MINUTES - Council - 20220329 1
Town of Aurora
Council
Meeting Minutes
Date:
Time:
Location:
Tuesday, March 29, 2022
7 p.m.
Council Chambers, Aurora Town Hall
Council Members: Mayor Tom Mrakas (Chair)
Councillor Wendy Gaertner*
Councillor John Gallo
Councillor Rachel Gilliland
Councillor Sandra Humfryes* (arrived 7:06 p.m.)
Councillor Harold Kim
Councillor Michael Thompson
Other Attendees: Doug Nadorozny, Chief Administrative Officer
Allan Downey, Director of Operations*
Robin McDougall, Director of Community Services
Marco Ramunno, Director of Planning and Development Services
Techa van Leeuwen, Director of Corporate Services
Rachel Wainwright-van Kessel, Director of Finance*
John Firman, Manager, Business Support*
Phillip Rose, Manager, Aurora Town Square*
Carley Smith, Manager, Corporate Communications*
Patricia De Sario, Town Solicitor*
Michael de Rond, Town Clerk
Samantha Yew, Deputy Town Clerk
Linda Bottos, Council/Committee Coordinator
*Attended electronically
_____________________________________________________________________
1. Call to Order
The Mayor called the meeting to order at 7:01 p.m.
2
2. Land Acknowledgement
Mayor Mrakas acknowledged that the meeting took place on the traditional
territory of the Anishinaabe, the Haudenosaunee, and the Wendat peoples whose
presence here continues to this day. He further noted that Aurora is part of the
treaty lands of the Mississaugas of the Credit and the Williams Treaties First
Nations, and we thank them for sharing the land.
3. Approval of the Agenda
Moved by Councillor Thompson
Seconded by Councillor Gaertner
That the agenda as circulated by Legislative Services be approved.
Yeas (6): Mayor Mrakas, Councillor Gaertner, Councillor Gallo, Councillor Gilliland,
Councillor Kim, and Councillor Thompson
Absent (1): Councillor Humfryes
Carried (6 to 0)
4. Declarations of Pecuniary Interest and General Nature Thereof
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act, R.S.O. 1990, c. M.50.
5. Community Presentations
5.1 Jennifer Adams, Vice President of Philanthropy, Margaret Bahen Hospice;
Re: Margaret Bahen Hospice and Doane House Hospice Special Events
Jennifer Adams presented an overview of the services provided by
Margaret Bahen Hospice and Doane House Hospice and their annual
community fundraising events including: Hike for Hospice from May 22 to
May 29, 2022; Tee Off for Hospice golf tournament on August 23, 2022;
and #BakeForHospice. She thanked the Town for its support and invited
Council to share the fundraising event details within their social networks.
Moved by Councillor Kim
Seconded by Councillor Thompson
That the presentation be received for information.
3
Yeas (7): Mayor Mrakas, Councillor Gaertner, Councillor Gallo, Councillor
Gilliland, Councillor Humfryes, Councillor Kim, and Councillor Thompson
Carried (7 to 0)
6. Delegations
None.
7. Consent Agenda
Moved by Councillor Kim
Seconded by Councillor Gallo
That the Consent Agenda items, 7.1 to 7.5 inclusive, be approved.
Yeas (7): Mayor Mrakas, Councillor Gaertner, Councillor Gallo, Councillor Gilliland,
Councillor Humfryes, Councillor Kim, and Councillor Thompson
Carried (7 to 0)
7.1 Council Meeting Minutes of February 22, 2022
1. That the Council meeting minutes of February 22, 2022, be adopted as
circulated.
Carried
7.2 Council Closed Session Minutes of February 15, 2022 (confidential
attachment)
1. That the Council Closed Session minutes of February 15, 2022, be
adopted as circulated.
Carried
7.3 Council Closed Session Public Meeting Minutes of February 15, 2022
1. That the Council Closed Session Public meeting minutes of February
15, 2022, be adopted as circulated.
Carried
7.4 Council Closed Session Minutes of March 1, 2022 (confidential attachment)
1. That the Council Closed Session minutes of March 1, 2022, be adopted
as circulated.
4
Carried
7.5 Council Closed Session Public Meeting Minutes of March 1, 2022
1. That the Council Closed Session Public meeting minutes of March 1,
2022, be adopted as circulated.
Carried
8. Standing Committee Reports
Moved by Councillor Thompson
Seconded by Councillor Gilliland
That the Standing Committee Reports, items 8.1 to 8.2 inclusive, be received and
the recommendations carried by the Committee approved, with the exception of
sub-items 8.1.5, 8.1.7, 8.2.1, 8.2.4, and 8.2.5, which were discussed and voted on
separately as recorded below.
Yeas (7): Mayor Mrakas, Councillor Gaertner, Councillor Gallo, Councillor Gilliland,
Councillor Humfryes, Councillor Kim, and Councillor Thompson
Carried (7 to 0)
8.1 General Committee Meeting Report of March 1, 2022
8.1.1 Heritage Advisory Committee Meeting Minutes of February 7, 2022
Minutes
1. That the Heritage Advisory Committee meeting minutes of
February 7, 2022, be received for information.
Carried
8.1.2 Finance Advisory Committee Meeting Minutes of February 8, 2022
Minutes
1. That the Finance Advisory Committee meeting minutes of
February 8, 2022, be received for information.
Carried
8.1.3 Accessibility Advisory Committee Meeting Minutes of February 9,
2022
Minutes
5
1. That the Accessibility Advisory Committee meeting minutes of
February 9, 2022, be received for information.
Carried
8.1.4 CMS22-009 - Aurora Town Square Status Update - Agreements and
IT Services
Report
1. That Report No. CMS22-009 be received for information.
Carried
8.1.5 CMS22-010 - Aurora Town Square Governance - Town Staffing -
Update 1
Report
Moved by Councillor Gaertner
Seconded by Councillor Thompson
1. That Report No. CMS22-010 be received; and
2. That the conversion of the Manager of Aurora Town Square
contract position to a permanent position to be funded from the
Aurora Town Square operating budget be approved; and
3. That the conversion of the Marketing Creative Specialist
contract position to a permanent position to be funded from the
Aurora Town Square operating budget be approved.
Yeas (7): Mayor Mrakas, Councillor Gaertner, Councillor Gallo,
Councillor Gilliland, Councillor Humfryes, Councillor Kim, and
Councillor Thompson
Carried (7 to 0)
8.1.6 CMS22-013 - Aurora Town Square Status Update - Space Usage and
Room Permitting Policy
Report
1. That Report No. CMS22-013 be received; and
2. That the principles of the Aurora Town Square Space Usage and
Room Permitting Policy be approved; and
6
3. That the final draft Aurora Town Square Space Usage and Room
Permitting Policy come back to Council for final approval.
Carried
8.1.7 CMS22-014 - Aurora Town Square Status Update - Capital Campaign
Report
Council consented to vote on the third clause separately.
Moved by Councillor Thompson
Seconded by Councillor Kim
1. That Report No. CMS22-014 be received; and
2. That the Aurora Town Square Bridge, Outdoor Square, and
Church Street Schoolhouse be approved as a Name Sale
opportunity; and
3. That staff be directed to initiate negotiations with potential
partners for the purpose of naming the Aurora Town Square
Bridge, Outdoor Square, and Church Street Schoolhouse; and
4. That staff report back with their findings for Council approval.
Yeas (6): Mayor Mrakas, Councillor Gallo, Councillor Gilliland,
Councillor Humfryes, Councillor Kim, and Councillor Thompson
Nays (1): Councillor Gaertner
First, second, and fourth clauses
Carried (6 to 1)
Yeas (4): Mayor Mrakas, Councillor Humfryes, Councillor Kim, and
Councillor Thompson
Nays (3): Councillor Gaertner, Councillor Gallo, and Councillor
Gilliland
Third clause
Carried (4 to 3)
8.1.8 PDS22-012 - Heritage Permit Application File: HPA-2021-16, 82
Centre Street
Report Attachment 1 Attachment 2
1. That Report No. PDS22-012 be received; and
7
2. That Heritage Permit Application HPA-2021-16 be approved to
permit a one-storey rear addition to the existing dwelling at 82
Centre Street.
Carried
8.1.9 PDS22-036 - Regional Official Plan Review Update
Report
1. That Report No. PDS22-036 be received; and
2. That staff be directed to work with the Region to discuss transit
possibilities within the Promenade area.
Carried
8.2 General Committee Meeting Report of March 22, 2022
8.2.1 Memorandum from Councillor Gaertner; Re: Lake Simcoe Region
Conservation Authority Board Meeting Highlights of January 28,
2022
Memorandum
Moved by Councillor Gaertner
Seconded by Councillor Thompson
1. That the memorandum regarding Lake Simcoe Region
Conservation Authority Board Meeting Highlights of January 28,
2022, be received for information.
Yeas (7): Mayor Mrakas, Councillor Gaertner, Councillor Gallo,
Councillor Gilliland, Councillor Humfryes, Councillor Kim, and
Councillor Thompson
Carried (7 to 0)
8.2.2 Community Advisory Committee Meeting Minutes of February 17,
2022
Minutes
1. That the Community Advisory Committee meeting minutes of
February 17, 2022, be received for information.
Carried
8
8.2.3 Environmental Advisory Committee Meeting Minutes of February 23,
2022
Minutes
1. That the Environmental Advisory Committee meeting minutes
of February 23, 2022, be received for information.
Carried
8.2.4 CS22-018 - Short-Term Rental By-law
Report Attachment 1 Attachment 2 Attachment 3
Moved by Councillor Gaertner
Seconded by Councillor Thompson
1. That Report No. CS22-018 be received; and
2. That staff bring forward a Short-Term Rental By-law at a future
Council meeting for enactment; and
3. That staff be directed to implement a Short-Term Rental
compliance monitoring system; and
4. That staff bring forward amendments to the Aurora Tribunal
By-law at a future Council meeting for enactment; and
5. That an updated Schedule "I" of the Town's Fees and Charges
By-law be brought forward once the fee changes associated
with Short-Term Rentals are approved.
Yeas (7): Mayor Mrakas, Councillor Gaertner, Councillor Gallo,
Councillor Gilliland, Councillor Humfryes, Councillor Kim, and
Councillor Thompson
Carried (7 to 0)
8.2.5 CMS22-016 - Facility Naming Rights - Aurora Sports Dome
Report
Council consented to vote on the third clause separately.
Moved by Councillor Thompson
Seconded by Councillor Humfryes
1. That Report No. CMS22-016 be received; and
9
2. That the Aurora Sports Dome be approved as a Name Sale
opportunity; and
3. That staff be authorized to enter into negotiations with potential
naming rights sponsors for the Aurora Sports Dome and report
back to Council in Closed Session.
Yeas (7): Mayor Mrakas, Councillor Gaertner, Councillor Gallo,
Councillor Gilliland, Councillor Humfryes, Councillor Kim, and
Councillor Thompson
First and second clauses
Carried (7 to 0)
Yeas (6): Mayor Mrakas, Councillor Gaertner, Councillor Gallo,
Councillor Humfryes, Councillor Kim, and Councillor Thompson
Nays (1): Councillor Gilliland
Third clause
Carried (6 to 1)
8.2.6 CMS22-012 - SARC Pool Project Grant
Report
1. That Report No. CMS22-012 be received; and
2. That the Capital Budget Authority of $354,600 for Project No.
72472 SARC Pool Repairs, to be funded by $236,400 from a
Community Building Fund – Capital Stream grant and $118,200
from Safe Recovery grant funding, be approved.
Carried
8.2.7 CS22-017 - Town of Aurora Emergency Management Program -
Council Budget Authority Increase
Report Attachment 1
1. That Report No. CS22-017 be received; and
2. That an increase of $103,200 resulting in a total revised Capital
Budget Authority of $183,200 for Project No. 13011, to be
funded by $35,200 in previously approved Studies and Other
funding and a $150,000 grant from the Municipal Modernization
Program, be approved; and
10
3. That the proposed title change for Capital Project No. 13011 to
"Business Continuity Management Program" be approved.
Carried
8.2.8 FIN22-011 - Statement of Remuneration and Expenses for Members
of Council, Committees and Local Boards
Report Attachment 1 Attachment 2 Attachment 3
1. That Report No. FIN22-011 be received for information.
Carried
8.2.9 York Regional Council Highlights of February 24, 2022
Regional Report
1. That the York Regional Council Highlights of February 24, 2022,
be received for information.
Carried
9. Consideration of Items Requiring Discussion (Regular Agenda)
None.
10. Motions
10.1 Councillor Gaertner; Re: Green Infrastructure
Moved by Councillor Gaertner
Seconded by Councillor Kim
Whereas recent events worldwide and in Canada clearly show that climate
change is causing disastrous consequences for communities; and
Whereas adaptation and mitigation are crucial for residents' safety and
quality of life; and
Whereas trees and green infrastructure are critical to mitigate climate
change impacts like intense storms that could cause flooding; and
Whereas tree canopies are important to mitigate the urban heat island
effect and to decrease atmospheric carbon through sequestration;
1. Now Therefore Be It Hereby Resolved That staff be directed to review
the Official Plan for revisions to strengthen protective language in the
11
Plan and any implementing policies and by-laws including Green
Development Standards, Tree Compensation and Protection; and
2. Be It Further Resolved That staff be directed to review existing policies
and by-laws that could be strengthened regarding the tree canopy for
climate change mitigation and report back to Council at their earliest
convenience.
Yeas (7): Mayor Mrakas, Councillor Gaertner, Councillor Gallo, Councillor
Gilliland, Councillor Humfryes, Councillor Kim, and Councillor Thompson
Carried (7 to 0)
10.2 Councillor Gilliland; Re: Accessory Dwelling Enabling Policy
Moved by Councillor Gilliland
Seconded by Councillor Thompson
Whereas inflationary pressures are hindering the ability for young adults to
rent or buy a home, outside of their parents’ home; and
Whereas in-home senior care is on the rise, due to rising costs, health and
safety, and/or lack of availability; and
Whereas the Province is facing a major housing crisis and if our local
municipality has enabling policies within its Official Plan and Zoning By-
law, it would allow a second unit within a home plus an additional unit on a
residential property; and
Whereas other municipalities have enabled policies to allow accessory
dwellings to offset this demand, where deemed appropriate;
1. Now Therefore Be It Hereby Resolved That staff be directed to explore
the introduction of an enabling policy in the Official Plan to permit
accessory dwellings within appropriate locations followed by
corresponding amendments to the Zoning By-law; and
2. Be It Further Resolved That staff report back to Council as part of the
Official Plan review update process.
Yeas (7): Mayor Mrakas, Councillor Gaertner, Councillor Gallo, Councillor
Gilliland, Councillor Humfryes, Councillor Kim, and Councillor Thompson
Carried (7 to 0)
11. New Business
12
Councillor Gallo requested a status update on his previous inquiry regarding
safety concerns at the intersection of Yonge Street and Industrial Parkway South.
The Mayor and staff provided a response and agreed to investigate the matter.
Councillor Gilliland inquired about the procedure for collection of Christmas trees
that were not picked up earlier on the regularly scheduled days due to inclement
weather, and staff provided a response.
Councillor Gilliland requested clarification on the role of Deputy Mayor for the
next term of Council, considering the Town's new ward system effective for the
October 24, 2022 municipal election.
New Business Motion No. 1
Moved by Councillor Gilliland
Seconded by Councillor Gallo
That the Town Clerk report back to Council regarding Deputy Mayor
options for the next term of Council.
Yeas (7): Mayor Mrakas, Councillor Gaertner, Councillor Gallo, Councillor
Gilliland, Councillor Humfryes, Councillor Kim, and Councillor Thompson
Carried (7 to 0)
Councillor Humfryes inquired about the status of the bridge restoration project at
Royal Road and Edward Street, and staff provided a response.
Councillor Gaertner referred to item 8.2.7, CS22-017 - Town of Aurora Emergency
Management Program - Council Budget Authority Increase, and requested
clarification on the current grant opportunity and prior approvals, and staff
provided a response. Councillor Thompson advised that staff have confirmed to
Council that the process followed the Town's procurement policy.
Councillor Gaertner suggested that any Council inquiries made in public should
be answered in public for the benefit of residents.
12. By-laws
12.1 By-law Number 6409-22 - Being a By-law to amend By-law Number 6000-17,
as amended, respecting the lands municipally known as 15520 Yonge
Street, to remove a holding symbol “(h)” (File No. ZBA(H)-2021-01).
13
12.2 By-law Number 6410-22 - Being a By-law to amend Municipal Waterworks
Distribution By-law Number 3305-91, as amended.
Moved by Councillor Kim
Seconded by Councillor Thompson
That the By-laws, items 12.1 to 12.2 inclusive, be enacted.
Yeas (7): Mayor Mrakas, Councillor Gaertner, Councillor Gallo, Councillor
Gilliland, Councillor Humfryes, Councillor Kim, and Councillor Thompson
Carried (7 to 0)
13. Closed Session
None.
14. Confirming By-law
14.1 By-law No. 6411-22 Being a by-law to confirm actions by Council resulting
from a Council meeting on March 29, 2022
Moved by Councillor Thompson
Seconded by Councillor Gallo
That the confirming by-law be enacted.
Carried
15. Adjournment
Moved by Councillor Thompson
Seconded by Councillor Gilliland
That the meeting be adjourned at 8:37 p.m.
Carried
Tom Mrakas, Mayor Michael de Rond, Town Clerk