AGENDA - General Committee - 20110322PUBLIC RELEASE
March 18, 2011
TOWN OF AURORA
GENERAL COMMITTEE MEETING
AGENDA
Tuesday, March 22, 2011
7:00 p.m.
Council Chambers
I DECLARATIONS OF PECUNIARY INTEREST
II APPROVAL OF AGENDA
RECOMMENDED:
THAT the agenda as circulated by the Customer and Legislative Services
Department be approved as presented.
III DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
IV ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
V DELEGATIONS
VI PRESENTATIONS BY THE COMMITTEE REPRESENTATIVE
VII CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
VIII NEW BUSINESS/GENERAL INFORMATION - COUNCILLORS
General Committee Meeting Agenda
Tuesday, March 22, 2011
Page 2 of 6
IX CLOSED SESSION
THAT Council resolve into a Closed Session to consider:
1) Personal matters about an identifiable individual, including municipal or
local board employees; CAO11-007 – Recruitment Plan and
Appointment of Acting Town Solicitor
2) A proposed or pending acquisition or disposition of land by the
municipality or local board; Re: CAO11-005 – Sale of Lands to ASL
Properties Ltd., Southern Portion of Lot 26, RCP10328 (95 Allaura
Boulevard)
3) A proposed or pending acquisition or disposition of land by the
municipality or local board; Re: PR11-013 – Land Acquisition Strategy
4) A proposed or pending acquisition or disposition of land by the
municipality or local board; Re: CAO11-006 – Acquisition of the
Balance of the Case Woodlot Lands
5) Litigation or potential litigation, including matters before administrative
tribunals, affecting the municipality or local board; Re: Morris v.
Johnson et al. - Defamation Action
6) Litigation or potential litigation, including matters before administrative
tribunals, affecting the municipality or local board; PL11-020 - Status
Update on 2C Secondary Plan (OPA #73) Ontario Municipal Board
Hearing
X ADJOURNMENT
General Committee Meeting Agenda
Tuesday, March 22, 2011
Page 3 of 6
AGENDA ITEMS
1. Deferred from Council Meeting of February 22, 2011 (Item 5) pg. 1
Deferred from Council Meeting of March 8, 2011 (Item 3)
BBS11-001 – Award of Request for Proposal No. CLS2010-34 Customer
Service Strategy
RECOMMENDED:
THAT Council receive Report No. BBS11-001; and
THAT Request for Proposal No. CLS2010-34 (the “RFP”) – for the
consulting services related to the development of a Customer Service
Strategy, be awarded to Atfocus Inc. at its bid price of $78,100 excluding
taxes; and
THAT the consulting fees be funded through the 2010 budget approved
Capital Project 12016 – Customer Care Implementation Plan in the
amount of $50,000 and the remaining $28,100 be funded by 2010 unspent
consulting dollars by way of a budget carry-forward; and
THAT the Mayor and Town Clerk be authorized to execute an Agreement
with Atfocus Inc. for the provision of consulting services with respect to the
RFP, including any and all documents and ancillary agreements required
to give effect to same.
2. CAO11-003 – Town of Aurora Strategic Plan Update pg. 8
RECOMMENDED:
THAT Report CAO11-003 be received for information; and
THAT Council authorize an update to the Town of Aurora Strategic Plan
based on the work plan outlined in this report.
3. CAO11-004 – Town of Aurora’s Corporate Communications pg. 15
Strategic Plan
RECOMMENDED:
THAT Council receive Report CAO11-004 and the attached Town of
Aurora Corporate Communications Strategic Plan for information.
General Committee Meeting Agenda
Tuesday, March 22, 2011
Page 4 of 6
4. CFS11-006 – Statement of Remuneration and Expenses for pg. 59
Members of Council, Committees and Local Boards
RECOMMENDED:
THAT Report CFS11-006 be received for information.
5. CLS11-006 – Pending List pg. 63
RECOMMENDED:
THAT Council receive Report CLS11-006 for information.
6. PR11-008 – Amendments to By-law 5244-10 (Fees & Charges) pg. 86
RECOMMENDED:
THAT Council receive Report PR11-008; and
THAT Council approve the amendments to the existing Fees and Charges
By-law 5244-10, Schedule G.
7. PR11-009 – Shared Use and Maintenance Agreement with the pg. 88
York Catholic District School Board (YCDSB)
RECOMMENDED:
THAT Council receive Report PR11-009; and
THAT Council authorize the Mayor and Clerk to enter into a Shared Use
and Maintenance Agreement with the York Catholic District School Board,
including any and all documents and ancillary agreements required to give
effect to same.
8. PR11-010 – Sheppard’s Bush Fitness Trail Equipment pg. 91
RECOMMENDED:
THAT Council receive Report PR11-010; and
THAT the fitness equipment remain in place with the addition of more
visible “information to users” signage.
General Committee Meeting Agenda
Tuesday, March 22, 2011
Page 5 of 6
9. PR11-011 – Trails Sub-committee pg. 132
RECOMMENDED:
THAT Council receive Report PR11-011; and
THAT Council extend the term of the former Trails Sub-Committee and its
members for a maximum six-month period to enable completion of the
Trails Master Plan.
10. PR11-012 – Run For Southlake pg. 135
RECOMMENDED:
THAT Council receive Report PR11-012; and
THAT Council provide direction with regards to the waiving of fees in the
amount of $750.00 for the use of the Aurora Community Centre (ACC) in
support of the Run for Southlake.
11. PL11-015 – Application for Zoning By-Law Amendment pg. 139
and Site Plan Approval
Daniels LR Corporation
15993 Bayview Avenue
Part of Lot 25, Concession 2, E.Y.S.
Files: D14-17-06 and D11-17-09
(Related Files: D12-03-06 and D11-09-09)
RECOMMENDED:
THAT Report PL11-015 be received; and
THAT Site Plan Application D11-17-09 be approved to permit a two-storey
1569.88m2 (16,898 ft2) commercial plaza; and
THAT Council enact implementing Zoning By-law 5310-11; and
THAT the Mayor and Town Clerk be authorized to execute the Site Plan
Agreement, including any and all documents and ancillary agreements
required to give effect to same.
General Committee Meeting Agenda
Tuesday, March 22, 2011
Page 6 of 6
12. PL11-016 – Site Plan Agreement pg. 153
Hamil Inc.
260 Industrial Parkway North
Blocks 1,2,3 and part of Block 4, 65M-2718
Files: D11-09-07
RECOMMENDED:
THAT Report PL11-016 be received; and
THAT the Mayor and Town Clerk be authorized to execute the Site Plan
Agreement, including any and all documents and ancillary agreements
required to give effect to same (File: D11-09-07, Hamil Inc.).
13. PL11-017 – Application for Site Plan Approval pg. 159
St. Andrew’s College
Part 3, Plan 65R-1463, Part Lot 84, Concession 1 WYS
15800 Yonge Street
File Number: D11-03-10
RECOMMENDED:
THAT Report PL11-017 be received;
THAT Site Plan Application File D11-03-10, St. Andrew’s College, be
approved to permit track and field improvements and a grandstand
development; and
THAT the Mayor and Town Clerk be authorized to execute the site plan
agreement, including any and all documents and ancillary agreements
required to give effect to same.
14. Memorandum from Mayor Geoffrey Dawe pg. 168
Re: Joint Council Committee (JCC) Members
RECOMMENDED:
THAT Councillor Buck’s resignation from the Joint Council Committee be
received; and
THAT Deputy Mayor John Abel be appointed to the Joint Council
Committee for the 2010-2014 term of Council.
ADDITIONAL ITEMS
FOR GENERAL COMMITTEE MEETING
Tuesday, March 22, 2011
➢ Replacement Page 62 to Item 4
Re: CFS11-006 — Statement of Remuneration and Expenses for Members
of Council, Committees and Local Boards
➢ New Item 15
Memorandum from John D. Leach, Director of Customer and Legislative
Services Regarding Correspondence Received from Anita Moore, Town
Clerk, Town of Newmarket
Re: Resolution R4-2011 — Earth Hour Participation and Challenge
➢ New Closed Session Item 7
Re: Personal matters about an identifiable individual, including municipal
or local board employees.
Attachment $2
Report CFS71-006
Town of Aurora
Summary of Remuneration and Expenses Paid in 2010.
Appointed Members of Committees and Boards
Appointed MemtiefS of,Cornmitfeehid saf3da�ds--
OTHER
REMUNERATON REXPENSES
EIMBURSED TOTAL
L
James Beechey
Committee of Adjustment
$ 385.00 $ - $ 385.00
Lisa Cruickshank
Committee of Adjustment
385.00 - $ 385.00
Hank Gosar
Committee of Adjustment
650.00 - $ 650.00
Walter Mestrinam
Committee of Adjustment
550.00 - $ 650.00
William Warner
Committee of Adjustment
450.00 - $ 450.00
Ann Boden
Accessibility Advisory Committee
- - -
Catherine Couchman
Accessibility Advisory Committee
- - -
Johnlenchak
Accessibility Advisory Committee
- -
Tim Savage
Accessibility Advisory Committee
- -
Christopher Ballard
Economic Development Advisory Committee
- - - -
Bryan Black
Economic Development Advisory Committee
- -
Kent Dinning
Economic Development Advisory Committee
_
Angelo Giannetta
Economic Development Advisory Committee
- - -
- Kathy van Nostrand
Economic Development Advisory Committee
- -
Gordon Sames
Environmental Advisory Committee
- -
Heather Cole
Environmental Advisory. Committee
- - -
Peter Piersol
Environmental Advisory Committee
- -
David Tomlinson
Environmental Advisory Committee
- - -
SusanWalmer
Environmental Advisory Committee
- - -
RichardWizemann
Environmental Advisory Committee
- - -
AnddesGodschalk
Heritage Advisory Committee
- - -
Edna Kelly
Heritage Advisory Committee
- 20.00. 20.00
Dr. John McIntyre
Heritage Advisory Committee
- - -
Lynne McKenzie
Heritage Advisory Committee
- - -
Bill Newman
Heritage Advisory Committee
- - -
Donna Smith -
Heritage Advisory Committee
- -- - -
Jacqueline Stuart
Heritage Advisory Committee
- - -
John Clement
Leisure Services Advisory Committee
- - -
Stephen Forsey
Leisure Services Advisory Committee
- - -
Michael Levesque
Leisure Services Advisory Committee
- - -
Judy Norwell
Leisure Services Advisory Committee
- - -
Jagi ip Pamar
Leisure Services Advisory Committee
- - -
Kenneth Whitehurst
Leisure Services Advisory Committee
- - -
ViickiGampbell-MacLachlan
Traffic Safety Advisory Committee
- - -
Brett Cole
Traffic Safety Advisory Committee
- - -
Debbie Latimer -
Traffic Safety Advisory Committee
- - -
RmoRoncadin
Traffic Safety Advisory Committee
- - -
Cyndy Skillets (PACT)
Traffic Safety Advisory Committee
- -
Mike Wallers
Traffic Safety Advisory Committee
- - -
Dave Watson
Traffic Safety Advisory Committee
- - -
ConstableTerryWhile(YRP)
Traffic Safety Advisory Committee
- - -
CarenZambd
Traffic Safety Advisory Committee
- - -
Rebecca Beaton
Aurora Public Library Board
- -
Elizabeth Bishenden
Aurora Public Library Board
- - -
Geoffrey Dam
Aurora Public Library Board
- - -
Milton Hart
Aurora Public Library Board
- - -
Chades Levine
Aurora Public Library Board
- - -
Michael Thompson
Aurora Public Library Board
_ _ _
Klaus Wehrenberg
Recreational Trails Sub -Committee
- - -
David Thomlinson (FAC Rep.)
Recreational Trails Sub -Committee
- - -
John Clement (LSAC Rep.)
Recreational Trails Sub -Committee
- - -
Jim Kyle, Town Staff
Recreational Trails Sub -Committee
- - -
Jim Tree, Town Staff
Recreational Trails Sub -Committee
-
$ 2.420.00 $ 20.00 $ 2,440.00
-62-
AURORA
,yowre iw good Cowpwt v
MEMORANDUM I Customer and Legislative Services
Date: March 22, 2011
To: Mayor and Members of Council
From: John D. Leach, Director of Customer and Legislative Services
Re: Correspondence Received from Anita Moore, Town Clerk, Town of
Newmarket regarding resolution 114-2011 Earth Hour Participation and
Challenge
RECOMMENDED:
THAT Council receive the correspondence from Anita Moore, Town Clerk, Town
of Newmarket, regarding resolution R4-2011 Earth Hour Participation and
Challenge.
pldlh Anita Moore, AMCT
Director, Legislative Services/Town Clerk
Town of Newmarket
+ 395 Mulock Drive amoore@newmarket.ca
NewmaClCel P•O.Box 328 tel.: 905-953-5300,,Ext. 2202
Newmarket ON L3Y 4X7 fax 905-953-5100
Y
March 15, 2011 IRECEIVE
MAR 2 12011
Mr. John D. Leach,
Town Clerk Customer & Legislative Services
Town of Aurora
1 Municipal Drive, Box 1000
Aurora, ON L4G 6J1
Dear Mr. Leach:
RE: Resolution — Earth Hour — Participation and Challenge
I am writing to advise that Resolution R4-2011 regarding participation and challenge with
respect to Earth Hour was enacted at the regular meeting of Council on March 7, 2011.
I enclose a copy of the resolution for your action as deemed necessary.
1 trust this is satisfactory.
Sincerely
Anita Moore
Town Clerk
AM:lam
Enclosures (1)
-J
Resolution 114-2011
March 7, 2011
Page 2
THEREFORE BE IT ENACTED by the Municipal Council of the Corporation of the
Town of Newmarket as follows:
I THAT at 8:30 p.m. on Saturday, March 26, 2011, the Town of Newmarket will
join other cities around the world in literally "turning out the lights" by
shutting off all non -essential lighting in all of its facilities, where feasible,
and without jeopardizing safety, for one full hour;
2. AND THAT, to be formally recognized, around the world as an Earth Hour
participant, the appropriate staff will register at http•//wwf.ca/earthhour, the
official website for this initiative;
3. AND THAT the Town of Newmarkefs participation in Earth Hour will be
widely promoted and publicized in order to raise awareness about this
important issue and in order to encourage every individual, household and
business in town to join in by turning off their lights for one hour at 8:30
p.m. on Saturday; March 26, 2011;
4. AND THAT a copy of this Resolution will be forwarded to every municipality
in the GTA, encouraging them to participate in Earth Hour.