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Minutes - Committee of the Whole - 20240702 Town of Aurora Committee of the Whole Meeting Report Date: Time: Location: Tuesday, July 2, 2024 7 p.m. Council Chambers, Aurora Town Hall Council Members: Mayor Tom Mrakas Councillor Ron Weese Councillor Wendy Gaertner Councillor Michael Thompson Councillor John Gallo Councillor Harold Kim Members Absent: Councillor Rachel Gilliland Other Attendees: Doug Nadorozny, Chief Administrative Officer Patricia De Sario, Director, Corporate Services/Town Solicitor Robin McDougall, Director, Community Services Marco Ramunno, Director, Planning and Development Services Carley Smith, Manager, Corporate Communications Sara Tienkamp, Director, Operational Services Rachel Wainwright-van Kessel, Director, Finance Michael de Rond, Town Clerk Emily Freitas, Council/Committee Coordinator _____________________________________________________________________ 1. Call to Order The Mayor called the meeting to order at 7:01 p.m. Committee of the Whole consented to consider the Committee Agenda items in the following order: 9.1, 14.5, 11.1, 14.1, 13.1, 13.2, 14.2, 14.3, 14.4, 14.6. Committee of the Whole consented to recess the meeting at 8:58 p.m. and reconvened the meeting at 9:08 p.m. Committee of the Whole Meeting Report Tuesday, July 2, 2024 2 2. Land Acknowledgement The Committee acknowledged that the meeting took place on Anishinaabe lands, the traditional and treaty territory of the Chippewas of Georgina Island, recognizing the many other Nations whose presence here continues to this day, the special relationship the Chippewas have with the lands and waters of this territory, and that Aurora has shared responsibility for the stewardship of these lands and waters. It was noted that Aurora is part of the treaty lands of the Mississaugas and Chippewas, recognized through Treaty #13 and the Williams Treaties of 1923. 3. Approval of the Agenda Committee of the Whole approved the revised agenda as circulated by Legislative Services. 4. Declarations of Pecuniary Interest and General Nature Thereof There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act, R.S.O. 1990, c. M.50. 5. Community Presentations 5.1 Mayor Mrakas; Re: Presentation to the Aurora 2023 Boys U15 OPDL Gary Miller Charity Shield Champions Mayor Mrakas congratulated the Aurora Boys U15 OPDL soccer team on becoming Gary Miller Charity Shield Champions in 2023 and presented them with an award. Committee of the Whole received the presentation for information. 5.2 Mandy Cronin, You Can Play; Re: You Can Play Partnership Mandy Cronin provided a presentation regarding the You Can Play Partnership, a non-profit organization that is dedicated to creating and advancing safety and inclusion in sports. Some of the organization's impactful work includes comprehensive staff training sessions, evaluation Committee of the Whole Meeting Report Tuesday, July 2, 2024 3 and examination of inclusive policies and practices, and organize education sessions to increase awareness. Committee of the Whole received the presentation for information. 6. Delegations 6.1 Trish Lear, Resident; Re: 65 St. John's Sideroad Zoning By-law Trish Lear expressed concerns regarding the protection of the McKenzie Marsh on St. John's and opposed the proposed development of 65 St. John's Sideroad. Committee of the Whole received the comments for information. 7. Consent Agenda None. 8. Advisory Committee Meeting Minutes Committee of the Whole recommends: That the Advisory Committee Meeting Minutes, items 8.1 to 8.4 inclusive, be received for information. Carried 8.1 Active Transportation and Traffic Safety Advisory Committee Meeting Minutes of May 22, 2024 1. That the Active Transportation and Traffic Safety Advisory Committee Meeting Minutes of May 22, 2024, be received for information. Carried 8.2 Heritage Advisory Committee Meeting Minutes of June 10, 2024 1. That the Heritage Advisory Committee Meeting Minutes of June 10, 2024, be received for information. Carried Committee of the Whole Meeting Report Tuesday, July 2, 2024 4 8.3 Finance Advisory Committee Meeting Minutes of June 11, 2024 1. That the Finance Advisory Committee Meeting Minutes of June 11, 2024, be received for information. Carried 8.4 Environmental Advisory Committee Meeting Minutes of June 17, 2024 1. That the Environmental Advisory Committee meeting minutes of June 17, 2024, be received for information. Carried 9. Community Services Committee Agenda 9.1 CMS24-022 - Community Reflection Space Location Committee of the Whole recommends: 1. That Report No. CMS24-022 be received; and 2. That Town Hall be approved as the location for the Community Reflection Space; and 3. That staff report back to Council with a proposed design, timeline, and budget implications. Carried 10. Corporate Services Committee Agenda None. 11. Finance and Information Technology Committee Agenda 11.1 FIN24-034 - Updated Corporate Asset Management Plan Chris Vanderheyden, Director Asset Management Advisory, PSD, provided a presentation on the Updated Corporate Asset Management Plan, highlighting the total replacement cost of asset portfolio, state of the Town’s infrastructure, forecasted capital requirements and average annual Committee of the Whole Meeting Report Tuesday, July 2, 2024 5 capital requirements and categorical analysis of tax funded assets regarding the sanity. They also touched on stormwater, and water networks, reinvestment rates, financial analysis of infrastructure deficit and how the Town might finance this plan. They concluded with recommendations including condition assessment strategies and appropriate levels of service, and next steps towards the 2030 Asset Management Plan. Committee of the Whole recommends: 1. That Report No. FIN24-034 be received; and 2. That the updated Corporate Asset Management plan for the Town of Aurora be approved; and 3. That the proposed capital asset levels of service measures and targets be approved. Carried 12. Administration Committee Agenda None. 13. Operational Services Committee Agenda 13.1 OPS24-016 - Windrows Pilot Program Extension – Service Delivery Options Committee of the Whole recommends: 1. That Report No. OPS24-016 be received; and 2. That the continuation of the Windrow Removal Pilot Program for Seniors and Individuals with Disabilities for the 2024/2025 winter season, to be funded from the Tax Rate Stabilization reserve, be approved; and 3. That option C from the report be the preferred service delivery model. Carried as amended Committee of the Whole Meeting Report Tuesday, July 2, 2024 6 13.2 OPS24-018 - Sidewalk Winter Maintenance – Service Delivery Review Committee of the Whole recommends: 1. That Report No. OPS24-018 be received; and 2. That staff increase the number of sidewalk routes from of eight to ten for the 2024/2025 winter season; and 3. That the length of individual sidewalk routes be reduced and maintained at approximately 25 kilometres to maintain current approved service level standards. Carried 14. Planning and Development Services Committee Agenda 14.1 PDS24-079 - Natural Capital Asset Management Plan Elaine Chang, SLBC Inc., provided a presentation on the Natural Capital Asset Management Plan, highlighting various topics including: O.Reg. 588/17 for asset management planning, natural area assets and natural enhanced assets, state of infrastructure in the Town and the condition of natural assets and asset management strategies They also provided a comparison between scenarios A, B, and C, identified in the report, regarding asset management activities and cost with scenario B being favourable due to funding. They concluded with recommendations regarding appropriate levels of service and the asset management process, technology, and data. Committee of the Whole recommends: 1. That Report No. PDS24-079 be received; and 2. That Council adopt and approve the draft Natural Capital Asset Management Plan, including all proposed levels of service therein. Carried Committee of the Whole Meeting Report Tuesday, July 2, 2024 7 14.2 PDS24-053 - Bike Share Feasibility Study Committee of the Whole recommends: 1. That Report No. PDS24-053 be received; and 2. That staff be authorized to issue a Request for Information (RFI) for the Bike Share Program as detailed in this report and report back to Council with the results. Carried 14.3 PDS24-067 - Request for Increased Capital Budget Authority for Capital Project GN0163 – Design of Active Transportation Facilities - Yonge Street: Bloomington Road to Rail Bridge Committee of the Whole recommends: 1. That Report No. PDS24-067 be received; and 2. That the total approved budget authority for Capital Project No. GN0163 be increased to $329,200, representing an increase of $129,200; and 3. That $20,000 in previously approved capital budget authority for Project No. GN0056 and its associated funding be transferred to Project No. GN0163; and 4. That the remaining proposed budget authority increase of $109,200 for Project No. GN0163 be funded with $98,300 from Roads & Related development charges and $10,900 from the Growth & New reserve. Carried 14.4 PDS24-078 - Heritage Permit Application HPA-2024-03 – 23 Mark Street Committee of the Whole recommends: 1. That Report No. PDS24-078 be received; and 2. That Heritage Permit Application HPA-2024-03 be approved to permit a rear garden suite at 23 Mark Street as shown in Attachment 2 of this report. Carried Committee of the Whole Meeting Report Tuesday, July 2, 2024 8 14.5 PDS24-080 - Official Plan and Zoning By-law Amendment Applications, Gervais Development (Centre) Corp., 180, 182 Centre Cres, Part of Lot 105, Registered Plan 246, File Number: ZBA-2022-05, Related File Number: OPA- 2022-03 and SP-2022-12 Committee of the Whole recommends: 1. That Report No. PDS24-080 be received; and 2. That Official Plan Amendment application OPA-2022-03 be approved to amend Schedule ‘H’ of the Town of Aurora Official Plan to identify a new Site-Specific Policy for the subject lands. The site-specific policy will permit buildings taller than four storey or 15 metres in height are subject to a front yard step back at the second storey and the angular plane provisions as outlined in Appendix “A”; and 3. That Zoning By-law Amendment application ZBA-2022-05 be approved to rezone the subject lands to “Second Density Apartment Residential Exception RA2(XX) Zone” as outlined in Appendix “B”; and 4. That a total of 330 persons worth of servicing allocation be granted to facilitate the proposed development of 193 apartment dwelling units; and 5. That the implementing By-laws for the Official Plan and Zoning By-law Amendment be brought forward to a future Council meeting for enactment. Carried 14.6 PDS24-041 - Request for Non-Standard Procurement Approval for Capital Project No. AM0332 – Aurora Promenade Streetscape Detailed Design Committee of the Whole recommends: 1. That Report No. PDS24-041 be received; and 2. That Council approve the award of a Non-Standard Procurement for Capital Project No. AM0332, Detailed Design of the Aurora Promenade Streetscape to CIMA+ in the amount of $578,927.80 excluding taxes. Carried Committee of the Whole Meeting Report Tuesday, July 2, 2024 9 15. Member Motions None. 16. Regional Report None. 17. New Business Councillor Gaertner expressed opposition to 65 St. Johns Sideroad planning development and supported Strong Mayor Powers being used to protect the McKenzie Marsh. Staff provided a response. Councillor Gallo inquired on the status of the water fountain located at Queen's Diamond Jubilee Park and staff agreed to investigate. New Business Motion No. 1 1. That the total budget authority for Project No. AM0356 – Playground Replacement (Fully Accessible) – Town Park be increased to $565,000 representing an increase of $33,000, to facilitate the installation of an accessible swing; and 2. That the increase be funded from the Parks and Recreation Asset Management reserve. Carried 18. Public Service Announcements Council thanked Staff for organizing Canada Day festivities including the parade and fireworks. Mayor Mrakas announced the following upcoming activities and events:  Join Cycle Aurora from July 1 to September 1 for weekly bike challenges. To register, visit aurora.ca/CycleAurora. Committee of the Whole Meeting Report Tuesday, July 2, 2024 10  The annual Concerts in the Park series throughout July and August will take place at Town Park on Wednesday evenings. For the full schedule, visit aurora.ca/SummerConcerts.  Aurora Town Square's grand opening will be taking place from September 20 to October 13. The grand opening will feature unique experiences and vibrant cultural offerings. Full details and ticket sales will be announced later this summer at AuroraTownSquare.ca.  Aurora Town Square event rentals are available starting October 15, 2024. For more information, visit aurora.ca/AtsBookings. 19. Closed Session None. 20. Adjournment The meeting was adjourned at 9:56 p.m.