AGENDA - Special General Committee - 20110321PUBLIC RELEASE
March 18, 2011
TOWN OF AURORA
SPECIAL GENERAL COMMITTEE
MEETING AGENDA
OPERATING & CAPITAL BUDGETS
Monday, March 21, 2011
7:00 p.m.
Council Chambers
I DECLARATIONS OF PECUNIARY INTEREST
II APPROVAL OF AGENDA
RECOMMENDED:
THAT the agenda as circulated by the Customer and Legislative Services
Department be approved as presented.
III DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
IV ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
V DELEGATION
(a) Mr. Dan Elliott, Director of Corporate & Financial Services/Treasurer
Re: Opening Remarks, Budget Update and Adjustments To Date
VI CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
VII ADJOURNMENT
Special General Committee Meeting Agenda
Operating & Capital Budgets
Monday, March 21, 2011
Page 2 of 3
AGENDA ITEMS
1. Memorandum from the Director of Corporate & Financial Pg. 1
Services/Treasurer
Re: Digital Information Display Units for Town Hall
RECOMMENDED:
THAT the memorandum regarding Digital Information Display Units for
Town Hall be received for information.
2. Memorandum from the Director of Corporate & Financial Pg. 2
Services/Treasurer
Re: Proposed Workshop: Town Facilities & Major Projects
RECOMMENDED:
THAT the memorandum regarding Proposed Workshop: Town Facilities &
Major Projects be received for information.
THAT the following capital projects referred to in Tabs 16 & 17 be removed
from the 2011 Draft Budget and referred to a public workshop meeting to be
scheduled following the receipt by Council of a draft Strategic Plan:
– #12018 Town Hall Renovation
– #72098 AFLC Ice Plant Retrofit
– #72099 AFLC parking lot repave
– #72127 AFLC lift conversion to elevator
– #72096 AFLC re-glazing pool windows
– #72097 AFLC sound system replacement
– #34217 Joint Operations Centre
– #34211 Snow Storage Construction
– #74004 Dedicated Youth Space
– #72123 SARC photovoltaic solar project
– #12019 Development of Leslie Street property
– #31056 Bloomington sidewalks, bikeway and illumination
Special General Committee Meeting Agenda
Operating & Capital Budgets
Monday, March 21, 2011
Page 3 of 3
3. Memorandum from the Director of Corporate & Financial Pg. 4
Services/Treasurer
Re: Additional Budget Context Information
RECOMMENDED:
THAT the memorandum regarding Additional Budget Context Information
be received for information.
4. Memorandum from the Director of Corporate & Financial Pg. 8
Services/Treasurer
Re: Additional Reserve Information
RECOMMENDED:
THAT the memorandum regarding Additional Reserve Information be
received for information.
5. Memorandum from the Manager of Parks Pg. 12
Re: Lambert Willson Washroom Building
RECOMMENDED:
THAT the memorandum regarding Lambert Willson Washroom Building
be received for information; and
THAT Capital Project #73114 Lambert Willson Washroom Building be
added to the 2011 Capital Budget.
6. Operating Budget – Committee Direction
RECOMMENDED:
THAT the draft Operating budget with approved changes be referred back
to staff for preparation of a final budget report and presentation to Council.
7. Capital Budget – Committee Direction
RECOMMENDED:
THAT the draft Capital budget with approved changes be referred back to
staff for preparation of a final budget report and presentation to Council.
ADDITIONAL ITEM
FOR SPECIAL GENERAL COMMITTEE MEETING
OPERATING & CAPITAL BUDGETS
Monday, March 21, 2011
➢ New Item 8
Memorandum from Director of Corporate & Financial Services/Treasurer
Re: Additional Historical Surplus Information
RECOMMENDED:
THAT the memorandum from the Treasurer regarding Additional Historical
Surplus Information be received for information.
AURORA
yowwre iiL 600d, C-WPd'T
Corporate & Financial
Services Department
Date: March 21, 2011
To: Mayor Dawe and Members of Budget Committee
Cc: Neil Garbe, CAO
From: Dan Elliott, Director of Corporate & Financial Services -Treasurer
Re: Additional Historical Surplus Information
Recommendation:
THAT the memorandum from the Treasurer be received for information.
Attached, please find a schedule summarizing the past 5 years of annual Operating
Surpluses, as additional information. The schedule also includes the updated pre -audit
surplus as at the end of 2010 and details the actual and expected distribution of the
year-end surpluses.
The schedule shows the significant impact of Supplementary Taxes (which was not
budgeted for until 2007) on these surpluses.
Respectfully,
L��u/xl
Dan Elliott
Treasurer
Recent History of Town of Aurora Ooeratina Surpluses (excludina Water Rate Funded Accounts
2005
2006
2007
2008
2009
2010
Surplus: _
(preliminary)
Due to:
Supplementary taxes
821,854
404,321
489,422
891,698
977,649
1,228,329
Less Tax Supps Budget
-
(500,000)
(350,000)
(350,000)
(425,000)
Net Supplementary taxes
821,854
404,321
(10,578)
541,698
627,649
803,329
All Other
878,865
793,293
529,578
375,259
583,317
(94,087)
Total Surplus
1,700,719
1,197,614
519,000
916,957
1,210,966
709,242
Disposition of Surplus:
Reserves:
Accessibility
75,000 45,800
Fire Dept (issue)
940,587 -
- -
Legal
135,000 -
- 400,000
-
-
Municipal Capital
507,132 1,151,814
- -
205,038
406,142
Elections
- -
- 120,000
-
-
Allowance for Bad Debts *
519,000 229,342
-
Insurance
- 17,500 .
Winter Control
-
83,428
Hydro Reserve (return)
-
600,000
-
Tax Rate Stabilization
-
265,000
275,000
Budget Carry Forward:
Planning Reports
43,000
-
-
-
P/T Accessibility Advisor
- -
- 100,000
OMERS Special Assessment
- -
- 50,115
-
Cultural Centre Opening
- -
- -
7,500
Funding for Reorganization
- -
-
50,000
-
CustomerService
- -
-
-
28,100
1,700,719 1,197,614
519,000 916,957
1,210,966
709,242
* Note:
The transfer in 2008 of $519,000 to Allowance for Bad Debt Reserve was related to a significant
pending tax write-off