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Agenda - Accessibility Advisory Committee - 20240110Town of Aurora Accessibility Advisory Committee Meeting Agenda Date:Wednesday, January 10, 2024 Time:7 p.m. Location:Holland Room, Aurora Town Hall Meetings are available to the public in person and via live stream on the Town’s YouTube channel. To participate, please visit aurora.ca/participation. Pages 1.Call to Order 2.Land Acknowledgement 3.Approval of the Agenda 4.Declarations of Pecuniary Interest and General Nature Thereof 5.Receipt of the Minutes 5.1 Accessibility Advisory Committee Meeting Minutes of December 6, 2023 1 That the Accessibility Advisory Committee meeting minutes of December 6, 2023, be received for information. 1. 6.Delegations 7.Matters for Consideration 7.1 Memorandum from Collections and Exhibitions Coordinator; Re: Community Reflection Space 5 That the memorandum regarding Community Reflection Space be received; and 1. That the Accessibility Advisory Committee comments regarding Community Reflection Space be received and referred to staff for consideration and further action as appropriate. 2. 7.2 Memorandum from Accessibility Advisor: Re: Stronach Aurora Recreation Complex (S.A.R.C.) Gymnasium Update 12 That the memorandum regarding Stronach Aurora Recreation Complex (S.A.R.C.) Gymnasium Update be received; and 1. That the Accessibility Advisory Committee comments regarding Stronach Aurora Recreation Complex (S.A.R.C.) Gymnasium Update be received and referred to staff for consideration and further action as appropriate. 2. 7.3 Round Table Discussion; Re: Town of Aurora Multi-Year Accessibility Plan 2022 to 2026 (Link to Multi-Year Accessibility Plan) That the Accessibility Advisory Committee comments regarding the Town of Aurora Accessibility Plan 2018 to 2024 be received and referred to staff for consideration and action as appropriate. 1. 8.Informational Items 9.New Business 10.Adjournment Town of Aurora Accessibility Advisory Committee Meeting Minutes Date: Time: Location: Wednesday, December 6, 2023 7 p.m. Holland Room, Aurora Town Hall Committee Members: Peter Angelo (Vice Chair)* Alison Hughes* John Lenchak Hailey Reiss* Jo-anne Spitzer Members Absent: Councillor Harold Kim (Chair) Lois Davies Jeffrey Preston Other Attendees: Franco DeMarco, Recreation Supervisor, Community Programs Gregory Peri, Accessibility Advisor Linda Bottos, Council/Committee Coordinator *Attended electronically _____________________________________________________________________ 1. Call to Order The Vice Chair called the meeting to order at 7:05 p.m. 2. Land Acknowledgement The Committee acknowledged that the meeting took place on Anishinaabe lands, the traditional and treaty territory of the Chippewas of Georgina Island, recognizing the many other Nations whose presence here continues to this day, the special relationship the Chippewas have with the lands and waters of this territory, and that Aurora has shared responsibility for the stewardship of these lands and waters. It was noted that Aurora is part of the treaty lands of the Page 1 of 30 Accessibility Advisory Committee Meeting Minutes Wednesday, December 6, 2023 2 Mississaugas and Chippewas, recognized through Treaty #13 and the Williams Treaties of 1923. 3. Approval of the Agenda Moved by John Lenchak Seconded by Jo-anne Spitzer That the agenda as circulated by Legislative Services be approved. Carried 4. Declarations of Pecuniary Interest and General Nature Thereof There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act, R.S.O. 1990, c. M.50. 5. Receipt of the Minutes 5.1 Accessibility Advisory Committee Meeting Minutes of November 8, 2023 Moved by Alison Hughes Seconded by John Lenchak 1. That the Accessibility Advisory Committee Meeting Minutes of November 8, 2023, be received for information. Carried 6. Delegations None. 7. Matters for Consideration 7.1 Memorandum from Recreation Supervisor - Community Programs; Re: Recreation Needs Assessment for Persons with Disabilities Franco DeMarco provided a brief overview of the project scope and timelines and introduced the consultants. Jodi Ball and Gabrielle Peters of J Consulting Group facilitated the discussion and invited Committee members to share their experiences and ideas on recreation programs Page 2 of 30 Accessibility Advisory Committee Meeting Minutes Wednesday, December 6, 2023 3 and inclusivity, the planning and delivery of programs, how to plan in advance and address barriers, adaptive equipment and technology, support staff qualifications, program awareness, modes and transparency of communication, and project engagement and approach. Moved by Jo-anne Spitzer Seconded by John Lenchak 1. That the memorandum regarding Recreation Needs Assessment for Persons with Disabilities be received; and 2. That the Accessibility Advisory Committee comments regarding Recreation Needs Assessment for Persons with Disabilities be received and referred to staff for consideration and further action as appropriate. Carried 7.2 Round Table Discussion; Re: Town of Aurora Multi-Year Accessibility Plan 2022-2026 (Link to Multi-Year Accessibility Plan) Staff provided an update on various matters including: (1) proposed updates to the Plan including the staff position and contact information to facilitate resident feedback, the inclusion of current Committee member names, and the update of two sections respecting Procedures for Preventative and Emergency Maintenance and Procedures for Dealing with Temporary Disruptions; (2) accessibility compliance reporting to the Ministry for Seniors and Accessibility, and website accessibility; and (3) the Town’s recently updated Official Plan and sections relevant to accessibility policies and universal design related to community involvement, roads, built cultural heritage, parkland policies, and community services and facilities design. The Committee and staff discussed the process for reporting and managing disruptions, and options to encourage and remind private organizations to implement and maintain accessibility on their properties. Moved by Alison Hughes Seconded by John Lenchak Page 3 of 30 Accessibility Advisory Committee Meeting Minutes Wednesday, December 6, 2023 4 1. That the Accessibility Advisory Committee comments regarding the Town of Aurora Multi-Year Accessibility Plan 2022-2026 be received and referred to staff for consideration and action as appropriate. Carried 8. Informational Items None. 9. New Business None. 10. Adjournment Moved by John Lenchak Seconded by Hailey Reiss That the meeting be adjourned at 9:04 p.m. Carried Page 4 of 30 100 John West Way Aurora, Ontario L4G 6J1 (905) 727-3123 aurora.ca Town of Aurora Memorandum Community Services Re: Community Reflection Space To: Accessibility Advisory Committee From: Michelle Johnson, Collections and Exhibitions Coordinator Date: January 10, 2024 Recommendation 1. That the memorandum regarding Community Reflection Space be received; and 2. That the Accessibility Advisory Committee comments regarding Community Reflection Space be received and referred to staff for consideration and further action as appropriate. Background On January 16, 2023, the Town’s Indigenous Relations Committee (IRC), discussed establishing a public space for the community to gather and share condolences related to Truth and Reconciliation. The absence and importance of such a space within Aurora was identified and a small working group comprised of IRC members met to determine possible locations, features and project scope. On February 13, 2023, the IRC was presented with the findings of the working group. The scope of the space was modified to include reflection for all tragic situations regardless of their location and cause. Some recent examples include the conflicts in Ukraine, Israel and Palestine respectively. As a result of inter-department consultation, staff identified the eastern parkette within the Queen’s Diamond Jubilee Park as an ideal location for a Community Reflection Space. A funding request is included in the 2024 and 2025 budgets to advance this project, including consultation and capital costs. On November 21, 2023, a report was submitted to Council, which contained the following recommendations: Page 5 of 30 Community Reflection Space January 10, 2024 Page 2 of 3 1. That Report No. CMS23-050 be received; and 2. That Council approve proceeding with the design of a Community Reflection Space; and 3. That Council approve the eastern portion of the Queen’s Diamond Jubilee Park as the preferred site for the Community Reflection Space. The first two recommendations passed, and the third failed. Council requested that staff engage in public consultation prior to an area being selected. The Accessibility Advisory Committee is being asked to provide comments on location options, possible features, and amenities for the Community Reflection Space. Analysis There is a need for a dedicated public space within Aurora for the purpose of bringing the community together when faced with tragic histories and current events. Events that provoke public grieving occur spontaneously at the local, national and global level. Whether it’s a fatal accident, findings related to past atrocities, or the escalation of an armed conflict, members of the public are often confronted with tragic news. A designated Community Reflection Space acknowledges the complexity of emotions evoked during tragic circumstances and the importance of community gathering to our collective wellbeing. The creation of a reflection space would provide a consistent location for the community to come together in times of sorrow, with a unified purpose of paying respects to those affected by tragic events. Staff have identified potential locations for a dedicated Community Reflection Space, which include: 1) Lambert Willson Park 2) Queen’s Diamond Jubilee Park 3) Town Hall 4) Town Park The intention of the Community Reflection Space is to operate year-round, and it will require specific features and amenities, including, but not limited to: Page 6 of 30 Community Reflection Space January 10, 2024 Page 3 of 3 • Security lighting • Benches • Weatherproof shelter and changeable signage • Inclusion of a public art component • Flagpole Attachments Maps of potential sites: 1. Town Hall 2. Town Park 3. Lambert Willson Park 4. Queen’s Diamond Jubilee Park Page 7 of 30 John West WayAmberhill Way Aurora Town Hall:Proposed Reflection Space &Pathways Requiring Additional ServicePathways Requiring Additional ServiceMap created for the Town of Aurora Community Services Department, 2023-12-12. Base data provided by York Region & the Town of Aurora. Air Photos taken Spring 2023, © First Base Solutions Inc., 2023 Orthophotography.k01020MetresPath Distance (7 Metres)7 MetresProposed Reflection Space (Option#1)Attachment 1Page 8 of 30 Larmont StreetWells StreetMosley StreetAurora Town Park:Proposed Reflection Space &Pathways Requiring Additional ServicePathways Requiring Additional ServiceMap created for the Town of Aurora Community Services Department, 2023-12-12. Base data provided by York Region & the Town of Aurora. Air Photos taken Spring 2023, © First Base Solutions Inc., 2023 Orthophotography.k01020MetresPath Distance (25 Metres)Proposed Reflection Space (Option #2)97 Metres25 MetresPath Distance (97 Metres)Proposed Reflection Space (Option#1)Attachment 2Page 9 of 30 Lambert Willson Park / the Arboretum : Proposed Reflection Space & Pathways Requiring Additional ServicePathways Requiring Additional ServiceMap created for the Town of Aurora Community Services Department, 2023-12-12. Base data provided by York Region & the Town of Aurora. Air Photos taken Spring 2023, © First Base Solutions Inc., 2023 Orthophotography.k03060MetresPath Distance (315 Metres)Proposed Reflection Space (Option #2)315 Metres41 MetresPath Distance (41 Metres)Proposed Reflection Space (Option#1)Aurora Community Arboretum BoundaryLambert Willson Park BoundaryAttachment 3Page 10 of 30 John West WayHollandviewTrailCivic Square GateQueen's Diamond Jubilee Park:Proposed Reflection Space &Pathways Requiring Additional ServicePathways Requiring Additional ServiceMap created for the Town of Aurora Community Services Department, 2023-12-08. Base data provided by York Region & the Town of Aurora. Air Photos taken Spring 2023, © First Base Solutions Inc., 2023 Orthophotography.k01020MetresPath Distance (110 Metres)Proposed Reflection Space110 MetresAttachment 4Page 11 of 30 100 John West Way Aurora, Ontario L4G 6J1 (905) 727-3123 aurora.ca Town of Aurora Memorandum Corporate Services Re: Stronach Aurora Recreation Complex (S.A.R.C.) Gymnasium Update To: Accessibility Advisory Committee From: Gregory Peri, Accessibility Advisor Date: January 10, 2024 Recommendation 1. That the memorandum regarding Stronach Aurora Recreation Complex (S.A.R.C.) Gymnasium Update be received; and 2. That the Accessibility Advisory Committee comments regarding Stronach Aurora Recreation Complex (S.A.R.C.) Gymnasium Update be received and referred to staff for consideration and further action as appropriate. Background In February 2022, the S.A.R.C. Gymnasium Renovation project was introduced to the Accessibility Advisory Committee, showcasing visual renderings of the proposed alterations. These initial concepts were undergoing refinement at that stage and have since been finalized. In response to the Accessibility Advisory Committee's request for an update, prompted by the commencement of construction, information on the progress of this project was provided. Analysis The renovation and update initiatives encompass enhancement of various areas within the facility to address both functional improvements and accessibility considerations. These include: 1. Gymnasium Addition: The introduction of a new gymnasium space is aimed at expanding the facility's capacity for athletic and recreational activities, catering to the evolving needs of the community. Page 12 of 30 Stronach Aurora Recreation Complex (S.A.R.C.) Gymnasium Update January 10, 2024 Page 2 of 2 2. Interior Renovations for Divisibility: Alterations to the existing pre-school space are intended to enhance functionality by making the room divisible, allowing for more flexible usage and accommodating diverse activities simultaneously. 3. Reconfiguration for Customer Service and Washroom Facilities: Transforming the existing multi-purpose space into a new customer service desk at the main entrance and converting the former pro-shop area into a universal washroom to enhance accessibility and convenience for visitors. 4. Administrative Space Expansion: Increasing the footprint and altering the layout of the administrative space reflects a conscious effort to optimize office functionality, potentially improving operational efficiency. 5. Accessibility Measures: The renovations and additions are strategically aligned with accessibility standards, incorporating universal washrooms, barrier-free washrooms, automatic door openers (A.D.O.s), accessible ramps, and counters, ensuring equitable access for individuals with diverse mobility needs. In summary, the renovations and updates encompass a holistic approach, not solely focusing on physical enhancements but also integrating accessibility features and considering future program offerings to ensure a more inclusive and accommodating environment for all users. The comprehensive nature of these initiatives reflects a commitment to fostering an accessible, welcoming, and inclusive community space. Attachments 1. 2023-07-14 SARC Arch Drawings 2. 2023-01-30 Finishes Plan Page 13 of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ocuments“Issued for Construction” are complementary to the ContractDocuments and are issued for convenience only. “Issued forConstruction” documents are to be read in conjunction with the ContractDocuments. If any discrepancy or conflict arises, the ContractDocuments will govern. To the best of our knowledge the “Issued forConstruction” documents are an accurate representation of documentedrevisions. In the case of any discrepancy, omission or conflict betweenthe“Issued for Construction” documents and the Contract Documents,the Contractor is to promptly bring it to the attention of the Architect.Attachment 1Page 14 of 30 1 STRONACH AURORA RECREATION COMPLEX GYM ADDITION Material Presentation 2023 . 01 . 20CS&P Architects Attachment 2 Page 15 of 30 2 EXISTING INTERIOR Page 16 of 30 3 EXISTING INTERIOR Page 17 of 30 4 EXISTING INTERIOR Page 18 of 30 5 COMMON SPACE PRECEDENT Page 19 of 30 6 MULTI-PURPOSE PRECEDENT Page 20 of 30 7 GYMNASIUM PRECEDENT Page 21 of 30 8 INTERIOR FINISHES GL.1 WSF CT.1 ALUM QS.1 CT.2 CT.3 PT.2PT.1 ALUM – ALUMINUM WALL BASE CT.1 – CERAMIC TILE ANTHRACITE 300x600 FLOOR CT.2 – CERAMIC TILE DARK GREY 100x400 WALL CT.3 – CERAMIC TILE ARCTIC WHITE 100x400 WALL PC – POLISHED CONCRETE PT.1 – PAINT - BENJAMIN MOORE STONE PT.2 – PAINT - BENJAMIN MOORE AMERICAN WHITE PT.3 – PAINT - BENJAMIN MOORE BOLD BLUE QS.1 – QUARTZ - OBERLIN RFT – RESILIENT FLOOR TILE 19”x19”- GREY DUSK WSF – ATHLETIC WOOD FLOORING RFT PT.3 Page 22 of 30 9 GROUND FLOOR PLAN - LOBBY ALUM – ALUMINUM WALL BASE CT.1 – CERAMIC TILE ANTHRACITE 300x600 FLOOR CT.2 – CERAMIC TILE DARK GREY 100x400 WALL CT.3 – CERAMIC TILE ARCTIC WHITE 100x400 WALL PC – POLISHED CONCRETE PT.1 – PAINT - BENJAMIN MOORE STONE PT.2 – PAINT - BENJAMIN MOORE AMERICAN WHITE PT.3 – PAINT - BENJAMIN MOORE BOLD BLUE QS.1 – QUARTZ - OBERLIN RFT – RESILIENT FLOOR TILE 19”x19”- GREY DUSK WSF – ATHLETIC WOOD FLOORING RFT CT.1 CT.2 ALUM CT.3 PT.3 PT.2 PT.1 CT.2 ALUM RFT PT.2 PT.3 Page 23 of 30 10 EXISTING LOBBY CS&P Architects Page 24 of 30 11 CONTROL DESK CS&P Architects Page 25 of 30 12 LOBBY CS&P Architects Page 26 of 30 13 GROUND FLOOR PLAN - GYM ALUM – ALUMINUM WALL BASE CT.1 – CERAMIC TILE ANTHRACITE 300x600 FLOOR CT.2 – CERAMIC TILE DARK GREY 100x400 WALL CT.3 – CERAMIC TILE ARCTIC WHITE 100x400 WALL PC – POLISHED CONCRETE PT.1 – PAINT - BENJAMIN MOORE STONE PT.2 – PAINT - BENJAMIN MOORE AMERICAN WHITE PT.3 – PAINT - BENJAMIN MOORE BOLD BLUE QS.1 – QUARTZ - OBERLIN RFT – RESILIENT FLOOR TILE 19”x19”- GREY DUSK WSF – ATHLETIC WOOD FLOORING WSF PT.2 RFT CT.1 CT.1 CT.3 PT.2 CT.1 PT.2 CT.1 CT.3 QS.1 EXISTING BRICK CT.2 ALUM Page 27 of 30 14 VIEWING CS&P Architects Page 28 of 30 15 GYMNASIUM CS&P Architects Page 29 of 30 16 MP ROOM CS&P Architects Page 30 of 30