MINUTES - Council - 20230627
Town of Aurora
Council
Meeting Minutes
Date:
Time:
Location:
Tuesday, June 27, 2023
7 p.m.
Council Chambers, Aurora Town Hall
Council Members: Mayor Tom Mrakas (Chair)
Councillor Ron Weese
Councillor Rachel Gilliland
Councillor Wendy Gaertner
Councillor Michael Thompson
Councillor John Gallo
Other Attendees: Doug Nadorozny, Chief Administrative Officer
Robin McDougall, Director, Community Services
Marco Ramunno, Director, Planning and Development Services
Sara Tienkamp, Director, Operational Services
Patricia De Sario, Director, Corporate Services/Town Solicitor
Rachel Wainwright-van Kessel, Director, Finance
Daniel Bitonti, Acting Manager, Corporate Communications*
Michael de Rond, Town Clerk
Palak Mehta, Council/Committee Coordinator
*Attended electronically
_____________________________________________________________________
1. Call to Order
The Mayor called the meeting to order at 7:01 p.m.
2. Land Acknowledgement
Mayor Mrakas acknowledged that the meeting took place on Anishinaabe lands,
the traditional and treaty territory of the Chippewas of Georgina Island,
recognizing the many other Nations whose presence here continues to this day,
the special relationship the Chippewas have with the lands and waters of this
Council Meeting Minutes
Tuesday, June 27, 2023 2
territory, and that Aurora has shared responsibility for the stewardship of these
lands and waters. It was noted that Aurora is part of the treaty lands of the
Mississaugas and Chippewas, recognized through Treaty #13 and the Williams
Treaties of 1923.
3. Approval of the Agenda
Moved by Councillor Weese
Seconded by Councillor Gilliland
That the revised agenda as circulated by Legislative Services be approved,
including the withdrawal of Motion 10.1 - Mayor Mrakas; Re: Eliminating
Minimum Parking Requirements for New Residential Developments.
Yeas (6): Mayor Mrakas, Councillor Weese, Councillor Gilliland, Councillor
Gaertner, Councillor Thompson, and Councillor Gallo
Absent (1): Councillor Kim
Carried (6 to 0)
4. Declarations of Pecuniary Interest and General Nature Thereof
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act, R.S.O. 1990, c. M.50.
5. Community Presentations
5.1 Andrew Fagan, Chief Executive Officer, Community Living Central York
(CLCY); Re: Community Living Central York
Andrew Fagan, representing Community Living Central York, presented an
overview of how the not-for-profit charitable organization provides
supports to people with developmental/intellectual disabilities. The
delegate shared a video clip that provided their mission and vision,
community initiatives, employment opportunities, and how to get involved.
Moved by Councillor Thompson
Seconded by Councillor Gilliland
That the presentation be received for information.
Council Meeting Minutes
Tuesday, June 27, 2023 3
Yeas (6): Mayor Mrakas, Councillor Weese, Councillor Gilliland, Councillor
Gaertner, Councillor Thompson, and Councillor Gallo
Absent (1): Councillor Kim
Carried (6 to 0)
6. Delegations
None.
7. Consent Agenda
Moved by Councillor Gilliland
Seconded by Councillor Weese
That the Consent Agenda, items 7.1 to 7.4 inclusive, be approved.
Yeas (6): Mayor Mrakas, Councillor Weese, Councillor Gilliland, Councillor
Gaertner, Councillor Thompson, and Councillor Gallo
Absent (1): Councillor Kim
Carried (6 to 0)
7.1 Council Meeting Minutes of May 23, 2023
1. That the Council meeting minutes of May 23, 2023, be adopted as
circulated.
Carried
7.2 Council Closed Session Minutes of May 16, 2023 (confidential attachment)
1. That the Council Closed Session minutes of May 16, 2023, be adopted
as circulated.
Carried
7.3 Council Closed Session Public Meeting Minutes of May 16, 2023
1. That the Council Closed Session Public meeting minutes of May 16,
2023, be adopted as circulated.
Carried
7.4 Council Public Planning Meeting Minutes of June 13, 2023
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Tuesday, June 27, 2023 4
1. That the Council Public Planning meeting minutes of June 13, 2023, be
adopted as circulated.
Carried
8. Standing Committee Reports
Council consented to consider sub-item 8.1.7 together with 9.1 prior to Section 5
- Community Presentations.
Moved by Councillor Thompson
Seconded by Councillor Weese
That the Standing Committee Reports, items 8.1 to 8.3 inclusive, be received and
the recommendations carried by the Committee approved, with the exception of
sub-items 8.1.6, 8.1.7, 8.2.7, and 8.2.8, which were discussed and voted on
separately as recorded below.
Yeas (6): Mayor Mrakas, Councillor Weese, Councillor Gilliland, Councillor
Gaertner, Councillor Thompson, and Councillor Gallo
Absent (1): Councillor Kim
Carried (6 to 0)
8.1 General Committee Meeting Report of June 6, 2023
8.1.1 Memorandum from Councillor Thompson; Re: Lake Simcoe Region
Conservation Authority Board Meeting Highlights of April 28, 2023
1. That the memorandum regarding Lake Simcoe Region Conservation
Authority Board Meeting Highlights of April 28, 2023, be received for
information.
Carried
8.1.2 Council Compensation Ad Hoc Committee Meeting Minutes of May 8, 2023
1. That the Council Compensation Ad Hoc Committee meeting minutes
of May 8, 2023, be received for information.
Carried
8.1.3 Finance Advisory Committee Meeting Minutes of May 9, 2023
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Tuesday, June 27, 2023 5
1. That the Finance Advisory Committee meeting minutes of May 9,
2023, be received for information.
Carried
8.1.4 Accessibility Advisory Committee Meeting Minutes of May 10, 2023
1. That the Accessibility Advisory Committee meeting minutes of May
10, 2023, be received for information.
Carried
8.1.5 Environmental Advisory Committee Meeting Minutes of May 15, 2023
1. That the Environmental Advisory Committee meeting minutes of May
15, 2023, be received for information.
Carried
8.1.6 CMS23-021 - Parks and Recreation Master Plan 2023 - Final Plan
Presentation
Moved by Councillor Thompson
Seconded by Councillor Gaertner
1. That Report No. CMS23-021 be received; and
2. That Council endorse the recommendations contained in the attached
Parks and Recreation Master Plan 2023-2027.
Yeas (6): Mayor Mrakas, Councillor Weese, Councillor Gilliland, Councillor
Gaertner, Councillor Thompson, and Councillor Gallo
Absent (1): Councillor Kim
Carried (6 to 0)
8.1.7 CMS23-024 - SARC Gymnasium Addition - Capital Project Award
9.1 CMS23-032 - SARC Gymnasium Addition - Supplementary Information
Moved by Councillor Thompson
Seconded by Councillor Weese
1. That Report No. CMS23-032 and Report No. CMS23-024 be received;
and
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Tuesday, June 27, 2023 6
2. That total capital budget authority for capital project No. 72410 –
SARC Gymnasium of $14,101,400 be approved, representing an
increase of $2,976,400 to be funded from $2,828,900 in additional
Parks & Recreation DCs and $147,500 from the Facility Asset
Management reserve; and
3. That in accordance with the Town of Aurora’s Official Plan, a further
$27,000 be contributed to the Public Art reserve fund, to maintain the
required one percent of the total revised project cost be approved; and
4. That staff be authorized to proceed to award the project contract in
accordance with procurement procedures; and
5. That Council delegate authority to the CAO to approve contract
amendments, which require Council approval under the Procurement
Policy, for the consulting services related to the SARC addition project.
8.1.8 PDS23-079 - Request to Remove 28 Wells Street from the Aurora Register
of Properties of Cultural Heritage Value or Interest
1. That Report No. PDS23-079 be received; and
2. That, due to limitations on properties remaining “listed” on municipal
Heritage Registers as a result of Provincial Bill 23, Council direct staff
to remove 28 Wells Street from the Aurora Register of Properties of
Cultural Heritage Value or Interest.
Carried
8.1.9 PDS23-078 - Heritage Permit Application HPA-2023-04 - 19 Catherine
Avenue
1. That Report No. PDS23-078 be received; and
Yeas (4): Mayor Mrakas, Councillor Weese, Councillor Gilliland, and
Councillor Thompson
Nays (2): Councillor Gaertner, and Councillor Gallo
Absent (1): Councillor Kim
Carried (4 to 2)
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Tuesday, June 27, 2023 7
2. That Heritage Permit Application HPA-2023-04 be approved to permit
a rear addition at 19 Catherine Avenue.
Carried
8.1.10 FIN23-023 - 2024 Budget Timeline and Process
1. That Report No. FIN23-023 be received; and
2. That the proposed budget timeline as detailed in Table 2 be approved.
Carried
8.1.11 PDS23-080 - Application for Zoning By-law Amendment, 2351528 Ontario
Limited and Aurora Leslie Developments Limited, 20-85 Monarch Park Gate,
25-455 Addison Hall Circle (w/o 355 Addison Hall Circle) Blocks 1-32,
Registered Plan of Subdivision 65M-4650, File Number: ZBA-2022-03
1. That Report No. PDS23-080 be received; and
2. That Zoning By-law Amendment application ZBA-2022-03 be approved
to permit warehouse as a principal use within 200 metres of Highway
404 and to permit accessory uses for all principal uses subject to size
provisions on the subject lands; and
3. That the implementing Zoning By-law Amendment be brought forward
to a future Council meeting for enactment.
Carried
8.1.12 OPS23-011 - Blue Box Transition Update
1. That Report No. OPS23-011 be received; and
2. That the Town of Aurora does not pursue Circular Materials Ontario’s
(CMO) Requests for Proposals (RFP) for residence and facility
collection of Blue Box materials on behalf of Producers post-transition;
and
3. That staff be authorized to negotiate and execute Agreement(s) with
CMO and Producer Responsibility Organizations (PROs), for scopes of
work related to Blue Box services, if required, to ensure continuity of
services to residents, within existing budget and at full cost recovery, in
each case; and
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Tuesday, June 27, 2023 8
4. That staff be authorized to negotiate and execute an amendment to
Waste Contract CRFP2016-02 with GFL Environmental Inc. (GFL), to
reflect the removal of Blue Box collection services on terms acceptable
to the Director of Operations; and
5. That staff be authorized to negotiate and execute an amendment to
Waste Contract CRFP2016-02 with GFL Environmental Inc. (GFL) to
maintain recycling collection services to select locations (i.e., BIAs,
municipal facilities, etc.) that will not be serviced by PROs post-
transition; and
6. That staff be authorized and directed to do all things necessary to give
effect to this resolution.
Carried
8.1.13 York Regional Council Highlights of May 18, 2023
1. That the York Regional Council Highlights of May 18, 2023, be received
for information.
Carried
8.2 General Committee Report of June 20, 2023
8.2.1 Council Compensation Ad Hoc Committee Meeting Minutes of May 31,
2023
1. That the Council Compensation Ad Hoc Committee Meeting Minutes
of May 31, 2023 be received for information.
Carried
8.2.2 CMS23-029 - Sport Plan Update - No. 4
1. That Report No. CMS23-029 be received for information.
Carried
8.2.3 CMS23-025 - Ontario Junior Hockey League (OJHL) and Ontario Women's
Hockey Association (OWHA) Junior Hockey Ice Rental Fees
1. That Report No. CMS23-025 be received; and
2. That Council approve the recommended reduced ice rental fees for the
Ontario Junior Hockey League (OJHL) Aurora Tigers Jr. A and the
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Tuesday, June 27, 2023 9
Ontario Women’s Hockey Association (OWHA) Central York Panthers
hockey teams; and
3. That the existing 2023 Fees and Charges Bylaw be amended to reflect
the proposed changes to fee rates included in this report; and
4. That Council authorize staff to enter in a shared rink board advertising
agreement with the Central York Girls Hockey Association, in
accordance with the terms outlined in this report.
Carried
8.2.4 CMS23-027 - Mobile Food and Beverage Consumption at Concerts in the
Park
1. That Report No. CMS23-027 be received; and
2. That the Licensed Beverage Consumption pilot initiative for the August
23 and August 30 Aurora’s Concert in the Park be approved.
Carried
8.2.5 FIN23-026 - Compensation and Support for Members of Council Policy
Review and Update
1. That Report No. FIN23-026 be received; and
2. That the updated Compensation and Support for Members of Council
Policy be approved.
Carried
8.2.6 PDS23-084 - Parkland Dedication By-law Update
1. That Report No. PDS23-084 be received; and
2. That the Parkland Dedication By-Law be brought forward to a future
Council meeting for enactment.
Carried
8.2.7 PDS23-037- Request for Traffic Calming Measures - Various Locations
Main Motion
Moved by Councillor Gilliland
Seconded by Councillor Gallo
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Tuesday, June 27, 2023 10
1. That Report No. PDS23-037 be received; and
2. That Council approve the installation of speed cushions at the
following locations:
a. Conover Avenue between River Ridge Boulevard and Borealis
Avenue; and
b. Aurora Heights Drive between Bathurst Street and Delayne Drive
(west leg).
Amendment
Moved by Councillor Thompson
Seconded by Councillor Gilliland
That the main motion be amended by adding the following clause and
removing clause 2(a):
That the installations of speed cushions at location "a. Conover
Avenue between River Ridge Boulevard and Borealis Avenue" be
referred back to staff for further information to Council in
September.
Yeas (6): Mayor Mrakas, Councillor Weese, Councillor Gilliland,
Councillor Gaertner, Councillor Thompson, and Councillor Gallo
Absent (1): Councillor Kim
Carried (6 to 0)
Main motion as amended
Moved by Councillor Gilliland
Seconded by Councillor Gallo
1. That Report No. PDS23-037 be received; and
2. That Council approve the installation of speed cushions at the
following location:
b. Aurora Heights Drive between Bathurst Street and Delayne Drive
(west leg); and
3. That the installations of speed cushions at location "a. Conover Avenue
between River Ridge Boulevard and Borealis Avenue" be referred back
to staff for further information to Council in September.
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Tuesday, June 27, 2023 11
Yeas (6): Mayor Mrakas, Councillor Weese, Councillor Gilliland, Councillor
Gaertner, Councillor Thompson, and Councillor Gallo
Absent (1): Councillor Kim
Carried (6 to 0)
8.2.8 PDS23-086 - Update and Response to New Provincial Planning Legislation
Main Motion
Moved by Councillor Gaertner
Seconded by Councillor Gilliland
1. That Report No. PDS23-086 be received for information; and
2. That proposed amendments to the Procedure By-law No. 6228-19,
outlined in this report, be approved, and a by-law to amend the
Procedure By-law be enacted to implement the proposed
amendments; and
3. That the amendment to the Procedure By-law allow members of the
public to speak no more than twice at Public Planning meetings; and
4. That proposed amendments to the Site Plan Control By-law No. 6106-
18, outlined in this report, be approved, and a by-law to amend the Site
Plan Control By-law be enacted to implement the proposed
amendments.
Yeas (6): Mayor Mrakas, Councillor Weese, Councillor Gilliland, Councillor
Gaertner, Councillor Thompson, and Councillor Gallo
Absent (1): Councillor Kim
Amendment
Moved by Councillor Gaertner
Seconded by Councillor Gilliland
That the main motion be amended to add the following clause:
That the Aurora Council support the Regional Report and
comments related to the Provincial Planning Statement (PPS)
being considered by Regional Council on June 29, 2023.
The amendment was withdrawn by the mover.
Main Motion Carried (6 to 0)
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Tuesday, June 27, 2023 12
8.3 Budget Committee Meeting Report of June 6, 2023
1. That the Budget Committee meeting report of June 6, 2023, be received for
information.
Carried
9. Consideration of Items Requiring Discussion (Regular Agenda)
9.1 CMS23-032 - SARC Gymnasium Addition - Supplementary Information
Item 9.1 was considered together with sub-item 8.1.7.
10. Motions
10.1 Mayor Mrakas; Re: Eliminating Minimum Parking Requirements for New
Residential Developments
Motion 10.1 was withdrawn.
10.2 Mayor Mrakas; Re: Housing Target and Pledge
Moved by Councillor Thompson
Seconded by Councillor Gilliland
Whereas the province of Ontario has a goal of building 1.5 million new
homes by 2031, in collaboration with municipal partners; and
Whereas on June 16, 2023, the Town of Aurora specifically received a
request from Minister Steve Clark to demonstrate a commitment to
accelerating housing supply through the development of a local Housing
Target to 2031 and a Municipal Housing Pledge; and
Whereas providing a range and mix of new housing represents good
planning, with the Town currently developing a local Affordable Housing
Action Plan and supportive policies existing in the Town’s Official Plan;
and
Whereas local Housing Targets and Municipal Housing Pledges have
already been provided by 28 other municipalities across Ontario;
1. Now Therefore Be it Hereby Resolved That Council direct staff to
identify a locally appropriate Housing Target to meet current and
Council Meeting Minutes
Tuesday, June 27, 2023 13
future housing needs for Aurora to 2031 and develop a Municipal
Housing Pledge that affirms the Town’s commitment to accelerate
housing supply in partnership with the province; and
2. Be It Further Resolved That this local Housing Target and Municipal
Housing Pledge be brought forward to Council for consideration of
approval and be sent to the province prior to the December 15, 2023,
provincial submission deadline.
Yeas (6): Mayor Mrakas, Councillor Weese, Councillor Gilliland, Councillor
Gaertner, Councillor Thompson, and Councillor Gallo
Absent (1): Councillor Kim
Carried (6 to 0)
11. New Business
Councillor Thompson advised that Councillor Kim expressed support and
appreciation for the decision regarding the Stronach Aurora Recreational
Complex (SARC) gymnasium expansion.
Councillor Thompson asked for an update regarding the installation of stoplights
across from the SARC gymnasium and on Butternut Road, and staff agreed to
contact York Region for additional information. Mayor Mrakas added that the
York Region Public Works Capital Auxiliary team are expecting to expediate
delivery of the signals for installation in late 2023.
Councillor Gaertner advised that a new pedestrian activated stoplight has been
installed on Henderson Road with a special thanks to Michael Bat,
Traffic/Transportation Analyst.
Councillor Gilliland inquired about the status of the no parking signs on Benville
Crescent, and staff advised that they would follow up with the business for
updated timelines.
Councillor Gilliland further inquired about the installation of a no parking sign
near the Ashario Cannabis Dispensary on Yonge Street, and staff advised they
would follow up with the business for updated timelines.
Councillor Gilliland thanked staff for responding to and repairing sodding
concerns.
Council Meeting Minutes
Tuesday, June 27, 2023 14
Councillor Weese inquired about a proposed timeline for the repairs and
surfacing on Larmont Street and Mosley Street, and staff agreed to provide an
update schedule when available.
12. By-laws
12.1 By-law Number 6524-23 - Being a By-law to amend By-law Number 6000-17,
as amended, respecting the lands municipally known as 20-85 Monarch
Park Gate, 25-340, 375-455 Addison Hall Circle (File No. ZBA-2022-03).
12.2 By-law Number 6525-23 - Being a By-law to establish land on Plan 65R-
39324 as a highway (extension of Goulding Avenue).
12.3 By-law Number 6526-23 - Being a By-law to assume highways on Plan 65M-
4635 for public use and maintenance by The Corporation of the Town of
Aurora.
Moved by Councillor Gilliland
Seconded by Councillor Gaertner
That By-laws, items 12.1 to 12.3 inclusive, be enacted.
Yeas (6): Mayor Mrakas, Councillor Weese, Councillor Gilliland, Councillor
Gaertner, Councillor Thompson, and Councillor Gallo
Absent (1): Councillor Kim
Carried (6 to 0)
13. Closed Session
None.
14. Confirming By-law
14.1 By-law Number 6527-23 - Being a By-law to confirm actions by Council
resulting from a Council meeting on June 27, 2023
Moved by Councillor Thompson
Seconded by Councillor Gallo
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Tuesday, June 27, 2023 15
That the confirming By-law be enacted.
'i5. Adjournment
Moved by Councillor Gilliland
Seconded by Councillor Thompson
That the meeting be adjourned at 8:38 p.m.
Carried
Carried
Tom s Mayor Mi Clerk