AGENDA - General Committee - 20111004PUBLIC RELEASE
September 30, 2011
TOWN OF AURORA
GENERAL COMMITTEE MEETING
AGENDA
Tuesday, October 4, 2011
7:00 p.m.
Council Chambers
I DECLARATIONS OF PECUNIARY INTEREST
II APPROVAL OF AGENDA
RECOMMENDED:
THAT the agenda as circulated by the Customer and Legislative Services
Department be approved as presented.
III DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
IV ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
V DELEGATIONS
(a) Ian Buchanan, Manager of Natural Heritage and Forestry pg. 1
Services, Regional Municipality of York
Re: Item 8 – PR11-040 – Emerald Ash Borer– Follow-up
(b) Jessica Bell-Taliana pg. 2
Re: Item 10 – Communication – Resolution from the
Corporation of the County of Huron
(The delegation is requesting 6.5 minutes for her delegation.)
VI PRESENTATIONS BY THE COMMITTEE REPRESENTATIVE
General Committee Meeting Agenda
Tuesday, October 4, 2011
Page 2 of 6
VII CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
VIII NEW BUSINESS/GENERAL INFORMATION - COUNCILLORS
IX CLOSED SESSION
X ADJOURNMENT
General Committee Meeting Agenda
Tuesday, October 4, 2011
Page 3 of 6
AGENDA ITEMS
1. Deferred from General Committee Meeting of September 6, 2011 (Item 1)
LGL11-006 – Revision of the Town’s Litigation and Claims Policy pg. 23
RECOMMENDED:
THAT report LGL11-006 be received; and
THAT the draft revised Town Administration Procedure No. 52: Litigation
and Claims Policy be brought forward for consideration by General
Committee at its next regular meeting.
2. Deferred from General Committee Meeting of September 6, 2011 (Item 2)
LGL11-007 – Indemnification By-law pg. 37
RECOMMENDED:
THAT report LGL11-007 be received; and
THAT the draft By-law Number 5359-11, to provide for the indemnification
of members of Council and Town employees for legal expenses and
liability incurred while acting on behalf of the Town of Aurora, be brought
forward for consideration by General Committee at its next regular
meeting.
3. Referred from Council Meeting of September 13, 2011
Motion for Which Notice Has Been Given: Councillor Gaertner pg. 55
Re: Indemnification Policy
RECOMMENDED:
THAT Council provide direction.
4. CAO11-017 – Aurora Cultural Centre pg. 57
RECOMMENDED:
THAT Council receive report CAO11-017; and
General Committee Meeting Agenda
Tuesday, October 4, 2011
Page 4 of 6
THAT Council authorize the CAO to work with staff from the Aurora
Cultural Centre to develop key performance indicators to measure
efficiency and a schedule as to when and how the key performance
indicators will be reported; and
THAT Council authorize the CAO to work with staff from the Aurora
Cultural Centre to define the reporting relationship between the Aurora
Cultural Centre and Council including a plan to incorporate Council
representation on the Aurora Cultural Centre’s Board of Directors.
5. CFS11-024 – Cancellation, Reduction or Refund of Property pg. 78
Taxes under Sections 357 and 358 of the Municipal Act
RECOMMENDED:
THAT report CFS11-024 be received; and
THAT a meeting be held in accordance with Sections 357 and 358 of the
Municipal Act, 2001 as amended (the “Act”) in respect of the applications
filed with the Treasurer by the owners of property listed in this report at
which applicants may make representations; and
THAT property taxes in the amount of $24,107.49 be adjusted pursuant to
Section 357 of the Act; and
THAT property taxes in the amount of $768.85 be adjusted pursuant to
Section 358 of the Act; and
THAT the associated interest applicable be cancelled in proportion to the
property taxes adjusted; and
THAT the Director of Corporate & Financial Services - Treasurer be
directed to remove said property taxes from the Collector’s Roll to reflect
these property tax adjustments.
General Committee Meeting Agenda
Tuesday, October 4, 2011
Page 5 of 6
6. IES11-052 – Extension of Winter Maintenance Contracts: pg. 85
No. IES2010-49 – Supply and Operation of Sidewalk
Snow Plows and No. PW2008-37 – Supply and Operation of
Snow Removal Trucks
RECOMMENDED:
THAT Council receive report IES11-052; and
THAT Tender No. IES2010-49 – for the Supply and Operation of up to
Five Sidewalk Tractors with Sander Bodies, Snow Plows and Snow
Blowers and up to two (2) Single Axle Trucks as awarded to Trisan
Construction Ltd. in August 2010, be extended for one additional year; and
THAT Tender No. PW2008-37 – for the Supply and Operation of Four
Snow Removal Trucks as awarded to Trisan Construction Ltd. in June
2008, be extended for one additional year; and
THAT the Mayor and Town Clerk be authorized to execute the amended
Form of Agreement, including any and all documents and ancillary
agreements required to give effect to same.
7. PL11-049 – Zoning By-law Amendment Application pg. 87
Removal of (H) Holding Prefix
15933 Bayview Avenue
File Number: D14-07-11
RECOMMENDED:
THAT Council receive report PL11-049; and
THAT Council enact By-law 5366-11 to remove the Holding (H) prefix
preceding the Row Dwelling Residential Holding (H) R6-56 Exception
Zone, Row Dwelling Residential Holding (H) R6-57 Exception Zone, and
Semi-Detached and Duplex Dwelling Third Density Residential Holding
(H) R3-19 Exception Zone on a portion of 15933 Bayview Avenue to allow
the subject lands to be developed for 134 condominium townhouse units
and 20 semi-detached freehold units.
8. PR11-040 – Emerald Ash Borer – Follow-up pg. 92
RECOMMENDED:
THAT Council receive report PR11-040; and
General Committee Meeting Agenda
Tuesday, October 4, 2011
Page 6 of 6
THAT Council endorse Strategy No. 1 in managing the Emerald Ash Borer
(EAB); and
THAT staff release a further information package for the purposes of
educating and notifying our residents of this insect and its effect on Ash
trees within the municipality; and
THAT staff include sufficient funds in the 10-year Capital Plan for the
purposes of EAB Management; and
THAT this report, and a letter from Mayor and Council, be forwarded to the
Local Provincial M.P.P and Federal M.P. with a request seeking support
for Provincial and Federal funding assistance.
9. EDAC11-03 – Economic Development Advisory Committee pg. 99
Report of September 14, 2011
RECOMMENDED:
THAT Council adopt the Economic Development Advisory Committee
recommendations of the September 14, 2011 Special meeting.
10. Memorandum from Mayor Dawe pg. 100
Re: Communication – Resolution from the Corporation of the
County of Huron
RECOMMENDED
THAT Council endorse the recommendation.
ADDITIONAL ITEM
FOR GENERAL COMMITTEE MEETING
Tuesday, October 4, 2011
Delegation (c)
Mr. James Christie
Re: Item 10 – Communication – Resolution from the Corporation of the
County of Huron
.
DELEGATION/PRESENTATION REQUEST
COUNCIL/COMMITTEE/ADVISORY COMMITTEE DATE: October 4, 2011
SUBJECT: Lyme disease Petition delivered to Aurora Council earlier this year
NAME OF GROUP OR PERSON(S) BEING REPRESENTED (if applicable)
Lyme disease Petition from Sarnia- Lambton MPP, Bob Bailey as brought to Aurora Council
attention in July by Corunna, Ontario, resident Christine Heffer.
BRIEF STATEMENT OF ISSUE OR PURPOSE OF DELEGATION
Endorsement of MPP, Bob Bailey, Lyme disease Petition brought to Council by Christine
Heffer. Note: Jessica Bell-Taliana is also scheduled to speak on this topic at this meeting.
Customer and Legislative Services
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Town of Aurora
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