AGENDA - Council - 20111025PUBLIC RELEASE
October 21, 2011
TOWN OF AURORA
COUNCIL MEETING
AGENDA
Tuesday, October 25, 2011
7:00 p.m.
Council Chambers
I DECLARATIONS OF PECUNIARY INTEREST
II APPROVAL OF AGENDA
RECOMMENDED:
THAT the agenda as circulated by the Customer and Legislative Services
Department be approved as presented.
III ADOPTION OF MINUTES
Council Minutes of October 11, 2011 pg. 1
RECOMMENDED:
THAT the Council minutes of October 11, 2011 be adopted as printed and
circulated.
IV PRESENTATIONS
(a) Wendy Kemp, Manager, Water Resources, York Region pg. 8
and Lyn Dolin, Chair, South Georgina Bay Lake Simcoe
Source Protection Committee
Re: Overview on Source Water Protection Activities &
Potential Implications for the Town of Aurora
Council Meeting Agenda
Tuesday, October 25, 2011
Page 2 of 6
(b) Susan Morton-Leonard, Aurora Festival of the Arts pg. 18
Communications
Re: Aurora Festival of the Arts Report on 2011 Aurora
Jazz+ Festival
(c) D. Gayle Wood, Chief Administrative Officer, Lake Simcoe pg. 19
Region Conservation Authority
Re: Lake Simcoe Region Conservation Authority Programs &
Services, East Holland River Recovery Project Update, and
Presentation of LSRCA’s 60th Anniversary Commemorative Print
V PUBLIC SERVICE ANNOUNCEMENTS
VI DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
VII ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
VIII DELEGATIONS
IX CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
X NOTICES OF MOTION/MOTIONS FOR WHICH NOTICE HAS BEEN GIVEN
(i) Notices of Motion
(a) Councillor Thompson pg. 55
Re: Update on Corporate Issues and Key Considerations
(ii) Motions for Which Notice Has Been Given
(a) Councillor Thompson pg. 56
Re: OPA’s MicroFIT Program
Council Meeting Agenda
Tuesday, October 25, 2011
Page 3 of 6
XI REGIONAL REPORT
York Regional Council Highlights – October 20, 2011 pg. 57
Mayor’s Report
RECOMMENDED:
THAT the Regional Report be received for information.
XII NEW BUSINESS/GENERAL INFORMATION - COUNCILLORS
XIII CLOSED SESSION
RECOMMENDED:
THAT Council resolve into a General Committee Closed Session to
consider the following matter:
A proposed or pending acquisition or disposition of land by the
municipality or local board; Re: 15059 Leslie Street.
XIV READING OF BY-LAWS
RECOMMENDED:
THAT the following listed by-laws be given first, second, and third
readings and enacted; and
5367-11 BEING A BY-LAW to amend Zoning By-law pg. 63
Number 2213-78, as amended
(250 Old Yonge Street)
(Report PL11-050 – GC – Oct. 18, 2011)
5371-11 BEING A BY-LAW to assume highways pg. 67
for public use on Plan 65M-3971
(Prato Estates Inc. Phase 3 Subdivision)
(Report IES11-053 – GC – Oct. 18, 2011)
Council Meeting Agenda
Tuesday, October 25, 2011
Page 4 of 6
THAT the following listed confirming by-law be given first, second, and
third readings and enacted:
5377-11 BEING A BY-LAW to Confirm Actions by pg. 68
Council Resulting from Council Meeting 11-30
on October 25, 2011
XV ADJOURNMENT
Council Meeting Agenda
Tuesday, October 25, 2011
Page 5 of 6
AGENDA ITEMS
1. General Committee Meeting Report of October 18, 2011 pg. 36
RECOMMENDED:
THAT the report of the General Committee meeting of October 18, 2011
be received and the recommendations carried by the Committee be
approved.
2. Memorandum from Councillor Gaertner pg. 43
Re: Correspondence from Melissa Williams, Manager, Residential
Planting Programs Local Enhancement & Appreciation of Forests (LEAF)
Re: LEAF’s Residential Tree Planting Programs
RECOMMENDED:
THAT Council receive the correspondence for information.
3. Memorandum from Councillor Gaertner pg. 45
Re: Correspondence from Andrew Murie, CEO of MADD Canada
Re: Sale of Beer & Wine in Convenience Stores
RECOMMENDED:
THAT Council receive the correspondence for information.
4. Central York Fire Services – Joint Council Committee Meeting pg. 49
Minutes of September 13, 2011
RECOMMENDED:
THAT the minutes of the Central York Fire Services – Joint Council
Committee meeting of September 13, 2011 be received for information.
Council Meeting Agenda
Tuesday, October 25, 2011
Page 6 of 6
5. CLS11-021 – General Committee Closed Session Report dated pg. 54
October 18, 2011
1. Personal matters about an identifiable individual, including municipal or
local board employees; Re: CLS11-018 - Heritage Advisory Committee
Applications
RECOMMENDED:
THAT Pamela Vega be appointed to fill the vacancy on the Heritage
Advisory Committee; and
THAT Jacqueline Stuart be appointed as an Honorary Member of the
Heritage Advisory Committee for the balance of the 2010-2014 term; and
THAT the Terms of Reference of the Committee be revised accordingly.
ADDITIONAL ITEM
FOR COUNCIL MEETING
Tuesday, October 25, 2011
Additional Information to Presentation (b)
Susan Morton-Leonard, Aurora Festival of the Arts Communications
Re: Aurora Festival of the Arts Report on 2011 Aurora Jazz+ Festival
Aurora Festival of the Arts
3rd Annual Aurora jazz+ Festival
Friday July 29-Sunday July 31st - Town Park
Only $5 at the gate and
FREE for kids 12 and under and seniors 65 and over
Fri July 29th 6-10pm :: Saturday July 30th 2-10pm :: Sunday July 31st 1-10pm
*Two Stages provide non-stop musical entertainment featuring 85% local talent
28 musical acts
* 20 Visual Artists — Some performing live painting on site; Silent Auction
* 12 Food Vendors - Vegan, Asian, Caribbean, Salads, Big Grill, Chip Wagon;
* 20+ Artisan Vendors
* A Beer & Wine Garden
* Kids Craft Blast Zone
* Educational: Boogie Boy Blues Interactive Theatre at ACC Sunday
Multi Media Film Festival YR fihn screenings at the Aurora Cultural Centre Saturday
Professional Jazz Photographer — Greg King taking Photos for Gallery
Live Radio Coverage with 88.5 The Jewel
Also Attended & Supported by 94.7 The Wave and 91.1 Jazz FM
The CNE Beaver giving out free tickets to the Ex bringing Toronto to Aurora
Complete line-up and information: www.aurorajazzfest.com
Profit and Loss Statement, including In -Kind
Contributions
October 2010 - September 2011
Income
Cash
In -Kind
Total
Festival Revenue
43,351
43,351
Ontario Trillium Foundation
25,000
25,000
Corporate Contributions
11,030
49,680
60,710
Town of Aurora
5,000
5,000
Fundraising Income
16,508
16,508
Total Income
100,889
49,680
150,569
Expenses
Entertainment
21,445
4,000
25,445
Festival Expenses
34,944
23,496
58,440
Advertising & Promotion
14,592
11,384
25,976
Fundraiser Expenses
13,502
6,800
20,302
Administrative Expenses
4,311
4,000
8,311
Charitable Donations
6,300
0
6,300
Total Expense
95,094
49,680
144,774
Retained Surplus
55,795
0
5,795
Profit and Loss Statement. including In -Kind Contributions
Notes and additional information
Income
Festival Revenue
Revenue from gate, bar and merchandise sales
Public / Corporate / Individual Contributions
Public Funding was obtained from:
Town of Aurora
Ontario Trillium Foundation
Corprate contributors included:
Enbridge Gas
CIBC
The Arts Music Store
King Brewery
Harknett Music
In -Kind Contributors included:
King Brewery
Sherwood Systems Staging
Coll Audio
Long & McQuade
Powell Contracting
88.5 The Jewel
91.1 Jazz FM
94.7 The Wave
SNAP Aurora and Richmond Hill
Kavar Jewelers
St Kitts Music
Black Forest Garden Centre
Vino Teca Wines
Epoch Times Chinese News
Fundraising Income:
Monies raised through the black tie gala
On Richmond Hill.com
Aurora Clicks.ca
Home Depot Aurora
Shield Protection Services
Brand Wizard
Aurora Cultural Centre
Artcures Inc.
Hilary Musker
Renee Hay
Aurora Chamber of Commerce
Royal Canadian Legion Branch 385—Aurora
Jonathan's Restaurant Aurora
York Region Amateur Radio Operators
Gemini Designz
Expenses
Entertainment:
Amounts paid to performers.
Festival Expenses:
All festival expenses, excluding entertainment:
Sound
Festival Director
Lighting
Security
Audio
Stage Rental
Bar Managament
Washrooms
Beer & Wine
Tents
Advertising & Promotion:
Radio Advertising Directory Advertising
Print Advertising Promotional Banners
Regional Signage Design
Flyers and Printed Materials
Fundraiser Expenses:
Costs associated with Black Tie Gala
Administrative Expenses:
Legal Costs (incorporation)
Audit
Insurance
Accounting & Bookkeeping
Charitable Donations:
CCAA
Safehaven
Unionville HS
Cardinal Carter HS
Retained Surplus:
Funds have been retained to finance early expenses for the 2012 festival