Minutes - Council - 20240709
Town of Aurora
Council
Meeting Minutes
Date:
Time:
Location:
Tuesday, July 9, 2024
7 p.m.
Council Chambers, Aurora Town Hall
Council Members: Mayor Tom Mrakas (Chair)
Councillor Ron Weese
Councillor Rachel Gilliland
Councillor Wendy Gaertner
Councillor Michael Thompson
Councillor John Gallo*
Councillor Harold Kim
Other Attendees: Doug Nadorozny, Chief Administrative Officer
Patricia De Sario, Director, Corporate Services/Town Solicitor
Robin McDougall, Director, Community Services
Marco Ramunno, Director, Planning and Development Services
Sara Tienkamp, Director, Operational Services
Rachel Wainwright-van Kessel, Director, Finance
Carley Smith, Manager, Corporate Communications
Michael de Rond, Town Clerk
Linda Bottos, Council/Committee Coordinator
*Attended electronically
_____________________________________________________________________
1. Call to Order
The Mayor called the meeting to order at 7:01 p.m.
Council resolved into a Closed Session at 8:36 p.m. and reconvened into open
session at 9:57 p.m.
Council Meeting Minutes
Tuesday, July 9, 2024 2
2. Land Acknowledgement
Mayor Mrakas acknowledged that the meeting took place on Anishinaabe lands,
the traditional and treaty territory of the Chippewas of Georgina Island,
recognizing the many other Nations whose presence here continues to this day,
the special relationship the Chippewas have with the lands and waters of this
territory, and that Aurora has shared responsibility for the stewardship of these
lands and waters. It was noted that Aurora is part of the treaty lands of the
Mississaugas and Chippewas, recognized through Treaty #13 and the Williams
Treaties of 1923.
3. Approval of the Agenda
Main motion
Moved by Councillor Kim
Seconded by Councillor Weese
That the revised agenda as circulated by Legislative Services be approved.
Amendment
Moved by Councillor Thompson
Seconded by Councillor Weese
That the notice provisions of By-law Number 6228-19, the Procedure By-
law, be waived to permit the addition of a closed session item to the
agenda, exempted from open discussion by Section 239(2)(e) of the
Municipal Act, 2001, litigation or potential litigation, with the general
nature thereof being the reconsideration of the direction provided to staff
regarding 65 St. John’s Sideroad East.
Yeas (7): Mayor Mrakas, Councillor Weese, Councillor Gilliland, Councillor
Gaertner, Councillor Thompson, Councillor Gallo, and Councillor Kim
On a two-thirds majority vote the motion
Carried (7 to 0)
Main motion as amended
Moved by Councillor Kim
Seconded by Councillor Weese
Council Meeting Minutes
Tuesday, July 9, 2024 3
That the revised agenda as circulated by Legislative Services, including the
addition of a Closed Session item regarding 65 St. John's Sideroad East, be
approved.
Yeas (7): Mayor Mrakas, Councillor Weese, Councillor Gilliland, Councillor
Gaertner, Councillor Thompson, Councillor Gallo, and Councillor Kim
Carried (7 to 0)
4. Declarations of Pecuniary Interest and General Nature Thereof
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act, R.S.O. 1990, c. M.50.
5. Community Presentations
5.1 Miranda Link, Youth & Community Development Coordinator; Re: John West
Memorial Scholarship Award
Miranda Link presented an overview of the achievements and community
involvement of the John West Memorial "Leaders of Tomorrow"
Scholarship Award 2024 recipients: Ananya Murlidharan, graduate of Dr.
G.W. Williams Secondary School and Anika Radulescu, graduate of St.
Maximilian Kolbe Catholic High School. Ananya and Anika were presented
with their awards and congratulated by the Mayor, Members of Council,
and Robin McDougall, Director of Community Services.
Moved by Councillor Gaertner
Seconded by Councillor Gilliland
That the presentation be received for information.
Yeas (7): Mayor Mrakas, Councillor Weese, Councillor Gilliland, Councillor
Gaertner, Councillor Thompson, Councillor Gallo, and Councillor Kim
Carried (7 to 0)
5.2 Joseph Petrungaro, Director, Roads, Traffic and Fleet, and Nelson Costa,
Manager, Traffic Safety and Signal Operations, York Region; Re: Turn
Prohibitions at St. John's Sideroad and Old Yonge Street
Council consented to permit an additional five minutes for the
presentation.
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Tuesday, July 9, 2024 4
Joseph Petrungaro provided introductory remarks and Nelson Costa
presented an overview of a one-year pilot of turn prohibitions at St. John’s
Sideroad and Old Yonge Street, including traffic concerns and delays, pilot
turn prohibitions, traffic simulations, communication, and implementation.
Moved by Councillor Thompson
Seconded by Councillor Gaertner
That the presentation be received for information.
Yeas (7): Mayor Mrakas, Councillor Weese, Councillor Gilliland, Councillor
Gaertner, Councillor Thompson, Councillor Gallo, and Councillor Kim
Carried (7 to 0)
6. Delegations
None.
7. Consent Agenda
Moved by Councillor Kim
Seconded by Councillor Gilliland
That the Consent Agenda, items 7.1 to 7.5 inclusive, be approved.
Yeas (7): Mayor Mrakas, Councillor Weese, Councillor Gilliland, Councillor
Gaertner, Councillor Thompson, Councillor Gallo, and Councillor Kim
Carried (7 to 0)
7.1 Council Meeting Minutes of June 25, 2024
1. That the Council Meeting Minutes of June 25, 2024, be adopted as
circulated.
Carried
7.2 Council Closed Session Minutes of July 2, 2024
1. That the Council Closed Session Minutes of July 2, 2024, be adopted
as circulated.
Carried
Council Meeting Minutes
Tuesday, July 9, 2024 5
7.3 Council Closed Session Public Meeting Minutes of July 2, 2024
1. That the Council Closed Session Public Meeting Minutes of July 2,
2024, be adopted as circulated.
Carried
7.4 Central York Fire Services Joint Council Committee Meeting Minutes of
March 5, 2024
1. That the Central York Fire Services Joint Council Committee Meeting
Minutes of March 5, 2024, be received for information.
Carried
7.5 Mayor's Golf Classic Funds Committee Meeting Minutes of June 26, 2024
1. That the Mayor's Golf Classic Funds Committee Meeting Minutes of
June 26, 2024, be received for information.
Carried
8. Committee of the Whole Meeting Report of July 2, 2024
Moved by Councillor Gilliland
Seconded by Councillor Thompson
That the Committee of the Whole Meeting Report of July 2, 2024, be received and
the recommendations carried by the Committee approved, with the exception of
sub-items 8.2.1, 8.4.1, 8.6.1, 8.6.2, 8.7.2, and 8.7.5, which were discussed and
voted on separately as recorded below.
Yeas (7): Mayor Mrakas, Councillor Weese, Councillor Gilliland, Councillor
Gaertner, Councillor Thompson, Councillor Gallo, and Councillor Kim
Carried (7 to 0)
8.1 Advisory Committee Meeting Minutes
8.1.1 Active Transportation and Traffic Safety Advisory Committee
Meeting Minutes of May 22, 2024
Council Meeting Minutes
Tuesday, July 9, 2024 6
1. That the Active Transportation and Traffic Safety Advisory
Committee Meeting Minutes of May 22, 2024, be received for
information.
Carried
8.1.2 Heritage Advisory Committee Meeting Minutes of June 10, 2024
1. That the Heritage Advisory Committee Meeting Minutes of June
10, 2024, be received for information.
Carried
8.1.3 Finance Advisory Committee Meeting Minutes of June 11, 2024
1. That the Finance Advisory Committee Meeting Minutes of June
11, 2024, be received for information.
Carried
8.1.4 Environmental Advisory Committee Meeting Minutes of June 17,
2024
1. That the Environmental Advisory Committee meeting minutes
of June 17, 2024, be received for information.
Carried
8.2 Community Services Committee Agenda
8.2.1 CMS24-022 - Community Reflection Space Location
Moved by Councillor Gallo
Seconded by Councillor Kim
1. That Report No. CMS24-022 be received; and
2. That Town Hall be approved as the location for the Community
Reflection Space; and
3. That staff report back to Council with a proposed design,
timeline, and budget implications.
Yeas (7): Mayor Mrakas, Councillor Weese, Councillor Gilliland,
Councillor Gaertner, Councillor Thompson, Councillor Gallo, and
Councillor Kim
Carried (7 to 0)
Council Meeting Minutes
Tuesday, July 9, 2024 7
8.3 Corporate Services Committee Agenda
None.
8.4 Finance and Information Technology Committee Agenda
8.4.1 FIN24-034 - Updated Corporate Asset Management Plan
Moved by Councillor Gilliland
Seconded by Councillor Thompson
1. That Report No. FIN24-034 be received; and
2. That the updated Corporate Asset Management plan for the
Town of Aurora be approved; and
3. That the proposed capital asset levels of service measures and
targets be approved.
Yeas (7): Mayor Mrakas, Councillor Weese, Councillor Gilliland,
Councillor Gaertner, Councillor Thompson, Councillor Gallo, and
Councillor Kim
Carried (7 to 0)
8.5 Administration Committee Agenda
None.
8.6 Operational Services Committee Agenda
8.6.1 OPS24-016 - Windrows Pilot Program Extension – Service Delivery
Options
Moved by Councillor Gilliland
Seconded by Councillor Weese
1. That Report No. OPS24-016 be received; and
2. That the continuation of the Windrow Removal Pilot Program
for Seniors and Individuals with Disabilities for the 2024/2025
winter season, to be funded from the Tax Rate Stabilization
reserve, be approved; and
Council Meeting Minutes
Tuesday, July 9, 2024 8
3. That option C from the report be the preferred service delivery
model.
Yeas (7): Mayor Mrakas, Councillor Weese, Councillor Gilliland,
Councillor Gaertner, Councillor Thompson, Councillor Gallo, and
Councillor Kim
Carried (7 to 0)
8.6.2 OPS24-018 - Sidewalk Winter Maintenance – Service Delivery Review
Moved by Councillor Gilliland
Seconded by Councillor Kim
1. That Report No. OPS24-018 be received; and
2. That staff increase the number of sidewalk routes from of eight
to ten for the 2024/2025 winter season; and
3. That the length of individual sidewalk routes be reduced and
maintained at approximately 25 kilometres to maintain current
approved service level standards.
Yeas (7): Mayor Mrakas, Councillor Weese, Councillor Gilliland,
Councillor Gaertner, Councillor Thompson, Councillor Gallo, and
Councillor Kim
Carried (7 to 0)
8.7 Planning and Development Services Committee Agenda
8.7.1 PDS24-079 - Natural Capital Asset Management Plan
1. That Report No. PDS24-079 be received; and
2. That Council adopt and approve the draft Natural Capital Asset
Management Plan, including all proposed levels of service
therein.
Carried
8.7.2 PDS24-053 - Bike Share Feasibility Study
Moved by Councillor Kim
Seconded by Councillor Gallo
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Tuesday, July 9, 2024 9
1. That Report No. PDS24-053 be received; and
2. That staff be authorized to issue a Request for Information
(RFI) for the Bike Share Program as detailed in this report and
report back to Council with the results.
Yeas (7): Mayor Mrakas, Councillor Weese, Councillor Gilliland,
Councillor Gaertner, Councillor Thompson, Councillor Gallo, and
Councillor Kim
Carried (7 to 0)
8.7.3 PDS24-067 - Request for Increased Capital Budget Authority for
Capital Project GN0163 – Design of Active Transportation Facilities -
Yonge Street: Bloomington Road to Rail Bridge
1. That Report No. PDS24-067 be received; and
2. That the total approved budget authority for Capital Project No.
GN0163 be increased to $329,200, representing an increase of
$129,200; and
3. That $20,000 in previously approved capital budget authority for
Project No. GN0056 and its associated funding be transferred
to Project No. GN0163; and
4. That the remaining proposed budget authority increase of
$109,200 for Project No. GN0163 be funded with $98,300 from
Roads & Related development charges and $10,900 from the
Growth & New reserve.
Carried
8.7.4 PDS24-078 - Heritage Permit Application HPA-2024-03 – 23 Mark
Street
1. That Report No. PDS24-078 be received; and
2. That Heritage Permit Application HPA-2024-03 be approved to
permit a rear garden suite at 23 Mark Street as shown in
Attachment 2 of this report.
Carried
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Tuesday, July 9, 2024 10
8.7.5 PDS24-080 - Official Plan and Zoning By-law Amendment
Applications, Gervais Development (Centre) Corp., 180, 182 Centre
Cres, Part of Lot 105, Registered Plan 246, File Number: ZBA-2022-
05, Related File Number: OPA-2022-03 and SP-2022-12
Moved by Councillor Thompson
Seconded by Councillor Gilliland
1. That Report No. PDS24-080 be received; and
2. That Official Plan Amendment application OPA-2022-03 be
approved to amend Schedule ‘H’ of the Town of Aurora Official
Plan to identify a new Site-Specific Policy for the subject lands.
The site-specific policy will permit buildings taller than four
storey or 15 metres in height are subject to a front yard step
back at the second storey and the angular plane provisions as
outlined in Appendix “A”; and
3. That Zoning By-law Amendment application ZBA-2022-05 be
approved to rezone the subject lands to “Second Density
Apartment Residential Exception RA2(XX) Zone” as outlined in
Appendix “B”; and
4. That a total of 330 persons worth of servicing allocation be
granted to facilitate the proposed development of 193
apartment dwelling units; and
5. That the implementing By-laws for the Official Plan and Zoning
By-law Amendment be brought forward to a future Council
meeting for enactment.
Yeas (6): Mayor Mrakas, Councillor Weese, Councillor Gilliland,
Councillor Thompson, Councillor Gallo, and Councillor Kim
Nays (1): Councillor Gaertner
Carried (6 to 1)
8.7.6 PDS24-041 - Request for Non-Standard Procurement Approval for
Capital Project No. AM0332 – Aurora Promenade Streetscape
Detailed Design
1. That Report No. PDS24-041 be received; and
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Tuesday, July 9, 2024 11
2. That Council approve the award of a Non-Standard
Procurement for Capital Project No. AM0332, Detailed Design
of the Aurora Promenade Streetscape to CIMA+ in the amount
of $578,927.80 excluding taxes.
Carried
8.8 Member Motions
None.
8.9 New Business
8.9.1 New Business Motion No. 1
1. That the total budget authority for Project No. AM0356 –
Playground Replacement (Fully Accessible) – Town Park be
increased to $565,000 representing an increase of $33,000, to
facilitate the installation of an accessible swing; and
2. That the increase be funded from the Parks and Recreation
Asset Management reserve.
Carried
9. Audit Committee Meeting Report of June 25, 2024
Moved by Councillor Thompson
Seconded by Councillor Weese
That the Audit Committee Meeting Report of June 25, 2024, be received and the
recommendations carried by the Committee approved.
Yeas (7): Mayor Mrakas, Councillor Weese, Councillor Gilliland, Councillor
Gaertner, Councillor Thompson, Councillor Gallo, and Councillor Kim
Carried (7 to 0)
9.1 FIN24-031 - 2023 Audited Financial Statements and Audit Report
1. That Report No. FIN24-031 be received; and
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Tuesday, July 9, 2024 12
2. That the 2023 Audit Reports and Financial Statements for the year
ended December 31, 2023, be approved and published on the Town’s
website.
Carried
9.2 FIN24-032 - 2023 Year-End Operating and Capital Results - as of Dec. 31,
2023
1. That Report No. FIN24-032 be received for information.
Carried
10. Consideration of Items Requiring Discussion (Regular Agenda)
10.1 FIN24-033 - Interim Forecast Update – As of April 30, 2024
Moved by Councillor Thompson
Seconded by Councillor Kim
1. That Report No. FIN24-033 be received for information.
Yeas (7): Mayor Mrakas, Councillor Weese, Councillor Gilliland, Councillor
Gaertner, Councillor Thompson, Councillor Gallo, and Councillor Kim
Carried (7 to 0)
11. New Business
Councillor Weese commented on the recent formation of new ratepayers
associations in Ward 1 and the need for Town ward budget support of their
meetings and Neighbourhood Watch programs.
Councillor Gallo requested a status update on the water feature at Queen's
Diamond Jubilee Park, and staff provided a response.
12. Regional Report
12.1 York Regional Council Highlights of June 27, 2024
Moved by Councillor Kim
Seconded by Councillor Thompson
1. That the York Regional Council Highlights of June 27, 2024, be
received for information.
Council Meeting Minutes
Tuesday, July 9, 2024 13
Yeas (7): Mayor Mrakas, Councillor Weese, Councillor Gilliland, Councillor
Gaertner, Councillor Thompson, Councillor Gallo, and Councillor Kim
Carried (7 to 0)
13. By-laws
13.1 By-law Number 6619-24 - Being a By-law to amend By-law Number 4574-
04.T, as amended, to regulate parking and traffic in the Town of Aurora
(Stop Controlled Intersections-Tamarac Trail and Albery Crescent).
13.2 By-law Number 6620-24 - Being a By-law to amend By-law Number 6579-24,
to adopt Official Plan Amendment No.1 (File No. OPA-2022-03).
13.4 By-law Number 6622-24 - Being a By-law to authorize the execution of the
Municipal Funding Agreement for the transfer of funds under the Canada
Community-Building Fund.
Moved by Councillor Gilliland
Seconded by Councillor Kim
That the By-laws, items 13.1, 13.2, and 13.4, be enacted.
Yeas (7): Mayor Mrakas, Councillor Weese, Councillor Gilliland, Councillor
Gaertner, Councillor Thompson, Councillor Gallo, and Councillor Kim
Carried (7 to 0)
13.3 By-law Number 6621-24 - Being a By-law to amend By-law Number 6000-17,
as amended, respecting the lands municipally known as 180 and 182
Centre Crescent (File No. ZBA-2022-05).
Moved by Councillor Gilliland
Seconded by Councillor Kim
That the By-laws item 13.3 be enacted.
Yeas (6): Mayor Mrakas, Councillor Weese, Councillor Gilliland, Councillor
Thompson, Councillor Gallo, and Councillor Kim
Nays (1): Councillor Gaertner
Carried (6 to 1)
14. Closed Session
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Tuesday, July 9, 2024 14
Moved by Councillor Thompson
Seconded by Councillor Weese
That Council resolve into a Closed Session to consider the following matter:
1. Reconsideration of the direction provided to staff regarding 65 St. John's
Sideroad East
Litigation or potential litigation, including matters before administrative
tribunals, affecting the municipality or local board as per Section 239(2)(e) of
the Municipal Act, 2001.
Yeas (7): Mayor Mrakas, Councillor Weese, Councillor Gilliland, Councillor
Gaertner, Councillor Thompson, Councillor Gallo, and Councillor Kim
Carried (7 to 0)
Reporting out of Closed Session
Council rose from Closed Session with nothing to report.
15. Confirming By-law
15.1 By-law Number 6623-24 Being a By-law to confirm actions by Council
resulting from a Council meeting on July 9, 2024
Moved by Councillor Thompson
Seconded by Councillor Weese
That the confirming by-law be enacted.
Carried
16. Adjournment
Moved by Councillor Weese
Seconded by Councillor Kim
That the meeting be adjourned at 9:58 p.m.
Carried
Tom Mrakas, Mayor Michael de Rond, Town Clerk