AGENDA - Council - 20220920Town of Aurora
Council Meeting Revised Agenda
Date:Tuesday, September 20, 2022
Time:7 p.m.
Location:Council Chambers, Aurora Town Hall
Meetings are available to the public in person and via live stream on the Town’s YouTube channel.
To participate, please visit aurora.ca/participation.
Pages
1.Call to Order
Note: Additional items are marked with an asterisk (*).
2.Land Acknowledgement
3.Approval of the Agenda
4.Declarations of Pecuniary Interest and General Nature Thereof
5.Community Presentations
6.Delegations
*6.1.David Tomlinson, former Resident; Re: Motion 10.2 - Councillor Gallo; Re:
David Tomlinson Nature Reserve Design
1
7.Consent Agenda
7.1.Council Meeting Minutes of July 12, 2022 2
That the Council meeting minutes of July 12, 2022, be adopted
as circulated.
1.
7.2.Council Closed Session Minutes of July 5, 2022 (confidential
attachment)
That the Council Closed Session minutes of July 5, 2022, be
adopted as circulated.
1.
7.3.Council Closed Session Public Meeting Minutes of July 5, 2022 14
That the Council Closed Session Public meeting minutes of July1.
5, 2022, be adopted as circulated.
7.4.Council Closed Session Minutes of July 12, 2022 (confidential
attachment)
That the Council Closed Session minutes of July 12, 2022, be
adopted as circulated.
1.
7.5.Council Closed Session Public Meeting Minutes of July 12, 2022 18
That the Council Closed Session Public meeting minutes of July
12, 2022, be adopted as circulated.
1.
7.6.FIN22-025 - Q2 2022 Procurement Report (March to June 2022)22
(Information Report dated September 13, 2022, included on agenda per
request of Member of Council)
That Report No. FIN22-025 be received for information.1.
7.7.PDS22-127 - Corporate Environmental Action Plan 2021 Progress Report 31
(Information Report dated September 13, 2022, included on agenda per
request of Member of Council)
That Report No. PDS22-127 be received for information.1.
7.8.Memorandum from Councillor Gaertner; Re: Lake Simcoe Region
Conservation Authority Board Meeting Highlights of July 22, 2022
58
That the memorandum regarding Lake Simcoe Region
Conservation Authority Board Meeting Highlights of July 22,
2022, be received for information.
1.
8.Standing Committee Reports
8.1.General Committee Meeting Report of September 13, 2022 61
8.1.1.Community Presentation - Dr. Jacqueline Benn-John, Executive
Director, and Lindsay Carbonero, Board Member, The Women's
Support Network of York Region
Re: Request to Endorse Resolution for Increased and
Sustainable Funding for Community-based Sexual Assault
Support Centres
Presentation
That the community presentation from The Women’s1.
Support Network of York Region be received; and
That Council endorse the draft resolution provided in
the presentation; and
2.
That a copy of this resolution be sent to all York Region
municipalities and the Province of Ontario.
3.
8.1.2.CMS22-037 - Culture and Recreation Grant Update July 2022
Report
That Report No. CMS22-037 be received for
information.
1.
8.1.3.PDS22-097 - Minor Variance Activity in Stable Neighbourhoods
Report
That Report No. PDS22-097 be received for
information.
1.
8.1.4.Memorandum from Councillor Gaertner; Re: Lake Simcoe
Region Conservation Authority Board Meeting Highlights of
June 24, 2022
Memo
That the memorandum regarding Lake Simcoe Region
Conservation Authority Board Meeting Highlights of
June 24, 2022, be received for information.
1.
8.1.5.Mayor's Golf Classic Funds Committee Meeting Minutes of
August 18, 2022
Minutes
That the Mayor's Golf Classic Funds Committee
meeting minutes of August 18, 2022, be received for
information.
1.
8.1.6.FIN22-027 - Community Benefits Charge (CBC) By-law
Report Attachment 1 Attachment 2 Presentation
That Report No. FIN22-027 and presentation be
received; and
1.
That the Community Benefits Charge approach to
calculate the charges on a uniform Town-wide basis be
2.
adopted; and
That the capital project listing as set out in Chapter 4 of
the Community Benefits Charge Strategy dated August
11, 2022, be approved subject to further annual review
during the budget process; and
3.
That a dedicated reserve fund account be established
which will hold all Community Benefits Charge
collections until they are used for their intended
purposes; and
4.
That the Community Benefits Charge Strategy dated
August 11, 2022, be approved; and
5.
That it hereby be determined that no further public
consultation is required; and
6.
That the Community Benefits Charge By-law as set out
in Attachment 2 be approved.
7.
8.1.7.PDS22-123 - Climate Change Adaptation Plan (CCAP)
Report Attachment 1 Presentation
That Report No. PDS22-123 and presentation be
received; and
1.
That the attached Town of Aurora Climate Change
Adaptation Plan be endorsed; and
2.
That the future capital and operating budget
requirements as listed in the Plan (Tables 9-12, pages
24-47) be included in the Town’s future capital and
operating budgets on a priority basis for consideration
as part of the budget process.
3.
8.1.8.CMS22-038 - Black History Month - 2023
Report
That Report No. CMS22-038 be received; and1.
That a one-time funding request of up to $10,000 to be
administered by staff following additional planning and
discussions with the local Black Community
organizations in support of Black History Month in
February 2023, and to be funded from the Tax Rate
Stabilization Reserve, be approved.
2.
8.1.9.CS22-041 - 2022 Pending List Review
Report Attachment 1
That Report No. CS22-041 be received; and1.
That items marked “Completed” be removed from the
Pending List.
2.
8.1.10.FIN22-028 - 2022 Yearend Surplus/Deficit Management Bylaw
Report
Report Attachment 1
That Report No. FIN22-028 be received; and1.
That the 2022 yearend surplus/deficit management
bylaw to manage the operating budget surplus or
deficit through the use of reserves, as detailed in this
report, be brought forward to a future Council meeting
for approval.
2.
8.1.11.OPS22-017 - Additional Contract Value - Emergency Repairs to
the Water Distribution and Sewer Systems
Report
That Report No. OPS22-017 be received; and1.
That the current contract value of $1,534,000 for A.
Donofrio Construction Limited, for Mainline Sewer and
Waterline Repairs, be increased by $300,000 for a total
contract value of $1,834,000, excluding taxes.
2.
8.1.12.OPS22-018 - Contract Value Increase Required for Black &
McDonald Street Light Maintenance Services
Report
That Report No. OPS22-018 be received; and1.
That the current contract value of $717,500 for Street
Light Maintenance Services with Black & McDonald be
increased by $200,000, for a total contract value of
$917,500, excluding taxes.
2.
9.Consideration of Items Requiring Discussion (Regular Agenda)
10.Motions
10.1.Councillor Gallo; Re: Armoury Lease Restart 73
10.2.Councillor Gallo; Re: David Tomlinson Nature Reserve Design 74
10.3.Councillor Gallo; Re: Cannabis Retail Stores in Aurora 75
10.4.Councillor Gaertner; Re: Further Construction Mitigation Measures to
Help Highland Gate Residents
77
11.New Business
12.By-laws
12.1.By-law Number XXXX-22 - Being a By-law to establish an Administrative
Monetary Penalty System in the Town of Aurora.
78
(General Committee Report No. CS22-037, Jun 7, 2022)
12.2.By-law Number XXXX-22 - Being a By-law to establish the positions of
screening and hearing officers for the purposes of administration of an
administrative monetary penalty system within the Town of Aurora.
94
(General Committee Report No. CS22-037, Jun 7, 2022)
12.3.By-law Number XXXX-22 - Being a By-law to amend By-law Number
4574-04.T, as amended, to regulate parking and traffic in the Town of
Aurora (Administrative Monetary Penalty System).
99
(General Committee Report No. CS22-037, Jun 7, 2022)
12.4.By-law Number XXXX-22 - Being a By-law to amend By-law Number
6228-19, as amended, to govern the proceedings of Council and
Committee meetings of the Town of Aurora.
101
(General Committee Report No. CS22-040, Jul 5, 2022)
12.5.By-law Number XXXX-22 - Being a By-Law of The Corporation of the
Town of Aurora to require the payment of community benefits charges
within the Town of Aurora.
103
(General Committee Report No. FIN22-027, Sep 13, 2022)
12.6.By-law Number XXXX-22 - Being a By-law to allocate any 2022 Operating
Fund surplus and any 2022 Water, Wastewater, and Stormwater
Operating Fund surplus or deficit.
110
(General Committee Report No. FIN22-028, Sep 13, 2022)
12.7.By-law Number XXXX-22 - Being a By-law to exempt Block 1 on Plan
65M-4721 from part-lot control (PLC-2022-01).
112
12.8.By-law Number XXXX-22 - Being a By-law to assume highways on Plan
65M-4461 for public use and maintenance by The Corporation of the
Town of Aurora (D12-02-11/SUB-2011-02).
113
12.9.By-law Number XXXX-22 - Being a By-law to assume highways on Plan
65M-4469 for public use and maintenance by The Corporation of the
Town of Aurora (SUB-2012-01/D12-01-12).
114
13.Closed Session
14.Confirming By-law
14.1.By-law No. XXXX-22 Being a By-law to confirm actions by Council
resulting from a Council meeting on September 20, 2022
115
15.Adjournment
100 John West Way
Aurora, Ontario
L4G 6J1
(905) 727-3123
aurora.ca
Delegation Request
This request and any written submissions or background information for consideration by either Council or
Committees of Council is being submitted to Legislative Services.
Council or Committee *
Council
Council or Committee Meeting Date *
2022-9-20
Subject *
Notice of Motion - David Tomlinson Nature Reserve Design
Full Name of Spokesperson and Name of Group or Person(s) being Represented (if applicable) *
David Tomlinson
Brief Summary of Issue or Purpose of Delegation *
Speaking in support of the Motion and provide any details or answer any questions.
Have you been in contact with a Town staff or Council member regarding your matter of interest?
*
Yes No
Full name of the Town staff or Council
member with whom you spoke
John Gallo
Date you spoke with Town staff or a Council
member
2022-8-2
I acknowledge that the Procedure By-law permits five (5) minutes for Delegations. *
Agree
Page 1 of 115
1
Town of Aurora
Council
Meeting Minutes
Date:
Time:
Location:
Tuesday, July 12, 2022
7 p.m.
Council Chambers, Aurora Town Hall
Council Members: Mayor Tom Mrakas (Chair)
Councillor Wendy Gaertner*
Councillor John Gallo
Councillor Rachel Gilliland
Councillor Sandra Humfryes
Councillor Harold Kim
Councillor Michael Thompson
Other Attendees: Doug Nadorozny, Chief Administrative Officer
Allan Downey, Director of Operations
Robin McDougall, Director of Community Services
Marco Ramunno, Director of Planning and Development Services
Techa van Leeuwen, Director of Corporate Services
Rachel Wainwright-van Kessel, Director of Finance
Carley Smith, Manager, Corporate Communications*
Daniel Bitonti, Corporate Communications*
Patricia De Sario, Town Solicitor
Michael de Rond, Town Clerk
Linda Bottos, Council/Committee Coordinator
*Attended electronically
_____________________________________________________________________
1. Call to Order
The Mayor called the meeting to order at 7:21 p.m.
2. Land Acknowledgement
Page 2 of 115
2
Mayor Mrakas acknowledged that the meeting took place on the Anishinaabe
lands, the traditional and Treaty #20 territories of the Chippewas of Georgina
Island, recognizing the many other Nations whose presence here continues to
this day and that Aurora has shared responsibility for the stewardship of this
land. It was noted that Aurora is part of the treaty lands of the Mississaugas of
the Credit, recognized through Treaty #13 and the Williams Treaties of 1923.
3. Approval of the Agenda
Moved by Councillor Kim
Seconded by Councillor Thompson
That the agenda as circulated by Legislative Services be approved.
Yeas (7): Mayor Mrakas, Councillor Gaertner, Councillor Gallo, Councillor Gilliland,
Councillor Humfryes, Councillor Kim, and Councillor Thompson
Carried (7 to 0)
4. Declarations of Pecuniary Interest and General Nature Thereof
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act, R.S.O. 1990, c. M.50.
5. Community Presentations
5.1 Franco De Marco, Recreation Supervisor, Community Programs, and
Nichole Campsall, Coordinator, Youth & Community Development; Re: John
West Memorial "Leaders of Tomorrow" Scholarship Award 2022
Franco De Marco and Nichole Campsall presented an overview of the
achievements and community involvement of the John West Memorial
"Leaders of Tomorrow" Scholarship Award 2022 recipients: Kathleen
Viney, graduate of Aurora High School; and Michael Chen, graduate of St.
Andrew's College. Kathleen and Michael were presented with their awards
and congratulated by the Mayor, Members of Council, and Robin McDougall,
Director of Community Services.
Moved by Councillor Humfryes
Seconded by Councillor Kim
That the presentation be received for information.
Page 3 of 115
3
Yeas (7): Mayor Mrakas, Councillor Gaertner, Councillor Gallo, Councillor
Gilliland, Councillor Humfryes, Councillor Kim, and Councillor Thompson
Carried (7 to 0)
6. Delegations
None.
7. Consent Agenda
Moved by Councillor Kim
Seconded by Councillor Gallo
That the Consent Agenda, items 7.1 to 7.5 inclusive, be approved.
Yeas (7): Mayor Mrakas, Councillor Gaertner, Councillor Gallo, Councillor Gilliland,
Councillor Humfryes, Councillor Kim, and Councillor Thompson
Carried (7 to 0)
7.1 Council Meeting Minutes of June 28, 2022
1. That the Council meeting minutes of June 28, 2022, be adopted as
circulated.
Carried
7.2 Public Planning Meeting Minutes of June 14, 2022
1. That the Public Planning meeting minutes of June 14, 2022, be
adopted as circulated.
Carried
7.3 Council Closed Session Minutes of June 21, 2022 (confidential attachment)
1. That the Council Closed Session minutes of June 21, 2022, be adopted
as circulated.
Carried
7.4 Council Closed Session Public Meeting Minutes of June 21, 2022
1. That the Council Closed Session Public meeting minutes of June 21,
2022, be adopted as circulated.
Carried
Page 4 of 115
4
7.5 Environmental Advisory Committee Meeting Minutes of June 22, 2022
1. That the Environmental Advisory Committee meeting minutes of June
22, 2022, be received for information.
Carried
8. Standing Committee Reports
Moved by Councillor Kim
Seconded by Councillor Humfryes
That the Standing Committee Reports, items 8.1 to 8.2 inclusive, be received and
the recommendations carried by the Committee approved.
Yeas (7): Mayor Mrakas, Councillor Gaertner, Councillor Gallo, Councillor Gilliland,
Councillor Humfryes, Councillor Kim, and Councillor Thompson
Carried (7 to 0)
8.1 General Committee Meeting Report of July 5, 2022
8.1.1 Memorandum from Councillor Gaertner; Re: Lake Simcoe Region
Conservation Authority Board Meeting Highlights of April 22, 2022
Memorandum
1. That the memorandum regarding Lake Simcoe Region
Conservation Authority Board Meeting Highlights of April 22,
2022, be received for information.
Carried
8.1.2 Heritage Advisory Committee Meeting Minutes of June 6, 2022
Minutes
1. That the Heritage Advisory Committee meeting minutes of June
6, 2022, be received for information.
Carried
8.1.3 Finance Advisory Committee Meeting Minutes of June 14, 2022
Minutes
1. That the Finance Advisory Committee meeting minutes of June
14, 2022, be received for information.
Carried
Page 5 of 115
5
8.1.4 PDS22-110 - Retaining Wall at 22 Rachewood Court
Report
1. That Report No. PDS22-110 be received for information.
Carried
8.1.5 OPS22-014 - Phragmites Remediation
Report Attachment 1 Attachment 2
1. That Report No. OPS22-014 be received; and
2. That staff be directed to initiate a Phragmites Control Program
utilizing chemical herbicide for treatment and controlled burn
where applicable; and
3. That the Phragmites Control Program’s incremental annual
service costs be included in the Town’s future four (4) year
operating budget, commencing in 2023 for Council
consideration.
Carried
8.1.6 CAO22-002 - Post-Pandemic Wrap-up
Report
1. That Report No. CAO22-002 be received for information.
Carried
8.1.7 CS22-031 - Post-COVID-19 Pandemic Recovery and Future Work
Model
Report
1. That Report No. CS22-031 be received; and
2. That the Guiding Principles for the development of future
Alternative Work Policies be adopted.
Carried
8.1.8 CS22-040 - Deputy Mayor Options
Report
1. That Report No. CS22-040 be received; and
Page 6 of 115
6
2. That staff bring forward an amendment to the Procedure By-law
to institute a rotation of the Deputy Mayor position as described
in this report; and
3. That the amendment to the Procedure By-law take effect on
November 15, 2022.
Carried
8.1.9 FIN22-023 - 2022 Interim Forecast Update - As of April 30, 2022
Report Attachment 1 Attachment 2 Attachment 3
1. That Report No. FIN22-023 be received for information.
Carried
8.1.10 OPS22-015 - Tree Removal Permit Application - 72 Harrison Avenue
Report Attachment 1 Attachment 2
1. That Report No. OPS22-015 be received; and
2. That the Tree Removal Application for 72 Harrison Avenue be
approved.
Carried
8.1.11 PDS22-085 - Notice of Objection to Notice of Intention to Designate
34 Berczy Street under Part IV of the Ontario Heritage Act
Report Attachment 1 Attachment 2
1. That Report No. PDS22-085 be received; and
2. That the designation by-law be brought before Council for
enactment.
Carried
8.1.12 PDS22-107 - Application for Site Plan Approval, York Region District
School Board, 377 Hartwell Way, File Number: SP-2021-12
Report Figures 1-7
1. That Report No. PDS22-107 be received; and
2. That Site Plan Application File SP-2021-12 to permit the
development of a two-storey JK-8 elementary school (638
students) with a Gross Floor Area of 5,985.50 m² (64,427.0 ft²)
and accessory childcare facility (48 children), bus drop-off lane,
Page 7 of 115
7
parking areas, additional student drop off lanes, asphalt play
yard, outdoor fenced play areas and green space throughout, be
approved.
Carried
8.2 Audit Committee Meeting Report of June 28, 2022
8.2.1 FIN22-024 - 2021 Audited Financial Statements and Audit Report
Report Attachment 1 Attachment 2
1. That Report No. FIN22-024 be received; and
2. That the 2021 Audit Reports and Financial Statements for the
year ended December 31, 2021, be approved and published on
the Town’s website.
Carried
8.2.2 FIN22-022 - 2021 Year-end Operating and Capital Results - As of Dec.
31, 2021
Report Attachment 1 Attachment 2 Attachment 3
1. That Report No. FIN22-022 be received for information.
Carried
9. Consideration of Items Requiring Discussion (Regular Agenda)
None.
10. Motions
10.1 Councillor Gaertner; Re: Update of By-law No. 5429-12 - Registration of
Second Suites
Moved by Councillor Gaertner
Seconded by Councillor Humfryes
Whereas the Municipal Act, 2001, in subsection 11(2) provides that a
lower-tier municipality may pass by-laws respecting the health, safety and
well-being of persons and the protection of persons and property; and
Whereas on April 23, 2012, Aurora Council revoked existing By-law 5221-
10, with the updated 5429-12, to establish new regulations for the
Page 8 of 115
8
registration of second suites with additional clarification from an
administrative perspective; and
Whereas Section 3, PROHIBITION, restricts residential occupancy per
Dwelling to one Unit unless a Two-Unit House has been registered with the
Registrar; and
Whereas Section 4, REGISTRATION, (b), requires inspection to ensure
safety under the Building and Fire Codes, which may be refused; or
revoked if the Unit ceases to meet requirements; and
Whereas due to lack of supply and the cost of housing there has and will
be an increasing need for Two-Unit Homes; and
Whereas the number of Units that are not Registered is also increasing
due to lack of information or intent; and
Whereas it may be impossible for staff to have knowledge and inspect all
of these, the Town has a List of Two-Unit Houses that have been reported;
and
Whereas the ability to inspect these non-conforming homes, as required in
the By-law, can be problematic due to lack of entry permission by the
tenant or owner who does not reside in the house; and
Whereas this can leave tenants living in unsafe conditions for months, in
one known case years;
1. Now Therefore Be It Hereby Resolved That staff, who have knowledge
of the historical and current problems enacting the Sections of this By-
law required for safety, be directed to bring forward Updates to at the
very least ensure that a house has a working hardwired smoke alarm
system and a second means of emergency escape.
Yeas (7): Mayor Mrakas, Councillor Gaertner, Councillor Gallo, Councillor
Gilliland, Councillor Humfryes, Councillor Kim, and Councillor Thompson
Carried (7 to 0)
10.2 Councillor Gaertner; Re: Lessons Learned from Highland Gate Development
Moved by Councillor Gaertner
Seconded by Councillor Kim
Whereas there have been many issues that have and continue to affect
residents in the adjacent neighbourhood; and
Page 9 of 115
9
Whereas the Town will be doing a substantial redevelopment through
intensification in existing residential neighbourhoods; and
Whereas the Highland Gate development can provide us with valuable
information and knowledge on how to improve the quality of life for those
experiencing construction disruptions going forward;
1. Now Therefore Be It Hereby Resolved That this Council recommend to
the next Council that a task force be formed to review lessons learned
from the Highland Gate development.
Yeas (7): Mayor Mrakas, Councillor Gaertner, Councillor Gallo, Councillor
Gilliland, Councillor Humfryes, Councillor Kim, and Councillor Thompson
Carried (7 to 0)
11. Regional Report
11.1 York Regional Council Highlights of June 30, 2022
Moved by Councillor Thompson
Seconded by Councillor Humfryes
1. That the York Regional Council Highlights of June 30, 2022, be
received for information.
Yeas (7): Mayor Mrakas, Councillor Gaertner, Councillor Gallo, Councillor
Gilliland, Councillor Humfryes, Councillor Kim, and Councillor Thompson
Carried (7 to 0)
12. New Business
Councillor Gilliland inquired about the maintenance responsibilities for Machell's
Alley, and staff provided a response and agreed to follow up.
Councillor Humfryes expressed appreciation to Town staff on the grass cutting
progress and maintenance of parks.
Councillor Thompson extended congratulations to Town staff on a clean 2021
financial audit and expressed appreciation for staff’s efforts throughout the year.
Councillor Gallo referenced the July 12, 2022 Council Closed Session item 4.2,
Armoury Lease Restart, and requested to put forward a motion to publicize the
report once the lease is signed by Niagara College. Councillor Gallo was advised
to bring the matter forward as a Notice of Motion due to its substantive nature.
Page 10 of 115
10
Councillor Gaertner inquired about whether the Town has received the Lake
Simcoe Region Conservation Authority’s Programs and Services Inventory List,
noting the deadline of January 1, 2023, for Council’s decision on which services
would be required. Staff provided a response and agreed to submit a report in the
next Council meeting cycle.
Councillor Gaertner referenced the recent retaining wall issues and noted her
conversation with Town staff regarding the Town’s improved pool enclosure
permit practices and oversight.
Councillor Gaertner inquired about the current resurfacing of Cranberry Lane and
noted that construction trucks are still travelling on the road. Staff provided a
response and agreed to follow up with the developer.
Councillor Gaertner inquired about the timing of the approval received by
Geranium for the phase two construction, and staff provided a response.
Councillor Gilliland referenced agenda item 8.1.5, Phragmites Remediation, and
reiterated the feedback from Aurora Arboretum on actions to control invasive
Phragmites. She expressed appreciation to the Arboretum, Town staff, and
Council for their support.
13. By-laws
13.1 By-law Number 6438-22 - Being a By-law to define the delegation policies
and procedures during the Election Period.
13.2 By-law Number 6439-22 - Being a By-law to designate a property to be of
cultural heritage value or interest (34 Berczy Street “T. Sisman Shoe
Factory”).
13.3 By-law Number 6440-22 - Being a By-law to amend By-law Number 6000-17,
as amended, respecting the lands municipally known as 15356 Yonge
Street (File No. ZBA-2017-06).
13.4 By-law Number 6441-22 - Being a By-law to amend By-law Number 4574-
04.T, as amended, to designate and erect stop signs at the intersections of
Wells Street and Harrison Ave, and Wells Street and Connaught Ave.
13.5 By-law Number 6442-22 - Being a By-law to amend By-law Number 5285-10,
as amended, to adopt Official Plan Amendment No. 25.
Page 11 of 115
11
13.6 By-law Number 6443-22 - Being a By-law to appoint building inspectors for
The Corporation of the Town of Aurora.
Moved by Councillor Thompson
Seconded by Councillor Humfryes
That the By-laws, items 13.1 to 13.6 inclusive, be enacted, with the
exception of item 13.4, which was voted on separately as recorded below.
Yeas (7): Mayor Mrakas, Councillor Gaertner, Councillor Gallo, Councillor
Gilliland, Councillor Humfryes, Councillor Kim, and Councillor Thompson
Carried (7 to 0)
Yeas (6): Mayor Mrakas, Councillor Gallo, Councillor Gilliland, Councillor
Humfryes, Councillor Kim, and Councillor Thompson
Nays (1): Councillor Gaertner
Item 13.4, By-law Number 6441-22
Carried (6 to 1)
14. Closed Session
None.
15. Confirming By-law
15.1 By-law No. 6444-22 Being a By-law to confirm actions by Council resulting
from a Council meeting on July 12, 2022
Moved by Councillor Humfryes
Seconded by Councillor Kim
That the confirming by-law be enacted.
Carried
16. Adjournment
Moved by Councillor Thompson
Seconded by Councillor Kim
That the meeting be adjourned at 8:59 p.m.
Carried
Page 12 of 115
12
Tom Mrakas, Mayor Michael de Rond, Town Clerk
Page 13 of 115
1
Town of Aurora
Council Closed Session Public
Meeting Minutes
Date:
Time:
Location:
Tuesday, July 5, 2022
5:45 p.m.
Council Chambers, Aurora Town Hall
Council Members: Mayor Tom Mrakas (Chair)
Councillor Wendy Gaertner*
Councillor Sandra Humfryes*
Councillor Michael Thompson
Members Absent: Councillor Harold Kim
Councillor Rachel Gilliland
Councillor John Gallo
Other Attendees: Doug Nadorozny, Chief Administrative Officer
Marco Ramunno, Director of Planning and Development Services
Lisa Hausz, Manager, Economic Development and Policy*
(arrived 6:15 p.m.)
Matthew Volpintesta, Senior Planner, Land Use Policy & Real
Estate* (arrived 6:15 p.m.)
Patricia De Sario, Town Solicitor
Michael de Rond, Town Clerk
*Attended electronically
_____________________________________________________________________
1. Call to Order
The Mayor called the meeting to order at 5:51 p.m.
Council consented to resolve into a Closed Session at 5:51 p.m.
Council reconvened into open session at 6:16 p.m.
2. Approval of the Agenda
Page 14 of 115
2
Moved by Councillor Thompson
Seconded by Councillor Gaertner
That the confidential Council Closed Session agenda be approved.
Carried
3. Declarations of Pecuniary Interest and General Nature Thereof
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act, R.S.O. 1990, c. M.50.
4. Consideration of Items Requiring Discussion
Moved by Councillor Humfryes
Seconded by Councillor Gaertner
That Council resolve into a Closed Session to consider the following matters:
1. Litigation or potential litigation, including matters before administrative
tribunals, affecting the municipality or local board (Section 239(2)(e) of the
Municipal Act, 2001); Re: Council Closed Session Report No. PDS22-111 -
Updated Settlement of Appeal to Official Plan Amendment 2016-03 and
Zoning By-law Amendment 2016-07, RP Planning Partners Aurora Limited
(Royal Park Homes), 15286 and 15306 Leslie Street, File Numbers: OPA-2016-
03 and ZBA-2016-07
2. A position, plan, procedure, criteria or instruction to be applied to any
negotiations carried on or to be carried on by or on behalf of the municipality
or local board (Section 239(2)(k) of the Municipal Act, 2001); Re: Council
Closed Session Report No. PDS22-112 - Land Negotiations - 14483 Yonge
Street
Carried
4.1 Council Closed Session Report No. PDS22-111 - Updated Settlement of
Appeal to Official Plan Amendment 2016-03 and Zoning By-law Amendment
2016-07, RP Planning Partners Aurora Limited (Royal Park Homes), 15286
and 15306 Leslie Street, File Numbers: OPA-2016-03 and ZBA-2016-07
Litigation or potential litigation, including matters before administrative
tribunals, affecting the municipality or local board (Section 239(2)(e) of
the Municipal Act, 2001)
Page 15 of 115
3
Moved by Councillor Thompson
Seconded by Councillor Humfryes
1. That Council Closed Session Report No. PDS22-111 be received; and
2. That the confidential direction to staff be confirmed.
Yeas (4): Mayor Mrakas, Councillor Gaertner, Councillor Humfryes, and
Councillor Thompson
Absent (3): Councillor Kim, Councillor Gilliland, and Councillor Gallo
Carried (4 to 0)
4.2 Council Closed Session Report No. PDS22-112 - Land Negotiations - 14483
Yonge Street
A position, plan, procedure, criteria or instruction to be applied to any
negotiations carried on or to be carried on by or on behalf of the
municipality or local board (Section 239(2)(k) of the Municipal Act, 2001)
Motion to defer
Moved by Councillor Humfryes
Seconded by Councillor Gaertner
1. That Council Closed Session Report No. PDS22-112 be deferred to the
July 12, 2022 Council Closed Session.
Yeas (4): Mayor Mrakas, Councillor Gaertner, Councillor Humfryes, and
Councillor Thompson
Absent (3): Councillor Kim, Councillor Gilliland, and Councillor Gallo
Carried (4 to 0)
5. Confirming By-law
5.1 By-law No. 6436-22 Being a By-law to confirm actions by Council resulting
from a Council Closed Session on July 5, 2022
Moved by Councillor Thompson
Seconded by Councillor Humfryes
That the confirming by-law be enacted.
Carried
Page 16 of 115
4
6. Adjournment
Moved by Councillor Gaertner
Seconded by Councillor Thompson
That the meeting be adjourned at 7:03 p.m.
Carried
Tom Mrakas, Mayor Michael de Rond, Town Clerk
Page 17 of 115
1
Town of Aurora
Council Closed Session Public
Meeting Minutes
Date:
Time:
Location:
Tuesday, July 12, 2022
5:45 p.m.
Council Chambers, Aurora Town Hall
Council Members: Mayor Tom Mrakas (Chair)
Councillor Harold Kim
Councillor Wendy Gaertner*
Councillor Sandra Humfryes
Councillor Michael Thompson
Councillor Rachel Gilliland
Councillor John Gallo
Other Attendees: Doug Nadorozny, Chief Administrative Officer
Marco Ramunno, Director of Planning and Development Services
(departed 6:21 p.m.)
Rachel Wainwright-van Kessel, Director of Finance (arrived 6:21
p.m.)
Lisa Hausz, Manager, Economic Development and Policy*
(departed 6:21 p.m.)
Matthew Volpintesta, Senior Planner, Land Use Policy & Real
Estate* (departed 6:21 p.m.)
Patricia De Sario, Town Solicitor
Michael de Rond, Town Clerk
*Attended electronically
_____________________________________________________________________
1. Call to Order
The Mayor called the meeting to order at 5:45 p.m.
Council consented to resolve into a Closed Session at 5:45 p.m.
Council reconvened into open session at 7:07 p.m.
Page 18 of 115
2
2. Approval of the Agenda
Moved by Councillor Thompson
Seconded by Councillor Gilliland
That the confidential Council Closed Session agenda be approved.
Carried
3. Declarations of Pecuniary Interest and General Nature Thereof
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act, R.S.O. 1990, c. M.50.
4. Consideration of Items Requiring Discussion
Moved by Councillor Gilliland
Seconded by Councillor Gallo
That Council resolve into a Closed Session to consider the following matters:
1. A position, plan, procedure, criteria or instruction to be applied to any
negotiations carried on or to be carried on by or on behalf of the municipality
or local board (Section 239(2)(k) of the Municipal Act, 2001); Re: Council
Closed Session Report No. PDS22-112 - Land Negotiations – 14483 Yonge
Street
2. A proposed or pending acquisition or disposition of land by the municipality
or local board (Section 239(2)(c) of the Municipal Act, 2001); and A position,
plan, procedure, criteria or instruction to be applied to any negotiations
carried on or to be carried on by or on behalf of the municipality or local
board (Section 239(2)(k) of the Municipal Act, 2001); Re: Council Closed
Session Report No. CAO22-003 - Armoury Lease Restart
Carried
4.1 Council Closed Session Report No. PDS22-112 - Land Negotiations - 14483
Yonge Street
A position, plan, procedure, criteria or instruction to be applied to any
negotiations carried on or to be carried on by or on behalf of the
municipality or local board (Section 239(2)(k) of the Municipal Act, 2001)
Moved by Councillor Humfryes
Seconded by Councillor Gilliland
Page 19 of 115
3
1. That Council Closed Session Report No. PDS22-112 be received; and
2. That the confidential direction to staff be confirmed.
Yeas (7): Mayor Mrakas, Councillor Kim, Councillor Gaertner, Councillor
Humfryes, Councillor Thompson, Councillor Gilliland, and Councillor Gallo
Carried (7 to 0)
4.2 Council Closed Session Report No. CAO22-003 - Armoury Lease Restart
A proposed or pending acquisition or disposition of land by the Town or
local board (Section 239(2)(c) of the Municipal Act, 2001); and
A position, plan, procedure, criteria or instruction to be applied to any
negotiations carried on or to be carried on by or on behalf of the
municipality or local board (Section 239(2)(k) of the Municipal Act, 2001)
Moved by Councillor Thompson
Seconded by Councillor Kim
1. That Council Closed Session Report No. CAO22-003 be received; and
2. That the confidential direction to staff be confirmed.
Yeas (4): Mayor Mrakas, Councillor Kim, Councillor Humfryes, and
Councillor Thompson
Nays (3): Councillor Gaertner, Councillor Gilliland, and Councillor Gallo
Carried (4 to 3)
5. Confirming By-law
5.1 By-law No. 6437-22 Being a By-law to confirm actions by Council resulting
from a Council Closed Session on July 12, 2022
Moved by Councillor Humfryes
Seconded by Councillor Kim
That the confirming by-law be enacted.
Carried
Page 20 of 115
4
6. Adjournment
Moved by Councillor Humfryes
Seconded by Councillor Thompson
That the meeting be adjourned at 7:21 p.m.
Carried
Tom Mrakas, Mayor Michael de Rond, Town Clerk
Page 21 of 115
100 John West Way
Aurora, Ontario
L4G 6J1
(905) 727-3123
aurora.ca
Town of Aurora
Information Report
No. FIN22-0 25
-
Subject: Q2 2022 Procurement Report (March to June 2022)
Prepared by: Anna Ruberto, Procurement Manager
Department: Finance
Date: September 13, 2022
In accordance with the Procedure By-law, any Member of Council may request that
this Information Report be placed on an upcoming General Committee or Council
meeting agenda for discussion.
Executive Summary
This Q2 report also includes March as the new Procurement By-law no. 6404-22 was
approved by Council on February 22, 2022. On June 28, 2022 Council approved
amendment no. 6430-22 which provides authority to the Procurement Governance
Committee (PGC) to procure software licenses, maintenance and related fees for
contracts of up to five years and over $250,000. This report presents procurement
information as per the Town’s procurement by-law reporting requirements including:
• Awarded Open Competition contracts which exceed $250,000
• Non-standard Procurement contracts awarded with values to $250,000
• Awarded Open Competition contracts identified as using the Green Procurement
Policy
Background
An award to Suppliers can occur when there is sufficient budget as approved by Council
during the budget process. The authorization to initiate the Procurement is by the
Department Head and the delegated authority to award is the Division Manager and the
Procurement Manager. There is a purchase order (PO) and legal contract when the
award is over $50,000. Contracts less than $1,000,000 are executed by the Department
Head and contracts over $1,000,000 require the approval of the Chief Administrative
Officer (CAO). Pursuant to section 9.3 of the by-law, the Procurement Manager shall
Page 22 of 115
September 13, 2022 2 of 9 Report No. FIN22-025
prepare a quarterly summary information report to Council outlining all awarded Open
Competition contracts.
A Non-Standard Procurement may be used for the procurement of goods, services, or
construction under specific circumstances. The methods include acquiring Deliverables
directly from a particular Supplier without conducting a Competitive Process when an
Invitational Competition or an Open Competition would normally be required and
soliciting Bids from a limited number of Suppliers without conducting an Open Pre-
qualification Process when an Open Competition would normally be required.
The Procurement Bylaw Section B – Exclusions provides the circumstances in which
Non-Standard Procurements are permissible. A Non-Standard Procurement may be
used when there is only one source that is able to meet the requirements of the
procurement, which may be due to their unique ability or skill, possession of proprietary
technology, copyright, patent or other intellectual property. Additional approved criteria
include when there is more than one Supplier available however, a certain Supplier
needs to be retained for reasons of standardization or compatibility with existing
products or where a contract is required due to a contract termination or expiry, for a
short interim period to meet immediate recurring business requirements.
Non-Standard Procurements authorization to procure require approval of the CAO up to
$100,000 and the PGC between $100K to $250,000. Over $250,000 there is a
requirement for Council approval to authorize the procurement. For the procurement of
software licenses, maintenance and pay related fees (excluding implementation costs),
for contracts of up to five years and over $250,000, the PGC is authorized to procure,
and the Department Head can delegate the authority to procure. The contract issuance
and execution requirements follow the same thresholds as standard Open
Procurements.
Sections 9.3 of the procurement by-law requires the Procurement Manager to prepare a
quarterly summary information report to Council outlining all awarded Non-Standard
Procurements not requiring Council approval. This report excludes emergency
procurements which have separate reporting requirements and low and mid value
procurements under $50,000.
All procurement thresholds and item in this report exclude the harmonized sales tax.
Page 23 of 115
September 13, 2022 3 of 9 Report No. FIN22-025
Analysis
Nine contracts were awarded exceeding $250,000 during this reporting period
From March to June of 2022, there was nine (9) awards made over $250,000, for a total
award amount of $10,712,392.25.
Table 1
Q2 2022 Competitive Bid Contracts Awarded Over $250,000
Procurement
Number &
Description
Department Supplier Name Term Amount
(Excl. Hst)
2021-65-F-FM
ERP System Finance
Vigilant
Consulting
Services Inc.
PO issued 05/27/2022
5 Year Term $3,441,250.00
2022-6-OPS-P
Sports Dome
Artificial Turf
Replacement
Operations
Team Rochon
Inc. o/a GTR
Turf
PO issued 06/02/2022
No Term $489,911.50
2022-15-OPS-F
6 Ton
Dump/Plow
Truck
Operations Donald Currie
Trucks Inc.
PO issued 6/27/2022
No Term
$693,526.00
2022-17-OPS-P
Landscape
Maintenance
Operations
Municipal
Maintenance
Inc.
PO issued 04/26/2022
5 Year Term $790,000.00
2022-20-PDS-
ENG
Mill & Overlay of
Roads at Old
Yonge Street
and More
Planning and
Development
Services
Sanscon
Construction
Ltd.
PO issued 12/05/2022
No Term
$1,647,165.20
Page 24 of 115
September 13, 2022 4 of 9 Report No. FIN22-025
Procurement
Number &
Description
Department Supplier Name Term Amount
(Excl. Hst)
2022-21-PDS-
ENG
Mill & Overlay of
Roads at
Banbury Court
and More
Planning and
Development
Services
Pacific Paving
Limited
PO issued 04/20/2022
One Time
$980,002.20
2022-24-PDS-
ENG
Mill & Overlay of
Roads at
Banbury Court
and More
Planning and
Development
Services
Pacific Paving
Limited
PO issued 04/20/2022
One Time
$1,271,508.35
2022-38-PDS-
ENG
Yonge Street
and Wellington
Street
Intersection
Improvement
Planning and
Development
Services
Coco Paving
Inc. PO issued 06/05/2022
No Term
$899,029.00
2022-42-OPS-R
Sidewalk
Inspection and
Hazard
Removal
Operations
Aqua Tech
Solutions Inc.
PO issued 05/24/2022
5 Year Term
$500,000.00
Non-Standard Procurement contracts awarded with values to $250,000
There were six (6) Non-Standard Procurements awarded for a total award amount of
$394,754.29. There were four (4) for Operational Services, Roads and Fleet divisions;
one (1) for Community Services, Facilities division and one (1) for Finance.
Page 25 of 115
September 13, 2022 5 of 9 Report No. FIN22-025
Table 2
Q2 2022 Non-Standard Procurement Contracts Awarded
Procurement
By-Law Reference
Department &
Division Supplier Name
Procurement
Number and
Description
Amount (Excl.
Hst)
due to a Contract
termination,
expiry, or other
reason, a Good or
Service is
Purchased for a
short interim
period to meet
immediate
recurring
business
requirements,
during which
period a
Procurement
process is
initiated for the
longer term
supply of such
Good or Service
Community
Services,
Facilities
Teknion
Limited
2022-39-CMS-F
Furniture for
Town Square
Project
$71,450.65
Finance Novexco
(Hamster)
2022-59-F
Office Supplies
$32,000.00
Operations Salix Systems
Limited
2022-66-OPS
Furniture for
Firehall
$144,022.64
absence of any
Bids in response
to a Solicitation
for Bids made in
accordance with
this by-law
Operations,
Roads
Aurora
Overhead Doors
Inc.
2022-50-OPS-R
Salt Dome
Rolling Door
$33,200.00
Operations,
Fleet Bayfield Ford
2022-60-OPS-F
Cargo Van -
Fleet
$54,021.00
Operations,
Fleet Bayfield Ford 2022-62-OPS-F $60,060.00
Page 26 of 115
September 13, 2022 6 of 9 Report No. FIN22-025
Actions related to procurement modernization continue to rollout
The Procurement Modernization continues to roll out to the Corporation. As we work
with the Town’s new by-law, we continue to gain a better understanding of how it
impacts processes. We are reviewing the impact of the by-law and identifying
opportunities for potential improvements to propose to Council for approval.
Procurement training has been a focus with 12 training sessions developed for 2022. All
The first sessions began in March, with the first two sessions being mandatory
sessions for Town staff to attend. There are also four webinars offered through The
Procurement Office (TPO), this was part of the original Procurement Modernization
scope of work that the Consultant was hired as part of the training modules.
The outstanding items of Procurement Modernization continue to roll out including the
continuation of staff training and developing a focus on sustainable procurements
(green, diverse, and social). The new financial system will also greatly improve the
procurement process as must of the manual forms and processes can be automated.
Advisory Committee Review
None
Legal Considerations
Pursuant to section 9.3 of the Procurement By-law, as amended, the Procurement
Manager shall prepare a quarterly report of awarded procurements exceeding $250,000
and non-standard purchases not requiring Council approval, excluding Low and Mid
Value Procurements (i.e., less than $50,000). This report satisfies these provisions.
Procurement
By-Law Reference
Department &
Division Supplier Name
Procurement
Number and
Description
Amount (Excl.
Hst)
2022 Ford 250
Pick up Truck
Page 27 of 115
September 13, 2022 7 of 9 Report No. FIN22-025
Financial Implications
The value of awarded procurements which exceed $250,000 represent a financial
obligation to the Town of $10,712,872.25. Additionally, the above list of awarded Non-
Standard Procurements represent a financial obligation to the Town of $394,754.29
Communications Considerations
The Town will inform residents about the details contained it this report by making it
available on the Town’s website.
Climate Change Considerations
The Green Procurement Policy (GPP) was approved by Council on February 22, 2022.
Town staff are responsible for ensuring that their procurements address the Town’s
green procurement objectives in a manner consistent with the Green Procurement
Policy. Procurements may be considered eligible for Green Procurement when the Town
has identified environmental standards for the good or service and/ when the budget for
the good or service being procured identifies it as a green initiative. Town staff may also
consider Green Procurement for other purchases. The reporting requirements of the
GPP are within Section 3.4 and requires the quarterly report to Council include a
summary of the Town’s Green procurement over $50,000. The Open Competition
Procurements identified as using this policy are outlined in Table 3.
Page 28 of 115
September 13, 2022 8 of 9 Report No. FIN22-025
Table 3
Q2 2022 Contracts Awarded with Green Procurement
Procurement
Number &
Description
Department Supplier Name Green Procurement
Good / Service Amount
(Excl. Hst)
2022-02 CMS-F
Building
Condition
Assessment
Community
Services
Cion Coulter
Corp.
This project concerns
building condition
assessments and as
part of the project the
Consultant will be
considering the
following:
1. Examine the
energy and
environmental
performance of
each building
element or
piece of
equipment
reviewed.
2. Review
potential
greenhouse gas
emission
savings.
3. Provide low-
carbon/no
carbon
alternatives.
$56,820.00
Link to Strategic Plan
Regular reporting to Council on the Town’s awarded contracts contributes to achieving
the Strategic Plan guiding principle of “Leadership in Corporate Management” and
improves transparency and accountability to the community.
Alternative(s) to the Recommendation
None
Page 29 of 115
September 13, 2022 9 of 9 Report No. FIN22-025
Conclusions
The By-law and Green Procurement Policy requirements to provide a quarterly
procurement report summarizing awards over $250,000; Non-Standard Procurements,
not requiring Council approval and procurements over $50,000 with green procurement
initiatives, has been fulfilled.
Attachments
None
Previous Reports
None
Pre-submission Review
Agenda Management Team review on August 25, 2022
Approvals
Approved by Rachel Wainwright-van Kessel, CPA, CMA, Director, Finance/Treasurer
Approved by Doug Nadorozny, Chief Administrative Officer
Page 30 of 115
100 John West Way
Aurora, Ontario
L4G 6J1
(905) 727-3123
aurora.ca
Town of Aurora
Information Report
No. PDS2 2 -127
Subject: Corporate Environmental Action Plan 2021 Progress Report
Prepared by: Sebastian Contarin, Energy and Climate Change Analyst
Department: Planning and Development Services
Date: September 13, 2022
In accordance with the Procedure By-law, any Member of Council may request that
this Information Report be placed on an upcoming General Committee or Council
meeting agenda for discussion.
Executive Summary
The Corporate Environmental Action Plan (CEAP) is a five-year plan that outlines
environmental sustainability action items directed at staff at the corporate level. An
annual progress report is presented to the Environmental Advisory Committee (EAC)
and to Council.
•The CEAP 2021 Progress Report show cases the Town’s actions towards
environmental sustainability and supports Council’s commitments to the
environment.
•Town staff implemented a tracking sheet to monitor progress and encourage
accountability.
Background
The Corporate Environmental Action Plan (CEAP) is a five-year action plan that allows
The Corporation of the Town of Aurora to achieve its environmental goals for the period
2018 to 2023. The 2010 CEAP and the 2018 version received input from three Advisory
Committees, staff, and senior management.
The purpose of the CEAP is to protect and enhance the natural environment, promote
environmental sustainability, integrity and conservation of resources, and create a
practice of environmental stewardship within the community. The CEAP is intended to
provide corporate direction on key strategic environmental initiatives that will be
Page 31 of 115
September 13, 2022 2 of 7 Report No. PDS22-127
initiated over the next five years. The CEAP was developed to assist Council to plan for
and implement specific actions to improve the Town’s environmental performance and
sustainability for future generations. The success of the Plan requires a coordinated
approach to implementation that includes all of the Town’s departments.
The overall themes in the CEAP cover:
• Water Conservation;
• Sustainable Urban Development;
• Waste Reduction and Diversion;
• Biodiversity and Natural Heritage;
• Climate Change and Energy; and
• Environmental Awareness
Analysis
The CEAP 2021 Progress Report show cases the Town’s actions towards
environmental sustainability and supports Council’s commitments to the environment.
In 2021, the Town Council approved the Electric Vehicle Charging Station Policy, taking
another important step towards decreasing the community’s greenhouse gas emissions
through the transition towards an electric-fuel exclusive corporate transportation fleet.
Though 2021 brought many challenges due to the COVID19 pandemic, staff continued
to effectively implementation of the CEAP. The following is a summary of the Town’s
2021 successes from the CEAP Progress Report (a more detailed summary of the
Town’s environmental objectives by theme and the Town’s initiatives are found in
Attachment 1):
Areas of
Implementation Completed Actions
Water
Conservation
• Town Operations installed an in-ground holding tank at
library square to harvest and repurpose greywater,
generated from splashpad usage, as a resource for
irrigation for landscape and vegetation; and
• Town Operations changed 315 water meters in 2021 as
part of its water loss reduction strategy.
Page 32 of 115
September 13, 2022 3 of 7 Report No. PDS22-127
Areas of
Implementation Completed Actions
Sustainable
Urban
Development
• Applied low impact development techniques during
construction of the 2021 road reconstruction projects (bio-
swales and enhanced oil/grit separator);
• Replaced sanitary laterals as part of its water loss reduction
strategy;
• The Town participated and maintained the Annual Smart
Commute Designation Award, maintaining the Gold Standard
every year since 2012; and
• Implementation of LEED Gold certified design features on
town-owned facilities during construction of the 2021
construction projects.
Waste
Reduction and
Diversion
• Included recycled concrete material as a provisional item as part
of 2021 road reconstruction project procurement to encourage
sustainable construction and building practices for Town
infrastructure;
• Integrated energy and waste reducing methodological practices
as part of 2021 infrastructure maintenance and monitoring
projects;
• Integrated CB shields as part of 2021 storm pond reconstruction
project;
• The Town has diverted approximately 66% of waste its waste;
exceeding the 2018 base year rate by 1%;
• Council approved the Bag Tag Program, which aims to educate
residents on proper waste disposal practices and increase town-
wide waste diversion rates;
• Increased the number of multi-residential buildings within the
Town’s recycling program.
Biodiversity
and Natural
Heritage
• Planted 1,900 trees and shrubs on Aurora lands;
• A thirteenth partnership was established in 2021 with the Adopt
a Park Program and Partnership development (Herb McKenzie
Park);
• Maintained the partnership with York Region for invasive species
control where Phragmites, Garlic Mustard, Giant Hog Weed, and
European Buckthorn were targeted on regional frontage adjacent
to Aurora parkland. Arboretum continued work on Phragmites
control.
Page 33 of 115
September 13, 2022 4 of 7 Report No. PDS22-127
Areas of
Implementation Completed Actions
Climate
Change and
Energy
• Town had the kick-off to their Climate Change Adaptation Plan
and Green Development Standard in 2021;
• Integrated Aurora’s “Every Second Counts” public education
campaign in 2021, as part of the Council-approved Anti-Idling
Policy;
• Council approved the Town’s first Green Fleet Action Plan and
Electric Vehicle Charging Station Policy, which aims to electrify
the Town’s corporate fleet to produce zero emissions by 2051;
• The Town had partnered with IVY Charge and installed eight (8)
dual head level 2 chargers at town-owned facilities; with
proposed actions on installing two (2) additional dual head
chargers as part of the Library Square Project;
• Continued energy use tracking at town facility demonstrated a
total of 19,828,350 equivalent kilowatt-hours in 2021;
approximately 14.5% less consumption compared to 2018;
• Council approved $50,000 for the implementation of energy
efficient measures within town-owned facilities, as part of effort
to reduce corporate emissions;
• Acquisition and implementation of energy efficient infrastructure
within town-owned facilities;
• Generated 613,727 kilowatt-hours of electricity from Town solar
rooftop systems;
• Continued adoption of monthly Building Performance meetings
with Facility staff and Energy and Climate Change Analyst, to
discuss ongoing energy projects, operational changes, energy
consumption, trends, best practices for energy conservation,
new technologies, utility incentives;
• Continued investigation of new technology to improve energy
efficiency at SARC using the Building Automation System
innovation;
• Performed a building audit, for natural gas consumption, under
Enbridge's Run it Right program, resulting to reductions to
annual GHG emissions and operational costs across town-
owned facilities;
• Integration of operational changes at town-owned facilities, in
effort to reduce energy consumption during COVID 19 shutdown,
resulted to an estimated energy cost avoidance of $488,000
(~23% energy avoidance) in 2021.
Page 34 of 115
September 13, 2022 5 of 7 Report No. PDS22-127
Areas of
Implementation Completed Actions
Environmental
Awareness
• Continued efforts on updating the Town of Aurora website,
providing the community up-to-date information on the Town’s
climate change initiatives and plans;
• Integration of Every Second Counts Town Anti-Idling education
campaign;
• Integration of two (2) Community Environmental awareness GO
Green Challenges;
• Developed an enhanced Lymantria Dispar Dispar (LDD) strategy
that includes monitoring, robust communication plan, burlap
kits, and watering and injection treatments of select prominent
trees.
Town staff implemented a tracking sheet to monitor progress and encourage
accountability.
The Progress Report consists of a summary document, highlighting the achievements
for 2021 (see Attachment 1), and a separate tracking document, used by staff to
monitor the progress of the action items (see Attachment 2).
The CEAP is reported annually, presented to EAC and Council and then posted on the
Town’s website. Ideally, reports are presented by mid-year for the previous reporting
year. This timeframe allows staff to collect, verify, input, and analyze all the data needed
for tracking and reporting. Since the CEAP monitors facility energy consumption, utility
bills often get adjusted or corrected and require additional time to finalize the data.
Advisory Committee Review
The Environmental Advisory Committee (EAC) commented on the draft CEAP 2021
Progress Report on June 22, 2022. Staff presented a brief overview of the Corporate
Environmental Action Plan (CEAP) and annual progress report for 2021, including the
CEAP purposes and themes, reporting process, and successfully implemented
objectives. The Committee inquired about corporate-wide staff involvement and about
the usage and monitoring of the IVY electric vehicle charging station at Town Hall, and
staff provided clarification.
Page 35 of 115
September 13, 2022 6 of 7 Report No. PDS22-127
Legal Considerations
None.
Financial Implications
A key action item arising from the Town’s recently approved Fiscal Strategy is the
undertaking of a review of the alignment between its many strategic and master plans
and its long-term operating and capital plans to ensure sufficient resources are
available to achieve each plan’s deliverables. These alignment reviews are scheduled to
take place over the coming few years; with the CEAP scheduled for review in late 2023.
Funding availability relating to the delivery of all remaining outstanding Corporate
Environmental Action plan actions cannot be effectively determined until the conclusion
of the noted alignment review.
In the interim, CEAP action requirements will continue to be inserted into the Town’s
operating or capital budgets on a priority basis as deemed necessary for Council’s
review and approval.
Communications Considerations
The Town will inform both the public and internal stakeholders on the actions that the
Town has taken in support of the CEAP by posting the Progress Report online and
through social media posts.
Link to Strategic Plan
The CEAP 2021 Progress Report is aligned with Aurora’s Strategic Plan, which is based
on the three pillars of sustainability – environment, community, economy – and
establishes a vision for Aurora as “an innovative and sustainable community where
neighbours care and businesses thrive”.
Alternative(s) to the Recommendation
None
Page 36 of 115
September 13, 2022 7 of 7 Report No. PDS22-127
Conclusions
The CEAP Progress Report celebrates the Town’s environmental initiatives and helps
track action plan items. The tracking sheet pilot is considered a success and will
continue for future progress reports.
Attachments
Attachment 1 –Corporate Environmental Action Plan 2021 Progress Report (PDF
Version)
Attachment 2 - Corporate Environmental Action Plan 2021 Tracking Sheet (PDF Version)
Previous Reports
PDS21-063 Corporate Environmental Action Plan 2020 Progress Report, October 19,
2021.
Pre-submission Review
Agenda Management Team review on August 25, 2022
Approvals
Approved by Marco Ramunno, Director, Planning and Development Services
Approved by Doug Nadorozny, Chief Administrative Officer
Page 37 of 115
1
Attachment 1
Corporate Environmental Action Plan 2021 Progress Report
WATER CONSERVATION
Objective W1: Reduce Town owned facility water consumption
Objective W2: Reduce the uncontrolled and inadequately controlled storm water
areas with respect to both quality and quantity by following recommendations of
the Town’s Comprehensive Storm water Management Master Plan
•Town Operations installed an in-ground holding tank at library square to
harvest and repurpose greywater, generated from splashpad usage, as a
resource for irrigation for landscape and vegetation (W1).;
•Town Operations changed 315 water meters in 2021 as part of its water loss
reduction strategy (W1).;
•Applied low impact development techniques during construction of the 2021
road reconstruction projects (bio-swales and enhanced oil/grit separator) (S1
and W2).;
•Replaced sanitary laterals as part of its water loss reduction strategy (W1)
Page 38 of 115
2
SUSTAINABLE URBAN DEVELOPMENT
Objective S1: Foster a sustainable green development and alternate methods of
transportation to improve the quality of life of Aurora’s residents and Town staff.
•To promote sustainable transportation for Town staff, the Town participated
in the Annual Smart Commute Designation Award, maintaining Gold
Standard status since 2012 (S1).;
•Implementation of LEED Gold certified design features on town-owned
facilities during construction of the 2021 construction projects (water
conservation low-flow hands-free plumbing fixtures; daylighting; high
efficiency water fixtures and HVAC units; thermal comfort and control
systems; LIDs; drought resistant plantings; and rainwater harvest designs)
(W1, S1, and C3).
Page 39 of 115
3
WASTE REDUCTION and DIVERSION
Objective D1: Implement sustainable construction practices to reduce waste,
incorporate sustainable design and reclaim or recycle materials.
Objective D2: Reduce waste going to landfill disposal.
•Included recycled concrete material as a provisional item as part of 2021 road
reconstruction project procurement to encourage sustainable construction and
building practices for Town infrastructure (D1);
•Integrated energy and waste reducing methodological practices as part of 2021
infrastructure maintenance and monitoring projects (integration of on-site helical
piles, repurposing of topsoil stockpiles, and integration of web-based
infrastructure maintenance and monitoring applications) (D1, D2, and C3).;
•Integrated CB shields as part of 2021 storm pond reconstruction project (W2 and
D1).;
•As part of the Town’s Waste Reduction Strategies, the Town has set 2018 as a
base year for tracking Community-level waste diversion rates (D2):
o 2018: 65%
o 2019: 65%
o 2020: 64%
o 2021: 66%;
•Council approved the Bag Tag Program, which aims to educate residents on
proper waste disposal practices and increase town-wide waste diversion rates
(D2).;
•Increased the number of multi-residential buildings within the Town’s recycling
program (D2).
Page 40 of 115
4
BIODIVERSITY and NATURAL HERITAGE
Objective B1: Enrich Aurora’s ecology by protecting and preserving biodiversity.
•Planted 1,900 trees and shrubs on Aurora lands (B1).;
•As part of Aurora’s ecological enrichment strategy, a thirteenth partnership was
established in 2021 with the Adopt a Park Program and Partnership development
(Herb McKenzie Park) (B1).;
•Maintained the partnership with York Region for invasive species control where
Phragmites, Garlic Mustard, Giant Hog Weed, and European Buckthorn were
targeted on regional frontage adjacent to Aurora parkland. Arboretum continued
work on Phragmites control (B1).
Page 41 of 115
5
CLIMATE CHANGE and ENERGY
Objective C1: Prepare a Climate Change Adaptation Plan
Objective C2: Implement the Provincial Climate Change Plan Actions
Objective C3: Reduce the town’s greenhouse gas emissions by town staff and at town
facilities. * Actions pulled from the Provincial Climate Change Plan
•As part of Aurora’s climate change adaptation initiatives, the Town had the kick-off
to their Climate Change Adaptation Plan and Green Development Standard in
2021 (C1).;
•Integrated Aurora’s “Every Second Counts” public education campaign in 2021, as
part of the Council-approved Anti-Idling Policy, which aims to limit idling from
residents, businesses, and Town staff (C3).;
•Council approved the Town’s first Green Fleet Action Plan and Electric Vehicle
Charging Station Policy, which aims to electrify the Town’s corporate fleet to
produce zero emissions by 2051 (C3).;
•As part of Aurora’s commitment to the Provincial Climate Action Plan, the Town
had partnered with IVY Charge and installed eight (8) dual head level 2 chargers at
town-owned facilities; with proposed actions on installing two (2) additional dual
head chargers as part of the Library Square Project (C3).;
•Continued energy use tracking at Town Facilities (C3):
o 2018: 23,180,806 equivalent kilowatt-hours (Benchmark)
o 2019: 24,641,678 equivalent kilowatt-hours (~0.1% more than benchmark)
o 2020: 19,860,541 equivalent kilowatt-hours (~14.3% less than benchmark)
o 2021: 19,828,350 equivalent kilowatt-hours (~14.5% less than benchmark);
•Council approved $50,000 for the implementation of energy efficient measures
within town-owned facilities, as part of effort to reduce corporate emissions (C3).;
•Acquisition and implementation of energy efficient infrastructure within town-
owned facilities (energy management software, LEDs, light control and occupancy
systems, building automation system) (C3).;
•Generated 613,727 kilowatt-hours of electricity from Town solar rooftop systems
(C3).;
•Continue monthly Building Performance meetings with Facility staff and Energy
and Climate Change Analyst, to discuss ongoing energy projects, operational
changes, energy consumption, trends, best practices for energy conservation, new
technologies, utility incentives etc. (C3).;
Page 42 of 115
6
•Continued investigation of new technology to improve energy efficiency at SARC
using the Building Automation System innovation (C3).;
•Performed a natural gas use audit under Enbridge's “Run it Right” program, which
served to implement low-cost energy conservation measures and operational
changes, resulting to annual GHG emission reductions of 5% and annual
operational costs of $3,700 at town-owned facilities (C3).;
•Integration of operational changes at town-owned facilities, in effort to reduce
energy consumption during COVID 19 shutdown, resulted to an estimated energy
cost avoidance of $488,000 (~23% energy avoidance) in 2021.
Page 43 of 115
7
ENVIRONMENTAL AWARENESS
Objective A1: Encourage the stewardship of Aurora‘s natural resources and
advance green initiatives by promoting community involvement
•Continued efforts on updating the Town of Aurora website, providing the
community up-to-date information on the Town’s climate change initiatives and
plans (A1).;
•Integration of Every Second Counts Town Anti-Idling education campaign, which
served as an education tool regarding the impacts of vehicle idling whilst
promoting anti-idling methodologies (A1).;
•Integration of two (2) Community Environmental awareness GO Green Challenges,
which served to promote and encourage environmental awareness initiatives at
home (A1).;
•Developed an enhanced Lymantria Dispar Dispar (LDD) strategy that includes
monitoring, robust communication plan, burlap kits, and watering and injection
treatments of select prominent trees (A1 and B1).
Page 44 of 115
8
ANNEX 1
2021 Building Energy Performance at Town Facilities
Page 45 of 115
9
Page 46 of 115
10
Page 47 of 115
11
Page 48 of 115
12
Page 49 of 115
13
Page 50 of 115
Attachment 2 - Corporate Environmental Action Plan 2021 Tracking Sheet V3AreaItem # Actions Initiatives from CEAP ResponsibilityMeasures/ Key Performance Indicator (KPI)Tasks (Target) Timeline KPI result for 2021, please mention updates to the listed initiatives under column "D"WATER CONSERVATIONObjective W1: Reduce town owned facility water consumption1Action 1: Reduce corporate water consumption (CWC)To reduce corporate water consumption through increased efficiency techniques such as::• Computer-automated irrigation systems;• Water-efficient landscaping;• Rainwater harvesting; and• Greywater collection and reuseCMS -Facilities CWC Facility TotalDevelop annual CWC reduction targets.Q1 2020COVID relief fund includedWATER CONSERVATIONObjective W1: Reduce town owned facility water consumption2Action 1: Reduce corporate water consumption (CWC).To reduce corporate water consumption through increased efficiency techniques such as::• Computer-automated irrigation systems;• Water-efficient landscaping;• Rainwater harvesting; and• Greywater collection and reuseOPS- Parks CWC Parks TotalAdd CWC to Progress ReportQ2 2020 - In ground holding tank being installed at library square to harvast greywater off splashpad to water landscape/annual planters.WATER CONSERVATIONObjective W1: Reduce town owned facility water consumption3Action 2: Implement a water loss reduction strategyTo implement a water loss reduction strategy, involving the installation of updated water meters to both residents and businesses and the relining of aged sanitary sewer incrementally each year.OPS - Water# of Water meters installed per yearAdd KPI’s to Progress ReportOngoing 315 water meters changed WATER CONSERVATIONObjective W1: Reduce town owned facility water consumption4Action 2: Implement a water loss reduction strategyTo implement a water loss reduction strategy, involving the installation of updated water meters to both residents and businesses and the relining of aged sanitary sewer incrementally each year.OPS - WaterSanitary sewer Km relined per yearAdd KPI’s to Progress ReportOngoing0 kmThe Town only relines as needed and nothing has come up in the last several years. Though some sanitary mains have been replaced through Capital Projects that are managed be Engineering. WATER CONSERVATIONObjective W2: To reduce the uncontrolled and inadequately controlled storm water areas with respect to both quality and quantity by following recommendations of the Town’s Comprehensive Storm water Management Master Plan5Action 1: Investigate ways to enhance and optimize the functioning of the current storm water management facility inventory• Reducing the amount of phosphorus entering Lake Simcoe via Tannery Creek and East Holland River;• Restoring a self-sustaining coldwater fishery, where possible;• Improving water quality to meet Town’s, LSRCA, and Lake Simcoe Protection Plan requirements;PDS – Engineering# of storm water ponds enhanced & optimized from their current function (1 to 2 ponds enhanced & optimized from their current function) 2023 Q41) A comprehensive investigation undertaken by LSRCA is ongoing with respect to the Town’s SWM pond inventory. This will result in a series of recommendations related to the ponds’ O&M, clean-up, retrofit and enhancement. 2) Tamarac Pond Retrofit to enlarge its quanity control capacity to handle larger storm events should be completed in 2022. 3) Pond WC3 by Deerhorn & Kennedy Street is having sediment removed from it currently and should be completed in 2022. It is being retrofitted so that it will have larger sediment storage capacity, improved maintenance accessway, improved maintenance storm by-pass system and upstream catch basin inserts that help keep sediment captured by catch basins to remain in the catch basins. This will reduce pond cleanout maintenance frequency, causing less disturbance to the environment and potentially improving water quality released from the facility.WATER CONSERVATIONObjective W2: To reduce the uncontrolled and inadequately controlled storm water areas with respect to both quality and quantity by following recommendations of the Town’s Comprehensive Storm water Management Master Plan6Action 2: Improve storm water quality in all new road reconstruction projects.To improve stormwater quality for all road reconstruction projects, where possible, by installing oil/grit separators or using Low Impact Development (LID’s) to treat the road’s stormwater runoff.• Implement the Stormwater Management (SWM) Rate Program• Develop a stormwater infrastructure maintenance program and facility monitoring and inspection program• Update SWM Design Standards• Develop low impact development (LID) design guidelines/ incentives• Apply LID techniques during construction/renovation of infrastructure and Town buildingsPDS – EngineeringKm’s of road treated by oil grit separators or Low Impact Development controlsAs opportunity arises as determined during design of road reconstruction projectsOngoing Progress to be reported yearly in Q1Bio-swales have been constructed on Johnson Road and Holman Crescent, Davidson Road and Bailey Crescent as well as an enhanced oil/grit separator on Davidson Road, as part of 2020 road reconstruction projects. These features are currently under warranty.WATER CONSERVATIONObjective W2: To reduce the uncontrolled and inadequately controlled storm water areas with respect to both quality and quantity by following recommendations of the Town’s Comprehensive Storm water Management Master Plan7Action 3: Encourage at source storm water management control measures on private property. • By developing and implementing a marketing strategy to raise awareness within the community of how they can manage their storm water within their private properties and the positive impact this can have; and• By refining, updating or altering existing by-laws as required related to implementing source control measures on private property• Source control measures on private properties include rain barrels and rain gardens and on private site plans include green roofs, vegetated swales, rain gardens and permeable pavement.PDS – Planning / PDS – Engineering# of source storm water management control measures on private property installed that the Town is aware of / yearEncourage residents to install private LIDs such as rain barrels during public engagement & design of road reconstruction projectsOngoing Progress to be reported yearly in Q10; Town is unaware of any stormwater management control measures on private property being installed in 2021ATTACHMENT 2 - CORPORATE ENVIRONMENTAL ACTION PLAN 2021 TRACKING SHEETPage 51 of 115
Attachment 2 - Corporate Environmental Action Plan 2021 Tracking Sheet V3AreaItem # Actions Initiatives from CEAP ResponsibilityMeasures/ Key Performance Indicator (KPI)Tasks (Target) Timeline KPI result for 2021, please mention updates to the listed initiatives under column "D"WATER CONSERVATIONObjective W2: To reduce the uncontrolled and inadequately controlled storm water areas with respect to both quality and quantity by following recommendations of the Town’s Comprehensive Storm water Management Master Plan8Action 4: Investigate new practices that may enhance pollution prevention• Safer Alternative Products;• Materials Storage Controls;• Pool Drainage Controls;• Erosion and Sediment Control;• Cross Connection Control Program (ensuring sanitary services do not outlet to a storm drainage system);• Public Education;• Business Education and Awareness;• Yellow Fish Road Program, in cooperation with York Region;• Salt Management measures; and• Snow Disposal practices.PDS – Engineering# of new practices implemented to enhance pollution prevention(5 new practices to enhance pollution prevention by 20232023 Progress to be reported yearly in Q11) Town's new Site Alteration By-law was enacted in December of 2019 it regulates the quality of fill imported to sites and erosion and sediment controls used on sites to ensure no sediment contaminates adjacent properties or streams. 2)staff investigated updating the Sewer Bylaw to include restrictive provisions for pools/ hot tub discharge. Due to limited staffing resources for enforcing such an update to the Bylaw, staff have postpone the update until resources come available.SUSTAINABLE URBAN DEVELOPMENTObjective S1: Foster a sustainable green development and alternate methods of transportation to improve the quality of life ofAurora’s residents and Town staff.9Action 1: Promote Sustainable Transportation to Town staffVarious Sustainable Transportation initiatives to reduce single occupancy vehicle use and maintain the smart commute gold designation such as:• Creating and offering flexible work hours opportunity for staff• Creating and supporting a telecommuting policy• Designating carpooling parking spots at Town hall• Encouraging employees to actively transport themselves to work (cycle, walk)• Encourage staff utilization of the e-bike share program• Offer discounted transit passes for Town staff• *Increase bike parking at Town owned public facilities for both staff and residents; and• *Improve walking / cycling network including safer grade-separated routes and cycling signalsContinue to implement and promote the Active and Safe Routes to School Program:This program focuses on active transportation to increase physical activity of students to promote healthy, active travel to and from school in the Town of Aurora. Town staff in coordination with School Boards and York Region community and health services work with each school to develop a plan to reduce barriers to walking, reduce traffic congestion and increase walking and cycling safety skills.PDS – Engineering / CS – HRAnnual Smart Commute designation Award (Maintain Gold Standard)Annual update on Progress Report Q1Ongoing The Town maintained Gold Standard status for 2021SUSTAINABLE URBAN DEVELOPMENTObjective S1: Foster a sustainable green development and alternate methods of transportation to improve the quality of life ofAurora’s residents and Town staff.10Action 2: Implement Sustainable features in the construction or reconstruction of Town infrastructure including buildings, facilities and roadsCMS -Facilities / PDS – Engineering# and types of sustainable features installed on construction projects(1 sustainable feature per construction project, when feasible)Ongoing, as construction projects arise. - The JOC design includes water conservation low-flow hands-free plumbing fixtures, drought resistant plantings, rain water harvesting used in green houses and for vehicle and equipment wash bay. - Bio-swales have been constructed on Johnson Road and Holman Crescent, Davidson Road and Bailey Crescent as well as an enhanced oil/grit separator on Davidson Road, as part of 2020 road reconstruction projects. These features are currently under warranty.- Town's library square design includes 20 green design features (in line with LEED Gold) such as daylighting, high efficient HVAC, high water efficiency fixtures, thermal comfort and controls, improved thermal efficiency in the building envelope beyond the Ontario Building Code, low VOCs, electric vehicle charging stations, and LIDs suchs as permeable paving. - OGS Unit to be installed on Murray Drive as part of Culvert Replacement Construction project in 2023- Promot active transportation by enhancing safety through the implementation of traffic calming measures on Centre Street and Kennedy Street.- Request for site specific TDM measures be provided through new development applications. - Hallmark Ball Diamond Park constrcution includes LID features eg: bio swales - completion May 2022SUSTAINABLE URBAN DEVELOPMENTObjective S1: Foster a sustainable green development and alternate methods of transportation to improve the quality of life ofAurora’s residents and Town staff.11Action 3: Set up new areas for additional community gardens in Aurora.OPS- Parks# of community gardensContinue to explore opportunities to add additional community gardens as appropriateOngoing Community garden is planned for a new park construction in the 2C lands - construction in 2022Page 52 of 115
Attachment 2 - Corporate Environmental Action Plan 2021 Tracking Sheet V3AreaItem # Actions Initiatives from CEAP ResponsibilityMeasures/ Key Performance Indicator (KPI)Tasks (Target) Timeline KPI result for 2021, please mention updates to the listed initiatives under column "D"SUSTAINABLE URBAN DEVELOPMENTObjective S1: Foster a sustainable green development and alternate methods of transportation to improve the quality of life ofAurora’s residents and Town staff.12Opportunity: Apply for green infrastructure grant funding.FS - Finance# of Town projects funded/year(2 Town projects funded)2023 Q2 Progress to be reported yearly in Q1 - The Town signed an MOU with OPG to seek NRCan funding for the installation of electric vehicle charging stations at Town properties in 2019 (50% of the cost to install and procure equipment) and the project was completed in 2021 with the installation of 18 public level 2 electric vehicle charging stations (plus another 4 at Aurora Town Square). WASTE REDUCTION and DIVERSIONObjective D1: Implement sustainable construction practices to reduce waste, incorporate sustainable design and reclaim or recycle materials.13Action 1: Implement sustainable construction and building practices for all Town infrastructure including buildings, facilities and roadsthat considers ‘Sustainable Sites Guidelines’: .• Reuse/recycle existing materials and support sustainable production practices• Maximize the efficient use of aggregates through the recycling of recovered materials to minimize waste volumes and utilize non-aggregate supplements (e.g. shredded tires) to minimize demand for new aggregates.• Minimize effects of construction-related activities• Maintain the site for long-term sustainability• Utilize biodegradable and low impact green building cleaning products.PDS – Engineering# and types of sustainable construction practices implemented that will reduce wasteDevelopment of best practices2021 Q4 no update for 2021WASTE REDUCTION and DIVERSIONObjective D1: Implement sustainable construction practices to reduce waste, incorporate sustainable design and reclaim or recyclematerials.14Action 1: Implement sustainable construction and building practices for all Town infrastructure including buildings, facilities and roadsthat considers ‘Sustainable Sites Guidelines’: .• Reuse/recycle existing materials and support sustainable production practices• Maximize the efficient use of aggregates through the recycling of recovered materials to minimize waste volumes and utilize non-aggregate supplements (e.g. shredded tires) to minimize demand for new aggregates.• Minimize effects of construction-related activities• Maintain the site for long-term sustainability• Utilize biodegradable and low impact green building cleaning products.CMS -Facilities # and types of sustainable construction practices implemented that will reduce wasteImplementation of best practicesAs opportunity arisesno update for 2021WASTE REDUCTION and DIVERSIONObjective D1: Implement sustainable construction practices to reduce waste, incorporate sustainable design and reclaim or recycle materials.15Action 1: Implement sustainable construction and building practices for all Town infrastructure including buildings, facilities and roadsthat considers ‘Sustainable Sites Guidelines’: .• Reuse/recycle existing materials and support sustainable production practices• Maximize the efficient use of aggregates through the recycling of recovered materials to minimize waste volumes and utilize non-aggregate supplements (e.g. shredded tires) to minimize demand for new aggregates.• Minimize effects of construction-related activities• Maintain the site for long-term sustainability• Utilize biodegradable and low impact green building cleaning products.OPS - Roads# and types of sustainable construction practices implemented that will reduce wasteUpdate tender specifications to promote sustainable construction practices and waste reduction where feasible2019 Q1 Progress to be reported yearly in Q1- Project for replacement of a retaining wall at 28 Wellington St included provisions within the tender to reuse existing stone material to rebuild the wall instead of disposing old material and replacing with new - Staff are continuing to use a stock pile of top soil for projects that was generated through shredding stockpile of organic material stored at our community gardens - -The use of different Apps for infrastructure repairs/maintenance/monitoring – reduce paper usage, printing, not producing waste or recyclable materials -The use of helical piles at Yonge and Kennedy railing replacement project– the construction part had a lower carbon footprint than the traditional concrete base, produced less disturbances to the natural environment and we did not use materials that will become waste when the structures need replacement. The helical piles will be recyclable material. -The use of CB shields for the WC3 storm pond reconstruction. The benefits of using CB shields may fit in a different category – improve stormwater quality, and extend the functioning of the pond, however it is our project. -The sidewalk inspection program and shaving of the trip hazards. It is a solution to maintain a safe infrastructure, that produces less waste than the full replacement of the sidewalk.WASTE REDUCTION and DIVERSIONObjective D1: Implement sustainable construction practices to reduce waste, incorporate sustainable design and reclaim or recyclematerials.16Action 2: Develop a Green Procurement Policy for the Town of Aurora and its contractors.FS - Procurement Develop KPI as part of the Green Procurement PolicyPrepare a Green Procurement Policy for Council consideration2020 Q1The Modernization project for Town-wide procurement practices was kicked off in 2021. Green procurement policy included in the project, completion date in 2022. Page 53 of 115
Attachment 2 - Corporate Environmental Action Plan 2021 Tracking Sheet V3AreaItem # Actions Initiatives from CEAP ResponsibilityMeasures/ Key Performance Indicator (KPI)Tasks (Target) Timeline KPI result for 2021, please mention updates to the listed initiatives under column "D"WASTE REDUCTION and DIVERSIONObjective D2: Reduce waste going to landfill disposal.17Action 1: Implement Waste Reduction Strategies. • A bag tag system and enforce 3 bag maximum• A full recycling program with parks and open spaces• Increase the number of multi-residential buildings within the recycling and green bin program• Develop initiative to promote reduction and re-use with radio, e-advertising and newspaper• Develop a video campaign to increase awareness about the current blue box and waste programs• Amend the current by-law requiring residents to source separate recyclables and organic materials from the waste stream, including textiles, electronic waste, household hazardous waste-batteries• Capture baseline data of 3 stream diversion and complete business case of effectiveness• New Diversion options to be developed for public events• Implement fee for bulky waste items and appliancesOPS- Solid Waste% reduction of waste from facilities community/ yearDevelop baseline to measure the opportunities to reduce waste from Town facilities/ year2020 Q1 Progress to be reported yearly in Q1 Community Waste Diversion Tracking:2018 Aurora's diversion rate: 65%2019 Aurora’s diversion rate: 65%2020 Aurora’s diversion rate: 64%2021 Aurora's diversion rate: 66%Front end multi-residential recycling program tracking:2019 Multi-res participation: 28 buildings2020 Multi-res participation: 29 buildings2021 Multi-res participation: 30 buildings- The Town is investigating costs to performa a waste audit of Town facilities (2021). - January 2021 3 bag limit started enforcement, complaints and enforcement being tracked. - Counil approved in July 2021 addig the bag tag purchase option, starting in Janaury 2022. - Due to COVID19 pandemic, facilities waste audit was not requested until staff and programs are running in facilities. Aurora Introduces Bag Tag ProgramTown to start enforcement January 1, 2022AURORA, ON – Starting this month (January 2021), the Town of Aurora will be educating residents on the new Bag Tag program. Aurora residents can place up to three-bags or containers for pickup every other week on regularly scheduled collection days and any additional waste will require a bag tag, helping to further reduce the waste in our community.Council approved the program in July. Aurora currently has the largest per-capita waste rate amongst York Region’s Northern Six municipalities and is the only municipality that doesn’t have a bag tag program implemented.The campaign will educate residents on the program and encourage the use of the Recycle Coach app that can be downloaded to any IOS or Android device. The app provides pickup schedules, useful information on waste and a search function that tells you where a waste item belongs.Bulky items such as furniture, mattresses, box springs, plastic lawn furniture, toilets (separated) and carpeting do not require a tag.Garbage tags can be purchased for $5 each tax included and will be sold at Aurora Town Hall, Joint Operation Centre, Aurora Family Leisure Complex and the Stronach Aurora Recreation Complex.All garbage should be placed in a Town approved container or a garbage bag. Waste beyond the three-bag limit will require a bag tag sticker to be placed around the neck of the bag or it will not be picked up. Residents can put up to a maximum of six bags/bins of garbage out, three free and three paid.BIODIVERSITY and NATURAL HERITAGEObjective B1: Enrich Aurora’s ecology by protecting and preserving biodiversity.18Action 1: * Encourage ecological design in landscaping of parks and retrofit projects.• Extending the area of natural grassland, wood edge and increasing the core areas of existing woodlands where possible• Implement options to naturalize parks and include landscaping for shade• Develop a maintenance protocol to improve survival of newly planted/restored areasOPS- ParksAdd 1 ecological design feature in new parks and park retrofits / yearConsideration of ecological design in all new park design and retrofits Progress to be reported yearly in Q11 Park Naturalized DesignedNew park in 2C designed to be a natural park including, community gardens, pollinator gardens, naturalized playgrounds and one of the main trail entry locations to Wildlife Park - construction 2022. - Hallmark Ball Doamond Park lanscaping designed to include minimal maitenance of all surrounding landscapes other than playing fields - completion May 2022. - Boardwalk constuction across flood plain in partnership with SAC to connect Lakeview/WillowFarm Trail to Yonge/St.Johns.BIODIVERSITY and NATURAL HERITAGEObjective B1: Enrich Aurora’s ecology by protecting and preserving biodiversity.19Action 2: Improve natural heritage significant wildlife habitat.• Re-evaluate by-laws that address wildlife feeding OPS- ParksList existing partnerships and note partnerships as they occurOngoing partnerships with schools, Arboretum, Adopt-aPark and bird box programOngoing Progress to be reported yearly in Q1Continued the Adopt a Park Program and Partnership development: one additional adopt a park partnerships in 2021 ( Herb McKenzie Park), making a total of 13 total partnerships.Trees Planted on Aurora lands, included the Towns street tree planting program, planting days with Arboretum, LSRCA and Neighbourhood Network.BIODIVERSITY and NATURAL HERITAGEObjective B1: Enrich Aurora’s ecology by protecting and preserving biodiversity.20Action 3: Implement the Urban Forest Management Plan• Promote Conservation authorities’ tree planting programs to encourage planting trees on public and private property• Update standards and specifications for tree health, including soilOPS- ParksTrack the # of trees planted on Town property / year Plant an average of 1000 trees or shrubs / year on Town property. Progress to be reported yearly in Q1Planted 1900 trees and shrubs on Aurora lands, included the Towns street tree planting program, planting days with Arboretum, LSRCA and Neighbourhood NetworkBIODIVERSITY and NATURAL HERITAGEObjective B1: Enrich Aurora’s ecology by protecting and preserving biodiversity.21Action 4: Implement the Invasive Species Act in partnership with York Region and the Province. • Apply for grant funding to help annually reduce the spread of invasive plant species• Eradicate Noxious weeds within proximity to trails and actively used public areas to make them pedestrian friendlyOPS- ParksComplete 1 invasive species pilot project per year. Apply for 1 grants per 3 yearsDocument partnership with other organizations.Progress to be reported yearly in Q1Eradication Efforts of Invasive Species (species are Phragmites, Garlic mustard, Giant Hog Weed, European Buckthorn): successful removal of invasive species from Rotary Park with assistance from the Town’s Adopt a Park partner. Arboretum Committee continued work on phramites control. Staff working to control pharmites within Wildlife Park and SWMP's.CLIMATE CHANGE and ENERGYObjective C1: Prepare a Climate Change Adaptation Plan 22Action 1: Identify climate change risks by completing a vulnerability risk assessment of key departmental priorities.PDS – Engineering All relevant departments to contribute to risk assessment CreationCompletion date of each climate change risk assessment Apply for funding, document proposal approvals 2020 Q3 for first risk category 2021 Q3 for second categoryThe kicked-off the Climate Change Adaptation Plan in 2021, a risk and vulnerability assessment of the Town's infrastructure and creating a plan to increase the Town's resilience to cliamte change. Impelmentation plan will include a divisional-based priorities list. Expected project completion in 2022.Page 54 of 115
Attachment 2 - Corporate Environmental Action Plan 2021 Tracking Sheet V3AreaItem # Actions Initiatives from CEAP ResponsibilityMeasures/ Key Performance Indicator (KPI)Tasks (Target) Timeline KPI result for 2021, please mention updates to the listed initiatives under column "D"CLIMATE CHANGE and ENERGYObjective C1: Prepare a Climate Change Adaptation Plan 23Action 2: Develop a Climate Change Adaptation Action Plan that will assist the Town to mitigate the risks of climate change. The Plan would benefit from climate change planning partnerships with other municipalities, conservation authorities and York Region.PDS – EngineeringThe preparation of a climate change action plan approved by Council consultant fee - 2020 budget 2021 Q1The Town kicked-off the Climate Change Adaptation Plan in 2021, a risk and vulnerability assessment of the Town's infrastructure and creating a plan to increase the Town's resilience to cliamte change.Expected project completion in 2022.CLIMATE CHANGE and ENERGYObjective C2: Implement the Provincial Climate Change Plan Actions24Action 1: *Province Propose amendments to Municipal Act.PDS - PlanningRMOY is the approval authority for Official Plan, amendments & municipal consolidationUpdate the Town of Aurora’s Official PlanOngoing Official Plan Review project planning occurred in 2019, with plans to start in 2020. The project plans to incorporate changes to the Municipal Act.CLIMATE CHANGE and ENERGYObjective C2: Implement the Provincial Climate Change Plan Actions25Action 2: *Require electric charging in surface lots.PDS - PlanningDevelop KPI as part of GDSAdd this requirement to the Town’s Development Policy2021 Q4Minimum charging infrastructure being added under the Green Development Standard - project completion in 2022. Town Municipal Parking Lot Management Plan completed in 2022 includes requirement for any resurfacing or new parking lots to assess EV infrastructure needs within Design phase.CLIMATE CHANGE and ENERGYObjective C2: Implement the Provincial Climate Change Plan Actions26Action 3: *Set green development standards.PDS - PlanningDevelop KPI as part of GDSPrepare Green Development Standards (GDS) for Council2020 Q4 The Green Development Standard - project started in 2021, completion in 2022.CLIMATE CHANGE and ENERGYObjective C2: Implement the Provincial Climate Change Plan Actions27Action 4: *Eliminate minimum parking requirements over the next 5 years for municipal zoning bylaws.PDS - PlanningDevelop KPI as part of GDSAdd this requirement to the Official Plan policy. Encourage TDM to replace parking requirements within development approval process2024 Q4OP Review will consider the parking requirement.Reduced parking in the Promenade due to space restrictions.CLIMATE CHANGE and ENERGYObjective C2: Implement the Provincial Climate Change Plan Actions28Action 5: *Make climate change mitigation and adaptation mandatory in municipal official plans.PDS - PlanningDevelop KPI as part of GDSAdd this requirement to the Official Plan policy2021 Q4Official Plan Review to start in 2020 and will incorporate recommendations from the Community Energy Plan, updates to the Municipal Act and the Green Development Standard.CLIMATE CHANGE and ENERGYObjective C3: Reduce the town’s greenhouse gas emissions by town staff and at town facilities. * Actions pulled from the Provincial Climate Change Plan29Action 1: Implement an anti-idling initiative.• To implement an anti-idling initiative that will include working with schools to educate parents and public. This will also include the implementation of an anti-idling education campaign for town staff and contractors.CS – HR: Organization of training timingOPS -FleetFS- procurementFull time staff completing anti-idling training / year. Year 1 include full time staff who drive Town vehicles. Train remainder of staff. All Staff trained by Q2 2020.· Town launched Fall 2021 the Every Second Counts anti-idling public education campaignbased on Council-approved Anti-Idling Policy.- Education campaign included: dedicated Town website on anti-idling education, busniess and school resources, Quiz, ByLaws provided education in the community, Mobile signs throughout the community, social mdeia campaign, etc.- Town staff training for anti idling also included.CLIMATE CHANGE and ENERGYObjective C3: Reduce the town’s greenhouse gas emissions by town staff and at town facilities. * Actions pulled from the Provincial Climate Change Plan30Action 2: *Develop a Green Fleet Plan.• To develop a corporate Green Fleet Plan that addresses new green fleet procurement and replacement to reduce greenhouse gas emissions. The Plan should consider alternative fuels, higher efficiency vehicles, hybrid and electric options that meet the required need.• Develop Electric Vehicle Charging Station usage fee Policy and maintenance plan• *Consider installing an EV charging station at SARCPDS – Engineering / OPS - FleetDevelop a KPI in process of preparing the Green Fleet Plan Prepare a Green Fleet Plan Add to 2020 budget 2021 Q3The Council approved the Town's first Green Fleet Action Plan in 2021 (completed) and staff are in the implementation phase of this plan.Council approved the Electric Vehicle Charging Station Policy and Process to outline Town requirements and best practices in implementing and expanding EV charging stations at Town facilitiesStaff installed 8 dual head level 2 EV chargers at Town-owned facilities including: SARC, AFLC, Town Hall, JOC and the Armoury. An addition 2 dual head chargers will be instlled as part of the Library Square Project. The Town joined Ontario's largest EV charging network, Ivy. Page 55 of 115
Attachment 2 - Corporate Environmental Action Plan 2021 Tracking Sheet V3AreaItem # Actions Initiatives from CEAP ResponsibilityMeasures/ Key Performance Indicator (KPI)Tasks (Target) Timeline KPI result for 2021, please mention updates to the listed initiatives under column "D"CLIMATE CHANGE and ENERGYObjective C3: Reduce the town’s greenhouse gas emissions by town staff and at town facilities. * Actions pulled from the Provincial Climate Change Plan31Action 3: Improve energy efficiency of existing building and business operations• Engage with town owned facility operators, businesses and institutions to implement corporate sustainability initiatives aimed at reducing GHG emissions• *Reduce emissions/ energy costs by implementing energy conservation measuresCMS -Facilities Estimated Annual energy savings of newly implemented energy retrofits in Town owned facilities Implement facility energy and water conservation measures within the Capital Plan List new energy conservation measures implemented on Progress Report yearly in Q1Base year: 2018 2018: 23,180,806 equivalent kilowatt-hours2019: 24,641,678 equivalent kilowatt-hours2020: 19,860,541 equivalent kilowatt-hours2021: 19,828,350 equivalent kilowatt-hours*New properties added into the Town's portfolio thus increasing Town's emissions compared to previous years, include: Sports Dome, Yonge Street properties.Energy Conservation Measures in 2021:- Council approved $50,000 for the implementation of energy efficiency measures at Town facilities.- Town acquired an energy management software to track energy and water use, analyze trends, estimate energy savings from significant energy saving projects, and track GHG emissions.- Historic energy consumption from Town Facilities were acquired from utility companies for software input. - Monthly Building Performance meeting setup with Facility staff and Energy and Climate Change Analyst, to discuss ongoing energy projects, operational changes, energy consumption, trends, best practices for energy conservation, new technologies, utility incentives etc. (ongoing since 2020)- Integrated energy efficiency and waste disposal wording/ requirements in Facilities' procurement documents. - Investigated a new technology for improving energy efficiency at SARC using the Building Automation System.- Completed LED lighting retrofits at Senior Centre, SARC and Town Hall (2021).- Completed installation of Light controls (motion sensors, occupancy sensors) added at Town Hall (1st and 2nd floor), planning 3rd floor (2021).- Performed a natural gas use audit under Enbridge's Run it Right program: Town Hall and JOC (2021), receiving $9,000 from Enbridge to implement low cost energy conservation measures and operational changes. The project reduces GHG emissions by 5% annually at those facilities, and about $3,700 per year in operational costs.- 9 dual head electric vehicle charging stations installed at Town facilities: Town Hall, SARC, JOC, ACC, Armoury, AFLC, under the Ontario-wide Ivy Network, with funding from NRCAN (2021).- Due to COVID 19, facilities made operational changes to reduce energy consumption during the shutdown. Usingthe Town's energy management software, staff estimate energy cost avoidance to be $488,000 (23% avoided energy use in 2021).CLIMATE CHANGE and ENERGYObjective C3: Reduce the town’s greenhouse gas emissions by town staff and at town facilities. * Actions pulled from the Provincial Climate Change Plan32Action 4: Consider all green infrastructure options as part of new corporate builds.• Placing trees in and around Parking lots• Redesign and retrofit water collection and conveyance infrastructure due to climate changeImplement water quality and water and wastewater conservation strategies and incentivesOPS - Parks / OPS - Roads /CMS - Facilities / PDS – Engineering# of green infrastructure options included in new corporate projects List chosen green infrastructure items implemented on Progress Report Ongoing, as construction projects arise.Aurora Town Square project is in line with LEED Gold and will include the installtion of electric vehicle charging stations.ENVIRONMENTAL AWARENESSObjective A1: Encourage the stewardship of Aurora‘s natural resources and advance green initiatives by promoting community involvement 33Action 1: Promote the use of reusable water bottles in conjunction with the new water bottle filling stations. Communication campaign is aimed at the community including staff and should include but may not be limited to the following:• Waste caused by disposable water bottles• Promote town’s municipal water as being clean, safe and drinkable• Promotion of Blue W, web application in order to fill water bottles at no cost in participating businesses• Town to partner with York Region’s education and outreach programs for water conservation and local water source protection• Minimize disposable water bottle usage at group organized events or meetingsPDS – Engineering# of existing community events sharing reusable water bottle information Prepare messaging to share at existing community based events. First awareness campaign to take place in 2018No update for 2020 due to events being canceled due to the COVID19 Pandemic.ENVIRONMENTAL AWARENESSObjective A1: Encourage the stewardship of Aurora‘s natural resources and advance green initiatives by promoting community involvement 34Action 2: Increase overall community awareness of climate change:• Increase awareness of natural hazards from flooding and erosion• Increase public awareness and education on stormwater management• Promote idling reduction and education campaigns (community/corporate)• Public awareness campaigns encouraging good behaviour using incentives supported by corporate sponsorship• Increase uptake of sustainable transportation options• Promote actions to reduce the creation of GHG emissions and support our ability to adapt to climate changePDS – Engineering / CAO - Communications# of existing community events sharing Climate Change information Prepare messaging to share at existing community based events. 2019 Q3Due to events being canceled due to the COVID19 Pandemic, few public events occurred. - Ongoing Town Website updates to include Climate Change initiatives and Town Climate Change Plans- Every Second Counts Town Anti-Idling education campaign in fall 2021, including public awareness, quiz, dedicated Website, quiz, Bylaw providing education material to drivers, social media campaign, Town staff education program, etc.- Community Environmental awareness challenge GO Green Challenge in Summer 2021 - promoting and environmental initiatives at home. - Town Staff Environmental awareness challenge GO Green Challenge in Spring 2021 - promoting and environmental initiatives at home.ENVIRONMENTAL AWARENESSObjective A1: Encourage the stewardship of Aurora‘s natural resources and advance green initiatives by promoting community involvement 35Action 3: Develop an urban forest communication plan that delivers key messages to target audiences within the community• Promote “Adopt a Park” Program as “Community Stewardship Program”• Support and promote LEAF’s Backyard Planting Program• Support stewardship programs through planting trees/shrubs/maintenance with partners LSRCA, Arboretum, and Neighbourhood workOPS – Parks / CAO - Communicationsannual # of trees plantedContinue to promote planting and naturalization projects1000 trees planted / year - Planted 1900 trees and shrubs on Aurora lands, included the Towns street tree planting program, planting days with Arboretum, LSRCA and Neighbourhood Network. Streets trees are monitored and have a survival rate of 90-95%. - Designed a naturalized park: New park in 2C designed to be a natural park including, community gardens, pollinator gardens, naturalized playgrounds and one of the main trail entry locations to Wildlife Park.ENVIRONMENTAL AWARENESSObjective A1: Encourage the stewardship of Aurora‘s natural resources and advance green initiatives by promoting community involvement 36Action 4: Develop a community based communications strategy to help protect and enhance our biodiversity• Provide targeted outreach for residents surrounding the natural system via stewardship and education programs• Maintain an invasive species web page on the town website linking residents to additional informational websitesOPS – Parks / CAO - Communications# of public outreach campaigns promoting and protecting biodiversityIncrease signage Increase partnershipsOngoingDeveloped and enhanced LDD strategy that includes monitoring, robust communication plan, burlap kits, watering and injection treatments of select prominent trees.CEAP IMPLEMENTATION37Action 1: CAO to support the ongoing role of the Environmental Management Team (EMT) to manage the implementation of the CEAP. The implementation team will include representatives from all departments and will report to ELT.CAO and ELT Ongoing AMT reviews the CEAP progress report annually for comment.CEAP IMPLEMENTATION38Individual Departments, with the assistance of EMT, will consider the implementation of this Plan when developing departmental priorities and preparing budgets.ELT and EMTAs part of annual budget processCEAP action items included into divisional annual operation/ capital budgets. Staring 2023 budget cycle, all capital projects will include a cliamte change considerations section where the environmental plan in which the project supports will be identified, including the CEAP. CEAP IMPLEMENTATION39Implementation of CEAP to flow through directors and CAO, who will be responsible for assigning respective departmental staff to implement.CAO and ELT ongoing CEAP stakeholder group established for annual updates and review to the annual progress reportPage 56 of 115
Attachment 2 - Corporate Environmental Action Plan 2021 Tracking Sheet V3AreaItem # Actions Initiatives from CEAP ResponsibilityMeasures/ Key Performance Indicator (KPI)Tasks (Target) Timeline KPI result for 2021, please mention updates to the listed initiatives under column "D"CEAP IMPLEMENTATION40Staff are strongly encouraged to reference the relevant CEAP objectives in the Link to the Strategic Plan section of all Council reports.Staff report writers New / ongoingClimate Change Considerations Section added to Staff reports staring in 2022, where staff to reference any environmental plan in which report recommendations support, inclduing CEAP. CEAP IMPLEMENTATION41The Program Manager of Environmental Initiatives, to include a semi-annual informal progress update of CEAP’s implementation to Council.PDS – Engineering*New / Annual in Q3Annual Progress reports provided to EAC and Council. CEAP IMPLEMENTATION42EMT, through department heads, to report to council by way of annual Progress Report regarding the progress of the CEAP’s implementation.ELT and EMT Annually in Q1 Annual Progress reports provided to EAC and Council. CEAP IMPLEMENTATION43The Green Initiatives Reserve Fund (the “Fund”) is hereby established to receive and hold donations or budgetary contributions for purposes of funding or lending funding for projects or initiatives which further the objectives or support the strategic directions of the Town’s Corporate Environmental Action Plan as amended from time to time. Council may direct that portions of revenues or saving arising from certain projects are to be contributed to the Reserve Fund. Balances in the Fund will be planned for specific projects recommended to or by Council during the annual budget process, or other times throughout the year, having consulted with the Environmental Advisory Committee. The Green Initiatives Reserve Fund was established in September of 2012.FS- Finance Ongoing ongoingCEAP IMPLEMENTATION44During the next (second) review and enhancement of this plan, Stakeholders are seeking to strengthen the community component which will include a thorough and varied community consultation process which engages community members, local businesses, staff and council with the renewal of this Plan.PDS-EngineeringCAO-CommunicationsCEAP update to be added to 2022 capital budgetCapital project planning included for 2026 to hire a consultant to put CEAP renewal together, with strong public and town stakeholder consultation elements.CEAP IMPLEMENTATION45Develop, distribute and promote a staff Environmental Handbook; to be maintained and updated on the intranet and printed and distributed to new and existing staff during Earth Week annually. The handbook will highlight some new environmental initiatives as well as some basic energy saving and environmentally friendly living tips.PDS-EngineeringCAO-CommunicationsComplete version 1 of handbook by Q2 2020Pending return to work to develop a Green Team at the Town, in which a handbook would be part of the work of the Green TeamCEAP IMPLEMENTATION46Set up a green team of staff who are passionate about specific environmental initiatives to advise the project lead until the project is being implemented. This team should also help raise awareness, promote various environmental programs and choose to help at various environmental events throughout the year.PDS-EngineeringCAO-CommunicationsForm green team by Q1 2020Pending return to work to develop a Green Team at the Town.CEAP IMPLEMENTATION47Youth Engagement on Environmental TopicsPDS-EngineeringCAO-Communicationsongoing The Community Energy Plan had local grade 8 students review, comment and present their comments on the CEP in 2021, delegated to Council. Page 57 of 115
100 John West Way
Aurora, Ontario
L4G 6J1
(905) 727-3123
aurora.ca
Town of Aurora
Memorandum
Councillor’s Office
Re: Lake Simcoe Region Conservation Authority
Board Meeting Highlights of July 22, 2022
To: Mayor and Members of Council
From: Councillor Wendy Gaertner
Date: September 20, 2022
Recommendation
1.That the memorandum regarding Lake Simcoe Region Conservation Authority
Board Meeting Highlights of July 22, 2022, be received for information.
Attachments
Attachment 1 – Lake Simcoe Region Conservation Authority Board Meeting Highlights
of July 22, 2022
Page 58 of 115
Board Meeting Highlights
July 22, 2022
Announcements:
a)Lake Simcoe Conservation Foundation Executive Director, Cheryl Taylor, was very pleased
to provide a Foundation update, advising of a successful Federal grant of $4.17M for the
new Nature Centre at Scanlon Creek Conservation Area. She also noted that the
Foundation’s Annual dinner was once again a very successful event; and lastly, she
reminded Board members that the 4th Annual Golf Tournament is being held on August
22nd at the Nest at Friday Harbour. More information on these events can be found at Lake
Simcoe Conservation Foundation
b)Chair Emmerson was sad to advise Board members of the recent passing of Fran Wheeler,
wife of the late Danny Wheeler. Danny Wheeler, who passed away a few years ago, was a
long-standing member of Georgina Council, York Regional Council, as well as a
Conservation Authority Board member.
Presentations:
a)Second Quarter 2022 Financial Report and Year -End Forecast
General Manager, Corporate and Financial Services/CFO, Mark Critch, provided a presentation
on the Conservation Authority’s Second Quarter 2022 Financial Report and Year-End Forecast,
noting a very minor operational deficit at Q2 of $(43K), with the main driver being a deficit in
Greenspace Services related to property taxes and legal/appraisals on land transfers,
acquisitions, and disposals, which is offset by a surplus in Planning & Development. He went on
to note that good progress is being made on the 2022 capital investments projects.
Looking at year-end forecast assumptions, he noted that staff will continue to with the hybrid
work business policy to the end of 2022; budgeted reserve draws will be made to finish Annual
Priorities work as required and where budgeted; budgeted reserve draws and transfers for
capital purchases and projects will take place as expected; with a projected year-end
operational deficit position of ($70)K.
GM Critch also noted that programs and projects are anticipated to be in line with budget or
funding guidelines, and reserve activity is expected to be in line with budget.
CAO Baldwin highlighted that the greenspace deficit is attributed to the taxes, etc. surrounding
the newly acquired Georgina lands, due to the change in tax rate from a developable land tax
rate to a non-developable land tax rate based on the Minister’s Zoning Order designating this
land environmentally protected. Staff continue to work with Town of Georgina staff on these
matters.
Attachment 1
Page 59 of 115
LSRCA Board of Directors
Meeting Highlights – July 22, 2022
Page 2 of 2
To view this presentation, please click this link: 2nd Quarter 2022 Financial Report
Correspondence and Staff Reports:
Correspondence
The Board received a letter from the Federal Minister of Intergovernmental Affairs,
Infrastructure and Communities, Dominic LeBlanc, regarding the approval in principle of the
funding of $4.17M for the Scanlon Creek Nature Centre.
Second Quarter 2022 Financial Report and Year-End Forecast
The Board received Staff Report No. 29-22-BOD regarding the Conservation Authority’s Second
quarter 2022 Financial Report and Year-End Forecast.
2022 Budget Restatement
The Board received Staff Report No. 30-22-BOD regarding the restatement of the approved
2022 Budget.
Scanlon Creek Conservation Area: Lighting Retrofits
The Board received Staff Report No. 31-22-BOD regarding lighting retrofits at the Conservation
Authority’s Nature Centre and Works Yard Facilities and approved a potential draw from
reserve of up to $7,000 to support implementation of these lighting retrofits.
Monitoring Report – Planning and Development Applications for the Period January 1
through June 30, 2022
The Board received Staff Report No. 32-22-BOD regarding monitoring of planning and
development applications for the period January 1 through June 30, 2022.
Confidential Legal Matter
The Board received Confidential Staff Report No. 33-22-BOD regarding a confidential legal
matter.
Confidential Legal Matter
The Board received Confidential Staff Report No. 34-22-BOD regarding a confidential legal
matter.
For more information or to see the full agenda package, visit LSRCA’s Board of Directors’
webpage.
Page 60 of 115
1
Town of Aurora
General Committee
Meeting Report
Date:
Time:
Location:
Tuesday, September 13, 2022
7 p.m.
Council Chambers, Aurora Town Hall
Council Members: Mayor Tom Mrakas
Councillor Wendy Gaertner*
Councillor Rachel Gilliland
Councillor Sandra Humfryes
Councillor Harold Kim
Councillor Michael Thompson
Members Absent: Councillor John Gallo
Other Attendees: Doug Nadorozny, Chief Administrative Officer
Allan Downey, Director of Operations
Robin McDougall, Director of Community Services
Marco Ramunno, Director of Planning and Development Services
Techa van Leeuwen, Director of Corporate Services
Rachel Wainwright-van Kessel, Director of Finance
Daniel Bitonti, Acting Manager, Corporate Communications*
Sebastian Contarin, Energy and Climate Change Analyst*
Jason Gaertner, Manager, Financial Management*
Anca Mihail, Manager of Engineering and Capital Delivery*
Patricia De Sario, Town Solicitor
Michael de Rond, Town Clerk
Linda Bottos, Council/Committee Coordinator
*Attended electronically
_____________________________________________________________________
The Town of Aurora mourns the loss of Her Majesty Queen Elizabeth II and extends its
deepest condolences to the Royal Family. A moment of silence was observed in honour
of Her Majesty Queen Elizabeth II, who passed away on September 8, 2022.
Page 61 of 115
2
1. Call to Order
The Chair called the meeting to order at 7:04 p.m.
2. Land Acknowledgement
General Committee acknowledged that the meeting took place on Anishinaabe
lands, the traditional and Treaty #20 territories of the Chippewas of Georgina
Island, recognizing the many other Nations whose presence here continues to
this day and the special relationship the Chippewas have with the lands and
waters of this territory, and that Aurora has shared responsibility for the
stewardship of these lands and waters. It was noted that Aurora is part of the
treaty lands of the Mississaugas and Chippewas, recognized through Treaty #13
and the Williams Treaties of 1923.
3. Approval of the Agenda
General Committee approved the revised agenda as circulated by Legislative
Services.
4. Declarations of Pecuniary Interest and General Nature Thereof
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act, R.S.O. 1990, c. M.50.
5. Community Presentations
5.1 Dr. Jacqueline Benn-John, Executive Director, and Lindsay Carbonero, Board
Member, The Women's Support Network of York Region; Re: Request to
Endorse Resolution for Increased and Sustainable Funding for Community-
based Sexual Assault Support Centres
Dr. Jacqueline Benn-John and Lindsay Carbonero shared critical
information regarding the issue of sexual violence in our communities,
and requested Council's endorsement of a resolution calling upon the
Province of Ontario for increased and sustainable funding for community-
based sexual support centres.
General Committee recommends:
Page 62 of 115
3
1. That the community presentation from The Women’s Support
Network of York Region be received; and
2. That Council endorse the draft resolution provided in the
presentation; and,
3. That a copy of this resolution be sent to all York Region
municipalities and the Province of Ontario.
Carried
6. Delegations
6.1 Abraham Gamus, Resident; Re: Concerns re Henderson Drive, Contract
Costs, Property Damage, and Downtown Aurora
Abraham Gamus expressed concerns regarding subcontractor damage to
his property and repair responsibility, general Town construction delays
and cost loading, and Henderson Drive issues including heavy truck traffic,
structural failure of the road, speeding, and noise. He further requested an
update on the enhancement of the downtown core and comments
received from the public.
General Committee received the comments of the delegation for
information.
7. Consent Agenda
General Committee recommends:
That the Consent Agenda, items 7.1 to 7.3 inclusive, be approved.
Carried
7.1 CMS22-037 - Culture and Recreation Grant Update July 2022
1. That Report No. CMS22-037 be received for information.
Carried
7.2 PDS22-097 - Minor Variance Activity in Stable Neighbourhoods
1. That Report No. PDS22-097 be received for information.
Carried
Page 63 of 115
4
7.3 Memorandum from Councillor Gaertner; Re: Lake Simcoe Region
Conservation Authority Board Meeting Highlights of June 24, 2022
1. That the memorandum regarding Lake Simcoe Region
Conservation Authority Board Meeting Highlights of June 24, 2022,
be received for information.
Carried
8. Advisory Committee Meeting Minutes
8.1 Mayor's Golf Classic Funds Committee Meeting Minutes of August 18, 2022
General Committee recommends:
1. That the Mayor's Golf Classic Funds Committee meeting minutes
of August 18, 2022, be received for information.
Carried
9. Consideration of Items Requiring Discussion (Regular Agenda)
9.1 FIN22-027 - Community Benefits Charge (CBC) By-law
Gary Scandlan, Managing Partner, Watson & Associates Economists Ltd.,
presented an overview of the Community Benefits Charge strategy. Byron
Tan, Senior Project Manager, was also in attendance.
General Committee recommends:
1. That Report No. FIN22-027 and presentation be received; and
2. That the Community Benefits Charge approach to calculate the
charges on a uniform Town-wide basis be adopted; and
3. That the capital project listing as set out in Chapter 4 of the
Community Benefits Charge Strategy dated August 11, 2022, be
approved subject to further annual review during the budget
process; and
4. That a dedicated reserve fund account be established which will
hold all Community Benefits Charge collections until they are used
for their intended purposes; and
5. That the Community Benefits Charge Strategy dated August 11,
2022, be approved; and
Page 64 of 115
5
6. That it hereby be determined that no further public consultation is
required; and
7. That the Community Benefits Charge By-law as set out in
Attachment 2 be approved.
Carried
9.2 PDS22-123 - Climate Change Adaptation Plan (CCAP)
Jay Maloney, Analyst, Climate Risk and Resilience, WSP Canada Inc.,
presented an overview of the Town’s Climate Change Adaptation Plan,
including top risks and recommendations. Hana Lapp, Advisor, Climate
Risk and Resilience, was also in attendance.
General Committee recommends:
1. That Report No. PDS22-123 and presentation be received; and
2. That the attached Town of Aurora Climate Change Adaptation Plan
be endorsed; and
3. That the future capital and operating budget requirements as listed
in the Plan (Tables 9-12, pages 24-47) be included in the Town’s
future capital and operating budgets on a priority basis for
consideration as part of the budget process.
Carried
9.3 CMS22-038 - Black History Month - 2023
General Committee recommends:
1. That Report No. CMS22-038 be received; and
2. That a one-time funding request of up to $10,000 to be
administered by staff following additional planning and
discussions with the local Black Community organizations in
support of Black History Month in February 2023, and to be funded
from the Tax Rate Stabilization Reserve, be approved.
Carried
9.4 CS22-041 - 2022 Pending List Review
General Committee recommends:
1. That Report No. CS22-041 be received; and
Page 65 of 115
6
2. That items marked “Completed” be removed from the Pending List.
Carried
9.5 FIN22-028 - 2022 Yearend Surplus/Deficit Management Bylaw Report
General Committee recommends:
1. That Report No. FIN22-028 be received; and
2. That the 2022 yearend surplus/deficit management bylaw to
manage the operating budget surplus or deficit through the use of
reserves, as detailed in this report, be brought forward to a future
Council meeting for approval.
Carried
9.6 OPS22-017 - Additional Contract Value - Emergency Repairs to the Water
Distribution and Sewer Systems
General Committee recommends:
1. That Report No. OPS22-017 be received; and
2. That the current contract value of $1,534,000 for A. Donofrio
Construction Limited, for Mainline Sewer and Waterline Repairs, be
increased by $300,000 for a total contract value of $1,834,000,
excluding taxes.
Carried
9.7 OPS22-018 - Contract Value Increase Required for Black & McDonald Street
Light
General Committee recommends:
1. That Report No. OPS22-018 be received; and
2. That the current contract value of $717,500 for Street Light
Maintenance Services with Black & McDonald be increased by
$200,000, for a total contract value of $917,500, excluding taxes.
Carried
10. Notices of Motion
10.1 Councillor Gallo; Re: Armoury Lease Restart
Page 66 of 115
7
Whereas at the July 12, 2022 Council Closed Session meeting, Council
deliberated and made a decision regarding “4.2. Council Closed Session
Report No. CAO22-003 - Armoury Lease Restart”; and
Whereas all of Council has continuously proclaimed a culture of openness
and transparency with the public; and
Whereas the financial implication of the decision taken by Council on July
12, 2022, regarding “…Armoury Lease Restart” will be documented and
recorded publicly in future reports and financial statements; and
Whereas it is important to communicate how Council spends tax dollars
and the details in which Council used to make those decisions;
1. Now Therefore Be It Hereby Resolved That the full details and all
staff reports regarding “Armoury Lease Restart” be released to the
public one week after the passing of this motion.
10.2 Councillor Gallo; Re: David Tomlinson Nature Reserve Design
Whereas in 1999 the Town of Aurora took the bold step to create a 70-
hectare Community Nature Reserve between 2 urban expansion zones in
the northeast corner of Town; and
Whereas construction within the David Tomlinson Nature Reserve was
divided into various phases; and
Whereas phase one has been completed and is now open to the public,
and phase 2 is in the detailed design stage and includes several proposed
wetlands (ponds) as well as trails and viewing platforms; and
Whereas phase 2 has been designed to comply with Lake Simcoe Region
Conservation Authority Policies regarding no proposed online ponds; and
Whereas there is inconsistency in the application of the Lake Simcoe
Region Conservation Authority Policies in the David Tomlinson Nature
Reserve specifically with the design of the wetlands and water flow
management; and
Whereas the Lake Simcoe Region Conservation Authority Policies have
mandated the Town to engineer the phase 2 water management system at
great expense to the Town and inconsistent with other existing water
management systems in phase 1;
Page 67 of 115
8
1. Now Therefore Be It Hereby Resolved That staff report to Council at
its earliest convenience regarding options for the design of the
phase 2 wetland components and costs, more in line with David
Tomlinson’s original design intent for the Nature Reserve.
10.3 Councillor Gallo; Re: Cannabis Retail Stores in Aurora
Whereas on January 21, 2019, Aurora Council passed a resolution to opt-
in and permit cannabis retail stores within the Town of Aurora; and
Whereas in that resolution, Council stated “That staff be authorized to
review the Alcohol and Gaming Commission of Ontario’s (“AGCO”)
proposed retail store authorization applications for cannabis stores
located in Aurora and provide submissions within 15 days of notice of the
application”; and
Whereas Council also resolved to “…request the AGCO to consider the
following restrictions as a matter of public interest when reviewing retail
store authorization applications for proposed stores within the Town of
Aurora:
That private cannabis retail stores not be permitted within 150
metres from daycares, nurseries, parks, group homes or addiction
and counselling facilities, the Aurora Community Centre, the Aurora
Family Leisure Complex, the Stronach Aurora Recreation Complex,
the Aurora Public Library and Town Hall and any other similar
public gathering uses
That private cannabis retail stores not be permitted within 150
metres of each other”; and
Whereas the report provided by staff on January 21, 2019, indicated:
“Increased funding will be available to those municipalities that permit
private cannabis retail stores.
On November 20, 2018, the Ministry of Finance confirmed in a letter to the
Association of Municipalities of Ontario (“AMO) that the provincial
government will provide $40 million over two years through the Ontario
Cannabis Legalization Implementation Fund (the “Fund”) as follows:
In early January, $15 million will be distributed amongst all
municipalities on a per household basis, with each municipality
Page 68 of 115
9
receiving at least $5,000.00 to support municipalities with
implementation costs relating to the legalization of cannabis. As
set out in more detail in the Financial Implications section of this
report, the initial payment apportioned to the Town is $26,324.00.
After the January 22nd deadline, a further payment of $15 million
will be distributed so that:
o any municipality that opts out will only receive a further
$5,000.00; and
o any municipality that does not opt out will receive further
funding on a per household basis, adjusted so that at least
$5,000.00 is provided to support the initial costs related to
hosting private cannabis retail stores.
Further, $10 million will be set aside to address costs from
unforeseen circumstances related to the legalization of
recreational cannabis. This amount will be distributed with priority
given to those municipalities that have not opted-out.
The Ministry has also stated that if Ontario’s portion of the federal excise
duty on recreational cannabis over the first two years of legalization
exceeds $100 million, the province will provide 50 percent of the surplus
only to municipalities that have not opted-out as of January 22, 2019.
Therefore, any municipality that does not permit private cannabis retail
stores will not receive this further funding.”;
1. Now Therefore Be It Hereby Resolved That staff report back to
Council at its earliest convenience and include in a report, but are
not limited to:
a. Number of retail Cannabis stores in Aurora;
b. A full financial accounting of what the Town received directly or
indirectly as a result of opting in;
c. All correspondence issued by staff to the AGCO after receiving
notice of a new Cannabis retail store in Aurora.
10.4 Councillor Gaertner; Re: Further Construction Mitigation Measures to Help
Highland Gate Residents
Page 69 of 115
10
Whereas the Geranium construction will likely continue for several years;
and
Whereas it is appropriate and responsible to help area residents mitigate
quality of life impacts;
1. Now Therefore Be It Hereby Resolved That Council direct that the
following issues be immediately addressed by staff through
mitigation measures by the Town and the developer:
a. dust clouds caused by sweeper trucks merely moving dust
around;
b. road cleaning trucks using minimal water that does nothing to
improve roads, rather leaves a mess of muck;
c. loud banging of tailgates after truckloads are emptied;
d. fast trucks moving that swirl up the dust;
e. truckloads of earth that are not covered sufficiently;
f. safety measures in place when trucks are using streets
therefore hindering traffic and pedestrian movement;
g. communication to residents before the fact on what is
happening in their area; and
h. any other measures suggested by staff and Council on
concerns received from residents.
11. Regional Report
None.
12. New Business
Councillor Gaertner referred to the comments of the delegation by Abraham
Gamus and inquired about how the issues, including responsibility for repairs to
damaged sidewalks and property, as well as speeding and noise on Henderson
Drive, may be addressed. Staff provided a response and agreed to follow up with
Mr. Gamus and investigate further regarding Henderson Drive.
Page 70 of 115
11
Councillor Gaertner referred to item 9.1, FIN22-027 - Community Benefits Charge
(CBC) By-law, and requested clarification on in-kind contributions related to the
provision of facilities and controls, and staff provided a response.
Councillor Gilliland shared the safety concerns of residents regarding the
increased road and pedestrian traffic on Aurora Heights Drive between the
Aurora Community Centre, Fleury Park and Machell Park, and inquired about the
traffic count assessment and next steps. Staff provided a response and agreed
to follow up.
Councillor Gilliland shared concerns received regarding recreation classes filling
up quickly and inquired about staff shortages, service levels, and inclusion of
public comments in the Parks and Recreation Master Plan review. Staff provided
a response and confirmed that comments will be shared with the consultant.
Councillor Humfryes advised on complaints received regarding possible garbage
pickup of toxic waste on Industrial Parkway. Staff provided a response and
agreed to investigate the matter.
Councillor Humfryes inquired about the expected timing of the construction at
Rotary Park. Staff provided a response and agreed to confirm the timing.
Councillor Humfryes advised on the concerns of residents regarding the need for
a light at Butternut Ridge Trail and Yonge Street.
Councillor Humfryes referred to the approved request for traffic control signals at
Kaleia Avenue/Elyse Court and Wellington Street East, and advised that local
residents have suggested a sidewalk be installed eastbound along Wellington to
Leslie Street. Staff provided a response.
13. Public Service Announcements
Councillor Gaertner recommended shopping for new and used items at the
Abuse Hurts Delivering Hope Boutique, where all proceeds are donated back to
Abuse Hurts, a charitable organization that aims to reduce the incidence and
impact of abuse through education and public awareness.
Councillor Gilliland announced that Aurora is hosting a Terry Fox Run on Sunday,
September 18, 2022, and encouraged everyone to participate.
Councillor Gilliland advised that the Aurora Cultural Centre recently held an in-
person media launch and noted the great line-up for the upcoming season
including musical events and shows.
Page 71 of 115
12
Councillor Humfryes announced that a "Stuff the Truck" event will be held at the
Aurora Farmers' Market and Artisan Fair on Saturday, September 17, 2022, from
8 a.m. to 1 p.m. at Town Park, with donations going to the Aurora Food Pantry.
Councillor Humfryes announced that the Aurora Historical Society is holding its
Hillary House Ball on Thursday, October 13, 2022, and encouraged everyone to
support this fundraising event.
Councillor Humfryes extended appreciation to staff on the installation of stop
signs on Wells Street and their attention to the trees, which was also appreciated
by the residents.
Councillor Humfryes supported the comments of Councillor Gaertner regarding
the Abuse Hurts Delivering Hope Boutique noting its very worthwhile cause.
Mayor Mrakas announced the following updates and activities in Aurora:
Aurora's Multicultural Festival will be held at Town Park on September 24,
2022; visit aurora.ca/multiculturalfestival for more information.
The Town is preparing a five-year update to the Parks and Recreation
Master Plan; a number of opportunities for public input starts with an
Online Community Survey, which is open until September 25, 2022; visit
engageaurora.ca/parksandrec for more details.
Aurora's municipal election will take place on October 24, 2022; make sure
you are registered to vote by visiting aurora.ca/voters.
The Town is switching to a ward system in 2022; residents will be voting
for a Mayor and one Ward Councillor; visit aurora.ca/wards for information
on your ward and an interactive map.
The official opening of the two new baseball diamonds on the Hallmark
lands was held on September 13, 2022, and everyone was encouraged to
go out and watch some games.
14. Closed Session
None.
15. Adjournment
The meeting was adjourned at 9:34 p.m.
Page 72 of 115
100 John West Way
Aurora, Ontario
L4G 6J1
(905) 727-3123
aurora.ca
Town of Aurora
Motion
Notice given September 13, 2022
_______________________________________________________________________________________
Re: Armoury Lease Restart
To: Mayor and Members of Council
From: Councillor John Gallo
Date: September 20, 2022
_______________________________________________________________________________________
Whereas at the July 12, 2022 Council Closed Session meeting, Council deliberated and
made a decision regarding “4.2. Council Closed Session Report No. CAO22-003 -
Armoury Lease Restart”; and
Whereas all of Council has continuously proclaimed a culture of openness and
transparency with the public; and
Whereas the financial implication of the decision taken by Council on July 12, 2022,
regarding “…Armoury Lease Restart” will be documented and recorded publicly in future
reports and financial statements; and
Whereas it is important to communicate how Council spends tax dollars and the details
in which Council used to make those decisions;
1. Now Therefore Be It Hereby Resolved That the full details and all staff reports
regarding “Armoury Lease Restart” be released to the public one week after the
passing of this motion.
Page 73 of 115
100 John West Way
Aurora, Ontario
L4G 6J1
(905) 727-3123
aurora.ca
Town of Aurora
Motion
Notice given September 13, 2022
_______________________________________________________________________________________
Re: David Tomlinson Nature Reserve Design
To: Mayor and Members of Council
From: Councillor John Gallo
Date: September 20, 2022
_______________________________________________________________________________________
Whereas in 1999 the Town of Aurora took the bold step to create a 70-hectare
Community Nature Reserve between 2 urban expansion zones in the northeast corner of
Town; and
Whereas construction within the David Tomlinson Nature Reserve was divided into
various phases; and
Whereas phase one has been completed and is now open to the public, and phase 2 is
in the detailed design stage and includes several proposed wetlands (ponds) as well as
trails and viewing platforms; and
Whereas phase 2 has been designed to comply with Lake Simcoe Region Conservation
Authority Policies regarding no proposed online ponds; and
Whereas there is inconsistency in the application of the Lake Simcoe Region
Conservation Authority Policies in the David Tomlinson Nature Reserve specifically with
the design of the wetlands and water flow management; and
Whereas the Lake Simcoe Region Conservation Authority Policies have mandated the
Town to engineer the phase 2 water management system at great expense to the Town
and inconsistent with other existing water management systems in phase 1;
1. Now Therefore Be It Hereby Resolved That staff report to Council at its earliest
convenience regarding options for the design of the phase 2 wetland components
and costs, more in line with David Tomlinson’s original design intent for the Nature
Reserve.
Page 74 of 115
100 John West Way
Aurora, Ontario
L4G 6J1
(905) 727-3123
aurora.ca
Town of Aurora
Motion
Notice given September 13, 2022
_______________________________________________________________________________________
Re: Cannabis Retail Stores in Aurora
To: Mayor and Members of Council
From: Councillor John Gallo
Date: September 20, 2022
_______________________________________________________________________________________
Whereas on January 21, 2019, Aurora Council passed a resolution to opt-in and permit
cannabis retail stores within the Town of Aurora; and
Whereas in that resolution, Council stated “That staff be authorized to review the
Alcohol and Gaming Commission of Ontario’s (“AGCO”) proposed retail store
authorization applications for cannabis stores located in Aurora and provide
submissions within 15 days of notice of the application”; and
Whereas Council also resolved to “…request the AGCO to consider the following
restrictions as a matter of public interest when reviewing retail store authorization
applications for proposed stores within the Town of Aurora:
(a) That private cannabis retail stores not be permitted within 150 metres from
daycares, nurseries, parks, group homes or addiction and counselling facilities,
the Aurora Community Centre, the Aurora Family Leisure Complex, the Stronach
Aurora Recreation Complex, the Aurora Public Library and Town Hall and any
other similar public gathering uses
(b) That private cannabis retail stores not be permitted within 150 metres of each
other”; and
Whereas the report provided by staff on January 21, 2019, indicated:
“Increased funding will be available to those municipalities that permit private
cannabis retail stores.
On November 20, 2018, the Ministry of Finance confirmed in a letter to the Association
of Municipalities of Ontario (“AMO) that the provincial government will provide $40
million over two years through the Ontario Cannabis Legalization Implementation Fund
(the “Fund”) as follows:
Page 75 of 115
Cannabis Retail Stores in Aurora
September 20, 2022 Page 2 of 2
• In early January, $15 million will be distributed amongst all municipalities on a
per household basis, with each municipality receiving at least $5,000.00 to
support municipalities with implementation costs relating to the legalization of
cannabis. As set out in more detail in the Financial Implications section of this
report, the initial payment apportioned to the Town is $26,324.00.
• After the January 22nd deadline, a further payment of $15 million will be
distributed so that:
- any municipality that opts out will only receive a further $5,000.00; and
- any municipality that does not opt out will receive further funding on a per
household basis, adjusted so that at least $5,000.00 is provided to support
the initial costs related to hosting private cannabis retail stores.
• Further, $10 million will be set aside to address costs from unforeseen
circumstances related to the legalization of recreational cannabis. This amount
will be distributed with priority given to those municipalities that have not opted-
out.
The Ministry has also stated that if Ontario’s portion of the federal excise duty on
recreational cannabis over the first two years of legalization exceeds $100 million, the
province will provide 50 percent of the surplus only to municipalities that have not
opted-out as of January 22, 2019. Therefore, any municipality that does not permit
private cannabis retail stores will not receive this further funding.”;
1. Now Therefore Be It Hereby Resolved That staff report back to Council at its earliest
convenience and include in a report, but are not limited to:
a. Number of retail Cannabis stores in Aurora;
b. A full financial accounting of what the Town received directly or indirectly as a
result of opting in;
c. All correspondence issued by staff to the AGCO after receiving notice of a new
Cannabis retail store in Aurora.
Page 76 of 115
100 John West Way
Aurora, Ontario
L4G 6J1
(905) 727-3123
aurora.ca
Town of Aurora
Motion
Notice given September 13, 2022
_______________________________________________________________________________________
Re: Further Construction Mitigation Measures to Help Highland Gate
Residents
To: Mayor and Members of Council
From: Councillor Wendy Gaertner
Date: September 20, 2022
_______________________________________________________________________________________
Whereas the Geranium construction will likely continue for several years; and
Whereas it is appropriate and responsible to help area residents mitigate quality of life
impacts;
1. Now Therefore Be It Hereby Resolved That Council direct that the following issues
be immediately addressed by staff through mitigation measures by the Town and
the developer:
(a) dust clouds caused by sweeper trucks merely moving dust around;
(b) road cleaning trucks using minimal water that does nothing to improve roads,
rather leaves a mess of muck;
(c) loud banging of tailgates after truckloads are emptied;
(d) fast trucks moving that swirl up the dust;
(e) truckloads of earth that are not covered sufficiently;
(f) safety measures in place when trucks are using streets therefore hindering
traffic and pedestrian movement;
(g) communication to residents before the fact on what is happening in their area;
and
(h) any other measures suggested by staff and Council on concerns received from
residents.
Page 77 of 115
The Corporation of the Town of Aurora
By-law Number XXXX-22
Being a By-law to establish an Administrative Monetary Penalty System in
the Town of Aurora.
Whereas Sections 102.1 and 434.1 of the Municipal Act, 2001, S.O. 2001, c. 25, as
amended (the “Municipal Act, 2001”) and O. Reg. 333/07, as amended, authorize
municipalities to establish an administrative monetary penalty system requiring a
person to pay an administrative penalty for a contravention of any designated by-law;
And whereas Section 15.4.1 of the Building Code Act, 1992, S.O. 1992, c. 23 (the
“Building Code Act, 1992”) authorizes municipalities to require a person, subject to such
conditions as a municipality considers appropriate, to pay an administrative penalty if
the municipality is satisfied that the person has failed to comply with the municipal
property standards by-law, or an order pursuant to such by-law;
And whereas the purpose of the system of administrative penalties established by the
municipality shall be to assist the municipality in promoting compliance with its
designated by-laws;
And whereas the Council of The Corporation of the Town of Aurora considers it
desirable to provide for a system of administrative penalties and administrative fees for
the designated Town by-laws, or portions of the designated Town by-laws set out
herein;
Now therefore the Council of The Corporation of the Town of Aurora hereby enacts as
follows:
1. Title
1.1 This by-law shall be known and cited as the “Administrative Penalty By-law”.
2. Definitions
2.1 Where words and phrases used in this by-law are not defined herein but are
defined in the Highway Traffic Act, R.S.O. 1990, c. H. 8, as amended from time to
time or any successor thereof (the “HTA”), with respect to any matters subject to
a by-law designated under Section 102.1 of the Municipal Act, 2001, the
definitions in the HTA shall apply.
2.2 Where words and phrases used in this by-law are not defined herein but are
defined in the Building Code Act, 1992, as amended from time to time or any
successor thereof, with respect to any matters related to a by-law designated
pursuant to the Building Code Act, 1992, the definitions in the Building Code Act,
1992 shall apply.
2.3 In this by-law, the following words have the following meanings:
(a) “Administrative Fee” means any fee(s) specified in Schedule “C” of this
by-law, as may be amended from time to time;
(b) “Administrative Penalty“ means an administrative penalty as set out in
Schedules “A” and “B” of this by-law;
Page 78 of 115
By-law Number XXXX-22 Page 2 of 16
(c) ”CAO” means the chief administrative officer of the Town, as appointed
pursuant to the Municipal Act, 2001, S.O. 2001, c. 25, or his/her designate;
(d) “Designated By-law“ means a Town by-law, or a part or provision of a
Town by-law, to which this Administrative Penalty By-law applies, as
designated under this by-law and listed in the attached Schedules “A” and
“B”;
(e) “Director“ means the department head responsible for the Bylaw Services
division of the Town, or his/her designate or successor;
(f) “Effective Date of Service“ means the date on which service of a Penalty
Notice is deemed to be effective in accordance with this by-law;
(g) “Hearing Decision“ means the decision of a Hearing Officer, as set out in
Section 6;
(h) “Hearing Non-Appearance Fee“ means an Administrative Fee established
by the Town from time to time in respect of a Person’s failure to appear at
the time and place scheduled for a hearing before a Hearing Officer, as
listed in Schedule “C”;
(i) “Hearing Officer“ means any person appointed by the Town from time to
time pursuant to the Screening and Hearing Officer By-law, to perform the
functions of a hearing officer in accordance with this by-law;
(j) “Holiday“ means a Saturday, Sunday and any statutory holiday in the
Province of Ontario or any day on which the offices of the Town are
officially closed for business;
(k) “Late Payment Fee“ means an Administrative Fee established by the
Town from time to time in respect of a Person’s failure to pay an
Administrative Penalty within the time prescribed in this by-law, as listed in
Schedule “C”;
(l) “MTO Search Fee“ means an Administrative Fee established by the Town
from time to time for any search of the records of, or any inquiry to, the
Ontario Ministry of Transportation, or related authority, for the purposes of
this by-law, as listed in Schedule “C”;
(m) “NSF Fee“ means a fee established by the Town, as set out in the Town’s
Fees and Charges By-law, in respect of any payment to the Town from a
Person, for which there are insufficient funds available or the transaction
is declined;
(n) “Officer“ means a person appointed by the Town as a Municipal Law
Enforcement Officer and any police officer;
(o) “Owner“ means the Person(s) whose name(s) appears on the permit for
the vehicle as provided by the Ontario Ministry of Transportation, and if
the vehicle permit consists of a vehicle portion and a plate portion and
different Persons are named on each portion, the Person(s) whose names
appears on the plate portion;
(p) “Penalty Notice“ means a notice as described in Section 4;
Page 79 of 115
By-law Number XXXX-22 Page 3 of 16
(q) “Penalty Notice Date“ means the date of the contravention;
(r) “Penalty Notice Number“ means the reference number specified on the
Penalty Notice that is unique to that Penalty Notice;
(s) “Person“ includes an individual, sole proprietorship, partnership, limited
partnership, trust or corporation, or an individual in his or her capacity as a
trustee, executor, administrator or other authorized agent;
(t) “Plate Denial Fee“ means an Administrative Fee established by the Town
from time to time, in relation to plate denial, as listed in Schedule “C”;
(u) “Provincial Offences Act“ means the Provincial Offences Act, R.S.O., 1990,
c. P. 33, as amended from time to time, or any successor thereof;
(v) “Regulation“ means O. Reg. 333/07, made under the Municipal Act, 2001,
as amended from time to time, or any successor thereof;
(w) “Screening and Hearing Officer By-law“ means the Screening and Hearing
Officer By-law of the Town, as amended from time to time, or any
successor thereof;
(x) “Screening Decision“ means the decision of a Screening Officer, as set
out in Section 5;
(y) “Screening Non-Appearance Fee“ means an Administrative Fee
established by the Town from time to time in respect of a Person’s failure
to appear at the time and place scheduled for a screening with a
Screening Officer, as listed in Schedule “C”;
(z) “Screening Officer“ means any person appointed by the Town from time
to time pursuant to the Screening and Hearing Officer By-law, to perform
the functions of a screening officer pursuant to this by-law;
(aa) “Statutory Powers Procedure Act“ means the Statutory Powers Procedure
Act, R.S.O. 1990, c. S. 22, as amended from time to time, or any successor
thereof; and
(bb) “Town“ means The Corporation of the Town of Aurora and/or the
geographical limits of the Town of Aurora, depending on the context of the
provision in which the term appears.
3. Application of this By-law
3.1 The Town’s By-laws, or portions of Town By-laws, listed in the attached Schedule
“A” of this by-law shall be Designated By-laws for the purposes of Section 102.1
of the Municipal Act, 2001 and paragraph 3(1)(b) of the Regulation.
3.2 The Town’s By-laws, or portions of Town By-laws, listed in the attached Schedule
“B” of this by-law shall be Designated By-laws for the purposes of Section 434.1
of the Municipal Act, 2001 or Section 15.4.1 of the Building Code Act, 1992, as
applicable.
3.3 The attached Schedules “A” and “B” of this by-law set out the Administrative
Penalty, and include short form wording to be used on Penalty Notices, for the
contraventions of Designated By-laws.
Page 80 of 115
By-law Number XXXX-22 Page 4 of 16
3.4 The attached Schedule “C” of this by-law sets out the Administrative Fees
imposed for purposes of this by-law.
3.5 The Administrative Penalties designated in Schedules “A” and “B” as attached,
may be dealt with by a Penalty Notice.
4. Penalty Notice
4.1 (a) Schedule “A” By-laws (Parking)
If a vehicle has been left parked, standing or stopped in contravention of a
Designated By-Law in Schedule “A”, the Owner of the vehicle shall, upon
issuance of a Penalty Notice in accordance with this By-Law, be liable to
pay to the Town an Administrative Penalty in the amount specified in
Schedule “A”, and shall be liable to pay to the Town any Administrative
Fees in accordance with this By-Law.
(b) Schedule “B” By-laws
If a Person is found in contravention of a Designated By-Law in Schedule
“B”, the Person shall, upon issuance of a Penalty Notice in accordance
with this By-Law, be liable to pay to the Town an Administrative Penalty in
the amount specified in Schedule “B”, and shall be liable to pay to the
Town any Administrative Fees in accordance with this By-Law.
4.2 An Officer who has reason to believe that a Person has contravened a
Designated By-Law may issue a Penalty Notice in accordance with this By-Law.
4.3 If an Early Penalty Amount is set out in this by-law for a given contravention, any
Penalty Notice for such contravention for which the Administrative Penalty is
paid to the Town within fifteen (15) calendar days from the Effective Date of
Service of the Penalty Notice, shall be subject to the Early Penalty Amount in lieu
of the regular Set Penalty Amount.
4.4 The Penalty Notice shall include the following information:
(a) the Penalty Notice Date;
(b) the Penalty Notice Number;
(c) the short form wording for the contravention;
(d) the amount of the Administrative Penalty;
(e) the time for payment of the Administrative Penalty, including the time for
payment of the Early Penalty Amount;
(f) information respecting the process by which the person may pay the
Administrative Penalty or request a review of the Administrative Penalty;
(g) a statement advising that an Administrative Penalty will constitute a debt
of the Owner or Person to the Town; and
(h) the name and identification number of the Officer issuing the Penalty
Notice.
Page 81 of 115
By-law Number XXXX-22 Page 5 of 16
5. Review by Screening Officer
5.1 A Person who is served a Penalty Notice may, within 30 calendar days after the
Effective Date of Service, request, in accordance with Subsection 5.3, that the
Administrative Penalty be reviewed by a Screening Officer.
5.2 A Person who is served a Penalty Notice may, in accordance with Subsection 5.3,
request that the Screening Officer extend the time to request a review to sixty
(60) calendar days after the Effective Date of Service.
5.3 A request for a review, or for an extension of time to request a review, shall be in
the form and manner as determined by the Director from time to time, and shall
include the Penalty Notice Number and the Person’s contact information. Where
a request is made by a Person who is not the Owner, the Person shall submit with
the request an authorized agent/representative form, in the form as determined
by the Director from time to time. Incomplete forms or forms not submitted in
the form and manner as determined by the Director may not be accepted or
processed, at the discretion of the Director.
5.4 The Screening Officer may only extend the time to request a review of the
Administrative Penalty when the Person requesting the extension demonstrates,
on a balance of probabilities, extenuating circumstances that warrant the
extension of time. The Screening Officer will consider the request for extension
before reviewing the Administrative Penalty.
5.5 Where an extension of time to request a review of an Administrative Penalty is
not granted by the Screening Officer and no request is made to have the
Administrative Penalty reviewed in accordance with Subsection 5.1, the
Administrative Penalty and any applicable Administrative Fees shall be deemed
to be affirmed and shall not be subject to review.
5.6 Where neither a review nor an extension of time for review are requested in
accordance with this by-law, or where the Person fails to request a review within
any extended period of time granted by the Screening Officer:
(a) the Person(s) served with the Penalty Notice shall be deemed to have
waived the right to a screening and a hearing in relation to such notice;
(b) the Administrative Penalty, and any applicable Administrative Fees, shall
be deemed to be affirmed; and
(c) the Administrative Penalty, and any applicable Administrative Fees, shall
not be subject to review.
5.7 On a review of an Administrative Penalty, the Screening Officer may affirm the
Administrative Penalty, including any applicable Administrative Fees, or the
Screening Officer may cancel or reduce the Administrative Penalty or extend the
time for payment of the Administrative Penalty, including any applicable
Administrative Fees, on the following grounds:
(a) where the Screening Officer is satisfied, on a balance of probabilities, that
a contravention of a Designated By-law was not proven as set out in the
Penalty Notice; or
Page 82 of 115
By-law Number XXXX-22 Page 6 of 16
(b) where the Screening Officer is satisfied, on a balance of probabilities, that
the cancellation, reduction or extension of the time for payment of the
Administrative Penalty, including any applicable Administrative Fees, is
necessary to reduce any undue hardship.
5.8 The Person that requested a review, or an extension to the time to request a
review, by the Screening Officer shall be served with a copy of the Screening
Decision within fifteen (15) calendar days after the review of the request is
conducted by the Screening Officer, in accordance with Subsection 7.3.
6. Review by Hearing Officer
6.1 Any Person subject to a Screening Decision may request a review of the
Screening Decision by a Hearing Officer, in accordance with Subsection 6.3,
within thirty (30) calendar days after the date on which the Screening Decision
was issued.
6.2 A Person subject to a Screening Decision may, in accordance with Subsection
6.3, request that the Hearing Officer extend the time to request a review of the
Screening Decision to sixty (60) calendar days after the date on which the
Screening Decision was issued.
6.3 A request for a review by the Hearing Officer, or for an extension of time to
request a review before the Hearing Officer, shall be in the form and manner as
determined by the Director from time to time, and shall include the Penalty Notice
Number and the Person’s contact information. Where a request is made by a
Person who is not the Owner, the Person shall submit with the request an
authorized agent/representative form, in the form as determined by the Director
from time to time. Incomplete forms or forms not submitted in accordance with
the form and manner as determined by the Director may not be accepted or
processed, at the discretion of the Director.
6.4 The Hearing Officer may only extend the time to request a review of the
Screening Decision where the Person requesting the extension demonstrates, on
a balance of probabilities, extenuating circumstances that warrant the extension
of time. The Hearing Officer will consider the request for extension before
reviewing the Screening Decision.
6.5 Where an extension of time for a hearing review is not granted by the Hearing
Officer and no request is made to have the Screening Decision reviewed in
accordance with Subsection 6.1, the Screening Decision shall be deemed to be
affirmed, and shall not be subject to review.
6.6 Where neither a hearing review nor an extension of time for a hearing review are
requested in accordance with this by-law, or where the Person fails to request a
hearing review within any extended period of time granted by the Hearing Officer:
(a) the Person(s) served with the Penalty Notice shall be deemed to have
waived the right to a hearing review in relation to such notice;
(b) the Screening Decision shall be deemed to be affirmed; and
(c) the Screening Decision shall not be subject to review.
Page 83 of 115
By-law Number XXXX-22 Page 7 of 16
6.7 A Person requesting a review by the Hearing Officer in accordance with this by-
law shall be given at least thirty (30) calendar days’ notice of the date, time and
place for the review by the Hearing Officer.
6.8 On a review of the Screening Decision, the Hearing Officer may affirm the
Screening Decision, or the Hearing Officer may cancel, reduce or extend the time
for payment of the Administrative Penalty, including any applicable
Administrative Fees, on the following grounds:
(a) where the Hearing Officer is satisfied, on a balance of probabilities, that
the vehicle was not parked, standing or stopped in contravention of the
Designated By-law set out in the Penalty Notice; or
(b) where the Hearing Officer is satisfied, on a balance of probabilities, that
the cancellation, reduction or extension of the time for payment of the
Administrative Penalty, including any Administrative Fees, is necessary to
reduce any undue hardship.
6.9 A Hearing Officer shall not make any decision respecting a review of the
Screening Decision unless the Hearing Officer has given the Person subject to
the Screening Decision and the Town an opportunity to be heard.
6.10 The hearing shall be subject to the Statutory Powers Procedure Act.
6.11 The Hearing Officer may consider and rely on a Penalty Notice singed by an
Officer, including any associated photograph taken by the Officer.
6.12 In addition to anything else that is admissible at a hearing as evidence in
accordance with the Statutory Powers Procedure Act, the materials referred to in
Subsection 6.11 are admissible as evidence as proof of the facts contained
therein, in the absence of evidence to the contrary.
6.13 If evidence referred to in Subsection 6.11 is being admitted at a hearing, the
Hearing Officer shall not adjourn the hearing for the purpose of having the Officer
attend to give evidence unless the Hearing Officer is satisfied that the oral
evidence of the Officer is necessary to ensure a fair hearing.
6.14 The Person that requested the hearing, and any Person and Owner subject to the
related Penalty Notice if different from the Person that requested the hearing,
shall be served with a copy of the Hearing Decision within fifteen (15) calendar
days of the hearing review.
6.15 The decision of a Hearing Officer is final.
6.16 Where notice of review has been given in accordance with this by-law, and the
Person fails to appear at the time and place scheduled for a review by the
Hearing Officer:
(a) the Person shall be deemed to have abandoned the hearing;
(b) the Screening Decision shall be deemed to be affirmed; and
(c) the Person shall pay to the Town a Hearing Non-Appearance Fee, in
addition to any other fees payable pursuant to this by-law.
Page 84 of 115
By-law Number XXXX-22 Page 8 of 16
7. Service of Documents
7.1 Service of a Penalty Notice pursuant to Paragraph (a) of Subsection 4.1 in any of
the following ways, with respect to a contravening vehicle, is deemed effective
by:
(a) affixing it to the vehicle in a conspicuous place at the time of the
contravention;
(b) delivering it personally to the operator of the vehicle or the person having
care and control of the vehicle at the time of the contravention;
(c) mailing it by regular mail to the Owner of the vehicle at the address as set
out on the ownership as soon as reasonably practicable after the
contravention; or
(d) delivering it to an occupant at the address of the Owner of the vehicle as
set out on the ownership, who appears to be at least sixteen (16) years of
age, as soon as reasonably practicable after the contravention.
7.2 Service of a Penalty Notice pursuant to Paragraph (b) of Subsection 4.1 in any of
the following ways is deemed effective by:
(a) delivering it personally to the Person named in the Penalty Notice at the
time of the contravention;
(b) mailing it by regular mail to the Person named in the Penalty Notice at
his/her last known address, as soon as reasonably practicable after the
contravention; or
(c) delivering it to an occupant, who appears to be at least sixteen (16) years
of age, at the last known address of the Person named in the Penalty
Notice, as soon as reasonably practicable after the contravention.
7.3 Service of any document other than a Penalty Notice may be made by:
(a) delivering it personally;
(b) delivering it to an occupant, who appears to be at least sixteen (16) years
of age, at the last known address of the Owner or the Person to whom the
documents apply;
(c) delivering it by regular mail to the last known address of the Owner or the
Person to whom the documents apply; or
(d) by email, to the email address provided by the Owner or Person to whom
the documents apply.
7.4 For purposes of this by-law, with respect to any matters subject to a by-law
designated under Section 102.1 of the Municipal Act, 2000, the last known
address of the Owner shall be the address as set out on the vehicle ownership or,
where an updated address has been provided in writing by the Owner to the Town
at the time of service, such updated address.
Page 85 of 115
By-law Number XXXX-22 Page 9 of 16
7.5 Any Penalty Notice or document sent in writing by regular mail, as set out in this
by-law, is deemed to have been served on the fifth (5th) calendar day after the
date of mailing.
7.6 Any Penalty Notice affixed to the vehicle to which it applies, or any Penalty Notice
or document delivered personally in accordance with this by-law, is deemed to
have been served on the date and time of such delivery.
7.7 Service on a Person who is not the Owner, in accordance with this by-law,
including service of a Penalty Notice, Screening Decision or Hearing Decision by
handing it to the Person, shall be deemed to be service on the Owner.
7.8 Any document served by email, as set out in this by-law, shall be deemed to have
been served on the day of transmission.
8. Administration
8.1 The Director shall administer this by-law and is delegated the power to:
(a) designate locations within the Town, and times, for conducting reviews
and hearings under this by-law; and
(b) prescribe all forms, notices, including the Penalty Notice, guidelines,
practices, processes and procedures, necessary to implement this by-law
and the administrative penalty system, and to amend the same from time
to time as the Director deems necessary.
8.2 The CAO is delegated the power to establish and implement any policies
necessary to implement this by-law and the administrative penalty system at the
Town, and may amend the same from time to time, as the CAO deems
necessary.
8.3 For the purposes of Subsection 23.2(4) of the Municipal Act, 2001, Council has
determined that any powers delegated pursuant to this by-law are minor in
nature.
9. Penalty Payment and Administrative Fees
9.1 A Penalty Notice that is paid prior to a review by Screening Officer shall be
deemed as final and will not be subject to screening, unless there is an error on
the face of the Penalty Notice as determined by the Director.
9.2 Unless otherwise stated in this by-law, upon issuance of a Penalty Notice
pursuant to Subsection 4.1, the Administrative Penalty set out in such notice
shall be due and payable to the Town thirty (30) calendar days from the Effective
Date of Service of the Penalty Notice.
9.3 Notwithstanding Subsection 9.2, where an Administrative Penalty, including any
Administrative Fees, is(are) affirmed, or reduced by a Screening Officer or a
Hearing Officer, the Administrative Penalty and any Administrative Fees shall be
due and payable on the date specified in the Screening Decision or Hearing
Decision, as the case may be, or if no such date is specified, thirty (30) days after
service of the Screening Decision or the Hearing Decision.
Page 86 of 115
By-law Number XXXX-22 Page 10 of 16
9.4 Notwithstanding Subsection 9.2, where a Person makes a request for an
extension of time for payment, and the request is granted, the date on which the
Administrative Penalty is due and payable shall be the date established in
accordance with such extension of time.
9.5 Where an Administrative Penalty, with respect to a Penalty Notice issued
pursuant to Paragraph (a) of Subsection 4.1, is not paid on or before the date it is
due and payable, in addition to the Administrative Penalty and any other fees that
may be payable pursuant to this by-law, the Owner of the vehicle subject to the
Penalty Notice shall be liable to pay to the Town the MTO Search Fee.
9.6 Where an Administrative Penalty is not paid within thirty (30) calendar days after
it becomes due and payable, in addition to the Administrative Penalty and any
other fees that may be payable pursuant to this by-law:
(a) with respect to a Penalty Notice issued pursuant to Paragraph (a) of
Subsection 4.1, the Owner of the vehicle subject to the Penalty Notice
shall be liable to pay to the Town the Late Payment Fee;
(b) with respect to a Penalty Notice issued pursuant to Paragraph (b) of
Subsection 4.1, the Person subject to the Penalty Notice shall be liable to
pay to the Town the Late Payment Fee.
9.7 Where an Administrative Penalty issued pursuant to Paragraph (a) of Subsection
4.1 and any Administrative Fees are not paid within seventy-five (75) calendar
days after they become due and payable, the Town may:
(a) notify the Registrar of Motor Vehicles of the default and the Registrar shall
not validate the permit of a Person named in the default notice nor issue a
new permit to that Person, in respect of the vehicle to which the
Administrative Penalty and Administrative Fees apply, until the penalty and
any applicable fees are paid, in which case the Owner of the vehicle in
respect of which the Penalty Notice was issued shall, in addition to the
Administrative Penalty and any other fees that may be payable pursuant to
this by-law, pay to the Town a Plate Denial Fee; and
(b) pursue any other collection mechanisms available to the Town pursuant
to the Regulation or at law.
9.8 Where a person provides a method of payment to the Town for payment of any
Administrative Penalty or Administrative Fee, which has insufficient funds
available in the account on which the instrument was drawn, the Owner shall, in
addition to the Administrative Penalty and any other fees that may be payable
pursuant to this by-law, be liable to pay to the Town an NSF Fee.
9.9 All amounts due and payable to the Town pursuant to this by-law constitute a
debt to the Town.
9.10 Where an Administrative Penalty is cancelled by a Screening Officer or a Hearing
Officer, any related Administrative Fee is also cancelled.
9.11 Where a Person has paid an Administrative Penalty or an Administrative Fee that
is cancelled or reduced pursuant to this by-law, the Town shall refund the amount
cancelled or reduced.
Page 87 of 115
By-law Number XXXX-22 Page 11 of 16
9.12 Where the Person served with a Penalty Notice issued pursuant to Paragraph (a)
of Subsection 4.1, or issued a Screening Decision, is not the Owner, the Owner
may exercise any right that such Person may exercise under this by-law.
9.13 No Officer may accept payment in respect of an Administrative Penalty or
Administrative Fee.
9.14 Payment of any Administrative Penalty or Administrative Fee must be received
on or before the date on which it is due and payable, or any extended due date in
accordance with this by-law, and will not be credited until received by the Town.
9.15 Any time limit that would otherwise expire on a Holiday is extended to the next
day that is not a Holiday.
10. Offences
10.1 No Person shall:
(a) make a false, misleading or fraudulent statement in relation to a Penalty
Notice, or on any form submitted to the Town in relation to a Penalty
Notice; or
(b) obstruct an Officer exercising any authority under this by-law.
10.2 No Person shall attempt, directly or indirectly, to communicate with a Screening
Officer or Hearing Officer for the purpose of influencing or interfering, financially,
politically or otherwise with, the Screening Officer or Hearing Officer respecting a
Penalty Notice and/or respecting a power of decision in a proceeding that is or
will be pending before a Screening Officer or Hearing Officer, except:
(a) a Person who is entitled to be heard in the proceeding or the Person’s
lawyer, licensed paralegal or authorized representative; and
(b) only by that Person or the Person’s lawyer, licensed paralegal or
authorized representative during the hearing of the proceeding in which
the issues arise.
10.3 Any Person who contravenes Subsection 10.1 or Subsection 10.2 is guilty of an
offence and, upon conviction, is liable to a fine as provided for in the Provincial
Offences Act.
10.4 If a corporation has contravened Subsection 10.1 or Subsection 10.2, every
director and officer who knowingly concurred in such a contravention is guilty of
an offence.
11. Interpretation
11.1 Nothing in this by-law prevents a Screening Officer or a Hearing Officer from
seeking or receiving legal advice.
11.2 Unless otherwise specified, references in this by-law to parts, sections,
subsections, clauses and schedules are references to parts, sections,
subsections clauses, and schedules in this by-law.
Page 88 of 115
___________________________________
___________________________________
By-law Number XXXX-22 Page 12 of 16
11.3 The part and section headings contained throughout this document are for
reference purposes only and do not form a part of this by-law. This by-law is to
be interpreted without reference to such headings.
11.4 References in this by-law to any statute or statutory provisions include
references to that statute or statutory provision as it may from time to time be
amended, extended, or re-enacted.
11.5 This by-law shall be read with all changes in gender or number as the context
requires.
11.6 References in this by-law to items in the plural include the singular, and
references to the singular include the plural, as applicable.
11.7 The words “include”, “includes”, “including” are not to be read or interpreted as
limiting the words, phrases, or descriptions that precede it.
11.8 Should any provision, or any part of a provision, of this by-law, be declared invalid,
or to be of no force and effect, by a court of competent jurisdiction, it is the intent
of Council that such a provision, or part of a provision, be severed from this by-
law and every other provision of this by-law shall be applied and enforced in
accordance with its terms to the extent possible according to law.
12. Effective Date
12.1 This by-law shall come into force and effect on February 1, 2023.
Enacted by Town of Aurora Council this 20th day of September, 2022.
Tom Mrakas, Mayor
Michael de Rond, Town Clerk
Page 89 of 115
By-law Number XXXX-22 Page 13 of 16
Schedule “A”
Administrative Monetary Penalty System - Parking
Designated By-law, Short Form Wordings and Administrative Penalties
1. The provisions of each by-law listed in Column 2 of the following tables are
Designated By-laws.
2. Column 3 in the following table sets out the short form wording to be used in a
Penalty Notice for the contravention of the designated provisions listed in
Column 2.
3. Column 5 in the following table sets out the Administrative Penalty Amount that
is payable for a contravention of the designated provision listed in Column 2 for
the matter(s) identified in Column 3.
4. The penalties shown in Column 4 below set out the Administrative Penalty
Amount that is payable for contraventions of the designated provisions in cases
where payment is made to the Town within Early Payment Amount timeline set
out in this by-law.
Parking and Traffic Control By-law Number 4574-04.T, as amended
Column 1
Item
Column 2
Designated
Provision
Column 3
Short Form Wording
Column 4
Early
Penalty
Amount
Column 5
Set
Penalty
Amount
1 3.1.1 (a) (i) Improper parallel parking –
raised curb $20.00 $30.00
2 3.1.1 (a) (ii) Improper parallel parking –
rolled curb/no curb $20.00 $30.00
3 3.2 (a) (i) Park obstruct private
roadway $35.00 $50.00
4 3.2 (a) (ii) Park within 60cm of
driveway $40.00 $60.00
5 3.2 (a) (iii) Park within 3m of fire
hydrant $65.00 $100.00
6 3.2 (a) (iv) Park within 15m of an
intersecting roadway $35.00 $50.00
7 3.2 (a) (v) Park within 15m of a
railway $35.00 $50.00
8 3.2 (a) (vi) Park displaying vehicle for
sale $40.00 $60.00
9 3.2 (a) (vii)
Park
washing/greasing/repairing
vehicle
$35.00 $50.00
10 3.2 (a) (viii) Park alongside tracks of a
railway $35.00 $50.00
11 3.2 (a) (ix) Park preventing removal of
another vehicle $35.00 $50.00
12 3.2 (a) (x) Park obstruct a crosswalk
or crossover $50.00 $75.00
13 3.2 (a) (xi) Park interfere with traffic $50.00 $75.00
14 3.2 (a) (xii) Park within 152m of a fire
fighting apparatus $85.00 $125.00
Page 90 of 115
By-law Number XXXX-22 Page 14 of 16
15 3.2 (a) (xiii) Park on a bridge $35.00 $50.00
16 3.2 (a) (xiv) Park on a boulevard $35.00 $50.00
17 3.2 (a) (xv) Park interfere with snow
clearing $50.00 $75.00
18 3.2 (b) Park commercial vehicle on
any highway $50.00 $70.00
19 3.3 (a) (i) Park within 30m of
intersection/signs $35.00 $50.00
20 3.3 (a) (ii) Park within 8m/30m of fire
hall $35.00 $50.00
21 3.3 (a) (iii) Park within turning basin $20.00 $30.00
22 3.3 (a) (iv) Park on divided portion of
highway $20.00 $30.00
23 3.4 (a) (i) Stop on sidewalk $35.00 $50.00
24 3.4 (a) (ii) Stop within an intersection,
crosswalk or crossover $35.00 $50.00
25 3.4 (a) (iii)
Stop within 9m of
pedestrian crossover –
opposing direction
$20.00 $30.00
26 3.4 (a) (iv)
Stop within 9m of
pedestrian crossover –
same direction
$20.00 $30.00
27 3.4 (a) (v) Stop impede traffic $20.00 $30.00
28 3.4 (a) (vi) Double parked $20.00 $30.00
29 3.4 (a) (vii) Stop on bridge or within
underpass $20.00 $30.00
30 4.1 (a) Park contrary to sign $35.00 $50.00
31 4.1 (b) Park during prohibited
times $35.00 $50.00
32 4.1 (c) Park during restricted
times $35.00 $50.00
33 4.1 (d) (i) Park within 12m in front of
Bus Stop $35.00 $50.00
34 4.1 (d) (ii) Park within 24m behind
Bus Stop $35.00 $50.00
35 4.2 (a) Stop contrary to sign $35.00 $50.00
36 5.1 (b) Stop in school bus loading
zone
37 5.2 (a)
Park anytime between 2
a.m. and 6 a.m. from Nov.
15 to Apr. 15
$35.00 $50.00
38 5.3 (a) (i) Park on private property
without consent $30.00 $45.00
39 5.3 (a) (ii) Park on municipal property
without consent $30.00 $45.00
40 5.4 Park exceeding 24 hours –
abandoned vehicle $38.00 $50.00
41 5.5 (d) Park in disabled persons
parking space $300.00 $425.00
42 5.6 Park in a fire route $100.00 $175.00
43 5.7 (d) Park in emergency no
parking zone $75.00 $100.00
44 5.8 Park vehicle in an electric
vehicle charging station $125.00 $150.00
Page 91 of 115
By-law Number XXXX-22 Page 15 of 16
Schedule “B”
Administrative Monetary Penalty System
[Intentionally Left Black]
Page 92 of 115
By-law Number XXXX-22 Page 16 of 16
Schedule “C”
Administrative Fees
Item Fee
Screening Non-Appearance Fee $25
Hearing Non-Appearance Fee $50
Late Payment Fee $25
MTO Search Fee $10
Plate Denial Fee $25
Note: the fees and charges as listed in this Schedule will be subject to applicable
taxes, including Harmonized Sales Tax (H.S.T.) where applicable.
Page 93 of 115
The Corporation of the Town of Aurora
By-law Number XXXX-22
Being a By-law to establish the positions of screening and hearing officers
for the purposes of administration of an administrative monetary penalty
system within the Town of Aurora.
Whereas Sections 102.1 and 434.1 of the Municipal Act, 2001, S.O. 2001, c. 25, as
amended (the “Municipal Act, 2001”) and O. Reg. 333/07, as amended, authorize
municipalities to establish an administrative monetary penalty system requiring a
person to pay an administrative penalty for a contravention of any designated by-law;
And whereas Section 15.4.1 of the Building Code Act, 1992, S.O. 1992, c. 23 (the
“Building Code Act, 1992”) authorizes municipalities to require a person, subject to such
conditions as a municipality considers appropriate, to pay an administrative penalty if
the municipality is satisfied that the person has failed to comply with the municipal
property standards by-law, or an order pursuant to such by-law;
And whereas the Town has passed the Administrative Penalty By-law;
And whereas in accordance with the aforesaid Administrative Penalty By-law and
applicable legislation, a person who receives a penalty notice shall have the right to
request a screening review of the administrative penalty by a screening officer
appointed by the Town;
And whereas in accordance with the aforesaid Administrative Penalty By-law and
applicable legislation, a person who receives a screening decision shall have the right to
request a review of the decision by a hearing officer appointed by the Town;
And whereas the Town considers it desirable and necessary to establish the positions
of screening officer and hearing officer, which are required for the operation of the
Town’s Administrative Penalty By-law;
Now therefore the Council of The Corporation of the Town of Aurora hereby enacts as
follows:
1. Title
1.1 This by-law shall be known and cited as the “Screening and Hearing Officer By-
law”.
2. Definitions
2.1 For the purposes of this by-law:
(a) “Administrative Penalty” means an administrative penalty imposed for a
contravention of a Designated By-law, as set out in the Administrative
Penalty By-law;
(b) “Administrative Penalty By-law” means the Administrative Penalty By-law
of the Town, as amended from time to time, or any successor thereof;
(c) ”CAO” means the chief administrative officer of the Town, as appointed
pursuant to the Municipal Act, 2001, S.O. 2001, c. 25, or his/her designate;
Page 94 of 115
By-law Number XXXX-22 Page 2 of 5
(d) “Clerk” means the Clerk of the Town as appointed pursuant to the
Municipal Act, 2001, S.O. 2001, c. 25, or his/her designate;
(e) “Council” means the Council of the Town;
(f) “Designated By-law” means any provision of a Town by-law to which the
Administrative Penalty By-law applies, as designated therein;
(g) “Director“ means the department head responsible for the Bylaw Services
division of the Town, or his/her designate or successor;
(h) “Hearing Officer” means any person appointed from time to time pursuant
to this by-law to perform the functions of a hearing officer in accordance
with this by-law and the Administrative Penalty By-law;
(i) “Parent” means a person who has demonstrated a settled intention to
treat a child as a member of her or his family whether or not that person is
the natural parent of the child;
(j) “Person” includes an individual or a corporation;
(k) “Policy for Appointment of Screening and Hearing Officers” means the
policy of the Town for the appointment of screening and hearing officers,
as amended from time to time, or any successor thereof;
(l) “Power of Decision” means a power or right, conferred by or under this by-
law and the Administrative Penalty By-law, to make a decision determining
or prescribing the legal rights, powers, privileges, immunities, duties or
liabilities of any Person:
(i) in the case of a Screening Officer, in respect of a request to review
an Administrative Penalty; and
(ii) in the case of a Hearing Officer, in respect of a review of a
Screening Decision;
(m) “Regulation” means O. Reg. 333/07, made under the Municipal Act, 2001,
as amended from time to time, or any successor thereof;
(n) “Relative” includes any of the following persons:
(i) spouse, common-law partner, or any person with whom the person
is living as a spouse outside of marriage;
(ii) Parent or legal guardian;
(iii) child, including a stepchild and grandchild;
(iv) siblings and children of siblings;
(v) aunt, uncle, niece and nephew;
(vi) in-laws, including mother, father, sister, brother, daughter and son;
or
(vii) any person who lives with the person on a permanent basis
Page 95 of 115
By-law Number XXXX-22 Page 3 of 5
(o) “Screening Decision” means a notice which contains the decision of a
Screening Officer, as set out in the Administrative Penalty By-law;
(p) “Screening Officer” means any person appointed from time to time
pursuant to this by-law, to perform the functions of a screening officer in
accordance with this by-law and the Administrative Penalty By-law;
(q) “Spouse” means a person to whom the person is married or with whom
the person is living in a conjugal relationship outside marriage; and
(r) “Town” means The Corporation of the Town of Aurora.
3. Screening Officer
3.1 The position of Screening Officer is established for the purpose of exercising the
Power of Decision in the review of an Administrative Penalty by a Screening
Officer, as set out in the Administrative Procedural By-law.
3.2 The Screening Officer shall have all the powers of a Screening Officer as set out
in the Administrative Penalty By-law and, with respect to any matters subject to a
by-law designated under Section 102.1 of the Municipal Act, 2001, the Regulation.
3.3 Screening Officer(s) shall be appointed by the Clerk, in accordance with the
Policy for Appointment of Screening and Hearing Officers.
4. Hearing Officer
4.1 The position of Hearing Officer is established for the purpose of exercising the
Power of Decision in a review of a Screening Decision, as set out in the
Administrative Penalty By-law.
4.2 The Hearing Officer shall have all the powers of a Hearing Officer as set out in
the Administrative Penalty By-law and, with respect to any matters subject to a
by-law designated under Section 102.1 of the Municipal Act, 2001, the Regulation.
4.3 Hearing Officer(s) shall be appointed by the Clerk, in accordance with the Policy
for Appointment of Screening and Hearing Officers. In the selection of Hearing
Officer(s) for appointment, preference shall be given to eligible candidates:
(a) with good knowledge of, and experience in, administrative law; and
(b) of good character.
4.4 Hearing Officers shall be appointed for the term of Council, and thereafter until
the Hearing Officer is reappointed or a successor is appointed pursuant to this
by-law or is no longer required by the Town.
4.5 Notwithstanding Subsection 4.4, the Clerk may revoke the appointment of a
Hearing Officer at any time, if the Hearing Officer:
(a) is found to have contravened any applicable Town policy relating to the
administration of the Administrative Penalty system;
(b) is found to have contravened any other requirement of the appointment; or
(c) at any time during the appointment becomes ineligible for appointment.
Page 96 of 115
By-law Number XXXX-22 Page 4 of 5
4.6 A Hearing Officer shall be remunerated at a rate as established by the Clerk from
time to time.
4.7 A Hearing Officer is deemed not to be an employee of the Town.
5. Eligibility
5.1 The following persons are not eligible for appointment as a Screening Officer or a
Hearing Officer:
(a) a member of Council;
(b) a Relative of a member of Council;
(c) a person indebted to the Town, other than:
(i) in respect of current property taxes; or
(ii) pursuant to an agreement with the Town, where the person is in
compliance with the terms thereof.
5.2 In addition to the above, Town employees are not eligible for appointment as a
Hearing Officer.
6. General
6.1 A Screening Officer or a Hearing Officer shall have no authority to further
delegate his/her powers or duties.
6.2 Neither a Screening Officer nor a Hearing Officer has jurisdiction to consider
questions relating to the validity of a statute, regulation or by-law, or the
constitutional applicability or operability of any statute, regulation or by-law.
6.3 The Director shall administer this by-law and is delegated the power to prescribe
all forms, notices, guidelines, practices, processes and procedures, necessary to
implement this by-law and the administrative penalty system, and to amend the
same from time to time as the Director deems necessary.
6.4 The CAO is delegated the power to establish and implement any policies
necessary to implement this by-law and the administrative penalty system,
including without limitation the Policy for Appointment of Screening and Hearing
Officers, and may amend the same from time to time, as the CAO deems
necessary.
6.5 The Clerk is delegated the power to appoint, suspend the appointment of and
revoke appointments of any Screening Officer and Hearing Officer, in accordance
with the Policy for Appointment of Screening and Hearing Officers, and any other
applicable policies, by-laws and legislation.
6.6 For the purposes of Subsection 23.2(4) of the Municipal Act, 2001, Council has
determined that any powers delegated pursuant to this by-law are minor in
nature.
Page 97 of 115
___________________________________
___________________________________
By-law Number XXXX-22 Page 5 of 5
7. Interpretation
7.1 Unless otherwise specified, references in this by-law to parts, sections,
subsections, clauses and schedules are references to parts, sections,
subsections clauses, and schedules in this by-law.
7.2 The part and section headings contained throughout this document are for
reference purposes only and do not form a part of this by-law. This by-law is to
be interpreted without reference to such headings.
7.3 References in this by-law to any statute or statutory provisions include
references to that statute or statutory provision as it may from time to time be
amended, extended, or re-enacted.
7.4 This by-law shall be read with all changes in gender or number as the context
requires.
7.5 References in this by-law to items in the plural include the singular, and
references to the singular include the plural, as applicable.
7.6 The words “include”, “includes”, “including” are not to be read or interpreted as
limiting the words, phrases, or descriptions that precede it.
7.7 Should any provision, or any part of a provision, of this by-law, be declared invalid,
or to be of no force and effect, by a court of competent jurisdiction, it is the intent
of Council that such a provision, or part of a provision, be severed from this by-
law and every other provision of this by-law shall be applied and enforced in
accordance with its terms to the extent possible according to law.
8. Effective Date
8.1 This by-law shall come into effect on February 1, 2023.
Enacted by Town of Aurora Council this 20th day of September, 2022.
Tom Mrakas, Mayor
Michael de Rond, Town Clerk
Page 98 of 115
The Corporation of the Town of Aurora
By-law Number XXXX-22
Being a By-law to amend By-law Number 4574-04.T, as amended, to
regulate parking and traffic in the Town of Aurora (Administrative
Monetary Penalty System).
Whereas the Town has enacted the Administrative Penalty By-law, which establishes an
administrative monetary penalty system for parking, in accordance with section 102.1
of Municipal Act, 2001, S.O. 2001, c. 25 and O. Reg. 333/07;
And whereas the Council of the Town deems it necessary and expedient to amend By-
law 4574-04.T, as amended, to designate certain provisions for the purposes of section
3 of O. Reg. 333/07 as provisions to which administrative monetary penalties shall
apply;
Now therefore the Council of The Corporation of the Town of Aurora hereby enacts as
follows:
1. Section 1 of By-law Number, 4574-04.T, as amended, be and is hereby amended
by adding the following definitions:
“Administrative Penalty By-law” means the Administrative Penalty By-law of the
Town, as amended from time to time, or any successor thereof;
“designated provision” means any section of this by-law designated in
accordance with section 17;
“O. Reg. 333/07” means Ontario Regulation 333/07, made under the Municipal
Act, 2001, S.O. 2001, c. 25, as amended from time to time or any successor
thereof;
2. Section 17.0 of By-law Number 4574-04.T, as amended, be and is hereby deleted
and replaced with the following:
“17.0 Penalty Provision
(a) Any person who contravenes any of the provisions of this by-law,
except a designated provision, is guilty of an offence and upon
conviction, is liable to a penalty as provided for in the Provincial
Offences Act, R.S.O. 1990, c.P. 33, as amended from time to time,
or any successor thereof.
(b) Sections 3, 4, and 5, of this By-law are hereby designated for the
purposes of section 3 of O. Reg. 333/07 as parts of this by-law to
which the Administrative Penalty By-law applies.
(c) If a vehicle has been left parked standing or stopped in
contravention of a designated provision, the owner of the vehicle
shall, upon issuance of a penalty notice in accordance with the
Administrative Penalty By-law, be liable to pay an administrative
penalty and any administrative fees, in accordance with the
Administrative Penalty By-law.
Page 99 of 115
___________________________________
___________________________________
By-law Number XXXX-22 Page 2 of 2
(d) The Provincial Offences Act, R.S.O. 1990, c. P. 33, as amended from
time to time, or any successor thereof, does not apply to a
contravention of designated provision of this by-law.
(e) Except as set out in paragraphs (a) and (d) of this section 17, all
other provisions of this by-law and of any other applicable
legislation shall continue to apply to the designated provisions, in
addition to the Administrative Penalty By-law.”
3. This by-law shall come into force and effect on February 1, 2023.
Enacted by Town of Aurora Council this 20th day of September, 2022.
Tom Mrakas, Mayor
Michael de Rond, Town Clerk
Page 100 of 115
The Corporation of the Town of Aurora
By-law Number XXXX-22
Being a By-law to amend By-law Number 6228-19, as amended, to govern the
proceedings of Council and Committee meetings of the Town of Aurora.
Whereas under subsection 238 (2) of the Municipal Act, 2001, S.O. 2001, c. 25, as
amended (the “Municipal Act, 2001”), every municipality and local board shall pass a
procedure by-law for governing the calling, place and proceedings of meetings;
And whereas on December 10, 2019, the Council of The Corporation of the Town of
Aurora (the “Town”) enacted By-law Number 6228-19, being a by-law to govern
proceedings at Council and Committee meetings;
And whereas the Council of the Town deems it necessary and expedient to further
amend By-law Number 6228-19, as amended, to institute a rotation of the Deputy Mayor
position throughout the term of Council;
Now therefore the Council of The Corporation of the Town of Aurora hereby enacts as
follows:
1. Subsection 1 j) of By-law Number 6228-19, as amended, be and is hereby deleted
and replaced with the following:
“j) “Deputy Mayor” means the Member appointed to assume the duties,
rights, powers and authority of the Mayor in the circumstances set out in
Section 242 of the Municipal Act, 2001;”
2. Subsection 8 c) of By-law Number 6228-19, as amended, be and is hereby
deleted and replaced with the following:
“c) The Chair of a Meeting of General Committee shall be the Deputy Mayor
as provided for in Section 10 of this By-law.”
3. By-law Number 6228-19, as amended, be and is hereby amended to add the
following Section as the new Section 10, and all subsequent sections and
subsections be renumbered accordingly:
“10. Deputy Mayor
a) The Deputy Mayor shall be composed of all Ward Council Members
with appointments running concurrently on a monthly rotation
basis. The Clerk shall prepare and circulate a schedule for the
rotation of the Deputy Mayor at the beginning of each term of
Council for the entire term of Council, as follows:
i) Each Ward Councillor shall hold the position of Deputy
Mayor for seven (7) non-consecutive months throughout the
term of Council;
ii) Each Ward Councillor shall be the Deputy Mayor in July or
August once over the course of the term of Council; and,
Page 101 of 115
___________________________________
___________________________________
By-law Number XXXX-22 Page 2 of 2
iii) No Deputy Mayor will be appointed in July, August,
September, October, November and December of a
Municipal Election Year.
b) Ward Councillors shall notify the Clerk of any exchanges of their
appointed months with other Ward Councillors due to a foreseen
absence.
c) In the absence of the Deputy Mayor, the Mayor will Chair any
General Committee meetings.
d) The Deputy Mayor shall act in the absence of the Mayor in the
following circumstances:
i) When the Office of Mayor is vacant;
ii) When the Mayor is absent due to illness, or scheduling
conflict;
iii) When the Mayor is absent from the Town;
iv) When the Mayor refuses to act; or
v) When the Mayor declares a conflict of interest.
e) The Deputy Mayor has, and may exercise all the rights, powers, and
authority of the Mayor as Head of Council in the Mayor’s absence, as
defined in Section 241 and 242 of the Municipal Act, 2001.”
4. This by-law shall come into force and effect on November 15, 2022.
Enacted by Town of Aurora Council this 20th day of September, 2022.
Tom Mrakas, Mayor
Michael de Rond, Town Clerk
Page 102 of 115
The Corporation of the Town of Aurora
By-law Number XXXX-22
Being a By-Law of The Corporation of the Town of Aurora to require the
payment of community benefits charges within the Town of Aurora.
Whereas The Corporation of the Town of Aurora (the “Town”) will experience growth
through development and redevelopment;
And whereas Section 37 of the Planning Act, R.S.O. 1990, C. P.13, as amended (the
“Planning Act’) provides that the council of a municipality may by by-law impose
community benefits charges against land to pay for the capital costs of facilities,
services and matters required because of development or redevelopment;
And whereas Council desires to impose community benefits charges against land to
pay for the capital costs of facilities, services and matters required because of
development or redevelopment in the area to which this by-law applies;
And whereas a community benefits charge strategy dated August 11, 2022 has been
prepared in accordance with subsection 37(9) of the Planning Act and O. Reg. 509/20
and which identifies the facilities, services and matters that will be funded with
community benefits charges;
And whereas the Town has consulted with such persons and public bodies as the Town
considers appropriate;
Now therefore the Council of The Corporation of the Town of Aurora hereby enacts as
follows:
1. Definitions
1.1 In this by-law, the following words have the following meanings:
a) “Basement” refers to the portion of the Building between the First Storey
and any floor below the level of the first floor;
b) “Building” refers to any structure or building as defined in the Ontario
Building Code (O Reg 332/12 under the Building Code Act);
c) “Building Code Act” means the Building Code Act, 1992, S.O. 1992, c. 23,
as amended, or successor legislation;
d) “Building Permit” means a permit under the Building Code Act for
construction at or above the First Storey of a Building;
e) “Capital Cost” means costs incurred or proposed to be incurred by the
Town or a local board thereof directly or by others on behalf of, and as
authorized by the Town or local board,
(i) to acquire land or an interest in land, including a leasehold interest;
(ii) to improve land;
(iii) to acquire, lease, construct or improve buildings and structures;
Page 103 of 115
By-law Number XXXX-22 Page 2 of 7
(iv) to acquire, lease, construct or improve facilities including rolling
stock, furniture, and equipment.
(v) to undertake studies in connection with any of the matters referred
to in subsections 1.1(e) (i) to (iv),
(vi) to complete the Community Benefits Charge Strategy under section
37(9) of the Planning Act; and,
(vii) includes interest on money borrowed to pay for costs in
subsections 1.1(e) (i) to (vi); required for provision of services
designated in this by-law within or outside the Town;
f) “Community Benefits Charge” means a charge imposed pursuant to this
by-law;
g) “Community Benefits Charge Strategy” means the Community Benefits
Charge Strategy prepared pursuant to subsection 37(9) of the Planning
Act;
h) “Condominium Act” refers to the Condominium Act, 1998, S.O. 1998, c.19,
as amended, or successor legislation;
i) “Council” means the council of the Town;
j) “Development” or “Redevelopment” means any activity or proposed
activity in respect of land that requires one or more of the approvals
referred to in section 3 of this by-law and includes the development or
redevelopment of land or the redevelopment, expansion, extension or
alteration of the use of a Building;
k) “Director” means the Director of Planning and Development Services of
the Town, or his or her designate;
l) “First Storey” means the storey of a Building, structure or part thereof, that
has its floor closest to Grade and having its ceiling more than 1.8 metres
above Grade;
m) “Grade” means the average level of finished ground adjoining a Building or
structure at all exterior walls;
n) “In-Kind Contribution” means facilities, services or matters identified in a
Community Benefits Charge Strategy and required because of
Development or Redevelopment to be provided by an owner of land, in lieu
of payment of the Community Benefits Charge otherwise applicable, in
whole or in part;
o) “Local Board” has the meaning set out in Section 1 of the Municipal Affairs
Act, R.S.O. 1990, c. M.46, as amended, or any successor thereof;
p) “Owner” means the owner of land or a person who has made application
for an approval for the Development or Redevelopment of land upon
which a Community Benefits Charge is imposed;
q) “Planning Act” means the Planning Act, R.S.O. 1990, c. P.13, as amended,
or successor legislation;
Page 104 of 115
By-law Number XXXX-22 Page 3 of 7
r) “Redevelopment” See “Development”
s) “Residential Use” means lands, buildings or structures, or portions thereof,
used, or designed or intended for use as a home or residence of one or
more individuals, and the residential portion of a mixed-use building or
structure;
t) “Residential Unit” means a unit that consists of a self-contained set of
rooms located in a Building used or intended for Residential Use and
contains full culinary and sanitary facilities for the use of that unit;
u) “Storey” means a level of a Building, other than a Basement, located
between any floor and the floor, ceiling or roof immediately above it;
v) “Town” means The Corporation of the Town of Aurora, or where the
context requires, the geographical jurisdiction of The Corporation of the
Town of Aurora;
w) “Treasurer” means the Treasurer of the Town, or his or her designate;
x) “Valuation Date”, with respect to land that is the subject of Development
or Redevelopment, refers to:
(a) The day before the day the Building Permit is issued in respect of
the Development, or
(b) If more than one Building Permit is required for the Development or
Redevelopment, the day before the day the first Building Permit is
issued;
y) “Value of the Land” means for the purposes of determining the
community benefit charges payable, the appraised value of the land in an
appraisal prepared by or for the Town that is:
(i) in accordance with the Canadian Uniform Standards of
Professional Appraisal Practice of the Appraisal Institute of
Canada; and,
(ii) In accordance with any additional specifications or requirements as
directed by the Town.
2. Lands Affected
2.1 This By-law applies to all lands within the corporate limits of the Town.
3. General Requirement
3.1 A Community Benefits Charge shall be payable for the Capital Cost of facilities,
services and matters required because of Development or Redevelopment that
requires any of the following:
(i) the passing of a zoning by-law or an amendment to a zoning by-law under
section 34 of the Planning Act;
(ii) the approval of a minor variance under section 45 of the Planning Act;
Page 105 of 115
By-law Number XXXX-22 Page 4 of 7
(iii) a conveyance of land to which a by-law passed under subsection 50(7) of
the Planning Act applies;
(iv) the approval of a plan of subdivision under section 51 of the Planning Act;
(v) a consent under section 53 of the Planning Act;
(vi) the approval of a description under section 9 of the Condominium Act; or
(vii) the issuing of a permit under the Building Code Act in relation to a Building.
4. Exemptions
4.1 Despite Section 3 of this by-law, this by-law shall not apply to lands that are owned
by and used for the purposes of:
(a) the Town or a Local Board thereof;
(b) a Board of Education; or
(c) the Regional Municipality of York or a Local Board thereof.
4.2 Despite Section 3 of this by-law, a Community Benefits Charge shall not be
imposed with respect to:
(i) Development of a proposed Building with fewer than five (5) Storeys at or
above ground;
(ii) Development of a proposed Building with fewer than ten (10) Residential
Units;
(iii) Redevelopment of an existing Building that will have fewer than five (5)
Storeys at or above ground after the Redevelopment;
(iv) Redevelopment that proposes to add fewer than ten (10) Residential Units
to an existing Building; or
(v) such types of Development or Redevelopment as are Prescribed.
4.3 Despite Section 3 of this by-law, a Community Benefits Charge shall not be
imposed with respect to:
(a) Development or Redevelopment of a Building intended for use as a long-
term care home within the meaning of subsection 2(1) of the Fixing Long-
Term Care Act, 2021, S.O. 2021, c. 39, as amended, or successor legislation;
(b) Development or Redevelopment of a Building intended for use as a
retirement home within the meaning of subsection 2(1) of the Retirement
Homes Act, 2010, S.O. 2010, c. 11, as amended, or successor legislation;
(c) Development or Redevelopment of a Building intended for use by any of the
following post-secondary institutions for the objects of the institution:
(i) a university in Ontario that receives direct, regular and ongoing
operating funding from the Government of Ontario;
Page 106 of 115
By-law Number XXXX-22 Page 5 of 7
(ii) a college or university federated or affiliated with a university
described in subparagraph (i);
(iii) an Indigenous Institute prescribed for the purposes of section 6 of
the Indigenous Institutes Act, 2017, S.O. 2017, c. 34, Sched. 20, as
amended, or successor legislation.
(d) Development or Redevelopment of a Building intended for use as a
memorial home, clubhouse or athletic grounds by an Ontario branch of the
Royal Canadian Legion;
(e) Development or Redevelopment of a Building intended for use as a hospice
to provide end of life care;
(f) Development or Redevelopment of a Building intended for use as residential
premises by any of the following entities:
(i) a corporation to which the Not-for-Profit Corporations Act, 2010, S.O.
2010, c. 15, as amended, or successor legislation, applies that is in
good standing under that act and whose primary objective is to
provide housing;
(ii) a corporation without share capital to which the Canada Not-for
Profit Corporations Act, S.C. 2009, c. 23, as amended, or successor
legislation, applies, that is in good standing under that act and
whose primary objective is to provide housing;
(iii) a non-profit housing co-operative that is in good standing under the
Co-operative Corporations Act, R.S.O. 1990, c. C.35, as amended, or
successor legislation.
5. Multiple Uses – Excluded Types of Development
5.1 Where Development or Redevelopment proposes multiple uses within a Building
and the Owner has provided satisfactory evidence to the Director that it includes
one or more the excluded types of Development or Redevelopment described in
Section 4.3 of this By-law, a Community Benefits Charge otherwise payable for the
Development or Redevelopment will be reduced by an amount attributed by the
Town to the excluded type of Development or Redevelopment.
6. Determination of Charge
6.1 The amount of a Community Benefits Charge payable under this by-law shall be
four (4) percent of the Value of the Land that is the subject of the Development or
Redevelopment as of the Valuation Date.
6.2 If a Development of Redevelopment consists of two or more phases, each phase is
deemed to be a separate Development or Redevelopment and
(a) the Valuation Date for each phase will be the day before the day the
Building Permit is issued in respect of the Development or Redevelopment
for that phase, or if more than one Building Permit is required for the
Development or Redevelopment for that phase, the day before the day that
the first Building Permit is issued for that phase; and,
Page 107 of 115
By-law Number XXXX-22 Page 6 of 7
(b) a Community Benefits Charge payable for each phase will be four (4)
percent of the Value of the Land for that phase.
7. In-Kind Contributions
7.1 The Director is delegated authority to allow an Owner to provide an In-Kind
Contribution in lieu of the payment of a Community Benefits Charge otherwise
payable, in whole or in part, and to accept and attribute a value pertaining to an In-
Kind Contribution and to make satisfactory arrangements for the provision of the
In-Kind Contribution to the Town, which arrangements may include the execution
of an agreement by the Mayor and Clerk upon the recommendation of the Director.
7.2 Where the Director has allowed an Owner to provide an In-Kind Contribution, a
Community Benefits Charge otherwise payable for the Development or
Redevelopment will be reduced by the value that the Director has attributed to the
In-Kind Contribution.
8. Time of Payment of Community Benefits Charges
8.1 A Community Benefits Charge imposed under this by-law shall be paid prior to the
date that a Building Permit is issued for the Development or Redevelopment, or
with respect to a phased Development or Redevelopment, shall be paid prior to the
date that the first Building Permit is issued for each phase of the Development or
Redevelopment.
9. No Building Without Payment
9.1 No person shall construct a Building on land proposed for Development or
Redevelopment where an approval under Section 3.1 of this by-law is required
unless: (a) a Community Benefits Charge payment required by this by-law has
been made or arrangement for the payment that are satisfactory to the Town have
been made and (b) any approved In-Kind Contribution has been provided or
arrangements for its provision satisfactory to the Director have been made.
10. Administration of By-law
10.1 The Treasurer is delegated authority for the implementation and administration of
this by-law.
10.2 The Treasurer shall report annually to Council on:
(a) the prescribed matters contained in Section 7 of the O. Reg. 509/20, as
amended; and
(b) funding recommendations to spend or allocate at least 60 percent of the
monies in the special account at the beginning of the year.
11. General
11.1 Council shall review this by-law and pass a resolution declaring whether a revision
to this by-law is needed within five years of the date it is first passed, and every five
years after the previous resolution was passed.
11.2 If, for any reason, any provision of this by-law is held to be invalid, it is hereby
declared to be the intention of Council that all the remainder of this by-law shall
continue in full force and effect until repealed, re-enacted, amended or modified.
Page 108 of 115
___________________________________
___________________________________
By-law Number XXXX-22 Page 7 of 7
11.3 The reference to any statute, regulation or by-law shall be deemed to refer to the
statute, regulation, or by-law as they may be amended from time to time.
12. Effective Date
12.1 This by-law shall come into effect at 12:01 A.M. on September 20, 2022.
Enacted by Town of Aurora Council this 20th day of September, 2022.
Tom Mrakas, Mayor
Michael de Rond, Town Clerk
Page 109 of 115
The Corporation of the Town of Aurora
By-law Number XXXX-22
Being a By-law to allocate any 2022 Operating Fund surplus and any 2022
Water, Wastewater, and Stormwater Operating Fund surplus or deficit.
Whereas paragraph 290(4)(b) of the Municipal Act, 2001, S.O. 2001, c. 25, as amended
(the “Act”), provides that in preparing the budget for a year, the local municipality shall
treat as estimated revenues any surplus of any previous year;
And whereas paragraph 290(4)(c) of the Act provides that in preparing the budget for a
year, the local municipality shall provide for any deficit of any previous year;
And whereas paragraph 290(4)(g) of the Act provides that in preparing the budget for a
year, the local municipality may provide for such reserve funds as the municipality
considers necessary;
And whereas paragraph 11(2)(3) of the Act provides that municipalities may pass by-
laws respecting the financial management of the municipality and its local boards;
And whereas the Council of The Corporation of the Town of Aurora (the “Town”) deems
it necessary and expedient to control the 2022 Operating Fund surplus or deficit as it
may arise;
And whereas the Council of the Town deems it necessary and expedient to control the
2022 Operating Fund surplus for the Aurora Public Library as it may arise;
And whereas the Council of the Town deems it necessary and expedient to control the
2022 Water, Wastewater, and Stormwater Operating Fund surplus or deficit as it may
arise;
And whereas the Council of the Town adopted the recommendations and controls
contained in Report No. FIN22-028 with respect to the 2022 Operating Fund surplus and
the 2022 Water, Wastewater, and Stormwater Operating Fund surplus or deficit at the
Council meeting of September 20, 2022;
Now therefore the Council of The Corporation of the Town of Aurora hereby enacts as
follows:
1. The Treasurer is hereby authorized to make the adjustments and allocations in
accordance with the approved resolutions arising from Report No. FIN21-035 by
re-allocating an amount or amounts from any 2022 Operating Fund surplus to
one or more of the reserve funds of the Town.
2. The Treasurer is hereby authorized to allocate any 2022 Operating Fund deficit
from the appropriate stabilization reserve funds of the Town.
3. The Treasurer is hereby authorized to allocate any 2022 Water, Wastewater, and
Stormwater Operating Fund surplus, net of any approved budget carry forwards,
to the Water and Sewer capital reserve funds in accordance with Report No.
FIN22-028.
Page 110 of 115
___________________________________
___________________________________
By-law Number XXXX-22 Page 2 of 2
4. The Treasurer is hereby authorized to fund any 2022 Water, Wastewater, and
Stormwater Operating Fund deficit from the Water, Wastewater, and Stormwater
capital reserve funds in accordance with Report No. FIN22-028.
5. The Treasurer shall report to Council on all amounts allocated as authorized by
this By-law, either before or at the time when the 2022 annual statements are
presented to Council or a Committee of Council.
Enacted by Town of Aurora Council this 20th day of September, 2022.
Tom Mrakas, Mayor
Michael de Rond, Town Clerk
Page 111 of 115
___________________________________
___________________________________
The Corporation of the Town of Aurora
By-law Number XXXX-22
Being a By-law to exempt Block 1 on Plan 65M-4721 from
part-lot control (PLC-2022-01).
Whereas under subsection 50(7) of the Planning Act, R.S.O. 1990, c. P.13, as amended
(the “Act”), the council of a local municipality may by by-law provide that the part-lot
control provisions in subsection 50(5) of the Act does not apply to land that is within such
registered plan or plans of subdivision or parts of them as are designated in the by-law;
And whereas the Council of The Corporation of the Town of Aurora deems it necessary
and expedient to enact a by-law to exempt Block 1 on Plan 65M-4721 from those
provisions of the Act dealing with part-lot control;
Now therefore the Council of The Corporation of the Town of Aurora hereby enacts as
follows:
1. Subsection 50(5) of the Act shall not apply to the following lands, all situated in
the Town of Aurora, Regional Municipality of York:
Block 1 on Plan 65M-4721, designated as Parts 1 to 25 on Plan 65R-39804.
2. A copy of this by-law shall be registered against the lands affected by this by-law
in the appropriate Land Registry Office.
3. This by-law shall remain in full force and effect for a period of two (2) years from
the date of passing, and shall expire on the 20th day of September, 2024.
Enacted by Town of Aurora Council this 20th day of September, 2022.
Tom Mrakas, Mayor
Michael de Rond, Town Clerk
Page 112 of 115
___________________________________
___________________________________
The Corporation of the Town of Aurora
By-law Number XXXX-22
Being a By-law to assume highways on Plan 65M-4461 for
public use and maintenance by The Corporation of the Town
of Aurora (File No. D12-02-11/SUB-2011-02).
Whereas under subsection 31(4) of the Municipal Act, 2001, S.O. 2001, c. 25, as
amended (the “Act”), a municipality may by by-law assume highways for public use and
subsection 44 of the Act, respecting maintenance, does not apply to the highways until
the municipality has passed the by-law;
And whereas The Corporation of the Town of Aurora (the “Town”) entered into a
Residential Subdivision Agreement (Phase 3) with Mattamy (Aurora) Limited, dated July
28, 2015, with respect to the lands contained within Plan 65M-4461 (the “Plan”).
And whereas the Council of the Town deems it necessary and expedient to assume
certain highways within the Plan for public use and be responsible to maintain those
highways.
Now therefore the Council of The Corporation of the Town of Aurora hereby enacts as
follows:
1. The following highways in the Town of Aurora, Regional Municipality of York, be
and are hereby assumed for public use and maintained by the Town:
(a) Degraaf Crescent, Plan 65M-4461;
(b) Major Crescent, Plan 65M-4461;
(c) Novan Crescent, Plan 65M-4461;
(d) Baber Crescent, Plan 65M-4461;
(e) Crockart Lane, Plan 65M-4461; and
(f) Bridgepoint Court, Plan 65M-4461.
Enacted by Town of Aurora Council this 20th day of September, 2022.
Tom Mrakas, Mayor
Michael de Rond, Town Clerk
Page 113 of 115
___________________________________
___________________________________
The Corporation of the Town of Aurora
By-law Number XXXX-22
Being a By-law to assume highways on Plan 65M-4469 for
public use and maintenance by The Corporation of the Town of
Aurora (SUB-2012-01/D12-01-12).
Whereas under subsection 31(4) of the Municipal Act, 2001, S.O. 2001, c. 25, as
amended (the “Act”), a municipality may by by-law assume highways for public use and
subsection 44 of the Act, respecting maintenance, does not apply to the highways until
the municipality has passed the by-law;
And whereas The Corporation of the Town of Aurora (the “Town”) entered into a
Residential Subdivision Agreement with St. John’s Road Development Corp., dated
August 26, 2015, with respect to the lands contained within Plan 65M-4469 (the “Plan”);
And whereas the Council of the Town deems it necessary and expedient to assume
certain highways within the Plan for public use and be responsible to maintain those
highways;
Now therefore the Council of The Corporation of the Town of Aurora hereby enacts as
follows:
1. The following highways in the Town of Aurora, Regional Municipality of York, be
and are hereby assumed for public use and maintenance by the Town:
(a) Hartwell Way, Plan 65M-4469;
(b) Crane Street, Plan 65M-4469;
(c) Joseph Hartman Crescent, Plan 65M-4469;
(d) Schurman Street, Plan 65M-4469; and
(e) Read Street, Plan 65M-4469.
Enacted by Town of Aurora Council this 20th day of September, 2022.
Tom Mrakas, Mayor
Michael de Rond, Town Clerk
Page 114 of 115
The Corporation of The Town of Aurora By-law Number XXXX-22 Being a By-law to confirm actions by Council resulting from a Council meeting on September 20, 2022. The Council of the Corporation of The Town of Aurora hereby enacts as follows:
1. That the actions by Council at its Council meeting held on September 20, 2022, in
respect of each motion, resolution and other action passed and taken by the
Council at the said meeting is hereby adopted, ratified and confirmed.
2. That the Mayor and the proper officers of the Town are hereby authorized and
directed to do all things necessary to give effect to the said action or to obtain
approvals where required and to execute all documents as may be necessary in
that behalf and the Clerk is hereby authorized and directed to affix the corporate
seal to all such documents.
Enacted by Town of Aurora Council this 20th day of September, 2022.
Tom Mrakas, Mayor
Michael de Rond, Town Clerk
Page 115 of 115