Minutes - Finance Advisory Committee - 20240123
Town of Aurora
Finance Advisory Committee
Meeting Minutes
Date:
Time:
Location:
Tuesday, January 23, 2024
5:45 p.m.
Holland Room, Aurora Town Hall
Committee Members: Mayor Tom Mrakas (Chair)
Councillor Michael Thompson
Councillor Ron Weese
Other Attendees: Doug Nadorozny, Chief Administrative Officer
Rachel Wainwright-van Kessel, Director, Finance
Jason Gaertner, Manager, Financial Management
Tracy Evans, Advisor, Financial Management*
Emily Freitas, Council/Committee Coordinator
*Attended electronically
_____________________________________________________________________
1. Call to Order
The Chair called the meeting to order at 5:45 p.m.
2. Land Acknowledgement
The Committee acknowledged that the meeting took place on Anishinaabe lands,
the traditional and treaty territory of the Chippewas of Georgina Island,
recognizing the many other Nations whose presence here continues to this day,
the special relationship the Chippewas have with the lands and waters of this
territory, and that Aurora has shared responsibility for the stewardship of these
lands and waters. It was noted that Aurora is part of the treaty lands of the
Mississaugas and Chippewas, recognized through Treaty #13 and the Williams
Treaties of 1923.
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Tuesday, January 23, 2024 2
3. Approval of the Agenda
Moved by Ron Weese
Seconded by Councillor Thompson
That the agenda as circulated by Legislative Services be approved.
Carried
4. Declarations of Pecuniary Interest and General Nature Thereof
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act, R.S.O. 1990, c. M.50.
5. Receipt of the Minutes
5.1 Finance Advisory Committee Meeting Minutes of September 12, 2023
Moved by Councillor Thompson
Seconded by Ron Weese
1. That the Finance Advisory Committee Meeting Minutes of September
12, 2023, be received for information.
Carried
6. Delegations
None.
7. Matters for Consideration
7.1 Memorandum from Financial Management Advisor; Re: Budget Review of
the Aurora Sports Hall of Fame
Javed S. Khan, Kristen Dajia, and Brian Roberts from the Aurora Sports
Hall of Fame, accompanied by staff, presented a breakdown of their
budget review, including financial statements and investments made by
the Aurora Sports Hall of Fame. They provided a breakdown of expenses
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Tuesday, January 23, 2024 3
between 2021 and 2022, including dinner management, speaker fees, and
program printing, and discussed their financial reserves.
The Committee inquired about the dinner fees and how many people are
employed, the upcoming financial statements for 2023, and discussed
establishing a policy regarding unaudited statements.
Moved by Ron Weese
Seconded by Councillor Thompson
1. That the memorandum regarding Budget Review of the Aurora Sports
Hall of Fame be received; and
2. That the Finance Advisory Committee comments regarding Budget
Review of the Aurora Sports Hall of Fame be received and referred to
staff for consideration and further action as appropriate.
Carried
7.2 Memorandum from Project Management Office; Re: Municipal Service
Delivery Review Update
Staff presented an overview of the Municipal Service Delivery Review
conducted by Strategy Corp. They discussed the quality and effectiveness
of all Town Services, leading municipal practices, and the findings that the
Town has progressed with the implementation of the recommendations,
with 24 of the 30 either being in progress or completed.
The Committee inquired about the process of used by Strategy Corp. to
identify the issues, the positive impact that was made for all Town
services, and the innovative practices. Staff discussed the standard
methodology that the consulting firm uses, and how the Town requested a
growth impact analysis.
Moved by Councillor Thompson
Seconded by Ron Weese
1. That the memorandum regarding Municipal Service Delivery Review
Update be received for information.
Carried
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Tuesday, January 23, 2024 4
8. New Business
None.
9. Adjournment
Moved by Councillor Thompson
Seconded by Ron Weese
That the meeting be adjourned at 6:32 p.m.
Carried