Minutes - Finance Advisory Committee - 20240213
Town of Aurora
Finance Advisory Committee
Meeting Minutes
Date:
Time:
Location:
Tuesday, February 13, 2024
5:45 p.m.
Holland Room, Aurora Town Hall
Committee Members: Mayor Tom Mrakas (Chair)
Councillor Michael Thompson
Councillor Ron Weese
Other Attendees: Rachel Wainwright-van Kessel, Director, Finance
Jason Gaertner, Manager, Financial Management
Tracy Evans, Advisor, Financial Management*
Emily Freitas, Council/Committee Coordinator
*Attended electronically
_____________________________________________________________________
1. Call to Order
The Chair called the meeting to order at 5:46 p.m.
2. Land Acknowledgement
The Committee acknowledged that the meeting took place on Anishinaabe lands,
the traditional and treaty territory of the Chippewas of Georgina Island,
recognizing the many other Nations whose presence here continues to this day,
the special relationship the Chippewas have with the lands and waters of this
territory, and that Aurora has shared responsibility for the stewardship of these
lands and waters. It was noted that Aurora is part of the treaty lands of the
Mississaugas and Chippewas, recognized through Treaty #13 and the Williams
Treaties of 1923.
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Tuesday, February 13, 2024 2
3. Approval of the Agenda
Moved by Councillor Thompson
Seconded by Ron Weese
That the agenda as circulated by Legislative Services be approved.
Carried
4. Declarations of Pecuniary Interest and General Nature Thereof
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act, R.S.O. 1990, c. M.50.
5. Receipt of the Minutes
5.1 Finance Advisory Committee Meeting Minutes of January 23, 2024
Moved by Ron Weese
Seconded by Councillor Thompson
1. That the Finance Advisory Committee Meeting Minutes of January 23,
2024, be received for information.
Carried
6. Delegations
None.
7. Matters for Consideration
7.1 Memorandum from Financial Management Advisor; Re: 2024-25 Finance
Advisory Committee Workplan
Moved by Ron Weese
Seconded by Councillor Thompson
1. That the memorandum regarding the 2024-25 Finance Advisory
Committee Workplan be received; and
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Tuesday, February 13, 2024 3
2. That the Finance Advisory Committee comments regarding the 2024-
25 FAC Workplan be received and referred to staff for consideration
and further action as appropriate.
Carried
7.2 Memorandum from Financial Management Advisor; Re: Budget Review of
the Aurora Cultural Centre (ACC)
Suzanne Haines, Executive Director, John De Faveri, President, and
Michelle Lockie, Treasurer, from the Aurora Cultural Centre, accompanied
by staff, presented a breakdown of their budget review, including financial
statements and investments made. They provided a breakdown of the
Aurora Cultural Centre's grants and expenses with a focus on 2023, the
independent auditor's report, and Church Street School Cultural Centre's
report.
The Committee discussed the Aurora Cultural Centre's fundraiser
strategies, grants received for fundraising and the relationship with
funders, the increase in the marketing budget for 2024 as a result of new
programs and services at Town Square, earned revenues, and the decline
in displacement cost from Town Square.
Moved by Councillor Thompson
Seconded by Ron Weese
1. That the memorandum regarding a Budget Review of the Aurora
Cultural Centre (ACC) be received; and
2. That the Finance Advisory Committee comments regarding the Budget
Review of the Aurora Cultural Centre (ACC) be received and referred to
staff for consideration and further action as appropriate.
Carried
8. New Business
None.
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Tuesday, February 13, 2024 4
9. Adjournment
Moved by Councillor Thompson
Seconded by Ron Weese
That the meeting be adjourned at 6:12 p.m.
Carried