AGENDA - Council - 20221213Town of Aurora
Council Meeting Agenda
Date:Tuesday, December 13, 2022
Time:7 p.m.
Location:Council Chambers, Aurora Town Hall
Aurora Council and Committee meetings are live streamed on the Town’s YouTube Channel. For
information on how to participate in this meeting please visit aurora.ca/participation.
Pages
1.Call to Order
2.Land Acknowledgement
3.Approval of the Agenda
4.Declarations of Pecuniary Interest and General Nature Thereof
5.Community Presentations
6.Delegations
7.Consent Agenda
7.1 Council Meeting Minutes of November 8, 2022 1
That the Council meeting minutes of November 8, 2022, be
adopted as circulated.
1.
7.2 Council Inaugural Meeting Minutes of November 15, 2022 6
That the Council Inaugural meeting minutes of November 15,
2022, be adopted as circulated.
1.
7.3 Special Meeting of Council Minutes of November 22, 2022 10
That the Special Meeting of Council minutes of November 22,
2022, be adopted as circulated.
1.
8.Standing Committee Reports
8.1 General Committee Meeting Report of December 6, 2022 20
8.1.1 Memorandum from Councillor Gaertner; Re: Lake Simcoe
Region Conservation Authority Board Meeting Highlights of
September 23, 2022
Memo
That the memorandum regarding Lake Simcoe Region
Conservation Authority Board Meeting Highlights of
September 23, 2022, be received for information.
1.
8.1.2 FIN22-037 - 2023 Fees and Charges Update
Report Schedule A Schedule B Schedule C Schedule D
Schedule E Schedule F Schedule G Schedule H Schedule I
Schedule J Schedule K Schedule L
That Report No. FIN22-037 be received; and1.
That a by-law be enacted to set the 2023 fees and
charges for applications, permits, use of Town property,
the sale of documents and for the prescribed service
charges for administrative matters as itemized on the
attached schedules.
2.
8.1.3 FIN22-036 - 2022 Interim Forecast Update - As of October 31,
2022
Report Attachment 1 Attachment 2 Attachment 3
That Report No. FIN22-036 be received for information.1.
8.1.4 CS22-042 - 2023 Meeting Schedule
Report Attachment 1
That Report No. CS22-042 be received; and1.
That the 2023 Meeting Schedule (Attachment No. 1) be
approved; and
2.
That the Town Clerk be authorized to make
amendments to the Council and Committee Meeting
Calendar as required.
3.
8.1.5 CS22-043 - Appointment of Members to the Joint Council
Committee
Report
That Report No. CS22-043 be received; and1.
That Council appoint Councillor Wendy Gaertner,
Councillor John Gallo, and Councillor Rachel Gilliland to
the Joint Council Committee.
2.
8.1.6 York Regional Council Highlights of September 29 and
November 10, 2022
Regional Report
That the York Regional Council Highlights of September
29 and November 10, 2022, be received for information.
1.
9.Consideration of Items Requiring Discussion (Regular Agenda)
9.1 FIN22-039 - 2023 Budget Introduction 27
(Presentation to be provided by Rachel Wainwright-van Kessel, Director
of Finance)
That Report No. FIN22-039 be received; and1.
That the proposed 2023 budget be referred to Budget
Committee for review at the scheduled meetings starting on
January 9, 2023.
2.
10.Motions
10.1 Councillor Gilliland; Re: Feasibility of Proactive Rental Regulations,
Safety, and Inspections
69
11.New Business
12.By-laws
12.1 By-law Number XXXX-22 - Being a By-law to levy Interim Property Taxes
for the 2023 taxation year.
70
13.Closed Session
14.Confirming By-law
14.1 By-law Number XXXX-22 Being a By-law to confirm actions by Council
resulting from a Council meeting on December 13, 2022
72
15.Adjournment
1
Town of Aurora
Council
Meeting Minutes
Date:
Time:
Location:
Tuesday, November 8, 2022
7 p.m.
Council Chambers, Aurora Town Hall
Council Members: Mayor Tom Mrakas (Chair)
Councillor Harold Kim
Councillor Wendy Gaertner
Councillor Sandra Humfryes
Councillor Michael Thompson
Councillor Rachel Gilliland
Councillor John Gallo
Other Attendees: Doug Nadorozny, Chief Administrative Officer
Allan Downey, Director of Operations
Robin McDougall, Director of Community Services
Marco Ramunno, Director of Planning and Development Services
Techa van Leeuwen, Director of Corporate Services
Jason Gaertner, Acting Director of Finance
Daniel Bitonti, Acting Manager, Corporate Communications
Slav Szlapczynski, Associate Solicitor*
Michael de Rond, Town Clerk
Linda Bottos, Council/Committee Coordinator
*Attended electronically
_____________________________________________________________________
1. Call to Order
The Mayor called the meeting to order at 7:01 p.m.
The Mayor passed the Chair to Councillor Humfryes at 7:29 p.m. to adjourn the
meeting.
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2
2. Land Acknowledgement
Mayor Mrakas acknowledged that the meeting took place on Anishinaabe lands,
the traditional and Treaty #20 territories of the Chippewas of Georgina Island,
recognizing the many other Nations whose presence here continues to this day
and the special relationship the Chippewas have with the lands and waters of this
territory, and that Aurora has shared responsibility for the stewardship of these
lands and waters. It was noted that Aurora is part of the treaty lands of the
Mississaugas and Chippewas, recognized through Treaty #13 and the Williams
Treaties of 1923.
3. Approval of the Agenda
Moved by Councillor Humfryes
Seconded by Councillor Thompson
That the agenda as circulated by Legislative Services be approved.
Carried
4. Declarations of Pecuniary Interest and General Nature Thereof
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act, R.S.O. 1990, c. M.50.
5. Community Presentations
On behalf of Council, Mayor Mrakas presented a gift and flowers to outgoing
Member of Council Sandra Humfryes in recognition of her contributions and
service as a Town Councillor for the past 12 years.
6. Delegations
None.
7. Consent Agenda
7.1 Council Meeting Minutes of September 20, 2022
Moved by Councillor Gaertner
Seconded by Councillor Gallo
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3
1. That the Council meeting minutes of September 20, 2022, be
adopted as circulated.
Carried
7.2 Council Closed Session Minutes of September 20, 2022
Moved by Councillor Gilliland
Seconded by Councillor Kim
1. That the Council Closed Session minutes of September 20, 2022,
be adopted as circulated.
Carried
7.3 Council Closed Session Public Meeting Minutes of September 20, 2022
Moved by Councillor Humfryes
Seconded by Councillor Thompson
1. That the Council Closed Session Public meeting minutes of
September 20, 2022, be adopted as circulated.
Carried
8. Standing Committee Reports
None.
9. Consideration of Items Requiring Discussion (Regular Agenda)
None.
10. Motions
None.
11. New Business
None.
12. Public Service Announcements
Members of Council expressed their appreciation to Councillor Humfryes for her
compassion for residents and their needs, and for her passion, enthusiasm, and
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4
optimism on Council. They recognized all she has done for the community and
her contributions to the Town, and expressed best wishes for her future
endeavours.
Mayor Mrakas extended congratulations to the Councillors-elect and reflected on
Council’s collaboration and accomplishments through the past four years. The
Mayor expressed his appreciation to Councillor Humfryes for her community
building efforts, caring, dedication, friendship, and all she has done for the Town.
Councillor Humfryes reflected on her 12 years of service as Councillor and
expressed her appreciation to past and present Council members, Town staff,
the many volunteers of the Town, and her family.
13. By-laws
None.
14. Closed Session
None.
15. Confirming By-law
15.1 By-law No. 6460-22 Being a By-law to confirm actions by Council resulting
from a Council meeting on November 8, 2022
Moved by Councillor Humfryes
Seconded by Councillor Kim
That the confirming by-law be enacted.
Carried
16. Adjournment
Moved by Councillor Gaertner
Seconded by Councillor Thompson
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5
That the meeting be adjourned at 7:29 p.m.
Carried
Tom Mrakas, Mayor Michael de Rond, Town Clerk
Page 5 of 72
1
Town of Aurora
Council Inaugural
Meeting Minutes
Date:
Time:
Location:
Tuesday, November 15, 2022
7 p.m.
Council Chambers, Aurora Town Hall
Council Members: Mayor Tom Mrakas (Chair)
Councillor Wendy Gaertner
Councillor John Gallo
Councillor Rachel Gilliland
Councillor Harold Kim
Councillor Michael Thompson
Councillor Ron Weese
Other Attendees: Doug Nadorozny, Chief Administrative Officer
Allan Downey, Director of Operations
Robin McDougall, Director of Community Services
Marco Ramunno, Director of Planning and Development Services
Techa van Leeuwen, Director of Corporate Services
Rachel Wainwright-van Kessel, Director of Finance*
Carley Smith, Manager, Corporate Communications
Patricia De Sario, Town Solicitor
Michael de Rond, Town Clerk
Jaclyn Grossi, Deputy Town Clerk
Linda Bottos, Council/Committee Coordinator
*Attended electronically
_____________________________________________________________________
1. Processional
Town Crier John Webster announced the commencement of the new Council
session of the 2022-2026 Term of Council for the Town of Aurora. The Mayor
and Members of Council were escorted into the Council Chambers by the St.
Andrew's College Pipers and The Royal Canadian Legion Branch 385 Colour
Guard.
Page 6 of 72
2
2. National Anthem
Vocalist Ysabel Cattle led the assembly in the singing of the national anthem.
3. Call to Order
Town Clerk Michael de Rond called the meeting to order and welcomed everyone
present.
4. Land Acknowledgement
The Town Clerk acknowledged that the meeting took place on Anishinaabe lands,
the traditional and Treaty #20 territories of the Chippewas of Georgina Island,
recognizing the many other Nations whose presence here continues to this day
and the special relationship the Chippewas have with the lands and waters of this
territory, and that Aurora has shared responsibility for the stewardship of these
lands and waters. It was noted that Aurora is part of the treaty lands of the
Mississaugas and Chippewas, recognized through Treaty #13 and the Williams
Treaties of 1923.
5. Administration of the Oath of Office to the Mayor and Presentation of Mayor's
Chain of Office
Lori A. Thompson LL.B administered the declaration of the Oath of Office to
Mayor Tom Mrakas. The Town Clerk presented the Chain of Office to Mayor
Mrakas.
6. Administration of the Oath of Office to Councillors
Lori A. Thompson LL.B administered the declaration of the Oath of Office
collectively to the Members of Council.
7. Introduction of the New Members of Aurora Town Council
Mayor Mrakas assumed the Chair, extended congratulations and introduced each
of the Ward Councillors.
8. Introduction of Dignitaries and Executive Leadership Team
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3
Mayor Mrakas expressed appreciation for the participation of the Town Crier
John Webster, the St. Andrew's College Pipers, vocalist Ysabel Cattle, The Royal
Canadian Legion Branch 385 Colour Guard, the 140 Aurora Royal Canadian Air
Cadet Squadron, and Lori A. Thompson.
The Mayor acknowledged a number of dignitaries including former Aurora Mayor
Tim Jones, former Aurora Mayor Geoff Dawe, former Aurora Councillor Alison
Collins-Mrakas, and Aurora Public Library Chief Executive Officer Bruce Gorman.
The Mayor introduced the Town's Chief Administrative Officer and members of
the senior management team.
9. Inaugural Address by the Mayor
Mayor Mrakas welcomed everyone present and expressed appreciation to Town
Clerk Michael de Rond and Special Events Supervisor Shelley Ware and their
respective teams for organizing the inaugural event. He offered congratulations
to the new and returning Members of Council and their families. Mayor Mrakas
expressed gratitude to his family, friends, campaign team, and supporters, and
thanked the residents of Aurora for the honour of further representing the
community and their faith in all Members of Council. Mayor Mrakas presented
his inaugural address in which he outlined the vision, challenges, and priorities
for the 2022-2026 Term of Council.
10. Greetings from Councillors
Each Member of Council briefly addressed the assembly, acknowledging and
thanking their families, friends, and supporters. They recognized the efforts of all
candidates and expressed gratitude to the residents of Aurora for entrusting
them with the honour and privilege of serving the community on Council.
11. Confirming By-law
11.1 By-law No. 6461-22 Being a By-law to confirm actions by Council resulting
from a Council Inaugural meeting on November 15, 2022
Moved by Councillor Gallo
Seconded by Councillor Thompson
That the confirming by-law be enacted.
Carried
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4
12. Adjournment
Moved by Councillor Weese
Seconded by Councillor Gilliland
That the meeting be adjourned at 7:58 p.m.
Carried
Tom Mrakas, Mayor Michael de Rond, Town Clerk
Page 9 of 72
1
Town of Aurora
Special Meeting of Council
Minutes
Date:
Time:
Location:
Tuesday, November 22, 2022
7 p.m.
Council Chambers, Aurora Town Hall
Council Members: Mayor Tom Mrakas (Chair)
Councillor Wendy Gaertner
Councillor John Gallo
Councillor Rachel Gilliland
Councillor Harold Kim
Councillor Michael Thompson
Councillor Ron Weese
Other Attendees: Doug Nadorozny, Chief Administrative Officer
Marco Ramunno, Director of Planning and Development Services
Jason Gaertner, Acting Director of Finance
Daniel Bitonti, Acting Manager, Corporate Communications*
Sebastian Contarin, Energy and Climate Change Analyst*
Patricia De Sario, Town Solicitor
Michael de Rond, Town Clerk
Linda Bottos, Council/Committee Coordinator
*Attended electronically
_____________________________________________________________________
1. Call to Order
The Mayor called the meeting to order at 7:01 p.m.
2. Land Acknowledgement
Mayor Mrakas acknowledged that the meeting took place on Anishinaabe lands,
the traditional and Treaty #20 territories of the Chippewas of Georgina Island,
recognizing the many other Nations whose presence here continues to this day
and the special relationship the Chippewas have with the lands and waters of this
Page 10 of 72
2
territory, and that Aurora has shared responsibility for the stewardship of these
lands and waters. It was noted that Aurora is part of the treaty lands of the
Mississaugas and Chippewas, recognized through Treaty #13 and the Williams
Treaties of 1923.
3. Approval of the Agenda
Moved by Councillor Thompson
Seconded by Councillor Gilliland
That the agenda as circulated by Legislative Services be approved including the
Motions listed on the agenda.
Yeas (7): Mayor Mrakas, Councillor Gaertner, Councillor Gallo, Councillor Gilliland,
Councillor Kim, Councillor Thompson, and Councillor Weese
On a two-thirds majority vote the motion
Carried (7 to 0)
4. Declarations of Pecuniary Interest and General Nature Thereof
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act, R.S.O. 1990, c. M.50.
5. Delegations
None.
6. Consideration of Items Requiring Discussion
6.1 PDS22-139 - Regional Official Plan 2022, Minister of Municipal Affairs and
Housing Approval
Moved by Councillor Thompson
Seconded by Councillor Gallo
1. That Report No. PDS22-139 be received; and
2. That a study be undertaken as part of the Official Plan Review in
respect of land use planning policies relating to 1289 Wellington
Street East to determine the appropriate land use, density, and
height for this property; and
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3
3. That an Interim Control By-law be enacted for 1289 Wellington
Street East to determine the appropriate land use, density, and
height for this property.
Yeas (7): Mayor Mrakas, Councillor Gaertner, Councillor Gallo, Councillor
Gilliland, Councillor Kim, Councillor Thompson, and Councillor Weese
Carried (7 to 0)
6.2 PDS22-138 - Bill 23 Proposed Omnibus Legislation Summary
Moved by Councillor Gallo
Seconded by Councillor Kim
1. That Report No. PDS22-138 be received for information.
Yeas (7): Mayor Mrakas, Councillor Gaertner, Councillor Gallo, Councillor
Gilliland, Councillor Kim, Councillor Thompson, and Councillor Weese
Carried (7 to 0)
7. Motions
7.1 Mayor Mrakas; Re: Modifications to York Region Official Plan
Main motion
Moved by Councillor Thompson
Seconded by Councillor Weese
Whereas the Province on November 4, 2022, approved the York Region
Official Plan with 80 modifications; and
Whereas these modifications to the Regional Official Plan have been
made by the Minister including two in the Town of Aurora; and
Whereas these modifications have been made without consultation or
support by the Town of Aurora; and
Whereas Section 4.2 is modified by adding a new policy subsection after
policy 4.2.29, titled "Special Provisions", followed by new policies: “4.2.30
Special provisions for the lands known municipally as 1289 Wellington
Street East in the City of Aurora (PIN 036425499). Notwithstanding any
other policies in this Plan to the contrary, the minimum density target to be
achieved is 330 units per hectare and minimum building height of 12
storeys.";
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4
1. Now Therefore Be It Hereby Resolved That the Town of Aurora
opposes the modification by the Minister of Municipal Affairs and
Housing for the lands known municipally as 1289 Wellington Street
East in the Town of Aurora (PIN 036425499); and
2. Be It Further Resolved That the Town of Aurora requests the Minister
to revoke special provision 4.2.30 to allow for the normal planning
process to occur, as the Modification to the Regional Official Plan is
contrary to the planning applications (OPA and ZBA) currently before
the OLT (case files: OLT-22-004187 and OLT-22-004188); and
3. Be It Further Resolved That a copy of this Motion be sent to The
Honourable Doug Ford, Premier of Ontario, The Honorable Sylvia
Jones, Deputy Premier of Ontario, The Honourable Steve Clark,
Minister of Municipal Affairs and Housing, Peter Tabuns, Interim
Leader of the New Democratic Party, and all MPPs in the Province of
Ontario; and
4. Be It Further Resolved That a copy of this Motion be sent to the
Association of Municipalities of Ontario (AMO) and all Ontario
municipalities for their consideration.
Amendment
Moved by Councillor Thompson
Seconded by Councillor Gilliland
That the main motion be amended by adding the following clause:
“Be It Further Resolved That a letter be submitted to The
Honourable Doug Ford, Premier of Ontario, The Honourable Steve
Clark, Minister of Municipal Affairs and Housing, The Honourable
Michael Parsa, Associate Minister of Housing and MPP Aurora—
Oak Ridges—Richmond Hill, and Dawn Gallagher Murphy, MPP
Newmarket—Aurora, expressing our disappointment with the lack
of consultation and communication with the Town of Aurora and
requesting that an explanation as to why this significant change
was warranted be provided.”
Yeas (7): Mayor Mrakas, Councillor Gaertner, Councillor Gallo,
Councillor Gilliland, Councillor Kim, Councillor Thompson, and
Councillor Weese
Carried (7 to 0)
Page 13 of 72
5
Main motion as amended
Moved by Councillor Thompson
Seconded by Councillor Weese
Whereas the Province on November 4, 2022, approved the York Region
Official Plan with 80 modifications; and
Whereas these modifications to the Regional Official Plan have been
made by the Minister including two in the Town of Aurora; and
Whereas these modifications have been made without consultation or
support by the Town of Aurora; and
Whereas Section 4.2 is modified by adding a new policy subsection after
policy 4.2.29, titled "Special Provisions", followed by new policies: “4.2.30
Special provisions for the lands known municipally as 1289 Wellington
Street East in the City of Aurora (PIN 036425499). Notwithstanding any
other policies in this Plan to the contrary, the minimum density target to be
achieved is 330 units per hectare and minimum building height of 12
storeys.";
1. Now Therefore Be It Hereby Resolved That the Town of Aurora
opposes the modification by the Minister of Municipal Affairs and
Housing for the lands known municipally as 1289 Wellington Street
East in the Town of Aurora (PIN 036425499); and
2. Be It Further Resolved That the Town of Aurora requests the Minister
to revoke special provision 4.2.30 to allow for the normal planning
process to occur, as the Modification to the Regional Official Plan is
contrary to the planning applications (OPA and ZBA) currently before
the OLT (case files: OLT-22-004187 and OLT-22-004188); and
3. Be It Further Resolved That a copy of this Motion be sent to The
Honourable Doug Ford, Premier of Ontario, The Honorable Sylvia
Jones, Deputy Premier of Ontario, The Honourable Steve Clark,
Minister of Municipal Affairs and Housing, Peter Tabuns, Interim
Leader of the New Democratic Party, and all MPPs in the Province of
Ontario; and
4. Be It Further Resolved That a copy of this Motion be sent to the
Association of Municipalities of Ontario (AMO) and all Ontario
municipalities for their consideration; and
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6
5. Be It Further Resolved That a letter be submitted to The Honourable
Doug Ford, Premier of Ontario, The Honourable Steve Clark, Minister of
Municipal Affairs and Housing, The Honourable Michael Parsa,
Associate Minister of Housing and MPP Aurora—Oak Ridges—
Richmond Hill, and Dawn Gallagher Murphy, MPP Newmarket—Aurora,
expressing our disappointment with the lack of consultation and
communication with the Town of Aurora and requesting that an
explanation as to why this significant change was warranted be
provided.
Yeas (7): Mayor Mrakas, Councillor Gaertner, Councillor Gallo, Councillor
Gilliland, Councillor Kim, Councillor Thompson, and Councillor Weese
Carried (7 to 0)
7.2 Mayor Mrakas; Re: Opposition to Bill 23, More Homes Built Faster Act, 2022
Main motion
Moved by Councillor Thompson
Seconded by Councillor Gilliland
Whereas Bill 23, the More Homes Built Faster Act, omnibus legislation that
received first reading in the provincial legislature on October 25, 2022,
proposes changes to nine Acts. Many of these proposed changes are
significant and will restrict how municipalities manage growth through
implementation of the official plan and the ability to provide essential
infrastructure and community services; and
Whereas the effect of Bill 23 is that the Conservation Authority will no
longer be able to review and comment on development applications and
supporting environmental studies on behalf of a municipality; and
Whereas Bill 23 proposes to freeze, remove, and reduce development
charges, community benefits charges, and parkland dedication
requirements; and
Whereas Bill 23 will remove all aspects of Site Plan Control of some
residential development proposals up to 10 units. Changes would also
remove the ability to regulate architectural details and aspects of
landscape design;
1. Now Therefore Be It Hereby Resolved That the Town of Aurora
oppose Bill 23, More Homes Built Faster Act, 2022, which in its
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7
current state will severely impact environmental protection, heritage
preservation, public participation, and a municipality's ability to
provide future services, amenities, and infrastructure, and negatively
impact residential tax rates; and
2. Be It Further Resolved That the Town of Aurora call upon the
Government of Ontario to halt the legislative advancement of Bill 23,
More Homes Built Faster Act, 2022 to enable fulsome consultation
with Municipalities to ensure that its objectives for sound decision-
making for housing growth that meets local needs will be reasonably
achieved; and
3. Be It Further Resolved That a copy of this Motion be sent to The
Honourable Doug Ford, Premier of Ontario, The Honourable Michael
Parsa, Associate Minister of Housing, The Honourable Steve Clark,
Minister of Municipal Affairs and Housing, Peter Tabuns, Interim
Leader of the New Democratic Party, local Members of Parliament
Tony Van Bynen for Newmarket—Aurora and Leah Taylor Roy for
Aurora—Oak Ridges—Richmond Hill, and all MPPs in the Province of
Ontario; and
4. Be It Further Resolved That a copy of this Motion be sent to the
Association of Municipalities of Ontario (AMO) and all Ontario
municipalities for their consideration.
Amendment
Moved by Councillor Gaertner
Seconded by Councillor Gallo
That the main motion be amended by adding the words "loss of
farmland" to the first clause.
Carried
Main motion as amended
Moved by Councillor Thompson
Seconded by Councillor Gilliland
Whereas Bill 23, the More Homes Built Faster Act, omnibus legislation that
received first reading in the provincial legislature on October 25, 2022,
proposes changes to nine Acts. Many of these proposed changes are
significant and will restrict how municipalities manage growth through
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8
implementation of the official plan and the ability to provide essential
infrastructure and community services; and
Whereas the effect of Bill 23 is that the Conservation Authority will no
longer be able to review and comment on development applications and
supporting environmental studies on behalf of a municipality; and
Whereas Bill 23 proposes to freeze, remove, and reduce development
charges, community benefits charges, and parkland dedication
requirements; and
Whereas Bill 23 will remove all aspects of Site Plan Control of some
residential development proposals up to 10 units. Changes would also
remove the ability to regulate architectural details and aspects of
landscape design;
1. Now Therefore Be It Hereby Resolved That the Town of Aurora
oppose Bill 23, More Homes Built Faster Act, 2022, which in its
current state will severely impact environmental protection, heritage
preservation, public participation, loss of farmland, and a
municipality's ability to provide future services, amenities, and
infrastructure, and negatively impact residential tax rates; and
2. Be It Further Resolved That the Town of Aurora call upon the
Government of Ontario to halt the legislative advancement of Bill 23,
More Homes Built Faster Act, 2022 to enable fulsome consultation
with Municipalities to ensure that its objectives for sound decision-
making for housing growth that meets local needs will be reasonably
achieved; and
3. Be It Further Resolved That a copy of this Motion be sent to The
Honourable Doug Ford, Premier of Ontario, The Honourable Michael
Parsa, Associate Minister of Housing, The Honourable Steve Clark,
Minister of Municipal Affairs and Housing, Peter Tabuns, Interim
Leader of the New Democratic Party, local Members of Parliament
Tony Van Bynen for Newmarket—Aurora and Leah Taylor Roy for
Aurora—Oak Ridges—Richmond Hill, and all MPPs in the Province of
Ontario; and
4. Be It Further Resolved That a copy of this Motion be sent to the
Association of Municipalities of Ontario (AMO) and all Ontario
municipalities for their consideration.
Page 17 of 72
9
Yeas (7): Mayor Mrakas, Councillor Gaertner, Councillor Gallo, Councillor
Gilliland, Councillor Kim, Councillor Thompson, and Councillor Weese
Carried (7 to 0)
8. By-laws
8.1 By-law Number 6462-22 - Being a By-law to impose interim controls on the
use of land, buildings, or structures within a certain area of the Town of
Aurora (1289 Wellington Street East).
Moved by Councillor Kim
Seconded by Councillor Gallo
That the By-laws item 8.1 be enacted.
Yeas (7): Mayor Mrakas, Councillor Gaertner, Councillor Gallo, Councillor
Gilliland, Councillor Kim, Councillor Thompson, and Councillor Weese
Carried (7 to 0)
9. Confirming By-law
9.1 By-law Number 6463-22 - Being a By-law to confirm actions by Council
resulting from a Special Meeting of Council on November 22, 2022
Moved by Councillor Gilliland
Seconded by Councillor Weese
That the confirming by-law be enacted.
Carried
10. Adjournment
Moved by Councillor Gaertner
Seconded by Councillor Kim
That the meeting be adjourned at 8:24 p.m.
Carried
Tom Mrakas, Mayor Michael de Rond, Town Clerk
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Town of Aurora
General Committee
Meeting Report
Date:
Time:
Location:
Tuesday, December 6, 2022
7 p.m.
Council Chambers, Aurora Town Hall
Council Members: Mayor Tom Mrakas (Chair)
Councillor Wendy Gaertner
Councillor John Gallo
Councillor Rachel Gilliland
Councillor Harold Kim
Councillor Michael Thompson
Councillor Ron Weese
Other Attendees: Doug Nadorozny, Chief Administrative Officer
Robin McDougall, Director of Community Services
Marco Ramunno, Director of Planning and Development Services
Techa van Leeuwen, Director of Corporate Services
Rachel Wainwright-van Kessel, Director of Finance
Sara Tienkamp, Acting Director of Operational Services*
Daniel Bitonti, Acting Manager, Corporate Communications*
Patricia De Sario, Town Solicitor
Michael de Rond, Town Clerk
Linda Bottos, Council/Committee Coordinator
*Attended electronically
_____________________________________________________________________
1. Call to Order
The Mayor called the meeting to order at 7:01 p.m.
Page 20 of 72
2
2. Land Acknowledgement
General Committee acknowledged that the meeting took place on Anishinaabe
lands, the traditional and Treaty #20 territories of the Chippewas of Georgina
Island, recognizing the many other Nations whose presence here continues to
this day and the special relationship the Chippewas have with the lands and
waters of this territory, and that Aurora has shared responsibility for the
stewardship of these lands and waters. It was noted that Aurora is part of the
treaty lands of the Mississaugas and Chippewas, recognized through Treaty #13
and the Williams Treaties of 1923.
3. Approval of the Agenda
General Committee approved the agenda as circulated by Legislative Services.
4. Declarations of Pecuniary Interest and General Nature Thereof
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act, R.S.O. 1990, c. M.50.
5. Community Presentations
5.1 Jenna Irving, Women of Ontario Say No; Re: Supporting Bill 5, Stopping
Harassment and Abuse by Local Leaders Act
Jenna Irving addressed Council regarding Ontario private member's Bill 5,
Stopping Harassment and Abuse by Local leaders Act, 2022, which seeks
to amend the Municipal Act, 2001 and the City of Toronto Act, 2006,
respecting workplace violence and harassment policies in codes of
conduct for councillors and members of local boards. She requested that
Council endorse Bill 5 and send a letter of support to Ontario government
officials and the Association of Municipalities of Ontario.
General Committee received the presentation for information.
6. Delegations
None.
Page 21 of 72
3
7. Consent Agenda
7.1 Memorandum from Councillor Gaertner; Re: Lake Simcoe Region
Conservation Authority Board Meeting Highlights of September 23, 2022
General Committee recommends:
1. That the memorandum regarding Lake Simcoe Region Conservation
Authority Board Meeting Highlights of September 23, 2022, be
received for information.
Carried
8. Advisory Committee Meeting Minutes
None.
9. Consideration of Items Requiring Discussion (Regular Agenda)
9.1 FIN22-037 - 2023 Fees and Charges Update
General Committee recommends:
1. That Report No. FIN22-037 be received; and
2. That a by-law be enacted to set the 2023 fees and charges for
applications, permits, use of Town property, the sale of documents
and for the prescribed service charges for administrative matters as
itemized on the attached schedules.
Carried
9.2 FIN22-036 - 2022 Interim Forecast Update - As of October 31, 2022
General Committee recommends:
1. That Report No. FIN22-036 be received for information.
Carried
9.3 CS22-042 - 2023 Meeting Schedule
General Committee recommends:
1. That Report No. CS22-042 be received; and
Page 22 of 72
4
2. That the 2023 Meeting Schedule (Attachment No. 1) be approved;
and
3. That the Town Clerk be authorized to make amendments to the
Council and Committee Meeting Calendar as required.
Carried
9.4 CS22-043 - Appointment of Members to the Joint Council Committee
General Committee recommends:
1. That Report No. CS22-043 be received; and
2. That Council appoint Councillor Wendy Gaertner, Councillor John
Gallo, and Councillor Rachel Gilliland to the Joint Council Committee.
Carried
10. Notices of Motion
10.1 Councillor Gilliland; Re: Feasibility of Proactive Rental Regulations, Safety,
and Inspections
Whereas Aurora has been home to many emerging rental properties and is
expected to grow in the coming years; and
Whereas the Town of Aurora has experienced a large increase in property
standards and safety concerns that are currently complaint driven; and
Whereas a licensing and inspection program could assist in a proactive
approach to ensure safety of the tenants and respect current municipal
property standards by-laws; and
Whereas other municipalities have an inspection and licensing system in
place to assist in a streamlined, proactive approach in addressing these
concerns;
1. Now Therefore Be It Hereby Resolved That:
a. Staff report back on the feasibility and implications of
implementing a proactive property inspection program for rental
apartment buildings and rental residential units including
secondary suites; and
b. Staff report back on the feasibility and implications of
implementing a Residential Rental Unit licensing system; and
Page 23 of 72
5
c. Staff report back in collaboration with Central York Fire Services
(CYFS) in respect to safety inspections.
11. Regional Report
11.1 York Regional Council Highlights of September 29 and November 10, 2022
General Committee recommends:
1. That the York Regional Council Highlights of September 29 and
November 10, 2022, be received for information.
Carried
12. New Business
Councillor Weese expressed appreciation to staff and others for their assistance
in familiarizing him with his new role as Councillor.
Councillor Gilliland noted that an exemption to the Noise By-law has been
granted for the continuous pouring of concrete at the Aurora United Church site
in Ward 2, beginning next week, and that residents should receive notice this
week. Staff confirmed that all residents and businesses within 70 meters of the
construction site would be notified.
Councillor Gilliland requested that the resident satisfaction survey available on
the Town's website be extended for two weeks beyond the current deadline of
December 23, 2022, and staff agreed to follow up on the request.
Councillor Gaertner noted that The Salvation Army's Christmas Kettle Campaign
is running, and donations may also be made through a tap terminal at the stand
in the Canadian Tire store.
Councillor Gaertner noted that December 6 is the National Day of Remembrance
and Action on Violence Against Women. She expressed appreciation to Lorris
Herenda, CEO, and her team at Yellow Brick House for all their work and support
of women who experience violence.
Councillor Gaertner suggested that Council support the earlier Community
Presentations request regarding Ontario private member's Bill 5 and a motion
was put forward.
Page 24 of 72
6
New Business Motion No. 1
Re: Community Presentations 5.1; Jenna Irving, Women of Ontario Say No;
Re: Supporting Bill 5, Stopping Harassment and Abuse by Local Leaders Act
General Committee recommends:
1. That staff be directed to provide a report to Council regarding Bill 5,
Stopping Harassment and Abuse by Local Leaders Act.
Carried
13. Public Service Announcements
Councillor Gilliland noted she will be volunteering with The Salvation Army's
Christmas Kettle Campaign on Saturday, December 10, 2022, from 4 p.m. to 6
p.m. at the LCBO Brookland (at Yonge Street) location and encouraged everyone
to donate.
Mayor Mrakas announced the following activities and events:
Parking on residential streets is strictly prohibited until April 15, 2023,
between 2 a.m. and 6 a.m.; visit aurora.ca/winterparking for more
information.
Municipal parking tickets issued from November 22 to December 16,
2022, may be paid through the Town's annual Toys for Tickets campaign;
visit aurora.ca/parking for more information.
Aurora's Winter 2023 Program Guide is now available for online viewing;
visit aurora.ca/recguide for more details and registration information.
Aurora's Christmas Market will be held on December 9 to 11, 2022; visit
aurora.ca/christmasmarket for more information.
Aurora's Deck the Halls Tour will take place nightly from 5 p.m. to 9 p.m.
on December 12 to 23, 2022; visit aurora.ca/deckthehalls for more details.
In partnership with Chabad Aurora, Aurora will host a Menorah Lighting
Ceremony on December 19, 2022; visit aurora.ca/menorahlighting for
more information.
Celebrate the New Year with family and friends during Aurora's Family
First Night n December 31, 2022; visit aurora.ca/familyfirst for more
details.
Page 25 of 72
7
14. Closed Session
None.
15. Adjournment
The meeting was adjourned at 8:11 p.m.
Page 26 of 72
100 John West Way
Aurora, Ontario
L4G 6J1
(905) 727-3123
aurora.ca
Town of Aurora
Council Report
No. FIN 2 2 -0 39
Subject: 2023 Budget Introduction
Prepared by: Jason Gaertner, CPA, CMA, Manager, Financial Management
Department: Finance
Date: December 13, 2022
_
Recommendation
1. That Report No. FIN22-039 be received; and
2. That the proposed 2023 budget be referred to Budget Committee for review at the
scheduled meetings starting on January 9, 2023.
Executive Summary
With the commencement of the new Council term, a new multi-year budget cycle
begins. As per the defined budget process, Council will only consider the budget for the
first year of the term being 2023. In the next budget, year two of the term, Council will
consider the budgets for the remaining three years.
The operating budget proposes a tax increase of 3.5 percent for 2023
The user rate funded operating budget proposes combined water and
wastewater increases for 2023
Inflation represents a key pressure in the 2023 budget
Total capital budget authority of $202.7 million is being requested in 2023 with
$73.9 million in planned spending for 2023
The 10-year capital plan includes $347.1 million of capital investments
This budget proposes the addition of a new capital program for Information
Technology Services
Page 27 of 72
December 13, 2022 2 of 12 Report No. FIN22-039
The fiscal strategy continues to inform the development of the 2023 budget
Budget Committee will review the budget and be provided with presentations to
support the process
Background
On June 18, 2019, Council adopted the Town’s current budget principals and processes.
One key change to these documents included the adoption of a multi-year budget
framework for the Town of Aurora. The Town’s multi-year budgeting framework aligns
with each Council’s term. Council approves the first year’s budget of its term and
receives an accompanying forecast for the next three year’s budgets. In the second year
of its term, Council will approve a three-year operating budget, including all related tax
impacts. Years three and four of this budget will be re-affirmed by Council prior to their
commencement. A similar process is followed for its rate funded operations. Table 1
presents a summary of the multi-year budget framework’s key milestones.
Table 1
Multi-year Key Milestones
Year Action Status
One Approve 2023
Receive 2024 to 2026 In Progress
Two Approve 2024 to 2026
Three Re-affirm 2025 to 2026
Four Re-affirm 2026
As per the Town’s current best practices, the newly appointed Council will have an
opportunity to review and update the budget principals and process documents in 2023.
Page 28 of 72
December 13, 2022 3 of 12 Report No. FIN22-039
Analysis
The operating budget proposes a tax increase of 3.5 percent for 2023
This budget proposes a tax increase of 3.5 percent for 2023. This proposed increase
exceeds the direction set by Council to not exceed three percent per year including one
percent for the Town’s fiscal strategies of contributing to asset management reserves
and reducing the reliance upon non-sustainable revenues such as supplementary taxes
(in-year tax growth). Unfortunately, unprecedented inflationary pressures are having and
impact on service delivery costs. The proposed budget strives to offset these
inflationary pressures as much as possible through increased user fees and other
identified savings.
Total gross operating expenditures of $112.5M are proposed for 2023. These planned
expenditures are partially offset by non-tax revenues such as water, wastewater & storm
rate revenue, investment income, user fees, grants, and fines & penalties. All rate funded
service requirements are fully offset through rate revenues. The remaining is funded
through property taxes. Table 2 presents a summary of the Town’s proposed net tax
levy increase for 2023.
Table 2
Operating Budget Summary
2022 2022 Budget
2020 2021 Net Fcst*Budget 2023
Aurora Departments:
Expenditures 99,012.5 109,034.5 88,241.7 88,419.9 95,645.8
Non-Tax Revenues (64,621.2)(72,928.5)(52,655.0)(50,444.4)(55,463.3)
Subtotal 34,391.3 36,106.0 35,586.7 37,975.5 40,182.5
Central York Fire Service 11,749.3 11,955.6 12,294.9 12,294.9 12,722.9
Aurora Public Library 3,868.1 3,896.1 3,934.1 3,934.1 4,052.1
Total Proposed Budget 50,008.7 51,957.7 51,815.7 54,204.5 56,957.5
Assessment Growth $553.5 807.8
%1.1%1.5%
Tax Increase $1,544.7 1,945.2
%2.9%3.5%
*Net forecast as of October 31, 2022
Net Actual Results$000's
Page 29 of 72
December 13, 2022 4 of 12 Report No. FIN22-039
The user rate funded operating budget proposes combined water and wastewater
increases for 2023
Water, wastewater and stormwater operations are fully funded from user fees. The two
key factors in the determination of these fees are the costs to deliver theses services
and the volumes to be billed.
Two of the most significant cost drivers of this budget are the Town’s wholesale water
and wastewater management fees, both of which are paid to York Region. York Region
Council has approved 2023 wholesale water and wastewater rate increases of 3.3
percent for 2023 resulting in upward pressures on these budgets.
The Town’s previously identified infrastructure funding gap continues to subject all user
rate funded services to further budgetary pressures. This funding gap is most
pronounced in storm water services.
Table 3 presents a summary of each proposed rate for 2023 versus those approved in
2022.
Table 3
Proposed user rates effective May 1st 2023
2021 2022 2023
Rates Budget Proposed $%
Water and Wastwater ($/m3):
Water Rate 2.34$ 2.27$ 2.41$ 0.14$ 6.2%
Wastewater Rate 2.89$ 2.87$ 2.89$ 0.02$ 0.7%
Combined Rate 5.23$ 5.14$ 5.30$ 0.16$ 3.1%
Stormwater Rate ($/month):
Residential 9.18$ 11.69$ 13.41$ 1.72$ 14.7%
Non-Residential 116.64$ 148.51$ 170.41$ 21.90$ 14.7%
Rate Change
Inflation represents a key pressure in the 2023 budget
Similar to residents and businesses, the Town’s goods and service prices have been
subject to significant inflationary pressure as a result of the pandemic and the war in
Ukraine over the past hear and a half. Overall inflation for all goods and services in
Canada continue to average six to seven percent. More specifically, the Town’s typical
basket of goods and services have been subject to higher inflationary pressures well in
excess of the Town’s historical average of two percent as can been seen in Figure 1.
Page 30 of 72
December 13, 2022 5 of 12 Report No. FIN22-039
Figure 1
Recent Historical Inflationary Trends
99
101
103
105
107
109
111
Q4
2019
Q1
2020
Q2
2020
Q3
2020
Q4
2020
Q1
2021
Q2
2021
Q3
2021
Q4
2021
Q1
2022
Q2
2022
Q3
2022
Q4
2022
Q1
2023
Q2
2023
Q3
2023
Q4
2023CPI Index Dec 2019 = 100Budget (excl. Fiscal Strategy & ATS debt)Toronto CPI 2% Inflation
CPI Source: Statistics Canada.Table 18-10-0004-12 Consumer Price Index by product
group, monthly, percentage change, not seasonally adjusted, provincial cities
These recently experienced inflationary price increases will not go away; rather, the
Town’s average costs for goods and services will have increased for the long term and
be subject to further future inflationary pressures.
Total capital budget authority of $202.7 million is being requested in 2023 with $73.9
million in planned spending for 2023
Capital budget authority represents the approved capital budget commitment for a
project. It is made up of four components:
- Actuals spent to the end of the last fiscal year for the life of the project
- The current year’s capital forecast
- The cash flow planned in the first budget year
- The cash flow, only as needed, for future budget years where contractual
commitments are needed.
This means 2023 capital budget authority includes actuals to December 31, 2021, plus
the 2022 forecast plus 2023 capital cash flow and capital from 2024 and beyond only
as required. This budget proposes a total of $203.8 million in capital budget authority
which is made up of $172.8 million in previously approved capital projects and $29.9
million in net new capital budget authority requests. A summary of the proposed 2023
Page 31 of 72
December 13, 2022 6 of 12 Report No. FIN22-039
capital budget authority categorized by the traditional funding buckets of Asset
Management (AM), Growth & New (G&N) and Studies & Other (S&O) is presented in
Table 4.
Table 4
Capital Project 2023 Budget Authority Summary
Asset Management 55,988.5 78,213.5 22,225.0 23,818.2 12,473.8 37,991.9 3,929.6
Growth & New 113,882.1 119,816.5 5,934.4 49,318.6 28,965.3 33,786.0 7,746.7
Studies & Other 2,895.9 4,653.9 1,758.0 1,508.4 700.1 2,164.5 280.9
Proposed Budget 172,766.5 202,684.0 29,917.5 74,645.2 42,139.3 73,942.4 11,957.1
* Includes all active project budgets, adjustments and new budget commitments
Actuals
to
Dec/21
2022
Forecast 2023($000s)
Previously
Approved
Budget
2023 Budget Capital Budget Authority Cash Flow
Capital
Budget
Authority*
Budget
Change 2024+
The 10-year capital plan includes $347.1 million of capital investments
The capital budget proposes a 10-year plan totalling $347.1 million. This 10-year capital
plan continues to focus its investments on asset management with asset management
projects representing 58.9% of the capital plan, growth and new 39.7% which includes
the construction of Aurora Town Square and studies and other at 1.4%.
By focusing on planned capital project cash flows in the 10-year capital plan, the Town
is able to better manage its cash, timing of investments and reserve needs on an annual
basis.
The 2023 asset management budget is built upon the Town’s new and approved asset
management plan foundation. This second-generation asset management plan includes
modernized level of service measures for all core asset categories upon which future
asset management decisions will be based. This plan will be further enhanced over the
coming years as the Town continues the asset management journey toward full
compliance with all provincial regulation phase three requirements by 2025.
A summary of the Town’s current 10-year capital plan is presented under Table 5.
Details of this plan can be found under chapters 16 to 19 of the budget binder.
Page 32 of 72
December 13, 2022 7 of 12 Report No. FIN22-039
Table 5
10-Year Capital Project Summary
This budget proposes the addition of a new capital program for Information Technology
Services
Capital programs group projects of a like funding source together. These programs
enable staff to more effectively manage variances of capital projects and reduces the
delays needed to seek additional budget authority when tenders come in higher than
expected. In turn staff are able to improve the delivery of capital projects resulting in
projects taking less time to complete.
Capital programs were established in the 2021 capital budget for facilities, fleet, roads
and storm sewer asset management projects. This budget proposes the addition of a
fifth capital program for Information Technology Services asset management projects.
The capital budget authority for the five capital programs totals $57.5 million with $31.2
million planned to be spent in 2023. These capital programs represent 73% of the
proposed asset management capital spending authority.
The fiscal strategy continues to inform the development of the 2023 budget
The Town’s fiscal strategy provides a long-term view of financial sustainability through
the balancing of the four strategic pillars: Revenue Management (Tab 3 Operating
Budget), Capital Planning (Tab 4 Capital Budget) and Reserve Management and Debt
Management (Tab 5 Reserves and Debt Management).
83.3
29.4
37.0
28.7 29.5
21.7 16.2 19.5 14.8 21.7
73.9
37.1
30.0
38.3 37.2
25.4 30.0 28.4 23.3 23.5
-
$20M
$40M
$60M
$80M
$100M
2022 2023 2024 2025 2026 2027 2028 2029 2030 2031 20322022 Capital Budget 2023 Capital Budget Forecast
Page 33 of 72
December 13, 2022 8 of 12 Report No. FIN22-039
This budget supports the fiscal strategy through the following:
Revenue management: Striving to maintain a predictable tax levy while facing
very challenging financial circumstances such as extraordinary inflationary
pressures by managing budget pressures through expenditure savings and
revenue adjustments, while continuing to reduce the budget reliance on
supplementary taxes.
Capital planning: Aligning with the asset management plan and identifying future
asset management needs over the long-term through the continued
modernization of the Town’s asset management plan and the accompanying
framework, while also planning for future growth needs over the next 10 years.
Reserve management: Increasing contributions to asset management reserves
through the one percent increase in the tax levy for fiscal strategy and looking
ahead at reserve balances to manage the capital plan.
Debt management: Identifying future debt and managing annual debt repayments
over the 10-year plan, recommending policy to convert tax-funded debt
repayment costs to asset management reserve contributions once the debt is
fully paid off.
Budget Committee will review the budget and be provided with presentations to support
the process
The 2023 proposed budget tabled at this evening’s meeting will be referred to the
Town’s Budget Committee for review and recommendation to Council for approval.
Weekly Budget Committee meetings taking place on Monday evenings starting at 6pm
and one Saturday meeting have been scheduled for this review beginning January 9,
2023.
Over the course of these meetings, the Budget Committee will receive multiple
presentations in support of the review of the proposed 2023 budget. These
presentations will include an overview of the proposed 2023 operating budget by
department, information on the presented capital budget, and presentations from the
Fire Chief and our community partners (Aurora Public Library, Aurora Cultural Centre,
Aurora Historical Society, Aurora Sport Hall of Fame and the Aurora Business
Improvement Area (BIA).
Upon conclusion of the Budget Committee’s review, the 2023 budget will be considered
for approval by Council on either January 31, 2023, or February 28th as shown in Table 6
below.
Page 34 of 72
December 13, 2022 9 of 12 Report No. FIN22-039
Table 6
Proposed budget meeting schedule
Meeting Description Date
2023 Budget Public Session Complete
Council – Budget Kickoff Tuesday December 13, 2022
Budget Committee Reviews
Monday January 9, 2023
Saturday January 14, 2023
Monday January 16, 2023
Monday January 23, 2023
Council Approval (if Budget Committee
reviews are complete) Tuesday January 31, 2023
Budget Committee Reviews
(if required)
Monday January 30, 2023
Monday February 6, 2023
Monday February 13, 2023
Council Approval
(If required) Tuesday February 28, 2023
Achieving a budget approval in January will allow for the earlier tender and award of
time sensitive capital work. If necessary, the 2023 budget approval may also take place
during the February Council meeting. The operating and capital budget will need to be
approved together as funding for some capital is through contributions to capital
reserves included in the operating budget.
Advisory Committee Review
Not applicable.
Legal Considerations
Section 291 of the Municipal Act provides that a municipality may prepare and adopt
multi-year budgets. For the second and each subsequent year, Town Council will have
the opportunity to re-review the budget, make any necessary changes and re-adopt the
budget for the year to which the budget applies.
On October 22, 2019, Council approved By-law Number 6212-19 which updated and
defined the Town of Aurora’s delegation policies and procedures that were approved by
Council in 2007. This By-law also consolidated and identified specific delegations into a
Page 35 of 72
December 13, 2022 10 of 12 Report No. FIN22-039
single By-law. Under Schedule “C” of this new By-law, the Treasurer has delegated
authority to close any capital project deemed complete including the adjustment to
project funding to return or draw from the originating funding sources on behalf of
Council and to report to council on an annual basis.
Financial Implications
Residential tax bills contain three different property taxes. Taxes collected for provincial
education purposes represents approximately 20 percent of a residential tax bill, while
taxes for York Region are approximately 43 percent and the Town’s share is the
remaining 37 percent.
The Town’s proposed tax increase of 3.5 percent for 2023 would add approximately
$10.19 per year to the Town’s share of the tax bill for each $100,000 of assessment. For
an average home in Aurora assessed at $800,000, the Town’s share of the tax bill in
2022 is $2,328. If the proposed tax increase of 3.5% is approved, this tax bill will
increase by $81.51 to $2,410 for 2023.
The average quarterly residential water bill assumes the use of 54 cubic meters of
water during the three-month period. The rates for water and wastewater are charged
per cubic meter and then the stormwater charge is a monthly fee. So, each residential
bill will include three months. The average residential bill in 2022 was $312.63; if
approved, the rates in this budget for water, wastewater and stormwater will increase
this average bill by $13.80 to $326.43 in 2023.
The proposed 2023 capital plan is affordable based on the contributions to capital
reserves proposed in the operating budget. The affordability of the proposed 10-year
capital plan (2023 to 2032) is reviewed annuals as part of the Town’s Fiscal Strategy.
Communications Considerations
The Town will inform the public of the changes to the budget process by posting
information to the Town’s website. The calendar of budget-related meetings will also be
shared on the website and through social media.
Climate Change Considerations
The recommendations from this report do not directly impact greenhouse gas
emissions or climate change adaptation. Climate change has been considered in the
Page 36 of 72
December 13, 2022 11 of 12 Report No. FIN22-039
2023 proposed budget that will be reviewed by Budget Committee for its review and
consideration in the new year.
Link to Strategic Plan
Developing the annual budget supports all aspects of the Strategic Plan. Specifically,
this report supports the Plan principles of Leadership in Corporate Management,
Leveraging Partnerships, and Progressive Corporate Excellence and Continuous
Improvement.
Alternative(s) to the Recommendation
1. None at this time. The Committee may make recommendations for changes to the
2023 draft budget at any time during its review.
Conclusions
The 2023 Budget represents the first year of four of the Town’s next multi-year budget.
The proposed tax rate increase strives to minimize the impact on taxpayers in light of
the considerable budget pressures faced by the Town such as those arising from
inflation.
The Town’s recommended water, wastewater and storm water rates reflect all
necessary changes at this time and strive to manage any upward pressure on water,
wastewater and storm water rates responsibly.
The presented 2023 capital budget is affordable with Council’s approval of the
proposed operating budget support of the Town’s capital asset sustainability.
The 2023 Budget binder containing all supporting material for this year’s budget
process will be provided to Council at the end of this evening’s meeting for review prior
to the commencement of the scheduled Budget Committee meetings in early January
2023. The budget materials will also be made available on the Town’s website.
Attachments
Attachment 1: Budget presentation.
Page 37 of 72
December 13, 2022 12 of 12 Report No. FIN22-039
Previous Reports
FIN22-018, 2023 Budget Timeline and Process, June 7, 2022
Pre-submission Review
Agenda Management Team review on November 17, 2022
Approvals
Approved by Rachel Wainwright-van Kessel, CPA, CMA, Director, Finance/Treasurer
Approved by Doug Nadorozny, Chief Administrative Officer
Page 38 of 72
TOWN OF AURORA2023 Budget and10-Year Capital PlanCouncilDecember 13, 2022Attachment 1Page 39 of 72
December 13, 2022 2023 Budget2Agenda•Budget overview•Operating budget•Capital budget•Reserves and debt management•Next stepsPage 40 of 72
3Multi-year budget processDecember 13, 2022 2023 BudgetYear 1Approve Year 1Receive Years 2-4Year 2Approve Years 2 to 4Year 3Re-affirm Years 3 &4Year 4Re-affirm Year 4Council TermPage 41 of 72
4Proposed budget at a glanceDecember 13, 2022 2023 BudgetOperating budget: 2022 ProposedChangeGross expenditures $104.7M $112.5M$7.8MNet levy $54.2M $57.0M$2.8MTax levy increase 2.9% 3.5%Capital budget:2023 expenditures $73.9MNew: capital budget authority $29.9M10-year capital plan $347.1MNew: 2023 debt authority NonePage 42 of 72
5Average household impactDecember 13, 2022 2023 BudgetAnnual 3.5% tax increaseAverage house assessedat $800,0002023$81.51Quarterly water bill increase* with average consumption of 54m3/quarter2023$13.80*Includes water, wastewater and stormwater chargePage1-6Page 43 of 72
Operating budgetPage 44 of 72
72023 proposed operating budgetDecember 13, 2022 2023 Budget2022 2022 Budget2020 2021 Net Fcst* Budget 2023Aurora Departments:Expenditures 99,012.5 109,034.5 88,241.7 88,419.9 95,645.8Non-Tax Revenues (64,621.2) (72,928.5) (52,655.0) (50,444.4) (55,463.3)Subtotal 34,391.3 36,106.0 35,586.7 37,975.5 40,182.5Central York Fire Service 11,749.3 11,955.6 12,294.9 12,294.9 12,722.9Aurora Public Library 3,868.1 3,896.1 3,934.1 3,934.1 4,052.1Total Proposed Budget 50,008.7 51,957.7 51,815.7 54,204.5 56,957.5Assessment Growth $ 553.5 807.8% 1.1% 1.5%Tax Increase $ 1,544.7 1,945.2% 2.9% 3.5%*Net forecast as of October 31, 2022Net Actual Results$000'sPage3-2Page 45 of 72
8Budget is balancedDecember 13, 2022 2023 BudgetPage3-42023 Expenditures $112.5M 2023 Funding $112.5M Salaries & Benefits$38.1M30%Program Costs$23.6M22%Purchased water & wastewaterYork Region wholesale cost$20.2M18%Contributions to Reserves…Central York Fire Services$12.7M12%Library $4.1M4%Tax Levy, Supplementary Taxes & Payments in Lieu$57.9M52%User RatesWater, wastewater & stormwater $32.8M28%User Fees$14.4M10%Reserves, Grants, Interest & Tax Penalties $7.5M10%Page 46 of 72
December 13, 2022 2023 Budget9Inflation is trending much higher than budget increasesPage3-3Page 47 of 72
10Changes to the tax funded budgetDecember 13, 2022 2023 Budget($000s) 2023Approved 2022 Budget 54,204.5Base budget changes 1,804.2Capital operating costs 41.9Fiscal strategy 612.9Maintaining service levels for growth183.1Enhancements & transformation110.9Proposed Budget 56,957.5Page3-5Page 48 of 72
11Gross spending vs….. Net budgetDecember 13, 2022 2023 BudgetPage1-5Page 49 of 72
December 13, 2022 2023 Budget12Proposed permanent full-time positions# Gross Gapping NetStaff $000 $000 $000Opening Permanent Full Time Positions255.0CAO : Communications Coordinator (conversion temporary to permanent)1.0 91.6 (45.8) 45.8CMS: Special Events Assistant (uplift from part-time to full-time)1.0 28.0 (14.0) 14.0FIN : Revenue Administrator - Tax 1.0 96.9 (48.5) 48.5OPS: Roads Technician 1.0 108.8 (54.4) 54.4PDS: Traffic Analyst 1.0 108.8 (54.4) 54.4Total 260.0 434.1 (217.1) 217.1Page3-9Page 50 of 72
2021 2022 2023Rates Budget Proposed $ %Water Rate 2.34$ 2.27$ 2.41$ 0.14$ 6.2%Wastewater Rate 2.89$ 2.87$ 2.89$ 0.02$ 0.7%Combined Rate5.23$ 5.14$ 5.30$ 0.16$ 3.1%Residential 9.18$ 11.69$ 13.41$ 1.72$ 14.7%Non-Residential 116.64$ 148.51$ 170.41$ 21.90$ 14.7%Water and Wastwater ($/m3):Stormwater Rate ($/month):Rate Change13Proposed user ratesDecember 13, 2022 2023 BudgetPage3-8Page 51 of 72
14Average residential water billDecember 13, 2022 2023 Budget2021 2022 2023Rates Budget Proposed $ %Water 54m3$126.36 $122.58 $130.14 $7.56 6.2%Wastewater 54m3$156.06 $154.98 $156.06 $1.08 0.7%Stormwater 3 months $27.54 $35.07 $40.23 $5.16 14.7%Average Quarterly Bill $309.96 $312.63 $326.43 $13.80 4.4%Average Annual Bill $1,239.84 $1,250.52 $1,305.72 $55.20 4.4%Rate ChangePage3-9Page 52 of 72
15Key operating budget assumptionsDecember 13, 2022 2023 BudgetInflation will continue to be a budget pressureYork Region will increase water rates by 3.3% in 2023Assume six months of gapping for new positions1% of tax levy for fiscal strategy Assessment growth revenue of 1.5% for 2023Page 53 of 72
Capital budgetPage 54 of 72
December 13, 2022 2023 Budget17Proposed Capital Budget AuthorityPage4-2Asset Management 55,988.5 78,213.5 22,225.0 23,818.2 12,473.8 37,991.9 3,929.6Growth & New 113,882.1 119,816.5 5,934.4 49,318.6 28,965.3 33,786.0 7,746.7Studies & Other 2,895.9 4,653.9 1,758.0 1,508.4 700.1 2,164.5 280.9Proposed Budget 172,766.5 202,684.0 29,917.5 74,645.2 42,139.3 73,942.4 11,957.1* Includes all active project budgets, adjustments to project budgets and new budget commitmentsActuals to Dec/212022Forecast2023 2024+($000s)Previously Approved Budget2023 Budget Capital Budget Authority Cash FlowCapital Budget Authority*Budget ChangePage 55 of 72
December 13, 2022 2023 Budget18Asset management and growth make up most of the 10-year capital planPage4-6Page4-6Page 56 of 72
December 13, 2022 2023 Budget19The plan is $45.4M higher this year2022 10-Year Plan $301.7M2023 10-Year Plan $347.1MPage4-62022 10-Year Plan $$301.7M2023 10-Year Plan $347.1MPagePage 57 of 72
December 13, 2022 2023 Budget20Capital budget authority is by $29.9M more this yearLarger projects with capital budget authority include:•$51.9M Aurora Town Square•$11.1M Sarc Gym•$1.5M artificial turf at G.W. William •$18.9M roads programPage4-2Page42Page 58 of 72
21Projects deferred from the 10-year plan to ensure affordabilityDecember 13, 2022 2023 Budget$19.9M of roads projects removed from the 10-year capital plan:x$6.87M Reconstruction of Aurora Heights (PQI = 30)x$1.46M Reconstruction of Cousins Dr, Dunning Ave and Kennedy Streetx$5.52M Vandorf Reconstruction from Leslie to 404 (PQI = 35.4)x$2.26M Ridge Road Reconstruction (PQI = 30.8)x$1.06M Parking lot reconstruction Victoria and Temperancex$2.68M Reconstruction of Candac Valley, Alms Crt, Jarvis Ave. (PQI = 38.6) One-time levy increase of 3.7 percent would be required to add them back in the 10-year capital planPage 59 of 72
Reserve and debtmanagementPage 60 of 72
December 13, 2022 2023 Budget2310-year capital reserve balancesPage5-4PagPage 61 of 72
•Impacts on development charges and cash-in-lieu parkland includes:•Exemptions for the creation of affordable homes•Reduced revenue from rental housing •Removal of eligible capital cost such as studies•Requirement to commit revenues•Equivalent estimated one-time tax levy impact to replace revenues:•Development charges minimum 3% •Cash-in-lieu parkland 3%•Community benefit charges TBD24Bill 23 – More Homes Built Faster ActDecember 13, 2022 2023 BudgetAurora’s current development charge bylaw expires March 2024Page 62 of 72
December 13, 2022 2023 Budget25Development charge forecast*Page5-8* Does not include impact of Bill 23Page 63 of 72
December 13, 2022 2023 Budget26Recreation centre impact on development charge reservesPage5-9Page 64 of 72
December 13, 2022 2023 Budget27Debt repayment in the 10-year planPage5-11PagePage 65 of 72
December 13, 2022 2023 Budget28Fiscal Strategy and the budget• Identifying future asset management needs over the long-termCapital planning • 1% fiscal strategy levy• Capital reserve forecastReserve management • Identifying debt projects in the 10-year plan• Debt policyDebt management • Levy increase below inflation• Reducing budget reliance on supplementary taxesRevenue management Page 66 of 72
Next stepsPage 67 of 72
December 13, 2022 2023 Budget30Budget process next stepsCouncil ApprovalTues Jan 31 or Tues Feb 28• Council approval of budget• January approval if Budget Committee complete by Mon Jan 23rdAdditional Meetings (if required)Jan 23* & 31Feb 6 & 136-9pm• Finalization of outstanding itemsCommunity PartnersMon Jan 16 6-10:30pm• Central York Fire Service• Aurora Public Library• Aurora Cultural Centre• Aurora Historical Society• Aurora Sports Hall of Fame•Aurora BIACapital BudgetSat Jan 14 9am-4pm• Capital budget review of projectsOperating budget review by departmentMon Jan 9 6-10:30pm• Operating budget presentations by departmentPage 68 of 72
100 John West Way
Aurora, Ontario
L4G 6J1
(905) 727-3123
aurora.ca
Town of Aurora
Motion
Notice given December 6, 2022
_______________________________________________________________________________________
Re: Feasibility of Proactive Rental Regulations, Safety, and Inspections
To: Mayor and Members of Council
From: Councillor Rachel Gilliland
Date: December 13, 2022
_______________________________________________________________________________________
Whereas Aurora has been home to many emerging rental properties and is expected to
grow in the coming years; and
Whereas the Town of Aurora has experienced a large increase in property standards
and safety concerns that are currently complaint driven; and
Whereas a licensing and inspection program could assist in a proactive approach to
ensure safety of the tenants and respect current municipal property standards by-laws;
and
Whereas other municipalities have an inspection and licensing system in place to assist
in a streamlined, proactive approach in addressing these concerns;
1. Now Therefore Be It Hereby Resolved That:
a. Staff report back on the feasibility and implications of implementing a
proactive property inspection program for rental apartment buildings and
rental residential units including secondary suites; and
b. Staff report back on the feasibility and implications of implementing a
Residential Rental Unit licensing system; and
c. Staff report back in collaboration with Central York Fire Services (CYFS) in
respect to safety inspections.
Page 69 of 72
The Corporation of the Town of Aurora
By-law Number XXXX-22
Being a By-law to levy Interim Property Taxes
for the 2023 taxation year.
Whereas subsection 317(1) of the Municipal Act, 2001, S.O. 2001, c. 25, as amended
(the “Act”), provides that a local municipality, before the adoption of estimates for the
year under section 290 of the Act, may pass a by-law levying amounts on the
assessment of property in the local municipality rateable for local municipality
purposes;
And whereas subsection 317(2) of the Act provides that a by-law under subsection
317(1) shall be passed in the year that the amounts are to be levied or may be passed in
November or December of the previous year if it provides that it does not come into
force until a specified day in the following year;
And whereas since The Corporation of the Town of Aurora (the “Town”), The Regional
Municipality of York, and the Province of Ontario have not all adopted estimates and
established tax rates for the year 2023, the Town wishes to pass a by-law levying
amounts on the assessment of property in the Town in accordance with subsection
317(1) of the Act (the “Interim Property Tax”).
Now therefore the Council of The Corporation of the Town of Aurora hereby enacts as
follows:
1. The Town shall levy an Interim Property Tax in 2023.
2. The Interim Property Tax may be levied under this by-law on a property that is
rateable for local municipality purposes for the current tax year, but which was
not rateable for local municipality purposes for the prior tax year, including
assessment of property that is added to the assessment roll after this by-law is
passed.
3. The Interim Property Tax rate will be an amount equal to fifty percent (50%) of
the total amount of taxes for municipal and school purposes levied on the
rateable property for the previous year.
4. The Treasurer of the Town or their designate shall send to each person (or their
designate) so taxed, a printed bill/letter specifying the amounts and due dates of
amounts payable by the taxpayer.
5. The Treasurer of the Town or their designate shall send the property tax bill to
the taxpayer’s residence or place of business unless the taxpayer directs the
Treasurer, in writing, to send the bill to an alternate address, in which case it shall
be sent to the requested alternate address, until revoked by the taxpayer in
writing.
6. The Interim Property Tax levied by this by-law shall be due and payable to the
Treasurer in installments on February 21, 2023, and April 18, 2023, and shall be
paid at the Town of Aurora Municipal Office located at 100 John West Way,
Aurora, Ontario or to a financial institution to the credit of the Treasurer, Town of
Aurora. Properties registered for the Pre-authorized Tax Payment Plan program
Page 70 of 72
By-law Number XXXX-22 Page 2 of 2
will have Interim Property Tax levied by this by-law due and payable in automatic
installments on the last business day of each calendar month, commencing on
January 31, 2023, and such Pre-authorized Tax Payment Plan installments shall
be subject to adjustment as set out in paragraph 10 of this by-law.
7. If the Interim Property Tax levied on any class of property or any installments
thereof which are due and payable in accordance with this by-law, remain unpaid
on the due date, interest of one and one quarter percent (1.25%) (being fifteen
percent (15%) per annum) of the unpaid Interim Property Tax shall be imposed
on the first day of the default, or within five (5) business days of the default.
8. On the first day of the next calendar month following the due date and every
month thereafter for so long as there is Interim Property Tax remaining unpaid,
interest in the amount of one and one quarter percent (1.25%) (being fifteen
percent (15%) per annum) shall be imposed on the Interim Property Tax
remaining unpaid. Interest shall not be charged in respect of any installment
which was due in the prior month, but for which interest has been imposed in the
current month.
9. All payments, including partial payments, shall be applied to accounts on a
consistent basis.
10. The Treasurer of the Town or their designate is hereby delegated the power and
authority to adjust the amount of the Interim Property Tax levied on a property to
the extent that the Treasurer considers appropriate, where the Treasurer is of the
opinion that the Interim Property Tax levied on a property is too high or too low in
relation to the estimate of the total taxes that will be levied on the property for
the year 2023; and more particularly, the Treasurer may do so for all properties
described in paragraph 2 above and those properties registered for the Pre-
authorized Tax Payment Plan program.
11. This by-law shall come into full force and effect on January 1, 2023.
Enacted by Town of Aurora Council this 13th day of December, 2022.
__________________________________
Tom Mrakas, Mayor
__________________________________
Michael de Rond, Town Clerk
Page 71 of 72
The Corporation of The Town of Aurora By-law Number XXXX-22 Being a By-law to confirm actions by Council resulting from a Council meeting on December 13, 2022. The Council of the Corporation of The Town of Aurora hereby enacts as follows:
1. That the actions by Council at its Council meeting held on December 13, 2022, in
respect of each motion, resolution and other action passed and taken by the
Council at the said meeting is hereby adopted, ratified and confirmed.
2. That the Mayor and the proper officers of the Town are hereby authorized and
directed to do all things necessary to give effect to the said action or to obtain
approvals where required and to execute all documents as may be necessary in
that behalf and the Clerk is hereby authorized and directed to affix the corporate
seal to all such documents.
Enacted by Town of Aurora Council this 13th day of December, 2022.
Tom Mrakas, Mayor
Michael de Rond, Town Clerk
Page 72 of 72