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AGENDA - General Committee - 20220419
Town of Aurora General Committee Meeting Agenda Date:Tuesday, April 19, 2022 Time:7 p.m. Location:Council Chambers, Aurora Town Hall Meetings are available to the public in person and via live stream on the Town’s YouTube channel. To participate, please visit aurora.ca/participation. Pages 1.Call to Order Councillor Kim in the Chair. 2.Land Acknowledgement 3.Approval of the Agenda 4.Declarations of Pecuniary Interest and General Nature Thereof 5.Community Presentations 6.Delegations 7.Consent Agenda 8.Advisory Committee Meeting Minutes 8.1.Heritage Advisory Committee Meeting Minutes of April 4, 2022 1 That the Heritage Advisory Committee meeting minutes of April 4, 2022, be received for information. 1. 9.Consideration of Items Requiring Discussion (Regular Agenda) 9.1.PDS22-050 - Downtown Aurora BIA 2021 Annual Report and 2022 Budget 4 (Presentation to be provided by Joanne Russo, Chair, Aurora BIA Board) That Report No. PDS22-050 be received; and1. That the Aurora Business Improvement Association’s (BIA) 20212. audited financial statements, attached as Attachment 2 be received; and That the 2022 Business Plan and Budget attached as Attachment 4 for the Aurora BIA be approved; and 3. That a special 2022 tax levy of BIA members of $37,269 be approved in support of the 2022 Business Plan. 4. 9.2.PDS22-033 - Applications for Official Plan Amendment, Zoning By-law Amendment and Site Plan Control, 2766872 Ontario Inc., 15296, 15306 and 15314 Yonge Street 33 Lots B and C and Part of Lot D, registered Plan 36 and Part of Lots, 15 and 16, Registered Plan 246, Town of Aurora, File Number: OPA-2021-03, ZBA-2021-03 and SP-2021-07 That Report No. PDS22-033 be received; and1. That Official Plan Amendment application OPA-2021-03 (2766872 Ontario Inc.) be approved to: 2. Amend Schedule ‘H’ (Site Specific Policy Areas) and section 16 of the Official Plan to identify a new Site-Specific Policy Area with policies to permit an apartment building containing residential uses at or below grade and having a maximum height of 23.54 metres; being 6-storeys along Yonge Street and 8-storeys at the building rear; and a. Schedule ‘A’ of the Official Plan (Structure Plan) to redesignate a portion of the subject lands from ‘Private Parkland’ to ‘The Aurora Promenade’; and b. That the Zoning By-law Amendment Application File: ZBA 2021- 03 (2766872 Ontario Inc.) be approved, including the proposed increase in height in exchange for the proposed community benefits as discussed herein; and 3. That the proposed Zoning By-law Amendment be brought forward to a future Council meeting for enactment once an agreement has been executed between the Town and the Owner to secure the proposed Section 37 community benefits; and 4. That Site Plan Application File: SP-2020-07 (2766872 Ontario Inc.) be approved to permit the development of a six-storey residential apartment building with 136 units; and 5. That servicing allocation be allocated to service the development with 136 apartment units (265 persons equivalent). 6. 9.3.PDS22-020 - Train Whistle Cessation Program Update 65 That Report No. PDS22-020 be received; and1. That the Train Whistle Cessation program not proceed.2. 9.4.OPS22-004 - Municipal Tree Removal Request for 152 Willis Drive, Aurora 74 That Report No. OPS22-004 be received; and1. That the tree located at 152 Willis Drive remain in place.2. 9.5.FIN22-012 - Financial System Project Update 79 That Report No. FIN22-012 be received; and1. That the capital budget authority for the Financial System Replacement project 14012 be increased by $986,000 for a total budget of $2,486,000 and the project funding be revised as shown in Table 1 in this report be approved; and 2. That a transfer of $293,000 from the Tax Rate Stabilization reserve to the Information Technology Repair and Replacement reserve be approved. 3. 9.6.OPS22-005 - Town Owned Light Standards for Displaying Banner Flags at St. Andrew’s College 95 That Report No. OPS22-005 be received; and1. That St. Andrew’s College be authorized to continue to display it’s banner signs on the Town-owned light standards that abut 15800 & 15900 Yonge Street in accordance with section 3.5 of By-law No. 5840-16 for two terms of five (5) years each. 2. 9.7.PDS22-053 - Application for Draft Plan of Condominium, Sixfive (ETS) GP Inc. on behalf of 45 ETS Limited Partnership, 45 Eric T Smith Way 100 PT BLK 11, PL 65M-4324, PART 3 PLAN 65R35964, File Number: CDM- 2021-01, Related File Number: SP-2021-01 That Report No. PDS22-053 be received; and1. That the Draft Plan of Condominium File Number CDM-2021-01 to establish a Standard Condominium tenure for 20 industrial units, be approved, subject to the conditions attached hereto as Schedule “A” of this report. 2. 9.8.PDS22-040 - Heritage Permit Application, File: HPA-2022-02, 85 Catherine 119 Avenue That Report No. PDS22-040 be received; and1. That Heritage Permit Application HPA-2022-02 be approved to permit a two-storey addition with an integral tandem garage to the existing dwelling at 85 Catherine Avenue. 2. 10.Notices of Motion 10.1.Councillor Gaertner; Re: Black History Month 2023 133 10.2.Councillor Gilliland; Re: Phragmites Remediation 134 11.Regional Report 11.1.York Region Council Highlights of March 24, 2022 135 That the York Regional Council Highlights of March 24, 2022, be received for information. 1. 12.New Business 13.Public Service Announcements 14.Closed Session There are no Closed Session items for this meeting. 15.Adjournment 1 Town of Aurora Heritage Advisory Committee Meeting Minutes Date: Time: Location: Monday, April 4, 2022 7 p.m. Video Conference Committee Members: Jeff Lanthier (Chair) Robert Lounds Bob McRoberts (Vice Chair) Councillor Sandra Humfryes Mayor Tom Mrakas (ex-officio) Members Absent: John Green Matthew Kinsella Hoda Soliman Other Attendees: Marco Ramunno, Director of Planning and Development Services Brashanthe Manoharan, Planner/Heritage Planning Linda Bottos, Council/Committee Coordinator _____________________________________________________________________ 1. Call to Order The Chair called the meeting to order at 7:06 p.m. The attendance of Mayor Mrakas was counted for the purposes of quorum during the brief period Councillor Humfryes was absent from the meeting due to technical difficulties (from 7:07 p.m. to 7:08 p.m.). The Mayor did not participate in any discussion or vote. 2. Land Acknowledgement The Committee acknowledged that the meeting took place on the traditional territory of the Anishinaabe, the Haudenosaunee, and the Wendat peoples whose presence here continues to this day. It was noted that Aurora is part of the treaty Page 1 of 149 2 lands of the Mississaugas of the Credit and the Williams Treaties First Nations, and we thank them for sharing the land. 3. Approval of the Agenda Moved by Robert Lounds Seconded by Bob McRoberts That the agenda as circulated by Legislative Services be approved. Carried 4. Declarations of Pecuniary Interest and General Nature Thereof There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act, R.S.O. 1990, c. M.50. 5. Receipt of the Minutes 5.1 Heritage Advisory Committee Meeting Minutes of February 7, 2022 Moved by Bob McRoberts Seconded by Robert Lounds That the Heritage Advisory Committee meeting minutes of February 7, 2022, be received for information. Carried 6. Delegations None. 7. Matters for Consideration 7.1 Memorandum from Planner/Heritage Planning; Re: Heritage Permit Application File: HPA-2022-02, 85 Catherine Avenue Staff provided an overview of the memorandum and application. Joseph Campitelli, agent on behalf of the property owner and architect for the proposed addition, was also present to answer any questions. Page 2 of 149 3 The Committee expressed support for the application and inquired about any possible impact of construction on the existing trees, which was addressed by the agent and staff. Moved by Robert Lounds Seconded by Bob McRoberts 1. That the memorandum regarding Heritage Permit Application File: HPA-2022-02, 85 Catherine Avenue, be received; and 2. That the Heritage Advisory Committee comments regarding Heritage Permit Application File: HPA-2022-02 be received and referred to staff for consideration and further action as appropriate. Carried 8. Informational Items None. 9. Adjournment Moved by Robert Lounds Seconded by Bob McRoberts That the meeting be adjourned at 7:20 p.m. Carried Page 3 of 149 100 John West Way Aurora, Ontario L4G 6J1 (905) 727-3123 aurora.ca Town of Aurora General Committee Report No. PDS 2 2 -0 50 Subject: Downtown Aurora BIA 2021 Annual Report and 2022 Budget Prepared by: Lisa Hausz, Manager, Economic Development & Policy Department: Planning and Development Services Date: April 19, 2022 Recommendation 1. That Report No. PDS22-050 be received; 2. That the Aurora Business Improvement Association’s (BIA) 2021 audited financial statements, attached as Attachment 2 be received; and 3. That the 2022 Business Plan and Budget attached as Attachment 4 for the Aurora BIA be approved; and 4. That a special 2022 tax levy of BIA members of $37,269 be approved in support of the 2022 Business Plan. Executive Summary This report seeks Council’s approval of the proposed 2022 Business Plan and Budget of the Aurora BIA as presented by the BIA’s Board of Management. The BIA’s 2021 financial statements have been completed and are ready for review. The BIA experienced a budgeted 2021 surplus of $18,442 which will be used in support of the proposed 2022 business plan and budget. The 2022 Business Plan and Budget focus on member engagement and communication, downtown awareness and business promotion resulting in a required 2022 special tax levy of $37,269. Page 4 of 149 April 19, 2022 2 of 5 Report No. PDS22-050 Background Prior to submitting an annual budget to Council for consideration, the Business Improvement Association (BIA) Board of Management is required to hold one or more meetings of its members to discuss the proposed budget. On March 11, 2022, the Aurora BIA held its Annual General Meeting for members within the BIA Boundary (see Attachments 1 and 5). In accordance with the Town’s amendments to the Procedure By- law in 2021 that allow for electronic participation at meetings, the Annual General Meeting was held electronically. The Board of Management presented the BIA’s 2021 audited financial statements, the 2022 business plan and proposed budget to the BIA members. Members discussed and accepted the information presented. As a result, the financial statements, 2022 budget and plan are presented to Council for approval. Analysis The BIA’s 2021 financial statements have been completed and are ready for review. The BIA Board of Management presented its audited 2021 financial statements at its Annual General Meeting held on March 11, 2022. The audit was conducted by the Town’s auditor, BDO Canada LLP (see Attachment 3). The financial statements are presented under attachment 2 for Council’s review and receipt. The BIA experienced a budgeted 2021 surplus of $18,442 which will be used in support of the proposed 2022 business plan and budget The BIA concluded 2021 with a budgeted surplus of $18,442. This surplus was mostly attributed to incomplete web site work and a vacancy in the part-time coordinator position that was approved by Council as part of the 2021 budget. The coordinator position staffing was put on hold in anticipation of a My Main Street Ambassador grant, where the BIA and the Town would partner to fill this position for the direct benefit of the BIA. Page 5 of 149 April 19, 2022 3 of 5 Report No. PDS22-050 While not successful in securing a My Main Street Ambassador grant, the BIA Board of Management is committed to providing a direct contact and support role for its members and working with the Town as partner in business engagement. The Town has reaffirmed its commitment to a financial contribution of $25,000 to be funded through its Safe Restart grant that it previously committed to as part of the My Main Street grant application, in support of the BIA Coordinator contract position which will be managed through the BIA Board of Management as part of its 2022 plan. The BIA Board of Management has proposed a total budget of $55,711 for 2022 in support of the activities prescribed in their business plan (see Attachment 4). This total budget includes a total of $15,311 in carried over 2021 requirements in addition to its original proposed 2022 budget of $40,400. The total required BIA 2022 tax levy is $37,269 once the 2021 carryover surplus of $18,442 is considered ($55,711-$18,442). The 2022 Business Plan and Budget focus on member engagement and communication, downtown awareness and business promotion resulting in a required 2022 special tax levy of $37,259. In 2021, the BIA members supported a number of initiatives to begin building awareness and momentum in support of downtown businesses. In partnership with the Town and ExploreAurora.ca, it is anticipated that 2022 activities will continue the momentum and awareness, while also increasing engagement with members. Engagement will include the new BIA member website www.downtownaurorabia.ca and through the outreach efforts of the Board and the BIA Coordinator. Advisory Committee Review None Legal Considerations The BIA is governed by the Municipal Act, 2001 and the Town’s By-Law No. 6128-18. Pursuant to the Municipal Act, 2001, Council has the power to approve it, in whole or in part, but may not add expenditures to it. Further, pursuant to Section 7.6 of the BIA By - Law, the Board of Management of the BIA is required to prepare and submit to Council an annual report for the preceding year that shall include audited financial statements. Page 6 of 149 April 19, 2022 4 of 5 Report No. PDS22-050 Financial Implications The BIA first presented its 2022 business plan and proposed budget to the Town’s Budget Committee along with the Town’s other community partners in November 2021. As presented in its audited financial statements in Attachment 2, the BIA spent a total of $14,566 plus $7,392 on pre-paid expenses of its approved $40,400 budget in 2021 resulting in a net operating surplus of $18,442 that could be carried forward into 2022 for the funding of the BIA’s future plans. As per its presented 2022 business plan and budget, the BIA identifies total requirements of $55,711 for 2022. As noted, the BIA will partially fund its 2022 requirements with its carried over $18,442 surplus from 2021, resulting in a remaining additional levy requirement of its members of $37,269. Communications Considerations The BIA will communicate the approved budget to its members along with the business plan and proposed activities. Climate Change Considerations The recommendations from this report do not impact greenhouse gas emissions or impact climate change adaptation. Link to Strategic Plan Support for the BIA business plan and budget supports the Strategic Plan goal of supporting small business and encouraging a more sustainable business environment by working with community partners to promote local employment practices/opportunities for local businesses and residents. The BIA business plan and budget also supports the Strategic Plan goal of Establishing Downtown Aurora as a Destination & Focal Point for the community by continuing to support and work closely with the newly formed Aurora Business Improvement Association and examining opportunities for the Town to actively promote downtown revitalization. Alternative(s) to the Recommendation 1. That Council provide direction. Page 7 of 149 April 19, 2022 5 of 5 Report No. PDS22-050 Conclusions On Friday, March 11, 2022, the BIA held its Annual General Meeting and presented the 2021 audited financial statements, as well as the Board of Management’s 2022 business plan and budget. Staff are recommending that the 2021 audited financials be received, and that the BIA’s 2022 business plan and budget be approved. A total 2022 special levy of BIA members of $37,269 is recommended for Council’s consideration. Attachments Attachment 1 – BIA Boundary Map Attachment 2 – 2021 BIA Audited Financial Statements Attachment 3 – 2021 BDO Management Letter Attachment 4 – 2022 BIA Business Plan and Budget Attachment 5 – BIA AGM Agenda of March 11, 2022 Previous Reports General Committee Report No. PDS21-048, dated April 20, 2021 Pre-submission Review Agenda Management Team review on March 31, 2022 Approvals Approved by Marco Ramunno, Director, Planning & Development Services Approved by Doug Nadorozny, Chief Administrative Officer Page 8 of 149 Tyler Street WaltonDriveEdwardStreetSpruceStreetFleury StreetBirch CourtChurch Street Mosley Street GurnettStreetIrwin Avenue Metcalfe Street Catherine Avenue Wells StreetBerczy StreetLarmont StreetVictoria StreetConnaught Avenue Centre Street Harrison Ave nueTemperance StreetWELLINGTON STREET EAST YONGE STREETAURORA BUSINESS IMPROVEMENT AREA Map created by the Town of Aurora Planning & Development Services Department, September 12, 2018. Base data provided by York Region and Aurora - GIS. ¯0 50 100 150 200 Metres Aurora Business Improvement Area Page 9 of 149 Page 10 of 149 Page 11 of 149 Page 12 of 149 Page 13 of 149 Page 14 of 149 Page 15 of 149 Page 16 of 149 Page 17 of 149 Page 18 of 149 Giselle Bodkin Page 19 of 149 Page 20 of 149 $XURUD%,$%XGJHWDQG3ODQ"QSJM 2022Page 21 of 149 Agenda2022 Budget and Business PlanBIA Website3ODQVBIA Coordinator2$FFRPSOLVKPHQWV %XGJHW5HFDSPage 22 of 149 2021AccomplishmentsImprove and increase Member Engagement•8SGDWHGWKH%,$E\ODZWRHQDEOHLPSURYHGDYHQXHVRIFRPPXQLFDWLRQIRUPHPEHUV•8SGDWHGWKH%,$0HPEHUVOLVW•8SGDWHGDQGUHIUHVKHGWKH%,$/RJR•3DUWLFLSDWHGLQWKH7RZQ¶V%XVLQHVV6XUYH\•$GGHGQHZ%RDUG0HPEHUV•&UHDWHGD0DUNHWLQJ&RPPLWWHH•&UHDWHGD%XGJHW)LQDQFH&RPPLWWHH•5HOHDVHGDQG5)3IRUDQHZPHPEHUIRFXVHG%,$ZHEVLWH•%HFDPHD0HPEHURIWKH2QWDULR%,$$VVRFLDWLRQ•%HFDPHD0HPEHU$XURUD&KDPEHURI&RPPHUFH•6XSSRUWLQJWKH7RZQ¶VDSSOLFDWLRQVIRUWKHQHZ0\0DLQ6WUHHWJUDQWVBegin member outreach and events to drive traffic and awareness to the Downtown•6XSSRUWHGWKH7RZQ$('&DQG0DJQDIRUWKH'RZQWRZQ:LQGRZ$UWSURMHFW•3XUFKDVHGD%,$EUDQGHGHYHQWWHQW•'HFRUDWHG0DFKHOO¶V$OOH\ZLWKQHZ'RZQWRZQ%DQQHUV•$QLPDWHG0DFKHOO¶V$OOH\ZLWKSRSXSPXVLFLQSDUWQHUVKLSZLWKWKH$XURUD&XOWXUDO&HQWUH&KDUWZHOO5HVLGHQFHDQGORFDOSHUIRUPLQJDUWLVWV•,QVWDOOHGDQµ,QVWDJUDP6HOILH¶VSRWLQ0DFKHOO¶V$OOH\IRUWKHIDOODZDUHQHVV•6XSSRUWHG$XURUD&KDPEHUDQGWKH([SORUH$XURUDFDPSDLJQV•/DXQFKHGD+DOORZHHQWKHPHGµ6SRRNWDFXODU¶FDPSDLJQWRSURPRWHWKHDUHD•6SRQVRUHGDQGDFWLYHO\SDUWLFLSDWHGLQWKH7RZQ¶Vµ6DWXUGD\1LJKW)HYHURQ<RQJH6WUHHW¶HYHQWPage 23 of 149 %XGJHW5HFDS%XGJHW /HY\±DPRXQWWRVSHQG ±FDUU\RYHUFDVKIURPDFWXDOOHY\DPRXQW(QGRI<HDUEXGJHW VSHQW SUHSDLGH[SHQVHVWRWDOFDUU\RYHU&DUU\RYHU&RPPLWWHGLQFDUU\RYHU &RRUGLQDWRU UHPDLQLQJIRUZHEVLWHFDUU\RYHUUHPDLQLQJWRUHGXFHOHY\Page 24 of 149 2022 Budget and Business PlanPage 25 of 149 DescriptionBudgetNotesAdministration$9000Insurance, membership fees, website hosting, cheque & bank fees, year end accounting fees. Marketing, Social, Web$15,311*Marketing, promotion and website enhancements, includes communication with members (various forms) *$5311 covered by carry over for remaining to be paid for website contractContact/Member Support$10,000Ambassador/Coordinator contribution for a part-time person for admin/member support.*Additional funding by Town*$10,000 (2021 carry over to cover for Coordinator role)Materials and Printing$1,400Materials printing for BIA member’s window/doors decals; welcome kits; other printing/signage as needed.Events$20,000See Events Calendar – for discussionTotal Budget 2022$55,711Less Carry Over-$18,442*covers 2021 commitment for Coordinator*covers the remaining $5311 commitment for website, etc.2022 Requested Funds$40,400*Requested funds from Council as placeholder in November 2021Total Levy for 2022$37,269*Requested funds -less $3,131 remaining carry over from 2021 audited financials$40,400 - $3,131 = $37,2692022 Budget DetailsFor Council Approval - 19 April 2022 Page 26 of 149 3ODQVPage 27 of 149 Page 28 of 149 BIA Coordinator•Connect and engage with each member•Primary contact for BIA member list updates•Send out communication and information•Assist members with BIA and ExploreAurora websites•Update website with information for members•Assist the Board with meetings, minutes, etc.•Assist the Board with social media and marketingPage 29 of 149 Thank you!Page 30 of 149 1 Annual General Meeting AGENDA Date and Time: 2022 March 11 Location: Zoom Online Meeting Join Zoom Meeting https://us06web.zoom.us/j/87046788102?pwd=UXBjOHJUQ212M2ZHRktKK2NSeEFQdz09 1. Welcome/Attendance/Quorum 2. Call to Order and Procedural Notes This meeting is called to order at ___; and note that as a local Board of Council, his meeting will be held electronically as per Section 19. i) of the Town's Procedure By-law No. 6228-19, as amended, due to the COVID-19 situation. 2.1 Land Acknowledgement Page 31 of 149 2 We are grateful to come together digitally today from many physical locations. In recognition of Truth and Reconciliation, and as a local Board of Council, we recognize and appreciate all cultures, and will begin formal meetings with an official land acknowledgement: We would like to start by acknowledging that the land on which we live and work is the traditional territory of the Anishinaabe, the Haudenosaunee, and the Wendat peoples, whose presence here continues to this day. Aurora is part of the treaty lands of the Mississaugas of the Credit and the Williams Treaties First Nations. We acknowledge and thank them for sharing this land with us. A shared understanding of how the rich cultural heritage that has existed for centuries and of how our collective past brought us to where we are today, will help us walk together into a better future. 3. Approval of the Agenda 4. Declarations of Conflict/Pecuniary Interest 5. 2021 Accomplishments and Financials 6. 2022 Budget and Business Plan 7. 2022 Events 8. BIA Website 9. BIA Coordinator 10. Other Business 11. Adjournment Recommendation THAT the meeting be adjourned. Page 32 of 149 100 John West Way Aurora, Ontario L4G 6J1 (905) 727-3123 aurora.ca Town of Aurora General Committee Report No. PDS2 2 -0 33 Subject: Applications for Official Plan Amendment, Zoning By-law Amendment and Site Plan Control 2766872 Ontario Inc. 15296, 15306 and 15314 Yonge Street Lots B and C and Part of Lot D, registered Plan 36 and Part of Lots 15 and 16, Registered Plan 246, Town of Aurora File Number: OPA-2021-03, ZBA-2021-03 and SP-2021-07 Prepared by: Stephen Corr, Senior Development Planner Department: Planning and Development Services Date: April 19, 2022 Recommendation 1. That Report No. PDS22-033 be received; and 2. That Official Plan Amendment application OPA-2021-03 (2766872 Ontario Inc.) be approved to: a. Amend Schedule ‘H’ (Site Specific Policy Areas) and section 16 of the Official Plan to identify a new Site-Specific Policy Area with policies to permit an apartment building containing residential uses at or below grade and having a maximum height of 23.54 metres; being 6-storeys along Yonge Street and 8-storeys at the building rear. b. Schedule ‘A’ of the Official Plan (Structure Plan) to redesignate a portion of the subject lands from ‘Private Parkland’ to ‘The Aurora Promenade’. 3. That the Zoning By-law Amendment Application File: ZBA 2021-03 (2766872 Ontario Inc.) be approved, including the proposed increase in height in exchange for the proposed community benefits as discussed herein. Page 33 of 149 April 19, 2022 2 of 25 Report No. PDS22-033 4. That the proposed Zoning By-law Amendment be brought forward to a future Council meeting for enactment once an agreement has been executed between the Town and the Owner to secure the proposed Section 37 community benefits. 5. That Site Plan Application File: SP-2020-07 (2766872 Ontario Inc.) be approved to permit the development of a six-storey residential apartment building with 136 units; and, 6. That servicing allocation be allocated to service the development with 136 apartment units (265 persons equivalent). Executive Summary This report seeks Council’s approval of an Official Plan Amendment, Zoning By-law Amendment, and Council’s approval of a Site Plan Control Application to permit a 6- storey residential condominium apartment building at 15296, 15306 and 15314 Yonge Street, containing 136 units. Official Plan Amendment, Zoning By-law Amendment and Site Plan Control applications have been submitted to permit the development of a 6-storey apartment building with a total of 136 units. The Official Plan Amendment redesignates a portion of the subject land from ‘Private Parkland’ to ‘The Aurora Promenade – Upper Downtown’; provides a Site- Specific Policy Area to allow residential uses at or below grade; and an increased height of up to 23.54 m(6-storeys along Yonge Street and 8-storeys at the rear of the building). The Zoning By-law Amendment permits residential uses at or below grade; an increased height of up to 23.54 m (6-storeys along Yonge Street and 8-storeys at the rear of the building); reduce indoor amenity space requirements; and includes site specific zone standards to implement the proposed built form. The proposed building includes one bonus storey, consistent with the policies of the Official Plan on height and density bonusing. Financial compensation for Community Benefits will be secured through a Section 37 Agreement. The Proposed Amendments to the Official Plan and Zoning By-law 6000-17, as amended are appropriate Page 34 of 149 April 19, 2022 3 of 25 Report No. PDS22-033 The Proposed development represents good planning for the Site All circulated agencies and Town Staff are satisfied with the proposed development and have no objections to the proposed Official Plan Amendment, Zoning By-law Amendment and Site Plan Applications. Comments from the Public and those made at the Public Planning Meetings have been adequately addressed. Background Application History The Pre-Consultation for this development was submitted to the Town in October of 2020 and a detailed list of submission requirements was provided to the Applicant at that time. The Applications were submitted on April 19, 2021, and deemed complete on May 20, 2021, at which time they were circulated for review. The applications were presented to the Aurora Design Review Panel (DRP) on July 12, 2021. The second submission was filed on September 2, 2021. The second submission reduced the total number of proposed apartment units by one, from 137 to 136. The first Statutory Public Meeting was scheduled on October 12, 2021. The third submission was submitted on November 23, 2021. A second Public Planning Meeting was scheduled on December 7, 2021. The fourth submission was submitted on February 9, 2022. Location / Land Use The subject lands are located at the southwest quadrant of Yonge Street and Irwin Avenue, and north of Wellington Street West (See Figure 1). The site consists of three properties, municipally known as 15296, 15306 and 15314 Yonge Street which have a Page 35 of 149 April 19, 2022 4 of 25 Report No. PDS22-033 combined area of approximately 0.4 ha (0.99 ac) and frontages of approximately 85 m (280 ft) along Yonge Street and 50.0 m (160 ft). along Irwin Avenue. The subject lands are currently vacant and do not contain any significant vegetation. Tree removals on the subject lands were permitted by the Parks Operations Division in August 2020. Past uses on the two south properties at 15296 and 15306 Yonge Street included automotive related uses. Past use of the north property at 15314 Yonge Street was a detached dwelling which was demolished in the mid 1990s. Surrounding Land Uses The surrounding land uses are as follows: The surrounding land uses are as follows: North: Properties to the north and northwest, across Irwin Avenue, are within the Northeast Old Aurora Heritage Conservation District. These properties predominantly consist of detached dwellings, with office uses fronting Yonge Street. South: A recently developed 4-storey stacked townhouse development abuts the subject property to the south and southwest. East: A 6-storey apartment building with at grade commercial units fronting Yonge Street is located east of the subject lands, across Yonge Street. West: Properties to the west consist predominantly of detached dwellings. A six- storey apartment building is also located to the west at 36 Machel Avenue. Policy Context Provincial Policies All Planning Act development applications are subject to provincial policies. The Provincial Policy Statement (PPS) provides policy direction on matters of provincial interest. These policies support the development of strong communities through the promotion of efficient land use and development patterns. The Growth Plan for the Greater Golden Horseshoe is a guiding document for growth management within the Greater Golden Horseshoe (GGH) Area to 2041. The Growth Plan provides a framework which guide decisions on how land will be planned, designated, zoned, and designed. Page 36 of 149 April 19, 2022 5 of 25 Report No. PDS22-033 The site is located within the Lake Simcoe watershed and is subject to the applicable policies of the Lake Simcoe Protection Plan (LSPP), which is a provincial document that provides policies which addresses aquatic life, water quality, water quantity, shorelines and natural heritage, other threats and activities (including invasive species, climate change and recreational activities) and implementation. York Region Official Plan (YROP) The subject lands are designated “Urban Area” by the York Region Official Plan, which permits a wide range of residential, commercial, industrial, and institutional uses. The northwest portion of the subject lands is within the Regional Greenlands System. It should be noted that the boundary of the Greenlands System is conceptual and to be identified more specifically in Local Municipal Official Plans. The site is also within Wellhead Protection Area B (WHPA-B), as well as a Recharge Management Area (WHPA-Q). While the section of Yonge Street abutting the subject lands is not a Regional Road, it is identified as a Regional Rapid Transit Corridor. Aurora Official Plan Most of the subject lands are designated “Aurora Promenade – Upper Downtown” in the Town of Aurora Official Plan. The northwest portion of the site, having an approximate area of 7 m2 (75 ft2) is designated ‘Private Parkland” (See Figure 2). The intent of the “Upper Downtown” designation is to guide development to extend and reinforce the heritage ‘main street’ character and identity associated with the “Downtown” designation south of Wellington Street. This to be achieved through ‘careful regulation of land uses and control over [the] scale and character of new structures to enhance pedestrian experience. Retail, entertainment and cultural venues are encouraged as well as the introduction of more residential uses.’ Further, ‘a mixture of uses is encouraged to provide high activity to animate the streetscape, such as retail and restaurants at grade with offices and residential uses on second floors above. As such, this designation provides for a range of commercial uses including financial institutions, offices retail stores, personal services, funeral parlours, tourist accommodations such as Hotels or Information Centres, small scale institutional uses, cultural, recreational and entertainment uses. Dwelling units are permitted on the second storey and/or above of all building types. Section 11.4.1 c) specifically prohibits residential uses at grade and/or below grade. (Although a limited number of ancillary residential units are permitted at grade and/or Page 37 of 149 April 19, 2022 6 of 25 Report No. PDS22-033 below, providing they are at the rear of a site and maintain the intent of the Official Plan and Aurora Promenade Concept Plan – Urban Design Strategy.) Aurora Promenade Concept Plan – Urban Design Strategy The subject lands are located within the ‘Old Town’ Character Area in the Aurora Promenade Concept Plan – Urban Design Strategy. Key objectives for new development are to: Provide a transition in scale and use from Yonge Street to the adjacent residential neighbourhoods. Protect and reinforce heritage residential character and identify, particularly with the sites proximity to the abutting Aurora Conservation District to the north and northeast. Enhance the public realm with a focus on creating an inviting pedestrian environment. The Promenade Concept Plan also identifies the Yonge Street and Irwin Avenue intersection on the subject lands, as a Key Visual Terminus Site, due to its prominence when traveling south along Yonge Street into the Upper Downtown and Downtown areas, and as view corridor from the Catherine Street in the Conservation District east of Yonge Street. The Concept Plan strives to enhance the visual distinction and landmark quality of new buildings at Key Terminus View Sites, by encouraging massing and design that accentuate the sites visual prominence. Recommendations to achieve this include unique architectural elements such as drums, spires and turrets. Zoning By-law 6000-17, as amended The subject lands are zoned Promenade Downtown (PD1) under Zoning By-law 6000-17 (see Figure 3). This zone permits the commercial uses provided for in the “Upper Downtown” Official Plan designation and requires that dwelling units be located above the first storey of a building. Parking for new residential development within the Promenade Downtown designations, as required by the Zoning By-law, is one (1) space per unit inclusive of visitor parking. Amenity space is to be provided at a rate of 18 m2 (193.6 ft2) per unit, of which 50% is to be provided as indoor amenity space. Reports and Studies Page 38 of 149 April 19, 2022 7 of 25 Report No. PDS22-033 The list of application submission materials is articulated in the previous Staff Report, PDS21-117, dated October 12, 2021. Proposed Applications Official Plan Amendment, Zoning By-law Amendment and Site Plan Control applications have been submitted to permit the development of a 6-storey apartment building with a total of 136 units. The proposed Official Plan Amendment and Zoning By-law Amendment Applications will facilitate the development of a 6-storey, 136-unit condominium apartment building at the southwest intersection of Yonge Street and Irwin Avenue (See Figure 1). The proposed site plan is shown in Figure 4. The proposed building is ‘L’ shaped in design and oriented to both street frontages to provide a strong urban street edge. Pedestrian access to the site is provided to a Lobby with entrances off of Yonge Street and the rear of the building. The proposed building has a total footprint of approximately 2,153.1 m2 (23,175.8 ft2) and a total Gross Floor Area (GFA) of approximately 18,410.7 m2 (198,173.0 ft2) inclusive of underground parking and the mechanical penthouse levels. Ground floor units have direct and independent access to Yonge Street. Vehicular access to the site is provided via Irwin Avenue at the rear of the building, to access passenger pick—up/drop-off areas, limited surface parking, waste management functions, and two-levels of underground parking. Passive amenity space with tables, seating and landscaping is provided at the rear of the building, at the southwest portion of the site, and having an approximate area of 369.2 m2 (3974.7 ft2). A total of 141 parking spaces are provided to accommodate the proposed development, which includes 5 surface spaces, 45 on the first level of underground parking and 91 on the second level. This satisfies the parking requirements of Zoning By-law 6000-17, as amended, which requires one space per unit, inclusive of visitor parking, as well as an additional five spaces to accommodate required barrier free parking. The total amount of bicycle parking spaces is 49 which also satisfies zoning by-law requirement of 27 spaces (1 space per 5 units). This includes 5 short term bicycle spaces in the form of bike racks at the front and rear entrances to the building and 44 spaces within the underground parking levels for residents. Renderings of the proposed building elevations are shown in Figures 5 and 6. The building materials comprise of a brick base on the first three levels, windows and glazing on the upper levels, metal panel window boxes, and exterior insulation and finish Page 39 of 149 April 19, 2022 8 of 25 Report No. PDS22-033 system (EIFS) around the mechanical penthouse enclosure. The total proposed building height is 23.54 m (77.2 ft). While the proposed building is six-storeys in height, staff note that existing grading conditions which slope to the southwest, result in exposed basement elevations at the rear of the building. Thus, the building is 6-storeys along the Yonge Street frontage and visually appears as 8-storeys at the rear. The building design incorporates step-backs above the third storey and angular plane requirements to comply with the Official Plan and Aurora Promenade Concept Plan – Urban Design Strategy. An angular plane analysis is shown in Figure 7. Proposed Official Plan Amendment The Official Plan Amendment redesignates a portion of the subject land from ‘Private Parkland’ to ‘The Aurora Promenade – Upper Downtown’; provides a Site-Specific Policy Area to allow residential uses at or below grade; and an increased height of up to 23.54 m (6-storeys along Yonge Street and 8-storeys at the rear of the building). The Region has confirmed that the Town is the approval authority for the private Official Plan Amendment. As show on Figure 2, the northwest corner of the subject lands, having an approximate area of 7 m2 (75 ft2), are designated ‘Private Parkland’ in the Official Plan. This area of the site is proposed to be developed with a portion of the driveway and below grade parking garage. To ensure a consistent Official Plan designation is applicable to the subject lands, approval of the Official Plan Amendment will redesignate this portion to ‘Aurora Promenade – Upper Downtown’ which will require amendments to both Schedules ‘A’ and B1’ of the Official Plan. There are no natural hazards or environmental features on the site to be impacted by this redesignation, and the Region of York and LSRCA have no objection to redesignation this portion of the subject lands. Approval of the Official Plan Amendment will also identify a new Site-Specific Area Policy for the subject lands to: Allow for an entirely residential condominium apartment building, whereas the “Aurora Promenade – Upper Downtown” designation only permits dwelling units on the second storey and/or above of all building types and prohibits dwelling units at grade or below grade. Allow the proposed building to have a maximum building height of 23.54 m (6- storeys along Yonge Street and 8-storeys at the building rear), whereas the Page 40 of 149 April 19, 2022 9 of 25 Report No. PDS22-033 Official Plan contemplates building heights between 2 to 5 storeys, with allowance for a bonus floor up to the lesser of 6-storeys or 22 m (72.18 ft) subject to the provision of public benefits. Proposed Zoning By-law Amendment The proposed Zoning By-law Amendment permits residential uses at or below grade; an increased height of up to 23.54 m (6-storeys along Yonge Street and 8-storeys at the rear of the building); a reduction of indoor amenity space requirements; and includes site specific zone standards to implement the proposed built form. The proposed Zoning By-law Amendment will maintain the current Promenade Downtown (PD1) Zoning designation applicable to the subject property. All non- residential uses allowed in the PD1 zone will continue to be permitted, including an Art Gallery, Bed and Breakfast, Clinic, Commercial School, Dry Cleaning facilities, Financial Institutions, Fitness Centre, Funeral Parlours, Garden Centre, Hospitals, Hotel, Institutional Uses, Laundromat, Museum, Offices, Personal Service Shops, Pet Services, Place Entertainment, and Clubs. A summary of the required and proposed zone standards is provided in Table 1. Table 1 – PD1 Zone provisions, Required and Proposed Standards PD1 Promenade Downtown Zone Required Standard Proposed Standard Permitted Uses Dwelling Units Above the First Storey; Non-Residential Uses, as listed above Dwelling units at/or below grade* Maintaining other permitted uses Front Lot Line, as defined** (Shortest lot line abutting street) Irwin Avenue Yonge Street* Lot Area (minimum) 230 m2 4,000 m2 Lot Frontage (minimum) 10 m 85 m Front Yard (minimum) 0.0 m 0.3 m Rear Yard 7.5 m 9.79 m Interior Side Yard 0.0 m 2.71 m Page 41 of 149 April 19, 2022 10 of 25 Report No. PDS22-033 Exterior Side Yard 0.0 m 1.02 m Lot Coverage (maximum) N/A 56.28% Height (maximum) 10 m and up to 18.5 m provide the 4th and 5th storeys are setback a minimum of 3.0 m from the main and exterior walls of the 3rd storey. 23.54 m to the 6th storey, with provision of the 3.0 m setbacks above the 3rd- storey* Required Parking (Minimum) 1 space per unit inclusive of visitor parking (136) Plus 3% of the total required as barrier fee parking (4.08) 136 standard spaces 5 barrier free spaces Amenity Area (Minimum) 18 m2 per unit, with 50% required to be Indoor Amenity Area 1382.1 m2 – Outdoor 274.1 m2 – Indoor* * Denotes site-specific provision required in Zoning By-law Amendment. The proposed building include one bonus storey, consistent with the policies of the Official Plan on height and density bonusing. Financial compensation for Community Benefits will be secured through a Section 37 Agreement. The proposed development contemplates a 6-storey building along Yonge Street, with an 8-storey building form at the rear. The 8-storey form at the rear is a result of onsite grading conditions where the site slopes significantly southwestwards so that the lower-level rear elevations are exposed. If the site were level, the form would be a 6- storey building from all elevation vantage points. Staff consider that the proposed development is consistent with the policy of the Official Plan which allows for a building height range of 2 to 5 storeys, with an additional bonus storey subject to community benefit provisions. Consistent with the Town’s Guidelines on Section 37 Bonusing, an appraisal report was required to determine the value of the proposed increase in height and density. The value of the additional storey was appraised at $810,543.00. In accordance with the Town’s Guidelines for Implementation of the Height and Density Bonusing (Section 37 of the Planning Act), the Town will seek to achieve a value for community benefits which represent a range of 25% - 35% of the increase in land value resulting from the Page 42 of 149 April 19, 2022 11 of 25 Report No. PDS22-033 increase in height and density. As per the Town’s Section 37 Guidelines, the site where a bonus was given or the neighbourhood in which the site is located shall benefit the most from the community benefits. However, in some cases Council may consider funding as to address Town-wide needs which cannot adequately be addressed in the vicinity of the development. When considering the mid-point of the range in increased value that the Town should collect as per the Town’s Guidelines, 30% of the appraised increased value is $243,162.90. An agreement is to be executed to secure the above proposed cash contribution for Section 37 benefits prior to the Zoning By-law being enacted by Council. Analysis Planning Considerations The proposed Official Plan Amendment, Zoning By-law Amendment and Site Plan applications are consistent with the Provincial Policy Statement and Conforms with the Growth Plan. The subject lands are located within a Settlement Area as defined by the PPS and the proposed development is consistent with the PPS objectives of contributing to a healthy, liveable and safe community, and focusing growth to settlement areas. The development makes efficient use of vacant land within an existing community that has municipal services, community facilities, and infrastructure in place. Places to Grow Plan for the Greater Golden Horseshoe. The Growth Plan encourages intensification throughout Settlement Areas and supports the development of complete communities, which may take on different shapes and forms appropriate to their context. The proposed development supports the objective of complete communities by providing for a mix and range of housing types and tenures to the community, while providing an appropriate built form transition to the existing community. The proposed Official Plan Amendment, Zoning By-law Amendment and Site Plan applications conform to the Lake Simcoe Protection Plan (LSPP) The LSRCA has reviewed the proposed applications in concert with the LSPP and has provided that consistency with Section 3.1 of the PPS has been demonstrated, and Page 43 of 149 April 19, 2022 12 of 25 Report No. PDS22-033 there is no objection to the proposed Official Plan Amendment, Zoning By-law Amendment and site plan applications. The proposed Official Plan Amendment, Zoning By-law Amendment and Site Plan applications conform to the York Region Official Plan The proposed applications conform to the objective of achieving healthy communities. The development provides a mix and range of unit types, sizes, and tenures for all household types, including seniors. Further, the proposed development contributes to the York Region Population forecasts for the Town of Aurora. The YROP encourages dense compact residential housing forms to be located in proximity to transit and other human services. York Region Transit (YRT) bus routes are located in proximity to the subject lands along Yonge Street and Wellington Street, and the Aurora GO Station is located approximately 1.0 kilometer east of the subject lands. Several community facilities are in proximity to the development. The proposed applications conform to the YROP objective of achieving a sustainable natural environment. Population targets established in municipal official plans continue to apply to all planning matters in accordance with the Growth Plan. The YROP requires a minimum of 40% of all residential development to occur within the built-up area, as defined by the “Built Boundary” in the Growth Plan. The proposed development will contribute to the minimum 40% intensification target within the Built-Up Area of the Town. The Proposed Amendments to the Official Plan and Zoning By-law 6000-17, as amended are appropriate. Redesignating a Portion of the Site from ‘Private Parkland’ (OP Amendment Only) The Official Plan Amendment will redesignate the northwest portion of the site, with an approximate area of 7 m2 (75 ft2) from ‘Private Parkland’ to ‘Aurora Promenade – Upper Downtown’. This portion of the site comprises the driveway entrance location and portions of the underground parking garage. The proposed re-designation ensures a consistent Official Plan designation applies across the entire site, to permit the proposed development. There are no environmental features or hazard lands on the site, to be impacted by this re-designation, which is supported by both the Region of York and LSRCA. Staff consider the Official Plan Amendment to redesignate a portion of the site appropriate. Dwelling Units At/Or Below Grade (OP and ZB Amendments) Page 44 of 149 April 19, 2022 13 of 25 Report No. PDS22-033 The applicant is proposing an entirely residential building on the subject lands. To permit this, the proposed Official Plan and Zoning By-law Amendment include site specific provisions to permit dwelling units at/or below grade – which is prohibited by both the ‘Upper Downtown’ Official Plan designation and PD1 zoning. The intent of the Official Plan and Zoning By-law to only permit dwelling units on the second storey (and above), is to permit mixed-used buildings with non-residential uses at grade to create an active pedestrian streetscape along Yonge Street. This is the vision of the Aurora Promenade Concept Plan as well. In support of the development applications a Retail Analysis and Impact statement was submitted, which concluded that proposed development could accommodate future residents without the need for at-grade commercial businesses at the subject property. The Analysis described that: The many examples of vacant commercial units within existing buildings along Yonge Street north of Wellington Street and lack of commercial continuity along Yonge Street demonstrate a record of retail decline within the area. That the pattern of retail decline is a longer-term issue, pre-dating the Covid 19 Pandemic That allocating more retail in the area can inadvertently lead to an unpleasant pedestrian experience as empty storefronts lead to less pedestrian traffic and potential customers. That the proposed residential development will not cause adverse pressure on existing commercial, and retail uses within the area. Staff are accepting of the retail analysis provided by the applicant and note that requiring commercial units at grade does not guarantee successful uptake, particularly when considering the fragmentation of commercial uses along Yonge Street, north of Wellington Street. Staff, however, have considered that the long-term vision in both the Official Plan and Aurora Promenade Plan is to comprise an active pedestrian and commercial corridor along Yonge Street. To protect for this vision, the implementing Official Plan and Zoning By-law Amendments are permissive, by allowing dwelling units at or below grade reflective of the proposal, but also maintains existing Official Plan and Zoning permissions for other non-residential uses. Approval would allow for the applicant to proceed with the development of the proposed residential apartment building. It will also permit flexibility for future unit owners to convert a unit to other permitted non- residential uses should market conditions change in time to make this viable. Page 45 of 149 April 19, 2022 14 of 25 Report No. PDS22-033 Increased Building Height (OP and ZB Amendments) Both the proposed Official Plan and Zoning By-law Amendments are to permit an increased building height of 23.54 m (77.23 ft) and to allow for a maximum height of 6- storeys along Yonge Street and 8-storeys at the building rear. Previously discussed in the Community Benefit section of this report, was that staff are of the opinion that the proposed development is implementing the intended scale of building height contemplated by the Official Plan with a 6-storey form on Yonge Street, and the 8-storey rear building form resulting from onsite grading conditions. Community Benefits are being secured to allow for the 6th storey as a bonus height increase, in accordance with the Town’s Official Plan and Section 37 Community Benefit Policy. The associated increased in metric building height is a marginal increase to both the Official Plan and Zoning By-law requirements, 22 m and 18.5 m respectively. The proposed building mass and scale is consistent with the vision of the Aurora Promenade Urban Design Strategy; the building design complies with Angular Plane requirements; and a Shadow Analysis submitted in support of the applications indicates that there will be minimal shadow impacts on surrounding properties. Staff are therefore of the opinion that the proposed Official Plan and Zoning By-law Amendments to permit an increased building height is appropriate for the site and constitutes good planning. Reduced Indoor Amenity Space (Zoning Amendment Only) The Zoning By-law requires Amenity Space to be provided at a rate of 18 m2 (193.6 ft2) per unit, of which 50% is to be provided as indoor amenity space. This requires a total Amenity Area of 2,448 m2 (26,350 ft2), with 1,224 m2 (13,175 ft2) each required as outdoor and indoor Amenity Area for the 136-unit apartment building. The provision of outdoor amenity area complies with the zoning by-law, with a total of 1,012.9 m2 (10,902.8 ft2) as private space (balconies, terraces and patios) and 369.2 m2 (3,974.0 ft2) as common outdoor space. The applicant is proposing 274.1 m2 (2,950.4 ft2) as common indoor Amenity Area for residents of the building within three rooms, which potentially will be used as a gym, multi-purpose and party rooms. Staff are of the opinion that the proposed amount of amenity area is appropriate. Deeming Yonge Street the Front Lot Line (Zoning Amendment Only) The Front Lot Line, as defined by Zoning By-law 6000-17, is the shortest lot line abutting the street on corner lots such as the subject site. In this instance, the Front Lot Line is Irwin Avenue. Determination of the Front Lot Line influences how other yard setbacks Page 46 of 149 April 19, 2022 15 of 25 Report No. PDS22-033 are interpreted. For technical by-law interpretation reasons, staff are recommending that Yonge Street be deemed the Front Lot Line. This ensures that zoning yard setbacks are applied as intended by the PD1 Zone for the proposed building design that is oriented towards Yonge Street to give prominence along this important corridor. It also ensures that the proposed parking and driveway areas behind the building are in the ‘rear’ yard as required by the by-law and that the minimum 7.5 m ‘rear’ yard is in compliance. Comments from the Public and Council made at the Public Planning Meetings have been adequately addressed. Three deputations were made at the October 12, 2021, Public Planning Meeting citing concerns over localized flooding and whether the proposed development would exacerbate an existing problem. One resident cited concerns about recent basement flooding, which he believed was a result of pooling stormwater on the subject lands entering into an abandoned storm sewer also on the subject lands. Other concerns raised included potential impacts from construction parking and traffic; adequacy of parking for the proposed development and resulting impacts on the surrounding streets that are limited in width and on-street parking capacity; and increased traffic infiltration along Machel and Irwin Avenues. One deputation was made at the December 7, 2021, Public Planning Meeting from the same resident reiterating concerns about basement flooding and future improvements to the local sewer system. One written submission was received, with photographs showing water running off the subject lands and along Irwin Avenue during a heavy rain event. This written submission was provided by a resident across from the subject lands on the north side of Irwin Avenue and expressed concerns about light impacts from the proposed driveway configuration which aligns with his property. Members of Council also raised concerns related to not providing commercial uses within the proposed development; potential bird strikes with the glazing proposed on the upper levels; and requested information on the streetscape alignment with the existing development to the south. In response to these concerns, staff note: Localized Flooding A review on site indicated that a section of the existing Sisman drain ran through the site and connected to the Irwin Avenue storm sewer at the Machell Avenue manhole. During construction east of Yonge Street the drain was plugged at Yonge street. Page 47 of 149 April 19, 2022 16 of 25 Report No. PDS22-033 However, after recent excavation on the Development site, a portion of the drain was exposed indicating a section was within the site and possibly allowing storm flows from the site into the existing drain. This drain is not intended to drain the site and was removed through the site and capped at both ends of the site at both the Yonge Street and Irwin avenue property lines. This eliminates the majority of extraneous flow into the storm sewer. Resident Basement Flooding The source of the basement flooding raised by an area resident was not specifically confirmed to be from the subject lands and could be a result of the high-water table within the area. To ensure the subject lands are not the source, however, the applicant sealed an abandoned storm sewer (Sisman Drain) on the site with concrete so that water cannot infiltrate into the sewer system. The resident confirmed at the December 7, 2021, public planning meeting that no basement flooding has occurred since this was done. Traffic, Parking and Construction Concerns The Traffic Impact Study (TIS) has been accepted by the Town’s Transportation Analysist. The TIS confirms the surrounding street network can accommodate the anticipated traffic demands from the proposed without any local street improvements or signalization of the Irwin Avenue and Yonge Street intersection. Parking is provided onsite, in accordance with the requirements of Zoning By-law 6000-17, as amended and Transportation Demand Management (TDM) measures to reduce car dependency will be required as a condition of site plan approval. Additionally, the submitted Construction Impact Mitigation Plan (CIMP) is acceptable to Development Engineering and will be implemented as part of site plan approval. The CIMP confirms that construction access will be provided on Yonge Street, with a temporary road closure required on Irwin Avenue to complete any proposed works within this right of way, whilst maintaining driveway access for area residents. The CIMP also indicates that construction traffic will be limited to hours permitted by the Town’s Noise By-law; that pedestrian access under crane swings will be limited or be addressed through overhead protection; that boundary fencing will be erected; that a vibration monitoring plan will be implemented; as well as addresses matters related to dust control, road cleaning and reduced vehicle speeds. Light Spillage Page 48 of 149 April 19, 2022 17 of 25 Report No. PDS22-033 The proposed driveway access to subject development aligns with an existing home at 8 Irwin Avenue. Staff agree that head beam lights could impact residents within this home from vehicles exiting the property in non-daylight hours. The applicant has indicated a willingness to install landscaping on the neighbour’s property to mitigate this impact, pending acceptance by the property owner. To assist, Planning Staff met with the adjacent property owner to discuss the merits of this approach, and the resident confirmed that staff can share his contact details with the applicant. At the writing this report, the applicant had indicated they will contact the resident to discuss the concern, and when additional information is available on this matter, it can be confirmed to General Committee. Provision of Non-residential Uses A concern was raised by members of Council that there should be a mix of uses within the subject to development to achieve the highly animated streetscape vision for Yonge Street, as per the Aurora Promenade Concept Plan and Official Plan. As detailed above, the applicant has submitted a retail impact analysis that confirms that there is a pattern of declining retail activity in the surrounding area, particularly north of Yonge Street. Staff are accepting of this analysis and recommend a permissive approach to the Official Plan and Zoning By-law Amendment to allow residential uses on the lower levels, whilst still maintaining land use permissions for other non-residential uses, so that the long-term vision is protected and could potentially allow for a transition of uses in time. Bird Impacts Members of Council were concerned about whether the amount of glazing on the upper levels of the proposed building (see Figure 5) would result in increased bird impacts. The applicant responded at the December 7th, 2021, Public Planning Meeting that bird strikes more frequently occur between the ground and tree-tops. The applicant has confirmed this by providing further information from the Government of Canada, Ministry of Environment and Climate Change, stating that “Most bird activity occurs between the ground and the treetops. Most collisions occur from heights between ground level and up to the height of the tallest nearby tree. A building’s location, square footage and general reflectivity are better signs of risk than height. Only 1% of collisions occur at high rise buildings; most collisions occur at houses and low-rise buildings. This is because taller structures are less common and found mostly in urban areas where there is less bird activity.” Page 49 of 149 April 19, 2022 18 of 25 Report No. PDS22-033 Consequently, the Applicant has noted that “the proposed building does not have expansive reflective surfaces below the third floor where there would be the greatest risk of bird strikes. For these reasons we believe that bird friendly glass is not justified for our proposed development.” Alignment with Existing Development to the South At the December 7, 2021, Public Planning Meeting, members of Council requested information on how the proposed development aligns with the existing stacked townhouse development to the south, for a continuous streetscape along Yonge Street. The proposed building is closer to Yonge Street than the abutting stacked townhouse development, which is reflective of the difference in built forms. For example, the abutting stacked townhouse buildings have independent accesses to each unit, with stairs, porches and terraces requiring a larger setback than the proposed apartment building. Notwithstanding, the width of the sidewalk (inclusive of both private and public realms) is generally consistent by having a width of 3.75 m (12.3 ft) for the abutting site and 2.86 (9.38 ft) in front of the proposed building. While it is ideal to have a consistent streetscape width, staff note that the proposed building complies with minimum yard requirements in the Zoning By-law, which is 0.0 m. Staff are of the opinion the streetscape width in front of the proposed development is appropriate to accommodate pedestrian movement, and that the slight reduction between the two sites will not be an impact. The Proposed development represents good planning for the Site. The proposed apartment building is consistent with the building mass and form envisioned in the Aurora Promenade Concept Plan and Official Plan and is compatible with surrounding land uses. The ‘L’ shaped building is oriented to both the Yonge Street and Irwin Avenue frontages to provide strong urban edge, particularly along the Yonge Street Corridor. The building is well articulated, and implements step-backs on the upper levels, as required by the Official Plan and zoning by-law, and is fully compliant with the Town’s angular plane requirements. The proposed elevations (Figure 5) demonstrate that the building will be comprised of high-quality materials, resulting in a desired modern aesthetic for the site. The Applicant has adequately addressed comments from the Town’s Design Review Panel, following the meeting on July 12, 2021. Access to the site is appropriately provided at the rear of the building via Irwin Avenue, with limited surface. Most of the parking is provided below grade and the total amount of parking for vehicles and bicycles complies with the Zoning By-law requirements. As Page 50 of 149 April 19, 2022 19 of 25 Report No. PDS22-033 discussed above, staff are of the opinion the various aspects of the Official Plan Amendment and Zoning By-law are appropriate to implement the proposed development, and that comments made from the two public planning meetings have been adequately addressed. Staff are therefore the opinion that the proposed Site Plan is appropriate and constitutes good planning for the subject property. Department / Agency Comments All circulated agencies and Town Staff are satisfied with the proposed development and have no objections to the proposed Official Plan Amendment, Zoning By-law Amendment and Site Plan Applications. Building and Zoning Technical Building and Zoning comments on the Draft Zoning By-law Amendment have been addressed with the third resubmission of the applications. Engineering and Municipal Servicing Water and Sanitary Service is proposed to be provided via existing services on Irwin Avenue. The Functional Servicing Report (FSR) and Storm Water Management Report (SWMR) submitted in support of the proposal confirm sufficient sanitary capacity in the Irwin Avenue sewer (Machell Avenue Sanitary). Notwithstanding, the Operations Department previously conducted visual inspections observing excessive flow in the Machell Avenue pipe at the manhole connection with Irwin Avenue, which appears to interfere with the Irwin Avenue discharge. This flow is assumed a result of stormwater infiltration into the sanitary sewer, where visual analysis indicates this occurs during heavy rainfall events. While the existing sanitary sewer system can accommodate the proposed development, the applicant has agreed to replace 20 manhole covers in vicinity of the site to remove infiltration from the system at a greater amount than the proposed flow from the development. The Region has recently identified and removed a blockage from the storm sewer on Wellington Street West. It is anticipated that the removal of the blockage will relieve the flooding on Wellington Street West and substantial infiltration into the sanitary sewer system on Machell Avenue. This will provide flow capacity and alleviate backup concerns from infiltration in the sanitary sewer system during heavy rain events. The applicants consulting engineer also noted that the Henderson South Pumping Station (now under construction) will divert flows from approximately 4500 people Page 51 of 149 April 19, 2022 20 of 25 Report No. PDS22-033 south relieving flows into the Machell sewer. The findings of the SWMR and FSR submission is acceptable to Development Engineering and Operations. The Development Engineering review also confirms that the submitted construction management report is acceptable; that the submitted Green Energy Report is acceptable to meet the Town’s requirements and policy for mitigating climate change impacts; and that the storm water management design meets current requirements for quality, quantity, water balance and zero net phosphorous. Minor technical comments remain outstanding, requiring revisions to the Engineering cost estimate and minor revisions to the site plan drawings, which can be incorporated into the final site plan drawings, concurrent with the preparation of a site plan agreement. Traffic Analysis The Town’s Traffic Analyst has reviewed the Transportation Impact Study (TIS) and has no further comments or concerns to be addressed by the applicant. This confirms that the surrounding street network can accommodate the anticipated traffic demands from the proposed development by operating at acceptable levels of service without requiring any local street improvements or signalization of the Irwin Avenue and Yonge Street intersection. Parking for the proposed development is provided in compliance with the requirements of Zoning By-law 6000-17, as amended. As a requirement of Site Plan Approval, the applicant will have to implement Transportation Demand Management (TDM) initiatives which aims to reduce automobile dependency. Proposed TDM initiatives include the provision of bicycle storage and parking, access to the existing cycling network, providing York Region Transit (YRT) route information and Presto passes, and implementation of a follow up monitoring program. Parks Operations The Parks Operations Department has confirmed that there are no further comments respecting the proposed Official Plan and Zoning By-law Amendment and Site Plan applications. The Parks Operations Department has indicated that required landscaping fees and securities are to be secured in the future site plan agreement. The Applicant will be required to provide Cash-in-Lieu of Parkland dedication for the proposed development prior to the issuance of any building permits. Cultural Heritage Heritage Planning has confirmed that there are no outstanding comments to be addressed by the Applicant respecting the Official Plan Amendment, Zoning By-law Amendment and Site Plan Control Applications. Page 52 of 149 April 19, 2022 21 of 25 Report No. PDS22-033 Accessibility The Accessibility Coordinator has confirmed that there are no outstanding comments to be addressed by the Applicant respecting the Official Plan Amendment, Zoning By-law Amendment and Site Plan Control Applications. Waste Management The Operations Division, Waste Management Coordinator has confirmed that there are no outstanding comments to be addressed by the Applicant respecting the Official Plan Amendment, Zoning By-law Amendment and Site Plan Control Applications. Three- stream waste will be stored internal the building and picked up at the rear of the building. It has been confirmed from the Waste Management Division and Green for Life that the driveway configuration is suitably designed to meet turning radius requirements for waste pickup vehicles. Lake Simcoe Region Conservation Authority As noted, The LSRCA has indicated no objection to the proposed Official Plan Amendment, Zoning By-law Amendment, and Site Plan Applications. The LSRCA has confirmed that the subject lands are not within a floodplain, and therefore have no concern with the proposed OPA that redesignates a small portion of the site from ‘Private Parkland’ to the ‘Aurora Promenade – Upper Downtown’ designation. The LSRCA has confirmed that all technical comments have been adequately addressed by the applicant and has provided clauses for the Site Plan Agreement. The applicant will be required to pay any outstanding fees and financial obligations to the LSRCA prior to execution of a Site Plan Agreement and obtain a permit from the LSRCA. York Region As noted, the Region has delegated the approval authority of the Official Plan Amendment to the Town of Aurora. The Region has indicated they have no objection to approval of the Official Plan Amendment and Zoning By-law Amendment and Site Plan applications, and that technical comments have been adequately addressed. The Region has provided suggestions to the applicant regarding dewatering of the site during construction. Advisory Committee Review No communication required. Page 53 of 149 April 19, 2022 22 of 25 Report No. PDS22-033 Legal Considerations If Council approves these applications, Legal Services will review any agreements required to implement final approval, including the section 37 agreement. If Council refuses the applications, the applicant may appeal the applications to the Ontario Land Tribunal (“OLT”). The Applicant may also appeal a non-decision of Council to the OLT, as follows: Subsections 22(7) and 22(7.0.2) of the Planning Act states that if Council refuses the Official Plan Amendment application or fails to make a decision on it within 120 days after the receipt of the application, the applicant (or the Minister) may appeal the application to the Ontario Land Tribunal (“OLT”). Subsection 34(11.0.0.0.1) of the Planning Act states that if the passing of a Zoning Bylaw Amendment also requires an amendment to the Official Plan, and that if both applications are made on the same day, if Council refuses the Zoning By-law Amendment application or fails to make a decision on it within 120 days after the receipt of the application, the applicant (or Minister) may appeal the application to the OLT. Subjection 41(12) of the Planning Act states that if Council fails to approve Site Plans or Drawings within 30 days of being submitted to the municipality may appeal failure to approve the Site Plan application to the OLT. The applications were initially submitted on April 21, 2021, with the Official Plan and Zoning By-law amendment applications being deemed complete on May 20, 2021, and therefore, the applicant may appeal the applications at any time. Financial Implications Should Council approve the proposed Zoning By-law amendment and Site Plan Control applications, all applicable Section 37 density bonusing revenue will be contributed to the Town’s Community Benefit – Section 37 reserve whose intent will be to hold cash receipts of this nature until they are required. All other applicable development fees and securities will be collected relating to this development as required. Page 54 of 149 April 19, 2022 23 of 25 Report No. PDS22-033 Communications Considerations On June 3, 2021, a Notice of Complete Application respecting the Official Plan Amendment and Zoning By-law Amendment Applications was published in The Auroran and The Banner newspapers. For the October 12, 2021, Statutory Public Planning Meeting notices were issued by mail to all addressed property owners within 120 metres (393.7 ft) of the subject property, and all interested parties to the applications on September 16, 2021. Signage on the property was posted on September 9, 2021, and a Notice of Public Planning Meeting ad was published in The Auroran and The Banner newspapers on September 23, 2021. For the December 7, 2021, Public Planning Meeting notices were issued by mail to all addressed property owners within 120 metres (393.7 ft) of the subject property, and all interested parties to the applications on November 10, 2021. Signage on the property was updated on November 11, 2021, and a Notice of Public Planning Meeting ad was published in The Auroran and The Banner newspapers on November 18, 2021. Site plan applications submitted under Section 41 of the Planning Act do not require public notification. The Planning Application Status is available on the Town’s website and is reported to Council and updated quarterly Climate Change Considerations The proposed development will generate an increase greenhouse gas (GHG) emissions as it comprises redevelopment of the subject lands formerly occupied by automotive uses and a detached dwelling. It should be noted that the subject lands, however, are permitted to be developed with a multi-storey mixed-use building in accordance with as of right Official Plan policy and Zoning provisions. Staff note that the site is currently devoid of any vegetation and confirm that no significant vegetation or natural features will be disturbed through the proposed residential development of the site. In support of the Site Plan Application, an Urban Design Brief was submitted which identified the ‘Green Building Initiatives’ proposed by the applicant. The Brief referred to ‘the use of low environmental impact materials and sustainable building materials with low embodied energy; and consideration of building orientations that take advantage of daylight, onsite landscape elements and maximizing microclimatic conditions of the site. The Brief confirmed that ‘the proposed development will include active transportation parking for bicycles and direct pedestrian access to the sidewalk for improved connectivity from ground level units. That landscaping and planting will use Page 55 of 149 April 19, 2022 24 of 25 Report No. PDS22-033 native and non-invasive plant species and species that have low water consumption and will create a sense of place with the surrounding areas. To reduce the heat island effect, light coloured paving material and maximizing tree canopy along walkways will be incorporated. The development will also include low flow toilets and plumbing fixtures as well as LED lighting. Link to Strategic Plan The proposed applications support the Strategic Plan goal of supporting an exceptional quality of life for all by strengthening the fabric of our community. Approval of the Official Plan Amendment, Zoning By-law Amendment and Site plan applications approval will permit and implement the addition of 136 residential apartment units, consistent with the vision of the Aurora Promenade Plan along the Yonge Street corridor. This is achieved in collaboration with the development community to ensure future growth includes more inclusive housing opportunities. Alternative(s) to the Recommendation 1. That Council provide direction. 2. Refusal of the applications with an explanation for the refusal. Conclusions Planning and Development Services reviewed the proposed Official Plan Amendment, Zoning By-law Amendment and Site Plan applications in accordance with the provisions of the Provincial, Regional, the Town’s Official Plan, Zoning By-law and municipal development standards respecting the subject lands. The proposed applications conform to applicable Provincial Policies, the Region of York Official Plan and Lake Simcoe Protection Plan. Development Planning staff are of the opinion the proposed Official Plan and Zoning By-law amendments implement the vision and built form desired by the Aurora Official Plan and Aurora Promenade Plan and represent Good Planning. All comments from internal departments and external agencies have been addressed by the applicant. Accordingly, staff recommends approval of the Zoning By- law Amendment Application and Site Plan Application. Attachments Figure 1 – Location Map Figure 2 – Existing Official Plan Designation Page 56 of 149 April 19, 2022 25 of 25 Report No. PDS22-033 Figure 3 – Existing Zone Categories Figure 4 – Proposed Site Plan Figure 5 – Proposed Elevation Renderings – Southwest View Figure 6 – Proposed Elevation Renderings – Southeast View Figure 7 – Angular Plan Analysis Previous Reports Public Planning Report No. PDS21-117, dated October 12, 2021 Public Planning Report No. PDS21-159, dated December 7, 2021 Pre-submission Review Agenda Management Team review on March 17, 2022 Approvals Approved by Marco Ramunno, MCIP, RPP, Director, Planning and Development Services Approved by Doug Nadorozny, Chief Administrative Officer Page 57 of 149 Yonge StreetMachell AvenueAlex Gardner Circle Alex Gardner Circle Catherine Avenue Centre Street Irwin Avenue LOCATION PLAN Map created by the Town of Aurora Corporate Services Department September 16, 2021. Map updated, 3/25/2022 . Base data provided by York Region & the Town of Aurora. Air Photos taken Spring 2021, © First Base Solutions Inc., 2021 Orthophotography. ¯0 10 20 30 40 Metres APPLICANT: 2766872 ONTARIO INC.FILES: OPA-2021-03, ZBA-2021-03 AND SP-2021-07FIGURE 1 Subject Lands St John's Sdrd Wellington St E Vandorf SdrdHenderson Drive ^Wellington St W UV404 UV404Leslie StYonge StBathurst StBayview AveBloomington Rd Document Path: J:\data\data\Planning Maps\15296, 15306 and 15314 Yonge Street (OPA-2021-03 and ZBA-2021-03)\Report_Maps_April_2022\Figure_1_Location_Plan.mxd Page 58 of 149 Alex Gardner Circ leMachell AvenueIrwin Avenue Catherine Avenue Centre StreetYONGE STREETEXISTING OFFICIAL PLAN ¯0 10 20 30 40 Metres APPLICANT: 2766872 ONTARIO INC.FILES: OPA-2021-03, ZBA-2021-03 AND SP-2021-07FIGURE 2 SUBJECT LANDS St John's Sdrd Wellington St E Vandorf SdrdHenderson Drive ^Wellington St W UV404 UV404Leslie StYonge StBathurst StBayview AveBloomington Rd Map created by the Town of Aurora Corporate Services Department September 16, 2021. Map updated, 3/25/2022 . Base data provided by York Region & the Town of Aurora. Document Path: J:\data\data\Planning Maps\15296, 15306 and 15314 Yonge Street (OPA-2021-03 and ZBA-2021-03)\Report_Maps_April_2022\Figure_2_Existing_Official_Plan.mxd Downtown Shoulder Upper Downtown Schedule B1 Secondary Plan Area Public Parkland Existing Major Institutional Environmental Protection Schedule A OPA Public Parkland Stable Neighbourhoods Private Parkland Page 59 of 149 PD1 R7(244) PDS4(380)EP PD1(59)PDS1PDS1(428)EP(460)R8(505) PD1 PDS1(131)PDS4(459) PD1(432)R8(336)R7 PD1(92) PD2(473) R7 R7 R7 PD1(462) EP(20) O1 PD1(387)EP(381)PDS3 Yonge StreetAl e x Ga rdnerCirc l eMachell AvenueIrwin Avenue Catherine Avenue Centre Street A le x Ga rdne r Circle AlexGardner Circle EXISTING ZONING BY-LAW ¯0 25 50 75 100 MetresAPPLICANT: 2766872 ONTARIO INC.FILES: OPA-2021-03, ZBA-2021-03 AND SP-2021-07 FIGURE 3 SUBJECT LANDS Zoning Legend RESIDENTIAL ZONES OPEN SPACES ZONES PROMENADE ZONES Promenade DowntownPD1 PromenadeDowntownSpecial - MixedDensity ResidentialPD2 Promenade Downtown Shoulder - Central CommercialPDS1 Promenade DowntownShoulder - InstitutionalPDS3 Promenade DowntownShoulder - SpecialMixed DensityResidential PDS4 Special Mixed Density ResidentialR7 Townhouse DwellingResidentialR8 Public Open SpaceO1 Environmental ProtectionEP PD1 Map created by the Town of Aurora Corporate Services Department September 16, 2021. Map updated, 3/25/2022 . Base data provided by York Region & the Town of Aurora. Document Path: J:\data\data\Planning Maps\15296, 15306 and 15314 Yonge Street (OPA-2021-03 and ZBA-2021-03)\Report_Maps_April_2022\Figure_3_Existing Zoning_By_law.mxd Page 60 of 149 PROPOSED SITE PLAN Map created by the Town of Aurora Corporate Services Department, November 24, 2021. Map updated on 3/25/2022 . Data provided by Icon Architects. APPLICANT: 2766872 ONTARIO INC.FILES: OPA-2021-03, ZBA-2021-03 AND SP-2021-07FIGURE 4 Document Path: J:\data\data\Planning Maps\15296, 15306 and 15314 Yonge Street (OPA-2021-03 and ZBA-2021-03)\Report_Maps_April_2022\Figure_4_Proposed_Site_Plan.mxd Page 61 of 149 PROPOSED ELEVATIONS SOUTHWEST VIEW (YONGE STREET AND IRWIN AVENUE)APPLICANT: 2766872 ONTARIO INC.FILES: OPA-2021-03, ZBA-2021-03 AND SP-2021-07FIGURE 5 Map created by the Town of Aurora Corporate Services Department, November 24, 2021. Map updated on 3/28/2022 . Data provided by Icon Architects. Document Path: J:\data\data\Planning Maps\15296, 15306 and 15314 Yonge Street (OPA-2021-03 and ZBA-2021-03)\Report_Maps_April_2022\Figure_5_Proposed_Elevations_Southwest_View_Yonge_Irwin.mxd Page 62 of 149 PROPOSED ELEVATIONS SOUTHEAST VIEW (IRWIN AVENUE)APPLICANT: 2766872 ONTARIO INC.FILES: OPA-2021-03, ZBA-2021-03 AND SP-2021-07FIGURE 6 Map created by the Town of Aurora Corporate Services Department, March 28, 2022. Map updated on 3/28/2022 . Data provided by Icon Architects. Document Path: J:\data\data\Planning Maps\15296, 15306 and 15314 Yonge Street (OPA-2021-03 and ZBA-2021-03)\Report_Maps_April_2022\Figure_6_Proposed_Elevations_Southeast_View_Irwin.mxd Page 63 of 149 NORTH ELEVATION ANGULAR PLANE ANALYSISAPPLICANT: 2766872 ONTARIO INC.FILES: OPA-2021-03, ZBA-2021-03 AND SP-2021-07FIGURE 7 Map created by the Town of Aurora Corporate Services Department, November 26, 2021. Map updated on 3/28/2022 . Data provided by Icon Architects. Document Path: J:\data\data\Planning Maps\15296, 15306 and 15314 Yonge Street (OPA-2021-03 and ZBA-2021-03)\Report_Maps_April_2022\Figure_7_North Elevation Angular Plane Analysis.mxd Page 64 of 149 100 John West Way Aurora, Ontario L4G 6J1 (905) 727-3123 aurora.ca Town of Aurora General Committee Report No. PDS 2 2 -0 20 Subject: Train Whistle Cessation Program Update Prepared by: Michael Bat, Traffic/Transportation Analyst Department: Planning and Development Services Date: April 19, 2022 Recommendation 1. That Report No. PDS22-020 be received; and, 2. That the Train Whistle Cessation program not be proceed. Executive Summary As directed by Council at its meeting on December 14, 2021, this report is intended to provide an update related to the Train Whistle Cessation Program. The report can be summarized as follows: York Region and Association of Municipalities of Ontario (AMO) have provided an update on the program; and, Review other municipalities that have initially considered but decided not to implement the program. Background On December 14, 2021, Council adopted the following motion: 1. That the comments from Delegation 6.1, by Susan Morton-Leonard and Lynn Browne, regarding train whistle cessation in Aurora, be referred back to staff to report back to Council. They key objective of this report is to provide Council with an update on the Train Whistle Cessation Program as requested at the meeting. Page 65 of 149 April 19, 2022 2 of 8 Report No. PDS22-020 Existing Level Crossing Locations: There are four level crossings located within Town of Aurora’s urban area (Engelhard Drive, Wellington Street East, Centre Street and St. John’s Sideroad) and they are illustrated in Attachment 1. Metrolinx is proposing to grade separate Wellington Street East and the estimated construction completion date is 2025. Therefore, the budget estimation for to the Aurora Train Whistle Cessation Program excludes the level crossing at Wellington Street East. Summary of Previous Decisions: As directed by Council, Town staff has been providing assessments and recommendations on the Train Whistle Cessation Program since 2004. The most recent decisions from Council are outlined below: In 2011, Council decided to cancel the project due to high implementation costs and the challenges with the terms of the legal agreement with Metrolinx; In 2016, Council requested that staff pursue train anti-whistling on the four (4) active level crossings within the Town (as identified above); As directed by Council, Capital Project no. 34532 – Train Whistle Cessation was included as part of the 2018 budget with a conditional approval; A staff report was presented to Council on March 20, 2018 to satisfy Council’s conditional budget approval in the amount of $235,000 to proceed with the detailed design. Council subsequently requested for additional information regarding cost, safety and liability; and, A staff report was presented to Council on September 17, 2019 with the requested information and staff recommends not to proceed with the Train Whistle Cessation Program. Page 66 of 149 April 19, 2022 3 of 8 Report No. PDS22-020 Analysis York Region and Association of Municipalities of Ontario (AMO) have provided an update on the program As confirmed by York Region and Association of Municipalities of Ontario (AMO), since 2019 no other municipalities (except for the City of Markham, City of Barrie, and Halton Region (motion passed by Council)) within the Greater Toronto and Hamilton Area (GTHA) have considered or implemented the Train Whistle Cessation Program. The general concerns, as outlined in the September 17, 2019 staff report, are repeated below: Considerable construction cost to meet the Transport Canada safety requirements including the installation of the following elements at a minimum: maze barriers or pedestrian warning gates, flashing lights to assist the public who have hearing impairments, tactile walking plates to assist the public who are visually impaired, signage and audible markers; The municipality must undertake the mandatory Safety Assessment to be completed by Metrolinx’s Third Party Project consultant at the municipality’s expense; The liability and risk will be shifted from the railway authority to the municipality in the event of an incident as a result of the program; Many municipalities that have initiated the process have found the mandatory safety assessments and required upgrades to be costly; The process can take up to five years from project initiation to completion; and, The program is only intended to eliminate the whistles and not necessarily other sounds created by the train including the noise caused by the wheels at low speed and/or engine vibrations. As noted in Staff Report No. PDS19-077, the City of Markham has implemented the train anti-whistling program since November 2019. Staff has contacted the City for feedback but have not received any comments to date. Page 67 of 149 April 19, 2022 4 of 8 Report No. PDS22-020 Review other municipalities that have initially considered but decided not to implement the program In addition to the City of Richmond Hill and Town of Newmarket, the Town of East Gwillimbury and Town of Caledon have also recently decided not to proceed with the implementation of the Train Whistle Cessation Program due to concerns related to public safety. Halton Region has recently passed a motion on May 19, 2021, to prohibit all train whistling at the Trafalgar Road (Regional Road 3) railway crossing between Lindsay Court and 20 Side Road, in the Town of Halton Hills. However, this initiative appears not being supported by the Town of Halton Hills. In a staff report prepared for the Town of Halton Hills Council on May 28, 2021, it is recommended that whistle cessation not be implemented at the railway crossings on roads under the jurisdiction of the Town of Halton Hills. Advisory Committee Review Not applicable. Legal Considerations Liability and Risk: As detailed in previous reports, the Town’s insurer has advised that there would not be an additional premium charged if an anti-whistling by-law was enacted by Council. However, if the Town was to suffer a catastrophic loss and it was shown, in whole or in part, that the cause of the loss was as a direct result from a train not sounding its whistle because an anti-whistling by-law was in effect, the Town’s insurance program would be negatively impacted. In addition, as more municipalities are considering enacting anti-whistling by-laws, municipal insurers may increase premiums for all municipalities due to higher exposure of risk since eliminating train whistles may increase both the frequency and severity of accidents. It is difficult to determine how many incidents have arisen as a result of the elimination of train whistles as most cases are settled quickly and without going to court. Page 68 of 149 April 19, 2022 5 of 8 Report No. PDS22-020 Legal Agreements: The following agreements must be entered and executed prior to implementing the Train Whistle Cessation Project: Cost Sharing Agreement: required to be signed by Metrolinx, the Region and the Town; At-Grade Crossing Modification Agreement: required to be signed by Metrolinx and the Town; and, Metrolinx Indemnity Agreement: required to be signed by Metrolinx, the Region and the Town. The indemnity agreement would include an indemnification clause whereby the Town would assume full liability for any potential claims from a third party (ex. personal injuries) and the railway company (ex. business interruption/economic losses) resulting from the elimination of the whistle in accordance with the anti-whistling by-law. The indemnity to the railway company may extend beyond the coverage provided within the Town’s insurance policy. If this is the case, the Town’s insurer may not cover the indemnity and the Town may be exposed to an uninsured risk. Municipalities that have enacted anti-whistling by-laws likely have an insurance program that would be able to absorb the costs of any potential claims and therefore, are willing to take on the risk. Financial Implications The construction cost estimates presented to Council in Staff Report No. PDS19-077 were indexed based upon an assumed conservative inflation rate of two and a half percent per year to present 2022-dollar values. In light of recent inflation rate trends with rates closer to six percent it is quite likely that the presented costs will be much higher depending upon the timing of the presented construction and design under Table 1. The presented budget under Table 1 excludes any costs for the design and installation of four pedestrian gates at Wellington Street East as this crossing will be addressed as part of the planned Mextrolinx improvements program with the future grade separation. The total budget estimated for construction and design is provided in Table 1. Page 69 of 149 April 19, 2022 6 of 8 Report No. PDS22-020 Table 1 – Budget for Construction and Design Phase Location Requirement Estimated Cost Phase One: Detailed Design and Peer Review Town-Wide Detailed Design $146,000 Town-Wide Peer Review Consultant $108,000 Phase One Sub-Total $254,000 Phase Two: Construction Engelhard Drive Two Maze Barriers $23,000 Centre Street Two Maze Barriers $23,000 St. John’s Sideroad Four Pedestrian Gates $898,000 Phase Two Sub-Total $944,000 Total Cost $1,198,000 The above estimated cost only covers Phase One (detailed design and peer review) and Phase Two (construction). The total initial investment cost for this program is estimated to be $1,198,000 including $254,000 for detailed design and peer review. A funding source(s) for these requirements have not yet been identified. This estimated cost excludes all ongoing program operating costs such as those relating to required annual monitoring, inspection and repair of the required infrastructure, plus any potential insurance premium increases. As noted previously, these costs are expected to be material and would result in a new tax levy pressure that would need to be managed by the Town. Communications Considerations Communications will inform the public about plans for the train whistle cessation for GO train crossings via the Town website, enewsletters and social media. Any construction-related impacts would also be communicated to residents and affected businesses via mail and personal visits (where appropriate) as well as through the usual channels noted above. Climate Change Considerations The recommendations from this report does not impact greenhouse gas emissions or impact climate change adaptation. Page 70 of 149 April 19, 2022 7 of 8 Report No. PDS22-020 Link to Strategic Plan None. Alternative to the Recommendation 1. That Council provide direction. Conclusions If Council decide to implement a Train Whistle Cessation Program, the Town will assume additional responsibility and will be required to execute legal agreements with the relevant parties including Metrolinx. Other municipalities have determined the added liability/risk factors and the related cost to be unjustifiable and therefore have decided not to proceed. As noted by Transport Canada, train whistling is an important way to keep drivers, cyclists and pedestrians safe. The Canadian Rail Operating Rules require all trains to whistle whenever they approach a public grade crossing. While staff have respect for and recognition of the quality-of-life issues that residents face when living in close proximity to a railway, public safety is paramount and must be protected. Attachments Attachment 1: Level Crossing Location Map Previous Reports General Committee Report No. IES17-024, Implementation of Train Whistle Cessation for GO Train Crossings, dated June 27, 2017; General Committee Report No. PDS18-026, Implementation of Train Whistle Cessation for GO Train Crossings Design and Peer Review Budget, dated March 20, 2018; Council Report No. PDS18-045, Additional Information for the Implementation of Train Whistle Cessation for GO Train Crossings Design and Peer Review Budget, dated March 27, 2018; and, Page 71 of 149 April 19, 2022 8 of 8 Report No. PDS22-020 Council Report No. PDS19-077, Additional Information Regarding the Feasibility of Implementing a Train Whistle Cessation Program for Aurora GO Train Crossings, dated September 17, 2019. Pre-submission Review Agenda Management Team review on March 31, 2022 Approvals Approved by Marco Ramunno, MCIP, RPP, Director, Planning and Development Services Approved by Doug Nadorozny, Chief Administrative Officer Page 72 of 149 TOWN OF NEWMARKET Railway / GO Transit LineHydro Co r r ido r Railway / GO Transit LineHydro CorridorMap created by the Town of Aurora Planning and Development Services Department, August 29th, 2019. Base data provided by York Region and Aurora - GIS. This is not a legal survey. 0 250 500 Metres LEVEL CROSSING LOCATION MAP Level Crossing Included in Budget St. John'sSideroad CentreStreet WellingtonStreet East EngelhardDriveYONGE STREETYONGE STREETBAYVIEW AVENUEST. JOHN'S SIDEROAD WEST ST. JOHN'S SIDEROAD EAST WELLINGTON STREET WEST WELLINGTON STREET EAST Level Crossing Excluded from Budget PDS22-020 ATTACHMENT #1ATTACHMENT #1 Page 73 of 149 100 John West Way Aurora, Ontario L4G 6J1 (905) 727-3123 aurora.ca Town of Aurora General Committee Report No. OPS 2 2 -0 04 Subject: Municipal Tree Removal Request for 152 Willis Drive, Aurora Prepared by: Allan D. Downey, Director of Operations Department: Operational Services Date: April 19, 2022 Recommendation 1. That Report No. OPS22-004 be received; and 2. That the tree located at 152 Willis Drive remain in place Executive Summary This report is to provide Council with information and recommendations associated with the removal of the municipal tree at 152 Willis Drive in Aurora: The tree has been inspected by Town staff and a forestry report form was completed. The Director of Operations has denied the residents request to have the tree removed. Similar street trees exist within the same residential street and throughout the Town. Background The tree has been inspected by Town staff and a forestry report form was completed. The owner of 152 Willis Drive contacted staff to investigate a crab-apple street tree that he felt was unsuitable for the streetscape due to the dropping of fruit, mess, and the attraction of wildlife. The Town Arborist visited the site on February 4, 2022, to discuss the issue with the resident and evaluate the health of the tree. Page 74 of 149 April 19, 2022 2 of 4 Report No. OPS22-004 In accordance with procedure, the Arborist completed a “Municipal Forestry Report” form (attached) for the Director of Operations recommendation. The request was denied. The resident appeared as a Delegate before General Committee on February 15, 2022, to appeal the decision of the Director. Analysis The Director of Operations has denied the residents request to have the tree removed. The request was denied as the report indicated that the tree was in good condition and that last year produced a bumper crop of crab apples. Staff do not support the removal of any healthy street trees and support a wide variety of species throughout the Town to provide a diverse and resilient streetscape that may be subjected to disease or weather events that negatively impact the urban forest. Similar street trees exist within the same residential street and throughout the Town. The street in question has 16 other properties with this tree species and there are 210 throughout the entire Town in front of residential properties. Staff are concerned that the removal of this tree for reasons other than health will set a precedent for future requests for similar reasons. Advisory Committee Review Not applicable. Legal Considerations Since the trees are located on a municipal boulevard property, Council has the authority to approve or deny the removal of the tree. Page 75 of 149 April 19, 2022 3 of 4 Report No. OPS22-004 Financial Implications The estimated cost should the removal and replacement of this tree by the Town be approved is $1020.00. This cost would be funded from the Town’s existing approved operating budget. Communications Considerations Not applicable. Climate Change Considerations Removal of healthy street trees increases GHG emissions. Link to Strategic Plan Tree removals support the Strategic Plan goal of Supporting Environmental Stewardship and Sustainability for all through its accomplishment in satisfying requirements in the following key objectives within this goal statement: Encouraging the stewardship of Aurora’s natural resources: Assess the merits of measuring the Town’s natural capital assets. Alternative(s) to the Recommendation 1. Council may direct staff to remove and replace the street tree with a different species. 2. As directed by Council. Conclusions The health of our street trees and the urban canopy is of great importance, and staff continue to work to improve the health and well being of a diverse and resilient streetscape. The removal of a healthy tree does not support this initiative. Page 76 of 149 April 19, 2022 4 of 4 Report No. OPS22-004 Attachments Attachment #1 ꟷ Municipal Forestry Report form for 152 Willis Drive Previous Reports None. Pre-submission Review Agenda Management Team review on March 31, 2022 Approvals Approved by Allan D. Downey, Director, Operational Services Approved by Doug Nadorozny, Chief Administrative Officer Page 77 of 149 TOWN OF AURORA MUNICIPAL FORESTRY REPORT FORM TREE I.D_._ NO: TREE LOCATION: 152 Willis Drive Municipal boulevard in front of home Physical Location TREE INFORMATION DESCRIPTION OF HEAL TH NATURE OF ENQUIRY (Describe in detail) Municipal Address, Street, House or Lot No. SPECIES malus sp. Excellent Good Fair SIZE D.B.H. 8 inches MM HEIGHT 15 feet Poor Decline Other Tree is in good health. Tree has produced a bumper crop of crab apples this season Resident's Request for Inspection � Parks Division Request D OtherD M DETAIL SHEET NO. 2 Resident has requested removal of the tree. Believes tree to be unsuitable for streetscape. Persistent winter fruit causing a mess and attracting wildlife. FOLLOW-UP RECOMMENDATIONS & Removal request created and sent to Director of Operational Services for consideration. ACTION TAKEN NOTIFICATION: Notify Resident GJ Date: February 4, 2022 STAFF INFORMATION Name Ian Bryant REQUEST APPROVED YESD NAME NO� Notify Department Head GJ Date: February 4, 2022 Position Department Crew Leader -Forestry Park Department SIGNATURE DATE Page 78 of 149 100 John West Way Aurora, Ontario L4G 6J1 (905) 727-3123 aurora.ca Town of Aurora General Committee Report No. FIN 2 2 -0 12 Subject: Financial System Project Update Prepared by: Rachel Wainwright-van Kessel, Director, Finance Department: Finance Date: April 19, 2022 Recommendation 1. That Report No. FIN22-012 be received; and 2. That the capital budget authority for the Financial System Replacement project 14012 be increased by $986,000 for a total budget of $2,486,000 and the project funding be revised as shown in Table 1 in this report be approved; and 3. That a transfer of $293,000 from the Tax Rate Stabilization reserve to the Information Technology R&R reserve be approved. Executive Summary This report provides an update on the financial system replacement project and the budget increase proposed to support the system implementation. The proposed Oracle Cloud solution will provide a fully integrated modern financial system that addresses both the Town’s current and future needs Residents will be able to access tax and water bills through a customer portal The new system will support many of the town’s strategic initiatives The new system will streamline processes, expand reporting and improve internal controls The new Enterprise Resource Planning (ERP) solution supports the continuous improvement within Finance Page 79 of 149 April 19, 2022 2 of 14 Report No. FIN22-012 Temporary resources will be needed to provide staff with time to work on the project Background Aging systems with poor integration abilities are currently used for financial transactions and reporting The town currently uses four separate systems for managing financial transactions, budgeting and reporting that the new financial system will replace including new system iCity, FMW, CaseWare and SmartSheet. These systems share information and the data sharing between the systems is inefficient. iCity was implemented in 2004 and is used for financial transaction processing. This system includes very basic reporting functions and no analytical capabilities. In 2021 the payroll processing in iCity was moved to the new Human Resource Information System (HRIS). FMW was implemented in 2005 and is used for budgeting, forecasting and variance reporting. Actual results are transferred from iCity to compare to budget and forecast in this system. However, the addition of new accounts must be managed manually. While the basic reporting features in FMW are better than iCity, the reports must be manipulated in Excel for presentation purposes in reports to Council and the budget. This process is manual which includes a higher risk for error. CaseWare was implemented in 2014 and is used for developing the financial statements on a full accrual basis of accounting to meet Public Sector Accounting Standards for reporting. This reporting cannot be done in iCity, as iCity does not include the functionality to manage adjustment period entries and multiple basis of accounting for reporting. The data is manually transferred from iCity and may need to be updated multiple times during the completion of the yearend process. Smartsheet was implemented in 2019 to improve reporting and management of capital projects and manage the approval of invoices where the Construction Lien Act. Since then, the use has expanded to include capital project prioritization and housing additional capital project information. Information to complete the capital project prioritization must be transferred from FMW resulting in multiple stages for updating information during the capital budget process. Page 80 of 149 April 19, 2022 3 of 14 Report No. FIN22-012 The current budget of $1.5 million for the financial system project includes multiple approvals The current budget for the financial system project 14012 includes four separate approvals by Council from an initial approval of $100,000 in 2016 to the most recent increase in the 2021 budget providing the project with a capital budget authority of $1.5 million. The initial approvals in 2016 and 2018 of $100,000 each, were to support the development of the system requirements. Of this amount $105,900 was spent between 2016 and 2018. This work included the mapping of the town’s existing processes at the time but did not include the system requirements needed for the procurement process. During the 2019 budget, this Council made a further commitment to the financial system project of $800,000 bringing its total approved capital budget authority to $1 million. This amount was a placeholder to acknowledge the commitment to the financial system project as the actual implementation costs were difficult to estimate. The project’s capital budget authority was further increased as part of the 2021 budget to recognize that dedicated staff time would be required to implement the project and to also align with the hiring of the new Senior Advisor, Financial Systems and Policy position that would be key to the successful implementation of the new system, post- implementation success and a key enabler of continuous improvement. The procurement process for selecting the proposed solution was very comprehensive In late 2020, Finance engaged the assistance of the Government Finance Officers Association (GFOA) in the development of the requirements for the new financial system. GFOA is a non-profit organization which does not sell financial systems. They have extensive experience in assisting municipalities across Canada and the US in developing their system requirements. Developing the requirements involved many meetings with staff in Finance and representatives from the all the other departments at the town to ensure the list was comprehensive. The procurement was posted publicly on October 22, 2021 and closed on December 7, 2021. The procurement process for the proposals included the following stages which must be passed prior to moving on to the next stage and to the final stage of evaluating the price: Technical proposal submitted in Bids & Tenders (written proposal) Presentation/interview (virtual meeting) Page 81 of 149 April 19, 2022 4 of 14 Report No. FIN22-012 Demonstration (virtual meeting) The technical proposals responded to the detailed requirements list which included over 1,200 technical requirements. The presentation/interview stage focused on answering questions which provided more context to the written proposal including the proposed project team, implementation methodology, training, change management, maintenance and security. The demonstrations focused on how efficiently the processes are handled in the system and included walk-throughs of the various tasks that the financial system is expected to handle. Analysis The proposed Oracle Cloud solution will provide a fully integrated modern financial system that addresses both the Town’s current and future needs The procurement process resulted in a bid proposing Oracle cloud as the new financial system for the town which is able to meet both its current and future needs. The system will be implemented by an Oracle partner that specializes in exclusively implementing Oracle professional and managed services. The partner’s name cannot be identified at this time as the procurement is still in the blackout phase. Oracle is a cloud-based subscription service and is accessed through a web browser with no other technology infrastructure required by the town. The service is scalable and can grow based on the future needs of the town. The system meets all of the requirements identified by the town including transactions, water billing, tax billing, budget, reporting and dashboards. Since the system exists within a single ecosystem, all data contained within it, is fully integrated by design. Oracle includes the ability to set up integrations with other specialized systems used by the town including systems used for booking community programs and the HRIS among others. The initial integrations will be included in the implementation and staff will have the tools available in the future should further integrations be needed. Oracle has a proactive approach to cybersecurity and meets the security standards required by the town’s IT division. Residents will be able to access tax and water bills through a customer portal The system includes the functionality required for tax and water billing. In addition, the system will enable property owners and water customers to access their billing Page 82 of 149 April 19, 2022 5 of 14 Report No. FIN22-012 information online and support the electronic delivery of water and tax bills reducing the need to issue paper bills for those that wish to receive them electronically. In addition to the billing, the system supports the issuance of tax and water certificates which are ordered by lawyers to support real estate transactions. The system will automate this process to accept payment and issue the certificate. The new system will support many of the town’s strategic initiatives The implementation of the new system is key to supporting multiple town strategic initiatives including the technology strategic plan, procurement modernization, service delivery review, fiscal strategy and asset management. Technology Strategic Plan: The Technology Strategic Plan approved by Council in November 2019 identified the replacement of the financial system as a major project needed to support the success of the plan. This project was identified as part of phase 2 which focuses on process digitization and mobilization to enable the town to streamline and simplify aging paper- based processes. The plan scheduled phase 2 between 2020 and 2024. Procurement Modernization: The procurement modernization project identified gaps in the town’s procurement process. The adoption of the new policy in January 2022 and the bylaw in February 2022 addressed many of them but not all. The implementation of the new financial system will address the following actions: Project governance: Implement a more robust procurement and design-planning process that allows for earlier alerts to upcoming procurements and ties to the budget process, also sets appropriate expectations for timing. Innovation: Automated requisitions and approvals through system workflow. The improved reporting and dashboarding features of the new system will provide project and contract managers with better tools to manage their contracts and keep up to date on the status of their procurements and contracts. Service Delivery Review: The service delivery review presented to Council in November 2021 recommended a review of contracted services to ensure value-for-money and opportunities to improve service level. The new financial system will provide contract managers tools to better Page 83 of 149 April 19, 2022 6 of 14 Report No. FIN22-012 manage their business. This system will provide contract managers with reports and a personalized dashboard that can help them manage their contracts. Showing progress on time and spending and signalling when action needs to be taken in advance. The reporting tools will also enable more analysis of contract spending and trends which should identify opportunities to implement standing orders / vendors of record for commodities purchased regularly. These tools should help manage contract costs and make contract management more effective. Fiscal Strategy: The new financial system will support the reporting and monitoring of progress in the fiscal strategy. The new system will provide enhanced reporting tools to better manage capital planning and reserves. For example, in its budget module, the system provides running balances of the reserves as the project funding is being applied. This will greatly assist in the management of reserve balances for capital planning purposes. Asset Management: The system allows for better management of assets from inception to retirement. From the time when a new capital project is added to the 10-year plan the system will link it to the replacement of any existing assets. This will improve the town’s process for managing and reporting on tangible capital assets throughout their lifespan. The new financial system will improve reporting on active projects. Project managers will have access to dashboards and reports providing them with the latest information on the status of their project’s financial and contract status. Improved asset tracking and reporting will also enable better forecasting of future amortization costs which in turn will improve the accuracy of converting the modified accrual budget to full accrual as required under Public Sector Accounting Standards. The new system will streamline processes, expand reporting and improve internal controls The system will improve financial reporting and provide the ability to complete all reporting under the Public Sector Accounting Standards (PSAS) in one system. Currently staff need to transfer data between iCity and Caseware in preparation for the external audit to complete the conversion of the statements to the full-accrual basis of accounting. The system will also support PSAS changes coming relating to recognizing asset retirement obligations in financial reporting. Page 84 of 149 April 19, 2022 7 of 14 Report No. FIN22-012 Internal reporting will significantly improve, each system user may have a personalized dashboard on their landing page. This dashboard will be tailored to their role and can easily be edited to fit their needs or clicked on to dig deeper into the details. The dashboard will also show the workflow actions they need to attend to and provide insight into the management of their programs, projects and contracts. The system provides comprehensive project management functionality including an ability to manage all aspects of a project from planning in the budget, managing the active project and closing the project with tangible capital assets being recognized for addition/disposal at the appropriate time during the project plan. The new system includes workflow which will automate a number of paper-based processes while also improving reporting and internal controls at the same time. The procure-to-pay process impacts many staff throughout the organization. This process will be greatly improved as the following manual elements of this process will be automated: All forms will be in the system and tied to workflow for approvals, automatically fill in information where possible and automatically check for available budget Staff across the organization will be able to see the status of existing procurements through their dashboard Invoices will be received electronically and automatically flow to the appropriate approver through the system Payments for assets can be automatically recognized by the system for capitalization then flow to the asset management module The system will automatically ensure proper application of financial authority for procurements and payments removing a need for manual verification of signatures as is done today Contract managers will see all their contracts in the system and be able to easily track progress on spend and expiry. This system’s implementation also supports actions which are recommended as part of the water billing and procurement internal audits which would not be possible using the town’s existing financial systems. The new ERP supports the continuous improvement within Finance The rollout of the new system will impact all roles within the Finance department. It will eliminate much of the time spent on managing paper, entering data and gathering information. The new system will impact each division in the following ways: Page 85 of 149 April 19, 2022 8 of 14 Report No. FIN22-012 Procurement Services: The system will automate the workflow for all procurement forms and documents will provide better tracking and reduce the need for client departments to call procurement for the status as they will see it in the system. Procurement will also have the tools to become more analytical and be able to perform vendor and category analysis which is currently not possible. Procurement will also have more time to spend on training client departments on procurement processes and the procurement policy which is key to the success of procurement modernization Financial Management: The team will be able to spend more time assisting their clients in the interpretation and analysis of their financial results and less time finding and looking up information to support their clients as the new system will have the information available to their clients on easy-to-use dashboards. The team will also use time savings to ensure their clients are maximizing the value obtained from the system through the implementation of new reporting tools and the customization of dashboards. Furthermore, the new system will provide the tools needed to achieve the town’s identified Fiscal Strategy actions, seeking out and applying for grants and perform more analytical projections to support the long-term financial objectives of the town. Financial Reporting and Revenue: Many of the current accounting tasks will be streamlined with parts being automated in the system including accounts payable, tangible capital asset recognition and account and bank reconciliations which are currently very manual. In the new system staff can focus on managing the exceptions. The system will improve the accuracy of HST rebate reporting and will result in higher input tax credits being recognized without needing the assistance of an external consultant. Tax and water billing will still require much of the same work performed today with the enhancement of the ability to email tax bills. The additional capacity created in the department will enable Finance to do much of the value-added work that cannot be done today without adding new staff in all areas except the Revenue team which will still have some capacity challenges in taxation that cannot be alleviated with a new system. Future staffing in Finance that would no longer be required by implementing this system include the addition of a second accounts payable coordinator and the conversion of the procurement office clerk from temporary to permanent. This would result in a future cost avoidance of roughly $180,000 in salaries and benefits annually. Page 86 of 149 April 19, 2022 9 of 14 Report No. FIN22-012 Temporary resources will be needed to provide staff with time to work on the project The implementation of the financial system is expected to begin in June and take 12 months to implement. After the system goes live, the consultant will be assisting with support prior to transitioning to Oracle. During the implementation two to four staff will be needed to support the project based on the area of focus during that time. The Senior Advisor, Financial Systems and Policy and the Manager, Financial Reporting and Revenue (acting as the project manager) will be assigned to the project full-time. The manager’s position is integral to the operations of the Finance department and will need to be backfilled during the implementation of the project. In addition to these positions, the project budget increase also includes a one-year temporary position and additional part-time hours to support the implementation. This will enable permanent staff to be involved in the project and dedicate time as required while providing temporary support for their regular duties. There will also be involvement from others across the organization, but the time required is expected to be manageable. They will be involved in reviewing reporting options, recommending dashboard content and training on how to use the new system. Advisory Committee Review The financial system project is a major project for the Town and is included in the major capital project updates which are regularly provided to the Finance Advisory Committee. These updates will continue until the project is complete. At the May 11th, 2021 Finance Advisory Committee meeting a memo was discussed that provided a more comprehensive update on the status of the project. At the time of this memo, the project was at the stage where the requirements were still being developed for the procurement. Staff identified through the request for information process that not all ERP financial solutions provide a tax billing solution. While a complete integrated system would be preferred, staff presented the option of proceeding with the City of Mississauga system as an alternative. The proposed solution included in this report provides a complete integrated solution which includes tax billing. The memo also outlined how estimates on cost for implementation and ongoing fees were difficult to estimate as pricing is typically confidential and that the full Page 87 of 149 April 19, 2022 10 of 14 Report No. FIN22-012 requirements for town resources to support the project had yet to be determined. This report addresses these outstanding items. Legal Considerations None. Financial Implications To implement the proposed financial system the project’s total capital budget authority will need to increase from $1.5 million to $2.486 million, representing an increase of $986,000. This recommended increase factors in the project’s costs spent to date, the consultant implementation costs, the costs for internal staff to support the project and the first year of annual fees. Since the pricing provided by the consultant is confidential, a breakdown cannot be provided. A mix of funding sources from tax, user rate and building services is proposed to fund the financial system project This project’s current capital budget authority is funded entirely from the Information Technology Rehabilitation & Replacement (IT R&R) reserve. This reserve is 100 percent sourced from tax levy contributions to capital reserves. In consideration that the proposed financial system will be used to manage the financials for tax, user rate and building funded services, this project’s funding should come from a mix of reserves funded from these sources. This report recommends that the split between these major funding sources should be 75% tax, 21% user rate (water and wastewater) and the balance of 4% from building services. Table 1 below presents the proposed funding sources of this project’s recommended total capital budget authority. Page 88 of 149 April 19, 2022 11 of 14 Report No. FIN22-012 Table 1 Financial System Project Proposed Funding Funding Source Approved Proposed Change Proposed Total Information Technology R&R Reserve (Tax) $1,500,000 $293,000 $1,620,000 Water Rate Reserve $0 $606,600 $606,600 Building Reserve $0 $86,400 $86,400 Total $1,500,000 $986,000 $2,486,000 To minimize the impact of this project on the IT R&R reserve, a one-time transfer of $293,000 from the tax rate stabilization reserve to the information technology R&R reserve is proposed The IT R&R reserve currently does not have sufficient available funding to support the increase to this project based upon the town’s existing 10-year capital plan. In an effort to minimize the impact of this project’s further funding requirements on this reserve, it is proposed that a transfer of $293,000 from the tax rate stabilization reserve to the IT R&R reserve be completed. Table 2 Estimated Impact on Tax Stabilization Reserve In $ Amount Available Current Reserve Balance $8,601,700 Less: Proposed transfer to IT R&R reserve $293,000 Estimated Reserve Balance $8,308,700 Minimum Reserve Balance $5,210,600 The tax stabilization reserve has a current available balance of $8,601,700. As per the town’s approved 2021 surplus / deficit management bylaw, this reserve’s balance should be maintained at approximately 10 percent of the annual tax revenue which is $5,210,600 for 2021. Should the proposed transfer to the IT R&R reserve be approved, it will result in a remaining available tax rate stabilization reserve balance of $8,308,700, Page 89 of 149 April 19, 2022 12 of 14 Report No. FIN22-012 which remains above the recommended balance for this reserve as summarized in Table 2. The ongoing operating costs for the new system will be partially offset by retiring the current financial and budget systems The proposed new financial system will replace the current financial and budget systems being used by staff. As these systems will be retired upon the implementation of the new system, their resultant annual fee savings can be used to reduce the annual cost for the new financial system. Upon application of these savings, the net incremental annual cost of the new financial system is estimated to be $345,080. This incremental cost is to be funded from a mix of tax, user rate and building revenues based upon the same methodology that was used for the project implementation costs. It is proposed that the incremental operating cost for the new system be phased in over four years from 2023 to 2026. The increase on the tax levy can be phased in by using reserves. Staff will develop a plan to be included in the next four-year operating budget that will manage the timing of when the old systems are retired and the phasing in of the new system’s incremental costs. It is estimated that the annual increase to the tax levy for the new system, after the decommissioning of existing systems, will not exceed $224,000. The estimated required draw from tax rate stabilization reserve over the first three years of the phase in is not to exceed $380,000. Based on the balance shown in Table 2, there will be sufficient room within the tax rate stabilization reserve to accommodate the proposed phase in plan. Communications Considerations A communications plan will be developed prior to system implementation with both internal and external audiences addressed. Tactics will focus on communication to suppliers for electronic submission of invoices, property owners for email of tax and water bills and an internal focus on education and change management. Climate Change Considerations The recommendations from this report may decrease greenhouse gas emissions by reducing paper-based processes and approvals. The system will automate workflow for many tasks in the procure to pay process. It will eliminate the need for paper forms and invoices. The system will also support a customer portal to enable property owners and water customers to access their bills and elect to receive their bills electronically through email. Page 90 of 149 April 19, 2022 13 of 14 Report No. FIN22-012 Link to Strategic Plan The financial system replacement supports the Strategic Plan goal of supporting and exceptional quality of life for all through the promoting service accountability, excellence and innovation objective by expanding e-services to vendors and water and tax billing customers and driving efficiencies by automating internal processes. The project also supports the guiding principle of leadership in corporate and financial management by providing enhanced reporting tools to management. Alternative(s) to the Recommendation 1. Council provide direction. Conclusions The Town should proceed with the implementation of the proposed new financial system. To do this, it is recommended that Council increase the total capital budget authority for this project to $2,486,000, representing a total increase of $986,000. This proposed increase is to be funded through tax, user rate and building funded reserves based on the methodology outlined in the report and as detailed in Table 1. To mitigate the impact of this increase on the IT R&R reserve, a transfer of $293,000 from the tax rate stabilization reserve is proposed. This will ensure there is no impact to other projects funded from the IT R&R reserve. The ongoing annual costs for the new financial system will be phased in over the next four years in the budgets for 2023 to 2026. These costs will be partially offset by savings in annual fees arising from the current systems that will be retired. Attachments Attachment 1 – 2021 Budget Capital Project 14012 Financial System Previous Reports FIN21-035 – 2021 Year End Surplus/Deficit Management By-law and Reserve Management Adjustments FIN21-051 – 2021 Interim Forecast Update as of October 31, 2021 Page 91 of 149 April 19, 2022 14 of 14 Report No. FIN22-012 Pre-submission Review Agenda Management Team review on March 31, 2022 Approvals Approved by Rachel Wainwright-van Kessel, CPA, CMA, Director, Finance Approved by Doug Nadorozny, Chief Administrative Officer Page 92 of 149 Town of Aurora Capital Projects Project Department Version Year 14012 Financial System Financial Services Final Approved Budget 2021 TARGET START DATE AND END DATE: Use format Q4 2017 - Q1 2018 Q2 2023 The increase in Capital Budget Authority is to add two dedicated staff for the period of the implementation of the project. Provide a brief overview of the project and include the key goals, objectives and performance measures. The Town's current suite of core financial system tools will be replaced with a single integrated financial system that has an open data structure, wholly integrated "procurement to payment" functionality, integrated budget & general ledger system, contract and project management capabilities & highly customizable reporting. The first phase in 2020 includes the engagement of a consultant to define the specifications for the new system including its RFP development. The second phase will include the purchase and implementation of all key financial software components which will form the new integrated financial system. The budget for this project includes the cost for the consulting engagement, the new system and the cost for two full-time equivalent staff to be assigned to the project through the implementation. This will include one Finance staff that is assigned to the project for the duration. This will be the new position requested in the operating budget for 2021. The second will be a backfill of a position within Finance which will provide the flexibility for staff to float on to the project as required. Provide the reasons the project should be approved and what will be the impact of the project to service levels. The Town's current financial system is outdated and being used beyond its useful life. The current system cannot handle the increasing complexity in financial reporting requirements. The present suite of core financial system tools which were acquired by the Town as stand-alone components on an as needed basis cannot be easily integrated. After considerable effort to maximize the value from its existing financial systems, staff have now concluded that a new fully integrated financial system is necessary in order to meet the Town's current and future requirements. If a new financial system is not implemented or is delayed, the town's current financial system framework's Financial Information Budget 10-Year Plan Previously Approved Budget Capital Budget Authority Budget Change Actuals to Dec 31/2019 2020 Forecast 2021 2022 2023-2030 Expenditures Estimated Expenditures CONSULTING 100,000 35,000140,869 40,869 105,869 CONTRACTS 900,000 1,359,131 359,000 837,631 162,500 459,131 1,000,000 35,0001,500,000 359,000 837,631 162,500500,000 105,869 1,000,000 35,0001,500,000 359,000 837,631500,000 162,500Expenditures Total 105,869 Funding Infrastructure Sustainability Reserves COMPUTER RELATED EQUIP R&R 35,000 359,000 837,631 162,500 35,000 359,000 837,631 162,500 105,869 35,000 359,000 837,631 162,500Funding Total 105,869 Page 93 of 149 Town of Aurora Capital Projects Project Department Version Year 14012 Financial System Financial Services Final Approved Budget 2021 ability to meet staff's growing requirements will continue to deteriorate. Explain the benefits of the project which could include Citizen/Client, compliance, financial, internal, learning & growth or utility benefits. The proposed fully integrated financial system would address the growing inability of the Town's current financial systems to meet its rapidly expanding and more complex financial requirements. This new financial system would also allow the Town to achieve material process efficiencies and offer enhanced services to both external and internal stakeholders including the management team having better tools at their fingertips to manage their budget, forecasts, spending and procurement contracts. The automation of processes will mean that staff can focus more on managing the business and analysis rather than just trying to pull together the data. Please provide an explanation of what the outcomes would be if the project was not approved. If a new financial system is not implemented or is delayed, the Town's current collective financial system framework's ability to meet its business and residents, as well as staffing growing requirements will continue to deteriorate. Page 94 of 149 100 John West Way Aurora, Ontario L4G 6J1 (905) 727-3123 aurora.ca Town of Aurora General Committee Report No. OPS 2 2 -0 05 . Subject: Town Owned Light Standards for Displaying Banner Flags at St. Andrew’s College Prepared by: Luigi Colangelo, Manager, Public Works Department: Operational Services Date: April 19, 2022 Recommendation 1. That Report No. OPS22-005 be received; and 2. That St. Andrew’s College be authorized to continue to display it’s banner signs on the Town-owned light standards that abut 15800 & 15900 Yonge Street in accordance with section 3.5 of By-law No. 5840-16 for two terms of five (5) years each. Executive Summary This report seeks Council authorization for St. Andrews College to continue to display banner flags on Town-owned lights in accordance with By-law 5840-16, being a by-law respecting signs within the Town of Aurora (the “Sign By-law”). The banners proposed are intended to support a recognition and awareness campaign for St. Andrews College. Staff have reviewed locations for this request and have identified 14 light standards along Yonge Street in front of Addresses 15800 and 15900 Yonge Street adjacent to the SAC property. Use of banners will create a higher awareness of the college for a five (5) year term. Staff have no objections to this request in accordance with the Town’s Policy No. 63, being the Street Banner Policy. As part of the agreement the Town, upon request, will be able to install special event banners on every other light standard. Page 95 of 149 April 19, 2022 2 of 4 Report No. OPS22-005 Background The original banner placement request proposed by SAC was for the use of six (6) town owned light standards for a two (2) year period to assist in promoting public awareness for the school. The current agreement expires April 30, 2022SAC has recently purchased additional property at 15900 Yonge Street and expanded the College. Therefore, SAC is requesting permission for the use of eight (8) additional light standards along 15900 Yonge Street, for a total of fourteen (14) light standards. Staff have no objections to this request and is proposing that this be permitted for (2) terms of five (5) each. The current Sign By-law does not permit signs on public lands, unless authorized by Council. Analysis Council authorization is required to permit the banners on Town-owned property Section 3.5 of the Sign By-law does not permit signs on public lands unless authorized by Council; Staff recommend that Council provide such authorization. SAC has been in Aurora since 1926 and has grown with the Town SAC, established in 1926, is a prominent institution of higher learning located in the Town of Aurora attracting students from around the world. The banners will reflect the diversity of the students at SAC. The Town would have access to display banners for special events As part of the agreement the Town, upon request, will have access to install special event banners on every other light standard, being seven (7) light standards. Advisory Committee Review None. Legal Considerations The existing agreement with St. Andrew’s College does not have a renewal period, and therefore, in order for SAC to continue to display it’s banner signs, Council approval is Page 96 of 149 April 19, 2022 3 of 4 Report No. OPS22-005 required. If Council approves staff’s recommendation, an agreement will be entered into between the Town and SAC, in accordance with the Town’s Delegated Authority By- law. Financial Implications SAC has agreed to pay for all installation, repair and maintenance costs relating to the proposed banners and brackets at the noted 14 light standard locations along Yonge Street. SAC will not be charged any fees or charges in this regard. Staff do not anticipate any ongoing incremental operating costs to result from this arrangement. Communications Considerations Not applicable. Climate Change Considerations The recommendations from this report does not impact greenhouse gas emissions or impact climate change adaptation. Link to Strategic Plan Permitting SAC to display its banners on Town owned light standards supports the Strategic Plan goal of enabling a diverse, creative and resilient economy through its accomplishment in satisfying the requirement in the following key objective within this goal statement: Promoting economic opportunities that facilitate the growth of Aurora as a desirable place to do business: Leverage partnerships with local boards, chambers and business organizations to promote Aurora as a preferred location for business. Alternative(s) to the Recommendation 1. Council may choose to not authorize the use of Town-owned light standards for the banner placements. SAC would not be permitted to display banners representing its institution. Page 97 of 149 April 19, 2022 4 of 4 Report No. OPS22-005 Conclusions Staff has reviewed the request from SAC to place banners on Town-owned light standards along Yonge Street adjacent to the school property. The Town has identified a total of 14 light standards for this purpose. Attachments Appendix “A” – Location of Light Standards from 15800 to 15900 Yonge Street Previous Reports IES17-020 Agreement with St. Andrew’s College to display banners on Town Property, April 18, 2017 Pre-submission Review Agenda Management Team review on March 31, 2022 Approvals Approved by Allan D. Downey, Director, Operational Services Approved by Doug Nadorozny, Chief Administrative Officer Page 98 of 149 ! ! ! ! ! ! ! ! ! ! ! ! ! ! 15800 Yonge StSt. Andrew's College 15900 Yonge St 15858 YONGE STREETLEGENDStreet Light Standard Old Yonge StMoorcrest Dr Raiford St Closs SquareO'Hara DrTwelve Oaks Dr Hollingshead Dr Heatherfield Ln TaraHillCir YONGE STREETST JO HN'S SIDE ROAD WEST ST JOHN'S SIDEROAD EAST AshleyPlButler CrtWilkes CrtBurgonPl PittypatCrtBuchanan Cres TOWN OF AURORA - OPERATIONAL SERVICESLOCATION OF LIGHT STANDARDS ALONG YONGE STREETFROM 15800 TO 15900 YONGE STREET (WEST SIDE) Map created by Infrastructure & Environm ental Services Department, March 24th, 2017. Map updated by Corporate Services Department on 2022-03-03.Base data provided by York Region and Aurora - GIS. This is not a legal survey. ¯0 25 50 Metres Hwy 404Bathurst StYonge StYonge StBayview AveLeslie StLeslie StHwy 404St John's Sdrd Wellington St EWellingtonSt W Henderson Dr Vandorf Sdrd Bloomington Rd SUBJECTLANDS ) Document Path: J:\_Departments_space\Works\IES Maps - Operations\For Iustina Voinea\St_Andrews_School_Banner_Flags\Location_of_Light_Standards_Yonge_Street.mxd APPENDIX "A" Page 99 of 149 100 John West Way Aurora, Ontario L4G 6J1 (905) 727-3123 aurora.ca Town of Aurora General Committee Report No. PDS2 2 -0 53 Subject: Application for Draft Plan of Condominium Sixfive (ETS) GP Inc. ON behalf of 45 ETS Limited Partnership 45 Eric T Smith Way PT BLK 11, PL 65M-4324, PART 3 PLAN 65R35964 File Number: CDM-2021-01 Related File Number: SP-2021-01 Prepared by: Rosanna Punit, Planner Department: Planning and Development Services Date: April 19, 2022 Recommendation 1. That Report No. PDS22-053 be received; and 2. That the Draft Plan of Condominium File Number CDM-2021-01 to establish a Standard Condominium tenure for 20 industrial units, be approved, subject to the conditions attached hereto as Schedule “A” of this report. Executive Summary This report seeks Council’s approval of an of a proposed Draft Plan of Condominium (Standard Condominium) application at 45 Eric T Smith Way (the ‘subject lands’). The building is currently under construction. The applicant has submitted a Draft Plan of Condominium application to establish a Standard Condominium tenure for the development approved under Site Plan Application SP-2021-01; The proposed application is consistent with the PPS and conforms with the Growth Plan, the Lake Simcoe Protection Plan and the Region’s Official Plan; The proposed application conforms to OPA 30 and the Towns Zoning By-law 6000-17, as amended; The proposed application was circulated to Town staff and external agencies and all are satisfied, subject to conditions of approval. Page 100 of 149 April 19, 2022 2 of 7 Report No. PDS22-053 Background Application History The Site Plan application was delegated to staff, in accordance with Delegation By-law 6212-19, as amended. The Site Plan application was approved on March 15, 2022 for 20 industrial and office units. Two minor variance applications were submitted and approved by the Committee of Adjustment. The first minor variance related to a decreased landscape strip on the west side property line of 1.5m whereas 3.0m is required (MV-2021-19). The second minor variance was to permit a warehouse use as a principle use. Location / Land Use The subject property, municipally known as 45 Eric T Smith Way, is generally located west of Highway 404, south of Wellington Street, east of Leslie Street. The subject property has an approximate lot area of approximately 1.7 hectares (4.2 acres) and a frontage of 83 meters (273 feet). The property is currently vacant, there are no trees or buildings on the site. The rear of the property is subject to a 6.0 metre trail easement. Surrounding Land Uses The surrounding land uses are as follows: North: Mircotel Inn and Suites and Goulding Avenue South: Vacant lands East: Vacant lands West: Industrial building (Holten Impex) Policy Context Provincial Policies Draft Plan of Condominium applications must have regard to matters of provincial interest, consistent with the Provincial Policy Statement (‘PPS’), and must conform with provincial plans, regional and local municipal official plans as well as the local zoning by-law. Applications for Standard Condominium do not require notice or a statutory public planning meeting. The Provincial Policy Statement (PPS) provides policy direction on matters of provincial interest. These policies support the development of strong communities through the promotion of efficient land use and development patterns. The Growth Plan for the Greater Golden Horseshoe is a guiding document for growth management within the Page 101 of 149 April 19, 2022 3 of 7 Report No. PDS22-053 Greater Golden Horseshoe (GGH) Area to 2041. The Growth Plan provides a framework which guide decisions on how land will be planned, designated, zoned and designed. The Lake Simcoe Protection Plan (LSPP) is a provincial document that provides policies which addresses aquatic life, water quality, water quantity, shorelines and natural heritage, other threats and activities (including invasive species, climate change and recreational activities) and implementation. York Region Official Plan (YROP) The subject lands are designated “Urban Area” within the YROP. The Region’s vision for the Urban Area is to strategically focus growth while conserving resources, and to create sustainable, lively communities. A primary goal of the YROP is to enhance the Region’s urban structure through city building, intensification, and compact, complete vibrant communities. Town of Aurora Official Plan – OPA 30 The subject property is designated “Business Park” within Official Plan Amendment 30 (OPA 30). Industrial uses and other employment activities including business activities such as manufacturing, assembly, fabrication, processing, warehousing and storage of goods and materials are permitted within the Business Park designation provided they occur within buildings and on sites that are on the same lot and related to the m ain industrial use. Uses likely to cause air pollution, odour or excessive noise shall be prohibited. Zoning By-law 6000-17, as amended The subject property is zoned “E-BP(349)” (Employment Business Park, exception zone 349) by Zoning By-law 6000-17, as amended, which allows for office and warehousing. Reports and Studies The Owner submitted the following documents as part of a complete application: Draft Plan of Condominium, prepared by Schaeffer Dzaldov Bennet Ltd Site Plan (approved) prepared by Ware Malcomb Survey, prepared by WAHBA Surveying Proposed Applications Page 102 of 149 April 19, 2022 4 of 7 Report No. PDS22-053 The applicant has submitted a Draft Plan of Condominium application to establish a Standard Condominium tenure for the development approved under Site Plan Application SP-2021-01 As shown on Figure 8, the applicant has submitted a Draft Plan of Condominium application to establish a standard condominium tenure for the development on the subject lands, consisting of a total of twenty (20) units; six (6) of the units have an office space on the second storey and fourteen (14) industrial units and one hundred thirty three (133) parking spaces. Analysis Planning Considerations The proposed application is consistent with the PPS and conforms with the Growth Plan, the Lake Simcoe Protection Plan and the Region’s Official Plan; The subject development achieves the objectives of intensification within settlement areas, utilizing existing infrastructure, providing for a range of business ownership tenure within the Town, and minimizing environmental impact. The proposed application provides for opportunities for a diversified economic base, maintaining a range and choice of suitable sites for employment uses which support a wide range of economic activities and ancillary uses, and take into account the needs of existing and future business. The site provides for employment uses, contributing to the economic activity within the Region, using a condominium form of ownership. The proposed application implements the York Region Official Plan (YROP) approved development under planning application SP-2021-01. Staff are satisfied that the proposed plan of condominium is consistent with the PPS and conforms to the Growth Plan. The Lake Simcoe Region Conservation Authority (LSRCA) has reviewed the proposed application and has no objection to its approval. Detailed design of for the overall development was reviewed under planning application SP-2021-01. The proposed application conforms to OPA 30 and the Towns Zoning By-law 6000-17, as amended; The Business Park designation permits employment activities such as warehousing and business activities. Staff evaluated the proposed development and have determined that the subject proposal meets applicable zoning standards. The Employment Page 103 of 149 April 19, 2022 5 of 7 Report No. PDS22-053 Business Park zone allows for industrial, warehousing and office uses. Planning Staff are of the opinion that the proposed development is appropriate and conforms to the Official Plan and Zoning By-law. Department / Agency Comments The proposed application was circulated to Town staff and external agencies and all are satisfied, subject to conditions of approval; The recommended conditions of approval are attached hereto as Schedule ‘A’ to this report. The conditions generally address items of mail box locations through approval of Canada Post, utilities locations and sign offs from each respective agency, in addition to ensuring the works relate to the Draft Plan of Condominium submitted and the approved site plan. Below is a summary of the comments received from the circulation of the draft plan of condominium application. Engineering The development is connected to municipal services and detailed design for the development was done through Site Plan application SP-2021-01. Parks No comments or concerns regarding the proposed draft plan of condominium application. York Region The Region has reviewed the subject application and has no objection to the approval of the standard plan of Condominium. LSRCA The LSRCA has no objections to the proposed draft plan of condominium. Advisory Committee Review No Communication Required. Page 104 of 149 April 19, 2022 6 of 7 Report No. PDS22-053 Legal Considerations Section 9(2) of the Condominium Act, 1998 states that the requirements of the Planning Act that apply to a plan of subdivision apply to a plan of condominium with necessary modifications. Under the Planning Act, Council has 120 days to make a decision on subdivision applications before the Owner can appeal. Financial Implications There are no direct financial implications arising as a result of this report. Communications Considerations Applications for Standard Condominium do not require Notice or a Statutory Public Planning Meeting. Climate Change Considerations The climate changes initiatives were addressed as part of the approved site plan application. The site plan application will result in an increase in greenhouse gas (GHG) emissions because it is a new greenfield development application. However, the applicant is applying design elements that mitigate the impact on GHG emissions such as: designing the building using suppliers that use green building practices in their production, MOLOK bins being used to promote recycling and diversion from landfills, drought resistant native plants and naturalization of the rear south area to accommodate a future trail connection. Link to Strategic Plan The Employment Trend Analysis Report supports the Strategic Plan goal of Enabling a Creative, Diverse and Resilient Economy through its accomplishment in satisfying requirements in the following key objectives within this goal statement: Promoting economic opportunities that facilitate the growth of Aurora as a desirable place to do business: Through the monitoring of emerging employment trends and economic trends, future workforce, education and business development needs are identified in accordance with the develop of plans to attract businesses that provide employment opportunities for our residents. Page 105 of 149 April 19, 2022 7 of 7 Report No. PDS22-053 Alternative(s) to the Recommendation 1. That Council provide direction. Conclusions Planning and Development Services reviewed the proposed Draft Plan of Condominium application with the relevant Provincial plans, Regional and Town Official Plans, the Town’s Zoning By-law and municipal development standards. The development proposal is considered good planning and conforms to Provincial and Regional policies and is consistent with policies of the Town’s Official Plan. Therefore, Staff recommend the approval of Draft Plan of Condominium File CDM-2021-01. Attachments Figure 1 – Location Map Figure 2 – Approved Site Plan Figure 3 – Approved Elevations (North and South) Figure 4 – Approved Elevations East (East) Figure 5 – Approved Elevations East (West) Figure 6 – Existing Official Plan Designation (OPA 30) Figure 7 – Existing Zoning By-Law Designation Figure 8 – Draft Plan of Condominium (Standard) Schedule ‘A’ – Conditions of Approval Previous Reports Committee of Adjustment Report No. MV 2021-19, dated July 8, 2021 Committee of Adjustment Report No. MV-2021-24, dated September 9, 2021 Pre-submission Review Agenda Management Team review on March 31, 2022 Approvals Approved by Marco Ramunno, Director, Planning and Development Services Approved by Doug Nadorozny, Chief Administrative Officer Page 106 of 149 Goulding AvenueEric T Sm ith WayLeslie StreetLOCATION MAP Map created by the Town of Aurora Planning and Building Services Department, 3/14/2022. Base data provided by York Region & the Town of Aurora. Air Photos taken Spring 2021, © First Base Solutions Inc., 2021 Orthophotography. ¯FIGURE 1 St John's Sdrd Wellington St E Vandorf SdrdHenderson Drive ^Wellington St W UV404 UV404Leslie StYonge StBathurst StBayview AveBloomington Rd 0 50 100 MetersAPPLICANT: SIXFIVE (ETS) GP INCFILE: CDM-2021-01 Document Path: J:\data\data\Planning Maps\45 Eric T Smith Way (Sixfive (ET S) GP Inc CDM-2021-01)\Figure_1_Location_Map.mxd Subject Lands - 45 Eric T Smith W ay Page 107 of 149 APPROVED SITE PLAN Map created by the Town of Aurora Planning & Building Services Department, 3/14/2022. Base data provided by Ware Malcomb. APPLICANT: SIXFIVE (ETS) GP INCFILE: CDM-2021-01FIGURE 2 Document Path: J:\data\data\Planning Maps\45 Eric T Smith Way (Sixfive (ETS) GP Inc CDM-2021-01)\Figure_2_Proposed_Site_Plan.mxd Page 108 of 149 APPROVED ELEVATIONS (NORTH AND SOUTH) Map created by the Town of Aurora Planning & Building Services Department, 3/14/2022. Base data provided by Ware Malcomb. APPLICANT: SIXFIVE (ETS) GP INCFILE: CDM-2021-01FIGURE 3 Document Path: J:\data\data\Planning Maps\45 Eric T Smith Way (Sixfive (ETS) GP Inc CDM-2021-01)\Figure_3_Proposed_Elevations_North_South.mxd Page 109 of 149 APPROVED ELEVATIONS (EAST) Map created by the Town of Aurora Planning & Building Services Department, 3/14/2022. Base data provided by Ware Malcomb. APPLICANT: SIXFIVE (ETS) GP INCFILE: CDM-2021-01FIGURE 4 Document Path: J:\data\data\Planning Maps\45 Eric T Smith Way (Sixfive (ETS) GP Inc CDM-2021-01)\Figure_4_Proposed_Elevations_East.mxd Page 110 of 149 APPROVED ELEVATIONS (WEST) Map created by the Town of Aurora Planning & Building Services Department, 3/14/2022. Base data provided by Ware Malcomb. APPLICANT: SIXFIVE (ETS) GP INCFILE: CDM-2021-01FIGURE 5 Document Path: J:\data\data\Planning Maps\45 Eric T Smith Way (Sixfive (ETS) GP Inc CDM-2021-01)\Figure_5_Proposed_Elevations_West.mxd Page 111 of 149 Goulding AvenueEric T Smith Way Don Hillock Drive LESLIE STREETEXISTING OFFICIAL PLAN DESIGNATION (OPA 30) ¯APPLICANT: SIXFIVE (ETS) GP INCFILE: CDM-2021-01FIGURE 6 Map created by the Town of Aurora Planning and Building Services Department, 3/24/2022. Base data provided by York Region & the Town of Aurora. Document Path: J:\data\data\Planning Maps\45 Eric T Smith Way (Sixfive (ETS) GP Inc CDM-2021-01)\Figure_6_Existing Official Plan.mxd 0 50 100 Meters St John's Sdrd Wellington St E Vandorf SdrdHenderson Drive ^Wellington St W UV404 UV404Leslie StYonge StBathurst StBayview AveBloomington Rd Subject Lands - 45 Eric T Smith Way Landuse Designations Environmental Protection/Oak Ridges Moraine Rural/Oak Ridges Moraine OPA 30, Business Park OPA 30, Linear and Other Open Space OPA 20, Golf Course OPA 20, Urban Residential Page 112 of 149 Goulding AvenueEric T Sm ith Way Don Hillock Drive E-BP(448)E-BP(338) RU E-BP C-ORM E-BP(385) E-BP(349)EPEP E-BP EP E P O2(249)R2(296)(H)E-BP(386) O1 RU-ORM O1LESLIE STREETEXISTING ZONING BY-LAW DESIGNATION ¯APPLICAN T: SIXFIVE (ETS) GP INCFILE: CDM-2021-01FIGURE 7 Map created by the Town of Aurora Planning and DevelopmentServices Department, 3/24/2022. Base data provided by York Region & the Town of Aurora. Document Path: J:\data\data\Planning Maps\45 Eric T Smith Way (Sixfive (ETS) GP Inc CDM-2021-01)\Figure_7_Existing_Zoning_By-law.mxd 0 50 100 Meters E-BP(349) St John's Sdrd Wellington St E Vandorf SdrdHenderson Drive ^Wellington St W UV404 UV404Leslie StYonge StBathurst StBayview AveBloomington Rd Oak Ridges MoraineRuralRU-ORM RURAL ZONES Public Open SpaceO1 Private Open SpaceO2 EMPLOYMENT ZONES Zoning Legend RESIDENTIAL ZONES OPEN SPACES ZONES Environmental ProtectionEP Business ParkE-BP Detached SecondDensity ResidentialR2 Oak Ridges MoraineCountryside AreaC-ORM ORM COUNTRYSIDE AREA RuralRU Subject Lands - 45 Eric T Smith Way Page 113 of 149 PROPOSED DRAFT PLAN OF CONDOMINIUM (STANDARD) Map created by the Town of Aurora Planning & Building Services Department, 3/24/2022. Base data provided by Schaeffer Dzaldov Bennett Ltd. APPLICANT: SIXFIVE (ETS) GP INCFILE: CDM-2021-01FIGURE 8 Document Path: J:\data\data\Planning Maps\45 Eric T Smith Way (Sixfive (ETS) GP Inc CDM-2021-01)\Figure_8_Proposed_Draft_Plan_Condominium.mxd Page 114 of 149 Schedule “A” CONDITIONS OF APPROVAL Draft Plan of Standard Condominium SIXFIVE (ETS) GP INC. 45 Eric T. Smith Way, legally described as Lot 7, Plan 65M-4324 and Part Block 11, designated as Part 3 on Plan 65R-35964 (the “Lands”) CDM-2021-01 THE CONDITIONS OF AURORA COUNCIL THAT SHALL BE SATISFIED BY THE OWNER OF THE LANDS (THE “OWNER”) PRIOR TO THE RELEASE FOR REGISTRATION OF ANY CONDOMINIUM PLAN OF THE LANDS (THE “PLAN”), ARE AS FOLLOWS: Planning Division Conditions 1. The final draft plan prepared by Schaeffer Dzaldov Bennett Ltd. (the “Surveyor”) dated November 4, 2021 with respect to the creation of twenty (20) standard condominium units on the Lands (the “Draft Plan”) and associated conditions of Draft Plan approval may be amended by the Town if revisions are required to implement or integrate any recommendations resulting from studies required to be submitted as a condition of Draft Plan approval. Further, minor redline revisions to the Draft Plan may also be required to ensure property alignment with existing on lands adjacent to the Draft Plan. 2. Prior to the release of the Plan for registration, the Owner shall, if required by the Town, enter into and execute any agreement(s) with the Town agreeing to satisfy all conditions, legal, financial (including fees and securities) and otherwise of the Town (the “Condominium Agreement”). Legal Services Division Conditions 3. Prior to the release for registration of the Plan, the Owner shall submit to the Town for approval the Condominium Declaration and Description containing all the required provisions in accordance with the Condominium Act, 1998 and any other provision as may be required by the Town (the “Declaration”). If requested by the Town, the Owner shall incorporate into the Declaration any right(s)-of-way and easements for vehicular access, including access for fire and emergency services, to the satisfaction of the Town. Together with the final version of the Declaration, the Owner shall provide a solicitor’s undertaking indicating that: a) the Declaration provided to the Town is the final Declaration to be submitted for registration, subject only to changes requested by the Land Registrar; b) the Town will be notified of any required changes prior to registration; and c) immediately following registration of the Declaration, a copy will be provided to the Town. 4. Prior to the release for registration of the Plan, the Owner shall submit the Plan to the Town for approval, as preapproved by the Registry Office. Engineering Division Conditions Page 115 of 149 SIXFIVE (ETS) GP INC. CDM-2021-01 Conditions of Approval Page 2 5. Prior to the Town’s release of the Plan for registration, the Owner shall submit to the satisfaction of the Town, a certificate from the Owner’s consultant stating that the buildings have been substantially completed in accordance with the Condominium Act, 1998, S.O. 1998, c. 19, as amended, and that they have been surveyed and built including all site works in accordance with the plans forming part of the Development Agreement dated March 15, 2022 between the Owner and the Town registered on title to the Lands as Instrument No. YR3398334 on March 23, 2022. Canada Post 6. The owner/developer will consult with Canada Post to determine suitable permanent locations for the placement of Community Mailboxes and to indicate these locations on appropriate servicing plans. 7. The Builder/Owner/Developer will confirm to Canada Post that the final secured permanent locations for the Community Mailboxes will not be in conflict with any other utility; including hydro transformers, bell pedestals, cable pedestals, flush to grade communication vaults, landscaping enhancements (tree planting) and bus pads. 8. The owner/developer will install concrete pads at each of the Community Mailbox locations as well as any required walkways across the boulevard and any required curb depressions for wheelchair access as per Canada Post’s concrete pad specification drawings. 9. The owner/developer will agree to prepare and maintain an area of compacted gravel to Canada Post’s specifications to serve as a temporary Community Mailbox location. This location will be in a safe area away from construction activity in order that Community Mailboxes may be installed to service addresses that have occupied prior to the pouring of the permanent mailbox pads. This area will be required to be prepared a minimum of 30 days prior to the date of first occupancy. Developer is to inform Canada Post (Delivery Service Officer) of occupancy a minimum of 1 year prior to first move in date. 10. The owner/developer will communicate to Canada Post the excavation date for the first foundation (or first phase) as well as the expected date of first occupancy. 11. The owner/developer agrees to include in all offers of purchase and sale a statement, which advises the prospective new home purchaser/tenants that mail delivery will be from a designated Community Mailbox, and to include the exact locations (list of lot #s) of each of these Community Mailbox locations; and further, advise any affected homeowners/tenants of any established easements granted to Canada Post. 12. Enhanced Community Mailbox Sites with roof structures will require additional documentation as per Canada Post Policy 13. There will be no more than one mail delivery point to each unique address assigned by the Municipality 14. Any existing postal coding may not apply, the owner/developer should contact Canada Post to verify postal codes for the project Alectra Page 116 of 149 SIXFIVE (ETS) GP INC. CDM-2021-01 Conditions of Approval Page 3 15. The owner, or agent, of this proposed plan is required to contact Alectra and discuss all aspects of the above project. The standard electrical supply to Industrial, Commercial, Institutional and High-Rise Condominium projects is via a pad mounted transformer. The proposed transformer shall meet Alectra’s Clearance Standards, the transformer must also be located within 3-4.5m of a parking area, driveway or hard surface for access by service vehicles. The access must be from within the customer’s property, not from a local roadway or adjacent properties, and must provide adequate access for a line truck. Primary voltage duct bank standards* and the transformer base and grounding standards will be provided to the customer once the primary supply point(s) have been established by Alectra, and the customer’s main service size has been established by their Consultant. *(see attachment 4) 16. All proposed billboards, signs, and other structures associated with the development must maintain minimum clearances to the existing overhead or underground electrical distribution system as specified by the applicable standards, codes and acts referenced. 17. The transformer precast base cannot be located over parking structures or over an underground parking garage. Where the transformer is to be situated on a graded slope, a notched-out area must be established for the transformer base to be installed, with adequate space to accommodate the grounding requirements and guard post/bollards if required. 18. Alectra will require one architectural site plan showing the proposed transformer location, one electrical site plan, and an electrical single-line drawing, both in hard copy (PDF file, P.Eng. approved version) and electronic AutoCAD (latest version). Additionally, a complete building elevation drawing (including subsurface excavations) is required to ensure the project is not in conflict with any existing overhead or underground components of the electrical distribution system. Alectra also requires a letter from the owner, or the agent, stating that the proposed building-to- existing electrical distribution system clearances have been checked and are in compliance with the current requirements of the applicable standards, acts and codes referenced below. 19. In the event that the building commences construction, and the clearance between any component of the building structure and the adjacent existing overhead and underground electrical distribution system violates the Occupational Health and Safety Act, the customer will be responsible for 100% of the costs associated with Alectra making the work area safe. All construction work will be required to stop until the safe limits of approach can be established. 20. In the event the building is completed, and the clearance between the building and the adjacent existing overhead and underground electrical distribution system violates the any of applicable standards, acts or codes referenced, the customer will be responsible for 100% of Alectra’s cost for any relocation work. 21. Once Alectra has received all proposed details and are satisfied with the design, Alectra will Page 117 of 149 SIXFIVE (ETS) GP INC. CDM-2021-01 Conditions of Approval Page 4 provide the customer with an Offer to Connect which will specify all the details and the responsibilities of each party. Once the Offer is signed and full payment received by Alectra, Alectra will start the final design and state and/or obtain the required approvals from the Local Municipality. Bell 22. The Owner acknowledges and agrees to convey any easement(s) as deemed necessary by Bell Canada to service this new development. The Owner further agrees and acknowledges to convey such easements at no cost to Bell Canada. 23. The Owner agrees that should any conflict arise with existing Bell Canada facilities where a current and valid easement exists within the subject area, the Owner shall be responsible for the relocation of any such facilities or easements at their own cost. 24. The Owner is advised to contact Bell Canada at planninganddevelopment@bell.ca during the detailed utility design stage to confirm the provision of communication/telecommunication infrastructure needed to service the development. 25. It shall be noted that it is the responsibility of the Owner to provide entrance/service duct(s) from Bell Canada’s existing network infrastructure to service this development. In the event that no such network infrastructure exists, in accordance with the Bell Canada Act, the Owner may be required to pay for the extension of such network infrastructure. If the Owner elects not to pay for the above noted connection, Bell Canada may decide not to provide service to this development. Clearances The Town’s Planning Division shall advise that Conditions 1, 2 and 3 have been satisfied, stating briefly how each Condition has been met. The Town’s Legal Services Division shall advise that Condition 4 has been satisfied, stating briefly how each Condition has been met. The Town’s Engineering Division shall advise that Condition 5 has been satisfied, stating briefly how each Condition has been met. That Canada Post shall advise that conditions 6 to 14 have been satisfied, stating briefly how each condition has been met. That Alectra Utilities shall advise that conditions 15 to 21 have been satisfied, stating briefly how each condition has been met. That Bell shall advise that conditions 22 to 25 have been satisfied, stating briefly how each condition has been met. Page 118 of 149 100 John West Way Aurora, Ontario L4G 6J1 (905) 727-3123 aurora.ca Town of Aurora General Committee Report No. PDS2 2 -0 40 Subject: Heritage Permit Application File: HPA-2022-02 85 Catherine Avenue Prepared by: Brashanthe Manoharan, Planner/ Heritage Planning Department: Planning and Development Services Date: April 19, 2022 Recommendation 1. That Report No. PDS22-040 be received; and 2. That Heritage Permit Application HPA-2022-02 be approved to permit a two-storey addition with an integral tandem garage to the existing dwelling at 85 Catherine Avenue. Executive Summary This report seeks Council’s approval to the application for Heritage Permit Application HPA-2022-02. The purpose of the heritage permit application is to construct a two- storey addition with an integral tandem garage to the existing dwelling at 85 Catherine Avenue. The subject property is designated under Part V of the Ontario Heritage Act and is located within the Northeast Old Aurora Heritage Conservation District. Staff have no concerns with the proposal as the two-storey addition to the existing dwelling is not anticipated to adversely impact the character of the streetscape. Staff have no concerns with the proposal to demolish the existing attached frame garage and breezeway as it does not contribute to the heritage value of the property. Staff are satisfied that the proposal generally meets the design guidelines of the Northeast Old Aurora Heritage Conservation District Plan. Page 119 of 149 April 19, 2022 2 of 7 Report No. PDS22-040 Background Property Description The subject property is located on the south side of Catherine Avenue, north of Wellington Street East and east of Yonge Street (see Attachment 1). The property contains a one and a half (1 ½) storey white stucco and shiplap dwelling that was constructed c1950.The dwelling is reflective of a homestead architecture style characterized by its stucco and clapboard finish, front facing gable with steep roof, entrance and stairs to one side, double hung windows, and simple details. The property contains a frame garage which is attached to the dwelling by a breezeway. Parking is provided on the existing driveway located on the east side of the property. Mature vegetation exists on the property, which includes two (2) large trees in the front yard and vegetation along the west property line and in the rear yard. No mature trees will be removed to facilitate the proposed addition to the existing dwelling. Heritage Designation In 2006, Town Council passed By-Law 4804-06.D to designate 85 Catherine Avenue under Part V of the Ontario Heritage Act as part of the Northeast Old Aurora Heritage Conservation District. Town Council also passed By-Law 4809-06.D to adopt the “Northeast Old Aurora Heritage Conservation District Plan” as the document to guide the preservation, redevelopment and alteration of the properties and streetscapes located within the boundaries of the District. Heritage Permit Application The applicant has submitted a heritage permit to demolish the existing attached frame garage and breezeway to construct a recessed 35.5m2 (383 ft2) second storey addition above the existing first storey and a 117.7m2 (1,267 ft2) two-storey rear addition with an integral tandem garage on the ground floor and a new bedroom on the second floor. The proposed addition will be finished with horizontal blue shiplap siding and is designed with gable roofs that is similar in slope and style to the main building. The new garage and main door will be made out of wood with horizontal panels. The proposed east and west elevations feature one (1) new window opening on the first floor and two (2) new dormers on the second floor. The south (rear) elevation is glazed with windows that are similar in style to the existing windows and features a wood deck. Page 120 of 149 April 19, 2022 3 of 7 Report No. PDS22-040 The existing front stair railing will remain and will be re-painted to match current black colour. The existing stucco will be repointed as required in the same white colour. No mature trees will be removed to facilitate the proposed addition to the existing dwelling. The applicants have obtained a Preliminary Zoning Review (dated February 15, 2022) that confirms that the proposed addition complies with the requirements of the Zoning By-law. Analysis Staff support the removal of the attached framed garage and breezeway as it does not contribute to the heritage value of the property. The attached frame garage and breezeway does not exhibit any significant architectural or unique design features to demonstrate architectural significance. There is no evidence to suggest that the garage contributes to the heritage value of the existing dwelling. Staff do not anticipate that the proposed demolition of the attached frame garage and breezeway will adversely affect the heritage integrity of the building. Staff are of the opinion that the proposed addition will have minimal impact on the streetscape character and generally meets the design guidelines in the Northeast Old Aurora Heritage Conservation District Plan. Section 9.1.2.5 of the District Plan acknowledges that it is inevitable that overtime, additions and alterations would be necessary. The traditional pattern of additions in the District is to locate them to the rear where they are not visible from the street and do not interfere with the historical form of the main building. Section 9.3.6 of the District Plan further indicates that new attached additions to heritage buildings should be designed to complement the design of the original building. The proposed two-storey rear addition with an integral tandem garage is located on the south-east portion of the property, setback approximately 10.9 m (35.7 ft) from the street to help mitigate its visual impact from public view. Further, the existing mature canopy in the front yard will provide screening to further reduce the proposed addition’s presence on the Catherine Avenue. Section 9.1.2.1 of the District Plan states the importance of maintaining generous spacing between buildings and side yard driveways, as it is a key element of the District’s character that should be maintained. The proposed addition will not result in any obstruction on the physical separation between the side yard driveway and the Page 121 of 149 April 19, 2022 4 of 7 Report No. PDS22-040 abutting properties. The spatial relationship between the buildings will remain generally the same as the present condition. Section 4.2 of the District Plan provides that additions to existing buildings should be limited to a maximum depth of 16.8 m (55 ft) to ensure the protection of the historic lotting patterns of the neighborhood and to ensure the protection of rear yard amenity space of abutting properties. An additional 2.1 m (6.88 ft) will be allowed where the existing heritage house is less than 50% of the width of the lot. The lot frontage is approximately 16.8 m (55 ft), the approximate width of the existing dwelling is 7.39 m (24.2 ft), therefore allowing a maximum building depth of 18.9m (62 ft). The proposed addition will increase the total building depth to approximately 21.1 m (69.2 ft), where approximately 2.4 m (7.7 ft) is attributed to the projection of the integral tandem garage from the dwelling’s rear wall. Staff are satisfied that the proposed building depth is in keeping with the design objectives of the District Plan as it will not adversely impact the historical lotting pattern nor the rear yard amenity space for the subject property or abutting properties. Further, the existing mature trees in the front yard, as well as the vegetation along the west property line will provide screening to mitigate any visual impacts to the streetscape and abutting properties. The applicant is proposing a 35.5m2 (383 ft2) second storey addition above the existing first storey. This addition will be recessed approximately 5.54m (18.2 ft) from the existing main gable roof and is designed with two (2) dormers on the east and west elevations. As per Section 9.1.2.3, building heights are within a relatively consistent range, which is a contributing feature to the heritage character of the District. Although the height measured at the mid-point of the dwelling will be increased from approximately 2.7 m (8.9 ft) to 7.95 m (26.1 ft), staff are satisfied the proposal is consistent with range of building heights on Catherine Avenue and that it is under the maximum permitted height of 10m (32.8 ft) in the R7 Zone. Section 9.1.3 of the District Plan states that additions and alterations to an existing heritage building should be consistent with the style of the original buildings. Staff consider the proposed gable roof of the proposed addition to be compatible with the architectural character of the existing home. The roofline from the front is designed with a steep slope to help reduce its vertical massing to ensure it will not dominate the streetscape. The proposed wood panel garage and main doors, blue shiplap siding, and asphalt shingles are considered appropriate materials as per Section 9.8.1 of the District Plan as they respect the integrity of the existing dwelling and context of the neighbourhood. Page 122 of 149 April 19, 2022 5 of 7 Report No. PDS22-040 Staff support the proposed one (1) new window openings on the first floor on the east and west elevations and the glazing on the rear elevation as it maintains adequate proportion. Section 9.2.3 states that the proportion of windows to walls and the proportion of individual window openings is an important aspect of composition and shall between 15 and 20 percent of a wall. The proposed window opening on the existing east and west elevations are for a mud room and powder room respectively. As the proposed window is smaller than the existing windows, it meets the glazing ratio as stated in the District Plan. The proposed rear elevation contains a total of seven (7) windows and one patio door. Staff acknowledge that the rear addition will not be visible from the street and therefore will have minimal impact on the character of the streetscape. Further, the existing vegetation on the property will mitigate potential concerns of privacy for abutting properties. As such, staff support the glazing on the rear elevation. Advisory Committee Review The Heritage Advisory Committee discussed Heritage Permit Application HPA-2022-02 at its meeting on April 4, 2022. The Committee inquired whether the proposal would have any impacts on the existing trees and whether there are any aspects of the proposal that require approval from the Committee of Adjustment. The Committee expressed their support on the proposal and commended the applicant for adhering to the guidelines in the District Plan. The Heritage Advisory Committee had no objection to the approval of HPA-2022-02. Legal Considerations Under Section 42 of the Ontario Heritage Act, any developments or alterations that would potentially impact the heritage character of a property located within a Heritage Conservation District requires Council’s consent. This legislative requirement is implemented in the Town of Aurora through the process of a Heritage Permit Application, which is subject to Council’s approval in consultation with the Heritage Advisory Committee. Council must make a decision on a heritage permit application within 90 days after the notice of receipt is served on the applicant, otherwise Council shall be deemed to have consented to the application. The 90-day deadline for this permit application is May 31, 2022. Council may extend the review period of a heritage Page 123 of 149 April 19, 2022 6 of 7 Report No. PDS22-040 application in a heritage conservation district without any time limit under the Ontario Heritage Act provided it is agreed upon by the owner. If Council refuses the application, the owner may appeal the refusal to the Ontario Land Tribunal. Financial Implications There are no direct financial implications arising from this report. Communications Considerations The Town will use ‘Inform’ as the level of engagement for this application. There are five different levels of community engagement to consider, with each level providing the community more involvement in the decision-making process. These levels are: Inform, Consult, Involve, Collaborate and Empower. Examples of each can be found in the Community Engagement Policy. These options are based on the International Association of Public Participation (IAP2) Spectrum and assist in establishing guidelines for clearly communicating with our public and managing community engagement. In order to inform the public, this report will be posted to the Town’s website. Climate Change Considerations The recommendations from this report does not impact greenhouse gas emissions or impact climate change adaptation. Link to Strategic Plan The conservation of heritage resources supports the Strategic Plan goal of Supporting an Exceptional Quality of Life for All through its accomplishment in satisfying requirements in objective Celebrating and Promoting our Culture. Alternative(s) to the Recommendation 1. That Council approve the application with terms and conditions. 2. That Council refuse the Heritage Permit Application HPA-2022-02 with an explanation for the refusal. Page 124 of 149 April 19, 2022 7 of 7 Report No. PDS22-040 Conclusions Staff have reviewed Heritage Permit Application HPA-2022-02 for 85 Catherine Avenue and are satisfied that the proposed work is consistent with the design guidelines of the Northeast Old Aurora Heritage Conservation District Plan. Staff recommend to Council that Heritage Permit Application HPA-2022-02 for 85 Catherine Street be approved. Attachments Attachment 1 – Location Map Attachment 2 - Drawings Previous Reports Heritage Memorandum - Heritage Permit Application File: HPA-2022-02 – April 4, 2022 Pre-submission Review Agenda Management Team review on March 31, 2022 Approvals Approved by Marco Ramunno, Director, Planning and Development Services Approved by Doug Nadorozny, Chief Administrative Officer Page 125 of 149 Railway / GO Transit LineWellington Street East Maple Street Walton DriveCentre Street Wells StreetBerczy StreetLarmont StreetCatherine AvenueFleury StreetSpruce StreetBirchCourtCedarCrescentLEGAL DESCRIPTION: PLAN 246 PT LOT 114 MUNICIPAL ADDRESS: 85 Catherine AvenueFile No.: HPA-2022-02 0 60 120 Metres Map created by the Town of Aurora Planning Department, March 8, 2022Base data provided by York Region. This map is for addressing purposes only and should not be used for calculations or measurements. LOCATION MAP ¯St John's Sdrd Wellington St E Vandorf SdrdHenderson Drive ^Wellington St W UV404 UV404 Subject Lands Leslie StYonge StBathurst StBayview AveBloomington Rd Page 126 of 149 PROP.2 CAR GARAGEw/ 2nd STOREY ABV.FOOTPRINT:487sf89 CATHERINE AVE.1 STOREY DWELLINGPROPOSEDREAR ADDITIONFOOTPRINT: 780sf2nd STRY.FLOOR AREA: 903sfCATHERINE AVE.2nd STRY.ADDITIONAREA: 383sf83 CATHERINE AVE.EXISTING GARAGE85CATHERINE AVE.EXIST. DWELLINGFOOTPRINT: 872sfPROP.OPENDECKEXIST. DRIVEWAYYONGE ST.SITEWALTON DR.CENTRE ST.CATHERINE AVE.SPRUCE ST.DWELLING STATISTICS1. ZONING2. LOT FRONTAGE3. SITE AREA4. SETBACKS5. BUILDING HEIGHT6. COVERAGEBY-LAW 6000-17 EXISTINGACCESSORY BUILDING STATISTICS1. LOCATION2. SETBACKS3. BUILDING HEIGHT4. COVERAGEEXISTINGPROPOSEDSURVEY INFORMATIONKEY PLANLEGENDBY-LAW 6000-17PROPOSED7. 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info@jnc-architect.comA R C H I T E C T I N C .J O S E P H N C A M P I T E L L I&/,(17352-(&7&2168/7$176$5&+,7(&7352-(&712'$7(35,17('&+(&.('%< '5$:1%< $66,67$17'(6,*1(5 352-(&7$5&+,7(&7 6&$/(-&$03,7(//,,1)2':*7,7/(6+((712/(*$/-&5'352326('$'',7,2172(;,67,1*5(6,'(1&('(6&5,37,21 ')(%':*,668(6PROPOSED ROOF PLAN$352326('522)3/$1 PR20220136 Feb. 15, 2022TOWN OF AURORA PLANNING & DEVELOPMENT SERVICES BUILDING DIVISIONPERMIT NO.: DATE:PRELIMINARY ZONING REVIEWMelissa BozaninAPPROVED BY:Page 128 of 149 &$7+(5,1($9($8525$217KLVGUDZLQJDVDQLQVWUXPHQWRIVHUYLFHLVSURYLGHGE\DQGLVWKHSURSHUW\RI-RVHSK1&DPSLWHOOL$UFKLWHFW,QF WKH$UFKLWHFW 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info@jnc-architect.comA R C H I T E C T I N C .J O S E P H N C A M P I T E L L I&/,(17352-(&7&2168/7$176$5&+,7(&7352-(&712'$7(35,17('&+(&.('%< '5$:1%< $66,67$17'(6,*1(5 352-(&7$5&+,7(&7 6&$/(-&$03,7(//,,1)2':*7,7/(6+((712/(*$/-&5'352326('$'',7,2172(;,67,1*5(6,'(1&('(6&5,37,21 ')(%':*,668(6PROPOSED NORTH &EAST ELEVATIONS$352326('1257+(/(9$7,21352326('($67(/(9$7,21 PR20220136 Feb. 15, 2022TOWN OF AURORA PLANNING & DEVELOPMENT SERVICES BUILDING DIVISIONPERMIT NO.: DATE:PRELIMINARY ZONING REVIEWMelissa BozaninAPPROVED BY:Page 129 of 149 &$7+(5,1($9($8525$217KLVGUDZLQJDVDQLQVWUXPHQWRIVHUYLFHLVSURYLGHGE\DQGLVWKHSURSHUW\RI-RVHSK1&DPSLWHOOL$UFKLWHFW,QF WKH$UFKLWHFW 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info@jnc-architect.comA R C H I T E C T I N C .J O S E P H N C A M P I T E L L I&/,(17352-(&7&2168/7$176$5&+,7(&7352-(&712'$7(35,17('&+(&.('%< '5$:1%< $66,67$17'(6,*1(5 352-(&7$5&+,7(&7 6&$/(-&$03,7(//,,1)2':*7,7/(6+((712/(*$/-&5'352326('$'',7,2172(;,67,1*5(6,'(1&('(6&5,37,21 ')(%':*,668(6PROPOSED SOUTH & WEST ELEVATIONS$352326('6287+(/(9$7,21352326(':(67(/(9$7,21 PR20220136 Feb. 15, 2022TOWN OF AURORA PLANNING & DEVELOPMENT SERVICES BUILDING DIVISIONPERMIT NO.: DATE:PRELIMINARY ZONING REVIEWMelissa BozaninAPPROVED BY:Page 130 of 149 Feb. 9, 2022DATE: TOWN OF AURORAPLANNING AND DEVELOPMENT SERVICESDevelopment Planning DivisionRECEIVED1SUBMISSION No.Page 131 of 149 294.21.DSHEET NO.DWG. TITLEINFOJ. CAMPITELLIJ.C.RDSCALEPROJECT ARCHITECT:ASSISTANT DESIGNER:DRAWN BY:CHECKED BY:DATE PRINTED PROJECT NO.CONSULTANTSPROJECTCLIENTPROPOSED ADDITIONTO EXISTING RESIDENCELEGALARCHITECTDESCRIPTION DWG. ISSUES85 CATHERINE AVE.,AURORA, ON10 Bur Oak Avenue, Unit 3, Markham, ON L6C 0A2tel: 905-887-8900 fax: 905-887-9400 e-mail: info@jnc-architect.comA R C H I T E C T I N C .J O S E P H N C A M P I T E L L IFEB.07.2022JNC.01N.T.S.EXTERIOR FINISHESNORTH ELEVATION - EXTERIOR FINISHESFeb. 9, 2022DATE: TOWN OF AURORAPLANNING AND DEVELOPMENT SERVICESDevelopment Planning DivisionRECEIVED1SUBMISSION No.Page 132 of 149 100 John West Way Aurora, Ontario L4G 6J1 (905) 727-3123 aurora.ca Town of Aurora Notice of Motion Councillor’s Office _______________________________________________________________________________________ Re: Black History Month 2023 To: Mayor and Members of Council From: Councillor Wendy Gaertner Date: April 19, 2022 _______________________________________________________________________________________ Whereas Canada has designated February as Black History Month; and Whereas the Town of Aurora endorsed York Region’s Inclusion Charter and supports its’ goal of diversity, equity, and inclusion; and Whereas the Town of Aurora approved a Diversity, Equity and Inclusion Strategic Plan; 1. Now Therefore Be It Hereby Resolved That Council directs all of the applicable departments to come together in consultation with local community organizations to support and promote a program for February 2023. Page 133 of 149 100 John West Way Aurora, Ontario L4G 6J1 (905) 727-3123 aurora.ca Town of Aurora Notice of Motion Councillor’s Office _______________________________________________________________________________________ Re: Phragmites Remediation To: Mayor and Members of Council From: Councillor Rachel Gilliland Date: April 19, 2022 _______________________________________________________________________________________ Whereas phragmites has been recognized as one of Canada’s worst invasive plants that threaten the existence of meaningful wetlands and ecosystems; and Whereas wetlands are vital ecosystems that contribute to biodiversity, purifying water, reducing flooding, and are an identified asset to help fight against climate change; and Whereas phragmites is known to thrive in our wetlands causing all other life to be choked out by outcompeting native wetland plants, leaving frogs and turtles without vital habitat, and blocking shoreline views and access; and Whereas phragmites has been identified as a known threat in Aurora such as the Arboretum, Mackenzie Marsh, Salamander Pond, and the Dave Tomlinson Nature Reserve; 1. Now Therefore Be It Hereby Resolved That staff report back to Council with an information report identifying phragmites areas of concern and recommendations on remediation. Page 134 of 149 100 John West Way Aurora, Ontario L4G 6J1 (905) 727-3123 aurora.ca Town of Aurora Memorandum Office of the Mayor Subject: To: From: Date: York Regional Council Highlights of March 24, 2022 Members of Council Mayor Mrakas April 19, 2022 Recommendation 1.That the York Regional Council Highlights of March 24, 2022, be received for information. Page 135 of 149 YORK REGIONAL COUNCIL HIGHLIGHTS - MARCH 24, 2022 March 31, 2022 Live streaming of the public session of Council and Committee of the Whole meetings is available on the day of the meeting from 9 a.m. until the close of the meeting. Past sessions are also available at york.ca/councilandcommittee York Region’s continued response to COVID-19 York Regional Council received a COVID-19 update from York Region Medical O cer of Health Dr. Barry Pakes, outlining the gradual lifting of public health measures and York Region’s continued response to the pandemic. Following provincial guidance, masking mandates in most indoor setting, including schools, were lifted as of Monday, March 21, 2022. Masks continue to be required on public transit, in retirement homes, York Region vaccination clinics and other health care settings, shelters and congregate living settings. Addition public health measures, including passive screening requirements and business safety plans, were also lifted. In the coming weeks, Dr. Pakes anticipates an increase in COVID-19 cases as a result of reduced public health measures. However, it remains unclear if an increase in cases will have a signi cant impact on hospital capacity. In an e ort to continue managing the spread Page 136 of 149 of COVID-19, Dr. Pakes continues to recommend masking in most indoor environments, particularly when in crowds, in close contact with others or in con ned spaces with poor ventilation. Vaccines remain the best and last defence against COVID-19 and vaccination rates across York Region continue to increase with over 85% of all eligible residents vaccinated with at least two doses of a COVID-19 vaccine and over 56% having received three doses. To match the vaccination needs and demand in the community, York Region continues to close mass vaccination clinic sites and open smaller community-based clinics in Regional facilities. Vaccinations, including booster doses, remain available to all eligible residents and are available through walk-ins and appointments. Clinic locations and operating hours are updated regularly at york.ca/covid19vaccine More information about York Region’s ongoing response to COVID-19 is available at york.ca/COVID19 Regional Council to move forward with hybrid meetings Regional Council has endorsed a move to ‘blended’ hybrid meetings of Regional Council and Committee, e ective May 2022. Council directed sta to report back to Council in April 2022 with further information, including amendments to Procedural Bylaw 2018-59 to facilitate the blended hybrid model. Meeting of Committees of Council and the boards of directors of the Region’s three corporations will continue virtually at this time. In a special meeting of Regional Council held April 2, 2020, Regional Council amended the Procedural Bylaw to permit electronic meetings during a declared emergency. Council further amended the Bylaw on September 24, 2020 to enable electronic participation at any time. Electronic meetings have been successful in advancing Council business and maintaining public participation. Since moving to a virtual format in response to the COVID-19 pandemic, more individuals have watched and participated in Council and Committee Page 137 of 149 meetings, and Regional Council has considered more items during electronic meetings than was typically the case pre-pandemic. Electronic meetings have averted over 26 tonnes of greenhouse gas emissions and the switch to electronic agendas has saved approximately 40 trees. A move to a hybrid meeting format will further advance these bene ts while also providing opportunity for Council and residents to participate in person. Addressing housing a ordability Through attendance at the province’s virtual Housing A ordability Summit, York Region joined other municipalities from across Ontario to share best practices and identify proposed solutions related to address housing a ordability gaps, including: Improving the planning and development approval processes and changing various legislation to speed up approvals Reviewing and clarifying zoning regulations Exploring innovative, non-traditional forms of housing and land use Aligning municipal residential growth with provincial infrastructure and services To further address housing a ordability within York Region, an A ordable Private Market Housing Implementation Plan is being developed to identify actions, advocacy and partnership approaches to help address private market housing a ordability gaps. The plan will build on policies and actions identi ed through the Regional O cial Plan, 10-Year Housing and Homeless Plan and existing programs to address housing need by focusing and enhancing programs and initiatives that increase housing a ordability. A nal plan will be presented to Regional Council in late 2023. Addressing the housing a ordability and supply crisis requires an all-government approach. Di erent partners have a role in supporting the housing needs of residents and workers, and Regional Council will continue to engage with municipal and senior government partners to nd solutions that meet the needs of current and future residents. Page 138 of 149 York Region achieves 100% in Chief Drinking Water Inspector’s Annual Report As detailed in the 2021 Drinking Water Systems Report, York Region achieved 100% in provincial water quality standards in all Ministry of the Environment, Conservation and Parks inspections, con rmed by Ontario’s Chief Drinking Water Inspector’s Annual Report. Under the Safe Drinking Water Act, 2002, York Region reports annually on the quality and quantity of drinking water produced. The Region performs a robust and rigorous approach to protect drinking water which includes source water protection, operator training, water treatment, extensive monitoring and testing, as well as emergency preparedness. Historically, York Region has scored very well with combined inspection and test result averages ranging between 99.17% and 100% (2020/2021) over the last ve years. These scores con rm York Region ‘s water remains safe, clean and a ordable. Details of York Region water systems and drinking water quality can be viewed at york.ca/drinkingwater 2022 Draft Transportation Master Plan update York Region is expected to grow to more than 2 million people and 990,000 jobs by 2051. To support this growth, the Transportation Master Plan is being updated in coordination with the Regional O cial Plan and the Water and Wastewater Master Plan. The draft 2022 Transportation Master Plan proposes a network that provides convenient travel options, promotes economic growth, manages congestion, minimizes impacts on the environment and is nancially sustainable. The draft Transportation Master Plan proposes ve focus area for further study, including: 1. Safety for all travellers Page 139 of 149 2. Transportation equity: options for all lifestyles, life stages and abilities 3. Reducing car travel 4. Financial and environmental sustainability 5. Review the role and function of Regional corridors Input from residents, businesses and other stakeholders continues, including a third public information session being planned for April 2022. More information on the plan, including upcoming engagement opportunities, is available at york.ca/TMP Draft 2022 Development Charges Bylaw and Background Study now available for review Regional Council received the draft 2022 Development Charges Bylaw and Background Study, which is based on a 20-year planning outlook estimating approximately 169,000 new housing units and approximately 500,000 new residents by 2041. The study follows Regional Council’s February 2022 approval of a uniform, Region-wide rate structure to recover growth-related costs for all services in the 2022 Bylaw (excluding wastewater services in the Village of Nobleton). Development charges are collected from developers, generally at the time of a building permit, to help fund vital infrastructure, including water and wastewater, roads, police and transit to support growth across our cities and towns. A municipality must pass a new Development Charges Bylaw every ve years and it must be supported by a background study which provides an estimate of the anticipated growth and infrastructure costs required to support anticipated growth. The nal Development Charges Bylaw and Background Study will be provided to Committee and Council in May 2022, and, if approved, the new rates come into e ect on Friday, June 17, 2022. Page 140 of 149 2021 Environmental Services Research and Innovation update York Region’s Environmental Services undertakes annual research activities to manage risk and deliver services in water, wastewater, waste management, forestry, climate change and energy conservation programs. Despite the COVID-19 pandemic, ve new projects were initiated in 2021, totalling 26 projects with 21 continued from 2020. Notable research and innovation projects include: COVID-19 wastewater surveillance Developing guidance for assessment and evaluation of harmful algal blooms and implementation of control strategies in source water Feasibility of using granular activated carbon lter to treat wastewater Reducing municipal water loss and energy consumption through pressure management Biological controls for Emerald Ash Borer Circular Cities and Regions Initiative York Region continues to engage in strong partnerships with academic institutions, industry experts, consultants, conservation authorities and other public utilities. This enables the Region to leverage additional expertise to achieve more meaningful outcomes. Research activities directly address operational challenges and business needs, continually improve processes and services, help reach corporate and departmental long-term goals and in uence future environmental and regulatory changes. York Region provides comments on Federal Single-Use Plastics Prohibition Regulation Page 141 of 149 4/6/22, 10:29 AM York Regional Council Highlights - March 24, 2022 | York Region Regional Council endorsed sta comments for the Government of Canada’s draft Single- Use Plastics Prohibition Regulation and Regulatory Impact Analysis Statement. The draft regulation bans six categories of problematic single-use plastics, including plastic bags, straws, cutlery and some takeout containers. York Region recommendations include: Regular updates to the ban list as more data and better alternatives become available Further clarity for compostable plastic alternatives National labelling standards aligned with the regulation to provide better guidance for businesses and residents seeking alternatives Comments on the draft regulation include input from Regional and local municipal sta . York Region previously provided input for a federal discussion paper outlining the proposed approach to managing plastic products in January 2021. Integrated Management System continues to drive improvement and risk mitigation York Region’s 2021 Integrated Management System Update Report for Water, Wastewater and Waste Management shares the e cacy of our system and summarizes key strategies to mitigate service delivery risk. Updates of 2021 Integrated Management System include: The system is mature, well-established and provides a structured approach to risk mitigation and continual improvement Due to COVID-19, internal audits in 2021 were delivered virtually; audits performed at water, wastewater and waste management facilities provide valuable insight into delivery of services and result in improved operational performance and regulatory due diligence In 2021, Environmental Services participated in multiple external audits, which resulted in only one minor non-conformity and successful re-registration to International Page 142 of 149 Organization for Standardization’s Environmental Management Standard (ISO 14001:2015) Work delivered through the Integrated Management System demonstrates Regional Council’s commitment to ongoing improvement and resiliency of programs and services. Local municipalities bene t from a systems approach, which drives continual improvement and risk mitigation and meets regulatory requirements in the shared service delivery model. Sex tra cking: Legislation, jurisdiction, enforcement and victim support Regional Council received a report outlining the Region’s role in controlling and eliminating sex tra cking within its borders. York Region does not have a statutory jurisdictional role in either regulating adult entertainment establishments or enforcing sex tra cking bylaws. However, York Region plays an import role in victim support and are actively engaged with community partners to provide support services to victims of sex tra cking directly and indirectly through a variety of program areas, including: Sexual health clinics providing testing and treatment Participation in Community Partner Alliance to Stop Tra cking (CPAST) Community Outreach Workers provide support for individuals in the community Survivors of human tra cking and domestic abuse prioritized on waitlists for subsidized housing Inspections of body rub parlours in accordance with the Health Protection and Promotion Act York Regional Police is an active partner in joint initiatives and has a dedicated Human Tra cking Section investigating incidents involving adult and juvenile sex trade workers. Page 143 of 149 The multi-sector, cross-jurisdictional approach adopted by the federal and provincial governments in relation to the commodi cation of sex engages a variety of stakeholders and service providers, including law enforcement and community organizations to ensure the e ective use of all the legal tools available to combat sex tra cking and support victims and survivors. York Region receives Ministry of Transportation Road Safety Initiative of the Year Award York Region received the Ministry of Transportation Road Safety Initiative of the Year Award for the Intersection Safety Pilot, which resulted in a decrease of collisions by more than 60% and near miss collisions by up to 100%. York Region’s Intersection Safety Pilot was implemented in the fall of 2019 at four intersections. Based on the success of the pilot, intersection safety measures, including no right turn on red, exclusive left turn signal and allowing pedestrians to start crossing in advance of tra c, will be implemented in six more high priority locations in 2022. York Region recognized with ClimateWise Municipal Energy Strategy Award York Region was the proud recipient of Windfall Centre’s ClimateWise Business Network 2021 Municipal Energy Strategy Award for its innovative and comprehensive Energy Conservation and Demand Management Plan. York Region’s plan is a collective e ort by Regional departments to reduce corporate greenhouse gas emissions to net-zero by 2051 using practical and e ective strategies. This plan ensures clarity and accountability through interim emissions targets and reporting Page 144 of 149 through the annual Corporate Energy Report to York Regional Council. York Region recognizes the importance of its role in leading emission reduction initiatives to achieve a more sustainable and resilient future. 2022 Winter Paralympic Games Regional Council extended congratulations and best wishes to Canada’s 2022 Beijing Paralympic team who represented Canada in ve winter sports, including wheelchair curling, sledge hockey, Para alpine skiing, Para snowboarding and Para Nordic skiing. The Paralympic games represent unity, foster a welcoming environment and raise awareness for diversity and inclusion in sport. Canada’s Paralympians are some of the country’s nest athletes. They train hard, compete with great intensity and are driven in a pursuit of excellence. They also inspire others to think di erently about disability. The 2022 Beijing Paralympic games took place March 4 through March 13, 2022. Year of the Garden Regional Council acknowledged 2022 as the Year of the Garden in recognition of the centennial of Canada’s horticultural sector. In recognizing the Year of the Garden, Council celebrates the important contribution of gardens and gardening to the quality of life in York Region through the promotion of health and environmental sustainability. Nutrition Month Regional Council recognized March as Nutrition month in York Region, acknowledging the important role York Region Public Health plays in promoting healthy eating, good nutrition and access to healthy food. Page 145 of 149 Red Cross Month Regional Council recognized March as Red Cross Month, acknowledging York Region’s long- standing partnership with the Canadian Red Cross. Through the Region’s Emergency Social Services program, several agreements are in place for the Red Cross to provide immediate and short-term services to residents impacted by an emergency or disaster. Employee Appreciation Day Regional Council recognized Friday, March 4, 2022, as Employee Recognition Day, thanking Regional and municipal sta for their hard work and dedication to the health, safety and well-being of all York Region residents. International Women’s Day Regional Council recognized Tuesday, March 8, 2022, as International Women’s Day and acknowledging the women who make York Region a great place to live, work and visit. Observed annually, International Women’s Day is a global initiative to celebrate the outstanding social, economic, cultural and political achievements of women around the world. International Day for the Elimination of Racial Discrimination Page 146 of 149 Regional Council recognized Monday, March 21, 2022, as the International Day for the Elimination of Racial Discrimination. This United Nations observance calls on governments and citizens around the world to mobilize for equality and dignity and to nd concrete ways to ght racism and racial discrimination. York Region and Regional Council are committed to building welcoming and inclusive communities for all who call our communities how and remain dedicated to addressing issues of racism and discrimination in our communities and workplaces. International Day of Forests Regional Council recognized Monday, March 21, 2022, as International Day of Forests, which raises awareness if sustainable forest management and stewardship. International Day of Forests is also an opportunity to celebrate the York Regional Forest which is made up of 2,500 hectares of protected lands across 24 properties and o ering more than 150 kilometres of trails to the public. World Water Day celebrates importance of groundwater Regional Council recognized World Water Day on Tuesday, March 22, 2022, by acknowledging groundwater as an essential part of York Region’s water system.Approximately 7% of the Region’s drinking water comes from groundwater. As of 2021, York Region operates and maintains 24 groundwater treatment facilities, including 40 production wells in the Township of King, the towns of Aurora, Newmarket, East Gwillimbury, Whitchurch-Stou ville and the City of Vaughan. Residents in these areas are supplied by either groundwater or a combination of groundwater and water from Lake Ontario. Page 147 of 149 Clean, safe drinking water starts by protecting our water sources. Residents can help protect our groundwater supply by keeping harmful products from entering our lakes, rivers and streams. For example, chemicals (such as paints and stains) and medicines should be properly disposed of at a Household Hazardous Waste Depot. Learn more at york.ca/protectingwater York Region participates in Earth Hour Saturday, March 26 from 8:30 p.m. to 9:30 p.m. York Region joined residents and businesses around the world and turned o all non-essential lights for Earth Hour. All non-essential lights were turned o at ve Regional facilities including: York Region Administrative Centre, 17250 Yonge Street, Town of Newmarket 17150 Yonge Street, Town of Newmarket York Region South Services Centre, 50 High Tech Road, City of Richmond Hill York Region Transportation Operations Centre, 90 Bales Drive, Town of East Gwillimbury York Region Community and Health Services, 9060 Jane Street, City of Vaughan Small actions at home or work can make a di erence. This global event is an opportunity to make small adjustments all year round to bene t the health of the planet. Try making your home energy e cient, look for ways to conserve energy, reduce your single-use items and consider active modes of transportation like walking, riding or using public transportation. Next meeting of York Regional Council Page 148 of 149 York Regional Council will meet on Thursday, April 28, 2022, at 9 a.m. To maintain physical distancing and protect the health and well-being of residents, this is currently planned to be a virtual meeting and streamed on york.ca/live The Regional Municipality of York consists of nine local cities and towns and provides a variety of programs and services to 1.2 million residents and 54,000 businesses with over 650,000 employees. More information about the Region’s key service areas is available at york.ca/regionalservices - 30 - Media Contact: Kylie-Anne Doerner, Corporate Communications, The Regional Municipality of York Phone: 1-877-464-9675, ext. 71232 Cell: 289-716-6035 kylie-anne.doerner@york.ca Page 149 of 149