AGENDA - Council - 20110712PUBLIC RELEASE
July 8, 2011
TOWN OF AURORA
COUNCIL MEETING
AGENDA
Tuesday, July 12, 2011
7:00 p.m.
Council Chambers
I DECLARATIONS OF PECUNIARY INTEREST
II APPROVAL OF AGENDA
RECOMMENDED:
THAT the agenda as circulated by the Customer and Legislative Services
Department be approved as presented.
III ADOPTION OF MINUTES
Council Minutes of June 21, 2011 pg. 1
Special Council - Public Planning Minutes of June 22, 2011 pg. 12
RECOMMENDED:
THAT the Council minutes of June 21, 2011 and the Special Council -
Public Planning minutes of June 22, 2011 be adopted as printed and
circulated.
IV PRESENTATIONS
(a) Mr. Irfan Ahmad, Senior Manager, Grant Thornton, LLP pg. 15
Re: Presentation of 2010 Audited Financial Statements
Council Meeting Agenda
Tuesday, July 12, 2011
Page 2 of 14
V PUBLIC SERVICE ANNOUNCEMENTS
VI DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
VII ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
VIII DELEGATIONS
(a) Gayle Palmer, Leah Clark, and Cindy Taylor, Residents pg. 16
Re: Motion for Which Notice Has Been Given (a) Mayor Dawe
Re: Consideration of Removal of a Playground Component from
Confederation Park Playground
IX CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
X NOTICES OF MOTION/MOTIONS FOR WHICH NOTICE HAS BEEN GIVEN
(i) Notice of Motion
(a) Councillor Gallo pg. 282
Re: Closed Session Pending List
(b) Councillor Abel pg. 283
Re: Smoke-Free Outdoor Town Recreational Areas
(c) Councillor Gaertner pg. 284
Re: Indemnification Policy
(ii) Motions for Which Notice Has Been Given
(a) Mayor Dawe pg. 285
Re: Consideration of Removal of a Playground
Component from Confederation Park Playground
(b) Councillor Gaertner pg. 286
Re: Council Remuneration
(c) Councillor Humfryes pg. 287
Re: Fireworks By-law Amendment
Council Meeting Agenda
Tuesday, July 12, 2011
Page 3 of 14
XI REGIONAL REPORT
York Regional Council Highlights – June 23, 2011 pg. 288
Mayor’s Report
RECOMMENDED:
THAT the Regional Report be received for information.
XII NEW BUSINESS/GENERAL INFORMATION - COUNCILLORS
XIII CLOSED SESSION
THAT Council resolve into a Closed Session, following adjournment, to
consider:
A proposed or pending acquisition or disposition of land by the
municipality or local board; 14897 Leslie Street and 14773 Leslie
Street
XIV READING OF BY-LAWS
RECOMMENDED:
THAT the following listed by-laws be given first, second, and third
readings and enacted; and
5346-11 BEING A BY-LAW to amend Zoning By-law pg. 300
Number 2213-78, as amended
(70 Wellington Street East)
Report PL11-038
5347-11 BEING A BY-LAW to amend Zoning By-law pg. 304
Number 2213-78, as amended
(68 Wellington Street East)
Report PL11-039
5350-11 BEING A BY-LAW to amend Zoning By-law pg. 308
Number 2213-78, as amended, to remove a
Holding “(H)” Symbol (2164437 Ontario Inc.)
Report PL11-040
Council Meeting Agenda
Tuesday, July 12, 2011
Page 4 of 14
THAT the following listed confirming by-law be given first, second, and
third readings and enacted:
5352-11 BEING A BY-LAW to Confirm Actions by pg. 311
Council Resulting from Council Meeting 11-22
on July 12, 2011
XV ADJOURNMENT
Council Meeting Agenda
Tuesday, July 12, 2011
Page 5 of 14
AGENDA ITEMS
1. Special General Committee Meeting pg. 20
Minutes of June 27, 2011
RECOMMENDED:
THAT the minutes of the Special General Committee meeting of June 27,
2011 be received and the recommendations carried by the Committee be
approved.
2. Deferred from General Committee Meeting of June 14, 2011 (Item 1)
BBS11-005 – Options for Animal Control Services pg. 25
RECOMMENDED:
THAT Council receive report BBS11-005 for information; and
THAT Council exercise the extension option in the current agreement
between The Town of Aurora and the Ontario Society for the Prevention of
Cruelty to Animals (OSPCA) for a period of one year from January 1st
2012 to December 31st 2012 at a cost of $197,129 plus CPI to allow staff
to continue to investigate the options identified in this report.
3. CAO11-013 – Solar Photovoltaic Development Project at the pg. 105
Stronach Aurora Recreation Complex
RECOMMENDED:
THAT Council receive report CAO11-013; and
THAT Council authorize staff to prepare a request for proposals for the
lease of roof space at the Stronach Aurora Recreation Complex for the
purpose of solar energy generation.
4. CAO11-014 – Town of Aurora Strategic Plan pg. 109
RECOMMENDED:
THAT report CAO11-014 be received; and
Council Meeting Agenda
Tuesday, July 12, 2011
Page 6 of 14
THAT Council endorse the attached Draft Strategic Plan Framework; and
THAT staff be directed to proceed with public consultation related to the
Draft Strategic Plan Framework and the development of the Draft
Strategic Plan.
5. BBS11-006 – Request for Sign Variance to Sign By-law pg. 125
No. 4898-07.P
14785 Yonge St.
RECOMMENDED:
THAT report BBS11-006 be received; and
THAT Council approve a request for a variance to Sign By-law 4878-07.P
to increase the maximum permitted sign area from 2.56 square metres to
4.18 square metres for the proposed wall sign for the Rogers retail unit
located at 14785 Yonge St.; and
THAT Council approve a request for a variance to Sign By-law 4878-07.P
to permit the Rogers wall sign to be located on the wall adjacent to the
business premise in lieu of on the business premise’s wall as required by
the Sign By-law.
6. CFS11-017 – Year-End Audited Financial Statements pg. 130
RECOMMENDED:
THAT report CFS11-017 be received; and
THAT the 2010 Audit Report and Financial Statements for the year ended
December 31, 2010 be approved and published in accordance with the
Municipal Act, 2001, S.O.2001, c25, Section 295 on the Town’s website.
7. CFS11-020 – 2012 Budget Preparation and Draft Council Review pg. 174
Meeting Schedule
RECOMMENDED:
THAT staff proceed to develop the 2012 operating and capital budgets
following the general principles and directions outlined in Staff Report
CFS11-020; and
Council Meeting Agenda
Tuesday, July 12, 2011
Page 7 of 14
THAT the proposed 2012 Budget preparation and Special General
Committee review meetings schedule be received; and
THAT the Town Clerk be directed to formally schedule the Special
General Committee meetings for purposes of Budget Review set out in
Attachment #2.
8. CFS11-021 – Interim Operating Budget Forecast – as at pg. 180
May 31, 2011
RECOMMENDED:
THAT the report from Management, outlining the results of operations for
the five-month period through to May 31, 2011 and the forecast to end of
year, be received for information.
9. IES11-028 – Award of Tender IES2011-43 – Water Service Box pg. 188
Repairs and the Cathodic Protection of Watermains
RECOMMENDED:
THAT Council receive report IES11-028; and
THAT Tender IES2011-43 – Water Service Box Repairs and the Cathodic
Protection of Watermains using Vacuum Excavation at Various Locations
in the Town of Aurora be awarded to P.A. Envirovac Inc. for $124,000,
plus taxes; and
THAT Council authorize the Director to renew Tender IES2011-43 for an
additional two, one-year periods, pending an annual analysis and
satisfactory performance review by the Director; and
THAT the Mayor and Town Clerk be authorized to execute the necessary
Agreement including any and all documents and ancillary agreements
required to give effect to same.
10. IES11-029 – Award of Tender IES2011-38 - Retrofit of Stormwater pg. 191
Management Pond SW2
RECOMMENDED:
THAT Council receive report IES11-029; and
Council Meeting Agenda
Tuesday, July 12, 2011
Page 8 of 14
THAT Tender IES2011-38 - Retrofit of Stormwater Management Pond
SW2 be awarded to Latitude 67 Ltd. at its tendered price of $885,891.50,
excluding taxes; and
THAT additional funding in the amount of $81,180.31 be provided from the
storm sewer reserve; and
THAT the Mayor and Town Clerk be authorized to execute the Agreement,
including any and all documents and ancillary agreements required to give
effect to same.
11. IES11-030 – Award of Tender IES2011-48 – Closed Circuit pg. 199
Television (CCTV) Sewer Inspection Services
RECOMMENDED:
THAT Council receive report IES11-030; and
THAT Tender IES2011-48 – Closed Circuit Television (CCTV) Sewer
Inspection Services at Various Locations in the Town of Aurora be
awarded to Liqui-Force Services (Ontario) Inc. for $147,360, excluding
taxes; and
THAT Council authorize staff to renew Tender IES2011-48 for an
additional two, one-year periods, pending an annual analysis and
satisfactory performance review by the Director; and
THAT the Mayor and Town Clerk be authorized to execute the necessary
Agreement including any and all documents and ancillary agreements
required to give effect to same.
12. IES11-033 – Award of Tender IES2011-41 – Structural Watermain pg. 202
Relining on Spruce Street, from Mark Street to Batson
Drive, Walton Drive, from Spruce Street to Batson Drive,
and Keystone Court
RECOMMENDED:
THAT Council receive report IES11-033; and
THAT Tender IES2011-41 – Structural Watermain Relining on Spruce
Street, from Mark Street to Batson Drive, Walton Drive, from Spruce
Street to Batson Drive, and Keystone Court be awarded to Fer-Pal
Construction Ltd. for $584,905.00, plus taxes; and
Council Meeting Agenda
Tuesday, July 12, 2011
Page 9 of 14
THAT the Mayor and Town Clerk be authorized to execute the necessary
Agreement including any and all documents and ancillary agreements
required to give effect to same.
13. IES11-034 – RFP IES2011-30 - Electrical Services Contract for pg. 206
Town of Aurora Facilities
RECOMMENDED:
THAT Council receive report IES11-034; and
THAT Request for Proposal IES2011-30 for electrical services for Town of
Aurora facilities be awarded to Maltby Electric at the bid price of $31,050
excluding taxes; and
THAT Council authorize the Director to renew RFP IES2011-30 for an
additional four, one-year periods, pending an annual analysis and
satisfactory performance review by the Director; and
THAT the Mayor and Town Clerk be authorized to execute the Form of
Agreement, including any and all documents and ancillary agreements
required to give effect to same.
14. IES11-035 – RFP IES2011-29 - Plumbing Services Contract for pg. 209
Town of Aurora Facilities
RECOMMENDED:
THAT Council receive report IES11-035; and
THAT Request for Proposal IES2011-29 for plumbing services for Town of
Aurora facilities be awarded to Braywood Services Limited at the bid price
of $39,707 excluding taxes; and
THAT Council authorize the Director to renew RFP IES2011-29 for an
additional four, one-year periods pending an annual analysis and
satisfactory performance review by the Director; and
THAT the Mayor and Town Clerk be authorized to execute the Form of
Agreement, including any and all documents and ancillary agreements
required to give effect to same.
Council Meeting Agenda
Tuesday, July 12, 2011
Page 10 of 14
15. IES11-036 – RFP IES2011-36 - Heating Ventilation and Air pg. 212
Conditioning (HVAC) Mechanical Services Contract for
Town of Aurora Facilities
RECOMMENDED:
THAT Council receive report IES11-036; and
THAT Request for Proposal IES2011-36 for HVAC Mechanical Services
for Town of Aurora facilities be awarded to Tri-Star Air Systems at the bid
price of $37,797 excluding taxes; and
THAT Council authorize the Director to renew RFP IES2011-36 for an
additional four, one-year periods, pending an annual analysis and
satisfactory performance review by the Director; and
THAT the Mayor and Town Clerk be authorized to execute the Form of
Agreement, including any and all documents and ancillary agreements
required to give effect to same.
16. IES11-037 – Extension of Contract IES2010-24 – Reconstruction pg. 216
of Town Hall and 22 Church Street Parking Lots
RECOMMENDED:
THAT Council receive report IES11-037; and
THAT Tender No. IES2010-24 – Reconstruction of Town Hall and 22
Church Street Parking Lots as awarded to C. Valley Paving Ltd. be
extended for the reconstruction of the Aurora United Church parking lot in
the amount of $43,460 based on the unit prices tendered.
17. IES11-038 – Aurora Family Leisure Complex (AFLC) Capital pg. 221
Projects
RECOMMENDED:
THAT Council receive report IES11-038; and
Council Meeting Agenda
Tuesday, July 12, 2011
Page 11 of 14
THAT Council approve the following capital projects at the Aurora Family
Leisure Complex to be completed in the 2011/2012 time period:
Project No. 72097 – AFLC Arena Sound System ($15,000)
Project No. 72098 – AFLC Ice Plant Retro-fit Phase 1- Shell and
Tube Chiller ($200,000)
Project No. 72096 – AFLC Re-Glazing ($150,000)
Project No. 72099 – AFLC Parking Lot Re-Construction
($100,000)
Project No. 72127 – AFLC Elevator Install ($150,000)
18. PL11-038 – Zoning By-law Amendment and Site pg. 240
Plan Amendment Applications
2246319 Ontario Inc.
70 Wellington Street East
Files: D14-05-10 and D11-03-11
RECOMMENDED:
THAT report PL11-038 be received; and
THAT Zoning Amendment Application File D14-05-10 (2246319 Ontario
Inc.) be approved to zone the subject lands from “Special Mixed Density
Residential (R5) Zone” to “Special Mixed Density Residential (R5-35)
Zone” to permit business and professional office uses within the existing
heritage building on the lands including site specific development
standards; and
THAT subject to any issues or comments raised by Council; Site Plan
Application D11-03-11 be approved to permit the construction of a parking
lot area and associated landscaping; and
THAT Council enact implementing Zoning By-law 5346-11; and
THAT Council authorize the Mayor and Clerk to execute the Site Plan
Agreement including any and all documents and ancillary agreements
required to give effect to same.
Council Meeting Agenda
Tuesday, July 12, 2011
Page 12 of 14
19. PL11-039 – Zoning By-law Amendment and Site Plan pg. 251
Amendment Applications
Kerry Dawn Wicks and John Philip Rode
68 Wellington Street East
Files: D14-02-11 and D11-04-11
RECOMMENDED:
THAT report PL11-039 be received; and
THAT Zoning Amendment Application File D14-02-11 (Kerry Dawn Wicks
and John Philip Rode) be approved to zone the subject lands from
“Special Mixed Density Residential (R5) Zone” to “Special Mixed Density
Residential (R5-36) Zone” to permit business and professional office uses
within the existing heritage building on the lands including site specific
development standards; and
THAT subject to any issues or comments raised by Council; Site Plan
Application D11-04-11 be approved to permit the construction of a parking
lot area and associated landscaping; and
THAT Council enact implementing Zoning By-law 5347-11; and
THAT Council authorize the Mayor and Clerk to execute the Site Plan
Agreement including any and all documents and ancillary agreements
required to give effect to same.
20. PL11-040 – Application to Amend the Zoning By-Law pg. 261
Removal of (H) Holding Prefix
2164437 Ontario Inc. (Genview Homes I)
14575 Bayview Avenue
File: D14-04-10
RECOMMENDED:
THAT report PL11-040 be received; and
THAT Council enact By-law 5350-11 to remove the ”H” holding prefix on
Phase 1 of the approved plan of subdivision to allow the subject lands to
be developed for residential purposes.
Council Meeting Agenda
Tuesday, July 12, 2011
Page 13 of 14
21. PL11-041 – Westhill Redevelopment Company Limited pg. 268
Part of Lot 12, Concession 2 and Part of Lots 11
and 12 Concession 3
OMB Decision and Interim Order, April 14, 2011, re
PL030997, PL090266, PL080014 and PL090257
Files: D12-88105, D07-03-00, D09-04-00, D14-12-00 and
` D13-43-08
RECOMMENDED:
THAT report PL11-041 be received for information.
22. Memorandum from Mayor Dawe pg. 274
Re: Communication from the Township of Carling regarding
Township of North Stormont – Wildfires in Slave Lake, Alberta
RECOMMENDED:
THAT Council receive the memorandum from Mayor Dawe; and
THAT Council endorse the recommendations from the Township of
Carling regarding the Township of North Stormont – Wildfires in Slave
Lake, Alberta.
23. Memorandum from Mayor Dawe pg. 276
Re: Lake Simcoe Region Conservation Authority Highlights –
June 24th Meeting of the Board
RECOMMENDED:
THAT Council receive the memorandum from Mayor Dawe regarding the
Lake Simcoe Region Conservation Authority Highlights – June 24th
Meeting of the Board for information.
24. Memorandum from Mayor Dawe pg. 279
Re: Recipients of the 2011 Town of Aurora Academic Achievement
Awards
RECOMMENDED:
THAT Council receive the memorandum from Mayor Dawe regarding the
Recipients of the 2011 Town of Aurora Academic Achievement Awards for
information.
Council Meeting Agenda
Tuesday, July 12, 2011
Page 14 of 14
25. Memorandum from Mayor Dawe pg. 280
Re: Letter to the Honourable John Wilkinson dated June 30, 2011
RECOMMENDED:
THAT Council receive the memorandum from Mayor Dawe regarding
letter to the Honourable John Wilkinson dated June 30, 2011.
ADDITIONAL ITEMS
FOR COUNCIL MEETING
Tuesday, July 12, 2011
Presentation (b)
Jim Micak and Joe Pittari, DPRA
Re: Item 4 – CAO11-014 – Town of Aurora Strategic Plan
Presentation (c)
Christina Nagy-Oh, Manager of Environmental Initiatives
Re: Item 3 – CAO11-013 – Solar Photovoltaic Development Project at the
Stronach Aurora Recreational Complex
.
Notice of Motion (d)
Councillor Gaertner
Re: Integrity Commissioner
Additional Information
Re: Item 26
Memorandum from Mayor Dawe
Re: Recipients of the 2011 Town of Aurora Academic Achievement Awards
DELEGATION REQUEST
COUNCIL/COMMITTEE/ADVISORY COMMITTEE DATE: Council Meeting July 12, 2011
SUBJECT: Item 4 – CAO11-014 – Town of Aurora Strategic Plan
NAME: Jim Micak and Joe Pittari, DPRA
BRIEF STATEMENT OF ISSUE OR PURPOSE OF DEPUTATION: To update Council on the
Town of Aurora Strategic Plan
Customer and Legislative Services
Town Clerk
905-727-3123
info@e-aurora.ca
Town of Aurora
1 Municipal Drive,
Box 1000, Aurora, ON L4G 6J1
DELEGATION REQUEST
COUNCIL/COMMITTEE/ADVISORY COMMITTEE DATE: Council Meeting July 12, 2011
SUBJECT: Item 3 – CAO11-013 – Solar Photovoltaic Development Project at the
Stronach Aurora Recreational Complex
NAME: Christina Nagy-Oh, Manager of Environmental Initiatives
BRIEF STATEMENT OF ISSUE OR PURPOSE OF DEPUTATION: To update Council on the
Town of Aurora Strategic Plan
.
Customer and Legislative Services
Town Clerk
905-727-3123
info@e-aurora.ca
Town of Aurora
1 Municipal Drive,
Box 1000, Aurora, ON L4G 6J1
Councillor Gaertner
Date: July 12, 2011
To: Mayor and Members of Council
From: Councillor Gaertner
Re: Integrity Commissioner
WHEREAS the Town of Aurora Council enacted, by By-law, a Council Code of Conduct
on June 24, 2008; and
WHEREAS the Code of Conduct and the complaint process that is to be followed is
posted on the Town's website; and
WHEREAS the Code and the complaint process requires the services of an Integrity
Commissioner; and
WHEREAS the Integrity Commissioner resigned on February 20, 2011; and
WHEREAS currently there is no Integrity Commissioner in place to receive and process
any complaints in Aurora should one or more be received.
THEREFORE BE IT RESOLVED THAT Council direct the CAO to immediately
commence the recruitment process by advertising for the services of an Integrity
Commissioner; and
FURTHER THAT the CAO report back to Council with the list of all candidates who
respond and their proposals by September 6th, 2011; and
FURTHER THAT the CAO's report also identify the appropriate funding sources for the
Integrity Commissioner.
NOTICE OF MOTION
Office of the Mayor
Date: July 12th, 2011
To: Members of Council
Cc: Neil Garbe, Chief Administrative Officer
From: Mayor Dawe
Re: Letter from The Dr. G.W. Williams Secondary School
Town of Aurora Academic Achievement Award
RECOMMENDATION:
THAT Council:
Receive the correspondence for information
Endorse the recommendations
Provide direction
MEMORANDUM
x
June 28, 2011
Dear Sir or.Madame:
THE DR. G.W. WILLIAMS SECONDARY SCHOOL
39 Dunning Avenue Tel. 905.727.3131
Aurora, Ontario Fax. 905.727.8067
L4G IA2
67E AI VED
JUL J 5 H11
AVOR's OFW
On behalf of the staff and graduating students of The Dr. G. W. Williams S.S., we would
r.*.g; +w z .zz 3e.,<r
like tos�a��,I�AY��:�1Jby��,��7%�s�i�pA�"�`�'�"' `q �,��,�'2a�i�J;� We are
proud of the achievements of all our graduates, and your contributions as an award
donor allows us to celebrate the successes of our students. Your generosity is greatly
valued by the Graduation Committee, but even more so by the recipients of the awards.
Thfoyohis memorable evening with The Dr. G.W. Williams S.S.
Community.
Sincerely,
1
Mrs. L. Mulrine-Gorman
'Chair, Graduation Committee
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egion
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AURORA
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MEMORANDUM I Office of the Mayor
Date: August 16th, 2011
To: Members of Council
Cc: Neil Garbe, Chief Administrative Officer
From: Mayor Dawe
Re: Letter from The Dr. G.W. Williams Secondary School
Town of Aurora Academic Achievement Award
RECOMMENDATION:
THAT Council:
Receive the correspondence for information
❑ Endorse the recommendations
❑ Provide direction
June 28, 2011
Dear Sir or.Madame:
THE DR. G.W. WILLIAMS SECONDARY SCHOOL
39 Dunning Avenue Tel. 905.727.3131
Aurora, Ontario Fax. 905.727.8067
L4G IA2
67E AI VED
JUL J 5 H11
AVOR's OFW
On behalf of the staff and graduating students of The Dr. G. W. Williams S.S., we would
r.*.g; +w z .zz 3e.,<r
like tos�a��,I�AY��:�1Jby��,��7%�s�i�pA�"�`�'�"' `q �,��,�'2a�i�J;� We are
proud of the achievements of all our graduates, and your contributions as an award
donor allows us to celebrate the successes of our students. Your generosity is greatly
valued by the Graduation Committee, but even more so by the recipients of the awards.
Thfoyohis memorable evening with The Dr. G.W. Williams S.S.
Community.
Sincerely,
1
Mrs. L. Mulrine-Gorman
'Chair, Graduation Committee
LMG:Iwg
egion
mnuai scxooL xx.xo