AGENDA - Council - 20110426PUBLIC RELEASE
April 21, 2011
TOWN OF AURORA
COUNCIL MEETING
AGENDA
Tuesday, April 26, 2011
7:00 p.m.
Council Chambers
I DECLARATIONS OF PECUNIARY INTEREST
II APPROVAL OF AGENDA
RECOMMENDED:
THAT the agenda as circulated by the Customer and Legislative Services
Department be approved as presented.
III ADOPTION OF MINUTES
Council Minutes of April 12, 2011 pg. 1
Special Council Minutes of April 12, 2011 pg. 8
RECOMMENDED:
THAT the Council minutes of April 12, 2011 and the Special Council
minutes of April 12, 2011 be adopted as printed and circulated.
IV PRESENTATIONS
V PUBLIC SERVICE ANNOUNCEMENTS
VI DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Council Meeting Agenda
Tuesday, April 26, 2011
Page 2 of 8
VII ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
VIII DELEGATIONS
IX CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
X NOTICE OF MOTION/MOTIONS FOR WHICH NOTICE HAS BEEN
GIVEN
(a) Councillor Pirri pg. 97
Re: Random Recorded Votes
RECOMMENDED:
THAT the Clerk be directed to bring forward an amendment to Council’s
Procedural By-law to provide that recorded votes be conducted randomly.
XI REGIONAL REPORT
XII NEW BUSINESS/GENERAL INFORMATION - COUNCILLORS
XIII CLOSED SESSION
THAT Council resolve into a Closed Session to consider:
1) Litigation or potential litigation, including matters before administrative
tribunals, affecting the municipality or local board;
Re: Stronach Aurora Recreation Complex (Litigation Update)
(Deferred from April 19, 2011 General Committee)
Council Meeting Agenda
Tuesday, April 26, 2011
Page 3 of 8
XIV READING OF BY-LAWS
RECOMMENDED:
THAT the following listed by-laws be given first, second, and third
readings and enacted: and
5319-11 BEING A BY-LAW to amend Municipal pg. 98
Waterworks Distribution By-law
Number 3305-91, as amended
(Report IES11-014 GC April 19, 2011)
5328-11 BEING A BY-LAW to authorize the creation, pg. 100
maintenance and use of temporary borrowing
facilities by the Town of Aurora pending the
receipt of municipal revenues, pursuant to
Section 407 of the Municipal Act, 2001,
S.O.2001, c.25, as amended
(Report CFS11-008 GC April 19, 2011)
5329-11 BEING A BY-LAW to acquire lands for pg. 103
municipal purposes (Case Woodlot Lands).
(Report CAO11-008 GC April 19, 2011)
5331-11 BEING A BY-LAW to provide for the annual pg. 105
remuneration to be paid to the Mayor and
Members of Council
(Report CFS11-012 Council April 26, 2011)
THAT the following listed confirming by-law be given first, second, and
third readings and enacted:
5332-11 BEING A BY-LAW to confirm actions by pg. 107
Council Resulting from Council Meeting 11-12
on April 26, 2011
XV ADJOURNMENT
Council Meeting Agenda
Tuesday, April 26, 2011
Page 4 of 8
AGENDA ITEMS
1. General Committee Meeting pg. 10
Minutes of April 19, 2011
RECOMMENDED:
THAT the minutes of the General Committee meeting of April 19, 2011 be
received and the recommendations carried by the Committee be
approved.
2. CFS11-011 – Expenses Excluded from the 2011 Budget pg. 19
RECOMMENDED :
THAT report CFS11-011 regarding expenses excluded from the 2011
Town of Aurora budget be received for information purposes.
3. CFS11-012 – 2011 Operating and Capital Budgets pg. 24
RECOMMENDED:
a) THAT the 2011 Operating Budget summarized in Attachment #2 which
reflects all revisions recommended for approval by Budget Sub-
Committee, resulting in a recommended 3.79% tax rate increase, a total
tax levy of $29,459,900, and a total expenditure plan of $48,230,300 be
approved; and
b) THAT the 2011 Capital Budget for Repair and Replacement of existing
infrastructure totalling $8,107,656 as listed in Attachment #7, which
reflects all revisions recommended for approval by Budget Sub-
Committee, be approved; and
c) THAT the 2011 Capital Budget for Growth and New Capital totalling
$3,929,370 as listed in Attachment #7, which reflects all revisions
recommended for approval by Budget Sub-Committee, be approved; and
d) THAT the 2011 Capital Budget for Studies and Other Projects totalling
$530,000 as listed in Attachment #7, which reflects all revisions
recommended for approval by Budget Sub-Committee, be approved; and
Council Meeting Agenda
Tuesday, April 26, 2011
Page 5 of 8
e) THAT the Town’s full-time staff complement be increased by 4 to 195
(excluding Library Board and York Central Fire staff) as presented in
Attachment #6 and funded in the 2011 Operating Budget; and
f) THAT a general wage increase of 2.5% effective April 1, 2011, and again
on April 1, 2012, be applied to the Salary Schedule for Full-time
Permanent Non-Bargaining Unit Positions, attachment to corporate Policy
#7; and
g) THAT a general wage increase of 2.5% effective January 1, 2011, and
again on April 1, 2012, be applied to the Rate Schedule for Other-Than-
Continuous-Full-time Non-Bargaining Unit Positions, attachment to
corporate Policy #7; and
h) THAT By-law 4859-06.F be amended to allow the 2011 and any future
economic salary adjustments granted to full-time staff to be extended to
members of Council, and that the necessary by-law be prepared for
adoption; and
i) THAT once updated, the revised compensation schedules be circulated to
all members of Council for information; and
j) THAT a Special General Committee meeting be scheduled for
Wednesday, June 22, 2011, 9:30 a.m. to 3:30 p.m. to review major capital
projects deferred during budget reviews.
4. Deferred from General Committee Meeting of April 19, 2011 (Item 8)
IES11-015 – Train Anti-Whistle – Progress Report pg. 48
RECOMMENDED:
THAT Council receive report IES11-015; and
THAT staff report further to Council on this matter as necessary.
5. Deferred from General Committee Meeting of April 19, 2011 (Item 10)
PR11-007 – 2011 Community Grant Requests pg. 55
RECOMMENDED:
THAT Council receive report PR11-007; and
Council Meeting Agenda
Tuesday, April 26, 2011
Page 6 of 8
THAT Council approve the 2011 Community Grant requests received from
140 Aurora Air Cadets, Ms Jackie Thompson, the Aurora Garden &
Horticultural Society, Special Olympics Ontario-Aurora, Aurora Seniors
Association and Sport Aurora be approved in the amount of $3,957.50.
6. Deferred from General Committee Meeting of April 19, 2011 (Item 12)
PR11-015 – Aurora Seniors Centre Operating Agreement pg. 60
Renewal 2011-2016
RECOMMENDED:
THAT Council receive report PR11-015; and
THAT the Mayor and Clerk be authorized to enter into a renewal
Operating Agreement with the Aurora Seniors Association (A.S.A.) for the
period of 2011 through 2016 for the use and operation of the Aurora
Seniors Centre (90 John West Way).
7. Deferred from General Committee Meeting of April 19, 2011 (Item 14)
Memorandum from Neil Garbe, Chief Administrative Officer pg. 74
Re: Aurora Jazz Festival
RECOMMENDED:
THAT the funds be released for the Aurora Jazz Festival.
8. PR11-017 – 2011 Community Grant Requests pg. 77
RECOMMENDED:
THAT Council receive Report PR11-017; and
THAT Council deny the 2011 Community Grant request received from The
Canadian Cancer Society for their Aurora Relay for Life Event, in the
amount of $650.00, as their application does not meet the criteria for the
80% Residency Rule as required in the Recreation Grant Policy.
Council Meeting Agenda
Tuesday, April 26, 2011
Page 7 of 8
9. CAO11-012 – Award of Contract – Strategic Plan pg. 85
RECOMMENDED:
That Council receive Report CAO11-012 for information; and,
That Council award RFP CAO 2011 – 34 to DPRA for professional
consulting services related to the development of the 2011 Town of Aurora
Strategic Plan to an upset limit of $75,865.00 plus disbursements and
HST.
10. Central York Fire Services - Joint Council Committee Meeting pg. 89
Minutes – Tuesday, March 1, 2011
RECOMMENDED:
THAT the minutes of the Central York Fire Services – Joint Council
Committee meeting on Tuesday, March 1, 2011 be received for
information.
11. Consideration of April 19, 2011 General Committee pg. 95
Closed Session Recommendations
1) Personal matters about an identifiable individual, including municipal or
local board employees;
Re: Applications for the Economic Development Advisory Committee,
Environmental Advisory Committee, Heritage Advisory Committee and
Parks and Recreation Advisory Committee
Closed Session General Committee Recommends:
THAT the following citizen members be appointed to the following advisory
committees:
Economic Development Advisory Committee
1) Kent Dinning
2) Peter M. Dickens
3) Bruce Walkinshaw
4) Marilee Harris
Council Meeting Agenda
Tuesday, April 26, 2011
Page 8 of 8
Environmental Advisory Committee
1) Edward McAleese Addison
2) Judy Gilchrist
3) James McConnell
4) Peter Piersol
5) David Tailefer
6) David Tomlinson
7) Svetoslava Topouzova
Heritage Advisory Committee
1) John McIntyre
2) Jacqueline Stuart
3) Bob McRoberts
4) David Heard
5) Erina Kelly
Parks and Recreation Advisory Committee
1) Gordon Barnes
2) John Clement
3) Juergen Daurer
4) Greg Smith
2) Litigation or potential litigation, including matters before administrative
tribunals, affecting the municipality or local board;
Re: Stronach Aurora Recreation Complex (Litigation Update)
Closed Session General Committee Recommends:
THAT the matter be deferred to the April 26, 2011 Council meeting.
3) Litigation or potential litigation, including matters before administrative
tribunals, affecting the municipality or local board;
Re: Westhill Redevelopment Company Limited v. Town of Aurora
Closed Session General Committee Recommends:
THAT Council receive the confidential Closed Session report dated April 19, 2011
for information.
ADDITIONAL ITEMS
FOR COUNCIL MEETING
Tuesday, April 26, 2011
➢ Delegation (a) Mr. Dan Elliott, Director of Corporate & Financial Services
Re: 2011 Budget in Brief
➢ Memorandum from Dan Elliott, Director of Corporate & Financial Services
Re: Clarification re Two Items of Interest to GC — CFS11-007
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MEMORANDUM
Corporate & Financial
Services Department
Date: April 26, 2011
To: Mayor Dawe and Members of Council
Cc: Neil Garbe, CAO
From: Dan Elliott, Director of Corporate & Financial Services/Treasurer
Re: Clarification re Two Items of Interest to GC — CFS11-007
Recommendation:
That the April 26, 2011 memorandum from the Director of Corporate & Financial
Services be received.
Last week at GC; two items requiring further review and explanation arose in the review
of the capital projects closure report, CFS11-007.
1) Two sale of lands projects, (consec. Page 35, items 1 and 3). These two project
accounts were opened to capture transaction costs and also the proceeds of
sale. The value shown in the "total approved funding" column actually represents
the proceeds of sale upon closure of the transaction. The "total expenditures"
value represents the other costs incurred in the transaction, be it appraisal,
investigation or other similar closure costs. The "current balance" therefore
represents the net proceeds of the transaction. With the transactions now fully
complete, staff are proposing to formally close these projects and move the net
proceeds of sale to the 'Proceeds of Sale of Municipal Land Reserve".
2) "Zero -Turn Mower Replacement' (consec. Page 38, item 5e). This account was
approved for funding of the replacement of a zero -turn mower. The parks group
also has an operating budget account each year for small tools and equipment,
but due to their size, these are not considered formally as "capital' items. For
2010, the operating budget for small items was $20,000. During 2010, in
addition to the intended mower, several operating items were inadvertently
charged to the mower capital account, rather than the operating account. At year
end reviews, this issue was identified, however was not corrected prior to the
close of the books for 2010. The operating account, # 1-4-07303-4021, ended
the year with unspent budget of $18,033, while the over -charges to the capital
account were $22,167. In closing the books for the year end, the unspent
operating dollars were redirected to the municipal capital reserve. To resolve this
now with the books already closed, staff are recommending that the overage in
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the capital account be funded from the municipal capital, and the project account
be closed. The end result is the same overall as if the accounting error had been
corrected before the books were closed and is immaterial to the year end
financial statements as follows:
2010 Operating small tools: Budget
Actual charges
Underspent
Mower Capital account: Budget
Actual charges
Overspent
$20,000
1,967
18,033 moved to mun. capital
$13,798
35,965
22 167 fund from mun. capital
Another capital account related to these mower expenses, with an unspent balance
of approximately $4,000, is now completed and ready to be closed on our next
capital close report.
I trust this information is helpful. Staff apologize for the confusion arising from our error.
Respectfully,
Iliott
Treasurer
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