MINUTES - Council - 20220628 1
Town of Aurora
Council
Meeting Minutes
Date:
Time:
Location:
Tuesday, June 28, 2022
7 p.m.
Council Chambers, Aurora Town Hall
Council Members: Mayor Tom Mrakas (Chair)
Councillor Wendy Gaertner*
Councillor John Gallo
Councillor Rachel Gilliland
Councillor Sandra Humfryes*
Councillor Harold Kim
Councillor Michael Thompson
Other Attendees: Doug Nadorozny, Chief Administrative Officer
Allan Downey, Director of Operations
Marco Ramunno, Director of Planning and Development Services
Techa van Leeuwen, Director of Corporate Services
Rachel Wainwright-van Kessel, Director of Finance
Lisa Warth, Acting Director of Community Services
Phillip Rose, Manager, Aurora Town Square*
Carley Smith, Manager, Corporate Communications*
Daniel Bitonti, Corporate Communications*
Patricia De Sario, Town Solicitor
Michael de Rond, Town Clerk
Linda Bottos, Council/Committee Coordinator
*Attended electronically
_____________________________________________________________________
1. Call to Order
The Mayor called the meeting to order at 7:01 p.m.
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2. Land Acknowledgement
Mayor Mrakas acknowledged that the meeting took place on the Anishinaabe
lands, the traditional and Treaty #20 territories of the Chippewas of Georgina
Island, recognizing the many other Nations whose presence here continues to
this day and that Aurora has shared responsibility for the stewardship of this
land. It was noted that Aurora is part of the treaty lands of the Mississaugas of
the Credit, recognized through Treaty #13 and the Williams Treaties of 1923.
3. Approval of the Agenda
Moved by Councillor Thompson
Seconded by Councillor Kim
That the agenda as circulated by Legislative Services be approved with the
addition of Delegation 6.1 - John Hartman, Resident; Re: Motion 10.2 - Councillor
Humfryes; Re: Traffic Safety on Wells Street.
Yeas (7): Mayor Mrakas, Councillor Gaertner, Councillor Gallo, Councillor Gilliland,
Councillor Humfryes, Councillor Kim, and Councillor Thompson
On a two-thirds majority vote the motion
Carried (7 to 0)
4. Declarations of Pecuniary Interest and General Nature Thereof
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act, R.S.O. 1990, c. M.50.
5. Community Presentations
None.
6. Delegations
6.1 John Hartman, Resident; Re: Motion 10.2 - Councillor Humfryes; Re: Traffic
Safety on Wells Street
John Hartman, on behalf of other Wells Street residents, expressed
concerns regarding excessive speeding, increased traffic volume due to
local construction, and increased safety risks for children. He spoke in
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support of the motion and suggested the need for speed abatement,
education, and enforcement.
Moved by Councillor Humfryes
Seconded by Councillor Gallo
That the comments of the delegation be received and referred to Motion
10.2.
Yeas (7): Mayor Mrakas, Councillor Gaertner, Councillor Gallo, Councillor
Gilliland, Councillor Humfryes, Councillor Kim, and Councillor Thompson
Carried (7 to 0)
7. Consent Agenda
Moved by Councillor Gilliland
Seconded by Councillor Thompson
That the Consent Agenda items, 7.1 to 7.5 inclusive, be approved.
Yeas (7): Mayor Mrakas, Councillor Gaertner, Councillor Gallo, Councillor Gilliland,
Councillor Humfryes, Councillor Kim, and Councillor Thompson
Carried (7 to 0)
7.1 Council Meeting Minutes of May 24, 2022
1. That the Council meeting minutes of May 24, 2022, be adopted as
circulated.
Carried
7.2 Council Closed Session Minutes of May 17, 2022 (confidential attachment)
1. That the Council Closed Session minutes of May 17, 2022, be adopted
as circulated.
Carried
7.3 Council Closed Session Public Meeting Minutes of May 17, 2022
1. That the Council Closed Session Public meeting minutes of May 17,
2022, be adopted as circulated.
Carried
7.4 Council Closed Session Minutes of May 24, 2022 (confidential attachment)
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1. That the Council Closed Session minutes of May 24, 2022, be adopted
as circulated.
Carried
7.5 Council Closed Session Public Meeting Minutes of May 24, 2022
1. That the Council Closed Session Public meeting minutes of May 24,
2022, be adopted as circulated.
Carried
8. Standing Committee Reports
Moved by Councillor Gilliland
Seconded by Councillor Thompson
That the Standing Committee Reports, items 8.1 to 8.3 inclusive, be received and
the recommendations carried by the Committee approved, with the exception of
sub-items 8.2.1, 8.2.2, and 8.2.3, which were discussed and voted on separately
as recorded below.
Yeas (7): Mayor Mrakas, Councillor Gaertner, Councillor Gallo, Councillor Gilliland,
Councillor Humfryes, Councillor Kim, and Councillor Thompson
Carried (7 to 0)
8.1 General Committee Meeting Report of June 7, 2022
8.1.1 Environmental Advisory Committee Meeting Minutes of May 4, 2022
Minutes
1. That the Environmental Advisory Committee meeting minutes
of May 4, 2022, be received for information.
Carried
8.1.2 Finance Advisory Committee Meeting Minutes of May 9, 2022
Minutes
1. That the Finance Advisory Committee meeting minutes of May
9, 2022, be received for information.
Carried
8.1.3 Accessibility Advisory Committee Meeting Minutes of May 11, 2022
Minutes
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1. That the Accessibility Advisory Committee meeting minutes of
May 11, 2022, be received for information.
Carried
8.1.4 Anti-Black Racism and Anti-Racism Task Force Meeting Minutes of
May 18, 2022
Minutes
1. That the Anti-Black Racism and Anti-Racism Task Force
meeting minutes of May 18, 2022, be received for information.
Carried
8.1.5 CS22-037 - Administrative Monetary Penalty System (AMPS)
Report Attachment 1 Attachment 2 Attachment 3 Attachment 4
1. That Report No. CS22-037 be received; and
2. That staff be authorized to implement the necessary processes
and procedures for the Administrative Monetary Penalty System
(AMPS); and
3. That staff bring forward the Administrative Penalty By-law at a
future Council meeting for enactment; and
4. That staff bring forward the Screening and Hearing Officer By-
law at a future Council meeting for enactment; and
5. That staff bring forward amendments to the Parking Control By-
law #4574-04.T, as amended, at a future Council meeting for
enactment.
Carried
8.1.6 OPS22-011 - Fleet Division Purchases
Report Attachment 1 Attachment 2
1. That Report No. OPS22-011 be received; and
2. That the Capital Budget authority for Project No.34436 – Six-ton
Diesel Dump Plow/Sander Truck be increased by $52,900 to a
total of $352,900, to be funded from the Fleet Repair and
Replacement Reserve; and
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3. That the planned 2023 capital budget authority of $352,900 for
Project No. 34564 – New Six-ton Diesel Dump Plow/Sander
Truck, be advanced to 2022 and approved, to be funded from by
$317,800 from Roads & Related Development Charges and
$35,100 from the Growth and New Reserve; and
4. That staff be directed to implement an additional in-house
winter maintenance route in 2024.
Carried
8.1.7 FIN22-018 - 2023 Budget Timeline and Process
Report
1. That Report No. FIN22-018 be received; and
2. That the proposed budget timeline as detailed in Table 3 be
approved.
Carried
8.1.8 FIN22-019 - Procurement Modernization Update - Annual Software
Costs
Report Attachment 1
1. That Report No. FIN22-019 be received; and
2. That the recommended changes, as summarized in Table 1, to
the procurement policy and by-law in this report be approved;
and
3. That staff be directed to bring forward the amending by-law to
the June 28 Council meeting for approval; and
4. That a non-standard procurement for $611,100 over a five-year
term be awarded to WAMCO for the annual licencing and
maintenance costs to support the automated water meter
reading technology capital project number 40355.
Carried
8.1.9 PDS22-089 - Community Improvement Plan Review - Public Meeting
Report Attachment 1
1. That Report No. PDS22-089 be received for information.
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Carried
8.1.10 York Region Council Highlights of May 26, 2022
Regional Report
1. That the York Regional Council Highlights of May 26, 2022, be
received for information.
Carried
8.2 General Committee Meeting Report of June 21, 2022
8.2.1 CMS22-036 - SARC Gymnasium Update - Final Design and Budget
Update
Report Attachment 1 Presentation
Moved by Councillor Thompson
Seconded by Councillor Kim
1. That Report No. CMS22-036 be received; and
2. That total capital budget authority for capital project No. 72410
– SARC Gymnasium of $11,125,000 be approved, representing
an increase of $2,925,000 to be funded from $1,692,100 in
additional Parks & Recreation DCs and $1,232,900 from the
Growth & New reserve; and
3. That in accordance with the Town of Aurora’s Official Plan, 1%
of the total estimated project cost contribution to the Public Art
reserve fund be approved; and
4. That staff be authorized to proceed to tender and award for this
project in accordance with procurement procedures; and
5. That the draft operating budget be approved and included in a
future year.
Yeas (5): Mayor Mrakas, Councillor Gilliland, Councillor Humfryes,
Councillor Kim, and Councillor Thompson
Nays (2): Councillor Gaertner, and Councillor Gallo
Carried (5 to 2)
8.2.2 PDS22-102 - Town of Aurora Official Plan Review - Draft Official Plan
Amendment
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Report Attachment 1 Presentation
Moved by Councillor Gallo
Seconded by Councillor Gilliland
1. That Report No. PDS22-102 be received; and
2. That the Draft Official Plan Amendment be formally released for
public review and comment; and
3. That staff report back to a future General Committee meeting in
the next term of Council early 2023 to present the revised
Official Plan Amendment based on feedback received.
Yeas (7): Mayor Mrakas, Councillor Gaertner, Councillor Gallo,
Councillor Gilliland, Councillor Humfryes, Councillor Kim, and
Councillor Thompson
Carried (7 to 0)
8.2.3 CMS22-029 - Aurora Town Square Governance - Town Staffing -
Update 2
Report
Council consented to vote on the second clause separately.
Moved by Councillor Kim
Seconded by Councillor Thompson
1. That Report No. CMS22-029 be received; and
2. That a Full-Time Facility Crew Lead position commence at the
start of 2023 be approved and be funded from the Aurora Town
Square operating budget; and
3. That a Full-Time Customer Service Representative position
commence at the start of 2023 be approved and be funded
from the Aurora Town Square and other operating budgets as
outlined in this report; and
4. That allocation of Aurora Town Square operating funding be
approved to support the Technical Specialist role on an interim
basis until the governance matters are finalized.
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Yeas (7): Mayor Mrakas, Councillor Gaertner, Councillor Gallo,
Councillor Gilliland, Councillor Humfryes, Councillor Kim, and
Councillor Thompson
First, third, and fourth clauses
Carried (7 to 0)
Yeas (5): Mayor Mrakas, Councillor Gallo, Councillor Gilliland,
Councillor Humfryes, and Councillor Thompson
Nays (2): Councillor Gaertner, and Councillor Kim
Second clause
Carried (5 to 2)
8.2.4 CMS22-030 - Diversity and Inclusion Mural - Design Approval
Report
1. That Report No. CMS22-030 be received; and
2. That the Mural Design prepared by Moonlight Murals Collective
be approved; and
3. That the mural be located on the side of building at 15105
Yonge Street.
Carried
8.2.5 CS22-038 - Restricted Acts (Lame Duck)
Report Attachment 1
1. That Report No. CS22-038 be received; and
2. That a by-law delegating authority to the CAO be brought
forward to the July 12, 2022 Council meeting.
Carried
8.2.6 PDS22-023 - Application for Zoning By-law Amendment, Site Plan
and Heritage Permit, 2578461 Ontario Inc., 15356 Yonge Street, Plan
246, Lot 13, Pt Lot 14, RP 65R31151, Parts 1 to 3, File Numbers: ZBA-
2017-06 and SP-2017-05
Report Figures 1-10 Appendix A Appendix B
1. That Report No. PDS22-023 be received; and
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2. That Zoning By-law Amendment Application ZBA-2017-06 be
approved to rezone the subject lands from “Promenade
Downtown Shoulder- Special Mixed Density 'PDS4(380)’
Exception Zone, Environmental Protection ‘EP(381)’ Exception
Zone, and Environmental Protection (EP) Zone” to ““Promenade
Downtown Shoulder- Special Mixed Density 'PDS4(380)’
Exception Zone and Environmental Protection ‘EP’ Zone”; and
3. That an implementing Zoning By-law Amendment be brought
forward to a future Council Meeting for enactment; and
4. That Site Plan Application SP-2017-05 be approved to permit
the development of a four-storey residential apartment with 35
units with two levels of underground parking; and
5. That Heritage Permit Application HPA-2022-05 be approved to
permit the restoration of the Knowles-Readman House; and
6. That servicing be allocated to service the development with 35
units (60 persons equivalent); and
7. That in accordance with Section 45 (1.4) of the Planning Act,
1990 R.S.O., as amended, an exemption to the two-year
moratorium on minor variance applications after adoption of a
privately initiated zoning by-law amendment be granted to
permit the submission of a minor variance application(s), if
required, for consideration by the Committee of Adjustment.
Carried
8.2.7 PDS22-042 - Review of the Aurora Register of Properties of Cultural
Heritage Value or Interest
Report Attachment 1 Attachment 2 Attachment 3 Attachment 4
Attachment 5
1. That Report No. PDS22-042 be received; and
2. That the “Town of Aurora Cultural Heritage Evaluation
Checklist” to evaluate properties for cultural heritage interest be
adopted; and
3. That the 30 properties contained within the Aurora Register of
Properties of Cultural Heritage Value or Interest be designated
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under Part IV of the Ontario Heritage Act in accordance with the
Heritage Consultant’s recommendations; and
4. That the Town Clerk be authorized to publish and serve
Council’s Notice of Intention to Designate the 30 properties in
accordance with the requirements of the Ontario Heritage Act;
and
5. That the designation by-laws for the 30 properties be brought
before Council for adoption if no objections are received within
the thirty (30) day period as per the Ontario Heritage Act; and
6. That 57 properties contained within the Aurora Register of
Properties of Cultural Heritage Value or Interest be delisted in
accordance with the Heritage Consultant’s recommendations.
Carried
8.2.8 PDS22-082 - Heritage Permit Application, File: HPA-2022-06, 20
Catherine Avenue
Report Attachment 1 Attachment 2 Attachment 3
1. That Report No. PDS22-082 be received; and
2. That Heritage Permit Application HPA-2022-06 be approved to
permit a two-storey rear addition to the existing dwelling at 20
Catherine Avenue.
Carried
8.2.9 PDS22-103 - Snow Disposal Facility - Request for Additional Budget
Report Attachment 1
1. That Report No. PDS22-103 be received; and
2. That the total approved capital budget authority for Project No.
34006 be increased to $1,761,900.00, representing an increase
of $452,900 to be funded by $312,500 in Roads & Related
development charges and $140,400 from the Storm Water
Reserve.
Carried
8.3 Budget Committee Meeting Report of June 7, 2022
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1. That the Budget Committee Meeting Report of June 7, 2022, be
received for information.
Carried
9. Consideration of Items Requiring Discussion (Regular Agenda)
None.
10. Motions
10.1 Councillor Gilliland; Re: Natural Capital Asset Management Planning for
Municipal Infrastructure
Moved by Councillor Gilliland
Seconded by Councillor Gallo
Whereas the last economic value of natural capital assets associated with
the Ecosystem Protection Review was in 2013, but did not fall in line with
the Asset Management Planning for Municipal Infrastructure, O Reg
588/17; and
Whereas the land values have changed significantly in the last 10 years;
and
Whereas natural capital assets are becoming more at risk of endangerment
and identified as important key recommended assets in mitigating climate
change and adaptation plans; and
Whereas a natural capital assets study should also include stewardship
plans and maintenance best practices to enhance and protect these
features; and
Whereas the Town of Aurora supported a climate emergency for the
purposes of naming and deepening our commitment to protecting our eco
systems;
1. Now Therefore Be It Hereby Resolved That a study to establish the
economic value of the Town-owned natural capital assets be included
in the 2023 Capital Budget for Council discussion and consideration;
and
2. Be It Further Resolved That the study should align with the Asset
Management Planning for Municipal Infrastructure, O Reg 588/17, with
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recommended stewardship plans and maintenance best practices to
enhance and protect these features.
Yeas (7): Mayor Mrakas, Councillor Gaertner, Councillor Gallo, Councillor
Gilliland, Councillor Humfryes, Councillor Kim, and Councillor Thompson
Carried (7 to 0)
10.2 Councillor Humfryes; Re: Traffic Safety on Wells Street
Council consented on a two-thirds vote to waive the provisions of the Procedure
By-law to permit Members to speak for a third time on Motion 10.2.
Council consented to vote on each clause separately.
Moved by Councillor Humfryes
Seconded by Councillor Kim
Whereas Wells Street has increasingly more traffic and high-speed
vehicular activity; and
Whereas Wells Street at Connaught Avenue and Wells Street at Harrison
Avenue have four-way intersections; and
Whereas with the development of our vibrant Downtown Core (The Aurora
Town Square), vehicular traffic and speed will only increase;
1. Now Therefore Be It Hereby Resolved That staff be directed to install a
four-way stop at the following intersection once the threshold of 80%
of community support has been confirmed:
a. Wells Street and Connaught Avenue; and
2. Be It Further Resolved That staff be directed to install a four-way stop
at the following intersection once the threshold of 80% of community
support has been confirmed:
b. Wells Street and Harrison Avenue; and
3. Be It Further Resolved That a local resident survey provide options to
choose one, both, or neither of the above locations for a potential four-
way stop installation.
Yeas (6): Mayor Mrakas, Councillor Gallo, Councillor Gilliland, Councillor
Humfryes, Councillor Kim, and Councillor Thompson
Nays (1): Councillor Gaertner
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First clause
Carried (6 to 1)
Yeas (5): Mayor Mrakas, Councillor Gallo, Councillor Humfryes, Councillor
Kim, and Councillor Thompson
Nays (2): Councillor Gaertner, and Councillor Gilliland
Second clause
Carried (5 to 2)
Yeas (6): Mayor Mrakas, Councillor Gallo, Councillor Gilliland, Councillor
Humfryes, Councillor Kim, and Councillor Thompson
Nays (1): Councillor Gaertner
Third clause
Carried (6 to 1)
11. New Business
Councillor Thompson suggested that an item be added for Budget 2023
consideration regarding the development of a comprehensive traffic safety plan
for the Town Park area, given the development of Aurora Town Square and other
future developments. He further suggested consideration be given to re-establish
a traffic safety advisory committee. Staff agreed to follow up on the matter.
Councillor Gaertner referred to complaints about noise, trucks, and speed on
Henderson Drive and inquired about the process for public participation in
considering traffic calming options. Staff agreed to investigate the matter.
Councillor Gaertner extended appreciation to Town staff for their efforts toward
the new anti-idling signs.
Councillor Gaertner inquired about a reference for the PRESTO card program for
Ukrainian refugees, and the Mayor agreed to forward the information.
Councillor Humfryes expressed support for the re-establishment of a traffic
safety advisory committee toward the development of an overall traffic safety
master plan.
Councillor Humfryes inquired about the status of the bridge construction off
Royal Road, and staff agreed to follow up and provide a response.
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Councillor Gilliland inquired about the notification process with reference to the
construction on Walton Drive and the heavy machinery being stored on Birch
Court, whose residents were not notified in advance. Staff agreed to follow up.
Councillor Gaertner requested clarification on the July Council meeting cycle and
staff provided a response.
12. Public Service Announcements
Councillor Gilliland announced the following activities and events:
Machell’s Alley performances starting at 7 p.m. on Thursdays from June 23
to July 28, 2022.
Canada Day celebrations at Aurora Legion will include live music from the
band Tangent from 4 p.m. to 7 p.m.
Aurora Cultural Centre is inviting artists to paint nine Aurora Bell Box Murals;
visit auroraculturalcentre.ca/bellboxmurals for information; the application
deadline is June 30, 2022.
Monthly art show exhibitions in Skylight Gallery on third floor at Town Hall.
Go Green Challenge from July 1-30, 2022; download the GooseChase app to
register; prizes will be awarded.
Reminder about the invasive species LDD/Spongy Moth and to put burlap
around trees to capture caterpillars and help keep the numbers down.
Councillor Gaertner extended congratulations to the Aurora Cultural Centre for
their Constellations Music Festival held in Town Park on June 25, 2022.
Councillor Gaertner extended congratulations to Brian Kemp, General Manager,
Conservation Lands, on his achievements and 30 years at Lake Simcoe Region
Conservation Authority.
Councillor Humfryes announced that Canada Day celebrations at the Aurora
Legion will also include a barbecue from 11:30 a.m. to 1:30 p.m. and from 5 p.m.
to 7 p.m.
Councillor Humfryes extended a reminder about the Aurora Farmers' Market and
Artisan Fair held each Saturday from 8 a.m. to 1 p.m. at Town Park, including live
music or DJ on most weekends.
Mayor Mrakas announced that Aurora’s Canada Day celebrations will include:
Dance in the Park and the Rotary Beer Garden on June 30 in Town Park; Canada
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Day Parade on July 1, 2022, on a new route travelling north from Murray Drive to
Aurora Heights Drive; and festivities and fireworks at Lambert Willson Park.
13. By-laws
13.1 By-law Number 6426-22 - Being a By-law to regulate and license Short-Term
Rentals in the Town of Aurora.
13.2 By-law Number 6427-22 - Being a By-law to amend By-law Number 5558-13,
to create the Aurora Appeal Tribunal and to establish its Rules and
Procedure.
13.3 By-law Number 6428-22 - Being a By-law to amend By-law Number 6000-17,
as amended, respecting the lands municipally known as 15296, 15306 and
15314 Yonge Street (File No.ZBA-2021-03).
13.4 By-law Number 6429-22 - Being a By-law to regulate and prescribe the
standards for fences and pool enclosures.
13.5 By-law Number 6430-22 - Being a By-law to amend By-law Number 6404-22,
to enact a Procurement Policy for the Town.
13.6 By-law Number 6431-22 - Being a By-law to establish a Compliance Audit
Committee for compliance audit applications received during the 2022 to
2026 Term of Council.
13.7 By-law Number 6432-22 - Being a By-law to amend By-law Number 6106-18,
to designate a site plan control area.
13.8 By-law Number 6433-22 - Being a By-law to establish lands on Plans 65M-
3851 and 65M-3852 as highways.
13.9 By-law Number 6434-22 - Being a By-law to appoint a Deputy Clerk and to
delegate certain authority to the Deputy Clerk on behalf of The Corporation
of the Town of Aurora.
Moved by Councillor Thompson
Seconded by Councillor Kim
That the By-laws, items 13.1 to 13.9 inclusive, be enacted, with the
exception of items 13.3 and 13.8, which were voted on separately as
recorded below.
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Yeas (7): Mayor Mrakas, Councillor Gaertner, Councillor Gallo, Councillor
Gilliland, Councillor Humfryes, Councillor Kim, and Councillor Thompson
Carried (7 to 0)
Yeas (5): Mayor Mrakas, Councillor Gilliland, Councillor Humfryes,
Councillor Kim, and Councillor Thompson
Nays (2): Councillor Gaertner, and Councillor Gallo
Item 13.3, By-law Number 6428-22
Carried (5 to 2)
Yeas (6): Mayor Mrakas, Councillor Gallo, Councillor Gilliland, Councillor
Humfryes, Councillor Kim, and Councillor Thompson
Nays (1): Councillor Gaertner
Item 13.8, By-law Number 6433-22
Carried (6 to 1)
14. Closed Session
None.
15. Confirming By-law
15.1 By-law No. 6435-22 Being a By-law to confirm actions by Council resulting
from a Council meeting on June 28, 2022
Moved by Councillor Thompson
Seconded by Councillor Kim
That the confirming by-law be enacted.
Carried
16. Adjournment
Moved by Councillor Gilliland
Seconded by Councillor Thompson
That the meeting be adjourned at 9:36 p.m.
Carried
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Tom Mrakas, Mayor Michael de Rond, Town Clerk