AGENDA - Council - 20110816PUBLIC RELEASE
August 12, 2011
TOWN OF AURORA
COUNCIL MEETING
AGENDA
Tuesday, August 16, 2011
7:00 p.m.
Council Chambers
I DECLARATIONS OF PECUNIARY INTEREST
II APPROVAL OF AGENDA
RECOMMENDED:
THAT the agenda as circulated by the Customer and Legislative Services
Department be approved as presented.
III ADOPTION OF MINUTES
Special Council Minutes of July 12, 2011 pg. 1
Council Minutes of July 12, 2011 pg. 3
Special Council Minutes of August 3, 2011 pg. 18
RECOMMENDED:
THAT the Special Council minutes of July 12, 2011, the Council minutes
of July 12, 2011, and the Special Council minutes of August 3, 2011 be
adopted as printed and circulated.
IV PRESENTATIONS
V PUBLIC SERVICE ANNOUNCEMENTS
Council Meeting Agenda
Tuesday, August 16, 2011
Page 2 of 13
VI DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
VII ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
VIII DELEGATIONS
(a) Cyndy Skillins and Kim Rogers, PACT Representatives pg. 21
Re: Item 15 – PR11-031 – Parks Ambassador Program
(b) Martin McIntaggart, Nancy Meredith, and Austin McIntaggart, pg. 22
Residents
Re: Item 19 – PR11-035 – Camel Back Climber
Confederation Park
(c) Laurie Harris, Resident pg. 43
Re: Item 19 – PR11-035 – Camel Back Climber
Confederation Park
(d) Cindy Taylor, Gayle Palmer, and Leah Clark, Residents pg. 44
Re: Item 19 – PR11-035 – Camel Back Climber
Confederation Park
(e) Alex Reil, Representative, Canadian Cancer Society pg. 45
Re: Motion for Which Notice Has Been Given (b)
Re: Smoke-Free Outdoor Town Recreational Areas
IX CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
X NOTICES OF MOTION/MOTIONS FOR WHICH NOTICE HAS BEEN GIVEN
(i) Notice of Motion
(a) Councillor Buck pg. 269
Re: Heritage Property Application Fees
(b) Councillor Buck pg. 270
Re: Museum Curator Position Terms of Reference
(c) Councillor Buck pg. 271
Re: Sign By-law Variances
Council Meeting Agenda
Tuesday, August 16, 2011
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(d) Councillor Buck pg. 272
Re: Traffic Calming Methodology
(ii) Motions for Which Notice Has Been Given
(a) Councillor Gallo pg. 273
Re: Closed Session Pending List
(b) Councillor Abel pg. 274
Re: Smoke-Free Outdoor Town Recreational Areas
(c) Councillor Gaertner pg. 275
Re: Indemnification Policy
(d) Councillor Gaertner pg. 276
Re: Integrity Commissioner
XI REGIONAL REPORT
XII NEW BUSINESS/GENERAL INFORMATION - COUNCILLORS
XIII CLOSED SESSION
THAT Council resolve into a Closed Session to consider the following
matters:
A proposed or pending acquisition or disposition of land by the
municipality or local board; Re: Memorandum from the Chief
Administrative Officer; Re: Sale of Lands, 95 Allaura Blvd.
A proposed or pending acquisition or disposition of land by the
municipality or local board; Re: CAO11-015 – Sale of 95 Allaura
Blvd.
Litigation or potential litigation, including matters before
administrative tribunals, affecting the municipality or local board;
Re: PL11-043 - Appeal to the Ontario Municipal Board, 219 Old
Yonge Street
Labour relations or employee negotiations; Re: CFS11-022 – Pay
Equity Adjustment Funding for Library
Council Meeting Agenda
Tuesday, August 16, 2011
Page 4 of 13
Personal matters about an identifiable individual, including
municipal or local board employees; Memorandum from the Chief
Administrative Officer, Re: Town Solicitor – Recruitment Update
and Recommended Hiring
A proposed or pending acquisition or disposition of land by the
municipality or local board; Re: CAO11-016 -15059 Leslie Street
XIV READING OF BY-LAWS
RECOMMENDED:
THAT the following listed by-laws be given first, second, and third
readings and enacted; and
5358-11 BEING A BY-LAW to assume highways for pg. 277
public use and to establish lands as highways
(Preserve Homes Subdivision - Phase 1)
(Item 9 - report IES11-044)
THAT the following listed confirming by-law be given first, second, and
third readings and enacted:
5360-11 BEING A BY-LAW to Confirm Actions by pg. 279
Council Resulting from Council Meeting
11-24 on August 16, 2011
XV ADJOURNMENT
Council Meeting Agenda
Tuesday, August 16, 2011
Page 5 of 13
AGENDA ITEMS
1. BBS11-007 – Private Property Parking Enforcement pg. 46
RECOMMENDED:
THAT Council receive report BBS11-007; and
THAT the Mayor and Clerk be authorized to execute agreements,
including any and all documents and ancillary agreements required to give
effect to same, with third parties respecting enforcement of the Parking
and Traffic By-law 4574-04.T on private property on behalf of the Town;
and
THAT upon execution of the agreement and all conditions being satisfied
staff brings forward the necessary appointment by-laws for enactment.
2. CFS11-023 – Capital Projects Status & Closures Report as of pg. 61
June 30, 2011
RECOMMENDED:
THAT Council receive report CFS11-023; and
THAT the project closures and capital funding adjustments outlined in
Attachments #1 and #2, and summarized in Attachment #3 be approved.
3. IES11-032 – Water Audit Report for Town of Aurora pg. 75
RECOMMENDED:
THAT Council receive report IES11-032; and
THAT the Town be an active participant in the York Region/Municipality
water audit; and
THAT the Town continue to investigate and implement best practices for
water management.
Council Meeting Agenda
Tuesday, August 16, 2011
Page 6 of 13
4. IES11-039 – Parking Concerns on Pedersen Drive pg. 106
RECOMMENDED:
THAT Council receive report IES11-039; and
THAT the current by-law be amended to permit on-street parking from
8:00 a.m. to 4:30 p.m. during Saturday and Sunday on the north and south
sides of Pedersen Drive from Gateway Drive to a point 50 metres east of
Kirkvalley Crescent; and
THAT the necessary by-law be introduced to implement the above
recommendation; and
THAT letters be sent to the residents of Pedersen Drive with Council’s
recommendations.
5. IES11-040 – Award of Tender IES2011-61 – Rehabilitation of pg. 111
Seaton Drive Culvert
RECOMMENDED:
THAT Council receive report IES11-040; and
THAT Tender IES2011-61 – Rehabilitation of Seaton Drive Culvert be
awarded to Erocon Environmental Group Inc. in the amount of $149,490,
excluding taxes; and
THAT additional funding in the amount of $17,333.13 be provided from the
storm sewer reserve; and
THAT the Mayor and Clerk be authorized to execute the necessary
Agreement, including any and all documents and ancillary agreements
required to give effect to same.
6. IES11-041 – Award of Contract for Consulting Services pg. 115
Design for the Reconstruction of Glass Drive
RFP IES2011-62
RECOMMENDED:
THAT Council receive report IES11-041; and
Council Meeting Agenda
Tuesday, August 16, 2011
Page 7 of 13
THAT the Contract for the provision of consulting services for the design
of the reconstruction of Glass Drive be awarded to Aecom Canada Ltd. for
$85,663.00, excluding taxes; and
THAT additional funding in the amount of $4,887.74 be provided from the
storm sewer reserve; and
THAT the Director of Infrastructure & Environmental Services be
authorized to sign an Engineering Agreement.
7. IES11-042 – Award of Tender IES2011-49 – The Supply and pg. 119
Administration of School Crossing Guard Services
RECOMMENDED:
THAT Council receive report IES11-042; and
THAT Tender IES2011-49 – The Supply and Administration of an Adult
School Crossing Guard Service be awarded to Proactive Staffing Services
Inc. O/A Staffing Services for a three (3) school-year term for the amount
of $293,550.73, plus taxes; and
THAT Council authorize the Director of Infrastructure and Environmental
Services to renew Tender IES2011-49 for an additional one school-year
period, pending an analysis and satisfactory performance review by the
Director; and
THAT the Mayor and Town Clerk be authorized to execute the necessary
Agreement, including any and all documents and ancillary agreements
required to give effect to same.
8. IES11-043 – Award of Contract for Consulting Services pg. 122
Master Transportation Operations Study Update
RFP IES2011-55
RECOMMENDED:
THAT Council receive report IES11-043; and
THAT the contract for the provision of consulting services for preparation
of the Master Transportation Operations Study Update be awarded to
HDR Corporation for $59,968.90, excluding taxes; and
Council Meeting Agenda
Tuesday, August 16, 2011
Page 8 of 13
THAT the Director of Infrastructure & Environmental Services be
authorized to sign an Engineering Agreement.
9. IES11-044 – Acceptance of Municipal Services pg. 125
Preserve Homes Subdivision
Registered Plan 65M-3850 and 65M-3851
RECOMMENDED:
THAT Council receive report IES11-044; and
THAT Council accept the municipal services contained within Registered
Plan 65M-3850 and 65M-3851 being Preserve Homes Subdivision Phase
I as detailed in Report No. IES11-044; and
THAT Council enact By-law 5358-11 for the assumption of the subject
municipal services; and
THAT the Director of Infrastructure & Environmental Services be
authorized to issue a Certificate of Acceptance of public works for said
lands as required under Section 3.10 of the Subdivision Agreement; and
THAT the Treasurer be directed to release the municipal servicing
securities held in relation to these parts of the Preserve Homes
Subdivision.
10. IES11-045 – Purchase Order Increase for Project Inspection and pg. 131
Management Services for Tender IES2011-38
Retrofit of Stormwater Management Pond SW2
RECOMMENDED:
THAT Council receive report IES11-045; and
THAT Purchase Order no. 2011000446 issued to the MMM Group Ltd. for
Project Inspection and Management Services for Tender IES2011-38 -
Retrofit of Stormwater Management Pond SW2 be increased from
$20,000 to $46,500, excluding taxes.
Council Meeting Agenda
Tuesday, August 16, 2011
Page 9 of 13
11. LGL11-006 – Revision of the Town’s Litigation and Claims pg. 141
Policy
RECOMMENDED:
THAT report LGL11-006 be received; and
THAT the draft revised Town Administration Procedure No. 52: Litigation
and Claims Policy be brought forward for consideration by General
Committee at its next regular meeting.
12. LGL11-007 – Indemnification By-law pg. 154
RECOMMENDED:
THAT report LGL11-007 be received; and
THAT the draft By-law Number 5359-11, to provide for the indemnification
of members of Council and Town employees for legal expenses and
liability incurred while acting on behalf of the Town of Aurora, be brought
forward for consideration by General Committee at its next regular
meeting.
13. PL11-042 – Application for Site Plan Approval pg. 171
Riyaz Adat
1 Bell Drive
File Number: D11-02-11
RECOMMENDED:
THAT report PL11-042 be received; and
THAT Site Plan Application File D11-02-11 (Riyaz Adat) be approved to
permit the development of the subject lands for the expansion of the
parking lot to a total of 16 spaces; and
THAT 4 additional units of servicing capacity be allocated to the subject
site plan application File No. D11-02-11; and
THAT the Mayor and Town Clerk be authorized to execute the site plan
agreement, including any and all documents and ancillary agreements
required to give effect to same, subject to the outstanding issues outlined
in this report being resolved to the satisfaction of the Planning
Department.
Council Meeting Agenda
Tuesday, August 16, 2011
Page 10 of 13
14. PL11-044 – Demolition Request for Rear Addition to Listed pg. 180
Property on Aurora Register of Properties of Cultural
Heritage Value or Interest – 95 Gurnett Street
RECOMMENDED:
THAT report PL11-044 be received; and
THAT Council approve the demolition of the rear addition at 95 Gurnett
Street.
15. PR11-031 – Parks Ambassador Program pg. 189
RECOMMENDED:
THAT Council receive report PR11-031; and
THAT Council endorse the Parks Ambassador Program on a one-year trial
basis commencing May 1st, 2012; and
THAT staff include $500.00 in the 2012 Operating Budget to support this
initiative and that the Terms of Reference be approved by the Parks and
Recreation Advisory Committee (PRAC).
16. PR11-032 – Sport Aurora – Trillium Application pg. 207
RECOMMENDED:
THAT Council receive report PR11-032; and
THAT Council support the application to the Ontario Trillium Foundation
by Sport Aurora.
17. PR11-033 – Community and Cultural Grants pg. 210
RECOMMENDED:
THAT Council receive report PR11-033; and
THAT Council approve the attached Policy and that $25,000.00 be
approved from existing sources in the Operating Budget each year in
support of the Community and Cultural Grant Program.
Council Meeting Agenda
Tuesday, August 16, 2011
Page 11 of 13
18. PR11-034 – Sponsorship of Third Party Events pg. 222
RECOMMENDED:
THAT Council receive report PR11-034; and
THAT Council approve the attached Policy for Sponsorship of Third Party
Events; and
THAT $5,000.00 be allocated each year in the Operating Budget in
support of the program.
19. PR11-035 – Camel Back Climber – Confederation Park pg. 233
RECOMMENDED:
THAT Council receive report PR11-035; and
THAT Council provide direction to staff on the continued use of the Camel
Back Climber in the Confederation Park Playground.
20. PR11-036 – Award of Sole Source Tender PRS 2011-68 for pg. 246
Two Pre-fabricated Concrete Washroom Buildings
RECOMMENDED:
THAT Council receive report PR11-036; and
THAT Council Award Sole Source Tender PRS2011-68 to HY Grade
Precast Concrete Limited for the provision of two pre-fabricated concrete
washroom buildings in the amount of $157,326.00.
21. PR11-037 – Park Pathway Repairs pg. 252
RECOMMENDED:
THAT Council receive report PR11-037; and
THAT Council approve the expenditure of $95,985.80 required to
complete various park pathway repairs in accordance with the Unit Prices
and Specifications contained in Tender IES2010-68.
Council Meeting Agenda
Tuesday, August 16, 2011
Page 12 of 13
22. PR11-038 – Reallocation of Capital Project Funds pg. 257
RECOMMENDED:
THAT Council receive report PR11-038; and
THAT Council authorize the reallocation of funds in Capital project No.
71058 Top Dresser to the Purchase of a Forestry Truck Mounted Body.
23. Memorandum from Mayor Dawe pg. 260
Re: Westhill Development
Letter from the Honourable John Wilkinson, MPP,
Minister of Environment
RECOMMENDED:
THAT Council receive the memorandum from Mayor Dawe regarding
Westhill Development for information.
24. Memorandum from Mayor Dawe pg. 263
Re: Lake Simcoe Region Conservation Authority Highlights
July 22nd Meeting of the Board
RECOMMENDED:
THAT Council receive the memorandum from Mayor Dawe regarding the
Lake Simcoe Region Conservation Authority Highlights – July 22nd
Meeting of the Board for information.
25. HAC11-02 – Heritage Advisory Committee Report, pg. 265
July 11, 2011
RECOMMENDED:
THAT Council adopt the Heritage Advisory Committee recommendations
of the July 11, 2011 meeting.
Council Meeting Agenda
Tuesday, August 16, 2011
Page 13 of 13
26. AAC11-04 – Accessibility Advisory Committee Report, pg. 267
August 3, 2011
RECOMMENDED:
THAT Council adopt the Accessibility Advisory Committee
recommendations of the August 3, 2011 meeting.