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MINUTES - Committee of the Whole - 20240305 Town of Aurora Committee of the Whole Meeting Report Date: Time: Location: Tuesday, March 5, 2024 7 p.m. Council Chambers, Aurora Town Hall Council Members: Mayor Tom Mrakas Councillor Ron Weese Councillor Rachel Gilliland Councillor Wendy Gaertner Councillor Michael Thompson Councillor John Gallo Councillor Harold Kim (arrived at 7:05 p.m.) Other Attendees: Doug Nadorozny, Chief Administrative Officer Patricia De Sario, Director, Corporate Services, Town Solicitor Robin McDougall, Director, Community Services Marco Ramunno, Director, Planning and Development Services Sara Tienkamp, Director, Operational Services Rachel Wainwright-van Kessel, Director, Finance Carley Smith, Manager, Corporate Communications Michael de Rond, Town Clerk Emily Freitas, Council/Committee Coordinator _____________________________________________________________________ 1. Call to Order The Mayor called the meeting to order at 7:04 p.m. 2. Land Acknowledgement The Committee acknowledged that the meeting took place on Anishinaabe lands, the traditional and treaty territory of the Chippewas of Georgina Island, recognizing the many other Nations whose presence here continues to this day, the special relationship the Chippewas have with the lands and waters of this Committee of the Whole Meeting Report Tuesday, March 5, 2024 2 territory, and that Aurora has shared responsibility for the stewardship of these lands and waters. It was noted that Aurora is part of the treaty lands of the Mississaugas and Chippewas, recognized through Treaty #13 and the Williams Treaties of 1923. 3. Approval of the Agenda Committee of the Whole approved the revised agenda as circulated by Legislative Services. 4. Declarations of Pecuniary Interest and General Nature Thereof There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act, R.S.O. 1990, c. M.50. 5. Community Presentations None. 6. Delegations None. 7. Consent Agenda None. 8. Advisory Committee Meeting Minutes Committee of the Whole recommends: That the Advisory Committee Meeting Minutes, items 8.1 to 8.3 inclusive, be received for information. Carried Committee of the Whole Meeting Report Tuesday, March 5, 2024 3 8.1 Heritage Advisory Committee Meeting Minutes of February 12, 2024 1. That the Heritage Advisory Committee Meeting Minutes of February 12, 2024, be received for information. Carried 8.2 Financial Advisory Committee Meeting Minutes of February 13, 2024 1. That the Financial Advisory Committee Meeting Minutes of February 13, 2024, be received for information. Carried 8.3 Accessibility Advisory Committee Meeting Minutes of February 14, 2024 1. That the Accessibility Advisory Committee Meeting Minutes of February 14, 2024, be received for information. Carried 9. Community Services Committee Agenda None. 10. Corporate Services Committee Agenda None. 11. Finance and Information Technology Committee Agenda 11.1 FIN24-010 - Statement of Remuneration and Expenses for Members of Council, Committees and Local Boards Committee of the Whole recommends: 1. That Report No. FIN24-010 be received for information. Carried Committee of the Whole Meeting Report Tuesday, March 5, 2024 4 11.2 FIN24-011 - 2024 Development Charges Study and By-law Final Approval Committee of the Whole recommends: 1. That Report No. FIN24-011 be received; and 2. That the Development Charges Background Study report presented at the Special Meeting of Council held on February 6, 2024, be adopted; and 3. That that no further public meetings are required under section 12 of the Development Charges Act, 1997; and 4. That Council confirms that it intends to ensure: a. that the increase in the need for services attributable to the anticipated development will be met, subject to sufficient development charge revenues being generated and other Town affordability criteria being met; and b. that the future excess capacity identified in the Development Charges Background Study for the Town of Aurora shall be paid for by the development charges or other similar charges 5. That the capital forecasts prepared in conjunction with the Development Charges Background Study for the Town of Aurora subject to each project or undertaking set out therein being subject to annual operating and capital budget approval processes of the corporation be adopted; and 6. That the Town continue the development charge approach to calculate the charges on a uniform Town-wide basis for all services; and 7. That the proposed bylaw included with the Development Charges Background Study, as amended, being a bylaw for the imposition of development charges, be enacted March 26, 2024, which also repeals By-law No. 6166-19 and 6357-21, the predecessor bylaws. Carried Committee of the Whole Meeting Report Tuesday, March 5, 2024 5 12. Administration Committee Agenda 12.1 CAO24-004 - Policy to Address Copyright of Altering Town Images Committee of the Whole recommends: 1. That Report No. CAO24-004 be received; and 2. That Council support staff findings that the current framework in place is robust and provides substantial coverage for protecting the Town’s intellectual property rights. Carried 13. Operational Services Committee Agenda None. 14. Planning and Development Services Committee Agenda 14.1 PDS24-013 - Active Transportation Master Plan Draft Report Presentation Committee of the Whole recommends: 1. That Report No. PDS24-013 be received; and 2. That a presentation on the draft Active Transportation Master Plan by WSP Canada Inc. be received; and 3. That a future staff report be presented to Council to seek endorsement of the finalized Active Transportation Master Plan. Carried 15. Member Motions 15.1 Councillor Gilliland; Re: Digital Data Governance and Smart Technology Committee of the Whole recommends: Committee of the Whole Meeting Report Tuesday, March 5, 2024 6 Whereas the Federal government launched a national Smart Cities Challenge in 2017 in an effort to make communities smarter by using data and connected technology; and Whereas towns and cities across the country are transitioning to a data- driven culture to connect, integrate, empower and engage; and Whereas smart city initiatives focus on shifting digital goals into the public realm including infrastructure, closed-circuit television (CCTV), street furniture, public facing services and programs; and Whereas the Town is implementing digital initiatives such as free public Wi-Fi in designated areas, digital services through the Town's website, the library, Aurora Town Square, apps and other platforms; and Whereas recent smart city policy polls in Ontario suggest that 80% of people are concerned with the use, collection and management of data, and data privacy associated with smart city technologies and third-party contractors; and Whereas the Town may benefit from developing a digital governance framework such as a digital data charter centered on human rights and privacy-enhancing technologies (PET) to ensure the ethical and responsible collection, management and use of data focusing on privacy rights, transparency and consent; and Whereas cyber security insurance rates are up an average of 35% applied to those who do not have strong data privacy policies and/or a digital data governance framework related to smart technologies that collect or retain personal data including images, recordings, and third-party stakeholders; 1. Now Therefore Be It Hereby Resolved That staff report back to Council with the feasibility of developing a digital governance framework such as a digital data charter centered on human rights and privacy- enhancing technologies (PET) to ensure the ethical and responsible collection, management and use of data focusing on privacy rights, transparency and consent. Carried Committee of the Whole Meeting Report Tuesday, March 5, 2024 7 16. Regional Report 16.1 York Regional Council Highlights of February 22, 2024 Committee of the Whole recommends: 1. That the York Regional Council Highlights of February 22, 2024, be received for information. Carried 17. New Business Councillor Gallo discussed Member Motions as an order of business on the Committee of the Whole meeting agendas. Councillor Gaertner requested an update on the inclusion of a fenced dog run in the Highland Gate subdivision agreement and staff provided a response. Councillor Gilliland requested that the Mayor's Office provide notification to Members of Council when a mayoral statement is provided to the public. New Business Motion No. 1 Motion to reconsider 1. That the timing and notice provisions in section 46 of the Procedure By- law be waived; and 2. That CS24-005 - Dissolution of General Committee and Establishment of Committee of the Whole be reconsidered. Defeated 18. Public Service Announcements Councillor Weese announced the following activities and events:  The Royal Canadian Air Force will be celebrating its 100-year anniversary on April 1, 2024. Committee of the Whole Meeting Report Tuesday, March 5, 2024 8  Holland Bloorview Hospital's Capes for Kids week takes place on March 1-8, 2024. Councillor Gilliland announced that the Aurora Community Centre will be hosting a free skate on March 10, 2024. Mayor Mrakas announced the following activities and events:  The annual Hello Spring event will be taking place at the Aurora Seniors' Centre on Saturday, March 30, 2024. Wristbands are available to purchase at select Town facilities. For more information, visit aurora.ca/HelloSpring.  Nominations are open to nominate an individual, group, or business for the annual Community Recognition Awards. For more information, visit aurora.ca/CRA.  Registration is now open for Aurora's Youth Innovation Fair that will be held on Wednesday, May 15, 2024. For more information, visit aurora.ca/YouthInnovation.  The Town is requesting feedback from residents regarding the community reflection space. For more information, visit engageaurora.ca/ReflectionSpace.  The Town will be hosting March Break day camps, drop-in programs, and other activities for students and families. For more information, visit aurora.ca. 19. Closed Session None. 20. Adjournment The meeting was adjourned at 9:00 p.m.