AGENDA - Council - 20110222PUBLIC RELEASE
February 18, 2011
TOWN OF AURORA
COUNCIL MEETING
AGENDA
Tuesday, February 22, 2011
7:00 p.m.
Council Chambers
I DECLARATIONS OF PECUNIARY INTEREST
II APPROVAL OF AGENDA
RECOMMENDED:
THAT the agenda as circulated by the Customer and Legislative Services
Department be approved as presented.
III OPEN FORUM
IV ADOPTION OF MINUTES
Council Minutes of February 8, 2011 pg. 1
RECOMMENDED:
THAT the Council minutes of February 8, 2011 be adopted as printed and
circulated.
V PRESENTATIONS
(a) Shelley Ware, Special Events Coordinator pg. 10
Re: Aurora Borealis Presentation
Council Meeting Agenda
Tuesday, February 22, 2011
Page 2 of 8
(b) Memorandum from Mayor Dawe pg. 11
Re: Ontario Heritage Trust
Heritage Community Recognition Program Awards
(approximately 30 minutes required)
VI PUBLIC SERVICE ANNOUNCEMENTS
VII DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
VIII ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
IX DELEGATIONS
(a) Susan Morton-Leonard, AFA Volunteer Communication pg. 12
Coordinator, and Phillipa Wild, AFA Director
Re: 2011 Aurora Jazz + Festival
X CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
XI REGIONAL REPORT
None
XII NEW BUSINESS/GENERAL INFORMATION - COUNCILLORS
XIII CLOSED SESSION
None
Council Meeting Agenda
Tuesday, February 22, 2011
Page 3 of 8
XIV READING OF BY-LAWS
RECOMMENDED:
THAT the following listed confirming by-law be given first, second, and
third readings and enacted:
5308-11 BEING A BY-LAW to confirm actions by pg. 112
Council Resulting from Council Meeting
on February 22, 2011
XV ADJOURNMENT
Council Meeting Agenda
Tuesday, February 22, 2011
Page 4 of 8
AGENDA ITEMS
1. General Committee Meeting pg. 13
Minutes of February 15, 2011
RECOMMENDED:
THAT the minutes of the General Committee Meeting of February 15,
2011 be received and the recommendations carried by the Committee be
approved.
2. Special General Committee Meeting –Capital Budget & pg. 20
Public Consultation
Minutes of February 5 and 7, 2011
RECOMMENDED:
THAT the minutes of the Special General Committee Meeting of February
5 and 7, 2011 be received.
3. Special General Committee Meeting – Operating Budget pg. 27
Minutes of February 14, 2011
RECOMMENDED:
THAT the minutes of the Special General Committee Meeting of February
14, 2011 be received.
4. Special General Committee Meeting – Audit Committee pg. 33
Minutes of February 15, 2011
RECOMMENDED:
THAT the minutes of the Special General Committee Meeting of February
15, 2011 be received and the recommendations carried by the Committee
be approved.
Council Meeting Agenda
Tuesday, February 22, 2011
Page 5 of 8
5. Deferred from General Committee Meeting of February 1, 2011 (Item 2)
BBS11-001 – Award of Request for Proposal No. CLS2010-34 pg. 35
Customer Service Strategy
RECOMMENDED:
THAT Council receive Report No. BBS11-001; and
THAT Request for Proposal No. CLS2010-34 (the “RFP”) – for the
consulting services related to the development of a Customer Service
Strategy, be awarded to Atfocus Inc. at its bid price of $78,100 excluding
taxes; and
THAT the consulting fees be funded through the 2010 budget approved
Capital Project 12016 – Customer Care Implementation Plan in the
amount of $50,000 and the remaining $28,100 be funded by 2010 unspent
consulting dollars by way of a budget carry-forward; and
THAT the Mayor and Town Clerk be authorized to execute an Agreement
with Atfocus Inc. for the provision of consulting services with respect to the
RFP.
6. Deferred from Council Meeting of January 25, 2011 (Item 2)
IES11-002 – Award of RFP NO. IES2010-73 - Architectural pg. 41
Consulting Services for a New Operations Centre
RECOMMENDED:
THAT Council receive report no. IES11-002; and
THAT Council approve the award of RFP No. IES2010-73 for the services
of an architect for a facility and site space needs assessment, analysis,
options, recommendations and preliminary design work in the amount
$98,475, excluding taxes, to OneSpace Unlimited Incorporated in
accordance with the Purchasing By-law.
Council Meeting Agenda
Tuesday, February 22, 2011
Page 6 of 8
7. Deferred from General Committee Meeting of February 1, 2011 (Item 4)
IES11-005 – Implementation of a Work Order Management/Asset pg. 46
Management System (WAMS)
RECOMMENDED:
THAT Council receive report No. IES11-005; and
THAT Council authorize increasing the current contract with GHD Inc. by
$152,825 to a revised amount of $231,445, excluding taxes, to support
Phase 2 activities.
8. Memorandum from Councillor Wendy Gaertner pg. 55
Re: Arboretum News – Winter 2011
RECOMMENDED:
THAT Council receive the memorandum, regarding Arboretum News –
Winter 2011, for information.
9. Memorandum from Councillor Evelyn Buck pg. 59
Re: Motion Re: Awarding of Contracts During Council Recess
(Notice of Motion given at General Committee Meeting of
February 15, 2011)
RECOMMENDED:
THAT Council provide direction.
10. Memorandum from Councillor Evelyn Buck pg. 60
Re: Motion Re: Church Street School Cultural Services
(Notice of Motion given at General Committee Meeting of
February 15, 2011)
RECOMMENDED:
THAT Council provide direction.
Council Meeting Agenda
Tuesday, February 22, 2011
Page 7 of 8
11. Memorandum from Councillor Evelyn Buck pg. 61
Re: Motion Re: Legal Costs Incurred By the Former Mayor
(Notice of Motion given at General Committee Meeting of
February 15, 2011)
RECOMMENDED:
THAT Council provide direction.
.
12. Memorandum from Councillor Evelyn Buck pg. 62
Re: Motion Re: Town’s Legal Costs Related to Westhill
Development Application
(Notice of Motion given at General Committee Meeting of
February 15, 2011)
RECOMMENDED:
THAT Council provide direction.
13. Memorandum from John D. Leach, Director of Customer and pg. 63
Legislative Services/Town Clerk
Re: Reconsideration / Regional Modifications and Approval of the
2C Secondary Plan (OPA 73) / Report PL11-003
RECOMMENDED:
THAT Council provide direction.
14. Memorandum from Cindy Janzen, Manager of Legislative pg. 108
Services/Deputy Clerk
Re: Confidential memorandum dated December 14, 2010 from the Director
of Legal Services/Town Solicitor entitled “Morris v. Johnson et al. -
Defamation Action
RECOMMENDED:
THAT Council receive the confidential memo dated December 14, 2010
from the Director of Legal Services/Town Solicitor entitled “Morris v.
Johnson et al. – Defamation Action.
Council Meeting Agenda
Tuesday, February 22, 2011
Page 8 of 8
15. Memorandum from Cindy Janzen, Manager of Legislative pg. 109
Services/Deputy Clerk
Re: Appointments to Statutory Boards and Committees
RECOMMENDED:
THAT Council endorse the following citizen and Council member
appointments; and
THAT the Clerk be directed to bring forward the necessary by-laws for
adoption.
16. Memorandum form Dan Elliott, Director of Corporate and pg. 111
Financial Services/Treasurer
Re: Budget Committee Minutes – Receive Only
RECOMMENDED:
THAT the Special General Committee meeting minutes – Operating and
Capital Budgets, included on tonight’s agenda, be received for information
and public transparency purposes only.