AGENDA - General Committee - 20111101PUBLIC RELEASE
October 28, 2011
TOWN OF AURORA
GENERAL COMMITTEE MEETING
AGENDA
Tuesday, November 1, 2011
7:00 p.m.
Council Chambers
I DECLARATIONS OF PECUNIARY INTEREST
II APPROVAL OF AGENDA
RECOMMENDED:
THAT the agenda as circulated by the Customer and Legislative Services
Department be approved as presented.
III DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
IV ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
V DELEGATIONS
(a) Christopher Watts, Resident pg. 1
Re: Terms of Reference for Advisory Committees
Re: Scheduling
VI PRESENTATIONS BY THE COMMITTEE REPRESENTATIVE
VII CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
VIII NEW BUSINESS/GENERAL INFORMATION - COUNCILLORS
General Committee Meeting Agenda
Tuesday, November 1, 2011
Page 2 of 6
IX CLOSED SESSION
RECOMMENDED:
THAT Council resolve into a Closed Session to consider:
A proposed or pending acquisition or disposition of land by the
municipality or local board; Re: CAO11-019
X ADJOURNMENT
General Committee Meeting Agenda
Tuesday, November 1, 2011
Page 3 of 6
AGENDA ITEMS
1. BBS11-009 – Amendments to Fireworks By-law pg. 2
RECOMMENDED:
THAT Council receive report BBS11-009; and
THAT the proposed Fireworks By-law be brought forward to a future
Council meeting for enactment.
2. BBS11-010 – Ontario Society for the Prevention of Cruelty pg. 6
To Animals (OSPCA), Meek-LeSage Review
Progress Report
RECOMMENDED:
THAT Council receive report BBS11-010 - Ontario Society for the
Prevention of Cruelty to Animals (OSPCA), Meek-LeSage Review
Progress Report for information.
3. CFS11-025 – Purchasing Card Implementation Policies and pg. 12
Procedures
RECOMMENDED:
THAT report CFS11-025 be received; and
THAT Policy #66 Purchasing Card Policy & Procedures be approved by
Council; and
THAT authority to approve minor amendments as required be delegated
to the CAO; and
THAT the Treasurer be authorized to implement the use of Purchasing
Cards fully beyond the current four card pilot program.
General Committee Meeting Agenda
Tuesday, November 1, 2011
Page 4 of 6
4. CLS11-019 – N6 Collaboration Initiative – Insurance pg. 31
(Request for Proposal)
RECOMMENDED:
THAT report CLS11-019 be received; and
THAT the Joint Request for Proposal No. LCSS 2011-03, Insurance and
Risk Management Services be awarded to BFL Canada Risk and
Insurance Services Inc. for a total premium of $314,355.95 excluding
taxes (takes into account the 5% discount offered) and yearly adjustments
for a four (4) year term with an option to extend for an additional one (1)
year subject to satisfactory performance each and every successive year;
and
THAT the Mayor and Town Clerk be authorized to execute any and all
documents and ancillary agreements required.
5. IES11-054 – Area Specific Charges for Pumping Stations Report pg. 35
RECOMMENDED:
THAT Council receive report IES11-054.
6. IES11-055 – Leslie Street and St. John’s Sideroad pg. 44
Pedestrian Trail Crossings
RECOMMENDED:
THAT Council receive report IES11-055; and
THAT Council support Option 2 - Underpasses just below grade as a
reasonable solution to pedestrian access; and
THAT Council approve the principle of a 50/50 funding arrangement with
York Region based on an estimate of $1.2M per underpass and subject to
Regional approval; and
That Council approve a 2012 budget of $50,000 per crossing to
accommodate 50 percent of the design costs to be completed and funded
through York Region.
General Committee Meeting Agenda
Tuesday, November 1, 2011
Page 5 of 6
7. IES11-056 – Traffic Calming Request on Kennedy Street West pg. 99
Bathurst Street to Murray Drive
RECOMMENDED:
THAT Council receive report IES11-056; and
THAT the request for installing traffic calming measures on Kennedy
Street West be denied; and
THAT the request for a three-way stop sign control at the Kennedy Street
West and Windham Trail intersection be denied; and
THAT letters be sent to affected residents with Council’s
recommendations.
8. IES11-057 – Review of the Traffic Calming Measures in the pg. 118
Northeast Quadrant of Yonge Street and Wellington
Street East
RECOMMENDED:
THAT Council receive report IES11-057; and
THAT Council approve award of contract to Dillon Consulting Limited to
carry out the traffic calming program review in the amount of $4,750.00,
excluding taxes; and
THAT the funding be provided from the operating contingency account.
9. IES11-058 – Award of Request for Proposal No. IES2011-17 pg. 164
To Procure Work and Asset Management System
(WAMS) Software and Technical Implementation
Services Related to Same
RECOMMENDED:
THAT Council receive report IES11-058; and
THAT Request for Proposal No. IES2011-17 (the “RFP”) – To procure
Work and Asset Management System (WAMS) software and technical
implementation services related to same be awarded to The Createch
Group in the amount of $444,610.80, excluding taxes; and
General Committee Meeting Agenda
Tuesday, November 1, 2011
Page 6 of 6
THAT the Mayor and Clerk be authorized to execute the necessary
Agreement, including any and all documents and ancillary agreements
required to give effect to same.
10. LGL11-010 – Revision of the Town’s Litigation and Claims Policy pg. 169
RECOMMENDED:
THAT report LGL11-010 be received; and
THAT a clean copy of the attached revised Town Administration
Procedure No.52: Litigation and Claims Policy be adopted by Council.
11. PL11-052 – Delegation of Council Council Authority Under the pg. 179
Ontario Heritage Act Regarding Alterations for
Heritage Properties
RECOMMENDED:
THAT staff report PL11-052 be received; and
THAT Council delegate certain assigned authority under the Ontario
Heritage Act regarding the power to consent to alterations of designated
heritage properties to Planning staff and that a delegation by-law be
brought forward to Council for enactment.
12. EDAC11-04 – Economic Development Advisory Committee pg. 184
Report, October 13, 2011
RECOMMENDED:
THAT Council adopt the Economic Development Advisory Committee
recommendations of the October 13, 2011 meeting.
13. PRAC11-03 – Parks and Recreation Advisory Committee pg. 186
Report, October 20, 2011
RECOMMENDED:
THAT Council adopt the Parks and Recreation Advisory Committee
recommendations of the October 20, 2011 meeting.
ADDITIONAL ITEMS
FOR GENERAL COMMITTEE MEETING
Tuesday, November 1, 2011
New Delegation (b)
Mr. Frank Westaway, dBA Environmental Services representing Mr. Lance
Payne
Re: Noise By-law Pertaining to Pool Pumps
New Delegation (c)
Mr. Klaus Wehrenberg, Resident
Re: Item 6 – IES11-055 – Leslie Street and St. John’s Sideroad Pedestrian
Trail Crossings
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Delegation Request
Town of Aurora
100 John West Way, Box 1000
Aurora. Ontario
L40 811
Phone: 905-7273123 ext.4217
Fax; eo5-726.4732
www.aurora.ca
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Town of Aurora
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Aurora, ON L4G 6,11
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collected and maintained for the purpose of creating a record that is available to the general public, pursuant to Section 27 of
the Municipal Freedom of Information and Protection of Privacy Act. Questions about this collection should be directed to
the Town Clerk, Town of Aurora, 100 John West Way, Box 1000, Aurora, ON L4G 6.11, Telephone 905-727-3123, ext 4217.
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