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AGENDA - Committee of the Whole - 20240402Town of Aurora Committee of the Whole Meeting Revised Agenda Date:Tuesday, April 2, 2024 Time:7 p.m. Location:Council Chambers, Aurora Town Hall Meetings are available to the public in person and via live stream on the Town’s YouTube channel. To participate, please visit aurora.ca/participation. Pages 1.Call to Order Note: Added items are marked with an asterisk (*). 2.Land Acknowledgement 3.Approval of the Agenda 4.Declarations of Pecuniary Interest and General Nature Thereof 5.Community Presentations 6.Delegations *6.1 John Hartman, Resident; Re: Item 13.1 - OPS24-004 - Windrow Pilot Project - Update 1 7.Consent Agenda 8.Advisory Committee Meeting Minutes 8.1 Environmental Advisory Committee Meeting Minutes of February 26, 2024 2 That the Environmental Advisory Committee Meeting Minutes of February 26, 2024, be received for information.  1. 8.2 Mayor's Golf Classic Funds Committee Meeting Minutes of March 7, 2024 5 That the Mayor's Golf Classic Funds Committee Meeting Minutes of March 7, 2024, be received for information. 1. *8.3 Heritage Advisory Committee Meeting Minutes of March 18, 2024 9 That the Heritage Advisory Committee Meeting Minutes of March 18, 2024, be received for information. 1. 9.Community Services Committee Agenda 9.1 CMS24-009 - Food Insecurity in Aurora 12 That Report No. CMS24-009 be received; and1. That Council make a commitment to support the York Region Food Charter; and 2. That Council authorize staff to continue to work with local agencies and York Region in pursuit of food security for Aurora residents. 3. 9.2 CMS24-010 - Town Square Resident Theatre Group 25 That Report No. CMS24-010 be received; and1. That the Town enter into a five-year agreement with Marquee Theatrical Productions Inc. to be Aurora Town Square’s Resident Theatre Group on terms set out in this report. 2. 10.Corporate Services Committee Agenda 11.Finance and Information Technology Committee Agenda 11.1 FIN24-013 - 2024 Year End Surplus - By-law to allocate any 2024 Operating Fund surplus and any 2024 Water, Wastewater, and Stormwater Operating Fund surplus or deficit Report and By-law 32 That Report No. FIN24-013 be received; and1. That the By-law to allocate any 2024 Operating Fund surplus and any 2024 Water, Wastewater, and Stormwater Operating Fund surplus or deficit, as detailed in this report, be brought forward to a future Council meeting for approval. 2. 11.2 FIN24-015 - 2025 Budget Timeline and Process 37 That Report No. FIN24-015 be received; and1. That the proposed budget timeline as detailed in Table 2 be approved; and 2. That the timeline for amendments to the proposed budget be3. reduced from 30 to 27 days. 11.3 FIN24-016 - Technology Strategic Plan Update 44 That Report No. FIN24-016 be received for information.1. 12.Administration Committee Agenda 13.Operational Services Committee Agenda 13.1 OPS24-004 - Windrow Pilot Project - Update 68 That Report No. OPS24-004 be received; and1. That the continuation of the Snow Windrow Removal Assistance Pilot Program for Seniors and Individuals with Disabilities for the 2024/2025 winter maintenance season be approved. 2. 14.Planning and Development Services Committee Agenda 14.1 PDS24-042 - Aurora Business Improvement Area Annual Report 2023 74 (Presentation to be provided by Greg Smith, Vice Chair, Aurora BIA Board of Management) That Report No. PDS24-042 be received; and1. That the Aurora Business Improvement Association’s (BIA) 2023 audited financial statements attached hereto as Attachment 2 be received; and 2. That the 2024 Aurora BIA Budget of $95,842 be approved; and3. That a bylaw be enacted to levy a Special Charge upon Rateable Property in the Aurora Business Improvement Area, in the amount of $74,778; and 4. That the Aurora BIA Board be requested to report back to Council on how the Board is going to address the governance issues raised in staff Report No. PDS24-021 by June 30, 2024. 5. 14.2 PDS24-039 - Application for Official Plan Amendment and Zoning By-law Amendment, 2457920 Ontario Inc., 15 Glensteeple Trail, Lot 29 on Plan 65M-4614, File Number: OPA-2022-01 and ZBA-2022-01 108 That Report No. PDS24-039 be received; and1. That Official Plan Amendment application OPA-2022-01 be2. approved to amend the existing Site Specific Policy #42 of the Official Plan and implement Site Specific Policy #63, as outlined in Appendix “A”; That Zoning By-law Amendment application ZBA-2022-01 be approved to rezone the subject lands from “Detached Second Density R2(437) Exception Zone” to “Detached Third Density Residential R3(XX) Exception Zone” as outlined in Appendix “B”; and 3. That the implementing By-laws for the Official Plan and Zoning By-law Amendments be brought forward to a future Council meeting for enactment; and 4. That a total of 10 persons worth of servicing allocation be granted to facilitate the proposed development of 3 additional single detached dwelling units. 5. 14.3 PDS24-040 - Extension of Approval to Draft Plan of Subdivision, Ambria (Bloomington) Limited formerly 2523059 Ontario Inc., 132, 148, 166, 178, 186, 192, and 198 Old Bloomington Road 144 Lots 12 and 14 and Part of Lots 10, 11 and 13, Registered Plan 166, File Number: SUB-2017-03 That Report No. PDS24-040 be received; and1. That the Draft Approval to Plan of Subdivision for 132-198 Old Bloomington Road, File SUB-2017-03, be extended for one (1) year with a lapsing date of May 26, 2025. 2. 15.Member Motions 15.1 Mayor Mrakas; Re: Xeriscaping on Town Boulevards 185 16.Regional Report *16.1 York Regional Council Highlights of March 21, 2024 186 That the York Regional Council Highlights of March 21, 2024, be received for information. 1. 17.New Business 18.Public Service Announcements 19.Closed Session 20.Adjournment 100 John West Way Aurora, Ontario L4G 6J1 (905) 727-3123 aurora.ca Delegation Request This request and any written submissions or background information for consideration by either Council or Committees of Council is being submitted to Legislative Services. Council or Committee (Choose One) * Committee of the Whole Council or Committee Meeting Date *  2024-4-2 Subject * Windrow Pilot Project Full Name of Spokesperson and Name of Group or Person(s) being Represented (if applicable) * John Hartman Brief Summary of Issue or Purpose of Delegation * To provide an observation...or two....on the 2024 Windrow Pilot Program and the recommendation to continue in 2024/25. Have you been in contact with a Town staff or Council member regarding your matter of interest? * Yes No I acknowledge that the Procedure By-law permits five (5) minutes for Delegations. * Agree  Page 1 of 193 Town of Aurora Environmental Advisory Committee Meeting Minutes Date: Time: Location: Monday, February 26, 2024 7:00 p.m. Holland Room, Aurora Town Hall Committee Members: Councillor Rachel Gilliland (Chair) Councillor Wendy Gaertner (Vice Chair) Nicole Arsenault Shun Chen Pippette Eibel Denis Heng Kristen Martens Ken Turriff Members Absent: Alain Godin Other Attendees: Natalie Kehle, Analyst, Energy and Climate Change Emily Freitas, Council/Committee Coordinator _____________________________________________________________________ 1. Call to Order The Chair called the meeting to order at 7:00 p.m. 2. Land Acknowledgement The Committee acknowledged that the meeting took place on Anishinaabe lands, the traditional and treaty territory of the Chippewas of Georgina Island, recognizing the many other Nations whose presence here continues to this day, the special relationship the Chippewas have with the lands and waters of this territory, and that Aurora has shared responsibility for the stewardship of these lands and waters. It was noted that Aurora is part of the treaty lands of the Mississaugas and Chippewas, recognized through Treaty #13 and the Williams Treaties of 1923. Page 2 of 193 Environmental Advisory Committee Meeting Minutes Monday, February 26, 2024 2 3. Approval of the Agenda Moved by Ken Turriff Seconded by Kristen Martens That the agenda as circulated by Legislative Services be approved. Carried 4. Declarations of Pecuniary Interest and General Nature Thereof There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act, R.S.O. 1990, c. M.50. 5. Receipt of the Minutes 5.1 Environmental Advisory Committee Meeting Minutes of December 11, 2023 Moved by Ken Turriff Seconded by Pippette Eibel 1. That the Environmental Advisory Committee meeting minutes of December 11, 2023, be received for information. Carried 6. Delegations None. 7. Matters for Consideration 7.1 Memorandum from Energy and Climate Change Analyst; Re: Natural Capital Asset Management Plan Introduction Presentation Elaine Chang, SLBC Advisory Services, introduced the Natural Capital Asset Management Plan, highlighting the project overview, the benefits of asset management including enhanced customer service and effective risk management, the overall project approach, and the work plan and the overall project management. Page 3 of 193 Environmental Advisory Committee Meeting Minutes Monday, February 26, 2024 3 The Committee discussed and inquired about various aspects including the natural assets and enhanced assets that will be included in the Natural Asset Management Plan, how service levels will be defined in the plan, the research incorporated in the plan to help meet future targets, the benefits of asset management, the alignment to the Town's Official Plan, advancements in green infrastructures, and the identification of stewardships of the natural capital assets. Moved by Denis Heng Seconded by Pippette Eibel 1. That the memorandum regarding Natural Capital Asset Management Plan Introduction Presentation be received; and 2. That the Environmental Advisory Committee comments regarding Natural Capital Asset Management Plan Introduction Presentation be received and referred to staff for consideration and further action as appropriate. Carried 8. Informational Items None. 9. New Business None. 10. Adjournment Moved by Denis Heng Seconded by Kristen Martens That the meeting be adjourned at 8:03 p.m. Carried Page 4 of 193 Town of Aurora Mayor's Golf Classic Funds Committee Meeting Minutes Date: Time: Location: Thursday, March 7, 2024 10 a.m. Video Conference Committee Members: Angela Covert (Chair) Michelle Black Robert Gaby Shaheen Moledina Abe Reiss (Vice Chair) Dan Winters Other Attendees: Jason Gaertner, Manager, Financial Management Michael de Rond, Town Clerk Jaclyn Grossi, Deputy Town Clerk _____________________________________________________________________ 1. Call to Order The Chair called the meeting to order at 10:12 a.m. 2. Land Acknowledgement The Committee acknowledged that the meeting took place on Anishinaabe lands, the traditional and treaty territory of the Chippewas of Georgina Island, recognizing the many other Nations whose presence here continues to this day, the special relationship the Chippewas have with the lands and waters of this territory, and that Aurora has shared responsibility for the stewardship of these lands and waters. It was noted that Aurora is part of the treaty lands of the Mississaugas and Chippewas, recognized through Treaty #13 and the Williams Treaties of 1923. Page 5 of 193 Mayor’s Golf Classic Funds Committee Thursday, March 7, 2024 2 3. Approval of the Agenda Moved by Shaheen Moledina Seconded by Dan Winters 1. That the Mayor's Golf Classic Funds Committee meeting minutes of Friday, February 2, 2024, be received for information. Carried 4. Declarations of Pecuniary Interest and General Nature Thereof There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act, R.S.O. 1990, c. M.50. 5. Receipt of the Minutes 5.1 Mayor’s Golf Classic Funds Committee Meeting Minutes of February 2, 2024 Moved by Shaheen Moledina Seconded by Dan Winters 1. That the Mayor’s Golf Classic Funds Committee Meeting Minutes of February 2, 2024, be received for information. Carried 6. Delegations None. 7. Matters for Consideration 7.1 Application from Aurora Sports Hall of Fame; Re: Mental Health in Sport - Breaking the Stigma Initiative Moved by Dan Winters Seconded by Abe Reiss 1. That the Application from Aurora Sports Hall of Fame; Re: Mental Health in Sport - Breaking the Stigma Initiative be received; and Page 6 of 193 Mayor’s Golf Classic Funds Committee Thursday, March 7, 2024 3 2. That the Committee grant the funding request in the amount of $5,000.00. Carried 7.2 Application from Big Brothers Big Sisters of Peel York; Re: Mentoring Programs within Aurora Moved by Shaheen Moledina Seconded by Dan Winters 1. That the Application from Big Brothers Big Sisters of Peel York; Re: Mentoring Programs within Aurora Initiative be received; and 2. That the Committee grant the funding request in the amount of $5,000.00. Carried 7.3 Application from Easter Seals Ontario; Re: Equipment Funding Program Moved by Abe Reiss Seconded by Dan Winters 1. That the Application from Easter Seals Ontario; Re: Equipment Funding Program be received; and 2. That the Committee grant the request in the amount of $5,000.00. Carried 7.4 Application from Canadian Centre for Abuse Awareness (Abuse Hurts); Re: Delivering Hope Program Moved by Shaheen Moledina Seconded by Abe Reiss 1. That the Application from Canadian Centre for Abuse Awareness (Abuse Hurts); Re: Delivering Hope Program be received; and 2. That the Committee grant the funding request in the amount of $5,000.00. Carried Page 7 of 193 Mayor’s Golf Classic Funds Committee Thursday, March 7, 2024 4 7.5 Application from CHATS - Community and Home Support to Seniors; Re: Transportation Program Moved by Shaheen Moledina Seconded by Dan Winters 1. That the Application from CHATS - Community and Home Support to Seniors; Re: Transportation Program be received; and 2. That the Committee grant the funding request in the amount of $5,000.00. Carried 7.6 Application from Hill House Hospice; Re: Walk for Compassionate Care Moved by Dan Winters Seconded by Abe Reiss 1. That the Application from Hill House Hospice; Re: Walk for Compassionate Care be received; and 2. That the Committee grant the request in the amount of $5,000.00. Carried 8. Informational Items None. 9. New Business None. 10. Adjournment Moved by Shaheen Moledina Seconded by Dan Winters That the meeting be adjourned at 10:34 a.m. Carried Page 8 of 193 Town of Aurora Heritage Advisory Committee Meeting Minutes Date: Time: Location: Monday, March 18, 2024 7 p.m. Tannery Room, Aurora Town Hall Committee Members: Councillor John Gallo (Chair) Cynthia Bettio John Green, Aurora Historical Society Representative Kevin Hughes* Bob McRoberts, Honourary Member Members Absent: David Heard Other Attendees: Mayor Tom Mrakas (ex officio member) Adam Robb, Manager, Policy Planning and Heritage Linda Bottos, Council/Committee Coordinator *Attended electronically _____________________________________________________________________ 1. Call to Order The Chair called the meeting to order at 7 p.m. 2. Land Acknowledgement The Committee acknowledged that the meeting took place on Anishinaabe lands, the traditional and treaty territory of the Chippewas of Georgina Island, recognizing the many other Nations whose presence here continues to this day, the special relationship the Chippewas have with the lands and waters of this territory, and that Aurora has shared responsibility for the stewardship of these lands and waters. It was noted that Aurora is part of the treaty lands of the Mississaugas and Chippewas, recognized through Treaty #13 and the Williams Treaties of 1923. Page 9 of 193 Heritage Advisory Committee Meeting Minutes Monday, March 18, 2024 2 3. Approval of the Agenda Moved by John Green Seconded by Bob McRoberts That the agenda as circulated by Legislative Services be approved. Carried 4. Declarations of Pecuniary Interest and General Nature Thereof There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act, R.S.O. 1990, c. M.50. 5. Receipt of the Minutes 5.1 Heritage Advisory Committee Meeting Minutes of February 12, 2024 Moved by Cynthia Bettio Seconded by Bob McRoberts 1. That the Heritage Advisory Committee Meeting Minutes of February 12, 2024, be received for information. Carried 6. Delegations None. 7. Matters for Consideration 7.1 Round Table Discussion: Re: Interactive Mapping and Research Project The Committee presented and proposed an initiative to map and chronicle the evolution and historical significance of properties, and their owners, in Aurora by means of a pilot project with the research assistance of students through a partnership with local schools. The Committee and staff discussed the project parameters and options for student involvement, such as through a co-op program. Committee members Page 10 of 193 Heritage Advisory Committee Meeting Minutes Monday, March 18, 2024 3 agreed to follow up with local school administrators and report back to the Committee on the viability of the project. Moved by Bob McRoberts Seconded by John Green 1. That the Heritage Advisory Committee comments regarding the Interactive Mapping and Research Project be received for information. Carried 8. Informational Items None. 9. New Business The Committee shared a communication relayed through the Aurora Historical Society from a community group in the village of Schomberg, located in the Township of King, regarding an initiative to designate the core of their main street as a heritage conservation district. A bus tour is planned for June 2024 to allow community members to learn about the process and success of neighbouring heritage conservation districts. Staff agreed to respond to the organizers to coordinate a viewing and discussion of Aurora’s Northeast Old Aurora Heritage Conservation District. 10. Adjournment Moved by Bob McRoberts Seconded by Cynthia Bettio That the meeting be adjourned at 8:38 p.m. Carried Page 11 of 193 100 John West Way Aurora, Ontario L4G 6J1 (905) 727-3123 aurora.ca Town of Aurora Committee of the Whole Report No. CMS24 -009 Subject: Food Insecurity in Aurora Prepared by: Robin McDougall, Director, Community Services Department: Community Services Date: April 2, 2024 Recommendation 1. That Report No. CMS24-009 be received; and 2. That Council make a commitment to support the York Region Food Charter; and 3. That Council authorize staff to continue to work with local agencies and York Region in pursuit of food security for Aurora residents. Executive Summary Based on a report from York Region, there are one in seven households experiencing some form of food insecurity affecting their access to food. Finding opportunities to provide and support access to food is important to our community. Even though food insecurity is managed by upper levels of government and the not-for-profit/charitable sector, the local municipality can do its part to support this growing concern. This report provides Council an update on initiatives that the Town of Aurora has taken towards meeting its role within the community.  Roles and responsibilities at the various levels of government support the efforts of food security.  There are many programs and local agencies whose work continues to grow and reach those needing support.  Locally, the Town of Aurora has provided support for Food Security in a few different ways.  Food Charters guide decisions and programs for food security. Page 12 of 193 April 2, 2024 2 of 12 Report No. CMS24-009  Local advisory groups and agencies meet to discuss collaborative programming and service delivery.  Additional staff resources may be needed to support an increase in service level.  The Town could support the existing agencies through a variety of ways. Background In 2021, Council passed a motion directing staff to report back on how the municipality can better address the issue of food insecurity in Aurora. The direction also included investigating the possibility of creating a Food Charter for Aurora and investigating the creation of a volunteer Food Security Advisory Committee. To better understand the resources that already exist in our community, staff have researched the various governmental roles and responsibilities and engaged with York Region and local agencies to learn more about what services and programs already exist and gauge how the Town can get involved to best serve those in need of food security. Analysis Roles and responsibilities at the various levels of government support the efforts of food security. Generally, the federal government has a lead policy role on matters related to cross- border commerce, farm financial safety nets, agricultural research and technology development, food and phytosanitary safety, food standards, packaging and labeli ng, and nutritional health (narrowly defined). Provinces (and sometimes Territories) also have supporting roles in these areas and take the lead on matters related to commerce and food safety within their boundary, land use and agricultural land protection, property taxation, many areas of environmental protection, public health, and agricultural extension. The two jurisdictions often negotiate on program design, with the federal government offering guidelines or rules to establish national coherence and equivalency, but the provinces often take a lead role in program delivery. 1 Municipal level can be delivered differently if the government is single-tier (such as Toronto) versus upper-tier (York Region) and lower-tier (Aurora). In general, the 1 York University, Food system governance, https://foodpolicyforcanada.info.yorku.ca/backgrounder/problems/food-system-governance/ Page 13 of 193 April 2, 2024 3 of 12 Report No. CMS24-009 municipal level is responsible for public health delivery, some food inspection activities, nutritional health promotion, zoning policies, lead role in household and commercial waste management, water supply, urban and regional planning, housing, recreation, transportation, and social services. As you can see from this list, all have an impact on food security, but given the government structure for Aurora, York Region holds most of the responsibility for the policies that govern each of these areas. Aurora certainly has a responsibility in planning, zoning, waste management, water supply and recreation. Indirectly, Aurora can support the other areas of responsibility (housing, public health, transportation, and social services) but lacks the resources to lead them and Aurora relies on York Region. York Region is involved in a variety of programs and partnerships to improve food access, strengthen our local food system, improve the environment as well as affect food insecurity which negatively impacts the physical and mental health of children, youth, and adults. York Region established the York Region Food Charter (2013) which has helped guide decisions and programs over the last decade. The Charter is currently under review/renewal. York Region Council also established priorities for the Community Investment Fund in May 2023 and Food Security System Development was one of the top priorities. This results in exploring opportunities to strengthen York Region’s food system in areas such as collaboration, integration, and centralized distribution of food, including culturally appropriate food that meet the diverse needs of our communities. Investments may support enhancements in the local food system, including food access, delivery and storage, and information exchange between providers. In addition to the government roles, local agencies have established themselves (typically as not-for-profit/charitable organizations) with the goal of delivering direct programming and services to the local communities. Some of these agencies that are local to Aurora include: York Region Food Network, Aurora Food Pantry, Welcoming Arms, Neighbourhood Network, and the Salvation Army. Aurora has and can continue to support the Region and other local agencies through enhancing programs and promoting existing initiatives. Through discussions with the local agencies and York Region, there may be more that Aurora can do to support food security for its residents. There are many programs and local agencies whose work continues to grow and reach those needing support. Page 14 of 193 April 2, 2024 4 of 12 Report No. CMS24-009 York Region Food Network (YRFN) is located at 350 Industrial Pkwy S., Aurora and is a charitable organization that strives for a food secure York Region where everyone’s right to food is met. They seek to be an acknowledged and respected centre for the promotion of food security – a healthy, accessible, and sustainable food system in York Region. In support of this vision, YRFN works to raise public awareness on the many issues affecting food security such as affordable housing, adequate employment, education, accessible childcare and social assistance policies through programming, outreach, and advocacy initiatives. YRFN is approaching food insecurity from the wholistic approach, including the support of those suffering from mental health issues and social impacts caused by food insecurity. The YRFN has also established several other focus areas and programs, each with their own responsibility. York Region Food Council – born out of the York Region Food Charter, the Council is made up of representatives from York Region and the municipalities that make up the Region, Public Health, York University, Seneca College, the farming community and more. The Council works towards this vision by building networks across the food system, conducting research on the York Region food system, educating through public events, advocating for policy changes that foster a healthy food system, and supporting the creation and implementation of food system initiatives. Youth Food Committee (YFC) is a working group of the York Region Food Council and an arm of York Region Food Network. The Youth Food Committee offers a platform for youth to connect with one another and insert their voices into food system issues. Through the YFC, youth pursue topics, projects and events that catch their interest, with support from York Region Food Network. Good Food Markets are affordable fresh food market and are currently offered in five municipalities (Markham, Georgina, Stouffville, Richmond Hill and Newmarket. It is a pilot project funded by York Region and is open to everyone and are more than just places to buy veggies and fruits, they are vibrant, inclusive hubs designed for community connection. The goal is to offer quality produce at prices lower than market rate. York Region Community Gardens operate two allotments and three collective community gardens.  Community Gardens - YRFN operates an allotment garden in the south end of Aurora and one in central Newmarket. Allotment gardens provide Page 15 of 193 April 2, 2024 5 of 12 Report No. CMS24-009 community members with access to a 10 x 20 ft plot of land, offering a chance to grow food, form social networks and connect with the land.  Collective Gardens - YRFN operates three collective gardens (Newmarket and Vaughan). These gardens are designed to bring the community together by sharing the work and sharing the harvest. Participants have an opportunity to share their skills and learn from others. These gardens are open to all. Other important and impactful programs that are operated by YRFN include but are not limited to:  Compost Learning Hub  Gleaning Program  Seed Library/Seed Swap  Good Food Box Program  Culinary Cooking Programs  Meal Program Aurora Food Pantry is located at 350 Industrial Pkwy S., Aurora, and is a volunteer based nonprofit organization governed by a volunteer Board of Directors. The Food Pantry began in 1990 and supports the needs of Aurora and Oak Ridges residents. Their purpose is to provide food assistance to individuals and families in need. A group of dedicated volunteers assist with all phases of operation during the pantry’s food distribution hours. Food and monetary donations come from many local organizations, churches, schools, businesses, and individuals. The Food Pantry works with other pantries with the goal to feed Aurora. A few additional initiatives include Summer Kits for Kids, Seeds and Soils and Family Giving Event. Mini-Pantries – in partnership with the Town of Aurora, the Aurora Seniors Centre, Home Hardware, and the Salvation Army, they installed four mini-pantries in the community. These cupboards will ensure those in need can feel comfortable accessing non-perishable food items at any time. Welcoming Arms and other religious institutions have hosted various meal programs that serve those families and individuals in need of food. Neighborhood Network (NN) works to multiply community giving and create caring and vibrant neighbourhoods through promoting volunteerism, linking resources, and supporting local charities and agencies in the northern six municipalities of York Region. Up until last year, NN hosted a monthly committee round table with Aurora Food Page 16 of 193 April 2, 2024 6 of 12 Report No. CMS24-009 Pantry, YRFN, Welcoming Arms, and Salvation Army. Since YRFN hosts a similar monthly round table for all food banks and food service agencies in the Region, NN determined that they would stop their monthly meetings to reduce duplication and in support of the good work being done by YRFN but committed to reconvene the local Committee if needed. Locally, the Town of Aurora has provided support for Food Security in a few different ways. Mini Food Pantries Mini food pantries have been installed at four locations across Town, including the Town Hall, Aurora Community Centre, Aurora Food Pantry and Northridge Community Church. This initiative was spearheaded by the Aurora Food Pantry and supported by Town staff. The mini food pantries are part of the Food Pantry’s efforts to provide food assistance for those in need. The pantries will be filled by Food Pantry volunteers and community members who wish to donate food items. The pantries will operate on a self-serve model for the drop-off and pick-up of items. The Town and Food Pantry have entered into a License Agreement that establishes responsibilities for maintenance, liability, replacement, and related details. The Food Pantry team will oversee the project and monitor the pantries regularly. Additional food pantries may be installed based on need. The Town will continue to support these initiatives. Community Gardens Community gardens have great benefits. Growing your own food has positive impacts on the personal health and wellbeing of residents by providing an environmentally friendly activity that enables residents to stay active while fostering food security and food literacy. Gardens create a strong sense of community, elevating happiness, providing a sense of accomplishment and more importantly, reducing stress. Horticultural therapy is a new term in the health and wellness industry, describing the benefits of gardening. Vegetable gardening also has positive impacts on our environment and on climate change by reducing greenhouse gas emissions, fossil fuel use, food waste, food packaging and use of chemical pesticides and fertilizer. The Town currently has Community Gardens off Industrial Parkway in which residents can grow vegetables that are well utilized and there is a waiting list for plots. The John Abel Park under construction on Hartwell Way will provide Community Gardens once complete. The garden plots will be raised off the ground and fully accessible providing Page 17 of 193 April 2, 2024 7 of 12 Report No. CMS24-009 opportunities for all residents to grow their own food. Garden plots will be available in spring of 2025. These gardens will also provide opportunities for education/workshops to promote the benefits of gardening and even allow for the overflow of bounty to be provided to the Aurora Food Pantry. Food donations The Town provides special event goers with the opportunity to provide non-perishable food donations in lieu of admissions at four events spread over approximately twelve days. These events include Arctic Adventure, Concerts in the Park, Colours of Fall concert and Family First Night. The Special Events team is hoping to increase the number of events where food donations are accepted in lieu of admissions in 2024. Aurora Community Cares Resources During the pandemic, and out of a need to pool resources, an ad hoc working group generated resource documents and webpages dedicated to helping the community. These resources were a collection of important details for residents to use to connect with local agencies, acquire supplies or information and most importantly, learn who can help. Part of this resource document included information about Food Pantries, Food Hampers, Community Meal programs, etc. Even though the working group no longer meets, staff will make sure the content of this resource is maintained. Food Charters guide decisions and programs for food security. The Food Charter is a statement of values and principles intended to guide community organizations and individual community members toward a unified vision for a healthy food system – linking community action and policy. Food charters provide a reference for managing food issues on a system-wide basis. York Region Food Charter (YRFC) shown in Attachment 1 was established in 2013 (currently under review and renewal) and aligns with a food movement across Canada, promoting a system from farm to plate that provides access to local, affordable, and nutritious food. Typically, Food Charters are established by upper-level governments, those responsible for social services and public health. The YRFC is a vision of thriving urban and rural communities where residents, businesses and governments are creating a resilient food system. Considering that food security relies on a healthy food-system, Aurora cannot provide food security alone. Aurora has an integral role; however, it depends on the Region, Provincial and Federal governments to support the local communities. Therefore, if Aurora created its own Charter it would need to engage with the local agencies and York Region, the same organizations that are involved with establishing York Region’s Food Page 18 of 193 April 2, 2024 8 of 12 Report No. CMS24-009 Charter. Staff believe it would be a duplication of effort and messages. As an alternative to having Aurora’s own Charter, staff would recommend being part of the review/renewal of the Region’s Charter that is currently underway. At this time, the Charter review is taking place with representatives from York Region, YRFN, post secondary institutions, Vaughan and Richmond Hill. In speaking with YRFN, they agree that a representative from Aurora would be welcomed. Also, Aurora could commit to taking action to achieve the Charter’s vision in our organization and community we serve. As similar commitment was made for the Inclusion Charter for York Region. The Charter itself was the Region’s but Aurora made a commitment to support the values and goals of the Charter. Local advisory groups and agencies meet to discuss collaborative programming and service delivery. As noted previously, the Neighbourhood Network (NN) had spearheaded a working group during COVID made up of local agencies set to discuss common goals and programming. However, it was observed that a very similar gathering of agencies was already being hosted by the York Region Food Network called the Emergency Food Access Cluster, therefore, the NN working group has been paused until such a time it is needed. Considering the excellent work already being achieved by the local agencies such as YRFN and Aurora’s Food Pantry, staff would recommend getting more engaged with these agencies versus generating Aurora’s own advisory committee; this would only duplicate the volunteer commitments from the local agencies. As shown earlier in this report, staff have engaged with YRFN on the community gardens and with the Food Pantry on the mini food pantry program, but there is potential for more engagement. It is recommended that staff participate in the Region’s Charter renewal, YRFN’s round table and stay connected with the Food Pantry to learn more about where the Town can be involved or support the existing programs. However, if Council still wishes to pursue its own Advisory Committee, the following steps will need to be taken by way of engaging local agencies and York Region:  Establish objectives for the committee  Establish terms of reference  Recruit for committee members that have experience on this topic (likely from existing agencies) Page 19 of 193 April 2, 2024 9 of 12 Report No. CMS24-009  Set meeting schedule Additional staff resources may be needed to support an increase in service level. Current staff complement is capable of being a liaison or facilitator between organizations, however, if Council is interested in the municipality taking on a leadership role, additional staff supports may be needed to properly support this increase in service level. Food insecurity and food security as noted above are typically managed through social services and public health (i.e. York Region), both of which the Town currently does not have within its existing staff complement. Therefore, based on a liaison/facilitator model, Community Services Department would assign this to one of its team members, however, if the demand increases beyond this capacity (including planning and delivering programs), additional staff resources may be needed. The Town could support the existing agencies through a variety of ways. During preliminary discussions with YRFN and the Food Pantry, they shared a few ideas where the Town could help support their initiatives. All of these ideas would require further exploration to obtain detailed information and budget requirements.  Offset the cost to have YRFN open a Good Food Market in Aurora  Need for space for programming and storage  Help promote existing programs  Support Talks or Education sessions focused on hidden poverty and hidden hunger - occurs when an individual earns above the poverty line, but cannot afford adequate food, hydro bills, childcare, or other basic necessities  Offer use of certified kitchen at AFLC for cooking programs at a reduced rental rate  Host Lunch and Learn for municipal staff  York Region Food Security System Development – Aurora could help encourage participation and information gathering to support the Region’s effort Advisory Committee Review Staff presented the Community Garden design to both the Community Advisory Committee and the Accessibility Advisory Committee. Comments received from both groups were taken into consideration and staff were able to incorporate numerous suggestions into the park design. Page 20 of 193 April 2, 2024 10 of 12 Report No. CMS24-009 Legal Considerations None. Financial Implications The financial impact to the Town arising from the three mini food pantries is expected to be minimal, with any associated costs to be absorbed within existing approved funding levels. The cost of construction for the community garden has already been captured in the Town’s capital budget. Any associated incremental operating requirements will be included in the appropriate operating budget. Any arising future costs that are nominal could be covered through existing approved operating funds, however, if these costs become more extensive, a future budget request would be submitted to Council for its consideration. If additional staff resources are needed in support of any service level enhancements of this nature, a future budget request would be prepared for Council’s consideration. Communications Considerations The Town will continue to work with community partners to share information on and promote the initiatives outlined in this report. Climate Change Considerations The recommendations and actions taken in this report will decrease greenhouse gas emissions and increase the Town’s ability to adapt to changing climate by reducing greenhouse gas emissions, fossil fuel use, food waste, food packaging and use of chemical pesticides and fertilizer. Link to Strategic Plan GOAL: Supporting an exceptional quality of life for all  Objective 2: Invest in sustainable infrastructure  Objective 5: Strengthening the fabric of our community Page 21 of 193 April 2, 2024 11 of 12 Report No. CMS24-009 GOAL: Supporting environmental stewardship and sustainability  Objective 1: Encouraging the stewardship of Aurora’s natural resources  Objective 2: Promoting and advancing green initiatives Alternative(s) to the Recommendation 1. Council may provide further direction. Conclusions In support of improving access to food for our local community, staff recommend continuing to work with local community partners and the Region to find ways to support this important cause. Based on the level of work already being achieved in Aurora and York Region, staff would not recommend establishing Aurora’s own Charter, but alternatively Aurora could commit to taking action and supporting the Region’s Charter. Similarly, there is already an established working group that meets including local agencies and York Region, therefore, staff would not recommend establishing Aurora’s own Advisory Committee due to the duplication of topics and discussions. Alternatively, staff recommend being part of YRFN’s working group and engaging regularly with the Region and Aurora’s Food Pantry to find ways that the Town can support their efforts. Attachments Attachment 1 – York Region Food Charter (2013) Previous Reports None Pre-submission Review Agenda Management Team review on March 14, 2024 Page 22 of 193 April 2, 2024 12 of 12 Report No. CMS24-009 Approvals Approved by Robin McDougall, Director, Community Services Approved by Doug Nadorozny, Chief Administrative Officer Page 23 of 193 Attachment 1 Page 24 of 193 100 John West Way Aurora, Ontario L4G 6J1 (905) 727-3123 aurora.ca Town of Aurora Committee of the Whole Report No. CMS 2 4 -0 10 Subject: Town Square Resident Theatre Group Prepared by: Phil Rose, Manager of Cultural Services Department: Community Services Date: April 2, 2024 Recommendation 1. That Report No. CMS24-010 be received; and 2. That the Town enter into a five-year agreement with Marquee Theatrical Productions Inc. to be Aurora Town Square’s Resident Theatre Group on terms set out in this report. Executive Summary The purpose of this report is to obtain authorization from Council to execute a new five- year agreement between Marquee Theatrical Productions Inc. (“Marquee”) and the Town of Aurora (“Town”) for the consistent use of Aurora Town Square by Marquee at a reduced rental rate to host a variety of educational classes, camps and workshops focused on musical theatre and drama for the period from July 1, 2024 to June 30, 2028.  As a volunteer driven and professionally managed community organization, Marquee is one of the Town’s most active Cultural Partners.  The proposed agreement sets out parameters to establish a collaborative partnership for the consistent activation of Town Square that benefits both parties, and the community as a whole.  In exchange for consistent use of Town Square, ongoing volunteer support at Town special events, and program collaboration, Marquee would be provided a 25 per cent discount on not-for-profit rental rates. Page 25 of 193 April 2, 2024 2 of 7 Report No. CMS24-010 Background One of the main goals of Town Square is to help amplify the impact of the Town’s Cultural Partners through expanded collaboration. Marquee has been an important part of Town Square’s development, and the Town and Marquee have worked to strengthen their partnership in preparation for Town Square’s opening. Marquee has provided integral feedback into the design of the Performance Hall with the understanding that they would be one of the key players activating the space upon opening. Mutually beneficial partnerships such as this will strengthen the cultural sector and contribute to a wider range of quality programming at Town Square. As detailed in the Town Square Business Plan, the Aurora Cultural Centre (ACC) will provide technical production services for all Town Square performances, including those to be hosted by Marquee. The executive directors of Marquee and ACC have met to discuss Marquee’s technical production needs and have come to a mutual understanding of what is required for Marquee performances. Both organizations are excited to work together at Town Square. Analysis As a volunteer driven and professionally managed community organization, Marquee is one of the Town’s most active Cultural Partners. Marquee was founded in 2003 and is an award-winning registered charitable community theatre group and performing arts school located in Aurora. Marquee offers a variety of education classes, camps and workshops centred on acting, improvisation, voice instruction and dancing. They support the development of Aurora’s youth and contribute to the local economy through various volunteer and employment opportunities. Marquee is an active Cultural Partner and supports various Town events by providing volunteer services and programing support for which they receive a small honorarium that does not equal the value of their services or extent of their contributions. The following table details the level of support Marquee has provided the Town over the last ten plus years. Page 26 of 193 April 2, 2024 3 of 7 Report No. CMS24-010 Event Volunteer support provided by Marquee Santa Under the Stars Marquee has participated in the parade since 2012, contributing a float each year. Haunted Forest As a contributing partner since 2012, and throughout Covid, Marquee has supported this event with interactive displays along the event trail. Christmas Market Marquee has provided full theatre shows at this event prior to Covid, which will resume this year. Town Staff Kids Holiday Party Marquee has provided entertainment at the staff party from 2019 to 2022. Teen Idol Marquee has been an integral supporter of Teen Idol by helping with promotions and providing judges. Since 2022, this event has transitioned to Aurora’s Performing Arts Festival spearheaded by Marquee. Movies in the Park From 2018 to 2020, Marquee has provided entertainment at the start of each movie that aligns with the movie’s characters and plot. Concerts in the Park Marquee participated in the opening concert of the 2019 season featuring child performers with their Travelling Troupe. Cultural Campfire As part of Culture Days, Marquee provided improv entertainment for the Cultural Campfire. Family Campfire In 2021, as a Covid measure, Marquee provided entertainment for Family Campfire nights. Page 27 of 193 April 2, 2024 4 of 7 Report No. CMS24-010 The proposed agreement sets out parameters to establish a collaborative partnership for the consistent activation of Town Square that benefits both parties, and the community as a whole. The purpose of the agreement is to:  Ensure the spaces at Town Square are vibrant and active with meaningful cultural and community programming geared to a wide age range and skill level.  Provide increased opportunities for both parties to work together on new and diverse programming that will benefit the community.  Ensure dynamic space usage at Town Square and high quality in-demand programs and services from a trusted Cultural Partner that has successfully operated in Aurora for over 20 years. As part of the agreement, Marquee would be provided approximately 390 hours each year at a 25 per cent reduced rate, scheduled by Town staff in accordance with the Town Square Space Usage and Permitting Policy. Marquee would have access to all spaces at Town Square based on availability, but their programming would predominantly take place in the Performing Arts Dance Studio, Performance Hall, and one of the program rooms. The extent of their proposed programming is detailed in the following table: Room Program Type Drama Elite Musical Theatre Kinder/ Junior Senior Concert Showcase Vocal/ Recital Adult Cast Rehearsal Total Dance Studio 0 78 0 0 24 0 12 30 144 Performance Hall 27 33.5 114 30 0 12 0 0 216.5 Program Room 26 0 0 0 0 0 0 0 26 Total 386.5 Marquee is also committed to collaborating with the Town to introduce new revenue- generating programs at Town Square, such as pantomime and dinner theatre. Page 28 of 193 April 2, 2024 5 of 7 Report No. CMS24-010 In exchange for consistent use of Town Square, ongoing volunteer support at Town special events, and program collaboration, Marquee would be provided a 25 per cent discount on not-for-profit rental rates. Assuming a 1.75 per cent rate of inflation per year, the proposed fees that would be payable by Marquee are as follows:  2024 – to be determined based on construction completion and opening date  2025 - $34,500  2026 - $35,104  2027 - $35,718  2028 - $36,343 for a total of $141,665 between 2025 and 2028. Marquee may also require the use of the Town’s box office ticketing system, for which the following rates would apply: Fee Amount Handling/Processing $2.00 per ticket plus 3% on final ticket price Admin $200 flat rate Any additional fees collected by the Town for technical production services would be remitted to the ACC which is responsible for this function. In accordance with the details described above, staff are recommending a five-year agreement with Marquee, with an option to renew for an additional five years. Advisory Committee Review Not applicable. Legal Considerations A new agreement is being proposed between the Town and Marquee to govern the use of Town Square space for the delivery of musical theatre and drama programming. If approved by Council as requested in this report, staff will be authorized to negotiate, finalize and execute a new five-year agreement with Marquee, based on the parameters Page 29 of 193 April 2, 2024 6 of 7 Report No. CMS24-010 set out in this report. Any proposed agreement will be reviewed and approved by the Town’s Legal Services Division. Financial Implications Should the Town proceed with an offer of a 25 per cent discount on its not-for-profit rental rates to Marquee, it will forego $47,222 in rental revenues between 2025 and 2028. It is anticipated that this revenue loss will be offset through new revenue generating programs supported by Marquee; as well as other expenditures savings through Marquee’s provision of volunteer services and program support. Communications Considerations Communications will inform the public by posting this report on the website. Climate Change Considerations The recommendations from this report do not impact greenhouse gas emissions or impact climate change adaptation. Link to Strategic Plan The Resident Theatre Agreement with Marquee supports the following Strategic Plan goals and key objectives: Supporting an exceptional quality of life for all in its accomplishment in satisfying requirements in the following key objectives within these goal statements:  Invest in sustainable infrastructure  Celebrating and promoting our culture  Encourage an active and healthy lifestyle  Strengthening the fabric of our community Alternative(s) to the Recommendation 1. Council may ask staff to amend certain aspects of the agreement through further discussion with Marquee. 2. Council may provide further direction. Page 30 of 193 April 2, 2024 7 of 7 Report No. CMS24-010 Conclusions Staff recommend that Council authorize the execution of a new five-year agreement between Marquee and the Town to govern the use of Town Square by Marquee at a reduced rental rate to host a variety of educational classes, camps and workshops focused on musical theatre and drama. Attachments None. Previous Reports None. Pre-submission Review Agenda Management Team review on March 14, 2024 Approvals Approved by Robin McDougall, Director, Community Services Approved by Doug Nadorozny, Chief Administrative Officer Page 31 of 193 100 John West Way Aurora, Ontario L4G 6J1 (905) 727-3123 aurora.ca Town of Aurora Committee of the Whole Report No. FIN24 -0 13 Subject: 2024 Year End Surplus – By-law to allocate any 2024 Operating Fund surplus and any 2024 Water, Wastewater, and Stormwater Operating Fund surplus or deficit Report and By-law Prepared by: Sandeep Dhillon, Senior Advisor, Financial Management Department: Finance Date: April 2, 2024 Recommendation 1. That Report No. FIN24-013 be received; and 2. That the By-law to allocate any 2024 Operating Fund surplus and any 2024 Water, Wastewater, and Stormwater Operating Fund surplus or deficit, as detailed in this report, be brought forward to a future Council meeting for approval. Executive Summary This report proposes that the By-law to allocate any Operating Fund surplus and any Water, Wastewater, and Stormwater Operating Fund surplus or deficit for the 2024 fiscal year end which identifies how the year end variances will be managed by making allocations to, or from, reserve funds for the Town of Aurora and the Aurora Public Library.  Allocations to and from reserve funds are used to manage the impact of surpluses or deficits at year end  A tax-funded surplus or deficit allocation to reserves follows specific steps and criteria to determine which reserves are impacted  A surplus or deficit for building services, water, wastewater and stormwater operating budgets are managed through their own reserves  Aurora Public Library surpluses are managed by the Surplus/Deficit Management By-law  A reserve was created to hold development revenues in support of specific future growth infrastructure Page 32 of 193 April 2, 2024 2 of 5 Report No. FIN24-013 Background On an annual basis Council approves a bylaw to manage the surplus or deficit in the tax and user rate funded operating budgets. This bylaw has directed the surpluses to specific reserves or managed the deficits through reserve draws. This action avoids the requirement under subsection 290(4) of the Municipal Act, 2001, S.O. 2001, c. 25, as amended to carryover the surpluses or deficits to the following year’s budget. Analysis Allocations to and from reserve funds are used to manage the impact of surpluses or deficits at year end The By-law to allocate any 2024 Operating Fund surplus and any 2024 Water, Wastewater, and Stormwater Operating Fund surplus or deficit identifies the reserves to be used to offset an overall surplus or deficit for tax and user rate funded operations. This avoids the need to carryover these variances to future years’ operating budgets. The bylaw uses a formula approach to allocate the surplus and identifies the reserves to be used to fund any deficits. The results are reported back to Council as part of the year end budget variance report. A tax-funded surplus or deficit allocation to reserves follows specific steps and criteria to determine which reserves are impacted The Surplus/Deficit Management By-law outlines the steps to allocate a tax-funded operating surplus and manage a deficit using reserves. It is recommended at year end a tax-funded surplus be managed as follows in order: 1. The excess 2023 supplementary tax revenue growth be allocated to the Growth and New reserve. 2. Any net operating budget surplus in Winter Control operations be allocated to the Winter Control reserve. This contribution is not to exceed the Town’s total tax- funded surplus. 3. Any net operating budget surplus in insurance account be allocated to the insurance reserve. This contribution is not to exceed the Town’s total tax-funded surplus. 4. If the funds in Tax Rate Stabilization reserve is at or above the required 10 percent of annual levy target balance, then any remaining 2024 net operating surplus be allocated to tax-funded asset management reserves based on the future asset management plan requirements. Otherwise, 50 percent of the annual Page 33 of 193 April 2, 2024 3 of 5 Report No. FIN24-013 surplus will be used to replenish the Tax Rate Stabilization reserve balance to its target level and the remaining 50 percent to be allocated to the tax-funded asset management reserves. Alternatively, should a net operating deficit occur in 2024, it would be funded from the tax rate stabilization reserve. The tax rate stabilization reserve helps protect the annual tax rates from significant one - time or temporary pressures. Such pressures could include the impacts from significant new service or facility costs, market conditions affecting revenues, adverse weather or climate events, or other factors. A standard practice is to keep the tax rate stabilization reserve at a target balance of about 10 percent of annual tax revenue. A surplus or deficit for building services, water, wastewater and stormwater operating budgets are managed through their own reserves The operating budgets for building services, water, wastewater and stormwater are fully funded through the user rates and do not impact the tax levy. Any year end variance within these operations will be managed through a contribution or draw to/from their appropriate reserve funds. Aurora Public Library surpluses are managed by the Surplus/Deficit Management By-law Any 2024 surplus recognized by the library will be directed to Facilities Asset Management reserve to support asset management of the Town-owned facilities used by the Aurora Public Library. Should the Library experience a year end operating deficit, it will continue to manage the variance through a draw from its general capital reserve. A reserve was created to hold development revenues in support of specific future growth infrastructure As a best practice, the Town may ask developers to contribute funding in support of a future growth infrastructure service enhancement such as the signalization of a surrounding intersection or the construction of a pathway or sidewalk. Historically, proceeds of this nature have been held within a general holding account along with other miscellaneous revenues. In early 2024 a new reserve was created by the Treasurer to allow for the more effective management of the Town’s growing balance of these dedicated revenues. Page 34 of 193 April 2, 2024 4 of 5 Report No. FIN24-013 Advisory Committee Review Not applicable Legal Considerations Paragraph 3 of subsection 11(2) of the Municipal Act, 2001 allows the municipality to pass bylaws respecting the financial management of the municipality and its local boards. Financial Implications This report outlines how the year end surplus or deficit in the tax and rate funded operations will be managed. The Municipal Act requires that any surplus or deficit be carried forward into the following year’s budget, unless controlled through reserves as proposed in this report. The bylaw will balance the budget and eliminate any surplus or deficit, avoiding the need for any budget carry forwards. Communications Considerations The Town will inform the public of the information contained in this report by making it available on the Town’s website. Climate Change Considerations The information contained within this report does not impact greenhouse gas emissions or impact climate change adaption. Link to Strategic Plan Outlining a strategic approach to managing yearend surpluses and/or deficits, and thereby avoiding the need to complicate the following year’s budget with such matters, contributes to achieving the Strategic Plan guiding principle of “Leadership in Corporate Management” and improves transparency and accountability to the community. Alternative(s) to the Recommendation 1. Council could choose not to approve the By-law to allocate any 2024 Operating Fund surplus and any 2024 Water, Wastewater, and Stormwater Operating Fund Page 35 of 193 April 2, 2024 5 of 5 Report No. FIN24-013 surplus or deficit Surplus/Deficit Control By-law and instead address any year end results by way of budget amendment following budget approval. Conclusions Staff are recommending that a bylaw be adopted which will authorize the Director of Finance to apply the year end variance funding adjustments as outlined in the bylaw and this report. This will balance the tax levy and rate funded operating budgets. As part of the yearend procedures, staff will report back to the General Committee as to the actual yearend results and the final surplus allocations made for 2024. Attachments Attachment #1 – By-law to allocate any 2024 Operating Fund surplus and any 2024 Water, Wastewater, and Stormwater Operating Fund surplus or deficit Previous Reports None. A new bylaw is required each year. This equivalent report for 2023 was FIN23-041 which went to General Committee on November 21, 2023. Pre-submission Review Agenda Management Team review on March 14, 2024 Approvals Approved by Rachel Wainwright-van Kessel, CPA, CMA, Director, Finance Approved by Doug Nadorozny, Chief Administrative Officer Page 36 of 193 100 John West Way Aurora, Ontario L4G 6J1 (905) 727-3123 aurora.ca Town of Aurora Committee of the Whole Report No. FIN 24-0 15 Subject: 2025 Budget Timeline and Process Prepared by: Sandeep Dhillon, Senior Financial Management Advisor Department: Finance Date: April 2, 2024 Recommendation 1. That Report No. FIN24-015 be received; and 2. That the proposed budget timeline as detailed in Table 2 be approved; and 3. That the timeline for amendments to the proposed budget be reduced from 30 to 27 days. Executive Summary This report outlines the budget process for the 2025 Budget:  The Town will review and adopt the next two years (2025 and 2026) of the Mayor’s multi-year budget, including all related tax and user rate impacts  The 2025 capital budget and an updated 10-year capital plan will be provided for Council’s review  The Town’s capital asset management funding gap will need to be addressed in this term of Council  A December budget adoption is anticipated Background The Town of Aurora has adopted a multi-year budgeting framework. Under this framework, the municipality adopts the first year’s budget of its term and receives an accompanying forecast of the next three budgets. In the second year of its term, the Page 37 of 193 April 2, 2024 2 of 7 Report No. FIN24-015 municipality adopts a three-year operating budget, including all related tax and user rate impacts. Using multi-year budgets and forecasts improves fiscal health and service delivery through:  better coordination of budgeting and strategic priorities  greater certainty for departments in managing expenditures and service levels  improved fiscal discipline of the organization  streamlined budget reviews that focus on key changes in assumptions and the reasons driving the change  allowing staff to develop budgets with fixed targets in place, allowing for an early response to manage circumstances and budget constraints  reducing uncertainty about future year tax levy or user rate increases  providing longer term outlook to outside organizations that rely upon the Town for a share of their funding, which enables them to plan and deliver their programs more effectively As per the Municipal Act, 2001 a municipality’s multi-year operating budget must be reaffirmed on an annual basis. The Town’s reaffirmation process will only focus on any changes to the previously approved multi-year budget. Analysis The Town will review and adopt the next two years (2025 and 2026) of the Mayor’s multi- year budget, including all related tax and user rate impacts On January 31, 2023, Council approved the first year of the multi-year operating budget. On December 12, 2023, the Town adopted a three-year operating budget covering the period from 2024 to 2026. This budget included the identified all resources, funds and staff, needed to delivery the Town’s core services, manage growth and implement any new initiatives for each of these years. This multi-year operating budget must be reviewed by the municipality on an annual basis. In December 2024, the Town will adopt the 2025 operating budget along with the operating budget forecast for 2026. As part of this process, the municipality will review the Mayor’s multi-year budget for 2025-26. This review process will focus on any changes to the previously adopted 2025 and 2026 budgets. Page 38 of 193 April 2, 2024 3 of 7 Report No. FIN24-015 The 2025 capital budget and an updated 10-year capital plan will be provided for Council’s review Council will be presented with a similar capital package to what was reviewed as part of the 2024 budget process. The package will include three primary components being: 1. Any proposed 2025 capital project authority increases. The budget will clearly indicate which capital budget authority was approved in prior years and what authority Council is being asked to review for 2025. 2. A 2025 10-Year Capital Budget which continues to include both the total required project budget commitment along with the expected cash outflows for all capital projects. The Town will adopt the full budget for each project as part of the 2025 capital budget. This full budget will reflect the total budget that is being committed to each project for 2025. For projects which take multiple years to complete, the budget will also show how much is expected to be spent/completed in each year. This will reflect the actual planned cash outflows for the project and will be captured in the Town’s 10-year capital plan and funded from reserves as they are expected to occur. 3. A summary of all previously approved capital projects that have recently concluded and been closed by staff. The Town’s capital asset management funding gap will need to be addressed in this term of Council Another key pressure faced by the Town relates to the funding of asset management. In the fall of 2021, as part of the continued modernization of the asset management plan and framework, the Town undertook some early analysis of its infrastructure renewal funding gap. This analysis identified a total estimated replacement cost for all existing assets at $1.5 billion. Based upon the Town’s existing levels of service, an annual funding gap of $36 million was identified. This gap will be subject to change with the Town’s completion of phase 2 of the asset management framework modernization which is underway now. Table 1 presents a summary of the estimated tax and rate increases that would be necessary year-over-year for the next 10-to-20-years to address this funding gap. Page 39 of 193 April 2, 2024 4 of 7 Report No. FIN24-015 Table 1 Asset Replacement Funding Gap Requirements Capital Asset Funding Source Tax or User Rate Increase Required Each Year (%) Number of Years Tax-Funded 2.9 20 Water Rate Funded 2.2 10 Wastewater Rate Funded 0.4 10 Stormwater Rate Funded 11.0 15 The previously adopted multi-year tax-funded budget included a one percent tax rate increase for each year for capital reserve contributions. The identified 2.9 percent annual tax rate increase requirement will be confirmed as part of the next iteration of the asset management plan which will include newly developed levels of services upon which future asset management decisions will be based. This updated asset management plan is to be presented to Council for review and approval in the first half of 2024. The previously adopted multi-year water, wastewater and stormwater operating budgets include the above identified annual rate increase requirements in support of asset renewal. These rate increase will be reaffirmed by the new asset management plan as well. A December budget adoption is anticipated Staff anticipate that the 2025 and 2026 Budget and 10-Year Capital Plan will be deemed adopted by the municipality in December 2024 prior to the holiday season’s commencement. This timing will enable staff to proceed with any necessary contract activity and other planning in preparation for the upcoming fiscal year. Table 2 presents staff’s proposed timelines for the 2025-2026 budget reaffirmation and adoption. Page 40 of 193 April 2, 2024 5 of 7 Report No. FIN24-015 Table 2 Budget Dates and Milestones Meeting / Milestone Date Mayor provides budget to members of Council October 29, 2024 Budget overview to Council November 5, 2024 Presentations of departmental operating budgets, as well as proposed capital projects November 11, 2024 Community Partner presentations as well as remaining business from November 11th November 18, 2024 Amendments to the Mayor’s proposed budget are due to the Clerk by end of day November 21, 2024 Special Council meeting to discuss/decide on proposed budget amendments (if required) November 25, 2024 Last day for the Mayor to veto any amendments adopted during November 25th meeting December 5, 2024 Override / budget adoption December 20, 2024 (latest) The above timeline requires Council to shorten the budget amendment period by three days. These timelines ensure that the budget is adopted, or deemed adopted, before the holiday period. Council may choose not to shorten the amendment period but would need to hold a special meeting before the end of the day on Thursday, November 28 to meet the legislated timelines. Staff recommend proceeding with the meeting on November 25. Further time in the process may also be saved if the Mayor does not require the full 10 days provided to veto amendments (does not require a Council meeting), meaning the override meeting, should it be necessary, could occur well in advance of December 20. Advisory Committee Review None Legal Considerations The Town has been designated with strong mayor powers. As such, the Mayor is assigned the powers and duties of the municipality with respect to proposing and adopting a budget, including a multi-year budget. Once the Mayor provides Council with the proposed budget, Council has 30 days to make any amendments. Council may Page 41 of 193 April 2, 2024 6 of 7 Report No. FIN24-015 shorten the 30-day period by resolution. The Mayor may veto any proposed amendments within 10 days after the expiry of the 30-day period. A meeting is not required for the Mayor to veto any amendments. The Mayor may also shorten the veto time period. Within 15 days of any vetoes, Council may override the veto, by resolution, on a 2/3 vote of the members of Council. If Council approves the staff recommendation in this report, then it is approving the timelines for budget approval, including the shortened time period for making amendments. Financial Implications There are no financial implication as a result of this report. Communications Considerations Staff will inform the public about the budget process by posting information to the Town’s website. The calendar of budget-related meetings will also be shared on the website, in advertisements and on social media. A communications plan is currently being developed to encourage public engagement in the budget process. Climate Change Considerations The recommendations from this report do not directly impact greenhouse gas emissions or impact climate change adaptation. Climate change will be considered in the budget development and documents to be presented to Council in October. Link to Strategic Plan Developing the annual budget supports all aspects of the Strategic Plan. Specifically, this report supports the Plan principles of Leadership in Corporate Management, Leveraging Partnerships, and Progressive Corporate Excellence and Continuous Improvement. Alternative(s) to the Recommendation Council may provide direction. Page 42 of 193 April 2, 2024 7 of 7 Report No. FIN24-015 Conclusions The 2025 budget represents the third year of a new four-year budget cycle. The presented 2025 budget, to be distributed to Council on October 29th strives to address multiple material pressures faced by Town at this time which will include inflation and capital asset management pressures, amongst others. The 2025 and 2026 operating budget reaffirmation will focus on any changes to these previously adopted budgets. It is anticipated that should the proposed staff timelines be approved, the reviewed two- year operating budget and 2025 capital plan will be adopted by December 20, 2024, at the latest. Attachments None Previous Reports None Pre-submission Review Agenda Management Team review on March 14, 2024 Approvals Approved by Rachel Wainwright-van Kessel, CPA, CMA, Director, Finance Approved by Doug Nadorozny, Chief Administrative Officer Page 43 of 193 100 John West Way Aurora, Ontario L4G 6J1 (905) 727-3123 aurora.ca Town of Aurora Committee of the Whole Report No. FIN 24-0 16 Subject: Technology Strategic Plan Update Prepared by: Michael Mulvenna, Manager, Information Technology Department: Finance Date: April 2, 2024 Recommendation 1. That Report No. FIN24-016 be received for information. Executive Summary The Technology Strategic Plan recommended a number of actions which support modernizing and evolving the role of IT at the Town.  108 of the 116 actions recommended in the Technology Strategic Plan have been completed or are underway  Key business processes have benefited from the implementation of technology solutions recommended in the plan  Some of the recommendations were managed differently to adapt to the Town’s needs  The Town is well positioned for the next iteration of the Technology Strategic Plan scheduled for 2025 Background Council adopted the Technology Strategic Plan in November 2019 In November 2019, Council adopted the Technology Strategic Plan. The Strategic Plan is a comprehensive document that identified the need for transformational change for the Town. The plan provided recommendations which focused on five core areas: Page 44 of 193 April 2, 2024 2 of 8 Report No. FIN24-016 1. Offering great, digital services for customers that allow them to interact with the Town using their laptop, desktop, tablet or smartphone 2. Digitizing and simplifying the Town’s business processes to support process efficiency and underpin digital customer service 3. Providing mobile tools for the Town’s mobile workforce 4. Providing staff with a modern workplace environment – modern and secure tools that help teams collaborate and be productive 5. Becoming a data-driven organization – an organization that uses data from its digitized processes to analyze and optimize efficiency and cost-effectiveness One of the key recommendations was a new organizational structure for IT that centralized the services in the Information Technology Services division which was at the time in the Corporate Services department. The five-year plan includes three distinct phases: 1. New IT: First, before anything else can be achieved, the Town must reset the technology management model and establish a more collaborative environment. A centralized IT organization has been established which has enabled all technology resources to contribute to a successful implementation of the Strategic Plan. 2. Process Digitization and Mobilization: Next, the Town must focus on digitization of its core business processes (HR, Planning, Permitting, Asset and Work Management, Finance) taking the opportunity to streamline and simplify aging paper-based processes. This phase will run from 2020 – 2024. 3. Optimization through Data and Digital Services: Then, building upon the digitization of processes, the Town can focus on offering new digital services and using the data from process digitization to become a data-driven organization. This phase will run from 2022 – 2024. In February 2021, an update on the progress of the plan’s recommendations was provided. This update addressed many of the projects that were underway or complete. Page 45 of 193 April 2, 2024 3 of 8 Report No. FIN24-016 Analysis 108 of the 116 actions recommended in the Technology Strategic Plan have been completed or are underway The Town has made significant progress on the actions that were identified in the Technology Strategic Plan. The plan includes 116 recommendations; of those 108 are in progress or underway. At a high level the recommendations of the plan are 66 percent complete, 27 percent in progress and seven percent are on hold. The Town has made progress on all three phases of the plan, most of the recommendations in phases one and two are complete and progress has been made on the recommendations in phase three. The chart below shows the overall progress with more details on the status of each specific recommendation included in Attachment 1. Technology Strategic Plan Recommendations Progress by Phase 49 25 3 15 12 4 3 5 67 42 7 0 10 20 30 40 50 60 70 80 Phase 1 Phase 2 Phase 3 On hold In progress Complete Total Page 46 of 193 April 2, 2024 4 of 8 Report No. FIN24-016 Key business processes have benefited from the implementation of technology solutions recommended in the plan The plan recommended several major projects which are now complete or have made significant progress. These projects included:  Creating a modernized digital workplace including messaging capabilities, collaborative workspaces, online/digital meetings and upgrades to meeting rooms to accommodate remote working through the upgrade to Office 365 including Teams (and Teams phone). IT has also started converting many of the meeting rooms to Teams enabled rooms which enable hybrid meeting attendance  Implementation of key business solutions projects including: o ADP Workforce Now as the workforce management solution, which is used for payroll, recruitment and will be further expanded to support other HR processes, this system has automated many of the manual and paper- based process in Human Resources and payroll o Cityview e-permitting enables residents to apply for a building permit online, electronically submit their drawings to support their building permit, check the status of their application, request a building inspection when their project is nearing completion, submit building complaints (if needed), and pay for the building permit fees online o Implementation of the Oracle Fusion financial system which has automated the workflow in all aspects of the procure to pay process and set a foundation of continuous improvement for additional processes and reporting The upgrade of the customer relationship management (CRM) system is underway. The Town has upgraded the current system to the latest on-premise system and is moving forward with the plan to upgrade to the cloud-based solution with the addition of business intelligence tools to expand the capabilities of the CRM to other departments within the Town. In addition to these major projects, the Town has implemented:  Online solutions including digital plans submissions, the Administrative Monetary Penalty System (AMPS) for both parking and non-parking penalties, ArcGIS portal, email billing for water accounts, improvements to where’s my plow, and garbage tag ordering Page 47 of 193 April 2, 2024 5 of 8 Report No. FIN24-016  “Teams Rooms” in several key meeting rooms to enable easy access to online or hybrid meetings  Digitized many paper forms and manual processes providing staff with greater efficiency in their day-to-day duties  Migrating the Aurora Public Library to the Town’s Wi-Fi in anticipation of the Aurora Town Square initiative  Several cybersecurity initiatives, including training, that have further bolstered the Town’s defences Some of the recommendations were managed differently to adapt to the Town’s needs The plan recommended some actions which were managed differently to adapt to the Town’s needs at the time, including accelerating projects needed to support remote work during the pandemic. The pandemic motivated the Town to focus more on business solutions which support remote work and automating paper-based processes. The pandemic pushed ahead the expansion of how staff could connect to Town systems by expanding the use of virtual private network (VPN) tokens, creating and rapidly expanding RDWeb which provided a connection to Town servers and focusing on cloud-based solutions when replacing or upgrading existing software. One key move was rolling out Teams, for internal use, ahead of the Office 365 rollout. These enabled staff to communicate through chat and video calls which enabled staff to maintain productivity while working remotely. The plan recommended that IT be consolidated under Corporate Services. During 2022 the implementation of the new financial system identified the synergies of bringing the finance function and IT together in one department. This closer relationship with IT, procurement and the two financial divisions provides better oversight on the implementation of other business solutions too. New business solutions require IT support for the implementation, but many also now include payment portals or have financial impacts. This closer relationship within Finance ensures that strong financial controls are met early in the project. The plan recommended out-sourcing cybersecurity. After exploring the out-sourcing, the Town decided to take a hybrid approach to cybersecurity. The Town leverages the expertise of an outside consultant and has also converted one of the recommended GIS/Business Solutions Analyst positions to a Cybersecurity Analyst. Having this position on-site means the Town can implement any recommendations from the Cybersecurity consultant, implement the latest software, monitor activity and also react to any potential threat immediately. Page 48 of 193 April 2, 2024 6 of 8 Report No. FIN24-016 The plan recommended that the Town “double-down” on Maximo. However, operationally staff found that Maximo was not best suited to the Town’s needs and has been retired. The reasons for the retirement of Maximo include:  End users found the system difficult to use and did not realize the benefits of the system  The system is a very complex system which would require additional staff resources to manage on an ongoing basis  Does not support the cloud-first strategy as it is an on premise system  The Town uses CityWide for the development of the Asset Management Plan to meet the provincial requirements for the second-generation asset management plan Going forward the Town is exploring using the asset management system CityWide. This system does include a work ordering system and would then house the asset management plan information and work ordering in the same place. There should also be less of a resource burden on the Town as it is a cloud-based system which is geared specifically to municipalities. The Town is well positioned for the next iteration of the Technology Strategic Plan scheduled for 2025 The 2024 to 2026 Budget and 10-Year Capital Plan includes a project for the next iteration of the Technology Strategic Plan. The next plan will be able to re-evaluate the next steps for leveraging technology at the Town and address the changing technology landscape including more innovative business processes and leveraging artificial intelligence now that a stronger foundation has been established. Advisory Committee Review None Legal Considerations None Page 49 of 193 April 2, 2024 7 of 8 Report No. FIN24-016 Financial Implications There are no financial impacts resulting from this report. Projects to support the implementation of the actions in the Technology Strategic Plan are included in the budget as part of the 10-year capital plan. Communications Considerations To inform the public, this report will be posted on the Town’s website. Climate Change Considerations This report does not have an impact on climate change. Many of the actions which have been completed resulted in more automated processed resulting in the reduction of paper-based processes. Link to Strategic Plan The Technology Strategic Plan supports the Strategic Plan guiding principle of progressive corporate excellence, innovation and continuous improvement. The implementation of the recommendations also supports the Community pillar through promoting adaptable and flexible services to respond to demographic shifts as more residents expect quality online experiences with the Town. Alternative(s) to the Recommendation Council provide direction Conclusions Many of the Technology Strategic Plan’s recommendations have been completed or are in progress. The technology landscape at the Town has evolved greatly over the past five years with the move to cloud-based solutions, automation of business processes and providing more web-base access to residents. The next iteration of plan scheduled for 2025 will continue to move the Town forward to optimize the use of technology. Attachments Attachment 1: Status of Technology Strategic Plan Recommendations Page 50 of 193 April 2, 2024 8 of 8 Report No. FIN24-016 Previous Reports CS19-035 Technology Strategic Plan, November 2019 CS21-015 Corporate Technology Strategic Plan Update, February 16, 2021 Pre-submission Review Agenda Management Team review on March 14, 2024 Approvals Approved by Rachel Wainwright-van Kessel, Director, Finance Approved by Doug Nadorozny, Chief Administrative Officer Page 51 of 193 Technology Strategic Plan Status Summary Attachment 1 Cat Phase Initiative Status Nov 2019 Description Status April 2024 Comments Governance 1 Set up dedicated time with ELT for quarterly ELT IT briefings Not started Quarterly briefings should be scheduled with ELT for the IT team to provide an update on Strategy progress Complete - modified Meetings are ad hoc in nature and occur when necessary Governance 1 ITGG (Information Technology Governance Group) Not started Set up new ITGC with members selected, terms of reference created, meetings scheduled and operational Complete ITGC was created in 2022 and meets bi-monthly Governance 1 IT sign-off on all items related to technology going forward to ELT or Council Not started Establish IT review and sign-off on any technology recommendations going forward from business units to ELT or Council Complete - modified The Procurement Services division connects with IT for all technology purchases Governance 1 IT Strategy – IT Annual Report Not started An annual report (starting in 2020) for ELT and Council to be provided by IT Manager, Director of Corporate Services and CAO to report on IT Strategy implementation progress and success measures identified for the strategy In progress Previous report includes CS21-015 Governance 1 Review and agree technology intake process In progress Work with ITGG to agree technology (web, technology, business solution, GIS) project intake process to align with recommended approach and with multi-year business planning process Complete IT has developed a regular process for meeting with all business units for technology projects Governance 1 Finance and HRIS Steering Committee Not started Establish a joint working team to oversee planned HR / Finance projects and the important integration between both and the planned evolution of solutions Complete During the implementation of the payroll portion of HRIS this structure was used. Governance 1 CityView Steering Committee Not started Establish a joint working team, initially with Building, Planning, Engineering and IT Division staff to coordinate the CityView workplan and priorities Complete - modified It was determined this steering committee was not needed. The project team included representation from all areas affected, plus IT and Finance. Page 52 of 193 2 Cat Phase Initiative Status Nov 2019 Description Status April 2024 Comments Governance 1 Information and Data Management Steering Committee Not started Establish a joint working team, with Clerks, IT staff and business unit representatives to coordinate the Information and Data programs, with an initial focus on the ECM workplan and priorities Complete - modified This committee’s functionality is being addressed by a combination of the bi-annual divisional meetings and the ITGC Governance 1 Asset/Work Management Steering Committee Not started Establish a joint working team, with PW, Parks, Engineering and AM and IT to coordinate the review and expansion of the asset and work management systems Complete - modified The Corporate Asset Management Committee will be used as oversight. Governance 1 GIS Steering Committee Not started Establish a joint working team to coordinate the GIS work plan Complete - modified This committee’s functionality is being addressed by a combination of the bi-annual divisional meetings and the ITGC Governance 1 Web and Digital Steering Committee Not started Establish a joint working team to coordinate the Web and Digital work plan Complete - modified This committee’s functionality is being addressed by a combination of the bi-annual divisional meetings and the ITGC Governance 1 Technology Standards Team Not started Establish a team (likely staffed by IT supervisors and experts from within IT) to set / establish standards that are recommended forward to ITGG for endorsement. In progress Have set standards for end user equipment. Governance 1 Policy Framework Not started Review with ITGC the proposed policy framework and bring forward individual policies for approval and implementation Complete The policy framework has been established and is being followed Governance 1 Acceptable Use of Technology Policy Not started Revise Acceptable Use policy, get approval and implement Complete An updated policy was created, reviewed, approved, and put into practice Governance 1 Information Security Policy Not started Create updated Information Security Policy, get approval, and implement In progress This policy will be developed, reviewed, approved, and put into practice Governance 1 IT Governance Policy Not started A policy stating how technology decisions, standards are taken In progress This policy will be developed, reviewed, approved, and put into practice Page 53 of 193 3 Cat Phase Initiative Status Nov 2019 Description Status April 2024 Comments Governance 1 Mobility Policy Not started Create after strategy is complete Complete An updated policy was created, reviewed, approved, and put into practice Governance 1 Cloud Computing Policy Not started Create after assessment is complete In progress This policy will be developed, reviewed, approved, and put into practice Governance 1 Privacy Policy Not started Could be included in InfoSec Policy but should be separate In progress This policy will be developed, reviewed, approved, and put into practice Governance 1 Backups/Restores Policy Not started Ensure policy and procedures are documented Complete - modified We have a written procedure for this. Need to convert to a policy Governance 1 Disaster Recovery Policy Not started Create after strategy is complete In progress Working with PMO division to develop Governance 1 Information Security Strategy Not started Recommended by PGC and an independent security consultant Complete A full cybersecurity assessment of our entire cyber infrastructure was conducted by a third-party cybersecurity company. A strategy and roadmap were developed. Organization 1 Communicate IT Strategy to the corporation Not started IT Manager to work with Communications Division to develop a communications plan for the Technology Strategy Complete All stakeholders have been presented with our technology strategy Organization 1 IT Division – Staff Change Management Support Plan Not started Develop a Change Management Plan to assist in communicating to the organization and to staff impacted the planned organizational changes and supporting all through the changes Complete A written change management plan was created, reviewed, and approved. IT follows this plan every time a change is introduced into the production environment Organization 1 Implement recommended organizational changes to IT Division Not started Implement recommended organizational changes with existing staff Complete Organizational changes recommended have been implemented Organization 1 Create and hire 2 new supervisor positions  Not started Create a supervisory role for each of the 3 proposed teams by leveraging the existing supervisory position and hiring 2 new supervisors’ positions Complete Positions in place Page 54 of 193 4 Cat Phase Initiative Status Nov 2019 Description Status April 2024 Comments Organization 1 Move existing positions into IT Not started Existing roles moved into the IT Division from existing teams (GIS, WAM) – to be part of the Business Solutions team. Dependent upon the hiring of the Business Solutions supervisor Complete Part of initial organizational change in 2020 Organization 1 Change management support / IT Division team building Not started External support to help facilitate team building within IT On hold Due to the pandemic this was put on hold as it would have been required shortly after the rollout of the strategic plan. Organization 1 IT Team Building Not started Work on developing a strong team mindset, ethos, and approach within the new IT team Complete Regular meetings are held with the entire team to ensure a cohesive focus Organization 1 Hire Solutions Analyst Not started As per proposed strategy – to build out the solutions capabilities of the team Complete The first solutions analyst has been hired Organization 1 Hire Solutions Analyst Not started As per proposed strategy – to build out the solutions capabilities of the team Complete The second solutions analyst has been hired Organization 1 Implement Managed Security Services Not started Transition security responsibilities to Supervisor of Infrastructure and Service Desk and secure services of a Security Managed Services provider Complete - modified The Town has opted for a hybrid approach to cybersecurity. This includes consultant services and the conversion of a GIS/Business Solutions Analyst to a Cybersecurity Analyst Organization 2 Hire Solutions Analyst or Business Analyst (role TBD depending upon requirements agreed at the time) Not started As per proposed strategy – to build out the solutions capabilities of the team On hold The need for the third solutions analyst is on hold as the team is currently able to manage with the existing complement. Organization 2 Capital funding for Contract Project Resources Not started Ensure that the practice of budgeting for required resourcing is built into capital project requests. Establish with HR the ability to contract in staff on 1 year or longer basis to support project delivery Complete Projects that require third party professional services are always budgeted for in the capital project Page 55 of 193 5 Cat Phase Initiative Status Nov 2019 Description Status April 2024 Comments Organization 1 Vendor of Record / Roster Not started For core services in which the Town will use external service providers to assist in delivery of programs (security, GIS, business solutions). It is suggested that the Town establish vendor of record or roster models (procurement vehicles) to support out-tasking work as required Complete This is an ongoing process. The Town does leverage VOR arrangements when required Organization 1 Introduce Co-op / Intern Program Not started Develop a co-op and summer intern program to add capacity to the IT Division and to bring in digital native team members with energy Complete The IT team is looking to hire our third co-op student for this summer (2024) Organization 1 Digital Savvy Network Not started Establish a group (through identification and by actively seeking volunteers) to participate in a Digital Savvy group to advise and provide input on the modernization of IT services and solutions. On hold This committee’s functionality will be addressed through the ITGC. Delayed due to pandemic. Organization 1 Digital Education Program Not started Digital education program for leadership team to increase level of digital awareness and readiness for change In progress Will be rolled out to both ELT and CMT teams IT Project Services 1 Agile Working and Project Teams Not started Adopt Agile (MVP, iterative, sprints, scrum) approach to projects and solutions work where suitable – requires training and education for teams around Agile methodologies Complete IT uses Agile project methodologies where it makes sense for the project IT Project Services 1 IT Service Reviews Not started A regular (bi-monthly) review process with each Director and business unit leads led by the IT Manager to review work plans, IT service performance, issues and opportunities Complete - modified The review process with each department/division is bi-annual IT Project Services 1 IT service management tools Not started Determine plan for use / expansion of existing TrackIt! tool and expansion In progress Short term plans for TrackIT have been completed (upgrade) Long term plans are underway to replace with a more suitable system Page 56 of 193 6 Cat Phase Initiative Status Nov 2019 Description Status April 2024 Comments IT Project Services 1 Incident and problem management processes Not started Formalize incident and problem management handling processes; digitize into TrackIt! Complete Process has been formalized and is a part of the TrackIT system IT Project Services 1 Change management processes Not started Implement a formalized change management process; digitize into TrackIt! Complete IT Project Services 1 IT asset management Not started Standardize on the tool / tracking of all IT assets in TrackIt! Complete All IT assets are tracked in TrackIT IT Project Services 1 Knowledge management Not started Build and share a common knowledgebase with users In Progress This will be part of the scope for the new TrackIT replacement IT Business Solutions 2 Electronic Plans Review - Markup Not started Implement a consistent tool for handling markup of digital drawings to be adopted corporate wide. Project led by Building as a primary user, but to involve key stakeholders, including Engineering, Planning, Fire, etc. Complete Markup software Bluebeam Revu was implemented for all staff that evaluate drawings IT Business Solutions 2 Electronic Plans Review - Markup Not started Includes ability for applicants to submit digital plans electronically using the CityView portal Complete Digital plans can be submitted via the CityView portal IT Business Solutions 2 CityView Upgrade * Not started CityView version upgrade Complete Software has been upgraded IT Business Solutions 2 CityView: Online Building Permit Applications and Tracking Not started Ability for applicants to submit application and track application progress online, beginning first with simpler application types (decks, signs, etc.) before scaling up to larger, more complex application types Complete Ability is available for all residents and contractors via the CityView portal that is accessible through the aurora.ca website IT Business Solutions 3 CityView: Online Inspection Booking Not started Ability for applicants to book inspections online Complete Ability is available for all residents and contractors via the CityView portal that is accessible through the aurora.ca website Page 57 of 193 7 Cat Phase Initiative Status Nov 2019 Description Status April 2024 Comments IT Business Solutions 2 Planning Process Review and Redesign Not started Review and streamline planning processes from a Digital-First mindset Complete This functionality is available through the CityView portal IT Business Solutions 2 Implement new Planning Processes into CityView Not started Implement changes in CityView digital process management to reflect changes to planning process Complete Many services for residents and now available through the CityView Portal (accessible via the aurora.ca website) IT Business Solutions 2 CityView: Engineering Processes Not started Integrate Engineering process management related to Development Approval (e.g. Lot Grading) into CityView to improve end-to-end process efficiency Complete The Town Engineering division complete a lot of their reviews within CityView. Including building permit reviews, lot grading reviews, etc. IT Business Solutions 3 CityView: Planning Online Not started Ability to receive some applications online (e.g. Committee of Adjustment) Complete Applications, plan submission, and online payments are all available through the CityView portal IT Business Solutions 1 HRMS – Phase 1  In progress Selection and implementation of core HRIS modules, including employee records, time and attendance, applicant tracking and learning management. Complete The system chosen and implemented was ADP IT Business Solutions 2 HRMS – Phase 2 & 3 * Not started Subsequent HR project phases to implement additional HR Management system capabilities Complete The Onboarding and Recruitment modules have subsequently been implemented for all IT Business Solutions 2 Maximo System Review and Roadmap Not started Undertake a review of the existing system with the intent developing and executing a go forward Strategy/Roadmap that identifies the timing and process for rolling out Maximo across the entire organization. Complete Worked with our Maximo business partner to develop a roadmap. Page 58 of 193 8 Cat Phase Initiative Status Nov 2019 Description Status April 2024 Comments IT Business Solutions 2 Business Process Automation and Streamlining Not started Following the roadmap, work with teams to implement small incremental process enhancements leveraging the Town’s Asset and Work Management System (Maximo) – focusing on user experience and simplified mobile interactions Complete Fleet was the first division to be re- introduced to Maximo. Post implementation of the system was found to be challenging for users and required significant resources to manage. No further action was taken. Maximo was retired as the system was too complex and required significant additional resources to manage. The Town is looking at other options including CityWide which is currently used for the Asset Management Plan IT Business Solutions 2 Maximo – GIS 2 Way integration and Collector to Maximo integration Not started Enable 2-way data flow integration between Maximo and Town’s GIS. Enable the integration of data captured in solutions like Collector and 123 Survey to be passed between GIS and Maximo and pursue a hybrid GIS/Maximo approach that provides a simplified User Experience for field-based workers through GIS based solutions. On hold Pending implementation of asset management/work order solution. IT Business Solutions 2 Maximo Mobile Not started Broadly rollout Maximo mobile (Maximo Everyplace) to support mobile Maximo use in a hybrid mode with GIS collector solution On hold Pending implementation of asset management/work order solution. IT Business Solutions 2 Maximo visualization of assets (GIS) and inspections (Collector) Not started Leverage ArcGIS Online based dashboards to visualize operational data spatially On hold Pending implementation of asset management/work order solution. Page 59 of 193 9 Cat Phase Initiative Status Nov 2019 Description Status April 2024 Comments IT Business Solutions 2 ECM / Collaboration Strategy Not started Review current and future content collaboration and management needs in the context of existing solutions – Intranet (SharePoint), Laserfiche, File Shares, Kiteworks and future collaboration capabilities of modern solutions such as Microsoft Teams before determining future strategies in each of these areas. Work with the Digital Savvy Network and key players to determine an agreed cohesive path forward. Complete A cloud strategy for most internal documents has been implemented using a combination of Microsoft OneDrive, Teams, and SharePoint online. OneDrive has replaced Kiteworks. Laserfiche is the Town standard for Enterprise Content Management (ECM) IT Business Solutions 2 ECM Workplan Execution Not started Implement recommended plans with regard to Intranet, Collaboration environment, Laserfiche and File Shares as recommended by the strategy In progress Laserfiche is the Town standard for ECM. On premise file shares are being replaced by OneDrive, Teams, and SharePoint online IT Business Solutions 2 AIMS (Parking Replacement)  In progress Selection and implementation of a new parking management system Complete The new AIMS system is now operational IT Business Solutions 2 Finance System Assessment In progress Engage consultant to support the review of replacement options for current Finance systems Complete Consultant engagement was completed and the Town’s specifications for a new financial system were created IT Business Solutions 2 Finance System replacement Not started Potential implementation of new Finance system Complete The new Oracle Fusion cloud-based ERP system is now in production IT Business Solutions 2 Payment handling and POS review and integration strategy Not started Review Payment handling and POS requirements and determine strategy for customer present and online payment processing, including systems integration Complete On premise POS systems are in the process of being upgraded. Online payments are readily available through the aurora.ca website IT Business Solutions 2 Meeting Management Phase 2 Not started Remaining functions to be rolled out as a follow on to the initial Meeting Management launch In progress More meeting rooms will be upgraded to “Teams Rooms”. This includes both Leksand and Holland rooms. Page 60 of 193 10 Cat Phase Initiative Status Nov 2019 Description Status April 2024 Comments Infrastructure & Service Desk 1 Printer Fleet Replacement  In progress RFP closed and rollout planned Complete Mobile printers have been installed in all vehicles requiring this functionality Infrastructure & Service Desk 1 JOC Expansion * In progress Network expansion to support JOC expansion Complete All floors at the JOC are now fully operational Infrastructure & Service Desk 1 Infrastructure upgrades and ever- greening program * In progress Program of infrastructure upgrades and asset lifecycle management Complete Regular cycle of both end user equipment evergreening and IT infrastructure updates/upgrades is in place Infrastructure & Service Desk 1 Evergreening of user devices - desktop, laptops, mobile devices * Not started Increase in the types of device choices available to management and staff, review lifecycle for devices (industry standard is 3-4 year lifecycle), increase focus on laptop or mobile device provisioning – target 75% of fleet to be laptop / tablet devices Complete The Town has implemented three different streams for evergreening of devices – End User equipment, Mobile devices, and Data Centre equipment. There are five different models of laptops that staff may choose from depending on their job function and needs. Most staff do possess a laptop for their computing needs Infrastructure & Service Desk 2 Access Aurora Telephony * Not started Upgrades to support Access Aurora telephony requirements Complete Have implemented a cloud-based telephony system using Microsoft Teams as a soft phone. Have also implemented a new call centre system to support Access Aurora Infrastructure & Service Desk 2 Telephony / Unified Communications Assessment Not started A complete review of telephony and unified communications requirements is recommended – this should be in the context of potential O365 capabilities Complete See above Infrastructure & Service Desk 2 Telephony / Unified Communications implementation Not started Implementation of telephony / UC strategy Complete See above Page 61 of 193 11 Cat Phase Initiative Status Nov 2019 Description Status April 2024 Comments Infrastructure & Service Desk 1 Data assessment (including considering potential archiving solutions) Not started The Town should review existing data to determine suitable strategies to optimizing storage requirements (e.g. consider archiving stale content over 2 or 3 years old) In progress Data retention policies and procedures have been implemented or are going to be implemented Infrastructure & Service Desk 1 File storage solution replacements (SAN, fileservers, archives) * Not started Based on data assessment results, the Town can determine a suitable future data storage solution In progress File storage overall will be a hybrid approach. Most user documents will be moved to the Microsoft cloud. The on-premise ECM solution remains as Laserfiche Infrastructure & Service Desk 1 Mobility Strategy Not started IT Division to lead, with strong collaboration with mobile business units the establishment of the Town’s mobility strategy (devices, connectivity, security model, apps) Complete Device standardization and rollout have been completed. Other device standards have been decided via a collaborative process Infrastructure & Service Desk 1 Remote working – user experience review and plan (short term) Not started Review of current User Experience with users and determine short term plan of action for improvements to user experience Complete Changes include laptops for most staff, increased internet speeds for Town facilities, and implementing Zoom for remote video communications Infrastructure & Service Desk 2 Remote working – user experience long term plan Not started Long term plans for improvements to remote working to support more active adoption of remote / home working at the Town Complete As above and including the implementation of Microsoft Teams Infrastructure & Service Desk 1 Board and meeting room technology * Not started Equipping boardrooms with TV’s and conference calling capabilities to support modern digital meetings In progress Several meeting rooms have been converted to “Teams Rooms” to provide full online meeting capabilities. This includes large monitors (or a projector), microphones, speakers, camera, control panel, and necessary software. Page 62 of 193 12 Cat Phase Initiative Status Nov 2019 Description Status April 2024 Comments Infrastructure & Service Desk 1 Town Hall Data Centre Monitoring Systems Not started Implementing security camera, heat sensor and alerting system for Town Hall Data Centre In progress Security cameras are in place in the data centres. Full monitoring of all data centre assets (servers, switches, storage, etc.) via our monitoring tool runs 24x7 and provides real time alerts Infrastructure & Service Desk 1 Corporate Wi-Fi review and strategy Conduct a review of currently available services, needed services and present options to leadership team for direction Complete Analysis showed that portions of our Wi-Fi infrastructure need to be refreshed. Centralized administration will be cloud based for all facilities Infrastructure & Service Desk 2 Corporate Wi-Fi maintenance and expansion * Not started Maintenance and expansion of City’s private Wi-Fi network at City facilities. In progress Most enhancements will be completed in 2024 as they were delayed due to equipment supply issues Infrastructure & Service Desk 2 Outdoor Wi-Fi In progress Extending Wi-Fi into parks, recreation areas and other civic facilities (TBD, dependent on Wi-Fi strategy) On hold Preliminary project plans to implement this have been created. Plans have been put on hold at the request of Council and ELT Infrastructure & Service Desk 1 Third-Party Security Assessment Not started A full third-party security assessment should be conducted at least every 2 years Complete - modified This was increased to annual. A reputable cybersecurity vendor is hired to perform the assessment Infrastructure & Service Desk 1 Business Continuity/Disaster Recovery Strategy Not started The Town requires a formalized Business Continuity Plan and Disaster Recovery strategy before it implements any further DR technical capabilities Complete The plan was developed with an outside consultant specifically for IT recovery Infrastructure & Service Desk 2 BC / DR implementation Not started Implementation of DR capabilities based on BCP and DR plans In progress Working with PMO to complete Infrastructure & Service Desk 1 Office365 Pilot Not started Working with the IT Team and Digital Savvy Network to test Office365 capabilities (including Skype, SharePoint Online, OneDrive, Teams). Scope of pilot and phasing of pilot activities to be defined. Complete Pilot has been completed Page 63 of 193 13 Cat Phase Initiative Status Nov 2019 Description Status April 2024 Comments Infrastructure & Service Desk 1 Office365 Cost/Benefit Analysis and plan Not started To look at the costs and benefits of moving the Town as a whole to Office365 Complete Cost benefit analysis was completed. Decision was made to proceed town wide Infrastructure & Service Desk 2 Office365 Migration Not started Migration to Office365 (email, office products, teams, etc.) Complete All computer users at the Town now have this as our standard office software Infrastructure & Service Desk 1 Cloud Policy and Framework Not started Establish the Town’s position and requirements for Cloud services Complete The Town has adopted a hybrid approach. Systems are moved to the cloud when business requirements make this the best option. Otherwise, all other systems remain on premise Infrastructure & Service Desk 1 Cloud Readiness assessment and Strategy Not started Assess services that could be candidates for future migration to the cloud and develop a Roadmap and strategy for their migration cloud and develop a Roadmap and strategy for their migration Complete Microsoft Azure virtual data centre has been implemented as our cloud presence Integration and Data Projects 1 ArcGIS Online / Portal GIS Architecture and implementation Not started Develop modern architecture for enterprise GIS (ArcGIS Portal and ArcGIS Online) that supports internal and external web mapping (and which addresses security requirements) and implement In progress The architecture has been finalized. ArcGIS Online is the prevalent tool for GIS functionality. The ArcGIS Portal is now live. Use cases are being developed within the Portal Integration and Data Projects 1 FME Server implementation  Not started Implement FME server to support data conversion and spatial ETL activities Complete FME server is on-premise and actively being used within the Town Integration and Data Projects 1 Maximo – GIS 2 Way integration and Collector to Maximo integration Not started Extend the existing geo-integration to support 2-way data flow and configure a standardized integration that allows for data captured in Collector or Survey 123 solutions to flow into Maximo On hold On hold pending implementation work order system. Page 64 of 193 14 Cat Phase Initiative Status Nov 2019 Description Status April 2024 Comments Integration and Data Projects 1 Collector expansion program In progress Expansion of the use of Collector as an easy to use field-based solution for inspections and data capture Complete ArcGIS Collector (now called ArcGIS Field Maps) and Survey123 are actively being used in the Town to assist many divisions with inspections and data capture Integration and Data Projects 2 York Region Data Federation Not started Dependent upon the implementation of the modernized ArcGIS architecture, setup federated data sharing with York Region and neighbouring municipalities In progress “All pipes” data is complete and being shared by all York Region. The Town is actively working on other initiatives with the Region Integration and Data Projects 2 Internal Web GIS – Self Service Apps Not started Using the modern ArcGIS Architecture configure a series of self-service GIS apps, enabling non- GIS staff to self-serve to mapping solutions. Examples include Planning Report, Planning App status map, Complete GIS Data Hub is live and available for both internal and external customers. It is accessed through the aurora.ca website Integration and Data Projects 1, 2, 3 Geo-dashboards for CRM, CityView and Maximo Not started Implement ArcGIS Online based dashboards to visualize operational data in core business systems spatially. This will involve the creation of spatial views from source databases to allow for visualization In progress Dashboards are being developed when required by the business units Integration and Data Projects 1 Property Report App Not started A search by address tool to find relevant information about a property (useful for staff and public) Complete This function is available through the GIS Data Hub (aurora.ca website) Integration and Data Projects 3 Geo-based Drawing Management solution Not started Implement town wide consistent geo-based drawing management solution for all town drawings Complete Bluebeam Revu software has been implemented to enforce consistent drawing standards Integration and Data Projects 2 Public Web Mapping solution(s) Not started Public facing web mapping capabilities (galleries, map embeds, storymaps, etc.), based on modern ArcGIS platform Complete This function is available through the GIS Data Hub (aurora.ca website) Page 65 of 193 15 Cat Phase Initiative Status Nov 2019 Description Status April 2024 Comments Integration and Data Projects 2 Information Management / Data Management Maturity Assessment and Roadmap Not started Conduct a review and determine the roadmap for data and information management practices In progress IT is currently working with Legislative Services to determine data governance and data retention requirements Integration and Data Projects 2 Business Intelligence Strategy Not started Develop a plan for the development of Business Intelligence and corporate reporting capabilities In progress Project has begun. Working with PMO to further define our BI goals Integration and Data Projects 3 BI solutions implementation Not started Implementation and evolution of BI and dashboarding solutions In progress Microsoft Power BI is the chosen tool for our BI and dashboarding needs. Several dashboards have been created for staff use Customer Service 2 CRM stabilization  In progress 2019 work plan for solidifying the current use of the CRM system in existing areas of use ( Complete Analysis and stakeholder input has been completed. CRM was upgraded to a newer on-premise version Customer Service 2 CRM / GIS data visualization Not started Self-service dashboards to support visualization, reporting and analysis of all CRM case types (e.g. animal services requests, sod complaints, etc.) In progress The Town is currently working to replace our current CRM with a newer Town wide solution. This functionality is part of the scope Customer Service 2 CRM Upgrade Not started Determine the upgrade path for Dynamics product (on premise vs. cloud) and implement upgrade In progress Upgrade path has been determined. Currently working on procurement phase of the project Customer Service 2 CRM expansion Not started Expansion of CRM into new business areas (e.g. transportation, communications, recreation) In progress The CRM Replacement project has a Town wide scope Customer Service 2 CRM Back Office Integration - Email Not started Implementation of email integration to CRM to allow for the auto-creation of cases from email contacts with the town (e.g. info@aurora.ca or animalservices@aurora.ca) In progress The CRM Replacement project will include this scope Page 66 of 193 16 Cat Phase Initiative Status Nov 2019 Description Status April 2024 Comments Customer Service 2 CRM Back Office Integration – Work & Asset Management Not started Implement an integration between CRM and work management system to reduce duplicate data entry, support mobile working and digitize end to end process In progress The CRM Replacement project will include this scope Customer Service 3 CRM Integration to Website Not started Support ability to submit and track Service Requests In progress The CRM Replacement project will include this scope Customer Service 1 Website redesign and relaunch – Phase 1  In progress Relaunch website on new platform, with new design and new digital services including forms, newsletters, online payments, Complete The Aurora.ca website was redone. A landing page was created for all residents that provide them one stop shopping for all digital services Customer Service 2 Ongoing web product evolution Not started Introduction of new digital services, including consideration of knowledgebase and Live Chat for customer service, increased personalization of the website Complete A landing page was created for all residents that provide them one stop shopping for all digital services. A knowledge base and Live Chat will be incorporated in the new CRM system Customer Service 3 Digital Services expansion Not started Expansion and integration of digital services requiring back office system integration (e.g. CityView portal) In progress CityView portal has been implemented. Currently offering building and planning services. Currently being expanded to include Road Occupancy Permits and others Page 67 of 193 100 John West Way Aurora, Ontario L4G 6J1 (905) 727-3123 aurora.ca Town of Aurora Committee of the Whole Report No. OPS24 -004 Subject: Windrow Pilot Project - Update Prepared by: Luigi Colangelo, Manager, Public Works Department: Operational Services Date: April 2, 2024 Recommendation 1. That Report No. OPS24-004 be received; and 2. That the continuation of the Snow Windrow Removal Assistance Pilot Program for Seniors and Individuals with Disabilities for the 2024/2025 winter maintenance season be approved. Executive Summary The purpose of this report is to provide Council with an update on the Windrow Removal Assistance Pilot Program, which has since concluded for the 2023/2024 winter maintenance season. The Pilot Program provided significant benefits to seniors and individuals with disabilities within our community. This program alleviates the challenges faced by vulnerable residents during the winter months, ensuring safe access to essential services and enhancing overall quality of life:  Town of Aurora adopted the 2023/2024 windrow removal program as endorsed by Council in September 2023.  Windrow removal events were well executed, with staff and equipment at optimal performance.  Additional operational works completed by seasonal staff provided added value in accomplishing necessary urban forestry maintenance and off-season refurbishments of parks assets. Page 68 of 193 April 2, 2024 2 of 6 Report No. OPS24-004  Due to above average seasonal temperatures, the number of removal events was lesser than predicted and thus a true fiscal and operational impact assessment was not realized. Background Town of Aurora adopted the 2023/2024 windrow removal program as endorsed by Council in September 2023. As stipulated by the Municipal Act, 2001, the Town of Aurora (The Town) is entrusted with the responsibility of maintaining road and sidewalk networks to ensure the safety and accessibility of our community members. Recognizing the unique needs of seniors and individuals with disabilities, the Town approved the Snow Windrow Removal Assistance Pilot Program in September 2023 to address the specific challenges they encounter during winter weather conditions. Windrow removal events were well executed, with staff and equipment at optimal performance. Even with the relatively mild winter experienced this season, the operational efforts of our staff have remained diligent in executing snow removal duties. The frequency of plowing roads and seniors' driveways has been limited, occurring only three times throughout the winter season. Table 1: Windrow Plowing Events (Winter 2023/2024) Event date Number of staff Hours to Complete December 7 2023 9 staff 5 hours January 13 2024 9 staff 7 hours February 16 2024 9 staff 5 hours During windrow plowing events, on average, 10-15 complaints were received per event. In summary, most complaints received concerned timing of removal, which were mostly premature as the service would normally not commence until primary plowing was complete, and on all occasions within the service standard, which mitigated any response. Other complaints included instances where second plow passes may have created a second smaller windrow, which did not impede driveway use, but rather served as an aesthetic annoyance, and complaints related to lawn turf damage. During the Significant Weather Event declaration of January 12, despite the exception of Page 69 of 193 April 2, 2024 3 of 6 Report No. OPS24-004 service standard timing, the windrow removal service was completed well within the normal standard. Additional operational works completed by seasonal staff provided added value in accomplishing necessary urban forestry maintenance and off-season refurbishments of parks assets. The six seasonal staff Operational Services recruited to support snow plowing operations for seniors' driveways have been efficiently utilized throughout the winter season. While not engaged in snow removal duties, these dedicated individuals have been primarily engaged in urban forestry activities including block pruning of street trees. The focused effort of staff on pruning has cleared a backlog, allowing the decision to move closer to meeting the Parks Service Level Standards for routine maintenance pruning. As well staff were actively involved in various essential parks maintenance tasks, some of which includes but is not limited to:  block pruning and municipal tree maintenance  outdoor rink set up and ongoing maintenance  park infrastructure repair and maintenance  other duties in preparation of the summer outdoor maintenance season such as picnic table and waste receptacle restoration Given the number of outdoor amenities/assets are annually increasing with new trails, parks and added outdoor temporary rinks, the addition of six seasonal staff were well utilised despite the lesser than predicted windrow removals. Due to above average seasonal temperatures, the number of removal events was lesser than predicted and thus a true fiscal and operational impact assessment was not realized. Due to the unseasonably warm weather this winter it was not possible to gauge the total effect on Operations and other administrative support divisions. Not only is there a financial impact due to increased staff compliment, but other operational impacts also as they relate to increased fuel consumption, vehicle maintenance etc. require evaluation. It is important to fully understand all factors to determine the viability and potential adoption of program, this can only truly be achieved through experiencing a traditional winter season. Regarding staff’s recommendation to continue this pilot through the 2024-2025 winter season, staff are exploring opportunities to streamline the application process for next year, which would allow existing program users to simply re-enroll without the Page 70 of 193 April 2, 2024 4 of 6 Report No. OPS24-004 inconvenience of a full re-application process. Operational Services will work with internal partners to ensure legal considerations are addressed, while seeking to optimize the user experience. Advisory Committee Review None. Legal Considerations None. Financial Implications The implementation of the 2023/24 windrow pilot program included Operational Services hiring of six seasonal staff (six-month contracts) to effectively manage the 1,100 senior’s driveway applications that the Town received. The total estimated cost of this pilot for the 2023/24 winter season was $253,000 as summarized in Table 2. Table 2: Approximate Costs for the 2023/2024 Windrow Pilot Program Task performed Hours Estimated cost to municipality Administration (application processing, customer service inquires/responses) 150 hours Approximately $9,000 GIS Mapping (adding addresses in a data base and develop app for staff tracking purposes) 170 hours Approximately $9,500 Hiring/onboarding seasonal staff 70 Hours Approximately $4,500 Labour, six-month seasonal contracts 6 months x 6 staff plus applicable overtime *Approximate estimation $230,000 * Estimated overtime costs are included, there will be a savings due to the mild winter conditions. As per Council’s direction, these costs will be fully funded through an equivalent draw from the Tax Rate Stabilization reserve. Page 71 of 193 April 2, 2024 5 of 6 Report No. OPS24-004 If Council were to make this service enhancement permanent, all of the above identified windrow program costs would represent an incremental operating pressure on the Town’s tax levy. Should Council approve the recommended extension of the windrow program pilot into the 2024/25 winter season, staff estimate that the program’s costs will be comparable. The variable cost component of this program such as overtime and other administrative costs, will be driven by the number of winter events over this winter season. It is recommended that the 2024/25 pilot program costs continue to be fully funded from the Tax Rate Stabilization reserve. Communications Considerations The Town will inform the public about the information contained in this report by posting it to the Town’s website. Depending on Council’s decision, the Communications Division will inform the public about the availability of a windrow removal pilot program, and application requirements similar to the 2023/24 pilot. Climate Change Considerations The key opportunity in developing the Green Fleet Plan in 2021 was to achieve long-term GHG emissions targets, in conjunction with fundamental goals developed and the associated action items. The following actions from GFP play a role in climate change mitigation:  Replace vehicles with best in-class fuel efficient vehicles. New models are more fuel efficient, produce lower emissions and are good options while the manufacturers develop viable hybrid/electric vehicles required to provide service. Overall, GHG reduction, by upgrading alone, through capital renewal can produce 4-5 percent decrease.  Utilize telematic information provided through GPS system to reduce idling, driver behaviour, maximize route efficiency, smart drivers can help reduce fuel use. Link to Strategic Plan The development of a potential windrow program supports the Strategic Plan goal of Strengthening the Fabric of our Community through its accomplishment in developing a Page 72 of 193 April 2, 2024 6 of 6 Report No. OPS24-004 plan to review and realign service levels to reflect current and future demographic trends. Alternative(s) to the Recommendation 1. Council to provide direction. 2. Council may choose to endorse the implementation of the windrow program fulltime for seniors or individuals with disabilities. Conclusions A snow windrow clearing program is an investment in the health and well-being of the senior’s population and residents with disabilities and would provide an enhanced level of service for these residents. Through the 2023-2024 winter maintenance season, staff successfully delivered the windrow removal service, and assuming continued allocation of necessary resources, staff should be equipped to continue to deliver the program in 2024-2025 as currently offered to designated residents. As such, staff recommend that the Town extend the Windrow Removal Assistance Pilot Program for seniors and persons with disabilities for the 2024-2025 winter season. Attachments None. Previous Reports OPS23-020, Potential Snow Windrow Removal Assistance Pilot Project, September 19, 2023 Pre-submission Review Agenda Management Team review on March 14, 2024 Approvals Approved by Sara Tienkamp, Director, Operational Services Approved by Doug Nadorozny, Chief Administrative Officer Page 73 of 193 100 John West Way Aurora, Ontario L4G 6J1 (905) 727-3123 aurora.ca Town of Aurora Committee of the Whole Report No. PDS24 -0 42 Subject: Aurora Business Improvement Area Annual Report 2023 Prepared by: Lisa Hausz, Manager, Economic Development Department: Planning and Development Services Date: April 2, 2024 Recommendation 1. That Report No. PDS24-042 be received; and 2. That the Aurora Business Improvement Association’s (BIA) 2023 audited financial statements attached hereto as Attachment 2 be received; and 3. That the 2024 Aurora BIA Budget of $95,842 be approved; and 4. That a bylaw be enacted to levy a Special Charge upon Rateable Property in the Aurora Business Improvement Area, in the amount of $74,778; and 5. That the Aurora BIA Board be requested to report back to Council on how the Board is going to address the governance issues raised in staff Report No. PDS24-021 by June 30, 2024. Executive Summary This report seeks Council’s direction and/or approval of the proposed 2024 Business Plan and Budget of the Aurora Business Improvement Association (BIA) as presented by the BIA’s Board of Management, and that if the budget is approved, that Council enact a bylaw to levy a special charge in support of the plan.  The Aurora BIA Board presented its 2023 financials (unaudited) and 2024 plan on February 28, 2024.  The Aurora BIA has a surplus of $21,064 as a result of unspent budget in 2023.  The budget request for 2024 is $95,842, less the 2023 carryover is a net levy request of $74,778. Page 74 of 193 April 2, 2024 2 of 6 Report No. PDS24-042 Background The Aurora BIA Board presented its 2023 financials (unaudited) and 2024 plan on February 28, 2024. Prior to submitting an annual budget to Council for consideration, the BIA Board of Management is required to hold one or more meetings of its members to discuss the proposed budget. On November 28, 2023, the Board held a meeting of members and social event to discuss options for increasing the budget. Twenty-two people attended: four Board members, thirteen members, and five guests. While they did not have quorum of the Board for formal motions or votes, there was a presentation and discussion with the membership reviewing options to increase the levy, increase the BIA boundary and/or request further financial assistance from the Town. Also in November, 2023, Council confirmed a motion directing staff to review By-Law Number 6128-18, being the Aurora Business Improvement Area By-law (BIA By-law) and Governance and report back to Council with various governance models. On February 20, 2024, staff report PDS24-021 Aurora BIA Governance Review report identified several areas of BIA governance that are not in keeping with the BIA By-law and/or Municipal Act, 2001 (Act) and recommended that the By-law establishing the BIA be repealed, thus dissolving duplication and governance issues. Council referred the report back to staff to discuss options with the Board and other stakeholders and report back. Until then, due to the seriousness of the issues identified, it is recommended that the BIA Board review the staff report and report to Council on how it intends to address the issues. On February 28, 2024, the Aurora BIA held its Annual General Meeting for members within the BIA Boundary (see Attachment 1- Aurora BIA Boundary Map). In accordance with the Town’s Procedure By-law that allows for electronic participation at meetings, the Annual General Meeting was held at Town Hall with a hybrid option to encourage member participation. Fifteen voting members attended the Aurora BIA Annual General Meeting, eight Board members and seven members; plus, two guests. During the AGM, there was much discussion about the need for a larger budget, a different structure for the BIA, and the BIA’s role in providing value to the downtown area, relative to the other entities doing the same or similar work. The members expressed concern over increasing the budget without a plan for future budgets. They agreed that the current BIA structure does not support the required outcomes but agreed to move forward with the proposed 2024 budget, with a commitment from the Page 75 of 193 April 2, 2024 3 of 6 Report No. PDS24-042 Board to research other options and review them with the membership by June 30, 2024. Councillor Weese put forward the following motion, with a unanimous positive vote of the members present: Motion to approve the Downtown Aurora BIA Board’s proposed budget and increase to the levy for 2024, and present to Aurora Council for approval, with the request of the Board's commitment to research up to three alternative and existing BIA models in Ontario and present them to BIA members for review before June 30th, 2024. Analysis The Aurora BIA has a surplus of $21,064 as a result of unspent budget in 2023. The audited financials by KPMG, Attachment 2 – Final Audited Financial Statements - Aurora BIA 2023, identify a surplus in 2023 of $21,064 as a result of unspent budget from 2023. For reference on past budget utilization, Table 1, below shows the past budget, levy request, percentage of budget spent on administration, actual spend, and carryover per year. Table 1: Aurora BIA Budget Utilization 2019-2023 Budget Amount Approved by Council Budget Levy (budget less carryover) Percentage budget for Admin Actual Spend ($/%) Carryover ($/%) 2019 $40,400 $40,400 10% $34,107 (84%) $6,293 (16%) 2020 (COVID – carryover from 2019) $6,293 $0 38% $3,446 (55%) $2,847 (45%) 2021 $40,400 $37,553 15% $21,958 (54%) $18,442 (46%) 2022 $55,711 $37,269 16% $9,136 (16%) $46,575 (84%) 2023 $65,400 $18,825 17% $44,336 (68%) $21,064 (32%) 2024 (proposed) $95,842 $74,778 12% TBD TBD Page 76 of 193 April 2, 2024 4 of 6 Report No. PDS24-042 The budget request for 2024 is $95,842, less the 2023 carryover is a net levy request of $74,778. In 2023, the BIA allocated funds for a marketing strategy, and implemented a social media plan. The Board of Directors received quotes for services and contracted a third- party marketing firm to perform the services on behalf of the BIA. The BIA Board of Management’s proposes a 2024 budget of $95,842 that requires a special tax levy in support of the activities prescribed in their business plan, including an increase in social media efforts, outsourced coordinator support, and funding to explore boundary expansion. In consideration of the noted 2023 surplus carryover of $21,064, the requested net special tax levy requirement for 2024 becomes $74,778. Advisory Committee Review None. Legal Considerations The BIA is governed by the Act and the BIA By-Law. Pursuant to the Act, Council has the power to approve the BIA budget, in whole or in part, but may not add expenditures to it. Further, pursuant to the Act and Section 7.6 of the BIA By-Law, the Board of Management of the BIA is required to prepare and submit to Council an annual report for the preceding year that shall include audited financial statements. Council may establish a special charge levy on business properties within the business improvement area by enacting a by-law to raise funds for the BIA. Any charges levied would have priority lien status and shall be added to the tax roll of applicable business class properties. Financial Implications As presented in its audited financial statements in Attachment 2, the BIA has concluded 2023 with a total surplus of $21,064 once all outstanding liabilities are considered. As per its presented 2024 budget, the BIA identifies a total tax levy requirement of $95,842 for 2024. As noted previously, the BIA will partially fund its total 2024 levy requirement with the available $21,064 of 2023 surplus carry over, resulting in net levy requirement of $74,778 ($95,842- $21,064). Page 77 of 193 April 2, 2024 5 of 6 Report No. PDS24-042 Communications Considerations The BIA will communicate the approved budget to its members along with the business plan and proposed activities. Climate Change Considerations The recommendations from this report do not impact greenhouse gas emissions or impact climate change adaptation. Link to Strategic Plan Support for a BIA business plan and budget supports the Strategic Plan goal of supporting small business and encouraging a more sustainable business environment by working with community partners to promote local employment practices/opportunities for local businesses and residents. Alternative(s) to the Recommendation 1. That Council approve a different budget amount, less the 2023 carryover of $21,064, and that a by-law be enacted to levy a Special Charge upon Rateable Property in the Aurora Business Improvement Area, in the revised net amount. 2. That Council provide direction. Conclusions On February 28, 2024, the BIA held its Annual General Meeting and presented the 2023 audited financial statements, as well as the Board of Management’s 2024 business plan and budget. BIA members discussed and approved the Board’s proposal to present a budget of $95,842 to Council for approval, with a commitment by the BIA Board to research other BIA structures and report back to the membership before June 30, 2024. Further, it is recommended that Council instruct the BIA Board to review the governance issues identified in staff report PDS24-021 and report back to Council by June 30, 2024 on how the Board will address the issues. Page 78 of 193 April 2, 2024 6 of 6 Report No. PDS24-042 Attachments Attachment 1 – BIA Boundary Map Attachment 2 – Final Audited Financial Statements - Aurora BIA 2023 Previous Reports Council Report No. PDS24-021, dated February 20, 2024 Council Report No. PDS23-054, dated April 25, 2023 Council Report No. PDS22-050, dated April 19, 2022 Council Report No. PDS21-048, dated April 20, 2021 Pre-submission Review Agenda Management Team review on March 14, 2024 Approvals Approved by Marco Ramunno, Director, Planning and Development Services Approved by Doug Nadorozny, Chief Administrative Officer Page 79 of 193 Tyler Street WaltonDriveEdwardStreetSpruceStreetFleury StreetBi rch CourtChurch Street Mosley Street GurnettStreetIrwin Avenue Metcalfe Street Catherine Avenu e Wells StreetBerczy StreetLarmont StreetVictoria StreetConnaught Avenue Centre Street Harrison Ave nueTemperance StreetWELLINGTON STREET EAST YONGE STREETAURORA BUSINESS IMPROVEMENT AREA Map created by the Town of Aurora Planning & Development Services Department, September 12, 2018. Base data provided by York Region and Aurora - GIS. ¯0 50 100 150 200 Metres Aurora Business Improvement Area Attachment 1 Page 80 of 193 Financial Statements of AURORA BUSINESS IMPROVEMENT ASSOCIATION And Independent Auditor's Report thereon Year ended December 31, 2023 Attachment 2 Page 81 of 193 KPMG LLP, an Ontario limited liability partnership and member firm of the KPMG global organization of independent member firms affiliated with KPMG International Limited, a private English company limited by guarantee. KPMG Canada provides services to KPMG LLP. KPMG LLP Vaughan Metropolitan Centre 100 New Park Place, Suite 1400 Vaughan, ON L4K 0J3 Canada Telephone 905 265 5900 Fax 905 265 6390 INDEPENDENT AUDITOR'S REPORT To the Directors of the Aurora Business Improvement Association Opinion We have audited the financial statements of the Aurora Business Improvement Association (the Entity), which comprise:  the statement of financial position as at December 31, 2023  the statement of operations and accumulated surplus for the year then ended  the statement of changes in net financial assets for the year then ended  the statement of cash flows for the year then ended  and notes to the financial statements, including a summary of significant accounting policies (Hereinafter referred to as the "financial statements"). In our opinion, the accompanying financial statements present fairly, in all material respects, the financial position of the Entity as at December 31, 2023, and its financial performance and its cash flows for the year then ended in accordance with Canadian public sector accounting standards. Basis for Opinion We conducted our audit in accordance with Canadian generally accepted auditing standards. Our responsibilities under those standards are further described in the "Auditor's Responsibilities for the Audit of the Financial Statements" section of our auditor's report. We are independent of the Entity in accordance with the ethical requirements that are relevant to our audit of the financial statements in Canada and we have fulfilled our other ethical responsibilities in accordance with these requirements. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our opinion. Page 82 of 193 Page 2 Responsibilities of Management and Those Charged with Governance for the Financial Statements Management is responsible for the preparation and fair presentation of the financial statements in accordance with Canadian public sector accounting standards, and for such internal control as management determines is necessary to enable the preparation of financial statements that are free from material misstatement, whether due to fraud or error. In preparing the financial statements, management is responsible for assessing the Entity's ability to continue as a going concern, disclosing as applicable, matters related to going concern and using the going concern basis of accounting unless management either intends to liquidate the Entity or to cease operations, or has no realistic alternative but to do so. Those charged with governance are responsible for overseeing the Entity's financial reporting process. Auditor's Responsibilities for the Audit of the Financial Statements Our objectives are to obtain reasonable assurance about whether the financial statements as a whole are free from material misstatement, whether due to fraud or error, and to issue an auditor's report that includes our opinion. Reasonable assurance is a high level of assurance, but is not a guarantee that an audit conducted in accordance with Canadian generally accepted auditing standards will always detect a material misstatement when it exists. Misstatements can arise from fraud or error and are considered material if, individually or in the aggregate, they could reasonably be expected to influence the economic decisions of users taken on the basis of the financial statements. As part of an audit in accordance with Canadian generally accepted auditing standards, we exercise professional judgment and maintain professional skepticism throughout the audit. We also:  Identify and assess the risks of material misstatement of the financial statements, whether due to fraud or error, design and perform audit procedures responsive to those risks, and obtain audit evidence that is sufficient and appropriate to provide a basis for our opinion. The risk of not detecting a material misstatement resulting from fraud is higher than for one resulting from error, as fraud may involve collusion, forgery, intentional omissions, misrepresentations, or the override of internal control.  Obtain an understanding of internal control relevant to the audit in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the Entity's internal control. Page 83 of 193 Page 3  Evaluate the appropriateness of accounting policies used and the reasonableness of accounting estimates and related disclosures made by management.  Conclude on the appropriateness of management's use of the going concern basis of accounting and, based on the audit evidence obtained, whether a material uncertainty exists related to events or conditions that may cast significant doubt on the Entity's ability to continue as a going concern. If we conclude that a material uncertainty exists, we are required to draw attention in our auditor’s report to the related disclosures in the financial statements or, if such disclosures are inadequate, to modify our opinion. Our conclusions are based on the audit evidence obtained up to the date of our auditor’s report. However, future events or conditions may cause the Entity to cease to continue as a going concern.  Evaluate the overall presentation, structure and content of the financial statements, including the disclosures, and whether the financial statements represent the underlying transactions and events in a manner that achieves fair presentation.  Communicate with those charged with governance regarding, among other matters, the planned scope and timing of the audit and significant audit findings, including any significant deficiencies in internal control that we identify during our audit. Chartered Professional Accountants, Licensed Public Accountants Vaughan, Canada February 29, 2024 Page 84 of 193 1 AURORA BUSINESS IMPROVEMENT ASSOCIATION Statement of Financial Position December 31, 2023, with comparative information for 2022 2023 2022 Financial Assets Cash $ 26,064 $ 51,110 Financial Liabilities Accounts payable and accrued liabilities 5,000 4,535 Net financial assets 21,064 46,575 Non-Financial Assets Prepaid expenses 5,152 2,763 Accumulated surplus $ 26,216 $ 49,338 See accompanying notes to financial statements. On behalf of the Board: Director Director Page 85 of 193 2 AURORA BUSINESS IMPROVEMENT ASSOCIATION Statement of Operations and Accumulated Surplus Year ended December 31, 2023, with comparative information for 2022 2023 2023 2022 Budget Actual Actual (note 2) Revenue: Contribution from the town of Aurora $ 18,825 $ 18,825 $ 62,270 Expenses: BIA coordinator fee (note 3) 35,000 20,409 5,513 Events 9,100 26 9,936 Website maintenance 7,800 11,326 10,980 Professional fees 4,500 5,000 4,535 Insurance 3,800 4,209 3,722 Materials and supplies 2,200 791 112 Advertising 2,000 – 4,040 Memberships 1,000 186 457 65,400 41,947 39,295 Annual surplus (deficit) $ (46,575) (23,122) 22,975 Accumulated surplus, beginning of year 49,338 26,363 Accumulated surplus, end of year $ 26,216 $ 49,338 See accompanying notes to financial statements. Page 86 of 193 3 AURORA BUSINESS IMPROVEMENT ASSOCIATION Statement of Changes in Net Financial Assets Year ended December 31, 2023, with comparative information for 2022 2023 2022 Annual surplus (deficit) $ (23,122) $ 22,975 Change in prepaid expenses (2,389) 5,158 Change in net financial assets (25,511) 28,133 Net financial assets, beginning of year 46,575 18,442 Net financial assets, end of year $ 21,064 $ 46,575 See accompanying notes to financial statements. Page 87 of 193 4 AURORA BUSINESS IMPROVEMENT ASSOCIATION Statement of Cash Flows Year ended December 31, 2023, with comparative information for 2022 2023 2022 Cash provided by (used in): Operating activities: Annual surplus (deficit) $ (23,122) $ 22,975 Change in non-cash operating working capital: Accounts payable and accrued liabilities 465 1,511 Prepaid expenses (2,389) 5,158 Increase (decrease) in cash (25,046) 29,644 Cash, beginning of year 51,110 21,466 Cash, end of year $ 26,064 $ 51,110 See accompanying notes to financial statements. Page 88 of 193 5 AURORA BUSINESS IMPROVEMENT ASSOCIATION Notes to Financial Statements Year ended December 31, 2023 On September 18, 2018, the Council of The Corporation of the Town of Aurora passed a by-law pursuant to the Municipal Act to designate an area as an improvement area to be known as the Aurora Business Improvement Association (the "Association"). The Association is committed to improving and promoting the Aurora Historical Business District through investment and advocacy to build and maintain its position as Aurora's premier shopping, business and entertainment destination. 1. Significant accounting policies: The financial statements of the Association are prepared in accordance with Canadian generally accepted accounting principles for local governments, as recommended by the Public Sector Accounting Board of the Chartered Professional Accountants of Canada. (a) Management responsibility: The financial statements of the Association are the representations of management. (b) Basis of accounting: Sources of revenue and expenses are reported on the accrual basis of accounting. The accrual basis of accounting recognizes revenue as it becomes available and measurable; expenses are recognized as they are incurred and measurable as a result of receipt of goods or services and the creation of a legal obligation to pay. (c) Non-financial assets: Non-financial assets include prepaid expenses. They are not available to discharge existing liabilities and are held for use in the provision of services. 2. Budget figures: The budget figures included in the financial statements were approved by the Council of The Corporation of the Town of Aurora on April 25, 2023. Page 89 of 193 6 AURORA BUSINESS IMPROVEMENT ASSOCIATION Notes to Financial Statements (continued) Year ended December 31, 2023 3. BIA coordinator fee: In the prior year, the Association engaged a single firm to carry out key functions of the Association, including, but not limited to: event promotion, advertising, social media coordination, and Association advocacy activities. As a result, expenses that would previously have been incurred directly by the Association, and reported via multiple expense captions, are included within the BIA coordinator fee expense caption. 4. Comparative information: Certain comparative information has been reclassified to conform with the financial statement presentation adopted in the current year. Page 90 of 193 ,~·~, Downtown ,,, ~, ~~r,~, r', 1 A urora ~,·,~ Better Together ~ Business Improvement Association PRESENTATION TO COUNCIL April 2nd, 2024 Presented by Greg Smith, BIA Co-Chair Downtown Aurora BIA Member Survey survey link: httP-s://torms.g~!Q.MYQWve9ruhSM9 ENTER TO WIN Take our Downtown Aurora BIA Member Survey and enter into our prla draw to WIN a SIO gift cm'CI to: 1) Romy's Restaurant 2) Vintage Spice or,,. 3) Aw, Shucks! Oyster Bar & Bistro. Stay Connected Presentation Page 91 of 193 ,~\'I },, , .... ,,,, "1 A Downtown u rora \~~·,r Better Together ) Business Improvement Assoclotion :;: )> ~c ~ ;::o ;g )> OJ C l/') z ~ m i l/') i!. l/') ~ ~ : 1 -0 f ;::o 0 ? < m n 0 :, ::, 0., C ()Q % )> < (I) rn f )> -t C )> I ~ ;::o a, m a, C )> IA I(' 3 · :, C ID ~ ID IA ! IA 3 ~ "O .. 0 g, < ~ ID :. 3 a ID ~ t ~ <1) a, ! ,, > l~ l {). YONGE STREET ~ .... ID Gurnett Stre~ ~ y. s:: 0., ID .., rt .... n ;;;· ~ 0 it' ::,- ~ V, rt ID ii: :, ~ C (I) ~d Word Street s:: Victoria St ree 0 VI lb '< !a .... ID ~ Berczy Street V, -I ::0 m m -I m )> V, ---1 Spruce Street Fleury Stre,et Walton Drive (D unJ. Aurora Downtown BIA I 2024 Page 92 of 193 D own town •\',, .~ ,,,~:, A urora~~f'~ Better Together ~ MISSION Swness Improvement Assocloticin Downtown Aurora Better Together. The Aurora Business Improvement Area (BIA) is a volunteer-run organization committed to improving the member businesses situated in Aurora's Historical Business Distr ict. The goal of this organization is to support the revitalization of Downtown Aurora as a town tocal point where businesses thrive; residents live, work, and play; and visitors feel welcome. Downtown Aurora BIA I 2024 Page 93 of 193 Downtown .... ~. ,!,~,; ~~ Aurora \~'-''tilJ Better Together ~ Bvsoness Improvement Assocool<:>n AGENDA2024 l. Where we were prior to summer 2023 2. Accomplishments since July 2023 3. 2023 Financials 4. 2024 Plan 5. 2024 Budget 6. Questions Downtown Aurora BIA I 2024 Page 94 of 193 Downtown .... ,. .~~!,,~:. Aurora "'t ··it; Better Together \ Business Improvement Aswciof,on ACCOMPLISHED SINCE JUL V 2023 1. Updated Member List 8 . Grew Social Media Platforms -FB, IG, LI 2. Distributed Survey 9 . Audited BIA Website and Made Basic Updates 3. Created a Report w ith Resu lts/Insights 10. Organized 2x Hard HatTours@Town Square 4 . Refined Vision 11 . Planned BIA Hol iday Social & Special Members Meeting 5 . Created Strategic Priorities Plan 12. Delivered Post-Event Survey to garner feedback 6. Distribute a Monthly E-Newslletter 13. Formed Subcommittees; moved to meet in-person 7. Sponsored Saturday Night Fever 14. Costed out Changes to Improve Website Functionality Downtown Aurora BIA I 2024 Page 95 of 193 .... ,. 'f", ~-Au Downtown rO r Q ~/!~ Better Together \ ~ Improvement Asloc10t,on Avg Open Rate «)OA, Avg ClickThru Rate75% INDUSTRY AVERAG E Avg Open Rate 22% Avg Click Thru Rate 3% source; Mailchimp Newsletter Downtown ·~ ·, ~ Aurora~:·1t: Better Together ) The BIA Member Survey res ults are in! ttf We are exctted to sham thal the results am Int The Downtown Aurora BIA Member Survey was conducted from August 1-28, 2023 and targeted primarily BIA business tenants and some property owners within the BIA Member zone. Of the the 121 member contacts, a total of 35 members completed the suivey for a 29% completlon rate . The survey contains a wide dataset with feedback from nearly ""ery type of bUslness In our membership on what the BIA's Strategic Priorities should be. -· INDUSTRY .. ~ ·~.,_-..__ . --­' Highlights from the survey and key Insights we<e captured In a Survey Resu,s present atlon via Oropbox. CIiek below to view and download tt In PDF format. View Survey Results HIRING SUBSIDY FOR SMALL BUSINESSES Tht .ere gr#lt cpQ()f'tUMy suppoc,s c.Ndiln ousir'INHs wnli. ~ poM•secondaty studenlS wlltl ptaoemenlS that gJvt them work •Jq)Mef'lee '1INle bulking their digital Sl<Jlls. The furlcllng can be put iowaios Vol#' studtm hlre':s ~ and mor1 Nnds may tie ,glvtn tt tt1t stUdent taJs Into.., undlr~td group lneiudit'lg: ~ in STEM. lndigiMCutt.tuel«IIS. &tucMlr'IIS with chabilitils. newcomers, ~ ITMOritles., and first•yaar S1udonlt. The ~plcaUon ii quick .-ld limple to 611 out and relmbl.nes you for up to ti monthS of you srudent hh's salary and 7159, of Iha pay (NOTE: rtl-t ON11/11,t1upto6-l!itrt11tpt-llcomp!61t. Astion on.-pago ~ois PfOYIO,OCI io you and lhO stuclont half-way ttvoug:h the plaetment to evauaie p,ogr~ TIM grant. rnckldes remote and part· c, ful ~tme placlments. Tec:hnologles permitted nlllQ9 from amat.w graci,hlc: ~ IOftwat9 such as CMv._ to Al toots like CtlatGPT. OI eotne, mote ledYllcal autonw.DOn IOftWll'IS apply as~. ClclC IN bUnon belOW tO IMrnrrior.. E\M§!M!S YRP TRAINING & TIPS The YRP has of11N11d 10 do • VNlll bu&iness. Wary training Wllh the BIA fl 2024 , In the rneenllme. cMeet, he'/0 l cNISOCI bl.lslnes.s 00.'nttS IO ftSllll tl'leir own IUl"lltillance eame,as outside me.. buldl"O' for «ided Pl'OCKtion and 10 register thtm "Mthl YRP. In the fY.-t of• emit #'I "JO'Jr nelglbourhood. the police can mntdiattfY ~ M 11st ~ rtgls.1orod SUl'\l'Oaonct awnetU In h l'Nanel f'OQUOSI business owner pem'IIUlon 10 IOOISS the tootaoe frOm )'M" camera. To registe r your cam.-ti or to !Nm mor., pleue vlsll thl ~nk below. EM+:¥ Downtown Aurora BIA I 2024 Page 96 of 193 Downtown ...... •f'ti • Aurora ~l~~ Better Together ) Social Media All Last 3 M onths +700 lnstagram Followers Aug to Dec 2023 Accounts reached Average 80 to 100 new followers per month Measurement August September October November December INST AGRAM New Followers 71 85 82 105 64 Content Interactions 103 498 275 327 340 Rea ch 484 932 1.915 1.141 1,675 Impressions 3 .094 7 .030 6 .378 8 ,169 8.462 Downtown Aurora BIA I 2024 Page 97 of 193 ....... ...-~.. ~",,,,,!.,, ' Downtown A urora ~~,·-~ Better Together ~ BIA Special Members' Meeting + Holiday Social BuSiness Improvement Association <lOIN US FOR S OME Downtown Aurora BIA I 2024 Page 98 of 193 ...... , Downtown •t~r~, Aurora ~:·!~ Better Together ~ Business Improvement Association • Focus on supporting existing events, building on new opportunities, and findi ng solutions • Actively seek out Downtown Aurora Business sponsorship for these initiatives • Use a pay-to-play modlel for non-BIA members in the Downtown with a goal to promote the whole of Downtown where possible • Explore a BIA expansion to the whole of Downtown Aurora long-term Downtown Aurora BIA I 2024 Page 99 of 193 Downtown , ,J\'I~... ,.,, , A urora t~···~ Better Together ) --AMciol<>n 2024 PLAN l. Host Strategic Planning workshop with Board and any interested BIA members 2. Update all key policies and subcommittee terms of reference 3. Focus on members' top 3 concerns: revita lization, beautification and business tenant recruitment 4. Explore other BIA funding models to present to members by June 30, 2024 5. Plan Event Strategy in greater detail; bring into alignment with a Board-led strategic planning session 6. Create a Collaboration Workshop; work with other stakeholders such as the Town, AECDEV, Chamber of Commerce, and Town Square representatives 7. Work with the Town and Town Square to promote and communicate Downtown Au rora revitalization 8. Implement a pay-for-play model for downtown businesses outside existing boundaries 9. Longer term plan is to expand the BIA boundary Downtown Aurora BIA I 2024 Page 100 of 193 ...... , Downtown •t~r~, Aurora ~:·!~ Better Together ~ Business Improvement Association 2024PLAN Be a Voice for Downtown Aurora Business • Liaise & Share new information via a monthly newsletter and in a format owners & tenants respond (examples left)+ AEDC • Host Board Meetings at a differ ent BIA member business each month to promote engagement and visibility. Be an open door for concerns and share wins • Provide quarterly updates of our activities with Town Council • Participate in grant writing to better the community; BIA member has donated her grant writer's time to help us /= AUR_ORA ~METROLINX Downtown Aurora BIA I 2024 Page 101 of 193 .... ,. 't~, ~, AuroraDowntown ~:,,~ Better Together ) Business lmprovemeol Association May 6th or 13th, 2024 YRP Storefront Safety Training 2024PLAN Strategy Workshops and Training / AURORA . ENGAGE AURORA Plan a collaborative workshop with Town partners and a strategy session just for Board and interested members Aurora Downtown Bit. I 2024 Brand Strategy (April) & Leveraging Social Media (May) for your Brick and Mortar Business Page 102 of 193 Downtown ,J\'I~, , ... ,.,, A urora t~ ···~ Better Together ) --AMciol<>n 2024 PLAN Brick & Mortar Social Media Training YRP Brick & Mortar Safety Training (April/May) Saturday Night Fever Col lab (Sep) Cross Promotion with Town Square opening (Fall) Apply for Grant to do BIA-led event in 2025 2025 Pot O'Gold Challenge (March) Grant Considerations: Pumpkin Carving Contest (Nov 1st), Window Decorating Contest (Nov-Dec), Spring Shop Crawl, Winterfest with Town Square Downtown Aurora BIA I 2024 Page 103 of 193 Downtown .... ,. .~,~-,j: Aurora \~··;,; Better Together ) -lrrQrovornent A>1oootoo Cash 2023: $65,400 Surplus 2023: $21,064 Su r plus is a carryover from a grant we received during covid. We do not have this grant to work with in 2024. Reference: Page 1 Aurora Downtown BIA I 2024 Page 104 of 193 ~, ,~~:, Aurora Downtown i.~, ·'? Betlor Togethor ~ ~~As.locc'l"'lO 2024BUDGET Member Engagement $25,000 Event Management $10,000 Marketing, PR & Advertising $15,000 Stakehold er & Sponsor Re lations $ 4,800 Marketing Admin & Meeting Coordination $ 4,100 Marketing Materials for Member Engagement $ 3,042 Software, Subscriptions and Equipment $ 2 ,500 Member Website Updates & Improvements $10,000 Event Expenses $ 10,100 Administration $11,300 Aurora TOTAL $95,842 D, owntown BIA I 2024 Page 105 of 193 Downtown , ... ,. ·~~. ~, ,, .. ,,,,,, A urora ~···'tJ Better Together ~ Busln8$$ lmprovemen1 Assoc1otton 2024 PROPOSED BIA BUDGET 2024 Budget $ 95,842 BIA Levy Request $74,778 Requested Contribution from Council $20,000 Contribution from Prior Year Surplus $ 1,064 Note: This would allow the BIA to retain remaining $20K surplus for contingencies. Aurora Downtown BIA I 2024 Page 106 of 193 ~, 0 auroradowntownbia@gmail.com ,~·~, Downtown ,,,~~, ~.: ,r', A urora ~,·,~ Better Together ~ Business Improvement Association QUESTIONS? Get in Touch 9 downtownaurorabia.ca Page 107 of 193 100 John West Way Aurora, Ontario L4G 6J1 (905) 727-3123 aurora.ca Town of Aurora Committee of the Whole Report No. PDS2 4 -039 Subject: Application for Official Plan Amendment and Zoning By-law Amendment 2457920 Ontario Inc. 15 Glensteeple Trail Lot 29 on Plan 65M-4614 File Number: OPA-2022-01 and ZBA-2022-01 Prepared by: Katherine Gatzos, Planner Department: Planning and Development Services Date: April 2, 2024 Recommendations 1. That Report No. PDS24-039 be received; and 2. That Official Plan Amendment application OPA-2022-01 be approved to amend the existing Site Specific Policy #42 of the Official Plan and implement Site Specific Policy #63, as outlined in Appendix “A”; and 3. That Zoning By-law Amendment application ZBA-2022-01 be approved to rezone the subject lands from “Detached Second Density R2(437) Exception Zone” to “Detached Third Density Residential R3(XX) Exception Zone” as outlined in Appendix “B”; and 4. That the implementing By-laws for the Official Plan and Zoning By-law Amendments be brought forward to a future Council meeting for enactment; and 5. That a total of 10 persons worth of servicing allocation be granted to facilitate the proposed development of 3 additional single detached dwelling units. Executive Summary This report seeks Council’s approval of Official Plan and Zoning By-law Amendments (subject applications) for the lands located at 15 Glensteeple Trail (subject lands). Page 108 of 193 April 2, 2024 2 of 18 Report No. PDS24-039 Approval of the subject applications will facilitate (3) three additional single detached lots within an approved Plan of subdivision.  The subject property is one (1) lot within an Ontario Municipal Board (OMB) approved Plan of subdivision.  The proposed OPA is to increase the maximum building coverage to 45%, increase the overall density to 5.5 unit/ha and permit new development without a Block Plan.  The proposed ZBA is seeking to rezone the subject lands to a R3 exception zone.  The Owner has not applied for any land division applications and a Site Plan application is not required.  The proposed development has been exempted from Regional approval and conforms to the policy direction of the Province and the Region.  The proposed OPA is considered as an appropriate form of intensification.  The increase in maximum building coverage to 45% is in keeping with the existing lots within the adjacent subdivision.  The proposal provides for gentle intensification within an approved Plan of subdivision.  A new Block Plan is not necessary as the function of the approved subdivision block remains unchanged.  The proposed ZBA is compatible with the remainder of the approved Plan of subdivision.  All external agencies and Town staff have completed their review and have no objections to the approval of the subject applications.  Public comments related to density, traffic, park space, environmental impact, servicing capacity and clarifications related to previous approval, existing use and communications have been adequately addressed. Background Application History The subject property is one (1) lot within an Ontario Municipal Board (OMB) approved Plan of subdivision. On August 12, 2014, Council approved an Official Plan Amendment and a Zoning by-law Amendment to facilitate the development of twenty-nine (29) single detached lots with site specific provisions. Subsequently, on September 16, 2014, Council approved the Page 109 of 193 April 2, 2024 3 of 18 Report No. PDS24-039 related Draft Plan of subdivision for a total of twenty-nine (29) residential lots. Council’s decision to approve was appealed by a local resident. On April 23, 2015, the OMB affirmed Council’s approval with conditions to develop a residential subdivision consisting of twenty-nine (29) single detached lots. The final M- Plan was registered on June 28, 2018. A change in ownership occurred in 2019 which resulted in the proposed infill development to further subdivide an existing lot within an approved Plan of subdivision to create 3 additional residential lots. Town staff declared the subject applications complete on February 22, 2022, and held a Community Information Meeting (CIM) and Public Planning Meeting (PPM) in April 2023. At this meeting, Council passed a motion to receive Report No. PDS23-063 and directed Staff to prepare a staff report to a future General Committee meeting. A summary of the comments received at both the CIM and PPM are provided further in this report. Location / Land Use The subject lands are located west of Yonge Street and north of Bloomington Road on the southeast corner of Ridge Road and Glensteeple Trail (Figure 1 – Location Map). The subject lands have a lot area of approximately 0.65 acres (0.26 hectares) and frontage along Glensteeple Trail of approximately 70 metres (230 feet). Surrounding Land Uses The surrounding land uses are as follows: North: Ridge Road and existing single detached dwellings. South: Single detached dwellings (minimum lot frontage of 15 metres (50 feet)). East: Existing Regional water tower, existing single detached dwellings, and Yonge Street. West: Glensteeple Trail and existing single detached dwellings. Policy Context Provincial Policies Page 110 of 193 April 2, 2024 4 of 18 Report No. PDS24-039 All Planning Act development applications are subject to provincial policies. The Provincial Policy Statement (PPS) provides policy direction on matters of provincial interest. These policies support the development of strong communities through the promotion of efficient land use and development patterns. All planning decisions shall be consistent with the policies and directions of the PPS, including providing a mix of housing and ensuring a compact and efficient built form. The Growth Plan for the Greater Golden Horseshoe is a guiding document for growth management within the Greater Golden Horseshoe (GGH) Area to 2051. The Growth Plan provides a framework which guide decisions on how land will be planned, designated, zoned and designed. The growth plan recognizes the subject lands as Settlement Area within the Greenbelt boundary, able to accommodate for limited growth. The Oak Ridges Moraine Conservation Plan (ORMCP) provides the necessary land use policies for the protection of the Oak Ridges Moraine’s ecological and hydrological features and functions. The subject lands are designated ‘Settlement Area’ in the ORMCP, which is intended for urban uses. The Lake Simcoe Protection Plan (LSPP) is a provincial document that provides policies which addresses aquatic life, water quality, water quantity, shorelines and natural heritage, other threats and activities (including invasive species, climate change and recreational activities) and implementation. The proposal has been reviewed by the LSRCA and is not located with the Regulated Area or any hazard areas. York Region Official Plan (YROP) York Region Council adopted the current 2022 Regional Official Plan in June 2022, and the Minister of Municipal Affairs and Housing approved the Plan in November 2022. The subject lands are designated “Urban Area” and are in close proximity to a Regional Corridor as shown in Map 1 – Regional Structure of the YROP. Urban Areas are planned to accommodate a significant portion of growth for the Region through intensification. Further, the subject lands are within the “Built-Up Area” as shown on Map 1B – Urban Systems Overlays of the YROP. Section 4.1.3.b anticipates small scale intensification and infill development based on local context to occur within the Built-Up Area. Section 4.4.2 of the YROP also states that a minimum of 50% of all residential development between 2021 to 2041, and 55% from 2041 to 2051 will occur annually within the built- up area. Page 111 of 193 April 2, 2024 5 of 18 Report No. PDS24-039 Section 7.3.8 of the YROP states that amendments to local Official Plans may be exempt from Regional approval if they are of local significance and no Regional interest is adversely affected. The proposed Official Plan Amendment has been reviewed and deemed a local matter by the Region with no expected adverse impacts to regional interests, and as such has been exempted from Regional approval. Town of Aurora Official Plan – Yonge Street South Secondary Plan Area (OPA 34) The subject lands are designated “Cluster Residential” as shown on Schedule “A” of the Town’s Official Plan, with Site Specific Policy #42 as shown on Schedule “H” of the Town’s Official Plan (Figures 2 and 3, respectively of this report). Site Specific Policy #42 resulted from OPA 6, a privately initiated Official Plan Amendment application. Site Specific Policy #42 requires that lands designated Cluster Residential comply with the following: a. On an individual lot basis, the maximum permitted building coverage for the proposed 29 residential lots shall not exceed 35%. b. A minimum of 20 metres of separation shall be maintained between primary residential buildings in the “Cluster Residential” designation and abutting lands designated “Estate Residential”. c. Site grading for development shall be undertaken, in a manner that preserves existing landforms and minimizes impact on adjoining lands to the greatest extent possible where natural features such as trees are intended to be preserved. d. Any lot abutting Ridge Road shall have a minimum lot frontage of 22 metres and minimum lot area of 0.18 hectares (0.44 acres). Section 3.2.3 of OPA 34 states that the gross residential density averaged over the constrained and unconstrained lands subject to a development application shall be no more than 5 units per hectare (2 units per acre). Furthermore, section 3.2.7 of OPA 34 states that prior to approval of an application to permit new development within Cluster Residential designation, a Block Plan must be approved by the Town. The Town’s Official Plan (Schedule E1 – Environmental Designations on ORM) indicates that the subject lands are within the 30 m Minimum Vegetation Protection Zone (MVPZ) for the easterly adjacent significant woodland. Further, Schedule “L” shows that the subject lands are located in an area where there is a low aquifer vulnerability. Zoning By-law 6000-17, as amended Page 112 of 193 April 2, 2024 6 of 18 Report No. PDS24-039 The subject lands have a site-specific zoning classification “Detached Second Density Residential R2(437)” (Figure 4). The permitted uses of the R2(437) Zone are one (1) detached dwelling per lot and a home occupation. The site-specific zoning redefined the front lot line, reduced setback requirements, required a minimum of 3 parking spaces and a minimum of 40% of the lot area to be reserved for pervious landscaped or natural conditions and prohibit any building or structure with impervious material. Reports and Studies The Owner submitted the following documents as part of a complete application to the proposed Official Plan Amendment and Zoning By-law Amendment applications: Report Name Report Author Planning Justification Report Groundswell Urban Planners Inc. Draft Official Plan Amendment Groundswell Urban Planners Inc. Draft Zoning By-law Amendment Groundswell Urban Planners Inc. Conceptual Site Plan Groundswell Urban Planners Inc. Preliminary Conceptual Elevations RN Design Glen Ridge Estates Architectural and Urban Design Guidelines John G Williams Architect Addendum #3 to the Environmental Noise Assessment Valcoustics Canada Ltd. Functional Servicing Report Sabourin Kimble and Associates Ltd. Vegetation / Edge Management Plan Cosburn Nauboris Ltd. Traffic Management Plan AECOM Natural Heritage Evaluation GEI Consultants Ltd. Proposed Applications Proposed Official Plan Amendment (OPA) The proposed OPA is to increase the maximum building coverage to 45%, overall density to 5.5 unit/ha and permit new development without a Block Plan. As shown in Figure 5, the applicant is proposing to keep the existing “Cluster Residential” designation and establish a new site specific standards (#63) in keeping with the other lots within the approved Plan of subdivision (Glen Ridges Estates). Proposed Amendment Page 113 of 193 April 2, 2024 7 of 18 Report No. PDS24-039 a) “Notwithstanding any other provisions in OPA 34, on an individual lot basis, the maximum permitted building coverage for the proposed 4 residential lots shall not exceed 45%. b) A minimum of 20 metres of separation shall be maintained between primary residential buildings in the “Cluster Residential” designation and abutting lands designated “Estate Residential”. c) Site grading for development shall be undertaken, in a manner that preserves existing landforms and minimizes impact on adjoining lands to the greatest extent possible where natural features such as trees are intended to be preserved. d) Any lot abutting Ridge Road shall have a minimum lot frontage of 22 metres and minimum lot area of 0.18 hectares (0.44 acres). e) Notwithstanding any other provisions in OPA 34, a Block Plan is not required to permit new development on the subject lands as they are a completion of the Plan of subdivision 65M-4614. f) Notwithstanding any other provisions in OPA 34, the gross residential density averaged over the constrained and unconstrained lands subject to a development application shall be no more than 5.5 units per hectare (2.2 units/acre).” The draft Official Plan Amendment is included under Appendix A of this report. Proposed Zoning By-law Amendment (ZBA) The proposed ZBA is seeking to rezone the subject lands to a R3 exception zone. As shown in Figure 6, the Applicant proposes to rezone the subject lands from “Detached Second Density R2(437) Exception Zone” to “Third Density Residential R3(XX) Exception Zone”. As shown in Figure 4, the primary zoning classification in the approved Plan of subdivision is R3. The draft Zoning By-law is attached as Appendix “B” of this report. The following table illustrates the difference between the proposed zoning classification with the R3 parent zone. Note: The proposed By-law exceptions are highlighted and labelled with an asterisk “*”. Parent R3 Zone Requirement Proposed R3(XX) Exception Zone Permitted Uses  One (1) detached dwelling unit per lot  A home occupation  One (1) detached dwelling unit per lot  A home occupation Page 114 of 193 April 2, 2024 8 of 18 Report No. PDS24-039 Parent R3 Zone Requirement Proposed R3(XX) Exception Zone Lot Area (minimum) 460.0 square metres 460.0 square metres Lot Frontage (minimum) 15 metres 15 metres Front Yard (minimum) 6 metres 4.4 metres* Rear Yard (minimum) 7.5 metres 7.5 metres Side Yard (minimum) Exterior: Interior: Exterior: 6 metres Interior: 1.5 metres Exterior: 4.5 metres Interior: 0.8 metres* Lot Coverage (maximum) 35 % 45%* Height (maximum) N/A 10 metres* Other Applications The Owner has not applied for any land division application and Site Plan application is not required. Please note the proposed OPA ad ZBA applications will only amend the land use permissions and standards on the subject property. At this time, the Owner has not applied with the Town to subdivide the lands into separate conveyable lots. Furthermore, please note that site plan is not required for the proposed residential buildings. To assist with the subject applications, a conceptual site plan and elevation has been provided to illustrate the conceptual layout for the additional three (3) residential lots (Figure 7 and 8). Page 115 of 193 April 2, 2024 9 of 18 Report No. PDS24-039 Analysis Planning Considerations The proposed development has been exempted from Regional approval and conforms to the policy directions of the Province and the Region. Provincial Policy Statement (PPS) It is Planning Staff’s opinion that the proposed applications are consistent with the PPS. The proposal is considered as an appropriate infill development that helps contribute to provide additional housing within an approved Plan of subdivision with existing municipal infrastructure, and in proximity to existing amenities, natural spaces, and public transportation facilities. Places to Grow Plan for the Greater Golden Horseshoe It is Planning Staff’s opinion that the proposal conforms to the Growth Plan. The subject lands are designated Settlement Area within the Greenbelt boundary pursuant to the Growth Plan, which is intended to accommodate limited growth. The subject property is a residential lot within an approved Plan of subdivision which is serviced by municipal infrastructure for the efficient use of existing land and resources. Oak Ridges Moraine Conservation Plan (ORMCP) The subject lands are designated ‘Settlement Area’ in the ORMCP, which is intended for urban uses. Development within Settlement Areas aims to mitigate the impact to the natural ecological functions and hydrological features of the Oak Ridges Moraine and promote the efficient use of land resources through intensification and redevelopment of underutilized lands within urban areas. The subject lands are not located within a Natural Core Area or Natural Linkage Area, and there are no key natural heritage features present onsite. As such, staff are of the opinion the proposal meets the intent of the ORMCP by providing residential development that does not impact the environmental features of the Oak Ridges Moraine. As such, it is Staff’s opinion that the proposed amendments will not generate adverse impacts to the surrounding Natural Heritage Systems. Conformity to the Lake Simcoe Protection Plan (LSPP) It is Planning Staff’s opinion that the proposed development conforms to the Lake Simcoe Protection Plan. The Lake Simcoe Conservation Authority (LSCRA) has Page 116 of 193 April 2, 2024 10 of 18 Report No. PDS24-039 reviewed and has no objection to the approval of the subject applications as presented. The subject lands are located outside of the LSRCA regulated limits and accordingly no Regulation Permit is required. The subject lands are also free from any natural hazards and are outside of hazardous lands. Conformity to the York Region Official Plan (YROP) The subject applications conform to the YROP as they facilitate intensification and population growth within the Region in an area serviced by existing infrastructure. As per section 7.3.8 of the YROP, the proposed Official Plan Amendment is considered a local matter by the Region and no Regional interest is adversely affected. Therefore, the proposed Official Plan Amendment has been exempted from approval by the Region. The proposed OPA is considered as an appropriate form of intensification. As noted in the Town’s Official Plan, a fundamental principle that will help the Town of Aurora grow into a complete community is to allow for intensification in appropriate areas. Overall, the intent of the “Cluster Residential” designation is to provide for primarily ground-oriented housing. The proposed use and lot sizes are in general keeping with the approved Plan of subdivision (Glen Ridge Estates). The increase in maximum building coverage to 45% is in keeping with the existing lots within the adjacent subdivision. The intent of the lot coverage provision is to ensure that the proposed development will not have adverse impact to the drainage, streetscape and to ensure an appropriate amount of private amenity area. It is staff’s opinion that the proposed development will be in keeping with the existing character of the approved subdivision, including built form and lot configuration. The subject lands are within the Minimum Vegetation Protection Zone (30 metres) to the adjacent significant woodland to the east. A Natural Heritage Evaluation produced by GEI Consultants Ltd. has confirmed that the proposed development and related works will not have adverse impacts to the ecological function of the significant woodland. The Lake Simcoe Conservation Authority has reviewed the Natural Heritage Evaluation and has no concerns. The Town’s development engineer has no concerns with the proposed drainage for the additional lots. The proposed amendments will allow for the standard 7.5m rear yard setback to ensure an appropriate amount of private amenity space is provided. Page 117 of 193 April 2, 2024 11 of 18 Report No. PDS24-039 The proposal provides for gentle intensification within an approved plan of subdivision. The proposed development of three (3) additional residential lots provides for gentle intensification within an approved Plan of subdivision with municipal servicing. The proposal represents an opportunity to provide additional housing in close proximity to existing amenities, natural spaces, and public transportation facilities. A new Block Plan is not necessary as the function of the approved subdivision block remains unchanged. The intent of the Block Plan requirement is to ensure that new development is appropriately integrated into the surrounding community through elements including natural heritage, road and pedestrian networks, lot patterns, and proximity to community services such as schools, parks, and public spaces. Through the original subdivision application, a Block Plan was produced and approved, which contextualizes the subdivision within the surrounding community and natural heritage networks. The subject lands are identified as Lot 29 within the approved Plan of subdivision and approved Block Plan. It is the opinion of staff that the preparation of a new Block Plan for the creation of three (3) additional residential lots is not necessary as the function of the entire approved subdivision block remains unchanged. The proposed ZBA is compatible with the remainder of the approved Plan of subdivision. Planning staff are of the opinion that the development is appropriate and compatible with adjacent and neighbouring development, and that the by-law exceptions are appropriate to facilitate the development. The proposed site specific R3 zoning is similar to the remaining single detached lots within the approved Plan of subdivision. Furthermore, the proposed site-specific exception will allow the future buildings to be in keeping with the built form and massing of the other single detached dwellings and will also maintain the required 40% landscaped open space on all lots within the approved Plan of subdivision. Page 118 of 193 April 2, 2024 12 of 18 Report No. PDS24-039 Department / Agency Comments All external agencies and Town staff have completed their review and have no objections to the approval of the subject applications. Public Comments Public comments received are to density, traffic, park space, environmental impact, servicing capacity and clarifications related to previous approval, existing use and communications. The following is a summary of all written and verbal comments received at the time of writing this report:  Concern regarding proposed density and lot coverage:  Building playground infrastructure, adding additional greenspaces, sidewalks, and infrastructure in the community  Environmental impact and protection of greenspaces in the Oak Ridges Moraine  Increased vehicular traffic and pedestrian safety issues, and lack of sidewalks on Ridge Road  Proximity of proposed site to water tower  Sewage capacity and connection to Ridge Road  Setting precedent for the other areas of intensification in Aurora  Why is the current proposal not contemplated in the original subdivision application?  York Region is currently using this property to store construction material and park construction vehicles.  Provision of new studies, including environmental impact and traffic study  Communication outreach in additional languages The following is Staff’s response to the comments made by the Public. Concern regarding proposed density and lot coverage. The proposed development will only increase the density by .5 unit / ha, and provides an opportunity for gentle intensification within an established residential area, without expansion to existing municipal services. The Functional Servicing Report (FSR) by Sabourin Kimble and Associates Ltd. has determined that existing sanitary sewers can accommodate the proposed density increase. Page 119 of 193 April 2, 2024 13 of 18 Report No. PDS24-039 In response to the public comments, the applicant reduced the proposed lot coverage from 52% to 45% and has removed the requested relief from the read yard setback zoning requirement. Further, the proposal maintains the required 40% landscaped open space on all lots ensuring that adequate open space is provided on all lots. Building playground infrastructure, adding additional greenspaces, sidewalks, and infrastructure in the community. The Ontario Municipal Board approved the subject Plan of subdivision, with the understanding that the proposed trail connections and environmental protection area will satisfy the intent of the Town’s secondary plan and the Town’s Trails Master Plan. Staff are satisfied that the sidewalks established through the approved plan of subdivision along Glensteeple Trail, connecting to Ridge Road and Yonge Street. Environmental impact and protection of greenspaces in the Oak Ridges Moraine. The subject lands are designated ‘Settlement Area’ in the Oak Ridges Moraine Conservation Plan (ORMCP), which is intended for urban uses and there are no key natural heritage features onsite. Moreover, the development of the 3 additional lots will not expand the limits of the approved Plan of subdivision. The Lake Simcoe Conservation Authority has reviewed the Natural Heritage Evaluation produced by GEI Consultants Ltd. and has no concerns regarding the proposed residential development in relation to the natural environment. Increased vehicular traffic and pedestrian safety issues, and lack of sidewalks on Ridge Road. The Town’s Traffic Analysis concurs with the applicant’s Traffic Management Plan and has no concerns with the additional traffic generated or pedestrian safety from the 3 additional single detached lots. Ridge Road is a non-urbanized local road and does not have a sufficient cross section to establish sidewalks. Due to this constraint, Ridge road must first be urbanized by the Town to facilitate the construction of sidewalks. The merits of the urbanization are based on a variety of factors including vehicle volumes, delays to cross traffic, collision history, pedestrian volume and delay, and projected future traffic volumes. Due to the current and projected uses of Ridge Road, the Town does not have plans to urbanize, however this will be reevaluated in the future should pedestrian and vehicular conditions change. Page 120 of 193 April 2, 2024 14 of 18 Report No. PDS24-039 Proximity of proposed site to water tower. The proposed residential lots abut the Region’s Ridge Road Water Reservoir and Pumping Station site. The Region has no concerns with the proposed residential development’s proximity to their infrastructure. As per recommendations from the Environmental Noise Assessment prepared by Valcoustics Canada Ltd., the Region requires that a 1.8m tall acoustic fence be installed along the rear lot lines of lots A and B to ensure that any operational or other work-related noise from the Region’s Ridge Road Water Reservoir and Pumping Station site is minimized. Sewage capacity and wastewater sewer connection to Ridge Road. There is servicing capacity in the system to accommodate the additional 3 single detached residential lots. Currently, there is an existing 200mm diameter sanitary sewer on Glensteeple Trail, which the proposed development will be able to connect to. The sanitary sewer flows south from the development and will ultimately flow to the local sewage pumping station (Elderberry) which directs flows to the Regional trunk sewer on Yonge Street. Staff are satisfied that the existing sanitary sewers can accommodate the proposed residential development. Setting precedent for the other areas of intensification in Aurora. The existing provisions in the York Region Official Plan direct a significant portion of growth for the Region and Town through intensification of existing settlement areas. Why is the current proposal not contemplated in the original subdivision application? Following the registration of the Subdivision in 2018, the lands were sold to the current owners. It is the current Owner’s intention to follow the new planning policies as directed by the Province and York Region. The planning policies at the time of the original planning application from the Province and the York Region. York Region is currently using this property to store construction material and park construction vehicles. At the time of receiving the public comment, York Region was using this property to store construction vehicle and materials in order to complete the construction of a new sanitary sewer pumping station just north of the subject lands. The Region’s contractor (North Rock) has been notified to keep the road clean during and at the end of the day. Page 121 of 193 April 2, 2024 15 of 18 Report No. PDS24-039 In addition, Staff asked North Rock use additional gravel and/or a proper mud-mat to help stop the mud and dirt tracking. At the time of this report, it is Staff’s understanding that the Region is no longer using the subject lands for construction equipment and materials storage. Provision of new studies, including environmental impact and traffic study. Since the May 9, 2023, Public Planning Meeting, the applicant has submitted a Natural Heritage Evaluation. The Lake Simcoe Conservation Authority has reviewed the Natural Heritage Evaluation produced by GEI Consultants Ltd. and have no concerns. Town Staff also reviewed the Traffic Management Plan submitted as part of the previous subdivision application and have no concerns. Communication outreach in additional languages. In accordance with the Planning Act, public notices are not required to be published in additional languages. However, The Town of Aurora recognizes that providing information in languages that reflect the linguistic diversity of the town is an important way for the public to engage, participate, and be informed. As such, translation of documents is available on a case-by-case basis. Advisory Committee Review As per the memo dated March 1, 2022, the Town’s Accessibility Advisor has reviewed the subject applications on behalf of the Accessibility Advisory Committee and has no comments. Legal Considerations Subsections 22(7) and 22(7.0.2) of the Planning Act states that if Council refuses the Official Plan Amendment application or fails to make a decision on it within 120 days after the receipt of the application, the applicant (or the Minister) may appeal the application to the Ontario Land Tribunal (OLT). Subsection 34(11.0.0.0.1) of the Planning Act states that if the passing of a Zoning By- law Amendment also requires an amendment to the Official Plan, and that if both applications are made on the same day, and Council refuses the Zoning By-law Amendment application or fails to make a decision on it within 120 days after the Page 122 of 193 April 2, 2024 16 of 18 Report No. PDS24-039 receipt of the application, then the applicant (or Minister) may appeal the application to the OLT. The applications were deemed complete on February 22, 2022, and therefore, the applicant may appeal to the OLT at any time. Financial Implications There are no financial implications as a result of this report. Communications Considerations On February 28, 2022, a Notice of Complete Application respecting the Official Plan Amendment and Zoning By-law Amendment applications were published in the Auroran and Aurora Banner newspapers. On April 13, 2022, a Community Information Meeting was held at the Aurora Public Library. On April 19, 2023, a Notice of Public Planning Meeting was mailed out to all addressed property owners within 120m of the subject lands and the circulation was expanded to include the existing properties on Ridge Road and Glensteeple Trail. In addition, the notice was published in the Auroran and Aurora Banner newspapers. Signage on the subject lands was posted with information regarding the Public Meeting, with all notification provided in accordance with the Planning Act. Climate Change Considerations Through the approved plan of subdivision, the necessary sustainability measures were integrated into the plan, including establishing an environmental protection block for stormwater management to ensure the proper retention and treatment stormwater runoff and implementing appropriate buffering to surrounding natural heritage features. Further, construction management practices including erosion and sediment, and dust control measures would be required to ensure minimal impacts to surrounding natural areas. Page 123 of 193 April 2, 2024 17 of 18 Report No. PDS24-039 Link to Strategic Plan The subject applications support the Strategic Plan goal of Supporting an exceptional quality of life for all through its accomplishment in satisfying the requirements in the following key objectives: Strengthening the fabric of our community: Through the addition of three (3) residential lots, housing is provided in accordance with the Collaborate with the development community to ensure future growth includes housing opportunities for everyone action item. Strengthening the fabric of our community: Through the approval of an infill residential development, the Work with the development community to meet intensification targets to 2051 as identified in the Town’s Official Plan action item is realized. Alternative(s) to the Recommendation 1. Refusal of the application with an explanation for the refusal. Conclusions Planning and Development Services has reviewed the proposed Official Plan Amendment and Zoning By-law Amendment applications in accordance with the provisions of the Provincial, Regional, the Town’s Official Plan, Zoning By-law and municipal development standards respecting the subject lands. The proposed Official Plan Amendment and Zoning By-law Amendment applications are considered to be in keeping with the development standards of the Town. Staff recommends approval of the Official Plan Amendment OPA-2022-01 and Zoning By-law Amendment ZBA-2022- 01. Attachments Appendix A – Draft Official Plan Amendment Appendix B – Draft Zoning By-law Amendment Figure 1 – Location Map Figure 2 – Existing Official Plan Designation Figure 3 – Existing Site-Specific Official Plan Policy Area #42 Figure 4 – Existing Zoning By-law Figure 5 – Proposed Official Plan Amendment Figure 6 – Proposed Zoning By-law Amendment Page 124 of 193 April 2, 2024 18 of 18 Report No. PDS24-039 Figure 7 – Conceptual Site Plan Figure 8 – Conceptual Building Elevations Previous Reports Public Planning Report No. PDS23-063, dated May 9, 2023. Pre-submission Review Agenda Management Team review on March 14, 2024 Approvals Approved by Marco Ramunno, Director, Planning and Development Services Approved by Doug Nadorozny, Chief Administrative Officer Page 125 of 193 The Corporation of the Town of Aurora By-law Number XXXX-24 Being a By-law to amend By-law Number 5285-10, as amended, to adopt Official Plan Amendment No. 31. Whereas on September 28, 2010, the Council of The Corporation of the Town of Aurora (the “Town”) enacted By-law Number 5285-10, as amended, to adopt the Official Plan for the Town of Aurora (the “Official Plan”); And whereas authority is given to Council pursuant to the Planning Act, R.S.O. 1990, c. P.13, as amended (the “Planning Act”) to pass a by-law amending the Official Plan; And whereas the Council of the Town deems it necessary and expedient to further amend the Official Plan; Now therefore the Council of The Corporation of the Town of Aurora hereby enacts as follows: 1.Official Plan Amendment No. 31 to the Official Plan, attached and forming part of this by-law, be and is hereby adopted. 2.This By-law shall come into full force subject to compliance with the provisions of the Planning Act and subject to compliance with such provisions, this By-law will take effect from the date of final passage hereof. Enacted by Town of Aurora Council this of , 2024. ___________________________________ Tom Mrakas, Mayor ___________________________________ Michael de Rond, Town Clerk Appendix A Page 126 of 193 By-law Number XXXX-24 Page 2 of 5 Amendment No. 31 To the Official Plan for the Town of Aurora _______________________________________________________________________________________ Statement of Components Part I – The Preamble 1. Introduction 2. Purpose of the Amendment 3. Location 4. Basis of the Amendment Part II – The Amendment 1. Introduction 2. Details of the Amendment 3. Implementation and Interpretation Part III – The Appendices Page 127 of 193 By-law Number XXXX-24 Page 3 of 5 Part I – The Preamble 1. Introduction This part of the Official Plan Amendment No. 31 (the “Amendment”), entitled Part I – The Preamble, explains the purpose and location of this Amendment, and provides an overview of the reasons for it. It is for explanatory purposes only and does not form part of the Amendment. 2. Purpose of the Amendment The purpose of this Amendment is to add an Exception to the current land use designation of “Cluster Residential”. The provision of this Amendment will amend Site Specific Policy #42 and implement Site Specific Policy #63 to allow for the creation of three additional single detached lots within an approved plan of subdivision. 3. Location The lands affected by this Amendment are located on the east side of Glensteeple Trail and south of Ridge Road, municipally known as 15 Glensteeple Trail; having a lot area of approximately 0.26 hectares (0.65 acres); and are legally described as Lot 29 on Plan 65M-4614, Town of Aurora, Regional Municipality of York (the “Subject Lands”). 4. Basis of the Amendment The basis of the Amendment is as follows: 4.1 The Amendment is privately initiated and is intended to complete Plan of Subdivision 65M-4614, as the subject lands are a remanent piece of the subdivision that will maintain the character and round out the existing residential neighbourhood. 4.2 This Amendment proposes a gentle intensification of an underutilized portion of land of an existing subdivision with the available services. The division of the subject lands will contribute to the completion of this neighbourhood pocket. 4.3 The Amendment proposes to remove the requirement of a Block Plan, and implement a maximum density of 5.5 units per hectare (2.2 units per acre) and maximum lot coverage of 45%. 4.4 The Amendment provides for a compatible use. The full basis for this Amendment has been set out in the Planning Justification Report and related supplementary reports submitted in support of this Amendment and the related Zoning By-law Amendment. 4.5 The Amendment is considered as an appropriate form of intensification. 4.6 The Amendment provides for gentle intensification within an approved plan of subdivision. 4.7 A new Block Plan is not necessary as the function of the approved subdivision block remains unchanged. 4.8 The Amendment is consistent with Provincial and Regional Policies and Plans. 4.9 The Town of Aurora is the approval authority for the Amendment. Page 128 of 193 By-law Number XXXX-24 Page 4 of 5 Part II – The Amendment 1. Introduction This part of the Amendment, entitled Part II – The Amendment, consisting of the following text and attached map, designated as Schedule “A” (Amendment to Official Plan Schedule “H” - Site Specific Policy Areas) constitutes Amendment No. 31 to the Official Plan. 2. Details of the Amendment The Official Plan be and is hereby amended as follows: Item (1): Schedule “H”, Site Specific Policy Areas, being part of the Town of Aurora Official Plan, be and is hereby amended by designating the subject lands municipally known as 15 Glensteeple Trail, Town of Aurora in the Regional Municipality of York as “Special Policy Area 63” as shown on Schedule “H” – Site Specific Policy Areas. Item (2): Section 16 of the Town of Aurora Official Plan be and is hereby amended by adding Subsection “16.XX”, as follows: “16.XX” The following policies apply to the lands shown on Schedule “H” as Site Specific Policy Area 63, which is designated “Cluster Residential” a) “Notwithstanding any other provisions in OPA 34, on an individual lot basis, the maximum permitted building coverage for the proposed 4 residential lots shall not exceed 45%. b) A minimum of 20 metres of separation shall be maintained between primary residential buildings in the “Cluster Residential” designation and abutting lands designated “Estate Residential”. c) Site grading for development shall be undertaken, in a manner that preserves existing landforms and minimizes impact on adjoining lands to the greatest extent possible where natural features such as trees are intended to be preserved. d) Any lot abutting Ridge Road shall have a minimum lot frontage of 22 metres and minimum lot area of 0.18 hectares (0.44 acres). e) Notwithstanding any other provisions in OPA 34, a Block Plan is not required to permit new development on the subject lands as they are a completion of the Plan of Subdivision 65M-4614. f) Notwithstanding any other provisions in OPA 34, the gross residential density averaged over the constrained and unconstrained lands subject to a development application shall be no more than 5.5 units per hectare (2.2 units/acre).” Implementation This Amendment has been considered in accordance with the provisions of the Official Plan. The implementation and interpretation of this Amendment shall be in accordance with the respective policies of the Official Plan. Part III – The Appendices Page 129 of 193 By-law Number XXXX-24 Page 5 of 5 Schedule “A” – Amendment to Official Plan Schedule “H” - Site Specific Policy Areas Page 130 of 193 tutututu tu tu tu tututu tu tu tu tutututu tu tu tu tututututututututututututututu72:16+,32).,1*Railway/GO Transit Line72:12):+,7&+85&+6728))9,//(72:12)1(:0$5.(7Railway/GO Transit LineCNRHydro CorridorHydro Corr i d o r &,7<2)5,&+021'+,//ST. JOHN'S SIDEROADST. JOHN'S SIDEROADWELLINGTONSTREET WESTWELLINGTON ST EHENDERSON DRIVEVANDORF SIDEROADBLOOMINGTON ROADBLOOMINGTON ROADBATHURST STREETBATHURST STREETYONGE STREETYONGE STREETBAYVIEW AVENUEBAYVIEW AVENUELESLIE STREETLESLIE STREETHIGHWAY 404HIGHWAY 404 7+,66&+('8/(,6$&2162/,'$7,21$1',635(3$5(')25&219(1,(1&(21/<)25$&&85$7(5()(5(1&(67+(25,*,1$/23$6&+('8/(66+28/'%(&2168/7('&23,(62)7+(25,*,1$/6$5($9$,/$%/(,17+(&25325$7( ),1$1&,$/6(59,&(6253/$11,1* %8,/',1*76(59,&(6'(3$570(176´.LORPHWHUV/(*(1'%XLOW%RXQGDU\6LWH6SHFLILF3ROLF\$UHDV6LWH6SHFLILF3ROLF\$UHD%RXQGDU\RI2DN5LGJHV0RUDLQH$UHD2QWDULR5HJXODWLRQ"0XQLFLSDO%RXQGDU\5RDG2DN5LGJHV0RUDLQH%RXQGDU\3URSRVHG5RDG"%RXQGDU\RI2DN5LGJHV0RUDLQH&RQVHUYDWLRQ3ODQ$UHD2QWDULR5HJXODWLRQ&5($7('$33529('%<0583'$7('83'$7('%<&0'5$:1%<&) -6),/(1$0(6&+('8/(³+´7223$6,7(63(&,),&'RFXPHQW3DWK-?GDWD?GDWD?3ODQQLQJ0DSV?*OHQ6WHHSOH 23$ =%$ ?5HSRUWB0DSVB)HEUXDU\B?6FKHGXOHB$BWRB23$BB6FKHGXOHB+B6LWHB6SHFLILFB3ROLF\B$UHDVP[G32/,&<$5($66&+('8/($7223$126FKHGXOHB$BWRB23$BB6FKHGXOHB+B6LWHB6SHFLILFB3ROLF\B$UHDVPage 131 of 193 The Corporation of the Town of Aurora By-law Number XXXX-24 Being a By-law to amend By-law Number 6000-17, as amended, respecting the lands municipally known as 15 Glensteeple Trail (ZBA- 2022-01). Whereas under section 34 of the Planning Act, R.S.O. 1990, c. P.13, as amended (the “Planning Act”), zoning by-laws may be passed by the councils of local municipalities to prohibit and regulate the use of land, buildings and structures; And whereas on June 27, 2017, the Council of The Corporation of the Town of Aurora (the “Town”) enacted By-law Number 6000-17 (the “Zoning By-law”), which Zoning By-law was appealed to the Ontario Municipal Board (the “OMB”); And whereas on January 29, 2018, the OMB made an order, in accordance with subsection 34(31) of the Planning Act, providing that any part of the Zoning By-law not in issue in the appeal shall be deemed to have come into force on the day the Zoning By-law was passed; And whereas the OMB and the Local Planning Appeal Tribunal (the “LPAT”) is continued under the name Ontario Land Tribunal (the “Tribunal”), and any reference to the Ontario Municipal Board or OMB or Local Planning Appeal Tribunal or LPAT is deemed to be a reference to the Tribunal; And whereas the Council of the Town deems it necessary and expedient to further amend the Zoning By-law; Now therefore the Council of The Corporation of the Town of Aurora hereby enacts as follows: 1.The Zoning By-law be and is hereby amended to replace the “Detached Second Density Residential R2(437) Exception Zone” zoning category applying to the lands shown in hatching on Schedule “A” attached hereto and forming part of this by-law with “Detached Third Density Residential (R3-XXX) Exception Zone”. 2.The Zoning By-law be and is hereby amended to add the following: Parent Zone: R3 Exception No.: XXX Map: 6 Previous Zone: R2(437) Previous By-laws: 6000-17 Municipal Address: 15 Glensteeple Trail Legal Description: Lot 29 on Plan 65M-4614 24.XXX.1 Permitted Uses Only the following uses are permitted: x One (1) detached dwelling per lot x A home occupation 24.XXX.2 Zone Requirements Appendix B Page 132 of 193 By-law Number XXXX-24 Page 2 of 3 Notwithstanding any other provisions to the contrary, the lot line which abuts Ridge Road shall be deemed the front lot line 24.XXX.2.2 Siting Specifications Front Yard (minimum) 4.4 metres Interior Side Yard (minimum) 0.8 metres 24.XXX.2.3 Building Specifications Lot Coverage (maximum) 45% Height (maximum) 10 metres 3. This by-law shall come into full force subject to compliance with the provisions of the Planning Act and subject to compliance with such provisions, this by-law will take effect from the date of final passage hereof. 4. If a building permit that is appropriate for the development has not been issued under the Building Code Act, 1992, S.O. 1992, c. 23, as amended, for any building or structure so authorized within three (3) years from enactment of this By-law, then this By-law shall automatically repeal and if so repealed, the zoning of the lands will revert to the original zoning. Enacted by Town of Aurora Council this ____ of ____, 2024. ___________________________________ Tom Mrakas, Mayor ___________________________________ Michael de Rond, Town Clerk Page 133 of 193 By-law Number XXXX-24 Page 3 of 3 Explanatory Note Re: By-law Number XXXX-24 By-law Number XXXX-24 has the following purpose and effect: To amend By-law Number 6000-17, as amended, the Zoning By-law in effect in the Town of Aurora, to rezone the subject lands from “Detached Second Density Residential R2(437) Exception Zone” to “Detached Third Density Residential R3(XXX) Exception Zone.” The effect of this zoning amendment will rezone the subject property to one common exception zone category and will facilitate the creation of three additional lots for a total of four lots. Page 134 of 193 THE REGIONAL MUNICIPALITY OF YORK TOWN OF AURORA LOCATION: 15 Glensteeple Trail Part of Lot 73, Concession 1 W of Yonge St Town of Aurora THIS IS SCHEDULE "A" TO BY-LAW NO. ___-_____ PASSED THIS _____ DAY OF __________ , 2024. CLERK MAYOR SCALE 1 : 2,000 0 THE CORPORATION OF THE Glensteep le Tra i l Ridge Ro a d R3(435) O1 R3(436) ER-ORM From R2(437) to R3(XXX) RU-ORM EP-ORM LANDS SUBJECT TO REZONING FROM "R2(437)" TO "R3(XXX)" 0 50m Page 135 of 193 RegionalWater TowerYonge StreetYonge StreetRidge RoadYonge StreetRidge RoadGlensteepleTrail90667013440621601381251215246126141081326714094114141221408614454107156142531412120263034405155764650545862665999918783797571676315192125299523192220LOCATION MAPMap by the Town of Aurora Financial Services Department, 2024-02-06. Base data provided by York Region & the Town of Aurora. Air Photos taken Spring 2023, © First Base Solutions Inc., 2023 Orthophotography.¯FIGURE 1St John's SdrdWellington St EVandorf SdrdHenderson Drive^Wellington St WUV404UV404Leslie StYonge StBathurst StBayview AveBloomington Rd02550MetersAPPLICANT: 2457920 ONTARIO INCFILE: OPA-2022-01 and ZBA-2022-01SUBJECT LANDSDocument Path: J:\data\data\Planning Maps\15 Glen Steeple (OPA-2022-01 & ZBA-2022-01)\Report_Maps_February_2024\Figure_1_Location_Map.mxdPage 136 of 193 Yonge StreetYonge StreetRidge RoadYonge StreetRidge RoadGlensteepleTrailEXISTING OFFICIAL PLAN DESIGNATIONMap by the Town of Aurora Financial Services Department, 2024-02-06. Base data provided by York Region & the Town of Aurora.¯FIGURE 2St John's SdrdWellington St EVandorf SdrdHenderson Drive^Wellington St WUV404UV404Leslie StYonge StBathurst StBayview AveBloomington Rd02550MetersAPPLICANT: 2457920 ONTARIO INCFILE: OPA-2022-01 and ZBA-2022-01SUBJECT LANDSDocument Path: J:\data\data\Planning Maps\15 Glen Steeple (OPA-2022-01 & ZBA-2022-01)\Report_Maps_February_2024\Figure_2_Existing_Official_Plan_Designation.mxdLegendOPA 34 Land Use DesignationPublic Open SpaceEnvironmental Function AreaEstate ResidentialCluster ResidentialMinor InstitutionPrivate Open SpacePage 137 of 193 EXISTING SITE-SPECIFIC OFFICIAL PLAN POLICY AREA #42Map by the Town of Aurora Financial Services Department, 2024-02-06. Base data provided by York Region & the Town of Aurora.FIGURE 3St John's SdrdWellington St EVandorf SdrdHenderson Drive^Wellington St WUV404UV404Leslie StYonge StBathurst StBayview AveBloomington RdAPPLICANT: 2457920 ONTARIO INCFILE: OPA-2022-01 and ZBA-2022-01Document Path: J:\data\data\Planning Maps\15 Glen Steeple (OPA-2022-01 & ZBA-2022-01)\Report_Maps_February_2024\Figure_3_Existing_Site_Specific_Official_Plan_Policy.mxdLegendOPA 34 Land Use DesignationPublic Open SpaceEnvironmental Function AreaEstate ResidentialCluster ResidentialMinor InstitutionPrivate Open SpacetuHuntersGLoraviewLnPDawlish AveMcRobertsPlLilleCrtElderberryTrSpenceDrTamarac T rYONGE STDawlish AveMcClellan WayCoventCresHChCandac V a lle y D r Soleil BlvdHuntersGlenRdAcademyDrMcClellan WayJarvisAveGilbertDrElderberry TrRMilgatePlRidgeRdTamaracTrStemmleDrBrightsviewDrmfield TrCarlyleCresKdinal TrChild DrIndustrialPkwyS16thSdrdTamaracTrHENDERSON DRElderberryTrryCresy CresarkStDM c C l e l l a n W a y BrookeviewDrBLOOMINGTON RD WRichardson Dr A lm Crt SeOld BloomRailway/GO Transit LineHENDERSON DRIVEBLOOMINGTON ROADBATHURST STREETYONGE STREET425053544134153332Township of KingCity of Richmond Hill¯02.55KilometresSite-Specific Official Plan Policy Area 42Site-Specific Official Plan Policy AreaAurora Built BoundaryPage 138 of 193 IYonge StreetYonge StreetRidge RoadYonge StreetRidge RoadGlensteepleTrailEP-ORMR2(437)O2EP-ORMRU-ORMIR3(435)O1R2(276)O1RU-ORMO2(63)O1EP-ORMR3(436)O1R4(501)EP(277)EXISTING ZONING BY-LAWMap by the Town of Aurora Financial Services Department, 2024-02-06. Base data provided by York Region & the Town of Aurora.¯FIGURE 4St John's SdrdWellington St EVandorf SdrdHenderson Drive^Wellington St WUV404UV404Leslie StYonge StBathurst StBayview AveBloomington Rd02550MetersAPPLICANT: 2457920 ONTARIO INCFILE: OPA-2022-01 and ZBA-2022-01SUBJECT LANDSDocument Path: J:\data\data\Planning Maps\15 Glen Steeple (OPA-2022-01 & ZBA-2022-01)\Report_Maps_February_2024\Figure_4_Existing_Zoning.mxdOak Ridges Moraine Environmental ProtectionEP-ORMOak Ridges Moraine RuralRU-ORMPublic Open SpaceO1Environmental ProtectionOPEN SPACES ZONESEPPrivate Open SpaceO2Zoning LegendRURAL ZONESRESIDENTIAL ZONESDetached Third Density ResidentialR3Detached Second Density ResidentialR2Detached Fourth Density ResidentialR4InstitutionalINSTITUTIONAL ZONESIPage 139 of 193 PROPOSED OFFICIAL PLAN AMENDMENTMap by the Town of Aurora Financial Services Department, 2/27/2024. Base data provided by York Region & the Town of Aurora.FIGURE 5APPLICANT: 2457920 ONTARIO INCFILE: OPA-2022-01 and ZBA-2022-01Document Path: J:\data\data\Planning Maps\15 Glen Steeple (OPA-2022-01 & ZBA-2022-01)\Report_Maps_February_2024\Figure_5_Proposed_Official_Plan_Amendment_SchH.mxdLegendOPA 34 Land Use DesignationPublic Open SpaceEnvironmental Function AreaEstate ResidentialCluster ResidentialMinor InstitutionPrivate Open SpaceYONGE STREET425053411563Yonge StreetEquestrianDriveRoyalHillCourtKingwood LaneElderberryTrailChampionshipCirclePlaceCalla TrailRidge H illRoadRidgeRoadHoudiniWayGlensteepleTrailHuntersGlenRoad¯02.55KilometresSite-Specific Official Plan Policy Area 63Site-Specific Official Plan Policy AreaSt John's SdrdWellington St EVandorf SdrdHenderson Drive^Wellington St WUV404UV404Leslie StYonge StBathurst StBayview AveBloomington RdPage 140 of 193 R3(XX)RU-ORMRU-ORMIKingwood LaneRoyalHillCourtChampionshipCirclePlaceRidgeRoadYonge StreetRidgeRoadGlensteepleTrailEP(277)EP-ORMEP(277)O2EP-ORMEP-ORMRU-ORMIR3(435)O1R2(276)O1RU-ORMO2(63)O1EP-ORMER(19)R3(436)O1R4(501)EP(277)PROPOSED ZONING DESIGNATIONMap by the Town of Aurora Financial Services Department, 2024-02-20. Base data provided by York Region & the Town of Aurora.¯FIGURE 6St John's SdrdWellington St EVandorf SdrdHenderson Drive^Wellington St WUV404UV404Leslie StYonge StBathurst StBayview AveBloomington Rd02040MetersAPPLICANT: 2457920 ONTARIO INCFILE: OPA-2022-01 and ZBA-2022-01SUBJECT LANDS TO BE REZONEDFROM R2(437) TO R3(XX)Document Path: J:\data\data\Planning Maps\15 Glen Steeple (OPA-2022-01 & ZBA-2022-01)\Report_Maps_February_2024\Figure_6_Proposed_Zoning.mxdOak Ridges Moraine Environmental ProtectionEP-ORMOak Ridges Moraine RuralRU-ORMPublic Open SpaceO1Environmental ProtectionOPEN SPACES ZONESEPPrivate Open SpaceO2Zoning LegendRURAL ZONESRESIDENTIAL ZONESDetached Third Density ResidentialR3Detached Second Density ResidentialR2Detached Fourth Density ResidentialR4InstitutionalINSTITUTIONAL ZONESIPage 141 of 193 CONCEPTUAL SITE PLANMap by the Town of Aurora Financial Services Department, 2024-02-20. Drawing provided by Grounsdwell Urban Planners Inc.FIGURE 7APPLICANT: 2457920 ONTARIO INCFILE: OPA-2022-01 and ZBA-2022-01Document Path: J:\data\data\Planning Maps\15 Glen Steeple (OPA-2022-01 & ZBA-2022-01)\Report_Maps_February_2024\Figure_7_Conceptual_Site_Plan.mxdPage 142 of 193 CONCEPTUAL ELEVATIONSMap by the Town of Aurora Financial Services Department, 2024-02-20. Drawing provided by RN DesignFIGURE 8APPLICANT: 2457920 ONTARIO INCFILE: OPA-2022-01 and ZBA-2022-01Document Path: J:\data\data\Planning Maps\15 Glen Steeple (OPA-2022-01 & ZBA-2022-01)\Report_Maps_February_2024\Figure_8_Conceptual_Elevations_all.mxdPage 143 of 193 100 John West Way Aurora, Ontario L4G 6J1 (905) 727-3123 aurora.ca Town of Aurora Committee of the Whole Report No. PDS2 4 -0 40 Subject: Extension of Approval to Draft Plan of Subdivision Ambria (Bloomington) Limited formerly 2523059 Ontario Inc. 132, 148, 166, 178, 186, 192, and 198 Old Bloomington Road Lots 12 and 14 and Part of Lots 10, 11 and 13, Registered Plan 166 File Number: SUB-2017-03 Prepared by: Kenny Ng, Planner Department: Planning and Development Services Date: April 2, 2024 Recommendation 1. That Report No. PDS24-040 be received; and 2. That the Draft Approval to Plan of Subdivision for 132-198 Old Bloomington Road, File SUB-2017-03, be extended for one (1) year with a lapsing date of May 26, 2025. Executive Summary This report seeks Council’s approval to extend the Draft Approval to Plan of Subdivision for Ambria (Bloomington) Limited at 132-198 Old Bloomington Road for one (1) year, with a lapsing date of May 26, 2025. Background Application History On May 26, 2020, Council approved a Draft Plan of Subdivision application (SUB-2017- 03) with conditions at 132-198 Old Bloomington Road. The Draft Plan of Subdivision relates to the creation of fifty (50) single-detached residential lots, two (2) environmental protection blocks, one (1) parkland block, a municipal right-of- way and a block for a future road connection for lands to the east (Figure 1). The approved Draft Page 144 of 193 April 2, 2024 2 of 6 Report No. PDS24-040 Plan conditions included a sunset clause of three (3) years from the date of the approval. The approved Draft Plan conditions were originally issued on May 26, 2020. On March 7, 2023, Council extended the Draft Plan approval to May 26, 2024. Since the latest draft plan extension the applicant has been working with Town Staff on clearing the conditions of draft approval. The applicant is actively working on preparing the site. Currently, the model homes are being constructed on the subject lands. The subdivision agreement between the Owner and the Town is being finalized. Due to the approaching lapsing draft approval timeframe, the Owner requested an extension of the Draft Plan Approval and conditions to allow for additional time to clear the conditions of approval and finalize the execution and registration of the subdivision agreement and plan of subdivision for the proposed development. Location / Land Use The subject lands are municipally known as 132, 148, 166, 178, 186, 192, and 198 Old Bloomington Road, and are located generally northeast of the Yonge Street and Bloomington Road intersection, west of Steeplechase Avenue (Figure 1). The properties have a total lot area of 10.12 hectares (25 acres) and a frontage of 239.84 metres (786.9 feet) on the north side of Old Bloomington Road. Surrounding Land Uses The surrounding land uses are as follows: North: Low Density Residential; South: Old Bloomington Road, Bloomington Road East, Low and Medium Residential (Town of Richmond Hill); East: Low Density Residential; West: Low Density Residential, Environmental Protection, and Institutional. Policy Context There are no amendments are being made as a result of the request to extend the Draft Plan approval. All relevant provincial planning policies were discussed in the approved Council Report PDS20-033. For information purposes, the following is a quick summary of the Regional and local Planning policies related to the subject lands. Page 145 of 193 April 2, 2024 3 of 6 Report No. PDS24-040 York Region Official Plan (YROP) The subject lands are designated “Urban Area” by the YROP, which permits a wide range of residential, commercial, industrial and institutional uses. Town of Aurora Official Plan The subject lands has a site specific policy #54 which permits single detached dwelling developments with a site specific maximum lot coverage, minimum separation distance dwellings, and permission for development to occur in advance of a Block Plan. Yonge Street South Secondary Plan (OPA 34) The subject lands are designated “Cluster Residential” and “Environmental Protection Area” by OPA 34 (Figure 3). The “Cluster Residential” designation allows clusters of residential development with areas of open space that visually and functionally distinguish development clusters from one another. Permitted uses include single detached dwellings, semi-detached dwellings, linked housing, townhouses, and private open space. The intent of the “Environmental Protection Area” designation is to protect the ecological structure and function and significant landforms within the Oak Ridges Moraine. No new development is permitted in an Environmental Protection Area. Zoning By-law 6000-17, as amended As shown on Figure 4, the subject lands have multiple site specific R3 zoning classification to reflect the different lot frontages. In addition, the Environmental Protection and Open Space zoning categories remains unchanged as a result of this proposed draft plan extension. Analysis Planning Considerations Section 51(33) of the Planning Act allows municipality to extend draft approval beyond the initial period for a time specified by the municipality but no extension is permissible if the approval lapses before the extension is given. Page 146 of 193 April 2, 2024 4 of 6 Report No. PDS24-040 Currently, the Draft Plan conditions are set to lapse on May 26, 2024. It is the opinion of Planning Staff that the proposed Draft Plan should be extended for an additional year with a lapsing date of May 26, 2025. Staff consider a one-year extension to be an appropriate measure to ensure that the development can proceed in finalizing any technical review matters to clear subdivision conditions, execute a subdivision agreement with the Town and register the subdivision. Should the applicant experience difficulties with clearing conditions within the extended timeframe, the applicant is able to request an additional extension before draft plan approval lapses. No alterations are being requested as part of this request to extend the draft plan conditions. The approved Draft Plan of Subdivision continues to conform to Provincial, Regional and local planning policies. Department / Agency Comments All circulated agencies have no objection to the extension and have no further comments at this time. Any technical matters will be resolved prior to the execution of the subdivision agreement. Public Comments Public Consultation is not required with respect to the proposed extension to the Draft Approved Plan of Subdivision. Advisory Committee Review No Communication Required. Legal Considerations Section 51(33) of the Planning Act, R.S.O. 1990, c. P.13, allows a municipality to extend draft approval beyond the initial period for a time specified by the municipality at any time prior to the lapsing of the draft approval timeframe and prior to the registration of a plan of subdivision. Refusal to extend a lapsing date can be appealed by an applicant. As such the extension to the Draft Approved Plan of Subdivision and Conditions may be subject to future Ontario Land Tribunal appeal. Page 147 of 193 April 2, 2024 5 of 6 Report No. PDS24-040 Financial Implications There are no financial implications as a result of this report. Communications Considerations The Town will inform the public of the information contained in this report by posting the report to the Town’s website. Climate Change Considerations The proposal will result in development of parcels within the urban boundary that are currently underutilized. The impact on GHG emissions is mitigated due to the subject lands’ proximity to existing infrastructure and services, and compliance with Town established Green Development Standards. Existing woodland and wetland features will not be disturbed by the proposed development while sufficient trees are preserved on site. This project supports the objectives from the Community Energy Plan, and Section 5 of the Official Plan. Link to Strategic Plan The Draft Approved Plan of Subdivision supports the Strategic Plan Goal of Supporting environmental stewardship and sustainability and the objectives of encouraging the stewardship of Aurora’s natural resources and promoting and advancing green initiatives. The goal and these objectives are supported through the plan of subdivision process by conducting detailed analysis and evaluation of natural features, as well as identifying means of securing, protecting and enhancing those features both during the development process and after the site is built. Alternative(s) to the Recommendation 1. That Council provide direction. Conclusions Staff recommends that the Draft Approved Plan of Subdivision for 132-198 Old Bloomington Road (SUB-2017-03) that expires on May 26, 2024 be extended for one (1) year to May 26, 2025. This will ensure that the previously endorsed development on the subject lands can proceed with its required technical studies and site works as it Page 148 of 193 April 2, 2024 6 of 6 Report No. PDS24-040 continues to advance to clearing associated draft conditions of approval and subdivision registration. Attachments Figure 1 – Draft Approved Subdivision Figure 2 – Location Map Figure 3 – Existing Official Plan Designation Figure 4 – Existing Zoning By-Law Schedule ‘A’ – Approved Conditions of Approval Previous Reports General Committee Report No. PDS20-033, May 19, 2020 General Committee Report No. PDS23-011, March 7, 2023 Pre-submission Review Agenda Management Team review on March 14, 2024 Approvals Approved by Marco Ramunno, Director, Planning and Development Services Approved by Doug Nadorozny, Chief Administrative Officer Page 149 of 193 DRAFT APPROVED SUBDIVISION Map created by the Town of Aurora Planning & Building Services Department, 01/02/2023. Base data provided by 2523059 Ontario Inc. APPLICANT: 2523059 Ontario Inc FILE: SUB-2017-03 FIGURE 1 Document Path: J:\data\data\Planning Maps\132-198 Old Bloomington Rd (ZBA-2017-07)\Report_Maps_Feb_2023\Figure_1_Draft_Approved_Subdivision.mxd Page 150 of 193 City of Richmond HillYonge StreetYonge StreetDavinaCircleBloomington RoadCallaTrailOld Bloomington RoadBloomingtonRoad1321481661781861921982082602162442521375913837171381520223038465462707888967051523313947556371877978744610141822263036404448505660667015913172125293337394347515559636771LOCATION MAPMap created by the Town of Aurora Planning and Building Services Department, 01/02/2023. Base data provided by York Region & the Town of Aurora. Air Photos taken Spring 2022, © First Base Solutions Inc., 2022 Orthophotography.¯FIGURE 2St John's SdrdWellington St EVandorf SdrdHenderson Drive^Wellington St WUV404UV404Leslie StYonge StBathurst StBayview AveBloomington RdAPPLICANT: 2523059 Ontario IncFILE: SUB-2017-03SUBJECT LANDSDocument Path: J:\data\data\Planning Maps\132-198 Old Bloomington Rd (ZBA-2017-07)\Report_Maps_Feb_2023\Figure_2_Location_Map.mxd050100MetresPage 151 of 193 City of Richmond HillDavinaCircleCallaTrailOld Bloomington RoadYONGE STREETBLOOMINGTON ROADCURRENT OFFICIAL PLAN DESIGNATIONS¯APPLICANT: 2523059 Ontario IncFILE: SUB-2017-03FIGURE 3St John's SdrdWellington St EVandorf SdrdHenderson Drive^Wellington St WUV404UV404Leslie StYonge StBathurst StBayview AveBloomington RdSUBJECT LANDSMap created by the Town of Aurora Planning & Building Services Department, 01/02/2023. Base data provided by York Region & the Town of Aurora.050100MetresDocument Path: J:\data\data\Planning Maps\132-198 Old Bloomington Rd (ZBA-2017-07)\Report_Maps_Feb_2023\Figure_3_Current_Official_Plan_Designations.mxdSchedule A OPACluster ResidentialEstate ResidentialMinor InstitutionEnvironmental Protection AreaEnvironmental Function AreaPage 152 of 193 City of Richmond HillCalamint LaneHuntersGlenRoadDavinaCircleCallaTrailOld Bloomington RoadO1(518)R3(525)O2(369)IR3(507)O1O2(456)R3(522)O2(519)EP-ORMEP-ORMR8(442)R3(368)O1(518)ERO2(369)R3(524)(H)I(391)O2(519)O2(527)O2(261)R3(526)R3(506)O2(261)R3(526)R3(523)IR3(526)R3(522)ERYONGE STREETBLOOMINGTON ROADCURRENT ZONING DESIGNATIONSMap created by the Town of Aurora Planning & Building Services Department, 01/02/2023. Base data provided by York Region & the Town of Aurora.¯050100MetresAPPLICANT: 2523059 Ontario IncFILE: OPA-2017-05, ZBA-2017-07 & SUB-2017-03FIGURE 4SUBJECT LANDSZoning LegendRESIDENTIAL ZONESPrivate Open SpaceOPEN SPACES ZONESO2Third DensityApartment ResidentialR3Estate ResidentialEREnvironmental ProtectionEPTownhouse DwellingResidentialR8INSTITUTIONAL ZONESInstitutionalIDocument Path: J:\data\data\Planning Maps\132-198 Old Bloomington Rd (ZBA-2017-07)\Report_Maps_Feb_2023\Figure_4_Current_Zoning_Designations.mxdPage 153 of 193 Schedule “A” CONDITIONS OF APPROVAL DRAFT PLAN OF SUBDIVISION (SUB-2017-03) 2523059 Ontario Inc. and 2407854 Ontario Inc. 132, 148, 166, 178, 186, 192 and 198 Old Bloomington Road, legally described as Part Lots 10, 11 and 13 and Lots 12 and 14, Plan 166, designated as Part 1 on Plan 65R-38076 and Parts 1 and 2 on Plan 65R-38075 (the “Lands”) DRAFT PLAN APPROVAL AND THE FOLLOWING DRAFT PLAN CONDITIONS LAPSE AT THE EXPIRATION OF THREE YEARS FROM THE DATE THAT THE DRAFT PLAN OF THE LANDS HAS BEEN APPROVED BY COUNCIL. PROVIDED THAT DRAFT PLAN APPROVAL HAS NOT LAPSED, COUNCIL MAY, AT ITS SOLE DISCRETION, EXTEND THE APPROVAL. THE CONDITIONS OF AURORA COUNCIL THAT SHALL BE SATISFIED BY THE OWNER OF THE LANDS (THE “OWNER”) PRIOR TO THE RELEASE FOR REGISTRATION OF ANY M-PLAN OF THE LANDS (THE “PLAN ”), ARE AS FOLLOWS: Planning Division Conditions 1. The final draft plan prepared by The Biglieri Group Ltd. dated November 27, 2017 and revised November 5, 2019 with respect to the creation of fifty (50) lots on a plan of subdivision (the “Draft Plan”) and associated conditions of Draft Plan approval shall be amended to the satisfaction of the Town’s Planning Division, if revisions are required to implement or integrate any recommendations resulting from studies required as a condition of Draft Plan approval. Further, minor redline revisions to the Draft Plan may also be required to ensure property alignment with existing or proposed lots, blocks, streets, and/or facilities on lands adjacent to the Draft Plan. 2. Prior to the release for registration of the M-Plan, the Owner shall submit, to the satisfaction of the Planning Division, the final draft M-Plan in the following form: a) an electronic and hardcopy version of the signed white paper print approved by the Land Registry Office for registration; b) one (1) original mylar; c) two (2) mylar duplicates; and d) three (3) white paper prints, one (1) of which contains an A.O.L.S form. 3. Prior to the release for registration of the Plan, the Lands shall be appropriately zoned by a zoning by-law that has come into effect in accordance with the provisions of the Planning Act, R.S.O. 1990, c.P.13, as amended (the “Planning Act”). The holding provisions of Section 36 of the Planning Act may be used in conjunction with any zone category to be applied to the Lands in order to ensure that development does not occur until such time as the holding “H” symbol is removed in accordance with the provisions of the Planning Act. The Page 154 of 193 2523059 Ontario Inc. and 2407854 Ontario Inc. SUB-2017-03 Conditions of Approval Page 2 Town’s Zoning By-law, as amended or successor thereto, shall specify the terms under which the Town’s Council will consider the removal of the holding “H” symbol. 4. The Owner shall, prior to the release for registration of the Plan, enter into and execute agreement(s) with The Corporation of the Town of Aurora, including but not limited to an agreement for a residential subdivision agreeing to satisfy all conditions, legal, financial (including fees and securities) and otherwise of the Town (the “Subdivision Agreement”). The Subdivision Agreement and related documents shall be registered on title against the Lands, as provided for in the Planning Act, at the sole expense of the Owner. 5. Prior to the release for registration of the Plan, the Owner shall prepare a Green Building and Development report for the development of the Lands related to Environmental Protection, Energy Efficiency, Solar Gain, Energy Technologies, Water Conservation, Green Materials and Waste Reduction, Reduction of Noise Pollution, Indoor Air Quality and Residential Information/ Education Package, all to the satisfaction of the Town’s Planning Division. A clause shall be added to the Subdivision Agreement stating that the Owner shall implement any and all recommendations of this report to the satisfaction of the Town. 6. A clause shall be added to the Subdivision Agreement stating that the Owner shall implement any and all recommendations of the Environmental Impact Study, Natural Heritage Evaluation and Oak Ridges Moraine Conservation Plan Conformity Report prepared by WSP Canada Inc. dated March 5, 2019, as amended, and in accordance with the Endangered Species Act, 2007, S.O. 2007, c.6. 7. A clause shall be added to the Subdivision Agreement stating that the Owner shall implement any and all recommendations of the Landform Conservation Study prepared by WSP Canada Inc. dated March 5, 2019, as amended on November 7, 2019 to the satisfaction of the Town’s Planning Division 8. A clause shall be added to the Subdivision Agreement stating that the Owner shall prepare and implement Urban and Architectural Design Guidelines in accordance with Appendix “A” of The Yonge Street South Secondary Plan (OPA 34) for the design and construction of all residential dwelling units, walkways, landscaping and all other elements within the Draft Plan. Strict compliance with the Urban Design Guidelines shall be undertaken by the Owner unless otherwise approved by the Town’s Planning Division. 9. A clause shall be added to the Subdivision Agreement stating that prior to the release for registration of the Plan, the road allowances included within the Draft Plan shall be named to the satisfaction of the Town’s Planning Division and the Region of York. Page 155 of 193 2523059 Ontario Inc. and 2407854 Ontario Inc. SUB-2017-03 Conditions of Approval Page 3 10. A clause shall be added to the Subdivision Agreement stating that the Owner shall erect and maintain signs on any vacant land within the Plan indicating the designated or proposed use of all lots and/or blocks (including temporary turning circles) on the Plan, other than those lots designated for residential purposes. 11. A clause shall be added to the Subdivision Agreement stating that the Owner shall satisfy any requirements in accordance with: a) the Town’s Parkland/Cash-in-Lieu By-law, as amended or successor thereto and applicable policies; and b) any related Parkland Agreements imposed by the Town. 12. A clause shall be added to the Subdivision Agreement stating that the Owner shall register a Restrictive Covenant on Lots 30 to 37 inclusive on the Draft Plan, restricting development, site alteration, or tree removal within the portion of the Lots zoned for Private Open Space. Legal Services Division Conditions 13. Prior to the execution of the Subdivision Agreement, the Owner shall provide a draft Solicitor’s Title Opinion for the Lands as well as an electronic and hardcopy version of all draft Reference Plans referred to in the Subdivision Agreement in a final signed form as approved by the Land Registry Office for registration. 14. A clause shall be added to the Subdivision Agreement stating that immediately following registration of the M-Plan, the Owner shall, at no cost and free of all encumbrances to the Town to the satisfaction of the Town Solicitor: a) grant all easements required for municipal purposes; b) convey all lands required for municipal purposes, including 0.3m reserves; and c) dedicate as public highways on the Plan, all streets and road widenings. 15. A clause shall be added to the Subdivision Agreement stating that, immediately following the registration of the M-Plan, the Owner shall consent to the Town’s registration of the Subdivision Agreement, and any ancillary agreements as necessary in priority of all encumbrances to the Town to the satisfaction of the Town Solicitor and to pay to the Town its associated fees upon execution of the Subdivision Agreement for the preparation and registration of same as set out in the Town’s Fees and Charges By-law, as amended or successor thereto. Engineering Division Conditions Private Wells: 16. A clause shall be added in the Subdivision Agreement stating that prior to the release for registration of the Plan, the Owner shall provide the Town with a Page 156 of 193 2523059 Ontario Inc. and 2407854 Ontario Inc. SUB-2017-03 Conditions of Approval Page 4 survey of nearby private wells on lands external to the Draft Plan, including information on water quality and quantity. Water sampling and analysis on external lands shall be completed at selected wells where existing water quality concerns are suspected upon obtaining legal access from external land owners. 17. A clause shall be added to the Subdivision Agreement stating that the Owner shall retain a hydrogeological consultant to monitor the groundwater table and submit for the Town’s approval a letter report of the findings and conclusions prior to any site alteration on the Lands, and on a yearly basis, which summarizes and identifies groundwater fluctuations, if any, and provides qualified justification for possible fluctuations including recommendations to mitigate construction impacts, if any. A further clause shall be added to the Subdivision Agreement stating that if as a result of carrying out the monitoring and design, modifications are recommended, the Owner shall, at its own expense, provide for such modifications to the satisfaction of the Director. 18. A clause shall be added in the Subdivision Agreement stating that the Owner shall provide confirmation that there will be no future ground source heat pump installations involving wells associated with the Draft Plan and that all existing private wells on the Draft Plan will be located and properly abandoned. 19. A clause shall be added to the Subdivision Agreement stating that the Owner shall properly abandon and plug any unused wells on the Draft Plan in accordance with the Ontario Water Resources Act, R.S.O.1990, c. O.40, and R.R.O. 1990, Reg. 903. Stormwater Management: 20. Prior to the release for registration of the Plan, the Owner shall submit a detailed Stormwater Management Report, to the satisfaction of the Town’s Engineering Division, to substantiate that the Lands meet the current stormwater balance, quantity and quality requirements in accordance with the latest Ministry of Environment guidelines and the Town’s Infrastructure & Environmental Services Department Policy #68 (Stormwater Management Pond and Pond Block Design, Safety and Maintenance). The Owner shall meet the stormwater management control targets to protect surface and ground water and other natural resources in accordance with the criteria and objectives set out in the Town’s master plan for stormwater management. The Owner shall also provide a separate operations and maintenance manual quantifying the frequency of inspections and maintenance requirements and costs for individual items and areas of the stormwater management system to the satisfaction of the Town. 21. Prior to the release for registration of the Plan, the Owner shall submit a Stormwater Management Report and a Hydrogeological Report which Page 157 of 193 2523059 Ontario Inc. and 2407854 Ontario Inc. SUB-2017-03 Conditions of Approval Page 5 addresses water balance; demonstrates that the post development water balance is acceptable; and provides any recommendations required for mitigation. A clause shall be added to the Subdivision Agreement stating that the Owner shall carry-out the recommendations/mitigation measures set out in the Reports to the satisfaction of the Town and the Lake Simcoe Region Conservation Authority. 22. A clause shall be added to the Subdivision Agreement stating that in accordance with the Town’s Policy, the Owner shall pay to the Town upon execution of the Subdivision Agreement a non-refundable cash contribution to be determined by and to the satisfaction of the Town, in accordance with the recommended maintenance and monitoring requirements of the storm water management report. The contribution shall provide for the long term operation and maintenance costs of the stormwater management facilities based on a 50 year life cycle cost determined through a present day cost analysis to the satisfaction of the Town. Roads and Municipal Services: 23. A clause shall be added to the Subdivision Agreement stating that, immediately following the registration of the Plan, the Owner shall convey Block 54 on the Draft Plan to the Town for future public road purposes, at no charge and free of all encumbrances, to the satisfaction of the Town’s Engineering Division. 24. A clause shall be added to the Subdivision Agreement stating that the Town’s temporary cul de sac to the west of the Lands shall be removed, and all works necessary to reinstate the curb, drainage, sidewalk, road and any other works to the satisfaction of the Town, shall be at the sole cost of the Owner. 25. A clause shall be added to the Subdivision Agreement stating that the Owner shall construct, at its sole cost, any temporary turning circles on all dead end streets in conjunction with the construction of the works for any street that is not completed. Streets that are otherwise temporarily terminated must have a temporary turning circle constructed in accordance with the Town of Aurora Design Criteria Manual and to the satisfaction of the Town’s Engineering Division. Prior to the release for registration of the Plan, the Owner shall, at its sole cost, prepare and submit a reference plan showing the temporary turning circle, grant any temporary easements and enter into any further agreements over the turning circle lands which may be required by the Town. 26. A clause shall be added to the Subdivision Agreement stating that the Owner shall implement any and all recommendations of the Functional Servicing Report prepared by WSP dated February, 2019, as amended with respect to the detailed engineering design drawings and reports for the layout and construction of roads and services (i.e. water, storm and sanitary) in Page 158 of 193 2523059 Ontario Inc. and 2407854 Ontario Inc. SUB-2017-03 Conditions of Approval Page 6 accordance with the Town of Aurora Design Criteria Manual to the satisfaction of the Town’s Engineering Division. 27. Prior to the release for registration of the Plan, the Owner shall submit a Report setting out the details of any watermain connection to Yonge Street as well as resolution and mitigation of sewer gas and odour of the existing Region sanitary sewer noted by the Region to the satisfaction of the Town and Region. The report shall also have consideration for ongoing maintenance and include a maintenance manual with future costs of maintenance to mitigate the concerns. A clause shall be added to the Subdivision Agreement stating that the Owner shall provide the Town with a cash contribution in such an amount to be determined by the Town as per the recommended maintenance and monitoring requirements of the sanitary sewer report to the satisfaction of the Town (such contribution shall be the in accordance with the present value cost of 50 year maintenance). 28. Prior to the release for registration of the Plan, the Owner shall prepare and submit detailed engineering drawings which will include, but not be limited to, grading control plans (including any retaining walls and details), plan and profile drawings of all underground and above ground services, general plans (notes, above and below ground and updated to conform to current construction requirements to reduce infiltration), drainage plans, composite utility plans (to include above and non-standard below ground utilities, services, driveways and boulevard tree locations, etc. signed as approved by all related utility providers and Canada Post), stormwater management plans, detail plans, erosion and sediment control plans, illumination (to be controlled to the sidewalk and road and being “dark sky” compliant), and signalization plans, if any, etc. to the satisfaction of the Town’s Engineering Division. The drawings shall include the details of related works on external lands, where applicable. Any proposed final grading shall eliminate retaining walls, unless approved otherwise by the Town’s Engineering Division. Construction details and notes, material descriptions, location and dimensions including top and bottom of wall elevations, heights and length of all retaining walls approved by the Town’s Engineering Division shall be provided in the detailed engineering plans stamped by a professional engineer registered in the Province of Ontario. Any approved retaining walls shall include drainage systems with positive outlets, shall not permit surface drainage to drain over the top of wall, and when there is the option, shall be located on private property instead of public property. 29. Prior to the release for registration of the Plan, the Owner shall submit a capacity study of the Town’s water distribution system to the Lands in order to determine that the proposed development can be adequately serviced to the satisfaction of the Town. As part of the study, should the use of a pressure reducing valve (PRV) be required, consideration should be given to individual PRV’s, as well as a review and confirmation of PRV requirements following the water meters. Furthermore, as part of the study, should a further watermain Page 159 of 193 2523059 Ontario Inc. and 2407854 Ontario Inc. SUB-2017-03 Conditions of Approval Page 7 connection to Yonge Street be determined necessary along Bloomington/Old Bloomington Road, the Owner shall be responsible for all works including the design and construction as well as negotiating and establishing any easements or lands required. 30. Prior to the release for registration of the Plan, the Owner shall submit a detailed sanitary sewer capacity study including review of existing sewer conditions in order to determine that the proposed development can be adequately serviced to the satisfaction of the Town. A clause shall be added to the Subdivision Agreement stating that the Owner shall upgrade or remediate any sewers that the study reports require remediation or upgrading. 31. Prior to the release for registration of the Plan, the Owner shall submit plans acceptable to the Town, detailing any phasing of construction and development, together with the means by which construction access to the Lands will be gained during any construction or phasing. Should phasing be necessary or requested, a clause shall be added to the Subdivision Agreement stating that the Owner shall comply with the phasing plan and make all builders aware of the phasing plan. 32. A clause shall be added to the Subdivision Agreement stating that construction access may be limited until such time as the first occupancy of any lot or block on the Plan if determined by the Town in consultation with York Region and approved by Central York Fire Services and the Chief Building Official. 33. At the time of second submission of detailed engineering drawings, the Town, in its sole discretion may request the Owner to pay engineering fees to the Town in the amount of 1% of the estimated cost of all the works necessary for the construction of the servicing including all grading, drainage and infrastructure works etc., as estimated by the consultant for the project. Upon execution of the Subdivision Agreement, the Owner shall pay any additional engineering fees to a total fee of 6% of the estimated cost of all work to the satisfaction of the Town’s Engineering Division in accordance with the Town’s Fees and Charges By-Law, as amended or successor thereto. 34. A clause shall be added to the Subdivision Agreement stating that the Owner shall, prior to the release for registration of the Plan, provide servicing securities to the Town, in a form acceptable to the Town’s Financial Services Division and in such amount as approved by the Town’s Engineering Division. 35. A clause shall be added to the Subdivision Agreement stating that the Owner shall provide detailed engineering drawings and be required to construct or pay for the construction of roads, bicycle lanes, curbs, gutters, sidewalks (in accordance with applicable Town policy), underground and above ground services, street lights and illumination, street signs, utilities, storm water management facilities, etc., and any and all other works necessary for the Page 160 of 193 2523059 Ontario Inc. and 2407854 Ontario Inc. SUB-2017-03 Conditions of Approval Page 8 development and servicing of the Lands to the satisfaction of the Town’s Engineering Division. 36. A clause shall be added to the Subdivision Agreement stating that the Owner shall construct and pay for the boundary water meter chambers to the satisfaction of the Town’s Engineering Division. 37. A clause shall be added to the Subdivision Agreement stating that the Owner shall reimburse the Town for snow removal and winter maintenance costs for the roads and sidewalks within the Draft Plan based on the ratio of occupied/unoccupied units/ lots and blocks within the Draft Plan as determined by the Town’s Engineering Division. 38. A clause shall be added to the Subdivision Agreement stating that the Owner shall reimburse the Town for street lighting maintenance costs within the Draft Plan based on the current level of occupancy to the satisfaction of the Town’s Engineering Division. 39. A clause shall be added to the Subdivision Agreement stating that the Owner shall connect the sanitary servicing on the Lands to the sanitary sewer on Old Bloomington Road and that no Development Charge Credits shall apply to the said connection. 40. Prior to undertaking any grading on the Lands, and in connection with the Town’s issuance of a Topsoil Removal Permit (if required), the Owner shall submit a Lot Grading and Erosion Control Plan for any grading within the Draft Plan for approval by the Town and the Lake Simcoe Region Conservation Authority that shall include a Certificate of Decommissioning for any well(s) and septic systems and proposed methods for: a) erosion and sediment control prior to and during construction including the extent of grading/filling, the access location and erosion control detail, the location of spoil pile storage and the location and nature of sediment control works; b) progressive stripping and grading to ensure minimum duration of exposed soil areas to the extent practical; and c) archaeological clearance. 41. Prior to the release for registration of the Plan, the Owner shall complete an Environmental Site Assessment in accordance with the Environmental Protection Act, R.S.O. 1990, c. E.19, O. Reg. 153/04 and O. Reg. 511/95, all as amended, undertaken by a qualified person registered to ensure that the land is suitable for the proposed use. If in the opinion of the qualified person, the Environmental Site Assessment indicates the land may not be suitable for the Page 161 of 193 2523059 Ontario Inc. and 2407854 Ontario Inc. SUB-2017-03 Conditions of Approval Page 9 proposed uses, the qualified person shall so advise the Ministry of the Environment, Conservation and Parks and the Town. Prior to the release for registration of the Plan, the Owner shall do further investigative studies and do all work required to make the Lands suitable for the proposed use. 42. A clause shall be added to the Subdivision Agreement stating for any land to be conveyed to the Town including roads, storm water management facilities, open space, parks, (ravines and buffer areas/natural heritage system etc.), the Owner shall undertake an environmental audit (under Environmental Protection Act, regulation O. Reg. 153/04) and shall obtain any further investigative studies as necessary to complete all required works to clean the said lands of soil contamination to make the lands suitable for the proposed uses. 43. A clause shall be added to the Subdivision Agreement stating that all lots and/or blocks on the Plan to be left vacant for longer than six (6) months, and all portions of public highways that are not paved, together with all drainage swales, shall be graded, seeded and/or sodded and maintained by the Owner to the satisfaction of the Town. 44. A clause shall be added to the Subdivision Agreement stating that the Owner shall grant the required easements to the appropriate authority for public utilities, drainage purposes, turning circles, or any other services as deemed necessary. Any off site easements and works necessary to connect watermains, storm sewers and sanitary sewers to outfall trunks and storm water management facilities on external lands shall be satisfactory to and granted to the appropriate authorities. No works off site or connections to existing infrastructure may be undertaken prior to such approvals and easements being in place. 45. Prior to the release for registration of the Plan, the Owner shall satisfy the Town’s Engineering Division that the services to be installed within, and in conjunction with the Draft Plan will provide for sidewalks which meet the Town's standards along the Lands’ frontage onto roadways that have/will have transit services. 46. Prior to the release for registration of the Plan, the Owner shall submit an internal and external traffic management plan including internal traffic study for review and approval by the Town’s Engineering Division. A clause shall be added to the Subdivision Agreement stating that all road work and construction shall be completed in accordance with the approved internal traffic study, which shall include works relating to road cross-sections (in accordance with the latest development standards as approved by the Town), parking controls, bike ways, pavement markings, pedestrian crossings, sidewalks, access driveways locations, traffic signage including bicycle route signage on the collector or minor collector road in accordance with the Town’s Traffic Demand Management Policy, and other requirements as set out in the said internal Page 162 of 193 2523059 Ontario Inc. and 2407854 Ontario Inc. SUB-2017-03 Conditions of Approval Page 10 traffic study. All traffic control devices (including temporary pavement markings) as specified in the internal traffic study shall be constructed to the satisfaction of the Town’s Engineering Division prior to the occupancy of any dwelling. Regardless of any alternative design standards, the right-of-way shall be a minimum of 22 metres. 47. Prior to the release for registration of the Plan, the Owner shall submit detailed engineering drawings to demonstrate compliance with the Town’s standard configuration with respect to all road bends on the Draft Plan to the satisfaction of the Town’s Engineering Division. 48. Prior to release for registration of the Plan, the Owner shall ensure that all dead end streets, sides of road allowances requiring restricted access, as designated by the Town’s Engineering Division shall be terminated in 0.3 metre reserves to prohibit access at certain locations either temporarily or permanently in the sole discretion of the Town. 49. A clause shall be added to the Subdivision Agreement stating that the Owner shall provide sanitary sewer and storm sewer inspection testing and acceptance in accordance with the latest standards and certifications of the National Association of Sewer Service Companies. Sanitary sewer inspection testing and acceptance shall be in accordance with York Region Sanitary Inspection, Testing and Acceptance Guideline requirements dated September 2011, as amended from time to time and the requirements of the Town. Storm sewer and manhole inspection testing and acceptance shall be in accordance with the requirements and policies of the Town. 50. A clause shall be added to the Subdivision Agreement stating that the Owner shall retain, at its sole expense, a qualified company acceptable to the Town to provide a video (CCTV) inspection of all sanitary and storm sewers and to prepare a report of the findings and conclusions. The report shall summarize and identify sewer pipe material used in accordance with the Town’s and Region of York’s specifications as well as any deleterious materials to be cleaned, settlements, or deflections, if any, with qualified justification provided which are stamped by a professional Engineer registered in the Province of Ontario for possible deviation from Region of York, Town and OPS standards and specifications with recommendations to mitigate construction impacts, if any. If as a result of carrying out the video (CCTV) inspection, modifications or rectifications are required, provide for, at its own expense, such modifications or rectifications as required, the Owner shall, at its sole expense and prior to the Town’s final release of securities, provide for such modifications or rectifications as required through such means as agreed to by the Town until such CCTV inspection and rectifications, if any, are completed to the satisfaction of the Town’s Engineering Division. Page 163 of 193 2523059 Ontario Inc. and 2407854 Ontario Inc. SUB-2017-03 Conditions of Approval Page 11 51. A clause shall be added to the Subdivision Agreement stating that the Owner shall prepare and submit an overall Composite Utility Plan showing the location (shared or otherwise) of all required utilities (on-grade, or above-grade or non- standard below grade, including on-site servicing facilities and streetscaping) to the satisfaction of the Town. The plan shall consider the requirements of those utility providers (including natural gas, hydro, and telecommunications service providers) that will conduct works within the Lands and the respective standards and specification manuals, where applicable, of the utility providers. 52. A clause shall be added to the Subdivision Agreement stating that natural gas, telecommunication service providers and cable television services, including other street hardware, where possible, shall be constructed underground within the road allowances or other appropriate easements to the satisfaction of the Town. 53. A clause shall be added to the Subdivision Agreement stating that the Owner shall grant access, on reasonable terms and conditions, to any telecommunications service providers indicating an interest to locate within a municipal right-of-way. The Owner shall advise any telecommunications service provider intending to locate within a municipal right-of-way, of the requirement to enter into a Municipal Access Agreement with the Town, and to satisfy all conditions, financial and otherwise of the Town. 54. A clause shall be added to the Subdivision Agreement stating that the Owner shall carry out the recommendations of a detailed Salt Reduction Design Plan to be provided by the Owner to the satisfaction of the Town. Noise Attenuation Barrier Conditions: 55. A clause shall be added to the Subdivision Agreement stating that the Owner shall be responsible to construct, install, maintain, inspect, alter, remove and reconstruct any noise attenuation walls in accordance with the approved Noise Study to the satisfaction of the Town’s Engineering Division. Attenuation barriers must not be located on Town property and the Town will not accept or provide maintenance of attenuation barriers. Details of the noise attenuation barriers for outdoor living areas, location, dimensions, including top and bottom of barrier elevations, and construction details and notes shall be provided on the detailed engineering plans and approved by the Town’s Engineering Division. Parks Division Conditions Parkland: 56. A clause shall be added to the Subdivision Agreement stating that the Owner shall convey Block 53 on the Draft Plan to the Town for parkland purposes, at Page 164 of 193 2523059 Ontario Inc. and 2407854 Ontario Inc. SUB-2017-03 Conditions of Approval Page 12 no charge and free of all encumbrances, to the satisfaction of the Town’s Parks Division. Environmental Protection Lands: 57. A clause shall be added to the Subdivision Agreement stating that the Owner shall convey Blocks 51 and 52 on the Draft Plan to the Town for environmental protection purposes, at no charge and free of all encumbrances, to the satisfaction of the Town’s Parks Division. 58. A clause shall be added to the Subdivision Agreement stating that the Owner shall, in regard to Blocks 51, 52 and 53, and the northern 10 metres of Lots 30 to 37 on the Draft Plan: a) not disturb or otherwise use any portion of these Lots or Blocks for the storage of topsoil or fill materials, with the exception of topsoil stockpiling on the existing residential portion of Blocks 52 and 53 on the Draft Plan, provided that the area be delineated and approved by the Town prior to stockpiling, and that the area be restored to the satisfaction of the Parks Division; b) not encroach into these Lots or Blocks without prior written approval of the Town’s Parks Division; c) not alter grades within buffers to these Lots or Blocks; d) provide a forest edge enhancement and management plan addressing invasive species removal, native restoration plantings, and removal of dead or hazardous trees and limbs within these Lots or Blocks; e) install on-site temporary Paige wire protection/silt fencing along the boundaries of these Lots or Blocks prior to any adjacent development disturbance, and maintain in place the temporary fencing for the duration of development construction; and f) restore and revegetate any proposed disturbance or grading activities within these Lots or Blocks with extensive plantings using native species compatible with the surrounding environment. Vegetation Management: 59. A clause shall be added to the Subdivision Agreement stating that the Owner shall implement any and all recommendations of a Vegetation Management Plan (the “VMP”) to the satisfaction of the Town’s Parks Division which VMP shall be prepared by a consulting landscape architect in coordination with a certified arborist or registered professional forester, or other environmental specialist, as required, and shall include, but not be limited to, the following: a) a detailed vegetation inventory & assessment identifying all vegetation 50mm caliper or greater for individual tree assessments and/or perimeter at canopy of woodland, groups or stands of vegetation; identifying trees Page 165 of 193 2523059 Ontario Inc. and 2407854 Ontario Inc. SUB-2017-03 Conditions of Approval Page 13 and vegetation on adjacent property that may be impacted; and including inventory that identifies species, size and condition; b) identification of all vegetation removals and identification of all protection measures including tree preservation zones for vegetation designated to be preserved; an at–grade impact assessment to support vegetation removals; and/or preservation measures; c) a monetary vegetation appraisal in order to determine compensation planting in accordance with the Town’s Tree Removal/Pruning & Compensation Policy; d) provisions for compliance monitoring and protection/mitigation specifications and implementation of all arboricultural requirements for trees designated to be preserved during construction; and provisions for post construction performance monitoring and rehabilitation specifications; e) coordination with existing homeowners for trees located on property boundaries that require removal with homeowner’s approval for removals and coordination, method of removal, and replacement being obtained; f) a compensation planting plan providing plantings equal to or greater than the appraised value of vegetation designated to be removed from the Lands, which compensation planting shall be completed in addition to the Town’s minimum planting standards; and where compensation plantings cannot be provided on the Lands in the full assessed value, the Owner shall pay a fee to the Town equal to the value of the balance of compensation plantings, to the satisfaction of the Director of the Parks Division; and g) coordination of naturalization and restoration plantings and vegetation related recommendations from the approved Environmental Impact Statement, Natural Heritage Evaluation, and ORM Conformity Study prepared by WSP dated March 5, 2019, as amended. 60. Prior to the commencement of any demolition, topsoil removal, grading or construction activities on the Lands, the Owner shall construct temporary Paige post and wire protection fencing for all vegetation and natural areas to be preserved, in accordance with the VMP. A clause shall be added to the Subdivision Agreement stating that the Owner shall maintain this fencing in good condition for the duration of development on the Lands and provide signage panels on protection fencing identifying the purpose of the fencing and indicating no disturbance beyond the fence to the satisfaction of the Town’s Parks Division. Page 166 of 193 2523059 Ontario Inc. and 2407854 Ontario Inc. SUB-2017-03 Conditions of Approval Page 14 61. The Owner shall only be permitted to remove trees on any lots or blocks on the Draft Plan upon meeting the following conditions with respect to tree removal, preservation, payment of fees, and any such other related items, all to the satisfaction of the Town’s Parks Division: a) tree removal plan and the execution of the Subdivision Agreement; or b) prior to the execution of the Subdivision Agreement, the submission of a Vegetation Management Plan and the execution of a Vegetation Management Agreement. Fencing: 62. A clause shall be added to the Subdivision Agreement stating that the Owner shall implement onsite black vinyl chain link fencing to Town standards on the municipal side of lot lines for all lots and blocks on the Draft Plan that are adjacent to municipal lands. General Landscaping: 63. Prior to the release for registration of the Plan, the Owner shall provide landscape design plans for approval by the Town’s Parks Division detailing landscape works for street tree planting on all road allowances within the Draft Plan. A clause shall be added to the Subdivision Agreement stating that the Owner shall implement said landscape works in accordance with Town standards and to the satisfaction of the Town’s Parks Division. As an alternative, and at sole the discretion of the Town, the Town may consider through the Subdivision Agreement, the Owner’s payment of cash-in-lieu of the value of street tree plantings in accordance with the approved landscape plans to the satisfaction of the Town’s Parks Division. 64. A clause shall be added to the Subdivision Agreement stating that the Owner shall, at the time of street tree installations, distribute to each prospective purchaser of lots within the Plan, a copy of the Town's "Boulevard Tree" information brochure. The Owner shall obtain the Brochures from the Town’s Parks Division at no cost to the Owner. 65. Prior to the release for registration of the Plan, the Owner shall provide landscape design plans for all proposed fencing, landscape structures, subdivision entry features, buffer plantings including native plantings along the proposed noise wall to be constructed along Old Bloomington Road, or any other landscape features required by urban and architectural design guidelines or as required by Town standards, to the satisfaction of the Town’s Parks Division. A clause shall be added to the Subdivision Agreement stating that the Owner shall implement said landscape works. 66. A clause shall be added to the Subdivision Agreement stating that the Owner shall provide consistent and continuous minimum 300mm depth topsoil for all areas associated with tree and shrub plantings within the Plan, to the Page 167 of 193 2523059 Ontario Inc. and 2407854 Ontario Inc. SUB-2017-03 Conditions of Approval Page 15 satisfaction of the Town’s Parks Division. These areas shall include all boulevards designated for street tree plantings, storm water management facilities and landscape and grading buffers. 67. A clause shall be added to the Subdivision Agreement stating that the Owner shall provide the Town the right of first refusal of surplus topsoil at no cost to the Town and shall provide the Town with prior notification of topsoil removal from the Plan. 68. A clause shall be added to the Subdivision Agreement stating that the Owner shall perform topsoil testing in accordance with Town standards by an approved agency to determine nutrient availability for all topsoil sources to be utilized within the Plan and that the Owner shall implement fertilizers and soil amendments in accordance with topsoil test recommendations, to the satisfaction of the Town’s Parks Division. 69. A clause shall be added to the Subdivision Agreement stating that the Owner shall pay, prior to the release for registration of the Plan a one-time financial contribution for the purposes of supplementing the Town's on-going annual maintenance costs associated with landscape works on municipal lands, such works as required by the Town's standards and/or approved urban and architectural design guidelines. The amount of the contribution shall be equal to twenty-five percent (25%) of the total cost of plant material installed on municipal lands within the Plan, with the exception of naturalization and restoration plantings within the environmental protection Blocks 51 and 52 on the Draft Plan. 70. A clause shall be added to the Subdivision Agreement stating that the Owner shall, prior to the release for registration of the Plan, provide landscape securities to the Town, in a form acceptable to the Town’s Financial Services Division, in such amount which is equal to one hundred percent (100%) of the estimated costs of the landscape works, to ensure performance and compliance of all landscape works, to the approval and satisfaction of the Town’s Parks Division. 71. A clause shall be added to the Subdivision Agreement stating that the Owner shall, upon execution of the Subdivision Agreement, pay landscape fees to the Town based on the percentage amount of estimated landscape works as set out in the Town’s Fees and Charges By-law, as amended or successor thereto. The estimated cost of the landscape works shall be provided by the consulting landscape architect and approved by the Town. Building Division Conditions 72. Prior to the release for registration of the Plan, the Owner shall submit a schedule certified by an Ontario Land Surveyor indicating the areas and Page 168 of 193 2523059 Ontario Inc. and 2407854 Ontario Inc. SUB-2017-03 Conditions of Approval Page 16 frontages of the lots, blocks and/or units within the Plan, to the satisfaction of the Chief Building Official. 73. Prior to the release for registration of the Plan, the Owner shall submit reference plans, engineering details and specifications and recommendations for any retaining walls to be constructed on the lands for which a building permit is required under the Building Code Act, 1992, S.O. 1992, c. 23, as amended, and O. Reg. 350/06 (Building Code), (the “Building Code Act”), indicating therein any restrictions such as setback limits for structures, in-ground or above ground pools, trees and landscaping etc. to the satisfaction of the Town’s Building Division and Engineering Division. If any such restrictions are identified, a clause shall be added to the Subdivision Agreement stating that the Owner shall register the Restrictive Covenants on title to the restricted lands to the satisfaction of the Town. 74. Prior to the release for registration of the Plan, the Owner shall obtain a permit under the Building Code Act for the decommissioning of any septic system and shall submit a consultant’s certificate upon completion of the decommissioning, to the satisfaction of the Chief Building Official. 75. Prior to the release for registration of the Plan, the Owner shall obtain a permit under the Building Code Act for the demolition of any buildings or structures prior to the demolition of said buildings or structures to the satisfaction of the Chief Building Official. 76. The Owner shall further keep all of the above materials up-to-date, to reflect the most current approvals, and/or submissions regarding the Plan, and/or engineering design drawings, and other such matters as may be required by the Town’s Building Division and Engineering Division. Noise Impact Study: 77. Prior to the release for registration of the Plan, the Owner shall engage the services of a qualified noise consultant to complete a noise impact study (environmental noise analysis) which assesses projected nuisances caused by noise or vibration (as necessary) within the Draft Plan with recommended mitigation measures for noise generated by the private internal road network, road traffic on external roads or by any other identified source to the satisfaction of the Town’s Chief Building Official and the Region of York, if necessary. The noise impact study shall demonstrate how noise levels can be made to be acceptable in accordance with current Ministry of Environment and Energy guidelines, Provincial standards and Town and Regional policies, and address the long-term functionality and maintenance of any recommended mitigation measures, which are deemed appropriate and acceptable to the Town and the Region of York. The recommendations of the noise impact study shall address the 55dBA limit on all lots, blocks and/or units on the Draft Plan. All attenuation Page 169 of 193 2523059 Ontario Inc. and 2407854 Ontario Inc. SUB-2017-03 Conditions of Approval Page 17 measures and mitigating measures proposed for acoustical purposes shall be approved by the Town’s Engineering Division and the Region of York Transportation and Works Department. 78. A clause shall be added to the Subdivision Agreement stating that the Owner shall implement the recommendations and measures of the approved noise impact study, including, but not limited to, noise, and, or, vibration control measures and warning clauses to the satisfaction of the Town, in consultation with the Region of York. Warning Clauses: 79. A clause shall be added to the Subdivision Agreement stating that the Owner shall include in Offer to Purchase Agreements with prospective purchasers, the following warning clauses, with evidence of same being provided to the Town, if requested, prior to the execution of the Subdivision Agreement: a) “Purchasers are advised that the developer is required to undertake and has borne the sole cost of the following items: i) street trees; ii) corner lot fencing as identified on the approved engineering plans; iii) rear lot fencing as identified on the approved engineering plans; iv) noise attenuation fencing and berms as identified in the approved noise impact study and the approved engineering plans; v) fencing (if required) along school blocks, park blocks and environmental protection lands as identified on the approved engineering plans; and vi) entry features and fencing (if required) as identified on the approved landscape plans.” b) “Purchasers/tenants are advised that sound levels due to increasing (road) traffic may occasionally interfere with some activities of the dwelling occupants as the sound levels exceed the sound level limits of the Municipality and Ministry of the Environment”. “Purchasers/tenants are advised that despite the inclusion of noise control features in the development and within the building units, sound levels due to increasing road traffic may on occasions interfere with some activities of the dwelling occupants as the sound levels exceed the sound level limits if the Municipality and the Ministry of the Environment.” "This dwelling unit has been designed with the provision for adding central air conditioning at the occupant’s discretion. Installation of central air conditioning by the occupant in low and medium density developments will allow windows and exterior doors to remain closed, thereby ensuring that Page 170 of 193 2523059 Ontario Inc. and 2407854 Ontario Inc. SUB-2017-03 Conditions of Approval Page 18 the indoor sound levels are within sound level limits of the Municipality and the Ministry of the Environment. (Note: The location and installation of the outdoor air conditioning device should be done so as to comply with noise criteria of MOE Publication NPC-216, Residential Air Conditioning Devices and thus minimize the noise impacts both on and in the immediate vicinity of the subject property." "This dwelling unit has been supplied with a central air conditioning system which will allow windows and exterior doors to remain closed, thereby ensuring that the indoor sound levels are within the sound level limits of the Municipality and Ministry of the Environment." c) “Purchasers of Lots 7 to 29 inclusive, Lots 37 and 38 on the Draft Plan are advised that the lands adjacent to their lot or block are intended for conservation and naturalization, and portions may be used for active recreational use, a public trail system and trail amenities. The lands are to remain as much as possible in their natural state. The Town will not be responsible for pedestrian traffic, night lighting, noise or any inconvenience or nuisance which may present itself as a result of the lands and associated trail system and recreational amenities.” d) “Purchasers of Lots 7 to 9 inclusive, and Lots 38 and 39 are advised that fence gates and/or other means of access will not be permitted to access adjoining municipal lands (including, but not limited, to municipal lands used for parks, open space, environmental and stormwater management purposes) from residential properties.” e) “Purchasers of Lots 1 to 50 inclusive are advised that Block 53 will be used for parkland purposes which may include recreational amenities, a trail system, and lighting for night uses.” f) “Purchasers of Lots 30 to 37 inclusive are advised that a Restrictive covenant is registered on title stating that the rear portion of their Lots are not permitted for development, site alteration, or tree removal.” 80. A clause shall be added to the Subdivision Agreement stating that the Owner shall include in all Offers of Purchase and Sale Agreements with purchasers of lots within the Plan, a notice clearly setting out the details of any fencing or urban design feature that is to be installed on the lot being purchased. Such notice shall clearly identify specifications relating to location, timing of installation, colour, materials, height and other design details of the fencing or urban design features. A further clause shall be added to the Subdivision Agreement stating that the Owner shall include in the purchase price of the lot, any fencing or urban design feature that is required by the Town and/or the Region. Page 171 of 193 2523059 Ontario Inc. and 2407854 Ontario Inc. SUB-2017-03 Conditions of Approval Page 19 York Region Conditions 81. The Owner shall agree to save harmless the Town of Aurora and York Region from any claim or action as a result of water or sanitary sewer service not being available when anticipated. 82. The Owner shall agree to implement the sewer gas and odour mitigation solution as per the Region's approved engineering drawings outlined in Condition 98 to the satisfaction of York Region and Town of Aurora. 83. The Owner shall agree to advise all potential purchasers of the lots within the subdivision that sewer gas and associated odours may be present in the area. 84. The Owner shall agree to include the following warning clause in all offers to purchase, and agreements of Purchase and Sale or Lease for all lots within the subdivision: "Purchasers are advised that despite the sewer gas and associated odour mitigation measures implemented within the subdivision, sewer gas and associated odours may persist." 85. The Owner shall agree to indemnify and hold harmless the Town of Aurora and York Region, their elected and appointed officials, Chairmen, employees, contractors and agents against any and all actions, causes of action, suits, orders, proceedings, claims, demands and damages whatsoever which may arise from presence of sewer gas and associated odours within the subdivision. 86. The Owner shall agree to locate, design and install the proposed wastewater outlet to the Region's 1050mm sewer on Bloomington Road to the satisfaction of the Region. 87. The Owner shall agree to locate, design and install the section of proposed watermain on Yonge Street that crosses Region's existing trunk sewer and watermain to the satisfaction of the Region. 88. The Owner shall agree to provide direct shared pedestrian/cycling facilities and connections from the proposed development to Yonge Street, Bloomington Road and (Collector/Local Roads) to support active transportation and public transit, where appropriate. A drawing showing the conceptual layout of active transportation facilities and connections internal to the site and to the Regional roads shall be provided to the Region. 89. The Owner shall agree that where berm, noise wall, window and/or oversized forced air mechanical systems are required, these features shall be certified by a professional engineer to have been installed as specified by the approved Page 172 of 193 2523059 Ontario Inc. and 2407854 Ontario Inc. SUB-2017-03 Conditions of Approval Page 20 Noise Study and in conformance with the Ministry of Environment guidelines and the York Region Noise Policy. 90. The following warning clause shall be included in the Subdivision Agreement with respect to the lots or blocks affected: "Purchasers are advised that despite the inclusion of noise attenuation features within the development area and within the individual building units, noise levels will continue to increase, occasionally interfering with some activities of the building's occupants”. 91. Where noise attenuation features will abut a York Region Right-Of-Way, the Owner shall agree in wording satisfactory to York Region Development Engineering, as follows: a) That no part of any noise attenuation feature shall be constructed on or within the York Region Right-Of-Way; b) That noise fences adjacent to York Region roads may be constructed on the private side of the 0.3 metre reserve and may be a maximum 2.5 metres in height, subject to the area municipality's concurrence; c) That maintenance of the noise barriers and fences bordering on York Region Right-Of-Way's shall not be the responsibility of York Region. 92. The Owner shall agree to be responsible for determining the location of all utility plants within York Region Right-Of-Way and for the cost of relocating, replacing, repairing and restoring any appurtenances damaged during construction of the proposed site works. The Owner must review, or ensure that any consultants retained by the Owner, review, at an early stage, the applicable authority's minimum vertical clearances for aerial cable systems and their minimum spacing and cover requirements. The Owner shall be entirely responsible for making any adjustments or relocations, if necessary, prior to the commencement of any construction. 93. The Owner shall agree to implement the recommendations of the Transportation Mobility Plan Study, as approved by the Region. 94. The road allowance included within the draft plan of subdivision shall be named to the satisfaction of the Town of Aurora and York Region. 95. The Owner shall provide to the Region the following documentation to confirm that water and wastewater servicing capacity is available to the subject development and have been allocated by the Town of Aurora: Page 173 of 193 2523059 Ontario Inc. and 2407854 Ontario Inc. SUB-2017-03 Conditions of Approval Page 21 a) a copy of the Council resolution confirming that the Town of Aurora has allocated servicing capacity, specifying the specific source of the capacity, to the development proposed within this draft plan, or any phase thereof. b) a copy of an email confirmation by Town of Aurora staff stating that the allocation to the subject development remains valid at the time of the request for regional clearance of this condition. 96. The Owner shall provide an electronic set of the final engineering drawings showing the watermains and sewers for the proposed development to the Community Planning and Development Services branch and the Infrastructure Asset Management branch for record. 97. Prior to the First Engineering submission, the Owner shall engage the services of a consultant to prepare and submit to the Town's and Region's satisfaction a sewer gas and odour mitigation feasibility study evaluating sewer system design options and recommending a preferred solution to be implemented for the proposed subdivision. The evaluation of options and recommended preferred solution shall include due consideration for all relevant factors, including but not limited to, the following: a) health and safety concerns, as well as odour concerns for existing and future residents in the area; b) operation and maintenance requirements of the new infrastructure, including sewers, manholes and related appurtenances; c) longer-term impacts to the sewer system, including potential for increased corrosion; d) any other long-term risks associated with the proposed solution. 98. The Owner shall submit the detailed engineering drawings for the preferred sewer gas and odour mitigation solution outlined in Condition 97 to the Region for review and approval. 99. The Owner shall demonstrate that the proposed re-location of the access from Old Bloomington Road to Bloomington Road will be aligned with Paradelle Drive to create a four-legged intersection. This intersection shall be designed to Regional standards and requirements 100. The Owner shall provide a functional design for a sidewalk on the north side of Bloomington Road between Yonge Street and Parade lie Drive, to the satisfaction of York Region and the Town of Aurora. Page 174 of 193 2523059 Ontario Inc. and 2407854 Ontario Inc. SUB-2017-03 Conditions of Approval Page 22 101. The Owner shall demonstrate that the existing Old Bloomington Road access will be closed. 102. The Owner shall demonstrate that Street "B” will connect to the proposed public street on the properties located to the west (13859, 13875, 13887 Yonge Street). 103. The Owner shall provide a TDM letter, addressing the comments above, to the satisfaction of the Region. 104. The Owner shall have prepared, by a qualified professional transportation consultant, a functional transportation report/plan outlining the required road improvements for this subdivision. The report/plan, submitted to Development Engineering for review and approval, shall explain all transportation issues and shall recommend mitigative measures for these issues. 105. Prior to final approval and concurrent with the submission of the subdivision servicing application (MOE) to the area municipality, the Owner shall provide a set of engineering drawings, for any works to be constructed on or adjacent to the York Region road, to Development Engineering, Attention: Manager, Development Engineering, that includes the following drawings: a) Plan and Profile for the York Region road and intersections; b) Grading and Servicing; c) Intersection/Road Improvements, including the recommendations of the Traffic Report; d) Construction Access Design; e) Utility and underground services Location Plans; f) Signalization and Illumination Designs; g) Line Painting; h) Traffic Control/Management Plans; i) Erosion and Siltation Control Plans; j) Landscaping Plans, including tree preservation, relocation and removals; k) Sidewalk locations, concrete pedestrian access to existing and future transit services and transit stop locations as required by York Region Transit/Viva; Page 175 of 193 2523059 Ontario Inc. and 2407854 Ontario Inc. SUB-2017-03 Conditions of Approval Page 23 l) Functional Servicing Report (water, sanitary and storm services) m) Water supply and distribution report; n) Engineering drawings showing plan and profile views of proposed works related to connections to or crossing of Regional watermain or sewer, including the following, as applicable: i. Disinfection Plan ii. MOECC Form 1-Record of Watermains Authorized as a Future Alteration o) Engineering drawings showing plan and profile views of proposed sewers and watermains and appurtenances, including manholes, watermains, valves, hydrants, etc. proposed within the subdivision. 106. The Owner shall submit a detailed Development Charge Credit Application to York Region, if applicable, to claim any works proposed within the York Region Right-Of-Way. Only those works located in their ultimate location based on the next planning upgrade for this Right-Of-Way will be considered eligible for credit, and any work done prior to submission without prior approval will not be eligible for credit. 107. The Owner shall provide drawings for the proposed servicing of the site to be reviewed by the Engineering Department of the area municipality. Three (3) sets of engineering drawings (stamped and signed by a professional engineer), and MOE forms together with any supporting information shall be submitted to Development Engineering, Attention: Mrs. Eva Pulnicki, P.Eng. 108. The location and design of the construction access for the subdivision work shall be completed to the satisfaction of Development Engineering and illustrated on the Engineering Drawings. 109. The Owner shall demonstrate, to the satisfaction of Development Engineering, that all existing driveway(s) along the Regional road frontage of this subdivision will be removed as part of the subdivision work, at no cost to York Region. 110. The Owner shall engage the services of a consultant to prepare and submit for review and approval, a noise study to the satisfaction of Development Engineering recommending noise attenuation features. 111. The Owner shall implement the noise attenuation features as recommended by the noise study and to the satisfaction of Development Engineering. Page 176 of 193 2523059 Ontario Inc. and 2407854 Ontario Inc. SUB-2017-03 Conditions of Approval Page 24 112. The Owner shall demonstrate, to the satisfaction of Development Engineering, that the throat width of the proposed access off Bloomington Road shall be designed to accommodate the recommendations of the transportation report approved by York Region. 113. The intersection of Bloomington Road and Street 'A' shall be designed to the satisfaction of Development Engineering with any interim or permanent intersection works including turning lanes, profile adjustments, illumination and/or signalization as deemed necessary by Development Engineering 114. The Owner shall demonstrate, to the satisfaction of Development Engineering, that all local underground services will be installed within the area of the development lands and not within York Region's road allowance. If a buffer or easement is needed to accommodate the local services adjacent to York Region's Right-of-Way, then the Owner shall provide a satisfactory buffer or easement to the Area Municipality, at no cost to the Region. 115. The Owner shall provide an executed Subdivision Agreement to the Regional Corporate Services Department, outlining all requirements of the Corporate Services Department. 116. The Owner shall enter into an agreement with York Region, agreeing to satisfy all conditions, financial and otherwise, of the Regional Corporation; Regional Development Charges are payable in accordance with Regional Development Charges By-law in effect at the time that Regional Development Charges, or any part thereof, are payable. Lake Simcoe Region and Conservation Authority Conditions 117. That this approval is applicable to the Draft Plan of Subdivision prepared by The Biglieri Group Ltd. (November 9, 2018) and may be subject to redline revisions based on the detailed technical plans and studies. 118. That prior to final plan approval and any major site alteration, the following shall be prepared to the satisfaction of the LSRCA and the Town: a) A detailed Stormwater Management Report in accordance with Lake Simcoe Region Conservation Authority Technical Guidelines for Stormwater Management Submissions and in conformity with the Stormwater Management Master Plan approved under Strategic Action 4.5-SA of the Lake Simcoe Protection Plan; b) A detailed erosion and sediment control plan; c) A detailed grading and drainage plan; Page 177 of 193 2523059 Ontario Inc. and 2407854 Ontario Inc. SUB-2017-03 Conditions of Approval Page 25 d) A detailed restoration planting plan; e) A Detailed Low Impact Development (LID) Evaluation demonstrating the means to maximize the use of LID measures consistent with Policy 1.6.6.7 of the Provincial Policy Statement (2014); and, f) A Contaminant Management Plan demonstrating a minimization of impacts to the kettle features. 119. That prior to final approval, the following shall be undertaken to the satisfaction of the LSRCA, in accordance with the South Georgian Bay Lake Simcoe Source Protection Plan: a) Detailed Hydrogeological Report / Water Balance; b) Compensatory Measures if required. 120. That prior to final approval, the following shall be undertaken to the satisfaction of the LSRCA, in accordance with the Phosphorus Offsetting Policy: a) Phosphorus budget b) Compensatory measures if required 121. That prior to final plan approval, the owner shall pay all development fees to the LSRCA in accordance with the approved fees policy, under the Conservation Authorities Act. 122. That prior to final plan approval, a detailed ecological offsetting strategy in accordance with the LSRCA Ecological Offsetting Plan (Updated 2019) shall be prepared to the satisfaction of the LSRCA identifying the appropriate compensatory measures for the loss of natural heritage features (e.g. forest cover) resulting from the development and also identifying areas for feature compensation. 123. That prior to final plan approval, a feature-based water balance shall be prepared to the satisfaction of the LSRCA demonstrating that there will be no negative impacts on the contiguous wetland and woodland features. 124. That prior to final plan approval, all technical comments provided by the LSRCA shall be addressed to the satisfaction of the LSRCA and the Town. 125. That prior to final plan approval, an edge management plan for the newly created forest edge shall be prepared to the satisfaction of the LSRCA and the Town demonstrating, among other matters, the means to address sunscald, wind-throw, and invasive species. Page 178 of 193 2523059 Ontario Inc. and 2407854 Ontario Inc. SUB-2017-03 Conditions of Approval Page 26 126. That prior to final approval the provisions of the Endangered Species Act shall be addressed to the satisfaction of the Ministry of Natural Resources and Forestry. 127. That prior to final plan approval, the Owner shall successfully apply and amend the Zoning By-law by placing Block 51 in an Environmental Protection Zone. 128. That prior to final plan approval, the owner shall obtain a permit from the LSRCA for any development within an area subject to Ontario Regulation 179/06 under the Conservation Authorities Act. 129. That the Owner shall agree in the Subdivision Agreement to dedicate and transfer the environmentally significant areas located in Block 51 to a public authority such as the Region of York, Town of Aurora, or TRCA. 130. That the Owner shall agree in the Subdivision Agreement to adequately demarcate the environmentally significant areas located in Block 51 by means such as fencing and signage. 131. That the owner shall agree in the Subdivision Agreement to carry out, or cause to be carried out, the recommendations and requirements contained within the plans and reports as approved by the LSRCA and the Town. 132. That the owner shall agree in the Subdivision Agreement to retain a qualified professional to certify in writing that the works were constructed in accordance with the plans and reports as approved by the LSRCA and the Town. 133. That the owner shall agree in the Subdivision Agreement to ensure that proper erosion and sediment control measures will be in place in accordance with the approved Grading and Drainage Plan, and Erosion and Sediment Control Plan prior to any site alteration or grading. 134. That the owner shall agree in the Subdivision Agreement to grant any easements required for storm water management purposes to the Town. 135. That the owner shall agree in the Subdivision Agreement to maintain all existing vegetation up until a minimum of 30 days prior to any grading or construction on-site in accordance with 4.20b.-DP of the Lake Simcoe Protection Plan. 136. The Owner shall agree in the Subdivision Agreement to indemnify and save harmless the municipality and the LSRCA from all costs, losses, damages, judgements, claims, demands, suits, actions, or complaints resulting from any increased flooding or erosion to property and people as a result of the approved storm water management scheme. The Owner shall obtain and maintain in full Page 179 of 193 2523059 Ontario Inc. and 2407854 Ontario Inc. SUB-2017-03 Conditions of Approval Page 27 force and effect during the term of this agreement general liability insurance with respect to the storm water management works and system. 137. The LSRCA will require the following prior to the issuance of a clearance letter: a) A copy of the executed subdivision agreement. b) A copy of the draft M-Plan. c) A letter from the developer’s planning consultant detailing how each LSRCA condition of draft plan approval has been fulfilled to the satisfaction of the conservation authority. Town of Richmond Hill 138. Prior to final approval of the plan, the Owner shall provide a detailed Stormwater Management Monitoring Report. This report shall be completed to the satisfaction of the City of Richmond Hill and the Town of Aurora. The Owner shall agree in the subdivision agreement to implement the recommendations of the Stormwater Management Monitoring Report and to undertake the performance monitoring program specified in the Report and to provide appropriate securities to carry out or cause to be carried out the performance monitoring program. The Owner shall agree in the subdivision agreement to demonstrate that, prior to assumption of municipal services, all stormwater management facilities are performing in accordance with their approved design to the satisfaction of the City of Richmond Hill and the Town of Aurora. Central York Fire Services Conditions 139. A minimum of temporary street signage must be in place to assist emergency responses prior to construction of buildings. 140. All roads must be complete to a minimum base coat and be able to support emergency vehicles with site access acceptable to Central York Fire Services prior to any building construction. 141. Plans shall include provisions for emergency vehicle access required to be maintained during construction. 142. Access for emergency vehicles shall be maintained at all times during construction. 143. Water supply for firefighting, including hydrants must be installed and operational prior to construction of buildings. Page 180 of 193 2523059 Ontario Inc. and 2407854 Ontario Inc. SUB-2017-03 Conditions of Approval Page 28 144. A schedule of Firebreak lots/blocks is submitted to Central York Fire Services for approval prior to construction of buildings. Builders/developers will not make application for building permits for designated firebreak lots/blocks without written release of firebreak designation from Central York Fire Services. 145. Plans shall include provisions for Secondary access. Ministry of Tourism and Sport 146. A clause shall be added to the Subdivision Agreement stating that the Owner shall not grade or otherwise disturb the soil on the Lands prior to the Ministry of Tourism Culture and Sport confirming that all archaeological resource concerns have met licensing and resource conservation requirements. Canada Post 147. The owner/developer will consult with Canada Post to determine suitable permanent locations for the placement of Community Mailboxes and to indicate these locations on appropriate servicing plans. 148. The Builder/Owner/Developer will confirm to Canada Post that the final secured permanent locations for the Community Mailboxes will not be in conflict with any other utility; including hydro transformers, bell pedestals, cable pedestals, flush to grade communication vaults, landscaping enhancements (tree planting) and bus pads. 149. The owner/developer will install concrete pads at each of the Community Mailbox locations as well as any required walkways across the boulevard and any required curb depressions for wheelchair access as per Canada Post’s concrete pad specification drawings. 150. The owner/developer will agree to prepare and maintain an area of compacted gravel to Canada Post’s specifications to serve as a temporary Community Mailbox location. This location will be in a safe area away from construction activity in order that Community Mailboxes may be installed to service addresses that have occupied prior to the pouring of the permanent mailbox pads. This area will be required to be prepared a minimum of 30 days prior to the date of first occupancy. 151. The owner/developer will communicate to Canada Post the excavation date for the first foundation (or first phase) as well as the expected date of first occupancy. 152. The owner/developer agrees to include in all offers of purchase and sale a statement, which advises the prospective new home purchaser/tenants that mail delivery will be from a designated Community Mailbox, and to include the exact locations (list of lot #s) of each of these Community Mailbox locations; Page 181 of 193 2523059 Ontario Inc. and 2407854 Ontario Inc. SUB-2017-03 Conditions of Approval Page 29 and further, advise any affected homeowners/tenants of any established easements granted to Canada Post. 153. The owner/developer will be responsible for officially notifying the purchasers of the exact Community Mailbox locations prior to the closing of any home sales with specific clauses in the Purchase offer, on which the homeowners do a sign off. Alectra Utilities 154. The owner/developer shall complete a subdivision application form and enter into a legal binding Offer to Connect (OTC) agreement with Alectra Utilities which outline roles and responsibilities pertaining to the design, installation, energization and servicing of the Electrical Distribution System (EDS) for the subdivision. Design and Installation of the EDS can only commence once all monies, securities, easements and executed OTC have been received by Alectra Utilities. The owner/developer is responsible to provide proof of the executed OTC to the municipality to have this condition met. Enbridge Gas 155. The applicant shall contact Enbridge Gas Distribution’s Customer Connections department by emailing SalesArea30@enbridge.com for service and meter installation details and to ensure all gas piping is installed prior to the commencement of site landscaping (including, but not limited to: tree planting, silva cells, and/or soil trenches) and/or asphalt paving. 156. If the gas main needs to be relocated as a result of changes in the alignment or grade of the future road allowances or for temporary gas pipe installations pertaining to phase construction, all costs are the responsibility of the applicant. 157. In the event that easement(s) are required to service this development, the applicant will provide the easement(s) to Enbridge Gas Distribution at no cost. 158. The applicant will contact Enbridge Gas Distribution’s Customer Connections department by emailing SalesArea30@enbridge.com prior to any site construction activities to determine if existing piping facilities need to be relocated or abandoned. 159. The applicant will grade all road allowances to as close to final elevation as possible, provide necessary field survey information and all approved municipal road cross sections, identifying all utility locations prior to the installation of the gas piping. 160. Enbridge Gas Distribution reserves the right to amend or remove development conditions. Page 182 of 193 2523059 Ontario Inc. and 2407854 Ontario Inc. SUB-2017-03 Conditions of Approval Page 30 Clearances 161. The Town’s Planning Division shall advise that Conditions 1 to 12 inclusive have been satisfied, stating briefly how each condition has been met. 162. The Town’s Legal Services Division shall advise that Conditions 13 to 15 inclusive have been satisfied, stating briefly how each condition has been met. 163. The Town’s Engineering Division shall advise that Conditions 16 to 55 inclusive, and 73, 76, 77, 79 and 138 have been satisfied, stating briefly how each condition has been met. 164. The Town’s Parks Division shall advise that Conditions 56 to 71 inclusive, and 79 have been satisfied, stating briefly how each condition has been met. 165. The Town’s Building Division shall advise that Conditions 72 to 80 inclusive have been satisfied, stating briefly how each condition has been met. 166. York Region shall advise that Conditions 81 to 116 inclusive have been satisfied; the clearance letter shall include a brief statement detailing how each condition has been met. 167. The Lake Simcoe Region Conservation Authority shall advise that Conditions 117 to 137 inclusive have been satisfied; the clearance letter shall include a brief statement detailing how each condition has been met. 168. The City of Richmond Hill shall advise that Condition 138 has been satisfied; the clearance letter shall include a brief statement detailing how each condition has been met 169. Central York Fire Services shall advise that Conditions 139 to 145 inclusive have been satisfied; the clearance letter shall include a brief statement detailing how the condition has been met. 170. The Ministry of Tourism shall advise that Condition 146 has been satisfied; the clearance letter shall include a brief statement detailing how each condition has been met. 171. Canada Post shall advise that Conditions 147 to 153 inclusive have been satisfied; the clearance letter shall include a brief statement detailing how each condition has been met. 172. Alectra shall advise that Condition 154 has been satisfied; the clearance letter shall include a brief statement detailing how each condition has been met. Page 183 of 193 2523059 Ontario Inc. and 2407854 Ontario Inc. SUB-2017-03 Conditions of Approval Page 31 173. Enbridge shall advise that Conditions 155 to 160 inclusive have been satisfied; the clearance letter shall include a brief statement detailing how each condition has been met. Page 184 of 193 100 John West Way Aurora, Ontario L4G 6J1 (905) 727-3123 aurora.ca Town of Aurora Member Motion Mayor’s Office _______________________________________________________________________________________ Re: Xeriscaping on Town Boulevards To: Members of Council From: Mayor Tom Mrakas Date: April 2, 2024 _______________________________________________________________________________________ Whereas water conservation and sustainable landscaping practices are essential for the well-being of our community and the environment; and Whereas xeriscaping is a water-efficient landscaping method that promotes the use of drought-resistant and native plants, reducing the need for irrigation and conserving water resources and reduce yard trimmings; and Whereas xeriscaping on Town boulevards has the potential to showcase the benefits of water-efficient landscaping, beautify our community, and inspire residents to adopt sustainable practices; and Whereas xeriscaping is currently considered an encroachment under Town Bylaws and is therefore not allowed; 1. Now Therefore Be It Hereby Resolved That Council directs staff to report back on the feasibility of implementing xeriscaping on Town boulevards Town-wide. Page 185 of 193 100 John West Way Aurora, Ontario L4G 6J1 (905) 727-3123 aurora.ca Town of Aurora Memorandum Mayor’s Office Re: York Regional Council Highlights of March 21, 2024 To: Members of Council From: Mayor Mrakas Date: April 2, 2024 Recommendation 1. That the York Regional Council Highlights of March 21, 2024, be received for information. Page 186 of 193 1 , Thursday, March 28, 2024 York Regional Council – Thursday, March 21, 2024 Livestreaming of the public session of Council and Committee of the Whole meetings is available on the day of the meeting from 9 a.m. until the close of the meeting. Past sessions are available at York.ca/councilandcommittee York Region Vision Zero Traveller Safety Plan aims to reduce severe collisions York Regional Council approved the multi-year York Region Vision Zero Traveller Safety Plan to reduce severe collisions and create safer traveller experiences. The Traveller Safety Plan is driven by the international initiative Vision Zero and developed using global road safety best practices to reduce severe collisions, defined as collisions resulting in serious injury or death. To support this vision, a short-term target to reduce severe collisions by 10% within five years (2024 to 2028) has been set. The plan recommends more than 100 countermeasures, including engineering and technology solutions, public engagement, education and heightened enforcement to reduce risk of collision. Specific measures include automated speed enforcement, intersection improvements, pedestrian and cycling measures, red light cameras, roundabouts, school zone speed reductions and speed feedback boards. Development of this plan and its subsequent success requires on-going collaboration, resources, monitoring, analysis and evaluation to improve safety and change behaviours. Data is analyzed yearly to identify trends and help inform decisions on where improvements are needed. Data will be used to track progress and report back to Regional Council on the plan’s work and success. Learn more at york.ca/trafficsafety Development of York Region’s 2025 to 2035 Housing and Homelessness Plan underway Regional Council received an update on the development of York Region’s next 10-year Housing and Homelessness Plan. Expected to be brought forward to Council in 2025, the plan to help address needs across the Region’s housing continuum will be informed by work underway on the Affordable Private Market Housing Implementation Plan, Community Housing Development Master Plan and Homelessness Services System Plan. More information can be found at york.ca/housing and Council declaring housing affordability crisis. Memorandum of Agreement signed to advance wastewater energy transfer project York Region and Markham District Energy Inc., a company wholly owned by City of Markham, signed a Memorandum of Agreement to advance a wastewater energy transfer project in the City of Markham. Page 187 of 193 By connecting to York Region’s York Durham Sewage System wastewater main at 8100 Warden Avenue in the City of Markham, Markham District Energy will transfer energy from wastewater instead of consuming natural gas and electricity, for use in buildings connected to its system. This innovative partnership will enable a significant reduction in natural gas consumption and associated greenhouse gas emissions by extracting heat from wastewater in colder months and injecting heat into wastewater in warmer months. This project supports York Region’s Climate Change Action Plan goals and works towards net-zero carbon emissions by 2050. As the largest wastewater energy transfer project in North America, annual community greenhouse gas emissions will be reduced by up to 30,000 tonnes, equivalent to annual emissions from 5,500 cars or greenhouse gas absorption by a forest 15% the size of the City of Markham. The agreement proposes a 30-year contract term. Markham District Energy is responsible for project costs. Anticipated ongoing Regional operating costs are proposed to be recovered through an energy transfer fee. Four-year plan outlines a place to thrive for newcomers Regional Council has approved A Place to Thrive: York Region’s 2024 to 2027 Plan for Newcomer Inclusion. The plan presents a vision for how York Region will continue to collectively support newcomer health and well-being, build welcoming communities and promote equitable and prosperous economic pathways for diverse groups of newcomers. According to 2021 Census data, newcomers represented more than 84% of York Region’s population growth between 2016 and 2021 (53,495 out of 63,455 new residents). York Region also welcomes temporary residents, such as international students, foreign workers, those fleeing the conflict in Ukraine and asylum seekers, many of whom transition to permanent residency. Since 2009, York Region has hosted a Local Immigration Partnership, a federally funded, community- based collaborative, engaging local partners in developing welcoming and inclusive communities. Like other Local Immigration Partnerships, York Region does not provide direct newcomer services. The Region is funded to support research, lead strategic planning and improve coordination of services facilitating newcomer settlement and inclusion. A Newcomer Inclusion Table and its working groups, comprised of Council-appointed members and representation from diverse newcomer-serving sectors and newcomer residents, advise the Local Immigration Partnership on the development and implementation of a newcomer plan. More information on the Local Immigration Partnership is available at york.ca/newcomerservices Navigating forward together, planning to support seniors Regional Council approved the 2024 to 2027 York Region Plan to Support Seniors: Navigating Forward Together. This plan builds on the success of the 2016 strategy and identifies new actions to further foster healthy aging and support seniors to age in the right place of their own preferences, circumstances and care needs. Four priorities identified include: • Keep seniors healthier longer • Support seniors to live in age-friendly, complete communities • Connect seniors and caregivers to the right services at the right times • Improve coordination, organization and planning of services for seniors Page 188 of 193 While many seniors remain healthy, active and connected to their communities, some require additional levels of care and support. The plan aims to support seniors through improved access to health and program information, service integration, enhanced system navigation and collaborative system planning and shared service innovation. The plan identifies areas requiring urgent attention and investment from federal and provincial governments to advance seniors’ health and well-being. Bi-annual progress reports are planned in 2026 and 2028, with a review and plan update presented to Council for consideration in 2028. For more information, visit york.ca/PlanForSeniors Update on provincial highway projects in York Region Regional Council received an update on provincial highway projects in York Region, including the Bradford Bypass (Highway 400-404 Link) and Highway 413. Bradford Bypass is a future 16-kilometre highway connecting Highway 400 in Simcoe County to Highway 400 in York Region. The recommended plan includes three proposed interchanges in York Region at Bathurst Street, 2nd Concession and Leslie Street. Construction is anticipated to start in 2024. Highway 413 is a proposed 52-kilometre highway from Highway 400 between Kirby Road and King- Vaughan Road in the City of Vaughan to the Highway 401/407 ETR interchange connecting York Region, Peel Region and Halton Region. Proposed interchanges in York Region are at Highway 427, Highway 27 and Weston Road and possibly at Pine Valley Drive. Supporting robust highway networks move people, goods and services, helping to achieve Ontario’s Growth Plan population and employment objectives. Learn more about York Region’s transportation network at york.ca/transportation York Region calls for re-assessment of Housing Accelerator Fund applications Regional Council passed a resolution calling on the federal government to re-assess Housing Accelerator Fund applications for the Region’s northern municipalities who were denied funding. Introduced by the federal government in 2023, the Housing Accelerator Fund is a $4 billion application- based program which provides financing for local municipal governments to support construction of new housing. Through this application process, the City of Markham, City of Richmond Hill and City of Vaughan have been allocated a combined $148 million in funding. However, the five northern towns who applied for funding were declined. As one of the fastest growing municipalities in Canada, York Region’s population is anticipated to grow to more than two million people by 2051. Approximately 30% of this growth is planned for the Region’s northern six municipalities. In calling on the federal government to reconsider these applications, Regional Council acknowledges the need for long-term predictable federal funding to build the housing- enabling infrastructure needed to meet both federal and provincial housing targets. Mayor Hackson welcomed back to Regional Council On Thursday, March 7, 2024, York Region Chairman and CEO Wayne Emmerson welcomed Town of East Gwillimbury Mayor Virginia Hackson back to Regional Council following a brief leave of absence. Page 189 of 193 At the same meeting, Chairman Emmerson extended appreciation and thanks to Town of East Gwillimbury Councillors’ Brian Johns and Scott Crone for their participation at Regional Council in Mayor Hackson’s absence. York Region mourns the passing of The Right Honourable Brian Mulroney Regional Council extended deepest condolences to the family, friends and colleagues of The Right Honourable Brian Mulroney, Canada’s 18th Prime Minister, who passed away on Thursday, February 29, 2024. As Prime Minister, Brian Mulroney was renowned for his ability to forge relationships with those from all walks of life, including world leaders and those living in small communities. He introduced major economic reforms, undertook constitutional changes and established Canada’s first free trade agreement with the United States. In tribute, Regional Council held a moment of silence at the March 7, 2024, Committee of the Whole meeting. Flags at York Region facilities have been lowered in his honour. Condolences on passing of Benny Del Duca Regional Council shared condolences to City of Vaughan Mayor Steven Del Duca on the passing of his father, Benny Del Duca, on Monday, March 4, 2024. Regional Council offered sympathies to the entire Del Duca family. Extending condolences to victims of Tennessee plane crash Regional Council extended condolences to the friends and loved ones of King Township’s Dotsenko family, who were the victims of a deadly plane crash in Nashville Tennessee on March 5, 2024. Ontario Medal for Young Volunteers Regional Council extended congratulations to five exceptional York Region residents from the City of Markham, City of Vaughan and Town of Whitchurch-Stouffville who were recognized with the Ontario Medal for Young Volunteers. The accomplishments of these individuals range from supporting homelessness initiatives and fundraising for pediatric cataract surgeries to fighting gender inequality and tutoring newcomers and refugees. The Ontario Medal for Young Volunteers represents the highest honour bestowed by the province for young people between the ages of 15 and 24. The medal represents recognition of outstanding contributions through volunteering in their communities and throughout the province. Celebrating the diverse heritage of our residents Regional Council recognized the month of March as Irish Heritage, Persian Heritage and Bangladeshi Heritage month in York Region. In recognizing these heritage months, Regional Council acknowledges the diversity of our communities and the unique contributions each of these cultures make to the economic, social and cultural fabric of York Region. Nutrition Month Regional Council recognized March as Nutrition Month in York Region, acknowledging the important role Public Health plays in promoting healthy eating, good nutrition and access to healthy food. Page 190 of 193 Developmental Disabilities Month Regional Council recognized March as Developmental Disabilities month, which celebrates the ways in which people of all abilities come together to form strong, diverse communities. This special awareness month seeks to raise awareness about the inclusion of people with developmental disabilities in all facets of community life, as well as awareness of the barriers that people with disabilities still face in connecting to the communities in which they live. Through the York Region Accessibility Advisory Committee and Early Intervention Services, York Region continues to work to help all residents reach their full potential by removing barriers to programs and services and providing cost-free supports to children with disabilities and their families. Red Cross Month Regional Council recognized March as Red Cross Month, acknowledging York Region’s long-standing partnership with the Canadian Red Cross. Through Emergency Social Services, several agreements are in place for the Red Cross to provide immediate and short-term services to residents impacted by an emergency or disaster. Social Work Week Regional Council recognized March 4 to 18, 2024, as Social Work Week in York Region, acknowledging the critical role of social workers in supporting the well-being, health, safety and stability of people across our communities. Neurodiversity Celebration Week Regional Council recognized Neurodiversity Celebration Week from March 18 to 24, 2024, a worldwide initiative that aims to challenge stereotypes and misconceptions about neurological difference. Neurodiversity Celebration Week is an opportunity to transform how neurodivergent individuals are perceived and supported by recognizing the many talents and advantages of being neurodivergent, while creating more inclusive and equitable communities that celebrate everyone. Employee Appreciation Day Regional Council recognized Friday, March 1, 2024, as Employee Appreciation Day, thanking Regional and municipal staff for their hard work and dedication to the health, safety and well-being of all York Region residents. International Women’s Day Regional Council recognized Friday, March 8, 2024, as International Women’s Day and acknowledged the many women, girls and gender diverse individuals who make York Region a great place to live, work and visit. Observed annually, International Women’s Day is a global initiative to celebrate the outstanding social, economic, cultural and political achievements of women around the world. International Day for the Elimination of Racial Discrimination Regional Council recognized Thursday, March 21, 2024, as International Day for the Elimination of Racial Discrimination. This United Nations observance calls on governments and citizens around the world to mobilize for equality and dignity and to find ways to fight racism and racial discrimination. Page 191 of 193 York Region and Regional Council are committed to building welcoming and inclusive communities for all residents and remain dedicated to addressing issues of racism and discrimination in our communities and workplaces. World Down Syndrome Day Regional Council recognized Thursday, March 21, 2024, as World Down Syndrome Day in York Region. For more than 27 years, the Down Syndrome Association of York Region has promoted a positive image of people with Down Syndrome as being valuable community members. On World Down Syndrome Day, and all year long, York Region supports communities that are welcoming and inclusive and where people of all abilities can reach their full potential. World Water Day Regional Council recognized Friday, March 22, 2024, as World Water Day, an annual celebration of water and a reminder that safe and reliable water sources are key to healthy and thriving communities. York Region has long been a leader in protecting water sources, meeting regulated treatment processes and delivering 325 million litres of clean, safe drinking water to more than 1.2 million residents every day. This World Water Day, residents are encouraged to take a moment to learn where your water comes from.  York Region participates in Earth Hour On Saturday, March 23, 2024, York Region joined residents and businesses around the world and turned off all non-essential lights at the following Regional facilities for Earth Hour: • York Region Administrative Centre, 17250 Yonge Street, Town of Newmarket • 17150 Yonge Street, Town of Newmarket • York Region South Services Centre, 50 High Tech Road, City of Richmond Hill • York Region Transportation Operations Centre, 90 Bales Drive, Town of East Gwillimbury • York Region Community and Health Services, 9060 Jane Street, City of Vaughan By going an hour without power, this global event inspired residents across our communities make small adjustments throughout the year to reduce energy consumption for the benefit of our planet. York Region celebrates the Hindu festival of colour and spring Regional Council recognized Monday, March 25, 2024, as the celebration of Holi and extended best wishes to all in the community celebrating the Hindu festival of colours and spring. York Region celebrates the Easter holidays Regional Council extended warmest wishes to residents across our communities celebrating Easter from Friday, March 29 to Sunday, March 31, 2024. Next meeting of York Regional Council York Regional Council will meet on Thursday, April 25, 2024, at 9 a.m. in the York Region Administrative Centre Council Chambers, located at 17250 Yonge Street in the Town of Newmarket. The meeting will be streamed on york.ca/live The Regional Municipality of York consists of nine local cities and towns and provides a variety of programs and services to more than 1.2 million residents and 55,600 businesses with more than Page 192 of 193 615,000 employees. More information about the Region’s key service areas is available at york.ca/regionalservices -30- Media Contact: Kylie-Anne Doerner, Corporate Communications, The Regional Municipality of York Phone: 1-877-464-9675, ext. 71232 Cell: 289-716-6035 kylie-anne.doerner@york.ca Page 193 of 193