business plan and financial strategy were approved in March 2019. The financial strategy estimated that the net annual operating costs for Town Square would be $720,000. The strategy proposed a phasing in of the operating budget impact over three years (2019, 2020 and 2021) to ensure that the $720,000 was fully funded prior to the opening of Town Square. Incremental Net Operating Costs for Town Square Fiscal Year Phased in Amount 2019 240,000 or 0.5% tax levy impact 2020 240,000/0.5% 2021 240,000/0.5% Total 720,000 The business plan and financial strategy also assumed that Town Square would operate under a Municipal Services Board (MSB) Model, whereby Council would delegate authority to an independent board to operate Town Square. All existing Town funding for the Aurora Cultural Centre (ACC), Aurora Museum & Archives (AMA), and Facility Maintenance (for Library and 22 Church) was to be pooled, and it was assumed that the independent board would receive revenue from rentals, program registration, sponsorship, ticket sales, staff recoveries, and more. Following an in-depth governance review, the MSB Model was eventually abandoned in favour of the Not-for-Profit/Municipal Hybrid Model, which was approved in June 2020. Under this model, the ACC would continue to provide cultural services to the community under a Provision of Cultural Services Agreement and Lease Agreement with the Town, while the AMA would continue to provide heritage and museum services, and the Library would offer a range of experiential programs focused on learning, literary arts, and more. In addition to transitioning to the Hybrid Model, key components were added to Town Square following approval of the original business plan and financial strategy, including:  Bridge  Water feature  Skating loop Page 81 of 245 July 4, 2023 3 of 8 Report No. CMS23-031  Library improvements: 1. New façade and elevator 2. Two program rooms 3. Boardroom o Reading garden o Corridor These additions enlarged Town Square by over 10,000 sq. ft. The adoption of the Hybrid Model, as well as the expansion of Town Square’s physical footprint, compounded by COVID-19 and inflation, led to a reassessment of Town Square’s operating budget. In March 2022, Council approved the conversion of the Manager of Aurora Town Square and Marketing Creative Specialist contract positions to permanent positions. In June 2022, Council also approved the recruitment of a fulltime Facility Crew Lead, full-time Customer Service Representative, and the allocation of Town Square operating funding for a Technical Production position role. Analysis With the opening of Town Square in 2024, expenses will increase as the facility becomes operational Expenses for salaries and benefits, marketing and communications, programming, and maintenance will increase once the facility launches in early 2024. The intent is to introduce a series of programs and performances immediately upon opening and to gradually scale up over the first three years, so that by 2026 the Town will be approaching its peak programming and rental capacity. By 2026, staff project the Town will host between 15 and 20 performances in the Performance Hall, run approximately 80 educational programs and administer over 100 rental bookings annually for the various spaces that comprise ATS. These projections do not include the programs and performances provided by the ACC or other community groups. In planning for the first year of operations, the following decisions and assumptions have been made based on the adoption and implementation of the Hybrid Model:  The Town will assume responsibility for facility maintenance, IT delivery, customer service, bookings and rentals, box office administration, program registration, café and concession services, and some programming, including community events.  To support the ACC, the Town will provide many of the services listed above at no charge, such as facility maintenance, including room setup or take down, and Page 82 of 245 July 4, 2023 4 of 8 Report No. CMS23-031 IT delivery. The Town will recover some expenses associated with the box office and usage of the Town’s program registration software.  The ACC will continue to provide base programming focused on performing arts, visual/fine arts, crafts, arts education, camps and community events.  The ACC may expand their existing services to include Front of House and Technical Production for all of Town Square.  The ACC will become the main programmer of the Performance Hall and Visual Arts Studio and will continue to have access to their traditional spaces in the Church Street School, including the galleries, art activity room, and Brevik Hall.  Access to a greater variety of custom-built spaces for performances and programs will increase the ACC’s revenue potential. Town Square’s total annual incremental net operating requirements are estimated to be $1,070,000 When creating the revised Town Square operating budget, a number of factors contributed to the increased annual incremental net operating requirements, including the following:  The original net annual operating costs of $720,000 were not subject to an inflationary increase since their inclusion in the operating budget in 2019. As a result, this amount has foregone approximately $75,500 in inflationary increases from 2019 to 2023.  As detailed above, the 2019 financial strategy did not account for the 10,000+ sq. ft. (or 12% more space) subsequently added to the project that contributed to higher annual facility maintenance costs of approximately $160,000, not including the additional staff salaries required to operate the expanded facility.  The adoption of the Hybrid Model meant that the Town’s projected income would be lower by approximately $245,000 as revenue will now be shared by the Town and ACC. Taking these factors into consideration, the additional operating pressures equal close to $500,000, however, staff believe this can be reduced to $350,000 by operating Town Square in a lean and efficient manner. As shown in Attachment 1, the total annual incremental net operating requirements are estimated to be $1,070,000 by 2026. Once the already earmarked amount of $720,000 within the approved operating budget is considered, staff recommend that the remaining new pressure of $350,000 be addressed through a similar multiyear funding strategy to what was used previously (i.e., phased into the operating budget over a three-year period). Under the proposed funding strategy, this pressure would be fully funded by the tax levy by 2026; in the Page 83 of 245 July 4, 2023 5 of 8 Report No. CMS23-031 interim any shortfalls will be funded from past unused ATS funding that is being held within the tax rate stabilization reserve. There has been an incremental approach to the onboarding of staff to limit salary and benefit expenses during the start-up period To minimize salary expenses during Town Square’s start-up period, staff have been strategic in determining which positions are needed immediately and which ones can be onboarded as demand for space and programming increases. By 2026, the proposed Town Square staffing complement is presented in Table 1. Aurora Town Square Staffing Table 1 FTE Position Already Approved 1 Manager 1 Marketing & Communications Specialist 1 Customer Service Representative 1 Crew Leader 1 Technical Production Specialist Proposed NEW Positions 1 IT Support/Technical Production (2023) 1 Customer Service Representative (2024) 2 Facility Maintenance staff (2024) 2 Facility Operators (2024) PT Customer Service Representative (2024) In addition to the staff listed above, there are 2.5 existing FTEs funded from the AMA budget that will also contribute to Town Square programming, including the Cultural Development Coordinator, Collection & Exhibitions Coordinator, and Museum Assistant. Seasonal staff, such as program instructors and camp assistants, will be recruited as needed. To be ready for opening in early 2024, staff are recommending that the following additional positions be brought forward as part of the 2024 budget process: o 1 FT Customer Service Representative Page 84 of 245 July 4, 2023 6 of 8 Report No. CMS23-031 o 2 FT Maintenance Staff o 2 FT Facility Operators o PT Customer Service Representatives Additionally, staff recommend that Council approve the proposed IT Support/Technical Production position which will be responsible for IT support, A/V and technical production responsibilities at Town Square in advance of the 2024 operating budget approval. If approved, this position will be funded through operational budget savings to be achieved through a planned reduction to the Aurora Public Library’s ongoing funding requirements. Staff recommend that the recruitment for this position begin immediately. Advisory Committee Review On June 13, 2023, staff presented to the Finance Advisory Committee regarding the 2024-2026 Town Square operating budget and their comments have been incorporated into this report. Legal Considerations None. Financial Implications Aurora Town’s Square’s projected net operating requirements up to 2026 are presented in Attachment 1. Staff recommend that the identified $350,000 incremental operating pressure be phased in over a three-year time period commencing in 2024. In the interim any shortfalls will be funded from past unused ATS funding that is being held within the tax rate stabilization reserve. Staff’s final recommended funding strategy for this pressure will be included the 2024 proposed operating budget which will be presented to Council for its review and approval in the fall. All proposed new staffing for ATS will be included in the Town’s upcoming multi-year budget. It is recommended that the proposed IT Support/Technical Production position receive early approval in 2023 which will allow for the recruitment of this position. All proposed new staffing for the ATS has been considered within the noted net $350,000 pressure. Page 85 of 245 July 4, 2023 7 of 8 Report No. CMS23-031 Communications Considerations The Town will inform residents about the information in this report by posting it to the Town’s website. Additionally, the Communications division will promote any new open positions approved by Council through the Town’s regular communications channels. Climate Change Considerations The recommendations from this report do not impact greenhouse gas emissions or impact climate change adaptation. Link to Strategic Plan Aurora Town Square supports the following Strategic Plan goals and key objectives: Supporting an exceptional quality of life for all in its accomplishment in satisfying requirements in the following key objectives within these goal statements:  Invest in sustainable infrastructure  Celebrating and promoting our culture  Encourage an active and healthy lifestyle  Strengthening the fabric of our community Enabling a diverse, creative, and resilient economy in its accomplishment in satisfying requirements in the following key objectives within these goal statements:  Promoting economic opportunities that facilitate the growth of Aurora as a desirable place to do business Alternative(s) to the Recommendation 1. Council may provide further direction. Conclusions The report provides an update on Town Square’s operating budget for 2024-2026 and recommends that the operating plan financial strategy laid in the report, including staff identified for 2024 recruitment, be advanced to the upcoming budget process. The report also seeks approval for the re-allocation of Aurora Public Library operating Page 86 of 245 July 4, 2023 8 of 8 Report No. CMS23-031 funding to support the recruitment of IT Support/Technical Production staff for Town Square. Attachments 1. 2026 Town Square Operating Budget Previous Reports CMS19-009, Library Square Proposed Operating Plan, March 21, 2019 FS19-012, Library Square – Financial Strategy, March 21, 2019 CMS20-008, Library Square Governance Review, March 3, 2020 CMS20-012, Library Square Governance Review, June 16, 2020 CMS20-026, Library Square Governance Review, November 3, 2020 CMS21-022, Library Square Governance Update, June 15, 2021 CMS21-029, Aurora Town Square Governance Update, September 21, 2021 CMS22-010, Aurora Town Square Governance – Town Staffing Update 1 – March 1, 2022 CMS22-029, Aurora Town Square Governance – Town Staffing Update 2, June 21, 2022 Finance Advisory Committee Memo, Aurora Town Square Budget Update, June 13, 2023 Pre-submission Review The report was reviewed by the CAO and Director of Community Services on June 20, 2023. Approvals Approved by Robin McDougall, Director, Community Services Approved by Doug Nadorozny, Chief Administrative Officer Page 87 of 245 Attachment #1 Item Amount Expenditures Salaries & Benefits 1,306,900 Programming 192,200 Marketing & Communications 99,600 Materials & Supplies 6,850 Contractual Services 28,350 Facility Maintenance 349,100 Total 1,983,000 Revenues Fees & Services (86,500) User Fees (296,000) Grants (39,500) Total (422,000) Net Operating Requirement 1,561,000 Less: Existing Approved AMA & Facility funding (491,000) Short-fall before approved earmarked funds 1,070,000 Less: Approved earmarked funds (720,000) Net incremental funding requirement 350,000 Note: Excludes all Aurora Cultural Centre Requirements. 2026 Town Square Operating Budget Page 88 of 245 100 John West Way Aurora, Ontario L4G 6J1 (905) 727-3123 aurora.ca Town of Aurora General Committee Report No. CMS 2 3 -0 30 Subject: Aurora Barbarians’ Proposal for Sheppard’s Bush Prepared by: John Firman, Manager, Business Support Department: Community Services Date: July 4, 2023 Recommendation 1. That Report No. CMS23-030 be received; and 2. That staff be directed to further investigate Option 2 for the development of a second artificial turf sports field at Sheppard’s Bush; and 3. That staff prepare a Capital Project for Council consideration as part of the 2024 Capital Budget. Executive Summary Staff have reviewed a variety of options for the development of an artificial turf sports field and clubhouse to support the relocation of the Aurora Barbarians Rugby Football Club (Aurora Barbarians) from their current home in Markham to a new permanent home in Aurora.  The Aurora Barbarians have requested support from the Town to aid in the relocation from their current home field/clubhouse.  Staff have investigated the Aurora Barbarians proposal and alternate options.  In consultation with the Aurora Barbarians and the Aurora Youth Soccer Club (AYSC), staff recommend proceeding with Option 2.  Additional work is required to obtain appropriate approvals, determine field specifications, and identify financial implications. Page 89 of 245 July 4, 2023 2 of 7 Report No. CMS23-030 Background The Aurora Barbarians have requested support from the Town to aid in the relocation from their current home field/clubhouse. Following a delegation to General Committee on January 17, 2023 by the Aurora Barbarians, Council at its meeting on January 31, 2023 passed the following motion: That staff be directed to review and investigate the proposal from the Aurora Barbarians Rugby Football Club and report back to Council with options and recommendations. The Aurora Barbarians have offered grass roots and elite level rugby programming to the Aurora community for over 20 years, to male and female participants ranging in age from as young as six to older adult programs. The Aurora Barbarians currently have approximately 540 members, of which approximated 63% are youth and approximately 30% of members are Aurora residents. Being the only organization offering Rugby programs to the Aurora community they are considered a “representative” organization within the Sports Field and Park Use policy. Currently the Barbarians conduct all their training in Aurora but play their games out of the Fletcher’s Fields facility in Markham, which is co-owned by the Barbarians and other Local Sport Organizations (LSOs) from neighbouring municipalities. Due to the sale of this property the Barbarians are seeking a new home for their games and clubhouse. Having established themselves in Aurora they would prefer to relocate the remainder of their programming to Aurora fields. In order to accomplish this, they require an additional artificial turf field, lined for rugby, and preferably co-located with an existing field also lined for rugby, at a location that can also accommodate the construction of a new clubhouse facility. The Aurora Barbarians are prepared to commit an estimated $1.75 Million to the project, consisting of fully paying for a clubhouse, which would include washrooms and dressing rooms available to other sport field permit holders, at an estimated cost of $750,000. The remaining $1,000,000 (estimated) would be contributed toward the cost of constructing a new artificial turf sports field. Analysis Staff have investigated the Aurora Barbarians proposal and alternate options. Page 90 of 245 July 4, 2023 3 of 7 Report No. CMS23-030 Staff have consulted with the Aurora Barbarians and other community LSOs, as well as Ontario Heritage Trust and the York Catholic District School Board (YCDSB) to consider a variety of options. Staff have identified four potential options, which are also summarized below: 1. The Aurora Barbarians’ proposal to add a second artificial turf field to the East of the existing artificial turf field at Sheppard’s Bush, in an East/West configuration, causing the elimination of four existing grass fields, including three 9v9 soccer fields and one 7v7 soccer field. Construct the clubhouse in place of the current public washroom building adjacent to the South parking lot off Industrial Parkway. This option is not recommended as the Town does not have suitable options to replace the three impacted 9v9 soccer fields. As these are the premier 9v9 fields in Aurora and heavily utilized by the Aurora Youth Soccer Club (AYSC), the loss of these fields would cause irreparable harm to AYSC programming. 2. Construct a second field at Sheppard’s Bush immediately North of the existing field, in the preferred North/South field configuration, eliminating four existing 7v7 grass soccer fields. Construct the clubhouse in place of the current public washroom building adjacent to the South parking lot off Industrial Parkway, or at the North end of the complex adjacent to a proposed new parking lot. This option is recommended by staff as the existing fields are not utilized as often as the other fields at this site, and are more readily replaceable through new turf field design, re-purposing of existing facilities, and relocation of permits to existing 7v7 fields in other locations. This option also meets the Barbarians’ preference of having two fields co-located. 3. Utilize existing fields and the proposed artificial turf field at St. Anne’s School to support the additional hours required by the Barbarians and construct a new clubhouse facility on YCDSB property at St. Maximilian Kolbe CHS. This option is supported by staff as an alternative to Option 2 as it provides a site for the Barbarians’ clubhouse and is likely to meet the field requirements of the club, although it does not provide a site for two fields to be co-located. This option has no impact on existing field inventory, and YCDSB has expressed willingness to consider supporting this option. Page 91 of 245 July 4, 2023 4 of 7 Report No. CMS23-030 4. Construct an artificial turf sports field and new clubhouse on YCDSB property at Cardinal Carter CHS. This option is supported by staff as an alternative to Option 2 as it provides both another artificial turf field and a site for the Barbarians’ clubhouse, with minimal impact to the Town’s existing field inventory, although it does not provide a site for two fields to be co-located. This option has no impact on existing Town- owned field inventory; however, the Town does permit the existing grass field through a partnership agreement with the YCDSB. The YCDSB has approached the Town with specific interest in developing this site for a possible sports dome at a future date. Should this option be considered, staff would recommend including additional work to be completed at the time of construction to account for the potential future addition of an air supported dome. In consultation with the Aurora Barbarians and the Aurora Youth Soccer Club (AYSC), staff recommend proceeding with Option 2. Staff have consulted regularly with the Aurora Barbarians throughout this investigative phase and the Aurora Barbarians have expressed a preference for Option 2, rather than their original proposal as described in Option 1. Staff have also reviewed existing field utilization on the grass fields that would be impacted by this project and identified that the only user group that would otherwise be significantly impacted would be the AYSC. Staff have consulted the AYSC and they have expressed their support for Option 2 in principle, provided that the Town can adequately accommodate their sports field needs on the new artificial turf field and/or other field locations. Staff have reviewed the current field utilization for the impacted fields and are confident that the AYSC needs can be adequately addressed through this new artificial turf field as well as through existing and planned field inventory. Additional work is required to obtain appropriate approvals, determine field specifications, and identify financial implications. Staff have initiated discussions with the Ontario Heritage Trust (OHT), as the land owner. The Town currently has a management agreement with OHT for the ongoing use and maintenance of Sheppard’s Bush, but would require OHT’s approval for this project in accordance with the terms of the existing agreement. Page 92 of 245 July 4, 2023 5 of 7 Report No. CMS23-030 Pending Council direction of a specific option, staff will conduct further investigation into project details, general cost estimates and bring forward a Capital Project for Council consideration in the 2024 Capital Budget cycle. Upon Council approval of a Capital Project, staff would enter into the appropriate agreements necessary. Advisory Committee Review Not applicable Legal Considerations If Council approves this as a capital project as part of the 2024 Capital Budget, the Town will enter into an agreement with the Aurora Barbarians regarding the cost and construction of the clubhouse and the artificial turf field, as well as details of designated field usage. Further, assuming the OHT approves this project in accordance with the terms of the management agreement, the Town will either enter into an amendment to that agreement or a separate agreement with the OHT for the construction of the second artificial turf field on its lands. Financial Implications Under the recommended option 2, the Aurora Barbarians will fund the full cost of their new clubhouse’s construction, estimated to be $750,000. The Town and Barbarians will share in the construction cost of the proposed new artificial turf, with the Barbarians contributing approximately $1,000,000 in support of this field. Costs associated with a similarly sized artificial turf including, consulting, bleachers, lighting, fencing, etc. are estimated at approximately $2.5 -2.8M. . Should Council endorse staff’s recommendation, the total estimated costs for this proposal will be refined as part of a capital project to be presented to Council for its review and approval as part of the 2024 budget. Also, all anticipated operating and future replacement costs for the new field would be included in the proposed multi-year operating budget. The Aurora Barbarians would continue to pay permit fees for the use of the field. This combined with overall increased permitting would result in an increase in annual permit revenue. Page 93 of 245 July 4, 2023 6 of 7 Report No. CMS23-030 Communications Considerations The Town will inform the public about the information contained in this report by posting it to the Town’s website. Climate Change Considerations The recommendations from this report do not immediately impact greenhouse gas emissions or impact climate change adaptation. However, when the project progresses to detailed design, green infrastructure for storm water, soft landscape, building design and green procurement will be considered as they all play an important roll mitigating the impacts of a changing climate, from air quality, stormwater management to counteracting the effects of the heat island. Link to Strategic Plan This project supports Objective #4 – Encouraging an active and healthy lifestyle under the Goal of: Supporting an exceptional quality of life for all Alternative(s) to the Recommendation 1. Council may approve an alternate option as identified in this report. 2. Council may decline to proceed. 3. Council may provide further direction. Conclusions That Council approve Option 2 for further investigation and direct staff to report back to Council through the Capital Budget process. Attachments N/A Page 94 of 245 July 4, 2023 7 of 7 Report No. CMS23-030 Previous Reports N/A Pre-submission Review Agenda Management Team review on June 14, 2023 Approvals Approved by Robin McDougall, Director, Community Services Approved by Doug Nadorozny, Chief Administrative Officer Page 95 of 245 100 John West Way Aurora, Ontario L4G 6J1 (905) 727-3123 aurora.ca Town of Aurora General Committee Report No. CS2 3 -044 Subject: Modernized Property Standards By-law Prepared by: Alexander Wray, Manager of Bylaw Services Department: Corporate Services Date: July 4, 2023 Recommendation 1. That Report No. CS23-044 be received; and 2. That a new Property Standards By-law be brought forward to a future Council meeting for enactment to repeal and replace the current Property Standards By-law No. 4044- 99.P; and 3. That a new Vital Services By-law be brought forward to a future Council meeting for enactment to repeal and replace the current Heating in Rental Units By-law No. 4737- 05.P. Executive Summary The purpose of this report is to seek Council’s approval to bring forward modernized Property Standards and Vital Service By-laws for enactment that will address areas of community and Council concern.  A modernized Property Standards By-law will address current and future needs of our growing community.  The proposed Property Standards By-law will support the implementation of the Administrative Monetary Penalty System (AMPS) by providing staff with effective and efficient enforcement tools.  New provisions addressing multi residential living, light pollution, retaining walls, and clothing drop boxes have been incorporated as part of an extensive review. Page 96 of 245 July 4, 2023 2 of 6 Report No. CS23-044  A modernized Vital Services By-law will provide increased protection for residents residing in rented residential dwellings. Background At the Council meeting of November 23, 2021, the following motion carried; “Whereas the Town’s current Property Standards By-law was last written in 1999; and Whereas the population growth and building landscape has changed drastically in the last 22 years; and Whereas the Town would benefit from a review of the Property Standards By-law to reflect the growth and modernization experienced in Aurora; 1. Now Therefore Be It Hereby Resolved That staff report back with a modernized review of the Property Standards By-law.” Due to the comprehensive review of our existing legislation and comparing the proposed by-law provisions to those which exist in other municipalities, staff were unable to provide a track changes document with a direct comparison to the current by- laws as the proposed by-laws are completely new and not amending legislation. Analysis A modernized Property Standards By-law will address current and future needs of our growing community. The existing Property Standards By-law No. 4044-99.P, has served the Town well since its implementation in 1999. However, as the community continues to grow and evolve there is a need to modernize this by-law to address current and future needs. The proposed Property Standards By-law will provide a comprehensive framework to ensure that all properties within the Town continue to meet minimum standards of safety, health, and maintenance. By implementing a modernized Property Standards By-law, the Town will be better equipped to protect the health, safety, and well-being of its residents while ensuring that our community remains an attractive and desirable place to live and do business. Page 97 of 245 July 4, 2023 3 of 6 Report No. CS23-044 The proposed Property Standards By-law will support the implementation of the Administrative Monetary Penalty System (AMPS) by providing staff with effective and efficient enforcement tools. Utilizing the Administrative Monetary Penalty System (AMPS) to support enforcement initiatives under a Property Standards By-law can provide an efficient and effective way to enforce compliance with property standards. It offers a streamlined process for issuing penalties without requiring a court appearance, serves as a financial deterrent for property owners in violation of the by-law, and significantly reduces the burden on the court system. The Building Code Act, 1992, S.O. 1992, c. 23 (the “Building Code Act”) in Ontario permits the use of AMPS for certain property standards violations, making it an effective tool for the Town to ensure continued compliance with the by-law. New provisions addressing multi residential living, light pollution, retaining walls, and clothing drop boxes have been incorporated as part of an extensive review. The modernized Property Standards By-law includes several new provisions that are designed to maintain the health, safety, and well-being of residents and business owners, while also enhancing the overall quality of life in the Town. The provisions include: - New regulations to address light pollution which aim to reduce the impact of outdoor lighting on the environment and neighbouring properties. - New lighting and signage provisions for multi-residential properties relating to minimum lighting and signage in common area hallways, underground parking garages, and utility rooms. - Provisions relating to the maintenance of retaining walls that do not meet the definition of a designated structure under the Building Code. The new provisions are meant to ensure that retaining walls are kept in a state of good repair and free from hazards. - New provisions addressing the placement and maintenance of clothing drop boxes, to mitigate illegal dumping concerns. A modernized Vital Services By-law will provide increased protection for residents residing in rented residential dwellings. The Town’s current Vital Services By-law is referred to as the Heating in Rental Units By- law and its scope is limited to ensuring landlords provide a minimum temperature of Page 98 of 245 July 4, 2023 4 of 6 Report No. CS23-044 twenty degrees Celsius in rented residential dwelling units. The proposed Vital Services By-law enhances the minimum requirements by ensuring the following: - That a temperature of twenty degrees Celsius is maintained throughout rented residential dwellings between September 15th and June 1st. - That temporary sources of heat, such as space heaters, are not used as a permanent source of heat. - That an adequate supply of hot water and potable water is available to tenants in residential dwellings. - That air conditioning, if required to be provided pursuant to a tenancy agreement, is working between June 1st – September 14th. - That vital services are not disconnected by landlords. Advisory Committee Review None Legal Considerations Municipalities are authorized to pass by-laws to prescribe standards for the maintenance and occupancy of properties pursuant to the Building Code Act. The Building Code Act also provides municipalities with authority to take enforcement and remediation action to achieve compliance. Further, the proposed Property Standards By- law continues the Property Standards Committee, pursuant by the Building Code Act, and introduces the ability to issue Administrative Penalties with respect to non- compliance with property standards or orders. In case an administrative penalty issued, a person cannot be charged with an offence with respect to the same contravention. The proposed Property Standards By-law also consists of maintenance standards with respect to heritage attributes pursuant to the Ontario Heritage Act, R.S.O. 1990, c. O.18, and will replace the existing By-law No. 5489-13. The proposed Vital Services By-law is authorized pursuant to the Municipal Act, 2001, S.O. 2001, c. 25 (the “Municipal Act”) and powers of a municipality to pass by-laws respecting health, safety and well-being of persons, and protection of persons and property, including consumer protection. The Vital Services By-law would be subject to enforcement through orders and charges under the Municipal Act, as such, compliance Page 99 of 245 July 4, 2023 5 of 6 Report No. CS23-044 orders under this by-law would not be subject to appeal to the Property Standards Committee. Wording in the proposed by-law also allows for provisions to be designated for enforcement using Administrative Penalties in the future. Financial Implications The new Property Standards By-law and Vital Services By-law will include a schedule of administrative monetary penalties in the Town’s AMPS By-law No. 6450-22. Staff will propose any applicable changes to the operating budget for Council’s review and approval as necessary. Communications Considerations The Town will inform the public if and when the new by-laws have passed through the Town’s normal communications channels. Additionally, the Communications division will work with the Bylaw Services division to determine if targeted communications campaigns are needed to inform specific interested parties. The new by-laws will also be posted on the Town’s website. Climate Change Considerations The recommendations in this report do not impact greenhouse gas emissions or impact climate change adaptation directly, however, bringing forward modernized Property Standards and Vital Service By-laws for enactment would play a significant role in reducing community-wide energy consumption and landfill waste generation over time. New provisions addressing areas such as light pollution and clothing drop-off boxes serve as effective climate action strategies to reduce energy consumption and increase waste diversion respectfully. The proposed Property Standards By-law supports the Official Plan’s objective of Building a Greener Community through the introduction of more efficient property development/design standards. Furthermore, the initiatives to reduce energy consumption and increase waste diversion aligns with strategies implemented within the Community Energy Plan. Link to Strategic Plan The proposed Property Standards By-law supports the Strategic Plan Community Goal of Supporting an Exceptional Quality of Life for All. Page 100 of 245 July 4, 2023 6 of 6 Report No. CS23-044 Alternative(s) to the Recommendation 1. Council direct staff to not bring forward a new Property Standards By-law and Vital Services By-law for enactment. Conclusions For reasons outlined in this report, staff recommend that a new Property Standards By- law and Vital Services By-law be enacted at a future Council meeting. Attachments Attachment 1 – Draft Property Standards By-law Attachment 2 – Draft Vital Services By-law Previous Reports None Pre-submission Review Agenda Management Team review on June 5, 2023 Approvals Approved by Patricia De Sario, Director of Corporate Services/Town Solicitor Approved by Doug Nadorozny, Chief Administrative Officer Page 101 of 245 1 The Corporation of the Town of Aurora By-law Number XXXX-23 Being a By-law to prescribe the standards for the maintenance and occupancy of properties in the Town of Aurora. WHEREAS subsection 15.1(3) of the Building Code Act, 1992, S.O. 1992, c.23, (“Building Code Act”) permits the council of a municipality to pass a by-law prescribing standards for the maintenance and occupancy of properties within the municipality and for prohibiting the occupancy or use of such properties that do not conform with the standards; AND WHEREAS subsection 15.1(3) of the Building Code Act also permits said by- law to require property that does not conform with the standards to be repaired and maintained to conform with the standards or the site to be cleared of all buildings, structures, debris or refuse and left in a graded and levelled condition; AND WHEREAS under sections 35.3 and 45.1 of the Ontario Heritage Act, R.S.O. 1990, c. O.18 a by-law may be passed prescribing minimum standards for the maintenance of the heritage attributes of designated properties or properties situated in heritage conservation districts, provided that a by-law under section 15.1 of the Building Code Act is in effect in the municipality; AND WHEREAS subsection 15.6(1) of the Building Code Act requires that a bylaw passed under subsection 15.1(3) of the Building Code Act provide for the establishment of a property standards committee; AND WHEREAS the council of The Corporation of the Town of Aurora deems it necessary to repeal By-law 4044-99, being a by-law to prescribe standards for the maintenance and occupancy of property within the Town of Aurora, and to replace it with this by-law; AND WHEREAS the council of The Corporation of the Town of Aurora deems it expedient to continue to regulate the maintenance of properties within the Town of Aurora; NOW THEREFORE, the council of the Corporation of the Town of Aurora enacts as follows: Attachment 1 Page 102 of 245 2 INDEX PART I – DEFINITIONS, INTERPRETATION AND APPLICATION 1. Short Title 2. Definitions and Interpretation 3. Administration of this By-law 4. Application and Other Law PART II – PROHIBITIONS, DUTIES AND REQUIREMENTS 5. Prohibitions and Requirements PART III – GENERAL MAINTENANCE STANDARDS 6. Yards 7. Vacant Buildings 8. Sewage and Drainage 9. Walkways 10. Safe Access and Barriers 11. Fences and Retaining Walls 12. Garbage Disposal 13. Surface Treatment of Outdoor Parking and Storage Areas 14. Pest Prevention 15. Foundations 16. Structural Components 17. Roofs 18. Exterior of a Building 19. Driveway Delineation 20. Dampness 21. Stairs, Porches, Balconies, and Decks 22. Guards and Handrails 23. Elevators 24. Water Supply 25. Plumbing 26. Washroom and Bathroom Facilities 27. Lighting Standards – Interior Lighting 28. Lighting Standards – Exterior Lighting 29. Buffering 30. Clothing Drop Boxes 31. Parking Garages 32. Garage Exit Door Signs PART IV – MAINTENANCE OF BUILDINGS AND STRUCTURES 33. Walls and Ceilings OF Dwelling 34. Floors Page 103 of 245 3 35. Basements and Crawl Spaces 36. Doors and Windows 37. Kitchen, Bathroom, and Washroom Facilities 38. Kitchens 39. Ventilation 40. Heating Systems 41. Electrical and Lighting Services 42. Occupancy Standards 43. Illegal Cannabis Grow Operations PART V – HERITAGE PROPERTY STANDARDS 44. Heritage Property Standards PART VI – PROPERTY STANDARDS COMMITTEE 45. Property Standards Committee PART VII – INSPECTION, ORDERS AND ENFORCEMENT 46. Power of Entry and Inspection 47. Orders 48. Order Non-Compliance and Cost Recovery 49. Certificate of Compliance 50. Offences 51. Administrative Penalties 52. Presumption PART VIII – GENERAL PROVISIONS 53. Schedules 54. Repeal and Transition 55. Effective Date Page 104 of 245 4 Part I: Definitions, Interpretation and Application 1. Short Title 1.1 This by-law shall be known and may be cited as the “Property Standards By-law”. 2. Definitions and Interpretation 2.1 In this by-law, the following words shall have the following meanings: (a) “Accessory Building” means any subordinate building or structure which is separate or detached from the main building on the same Lot and is subordinate to a principle use of the main building or structure, is not used for human habitation, is located on the same Lot as the main building or structure and may, without limiting the generality of the foregoing, include a private garage, swimming pool, private greenhouse, patio, carport, boat house, solar collector, garbage bin enclosure, raised play structures, and gazebos; (b) “Agricultural Purposes” means land designated for agricultural uses under the Zoning By-Law; (a) “Bathroom” means a room containing a bathtub or shower with or without a water closet (toilet) and lavatory (sink); (b) "Barrier-Free" means that a building and its facilities can be approached, entered and used by persons with physical or sensory disabilities; (c) “Basement” means as defined in the Building Code; (d) “Building Code” means the regulations made under section 34 of the Building Code Act, as amended or replaced from time to time; (e) “Building Code Act” means the Building Code Act, 1992, S.O. 1992, c. 23, as it may be amended or replaced from time to time; (f) “Committee” means the Property Standards Committee of the Town established pursuant to this by-law; (g) "Council" means the Council of the Corporation of the Town of Aurora; (h) “Crawl Space” means a space beneath a floor assembly with less than 1.8 meters of clearance height; Page 105 of 245 5 (i) "Director" means the department head responsible for the Bylaw Services division of the Town or his/her designate or successor; (j) “Domestic Goods” means goods associated with a Residential Occupancy and includes but is not limited to firewood, small amounts of building materials, garden equipment and furniture and household belongings and sports equipment that is in normal keeping with the principal use of the property; (k) "Dwelling" means a building or structure or part of a building or structure occupied or capable of being occupied in whole or in part for the purposes of Residential Occupancy and includes the land and premises appurtenant thereto and all outbuildings, fences or erections thereon or therein; (l) “Dwelling Unit" means a suite operated as a housekeeping unit, used or intended to be used as a domicile by one or more persons and usually containing cooking, eating, living, sleeping and sanitary facilities; (m) “Fire Code” means the Fire Code, as amended from time to time, as established under the Fire Protection and Prevention Act, 1997, S.O. 1997, c.4; (n) “Front Yard” means as defined in the Zoning By-law; (o) “Full-Cut-Off Fixture” means a luminaire or light fixture that, by design of the housing, does not allow any light dispersion or direct glare to shine above a horizontal plane from the base of the light fixture where light is emitted and must be installed in a horizontal position as designed; (p) “Habitable Room” means any room in a Dwelling Unit designed, lawfully used or capable of being lawfully used for living, sleeping, cooking or eating purposes; (q) “Heritage Attribute(s)” means the attributes or features of a property, building or structure that contributes to the property’s cultural heritage value or interest that are defined, described, or that can be reasonably inferred: (i) in a by-law designating a property passed under section 29 of the Ontario Heritage Act and identified as heritage attributes, values, reasons for designation, or otherwise; (ii) in a Minister’s order made under section 34.5 of the Ontario Heritage Act and identified as heritage attributes, values, reasons for designation or otherwise; Page 106 of 245 6 (iii) in a by-law designating a heritage conservation district passed under section 41 of the Ontario Heritage Act and identified as heritage attributes, values, reasons for designation or otherwise; or (iv) in the supporting documentation required for a by-law designating a heritage conservation district, including but not limited to a heritage conservation district plan, assessment or inventory, and identified as heritage attributes, reasons for designation or otherwise; (r) "Inoperable Motor Vehicle" means a vehicle: (i) that is in a wrecked, dismantled, partially dismantled, inoperative or abandoned condition; or (ii) a motor vehicle that does not have a current and valid license plate attached, unless such vehicle is covered by a fitted vehicle cover and maintained in a good condition; (s) “Lot” means a property, lot or parcel of land described in a deed or other document legally capable of conveying land or shown as a lot or block on a registered plan of subdivision; (t) “Medical Officer of Health” means the Medical Officer of Health for the York Region Public Health Unit; (u) “Multiple Dwelling” means a building containing three or more Dwelling Units; (v) “Municipal Act” means the Municipal Act, 2001, S.O. 2001, C.25, as it may be amended or replaced from time to time; (w) “Non-Habitable Area” means any room in a Dwelling or Dwelling Unit other than a Habitable Room, and includes: (i) a Bathroom, washroom, laundry, pantry, lobby, corridor, stairway, closet, Crawl Space, furnace room; and (ii) any other space for service and maintenance of the Dwelling for public use or access to and vertical travel between storeys; (x) “Ontario Heritage Act” means the Ontario Heritage Act, R.S.O. 1990, c. O.18, as it may be amended or replaced from time to time, and including any regulations thereunder; Page 107 of 245 7 (y) “Outdoor Lighting Fixtures” shall include, but not be limited to, lighting for buildings and structures, including canopies, overhangs, parking lot lighting and outdoor lighting for all residential, commercial, promenade, and industrial uses; (z) “Part IV Heritage Property” means property, including any building or structure located thereon, that has been designated by the Town under section 29, or by the Minister under section 34.5, of the Ontario Heritage Act; (aa) “Part V Heritage Property” means property, including any building or structure located thereon, which is located within a heritage conservation district that has been so designated by the corporation under section 41 of the Ontario Heritage Act; (bb) “Property Standards Officer” means a property standards officer who has been assigned the responsibility of administering and enforcing by-laws of the Town passed under Section 15.1 of the Building Code Act; (cc) “Public Authority” means the Government of Canada, the Province of Ontario, the Town, The Regional Municipality of York, the Lake Simcoe Region Conservation Authority and the Toronto and Region Conservation Authority and includes any commission, committee, school board, department or agency of the aforementioned entities; (dd) “Rear Yard” means any portion of the Yard that is not the Front Yard; (ee) “Residential Occupancy” means the occupancy or use of a building or part thereof by persons for whom sleeping accommodation is provided, but does not include occupancies or uses in which persons are harbored or detained to receive medical care or treatment and does not include occupancies or uses in which persons are involuntarily detained; (ff) “Residential Property” means any property that is used or designed for Residential Occupancy, and includes any land or buildings that are on such property or appurtenant to such occupancy and all Yards, landscaping, steps, walks, driveways, parking spaces and fences associated with the occupancy; (gg) “Sewage” means any liquid containing organic, inorganic, animal, vegetable or mineral matter in solution or in suspension, including floating materials, but does not include any storm or rain water, or uncontaminated potable water; (hh) “Sewerage System” means that Town’s sanitary sewerage system or a private Sewage disposal system approved by the Town; Page 108 of 245 8 (ii) “Standards” mean the standards of physical condition and of occupancy prescribed for properties under this by-law; (jj) “Supplied Facility” means an appliance, fixture or piece of equipment, including any related system, provided or established in conjunction with the use of property that is ancillary or incidental to the occupancy as may be specified within a lease agreement or required to be provided in accordance with the provisions of the Building Code, the Health Protection and Promotion Act, R.S.O. 1990, c. H.7, or any other applicable by-law or legislation; (kk) “Surface-Treated” means paved with concrete, asphalt, stone, brick or any aggregate treated with a binding material; (ll) “Town” means The Corporation of The Town of Aurora or the geographical limits of the Town of Aurora as the context requires; (mm) "Vacant Building" means any building that is or appears to be vacant, partially vacant, or unoccupied, or that, by reason of its unfinished or dilapidated condition appears to be in a state such that there is little or no control over unauthorized entry, but does not include: (i) a Dwelling Unit occupied on a seasonal basis but otherwise maintained throughout the year and kept compliant with all applicable statutes, regulations and Town by-laws, including this by-law; (ii) a detached building or structure which is naturally and normally incidental, subordinate, and devoted to another building located on the same Lot that is, or appears to be, occupied; (iii) a building that is owned by a Public Authority; (nn) “Washroom” means a room containing one or more water closets or one or more lavatories and may include other sanitary fixtures; (oo) “Yard” means the land, other than publicly owned land, around and appurtenant to the whole or any part of a building or structure and lawfully used or intended to be used or capable of being used in connection with the building or structure; (pp) “Zoning By-law” means The Zoning By-law of the Town of Aurora, as amended or successor thereof. Page 109 of 245 9 2.2 The terms water closet and lavatory in this by-law shall mean as it is attributed to such terms under the Building Code and the plumbing industry, with the term water closet referring to a flush toilet and the term lavatory referring to a permanent sink or washbowl with running water. 2.3 A term not defined in this section shall have the same meaning as the term in the Building Code Act or in the Building Code, if provided therein. 2.4 Unless otherwise specified, references in this by-law to parts, sections, subsections, clauses and schedules are references to parts, sections, subsections clauses, and schedules in this by-law. 2.5 The part and section headings contained throughout this document are for reference purposes only and do not form a part of this by-law. This by-law is to be interpreted without reference to such headings. 2.6 References in this by-law to any statute or statutory provisions include references to that statute or statutory provision as it may from time to time be amended, extended, or re-enacted. 2.7 This by-law shall be read with all changes in gender or number as the context requires. 2.8 References in this by-law to items in the plural include the singular, and references to the singular include the plural, as applicable. 2.9 The words “include”, “includes”, “including” are not to be read or interpreted as limiting the words, phrases, or descriptions that precede it. 2.10 If a court of competent jurisdiction declares any provision, or any part of a provision, of this by-law to be invalid or to be of no force and effect, it is the intention of the Town in enacting this by-law that such provision or part of a provision shall be severable, and such a decision shall not affect the validity of the remaining sections, subsections, clauses or phrases of this by-law. 2.11 Where there is a conflict of the provisions between this by-law and any other by- laws of the Town with respect to property standards, the provision that establishes the highest standard to protect the health, safety and welfare of the general public shall apply. Page 110 of 245 10 3. Administration of this By-law 3.1 The Director is delegated authority to and is responsible for administering this by- law. 3.2 The Director and Property Standards Officers of the Town are hereby delegated the authority to enforce this by-law, including the authority to conduct inspections pursuant to this by-law, the Building Code Act, and any other enacted applicable by- law or legislation. 3.3 The Director is authorized to delegate responsibilities for the administration and enforcement of this by-law to any Town staff or, with respect to administration, to external third parties deemed to be qualified and appropriate by the Director for such purposes. 3.4 Any fees required under this by-law or fees related to the administration and enforcement of this by-law shall be as required by the Town’s Fees and Charges By-law. 4. Application and Other Law 4.1 The Standards for maintenance and occupancy of property prescribed in this by-law apply to all lands and property in the Town. 4.2 Where reference is made to the prescribed specifications or requirements of the Building Code, compliance alternatives as allowed for in Part 11 of the Building Code may be substituted. 4.3 Any provincial or federal regulation that imposes a higher maintenance requirements or specification shall supersede this by-law. Part II: Prohibitions, Duties and Requirements 5. Prohibitions and Requirements 5.1 No person shall use, occupy or permit the use or occupancy of, rent, or offer to rent, any property or any portion thereof that does not conform to the Standards, specifications or requirements established in this by-law. 5.2 The owner of any property, which does not conform to the Standards, specifications or requirements established in this by-law, shall repair and maintain such property to conform to the Standards, specifications or requirements, or shall clear the site of Page 111 of 245 11 all buildings, structures, debris or refuse and leave it in a graded and levelled condition. 5.3 Notwithstanding Subsection 5.2, the owner of a Part IV Heritage Property or a Part V Heritage Property which does not conform to the Standards in this by-law shall repair and maintain the property to conform to the Standards and the property shall not be cleared of all buildings and structures that fail to do so. 5.4 In addition to and without limiting the above, every owner of property shall: (a) take immediate action to eliminate any unsafe condition; (b) ensure that every Supplied Facility, appliance, fixture and equipment in or on the property is: (i) constructed, installed, and maintained so that it will function safely and effectively, (ii) kept in a satisfactory working condition, and (iii) available for the use by the occupants and other users of the property in accordance with the Standards. 5.5 All repairs shall be made in a good workmanlike manner with materials that are suitable and sufficient for the purpose and free from defects. Without restricting the generality of the foregoing: (a) the requirement that repairs be made in a "good workmanlike manner" includes ensuring that the component repaired can perform its intended function and finishing the repair in a manner reasonably compatible with adjoining decorative finishing materials; and (b) the requirement that repairs be made with "materials that are suitable and sufficient for the purpose" includes a requirement for materials reasonably compatible with adjoining decorative finishing materials. Page 112 of 245 12 Part III: General Maintenance Standards 6. Yards 6.1 Yards and vacant property shall be kept clean and free from rubbish or other debris and from objects or conditions that create or might create a health, fire or accident hazard or an unsafe condition. 6.2 Yards and vacant property shall be graded in a manner to prevent the mounding of earth, dirt or rubble. 6.3 Yards and vacant property shall be kept free of dead or decayed trees, including branches and limbs thereof, damaged trees that create an unsafe condition and heavy overgrowth of vegetation, unless such property is zoned for Agricultural Purposes. 6.4 No Inoperable Motor Vehicle, or trailer that is in a wrecked, dismantled, partially dismantled, inoperative or abandoned condition, or any part of such a vehicle or trailer, shall be parked, stored or left outdoors on any property in the Town, unless it is part of an automotive repair establishment use, an automotive sales establishment (new or used) use, a vehicle compound use or salvage yard permitted by the Zoning By-law or otherwise permitted as a legal non-conforming use pursuant to the Planning Act, R.S.O. 1990, c. P.13. 6.5 Domestic Goods may only be stored in the Yard if it is: (a) in the Rear Yard provided that such storage shall be neatly piled; and (b) in the Front Yard provided that such storage is neat and is limited to small amounts that is consistent with the permitted use of the property. 6.6 No excessive storage shall be permitted in the Front Yard. 6.7 All swimming pools, hot tubs, wading pools, garden fountains and artificial ponds shall be: (a) maintained in good repair and in a working condition, and (b) kept free of water that is malodorous or water that provides a breeding place for mosquitos, including that which may accumulate on or below a pool cover. 6.8 No person shall keep any exterior lighting in a Yard, or that part of the Yard that he, she or it occupies or controls, where it is installed and maintained in such a manner Page 113 of 245 13 as to allow light to shine beyond the boundaries of the property in excess of 20 lux onto an abutting Residential Property or into any Dwelling Unit windows. 7. Vacant Buildings 7.1 For the purposes of maintenance of Vacant Buildings, all provisions within this by- law that regulate interior conditions of a building shall not apply, provided that such building is boarded up and entry prevented as required in this Section 7. Notwithstanding the foregoing, all provisions within this by-law that regulate exterior conditions and structural integrity shall apply to Vacant Buildings, with the exception of Section 36. 7.2 Notwithstanding all other provisions of this by-law, the provisions set out below shall apply to all Vacant Buildings: (a) the owner of the Vacant Building shall protect every such building against the risk of fire, accident or other such hazard and shall effectively prevent the entrance thereto of all unauthorized persons; (b) if the normal locking system or other security measures for the building do not prevent entry, the owner of the Vacant Building shall board up the building by covering any openings through which entry may be obtained with at least 12.7mm (1/2 inch) weatherproof sheet plywood securely fastened to the building and painted a colour compatible to the surrounding walls; (c) the owner or their agent shall secure the building to prevent accidental or malicious damage to the building or adjacent property; (d) if a building remains vacant for more than ninety (90) days, the owner or their agent thereof, shall ensure that all utilities serving the building are properly disconnected, but this provision shall not apply where such utilities are necessary for the safety or security of the building; (e) if a Vacant Building sustains structural damage the owner of such a building shall bring it into compliance with all structural and exterior maintenance provisions of this by-law or otherwise shall have such a building demolished in accordance with the Building Code Act. 7.3 For the purposes of this by-law, a building shall be presumed to be vacant for ninety (90) days if, based on visual inspections of the exterior over that period: (a) it appears to be vacant, partially vacant, or unoccupied, or Page 114 of 245 14 (b) by reason of its unfinished or dilapidated condition appears to be in a state such that there is little or no control over unauthorized entry, notwithstanding any intermittent or temporary periods of vacancy or occupancy within that inspection period. This presumption may be rebutted by evidence to the contrary on a balance of probabilities. 8. Sewage and Drainage 8.1 Sewage or organic waste shall be discharged into a Sewerage System. 8.2 No roof drainage, storm water drainage or sump pump discharge, or any other type of water discharge shall be discharged directly onto a sidewalk, street, boulevard, stair or onto the Lot of another property owner. Notwithstanding the foregoing, the requirements of this Subsection 8.2 shall be subject to any water drainage plans approved by the Town. 8.3 Properties shall be graded: (a) such that storm water and pumped discharge water drains from the Yard and does not pond in a recurrent manner; (b) such that storm water and pumped discharge is prevented from entering into any building; and (c) in a manner that will minimize erosion of adjacent properties. 9. Walkways 9.1 There shall be a Surface-Treated walk leading from every: (a) main exterior entrance of every main building, (b) separately leased unit, and (c) fire exit from a building required under the Building Code or the Fire Code, to a paved driveway, to the sidewalk or to the street. 10. Safe Access and Barriers 10.1 Steps, walks, ramps, driveways, parking spaces and similar areas of a Yard shall be maintained to afford safe passage under normal use and weather conditions. Page 115 of 245 15 10.2 Accumulations of ice and snow shall be promptly removed from all main entrances and exits of occupied buildings. 10.3 Where buildings and property have been designated, designed, constructed or altered for Barrier-Free access, every Barrier-Free path of travel and all Barrier-Free features and equipment shall be installed in accordance with the Building Code, and shall be maintained in good repair and shall function as designed. 11. Fences and Retaining Walls 11.1 Fences shall be maintained in good condition and free from hazards. Fences shall be reasonably plumb, unless specifically designed to not be vertically plumb. 11.2 Retaining walls shall be safe, maintained, structurally sound and plumb, and capable of performing its intended function. 11.3 Where access is provided to the top edge of a retaining wall, a safety rail that is a minimum of 0.9 meters in height shall be provided and maintained in good working order when the difference in ground elevation exceeds 1.2 metres. 12. Garbage Disposal 12.1 Every building and every unit within a building shall utilize sufficient receptacles or garbage bags to contain all garbage and rubbish. 12.2 Outdoor garbage receptacles shall be: (a) made of rigid, watertight construction, (b) provided with a tight-fitting cover, (c) kept free of debris and loose litter on the outside or around such receptacles; and (d) screened from public view. 12.3 Garbage and rubbish shall be promptly stored in receptacles and made available for removal in accordance with any applicable Town by-laws. 12.4 If a garbage chute system is installed in a Multiple Dwelling, the system shall be maintained operative. Page 116 of 245 16 12.5 Every garbage chute, garbage disposal room, garbage storage area, garbage container or receptacle shall be washed and disinfected as often as is necessary to maintain a clean and odour-free condition. 12.6 If an exterior bulk or roll-off container garbage disposal system is used, it shall be equipped with covers or similar devices that can be opened or removed, but shall not be left open or removed, except when being loaded. 12.7 Any exterior bulk or roll-off garbage disposal system shall be large enough to contain all garbage and refuse generated between collections and not be loaded beyond the top of the container. 13. Surface Treatment of Outdoor Parking and Storage Areas 13.1 The surfaces of open storage areas, off-street parking areas, loading and maneuvering areas in all zoning districts, shall be surfaced with asphalt, concrete, paving brick, block, or other similar material that is free from excessive cracks, potholes and delamination. 13.2 A storm drainage system is required that adheres to a storm water management plan registered on the property or otherwise approved by a Public Authority. 14. Pest Prevention 14.1 Buildings on any property shall be kept free of infestation of rodents, vermin and insects at all times. 14.2 Extermination of rodents, vermin or insects may only be conducted in accordance with the provisions of the Pesticides Act, R.S.O. 1990, c. P.11 and its regulations, all as amended from time to time. 14.3 Openings and holes in any building, including chimneys, windows, doors, vents, holes for pipes and electrical fixtures, cracks, and floor drains shall be screened or sealed to reasonably prevent the entry of any rodents, vermin, insects, birds or other pests. 15. Foundations 15.1 Foundation walls shall be maintained in good repair and structurally sound and shall be maintained by methods including but not limited to shoring of the walls, installing of subsoil drains at the footing, grouting masonry cracks, parging or waterproofing the walls. Page 117 of 245 17 15.2 Every building, unless the slab-on-grade type, shall be supported by foundation walls or piers which extend below the frost line or to solid rock. 15.3 All footings, foundation walls, piers and slabs-on-grade shall be of masonry or other suitable material. 15.4 Subsections 15.2 and 15.3 shall not apply to Accessory Buildings where the Building Code specifies that no foundation is required. 15.5 Every space below grade in a building shall be adequately drained. 16. Structural Components 16.1 Every part of a building shall be maintained in a structurally sound condition so as to be capable of sustaining safely its own weight and any additional load to which it may be subject through normal use. 16.2 Materials which have been damaged or show evidence of rot, smoke damage or other deterioration shall be repaired or replaced. 16.3 The exterior of every building shall be free from loose, rotted, warped, deteriorated, smoke damaged, or broken materials and objects. 16.4 All exterior surfaces shall be of materials which provide adequate protection from the weather. 16.5 Any building, Accessory Building or structure damaged by fire, storm or by other events or forces shall be either demolished or otherwise repaired to a condition to comply with all the provisions of this by-law, Building Code, Fire Code, and any other applicable legislation. 17. Roofs 17.1 A roof, including the fascia board, soffit, cornice and flashing shall be maintained in a watertight condition so as to prevent leakage of water into the building. 17.2 All roofs shall be maintained free from loose or unsecured objects or materials and free from excessive or dangerous accumulations of snow, ice or both. 18. Exterior of a Building 18.1 The exterior walls of a building and its components shall be maintained so as to prevent their deterioration due to weather and the entry of animals and insects. Page 118 of 245 18 18.2 The exterior walls of a building and its components shall be maintained by: (a) the painting, restoring or repairing of the fascia board, soffit, cornice, walls, coping or flashing; and (b) the damp proofing of joints and of the walls themselves. 19. Driveway Delineation 19.1 If paving is permitted as landscaping under the provisions of the Zoning By-Law, any hard surface area running along either the side of a driveway that is beyond the permitted width of the driveway, as permitted under the Zoning By-law, must be delineated or blocked-off so that vehicular access is permanently prevented beyond the permitted width of the driveway. 20. Dampness 20.1 The interior floors, ceilings and walls shall be kept free from dampness arising from the entrance of moisture through an exterior wall or a roof, or through a floor on grade. 20.2 Every attic or roof space above an insulated ceiling shall be vented to the exterior in accordance with the Building Code. 21. Stairs, Porches, Balconies and Decks 21.1 All interior and exterior stairs and all porches, balconies and decks shall be maintained so as to be free of holes, cracks and other defects that may constitute possible accident, tripping or falling hazards. 21.2 All treads, risers and walking surfaces on any stairs, porches, balconies and decks shall be uniform and any such items, as well as any supporting structural members, that show excessive wear, are broken, warped or loose, or are rotted or deteriorated, shall be repaired or replaced. 22. Guards and Handrails 22.1 All guards and handrails shall be installed and maintained in good repair and in accordance with the Building Code. 22.2 Openings through any guard which can be accessed by members of the general public shall be of a size that will prevent the passage of a spherical object having a diameter of 200mm, or more, for industrial occupancy properties. For all other Page 119 of 245 19 properties, the openings in any guards shall be of a size that will prevent the passage of a spherical object having a diameter of 100mm, or more. 22.3 Handrails shall be terminated in a manner that will not obstruct pedestrian travel or create a hazard. 22.4 The open side(s) of a stair, balcony, deck, porch or landing shall be protected by a guard in accordance with the Building Code. 22.5 Unless it can be shown that the location and size of openings do not present a hazard, a guard shall be designed so that no member, attachment or opening located between 140 millimetres and 900 millimetres above the level protected by the guard will facilitate climbing. 22.6 If glass is used as part of a guard, it shall be: (a) safety glass of the laminated or tempered type conforming to CAN/CGSB-12.1- M, "Tempered or Laminated Safety Glass"; or (b) wired glass conforming to CAN/CGSB-12.11-M, "Wired Safety Glass." 23. Elevators 23.1 Elevators shall be properly maintained in accordance with any applicable standards and kept in operation except for such reasonable time as may be required for repair or replacement. 24. Water Supply 24.1 Every building either occupied or intended to be occupied by persons shall be provided with a safe and adequate supply of potable running water. 24.2 Every kitchen sink, lavatory, bathtub or shower required by this by-law shall have an adequate supply of hot and cold running water. 24.3 All hot water shall be supplied at a temperature of between 45°C and 60°C. 25. Plumbing 25.1 All plumbing, drain pipes, water pipes and plumbing fixtures and every connecting line to the Sewerage System shall be maintained in good working order and free from leaks and defects and all water pipes and appurtenances thereto shall be protected from freezing. Page 120 of 245 20 25.2 All plumbing fixtures shall be connected to the Sewerage System through a trap with a water seal and adequate vents. 26. Washroom and Bathroom Facilities 26.1 All buildings provided with potable water shall contain plumbing fixtures as set out in the Building Code. 26.2 All Bathrooms and Washrooms serving a building shall be located within the building and be accessible from within that building. 26.3 All Bathrooms and Washrooms shall be fully enclosed so as to provide privacy for the occupant. 26.4 Where Barrier-Free Washrooms have been required or provided, all features of such Washrooms shall be maintained including signage, grab-bars, special fixtures and door hardware as outlined in the Building Code. 27. Lighting Standards – Interior Lighting 27.1 Within all buildings of three or fewer storeys in building height, having a building area not exceeding 600 square metres and that are used for Residential Occupancies, business and personal services occupancies, a mercantile occupancies, medium hazard industrial occupancies or low hazard industrial occupancies: (a) every exit, except for exits serving only one Dwelling Unit, public corridor or corridor providing access to exit for the public, shall be equipped to provide illumination to an average level of not less than 50 lux at floor or tread level and at all points such as angles and intersections at changes of level where there are stairs or ramps; (b) emergency lighting shall be provided in: (i) exits; (ii) principal routes providing access to exit in an open floor area; (iii) corridors used by the public; (iv) underground walkways; and (v) public corridors; Page 121 of 245 21 unless such exits, routes or corridors serve a single Dwelling Unit within a Residential Occupancy; (c) every public or service area in buildings, including a recreational camp and a camp for housing of workers, shall have lighting outlets with fixtures controlled by a wall switch or panel; (d) when provided by incandescent lighting, illumination required shall conform to Schedule B and if other types of lighting are used, illumination equivalent to that shown in Schedule B shall be provided. 27.2 The emergency lighting required in Paragraph (b) of Subsection 27.1 shall be: (a) provided from a source of energy separate from the electrical supply for the building; (b) designed to be automatically actuated for a period of not less than 30 minutes when the electric lighting in the affected area is interrupted; and (c) provided to average levels of illumination not less than 10 lux at floor or tread level, but where incandescent lighting is provided, lighting equal to 1 watt per square metre of floor area shall be considered to meet this requirement. Further, where self-contained emergency lighting units are used, they shall conform to CSA C22.2 No. 141-M, "Unit Equipment for Emergency Lighting." 27.3 Within all buildings exceeding three storeys in building height or having a building area exceeding 600 square metres or used for other occupancies not described in Subsection 27.1: (a) an exit, a public corridor, a corridor providing access to exit for the public, a corridor serving patients or residents in a care and treatment occupancy or care occupancy, a corridor serving classrooms, an electrical equipment room, a transformer vault and a hoistway pit shall be equipped to provide illumination to an average level not less than 50 lux at floor or tread level and at angles and intersections at changes of level where there are stairs or ramps; (b) elevator machine rooms shall be equipped to provide illumination to an average level of not less than 100 lux at floor level; (c) for parking lots, walkways, stairs, porches, verandas, loading docks, ramps or other similar areas, a minimum level of illumination of 10 lux at ground or tread Page 122 of 245 22 level and at angles and intersections at changes of level where there are stairs or ramps. (d) emergency lighting shall be provided in: (i) exits, (ii) principal routes providing access to exit in an open floor area and in service rooms, (iii) corridors used by the public, (iv) corridors serving classrooms, (v) underground walkways, (vi) public corridors, (vii) floor areas or parts of them where the public may congregate in, (viii) floor areas or parts of them in day care centres where persons are cared for, (ix) food preparation areas in commercial kitchens, (x) principal routes providing access to exit in a floor area that is not subdivided into rooms or suites of rooms served by corridors in a business and personal services occupancy, a mercantile occupancy or an industrial occupancy, (xi) internal corridors or aisles serving as principal routes to exits in a business and personal services occupancy, a mercantile occupancy or an industrial occupancy that is subdivided into rooms or suites of rooms, and is not served by a public corridor, (xii) washrooms with fixtures for public use, and (xiii) any other occupancies and corridors as required under the Building Code. 27.4 The emergency lighting required in Paragraph (d) of Subsection 27.3 shall be in compliance with the Building Code requirements for such lighting in the building. Page 123 of 245 23 27.5 All interior lighting installed to provide the minimum level of illumination required by this by-law may be on circuits controlled by motion sensor-controlled switches, except where the lighting circuit is for an exit, including an exit stairway, or for emergency lighting. 27.6 A motion sensor-controlled switch permitted under Subsection 27.5 of this by-law shall: (a) be designed for fail-safe operation so that if the motion sensor-controlled switch fails, the electrical fixture that it controls activates; (b) be of a type, the operation of which is not impaired by the presence of smoke; (c) control an area that is not more than 240 square metres; (d) if the illumination is for an access to exit: (i) maintain an average level of illumination of 10 lux at all times, and (ii) in addition to Subparagraph (i) above, maintain the illumination within its area of control active for not less than 15 minutes after the activity that caused the lighting to activate has stopped or left its area of control; (e) if the illumination is for a space that is an access to exit from a residential area: (i) activate all lighting between vertical partitions in the space, (ii) activate all lighting within the space within two seconds of any movement either in or directly related to the area controlled by the motion sensor control switch; (f) provide coverage to all of the space so that there are no null zones. 28. Lighting Standards – Exterior Lighting 28.1 All Outdoor Lighting Fixtures shall be completely shielded Full-Cut-Off Fixtures, as further identified in Schedule “C” of this by-law. 28.2 Notwithstanding Subsection 28.1, any wall-mounted lights that have been installed prior to effective date of this by-law may remained unshielded until December 31, 2029, but shall become permanently shielded no later than January 1, 2030. Page 124 of 245 24 28.3 All architectural lighting and building lighting shall be mounted such that the light is aimed down. 28.4 The use or placement of low wattage lights on a temporary basis for the purpose of commemorating a holiday, celebration or a special event is exempt from the requirements of this Section 28, provided that such lights are only used for decoration or ornamentation and provided that such lights are temporary, removable, not permanently affixed and small-sized. 29. Buffering 29.1 A property that, because of its use, occupancy, or other reasons, creates a nuisance to other properties in the neighbourhood shall be buffered from these properties so as to minimize the effect of the nuisance by the provision and maintenance of: (a) a barrier or deflectors to prevent lighting and motorized and non-motorized vehicle headlights from shining directly into a dwelling unit; (b) a barrier to prevent wind-blown waste, wrappings, debris and similar things from littering or settling on adjacent properties; (c) a visual screen or fence, of uniform construction and appropriate to the nature of the adjacent use, to minimize the visual impact of nuisances to persons at grade on adjacent properties or a public highway; and (d) the provision and maintenance of a barrier of sufficient size and strength to prevent the dumping of debris or refuse in yards or vacant property. 30. Clothing Drop Boxes 30.1 Every owner of property on which a clothing drop box is used or located shall ensure that the clothing drop box is clean, in good repair and is free of graffiti, and shall ensure that all areas immediately adjacent to the clothing drop box are clean and free of litter, refuse and other debris. 30.2 An owner of property upon which a clothing drop box is placed that is in contravention of this Section 30, or otherwise of this by-law, may be ordered to take any necessary action to remedy the contravention, including the removal of the clothing drop box from the property. Page 125 of 245 25 31. Parking Garages 31.1 The provisions of this Section 31 do not apply to Residential Properties that serve three (3), or less than three (3), dwellings. 31.2 The walls, floors, ceilings and columns of every parking or storage garage shall be maintained free of holes, breaks or cracks, and impervious to water. 31.3 If a parking or storage garage has a common entrance and a capacity for more than five vehicles, it shall be painted as follows, and all painted surfaces shall be maintained in a state of good repair and reasonable cleanliness: (a) every ceiling, wall and column shall be painted white from 60 centimetres above floor level; and (b) the remaining portion of the wall and the column from floor level to a height of 60 centimetres shall be painted black. 31.4 No machinery, boats, vehicles, trailers or parts of them that are in a wrecked, discarded, dismantled, inoperative or abandoned condition, or junk or rubbish shall be kept or allowed to remain in a parking or storage garage. 31.5 If a garage door allows for vehicular ingress or egress from a parking or storage area, and is equipped with an automatic closing mechanism, the garage door shall be equipped with a sensing device that does not allow the door to close when any person, animal or object is crossing its path. 31.6 Except as provided in Subsection 31.7, every parking or storage garage shall be served by not fewer than two pedestrian exit doors. 31.7 In a building of not more than two storeys in building height, a parking or storage garage may be served by one pedestrian exit door if: (a) the floor area of the storage garage is 200 square metres or less; (b) the maximum travel distance from any point within the parking or storage garage to the exit is 25 metres or less; and; (c) the occupant load served by the exit is not more than 60 persons. 31.8 Every pedestrian exit door referred to in Subsections 31.6 and 31.7: (a) shall be designed and installed to open in the direction of exit travel and shall swing on its vertical axis; Page 126 of 245 26 (b) shall have a reliable self-closing mechanism, and shall not at any time be secured in an open position; (c) shall be designed and installed so that, when the door latch is released, the door will open easily in the direction of exit travel; (d) shall, except as permitted under Paragraph (e) below, be equipped with fastenings that allow the door to be readily opened from the inside without requiring keys, special devices or specialized knowledge of the door's opening mechanism; and; (e) may incorporate an electromagnetic locking device that does not incorporate latches, pins or similar devices to keep the door in the closed position if the following conditions are met: (i) the building is equipped with a fire alarm system conforming to the Building Code; (ii) the locking device is installed as an ancillary device to the fire alarm: [1] upon activation of the fire alarm signal; [2] in the event of a power failure or ground fault; and [3] upon actuation of a manually operated switch accessible only to authorized personnel manning a central control facility at all times that the building is occupied; (iii) a manually activated signalling box for the fire alarm system is located on the wall not more than 600 millimetres from the door; (iv) if, upon release, the locking device must be reactivated manually by the actuation of the switch in (e)(ii)[3] above; (v) a legible sign having the words EMERGENCY EXIT UNLOCKED BY FIRE ALARM is permanently mounted on the exit door with lettering on the sign that is at least 25 millimetres high with at least a five-millimetre stroke. 31.9 If more than one pedestrian exit door is required from a parking or storage garage, the exit doors shall be located so that the travel distance from any point on the floor area measured along the path exit travel to at least one exit door shall not be more than: Page 127 of 245 27 (a) sixty-one (61) metres in any parking or storage garage that is an open parking or storage garage of not more than 10,000 square metres in building area and where no alternative use is made above the garage; (b) forty-five (45) metres in any parking or storage garage that is equipped with a sprinkler system; and (c) thirty (30) metres in any parking or storage garage that is not equipped with a sprinkler system. 31.10 Pedestrian exit doors in parking and storage garages shall be located and arranged so that they are clearly visible or their locations are clearly indicated and they are accessible at all times. 31.11 Every door providing access to a parking or storage garage used or intended for use exclusively by the residents of a Multiple Dwelling for the storage or parking of motor vehicles shall be equipped with: (a) a latch that will prevent entry to the garage except by the use of a key, coded card or similar device; and (b) a self-closing device designed to return the door to the closed and latched position after each use. Notwithstanding, in case of conflict between this section and the Fire Code or the Building Code, the Fire Code and the Building Code shall prevail over this section. 31.12 If an exit door required under this Section 31 does not open directly to the outside of a building, the exit door must incorporate wired glass panels over 50 percent of its surface unless it is also a door which is required to have a fire protection rating, in which case it must incorporate the maximum coverage of wired glass panels allowed by the Building Code. 31.13 If it is necessary to pass through an exit door required under this Section 31 to obtain access to a lockable entrance door to the building, all doors through which a person must pass or pass by from the first required exit door to the outside of the building, except the lockable entrance door and the door opening directly to the outside, must incorporate wired glass panels over 50 percent of their surfaces. 31.14 If a door is required to incorporate wired glass panels under Subsection 31.12 or 31.13, the door shall conform to any requirements of the Building Code and the Fire Code. Page 128 of 245 28 32. Garage Exit Door Signs 32.1 The provisions of this Section 32 do not apply to Residential Properties that serve three (3), or less than three (3), dwellings. 32.2 For the purposes of this section, the following terms shall have the meanings indicated: (a) “alert sign” means the sign as described in the diagram in Schedule A-1; (b) “large safe-exit arrow” means the sign as described in Schedule A-2; (c) “safe-exit door” means a door leading to or constituting a required exit from a storage garage required and installed under the Ontario Building Code Act, the Building Code, any by-law respecting the construction of buildings passed under a predecessor of the Ontario Building Code Act or this by-law; (d) “safe-exit route” means a route in the storage garage from the parking stalls to a safe-exit door having less than five safe-exit route decision points; (e) “safe-exit route decision point” means a point along the safe-exit route where there is more than one option in the direction of travel; (f) “small safe-exit arrow” means the sign as described in Schedule A-3. 32.3 In Schedules A-1, A-2 and A-3, if a paint colour number is provided, for example, "GREY BODY (17178)," the part of the sign indicated shall be coloured to match the colour indicated by that number in Federal Standard 595B COLORS, dated July 1994, 7690-01-162-2210 Fan Deck. 32.4 All parking and storage garages shall have safe-exit routes designated in accordance with the provisions of this by-law. 32.5 All safe-exit doors shall have large safe-exit arrows displayed 1.5 metres above the floor, measured from the centre of the arrow to the floor, with the arrow pointing down. Notwithstanding, where the placing of arrows in accordance with this section would have the effect of covering all or part of the glazed portion of an exit door, the arrow may be displayed in an alternate location, if the location has been approved by the Property Standards Officer, or otherwise by the Town, as meeting the intent of this requirement. Page 129 of 245 29 32.6 All parking and storage garages shall have small safe-exit arrows prominently displayed on columns or walls 1.5 metres above the floor, measured from the centre of the arrow to the floor: (a) at least every 10 metres along the safe-exit route; (b) at all safe-exit route decision points along the safe-exit route; and (c) wherever a safe-exit route crosses a traffic aisle. 32.7 Any safe-exit door, the frame of any safe-exit door and the walls adjacent to any safe-exit door to a distance of one metre on both sides of the frame and to a height of three metres above the floor or to the soffit above the bulkhead over the door, shall be coloured green to match the colour indicated by number 14193 in Federal Standard 595B COLORS, dated July 1994, 7690-01-162-2210 Fan Deck. 32.8 All parking and storage garages shall have alert signs that are prominently displayed on columns or walls 2.1 metres above the floor, measured from the top of the sign to the floor, so that there is one alert sign for every 25 parking stalls in the parking or storage garage, with the alert signs being evenly distributed in the parking or storage garage, but located not more than 30 metres apart. Part IV: Maintenance of Buildings and Structures 33. Walls and Ceilings of Dwelling 33.1 Every wall and ceiling on the inside of a Dwelling shall be maintained clean and free of holes, cracks and damaged and deteriorated surface material, and each repair shall be finished to reasonably match the existing walls or ceilings. 33.2 Where Dwelling Units are separated vertically by dividing walls, such walls shall meet the regulations set out in the Building Code. 34. Floors 34.1 Every floor of a building shall be reasonably smooth and level and be maintained so as to be free of all loose, warped, protruding, broken or rotted boards which might cause an accident or allow dirt to accumulate and all defective floors shall be repaired. 34.2 Where floor boards have been covered with linoleum or some other covering which has become worn or torn so that it retains dirt or might cause an accident, the linoleum or other covering shall be repaired, replaced or removed. Page 130 of 245 30 34.3 Every Bathroom and Washroom shall have a floor of water repellent construction with a water-resistant base moulding. 35. Basements and Crawl Spaces 35.1 Basements which are served by a stairway or entrance leading from the Dwelling or from outside the Dwelling shall have a concrete floor with a floor drain located at the lowest point of the said floor and connected to an approved drainage system. 35.2 Notwithstanding Subsection 35.1, Basements or Crawl Spaces which are not served by a stairway may have a dirt floor, provided it is covered with a moisture proof covering. 35.3 Where equipment requiring service such as plumbing, clean outs, traps and burners is located in Crawl Spaces, an access way with a minimum area of 0.37 m2 shall be provided to such equipment. 36. Doors and Windows 36.1 Exterior windows, exterior doors and Basement hatchways shall be maintained in good repair so as to prevent the entrance of wind, rain or snow into the building. 36.2 Rotted or damaged doors, doorframes, window frames, sashes and casings, weather stripping, broken glass and defective door and window hardware shall be repaired or replaced. 36.3 In a Dwelling Unit, all windows intended to be opened and all exterior doors shall have hardware so as to be capable of being locked or otherwise secured. 36.4 Within buildings that have three (3), or more, stories and ten (10), or more, Dwelling Units apartment building occupancies, any window in a Dwelling Unit with the bottom edge of the openable portion located more than 1,800 millimetres above floor or ground on the other side of the window that opens within 1,070 millimetres of the floor: (a) for vertical sliding windows, shall incorporate latching or automatic engaging devices to restrict when engaged the opening of the operable sash to 100 mm opening space between the bottom sash rail and the sill; (b) for horizontal sliding windows, shall incorporate latching or automatic engaging devices to restrict when engaged the opening of the operable sash to a 100 mm opening space between the sash stile and jamb; Page 131 of 245 31 Notwithstanding, the aforementioned window opening restricting devices do not need to be provided for any windows where a guard with a minimum height of 1070 millimetres is constructed in accordance with the Building Code or where an exterior balcony is constructed for the full length of such a window. 36.5 Vertical sliding windows shall be provided with at least two (2) latching devices. 36.6 Horizontal sliding windows shall be provided with at least a single latching device. 36.7 Where screens are provided in a window or door, the screen shall be maintained in good condition. 37. Kitchen, Bathroom and Washroom Facilities 37.1 Except as provided in Subsection 37.2, every Dwelling Unit shall contain plumbing fixtures consisting of at least: (a) a kitchen sink; (b) a water closet; (c) a lavatory; and (d) a bathtub or shower. 37.2 The occupants of more than one suite may share a water closet, lavatory, and bathtub or shower provided: (a) not more than a total of eight (8) persons occupy both Dwelling Units; and (b) access to the fixtures can be gained without going through rooms of another Dwelling Unit or outside the Dwelling. 38. Kitchens 38.1 Every self-contained Dwelling Unit shall contain a kitchen area equipped with a sink served with hot and cold water, storage facilities, a counter-top work area and space for a stove and refrigerator. 38.2 Every kitchen sink shall have a splash back and drain area of an impervious surface. 38.3 Every main cooking space shall provide an adequate and approved energy source. Page 132 of 245 32 39. Ventilation 39.1 Except as provided for in Section 39.2, every Habitable Room shall have an opening or openings for natural ventilation to the exterior and such opening or openings shall have a minimum aggregate unobstructed area of 0.3 m2 and shall be located in the exterior walls or through openable parts of skylights. 39.2 Notwithstanding Subsection 39.1, an opening for natural ventilation may be omitted from a room if mechanical ventilation is provided, which is capable of changing the air at least once each hour. 39.3 Except as provided for in Subsection 39.4, every Bathroom or Washroom shall be provided with an opening or openings for natural ventilation located in an exterior wall or through openable parts of skylights and all such openings shall have a minimum aggregate unobstructed free flow area of 0.1 m2. 39.4 Notwithstanding Subsection 39.3 an opening for natural ventilation may be omitted from a Bathroom or Washroom where a system of mechanical ventilation has been provided, such as an electric fan with a duct leading to outside the Dwelling. 39.5 All systems of mechanical ventilation or air conditioning shall be maintained in good working order. 39.6 Every Basement and unheated Crawl Space shall be adequately vented to the outside air by means of screened windows which can be opened or by louvers with screened openings, the area of which shall be in accordance with the Building Code. 40. Heating Systems 40.1 Every Dwelling shall be provided with a permanent heating system capable of maintaining a room temperature of 20°C at 1.5 m above floor level and 1 m from exterior walls in all Habitable Rooms, Bathrooms and Washrooms. Such heating system shall be maintained in good working condition so as to be capable of heating the Dwelling safely to the aforementioned required temperature. 40.2 No room heater shall be placed so as to cause a fire hazard to walls, curtains and furniture, or to impede the free movement of persons within the room where the heater is located. 40.3 Rigid connection shall be kept between all heating equipment, including cooking equipment, burning any fuel and a chimney or flue. Page 133 of 245 33 40.4 Rigid connections shall be kept between all heating equipment, including cooking equipment burning gaseous fuel, and the supply line, except that an approved flexible connection, not more than 600 mm long, may be installed to permit cleaning behind a stove used for cooking. 40.5 A space which contains a heating unit shall have natural or mechanical means of supplying sufficient combustion air. 40.6 Where a heating system or part of it or any auxiliary heating system burns solid or liquid fuel, a place or approved receptacle for storage of the fuel shall be provided and maintained in a convenient location at least 1.5 m from the furnace and properly constructed so as to be free from fire or accident hazards. 40.7 Equipment burning fuel shall be properly vented to a duct leading to an adequate chimney or a vent flue approved for that purpose. 40.8 Every chimney, flue pipe and flue shall be maintained so as to prevent gases from leaking into the Dwelling. Abandoned flues and chimneys shall be either removed or maintained in a safe condition, including being adequately capped. 40.9 All flues shall be kept clear of obstructions, all open joints shall be sealed and all broken and loose masonry shall be repaired. 40.10 Chimneys, flues and gas vents shall be installed and maintained so that under conditions of use the temperature of any combustible material adjacent thereto, insulated there from, or in contact therewith, does not exceed a temperature of 71°C. 40.11 Fireplaces and similar construction used or intended to be used for burning fuels in open fires shall be connected to an approved chimney and shall be installed in accordance with the regulations set out in the Building Code. 40.12 All heating equipment shall be installed to conform to the Building Code. 41. Electrical and Lighting Services 41.1 Every Dwelling Unit shall be wired for electricity and shall be connected to an operating electric supply system. 41.2 Lighting equipment shall be installed throughout every Dwelling Unit to provide illumination. Page 134 of 245 34 41.3 All electrical wiring, fixtures, switches, receptacles, and connections to them, as well as any rooms, structures or facilities that are used to house electrical facilities or connections, shall be maintained in a safe and complete condition and in good working order and in conformity with the Ontario Electrical Safety Authority and any other applicable laws or regulations. 41.4 Every Habitable Room, except a kitchen, shall have, (a) at least one (1) electrical outlets for the first 11 m2 or portion thereof of floor area; and (b) one (1) electrical outlet for each additional 9 m2 or portion thereof of floor area. 41.5 Every kitchen shall have at least two (2) electrical duplex convenience outlets which shall be on separate grounded circuits. 41.6 Fuses or overload devices shall be in conformity with the Ontario Electrical Safety Authority and any other applicable laws or regulations. 41.7 Extension cords which are not part of a fixture shall not be permitted on a semi- permanent or permanent basis where it creates, or potentially creates, a hazardous condition or a tripping hazard. 41.8 An electrical light fixture shall be installed in every Bathroom, Washroom, laundry room, furnace room, kitchen, stairwell, and Basement. 41.9 Lighting shall not be permitted to directly shine from a Lot into a Dwelling Unit located on an adjacent Lot in excess of 20 lux. 42. Occupancy Standards 42.1 Any Non-Habitable Area shall not be used for living, sleeping, cooking or eating purposes. 42.2 The maximum number of occupants in a Dwelling Unit shall not exceed one person per 9 m2 of Habitable Room floor area. For the purposes of computing the maximum number of occupants: (a) any child under one year of age shall not be counted, (b) any child of more than one year of age but less than twelve years of age shall be deemed one-half person, Page 135 of 245 35 (c) any Crawl Space shall not be counted as part of the Habitable Room floor area, and (d) any Basement that does not meet the requirements for habitation set out in Subsection 42.3 below shall not be counted as part of Habitable Room floor area. 42.3 No Basement shall be used as a Habitable Room unless, in addition to any Building Code requirements, it meets the following requirements: (a) floor and walls are constructed so as to be impervious to leakage of underground and surface runoff water and treated against dampness; (b) each Habitable Room shall meet all requirements for light, ventilation, area and ceiling height prescribed in this Bylaw and the Building Code; and (c) access to each Habitable Room shall be gained without passage through a furnace or boiler room. 42.4 The occupants of Dwellings shall: (a) limit occupancy of that part of the premises which he/she occupies or controls to the maximum number of occupants permitted by this by-law; (b) keep exits from his/her Dwelling Unit clean and unencumbered; (c) dispose of garbage and refuse into provided facilities in a clean and sanitary manner in accordance with the provisions of the Town’s by-laws; and unless the responsibility for which has been specifically assigned to the owner of the property that is different from the occupant pursuant to the terms of a lease agreement, occupants of Dwellings shall: (d) maintain that part of the premises which he/she occupies or controls in a clean, sanitary and safe condition; (e) maintain all plumbing, cooking and refrigeration fixtures and appliances as well as other building equipment and storage facilities in that part of the premises which he/she occupies or controls in a clean and sanitary condition, and provide reasonable care in the operation and use thereof; (f) exterminate insects, rodents or other pests within his/her Dwelling Unit. Page 136 of 245 36 43. Illegal Cannabis Grow Operations 43.1 Buildings identified by any authorized police officer, or by any representative of the York Regional Police services, as an illegal cannabis grow operation shall require the following: (a) Mould Air Quality Report – At the owner’s expense, a report prepared by a Certified Air Quality Assessment professional, trained and knowledgeable in this field, detailing mould spore samples and related air quality. Following the remediation pursuant to any such report, the owner will also provide a follow- up report, at their own expense, which confirms that air quality levels are consistent with a healthy environment have been attained at the premises. (b) Structural Report – where a Property Standards Officer reasonably believes that the structural integrity of any affected building is compromised, such Property Standards Officer may require the owner at their expense, to submit a report from a Professional Engineer confirming the structural integrity and adequacy of the building. (c) Electrical Report – Where a Property Standards Officer reasonably believes the building electrical system may pose an unsafe condition, such officer may require the owner, at their expense, to submit an Electrical Safety Authority Clearance Certificate. If any orders, directives or remediation instructions/requirements are provided in any of the aforementioned reports, the owner of the property shall undertake, at their expense, any steps required to satisfy any such orders, directives or remediation instructions/requirements. Part V: Heritage Property Standards 44. Heritage Property Standards 44.1 In addition to the minimum Standards for the maintenance and occupancy as set out in this by-law, the owner or occupant of a Part IV Heritage Property or a Part V Heritage Property shall: (a) maintain, preserve, and protect the Heritage Attributes so as to maintain the heritage character and the visual and structural heritage integrity of the building or structure; and (b) maintain the property in a manner that will ensure the conservation of all Heritage Attributes. Page 137 of 245 37 44.2 Despite any other provision of this by-law, where a Heritage Attribute of a Part IV Heritage Property or a Part V Heritage Property requires repair, and the Heritage Attribute can be repaired without replacement, the Heritage Attribute shall be repaired: (a) in a manner that minimizes damage to the heritage values and attributes; (b) in a manner that maintains the design, colour, texture, grain, or other distinctive features of the Heritage Attribute; (c) using the same types of materials as the original and in keeping with the design, colour, texture, grain, and other distinctive features of the original, so long as one architectural period is not favoured at the expense of another; and (d) where the same types of material as the original are no longer available, using alternative materials that replicate the design, colour, texture, grain, or other distinctive features and appearance of the original material. 44.3 Despite any other provision of this by-law, where a Heritage Attribute of a Part IV Heritage Property or a Part V Heritage Property requires repair, but the Heritage Attribute cannot be repaired without replacement, the Heritage Attribute shall be replaced: (a) using the same types of material as the original; (b) where the same types of material as the original are no longer available, using alternative materials that replicate the design, colour, texture, grain, or other distinctive features and appearance of the original material; and (c) in such a manner as to replicate the design, colour, texture, grain, and other distinctive features and appearance of the Heritage Attribute. 44.4 Despite any other provision of this by-law, no building or structure on a Part IV Heritage Property or a Part V Heritage Property may be altered or cleared, including but not limited to removal, demolition, or relocation, except in accordance with the Ontario Heritage Act. 44.5 Where a building or structure on a Part IV Heritage Property or a Part V Heritage Property has been deemed unsafe and the owner is undertaking the necessary remedial measures to address the unsafe condition of the building or structure, the owner shall ensure that all necessary measures are taken to protect the Heritage Attributes and prevent damage or further damage to the Heritage Attributes. 44.6 Despite Paragraph (d) of Subsection 7.2 of this by-law, where a Part IV Heritage Property or a Part V Heritage Property remains unoccupied for a period of ninety (90) days or more, the Owner shall ensure that appropriate utilities serving the Page 138 of 245 38 building or structure are connected as required to provide, maintain, and monitor proper heating and ventilation in order to prevent damage to the Heritage Attributes caused by environmental conditions. 44.7 In addition to Paragraphs (a) and (b) of Subsection 7.2 of this By-law, where a Part IV Heritage Property or a Part V Heritage Property remains unoccupied for a period of ninety (90) days or more, the owner shall protect such property, including any buildings or structures located thereon containing Heritage Attributes, against the risk of fire, storm, neglect, accident, intentional damage, or damage by other causes. The protection of such property shall also effectively prevent the entrance to any building by all animals and unauthorized persons and by closing and securing openings to the Building with boarding: (a) that completely covers the opening and is properly fitted in a watertight manner within the side jambs, the head jamb and the exterior bottom sill of the door or window opening so that the exterior trim and cladding remains uncovered and undamaged by the boarding; (b) that is fastened securely in a manner that minimizes damage to the Heritage Attributes and the historic fabric and is reversible or easy to Repair; and (c) in a manner that minimizes visual impact. 44.8 Notwithstanding Section 2.11 and anything else in this by-law, if there is a conflict between this section on Heritage Property Standards and any other provision in this by-law or any other Town by-law, the provision that establishes the highest standards for the protection of Heritage Attributes shall prevail. Part VI: Property Standards Committee 45. Property Standards Committee 45.1 A Committee is hereby established pursuant to the Building Code Act. 45.2 The Committee shall consist of five (5) persons, as appointed by the Council. 45.3 The members of the Committee shall be paid such compensation, if any, as the Council may provide. 45.4 The Committee may, subject to the requirements below, any requirements of this of this by-law and the Building Code Act, establish its own rules of procedure and any member may administer oaths. The following requirements shall apply to the Committee: (a) three (3) members of the Committee shall constitute quorum; Page 139 of 245 39 (b) the members of the Committee shall elect a chair from among themselves and when the chair is absent through illness or otherwise, the Committee may appoint another member as acting chair; (c) the Committee shall give notice or direct that notice be given of a hearing of an appeal to such persons as the committee considers advisable, and (d) the members of the Committee shall not act as agents for any person on an appeal of their order to the Committee. 45.5 On an appeal, the Committee may do any of the following things if, in the Committee’s opinion, doing so would maintain the general intent and purpose of this by-law and any applicable official plan or policy statement: (a) confirm, modify or rescind the order to demolish or repair; (b) extend the time for complying with the order. Part VII: Inspection, Orders and Enforcement 46. Power of Entry and Inspection 46.1 A Property Standards Officer, or any other individual authorized to enforce this by- law on behalf of the Town may, upon producing proper identification, enter upon any property at any reasonable time without a warrant for the purpose of inspecting the property to determine: (a) whether the property conforms with the Standards prescribed in this by-law; or (b) whether an order made pursuant to this by-law has been complied with. 46.2 Where an inspection is conducted pursuant to this section, a Property Standards Officer, or any other individual authorized to enforce this by-law on behalf of the Town, may: (a) require the production for inspection of documents or things, including drawings or specifications, that may be relevant to the property or any part thereof; (b) inspect and remove documents or things relevant to the property or part thereof for the purpose of making copies or extracts; Page 140 of 245 40 (c) require information from any person concerning a matter related to a property or part thereof; (d) be accompanied by a person who has special or expert knowledge in relation to a property or part thereof; (e) alone or in conjunction with a person possessing special or expert knowledge, make examinations or take tests, samples or photographs necessary for the purposes of the inspection; and (f) order the owner of the property to take and supply at the owner’s expense such tests and samples as are specified in the order. 46.3 A sample taken under Paragraph (e) of Subsection 46.2 shall be divided into two parts, and one part shall be delivered to the person from whom the sample is taken, if, (a) the person requests that the sample be divided at the time it is taken and provides the necessary facilities; and (b) it is technically feasible to divide the sample. If a sample is taken and it is not divided into two parts, a copy of any report on the sample shall be given to the person from whom the sample was taken. 46.4 A receipt for any document or thing removed under Paragraph (b) of Subsection 46.2 shall be provided by the person removing it and the removed document or thing shall promptly be returned after copies or extracts are made. 46.5 Copies of or extracts from documents and things removed under this section and certified as being true copies of or extracts from the originals by the person who made them are admissible in evidence to the same extent as and have the same evidentiary value as the originals. 46.6 Where a Property Standards Officer, or an individual authorized to enforce this by- law, has reasonable grounds to believe that an offence has been committed by any person, they may require the name, address and proof of identity of that person, and the person shall supply the required information. Page 141 of 245 41 47. Orders 47.1 A Property Standards Officer, or any other individual authorized to enforce this by- law on behalf of the Town, who finds that a property does not conform with any of the Standards or requirements prescribed in this by-law may make an order: (a) stating the municipal address or the legal description of the property; (b) giving reasonable particulars of the repairs to be made or stating that the site is to be cleared of all buildings, structures, debris or refuse and left in a graded and levelled condition; (c) indicating the time for complying with the terms and conditions of the order and giving notice that, if the repair or clearance is not carried out within that time, the municipality may carry out the repair or clearance at the owner’s expense; and (d) indicating the final date for giving notice of appeal from the order. 47.2 An order pursuant to this section shall be served on the owner of the property and such other persons affected by it as a Property Standards Officer determines and a copy of the order may be posted on the property in a location visible to the public. 47.3 An order issued pursuant to this section shall be served in accordance with the Building Code Act. 47.4 An owner or occupant who has been served with an order made under this by-law and who is not satisfied with the terms or conditions of the order may appeal to the Committee by sending a notice of appeal by registered mail to the secretary of the Committee within fourteen (14) days after being served with the order and paying the processing fee described in the Town’s Fees and Charges By-law. 47.5 An order that is not appealed within the time referred to in Subsection 47.4 shall be deemed to be confirmed. 47.6 The notice of appeal pursuant to Subsection 47.4 shall be provided as required by any applicable rules of procedure established by the Committee and as required by the Building Code Act. 48. Order Non-Compliance and Cost Recovery 48.1 If an order made pursuant to this by-law is not complied with in accordance with the order as deemed confirmed or as confirmed or modified by the Committee or a Page 142 of 245 42 judge, the Property Standards Officer or the Director may cause the property to be repaired or demolished accordingly. 48.2 For the purpose of Subsection 48.1, employees or agents of the Town may enter the property at any reasonable time without a warrant in order to repair or demolish the property. 48.3 The Town shall have a lien on the property for the amount spent on the repair or demolition under Subsection 48.1 and the amount shall have priority lien status as described in Section 1 of the Municipal Act. 49. Certificate of Compliance 49.1 A Property Standard Officer may, after inspecting a property, issue to the owner of such property a certificate of compliance if the Property Standards Officer is of the opinion that the property complies with the Standards and requirements set out in this by-law. 49.2 Where an owner of a property request a certificate, pays the inspection fee established by the Town and a Property Standards Officer finds in their opinion the property to be in compliance with Standards and requirements of this by-law, the Property Standard Officer shall issue a certificate of compliance for the property. 50. Offences 50.1 Every person who fails to comply with an order issued under this by-law is guilty of an offence and upon conviction is liable to a fine. 51. Administrative Penalties 51.1 A Property Standards Officer, or any other individual authorized to enforce this by- law on behalf of the Town, may require a Person to pay an administrative penalty if such Property Standards Officer, or other authorized individual, is satisfied that the Person has failed to comply with: (a) any provision of this by-law; or (b) an order issued pursuant to this by-law that is deemed confirmed or as confirmed or modified by the Committee or a judge. 51.2 Individuals authorized to enforce this by-law on behalf of the Town have the discretion to either proceed by way of an administrative penalty or a charge laid Page 143 of 245 43 pursuant to the Building Code Act, the Ontario Heritage Act or the Provincial Offences Act, R.S.O. 1990, c. P.33. If a Person is required to pay an administrative penalty in respect of a contravention, the Person shall not be charged with an offence in respect of the same contravention. 51.3 The amount of the administrative penalty for a contravention shall be as established pursuant to the Administrative Penalty By-law. 51.4 A Person who is issued an administrative penalty notice shall be subject to the provisions and procedures as provided in the Administrative Penalty By-law. 52. Presumption 52.1 An owner of a property on which a non-compliance or contravention has occurred shall be presumed to have carried out or caused or permitted to be carried out the non-compliance or contravention, which presumption may be rebutted by evidence to the contrary on a balance of probabilities. Part VIII: General Provisions 53. Schedules 53.1 The following Schedules attached to this by-law form and are part of this by-law; (a) Schedule A-1 – Alert Sign; (b) Schedule A-2 – Large Safe Exit Arrow; (c) Schedule A-3 – Small Safe Exit Arrow; (d) Schedule B – Lighting for Public Areas (e) Schedule C - Shielding of Light Fixtures. 54. Repeal and Transition 54.1 By-laws Number 4044-99.P, Number 5489-13, Number 4921-07.P, as amended, are hereby repealed. 54.2 For the purpose of transition to this by-law, any orders issued pursuant to By-law Number 4044-99.P prior to the effective date of this by-law shall remain effective Page 144 of 245 44 and be subject to the provisions of by-law 4044-99.P until such time as finally satisfied or disposed. 55. Effective Date 55.1 This by-law shall come into full force and effect on the date of final passage hereof. Enacted by Town of Aurora Council this ?? day of ??? , 2023. ___________________________________ Tom Mrakas, Mayor ___________________________________ Michael de Rond, Town Clerk Page 145 of 245 45 SCHEDULE A-1 ALERT SIGN Page 146 of 245 46 SCHEDULE A-2 LARGE SAFE EXIT ARROW Page 147 of 245 47 SCHEDULE A-3 SMALL SAFE EXIT ARROW Page 148 of 245 48 SCHEDULE “B” Lighting for Public Areas Room or Space Minimum Illumination (Lux) storage rooms 50 service rooms 200 laundry rooms 200 garages 50 public water closet 100 service hallways 50 service stairways 50 recreation rooms 100 recreational camps and camps for housing of workers hallways, corridors, stairways and sleeping areas 100 kitchen 500 all other rooms 250 Page 149 of 245 49 SCHEDULE “C” Shielding of Light Fixtures Full-Cut-Off Fixtures shall be used for all exterior lighting and all exterior fixtures shall be oriented as to direct all light below the horizon, as the examples shown below. Page 150 of 245 The Corporation of the Town of Aurora By-law Number XXXX-23 Being a By-law to require adequate and suitable vital services for rental units in the Town of Aurora. Whereas Subsection 8(1) of the Municipal Act, 2001, S.O. 2001, c. 25, (the “Act”) as amended, provides that powers of a municipality shall be interpreted broadly so as to confer broad authority on the municipality to enable the municipality to govern its affairs as it considers appropriate and to enhance the municipality’s ability to respond to municipal issues; And whereas Subsection 11(1) of the Act provides that a municipality may provide any service or thing that the municipality considers necessary or desirable for the public; And whereas Subsection 11(2) of the Act provides that a municipality may pass by-laws respecting health, safety and well-being of persons, and protection of persons and property, including consumer protection; And whereas Section 446 of the Act provides that a municipality may proceed to do things at a person's expense which that person is otherwise required to do under a by- law but has failed to do and to recover the costs of doing so by adding the costs to the tax roll and collecting them in the same manner as property taxes; And whereas Council for The Corporation of the Town of Aurora considers it desirable and necessary to address the provision of vital services to rental units; Now therefore the Council of The Corporation of the Town of Aurora hereby enacts as follows: 1.Definitions 1.1 In this by-law, the following words have the following meanings: (a)“Act” means the Municipal Act, 2001, S.O. 2001, c. 25, as amended; (a)“Adequate and Suitable Heat” means that the minimum temperature of the air in the accommodation which is available to the tenant or lessee is twenty (20) degrees Celsius at one and on-half (1.5) meters from above floor level and one (1) meter from exterior walls in all habitable space and in any area intended for normal use by tenants, but excludes locker rooms and garages; Attachment 2 Page 151 of 245 (a)“Adequate and Suitable Supply of Hot Water” means a supply of hot water at the ordinary temperature of at least forty-nine (49) degrees Celsius for a period of ten (10) minutes or more; (b)“Adequate and Suitable Supply of Water” means a continuous and uninterrupted supply of potable water of sufficient quantity for normal use of kitchen, laundry, and bathroom facilities; (c)“Central Air Conditioning System” shall mean a mechanical system designed to cool air from a central location and to distribute it to and from rooms by one or more fans and ductwork, and does not include any portable air conditioning units or any window air conditioners; (d)“Council” means the Council of the Town; (e)“Director” means the Department Head of the Bylaw Services Division of the Town, or his/her designate or successor; (f)“Landlord” includes: (i)the owner of a rental unit and any other person who permits occupancy of a rental unit, but does not include a tenant who occupies a rental unit in a residential complex and permits another person to also occupy the unit or any part of the unit, (ii)the heirs, assigns, personal representatives, and successors in title of a person referred to in clause (i), and (iii)a Person, other than a tenant occupying a rental unit in a residential complex, who is entitled to possession of the residential complex and who attempts to enforce any of the rights of a landlord under a tenancy agreement or this Act, including the right to collect rent; (g)“Officer" means any individual designated or appointed by the Town to enforce this by-law, and includes any Municipal Law Enforcement Officer and any police officer; (h)“Person" includes a natural person, corporation, sole proprietorship, partnership, limited partnership, trust, estate, and the personal or other legal representatives to whom the context can apply according to law; (i)“Rental Unit” means any living accommodation used or intended to be used as a rented residential premises and, without limiting the generality of the foregoing, includes: Page 152 of 245 i)a site for a mobile home or site on which there is a land lease home used or intended for use as a rented residential premises, and ii)a room in a boarding house, rooming house, short term rental, or lodging house and a unit in a care home; (j)“Suitably Cooled Air” shall mean a maximum air temperature, in any part of an accommodation that is normally used, of no more than twenty-six (26) degrees Celsius that is achieved and maintained without the use of portable air conditioning units or window air conditioners; (k)“Town” means The Corporation of The Town of Aurora and/or the geographical limits of the Town of Aurora, depending on the context of the provision in which the term appears; (l)“Vital Services” mean hot and cold water, fuel, electricity, gas, heat and air conditioning; 1.2 For clarity, a reference to Vital Services shall refer to all the services outlined in the aforementioned definition and a reference to a Vital Service shall refer to any of the services outlined in the aforementioned definition. 2.Interpretation and Application of this By-law 2.1 This by-law shall be known and may be cited as the “Vital Services By-law”. 2.2 The provisions of this by-law shall apply to all lands and premises within the Town of Aurora. 2.3 Unless otherwise specified, references in this by-law to parts, sections, subsections, clauses and schedules are references to parts, sections, subsections clauses, and schedules in this by-law. 2.4 The part and section headings contained throughout this document are for reference purposes only and do not form a part of this by-law. This by-law is to be interpreted without reference to such headings. 2.5 References in this by-law to any statute or statutory provisions include references to that statute or statutory provision as it may from time to time be amended, extended, or re-enacted. Page 153 of 245 2.6 This by-law shall be read with all changes in gender or number as the context requires. 2.7 References in this by-law to items in the plural include the singular, and references to the singular include the plural, as applicable. 2.8 The words “include”, “includes”, “including” are not to be read or interpreted as limiting the words, phrases, or descriptions that precede it. 2.9 If a court of competent jurisdiction declares any provision, or any part of a provision, of this by-law to be invalid or to be of no force and effect, it is the intention of the Town in enacting this by-law that such provision or part of a provision shall be severable, and such a decision shall not affect the validity of the remaining sections, subsections, clauses or phrases of this by-law. 2.10 This by-law and the provisions contained within are intended to be complementary to other by-laws passed by Council and in the event that any other applicable law requires a higher standard than the provisions contained in this by-law, the higher standard shall apply. 3.Requirements of Landlords 3.1 Every Landlord shall provide Vital Services for Rental Units, as provided for in this By-law. 3.2 Every Landlord of a Rental Unit shall ensure that the Rental Unit: (a)is provided with Adequate and Suitable Heat between the 15th day of September in each year and the 1st day of June of the following year, or as ordered by the Director or posted on the Town website; (b)is provided with a permanent heating equipment or system that is capable of maintaining Adequate and Suitable Heat at any time of the year without the use of any portable or auxiliary units; (c)if required to be provided with an air conditioning system by a lease governing the Rental Unit between the tenant or lessee and the Landlord, is provided with a central air conditioning system that is normally serviced with power supplied by or at the expense of the Landlord that maintains Suitably Cooled Air between the 1st day of June and the 14th day of Page 154 of 245 September in each year, or as ordered by the Director or posted on the Town website; (d)is provided with an adequate and suitable supply of hot and cold water and electricity; and (e)is provided with an adequate and suitable supply of gas, unless the Rental Unit is only equipped with a fuel burning system in lieu of gas, in which case an adequate and suitable supply of fuel shall be provided. 3.3 No Landlord shall cause or allow the discontinuance of a Vital Service to a Rental Unit, except: (a)when it is necessary to safely make repairs or alterations to the Rental Unit and then only for the minimum period necessary to effect the repair or alteration; (b)when a fuel burning or powered system is being immediately replaced by a gas-based system that will perform the same function, or otherwise a gas- based system is being immediately replaced by a fuel burning or powered system that will perform the same function; or (c)when a lease between a tenant and the Landlord for the Rental Unit has been amended in writing to remove the requirement to provide an air conditioning system for the unit, in which case the air conditioning may be discontinued by the Landlord in accordance with the amendment. 3.4 For the purpose of section 3.3, a Landlord shall be deemed to have caused the discontinuance of a Vital Service for a Rental Unit if the Landlord is obligated to pay the supplier for the Vital Service and fails to do so and as a result of the non- payment the Vital Service is no longer provided for the Rental Unit. 3.5 No Landlord shall advise a supplier of a Vital Service to bill a tenant directly except where such tenant has expressly assumed the obligation to pay for that service directly in a tenancy agreement. 4.Administration and Enforcement 4.1 The Director shall be responsible for and are delegated the power to administer and enforce this by-law, including prescribing the content and form of any licences, forms or other documents required under this by-law. Page 155 of 245 4.2 The Director and Officers are hereby delegated the authority to enforce this by-law, including the authority to conduct inspections and investigations under this by-law, the Act, as amended, and any other applicable by-law or legislation. 4.3 The Director is authorized to delegate responsibilities for the administration and enforcement of this by-law to any Town staff or external third parties deemed to be qualified and appropriate by the Director for such purposes. 5.Power of Entry, Inspection, Prohibitions 5.1 An Officer, or any other individual authorized to enforce this by-law on behalf of the Town, may at any reasonable time enter upon any land for the purpose of carrying out an inspection to determine whether the following are being complied with: (a)this by-law; (b)any direction or order under this by-law; or (c)an order issued under Section 431 of the Act. 5.2 Where an inspection is conducted pursuant to this section, an Officer or any other individual authorized to enforce this by-law on behalf of the Town, may: (a)require the production for inspection of documents or things relevant to the inspection; (b)inspect and remove documents or things relevant to the inspection for the purpose of making copies and extracts; (c)require information from any Person concerning a matter related to the inspection; and (d)alone or in conjunction with a Person possessing special or expert knowledge, make examinations or take tests, samples or photographs necessary for the purpose of the inspection. 5.3 No Person shall hinder or obstruct or attempt to hinder or obstruct the Town, its employees, officers or agents from carrying out any powers or duties under this by- law. 5.4 No Person shall fail to comply with, or contravene, any order or direction issued by the Town pursuant to this by-law or the Act. Page 156 of 245 5.5 Where an Officer, or an individual authorized to enforce this by-law, has reasonable grounds to believe that an offence has been committed by any Person, they may require the name, address and proof of identity of that Person, and the Person shall supply the required information. 5.6 No Person shall decline or neglect to give, produce or deliver any information, document or other thing that is requested by the Town pursuant to this by-law. 5.7 No Person shall knowingly make, participate in, assent to or acquiesce in the provision of false information in a statement, affidavit, application or other document prepared, submitted or filed under this by-law. 6.Orders 6.1 Where any Officer is satisfied that a contravention of this by-law has occurred, such Officer may make an order requiring the Person who caused or permitted such contravention, or the Owner of the land on which the contravention occurred, to discontinue the contravening activity and/or to do work to correct the contravention. 6.2 An order pursuant to this section shall set out the following: (a)reasonable particulars identifying the location of the land on which the contravention occurred; (b)reasonable particulars of the contravention; (c)what is required of the Person subject to the order (i.e., what activity is to be seized and/or actions or work to be done); (d)the date by which there must be compliance with the order and/or, if any work is ordered, the date by which any such work must be done; and (e)information regarding the Town's contact person. 6.3 An order pursuant to this section shall be deemed to have been received upon: (a)personal service of the order on the Person subject to the order; (b)one day after transmission of the order through electronic means to an email or social media address provided by the Person subject to the order; Page 157 of 245 (c)one day after posting the order in a conspicuous location on the property subject to the order; (d)the fifth (5th) day after the order is sent by registered mail to the last known address of the Person who is subject to the order. 7.Remedial Action and Cost Recovery 7.1 Wherever this by-law or an order issued under this by-law directs or requires any matter or thing to be done by any Person within a specified time period, in default of it being done by the Person directed or required to do it, the action may be taken under the direction of the Director or an Officer at that Person’s expense and the Town may recover the costs incurred through a legal action or by recovering the costs in the same manner as taxes. 7.2 For the purposes of taking remedial action under this section, the Town, its staff and/or its agents may enter, at any reasonable time, upon any lands on which a default to carry out a required thing or matter occurred. 8.Offences and Penalties 8.1 Every Person who contravenes any provision of this by-law is guilty of an offence and upon conviction is liable to a fine as provided for in the Provincial Offences Act, R.S.O. 1990, c. P. 33, as amended. 8.2 Every Person who contravenes any order issued pursuant to this by-law is guilty of an offence and upon conviction is liable to a fine as provided for in the Provincial Offences Act, R.S.O. 1990, c. P. 33, as amended. 8.3 If a corporation has contravened a provision of this by-law, including an order issued under this by-law, every director and officer who knowingly concurred in such a contravention is guilty of an offence. 8.4 Pursuant to Subsection 429(2) of the Act, all contraventions of this by-law or orders issued under this by-law are designated as continuing offences. If a contravention of any provision of this by-law has not been corrected, or an order issued under this by-law has not been complied with, the contravention of such a provision or an order shall be deemed to be a continuing offence for each day or part of a day that the contravention remains uncorrected or an order not complied with. Page 158 of 245 8.5 On conviction of an offence under this by-law, every Person is liable to a fine in accordance with the following rules pursuant to the Act: (a)to a fine of not less than $500.00 and not more than $100,000.00; (b)in the case of a continuing offence, for each day or part of a day that the offence continues, the minimum fine shall be $500.00 and the maximum fine shall be $10,000.00, despite paragraph (a), the total of all the daily fines for an offence is not limited to $100,000; (c)in the case of a multiple offence, for each offence included in the multiple offence, the minimum fine shall be $500.00 and the maximum fine shall be $10,000.00, despite paragraph (a), the total of all fines for each included offence is not limited to $100,000. 8.6 In addition to fines under this section, a Person convicted of an offence under this by-law may be liable to a special fine in the amount of the economic advantage or gain that such a Person obtained from the contravention of this by-law. Notwithstanding Subsection 8.5 above, a special fine may exceed $100,000. 8.7 Where a Person is convicted of an offence under this by-law, the court in which the conviction has been entered, and any court of competent jurisdiction thereafter, may make an order prohibiting the continuation or repetition of the offence by the Person convicted. 9.Administrative Penalties 9.1 Instead of laying a charge under the Provincial Offences Act, R.S.O. 1990, c. P. 33, as amended, for a breach of any provision of this by-law, an individual authorized to enforce this by-law on behalf of the Town may issue an administrative penalty to the Person who has contravened this by-law. 9.2 Individuals authorized to enforce this by-law on behalf of the Town have the discretion to either proceed by way of an administrative penalty or a charge laid under the Provincial Offences Act, R.S.O. 1990, c. P.33. If an administrative penalty is issued to a Person for the breach, no charge shall be laid against that same Person for the same breach. 9.3 The amount of the administrative penalty for a breach of a provision of this by-law, shall be as established pursuant to applicable Town by-laws. Page 159 of 245 9.4 A Person who is issued an administrative penalty shall be subject to the procedures as provided for in the applicable Town by-laws relating to administrative penalties. 10.Presumption 10.1 An Owner of a property on which a non-compliance or contravention has occurred shall be presumed to have carried out or caused or permitted to be carried out the non-compliance or contravention, which presumption may be rebutted by evidence to the contrary on a balance of probabilities. 11.Repeal 11.1 By-laws Number 4737.05.P is hereby repealed. 12.Effective Date 12.1 This by-law comes into full force and effect on the date of final passage hereof. Enacted by Town of Aurora Council this xxth day of xxx?, 2023. ___________________________________ Tom Mrakas, Mayor ___________________________________ Michael de Rond, Town Clerk Page 160 of 245 100 John West Way Aurora, Ontario L4G 6J1 (905) 727-3123 aurora.ca Town of Aurora General Committee Report No. CS2 3 -043 Subject: 2022 Municipal Election Wrap-Up Prepared by: Michael de Rond, Town Clerk Department: Corporate Services Date: July 4, 2023 Recommendation 1. That Report No. CS23-043 be received for information. Executive Summary The following report provides a summary of the administration of the 2022 Municipal Election in the Town of Aurora and considers the following;  The 2022 Municipal Election in Aurora met the guiding principles of the Municipal Elections Act, 1996 and was successfully administered  The total cost of the election came in under budget  Staff have identified several successes from the administration of the election that will be incorporated into planning future municipal elections  The Municipal Election also provided challenges that staff will address in preparation for 2026 Background The 2022 Municipal Election took place on Monday, October 24, 2022. Eligible electors were able to vote online from Friday, October 14 at 10:00am to Sunday, October 23 at Noon. The Senior’s Centre was used for advanced voting using a paper ballot from October 15-19. On election day, Aurora residents could vote at their local polling station, using only a paper ballot, from 10:00am until 8:00pm. Page 161 of 245 July 4, 2023 2 of 5 Report No. CS23-043 Analysis The 2022 Municipal Election in Aurora met the guiding principles of the Municipal Elections Act, 1996 and was successfully administered. Municipal elections in Ontario are governed by the Municipal Elections Act, 1996 (the Act) and are conducted using the following principles;  The secrecy and confidentiality of the individual votes is paramount;  The election should be fair and non-biased;  The election should be accessible to the voters;  The integrity of the process should be maintained throughout the election;  There be certainty that the results reflect the votes cast; and  Voters and candidates should be treated fairly and consistently within a municipality. Staff are pleased to report that the election was administered in accordance and by the principles of the Act. The successes and challenges of the election are outlined below, but from an overall sense, the election was successfully administered in a fair an equitable way for both candidates and voters. The total cost of the election came in under budget Entering 2022, the Town’s election reserve balance sat at $375,500, effectively making that the budget for the 2022 Municipal Election. The total cost of the election was $310,900, virtually the same as in 2018 when the total cost was $309,900. While some staffing and logistical expenses were saved by eliminating excess voting locations, these costs were offset by extra communication efforts for the ward system and higher salaries for our temporary staff. At the time of this report being written, no requests for a compliance audit of a candidate’s finances have been requested. Should a request be received before the deadline of June 29, 2023, and should the Compliance Audit Committee confirm the need for an audit, total election costs would rise by approximately $5,000. Staff have identified several successes from the administration of the election that will be incorporated into planning future municipal elections. Thanks to great help from the Town’s Communications division, the ward system was successfully implemented for the 2022 Municipal Election. Ensuring residents were Page 162 of 245 July 4, 2023 3 of 5 Report No. CS23-043 aware that a ward system was being implemented was a substantial goal in preparation for the election. Staff can recall only a few instances of hearing directly, or through election officials working the polls on election day, that residents were unaware of the new system to elect their representatives. Feedback during the election process was very positive in terms of the various opportunities made available for eligible electors to cast their ballot. Regardless of their preference for when and how to cast their ballot, electors continuously provided positive feedback about the options available. This will be taken into account when staff come forward with a recommendation regarding methods of voting for the 2026 Municipal Election. After hearing that candidates and residents felt the results were too slow in 2018, staff endeavoured to speed this process up in 2022. By streamlining processes, staff delivered results at 8:45pm this past election versus 9:35pm in 2018. Importantly, the efficiencies gained were not at expense of the integrity of the election and staff plan to incorporate these processes when tabulating results in the future. The Municipal Election also provided challenges that staff will consider in preparation for 2026 The voters’ list continues to be an issue for municipalities across Ontario. The preliminary list of electors that is provided to municipalities from the Municipal Property Assessment Corporation (MPAC) is often full of errors and omissions. The unfortunate reality of municipal elections is that voters who are not on the list are unlikely to take the steps to add themselves when a voter notification card does not arrive. This makes the accuracy of the preliminary list important in ensuring everyone has a chance to vote. Hope in this area lies in the upcoming takeover of voters list responsibilities by Elections Ontario from MPAC. The provincial list is much more accurate, and staff’s expectation is that the list will come to the Town in much better shape than it currently does. As voter apathy continues to increase, voter turnout continues to decline. The voter turnout in Aurora for the 2022 Municipal Election was a disappointing 26.5% (down from 32.1% in 2018 and 35.7% in 2014). It’s important to note that this is not a problem specific to Aurora. Only four months earlier, the turnout for the Ontario Provincial Election was 43.5%, the lowest recorded turnout by a large margin. It’s tough to pinpoint the exact cause for the current voter apathy, but staff intend to monitor and be involved in any initiatives aimed at improving turnout for the next election. Page 163 of 245 July 4, 2023 4 of 5 Report No. CS23-043 Advisory Committee Review None Legal Considerations None. Financial Implications As of the end of 2022, the Town recognized a total elections savings of $64,600 on a total established budget of $375,500. These savings will remain in the elections reserve in support of future election costs. Communications Considerations The Town of Aurora will inform residents about the information contained in this report by posting it to the Town’s website. Climate Change Considerations None Link to Strategic Plan The successful administration of an election is a hallmark of good governance. Alternative(s) to the Recommendation 1. Council provide direction Conclusions In an overall sense, the administration of the 2022 Municipal Election was a success. Staff have identified successes that will be incorporated into planning for the 2026 Municipal Election as well as areas that can be improved upon. Page 164 of 245 July 4, 2023 5 of 5 Report No. CS23-043 Attachments None Previous Reports None Pre-submission Review Agenda Management Team review on June 15, 2023 Approvals Approved by Patricia De Sario, Director, Corporate Services/Town Solicitor Approved by Doug Nadorozny, Chief Administrative Officer Page 165 of 245 100 John West Way Aurora, Ontario L4G 6J1 (905) 727-3123 aurora.ca Town of Aurora General Committee Report No. FIN23 -0 28 Subject: Capital Project 14106 – Cybersecurity Awareness Training Prepared by: Michael Mulvenna, Manager of Information Technology Department: Finance Date: July 4, 2023 Recommendation 1. That Report No. FIN23-028 be received; and 2. That the condition on the approval of Capital Project No. 14106 – Cybersecurity Awareness Training, in the revised amount of $20,000, be lifted and the project proceed. Executive Summary This report provides Council with additional information regarding Capital Project No. 14106 for Cybersecurity Awareness Training and is seeking Council’s approval for the revised amount for the 2023 Capital budget.  Cybersecurity Awareness Training is an important part of a fulsome cybersecurity strategy  Two streams of training will provide necessary knowledge for all staff and enhanced knowledge for IT staff  Practical training, including simulated phishing attacks, is essential for effective information security Background Cybersecurity Awareness Training helps protect the organization's data, systems, and networks from malicious attacks and cyber threats. It helps employees understand the importance of cybersecurity and teaches them how to identify potential threats and respond appropriately. Page 166 of 245 July 4, 2023 2 of 6 Report No. FIN23-028 As part of the 2023 capital budget review in January 2023, Budget Committee conditionally approved Capital Project 14106 – Cybersecurity Awareness Training pending a report back with additional information on the scope of the training. Analysis Cybersecurity Awareness Training is an important part of a fulsome cybersecurity strategy The average cost of a data breach was $4.35 million in 2022 per IBM’s “The Cost of a Data Breach Report”, based on research conducted by the Ponemon Institute. One in three data breaches involves phishing (per Verizon’s 2022 Data Breach Investigations Report.) An organization’s staff is the last line of defence against any type of threat actor’s actions. The Town needs to ensure all staff are properly trained to protect all our assets. Cybersecurity awareness training will provide many benefits to the Town including:  Helps prevent data breaches and phishing attacks  Creates a culture of security o This type of training helps build security values into the fabric of the Town  Will bolster our technology cyber defences against cyber threats o Security awareness training helps people make the most of technological defenses, keeping attackers out  Will reassure our residents, vendors and business partners o Everyone is increasingly aware of cyber threats and the damage they could potentially cause an organization. Our residents, vendors, and business partners want to know the Town is doing everything to protect their information. Security awareness training provides staff with the knowledge and skills needed to recognize, report, and prevent security incidents. By providing staff with the right training, and a training platform that measures and influences specific security behaviors, the Town can ensure that they remain secure against cyber threats. The scope of the cybersecurity awareness training will be as follows:  There will be two streams of the cybersecurity awareness training. One will be aimed at all staff, while the other will be geared towards IT staff Page 167 of 245 July 4, 2023 3 of 6 Report No. FIN23-028  The development of a staff cybersecurity handbook that will act as a reference point to refresh or clarify the information presented in the training  Two separate phishing campaigns will be conducted on all staff to determine how well staff has retained the knowledge gained in the training and how well they can put their knowledge to the test The current goal is to provide this formal training to staff on an annual basis. Two streams of training will provide necessary knowledge for all staff and enhanced knowledge for IT staff The topics included in both streams will include identity theft, strong passwords, multi- factor authentication, dangers of public Wi-Fi, social engineering, browsing securely, device security, and malware. The IT training will provide a more in depth look at the above as well as the steps necessary for breach recovery. Staff are already using stronger lengthy passwords that are far less vulnerable to brute force attacks. Multi factor authentication will introduce an extra step to the login process once they have successfully entered their username and password, providing an extra layer of security. Staff will also be trained on how to limit their online exposure. All of us need to be mindful of the information we share online and conscientiously need to limit our digital footprint. Preventing identity theft is a key part of good cybersecurity training. This training will assist staff to spot the warning signs and clean up their passwords. Public Wi-Fi can be dangerous. Staff will learn all about the risks of unsecured public Wi- Fi–and how to use a VPN for protection. The training will also aid staff in what to look for in social media. Phishing to Smishing (like phishing but delivered via text message), staff will need to feel confident about how to identify and avoid scams, and how to report such findings to the IT Service Desk. This training helps staff to understand the importance of security measures and procedures, as well as how to recognize and respond to potential threats. With security awareness training, the Town can reduce the risk of being targeted by hackers, protect sensitive information, and ensure that systems are secure. Page 168 of 245 July 4, 2023 4 of 6 Report No. FIN23-028 Practical training, including simulated phishing attacks, is essential for effective information security An estimated three billion fraudulent emails are sent out every day as part of phishing schemes, resulting in the FBI’s Internet Crime Complaint Center (IC#) receiving over 241,000 phishing-related complaints in 2020. Statistics Canada has determined that one in three Canadians have received a phishing attack. As the threat landscape becomes increasingly complex, the inherent value of security awareness training continues to rise. However, information security courses can’t guarantee that employees have the knowledge and skills they need to detect and avoid real-world phishing threats. Phishing awareness training refers to a training campaign that educates Town staff on specific phishing threats they may encounter in their daily lives. Effective phishing awareness training typically leverages phishing simulations to deepen staff knowledge, allowing them to spot warning signs and report phishing threats in a safe environment. Simulating phishing attacks on our staff also allows us to assess our maturity regarding its security awareness posture and optimize future iterations of campaign learning material and components. These simulated phishing attacks will be implemented by the chosen vendor with the direct involvement of the Town’s IT division. The goal here is to run these twice a year and will be aimed at all staff. The chosen vendor will develop a Town of Aurora Cyber Security Handbook that will simplify and articulate the policies and procedures implemented. This handbook will serve as a reminder and quick guide, to all staff, of the policies and procedures surrounding the use of our laptops, accounts, and virtual access to information. Our goal is to provide reference material for staff to quickly answer questions around the acceptable use of the Town’s assets, including sensitive data. This handbook can be used as a training guide for all new employees at the Town to highlight the policies that are in place to protect the firm’s assets. Advisory Committee Review Not Applicable Page 169 of 245 July 4, 2023 5 of 6 Report No. FIN23-028 Legal Considerations The Town currently maintains a cyber insurance policy. However, premiums have increased over the last 5 years as hackers’ target on the public sector as it is presumed to have inadequate defenses, low IT budgets and limited IT Staff. Hackers also presume that municipalities are easy targets for ransom payments due to the reputational damage that can be caused to government institutions by a cyber breach. During the Town’s annual insurance renewal, the Town’s insurer undertakes a significant review of the Town’s cyber security network and the associated policies and procedures. One aspect of their review pertains to whether or not the Town has implemented user awareness training. Lack of staff training and cyber-awareness can have disastrous consequences on a municipality’s financial resources. Below are some examples of Ontario municipalities that have experienced the consequences of a cyber attack:  Town of St. Mary’s Ontario, $1.3 million  Wasaga Beach, Ontario, $251,759  Ottawa, Ontario, $100,000  Burlington, Ontario, $500,000 The training and development outlined in this report is vital to the Town’s cyber health, is a good risk management practice and should have a positive impact on the Town’s network security. In addition, the training and development would improve the Town’s ability to retain cyber insurance and maintain stable cyber insurance premiums. Financial Implications In the 2023 Budget, this project was originally estimated at $40,000, after further scoping of this project the total budget request has been reduced to $20,000. The project will continue to be funded from the IT Repair and Replacement reserve. Communications Considerations Information Technology staff will work with Communications staff to ensure that all staff are adequately informed of this important training. Staff will also be well informed as the delivery method and timing of the training. Page 170 of 245 July 4, 2023 6 of 6 Report No. FIN23-028 Climate Change Considerations The recommendations from this report do not impact greenhouse gas emissions or impact climate change adaptation. Link to Strategic Plan This report is directly linked to the Community Pillar of the Strategic Plan and more specifically Objective 2: Invest in sustainable infrastructure with a goal to maintain and expand infrastructure to support forecasted population growth through technology. Alternative(s) to the Recommendation Council provide direction. Conclusions Cyber security awareness is an important initiative for the Town. This project will ensure that all staff receive the training they need to know what role they play in protecting the Town from cyber threats. Attachments Attachment 1 – 14106 for Cybersecurity Awareness Training Capital Budget Sheet Previous Reports None Pre-submission Review Agenda Management Team review on June 14, 2023 Approvals Approved by Rachel Wainwright-van Kessel, Director, Finance Approved by Doug Nadorozny, Chief Administrative Officer Page 171 of 245 Town of Aurora Capital Projects Project Department Version Year 14106 Security Awareness Training (Conditionally Approved 2023) Financial Services Final Approved Budget 2023 TARGET START DATE AND END DATE: Use format Q4 2017 - Q1 2018 Q2 2023 - Q3 2023. 2023 Budget Authority conditionally approved. Staff to submit report to Council. Provide a brief overview of the project and include the key goals, objectives and performance measures. This is part of our cybersecurity strategy. The awareness training ensures all staff at the Town are aware of potential phishing/fraud attacks initiated through email or malicious websites. The more awareness our staff have, the less likely they will become the victim. Provide the reasons the project should be approved and what will be the impact of the project to service levels. Security awareness training is an integral part of a cybersecurity strategy. This project addresses a key concern that any cybersecurity consultant would recommend. The training would be provided virtually to all Town staff. Would be one hour out of their work. Current service levels would not be affected. Preventing any type of malware or phishing attack would provide great benefit to the Town. Explain the benefits of the project which could include Citizen/Client, compliance, financial, internal, learning & growth or utility benefits. With the knowledge gained from the training all staff would be more aware of any malicious attempt. Preventing any type of infection/fraud is a great benefit to the Town. This will also help to reduce the risk of potential cybersecurity breaches. Please provide an explanation of what the outcomes would be if the project was not approved. If not approved, staff would not have the education/skills necessary to identify or prevent any malicious attempt. Without this staff knowledge, the risk of cybersecurity breaches will be higher which could have dire economic impact on the Town as a breach could cost the Town for incident response and cleanup, potential ransomware costs, needed replacement of hardware or software if compromised, and of course the reputational cost the Town would endure with the residents. Financial Information Budget 10-Year Plan Previously Approved Budget Capital Budget Authority Budget Change Actuals to Dec 31/2021 2022 Forecast 2023 2024 2025-2032 Expenditures Estimated Expenditures CONTRACTS 40,000 40,00040,000 40,000 40,00040,000 40,000 40,00040,000Expenditures Total Funding Other Funding Sources STUDIES & OTHER RES CONT'N 40,000 40,000 40,000Funding Total Attachment 1 Page 172 of 245 Town of Aurora Capital Projects Project Department Version Year 14106 Security Awareness Training (Conditionally Approved 2023) Financial Services Final Approved Budget 2023 Explain the climate impacts of this project. By providing this training by virtual delivery, we will reduce the need to print classroom materials. Page 173 of 245 100 John West Way Aurora, Ontario L4G 6J1 (905) 727-3123 aurora.ca Town of Aurora General Committee No. FIN2 3 -0 30 Subject: Interim Forecast Update – As of April 30, 2023 Prepared by: Tracy Evans, Financial Management Advisor Department: Finance Date: July 4, 2023 Recommendation 1. That Report No. FIN23-030 be received for information. Executive Summary This report presents to Council the information to effectively monitor the financial performance of the Town’s operating and capital budget as of April 30, 2023.  An overall tax levy surplus of $346,600 is anticipated by fiscal year end  The Town’s water, wastewater and stormwater operations is forecasting a surplus of $236,300 by fiscal year end  The forecasted capital spend of $40.9M for 2023 is $37.8M lower than the Town’s original planned capital spend of $78.7M for the year These forecasted variances will continue to be subject to change for the remainder of the fiscal year. Future Council decisions may also have an impact. Any operational budget short-falls or surpluses remaining at year end will require an offsetting adjustment from/to the tax rate stabilization reserve as defined in the Town’s 2023 surplus / deficit management bylaw which will be presented to Council for its approval later this year. Background To assist Council in fulfilling their role and responsibilities with respect to Town finances and accountability, Finance has worked with all departments to review the Page 174 of 245 July 4, 2023 2 of 11 Report No. FIN23-030 corporation’s operations financial performance to date. Each Director has reviewed their department’s operating and capital budget versus the results to date and remaining outstanding plans in consideration of the Town’s present assumptions and forecasted expected year end position. Finance staff have reviewed each submission and performed the necessary consolidation. Analysis An overall tax levy surplus of $346,600 is anticipated by fiscal year end The Town’s tax levy funded operations are forecasted to finish the year with an anticipated surplus of $346,600, based upon its present assumptions. The budget includes $150,000 for salary gapping savings which is distributed across the departments. This recognizes that during the year there will be some staff turnover and periodic vacancies. Also included in the 2023 budget was an additional $50,000 for the additional salary gapping based on previous years trends. This amount has been budgeted within Corporate Revenue & Expenditures. A detailed break-down of the Town’s current forecasted variance by division can be found in Attachment #1. This report has been simplified to show only the net budget amount, the forecasted ending position for each item, and the variance to budget. Overall, the Town’s approved budget for 2023 includes $79,291,100 in approved expenditures, funded by $22,333,600 in revenues consisting of user fees, charges and investment income and a total tax levy of $56,957,500. Table 1 presents a departmental summary of the forecasted tax levy funded operating budget variances. Table 1 2023 Operating Forecast to Year end $000s Budget Forecast Variance Surplus/(Deficit) Council 599.9 595.4 4.5 CAO 1,560.8 1,578.0 (17.2) Corporate Services 6,094.5 6,058.2 36.3 Finance 6,589.5 6,345.5 244.0 Fire 12,722.9 12,722.9 - Operational Services 11,960.7 12,104.3 (143.6) Page 175 of 245 July 4, 2023 3 of 11 Report No. FIN23-030 $000s Budget Forecast Variance Surplus/(Deficit) Community Services 11,717.4 11,483.7 233.7 Planning & Development Services 12.4 34.6 (22.2) Corporate Revenue & Expenses 5,699.4 5,686.2 13.2 Tax Levy 56,957.5 56,955.4 (2.1) Total Operating 346.6 A summary of the Town’s key forecasted variances by department follows. CAO and Council Council and the Office of the CAO are forecasting to conclude the fiscal year with a deficit of $12,700 on a net operating budget of $2,160,700. This deficit mostly relates to salary gapping allocation. Corporate Services Corporate Services is forecasting a surplus of $36,300 on a total net operating budget of $6,094,500. This surplus is mostly attributable to savings in salaries due to vacancies, higher than anticipated revenue from legal administrative fees as well as by- law fines and license revenues. These surpluses are partially offset by an anticipated loss in dog and cat tag fees. Finance Finance is forecasting a surplus of $244,000 on a net operating budget of $6,589,500. This surplus mostly results from salary savings arising from temporary vacancies, savings in telephone and zoom/Webex costs, as well as higher than budgeted revenue from fees and services. Fire Services The total approved 2023 operating budget for Central York Fire Services (CYFS) is $30,888,300. Aurora’s share of this total budget is $12,722,900. As per normal practice, should a CYFS surplus or deficit arise by fiscal year end, it will be offset by an equal contribution to/from the shared CYFS Reserve, thus leaving the Town’s forecasted Fire Services requirements as budgeted. Page 176 of 245 July 4, 2023 4 of 11 Report No. FIN23-030 Operational Services Operational Services, excluding water, wastewater and storm water services, is forecasting an overall deficit of $143,600 on a net operating budget of $11,960,700. Key contributors to this deficit are salary expenses relating to overtime and sick pay as well as higher than budgeted fuel costs. These unfavourable variances are partially offset by higher than anticipated ball diamond/soccer field permit revenues as well as increased waste/recycling revenue. As per the Town’s winter control reserve policy, if the overall Town operating budget is unable to accommodate the full reported winter management deficit, any required funding shortfall can be drawn from this reserve. As the Town’s present overall, forecasted position indicates that it will have sufficient funds available to offset any forecasted winter management shortfall, a draw from the winter control reserve is not necessary at this time. However, should it become necessary the Town will access this reserve as required. Operational Services’ salaries and wages are split between tax levy and rate (water, wastewater and storm water services) funded programs. In any given year, the operational service staff support of tax levy or rate funded programs can vary, as such costs may shift between these programs based on the operational needs. Community Services Community Services is forecasting a $233,700 surplus on a net operating budget of $11,717,400. The key contributor to this surplus relates to forecasted contract savings, postage savings as well as increased revenues in aquatics and senior’s programs. These surpluses are offset by reduced ice rental and vending machine revenues. At this juncture, no Aurora Town Square budget savings are anticipated relating to the implementation of the Town’s financial strategy to phase in the projected incremental operating costs prior to it becoming fully operational. Should any surplus funds result from the Aurora Town Square’s 2023 operations, they will be contributed to the Town’s Tax Rate Stabilization reserve. The cumulative Aurora Town Square operating savings contributions to this reserve have been earmarked to assist in the management of any arising one-time costs once the project becomes operational. Page 177 of 245 July 4, 2023 5 of 11 Report No. FIN23-030 Planning and Development Services Planning and Development Services is forecasting a deficit of $22,200 on a net operating budget of $12,400. This deficit is mostly attributable to the salary gapping allocation, partially offset by higher than anticipated revenues. Not included in this variance is a projected Building Services’ surplus of $386,800 as it is a self-funded function as per provincial legislation. Any variance in Building Services is offset through an equal contribution to/from its dedicated reserve as appropriate. The forecasted surplus results from vacant position salary savings, as well as an increase in building permit revenues. Corporate Revenues and Expenses Corporate Revenues and Expenses is forecasting a minor surplus of $13,200 on a net operating budget of $5,699,400. This surplus primarily relates to a projected small increase in penalties on taxes revenue. The Aurora Town Square’s established budget for its anticipated ongoing debt carrying costs is included under Corporate Revenues and Expenses. These costs are expected to conclude the year under budget while the project remains under construction. For 2023, the ATS’ only debt related costs will be the interest costs arising from the use of the construction line of credit. Any unrequired funds of this nature will be contributed to the Facilities Repair and Replacement reserve as planned. Aurora Public Library Contribution The Aurora Public Library anticipates that it will conclude the 2023 fiscal year on budget. Total Tax Levy The Town is forecasting to collect $56,955,400 of its budgeted total tax levy. The Tax Levy Funded Net Operating Forecast Update can be found in Attachment #1. A surplus of $236,300 is forecasted by fiscal year end for the Town’s water, wastewater and stormwater operations The Town’s user rate funded operations are currently projected to close the year with a surplus of $236,300. This surplus mostly relates to increased revenue from retail water sales and service connections and reduced emergency water main repair requirements Page 178 of 245 July 4, 2023 6 of 11 Report No. FIN23-030 to date. Table 2 presents a summary of the Town’s rate funded operations forecast to year end. More detail can be found in Attachment #2. Table 2 2023 Rate Forecast to Year end $000s Forecast Surplus/(Deficit) Water Services 67.1 Wastewater Services 121.8 Storm Water Services 47.4 Total User Rate Surplus (Deficit) 236.3 The summer months tend to have the most significant impact on the water and wastewater budget performance. The revenues collected for these two services are directly impacted by weather patterns as residents use more metered water outside their homes. User rate funded operations budgets include fixed operational costs, funded by the net proceeds from the sale of water, wastewater and storm water services. These fixed operational costs include staff and service maintenance costs related to maintaining the infrastructure systems, water quality testing, and the billing and customer service functions. These costs are not directly impacted by the volume of water flowing through the system. The fixed costs relating to water and wastewater services are funded from the net revenues earned by these services which are variable in nature as they are based upon metered water consumption volumes. Storm water revenues are not subject to the same volatility as the water and wastewater service lines as it is billed as a flat fee. The forecasted capital spend of $40.9M for 2023 is $37.8M lower than the Town’s original planned capital spend of $78.7M for the year. The capital project forecast focuses on the planned spending for 2023. As many projects have budgets that span multiple years, any amount that is forecasted to not be spent this year may be rolled forward, if needed, to future years through the capital budget process. The Town’s projected capital spending for the year as of April 30, 2023 is $37.8 (48%) lower than the budgeted capital spending of $78.7M. A detailed breakdown of the Page 179 of 245 July 4, 2023 7 of 11 Report No. FIN23-030 Town’s current forecasted capital spend by individual capital project can be found in Attachment #3. A summary of the updated 2023 capital spend forecast is presented under Table 3. Table 3 Planned 2023 Capital Spending $000s Planned Spend for 2022 Apr. 30 Forecast Variance Growth & New 36,883.5 19,920.2 16,963.3 Asset Management 39,560.8 19,573.5 19,987.3 Studies & Other 2,301.7 1,467.5 834.2 Total 78,746.0 40,961.2 37,784.8 This report presents the variance between the forecasted active capital project spend as of April 30, 2023, compared to the planned spend for 2023 and provides a brief explanation for each identified material variance. The 2023 forecasted capital spend does not include any projects that were proposed for closure prior to April 30th, 2023. The following is a summary of the Town’s key forecasted variances by department for active capital projects. CAO The office of the CAO does not have any material variances of note. Fire Services Fire Services is projecting planned capital spending of $128K as of April 30, 2023, which is $3.5M lower than the budgeted planned spending for the year of $3.7M. This variance is primarily driven by expected budget savings for the construction of Fire Hall 4-5. Operational Services Operational Services is projecting planned capital spending of $5.6M as of April 30, 2023, which is $4.2M lower than the budgeted planned spending for the year of $9.8M. The planned capital spending of $2.7M is deferred to 2024 due to construction delays in various operational services capital projects as highlighted in Attachment 3. This Page 180 of 245 July 4, 2023 8 of 11 Report No. FIN23-030 includes $1.4M towards the David Tomlinson Nature Reserve and $1M towards the construction of Mattamy Phase 4/5 and DeGraaf Crescent trails. In addition, a Council report on options for the AFLC – Skate Park Reconstruction will be presented in the third quarter of 2023. Therefore, $656K of the planned spend on this project has been postponed to 2024. Community Services Community Services is projecting planned capital spending of $17.7M as of April 30, 2023, which is $10.2M lower than the budgeted planned spending for the year of $27.9M. This variance is heavily driven by SARC Gymnasium project, whose forecasted spending of $295K is $8.4M less than what was planned. This project is pending Council direction. The other major projects whose 2023 planned spending has been deferred to 2024 include Workstation Refresh and Security Audit & Implementation. Planning and Development Services Planning and Development Services is projecting planned capital spending of $12.9M as of April 30, 2023, which is $17.0M lower than the budgeted planned spending for the year of $29.9M. The primary driver of this variance is $14.0M in planned capital spending relating to roads, traffic, water, and storm sewer projects which will be carried forward into 2024 due to construction delays. This includes the reconstruction of Popular Crescent for $5.4M and the stream rehabilitations at Devlin Place, Jones Court, Willow Farm Lane for 5.0M. Finance Finance is projecting planned capital spending of $4.1M as of April 30, 2023, which is $2.5M lower than the budgeted planned spending for the year of $6.6M. Due to contract delays and global materials shortages for the Advanced Metering Infrastructure project, $1.1M of this planned 2023 spend will now be incurred in 2024. In addition, $977K in planned spending for various IT projects are delayed and will be carried forward into 2024. Corporate Services Corporate Services is projecting planned capital spending of $271K as of April 30, 2023, which is $223K lower than the budgeted planned spending for the year of $494K. The key contributors of this variance include $124K in planned spending for the HR Information system and AMP Implementation now expected to occur in 2024 and 2025. Page 181 of 245 July 4, 2023 9 of 11 Report No. FIN23-030 Advisory Committee Review Not applicable. Legal Considerations None. Financial Implications The final annual surplus or deficit in the tax and user rates operating budget will be allocated by Council to / from various reserves at fiscal year end as per the Surplus/Deficit Management bylaw. Capital projects will be funded throughout the year to match the progress spending in the project. As some planned capital spending is delayed until 2024, this will result in the ability to invest the funds on a short-term basis resulting in higher investment income. The next budget process will consider the current year’s forecast along with an update to future requirements for approved projects as part of the 10-year capital plan. There are no other immediate financial implications arising from this report. Council fulfills its role, in part, by receiving and reviewing this financial status report on the operations of the municipality relative to the approved budget. Communications Considerations The Town of Aurora will inform the public about the information contained in this report by posting it to the Town’s website. Climate Change Considerations The information contained within this report does not impact greenhouse gas emissions or impact climate change adaption. Link to Strategic Plan Outlining and understanding the Town’s present financial status at strategic intervals throughout the year contributes to achieving the Strategic Plan guiding principle of Page 182 of 245 July 4, 2023 10 of 11 Report No. FIN23-030 “Leadership in Corporate Management” and improves transparency and accountability to the community. Alternative(s) to the Recommendation 1. Not applicable. Conclusions Having completed four months of operations, the Town is presently forecasting to end the year with a favourable budget variance from its tax levy funded operations of $346,600. This forecast will continue to be subject to change over the remainder of the fiscal year and will also continue to be subject to other more normal influencing variables such as the ultimate level of town services consumed by fiscal year end. The user rate funded budget is presently forecasting to conclude the year with a surplus of $236,300. Any remaining surplus or deficit at fiscal year end will be offset through a contribution or draw from the tax rate stabilization reserve as per the town’s 2023 surplus/deficit management bylaw which will be presented to Council for approval later this year. The Town is presently forecasting to spend $37.8M less than what was originally planned for all active capital projects as at April 30, 2023. These capital cash outflows will be deferred and spent in 2024 and beyond. Attachments Attachment #1 – Tax Levy Funded Net Operating Forecast Update Attachment #2 – Water Rate Funded Net Operating Forecast Update Attachment #3 – Capital Project Forecast Update Pre-submission Review Agenda Management Team review June 14, 2023 Page 183 of 245 July 4, 2023 11 of 11 Report No. FIN23-030 Approvals Approved by Rachel Wainwright-van Kessel, CPA, CMA, Director, Finance Approved by Doug Nadorozny, Chief Administrative Officer Page 184 of 245 Attachment #1 Shown in $,000's COUNCIL Council Administration 587.9$ 583.4$ 4.5$ 0.8 % Council Programs/Grants 4.0 4.0$ -$ - Advisory Committees 8.0 8.0$ -$ - Council Office Total 599.9$ 595.4$ 4.5$ 0.8 % -$ CHIEF ADMINISTRATIVE OFFICE -$ CAO Administration 545.1$ 562.6$ (17.5)$ (3.2 %) Communications 1,015.7 1,015.4$ 0.3$ 0.0 % Chief Administrative Office Total 1,560.8$ 1,578.0$ (17.2)$ (1.1 %) Council and C.A.O. Combined 2,160.7$ 2,173.4$ (12.7)$ (0.6 %) CORPORATE SERVICES Corporate Services Administration 234.5$ 311.3$ (76.8)$ (32.8 %) Legal Services 2,097.7 2,074.1$ 23.6$ 1.1 % Legislative & Administrative Services 851.0 823.2$ 27.8$ 3.3 % Human Resources 1,200.4 1,162.5$ 37.9$ 3.2 % Elections 95.5 95.5$ -$ - By-law Services 950.4 899.2$ 51.2$ 5.4 % Animal Control 327.2 359.2$ (32.0)$ (9.8 %) Project Management & Business Transformation 294.2 293.1$ 1.1$ 0.4 % Emergency Preparedness 43.6 40.1$ 3.5$ 8.0 % Corporate Services Total 6,094.5$ 6,058.2$ 36.3$ 0.6 % FINANCE Policy & Planning Administration 375.7$ 451.8$ (76.1)$ (20.3 %) Information Technology 3,682.3 3,480.2$ 202.1$ 5.5 % Telecommunications 206.7 138.2$ 68.5$ 33.1 % Financial Reporting & Revenue 948.9 897.0$ 51.9$ 5.5 % Financial Management 741.8 747.5$ (5.7)$ (0.8 %) Procurement Services 634.1 630.8$ 3.3$ 0.5 % Finance Total 6,589.5$ 6,345.5$ 244.0$ 3.7 % FIRE SERVICES Central York Fire 12,722.9 12,722.9$ -$ - Total Fire Services 12,722.9 12,722.9$ -$ - Operational Services Operational Services Administration 274.8$ 376.0$ (101.2)$ (36.8 %) Fleet & Equipment 1,014.3 1,084.4$ (70.1)$ (6.9 %) Winter Management 1,748.4 1,749.9$ (1.5)$ (0.1 %) Road Network Operations 2,956.8 2,985.0$ (28.2)$ (1.0 %) Parks/Open Spaces 3,381.1 3,367.7$ 13.4$ 0.4 % Waste Collection & Recycling 2,585.3 2,541.3$ 44.0$ 1.7 % Town of Aurora Final NET Tax Levy Funded Operations Results as at April 30, 2023 NET ADJUSTED BUDGET FORECAST Variance Favourable / (Unfavourable) Page 185 of 245 Attachment 1 Shown in $,000's Town of Aurora Final NET Tax Levy Funded Operations Results as at April 30, 2023 NET ADJUSTED BUDGET FORECAST Variance Favourable / (Unfavourable) Operational Services Total 11,960.7$ 12,104.3$ (143.6)$ (1.2 %) Community Services Community Services Administration 1,357.0$ 1,446.5$ (89.5)$ (6.6 %) Customer Service 796.4 777.0$ 19.4$ 2.4 % Business Support (450.9) (353.2)$ (97.7)$ (21.7 %) Recreational Programming/Community Dev.3,047.8 2,735.9$ 311.9$ 10.2 % Facilities 6,967.1 6,877.5$ 89.6$ 1.3 % Community Services Total 11,717.4$ 11,483.7$ 233.7$ 2.0 % PLANNING & DEVELOPMENT SERVICES Development Planning (1,504.3)$ (1,454.9)$ (49.4)$ (3.3 %) Long Range & Strategic Planning 724.9 710.2$ 14.7$ 2.0 % Engineering Service Operations 791.8 779.3$ 12.5$ 1.6 % Net Building Department Operations 397.1 10.3$ 386.8$ 97.4 % Contribution To Building Reserve (397.1) (10.3)$ (386.8)$ (97.4 %) Total Building Services - -$ -$ - Planning & Development Services Total 12.4$ 34.6$ (22.2)$ (179.0 %) CORPORATE REVENUE & EXPENSE Corporate Management (6.2) (9.4)$ 3.2$ 52 % Fiscal Strategy 5,777.1 5,776.8$ 0.3$ 0 % Non-Levy Tax Items (1,613.3) (1,623.0)$ 9.7$ 1 % Cost Recovery from Rate (2,510.3) (2,510.3)$ -$ - Net Library Services Operations 4,052.1 4,052.1$ -$ - Library net contribution to Town reserves - -$ -$ n/a 5,699.4$ 5,686.2$ 13.2$ 0.2 % TOTAL TAX LEVY FUNDED OPERATIONS 56,957.5$ 56,608.8$ 348.7$ 0.6 % TOTAL TAX LEVY (56,957.5)$ (56,955.4)$ (2.1)$ (0.0 %) OPERATING (SURPLUS) DEFICIT - (346.6)$ 346.6$ 0.6 % Surplus Surplus Page 186 of 245 Attachment #2 Shown in $,000's Water Services Retail Revenues (12,840.1) (13,392.9) 552.8$ 4.3 % Penalties (175.0) (178.0) 3.0 1.7 % Other (195.1) (243.8) 48.7 25.0 % Total Revenues (13,210.2) (13,814.7) 604.5$ 4.6 % Wholesale water purchase 8,372.0 8,967.8 (595.7) (7.1 %) Operations and maintenance 934.0 1,090.1 (156.1) (16.7 %) Administration and billing 1,099.6 885.1 214.5 19.5 % Corporate overhead allocation 931.1 931.1 - - Infrastructure sustainability reserve contributions 1,873.6 1,873.6 - - Total Expenditures 13,210.2 13,747.6 (537.4)$ (4.1 %) Net Operating Water Services 0.0$ (67.1) 67.1$ 6,712,800.0 % Waste Water Services Retail Revenues (15,613.7) (16,005.1) 391.4$ 2.5 % Other (89.3) (265.0) 175.7 196.8 % Total Revenues (15,703.0) (16,270.1) 567.1$ 3.6 % Sewer discharge fees 11,788.9 12,309.2 (520.2)$ (4.4 %) Operations and maintenance 1,588.3 1,513.4 74.9$ 4.7 % Administration and billing 261.4 261.4 -$ - Corporate overhead allocation 764.3 764.3 - - Infrastructure sustainability reserve contributions 1,300.0 1,300.0 - - Total Expenditures 15,703.0 16,148.3 (445.3)$ (2.8 %) Net Operating Waste Water Services - (121.8) 121.8$ n/a Total Water and Waste Water Services 0.0 (188.9) 188.9$ 18,891,100.0 % Storm Water Services Retail Revenues (4,314.5) (4,364.4) 49.9$ 1.2 % Penalties - - - n/a Other - - - n/a Total Revenues (4,314.5) (4,364.4) 49.9$ 1.2 % Operations and maintenance 1,766.7 1,769.1 (2.5) (0.1 %) Administration and billing 105.4 105.4 - - Corporate overhead allocation 42.4 42.4 - - Infrastructure sustainability reserve contributions 2,400.0 2,400.0 - - Total Expenditures 4,314.5 4,317.0 (2.5)$ (0.1 %) Net Operating Storm Water Services - (47.4) 47.4$ n/a OPERATING (SURPLUS) DEFICIT 0.0 (236.3)$ 236.3$ 0.8 % Surplus Surplus FORECASTADJUSTED BUDGET Town of Aurora Final Net User Rate Funded Operations Results as at April 30, 2023 Variance Favourable / (Unfavourable) Page 187 of 245 ($)(%) Office of the Chief Administrative Officer 12026 Organization Structural Review 63,138$ 63,138$ -$ - 12032 Resident Survey 26,133 26,133 - - Chief Administrative Office Total 89,271$ 89,271$ -$ - Fire Services Property 21006 Fire HQ, Hall and Training Construction 3,637,861$ 128,000$ 3,509,861$ 96.5 % Final Progress Billing for $128K on March 30, 2023. Total Property 3,637,861 128,000 3,509,861$ 96.5 % Equipment 21114 Fire Master Plan - 2019 51,250 25,406 25,844 50.4 % Project ongoing as per the Town of Newmarket. Total Equipment 51,250 25,406 25,844 50.4 % Fire Services Total 3,689,111$ 153,406$ 3,535,705$ 95.8 % Operational Services Yard/Office 72285 JOC - Additional Work 562,630 80,000$ 482,630 85.8 % Cold storage unit not completed as tendered price was over budget and looking at other options. Total Yard/Office 562,630 80,000 482,630$ 85.8 % Town of Aurora Budgeted Capital Spend Forecast Update as at April 30, 2023 2023 Forecast Variance Variance Explanation Planned/Budgeted Capital Spend for 2023 1 of 14 Attachment #3 Page 188 of 245 ($) (%)2023 Forecast Variance Variance Explanation Planned/Budgeted Capital Spend for 2023 Operations 34005 Traffic Protection Guide Rail - Kennedy St W.19,156 - 19,156 100.0 % Project completed, to be closed at end of 2023. 34008 Roads Operations Infrastructure Inspection, Repair and Maintenance Program 4,706 1,189 3,517 74.7 % Project completed, to be closed at end of 2023. 34014 Railing Replacement - 15347 Yonge Street, 37 Harriman Rd 265,000 265,000 - - 34016 Retaining Wall Repair - 1 Community Centre Lane + 25 Falling Leaf Court 200,000 200,000 - - 34017 Guiderail Replacement - Marksbury Court 110,000 - 110,000 100.0 % Project to be completed in 2024. 34018 Replace Asphalt Multi-Use Path on Bayview Ave - River Ridge Blvd to Borealis Avenue; Borealis Ave to Spring Farm Rd 200,000 200,000 - - 34019 Streetlight Pole Replacement - 2023 50,000 45,000 5,000 10.0 % 34038 Salt Management Plan Update 150,000 150,000 - - 34616 Side Walk /Engineered Walkway Reconstruction 158,894 156,609 2,285 1.4 % Project completed, to be closed. 34713 Street Light Pole Identification 17,880 10,000 7,880 44.1 % 41014 Condition Assessment of all Sanitary Pumping Stations & 1 Water Booster Station 150,000 150,000 - - 41015 Structural Lining of Sanitary Sewermains & Laterals - 2023-2026 500,000 500,000 - - Total Operations 1,825,636 1,677,798 147,838$ 8.1 % 2 of 14 Page 189 of 245 ($) (%)2023 Forecast Variance Variance Explanation Planned/Budgeted Capital Spend for 2023 Parks 72281 AFLC - Skate Park Reconstruction (Conditionally Approved 2022)656,708 - 656,708 100.0 % No spend expected in 2023. Report to Council in July 2023 for options 73085 Arboretum Development 124,346 124,346 - - 73119 Street /Park Tree Planting Contract (13,407) (19,469) 6,062 45.2 % Project completed, to be closed 73134 Parks/ Trails Signage Strategy Study & Implementation 210,449 - 210,449 100.0 % Trails have not been assumed by Town from development. Likely 2024 spend. 73147 Trail Construction as per Trail Master Plan 32,250 32,250 - - 73160 Emerald Ash Borer Management Program 20,585 20,585 - - Project completed, to be closed 73169 David Tomlinson Nature Reserve (Phase 1-5)2,388,916 1,016,940 1,371,976 57.4 % Awaiting final design. Planned work to commence in Sep 2023 after tendered, with completion in 2024. 73175 Walkway Lights - Graham Parkette 44,991 - 44,991 100.0 % Work completed in house instead of through contractor, resulting in savings. 73192 Board Walk Resurface McKenzie Marsh 42,678 - 42,678 100.0 % Project under warranty. 73201 Artificial Turf - G.W. Williams School - - - n/a 73215 Playground Replacement, Walkway Repaving- L Willson Park 94,358 - 94,358 100.0 % Construction expected in 2024. 73237 Pathway Paving - various park trails 69,300 69,300 - - 73240 Walkway/Basketball Repaving- Tamarac Park 30,000 - 30,000 100.0 % Construction expected in 2024. 73242 Reconstruction of Fleury Park Washroom Facility 14,499 - 14,499 100.0 % Project under warranty. 73247 Trail Construction (Pandolfo/Glen Ridge development area)64,978 64,978 - - 73260 Environmental Monitoring of 2C Lands 22,132 22,132 - - 73287 Hallmark Lands - Baseball Diamonds 58,145 - 58,145 100.0 % Project under warranty. 73288 LED Sports Light Conversion 60,000 60,000 - - 73290 Tree Inventory 17,043 17,043 - - 73296 Trails - Joseph Hartman Trail Connection (DG Group)3,743 - 3,743 100.0 % Project completed, to be closed 73299 Non - Programmed Park in 2C 996,947 996,947 - - 73315 Sheppards Bush Parking Lot Resurface 28,938 - 28,938 100.0 % Project completed, to be closed 73323 Mattamy Phase 4/5 Trail 900,000 50,000 850,000 94.4 % Design work to be completed in 2023 only. Construction planned for 2024. 73327 DeGraaf Cres Trail 200,000 25,000 175,000 87.5 % Design work to be completed in 2023 only. Construction planned for 2024. 3 of 14 Page 190 of 245 ($) (%)2023 Forecast Variance Variance Explanation Planned/Budgeted Capital Spend for 2023 73332 Urban Forestry Study - 2022/23 15,000 15,000 - - 73333 Playground Replacement - Elizabeth Hader 104,232 104,232 - - 73335 Dog Waste Container/Diversion Pilot Project 7,645 - 7,645 100.0 % Project completed, to be closed. 73336 Cousins Park Boardwalk Replacement 148,627 124,032 24,595 16.5 % 73341 Butternut Ridge Trail Construction 75,000 75,000 - - 73355 Tree Inventory (2023)15,000 15,000 - - Total Parks 6,433,103 2,813,316 3,619,787$ 56.3 % Fleet Management 24023 Cameras for Parking Enforcement 6,880 9,144 (2,264) (32.9 %) Project nearing completion. Currently completing training of equipment. Project spend to exceed approved CBA by $2,264. 24024 Bylaw - SUV x 2 (New)75,000 75,000 - - 34111 Roads - DLA/Multipurpose Road Maintenenace Truck (New)- - - n/a Project completed, to be closed. 34163 Facilities - Replacement of GMC Savana Van to 1/2 ton (#502-23)65,000 65,000 - - 34262 Vehicle Radio Upgrade 50,000 50,000 - - 34431 Roads - 3/4 Ton Pick Up (#23-21)75,251 75,251 - - 34432 Roads - 2 Ton (#24-21)107,900 107,900 - - 34436 Roads - 6 Ton Diesel Dump with Sander (#28- 21)- - - n/a 34454 Roads - Asphalt Hot Box (#88-22)60,000 60,000 - - 34470 Facilities - Ice Resurfacer (#596-21)159,000 159,000 - - 34564 NEW - 6-ton Diesal Dump w/Plow/Sander - - - n/a 34565 Conveyor Material Stacker (New)170,000 170,000 - - 34566 SUV (Roads Technician - New)60,000 60,000 - - 71060 Facilities - 1/2 ton Truck (New)64,000 64,000 - - 71092 Facilities - Van - Aurora Town Square (New)62,000 62,000 - - 71117 Parks - Utility Vehicle - Dave Tomlinson Nature Reserve (New)4,662 - 4,662 100.0 % Project completed, to be closed. 71136 Parks - 1 Ton Pick Up Crew Cab (#203-21)62,800 62,800 - - 71137 Parks - 3/4 Ton Pick Up (#204-21)1,487 - 1,487 100.0 % Project completed, to be closed. Total Fleet Management 1,023,980 1,020,095 3,885$ 0.4 % Operational Services Total 9,845,349$ 5,591,209$ 4,254,140$ 43.2 % 4 of 14 Page 191 of 245 ($) (%)2023 Forecast Variance Variance Explanation Planned/Budgeted Capital Spend for 2023 Community Services Programs 73324 Pet Cemetery Restoration 49,116 49,116 - - 73331 Parks & Recreation Master Plan 49,247 49,247 - - 73347 Pet Cemetary Fencing 100,000 100,000 - - 74007 AFLC Fitness Equipment Replacement 24,214 - 24,214 100.0 % No further equipment to be replaced in 2023. 74015 Cultural Services Master Plan 34,023 13,832 20,191 59.3 % Process delayed due to the implementation of OKR software. 74017 Aurora Sports Hall of Fame 1,926 1,960 (34) (1.8 %) Project completed, to be closed. Project spend exceeded approved CBA by $34. 74025 AV Equipment for Combined Virtual/In-Person Programming 11,700 11,700 - - 74026 Snoezelen Room/Sensory Room 29,250 29,250 - - 74027 Recreation Needs Assessment for Persons with Disabilities 80,000 60,000 20,000 25.0 % 74029 Parade Float 27,500 27,500 - - 74030 Korean War Memorial 24,000 23,179 821 3.4 % Project completed, to be closed. 74040 AFLC Fitness Equipment Replacement - 2023/2024 17,000 7,811 9,189 54.1 % To be deferred to 2024 - existing equipment still ok to use. 74044 Water Refill Station Trailer 30,000 - 30,000 100.0 % Project cancelled, to be closed. Underfunded and additional costs do not justify proceeding with this project. Total Programs 477,976 373,595 104,381$ 21.8 % Facilities 43057 Installation of Backflow Prevention Meters in Town Facilities 113,094 113,094 - - 72111 Building Automation System Replacement 132,000 85,000 47,000 35.6 % To be completed in 2023/2024 72146 215 Industrial Parkway Exterior Works (Roof and Front Door System)6,332 - 6,332 100.0 % Project completed, to be closed at the end of 2023. 72172 ACC- Sport Flooring 40,304 40,304 - - 72201 Work Station Refresh Carpet Paint 379,283 66,405 312,878 82.5 % Remaining spend pending further direction. $66K to be spent in 2023 for misc furniture. 72204 Security Audit & Implementation 460,313 50,000 410,313 89.1 % Due to COVID pressures, this project was placed on hold and will be restarted in 2023/2024. 5 of 14 Page 192 of 245 ($) (%)2023 Forecast Variance Variance Explanation Planned/Budgeted Capital Spend for 2023 72206 Back Up Generation for Evacuation Centre 45,675 - 45,675 100.0 % Project completed under budget, to be closed. 72223 Electric Vehicle (EV) Charging Stations at Aurora Town Square 3,217 3,217 - - 72226 AFLC HVAC Arena 19,363 19,363 - - 72263 SARC - Cooling Evaporator Tower 7,293 - 7,293 100.0 % Project completed, to be closed. 72283 SARC - Replacement of Pylon Sign Message Board 31,324 27,753 3,571 11.4 % Project completed, to be closed. 72297 ACC - Ice Resurfacer Room Heater 16,379 13,720 2,659 16.2 % Project completed, to be closed. 72302 AFLC - Replacement of Arena Seating 19,308 - 19,308 100.0 % Project completed, to be closed. 72305 SARC - West Roof Area - Window Sealant 10,200 10,200 - - 72324 AFLC - Replace hollow metal doors & exterior exit doors 78,109 78,109 - - 72328 AFLC - Replace built up roofing above Arena dressing rooms 90,100 - 90,100 100.0 % Project on hold pending outcome of roofing audits 72340 ACC - Reseal exterior windows 10,498 10,498 - - 72342 ACC - Replace thermoplastic membrane roofing 160,415 - 160,415 100.0 % Project on hold pending outcome of roofing audits 72346 ACC - Reseal concrete floors 28,700 2,961 25,739 89.7 % After reviewing options, concluded that this is project no longer required. To be closed 72372 215 Industrial - Refurbishment of Generator 43,063 - 43,063 100.0 % Project completed, to be closed. 72381 CYFS 4-3 - Replace windows 25,289 25,289 - - 72393 ASC - Replacement of roofing sections 25,485 - 25,485 100.0 % Project on hold pending outcome of roofing audits 72398 ASC - Replacement of security system 53,600 53,600 - - 72405 Town Hall - Replacement of roof sections and Skylight Sealant 142,658 142,658 - - 72410 SARC - 7500sqft. Gymnasium MPR Admin.8,666,358 295,974 8,370,384 96.6 % Project pending Council direction. 72419 Town Hall - Repair of concrete/stone walkways 19,148 - 19,148 100.0 % Project completed, to be closed. 72441 AFLC - Pool Boiler Replacement 150,000 108,904 41,096 27.4 % 72443 AFLC - Pylon Sign (8,046) 19,566 (27,612) (343.2 %) Project completed, to be closed. Project spend exceeded approved CBA by $27,612 as additional electrical costs were quite significant for the AFLC. 72444 Yonge St Electronic Sign Replacement 8,983 - 8,983 100.0 % Project completed, to be closed. 72450 SARC - Low-E Ceiling - Arenas 128,000 - 128,000 100.0 % To be spent in 2024. 6 of 14 Page 193 of 245 ($) (%)2023 Forecast Variance Variance Explanation Planned/Budgeted Capital Spend for 2023 72452 Energy and Demand Management Plan Implementation 100,000 60,000 40,000 40.0 % 72454 Victoria Hall - Accessible Ramp - Accessibility Plan Implementation 20,000 - 20,000 100.0 % To be spent in 2024. 72459 Facilities Study 40,000 40,000 - - 72460 Aurora Sports Dome Retrofit 79,750 79,750 - - 72469 COVID-19 Related Facility Improvements 72,550 - 72,550 100.0 % Project completed, to be closed. Expenses were charged to operating expenses. 72470 SARC - Replacement of Competitive Starting Blocks 58,500 58,500 - - 72472 SARC Pool Repairs - Grant Funded (865) - (865) (100.0 %) Project completed, to be closed. 72473 SARC - Enclosed Outdoor Preschool Area 58,500 58,500 - - 72477 Unplanned - Emergency Repairs Contingency (2023)100,000 100,000 - - 72480 SARC - Ice Plant Arena Rehabilitation 160,000 160,000 - - 72481 CYFS - Facilities Placeholder (BCA)100,000 60,000 40,000 40.0 % 72482 Recreation Centre - Facility Placeholder (BCA)250,000 130,000 120,000 48.0 % To be completed in 2023/2024 72483 Library Elevator Pit Waterproofing 50,000 50,000 - - 72484 Inverter Batteries - Multi-sites 70,000 70,000 - - 72498 Old Church School - refinishing and repainting of Brevik Hall, Aurora Room, Boardroom, gallery and ancillary spaces 173,000 173,000 - - 72499 Aurora Museum & Archives & ACC Admin Spaces - Refinishing and repainting 187,000 187,000 - - 73329 Building Condition Assessment & Energy Audits 37,715 - 37,715 100.0 % Project completed, to be closed. 74021 SARC - Comprehensive Sound/Audio/Public Address System Upgrade 260 - 260 100.0 % Project completed, to be closed. 81019 Aurora Town Square 15,019,825 15,019,825 - - Total Facilities 27,482,680$ 17,413,190$ 10,069,490 36.6 % Community Services Total 27,960,656$ 17,786,785$ 10,173,871$ 36.4 % 7 of 14 Page 194 of 245 ($) (%)2023 Forecast Variance Variance Explanation Planned/Budgeted Capital Spend for 2023 Planning & Development Services Environment/ Waste 42810 Climate Change Adaptation Plan 15,702 - 15,702 100.0 % Project completed, to be closed. 42811 Energy Conservation Demand Management Plan (ECDMP) - 2023 50,000 50,000 - - 42813 Energy Retrofit Program Business Case 100,000 - 100,000 100.0 % Awaiting funding from Green Municipal Fund (GMF) - not expected in 2023. 42819 Natural Capital Asset Management Planning for Municipal Infrastructure 75,000 60,000 15,000 20.0 % Total Environment/ Waste 240,702 110,000 130,702$ 54.3 % Water 43040 Water Hydraulic Model for the Town 17,513 10,000 7,513 42.9 % 43048 St John's Sdrd - Leslie to 2C 246,297 246,297 - - 43060 Watermain Decommissioning - 15408/15390 Yonge Street 65,000 30,000 35,000 53.8 % Project to commence in 2023 with completion in 2024. 43064 Water Hydraulic Model - Upgrade 125,000 62,500 62,500 50.0 % Project to commence in 2023 with completion in 2024. Total Water 453,810 348,797 105,013$ 23.1 % Storm Sewer 42059 Storm Sewer Reserve Fund and Rates Study 102,308 - 102,308 100.0 % No further spending expected in 2023. 42064 Storm Sewer Outlet Cleanup 349,513 5,000 344,513 98.6 % Final consulting invoice expected in 2023. 42075 Performance Monitoring of LID Controls 45,419 - 45,419 100.0 % Final report under review. No planned spending in 2023 42078 Sediment removal and remediation - ponds C1 and C4 125,000 31,250 93,750 75.0 % Project initiated in 2023, to be finalized in 2024. 42079 Devlin Place Stream Rehabilitation 2,708,685 301,109 2,407,576 88.9 % Construction to begin in October 2023 with substantial completion in 2024. 42080 Jones Court Stream Rehabilitation 1,365,523 208,962 1,156,561 84.7 % Construction to begin in October 2023 with substantial completion in 2024. 42083 Willow Farm Lane Stream Rehabilitation 1,661,001 251,038 1,409,963 84.9 % Construction to begin in October 2023 with substantial completion in 2024. 42089 Delayne Drive Channel Rehabilitation 125,300 64,380 60,920 48.6 % Design completion in 2024. 42090 Sediment removal and remediation - Ponds SC2 and WC5 101,000 25,000 76,000 75.2 % Initiate design in 2023/2024. 8 of 14 Page 195 of 245 ($) (%)2023 Forecast Variance Variance Explanation Planned/Budgeted Capital Spend for 2023 Total Storm Sewer 6,583,749 886,739 5,697,010$ 86.5 % Sani Sewer 41012 Wastewater Hydraulic Model 125,000 62,500 62,500 50.0 % To be completed in 2023/2024. Total Sani Sewer 125,000 62,500 62,500$ 50.0 % Roads 31054 Road Resurfacing - Ind Pkwy S (Engelhard to Yonge), Vandorf (Ind Pwy S - Bayview)9,349 - 9,349 100.0 % Project completed, to be closed. 31056 Bloomington Sdrd - Bathurst to Yonge - Sidewalk/ Bikeway/ Illumination 274,693 - 274,693 100.0 % Project completed, to be closed at the end of 2023. York Region has confirmed that this is completed under budget as expected additional work did not happen. 31101 Reconstruction - Vandorf Sdrd (Sections)47,900 - 47,900 100.0 % Monitoring and reinspecting in 2024. 31113 M & O and Underground Infrastructure Rehabilitation - Murray Dr, Kennedy St W, Pinehurst Crt. Wiles Crt. 3,613,672 3,613,672 - - 31118 Reconstruction- Browning Crt, Johnson Rd, Holman Cres, Baldwin Rd 48,186 5,000 43,186 89.6 % Final consulting invoice expected in 2023. 31119 Reconstruction- Adair Dr, Bailey Cres, Davidson Rd., Harriman Rd.180,055 - 180,055 100.0 % Project completed under budget, to be closed in 2023. 31124 Henderson culvert replacement with wildlife passage 2,158,761 567,521 1,591,240 73.7 % Construction expected to begin in Fall 2023 with completion in 2024 31156 Pavement Condition Assessment - 2023 65,000 65,000 - - 31178 Reconstruction of Poplar Crescent 5,614,787 200,000 5,414,787 96.4 % $200K in design fees for 2023. Construction to begin in 2024 31199 Road Resurfacing - Gurnett St., Kennedy St. E., Victoria St.,1,487,927 1,202,239 285,688 19.2 % Construction to commence in 2023 with completion in 2024 31201 M & O - Banbury Crt, HIghland Gate, Corbett Cr, Cossar Dr, Elderberry Tr, Ironshore Crt, Greenbriar Crt, Spyglass Crt, Cranberry Ln, Dawlish Av 44,083 - 44,083 100.0 % Under warranty until 2024. 31202 M & O - Haida Dr, Windham Trail, Wellington Heights Crt, Bayfair Rd, McDonald Dr, Bell Dr, Devins Dr, Crawford Rose Dr 141,428 5,690 135,738 96.0 % Under warranty until 2024. 31203 M & O - Vata Crt, Walton Dr, Old Yonge St 164,227 - 164,227 100.0 % Under warranty until 2024. 31204 M & O - Industrial Pkwy N, Earl Stewart Dr, Mosley St, Larmont St 2,500,000 2,500,000 - - 9 of 14 Page 196 of 245 ($) (%)2023 Forecast Variance Variance Explanation Planned/Budgeted Capital Spend for 2023 31205 M & O - Kennedy St W, Trillium Dr, Meadowood Dr, Treegrove Circle, McKinnley Gate, Klaimen Crt, Lenarthur Crt, Springburn Cres. 1,800,000 1,800,000 - - 31206 M & O - Avondale Cres, Centre St, Earl Stewart Dr, McMaster Ave, Heathwood Heights Dr 1,000,000 100,000 900,000 90.0 % Watermain relining in 2023 only, remaning construction to be completed in 2024. 31207 Full Reconstruction - Mill St, Wells St, Edwards St, Temperance St 205,699 107,461 98,238 47.8 % Remaining consulting fees to be spent in 2023/2024. 31210 Full Reconstruction - Marksbury Crt, Gilbank Dr, Lacey Crt, McLeod Dr 200,000 164,276 35,724 17.9 % 31217 Construction of Median at Yonge Street & Ridge Road 150,000 - 150,000 100.0 % Reimbursement to developer expected in 2024. Construction expected in either 2023 or 2024. 31228 Goulding Ave and Eric T. Smith Way - Installation of Top Course Asphalt - - - n/a 31229 Construction of a Layby Lane on Tecumseh Drive at Aurora Heights P.S.56,355 - 56,355 100.0 % Currently under design (in house) with construction expected in 2024. 31243 Long Term Remediation for the Pavement Heave Over Vandorf Culvert West of Bayview 230,000 - 230,000 100.0 % Project no longer required. To be closed 34006 Pave Snow Storage Facility - Lambert Willson Park 88,648 - 88,648 100.0 % Under warranty until 2024. 72466 Parking Lot Rehabilitation – SARC 140,400 40,000 100,400 71.5 % Design only in 2023/2024 with construction in 2025. Total Roads 20,221,170 10,370,859 9,850,311$ 48.7 % Traffic 34518 Pedestrian Crossings as per 2019 DC Study 47,715 25,000 22,715 47.6 % Locations are being studied. 34519 Traffic Calming as per 2019 DC Study 184,213 92,000 92,213 50.1 % Report to Council in June 2023. 34527 Yonge/Wellington Intersection Improvements 199,236 56,547 142,689 71.6 % Settlement of $50K expected in 2023. Final construction costs came under budget. 34533 Traffic Calming Measures in School Zones 17,049 9,000 8,049 47.2 % 34562 Active Transportation Master Plan 82,809 82,809 - - 34563 Intersection Pedestrian Signal on Henderson Drive 146,119 146,119 - - 34569 Traffic Control Signals at Wellington St. East and KaleiaAve/Elyse Crt.360,800 360,800 - - Total Traffic 1,037,941 772,275 265,666$ 25.6 % 10 of 14 Page 197 of 245 ($) (%)2023 Forecast Variance Variance Explanation Planned/Budgeted Capital Spend for 2023 Sidewalks 34617 Sidewalk- Edward/ 100m E of Yonge-Dunning 68,739 68,739 - - 34635 S/W, Multi-use Trail and Illumination - St. John Sdrd - Bayview to Leslie 42,299 42,299 - - 34637 S/W - Leslie St - 600 m north of Wellington to N Town Limit 358,802 27,280 331,522 92.4 % Waiting for final York Region invoice Total Sidewalks 469,840 138,318 331,522$ 70.6 % Streetlights 34712 Streetlights Improvement on Yonge Street from Wellington to Church - - - n/a Total Streetlights - - -$ n/a Studies 81001 Official Plan Review/Conformity to Places to Grow 307,784 150,000 157,784 51.3 % Project to continue into 2024. 81029 Zoning By Law Update 50,000 50,000 - - 81030 Economic Development Strategic Plan 35,000 35,000 - - 81032 Town Wide Green Development Guidelines 7,963 5,000 2,963 37.2 % Total Studies 400,747$ 240,000 160,747$ 40.1 % Community Planning 81016 Aurora Promenade Streetscape Design & Implementation Plan Capital Works 437,233 - 437,233 100.0 % In conjunction with Engineering capital works. No spend expected in 2023. 81027 Municipal Hertiage Register Review and Update 3,712 - 3,712 100.0 % Project completed, to be closed Total Community Planning 440,945 - 440,945$ 100.0 % 240 Building 24014 Digital Plan Review and E-Permit Applications 4,731 4,731 - - Total 240 Building 4,731 4,731 - - Planning & Development Total 29,978,635$ 12,934,219$ 17,044,416$ 56.9 % 11 of 14 Page 198 of 245 ($) (%)2023 Forecast Variance Variance Explanation Planned/Budgeted Capital Spend for 2023 Finance Finance 14012 Financial System 1,476,118$ 1,476,118$ - - 14067 DC Background Study - 2024 75,000 75,000 - - 14107 Second Generation Asset Management Plan - Phase 2 62,877 62,877 - - 14110 Water Rate Study 45,000 45,000 - - 43038 Water Meter Replacement Program 905,921 600,000 305,921 33.8 % Remaining planned spending in 2024. 43055 Advanced Metering Infrastructure 1,599,500 500,000 1,099,500 68.7 % Remaining planned spending in 2024. Total Finance 4,164,416$ 2,758,995$ 1,405,421$ 33.7 % IT Department 12025 Customer Relationship Management (CRM)47,986 45,777 2,209 4.6 % 12037 Town of Aurora Website 44,144 - 44,144 100.0 % Project no longer required, to be closed. 13023 Access Aurora Telephony Project (45,777) (45,777) - - Project completed, to be closed. 14047 Computer & Related Infrastructure Renewal - - - n/a $177,037 in remaining approved CBA allocated to 14123, 14124 and 14125. Project 14047 to be closed. 14068 Wireless Upgrades and Enhancements 69,349 69,349 - - 14070 Boardroom Audio/Video Equipment 87,162 26,365 60,797 69.8 % Delays in delivery of AV equipment. 14072 Cityview Portal Implementation 83,781 2,691 81,090 96.8 % Project completion dependant on ERP to determine what changes are required. 14073 Information Technology Strategic Plan Implementation - Studies and Other 139,864 - 139,864 100.0 % Project on hold to assess next steps of implementation. 14075 Business Process Automation and Data Integration 150,000 50,000 100,000 66.7 % Project to continue after Oracle implementation. 14076 Digital Education Program 50,000 25,000 25,000 50.0 % Original education plans delayed due to ERP implementation. 14081 Ethernet Switch Redesign - 2022-2025 267,824 200,000 67,824 25.3 % Delays in delivery of required equipment. 14082 Data Centre Upgrades - Cybersecurity 55,866 46,176 9,690 17.3 % 14085 Migration to Cityview Workspace 60,000 - 60,000 100.0 % Project defered to 2024 due to workload. 14086 ArcGIS Portal 93,436 55,000 38,436 41.1 % 14089 Business Intelligence 50,000 - 50,000 100.0 % Power BI delayed to 2024. 14092 TrackIT Replacement 20,000 20,000 - - 14093 Council Chamber A/V Technology 104,000 104,000 - - 12 of 14 Page 199 of 245 ($) (%)2023 Forecast Variance Variance Explanation Planned/Budgeted Capital Spend for 2023 14094 Data Centre Hardware Refresh 63,498 60,000 3,498 5.5 % 14095 Cybersecurity Software 90,000 35,000 55,000 61.1 % Defender purchase delayed to 2024. 14101 Permit Occupancy Application 40,000 12,000 28,000 70.0 % Road occupancy permit system to be implemented in house, therefore savings expected 14102 Garbage Tag Portal 40,000 - 40,000 100.0 % Project deferred to 2024. 14103 Backflow Prevention App 25,000 15,000 10,000 40.0 % Project delayed to end of 2023 with completion in 2024. 14105 IT Security Penetration Testing 25,000 23,000 2,000 8.0 % 14111 CyberSecurity Vulnerability Services 24,000 24,000 - - 14112 CyberSecurity SIEM Services 72,000 72,000 - - 14115 Cluster Replacement at Town Hall 250,000 250,000 - - 14116 Data Centre Upgrades - Cybersecurity (2023)62,400 - 62,400 100.0 % Project deferred to 2024. 14118 Uninteruptable Power Supply Refresh 50,000 30,000 20,000 40.0 % 14120 Legal Management System 100,000 - 100,000 100.0 % Project planning by internal staff will be completed in 2023 with project costs incurred in 2024. 14123 End User Equipment Replacement - 2023-2026 155,828 93,000 62,828 40.3 % $88,443 in approved CBA transferred from Project 14047. To be spent in 2023/2024. 14124 Data Centre Equipment Replacement - 2023- 2026 106,838 65,000 41,838 39.2 % $60,638 in approved CBA transferred from Project 14047. To be spent in 2023/2024. 14125 Mobile Equipment Replacement - 2023-2026 49,256 28,253 21,003 42.6 % $27,956 in approved CBA transferred from Project 14047. To be spent in 2023/2024. 14128 Cybersecurity Software (2023)60,000 60,000 - - 14131 Unplanned - Emergency Repairs Contingency (2023)20,000 - 20,000 100.0 % No emergency repairs to date. 24013 CityView Portal 13,189 11,047 2,142 16.2 % Project completed, to be closed. Total IT Department 2,524,644 1,376,881 1,147,763$ 45.5 % Finance Total 6,689,060$ 4,135,876$ 2,553,184$ 38.2 % 13 of 14 Page 200 of 245 ($) (%)2023 Forecast Variance Variance Explanation Planned/Budgeted Capital Spend for 2023 Corporate Services Legal Services 13020 Appraisal of Town Buildings - 2019 14,634$ 8,439$ 6,195$ 42.3 % To be closed at end of 2023. 13026 Risk Management (Conditionally Approved 2022)16,771 16,771 - - Total Legal Services 31,405$ 25,210 6,195$ 19.7 % Human Resources 13015 Employee Engagement Survey - 2020 30,446 20,000 10,446 34.3 % 13018 Human Resources Information/Payroll System 95,000 20,000 75,000 78.9 % Lower spend due to choice of modules that are being rolled out that are less expensive. 2024 remaining budget to be spent on Learning Management System. 13027 Job Hazard Assessments 25,472 13,000 12,472 49.0 % 2023 spend is for training with remainder to be spent in 2024. Total Human Resources 150,918 53,000 97,918$ 64.9 % Strategic Initiatives 12016 Customer Experience Plan (CEP)85,964 50,057 35,907 41.8 % 13011 Business Continuity Management Program 29,820 - 29,820 100.0 % This project is on hold pending the outcome of Project 13026 Risk Management. Total Strategic Initiatives 115,784 50,057 65,727$ 56.8 % Bylaw 24015 Radios for By-Law Officers 35,265 30,407 4,858 13.8 % 24029 AMPS Implementation 142,500 93,745 48,755 34.2 % Project implementation is ongoing. Total Bylaw 177,765 124,152 53,613$ 30.2 % Access Aurora 12002 Accessibility Plan Implementation 18,072 18,072 - - Total Access Aurora 18,072 18,072 - - Corporate Services Total 493,944$ 270,491$ 223,453$ 45.2 % Total Capital Projects 78,746,026$ 40,961,257$ 37,784,769$ 48.0 % 14 of 14 Page 201 of 245 100 John West Way Aurora, Ontario L4G 6J1 (905) 727-3123 aurora.ca Town of Aurora Council Report No. PDS 2 3 -0 75 Subject: Request for a Parking By-law Amendment on Benville Crescent Update Prepared by: Michael Bat, Traffic/Transportation Analyst Department: Planning and Development Services Date: July 11, 2023 Recommendation 1. That Report No. PDS23-075 be received; and 2. That a by-law to amend Parking By-law No. 4574-04.T be enacted to prohibit parking at any time on both sides of Benville Crescent from Bayview Avenue to house no. 86/87. Executive Summary A petition was submitted by area residents on May 26, 2021, with a request to consider implementing on-street parking restrictions due to safety related concerns. Currently, on-street parking is permitted on both sides of the street, which reduces the effective pavement width required to accommodate two-way traffic flows. The report can be summarized as follows:  The existing road conditions of Benville Crescent are generally consistent with the Town’s design standards for a local public road;  Pre-policy road conditions are grandfathered unless issues are identified;  A poll was initiated on January 11, 2022, by staff to gather opinions from residents and the results are generally in support of Option Three: Implement on- street parking restrictions on both sides of the street from Bayview Avenue to house no. 86/87; and, Page 202 of 245 July 11, 2023 2 of 7 Report No. PDS23-075  On-street parking is currently permitted on both sides of Benville Crescent which reduces the pavement width required to accommodate two-way traffic. Background A staff report to Council was presented on September 7, 2021. On September 28, 2021, Council passed the following motion: “That staff monitor the on-street parking activity on Benville Crescent around Evans Park, survey the residents, and report back to a future General Committee meeting with the results and recommendations.” An update was presented to Council at the March 7, 2023, meeting. The General Committee recommends: “That Report No. PDS23-008 - Request for a Parking By-law Amendment on Benville Crescent be referred to the Active Transportation and Traffic Safety Advisory Committee for review and comment.” Under existing parking allowance conditions, vehicles are permitted to park on both sides of Benville Crescent. As a result, the following general concerns were raised by area residents:  Impact on two-way traffic flows resulting from visitor parking their vehicles on Benville Crescent to access Evans Park and the Holland River Valley trail;  Reduce maneuvering area particularly when exiting private property onto Benville Crescent; and,  Concerns with accessibility for emergency response vehicles. In response, Town staff investigated Benville Crescent with regards to potential conflicts and safety concerns resulting from existing on-street parking conditions. The subject location is illustrated in Figure 1. Page 203 of 245 July 11, 2023 3 of 7 Report No. PDS23-075 Analysis The existing road conditions of Benville Crescent are generally consistent with the Town’s design standards for a local public road Benville Crescent: is a two-lane local road with single lane per travel direction. It has a semi-urban cross-section with paved shoulders on both sides of the road and no sidewalks. The existing pavement is measured 7.0 metres wide with a 23.5 metre ROW width. In accordance to the Town Parking By-law No. 4574-04.T the posted speed limit is 40 km/h. Pre-policy road conditions are grandfathered unless issues are identified The Town’s parking policy is applicable to any new roads that were in the approval process at the time or after the policy was adopted. Retroactive application is only considered when an issue is identified or raised by the community as is permitted by the policy. The received requests are sufficient to respond to the proposed amendments and is aligned with the policy. A poll was initiated on January 11, 2022, by staff to gather opinions from residents and the results are generally in support of Option Three: Implement on-street parking restrictions on both sides of the street from Bayview Avenue to house no. 86/87 A letter dated January 11, 2022, was sent to the residents on Benville Crescent and a poll was initiated with the following options:  Option #1: No parking restrictions (i.e. existing condition);  Option #2: Implement on-street parking restrictions on one side of the street (east side); or  Option #3: Implement on-street parking restrictions on both sides of the street from Bayview Avenue to house no. 86/87. Page 204 of 245 July 11, 2023 4 of 7 Report No. PDS23-075 The results are summarized in Table 1. Table 1 – Poll Results Summary Options One Two Three No parking restrictions Implement on-street parking restrictions on one side of the street (east side) Implement on-street parking restrictions on both sides of the street from Bayview Avenue to house no. 86/87 4 (33%) 1 (8%) 7 (59%) Total Received 12 Total Sent 41 Response Rate 29% A total of 12 responses were received (or approximately 29% response rate). The Town does not have any guidelines and/or requirements on minimum response rate. The City of Toronto will consider a poll as positive if the response rate is above 25%. Approximately 59% of the 12 responses selected Option Three: Implement on-street parking restrictions on both sides of the street from Bayview Avenue to house no. 86/87. As a result of the preferred option, an estimated 15 existing on-street parking spaces will be eliminated. It should be noted that the majority of homes on the street have two car garages and deep driveways with no sidewalks on either side of the road. On-street parking is currently permitted on both sides of Benville Crescent which reduces the pavement width required to accommodate two-way traffic Analysis was undertaken by Town staff to review the potential impact on two-way traffic flows resulting from parked vehicle(s) fronting both sides of Benville Crescent. The existing pavement width on Benville Crescent is measured at 7.0 metres wide plus 1.5 metres of paved shoulders on both sides of the road. A standard passenger vehicle has an assumed width of 2.0 metres as per the ‘Geometric Design Guide for Canadian Roads’ published by the Transportation Association of Canada, plus approximately 0.5 metres of clearance area. Table 2 summarizes the impact of two-way traffic operations under existing and recommended parking allowance conditions. Page 205 of 245 July 11, 2023 5 of 7 Report No. PDS23-075 Table 2: Benville Crescent Two-Way Traffic Flow Review On-Street Parking Allowance Pavement Width Two-Way Traffic Available Effective Preferred Yes / No Single Side (Recommenced) 7.0 metres plus 1.5 metres paved shoulder on both sides Approx. 6.0 metres 1 Approx. 6.0 metres Yes Both Sides (Existing) Approx. 5.0 metres 2 No 1. The available pavement width is: 7.0 metres (pavement width) plus 1.5 metres (paved shoulder for single side) = 8.5 metres. On-street parking will occupy 2.5 metres. Therefore, the effective pavement width is 6.0 metres; and, 2. The available pavement width is: 7.0 metres (pavement width) plus 3.0 metres (paved shoulder for both sides) = 10.0 metres. On-street parking will occupy 5.0 metres (at 2.5 metres per side). Therefore, the effective pavement width is 5.0 metres. Under existing parking allowance conditions (permitted on both sides), unimpeded two- way traffic flows cannot be achieved based on the current pavement width. The cause of this appears to be a result of a high number of visitors parking their vehicles on both sides of Benville Crescent to access Evans Park and the entrance to the Holland River Valley trail. Advisory Committee Review A memorandum (Report No. PDS23-053) was presented at the Active Transportation and Traffic Safety Advisory Committee (Committee) meeting on April 26, 2023. The Committee recommended deferring the implementation of the on-street parking restrictions until the completion of the Town-wide Parking Study. Legal Considerations None. Financial Implications The estimated cost for the installation of the “No Parking” signs is $1,000 to be funded from the Operations Services Department’s existing 2023 operating budget. Communications Considerations The Town of Aurora will inform the public about the information contained in this report by posting this report to the Town’s website. The Communications team will also inform Page 206 of 245 July 11, 2023 6 of 7 Report No. PDS23-075 the public about any potential traffic disruptions during the installation of the no parking signs through the Town’s regular communications channels. Link to Strategic Plan This report supports the Strategic Plan goal of Support an Exceptional Quality of Life for All by examining traffic patterns and identify potential solutions to improve movement and safety at key intersections in the community. Alternative(s) to the Recommendation 1. That Council provide direction. Conclusions The Town received a signed petition on May 26, 2021, from residents on Benville Crescent requesting for the implementation of on-street parking restrictions due to safety related concerns. Based on the analysis presented herein, vehicle accessibility is effectively impacted when vehicles are parked along both sides of Benville Crescent largely due to visitors accessing the park and trail entrance. A poll was initiated on January 11, 2022, by staff to gather opinions from residents and the results are generally in support of Option Three: Implement on-street parking restrictions on both sides of the street from Bayview Avenue to house no. 86/87. As a result of the preferred option, an estimated 15 existing on-street parking spaces will be eliminated. Attachments Figure 1: Location Map Previous Reports General Committee Report No. PDS21-091, dated September 7, 2021. General Committee Report No. PDS23-008, dated March 7, 2023. Page 207 of 245 July 11, 2023 7 of 7 Report No. PDS23-075 Approvals Approved by Marco Ramunno, MCIP, RPP, Director, Planning and Development Services Approved by Doug Nadorozny, Chief Administrative Officer Page 208 of 245 BAYVIEW AVENUEBenville CrescentCrossing Bridge Place 5 30 63 86 31 19 18 75 74 42 55 79 14 38 62 43 67 26 50 23 47 71 70 46 59 34 82 35 58 15 22 54 78 39 54 51 83 10 66 90 27 100 14311 14345 14249 14365 87 Map created by the Town of Aurora Corporate Services Department - IT Division, Feb 1st, 2023. Base data provided by York Region and Aurora - GIS. Air Photos taken Spring 2022, © First Base Solutions Inc., 2022 Orthophotography. This is not a legal survey. ¯ 02040 MetresHwy 404Bathurst StYonge StLeslie StLeslie StHwy 404St John's Sdrd Wellington St E Wellington St W Henderson Vandorf Sdrd SUBJECT AREA )Dr BayviewBloomington Rd AveBayviewAveTOWN OF NEWMARKET CITY OF RICHMOND HILL TOWN OF WHITCHURCH-STOUFFVILLETOWNSHIP OF KINGPDS23-075 Figure #1 LOCATION MAP Proposed Parking By-law Amendment on Benville Crescent Update SUBJECT LOCATION OPTION #3 Page 209 of 245 100 John West Way Aurora, Ontario L4G 6J1 (905) 727-3123 aurora.ca Town of Aurora Motion Notice given July 4, 2023 _______________________________________________________________________________________ Re: Air-Supported Courts Dome in Aurora To: Mayor and Members of Council From: Councillor Ron Weese and Councillor Rachel Gilliland Date: July 11, 2023 _______________________________________________________________________________________ Whereas the Draft Parks and Recreation Master Plan shows an inventory of one under- sized municipal gymnasium at the Aurora Family Leisure Complex with a single, full- sized gymnasium planned for the Stronach Aurora Recreation Centre in 2024; and Whereas according to the Draft Parks and Recreation Master Plan, the current per capita provision of gymnasium space is 1:64,100 with future per capita provision of such gymnasium space suggested to be 1:36,500; and Whereas both the Town and Local Sport Organizations (LSOs) permit selected school gymnasiums, but access to schools has been increasingly challenging as schools expand their programming and restrict access; and Whereas the existing inventory of indoor gymnasiums owned and operated by local School Boards is insufficient to meet the needs of growing indoor courts/gymnasium training; and Whereas municipalities are increasingly including gymnasiums within new recreation centres to accommodate many growing sports and recreation activities that require indoor gymnasium space; and Whereas the Draft Parks and Recreation Master Plan states that existing Town-owned gymnasium time is well utilized, however, ‘little time is available for Community use’; and Whereas land inventory is low, and the Town would benefit by investing in the feasibility of utilizing a multi-use design approach to gain highest, best use of additional recreation gymnasium space; and Page 210 of 245 Air-Supported Courts Dome in Aurora July 11, 2023 Page 2 of 2 Whereas Local Sport Organizations are increasingly required to permit appropriate training facilities outside of Town to operate programs for Aurora residents because of the lack of availability of indoor gymnasium space; and Whereas there is no central, Town-owned facility with sufficient capacity to offer multi- gym competition space to meet the needs of the Town’s Sport Tourism Strategy; and Whereas air-supported sport domes devoted to indoor courts training are feasible to build and maintain and cost efficiencies continue to improve; and Whereas a multi-use air-supported gym facility offering multiple courts would attract high level tournament events, benefiting our local economy, athletic growth, and overall community programming needs; and Whereas the Town has successfully implemented public-private partnerships for the development and operation of sports facilities; 1. Now Therefore Be It Hereby Resolved That staff be directed to report back with the feasibility to provide a multi-gymnasium, air-supported structure that will provide sufficient additional indoor gymnasium space to meet present and future needs; and 2. Be It Further Resolved That staff be directed to explore options for location, funding, and operation of the structure, including public-private partnerships in keeping with the Town’s public-public and public-private partnership strategy; and 3. Be It Further Resolved That staff be directed to consult with Local Sport Organizations to identify specific needs for the courts dome that will meet training and competition needs as well as sport tourism opportunities; and 4. Be It Further Resolved That staff be directed to include location and partnership options for an indoor sports court facility within the current sports field review; and 5. Be It Further Resolved That staff be directed to include funds in 2024 and 2025 as part of the 2024 Budget and 10-Year Capital Plan. Page 211 of 245 100 John West Way Aurora, Ontario L4G 6J1 (905) 727-3123 aurora.ca Town of Aurora Motion Notice given July 4, 2023 _______________________________________________________________________________________ Re: Parkland Acquisition To: Mayor and Members of Council From: Councillor Michael Thompson Date: July 11, 2023 _______________________________________________________________________________________ Whereas parks are essential public infrastructure and are vital to improving and sustaining the health of individuals, the community, environment, and economy; and Whereas Aurora residents place a high value on the Town’s park system—92% of survey respondents for the 2023 Parks and Recreation Master Plan indicated that parks for casual use are important to them; and Whereas the Town’s 2023 Draft Official Plan identifies the establishment of a diverse parkland and recreation area system as a fundamental principle of the Plan; and Whereas playgrounds are neighbourhood-level amenities that support childhood development and foster cognitive development and social skills, and encourage physical activity; and Whereas playgrounds should be provided in new and existing residential areas where geographical gaps exist, generally calculated through application of a 500-metre service radius that is unobstructed by major pedestrian barriers; and Whereas the OPA 34 Secondary Plan Area (Yonge Street South) is underserviced for both parkland and playgrounds; and Whereas in the past 20 years, 550 homes have been built within the OPA 34 Secondary Plan area and $9.2 million has been collected in cash-in-lieu of parkland; 1. Now Therefore Be It Hereby Resolved That staff identify and investigate properties of interest within the OPA 34 Secondary Plan area and report back to Council. Page 212 of 245 100 John West Way Aurora, Ontario L4G 6J1 (905) 727-3123 aurora.ca Town of Aurora Motion Notice given July 4, 2023 _______________________________________________________________________________________ Re: Eliminating Minimum Parking Requirements for New Residential Developments To: Members of Council From: Mayor Tom Mrakas Date: July 11, 2023 _______________________________________________________________________________________ Whereas the Aurora GO Station MTSA (Major Transit Station Area) is planned to accommodate a proposed minimum density of 150 people and jobs per hectare as part of creating housing opportunities in close proximity to higher order transit; and Whereas the Town of Aurora Official Plan already contains policies that encourage the use of alternative and reduced parking requirements specifically in the MTSA; and Whereas according to the Residential Construction Council of Ontario (RESCON) the cost of constructing below-grade parking in residential condominiums and apartments has increased significantly over the past decade, with these costs being passed onto unit owners and in turn negatively impacting housing affordability; and Whereas the construction of underground parking adds more time to the already lengthy and complex process of constructing higher density buildings; and Whereas an emerging trend across the Greater Toronto Area is that new condo projects are being left with parking spaces being unsold, and that there is a pattern of overbuilding parking in new higher density residential developments due to outdated zoning requirements; and Whereas reducing parking requirements will improve the livability of the Town overall by creating healthier communities, reducing greenhouse gas emissions, and creating space to improve conditions for transit, walking and cycling; and Whereas the sustainability and complete community policies of the Provincial Policy Statement, Growth Plan, York Region Official Plan, and the Town are strengthened by being able to reduce parking requirements; and Page 213 of 245 Eliminating Minimum Parking Requirements for New Residential Developments July 11, 2023 Page 2 of 2 Whereas the Ontario Housing Affordability Task Force recommends removing minimum parking requirements as they are outdated municipal requirements that increase the cost of housing and are increasingly less relevant with public transit and ride share services; 1. Now Therefore Be It Hereby Resolved That staff be directed to evaluate options for eliminating minimum parking requirements for new residential developments within the GO Major Transit Station Area; and 2. Be It Further Resolved That any new residential development within the GO Major Transit Station Area require auto share and bike share programs; and 3. Be It Further Resolved That staff report back to Council with the appropriate actions to implement these directions, including the necessary updates to the Town’s Comprehensive Zoning By-law Number 6000-17. Page 214 of 245 100 John West Way Aurora, Ontario L4G 6J1 (905) 727-3123 aurora.ca Town of Aurora Memorandum Mayor’s Office Re: York Regional Council Highlights of June 29, 2023 To: Members of Council From: Mayor Mrakas Date: July 11, 2023 Recommendation 1. That the York Regional Council Highlights of June 29, 2023, be received for information. Page 215 of 245 , Friday, June 30, 2023 York Regional Council – Thursday, June 29, 2023 Livestreaming of the public session of Council and Committee of the Whole meetings is available on the day of the meeting from 9 a.m. until the close of the meeting. Past sessions are also available at York.ca/councilandcommittee Bruce Macgregor announces intention to step down as York Region Chief Administrative Officer York Region Chief Administrative Officer Bruce Macgregor informed members of York Regional Council and Regional staff his intention to step down following more than 16 years in his current position, effective Friday, September 29, 2023. Mr. Macgregor was appointed York Region CAO in May 2007, and since that time has overseen a rapidly growing municipality, providing services to more than 1.2 million residents with a combined annual operating and capital budget approaching $4 billion. He currently leads a staff complement of 5,000 full time and part-time employees. Accomplishments from his more than 16 years as CAO include introducing and sustaining a long-range vision-inspired Strategic Plan to coincide with successive terms of Council, creating and maintaining multi-year budgeting, providing overall direction to inform Council decisions on large infrastructure, staffing, budget and policy initiatives and liaising with provincial ministries, agencies and associations to advance legislative and policy decisions. Planning for Mr. Macgregor’s successor is underway. Fiscal Sustainability Update provides overview of financial future Regional Council received the 2023 Fiscal Sustainability Update, which provides an overview of the Region’s current financial state and a forecast of the possible impacts on the Region’s ability to accommodate growth as a result of recent provincial direction. Recent changes to provincial legislation have accelerated the timelines for housing construction needed to accommodate a larger population and help address affordability. Key among those changes is Bill 23, More Homes Built Faster Act, 2022. Additionally, the Supporting Growth and Housing in York and Durham Regions Act changed the planned approach for dealing with wastewater in York Region’s northern municipalities. The Act requires a significant expansion to the York Durham Sewage System to send wastewater to the Duffin Creek Plant in the City of Pickering. This change, as well as other recent legislative changes, will require previously planned infrastructure to be built much sooner than outlined in the Region’s 2023- approved master plans. The Government of Ontario has committed to make municipalities financially whole as they deal with the financial implications of Bill 23. To date, the province has not made any funding commitments to address these shortfalls. To maintain the service levels required to continue to support growth, and in lieu of provincial funding to help address these reductions, Council may consider a range of funding options during the 2024 budget process. Further Council consideration will be given to this matter in Fall of 2023. Page 216 of 245 Transition of Regional Planning Services Regional Council received an update on the approach to transitioning Regional planning services, which will be shared with municipal planning partners for information and consultation. Legislative changes introduced through the More Homes Built Faster Act, 2022 (Bill 23), removes some planning responsibilities from upper-tier municipalities. This includes Regional Council’s approval authority over local municipal official plans and amendments, the requirement of local municipalities to implement the Regional Official Plan and York Region’s right to appeal land use planning decisions. Through further consultation with municipal planning partners and conservation authorities, roles and responsibilities related to land use planning, growth, infrastructure and housing affordability will be more clearly defined. Potential dissolution of Region of Peel and impact on York Region York Region is reviewing existing contracts with Peel Region to assess service, financial and growth- related implications in response to legislation to dissolve Peel Region. Agreements under review include: • York Peel Water Supply Agreement: Established in 2001, Peel Region guarantees an increasing flow volume through 2031 to accommodate the needs of current and future residents, with terms continuing into perpetuity • Highway 50 Cost Share Agreement: In 1999, Regional Council adopted a boundary agreement to cost share Highway 50 road maintenance, construction and traffic signal operations until 2028 York Region and Peel Region partner to deliver key services and infrastructure projects. On May 18, 2023, the Government of Ontario tabled legislation known as Bill 112, Hazel McCallion Act (Peel Dissolution), 2023, which will dissolve Peel Region on January 1, 2025. Striving to meet housing affordability standards in York Region through ongoing monitoring Regional Council received the 2022 Affordable Housing in York Region – Measuring and Monitoring report, which assesses housing supply and affordability status in the Region and demonstrates ongoing challenges in meeting affordability targets. A summary of findings include: • In 2022, only 11% of units were purpose-built rental or ownership units meeting the provincial threshold for affordability, well under the target minimum of 25% • Out of 3,457 total new ownership units, less than 1% were deemed affordable, a total of 26 stacked townhouse units built in 2022 • Rental units made up 93% of affordable units in 2022; of the 378 new rental units, 57% were part of a retirement home and not accessible to all York Region residents Annual monitoring on the ever-changing housing affordability landscape is crucial to understanding where York Region stands and where improvement is needed. Work is underway to strive for providing a full range of housing options to meet the needs of residents at all stages of life. York Region is committed to addressing the housing affordability crisis in collaboration with local cities and towns, senior levels of government, the development industry, community partners and other stakeholders, while working towards innovative solutions to housing affordability. Partnerships are important as one entity can’t solve the affordability crisis alone. Follow the progress of York Region’s Affordable Housing Implementation Plan and other housing initiatives at york.ca/HousingAffordability Page 217 of 245 York Region Transit replacing monthly passes in 2024 with new fare capping Regional Council approved updates to the York Region Transit (YRT) fare structure and fare policy. Starting in 2024, monthly passes will be replaced with fare capping when using PRESTO for all fare categories. Fare capping allows customers to travel for free after a specific number of paid trips within a calendar month, removing the upfront cost of a monthly pass. The 50-cent fare supplement on express routes will be removed as of September 2023. Future Fare Structure Adult Youth Senior Child Effective date Cash, debit or credit $4.25 $4.25 $4.25 $4.25 Current PRESTO or YRT Pay App $3.88 $3.03 $2.40 $2.40 Current Monthly trip cap when using PRESTO 40 39 28 28 2024 Ride to GO Free Free Free Free Current Changes to the fare structure and policy follow a five-year fare policy review with YRT and Toronto Transit Commission. This review included public and partner consultation with goals to address customer experience, maintain fiscal sustainability and other community objectives such as equity and economic opportunity. York Region adds two new Community Safety Zones Regional Council approved amending the Region’s Community Safety Zone and Speed Limit bylaws to include new schools expected to open in the near future. Community Safety Zones are typically designated on roadways near schools, daycare centres, retirement residences or high-collision locations. These zones are intended to increase safety for all travellers by advising motorists they are in a zone where public safety is of special concern. New Community Safety Zone locations with reduced speed limits include: • St. Anne’s School in the Town of Aurora on St. John’s Sideroad for a section of road west of Yonge Street • Blessed Chiara Badano Catholic Elementary School and St. Katharine Drexel Catholic Secondary School in the Town of Whitchurch-Stouffville on Ninth Line for a section of road between Stouffville Road and Bethesda Sideroad School zone speed limits are in effect from 7 a.m. to 5 p.m. Monday to Friday, September to June. This helps enhance safety when school is in session. York Region Court and Tribunal Services 2022 annual report highlights technology and process updates York Region Court and Tribunal Services 2022 annual report showcases the advancements made to the courts’ system, allowing for improvements to its organizational structure and modernized operations to support timely and efficient access to justice. Initiatives highlighted in the 2022 annual report include: Page 218 of 245 • Upgrading courtrooms with remote hearing capabilities, allowing participants the option of attending court virtually or in-person • Expanding fine payment options, including accepting payment over the phone, in addition to online, mail and in-person • Finalizing the 2023-2026 Court and Tribunal Services Action Plan, which identifies key actions by Legal and Court Services in support of the Region’s Strategic Plan York Region’s Provincial Offences Court provides administrative services to more than 30 law enforcement and regulatory agencies. All municipal Provincial Offences Act matters, including parking, bylaw, building and fire code offences, are administered and prosecuted by York Region. In 2022, more than 85,000 people accessed Court and Tribunal Services either in-person or by telephone. Approximately 41,000 court users were assisted online with their inquiries. Corporate emissions below energy targets in 2022 York Region’s total corporate greenhouse gas emissions continued to stay below emissions targets for 2022 set in the Energy Conservation and Demand Management Plan. In 2022, corporate emissions totalled just over 70,000 tonnes, which is below the 80,000 tonnes emissions target. Corporate emissions continue to remain lower than pre-pandemic emissions, despite increasing by 8% last year. Elevated greenhouse gas emissions can be attributed to an increase in service use as we emerged from the pandemic. Transit bus emissions rose by 7% as ridership rebounded, reaffirming the importance of the Region’s fleet electrification plans. The annual 2022 Corporate Energy Report highlights many additional accomplishments, including: • Reducing greenhouse gas emissions by 500 tonnes by using 12 battery electric buses in the York Region Transit (YRT) fleet with plans to purchase up to 180 more • Applying the Sustainable Buildings Policy to aim to achieve net-zero carbon operations on new construction projects, including the Southeast Works Yard and 62 Bayview Parkway • Reducing electricity consumption by 5% with optimized water pump sequences at South Maple Water Pumping Station in the City of Vaughan • Retrofitting multiple social housing units with LED lighting and Central Heating Management Systems, saving $30,000 in operating costs and 210 tonnes of greenhouse gas emissions annually Conservation, higher efficiency, renewable alternatives and low emission energy sources will help York Region achieve the target of net-zero carbon emissions by 2050. York Region diverts 94% of waste from landfill, top diversion rates achieved York Region achieved 94% waste diversion from landfill in 2022, exceeding Regional Council’s goal of 90% for the sixth consecutive year. York Region’s diversion rate includes all waste collected through local municipal curbside programs, waste depot diversion programs and energy-from-waste. The 2022 Annual Waste Management Report outlines York Region’s waste reductions and diversion initiatives and highlights progress on the Integrated Waste Management Master Plan (SM4RT Living Plan) including: • Waste generation rates have decreased sharply following two years of increases due to COVID- 19; green bin and garbage rates are now close to 2019 levels • York Region and local cities and towns continue making progress on all objectives in the SM4RT Living Plan, including advancing procurement of long-term organics processing, continued advocacy on single-use plastics and extended producer responsibility • York Region Waste depots scored 4.5 out of 5 in customer satisfaction Page 219 of 245 Through the SM4RT Living Plan, York Region continues to advance reduction, diversion and circular economy actions. In 2022, reuse programming such as Repair Cafes and Lenderies restarted and the first round of Circular Economy Initiatives Fund projects were completed. York Region will recognize Plastics-Free July, an international effort to raise awareness and drive action to reduce negative impacts of single-use plastics on the environment. Learn more at york.ca/waste Weight-based Waste Depot Fee Increase Regional Council has authorized a depot fee increase from $125 per tonne to $170 per tonne at all York Region waste depots and Community Environmental Centres, effective Monday, September 25, 2023. The fee applies to concrete, drywall, garbage, untreated wood, yard waste and mixed loads. Customers with 100 kilograms or less of chargeable loads will experience no change to the existing $10 minimum fee, however Consumer Price Index increases will apply for both the tonnage fee and for the minimum fee beginning in 2024. The depot fee increase will help recover rising contract costs while maintaining quality service levels. The new fee aligns with waste depot services in the City of Toronto and Halton Region as well as private waste facilities. Fees were last adjusted in 2018 and contract costs to operate for both hazardous and non-hazardous waste have increased by 30% and 22% respectively. Since 2018, waste depot visits have increased by 26% and tonnes of waste materials, including residual waste, yard waste, untreated wood, concrete and drywall, increased by 17%. York Region’s waste depots offer a convenient and accessible option to complement our curbside programs and provide disposal options for materials that cannot be collected at the curb. Learn more at york.ca/wastedepots Housing and Homelessness Plan progress and action plan Regional Council received an update on progress made in 2022 toward the goals and objectives set out in York Region’s 10-year housing and homelessness plan, Housing Solutions: A Place for Everyone – Phase 2, 2019 to 2023. In 2022, all targets were met, including: • Increasing the community housing supply, completing 265 new units in the City of Markham and 97 new units in the Town of Whitchurch-Stouffville • Continuing the 24/7 Emergency Housing Central Intake Line pilot program Completing Passage House, an 18-unit transitional housing development for men experiencing homelessness in the Town of East Gwillimbury and the upcoming completion of The Bridge, an eight-unit transitional housing development for youth in the Town of Georgina • Helping 629 households from the wait list access rent subsidies, the highest number of households assisted in a single year since the wait list was established As the Region enters the final year of implementation and prepares for a new 10-year housing and homelessness plan, continued investments from senior levels of government are crucial. Regional Council is requesting Federal and Provincial governments to commit to two-thirds of the cost, one-third from each level of government, to support new community housing development and better enable the Region to achieve its goal to double community housing growth. York Region will continue to work with partners on the Council-approved 2023 Action Plan to develop and implement affordability strategies and help people find and keep housing. Page 220 of 245 For additional information visit york.ca/housing Update on York Region’s support for individuals affected by the conflict in Ukraine Regional Council received an update on the temporary accommodation and support site for individuals arriving in York Region under the Canada-Ukraine Authorization for Emergency Travel (CUAET) program. Since opening in 2022 and operated by COSTI Immigrant Services, the site has temporarily housed and supported over 250 individuals arriving in Canada under the federal CUAET Visa Program. However, without funding commitments, municipal sites will gradually end their temporary supports. Effective Saturday, July 1, 2023, new intake will no longer be accepted and operations will be scaled down as existing guests secure alternative accommodations. York Region will continue to connect individuals in need of assistance with other supports, including temporary hotel accommodation provided by the federal government and settlement services. York Region will also continue to deliver provincially funded Emergency Income Assistance and Child Care Fee Subsidy to CUAET Visa holders. To learn more about how York Region residents and service providers can support people affected by the conflict in Ukraine, visit york.ca/SupportUkraine Inclusion Charter for York Region Regional Council received an update on the Inclusion Charter for York Region, which affirms York Region’s commitment to welcoming and inclusive communities in alignment with the 2023 to 2027 Strategic Plan. York Region has advanced many actions since the Charter was first endorsed in June 2018, including work on the Inclusive Language Guide and #EndHateYR, a multi-phased community campaign focused on increasing a sense of belonging and decreasing incidences of hate crimes. York Region continues to build a strong partnership with the United Nations Institute for Training and Research. Earlier this year, our collective commitment was renewed and focuses on advancing social inclusion and sustainable development and will fostering support of collaborative actions to advance the United Nations’ Sustainable Development Goals. Support for the Inclusion Charter continues to expand with endorsements from 36 organizations across York Region. York Region remains committed to the Charter's vision and will provide further updates on implemented initiatives to Regional Council. For more information, visit york.ca/inclusiveYR Long-Term Care homes and Seniors Community Programs Regional Council received a performance update on York Region's two long-term care homes, Newmarket Health Centre and Maple Health Centre, as well as the Seniors Community Programs for 2021 and 2022. York Region’s long-term care homes continued to provide high-quality care to residents despite the challenges of the pandemic and implementing requirements of the new Fixing Long-Term Care Act, 2021. Both homes exceeded provincial targets for direct resident care provided by personal support workers, nurses and allied health care professionals, which includes assistance with eating, bathing, dressing and providing medication. Page 221 of 245 Seniors Community Programs also continue to support seniors to age in place by providing Adult Day Programs, a Psychogeriatric Resource Consultant Program and implementing a new Vulnerable Seniors Network Pilot program. Seniors have different evolving needs at different stages in their lives. York Region continues to deliver a variety of high-quality services to meet the needs of seniors and adults living with physical or cognitive impairments. For more information visit york.ca/seniors $2.7 billion Agriculture and Agri-Food sector contributes to York Region’s economic vitality Regional Council received an update on the York Region Agriculture and Agri-Food Sector Strategy, which demonstrates implementation is progressing well with all 45 action items completed, underway or planned. 2022 strategy highlights and achievements include: • Newly appointing 2023-2026 Agriculture and Agri-Food Advisory Committee members to provide balanced industry representation • Stakeholder engagement reaching over 6,500 participants with over 200 events, webinars and industry meetings and over 10,000,000 impressions since 2018 • Continued funding partnerships, including with York Farm Fresh Association, and together raising awareness of locally produced agriculture products through a multilingual mobile app and digital guide map • Promoting York Region as an investment destination for the agri-food sector on a global scale, showcasing the Region as Canada’s fourth largest food and beverage processing hub York Region’s agri-food sector provides approximately 49,000 jobs and annually contributes $2.7 billion to York Region’s economy. Learn more about York Region’s vibrant agricultural sector at york.ca/agrifood 2022 Community Report provides insight into York Region’s financial health Regional Council received the 2022 Community Report, which profiles key 2022 accomplishments. The report also highlights the Region’s strong financial state, information about York Region’s multi-year budget and the Regional Fiscal Strategy. The Community Report delivers a comprehensive look into York Region’s strategic goals, demographics and highlights the services and programs provided to residents. Profiling Regional Innovation Regional Council received an update on continuous improvement efforts to deliver meaningful results to the residents of York Region. The Rising to the Challenge: Innovation at York Region booklet provides a collection of new solutions, processes and operation improvements that have helped solve complex challenges and improved the ways York Region delivers core programs and services. Through the sharing of best practices and innovations, York Region continues to work collaboratively to continuously improve service delivery. Robertson Rouse Regional Council offered best wishes to former York Regional Police Deputy Chief Robertson Rouse, who retired from the York Regional Police Service on Thursday, June 15, 2023. Page 222 of 245 From Uniform Patrol and Criminal Investigations to a valued member of the York Regional Police Executive Command Team, Deputy Chief Rouse has been a highly respected and admired officer of the law who served the residents on York Region for more than three decades. Former Deputy Chief Rouse has been succeeded by Deputy Chief Kevin McCloskey, who assumed the role on June 1, 2023. Ontario Award for Police Bravery Regional Council extended congratulations and appreciation to York Regional Police Staff Sergeant David Mitchell and York Regional Police Constable Mark Burnett, who were honoured with the Ontario Medal for Police Bravery in June 2023. New City of Toronto Mayor Olivia Chow Regional Council extended congratulations to City of Toronto Mayor-elect Olivia Chow and reaffirmed its commitment to working together to build upon the long-standing history of collaboration between York Region and the City of Toronto. York Region Celebrates Pride Month Regional Council recognized June 2023 as Pride Month and acknowledged the countless contributions of York Region’s vibrant and proud 2SLGBTQ+ community are making towards building a more inclusive community. As one of Canada’s fastest growing and most diverse municipalities, York Region embraces all dimensions of diversity and acknowledges the ability to celebrate and value everyone’s differences. During Pride Month and all year long, Regional Council appreciates everyone who continues to build a welcoming York Region where all are free to celebrate their own identity. Celebrating Indigenous History Regional Council recognized June as National Indigenous History Month and Wednesday, June 21, 2023 as National Indigenous Peoples Day, honouring the unique heritage, culture and traditions of First Nations, Inuit and Métis Peoples from across our communities. National Indigenous History Month is an opportunity to deepen our understanding of the unique histories, customs, spirituality and languages of Indigenous Peoples. It is a time to honour the stories, achievements and resilience of Indigenous Peoples, who have lived on this land since time immemorial and whose presence continues to impact our communities, province and country. Seniors Month Regional Council recognized June as Seniors Month, acknowledging the important contributions of older adults and the important role communities play in helping them age in place with dignity. Regional Council remains committed to supporting the health and well-being of its aging population through the York Region Seniors Strategy, which balances the needs of all generations while also keeping seniors healthier, supporting age-friendly communities and connecting seniors to the right services at the right time. Celebrating multiculturalism Regional Council recognized Tuesday, June 27, 2023, as Canadian Multiculturalism Day. This national day of observance honours the many cultural communities that help build a strong and vibrant Canadian society. Page 223 of 245 As one of the fastest growing and most diverse municipalities in Canada, York Region views our cultural diversity as a source of strength and economic vitality. Canada Day 2023 Regional Council acknowledged Canada Day 2023 as an opportunity to celebrate Canada and the many diverse people we share our country with, while also committing to do more to build a welcoming, diverse and inclusive nation where everyone feels like they belong. Recognizing for many Indigenous Partners, July 1st is a day of mourning rather than celebration, Regional Council encouraged residents to use the day as a time for thoughtful reflection and examination of what it means to be Canadian by learning more about our shared past and accepting the realities of our history with honesty and humbleness. Next meeting of York Regional Council York Regional Council will meet on Thursday, September 28, 2023, at 9 a.m. in the York Region Administrative Centre Council Chambers, located at 17250 Yonge Street in the Town of Newmarket. The meeting will be streamed on york.ca/live The Regional Municipality of York consists of nine local cities and towns and provides a variety of programs and services to more 1.2 million residents and 55,600 businesses with more than 615,000 employees. More information about the Region’s key service areas is available at york.ca/regionalservices -30- Media Contact: Kylie-Anne Doerner, Corporate Communications, The Regional Municipality of York Phone: 1-877-464-9675, ext. 71232 Cell: 289-716-6035 kylie-anne.doerner@york.ca Page 224 of 245 The Corporation of the Town of Aurora By-law Number XXXX-23 Being a By-law to amend By-law Number 6471-23, to establish a schedule of fees and charges for municipal services, activities, and the use of property within the Town of Aurora (Fees and Charges By-law). Whereas on January 31, 2023, the Council of the Town enacted By-law Number 6471- 23, to establish a schedule of fees and charges for municipal services, activities and the use of property within the Town of Aurora, which repealed By-law Number 6390-21 (the “Fees and Charges By-law); And whereas on June 27, 2023, the Council of the Town passed a recommendation contained in Report No. CMS23-025 to amend the Fees and Charges By-law, to update the fees and charges for the Community Services Department, as set in Schedule “D” – Community Services Department; And whereas the Council of the Town deems it necessary and expedient to amend Schedule “D” to the Fees and Charges By-law; Now therefore the Council of The Corporation of the Town of Aurora hereby enacts as follows: 1. Schedule “D” – Community Services Department to By-law Number 6471-23 be and is hereby deleted and replaced with Schedule “D” – Community Services Department attached and forming part of this By-law. Enacted by Town of Aurora Council this 11th day of July, 2023. ___________________________________ Tom Mrakas, Mayor ___________________________________ Michael de Rond, Town Clerk Page 225 of 245 By-law Number XXXX-23 Schedule "D" Community Services Department Effective July 11, 2023 Unit of Measure (i.e. per hour, page, document, etc.) 2023 (Including H.S.T. where applicable) 1. ADMINISTRATION a)Membership Refunds (Except Medical Reasons)per refund $43.50 b)Membership On Hold (Except Medical Reasons)per hold $43.50 c)Program Refund (Except Medical Reasons)per refund $24.25 g)Vendor Permit Fee per event/ per day $60.75 - $602.00 h)Park Clean Up Fee - Refundable Deposit each $100.00 - $1,000.00 i) Program/Event Promotional Material each $0.50 - $12.75 j) Aquatic Pro Shop Items each $2.00 - $35.00 k) Park Event Set-Up Fee (Mandatory for all groups of 80 or more.) (Includes up to 6 tables + 6 garbage receptacles, access to electrical, water, washrooms, where available.) per event/ per day $396.00 l) Additional Parks Set-Up Fee (In addition to Park Event Set-Up Fee, for up to 6 additional tables and 6 additional garbage receptacles.) per event/ per day $150.00 m) Park Permit Maintenance/Damage Deposit (Refundable) (For groups of 25 or more, not requiring an event set-up.) per event/ per day $100.00 - $600.00 n)Park/Picnic Shelter Clean-up Fee (As required for groups of 25-79.)per event/ per day $116.50 o)Park/Picnic Shelter Clean-up Fee (As required for groups of 24 or less.)per event/ per day $42.75 p)Facility Permit Maintenance/Damage Deposit (Refundable)per event/per day $0 - $1,150.00 q) Program Guide Advertisement Per ad $220.00 - $1,571.50 2. REGISTERED SEASONAL PROGRAMS a) Pre-School Activities per class $5.00 - $25.25 b) Children's Activities per class $6.25 - $36.25 c) Youth Activities per class Free - $57.00 d) Adult Activities per class $5.50 - $66.25 e) Senior's Activities per class Free - $30.25 f) Family Activities per class $5.00 - $12.50 g) Fitness Programs per class $2.15 - $36.25 h) Seniors Bus Trips per person $6.25 - $325.00 Description of Service for Fee or Service Charge Page 1 of 8 Page 226 of 245 By-law Number XXXX-23 Schedule "D" Community Services Department Effective July 11, 2023 Unit of Measure (i.e. per hour, page, document, etc.) 2023 (Including H.S.T. where applicable) Description of Service for Fee or Service Charge a) Lessons - Learn to Swim per class $8.00 - $40.00 b) Leadership Programs per program $36.25 - $565 a) Day Camps per day $12.50 - $59.75 b) Specialty Camps per day $14.50 - $107.00 c) Extended Care per person $30.25 - $127.25 5. DROP-IN ACTIVITIES a)Youth Drop-in per visit Free - $5.50 b)Youth Drop-in 10 visits $26.75/10 visits c)Adult Drop-In per visit Free - $8.00 d) Other per visit Free - $3.50 e)Other 10 visits $26.75 - $53.50/10 visits 6. P.A. DAY PROGRAMS per person Free - $114.00 7. WORKSHOP/ CLINICS/ TOURNAMENTS a) Individual per person $2.75 - $109.00 b) Team per team $24.65 - $32.50 9. SPECIAL EVENTS a)Individual per person $3.15 - $24.65 b) Family per family $20.00 - $30.35 Resident Commercial $85.00 Non-Resident Commercial $170.25 d) Ribfest Vendors each $481.00 - $4,208.00 e) Art Show Entry Fees each $12.50 - $48.25 f) Food Vendors - Non Profit Groups per day $60.25 g) Food Vendors per day $60 - $602.00 h) Senior Centre Special Event Vendors per day Free - $61.00 c)Float Registration Fees 3. REGISTERED AQUATICS PROGRAMS (Note: Learn to Swim fees apply to Aurora residents only. Non-Residents are subject to a 20% surcharge.) 4. REGISTERED CAMP PROGRAMS (Note: All camp fees apply to Aurora residents only. Non- Residents are subject to a 20% surcharge.) Page 2 of 8 Page 227 of 245 By-law Number XXXX-23 Schedule "D" Community Services Department Effective July 11, 2023 Unit of Measure (i.e. per hour, page, document, etc.) 2023 (Including H.S.T. where applicable) Description of Service for Fee or Service Charge Adult 1 mo. 3 mo. 1 yr. $39.75/$166.16/$457.90 Additional Family/ Youth/Student/ Senior 1 mo. 3 mo. 1 yr. $31.75/$132.80/$366.10 1 Month Trial n/a 1 Month Renewal n/a Winter Student Special - Home for the Holidays - 1 mth max n/a Spring Break Student Special - 2wk max n/a Summer Student Special May 31 - Aug 31 (4mth)n/a Summer Student Special July 1 - Aug 31 (2mth)n/a Adult 1 mo. 3 mo. 1 yr. $33.25/$148.65/$406.53 Youth/Older Adult 1 mo. 3 mo. 1 yr. $26.43/$118.04/$325.65 Adult 1 mo. 3 mo. 1 yr. $18.30/$86.40/$210.90 Youth/Older Adult 1 mo. 3 mo. 1 yr. $14.70/$68.90/$169.40 Adult 1 mo. 3 mo. 1 yr. $40.30/$167.20/$464.50 Youth/Older Adult 1 mo. 3 mo. 1 yr. $32.25/$134.40/$371.60 Pool Package 3 mo. 1 yr. $24.06/$60.12 Squash 3 mo. 1 yr. $77.65/$197.80 Group of 4+ 25% Discount g) Youth Summer Gymnasium Membership Youth - each 1 month (July or August) $24.65 h) Fitness Assessment Per Person $37.48 i) FIT Club Per Person $34.40 j) Youth Gymnasium Monthly Membership Youth - each 1 month $24.65 Adult 1 mo. 3 mo. 1 yr. $33.70/$141.42/$388.66 Additional Family/ Youth/Student/ Senior 1 mo. 3 mo. 1 yr. $27.00/$113.30/$311.15 l)Promotional Membership Discount (with Director Approval)each 15 - 25% Discount on selected membership packages a) COMBO MEMBERSHIP (Equipment and Group Fitness) ADD ON: Pool Squash 10. MEMBERSHIPS (Note: All memberships apply to Aurora residents only. Non-Residents are subject to a 25% surcharge.) e) d) POOL MEMBERSHIP Lane & Leisure Only SQUASH MEMBERSHIP b) c) GROUP FITNESS MEMBERSHIP ADD ON: Pool Squash ADD-ON OPTIONS f)CORPORATE MEMBERSHIPS - Per Company k)EQUIPMENT AND WEIGHTS MEMBERSHIP Page 3 of 8 Page 228 of 245 By-law Number XXXX-23 Schedule "D" Community Services Department Effective July 11, 2023 Unit of Measure (i.e. per hour, page, document, etc.) 2023 (Including H.S.T. where applicable) Description of Service for Fee or Service Charge 11. DAILY USER FEES a) Youth/Adult $8.70/class or $69.90/10 visits Senior $6.70/class or $53.60/10 visits each - Under 4 years Free each - 4 -17 years $3.00/use or $24.00/10 visits each - Adult $4.50/use or $36.00/10 visits each - Older Adult $3.70/use or $29.60/10 visits c)Squash - Daily User Fee (40 min Court Fee)Prime $10.45/use or $83.60/10 visits d)Squash - Daily User Fee (40 min Court Fee)Non Prime $6.00/use or $48.00/10 visits e)Squash - Daily User Fee (40 min Court Fee)Senior 20% off listed fee 12. SQUASH Private $36.27 Semi Private (per person) $27.10 3 or more (per person) $21.70 b) Clinics per class $10.00 - $20.00 c) House League (40 min) - Member Per Session $41.62 House League (40 min) - Non-Member Per Session $83.55 - $131.40 a) Summer Splash Pass per family $140.10 b) Summer Squash Special each $127.25 Private $69.85 Semi-Private (per person)$52.90 Private $163.50 Semi-Private (per person)$122.75 Private $285.35 Semi-Private (per person)$213.30 Private $540.80 Semi-Private (per person)$406.30 Private $1,061.45 Semi-Private (per person)$751.25 d) e) c) Lessons (40 min) 14. PERSONAL TRAINING PACKAGES Note: All fees are for members. Non-members are subject to a 25% surcharge. Fitness Centre - Casual User Fee (access to group fitness classes, including cyclefit and aquafit) Land Based Training - Single Session rate Land Based Training - 3 Session Rate (Get Started) One Time Offer a) Land Based Training - 5 Sessions Land Based Training - 10 Sessions Land Based Training - 20 Sessions Pool - Casual User Fee b) 13. SEASONAL PACKAGES a) b) Page 4 of 8 Page 229 of 245 By-law Number XXXX-23 Schedule "D" Community Services Department Effective July 11, 2023 Unit of Measure (i.e. per hour, page, document, etc.) 2023 (Including H.S.T. where applicable) Description of Service for Fee or Service Charge 15. POOL RENTAL RATES per lane/per hour (plus lifeguard costs)$14.50 per lane/per hour (plus lifeguard costs)$14.50 c) SARC Therapy Pool - Private Rental per hour (plus lifeguard costs)$26.60 d) SARC Leisure Pool/Slide - Private Rental per hour (plus lifeguard costs)$43.40 f) Pool - School Instructional Lessons (30 mins)per person $28.50/class (1 or 2) $15.60/class (3 or 4) $13.25/class (5 to 10) $9.80/class (11 or more) h) Additional Instructor Fee per hour $26.05 h) Lifeguard Fee per hour $23.00 a) Shinny Hockey per person $6.75 or 54.75/10 visits b) Public Skating (all) per person $3.15 or $26.25/10 visits, $49.25/20 visits, $71.30/30 visits c) Family Skate Pass each $34.15 - $342.05 a) Ice Rental Prime Time per hour $232.10 b) Ice Rental Prime (Aurora Based Minor Hockey/Skating Club only) per hour $217.60 c) Ice Rental Non-Prime - Weekday (8:00am to 4:00pm) per hour $142.05 d) Ice Rental Non-Prime - 6:00am to 8:00am Weekday - 8:00am to 4:00pm Summer Ice (July 1 - Aug. 31) - Weekend Summer Ice (July 1 - Aug. 31) per hour $150.40 d) Ice Rental - OJHL Junior A (at all times) - OWHA U22AA (at all times)per hour $100.00 a)Meeting Room and Performance Space Rental per hour per room Free - $262.10 b)Arena Floor Rental - Aurora based Youth groups per hour $50.10 c)Arena Floor Rental - Other per hour $66.40 d)Arena Floor Event Rental - Not for profit in Aurora per day - multi day event (open - close) $910.40/surface e)Arena Floor Event Rental - Other per day - multi day event (open - close)$1,286.55/surface a) b) 18. FACILITY RENTALS - INDOOR (Note: Damage/cleaning deposits may apply. Staff support charges may apply depending on the space rentals.) SARC 8 Lane Pool - Private Rental AFLC Pool - Private Rental 16. PUBLIC SKATING PROGRAMS 17. ICE RENTALS Page 5 of 8 Page 230 of 245 By-law Number XXXX-23 Schedule "D" Community Services Department Effective July 11, 2023 Unit of Measure (i.e. per hour, page, document, etc.) 2023 (Including H.S.T. where applicable) Description of Service for Fee or Service Charge per hour $31.45/hour (plus $62.90 clean-up deposit) g)Gymnasium - Prime Time - Aurora based Youth Full Gym - per hour $90.80 h)Gymnasium - Prime Time - Other Full Gym - per hour $122.30 Full Gym - per hour $67.56 Basketball/volley ball/dodge ball (10 balls)$5.25 Volley Ball nets per net (maximum 2 nets) $10.50 Hockey nets per net (maximum 2 nets) $5.25 Hockey sticks and balls (12 sticks and 3 balls)$10.50 Tennis balls (3 balls)$5.25 k) Squash Courts per court per hour $14.60 l) TOWN HALL - Coffee Service Per 25 people or less $33.80/25 people Aurora Based Groups $67.55/hour Non-Aurora Based Groups $140.25/hour Professional/Commercial Groups $274.81/hour n)per hour $67.55 o)TOWN HALL - EQUIPMENT SUPPORT Staffing charge for the use of the equipment in either the Holland Room and/or Council Chambers $87.40/hour (3 hour min) p)Locker Rental Per Person 1 mo. / 3 mo. / 6 mo. / 12 mo. $7.45/$21.40/$40.20/$76.70 q)Box Office Fees per ticket $1.00 - $5.00 r)Staff Support Staffing costs per staff member per hour in support of space rental $20.00 - $55.00 (3 hour min) s)Equipment Support (Other Than Town Hall) Equipment rental costs per rental in support of space rental $5.00 - $150.00 TEACHING KITCHENf) i) m)TOWN HALL - COUNCIL CHAMBERS (Staff support fee may apply) TOWN HALL - SKYLIGHT GALLERY GYMNASIUM - Non-Prime - 7:00am to 4:00pm Weekdays Gymnasium Equipment (per rental)j) Page 6 of 8 Page 231 of 245 By-law Number XXXX-23 Schedule "D" Community Services Department Effective July 11, 2023 Unit of Measure (i.e. per hour, page, document, etc.) 2023 (Including H.S.T. where applicable) Description of Service for Fee or Service Charge Park Event/Large Company/School Picnic $395.85 Hourly (no set-up or staff support required)$33.80 Aurora Lawn Bowling Club $1,212.30/year Aurora Community Tennis Club $1,970.20/year c) TENNIS COURTS per hour $9.40 a) Ball Diamonds - Adult per hour $18.80 b) Ball Diamonds - Youth per hour $11.80 c) Rectangular Fields - Youth per hour $10.35 d) Rectangular Fields - Adult per hour $12.40 g) Tournaments each $260.65/ tournament plus hourly rate per field Youth - per hour $10.35 Adult - per hour $12.40 i) ARTIFICIAL TURF FIELD - Aurora based/representative Youth/Adult clubs/academies - Oct 1 - May 14 per hour $26.70 j) ARTIFICIAL TURF FIELD - All schools and Aurora based private people - May 15 - September 30 (regular season) per hour $32.75 k) ARTIFICIAL TURF FIELD - All schools and Aurora based private people - October 1 - May 14 per hour $72.75 l) ARTIFICIAL TURF FIELD - All non-Aurora based groups Youth/Adult - Any time of year per hour $90.90 h) ARTIFICIAL TURF FIELD - Aurora based/representative Youth/Adult clubs/academies - May 15 - September 30 (regular season) McMAHON PARK BAND SHELL b) a) 19. FACILITY RENTALS - OUTDOOR 20. PLAYING FIELD USER FEES Page 7 of 8 Page 232 of 245 By-law Number XXXX-23 Schedule "D" Community Services Department Effective July 11, 2023 Unit of Measure (i.e. per hour, page, document, etc.) 2023 (Including H.S.T. where applicable) Description of Service for Fee or Service Charge a) Visiting Researcher per 2 hours $29.00 b) Corresponding Researcher per hour $52.60 c) Photocopies / scans of text per page $0.60 d) High Resolution Image (existing) per image $32.85 e) High Resolution Scan per image $65.80 1/3 Field per hour $198.31 Full Field per hour $594.94 1/3 Field per hour $178.48 Full Field per hour $535.45 1/3 Field per hour $158.65 Full Field per hour $475.95 1/3 Field per hour $142.38 Full Field per hour $427.14 1/3 Field per hour $113.90 Full Field per hour $341.71 1/3 Field per hour $100.00 Full Field per hour $300.00 1/3 Field per hour $80.00 Full Field per hour $240.00 1/3 Field per hour $50.00 Full Field per hour $150.00 1/3 Field per hour $40.00 Full Field per hour $120.00 1/3 Field per hour $35.00 Full Field per hour $105.00 1/3 Field per hour $30.00 Full Field per hour $90.00 21. CULTURAL SERVICES 22. AURORA SPORTS DOME j) Summer - All Times Non-Profit Groups - Youth (May 15 - Sept. 30) k) Summer - All Times Aurora Youth Soccer Club (May 15 - Sept. 30) g) Non-Prime Time Aurora Youth Soccer Club Event Rate (min 4 consecutive hours) (excludes March Break & Christmas Break) (October 1 - May 14) h)Summer - All Times (May 15 - Sept. 30) i) Summer - All Times Non-Profit Groups - Adult (May 15 - Sept. 30) d)Non-Prime Time (October 1 - May 14) f) Non-Prime Time Event Rate (min 4 consecutive hours) (excludes March Break & Christmas Break) (October 1 - May 14) a)Prime Time (October 1 - May 14) b) Prime Time Non-Profit Groups (October 1 - May 14) c) Prime Time Aurora Youth Soccer Club (October 1 - May 14) e) Non-Prime Time Aurora Youth Soccer Club (October 1 - May 14) Page 8 of 8 Page 233 of 245 The Corporation of the Town of Aurora By-law Number XXXX-23 Being a By-law to amend By-law Number 6228-19, as amended, to govern the proceedings of Council and Committee meetings of the Town of Aurora. Whereas under subsection 238 (2) of the Municipal Act, 2001, S.O. 2001, c. 25, as amended, every municipality and local board shall pass a procedure by-law for governing the calling, place and proceedings of meetings; And whereas on December 10, 2019, the Council of The Corporation of the Town of Aurora (the “Town”) enacted By-law Number 6228-19, being a by-law to govern proceedings at Council and Committee meetings; And whereas on June 27, 2023, the Council of the Town passed a motion contained in Report No. PDS23-086, to amend subsection 32(d) of By-law Number 6228-19, as amended; And whereas the Council of the Town deems it necessary and expedient to amend subsection 32(d) of By-law Number 6228-19, as amended, to allow delegates to speak no more than twice at Public Planning meetings; Now therefore the Council of The Corporation of the Town of Aurora hereby enacts as follows: 1. Paragraph (i) of subsection 32(d) of By-law Number 6228-19, as amended, be and is hereby deleted and replaced with the following: “(i) Any person may speak on a matter on the agenda at a Public Planning Meeting. The delegate shall not speak for more than five (5) minutes and shall speak no more than twice on the agenda item.” Enacted by Town of Aurora Council this 11th day of July, 2023. ___________________________________ Tom Mrakas, Mayor ___________________________________ Michael de Rond, Town Clerk Page 234 of 245 The Corporation of the Town of Aurora By-law Number XXXX-23 Being a By-law to declare as surplus and sell municipal lands (Archerhill Court). Whereas section 5(3) of the Municipal Act, 2001, S.O. 2001, c. 25, as amended (the “Act”) states that a municipal power, including a municipality’s capacity, rights, powers and privileges under section 9 of the Act, shall be exercised by by-law unless the municipality is specifically authorized to do otherwise; And whereas The Corporation of the Town of Aurora (the “Town”) is the owner of the lands described as PCL Street-1 SEC 65M-2494; Archerhill CT PL 65M2494; Aurora, being all of PIN 03643-0609 (LT) (the “Lands”); And whereas the Town does not require the Lands for municipal purposes and deems it necessary to declare as surplus and sell the Lands; Now therefore the Council of the Corporation of The Town of Aurora hereby enacts as follows: 1. The Lands be and are hereby declared as surplus. 2. That no further notice is required to be provided with respect to the declaration as surplus and disposition of the Lands. Enacted by Town of Aurora Council this 11th day of July, 2023. __________________________________ Tom Mrakas, Mayor __________________________________ Michael de Rond, Town Clerk Page 235 of 245 The Corporation of the Town of Aurora By-law Number XXXX-23 Being a By-law to permanently close highways in the Town of Aurora (Archerhill Court). Whereas section 5(3) of the Municipal Act, 2001, S.O. 2001, c. 25, as amended (the “Act”) states that a municipal power, including a municipality’s capacity, rights, powers and privileges under section 9 of the Act, shall be exercised by by-law unless the municipality is specifically authorized to do otherwise; And whereas The Corporation of the Town of Aurora (the “Town”) is the owner of the lands described as PCL Street-1 SEC 65M-2494; Archerhill CT PL 65M2494; Aurora, being all of PIN 03643-0609 (LT) (the “Lands”); And whereas the Lands have been declared by the Town as surplus for the purpose of disposal and the highway forming the Lands now needs to be permanently closed; And whereas under subsection 34(1) of the Municipal Act, 2001, S.O. 2001, c. 25, as amended, a by-law permanently closing a highway does not take effect until a certified copy of the by-law is registered in the proper land registry office; Now therefore the Council of The Corporation of the Town of Aurora hereby enacts as follows: 1. The following highway, being Archerhill Court, be and is hereby permanently closed: (a) PCL Street-1 SEC 65M-2494; Archerhill CT PL 65M2494; Aurora, being all of PIN 03643-0609 (LT). 2. That no further notice is required to be provided with respect to the permanent closing of the aforementioned properties. 3. This by-law shall come into force and take effect upon registration of a certified copy of this by-law on title in the proper land registry office. Enacted by Town of Aurora Council this 11th day of July, 2023. __________________________________ Tom Mrakas, Mayor __________________________________ Michael de Rond, Town Clerk Page 236 of 245 The Corporation of the Town of Aurora By-law Number XXXX-23 Being a By-law to require the conveyance of parkland or the payment in lieu of parkland pursuant to the Planning Act. Whereas sections 42, 51.1 and 53 of the Planning Act authorize local municipalities to require that land be conveyed, or payment in lieu thereof be made, to the local municipality for park, or other public recreational purposes as a condition of Development, or Redevelopment, or the subdivision of land; And whereas sections 42 and 51.1 of the Planning Act provide for the use of alternative requirements; And whereas the Town of Aurora Official Plan contains specific policies dealing with the provision of lands for park or other public recreational purposes and the use of the alternative requirement; And whereas the Town has prepared and made available to the public a parks plan that examined the need for parkland in the municipality; And whereas Council for the Town desires to repeal and replace Bylaw Number 4291- 01.F with an updated by-law to provide for the conveyance of land and payment in lieu thereof for park and other public recreational purposes and the use of the alternate requirement; And whereas Section 23.1 to 23.3 of the Municipal Act authorize the delegation of powers or duties of the municipality subject to restrictions; And whereas Council for The Corporation of the Town of Aurora deems it necessary and expedient to enact a by-law to provide for the provision of lands for park or other public recreational purposes and the use of alternative requirements; Now therefore the Council of The Corporation of the Town of Aurora hereby enacts as follows: 1.Definitions 1.1 In this By-law, the following words have the following meanings: (a) “Building Permit” means the first permit issued under the Building Code Act, 1992, S.O. 1992, c. 23, as amended, for a building or structure within the Development or Redevelopment; (b) “Council” means the Council of the Town; (c) “Development” means the construction, erection or placing of one or more buildings or structures on land, or the making of an addition or alteration to a building or structure on land, or the making of an addition or alteration to a building or structure that has the effect of substantially increasing the size or usability thereof, or the laying out and establishment of a commercial parking lot; (d) “Director of Operations” means the Director of Operational Services of the Town, or his, her or their designate; Page 237 of 245 By-law Number XXXX-23 Page 2 of 8 (e) “Director of Planning” means the Director of Planning and Development Services of the Town, or his, her or their designate; (f) “Dwelling Unit” means any property of one or more habitable rooms designed, occupied or intended to be occupied as living quarters of a single domestic establishment (self-contained unit) and shall as a minimum contain sanitary facilities, accommodation for sleeping and prepare and serve meals in which one or more persons may sleep and prepare and serve meals, but does not include a housekeeping hotel suite or a housekeeping suite in a long-term care facility; (g) “Land Area” means: i.The area of land subject to an application for Development or Redevelopment; or, ii.The area of land that is to be conveyed under this By-law in fee simple to the Town and which conveyance can be registered in the Land Registry Office; (h) “Mixed Use” means the use of land, buildings or structures intended and designated to contain both residential and non-residential uses, or commercial/industrial uses and other non-residential uses, within the same building or on discrete portions of the same site; (i) “Natural Hazard Lands” means Land that could be unsafe for Development or Redevelopment because of naturally occurring processes associated with flooding, erosion, dynamic beaches or unstable soil or bedrock; (j) “Net Dwelling Units” means the number of Dwelling Units determined by subtracting the number of Dwelling Units on the land immediately before the proposed Development or Redevelopment from the number of Dwelling Units that will be on the land after the proposed Development or Redevelopment; (k) “Privately Owned Public Spaces (POPS)” means physical space that is privately owned but appears and functions as public space. These spaces: are secured through an easement in favour of the Town; are designed and maintained to the standards established by the Town; and remain open and accessible to the public or on a schedule established by agreement with the Town; (l) “Planning Act” means the Planning Act, R.S.O. 1990, c. P.13, as amended, or successor legislation; (m) “Redevelopment” means the removal of buildings or structures from land and further Development of the land, or the substantial renovation of a building or structure and a change in the character or intensity (density) of use in connection therewith; (n) “Residential Purposes” means lands, buildings, or structures, or portions thereof, used, or designed or intended for use as a home or residence of one or more individuals, and the residential portion of a mixed-use building Page 238 of 245 By-law Number XXXX-23 Page 3 of 8 or structure, and in which both food preparation and sanitary facilities are provided for the exclusive use of the occupants of the unit; (o) “Strata Park” means publicly owned parkland or a publicly accessible privately owned open space located on top of buildings or structures, including but not limited to parking garages. The strata component of this definition refers to the horizontal delineation of ownership, as it is described in the Condominium Act, 1998, S.O. 1998, c. 19; (p) “Town” means The Corporation of the Town of Aurora, or where the context requires, the geographical jurisdiction of The Corporation of the Town of Aurora; (q) “Treasurer” means the Treasurer of the Town and his, her or their designate. 2.Lands Affected 2.1 This By-law applies to all lands within the corporate limits of the Town. 3.Calculation of Conveyance and/or Payment in Lieu 3.1 Required Parkland Conveyance and/or Equivalent Payment in Lieu for Non- Residential Purposes As a condition of Development or Redevelopment of land, the Town shall require the conveyance of land or equivalent payment in lieu to the Town for parks and other public recreational purposes as follows: (a) Commercial Purposes and Industrial Purposes: Where any form of Development or Redevelopment is proposed for commercial purposes or industrial purposes, and where no prior parkland dedication has been provided for the Development or Redevelopment, or payment in lieu paid, the Town shall require parkland dedication and/or an equivalent payment in lieu in the amount equal to 2 percent of the Land Area, unless otherwise identified as exempt from parkland dedication by the Town. (b) All Other Non-Residential Purposes: Where any form of Development or Redevelopment is proposed for other non-residential purposes, and where no prior parkland dedication has been provided for the Development or Redevelopment, or payment in lieu paid, the Town shall require parkland dedication and/or an equivalent payment in lieu in the amount equal to 5 percent of the Land Area, unless otherwise identified as exempt from parkland dedication by the Town. 3.2 Required Parkland Conveyance and/or Equivalent Payment in Lieu for Mixed- Use Development As a condition of Development or Redevelopment of land for Mixed-Use Development, the Town shall require the conveyance of land and/or equivalent payment in lieu to the Town for parks and other public recreational purposes based on the pro-rated mixture of land uses proposed in accordance with the other sections of this By-law. Page 239 of 245 By-law Number XXXX-23 Page 4 of 8 3.3 Required Parkland Conveyance and/or Equivalent Payment in Lieu for Residential Development As a condition of Development or Redevelopment of land for Residential Purposes, the Town shall require the conveyance of land and/or an equivalent payment in lieu to the Town for parks and other public recreational purposes, as follows: (a) The Town shall require a parkland dedication rate of 5% of the Land Area, or 1 hectare per 600 Net Dwelling Units, whichever generates the greater parkland dedication to the Town. As an alternative, the Town may require a payment in lieu of a land dedication at a rate of 5% of the Land Area, or 1 hectare per 1000 Net Dwelling Units, whichever is greater. 3.4 Strata Parks and POPS The Town, in its sole discretion, may accept the following lands toward satisfying the parkland dedication requirements to the satisfaction of the Town: (a) lands that are subject to Strata Park arrangements will be accepted at a pro-rated rate based on percentage of use and ownership to a maximum 50% parkland dedication credit, subject to legal agreements being entered into with the Town and registered on title to the lands, which addresses matters including but not limited to, maintenance, programming, and operations, to the satisfaction of the Town; (b) lands that are Privately Owned Public Spaces will be accepted at a rate of 100% parkland dedication credit toward parkland dedication, subject to legal agreements being entered into with the Town and registered on title to the lands, which addresses matters including but not limited to, maintenance, programming, and operations, to the satisfaction of the Town. 3.5 Maximum Conveyance or Payment in Lieu Notwithstanding subsections 3.2, 3.3 or 3.4, the maximum conveyance or payment in lieu to be paid is: (a) in the case of land proposed for Development or Redevelopment that is five hectares or less in area, 10 percent of the Land Area or the value of the Land Area, as the case may be; and (b) in the case of land proposed for Development or Redevelopment that is greater than five hectares in area, 15 percent of the Land Area or the value of the Land Area, as the case may be. 4.Parkland Dedication Credits 4.1 Lands Previously Conveyed Where land has previously been conveyed, or a payment in lieu of such conveyance has been previously received by the Town, no additional conveyance or payment in respect of the land subject to the earlier conveyance or payment may be required by the Town in respect of subsequent Development or Redevelopment applications, unless: Page 240 of 245 By-law Number XXXX-23 Page 5 of 8 (a) there is a change in the proposed Development or Redevelopment which would increase the number of residential Dwelling Units of the current use or currently approved use; or, (b) lands originally identified for Development or Redevelopment for commercial and industrial purposes are instead proposed for Development or Redevelopment for Residential Purposes or any other non-residential land use that generates a higher parkland dedication. Where such increase in the number of Dwelling Units is proposed, or where a land use conversion is proposed from a non-residential land use to a Residential Purpose, or from commercial or industrial purposes to any other land use, the conveyance or equivalent payment in lieu of conveyance, as the case may be, will be subject to the increase in Dwelling Units or land use proposed and the value determined the day before the day that the first Building Permit is issued. 4.2 Credits Considered Parkland dedication credits may be considered by the Town where an applicant has over-provided a parkland dedication for a Development or Redevelopment. Within two years of the over-provided parkland dedication conveyance or payment by the applicant, and at the sole discretion of the Town, the Town may require a lesser parkland dedication on another Development or Redevelopment by the same applicant, at an appropriate value as determined by the Town and subject to the applicant and the Town entering into an agreement, if required. 5.Determining when Payment in lieu is appropriate 5.1 The Town shall determine when payment in lieu of a land conveyance is acceptable versus where a land conveyance will be required. The Town may also consider when a combination of on-site land dedication, off-site land dedication, subject to a determination of appropriate value, and/or payment in lieu of land is appropriate. 6.Timing for Land Value Assessment 6.1 Where land is required to be conveyed to the Town, and/or payment in lieu is required to be paid to the Town in accordance with this By- law: (a) for Development or Redevelopment subject to Section 42 of the Planning Act, the value of the land or payment in lieu equivalent to be paid shall be determined as the value of the land the day before the day that the Building Permit is issued, and if more than one Building Permit is required, the value shall be calculated the day before the day that the first Building Permit is issued; (b) for Development or Redevelopment subject to Sections 51.1 and 53 of the Planning Act, the value of the land or equivalent payment in lieu shall be determined in accordance with the conditions of approval of a plan of subdivision or condominium pursuant to Section 51 of the Planning Act or the conditions of provisional consent pursuant to Section 53 of the Planning Act. 7.Administration Page 241 of 245 By-law Number XXXX-23 Page 6 of 8 7.1 Delegation to Staff Council hereby delegates to the Director of Planning and the Director of Operations the administration of this By-Law, including the authority to: (a) negotiate parkland dedication and/or payment of an equivalent payment in lieu for each Development or Redevelopment, and execution of parkland dedication agreements or amendments thereto as may be necessary, in accordance with the provisions of this By-Law; (b) establish the location and configuration of land required to be conveyed; (c) establish the value of land for the purpose of calculating any required payment; and, (d) maintain records of all lands and payment in lieu received and include all expenditures from the payment in lieu parkland reserve fund. The payment in lieu of parkland dedication record and associated financial statements shall be reported annually to the Treasurer. Notwithstanding the foregoing, Council retains the authority to make or reconsider, at any time and without notice, revoke or restrict any delegated power that has been delegated pursuant to this By-law. 7.2 Agreements Apply Notwithstanding any other provisions in this By-law, where before, or after the passing of this By-law, the Director of Planning has entered into an Agreement with respect to the dedication of parkland and/or the equivalent payment in lieu of parkland, the terms of that Agreement, including any subsequent amendments to that Agreement, shall remain binding between the parties, and any parkland dedication and/or payment in lieu of parkland shall be in accordance with the rates specified in the Agreement, rather than the rates provided for in this By-law. 7.3 Condition of Land Where land is required to be conveyed to the Town for parks and other public recreational purposes: (a) subject to 3.4 above, the land shall be free and clear or all legal and other encumbrances; (b) except in accordance with this By-law, the Town will not accept lands that restrict public programming on the lands in any way; (c) where ordered by the Minister, encumbered lands which are considered programmable to the satisfaction of the Town may be accepted at a maximum rate of 50% parkland dedication credit towards satisfying the parkland dedication requirements; (d) the Town may require the delivery of a Record of Site Condition that satisfies, at a minimum, a Phase 1 Environmental Site Assessment that meets the requirements of Ontario Regulation 153/04 pursuant to the Environmental Protection Act, R.S.O. 1990, c. E.19, for the use of the land as a park or other public recreational purposes. Prior to accepting lands for park or other public recreational purposes, the Town reserves the right Page 242 of 245 By-law Number XXXX-23 Page 7 of 8 to require a Phase 2 Environmental Site Assessment be undertaken following the Phase 1 Environmental Site Assessment. (e) the Town shall have the right to refuse the conveyance of land that is deemed unsuitable for park or public recreation purposes which includes, but is not limited to, the following: i.land that has been or will be conveyed to the Town for stormwater management facilities, highways, roadways, walkways, or any other non-parkland purpose; ii.Natural Hazard Lands; iii.lands that are constrained or otherwise deemed undesirable by the Town due to, among other things, their size, location, grade, drainage, flooding, or configuration; iv.lands which have unsuitable or unstable soil conditions, including lands which are contaminated; v.utility rights of way or easements, including but not limited to hydro, gas, cable, and telecommunications. In cases where the Town determines that the proposed land for parkland dedication is unsuitable for parks or public recreation purposes, the Town shall require payment of cash in lieu of the land conveyance, in the amounts set out in this By-law. 7.4 Exemptions The following types of Development or Redevelopment may be exempt from this By- law: (a) Development or Redevelopment undertaken by the Province of Ontario, a municipality including any corporation owned, controlled, and operated by the Town or the Regional Municipality of York, or a Board of Education as defined in the Education Act, R.S.O., 1990, c.E2; (b) Non-profit housing development defined in subsection 4.2(1) of the Development Charges Act, 1997, S.O. 1997, c. 27; (c) replacement of an existing Dwelling Unit on an existing lot; (d) Development or Redevelopment of a building or structure intended for use as a long-term care home within the meaning of subsection 2 (1) of the Fixing Long-Term Care Act, 2021, S.O. 2021, c. 39, Sched 1; (e) a college or university in Ontario that receives direct, regular, and ongoing operating funding from the Government of Ontario; (f) an Indigenous Institute prescribed for the purposes of section 6 of the Indigenous Institutes Act, 2017, S.O. 2017, c. 34, Sched 20; (g) public hospitals; Page 243 of 245 By-law Number XXXX-23 Page 8 of 8 (h) a second residential unit in a detached house, semi-detached house or rowhouse on a parcel of land on which residential use, other than ancillary residential use, is permitted, if all buildings and structures ancillary to the detached house, semi-detached house or rowhouse cumulatively contain no more than one residential unit; (i) a third residential unit in a detached house, semi-detached house or rowhouse on a parcel of land on which residential use, other than ancillary residential use, is permitted, if no building or structure ancillary to the detached house, semi-detached house or rowhouse contains any residential units; (j) one residential unit in a building or structure ancillary to a detached house, semi-detached house or rowhouse on a parcel of urban residential land, if the detached house, semi-detached house or rowhouse contains no more than two residential units and no other building or structure ancillary to the detached house, semi-detached house or rowhouse contains any residential units; (k) temporary sales structures; and (l) places of worship. 7.5 Valuation of Land The valuation of land shall be based on vacant land on a date as determined by this By-Law and in accordance with the Town’s land valuation policies. 7.6 Severability In the event that any section of this By-Law is determined by a Court or Tribunal, to be invalid, that specific portion of this By-law shall be severed from the balance of this By-law, which will continue to operate in full force and effect. 7.7 Repeal By-law Number 4291-01.F be and is hereby repealed. 7.8 Short Title This By-law may be cited as the “Parkland Dedication By-law.” Enacted by Town of Aurora Council this 11th day of July, 2023. ___________________________________ Tom Mrakas, Mayor ___________________________________ Michael de Rond, Town Clerk Page 244 of 245 The Corporation of The Town of Aurora By-law Number XXXX-23 Being a By-law to confirm actions by Council resulting from a Council meeting on July 11, 2023. The Council of the Corporation of The Town of Aurora hereby enacts as follows: 1. That the actions by Council at its Council meeting held on July 11, 2023, in respect of each motion, resolution and other action passed and taken by the Council at the said meeting is hereby adopted, ratified and confirmed. 2. That the Mayor and the proper officers of the Town are hereby authorized and directed to do all things necessary to give effect to the said action or to obtain approvals where required and to execute all documents as may be necessary in that behalf and the Clerk is hereby authorized and directed to affix the corporate seal to all such documents. Enacted by Town of Aurora Council this 11th day of July, 2023. Tom Mrakas, Mayor Michael de Rond, Town Clerk Page 245 of 245