AGENDA - Council - 20110125PUBLIC RELEASE
January 21, 2011
TOWN OF AURORA
COUNCIL MEETING
AGENDA
Tuesday, January 25, 2011
7:00 p.m.
Council Chambers
I DECLARATIONS OF PECUNIARY INTEREST
II APPROVAL OF AGENDA
RECOMMENDED:
THAT the agenda as circulated by the Customer and Legislative Services
Department be approved as presented.
III OPEN FORUM
IV ADOPTION OF MINUTES
Council 10-28 Minutes of Tuesday, December 14, 2010 pg. 1
Special Council 10-29 Minutes of Tuesday, December 21, 2010 pg. 12
Special Council 10-30 Minutes of Tuesday, December 21, 2010 pg. 14
RECOMMENDED:
THAT the Council 10-28 minutes of Tuesday, December 14, 2010, Special
Council 10-29 minutes of Tuesday, December 21, 2010 and the Special
Council 10-30 minutes of Tuesday, December 21, 2010 be adopted as
printed and circulated.
Council Meeting Agenda
Tuesday, January 25, 2011
Page 2 of 8
V PRESENTATIONS
(a) Ilmar Simanovskis, Director of Infrastructure & Environmental pg. 17
Services; and Rosa D’Amico, Manager, Infrastructure &
Business Management (A), and Tracey Carrigan, Manager of
Environmental Education & Promotion, Environmental
Services Department, York Region
Re: Inflow & Infiltration Reduction and Long-Term Water
Conservation Strategies
VI PUBLIC SERVICE ANNOUNCEMENTS
VII DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
VIII ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
IX DELEGATIONS
(a) Svetoslava Topouzova, George Topouzov, Residents pg. 32
Re: Request to Convert the Area at Bayview Avenue and
St. John’s Sideroad into a Community Park
(Deferred from General Committee meeting of January 18, 2011)
(b) Gordon Barnes, Resident pg. 39
Re: Item 6 (13) PL11-003 – Regional Modifications and
Approval of the 2C Secondary Plan (OPA # 73)
X CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
XI REGIONAL REPORT
York Regional Council Highlights – December 16, 2010 pg. 167
Mayor’s Report
RECOMMENDED:
THAT the Regional Report be received for information.
Council Meeting Agenda
Tuesday, January 25, 2011
Page 3 of 8
XII NEW BUSINESS/GENERAL INFORMATION - COUNCILLORS
XIII CLOSED SESSION
THAT Council resolve into a Closed Session to consider:
¾ Litigation or potential litigation, including matters before administrative
tribunals, affecting the municipality or local board;
Re: Morris v. Johnson et al. - Defamation Action
(Information to be provided at Council meeting on January 25, 2011)
¾ Advice that is subject to solicitor-client privilege, including
communications necessary for that purpose;
Re: Confidentiality and E-mail Communication
XIV READING OF BY-LAWS
RECOMMENDED:
THAT the following listed by-laws be given first, second, and third
readings and enacted; and
5298-11 BEING A BY-LAW to amend the Services pg. 171
Agreement with the Town of Newmarket for
a consolidated Fire and Emergency Services
Department
THAT the following listed confirming by-law be given first, second, and
third readings and enacted:
5304-11 BEING A BY-LAW to confirm actions by pg. 172
Council Resulting from Council Meeting on
Tuesday, January 25, 2011
XV ADJOURNMENT
Council Meeting Agenda
Tuesday, January 25, 2011
Page 4 of 8
AGENDA ITEMS
1. General Committee Meeting pg. 40
Minutes of Tuesday, January 18, 2011
RECOMMENDED:
THAT the minutes of the General Committee Meeting of Tuesday, January
18, 2011 be received and the recommendations carried by the Committee
be approved.
2. Deferred from General Committee Meeting of January 18, 2011
(7) IES11-002 – Award of RFP No. IES2010-73 – Architectural pg. 52
Consulting Services for a New Operations Centre
RECOMMENDED:
THAT Council receive report no. IES11-002; and
THAT Council approve the award of RFP No. IES2010-73 for the services
of an architect for a facility and site space needs assessment, analysis,
options, recommendations and preliminary design work in the amount
$98,475, excluding taxes, to OneSpace Unlimited Incorporated in
accordance with the Purchasing By-law.
3. Deferred from General Committee Meeting of January 18, 2011
(9) IES11-004 – Janitorial Services Contract for Town of pg. 56
Aurora Facilities
RECOMMENDED:
THAT Council receive report No. IES11-004; and
THAT Council approve award of RFP IES2010-71 for janitorial supplies
and services to Royal Building Cleaning Ltd. in the amount of $1,883,080,
excluding taxes, over a five (5) year period.
Council Meeting Agenda
Tuesday, January 25, 2011
Page 5 of 8
4. Deferred from General Committee Meeting of January 18, 2011
(10) IES11-005 – Implementation of a Work Order Management/ pg. 60
Asset Management System (WAMS)
RECOMMENDED:
THAT Council receive report No. IES11-005; and
THAT Council authorize increasing the current contract with GHD Inc. by
$152,825 to a revised amount of $231,445, excluding taxes, to support
Phase 2 activities.
5. Deferred from General Committee Meeting of January 18, 2011
(12) PL11-002 – Applications to Amend the Official Plan and pg. 68
P.A.R.C.E.L. Inc.
Plan M-42, Block B & Part of Block A
Official Plan Amendment File Number: D09-03-08
Zoning By-law Amendment File Number: D14-14-08
RECOMMENDED:
THAT report PL11-002 be received; and
THAT Council endorse in principle the applicant’s revised development
proposal subject to further negotiations; and
THAT Council direct Staff to represent the Town’s position at the Ontario
Municipal Board (OMB) and engage in mediation with the applicant if
necessary.
6. Deferred from General Committee Meeting of January 18, 2011
(13) PL11-003 – Regional Modifications and Approval of the pg. 104
2C Secondary Plan (OPA # 73)
RECOMMENDED:
THAT staff report PL11-003 be received; and
THAT Council endorse the Region’s proposed modifications to the 2C
Secondary Plan (OPA 73) with the suggested revision as outlined within
modification # 7; and
Council Meeting Agenda
Tuesday, January 25, 2011
Page 6 of 8
THAT Council determine its position pertaining to the parkland
requirements for the 2C Secondary Plan.
7. Memorandum from Mayor Geoffrey Dawe pg. 149
Re: Thank You Letter from Eric Jolliffe, York Regional Police
RECOMMENDED:
THAT Council receive the Thank You Letter from Eric Jolliffe, York
Regional Police for information.
8. Memorandum from Mayor Geoffrey Dawe pg. 151
Re: Termination of the Contract for the Integrity Commission
Services and Review of the Code of Conduct
(Notice of Motion provided at Council meeting of December 14, 2010)
RECOMMENDED:
THAT Council provide direction.
9. Memorandum from John D. Leach, Director of Customer and pg. 154
Legislative Services, Town Clerk
Re: Integrity Commissioner/Notice of Contract Termination
RECOMMENDED:
THAT the letter from the Integrity Commissioner dated January 20, 2011
providing notice of termination of his contract be received.
10. Memorandum from Mayor Geoffrey Dawe pg. 157
Re: Removal from the Town’s Website of the Code of Conduct
Complaint Against Councillor Buck
(Notice of Motion provided at Council meeting of December 14, 2010)
RECOMMENDED:
THAT Council provide direction.
Council Meeting Agenda
Tuesday, January 25, 2011
Page 7 of 8
11. Memorandum from Councillor Buck pg. 160
Re: Motion regarding Reverting the Aurora Town Hall Address
Back to 100 John West Way
(Notice of Motion provided at Council meeting of December 14, 2010)
RECOMMENDED:
THAT Council provide direction.
12. Memorandum from Councillor Buck pg. 161
Re: Motion regarding Partnership with Neighbourhood Network
(Notice of Motion provided at Council meeting of December 14, 2010)
RECOMMENDED:
THAT Council provide direction.
13. Memorandum from Cindy Janzen, Manager of Legislative pg. 162
Services/Deputy Clerk
Re: By-law 5298-11 – Agreement for Consolidated Fire Services
Department – Amendment to Schedule A - Membership
RECOMMENDED:
THAT Council receive for information this memorandum regarding By-law
5298-11 being a by-law to amend the Services Agreement with the Town
of Newmarket for a consolidated Fire and Emergency Services
Department; and
THAT Council enact By-law 5298-11.
14. Memorandum from Cindy Janzen, Manager of Legislative pg. 165
Services/Deputy Clerk
Re: Change to Budget Meetings
RECOMMENDED:
THAT Council cancel the Saturday, February 12, 2011 Special General
Committee meeting (operating budget); and
THAT Council add a Special General Committee meeting (operating
budget) on Monday, February 14, 2011 at 9:00 a.m. to 4:00 p.m.
Council Meeting Agenda
Tuesday, January 25, 2011
Page 8 of 8
15. Reporting Out from Closed Session Meeting of January 18, 2011 pg. 166
RECOMMENDED:
THAT the following recommendations from the Closed Session meeting of
General Committee held on January 18, 2011 regarding the following
matter be reported out and adopted:
A proposed or pending acquisition or disposition of land by the
municipality or local board;
Re: CAO11-001 - Acquisition of Balance of the Case Woodlot
THAT the Chief Administrative Officer be directed to arrange the terms
and conditions of an Offer to Sell Agreement with the owner of the balance
of the Case Woodlot lands, currently Brookfield Homes (Ontario) Ltd., to
sell the lands to the Town; and
THAT the Chief Administrative Officer report back to Council with the
proposed final Offer to Sell Agreement for Council’s consideration and
approval along with the applicable By-law for enactment; and
THAT staff be directed, in connection with the Town’s proposed
acquisition of the balance of the Case Woodlot lands, to request from The
Regional Municipality of York, a contribution from the Greening Strategy
Land Securement Fund, and that the Mayor and Clerk be authorized to
execute such documents necessary to complete such request.
Reporting out from Closed Session Meeting of January 18, 2011
RECOMMENDED:
THAT the confidential recommendations from the Closed Session meeting
of General Committee held on January 18, 2011 regarding the following
matter be adopted:
Litigation or potential litigation, including matters before administrative
tribunals, affecting the municipality or local board;
Re: Morris v. Johnson et al. - Defamation Action
ADDITIONAL ITEMS
FOR COUNCIL MEETING
Tuesday, January 25, 2011
New Delegation Re: Item 11 - Motion Regarding Reverting the Aurora Town Hall
Address to 100 John West Way
➢ (c) Graham Wride
RECOMMENDED:
THAT the comments of the delegate be received and referred to Item 11.
New Delegation Re: Item 5 - PL11-002 — Applications to Amend the Official Plan
and Zoning By-law P.A.R.C.E.L. inc.
➢ (d) Susan Walmer, Representing Ratepayers of Aurora Yonge South (RAYS)
RECOMMENDED:
THAT the comments of the delegate be received and referred to Item 5.
Additional Information Re: Item 5 - PI11-002 — Applications to Amend the Official Plan
and Zoning By-law P.A.R.C.E.L. inc
➢ Correspondence received from N. Jane Pepino, Representing P.A.R.C.E.L. Inc.
RECOMMENDED:
THAT the email from the Email from N. Jane Pepino be received and
referred to Item 5.
Additional Information Re: Item 6 - PL11-003 — Regional Modifications and Approval
of the 2C Secondary Plan (OPA#73)
➢ Delegation (b) Gordon Barnes PowerPoint Presentation
RECOMMENDED:
THAT the comments and presentation made by the delegate, Gordon
Barnes, be received and referred to Item 6.
➢ Email from Ian Laing, Fire Chief of Central York Fire Services
Re: Hartwell Way Extension
RECOMMENDED:
THAT the email from the Fire Chief of Central York Fire Services be
received and referred to Item 6.
➢ Correspondence received from Don given, President, Malone Given
Parsons Ltd.
Re: Clarification of Comments Made Regarding the 2C Secondary Plan
RECOMMENDED:
THAT the correspondence received from Don Given, President, Malone
Given Parsons Ltd., be received and referred to Item 6.
Customer and Legislative Services
Town Clerk
905-727-3123
info@e-aurora.ca
Town of Aurora
1 Municipal Drive,
Box 1000. Aurora. ON L4G 6J1
Requests for delegation status, any written submissions and background information for
consideration by Council or committees of Council must be submitted to the Clerk's office by
4:30 P.M. ON THE MONDAY PRIOR TO THE REQUESTED MEETING
COlrunluuty
Name of group or person(s) being represented, if applicable:
R.A.Y.S. Ratepayers of Aurora Yonge, South
Brief statement of issue or purpose of deputation:
To provide addifionai information and clarification of the position of the Ratepayers of Aurora Yonge South on this development
application:
Personal information on this form is collected under the legal authority of the Municipal Act,_ as amended. The information is collected
and maintained for the purpose of creating a record that is available to the general public, pursuant to Section 27 of the Municipal
Freedom of Information and Protection of Privacy Act. Questions about this collection should be directed to the Town Clerk, Town of
Aurora, 1 Municipal Drive, Box 1000, Aurora, Ontario; L4G 6J1, Telephone 905-727-3123.
AIRD & BERLIS LLP
Barristers and Solicitors
N. Jane Pepino, C.M., Q.C., LL.D.
Direct: 416.865.7727
E-mail".jpepino@airdberlis.com
VIA EMAIL: jleach@e-aurora.ca
File: 106377
January 24, 2011
Mayor Dawe and Members of Council
Town of Aurora
1 Municipal Drive, Box 100
Aurora, ON L4G 6J1
Attention: John Leach, Clerk
Dear Mayor Dawe and Members of Council:
Application by P.A.R.C.E.L. Inc.
Southwest Corner of Yonge Street and Elderberry Trail
I represent the landowner applicant in this matter.
I have been provided with a copy of a Notice from the Ratepayers of Aurora Yonge South
who, together with a representative of the residents of Ascot Park, have requested that
Council defer its decision on the staff report to the next Council meeting; instruct the
solicitor to either adjourn the presently scheduled February 7th prehearing, or to request
another prehearing subsequent to February 8th; and instruct planning staff to assist
discussions between the ratepayers and the applicant.
On behalf of our client, we consent to Council passing a resolution in accordance with
these requests: discussions between the parties are under way that, given additional time,
may be able to satisfactorily address issues with respect to this application.
Yours truly,
AIRQ & BERLIS LLP
t
NJP/sh N. Jane Pepino, C.M., Q.C., LL.D.
C.C. Christopher Cooper, Solicitor, Town of Aurora
Ratepayers of Aurora Yonge South: Warren McClure, John Green
and Susan Walmer
Ascot Park: Randy Hammond
Dr. Bijan Pardis, P.A.R.C.E.L. Inc.
7749793.1
Brookfield Place, 181 Bay Street, Suite 1800, Box 754 . Toronto, ON - M51 2T9 . Canada
416.963,1500 r416.863.1515
2.0 Wise Use and Management of Resources
Ontario s long-term prosperity, environmental
health, and social well-being depend on protecting
natural heritage, water, agricultural, mineral and
cultural heritage and archaeological resources for
their economic, environmental and social benefits.
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The community is to be beautiful
and safe, and will encourage an
active, healthy lifestyle through
highly interconnected greenlands
and trail systems.
The community is to be beautiful
and safe, and will encourage an
active, healthy lifestyle through
and trail systems.
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The community is to be beautiful
and safe, and will encourage an
active, healthy lifestyle through
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