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MINUTES - General Committee - 20230404 1 Town of Aurora General Committee Meeting Report Date: Time: Location: Tuesday, April 4, 2023 7 p.m. Council Chambers, Aurora Town Hall Council Members: Mayor Tom Mrakas Councillor Ron Weese Councillor Rachel Gilliland Councillor Wendy Gaertner* Councillor John Gallo Councillor Harold Kim Members Absent Councillor Michael Thompson Other Attendees: Doug Nadorozny, Chief Administrative Officer Luigi Colangelo, Acting Director, Operational Services Robin McDougall, Director, Community Services Techa van Leeuwen, Director, Corporate Services Marco Ramunno, Director, Planning and Development Services Rachel Wainwright-van Kessel, Director, Finance* Daniel Bitonti, Acting Manager, Corporate Communications* Patricia De Sario, Town Solicitor Michael de Rond, Town Clerk Palak Mehta, Council/Committee Coordinator Attended electronically* _____________________________________________________________________ 1. Call to Order Mayor Mrakas called the meeting to order at 7:02 p.m. 2 2. Land Acknowledgement General Committee acknowledged that the meeting took place on Anishinaabe lands, the traditional and treaty territory of the Chippewas of Georgina Island, recognizing the many other Nations whose presence here continues to this day, the special relationship the Chippewas have with the lands and waters of this territory, and that Aurora has shared responsibility for the stewardship of these lands and waters. It was noted that Aurora is part of the treaty lands of the Mississaugas and Chippewas, recognized through Treaty #13 and the Williams Treaties of 1923. 3. Approval of the Agenda General Committee approved the agenda as circulated by Legislative Services. 4. Declarations of Pecuniary Interest and General Nature Thereof There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act, R.S.O.1990, c. M.50. 5. Community Presentations None. 6. Delegations 6.1 Oma Sewhdat, Resident and Frank D'Amico, Project Manager; Re: Sewer Connection - 130 Edward St. Frank D'Amico expressed concerns with the size requirements and personal cost requirements of a sewer connection to 130 Edward Street, and requested assistance from Council with the matter. General Committee received the comments of the delegation. 6.2 Bowen Liu, Resident; Re: Tennis Court Permit in Fleury Park Bowen Liu asked that a revoked tennis permit for court three at Fleury Park be reinstated or alternatively, that they be granted additional time slots to permit access to tennis courts one and two. General Committee received the comments of the delegation. 3 7. Consent Agenda None. 8. Advisory Committee Meeting Minutes None. 9. Consideration of Items Requiring Discussion (Regular Agenda) 9.1 CMS23-010 - Parks and Recreation Master Plan - Draft Presentation General Committee consented to allow 15 minutes for the presentation. Todd Brown, Monteith Brown provided an overview of the Parks and Recreation Master Plan including information about the plan and project, public engagement, community survey insights, other trends and emerging influences, indoor recreation facilities, outdoor recreation facilities, parkland, service delivery and program support, and next steps. General Committee recommends: 1. That Report No. CMS23-010 be received for information. Carried 9.2 PDS23-035 - Draft Plan of Condominium Wellington Aurora Developments Inc. 497 Wellington Street West, Part 40 Reserve, Plan 102, designated as Part 12 on Plan 65R-38133, File Number: CDM-2017-03, Related File Number: SP-2015-01 General Committee recommends: 1. That Report No. PDS23-035 be received; and 2. That the Draft Plan of Condominium (Common Elements Condominium) File No. CDM-2017-03 to establish a condominium road to service eleven (11) parcels of tied land, each containing a single-detached residential dwelling, be approved, subject to the conditions attached hereto as Schedule “A” of this report. Carried 4 9.3 PDS23-036 - Extension of Approval to Draft Plan of Condominium Dormlind Development Limited 14029 Yonge Street, Block 28, Plan 65M-470, File Number: CDM-2017-01 General Committee recommends: 1. That Report No. PDS23-036 be received; and 2. That the approval to Draft Plan of Condominium and related conditions of approval at 14029 Yonge Street, File CDM-2017-01, be extended for one (1) year with a lapsing date of May 28, 2024. Carried 9.4 PDS23-017 - Request for Increased Capital Budget Authority for Capital Project No. 31113 – Infrastructure Rehabilitation on Murray Drive General Committee recommends: 1. That Report No. PDS23-017 be received; and 2. That the total approved budget authority for Capital Project No. 31113 be increased to $6,177,800, representing an increase of $655,508; and 3. That the remaining $396,740 in additional requested budget authority for Project No. 31113 be funded from the Storm Water reserve. Carried 9.5 CMS23-011 - Application for Third Party Event in an Outdoor Town Facility - Aurorapalooza General Committee recommends: 1. That Report No. CMS23-011 be received; and 2. That staff be directed to review and approve or deny the Aurorapalooza application in accordance with the Third-Party Events in Outdoor Town Facilities Policy; and 3. That if the Aurorapalooza third-party event is approved, that it be designated as an event of Town significance for the purpose of attaining a Special Occasion Permit in accordance with the Municipal Alcohol Policy; and 5 4. That delegated authority be granted to the Director, Community Services to review and approve or deny the Aurorapalooza applications in future years. Carried 9.6 OPS23-004 - Reconstruction of Engineered Walkway on Crawford Rose Drive General Committee recommends: 1. That Report No. OPS23-004 be received; and 2. That the condition on the approval of a total of $175,000 in capital budget authority for Capital Project No. 34015 – Engineered Walkway Reconstruction Moffat Crescent to Valley Drive + Crawford Rose be lifted, and the project proceed; and 3. That the current contract value of $650,000 for Vaughan Paving Limited, for Restoration and Repairs of Engineered Walkways, be increased by $175,000 to a total contract value of $825,000, excluding taxes; and 4. That staff take steps to remove any unauthorized structures, fills, obstructions, objects and other items from Town easements and Town property to enable the walkway reconstruction project work between Crawford Rose Drive and Devins Drive. Carried 10. Notices of Motion 10.1 Mayor Mrakas; Re: Feasibility of Building New Town Hall Whereas the Town purchased the lands at Yonge St. and Mosley St. with the intent to encourage redevelopment in support of Downtown Revitalization, and in support of Town Square; and Whereas the redevelopment of the Town owned site at the southeast corner of Yonge St. and Mosley St. as a home of the new Town Hall would assist in achieving downtown revitalization objectives; and Whereas the redevelopment of the Yonge St. and Mosley site as the new Town Hall would contribute to the overall enhancement of the Aurora 6 Town Square as an attractive, vibrant, people-focused local community hub in the Yonge Street Corridor; and Whereas the redevelopment of the Yonge St. and Mosley site as the new Town Hall in Downtown Aurora would regenerate a destination, creating necessary foot traffic for a revitalized downtown area; and Whereas the pandemic has led to alternative work arrangements in many office environments, including staff in municipal administrative buildings, resulting in an opportunity to build a more efficient, effective, and sustainable model for use of space on existing Town-owned lands; and Whereas the sale of the existing Town Hall property at 100 John West Way would provide available land for a range and mix of housing opportunities for the Town, as encouraged in the Official Plan and the Aurora Promenade Plan; and Whereas the sale of the 100 John West Way property could generate the funds necessary to construct the new Town Hall; 1. Now Therefore Be it Hereby Resolved That staff be directed to investigate the potential for a new Town Hall at the Yonge St. and Mosley St. Town-owned site, along with the selling of the existing Town Hall property at 100 John West Way; and 2. Be It Further Resolved That the Aurora Economic Development Corporation Board be consulted prior to the report coming back to Council. 11. Regional Report 11.1 York Regional Council Highlights of March 23, 2023 General Committee recommends: 1. That the York Regional Council Highlights of March 23, 2023, be received for information. 7 Carried 12. New Business Councillor Gilliland referred to the Delegation 6.1 comments regarding the sewer connection at 130 Edward Street, and staff provided a response. Councillor Gallo inquired about the clarity of communication with the delegate and other residents regarding sewer connections. Staff provided a response. Councillor Gilliland referred to the Delegation 6.2 comments regarding the Tennis Court Permit in Fleury Park and requested clarity, and staff provided a response. Councillor Gallo inquired about the permit revocation and potential revisions to the Allocation Policy, and staff provided a response. 13. Public Service Announcements Councillor Weese thanked Town staff involved with the Women’s World Hockey Championship Pre-Tournament Game between Sweden and Switzerland. Mayor Mrakas echoed the comments and expressed positive feedback from Team Sweden who were staying and training in Aurora. Councillor Weese acknowledged that the Humboldt Broncos bus crash memorial will be held on April 6, 2023 and advised residents who wish to participate may put hockey sticks on their front porch. There is also a banner in the Aurora Community Complex to memorialize the tragedy. Councillor Gaertner acknowledged that Holocaust Remembrance Day is on April 17, 2023. Councillor Gaertner also acknowledged that Passover occurs from April 5, 2023 to April 13, 2023 and wished the Jewish community a happy Passover. Councillor Gaertner wished the Aurora Community a Happy and safe Easter long weekend. Mayor Mrakas announced the following activities and events:  In commemoration of Easter long weekend, several programs and activities are to be held in the Town of Aurora; visit aurora.ca/holidayschedules for more details.  The annual "Hello Spring" event to be held from 9:30 a.m. to 1 p.m. on April 8, 2023 at the Aurora Seniors Centre, exploring spring themed, outdoor, and interactive family activities; visit aurora.ca/hellospring for more details. 8  Applications are being accepted for the John West Memorial Scholarship open to all Aurora students entering their first year of full-time postsecondary study and the deadline to apply is May 1, 2023; visit aurora.ca/leadersoftomorrow for more details.  The annual Aurora Chamber Home and Living Show will be held on April 15, 2023 from 9 a.m. to 5 p.m. and on April 16, 2023 from 10 a.m. to 4 p.m. at the Stronach Aurora Recreation Complex; visit aurorachamber.on.ca/home- living-show for more details  The Town of Aurora is holding its annual Cleanup Day event to help keep our community litter-free on April 22, 2023 from 8 a.m. to 2 p.m; visit aurora.ca/cleanup for more details. 14. Closed Session None. 15. Adjournment The meeting was adjourned at 9:26 p.m.