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MINUTES - Public Planning - 20131218 TOWN OF AURORA SPECIAL COUNCIL – PUBLIC PLANNING MEETING MINUTES Council Chambers Aurora Town Hall Wednesday, December 18, 2013 ATTENDANCE COUNCIL MEMBERS Mayor Dawe in the Chair; Councillors Abel, Ballard, Buck, Gaertner, Humfryes, and Thompson MEMBERS ABSENT Councillors Gallo and Pirri OTHER ATTENDEES Director of Planning and Development Services, Deputy Clerk/Manager of Administration, Planners, and Council/Committee Secretary Mayor Dawe called the meeting to order at 7:07 p.m. 1. DECLARATION OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act. 2. APPROVAL OF THE AGENDA Moved by Councillor Abel Seconded by Councillor Ballard THAT the agenda as circulated by the Customer and Legislative Services Department be approved. CARRIED 3. PLANNING APPLICATIONS Mayor Dawe outlined the procedures that would be followed in the conduct of the public meeting. The Deputy Clerk confirmed that the appropriate notice had been given in accordance with the relevant provisions of the Planning Act. 1. PL13-072 – Zoning By-law Amendment Application Aurora Retail GP Limited 201 Earl Stewart Drive Lots 2 and 3, Plan 65M-2873 File: D14-03-13 Special Council – Public Planning Meeting Minutes Wednesday, December 18, 2013 Page 2 of 4 Planning Staff The Planner, Mr. Lawrence Kuk, provided a brief overview of the application and staff report, stating that the applicant is proposing to rezone the subject lands from “Prestige Industrial (M4-1) Exception Zone” to “Shopping Centre Commercial (C4-X) Exception Zone” to permit a demolition of the existing building and the development of four commercial buildings including a fitness centre, one standalone commercial building and two multi-tenant commercial buildings. He reviewed the surrounding land uses and the current designations and zoning of the subject lands, as well as the conceptual site plan and proposed building elevations. Mr. Kuk noted that staff will undertake a technical review of the application to address the matters outlined in the staff report, as well as any comments received from the public and Council at the Public Planning meeting, and a comprehensive staff report with recommendations and options will be presented to Council for consideration and direction at a future General Committee meeting. Applicant/Agent Ms. Maria Gatzios, President of Gatzios Planning & Development Consultants Inc., on behalf of the applicant, highlighted several aspects of the proposed site plan layout revisions, noting that a driveway access to Bayview Avenue is being proposed and would be addressed through the site plan process with the Town and Region. She advised that the key tenant is L.A. Fitness and the other three buildings would be a mix of retail and commercial tenants. Public Comments No members of the public came forward. Moved by Councillor Abel Seconded by Councillor Thompson THAT report PL13-072 be received; and THAT comments presented at the Public Planning meeting be addressed by Planning and Development Services in a comprehensive report outlining recommendations and options at a future General Committee meeting. On a recorded vote the motion CARRIED. YEAS: 5 NAYS: 2 VOTING YEAS: Councillors Abel, Ballard, Humfryes, Thompson and Mayor Dawe VOTING NAYS: Councillors Buck and Gaertner 2. PL13-073 – Zoning By-law Amendment Application 20 Wellington East Inc. 20 Wellington Street East Lots 132 and 133, Plan 246 File: D14-02-13 Planning Staff The Planner, Mr. Jeff Healey, provided a brief overview of the application and staff report, stating that the applicant is proposing to rezone the subject lands from “Institutional (I) Zone” to a site specific “Central Commercial (C2-xx) Exception Zone” to convert the existing building to permit business and professional office and accessory commercial uses with appropriate exceptions to the C2 development Special Council – Public Planning Meeting Minutes Wednesday, December 18, 2013 Page 3 of 4 standards of the subject lands. He noted that no building additions are proposed and the applicant is proposing façade improvements, the removal of an existing loading space, and 18 parking spaces in the rear yard with an existing access to Centre Street. Mr. Healey reviewed the surrounding land uses and the current designations and zoning of the subject lands. He noted that staff will undertake a technical review of the application to address the matters outlined in the staff report, as well as any comments received from the public and Council at the Public Planning meeting, and a comprehensive staff report with recommendations and options will be presented to Council for consideration and direction at a future General Committee meeting. Applicant/Agent Mr. Howard Friedman, President of HBR Planning Centre Inc., representing 20 Wellington East Inc., owner of the subject lands, noted that the property was purchased with the intent of relocating a law firm from Industrial Parkway North. He presented an overview of the site which would be converted primarily to professional offices, including a portion of the loading area, noting that approximately 80% of the building would be occupied by the law firm with the remaining space available for lease. Mr. Friedman reviewed the proposed exterior, interior, and landscaping revisions, noting that all existing trees would be retained. He advised that the Functional Servicing Report and the Transportation and Parking Impact Study had been submitted and no issues were identified. He concluded by noting that the proposed rezoning and conversion of the former post office to commercial uses complies with the relevant Town Official Plan policies, would be compatible with the surrounding land uses and existing pattern of development in the area, and that the proposed renovations and architectural appearance of the building are in keeping with the character of the area. Public Comments No members of the public came forward. Moved by Councillor Buck Seconded by Councillor Thompson THAT report PL13-073 be received; and THAT comments presented at the Public Planning meeting be addressed by Planning and Development Services in a comprehensive report outlining recommendations and options at a future General Committee meeting. CARRIED 4. READING OF BY-LAW Moved by Councillor Buck Seconded by Councillor Humfryes THAT the following confirming by-law be given first, second, and third readings and enacted: 5574-13 BEING A BY-LAW to Confirm Actions by Council Resulting from Special Council – Public Planning Meeting on December 18, 2013 CARRIED Special Council – Public Planning Meeting Minutes Wednesday, December 18, 2013 Page 4 of 4 5. ADJOURNMENT Moved by Councillor Buck Seconded by Councillor Abel THAT the meeting be adjourned at 8:39 p.m. CARRIED ________________________________ ________________________________ GEOFFREY DAWE, MAYOR CINDY MAHER, DEPUTY CLERK THE MINUTES OF THE SPECIAL COUNCIL – PUBLIC PLANNING MEETING OF DECEMBER 18, 2013 RECEIVED FINAL APPROVAL BY COUNCIL ON JANUARY 21, 2014.