Agenda - Finance Advisory Committee - 20240213Town of Aurora
Finance Advisory Committee
Meeting Agenda
Date:Tuesday, February 13, 2024
Time:5:45 p.m.
Location:Holland Room, Aurora Town Hall
Meetings are available to the public in person and via live stream on the Town’s YouTube channel.
To participate, please visit aurora.ca/participation.
Pages
1.Call to Order
2.Land Acknowledgement
3.Approval of the Agenda
4.Declarations of Pecuniary Interest and General Nature Thereof
5.Receipt of the Minutes
5.1 Finance Advisory Committee Meeting Minutes of January 23, 2024 1
That the Finance Advisory Committee Meeting Minutes of
January 23, 2024, be received for information.
1.
6.Delegations
7.Matters for Consideration
7.1 Memorandum from Financial Management Advisor; Re: 2024-25 Finance
Advisory Committee Workplan
5
That the memorandum regarding the 2024-25 Finance Advisory
Committee Workplan be received; and
1.
That the Finance Advisory Committee comments regarding the
2024-25 FAC Workplan be received and referred to staff for
consideration and further action as appropriate.
2.
7.2 Memorandum from Financial Management Advisor; Re: Budget Review of
the Aurora Cultural Centre (ACC)
10
That the memorandum regarding a Budget Review of the Aurora
Cultural Centre (ACC) be received; and
1.
That the Finance Advisory Committee comments regarding the
Budget Review of the Aurora Cultural Centre (ACC) be received
and referred to staff for consideration and further action as
appropriate.
2.
8.New Business
9.Adjournment
Town of Aurora
Finance Advisory Committee
Meeting Minutes
Date:
Time:
Location:
Tuesday, January 23, 2024
5:45 p.m.
Holland Room, Aurora Town Hall
Committee Members: Mayor Tom Mrakas (Chair)
Councillor Michael Thompson
Councillor Ron Weese
Other Attendees: Doug Nadorozny, Chief Administrative Officer
Rachel Wainwright-van Kessel, Director, Finance
Jason Gaertner, Manager, Financial Management
Tracy Evans, Advisor, Financial Management*
Emily Freitas, Council/Committee Coordinator
*Attended electronically
_____________________________________________________________________
1. Call to Order
The Chair called the meeting to order at 5:45 p.m.
2. Land Acknowledgement
The Committee acknowledged that the meeting took place on Anishinaabe lands,
the traditional and treaty territory of the Chippewas of Georgina Island,
recognizing the many other Nations whose presence here continues to this day,
the special relationship the Chippewas have with the lands and waters of this
territory, and that Aurora has shared responsibility for the stewardship of these
lands and waters. It was noted that Aurora is part of the treaty lands of the
Mississaugas and Chippewas, recognized through Treaty #13 and the Williams
Treaties of 1923.
Page 1 of 27
Finance Advisory Committee Meeting Minutes
Tuesday, January 23, 2024 2
3. Approval of the Agenda
Moved by Ron Weese
Seconded by Councillor Thompson
That the agenda as circulated by Legislative Services be approved.
Carried
4. Declarations of Pecuniary Interest and General Nature Thereof
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act, R.S.O. 1990, c. M.50.
5. Receipt of the Minutes
5.1 Finance Advisory Committee Meeting Minutes of September 12, 2023
Moved by Councillor Thompson
Seconded by Ron Weese
1. That the Finance Advisory Committee Meeting Minutes of September
12, 2023, be received for information.
Carried
6. Delegations
None.
7. Matters for Consideration
7.1 Memorandum from Financial Management Advisor; Re: Budget Review of
the Aurora Sports Hall of Fame
Javed S. Khan, Kristen Dajia, and Brian Roberts from the Aurora Sports
Hall of Fame, accompanied by staff, presented a breakdown of their
budget review, including financial statements and investments made by
the Aurora Sports Hall of Fame. They provided a breakdown of expenses
Page 2 of 27
Finance Advisory Committee Meeting Minutes
Tuesday, January 23, 2024 3
between 2021 and 2022, including dinner management, speaker fees, and
program printing, and discussed their financial reserves.
The Committee inquired about the dinner fees and how many people are
employed, the upcoming financial statements for 2023, and discussed
establishing a policy regarding unaudited statements.
Moved by Ron Weese
Seconded by Councillor Thompson
1. That the memorandum regarding Budget Review of the Aurora Sports
Hall of Fame be received; and
2. That the Finance Advisory Committee comments regarding Budget
Review of the Aurora Sports Hall of Fame be received and referred to
staff for consideration and further action as appropriate.
Carried
7.2 Memorandum from Project Management Office; Re: Municipal Service
Delivery Review Update
Staff presented an overview of the Municipal Service Delivery Review
conducted by Strategy Corp. They discussed the quality and effectiveness
of all Town Services, leading municipal practices, and the findings that the
Town has progressed with the implementation of the recommendations,
with 24 of the 30 either being in progress or completed.
The Committee inquired about the process of used by Strategy Corp. to
identify the issues, the positive impact that was made for all Town
services, and the innovative practices. Staff discussed the standard
methodology that the consulting firm uses, and how the Town requested a
growth impact analysis.
Moved by Councillor Thompson
Seconded by Ron Weese
1. That the memorandum regarding Municipal Service Delivery Review
Update be received for information.
Carried
Page 3 of 27
Finance Advisory Committee Meeting Minutes
Tuesday, January 23, 2024 4
8. New Business
None.
9. Adjournment
Moved by Councillor Thompson
Seconded by Ron Weese
That the meeting be adjourned at 6:32 p.m.
Carried
Page 4 of 27
100 John West Way
Aurora, Ontario
L4G 6J1
(905) 727-3123
aurora.ca
Town of Aurora
Memorandum
Finance
Re: 2024-25 Finance Advisory Committee Workplan
To: Finance Advisory Committee
From: Jason Gaertner, Manager, Financial Management
Date: February 13, 2024
Recommendation
1. That the memorandum regarding the 2024-25 Finance Advisory Committee Workplan
be received; and
2. That the Finance Advisory Committee comments regarding the 2024-25 FAC
Workplan be received and referred to staff for consideration and further action as
appropriate.
Background
To ensure that the Finance Advisory Committee is reviewing and offering feedback on
the Town’s highest priority subject areas, the Committee will endorse a workplan that
outlines the subject discussion areas, as well as the order in which they will them to be
reviewed.
Analysis
Attached for the Finance Advisory Committee’s review and endorsement is its draft
workplan for 2024 and 2025.
Attachments
Attachment 1 – 2024-25 FAC Workplan – As of Feb. 13, 2024
Page 5 of 27
2024
January 23, 2024
•Municipal Service Delivery Review Update November 2023
•Line by line budget review
o Aurora Sports Hall of Fame
February 13, 2024
•2024-25 Finance Advisory Committee workplan
•Line by line budget review
o Aurora Cultural Centre
March 19, 2024
•Annual Audit Plan Update
•Major Project Update
•Line by line budget review
o Aurora Historical Society
April 9, 2024
•2024 Asset Management Plan Modernization Update
•Municipal Service Delivery Review Update April 2024
•Line by line budget review
o Aurora Public Library
May 14, 2024
•Water / Wastewater Rate Study Update
•Review of Council 2025 Budget Direction
•Line by line budget review
o Operational Services
•Major Project Update
June 11, 2024
•Community Partner Reserve Fund Policy
•Line by line budget review
o Community Services
•Possible extension of the Town’s existing diversity/exclusion policies into all Town
organization funding agreements
July 2024
No meeting
Attachment #1
Page 6 of 27
August 2024
No meeting
September 10, 2024
• Prudent Investor Update
• Line by line budget review
o Corporate Services
October 8, 2024
• Major Project Update
• Revenue Policy
• Municipal Service Delivery Review Update October 2024
November 12, 2024
No meeting
December 9, 2024
No meeting
Page 7 of 27
2025
January 21, 2025
• Service delivery review update
• Line by line budget review
o Planning & Development Services
February 11, 2025
• 2024 Finance Advisory Committee workplan endorsement
• Major project update
• Line by line budget review
o Finance
o Corporate Accounts
March 18, 2025
• Annual audit plan update
April 8, 2025
• Major project update
May 13, 2025
• Review of Council 2025 budget direction
June 10, 2025
• Major project update
July 2025
No meeting
August 2024
No meeting
September 9, 2025
• Prudent Investor Update
• Grant Policy
October 7, 2025
• Major project update
• Annual audit plan update
Page 8 of 27
November 11, 2025
No meeting
December 8, 2025
No meeting
Page 9 of 27
100 John West Way
Aurora, Ontario
L4G 6J1
(905) 727-3123
aurora.ca
Town of Aurora
Memorandum
Finance
Re: Budget Review of the Aurora Cultural Centre (ACC)
To: Finance Advisory Committee
From: Tracy Evans, Advisor, Financial Management
Date: February 13, 2024
Recommendation
1. That the memorandum regarding a Budget Review of the Aurora Cultural Centre
(ACC) be received; and
2. That the Finance Advisory Committee comments regarding the Budget Review of the
Aurora Cultural Centre (ACC) be received and referred to staff for consideration and
further action as appropriate.
Background
As per Council’s Budget Principles policy, the Finance Advisory Committee is required to
undertake a detailed review of each department and community service partner’s core
operating budgets prior to the conclusion of the Council term. These detailed reviews
allow for a more strategic review of the Town’s draft operating budgets by the Budget
Committee. During the course of these detailed reviews any arising budget concern
areas can be explored and addressed as part of a future Town budget process.
Attachments
Attachment 1 – Aurora Cultural Centre (ACC) detailed budget review materials
Page 10 of 27
Attachment #1Page 11 of 27
Page 12 of 27
Page 13 of 27
Page 14 of 27
Page 15 of 27
Page 16 of 27
Page 17 of 27
Page 18 of 27
Page 19 of 27
Page 20 of 27
Page 21 of 27
Page 22 of 27
Page 23 of 27
Page 24 of 27
Page 25 of 27
Page 26 of 27
Page 27 of 27