MINUTES - Community Recognition Review Advisory Committee - 20230426
Town of Aurora
Community Recognition Review Advisory Committee
Meeting Minutes
Date:
Time:
Location:
Wednesday, April 26, 2023
10 a.m.
Holland Room, Aurora Town Hall
Committee Members: Diane Buchanan (Vice Chair)
Phiona Durrant
Elaine Martini
Glenda Raketti
Jo-anne Spitzer
Patricia Wallace
Members Absent: Councillor Ron Weese (Chair)
Other Attendees: Shelley Ware, Recreation Supervisor, Special Events
Jaclyn Grossi, Deputy Town Clerk
_____________________________________________________________________
1. Call to Order
The Deputy Clerk called the meeting to order at 10:13 a.m.
Dianne Buchanan assumed the Chair at 10:23 a.m.
The Committee resolved into a Closed Session at 11:35 a.m. and reconvened into
open session at 2:29 p.m.
1.1 Appointment of Committee Vice Chair
Moved By Patricia Wallace
Seconded By Jo-anne Spitzer
1. That Diane Buchanan be elected as Vice Chair of the Community
Recognition Review Advisory Committee for a two-year term (2023-
2024).
Carried
Community Recognition Review Advisory Committee Meeting Minutes
Wednesday, April 26, 2023 2
2. Land Acknowledgement
The Committee acknowledged that the meeting took place on Anishinaabe lands,
the traditional and treaty territory of the Chippewas of Georgina Island,
recognizing the many other Nations whose presence here continues to this day,
the special relationship the Chippewas have with the lands and waters of this
territory, and that Aurora has shared responsibility for the stewardship of these
lands and waters. It was noted that Aurora is part of the treaty lands of the
Mississaugas and Chippewas, recognized through Treaty #13 and the Williams
Treaties of 1923.
3. Approval of the Agenda
Moved By Phiona Durrant
Seconded By Jo-anne Spitzer
That the revised agenda as circulated by Legislative Services be approved.
Carried
4. Declarations of Pecuniary Interest and General Nature Thereof
Phiona Durrant declared a conflict of interest regarding item 10.1 being the
Selection of Award Recipients for the 2023 Community Recognition Awards,
specifically the Good Business Award as her business had been nominated.
Patricia Wallace declared a conflict of interest regarding item 10.1 being the
Selection of Award Recipients for the 2023 Community Recognition Awards,
specifically the Youth Award as she was a direct supervisor of one of the
nominees during their volunteer efforts.
5. Receipt of the Minutes
None.
6. Delegations
None.
7. Matters for Consideration
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Wednesday, April 26, 2023 3
7.1 Round Table Discussion; Re: 2023 Awards Event - Citizen of the Year
Reception
Staff provided an overview of the reception in previous years and asked
the Committee for ideas regarding the reception, event space, and
logistics.
The Committee discussed the 2022 event and provided feedback
regarding the reception and event spaces, youth event invitations, and
selection process, they further advised that the second floor was preferred
for the reception, if available.
Moved By Patricia Wallace
Seconded By Glenda Raketti
1. That the Community Recognition Review Advisory Committee
comments regarding the 2023 Awards Event - Citizen of the Year
Reception be received and referred to staff for consideration and
further action as appropriate.
Carried
7.2 Round Table Discussion; Re: 2023 Awards Event - Community Recognition
Awards Ceremony
Staff provided an overview of the reception and ceremony in previous
years and asked the Committee for ideas regarding the reception, event
space, and logistics.
The Committee discussed their experiences at previous events, the
ceremonial features of the reception, master of ceremonies, and social
media presence.
Moved By Phiona Durrant
Seconded By Elaine Martini
1. That the Community Recognition Review Advisory Committee
comments regarding the 2023 Awards Event - Community Recognition
Awards Ceremony be received and referred to staff for consideration
and further action as appropriate.
Carried
Community Recognition Review Advisory Committee Meeting Minutes
Wednesday, April 26, 2023 4
7.3 Memorandum from Recreation Supervisor, Special Events; Re: 2023
Community Recognition Awards
Staff provided an overview of the award categories for the 2023
Community Recognition Awards and provided additional information
regarding the nomination process.
The Committee provided feedback regarding the nomination process,
recommended providing tutorials or assistance for those completing
nomination forms to ensure fulsome packages for the Committee's
review, and inquired about the award definitions.
Moved By Patricia Wallace
Seconded By Jo-anne Spitzer
1. That the memorandum regarding 2023 Community Recognition
Awards be received; and
2. That the Community Recognition Review Advisory Committee
comments regarding the 2023 Community Recognition Awards be
received and referred to staff for consideration and further action as
appropriate.
Carried
8. Informational Item
None.
9. New Business
None.
10. Closed Session
Moved By Jo-anne Spitzer
Seconded By Patricia Wallace
That the Community Recognition Review Advisory Committee resolve into a
Closed Session to consider the following matter:
Community Recognition Review Advisory Committee Meeting Minutes
Wednesday, April 26, 2023 5
1. Personal matters about an identifiable individual, including municipal or local
board employees (Section 239(2)(b) of the Municipal Act, 2001); Re:
Selection of Award Recipients for the 2023 Community Recognition Awards -
Arts and Culture Award, Community Leadership Award, Community Safety
Award, Good Business Award, Good Neighbour Award, Green Award,
Inclusivity Award, Senior Award, and Youth Award.
Carried
10.1 Selection of Award Recipients for the 2023 Community Recognition Awards
Arts and Culture Award
Community Leadership Award
Community Safety Award
Good Business Award
Good Neighbour Award
Green Award
Inclusivity Award
Senior Award
Youth Award
Personal matters about an identifiable individual, including municipal or
local board employees (Section 239(2)(b) of the Municipal Act, 2001)
Moved By Jo-anne Spitzer
Seconded By Elaine Martini
That the confidential direction to staff be confirmed.
Carried
11. Adjournment
Moved By Phiona Durrant
Seconded By Jo-anne Spitzer
That the meeting be adjourned at 2:30 p.m.
Carried