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MINUTES - General Committee - 20230502 Town of Aurora General Committee Meeting Report Date: Time: Location: Tuesday, May 2, 2023 7 p.m. Council Chambers, Aurora Town Hall Council Members: Mayor Tom Mrakas Councillor Ron Weese Councillor Rachel Gilliland Councillor Wendy Gaertner (arrived 7:07 p.m.) Councillor Michael Thompson Councillor John Gallo (Chair) Councillor Harold Kim Other Attendees: Doug Nadorozny, Chief Administrative Officer Robin McDougall, Director, Community Services Marco Ramunno, Director, Planning and Development Services Rachel Wainwright-van Kessel, Director, Finance Daniel Bitonti, Acting Manager, Corporate Communications Bill Jean, Manager, Code Review and Inspection* Sara Tienkamp, Manager, Parks and Fleet Alexander Wray, Manager, By-law Services* Patricia De Sario, Town Solicitor Michael de Rond, Town Clerk Linda Bottos, Council/Committee Coordinator *Attended electronically _____________________________________________________________________ 1. Call to Order The Chair called the meeting to order at 7:01 p.m. General Committee Meeting Report Tuesday, May 2, 2023 2 2. Land Acknowledgement General Committee acknowledged that the meeting took place on Anishinaabe lands, the traditional and treaty territory of the Chippewas of Georgina Island, recognizing the many other Nations whose presence here continues to this day, the special relationship the Chippewas have with the lands and waters of this territory, and that Aurora has shared responsibility for the stewardship of these lands and waters. It was noted that Aurora is part of the treaty lands of the Mississaugas and Chippewas, recognized through Treaty #13 and the Williams Treaties of 1923. 3. Approval of the Agenda General Committee approved the revised agenda as circulated by Legislative Services. 4. Declarations of Pecuniary Interest and General Nature Thereof There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act, R.S.O. 1990, c. M.50. 5. Community Presentations 5.1 Camile Garzon, Fund Development Manager, on behalf of Margaret Bahen Hospice and Doane House Hospice; Re: Hike for Hospice Camile Garzon presented an overview of the services provided by Margaret Bahen Hospice and Doane House Hospice and their annual community fundraising event Hike for Hospice on May 13, 2023, at Fairy Lake Park in Newmarket. Camile invited Council to support this event by sharing the fundraising event details within their social networks to help spread the word. General Committee received the presentation for information. 6. Delegations None. General Committee Meeting Report Tuesday, May 2, 2023 3 7. Consent Agenda None. 8. Advisory Committee Meeting Minutes General Committee recommends: That the Advisory Committee Meeting Minutes, items 8.1 to 8.2 inclusive, be received for information. Carried 8.1 Finance Advisory Committee Meeting Minutes of April 11, 2023 1. That the Finance Advisory Committee meeting minutes of April 11, 2023, be received for information. Carried 8.2 Accessibility Advisory Committee Meeting Minutes of April 12, 2023 1. That the Accessibility Advisory Committee meeting minutes of April 12, 2023, be received for information. Carried 9. Consideration of Items Requiring Discussion (Regular Agenda) 9.1 CAO23-001 - 2022 Resident Satisfaction Survey Results Daniel Bitonti, Acting Manager, Communications, provided an introduction and background on the project. Winsome Stec, Senior Research Director, Forum Research Inc., presented an overview of the methodology and results of the Town’s Resident Satisfaction Survey. General Committee recommends: 1. That Report No. CAO23-001 be received; and 2. That staff be directed to conduct a Resident Satisfaction Survey every two years to measure satisfaction with Town services and programs over time. Carried General Committee Meeting Report Tuesday, May 2, 2023 4 9.2 PDS23-034 - Secondary Suites in Residential Homes Update General Committee recommends: 1. That Report No. PDS23-034 be received for information. Carried 9.3 CMS23-017 - Aurora Historical Society - Request for Matching Funding for Godfrey Collection Inventory General Committee recommends: 1. That Report No. CMS23-017 be received; and 2. That the matching funding request from the Aurora Historical Society in the amount of $5,990.00 for the Inventory for the Godfrey Collection be funded from the Tax Rate Stabilization Reserve. Carried 9.4 FIN23-012 - Council Budget Principles Policy General Committee recommends: 1. That Report No. FIN23-012 be received; and 2. That the presented Council budget principles policy for the Town be approved as presented in Attachment 1. Carried 9.5 OPS23-007 - Approval of Capital Project No. 71159 - Parks Zero Turn Mowers General Committee recommends: 1. That Report No. OPS23-007 be received; and 2. That the condition on the approval of a total of $169,000 in capital budget authority for Capital Project No. 71159 – Parks Zero Turn Mowers be lifted, and the project proceed. Carried 9.6 OPS23-008 - Approval of Capital Project No. 34434 - Six (6) Ton Diesel Truck with Sander (#26) General Committee Meeting Report Tuesday, May 2, 2023 5 General Committee recommends: 1. That Report No. OPS23-008 be received; and 2. That the condition on the approval of a total of $375,000 in capital budget authority for Capital Project No. 34434 – Six (6) Ton Diesel Truck with Sander (#26) be lifted, and the project proceed; and 3. That Capital Project No. 34434 capital budget authority be increased to a total of $390,000, representing an increase of $15,000 to be funded from the Fleet and Equipment Asset Management reserve. Carried 10. Notices of Motion 10.1 Mayor Mrakas; Re: Bike Share Program Feasibility Study Whereas rapid advancements in transportation models have the potential to transform Aurora’s transportation network; and Whereas societal and generational trends are significantly evolving, and people are using diverse approaches toward getting around; and Whereas the Town of Aurora is committed to promoting sustainable transportation and reducing carbon emissions, and recognizes the importance of active transportation as a means of promoting healthy lifestyles and reducing traffic congestion; and Whereas the Town should be proactive, rather than reactive, in responding to new opportunities for transportation and economic development; and Whereas bike share programs have been successfully implemented in numerous cities and towns across North America, including Toronto, Ottawa, and Montreal, and have been shown to increase cycling rates and reduce car usage; and Whereas there is a need to provide clarity and regulations around private operations of new shared mobility technologies such as bicycles and scooters operating on public right of way to ensure the safety of the public within the Town limits; General Committee Meeting Report Tuesday, May 2, 2023 6 1. Now Therefore Be It Hereby Resolved That Town staff be directed to conduct a feasibility study to implement a bike share program in the Town of Aurora that will provide residents and visitors with access to a fleet of bicycles at strategically located docking stations; and 2. Be It Further Resolved That Town staff be directed to explore the options for funding and operationalizing the program, including potential partnerships with local businesses and community organizations; and 3. Be It Further Resolved That Town staff be directed to consult with the Active Transportation and Traffic Safety Advisory Committee and the community, including residents and business owners, to ensure that the program meets the needs and interests of all stakeholders; and 4. Be It Further Resolved That Town staff be directed to report back to Town Council within six months with a detailed implementation plan, including timelines, costs, and performance metrics. 11. Regional Report 11.1 York Regional Council Highlights of April 27, 2023 General Committee recommends: 1. That the York Regional Council Highlights of April 27, 2023, be received for information. Carried 12. New Business Councillor Gilliland referred to item 9.1, CAO23-001 - 2022 Resident Satisfaction Survey Results, and requested that budget details and comparators for towns similar to Aurora be provided prior to the Council meeting, and staff agreed to follow up. Councillor Weese referred to item 9.2, PDS23-034 - Secondary Suites in Residential Homes Update, and commented on the need to identify and register unregistered secondary suites, noting he would be sharing information from other municipalities in future. General Committee Meeting Report Tuesday, May 2, 2023 7 Councillor Weese inquired about the provision of an Aurora Town Square update, including programming, services, and community availability, and staff agreed to follow up. 13. Public Service Announcements Councillor Weese acknowledged that National Public Works Week will be celebrated from May 21 to May 27, 2023, and National AccessAbility Week will be celebrated from May 28 to June 3, 2023. Councillor Gilliland acknowledged that May is National Museum Month and encouraged everyone to explore the Hillary House and heritage within the Town. Councillor Gaertner acknowledged that National Youth Week is being celebrated from May 1 to May 7, 2023, and the National Youth Week flag was raised at Town Hall yesterday. Councillor Gaertner acknowledged that April 12, 2023, was the International Day of Pink and inquired about how the Town could recognize the day, and staff provided a response. Mayor Mrakas announced the following activities and events:  In celebration of this week's National Youth Week, the Town has increased programming and events for Aurora teens; visit aurora.ca/youthweek for more information.  The 59th edition of the Aurora Art Show and Sale will take place on Saturday, May 6 and Sunday, May 7, 2023, at Town Hall from 10 a.m. to 4 p.m.; visit aurora.ca/artshow for more details.  An Electrical Vehicle Showcase will be held on Sunday, May 7, 2023, from 10 a.m. to 4 p.m. in the Stronach Aurora Recreation Complex parking lot; visit aurora.ca/evshowcase for more information.  Compost Giveaway Day will be held on Saturday, May 6, 2023, from 10 a.m. to 3 p.m. at the Joint Operations Centre; visit aurora.ca/compostgiveaway for more details. Mayor Mrakas acknowledged the recent passing of true Canadian icon Gordon Lightfoot and, on behalf of the Town, extended condolences to Gordon Lightfoot's family and friends. General Committee Meeting Report Tuesday, May 2, 2023 8 Councillor Gallo acknowledged that May 1, 2023, was National Principal's Day. 14. Closed Session None. 15. Adjournment The meeting was adjourned at 8:38 p.m.