AGENDA - Council - 20201215Town of Aurora
Council Meeting Revised Agenda
Date:Tuesday, December 15, 2020
Time:7 p.m.
Location:Video Conference
Pages
1.Procedural Notes
This meeting will be held electronically as per Section 19. i) of the Town's
Procedure By-law No. 6228-19, as amended, due to the COVID-19 situation.
Added item is marked with an asterisk(*).
2.Approval of the Agenda
3.Declarations of Pecuniary Interest and General Nature Thereof
4.Community Presentations
4.1.Lori Hoyes, President, Aurora Royal Canadian Legion Branch 385, and Bill
Newman, Resident; Re: Proposed Korean War Memorial to Auroran
Soldiers
5.Delegations
Note: Anyone wishing to provide comment on an agenda item is encouraged to
visit www.aurora.ca/participation for guidelines on electronic delegation.
6.Consent Agenda
That the following Consent Agenda items, 6.1 to 6.11 inclusive, be approved:
6.1.Council Meeting Minutes of November 24, 2020 1
That the Council meeting minutes of November 24, 2020, be
adopted as circulated.
1.
6.2.Council Closed Session Minutes of November 17, 2020 (confidential
attachment)
That the Council Closed Session minutes of November 17, 2020,
be adopted as circulated.
1.
6.3.Council Closed Session Public Meeting Minutes of November 17, 2020 13
That the Council Closed Session Public meeting minutes of
November 17, 2020, be adopted as circulated.
1.
6.4.Council Closed Session Minutes of November 24, 2020 (confidential
attachment)
That the Council Closed Session minutes of November 24, 2020,
be adopted as circulated.
1.
6.5.Council Closed Session Public Meeting Minutes of November 24, 2020 17
That the Council Closed Session Public meeting minutes of
November 24, 2020, be adopted as circulated.
1.
6.6.Council Closed Session Minutes of December 1, 2020 (confidential
attachment)
That the Council Closed Session minutes of December 1, 2020,
be adopted as circulated.
1.
6.7.Council Closed Session Public Meeting Minutes of December 1, 2020 21
That the Council Closed Session Public meeting minutes of
December 1, 2020, be adopted as circulated.
1.
6.8.Council Public Planning Meeting Minutes of December 8, 2020 25
That the Council Public Planning meeting minutes of December
8, 2020, be adopted as circulated.
1.
6.9.Memorandum from Councillor Gaertner; Re: Lake Simcoe Region
Conservation Authority Board Meeting Highlights of October 30, 2020
30
That the memorandum regarding Lake Simcoe Region
Conservation Authority Board Meeting Highlights of October 30,
2020, be received for information.
1.
6.10.Memorandum from Mayor Mrakas; Re: Committee Appointments 34
That Members of Council be appointed to the following Boards
and Committees effective January 2021:
1.
Accessibility Advisory Committee – Councillor John Gallo•
Aurora Economic Development Corporation – Mayor
Mrakas, Councillor Harold Kim
•
Aurora Public Library Board – Councillors John Gallo and
Sandra Humfryes
•
Aurora Cultural Centre Board – Councillors Wendy Gaertner
and Rachel Gilliland
•
Community Advisory Committee – Councillor Sandra
Humfryes
•
Environmental Advisory Committee – Councillor Rachel
Gilliland
•
Finance Advisory Committee – Mayor Mrakas, Councillors
Michael Thompson and Harold Kim
•
Heritage Advisory Committee – Councillor Sandra
Humfryes
•
Joint Council Committee – Councillors Michael Thompson,
John Gallo, and Rachel Gilliland
•
Lake Simcoe Region Conservation Authority – Councillor
Wendy Gaertner
•
*6.11.Library Square Project Monitoring Task Force Meeting Minutes of
November 3, 2020
35
That the Library Square Project Monitoring Task Force meeting
minutes of November 3, 2020, be received for information.
1.
7.Standing Committee Reports
7.1.General Committee Meeting Report of December 1, 2020 39
That the General Committee meeting report of December 1,
2020, be received and the recommendations carried by the
Committee approved.
1.
7.1.1.FIN20-028 - Q3 2020 Sole and Single Source Report
That Report No. FIN20-028 be received for information.1.
7.1.2.Heritage Advisory Committee Meeting Minutes of November 2,
2020
That the Heritage Advisory Committee meeting minutes
of November 2, 2020, be received for information.
1.
7.1.3.Accessibility Advisory Committee Meeting Minutes of
November 11, 2020
That the Accessibility Advisory Committee meeting
minutes of November 11, 2020, be received for
information.
1.
7.1.4.Community Advisory Committee Meeting Minutes of November
19, 2020
That the Community Advisory Committee meeting
minutes of November 19, 2020, be received for
information.
1.
7.1.5.Finance Advisory Committee Meeting Minutes of November 26,
2020
That the Finance Advisory Committee meeting minutes
of November 26, 2020, be received for information.
1.
7.1.6.PDS20-075 - Heritage Permit Application, 23 Mark Street, HPA-
2020-02
That Report No. PDS20-075 be received; and1.
That Heritage Permit Application File: HPA-2020-02 to
permit the replacement of twenty-seven windows on
the existing dwelling at 23 Mark Street be approved.
2.
7.1.7.PDS20-076 - Heritage Permit Application, Elmwood Lodge: The
Reuben J. Kennedy House, 15032 Yonge Street, File Number:
HPA-2019-07
That Report No. PDS20-076 be received; and1.
That Heritage Permit Application File: HPA-2019-07 to
permit the removal of twelve louvered window shutters
on the Reuben J. Kennedy House at 15032 Yonge
Street be refused.
2.
7.1.8.OPS20-018 - Tree Removal Permit Application - 17 Church
Street
That Report No. OPS20-018 be received; and1.
That the Tree Removal Permit Application for the
removal of three trees (two Norway Maples, one Silver
Maple) and relocation of one tree 5 (Locust) at 17
Church Street be approved as presented by the
2.
applicant.
7.1.9.CS20-025 - Modernized Fence By-law
That Report No. CS20-025 be received; and1.
That a new Fence By-law be brought forth and enacted
at a future Council meeting to repeal and replace the
current Fence By-law No. 4753.05.P; and
2.
That an amendment to the Fees and Charges By-law be
brought forward to a future Council meeting to
implement fees associated with a fence variance
process; and
3.
That an amendment to the Aurora Appeal Tribunal By-
law be brought forward to a future Council meeting for
enactment.
4.
7.1.10.CS20-026 - Pending List Update
That Report No. CS20-026 be received; and1.
That items marked “Completed” be removed from the
Pending List.
2.
7.1.11.FIN20-029 - Annual Cancellation, Reduction or Refund of
Property Taxes under Sections 357 and 358 of the Municipal
Act
That Report No. FS20-029 be received; and1.
That total property taxes in the amount of $4,072.20
due from the property owners be adjusted pursuant to
Section 357 of the Municipal Act, 2001, as amended
(the Act); and
2.
That total property taxes in the amount of $10,923.45
due to the property owners be adjusted pursuant to
Section 358 of the Act; and
3.
That any associated interest charged applicable to
these adjustments be cancelled in proportion to the
total property taxes adjusted; and
4.
That the Director of Finance, Treasurer be directed to
remove said property taxes from the collector’s roll
reflecting these property tax adjustments; and
5.
That the Director of Finance, Treasurer be delegated6.
the authority, to process and remove property taxes
from the collector’s roll reflecting property tax
adjustments throughout the calendar year, as set out in
sections 357 and 358 of the Municipal Act, and with an
information report presented to Council at the end of
each calendar year.
7.1.12.PDS20-071 - Application for Draft Plan of Subdivision, 15370
Leslie (Skale) Inc., 15370 Leslie Street, Part Lot 2, Concession 2,
File Number: SUB-2019-02, Related File Numbers: ZBA-2017-02
and SP-2017-02
That Report No. PDS20-071 be received; and1.
That the Draft Plan of Subdivision file No. SUB-2019-02
to create one block on a plan of subdivision to facilitate
the future development of four common elements
condominium townhouse blocks be approved, subject
to the conditions of approval attached hereto as
Schedule ‘A’.
2.
7.2.Budget Committee Meeting Reports of November 2020
That the following Budget Committee meeting report items,
7.2.1 to 7.2.5 inclusive, be received:
1.
7.2.1.Budget Committee Meeting Report of November 9, 2020 47
That the Budget Committee meeting report of
November 9, 2020, be received for information.
1.
7.2.2.Budget Committee Meeting Report of November 16, 2020 51
That the Budget Committee meeting report of
November 16, 2020, be received for information.
1.
7.2.3.Budget Committee Meeting Report of November 21, 2020 56
That the Budget Committee meeting report of
November 21, 2020, be received for information.
1.
7.2.4.Budget Committee Meeting Report of November 23, 2020 63
That the Budget Committee meeting report of
November 23, 2020, be received for information.
1.
7.2.5.Budget Committee Meeting Report of November 30, 2020 68
That the Budget Committee meeting report of
November 30, 2020, be received for information.
1.
8.Consideration of Items Requiring Discussion (Regular Agenda)
8.1.FIN20-030 - 2021 Final Approved Budget 71
That Report No. FIN20-030 be received; and1.
That Council approve the operating budget as follows:2.
The 2021 and 2022 operating budget as summarized in
Attachment 1; and
a.
Up to a maximum of $69,200 in funding for 2021 from the
Library Square Operating budget to offset any core
operating deficits experienced by the Aurora Cultural Centre
that it is unable to fund through other funding sources; and
b.
Up to a maximum of $151,100 in funding for 2021 from the
Library Square Operating budget to offset any relocation
driven operating deficits experienced by the Aurora Cultural
Centre that it is unable to fund through other funding
sources; and
c.
The previously approved $50,000 contribution to the Aurora
Cultural Centre in support of the Kaleidoscope in Schools
Pilot program be transferred to 2021; and
d.
The water, wastewater and storm water rates that are
required in order to fully fund each of these services as
summarized in Table 1; and
e.
That the necessary tax and water billing by-laws be enacted
at a future Council meeting; and
f.
That a total budget of $12,194,100 and $12,607,600 be approved
for 2021 and 2022, respectively relating to the Town’s share for
Fire Services; and
3.
That Council approve the capital budget as follows:4.
The 2021 capital budget authority and planned spending by
project as detailed in the budget binder tabled on October
27, 2020 and as amended in this report and as summarized
in Attachments 2 and 3; and
a.
The 2021 capital budget authority and planned spending for
the roads, facilities, fleet and storm sewer repair and
replacement capital programs as detailed in the budget
b.
binder tabled on October 27, 2020, as summarized in Table
2 and subject to the rules detailed in this report; and
The funding sources for each capital project as reviewed
and recommended by Budget Committee on November 21,
2020; and
c.
That to ensure the Town’s continued compliance with O. Reg
588/17:
5.
Staff be directed to apply for a grant opportunity from the
Federation of Canadian Municipalities’ Municipal Asset
Management Program for the development of an updated
Asset Management Plan for the Town of Aurora; and
a.
The Town of Aurora commit to the development of an O.
Reg 588/17 compliant Asset Management Plan as per its
submitted proposed project to the Federation of Canadian
Municipalities’ Municipal Asset Management Program to
advance its asset management program; and
b.
The Town of Aurora commit $20,000 of its capital budget
toward the costs of this initiative; and
c.
That Council approve debt authority to support the capital plan
as follows:
6.
Debt authority of up to $3,375,000 for the Hallmark Baseball
Diamonds project; and
a.
Debt authority of up to $8,200,000 for the SARC Gymnasium
capital project; and
b.
Treasurer be authorized to proceed with the next steps in
the acquisition of the approved debt authority; and
c.
That the reconciliation of the 2021 to 2022 operating budgets to
the full accrual basis of accounting, as required under Ontario
Regulation 284/09, as summarized in Attachment 4 be
endorsed.
7.
8.2.FIN20-031 - 2020 Interim Forecast Update Report - as of October 31,
2020
95
That Report No. FIN20-031 be received for information.1.
9.Motions
10.Regional Report
10.1.York Regional Council Highlights - November 19, 2020 110
That the Regional Report of November 19, 2020, be received for
information.
11.New Business
12.By-laws
12.1.By-law No. XXXX-20 - Being a By-law to levy Interim Property Taxes for
the 2021 taxation year
119
12.2.By-law No. XXXX-20 - Being a By-law to establish lands, forming part of
Centre Street, as a highway
121
12.3.By-law No. XXXX-20 - Being a By-law to authorize the expropriation of
certain lands for the purpose of road widening and other road
improvements, including the construction of a right-turn lane, at the
northwest corner of Yonge St and Wellington St West
122
13.Closed Session
There are no Closed Session items for this meeting.
14.Confirming By-law
14.1.By-law No. XXXX-20 - Being a By-law to confirm actions by Council
resulting from a Council meeting on December 15, 2020
124
15.Adjournment
1
Town of Aurora
Council
Meeting Minutes
Date:
Time:
Location:
Tuesday, November 24, 2020
7:00 p.m.
Video Conference
Council Members: Mayor Mrakas (Chair)
Councillor Kim
Councillor Gaertner
Councillor Humfryes
Councillor Thompson
Councillor Gilliland
Councillor Gallo
Other Attendees: Doug Nadorozny, Chief Administrative Officer
Allan Downey, Director of Operations
Robin McDougall, Director of Community Services
Techa van Leeuwen, Director of Corporate Services
Rachel Wainwright-van Kessel, Director of Finance
David Waters, Director of Planning and Development Services
Patricia De Sario, Town Solicitor
Eliza Bennett, Acting Manager, Corporate Communications
Michael de Rond, Town Clerk
Samantha Yew, Deputy Town Clerk
Ishita Soneji, Council/Committee Coordinator
_____________________________________________________________________
1. Procedural Notes
This meeting was held electronically as per Section 19. i) of the Town's
Procedure By-law No. 6228-19, as amended, due to the COVID-19 situation.
The Mayor called the meeting to order at 7:04 p.m.
Page 1 of 124
2
2. Approval of the Agenda
Moved by Councillor Humfryes
Seconded by Councillor Kim
That the agenda as circulated by Legislative Services, be approved.
Yeas (6): Mayor Mrakas, Councillor Kim, Councillor Gaertner, Councillor
Humfryes, Councillor Thompson, and Councillor Gilliland
Absent (1): Councillor Gallo
Carried (6 to 0)
3. Declarations of Pecuniary Interest and General Nature Thereof
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act, R.S.O. 1990, c. M.50.
4. Community Presentations
None.
5. Delegations
None.
6. Consent Agenda
Moved by Councillor Kim
Seconded by Councillor Gaertner
That the Consent Agenda Items, 6.1 to 6.4 inclusive, be approved.
Yeas (7): Mayor Mrakas, Councillor Kim, Councillor Gaertner, Councillor
Humfryes, Councillor Thompson, Councillor Gilliland, and Councillor Gallo
Carried (7 to 0)
6.1 Council Meeting Minutes of October 27, 2020
1. That the Council meeting minutes of October 27, 2020, be adopted as
circulated.
Carried
Page 2 of 124
3
6.2 Council Closed Session Minutes of October 27, 2020 (confidential
attachment)
1. That the Council Closed Session minutes of October 27, 2020, be
adopted as circulated.
Carried
6.3 Council Closed Session Public Minutes of October 27, 2020
1. That the Council Closed Session Public meeting minutes of October
27, 2020, be adopted as circulated.
Carried
6.4 Memorandum from Councillor Gaertner; Re: Lake Simcoe Region
Conservation Authority Board Meeting Highlights of September 25, 2020
1. That the memorandum regarding Lake Simcoe Region Conservation
Authority Board Meeting Highlights of September 25, 2020, be received
for information.
Carried
7. Standing Committee Reports
Moved by Councillor Gilliland
Seconded by Councillor Humfryes
1. That the General Committee meeting report of November 3 and November
17, 2020, be received and the recommendations carried by the Committee
approved, with the exception of sub-items 7.2 (7.2.3 and 7.2.7), which were
discussed and voted on separately as recorded below.
Yeas (7): Mayor Mrakas, Councillor Kim, Councillor Gaertner, Councillor
Humfryes, Councillor Thompson, Councillor Gilliland, and Councillor Gallo
Carried (7 to 0)
7.1 General Committee Report of November 3, 2020
7.1.1 Finance Advisory Committee Meeting Minutes of October 13, 2020
1. That the Finance Advisory Committee meeting minutes of
October 13, 2020, be received for information.
Carried
Page 3 of 124
4
7.1.2 CS20-020 - Workplace Diversity and Inclusion
1. That Report No. CS20-020 be received for information.
Carried
7.1.3 PDS20-068 - Stable Neighbourhood Policy Review – Urban Design
Guidelines
1. That Report No. PDS20-068 be deferred to the General
Committee meeting of November 17, 2020.
Carried
7.1.4 CMS20-025 - Aquatic Feasibility Study - Update
1. That Report No. CMS20-025 be received for information.
Carried
7.1.5 PDS20-067 - Applications for Official Plan Amendment and Zoning
By-law Amendment, 1623 Wellington Street Development Limited,
1623 Wellington Street East, Concession 3, Part Lot 10, File
Numbers: OPA-2020-02 and ZBA-2020-02, Related File Numbers: SP-
2018-05 and C-2020-01
1. That Report No. PDS20-067 be received; and
2. That Official Plan Amendment application OPA-2020-02 be
approved to:
a. Amend Schedule ‘AA’ of OPA 30 and revise Schedule ‘H’ of
the Town of Aurora Official Plan in accordance with Figures
6 and 7 attached to this report, respectively; and
b. Revise the policies of Section 3.5.3 of OPA 30, and Section
16.36 of the Town’s Official Plan in accordance with the
proposed changes as listed in Appendix ‘B’ to this report;
and
3. That Zoning By-law Amendment application ZBA-2020-02 be
approved to rezone the subject lands from “Business Park (E-
BP) Zone”, “Business Park [E-BP(398)] Exception 398 Zone” and
“Holding Provision Business Park [(H)E-BP(398)] Exception 398
Zone”, to “Business Park [E-BP(XX)] Exception XX Zone”; and
Page 4 of 124
5
4. That the implementing Official Plan and Zoning By-law
Amendments be brought forward to a future Council Meeting
for adoption.
Carried
7.1.6 CMS20-026 - Library Square - Governance Review
1. That Report No. CMS20-026 be received for information.
Carried
7.1.7 CMS20-027 - Cultural Master Plan Status Report
1. That Report No. CMS20-027 be received; and
2. That Council approve the expansion of the Cultural Master Plan
Collaborative Leadership Team by up to three (3) additional
members.
Carried
7.1.8 PDS20-061 - Update on Legislative Changes to Planning Act,
Development Charges, and Growth Plan for the Greater Golden
Horseshoe
1. That Report No. PDS20-061 be received for information.
Carried
7.1.9 PDS20-066 - Application for Site Plan Approval, Luxury Railings Ltd.,
125 Engelhard Drive, File Number: SP-2019-11
1. That Report No. PDS20-066 be received; and
2. That Site Plan Application File SP-2019-11 to permit the
development of a new industrial building, be approved in
principle, subject to the following conditions:
a. Resolution of all outstanding comments and requirements
from internal departments and external agencies including
the Region of York and the LSRCA, to the satisfaction of the
Director of Planning & Development Services, prior to
execution of a site plan agreement; and
b. Execution of a site plan agreement.
Carried
Page 5 of 124
6
7.2 General Committee Report of November 17, 2020
7.2.1 Memorandum from Councillor Gaertner; Re: Letter from Lake Simcoe
Region Conservation Authority, Re: Provincial Bill 229, Protect,
Support and Recover from COVID-19 Act (Budget Measures), 2020
1. That the memorandum regarding Letter from Lake Simcoe
Region Conservation Authority regarding Provincial Bill
229, Protect, Support and Recover from COVID-19 Act (Budget
Measures), 2020, be received; and
2. That the motion presented by Lake Simcoe Region
Conservation Authority regarding Provincial Bill 229 be adopted
and a copy of this resolution be provided to the Lake Simcoe
Region Conservation Authority and the Premier of Ontario.
Carried
7.2.2 Accessibility Advisory Committee Meeting Minutes of October 14,
2020
1. That the Accessibility Advisory Committee meeting minutes of
October 14, 2020, be received for information.
Carried
7.2.3 PDS20-068 - Stable Neighbourhood Policy Review - Urban Design
Guidelines
Main motion
Moved by Councillor Thompson
Seconded by Councillor Kim
1. That Report No. PDS20-068 be received; and
2. That the revised Urban Design Guidelines for Stable
Neighbourhoods as attached to this report be approved; and
3. That staff present a semi-annual report to Council on minor
variance application activity within the Town’s four Stable
Neighbourhood Study Areas.
Page 6 of 124
7
Amendment:
Moved by Councillor Gaertner
Seconded by Councillor Gilliland
That the main motion be amended by adding the following
clause:
"That the semi-annual report include staff approved variances
not in compliance with sections 3.1 to 3.3 (pattern of lots,
streetscapes, and architectural form and style) of the urban
design guidelines for all the Stable Neighbourhood Study
Areas."
Yeas (1): Councillor Gaertner
Nays (5): Mayor Mrakas, Councillor Kim, Councillor Thompson,
Councillor Gilliland, and Councillor Gallo
Absent (1): Councillor Humfryes
Defeated (1 to 5)
Yeas (5): Mayor Mrakas, Councillor Kim, Councillor Thompson,
Councillor Gilliland, and Councillor Gallo
Nays (1): Councillor Gaertner
Absent (1): Councillor Humfryes
Main motion
Carried (5 to 1)
7.2.4 PDS20-070 - Request for Traffic Calming Measures - Aurora Heights
Drive and Seaton Drive
1. That Report No. PDS20-070 be received for information.
Carried
7.2.5 PDS20-031 - Regional MCR Update - Employment Land Conversions
and Employment Land Mapping in Aurora
1. That Report No. PDS20-031 be received for information.
Carried
Page 7 of 124
8
7.2.6 PDS20-069 - Administration of Capital Project 31116
1. That Report No. PDS20-069 be received for information.
Carried
7.2.7 CS20-022 - Audio Recordings of Closed Session Meetings
Council consented to vote on the fourth clause of the main motion
separately.
Moved by Councillor Thompson
Seconded by Councillor Kim
1. That Report No. CS20-022 be received; and
2. That beginning with the first closed session meeting of 2021,
staff audio record all closed session meetings; and
3. That access to the recordings be restricted to the Town Clerk,
Chief Administrative Officer, Town Solicitor and the Town’s
closed session meeting investigator.
Yeas (6): Mayor Mrakas, Councillor Kim, Councillor Gaertner,
Councillor Thompson, Councillor Gilliland, and Councillor Gallo
Absent (1): Councillor Humfryes
Carried (6 to 0)
Moved by Councillor Thompson
Seconded by Councillor Kim
4. That a by-law be enacted at a future Council meeting to classify
the recordings as permanent in the Town’s Record Retention
and Classification By-law.
Yeas (5): Mayor Mrakas, Councillor Kim, Councillor Gaertner,
Councillor Thompson, and Councillor Gallo
Nays (1): Councillor Gilliland
Absent (1): Councillor Humfryes
Carried (5 to 1)
Page 8 of 124
9
7.2.8 CS20-023 - Approval of 2021 Meeting Schedule
1. That Report No. CS20-023 be received; and
2. That the 2021 Meeting Schedule (Attachment No. 1) be
approved; and
3. That the Town Clerk be authorized to make amendments to the
Council and Committee Meeting Schedule as required.
Carried
7.2.9 CMS20-028 - Sports Field Development Strategy Update
1. That Report No. CMS20-028 be received for information; and
2. That the Director of Community Services be authorized to enter
into agreements with local Schools and School Boards for the
shared use of sports fields, including any ancillary agreements
required for same.
Carried
7.2.10 PDS20-074 - Request to Remove a Property from the Aurora Register
of Properties of Cultural Heritage Value or Interest, 93 Tyler Street
1. That Report No. PDS20-074 be received; and
2. That the listed property located at 93 Tyler Street be removed
from the Aurora Register of Properties of Cultural Heritage
Value or Interest.
Carried
8. Consideration of Items Requiring Discussion (Regular Agenda)
None.
9. Motions
None.
10. Regional Report
10.1 York Region Council Highlights - October 22, 2020
Page 9 of 124
10
Moved by Councillor Thompson
Seconded by Councillor Kim
1. That the York Region Council Highlights of October 22, 2020, be
received for information.
Yeas (6): Mayor Mrakas, Councillor Kim, Councillor Gaertner, Councillor
Thompson, Councillor Gilliland, and Councillor Gallo
Absent (1): Councillor Humfryes
Carried (6 to 0)
11. New Business
Councillor Gallo inquired about any recent emergency expenditures or decisions
due to the COVID-19 situation, and staff provided a response noting all recent
expenditures or decisions have been operational in nature.
Councillor Kim, Councillor Gaertner, and Mayor Mrakas expressed condolences
on the passing of former Aurora Councillor Ron Wallace.
Councillor Kim inquired about ways of commemorating former Councillor Ron
Wallace in the Town and if Council direction is required, and staff provided a
response.
Councillor Kim referred to the residents' concerns regarding damage to lawns
from sidewalk plows, and staff provided a response noting that operator errors
have been relayed to the contractors.
Councillor Gaertner extended regards to Robert Baldwin for being appointed the
Chief Administrative Officer of the Lake Simcoe Region Conservation Authority.
Councillor Gaertner referred to the pathway to Tamarac Park and inquired if the
pathway would be plowed during winter, and staff provided a response.
12. By-laws
Moved by Councillor Kim
Seconded by Councillor Thompson
That the following by-laws, 12.1 to 12.3 inclusive, be enacted.
Page 10 of 124
11
Yeas (6): Mayor Mrakas, Councillor Kim, Councillor Gaertner, Councillor
Thompson, Councillor Gilliland, and Councillor Gallo
Absent (1): Councillor Humfryes
Carried (6 to 0)
12.1 By-law Number 6293-20 - Being a By-law to establish a schedule of fees and
charges for municipal services, activities and the use of property within the
Town of Aurora (Fees and Charges By-law).
12.2 By-law Number 6294-20 - Being a By-law to amend By-law Number 5285-10,
as amended, to adopt Official Plan Amendment No. 22.
12.3 By-law Number 6295-20 - Being a By-law to amend By-law Number 6000-17,
as amended, respecting the lands municipally known as 1623 Wellington
Street East.
13. Closed Session
None.
14. Confirming By-law
14.1 By-law Number 6296-20 - Being a By-law to confirm actions by Council
resulting from a Council meeting on November 24, 2020
Moved by Councillor Thompson
Seconded by Councillor Kim
That the confirming by-law be enacted.
Yeas (5): Mayor Mrakas, Councillor Kim, Councillor Gaertner, Councillor
Thompson, Councillor Gilliland, and Councillor Gallo
Absent (1): Councillor Humfryes
Carried (6 to 0)
15. Adjournment
Moved by Councillor Thompson
Seconded by Councillor Gilliland
Page 11 of 124
12
That the meeting be adjourned at 7:58 p.m.
Carried
Tom Mrakas, Mayor Michael de Rond, Town Clerk
Page 12 of 124
1
Town of Aurora
Council Closed Session Public
Meeting Minutes
Date:
Time:
Location:
Tuesday, November 17, 2020
5:45 p.m.
Video Conference
Council Members: Mayor Mrakas (Chair)
Councillor Kim
Councillor Gaertner
Councillor Thompson
Councillor Gilliland
Councillor Gallo
Members Absent: Councillor Humfryes
Other Attendees: Doug Nadorozny, Chief Administrative Officer
David Waters, Director of Planning and Development Services
Robin McDougall, Director of Community Services
Doug Bertrand, Manager, Facilities
John Firman, Manager, Business Support
Michael de Rond, Town Clerk
Patricia De Sario, Town Solicitor
______________________________________________________________________________________
1. Procedural Notes
This meeting was held electronically as per Section 19. i) of the Town's
Procedure By-law No. 6228-19, as amended, due to the COVID-19 situation.
The Chair called the meeting to order at 5:48 p.m.
Council consented to resolve into a Closed Session at 5:49 p.m.
Council reconvened into open session at 7:02 p.m.
Page 13 of 124
2
2. Approval of the Agenda
Moved by Councillor Gaertner
Seconded by Councillor Gallo
That the confidential Council Closed Session meeting agenda be approved.
Carried
3. Declarations of Pecuniary Interest and General Nature Thereof
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act, R.S.O. 1990, c. M.50.
4. Consideration of Items Requiring Discussion
Moved by Councillor Kim
Seconded by Councillor Gaertner
That Council resolve into a Closed Session to consider the following matters:
1. A proposed or pending acquisition or disposition of land by the municipality
or local board; (Section 239(2)(c) of the Municipal Act, 2001); Re: Council
Closed Session Report No. PDS20-078– Potential Property Acquisitions
2. A proposed or pending acquisition or disposition of land by the municipality
or local board; (Section 239(2)(c) of the Municipal Act, 2001); Re: Council
Closed Session Report No. CMS20-029– Lease of 215 Industrial Parkway to
Department of National Defence
Carried
4.1 Council Closed Session Report No. PDS20-078 - Potential Property
Acquisitions
A proposed or pending acquisition or disposition of land by the
municipality or local board (Section 239(2)(c) of the Municipal Act, 2001)
Moved by Councillor Kim
Seconded by Councillor Gilliland
1. That Closed Session Report No. PDS20-078 be received; and
2. That the confidential direction to staff be confirmed.
Page 14 of 124
3
Yeas (5): Mayor Mrakas, Councillor Kim, Councillor Thompson, Councillor
Gilliland, and Councillor Gallo
Absent (2): Councillor Gaertner, and Councillor Humfryes
Carried (5 to 0)
4.2 Council Closed Session Report No. CMS20-029 - Lease of 215 Industrial
Parkway to Department of National Defence
A proposed or pending acquisition or disposition of land by the
municipality or local board (Section 239(2)(c) of the Municipal Act, 2001)
Moved by Councillor Kim
Seconded by Councillor Gilliland
1. That Closed Session Report No. CMS20-029 be received; and
2. That the confidential direction to staff be confirmed.
Yeas (4): Mayor Mrakas, Councillor Thompson, Councillor Gilliland, and
Councillor Gallo
Nays (1): Councillor Kim
Absent (2): Councillor Gaertner, and Councillor Humfryes
Carried (4 to 1)
5. Confirming By-law
5.1 By-law No. 6291-20 Being a By-law to confirm actions by Council resulting
from a Council Closed Session on November 17, 2020
Moved by Councillor Thompson
Seconded by Councillor Gallo
That the confirming by-law be enacted.
Carried
Page 15 of 124
4
6. Adjournment
Moved by Councillor Gilliland
Seconded by Councillor Gallo
That the meeting be adjourned at 7:07 p.m.
Carried
Tom Mrakas, Mayor Michael de Rond, Town Clerk
Page 16 of 124
1
Town of Aurora
Council Closed Session Public
Meeting Minutes
Date:
Time:
Location:
Tuesday, November 24, 2020
5:45 p.m.
Video Conference
Council Members: Mayor Mrakas (Chair)
Councillor Gaertner
Councillor Gallo
Councillor Gilliland
Councillor Humfryes (arrived 5:58 p.m.)
Councillor Kim
Councillor Thompson
Other Attendees: Doug Nadorozny, Chief Administrative Officer
David Waters, Director of Planning and Development Services
Patricia De Sario, Town Solicitor
Michael de Rond, Town Clerk
_____________________________________________________________________
1. Procedural Notes
This meeting was held electronically as per Section 19. i) of the Town's
Procedure By-law No. 6228-19, as amended, due to the COVID-19 situation.
The Chair called the meeting to order at 5:46 p.m.
Council consented to resolve into a Closed Session at 5:47 p.m.
Council reconvened into open session at 6:42 p.m.
2. Approval of the Agenda
Moved by Councillor Gaertner
Seconded by Councillor Kim
Page 17 of 124
2
That the confidential Council Closed Session meeting agenda be approved.
Carried
3. Declarations of Pecuniary Interest and General Nature Thereof
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act, R.S.O. 1990, c. M.50.
4. Consideration of Items Requiring Discussion
Moved by Councillor Kim
Seconded by Councillor Thompson
That Council resolve into a Closed Session to consider the following matters:
1. Litigation or potential litigation, including matters before administrative
tribunals, affecting the municipality or local board;(Section 239(2)(e) of the
Municipal Act, 2001); Re: Council Closed Session Report No. PDS20-043 –
Proposed Settlement of Appeal to Official Plan Amendment 2016-03 and
Zoning By-law Amendment ZBA-2016-07, RP Partners Aurora Limited (Royal
Park Homes), 15286 and 15306 Leslie Street, Part Lot 21, Concession 2 (W),
RP 65R-2640, Part of Part 2, File Numbers: OPA-2016-03 and ZBA-2016-07
2. Personal matters about an identifiable individual, including municipal or local
board employee (Section 239(2)(b) of the Municipal Act, 2001); Re: Council
Closed Session Report No. CS20-027 – Environmental Advisory Committee
Recruitment
3. Personal matters about an identifiable individual, including municipal or local
board employee (Section 239(2)(b) of the Municipal Act, 2001); Re: Council
Closed Session Report No. CS20-017 – Community Advisory Committee
Vacancy (deferred from Council Closed Session of September 22, 2020)
Carried
4.1 Council Closed Session Report No. PDS20-043 – Proposed Settlement of
Appeal to Official Plan Amendment 2016-03 and Zoning By-law Amendment
ZBA-2016-07, RP Partners Aurora Limited (Royal Park Homes), 15286 and
15306 Leslie Street, Part Lot 21, Concession 2 (W), RP 65R-2640, Part of
Part 2, File Numbers: OPA-2016-03 and ZBA-2016-07
Page 18 of 124
3
Litigation or potential litigation, including matters before administrative
tribunals, affecting the municipality or local board (Section 239(2)(e) of
the Municipal Act, 2001)
Moved by Councillor Kim
Seconded by Councillor Thompson
1. That Closed Session Report No. PDS20-043 be received; and
2. That the confidential direction to staff be confirmed.
Yeas (4): Mayor Mrakas, Councillor Gaertner, Councillor Kim, and
Councillor Thompson
Absent (3): Councillor Gallo, Councillor Gilliland, and Councillor Humfryes
Carried (4 to 0)
4.2 Council Closed Session Report No. CS20-027 – Environmental Advisory
Committee Recruitment
Personal matters about an identifiable individual, including municipal or
local board employee (Section 239(2)(b) of the Municipal Act, 2001)
Moved by Councillor Thompson
Seconded by Councillor Kim
1. That Closed Session Report No. CS20-027 be received; and
2. That the confidential direction to staff be confirmed.
Yeas (4): Mayor Mrakas, Councillor Gilliland, Councillor Kim, and
Councillor Thompson
Nays (1): Councillor Gaertner
Absent (2): Councillor Gallo, and Councillor Humfryes
Carried (4 to 1)
4.3 Council Closed Session Report No. CS20-017 – Community Advisory
Committee Vacancy (deferred from Council Closed Session of September
22, 2020)
Personal matters about an identifiable individual, including municipal or
local board employee (Section 239(2)(b) of the Municipal Act, 2001)
Page 19 of 124
4
Moved by Councillor Kim
Seconded by Councillor Humfryes
1. That Closed Session Report No. CS20-017 be received; and
2. That the confidential direction to staff be confirmed.
Yeas (5): Mayor Mrakas, Councillor Gaertner, Councillor Humfryes,
Councillor Kim, and Councillor Thompson
Absent (2): Councillor Gallo, and Councillor Gilliland
Carried (5 to 0)
5. Confirming By-law
5.1 By-law Number 6292-20 Being a By-law to confirm actions by Council
resulting from a Council Closed Session on November 24, 2020
Moved by Councillor Humfryes
Seconded by Councillor Thompson
That the confirming by-law be enacted.
Carried
6. Adjournment
Moved by Councillor Kim
Seconded by Councillor Thompson
That the meeting be adjourned at 7:02 p.m.
Carried
Tom Mrakas, Mayor Michael de Rond, Town Clerk
Page 20 of 124
1
Town of Aurora
Council Closed Session Public
Meeting Minutes
Date:
Time:
Location:
Tuesday, December 1, 2020
5:45 p.m.
Video Conference
Council Members: Mayor Mrakas (Chair)
Councillor Gaertner
Councillor Gallo (arrived 5:59 p.m.)
Councillor Gilliland
Councillor Humfryes
Councillor Kim
Councillor Thompson
Other Attendees: Doug Nadorozny, Chief Administrative Officer
David Waters, Director of Planning and Development Services
(departed 6:51 p.m.)
Robin McDougall, Director of Community Services (arrived 6:42
p.m.)
John Firman, Manager, Business Support (arrived 6:42 p.m.)
Patricia De Sario, Town Solicitor
Michael de Rond, Town Clerk
_____________________________________________________________________
1. Procedural Notes
This meeting was held electronically as per Section 19. i) of the Town's
Procedure By-law No. 6228-19, as amended, due to the COVID-19 situation.
The Chair called the meeting to order at 5:46 p.m.
The Chair called a recess at 6:58 p.m.
The meeting resumed at 9:29 p.m.
Council consented to resolve into a Closed Session at 10:25 p.m.
Council reconvened into open session at 10:27 p.m.
Page 21 of 124
2
2. Approval of the Agenda
Moved by Councillor Kim
Seconded by Councillor Thompson
That the confidential Council Closed Session meeting agenda be approved.
Carried
3. Declarations of Pecuniary Interest and General Nature Thereof
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act, R.S.O. 1990, c. M.50.
4. Consideration of Items Requiring Discussion
Moved by Councillor Humfryes
Seconded by Councillor Kim
That Council resolve into a Closed Session to consider the following matters:
1. Litigation or potential litigation, including matters before administrative
tribunals, affecting the municipality or local board (Section 239(2)(e) of the
Municipal Act, 2001); Re: Council Closed Session Report No. PDS20-059 –
Proposed Settlement - Appeal to Official Plan Amendment, Zoning By-law
Amendment and Site Plan Applications for Metro Square 180, 190 & 220
Wellington Street East, OPA-2015-05, ZBA-2015-05 & SP-2016-10
2. A proposed or pending acquisition or disposition of land by the municipality
or local board (Section 239(2)(c) of the Municipal Act, 2001); Re: Council
Closed Session Report No. PDS20-080 – Potential Property Acquisitions
3. A proposed or pending acquisition or disposition of land by the municipality
or local board; (Section 239(2)(c) of the Municipal Act, 2001); Re: Council
Closed Session Report No. CMS20-030 – Proposed Facility Purchase
Carried
4.1 Council Closed Session Report No. PDS20-059 – Proposed Settlement -
Appeal to Official Plan Amendment, Zoning By-law Amendment and Site
Plan Applications for Metro Square 180, 190 & 220 Wellington Street East,
OPA-2015-05, ZBA-2015-05 & SP-2016-10
Page 22 of 124
3
Litigation or potential litigation, including matters before administrative
tribunals, affecting the municipality or local board (Section 239(2)(e) of
the Municipal Act, 2001)
Moved by Councillor Kim
Seconded by Councillor Gaertner
1. That Council Closed Session Report No. PDS20-059 be received; and
2. That the confidential direction to staff be confirmed.
Yeas (7): Mayor Mrakas, Councillor Gaertner, Councillor Gallo, Councillor
Gilliland, Councillor Humfryes, Councillor Kim, and Councillor Thompson
Carried (7 to 0)
4.2 Council Closed Session Report No. PDS20-080 – Potential Property
Acquisitions
A proposed or pending acquisition or disposition of land by the
municipality or local board (Section 239(2)(c) of the Municipal Act, 2001)
Moved by Councillor Humfryes
Seconded by Councillor Kim
1. That Council Closed Session Report No. PDS20-080 be received.
Yeas (7): Mayor Mrakas, Councillor Gaertner, Councillor Gallo, Councillor
Gilliland, Councillor Humfryes, Councillor Kim, and Councillor Thompson
Carried (7 to 0)
4.3 Council Closed Session Report No. CMS20-030 – Proposed Facility
Purchase
A proposed or pending acquisition or disposition of land by the
municipality or local board; (Section 239(2)(c) of the Municipal Act, 2001)
Moved by Councillor Gallo
Seconded by Councillor Gaertner
1. That Council Closed Session Report No. CMS20-030 be referred back
to staff.
Yeas (7): Mayor Mrakas, Councillor Gaertner, Councillor Gallo, Councillor
Gilliland, Councillor Humfryes, Councillor Kim, and Councillor Thompson
Carried (7 to 0)
Page 23 of 124
4
5. Confirming By-law
5.1 By-law Number 6297-20 Being a By-law to confirm actions by Council
resulting from a Council Closed Session on December 1, 2020
Moved by Councillor Kim
Seconded by Councillor Gaertner
That the confirming by-law be enacted.
Carried
6. Adjournment
Moved by Councillor Kim
Seconded by Councillor Gilliland
That the meeting be adjourned at 10:29 p.m.
Carried
Tom Mrakas, Mayor Michael de Rond, Town Clerk
Page 24 of 124
1
Town of Aurora
Council Public Planning
Meeting Minutes
Date:
Time:
Location:
Tuesday, December 8, 2020
7:00 p.m.
Video Conference
Council Members: Mayor Mrakas
Councillor Kim
Councillor Gaertner
Councillor Thompson
Councillor Gilliland
Councillor Gallo
Members Absent: Councillor Humfryes
Other Attendees: David Waters, Director of Planning and Development Services
Edward Terry, Senior Policy Planner
Michael de Rond, Town Clerk
Samantha Yew, Deputy Town Clerk
Ishita Soneji, Council/Committee Coordinator
_____________________________________________________________________
1. Procedural Notes
This meeting was held electronically as per Section 19. i) of the Town's
Procedure By-law No. 6228-19, as amended, due to the COVID-19 situation.
The Mayor called the meeting to order at 7 p.m.
2. Approval of the Agenda
Moved by Councillor Kim
Seconded by Councillor Thompson
Page 25 of 124
2
That the agenda as circulated by Legislative Services, be approved.
Yeas (5): Mayor Mrakas, Councillor Kim, Councillor Gaertner, Councillor
Thompson, and Councillor Gallo
Absent (2): Councillor Humfryes, and Councillor Gilliland
Carried (5 to 0)
3. Declarations of Pecuniary Interest and General Nature Thereof
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act, R.S.O. 1990, c. M.50.
4. Planning Applications
The Mayor outlined the procedures that would be followed in the conduct of the
public meeting. The Town Clerk confirmed that the appropriate notice was given
in accordance with the relevant provisions of the Planning Act.
4.1 PDS20-077 - Official Plan Review
Planning Staff
Edward Terry, Senior Policy Planner, provided background information and
status update on the Official Plan review process outlining the public
engagement initiatives undertaken by the Town leading up to the February
11, 2020 Council Public Planning meeting such as planner pop-up events
and provided a summary of the public comments received. He noted that
after the Council Public Planning on February 11, 2020, staff has retained
technical and public engagement consultants, developed a project
webpage with an introductory video, and established three steering
committees (leadership, community, and technical) to provide feedback to
the project team throughout the review process.
Consultants
David Riley, Principal & Planning Consultant, and Paul Lowes, Principal &
Project Director from SGL Planning and Design Inc., presented an overview
of the Official Plan review process thus far noting that the twelve
fundamental principles of Official Plan have been refined to four focus
area themes: growth and infrastructure, natural heritage, complete
Page 26 of 124
3
communities, and cultural heritage and archaeology. He further provided
details of the project timelines and phases and the process of developing
discussion papers on the four focus area themes. Sabrina Coletti,
Manager, Planning, from WSP Canada presented an overview of the public
engagement process that will be carried out throughout 2021 and the key
focus themes. She further provided details on the roles of the three
steering committees and the schedule of upcoming meetings in 2021, as
well as next steps regarding drafting the discussion papers, and an
overview of the project plan.
Public Comments
Nicholas Dell, representing an Aurora property owner, and Aurora
residents Peter Smith and Rebecca Beaton provided the following
comments for consideration in the Official Plan review process and
question:
Comments regarding:
Mitigation of homes with high water tables leading to possible
water problems in surrounding areas
Maintaining building heights to allowable limits and inclusion of
fines for non-compliance in the revised Official Plan
Retention of mature trees in existing older neighbourhoods and
inclusion of stronger tree protection measures in the revised Official
Plan
Possible differential approach for each of the four Stable
Neighbourhood Areas and consider necessary amendments to
preserve their separate characteristics
Mitigating growth and avoiding over development
Question regarding:
Possible changes to the existing Oak Ridges Moraine designation
for 14897 and 14773 Leslie Street as a result of the Regional
Municipal Comprehensive Review
Planning Staff
Staff provided a response regarding the Oak Ridges Moraine designated
lands noting that no changes were made after the Provincial review of the
Oak Ridges Moraine Conservation Plan (ORMCP) was completed in 2017
Page 27 of 124
4
and that the removal and/or redesignation of the subject lands from the
ORMCP is not part of the Regional Municipal Comprehensive Review.
Moved by Councillor Thompson
Seconded by Councillor Gilliland
1. That Report No. PDS20-077 be received; and
2. That staff report back prior to releasing the Discussion Papers for
public consultation and to provide an update on the Official Plan
Review work plan.
Yeas (6): Mayor Mrakas, Councillor Kim, Councillor Gaertner, Councillor
Thompson, Councillor Gilliland, and Councillor Gallo
Absent (1): Councillor Humfryes
Carried (6 to 0)
5. Confirming By-law
5.1 6298-20 Being a By-law to Confirm Actions by Council Resulting from a
Council Public Planning Meeting of December 8, 2020
Moved by Councillor Gaertner
Seconded by Councillor Gilliland
That the confirming by-law be enacted.
Yeas (6): Mayor Mrakas, Councillor Kim, Councillor Gaertner, Councillor
Thompson, Councillor Gilliland, and Councillor Gallo
Absent (1): Councillor Humfryes
Carried (6 to 0)
6. Adjournment
Moved by Councillor Thompson
Seconded by Councillor Gaertner
That the meeting be adjourned at 8:43 p.m.
Carried
Page 28 of 124
5
Tom Mrakas, Mayor Michael de Rond, Town Clerk
Page 29 of 124
100 John West Way
Aurora, Ontario
L4G 6J1
(905) 727-3123
aurora.ca
Town of Aurora
Memorandum
Councillor’s Office
Re: Lake Simcoe Region Conservation Authority
Board Meeting Highlights of October 30, 2020
To: Mayor and Members of Council
From: Councillor Wendy Gaertner
Date: December 15, 2020
Recommendation
1. That the memorandum regarding Lake Simcoe Region Conservation Authority
Board Meeting Highlights of October 30, 2020, be received for information.
Page 30 of 124
Board Meeting Highlights
October 30, 2020
Announcements:
a)Chair Emmerson offered condolences on behalf of the Board of Directors to Regional
Councillor Vegh on the recent passing of his Mother.
b)General Manager, Conservation Lands, Brian Kemp, thanked LSRCA’s Education team for a
successful fall Forest School amid the challenging times, noting many wonderful comments
were received from parents of attending students.
c)CAO Walters was pleased to advise that the process for LSRCA’s next strategic plan is
underway and is being led internally by our Communications team.
Presentations:
a)Third Quarter Financial Summary and Forecast
General Manager, Corporate and Financial Services, Mark Critch, provided a presentation on
the Authority’s third quarter 2020 financial summary and forecast, noting that business
operations have been significantly impacted by COVID -19; however, management has taken
immediate and measured action to address the changes and minimize the financial impact. He
noted the projected deficit being forecast for 2020 has increased but was pleased to advise that
additional municipal funding is not anticipated. The financial condition of LSRCA continues to
remain strong, and staff are keeping a close eye on reserves and deferred revenue for year end.
He explained some of the impacts on 2020 outcomes, notably the education program outcomes
were delivered using different methods – online learning pages, outdoor learning opportunities
with Boards; planning applications are down year-over-year as site plan applications are steady,
but subdivision plan applications are down 50%; spring planting has bee n deferred to 2021, and
fall planting is taking place now with 1,470 trees and shrubs planted. Progress has been made
on some capital projects through the year, some have been completed or are substantially
complete.
Some key forecast assumptions for 2020 include that additional funding from municipal
partners will not be required to cover projected operational deficit; deferred revenue will be
utilized to finish priority annual operating work; most municipal funding partners are expected
to pay their full funding notices for 2020; and draws from the rate stabilization will be utili zed
for the projected deficit at year end.
To view this presentation, please click this link: 2020 3rd Quarter Financial Update
Page 31 of 124
LSRCA Board of Directors
Meeting Highlights – October 30, 2020
Page 2 of 3
b)Progress Update: Carbon Reduction Strategy
General Manager, Integrated Watershed Management, Ben Longstaff, and the Manager of
Forestry and Greenspace Services, Phil Davies, provided an update on the progress made on
implementation of the Authority’s corporate carbon reduction strategy, designed to reduce our
corporate carbon emissions from our day-to-day business. In 2018, staff established baseline
emissions for the Authority operations using the year 2016 which totalled 69 tonnes. Staff
identified several opportunities for significant reductions and as a result adopted an ambitious
carbon reduction target of 42 tonnes or 60% of the total emissions to be achieved by 2026.
Vehicle fleet travel was identified as having the single greatest opportunity for reductions and
efforts to retool our current fleet vehicles as well examining staff behaviour relative to vehicle
use. Behavioural change initiatives were modelled around a rewards program, where the more
behavioural changes staff made, the more rewards and potential prizes staff were eligible for.
Next, steps were taken to green the Authority’s mostly-leased fleet vehicles, and the entire
passenger fleet now utilizes electric as well as hybrid electric vehicles. Six charging stations
were installed to service the vehicles and allow staff and visitors opportunities to charge their
vehicles when visiting our offices. The combined initiative has led to a reduction in carbon
emissions of more than 21 tonnes in 2019. This means the Authority is well ahead of schedule
having achieved more than 50% of its current target with still 6 more years to go to achieve the
remaining balance.
To view this presentation, please click this link: LSRCA Carbon Reduction Strategy Progress
For more information on the Authority’s corporate carbon reduction strategy, please contact
Ben Longstaff at b.longstaff@lsrca.on.ca or Phil Davies at p.davies@lsrca.on.ca.
Correspondence and Staff Reports:
Correspondence
The Board received the following correspondence:
a)September 23, 2020 letter from Beard Winter to Mr. Kent Elson in response to his
correspondence dated August 11, 2020 and September 17, 2020 (included in July Board
agenda).
Third Quarter Financial Summary and Forecast
The Board received Staff Report No. 41-20-BOD regarding LSRCA’s Third Quarter Financial
Report and Year-End Forecast for the period ending September 30, 2020.
Progress Update: Carbon Reduction Strategy
The Board received Staff Report No. 42-20-BOD regarding the progress made on implementing
LSRCA’s corporate carbon reduction strategy.
Page 32 of 124
LSRCA Board of Directors
Meeting Highlights – October 30, 2020
Page 3 of 3
LSRCA 2021 Budget Update
The Board received Staff Report No. 43-20-BOD regarding an update on LSRCA’s 2021 Budget.
For more information or to see the full agenda package, visit LSRCA’s Board of Directors’
webpage.
Page 33 of 124
100 John West Way
Aurora, Ontario
L4G 6J1
(905) 727-3123
aurora.ca
Town of Aurora
Memorandum
Office of the Mayor
______________________________________________________________________________
Subject: Committee Appointments
To: Members of Council
From: Mayor Mrakas
Date: December 15, 2020
______________________________________________________________________________
Recommendation
1. That Members of Council be appointed to the following Boards and Committees
effective January 2021:
Accessibility Advisory Committee – Councillor John Gallo
Aurora Economic Development Corporation – Mayor Mrakas, Councillor Harold Kim
Aurora Public Library Board – Councillors John Gallo and Sandra Humfryes
Aurora Cultural Centre Board – Councillors Wendy Gaertner and Rachel Gilliland
Community Advisory Committee – Councillor Sandra Humfryes
Environmental Advisory Committee – Councillor Rachel Gilliland
Finance Advisory Committee – Mayor Mrakas, Councillors Michael Thompson and
Harold Kim
Heritage Advisory Committee – Councillor Sandra Humfryes
Joint Council Committee – Councillors Michael Thompson, John Gallo, and Rachel
Gilliland
Lake Simcoe Region Conservation Authority – Councillor Wendy Gaertner
Page 34 of 124
Town of Aurora
Library Square Project Monitoring Task Force
Meeting Minutes
Date: November 3, 2020
Time and Location: 1 p.m.; the meeting was held electronically
Task Force Members: Mayor Tom Mrakas, Deputy Mayor/Councillor Harold Kim,
Councillor Michael Thompson, Doug Nadorozny (CAO),
Robin McDougall (Director, CMS), Rachel Wainwright-van
Kessel (Director, Finance), Doug Bertrand (Manager,
Facilities), Lianne Jalali (Project Manager, PMO), Phil Rose-
Donahoe (Manager, Library Square), Les Camm (Senior
Project Manager, Colliers) and Mark Haddock (Project
Manager, Colliers)
Members Absent: None
Other Attendees: None
The Chair called the meeting to order at 1 p.m.
1. Delegations
None
2. Selection of Task Force Chair
The CAO agreed to serve as Task Force Chair. The Mayor will serve as Vice
Chair.
3. Review of Task Force Terms of Reference
Task Force members had no recommended changes to the Terms of Reference.
Page 35 of 124
Library Square Project Monitoring Task Force
Meeting Minutes
November 3, 2020 Page 2 of 4
4. Project Status Update
Robin McDougall provided the following update:
• Chandos started to mobilize on site the week of October 5th and have
established their site office in the basement of the existing Church Street
School
• Construction fencing and hoarding around the site has been installed
• Temporary public parking area with 17 spaces has been established in
anticipation of Victoria St. and Church St. parking improvements and
impacts to library services
• Wayfinding/directional signage installed to direct traffic and library patrons
• Bell Canada lines, Enbridge gas line, and York Net Fibre are in process of
being relocated or reinstalled to avoid interference with construction
• Tree removal will begin shortly
• Work including cutting new doors at each main entrance to the Library is
underway
• Chandos has obtained a road occupancy permit as the north-bound lane of
Yonge Street will be temporarily closed to accommodate work on library
entrance
• The project is currently on track to reach Substantial Performance by
August 16, 2022, followed by commissioning and close out activities, which
is expected to last approximately 3 months
Discussion ensued regarding specific aspects of the project:
• Councillor Thompson inquired about the “occupancy” date. Les Camm
responded that occupancy is not a contractor term but is undertaken by the
municipality through the issuance of an occupancy permit from the Building
Division, however this date typically aligns with the date for Substantial
Performance.
• Councillor Thompson suggested that in light of lessons learned from past
construction projects undertaken by the municipality, the more information
the Town receives regarding key project components and milestones, the
better. Having this information will aid Council in communicating with the
public.
Page 36 of 124
Library Square Project Monitoring Task Force
Meeting Minutes
November 3, 2020 Page 3 of 4
• Les Camm stated that Colliers goal is to manage the project so there are as
few surprises as possible. They will do this through an ongoing evaluation of
the scope, budget, schedule and risks to determine whether or not the project
is on target. As soon as there is any slippage in these areas, Colliers will
inform the Town.
• Councillor Kim asked if the construction timetable of 22 months seems
realistic and if there is any cushion built into the schedule. Les Camm
responded that the 3 months set aside for deficiencies and close out
activities provides some cushion from a scheduling perspective.
• Councillor Kim asked if there are any concerns regarding material/supply
ordering. Les Camm responded that the contractor would have anticipated
lead times for supply orders and accounted for other potential delays such as
weather. Robin McDougall stated that the contractor has also been proactive
in issuing contracts to sub-trades.
• Councillor Thompson asked if ground water will be an issue given that a high
water table has affected current and past projects. Les Camm responded that
the consultants have given us some assurances but there are no guarantees.
If there is an issue, there is a team of consultants available to address it
immediately.
5. Communication Update
Robin McDougall summarized the communication methods being used to inform
the public and stakeholders of ongoing construction activity, including the
following:
• Regular construction updates posted on the website and social media
• Hand delivered construction notices delivered to 400+ residents and
businesses within the vicinity of Library Square
• Regular updates made to Library Square and Engage Aurora Library Square
webpages respectively
• Staff are also contemplating a Public Forum/Open House to inform the public
about the project – more information to follow
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Library Square Project Monitoring Task Force
Meeting Minutes
November 3, 2020 Page 4 of 4
Councillor Thompson suggested that staff align public engagement opportunities
with the completion of key project milestones whenever possible (e.g. completion
of Library work in spring-summer 2021)
6. New Business
Robin McDougall reviewed the following requirements for anyone who wishes to
visit the construction site:
• Must request a visit/tour through Doug Bertrand (who will coordinate with
Site Supervisor)
• Must wear 4 PPE's while onsite (safety goggles, hard hat, safety boots and
safety vest)
• Must sign in through Chandos QR Code when entering the site
• Must participate in a basic visitor safety training upon arrival
• Must sign out through Chandos QR Code when leaving the site
• The CAO also stated that staff will arrange Mayor and Council visits to the
construction site at various milestones
7. Next Meeting Date
TBD but likely end of January or early February 2021
8. Adjournment
The meeting adjourned at approximately 2:30 p.m.
Page 38 of 124
1
Town of Aurora
General Committee
Meeting Report
Date:
Time:
Location:
Tuesday, December 1, 2020
7:00 p.m.
Video Conference
Council Members: Mayor Mrakas
Councillor Gaertner
Councillor Gallo
Councillor Gilliland
Councillor Humfryes
Councillor Kim
Councillor Thompson
Other Attendees: Doug Nadorozny, Chief Administrative Officer
Allan Downey, Director of Operations
Techa van Leeuwen, Director of Corporate Services
Robin McDougall, Director of Community Services
David Waters, Director of Planning and Development Services
Rachel Wainwright-van Kessel, Director of Finance
Eliza Bennett, Acting Manager, Corporate Communications
Patricia De Sario, Town Solicitor
Michael de Rond, Town Clerk
Samantha Yew, Deputy Town Clerk
Linda Bottos, Council/Committee Coordinator
_____________________________________________________________________
1. Procedural Notes
This meeting was held electronically as per Section 19. i) of the Town's
Procedure By-law No. 6228-19, as amended, due to the COVID-19 situation.
Mayor Mrakas in the Chair.
The Mayor called the meeting to order at 7:02 p.m.
Page 39 of 124
2
2. Approval of the Agenda
General Committee approved the revised agenda as circulated by Legislative
Services, including the following added items:
Delegation 5.1 - Mercedes Custodio and Mo Ghoneim, Arts Help; Re: Library
Square Project: Art Project
Delegation 5.2 - Lenard Lind, Applicant; Re: Item 8.3 - OPS20-018 - Tree
Removal Permit Application - 17 Church Street
Item 7.3 - Community Advisory Committee Meeting Minutes of November 19,
2020
Item 7.4 - Finance Advisory Committee Meeting Minutes of November 26,
2020
3. Declarations of Pecuniary Interest and General Nature Thereof
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act, R.S.O. 1990, c. M.50.
4. Community Presentations
None.
5. Delegations
5.1 Mercedes Custodio and Mo Ghoneim, Arts Help; Re: Library Square Project:
Art Project
General Committee consented to allow additional time as required for the
delegation.
Mercedes Custodio, Vice President of Outreach and Research, Sophie
Brussaux, Co-Founder and Chief Visionary Officer, and Mo Ghoneim, Co-
Founder and Managing Director, Arts Help Canada, provided background
on their organization and presented a proposal to develop an interactive
Art platform for the Town. Mr. Ghoneim noted the platform would be
developed through a digital network consisting of indoor interactive digital
screens and a local, grassroots online community with the key objectives
of community engagement, impact through alignment with global
Page 40 of 124
3
sustainable development goals, and awareness through the
implementation of a public relations and communications strategy.
General Committee received the comments of the delegation for
information.
5.2 Lenard Lind, Applicant; Re: Item 8.3 - OPS20-018 - Tree Removal Permit
Application - 17 Church Street
Lenard Lind spoke in support of his tree removal permit application and
replanting proposal, including the removal of three trees and relocation of
the Locust tree, and requested that Council approve the staff report's
alternative recommendation.
General Committee received and referred the comments of the delegation
to item 8.3.
6. Consent Agenda
6.1 FIN20-028 - Q3 2020 Sole and Single Source Report
General Committee recommends:
1. That Report No. FIN20-028 be received for information.
Carried
7. Advisory Committee Meeting Minutes
General Committee recommends:
That the following Advisory Committee meeting minutes, items 7.1 to 7.4
inclusive, be received:
7.1 Heritage Advisory Committee Meeting Minutes of November 2, 2020
1. That the Heritage Advisory Committee meeting minutes of November
2, 2020, be received for information.
7.2 Accessibility Advisory Committee Meeting Minutes of November 11, 2020
1. That the Accessibility Advisory Committee meeting minutes of
November 11, 2020, be received for information.
7.3 Community Advisory Committee Meeting Minutes of November 19, 2020
Page 41 of 124
4
1. That the Community Advisory Committee meeting minutes of
November 19, 2020, be received for information.
7.4 Finance Advisory Committee Meeting Minutes of November 26, 2020
1. That the Finance Advisory Committee meeting minutes of November
26, 2020, be received for information.
Carried
8. Consideration of Items Requiring Discussion (Regular Agenda)
General Committee consented to consider items in the following order: 8.3, 8.1,
8.2, 8.4, 8.5, 8.6, and 8.7.
8.1 PDS20-075 - Heritage Permit Application, 23 Mark Street, HPA-2020-02
General Committee recommends:
1. That Report No. PDS20-075 be received; and
2. That Heritage Permit Application File: HPA-2020-02 to permit the
replacement of twenty-seven windows on the existing dwelling at 23
Mark Street be approved.
Carried
8.2 PDS20-076 - Heritage Permit Application, Elmwood Lodge: The Reuben J.
Kennedy House, 15032 Yonge Street, File Number: HPA-2019-07
General Committee recommends:
1. That Report No. PDS20-076 be received; and
2. That Heritage Permit Application File: HPA-2019-07 to permit the
removal of twelve louvered window shutters on the Reuben J. Kennedy
House at 15032 Yonge Street be refused.
Carried
8.3 OPS20-018 - Tree Removal Permit Application - 17 Church Street
General Committee recommends:
1. That Report No. OPS20-018 be received; and
2. That the Tree Removal Permit Application for the removal of three
trees (two Norway Maples, one Silver Maple) and relocation of one tree
Page 42 of 124
5
(Locust) at 17 Church Street be approved as presented by the
applicant.
Carried
8.4 CS20-025 - Modernized Fence By-law
General Committee recommends:
1. That Report No. CS20-025 be received; and
2. That a new Fence By-law be brought forth and enacted at a future
Council meeting to repeal and replace the current Fence By-law No.
4753.05.P; and
3. That an amendment to the Fees and Charges By-law be brought
forward to a future Council meeting to implement fees associated with
a fence variance process; and
4. That an amendment to the Aurora Appeal Tribunal By-law be brought
forward to a future Council meeting for enactment.
Carried
8.5 CS20-026 - Pending List Update
General Committee recommends:
1. That Report No. CS20-026 be received; and
2. That items marked “Completed” be removed from the Pending List.
Carried
8.6 FIN20-029 - Annual Cancellation, Reduction or Refund of Property Taxes
under Sections 357 and 358 of the Municipal Act
General Committee recommends:
1. That Report No. FS20-029 be received; and
2. That total property taxes in the amount of $4,072.20 due from the
property owners be adjusted pursuant to Section 357 of the Municipal
Act, 2001, as amended (the Act); and
3. That total property taxes in the amount of $10,923.45 due to the
property owners be adjusted pursuant to Section 358 of the Act; and
Page 43 of 124
6
4. That any associated interest charged applicable to these adjustments
be cancelled in proportion to the total property taxes adjusted; and
5. That the Director of Finance, Treasurer be directed to remove said
property taxes from the collector’s roll reflecting these property tax
adjustments; and
6. That the Director of Finance, Treasurer be delegated the authority, to
process and remove property taxes from the collector’s roll reflecting
property tax adjustments throughout the calendar year, as set out in
sections 357 and 358 of the Municipal Act, and with an information
report presented to Council at the end of each calendar year.
Carried
8.7 PDS20-071 - Application for Draft Plan of Subdivision, 15370 Leslie (Skale)
Inc., 15370 Leslie Street, Part Lot 2, Concession 2, File Number: SUB-2019-
02, Related File Numbers: ZBA-2017-02 and SP-2017-02
General Committee recommends:
1. That Report No. PDS20-071 be received; and
2. That the Draft Plan of Subdivision file No. SUB-2019-02 to create one
block on a plan of subdivision to facilitate the future development of
four common elements condominium townhouse blocks be approved,
subject to the conditions of approval attached hereto as Schedule ‘A’.
Carried
9. Notices of Motion
None.
10. New Business
Councillor Gaertner noted the poor condition of the Readman House on Yonge
Street and inquired about its status and any policy that would protect vacant
heritage structures, and staff provided a response.
Councillor Gallo inquired about the plan for public art in Library Square, and staff
provided a response.
Page 44 of 124
7
Councillor Kim expressed appreciation to staff for sharing the residents'
concerns with the sidewalk snow removal contractor regarding previous grass
damage and noted the improved snowplowing results of the recent snow event.
Councillor Gilliland advised that the short URL link to the Town's webpage for the
Deck the Halls Tour is not functioning, and staff agreed to resolve the matter.
Councillor Gilliland thanked staff for providing her with tree and Committee of
Adjustment information and requested confirmation that work being done at a
Lacey Court property was approved. Staff provided a response including
clarification on the tree compensation policy.
Councillor Humfryes inquired about the next steps respecting the Arts Help
delegation and proposal for Library Square, and staff provided a response.
Councillor Humfryes referred to Councillor Gaertner's concerns regarding the
Readman House and inquired about staff's enforcement of the Property
Standards By-law in relation to heritage properties, and staff provided a
response.
Councillor Humfryes inquired about the status of the comprehensive review of
the Town's Register of Properties of Cultural Heritage Value or Interest, and staff
provided a response.
Councillor Humfryes expressed appreciation to staff for their communications
efforts with residents regarding road reconstruction issues.
Councillor Gaertner expressed concerns regarding activities at a business unit on
Industrial Parkway in relation to COVID-19 restrictions and inquired about any
possible steps that could be taken, and staff provided a response.
Mayor Mrakas provided statistics related to York Region's COVID -19
enforcement task force activities and advised that he would forward the
information to Council members.
Mayor Mrakas noted that, in addition to the mayors and chairs of the eleven
largest municipalities of the Greater Toronto and Hamilton Area (GTHA) meeting
on a weekly basis, the mayors of smaller urban municipalities in the GTHA would
also be meeting on a weekly basis to discuss matters relevant to smaller
communities during the COVID-19 pandemic, while continuing to work with the
larger municipalities as well.
Page 45 of 124
8
11. Public Service Announcements
Councillor Gaertner extended congratulations to staff on a successful Santa
Under the Stars Parade.
Councillor Gilliland expressed appreciation to staff for their efforts on the Parade
and acknowledged the positive feedback from residents.
Councillor Gilliland announced that Aurora's Deck the Halls drive-by tour will be
held December 12-19, 2020, from 5 p.m. to 9:30 p.m., and a tour map will be
released December 10 on the website. She expressed appreciation for the
funding provided by the province.
Councillor Humfryes announced that Aurora's Christmas Market will be held in
Town Park from Friday, December 4 to Sunday, December 6, 2020, and from
Friday, December 11 to Sunday, December 13, 2020, noting that pre-registration
is required to attend. She thanked staff for their efforts and further noted that a
Christmas tree will be lit in Town Park.
Mayor Mrakas noted that registration for the Christmas Market has been filled
and online shopping will be available at aurora.ca/christmasmarket.
Mayor Mrakas announced that the Christmas Dream Dinner program will
continue this year, providing Christmas dinners to those in need, thanks to a
$7,000 donation from Auroran Jay Saveall, President of Green Side Up
Contracting. Councillor Humfryes also expressed appreciation noting that more
than 200 people would receive meals, and many more offers to help and
volunteer have been received.
12. Closed Session
None.
13. Adjournment
The meeting was adjourned at 9:22 p.m.
Carried
Page 46 of 124
1
Town of Aurora
Budget Committee
Meeting Report
Date:
Time:
Location:
Monday, November 9, 2020
6:00 p.m.
Video Conference
Council Members: Mayor Mrakas
Councillor Gilliland
Councillor Humfryes
Councillor Kim
Councillor Gaertner
Councillor Thompson
Councillor Gallo
Other Attendees: Doug Nadorozny, Chief Administrative Officer
Allan Downey, Director of Operations
Robin McDougall, Director of Community Services
Techa Van Leeuwen, Director of Corporate Services
Rachel Wainwright-van Kessel, Director of Finance
David Waters, Director of Planning and Development Services
Eliza Bennett, Acting Manager, Corporate Communications
Jason Gaertner, Manager, Financial Management
Alice Liu, Senior Advisor, Financial Management
Tracy Evans, Advisor, Financial Management
Laura Sheardown, Advisor, Financial Management
Sandeep Dhillon, Advisor, Financial Management
Michael de Rond, Town Clerk
Ishita Soneji, Council/Committee Coordinator
_____________________________________________________________________
1. Procedural Notes
This meeting was held electronically as per Section 19. i) of the Town's
Procedure By-law No. 6228-19, as amended, due to the COVID-19 situation.
Mayor Mrakas in the Chair.
Page 47 of 124
2
The Chair called the meeting to order at 6:02 p.m.
2. Approval of the Agenda
Budget Committee approved agenda as circulated by Legislative Services.
3. Declarations of Pecuniary Interest and General Nature Thereof
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act, R.S.O. 1990, c. M.50.
4. Delegations
None
5. Consideration of Items
5.1 2021-2022 Operating Budget – Business Plans and Presentation
Ms. Rachel Wainwright-van Kessel, Director of Finance, presented an
overview of the proposed 2021-2022 Operating Budget including details
on the rate funded budget changes and the proposed 2021 water,
wastewater and stormwater rates, and the tax funded budget changes
including overall net reductions and non-COVID changes to the budget.
She highlighted the COVID related operating budget pressures which are
being offset by one-time savings and funding and noted that the
Community Services department has the most COVID-19 related impacts.
Ms. Robin McDougall, Director of Community Services, provided details of
the impacts to the Community Services department noting the anticipated
decline in facility rentals and program registrations in 2021 due to the
ongoing pandemic. Ms. Wainwright-van Kessel further provided a
summary of the department specific operating budget changes and the
next steps in the budget process.
5.1.1 Council Administration
Budget Committee recommends:
1. That the 2021-2022 Operating Budget for Council
Administration as presented be tentatively approved.
Carried
Page 48 of 124
3
5.1.2 Office of the CAO
Budget Committee recommends:
1. That the 2021-2022 Operating Budget for the Office of the CAO
as presented be tentatively approved.
Carried
5.1.3 Community Services
Budget Committee recommends:
1. That the 2021-2022 Operating Budget for Community Services
as presented be tentatively approved.
Carried
5.1.4 Corporate Services
Budget Committee recommends:
1. That the 2021-2022 Operating Budget for Corporate Services
as presented be tentatively approved.
Carried
5.1.5 Finance
Budget Committee recommends:
1. That the 2021-2022 Operating Budget for Finance as presented
be tentatively approved.
Carried
5.1.6 Operational Services
Budget Committee recommends:
1. That the 2021-2022 Operating Budget for Operational Services
as presented be tentatively approved.
Carried
5.1.7 Planning and Development Services
Budget Committee recommends:
Page 49 of 124
4
1. That the 2021-2022 Operating Budget for Planning and
Development Services as presented be tentatively approved.
Carried
5.1.8 Corporate Revenues and Expenditures
Budget Committee recommends:
1. That the 2021-2022 Operating Budget for Corporate Revenues
and Expenditures as presented be tentatively approved.
Carried
6. Adjournment
The meeting was adjourned at 7:49 p.m.
Page 50 of 124
1
Town of Aurora
Budget Committee
Meeting Report
Date:
Time:
Location:
Monday, November 16, 2020
6:00 p.m.
Video Conference
Council Members: Mayor Mrakas
Councillor Gaertner
Councillor Gallo
Councillor Gilliland
Councillor Humfryes
Councillor Kim
Councillor Thompson
Other Attendees: Doug Nadorozny, Chief Administrative Officer
Robin McDougall, Director of Community Services
Rachel Wainwright-van Kessel, Director of Finance
Jason Gaertner, Manager, Financial Management
Michael de Rond, Town Clerk
Samantha Yew, Deputy Town Clerk
Linda Bottos, Council/Committee Coordinator
_____________________________________________________________________
1. Procedural Notes
This meeting was held electronically as per Section 19. i) of the Town's
Procedure By-law No. 6228-19, as amended, due to the COVID-19 situation.
Mayor Mrakas in the Chair.
The Mayor called the meeting to order at 6 p.m.
2. Approval of the Agenda
Budget Committee approved the agenda as circulated by Legislative Services.
Page 51 of 124
2
3. Declarations of Pecuniary Interest and General Nature Thereof
Councillor Humfryes declared a pecuniary interest under the Municipal Conflict of
Interest Act, R.S.O. 1990, c. M.50 respecting item 5.1.1, Central York Fire
Services 2021-2022 Operating Grant, as her spouse is employed by Central York
Fire Services; therefore, she did not take part in the discussion of, or vote on, any
question in respect of the matter.
4. Delegations
None.
5. Consideration of Items
5.1 2021-2022 Operating Budget - Community Partner Presentations
5.1.1 Central York Fire Services 2021-2022 Operating Grant
(Binder Tab 14)
Fire Chief Ian Laing introduced new Deputy Chief Jeremy Inglis
who expressed appreciation for the welcome messages received.
Chief Laing presented an overview of the 2021 budget submission
for Central York Fire Services, noting aspects of the 2021 budget
versus outlook, operating budget analysis, wages and benefits,
other operating budget expenses, capital budget, budgeting in a
COVID world, and the 2021 budget highlights.
Budget Committee recommends:
1. That the presentation from Central York Fire Services be
received; and
2. That the request for the 2021-2022 operating grant to the
Central York Fire Services in the amounts of $12,194,100 and
$12,607,600, which includes an annual allocation of $6,000 for
snow clearing, for 2021 and 2022 respectively be tentatively
approved.
Carried
5.1.2 Aurora Public Library Board 2021-2022 Operating Grant
(Binder Tab 15)
Tom Connor, Chair, Aurora Public Library Board, spoke about the
Library's 2020 accomplishments, including its service delivery
Page 52 of 124
3
response to the COVID-19 pandemic. He noted that no changes
were being requested for the 2021 budget year, and any operating
surplus for the 2020 budget year due to the COVID-19 pandemic
was returned to the Town.
Bruce Gorman, Chief Executive Officer, presented an overview of
the Library's activities and budget plan including key performance
indicators, impacts of COVID-19, adapted services, online
resources and virtual programs, community partnerships, health
and safety procedures, COVID-19 operating pressures, and a
financial summary. Julie Rocca, Business Manager, was also
present to answer questions.
Budget Committee recommends:
1. That the presentation from the Aurora Public Library Board be
received; and
2. That the request for the 2021-2022 operating grant to the
Aurora Public Library Board in the amounts of $3,896,100 and
$3,934,100 for 2021 and 2022 respectively be tentatively
approved.
Carried
5.1.3 Aurora Historical Society Board 2021-2022 Operating Grant
(Binder Tab 15)
Patricia Wallace, President, Aurora Historical Society Board,
presented a brief overview of the accomplishments and ongoing
roles of the Society in serving the community of Aurora since 1963,
noting its significant contributions to the restoration of the Church
Street School, the heritage anchor for Library Square. She spoke
about the preservation plans for the Hillary House National Historic
Site and noted recent improvements including the installation of
new street banners and enhanced nighttime lighting.
Kathleen Vahey, Curator, presented an overview of the 2020
programming and events highlights, 2020 COVID-19 impacts and
2021-2022 impact projections, 2020 community support, key
performance indicators, 2021 goals and partnership goals, and
storage of the Godfrey Collection.
Page 53 of 124
4
Geoffrey Dawe, Treasurer, presented an overview of the 2020
funding supports and activities, emergency funding supports, key
financial metrics, and 2021 steps moving forward.
Ms Wallace expressed appreciation for the Town's continued
support and recognition of the Aurora Historical Society as an
important cultural partner.
Budget Committee recommends:
1. That the presentation from the Aurora Historical Society Board
be received; and
2. That the request for the 2021-2022 operating grant to the
Aurora Historical Society Board in the amounts of $82,800 and
$80,900 for 2021 and 2022 respectively be tentatively
approved.
Carried
5.1.4 Aurora Sports Hall of Fame 2021-2022 Operating Grant
(Binder Tab 15)
Javed S. Khan, President, expressed appreciation for the Town's
ongoing support and for the efforts of the Board of Governors. He
presented background and key highlights of the Aurora Sports Hall
of Fame activities and programming, COVID-19 impacts on 2020
operations, and new initiatives including "Hall-Star Tribute: A Night
of Celebration and Conversation" and "Inside the Aurora Sports
Hall of Fame". Mr. Khan reviewed the 2021 and 2022 funding
requirements, noting the additional request of $2,000 for a special
project due to the COVID-19 situation. Brian Roberts, Treasurer,
was also present to answer questions.
Budget Committee recommends:
1. That the presentation from the Aurora Sports Hall of Fame be
received; and
2. That the request for the 2021-2022 operating grant to the
Aurora Sports Hall of Fame in the amounts of $29,300 and
$29,900 for 2021 and 2022 respectively be tentatively
approved.
Carried
Page 54 of 124
5
5.2 FIN20-025 - New Capital Budget Framework
Rachel Wainwright-van Kessel, Director of Finance, presented an
overview of the capital budget framework and provided clarification
regarding the capital plan, project groupings, proposed capital budget
authority, reserve management and debt financing, prioritization, proposed
capital programs and rules, capital approval process, and managing in -
year changes and approvals.
Budget Committee recommends:
1. That Report No. FIN20-025 be received for information.
Carried
6. Adjournment
The meeting was adjourned at 8:46 p.m.
Page 55 of 124
1
Town of Aurora
Budget Committee
Meeting Report
Date:
Time:
Location:
Saturday, November 21, 2020
9:00 a.m.
Video Conference
Council Members: Mayor Mrakas
Councillor Gaertner
Councillor Gallo
Councillor Gilliland
Councillor Humfryes (departed 2:58 p.m.)
Councillor Kim
Councillor Thompson
Other Attendees: Doug Nadorozny, Chief Administrative Officer
Allan Downey, Director of Operations
Techa van Leeuwen, Director of Corporate Services
Robin McDougall, Director of Community Services
Rachel Wainwright-van Kessel, Director of Finance
David Waters, Director of Planning and Development Services
Eliza Bennett, Acting Manager, Corporate Communications
Doug Bertrand, Manager, Facilities
Sandeep Dhillon, Advisor, Financial Management
Tracy Evans, Advisor, Financial Management
Jason Gaertner, Manager, Financial Management
Alice Liu, Senior Advisor, Financial Management
Anca Mihail, Manager of Engineering and Capital Delivery
Michael Mulvenna, IT Manager
Laura Sheardown, Advisor, Financial Management
Lisa Warth, Manager, Recreation
Michael de Rond, Town Clerk
Linda Bottos, Council/Committee Coordinator
_____________________________________________________________________
1. Procedural Notes
Page 56 of 124
2
This meeting was held electronically as per Section 19. i) of the Town's
Procedure By-law No. 6228-19, as amended, due to the COVID-19 situation.
Mayor Mrakas in the Chair.
The Mayor called the meeting to order at 9:01 a.m.
Budget Committee consented to recess the meeting at 11:22 a.m. and
reconvened the meeting at 11:34 a.m.
Budget Committee consented to recess the meeting at 12:48 p.m. and
reconvened the meeting at 1:20 p.m.
2. Approval of the Agenda
Budget Committee approved the agenda as circulated by Legislative Services.
3. Declarations of Pecuniary Interest and General Nature Thereof
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act, R.S.O. 1990, c. M.50.
4. Delegations
None.
5. Consideration of Items
5.1 2021-2022 Operating Budget - Community Partner Presentations
5.1.1 Aurora Cultural Centre Board 2021-2022 Operating Grant
(Binder Tab 15)
Eric Acker, President, Aurora Cultural Centre Board, noted that 2020
is the 10th anniversary of the Aurora Cultural Centre (ACC) and the
planned year of celebrations was significantly impacted by the
COVID-19 pandemic. On behalf of the Board, he recognized
Suzanne and her team for their outstanding efforts in overcoming
the challenges and creating innovative opportunities to continue
delivering cultural programming and activities to the community.
He noted that the federal and provincial funding supports enabled
their team to continue working virtually, and he acknowledged the
ACC's strong partnership with the Town and staff.
Page 57 of 124
3
Suzanne Haines, Executive Director, presented an overview of the
ACC's 2020 activities to date including programming, volunteer
recognition, community participation and statistics, revenues and
expenses, and key performance indicators. She spoke about the
2020 year-end and 2021-2022 projections and operating budgets,
noting the budget impacts of the COVID-19 pandemic, Library
Square project, and Kaleidoscope in the Schools pilot program, and
expressed appreciation for the Town's continued support. Laura
Hostick, Treasurer, was also present to answer questions.
Budget Committee recommends:
1. That the presentation from the Aurora Cultural Centre Board be
received; and
2. That the request for the 2021-2022 operating grant to the
Aurora Cultural Centre Board in the amounts of $432,480 and
$441,100 for 2021 and 2022 respectively be tentatively
approved.
Carried
5.2 2021-2022 Capital Budget Review
5.2.1 Review of the Proposed 2021 Repair and Replacement Capital
Projects (Binder Tab 17)
Budget Committee recommends:
1. That the proposed 2021 Repair and Replacement Capital
Projects be received; and
2. That the following proposed 2021 Repair and Replacement
Capital Projects be approved as presented; and
Community Services
72204 Security Audit and Implementation
72372 215 Industrial - Refurbishment of Generator
72452 Energy and Demand Management Plan
Implementation
72453 Unplanned - Emergency Repairs Contingency
72457 Lane Ropes for SARC and AFLC and new diving
board at SARC
73324 Pet Cemetery Restoration
Page 58 of 124
4
Corporate Services
14070 Boardroom Audio/Video Equipment
Operational Services
34432 Roads - 2 Ton (#24-21)
71136 Parks - 1 Ton Pickup Crew Cab (#203-21)
71158 Parks - Grass Crew Trailer (#244-21)
73175 Walkway Lights - Graham Parkette
73215 Playground Replacement, Walkway Repaving - L
Willson Park
34007 Webster Drive Curb/Road Drainage Repair
34616 Sidewalk/Engineered Walkway Reconstruction
Planning and Development Services
31178 Reconstruction of Poplar Crescent
31199 Road Resurfacing - Gurnett St., Kennedy St. E.,
Victoria St.
42075 Performance Monitoring of LID Controls
3. That the following proposed 2021 Repair and Replacement
Capital Projects, which were pulled for discussion, be approved
as presented; and
Corporate Services
14075 Business Process Automation and Data Integration
14082 Data Centre Upgrades
14012 Financial System
43038 Water Meter Replacement Program
Operational Services
34441 Roads - Street Sweeper (#40-21)
71154 Parks - Utility Trailer (#231-21)
73160 Emerald Ash Borer Management Program
73242 Improvements to Fleury Park Washroom Facility
Planning and Development Services
31243 Long-term Remediation for Pavement Heave over
Vandorf Culvert West of Bayview
42066 Damaged Storm Pipe off Henderson Dr
42080 Jones Court Stream Rehabilitation
Page 59 of 124
5
4. That the following proposed 2021 Repair and Replacement
Capital Project, which was pulled for discussion, be approved as
presented, and that staff report back with options on the
material to be used; and
Operational Services
73192 Boardwalk Resurface - McKenzie Marsh
5. That the following proposed 2021 Repair and Replacement
Capital Projects, which were pulled for discussion, be given
conditional budget approval pending additional information to
Council; and
Community Services
72201 Work Station Refresh Carpet Paint
Corporate Services
14047 Computer and Related Infrastructure Renewal
6. That the following proposed 2021 Repair and Replacement
Capital Project, which was pulled for discussion, be received for
information; and
Corporate Services
43055 Advanced Metering Infrastructure (Conditionally
approved 2019)
7. That the following proposed 2021 Repair and Replacement
Capital Projects, which were pulled for discussion, be referred
to staff for a report back to Council with additional information.
Operational Services
72281 AFLC - Skate Park
Planning and Development Services
31124 Henderson Dr - Wildlife Passage
Carried
5.2.2 Review of the Proposed 2021 Growth and New Capital Projects
(Binder Tab 18)
Staff noted that the following proposed Growth and New Capital
Projects have been removed from the 2021 budget:
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6
Corporate Services
14079 Data Integration with Tools
14083 Meeting Room Hardware Standardization
Operational Services
73321 Cattle Crawl Underpass (Conditionally approved
2019)
Staff noted that the following proposed Growth and New Capital
Project budget has been reduced from $1.2 million to $750,000:
Operational Services
73287 Hallmark Lands – Baseball Diamonds
Budget Committee consented to defer consideration of the items
pulled for discussion to the Budget Committee meeting of
November 23, 2020.
Budget Committee recommends:
1. That the proposed 2021 Growth and New Capital Projects be
received; and
2. That the following proposed 2021 Growth and New Capital
Projects be approved as presented:
Community Services
71060 - Facilities - 1/2 ton Truck (New)
Corporate Services
14085 Migration to Cityview Workspace
14089 Business Intelligence
24013 Building Division Website Portal
Fire
21109 Fire - Smaller Vehicles
Operational Services
34232 Fleet - Four Post Hoist (New)
73296 Trails - Joseph Hartman Trail Connection (DG
Group)
73327 DeGraaf Cres Trail
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7
Planning and Development Services
34527 Yonge/Wellington Intersection Improvements.
Carried
5.2.3 Review of the Proposed 2021 Studies and Other Capital Projects
(Binder Tab 19)
Budget Committee consented to defer this item to the Budget
Committee meeting of November 23, 2020.
5.2.4 Review of Closed Capital Projects
(Binder Tab 20)
Budget Committee consented to defer this item to the Budget
Committee meeting of November 23, 2020.
6. Adjournment
The meeting was adjourned at 3:16 p.m.
Page 62 of 124
1
Town of Aurora
Budget Committee
Meeting Report
Date:
Time:
Location:
Monday, November 23, 2020
6:00 p.m.
Video Conference
Council Members: Mayor Mrakas
Councillor Gaertner
Councillor Gallo
Councillor Gilliland
Councillor Humfryes
Councillor Kim
Councillor Thompson
Other Attendees: Doug Nadorozny, Chief Administrative Officer
Allan Downey, Director of Operations
Techa Van Leeuwen, Director of Corporate Services
Robin McDougall, Director of Community Services
Rachel Wainwright-van Kessel, Director of Finance
David Waters, Director of Planning and Development Services
Eliza Bennett, Acting Manager, Corporate Communications
Doug Bertrand, Manager, Facilities
Sandeep Dhillon, Advisor, Financial Management
Tracy Evans, Advisor, Financial Management
John Firman, Manager, Business Support Services
Jason Gaertner, Manager, Financial Management
Alice Liu, Senior Advisor, Financial Management
Anca Mihail, Manager of Engineering and Capital Delivery
Michael Mulvenna, IT Manager
Demetre Rigakos, Manager, Human Resources
Laura Sheardown, Advisor, Financial Management
Lisa Warth, Manager, Recreation
Michael de Rond, Town Clerk
Linda Bottos, Council/Committee Coordinator
_____________________________________________________________________
Page 63 of 124
2
1. Procedural Notes
This meeting was held electronically as per Section 19. i) of the Town's
Procedure By-law No. 6228-19, as amended, due to the COVID-19 situation.
Mayor Mrakas in the Chair.
The Mayor called the meeting to order at 6:01 p.m.
Budget Committee consented to recess the meeting at 8:21 p.m. and reconvened
the meeting at 8:35 p.m.
2. Approval of the Agenda
Budget Committee approved the revised agenda as circulated by Legislative
Services.
3. Declarations of Pecuniary Interest and General Nature Thereof
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act, R.S.O. 1990, c. M.50.
4. Delegations
None.
5. Consideration of Items
5.1 Deferred Items from Budget Committee Meeting of November 21, 2020
5.1.1 Review of the Proposed 2021 Growth and New Capital Projects
(Binder Tab 18)
Budget Committee recommends:
1. That the following proposed 2021 Growth and New Capital
Projects, which were pulled for discussion, be approved as
presented; and
Operational Services
34111 Roads - DLA/Multipurpose Road Maintenance Truck
(New)
73169 David Tomlinson Nature Reserve (Phase 1-5)
73287 Hallmark Lands - Baseball Diamonds
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3
73323 Mattamy Phase 4/5 Trail
Planning and Development Services
34006 Pave Snow Storage Facility - Lambert Willson Park.
2. That the following proposed 2021 Growth and New Capital
Project, which was pulled for discussion, be approved as
amended to a proposed budget of $8.2 million for a 7,500
square foot Gym MPR Admin (comparable to high school size
gym).
Community Services
72410 SARC - Gymnasium
Carried
5.1.2 Review of the Proposed 2021 Studies and Other Capital Projects
(Binder Tab 19)
Budget Committee recommends:
1. That the proposed 2021 Studies and Other Capital Projects be
received; and
2. That the following proposed 2021 Studies and Other Capital
Projects be approved as presented; and
Community Services
72459 Facilities Study
Corporate Services
13021 Diversity and Inclusion Strategy Consultant
Finance
14087 Town of Aurora - Second Generation Asset
Management Plan
Planning and Development Services
34562 Active Transportation Master Plan
3. That the following proposed 2021 Studies and Other Capital
projects, which were pulled for discussion, be approved as
presented; and
Office of the CAO
12042 Municipal Levels of Service Review
Page 65 of 124
4
Finance
14080 Procurement Modernization
4. That the following proposed 2021 Studies and Other Capital
Project, which was pulled for discussion, not be approved.
Planning and Development Services
34536 Yonge Street Road Diet Study
Carried
5.1.3 Review of Closed Capital Projects
(Binder Tab 20)
Budget Committee recommends:
1. That the Review of Closed Capital Projects be received for
information.
Carried
5.2 2021-2022 Budget - 2021 Work Plan, Operating Budget, and Staffing
Doug Nadorozny, Chief Administrative Officer, presented an overview of
how the Corporation's business plans, budget, and community outcomes
are linked for 2021, and highlighted aspects of the 2021 priorities and
outcomes, drivers of growth and transformation, business outcomes and
staffing, actions to mitigate costs, and tax reduction options.
Budget Committee recommends:
1. That the presentation regarding 2021 Work Plan, Operating Budget,
and Staffing be received; and
2. That salary gapping in 2021 be increased by $127,000; and
3. That the Chief Administrative Officer be directed to manage in-year
staff as per Option C: Phase in hiring of positions through 2021, to
achieve the revised salary gapping target; and
4. That the total FTE count be reduced by two for the Building Services
positions no longer required; and
5. That the multi-year budget contingency be reduced by $100,000 in
2021 and a further $8,000 in 2022.
Carried as amended
Page 66 of 124
5
5.3 2021-2022 Budget - Consolidated Departmental Objectives
(Binder Tab 16)
Budget Committee consented to defer this item to the Budget Committee
meeting of November 30, 2020.
6. Adjournment
The meeting was adjourned at 9:25 p.m.
Page 67 of 124
1
Town of Aurora
Budget Committee
Meeting Report
Date:
Time:
Location:
Monday, November 30, 2020
6:00 p.m.
Video Conference
Council Members: Mayor Mrakas (Chair)
Councillor Gilliland
Councillor Humfryes
Councillor Kim
Councillor Gaertner
Councillor Thompson
Councillor Gallo
Other Attendees: Doug Nadorozny, Chief Administrative Officer
Allan Downey, Director of Operations
Robin McDougall, Director of Community Services
Techa Van Leeuwen, Director of Corporate Services
Rachel Wainwright-van Kessel, Director of Finance
David Waters, Director of Planning and Development Services
Jason Gaertner, Manager, Financial Management
Alice Liu, Senior Advisor, Financial Management
Sandeep Dhillon, Advisor, Financial Management
Tracy Evans, Advisor, Financial Management
Laura Sheardown, Advisor, Financial Management
Eliza Bennett, Acting Manager, Corporate Communications
Michael de Rond, Town Clerk
Ishita Soneji, Council/Committee Coordinator
_____________________________________________________________________
1. Procedural Notes
This meeting was held electronically as per Section 19. i) of the Town's
Procedure By-law No. 6228-19, as amended, due to the COVID-19 situation.
Page 68 of 124
2
The Chair called the meeting to order at 6:01 p.m.
2. Approval of the Agenda
Budget Committee approved the agenda as circulated by Legislative Services.
3. Declarations of Pecuniary Interest and General Nature Thereof
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act, R.S.O. 1990, c. M.50.
4. Delegations
None.
5. Consideration of Items
5.1 2021-2022 Budget - Consolidated Departmental Objectives
(Binder Tab 16)
Budget Committee recommends:
1. That the 2020 Objectives Overview of the Departmental Objectives be
received for information.
Carried
5.2 Round Table Budget Discussion
Councillor Gilliland sought clarification on the pedestrian grade separated
crossing project on Cousins Drive and its inclusion in future budgets, and
staff provided a response noting that the Town continues to work with
Metrolinx and any related budgetary items would be included in the 2022
budget.
Councillor Gaertner referred to the pathway leading to Tamarac Park and
inquired about the possibility of maintaining the path throughout winter
either by the Town or the Region and the associated cost required to do
so, and the Mayor and staff provided clarification.
Councillor Gallo noted he would be reserving his comments until the
information he requested at previous Budget Committee meetings is
Page 69 of 124
3
provided and expressed concern regarding the staffing requests for 2021
as discussed at the Budget Committee meeting of November 23, 2020.
Councillor Humfryes referred to the phase in hiring of new positions
throughout 2021 as discussed at the Budget Committee meeting of
November 23, 2020 and noted that the request is within the allocation as
per Town's budget objectives. She further expressed appreciation to the
Finance department for their efforts throughout the budget process.
Councillor Kim expressed appreciation to the Finance department for their
efforts throughout the budget process.
Councillor Thompson inquired about the possibility of opening more
outdoor rinks and the required budget allocation to do so, and staff
provided a response.
6. Adjournment
The meeting was adjourned at 7:01 p.m.
Page 70 of 124
100 John West Way
Aurora, Ontario
L4G 6J1
(905) 727-3123
aurora.ca
Town of Aurora
Council Report
No. FIN20 -030
Subject: Final 2021 Budget Approval
Prepared by: Jason Gaertner, Manager, Financial Management
Department: Finance
Date: December 15, 2020
Recommendation
1. That Report No. FIN20-030 be received; and
2. That Council approve the operating budget as follows:
a. The 2021 and 2022 operating budget as summarized in Attachment 1; and
b. Up to a maximum of $69,200 in funding for 2021 from the Library Square
Operating budget to offset any core operating deficits experienced by the
Aurora Cultural Centre that it is unable to fund through other funding
sources; and
c. Up to a maximum of $151,100 in funding for 2021 from the Library Square
Operating budget to offset any relocation driven operating deficits
experienced by the Aurora Cultural Centre that it is unable to fund through
other funding sources; and
d. The previously approved $50,000 contribution to the Aurora Cultural Centre
in support of the Kaleidoscope in Schools Pilot program be transferred to
2021; and
e. The water, wastewater and storm water rates that are required in order to
fully fund each of these services as summarized in Table 1; and
f. That the necessary tax and water billing bylaws be enacted at a future
Council meeting; and
3. That a total budget of $12,194,100 and $12,607,600 be approved for 2021 and
2022, respectively relating to the Town’s share for Fire Services; and
Page 71 of 124
December 15, 2020 2 of 15 Report No. FIN20-030
4. That Council approve the capital budget as follows:
a. The 2021 capital budget authority and planned spending by project as
detailed in the budget binder tabled on October 27th, 2020 and as amended
in this report and as summarized in Attachments 2 and 3; and
b. The 2021 capital budget authority and planned spending for the roads,
facilities, fleet and storm sewer repair & replacement capital programs as
detailed in the budget binder tabled on October 27th, 2020, as summarized
in Table 2 and subject to the rules detailed in this report; and
c. The funding sources for each capital project as reviewed and
recommended by Budget Committee on November 21, 2020; and
5. That to ensure the Town’s continued compliance with O. Reg 588/17:
a. Staff be directed to apply for a grant opportunity from the Federation of
Canadian Municipalities’ Municipal Asset Management Program for the
development of an updated Asset Management Plan for the Town of
Aurora; and
b. The Town of Aurora commit to the development of an O. Reg 588/17
compliant Asset Management Plan as per its submitted proposed project to
the Federation of Canadian Municipalities’ Municipal Asset Management
Program to advance its asset management program; and
c. The Town of Aurora commit $20,000 of its capital budget toward the costs
of this initiative; and
6. That Council approve debt authority to support the capital plan as follows:
a. Debt authority of up to $3,375,000 for the Hallmark Baseball Diamonds
project; and
b. Debt authority of up to $8,200,000 for the SARC Gymnasium capital project;
and
c. Treasurer be authorized to proceed with the next steps in the acquisition of
the approved debt authority; and
Page 72 of 124
December 15, 2020 3 of 15 Report No. FIN20-030
7. That the reconciliation of the 2021 to 2022 operating budgets to the full accrual
basis of accounting, as required under Ontario Regulation 284/09, as summarized
in Attachment 4 be endorsed.
Executive Summary
This report seeks multiple approvals and endorsements from Council relating to the
Town’s 2021 and 2022 operating and 2021 capital budgets. Items of consideration
include:
The 2021 and 2022 operating budget include tax increases of 2.5% and 2.9%,
respectively
The 2021 and 2022 water, wastewater and stormwater budget is recovered
through user rates
The Town’s budget re-affirmation process offers an opportunity for Council to
adjust a future year budget should changes be required
Total capital budget authority of $185.3M is being requested in 2021 with
$80.3M in planned spending for 2021
The 10-year capital plan includes $293.5M in capital investments
Four repair and replacement capital programs are proposed in an effort to
improve capital delivery
Debt financing is required to manage the timing gaps between growth capital
project funding requirements and the collection of their intended development
driven funding sources
Ontario Regulation 284/09 requires the budget be reconciled on the full accrual
basis of accounting
Background
On June 18, 2019, Council adopted the Town’s updated foundational budget principals
and processes documents that the Town’s 2021 and 2022 budgets have been built
upon. One key element included the adoption of a multi-year operating budget
framework for the Town of Aurora. The Town’s multi-year budgeting framework aligns
Page 73 of 124
December 15, 2020 4 of 15 Report No. FIN20-030
with the Council term. Council approves the first year’s budget of its term and receives
an accompanying forecast of the next three years. In the second year of the term,
Council will approve a three-year operating budget, including all related tax impacts.
Year’s three and four of the budget will be re-affirmed by Council each year. A similar
process is followed for the Town’s rate funded operations.
On December 10, 2019 Council approved its first three-year multi-year operating budget
for 2020, 2021 and 2022. The budget has now reached the third year of its lifecycle
which includes the reaffirmation of the previously approved 2021 and 2022 operating
budgets as shown in Table 1.
Table 1
Multi-year Key Milestones
On April 28, 2020 Council approved a series of changes to the Town’s budget process
and timelines which included:
Confirmation of the budget reaffirmation process for 2021 and 2022
All previously approved capital projects and the 10-year plan be presented
together in the upcoming capital budget
The capital budget would include all previously approved and proposed capital
projects and their planned cash flows
Multiple improvements to the in-year annual financial reporting on the capital
budget
Commencement of the funding of capital projects as their planned work is
completed
The consolidation of the Town’s operating and capital budgets into a single
budget package
At the September 17th Finance Advisory Committee meeting, the Mayor and members
of the committee asked staff to try to bring the planned tax levy of 3.4% for 2021 below
One Approve 2019
Receive 2020 to 2021
Two Approve 2020 to 2022 Complete
Three Re-affirm 2021 to 2022 In Progress
Four Re-affirm 2022
Complete
Year Action Status
Page 74 of 124
December 15, 2020 5 of 15 Report No. FIN20-030
3%. The budget tabled with the Budget Committee for its review on October 27th, 2020
met that direction with a 2.9% tax increase.
The Budget Committee concluded its review and discussions of the Town’s 2021 and
2022 operating and 2021 capital budgets on November 30, 2020. Budget Committee’s
recommendations consolidated in the final operating and capital budget presented for
Council’s approval in Attachments 1 to 4.
Analysis
The 2021 and 2022 operating budget include a tax increase of 2.5% and 2.9%,
respectively
The Budget Committee is recommending that Council approve total tax increases of 2.5
and 2.9 percent for 2021 and 2022, respectively. These recommended annual increases
include 0.5 and 1.9 percent for inflationary pressures for each year, respectively; as well
as a further increase of 1 percent for fiscal strategies for both years. These reaffirmed
tax increases include a reduction of 0.9 percent to the 2021 required increase versus
what was approved by Council in 2020 and 0.4 percent to the 2021 tax increase
originally tabled on October 27th as shown in Figure 1 below.
Figure 1
Changes in tax levy increase from the approved multi-year budget
The 2021 recommended increase includes a further 1 percent in support of the Library
Square consisting of 0.5 percent for the final phase-in of the debt carrying costs to
Page 75 of 124
December 15, 2020 6 of 15 Report No. FIN20-030
construct the project and 0.5 percent for the final phase-in of the estimated incremental
operating costs for the Library Square’s ongoing operations.
The one percent tax increases in 2021 and 2022 for the Town’s fiscal strategies will
primarily support its on-going strategy of increasing its contributions to infrastructure
reserves in support of infrastructure renewal and the reduction in the Town’s reliance on
supplementary tax revenues.
The Town’s final recommended two-year budget by department including its full-time
staffing plan is presented under Attachment #1. As per Council’s approved multi-year
budget framework, its approval is sought for the remaining two years, 2021 and 2022, of
the three-year operating budget.
As part of this year’s budget review, the Budget Committee considered a request from
the Aurora Cultural Centre for the allocation of up to a further $220,300 and $200,500
from the Town’s existing Library Square operating funding for 2021 and 2022,
respectively. This funding was requested to support their on-going operations and
relocation costs. It also considered the extension of the Town’s annual $50,000
contribution in support of the cultural centre’s Kaleidoscope in Schools pilot program
into 2022. This report recommends that the 2021 funding requests be approved and
that the 2022 funding request decision be deferred to the 2022 Budget. This is in
recognition that the Town’s ongoing Library Square governance model review is likely to
address the Aurora Cultural Centre’s ongoing funding requirements.
The 2021 and 2022 water, wastewater and stormwater budget is recovered through user
rates
Provincial regulations require that each specific water budget be fully cost recovered.
As such the water, wastewater and stormwater budgets are each balanced by a full cost
recovery from user fees. The two key factors in the determination of these fees are the
costs to deliver theses services and the volumes to be billed.
The most significant cost drivers for this budget are the Town’s wholesale water and
wastewater management fees, both of which are paid to York Region. The Region will
confirm the rates they plan to charge for 2021 in December 2020. This budget assumes
that the increases for 2021 and 2022 will be in line with their original planned rate
increase of 2.9% for 2021. This results in the metered rates proposed for 2021 and 2022
being less than what was originally approved in the 2020 to 2022 Budget.
Page 76 of 124
December 15, 2020 7 of 15 Report No. FIN20-030
In 2020 it was discovered that the calculation of the Town’s stormwater rates assumed
a higher number of billings than were actually being billed resulting in an understated
rate. The presented budget phases in an adjustment to the Town’s stormwater rates to
reflect the correct number of billings equally over the two budget years. This adjustment
results in an increase of $1.17 per month, or $3.51 per quarterly bill for a residential
customer in 2021 compared to the increase included in the 2020 to 2022 Budget as
shown in Table 1 below.
Table 1
Water, Wastewater, Stormwater Rate Summary
The Town’s budget re-affirmation process offers an opportunity for Council to adjust a
future year budget should changes be required
As per the Municipal Act Council is required to re-affirm the budget for future years
annually. Consequently, Council will be asked to re-affirm the Town’s 2022 budget in
2021. The focus of this budget review will be on the changes to the previously approved
budget for this year.
Should a significant change arise to the 2022 budget Council will be able to make
adjustments to this year’s approved budget at the time of re-affirmation. These
adjustments may include, but are not limited to:
a) Legislation changes
b) Unplanned service level changes
c) Material changes to the projected inflation rate
d) Material changes to labour agreements
e) Changes to assessment growth projections
2020
Current Outlook Proposed Change Outlook Proposed Change
Water and Wastwater ($/m3):
Water Rate 2.18$ 2.45$ 2.34$ (4.5%)2.48$ 2.34$ (5.6%)
Wastewater Rate 2.77$ 3.11$ 2.89$ (7.1%)3.15$ 2.90$ (7.9%)
Combined Rate 4.95$ 5.56$ 5.23$ (5.9%)5.63$ 5.24$ (6.9%)
Stormwater Rate ($/month):
Residential 7.09$ 8.01$ 9.18$ 14.6%9.32$ 11.69$ 25.4%
Non-Residential 90.07$ 101.73$ 116.64$ 14.7%118.31$ 148.51$ 25.5%
2021 2022
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December 15, 2020 8 of 15 Report No. FIN20-030
Total capital budget authority of $185.3M is being requested in 2021 with $80.3M in
planned spending for 2021
Capital budget authority is made up of four components:
Actuals spent to the end of the last fiscal year for the life of the project
The current year’s capital forecast
The cash flow planned in the first budget year
The cash flow, only as needed, for future budget years where contractual
commitments are needed.
This means 2021 capital budget authority includes actuals to December 31, 2019 plus
the 2020 forecast plus 2021 capital cash flow and capital from 2022 and beyond only
as required.
A total of $189.7 million in 2021 capital budget authority was proposed as part of the
budget tabled at Budget Committee on October 27, 2020. Over the course of the
Committee’s review this proposed budget authority was reduced by a total of $4.4
million resulting in a final recommended 2021 capital budget authority of $185.3 million
being made up of $161.2 million in previously approved capital projects and $24.1
million in net new budget authority requests. A summary of the proposed 2021 capital
budget authority categorized by its traditional funding buckets of Rehabilitation &
Replacement (R&R), Growth & New (G&N) and Studies & Other (S&O) is presented under
Attachment 2. The detailed list of 2021 capital projects for which additional budget
authority is recommended is presented under Attachment 3.
To establish the capital budget authority, this budget assumes the approved budgets for
active capital projects (approved through a previous budget or by an in-year report)
becomes that project’s capital budget authority.
The 10-year capital plan includes $293.5M in capital investments
On October 27, 2020 a 10-year capital plan which included a total of $296.4 million in
capital investments was tabled for the Committees’ review. Over the course of this
plan’s examination, a total of $2.9 million in investments were removed. The final
recommended 10-year plan includes a total of $293.5 million in investments. This 10-
year capital plan continues to focus its investments in asset management with repair
and replacement projects representing 46% of the capital plan, growth and new 52%
which includes the construction of Library Square and studies and other at 2%.
Page 78 of 124
December 15, 2020 9 of 15 Report No. FIN20-030
This 10-year capital plan now better reflects the timing of the planned spending on
capital projects. By planning the cash flow in the 10-year capital plan, the Town is able
to better manage its cash, timing of investments and reserve needs on an annual basis
as shown in Figure 2 below. The previous practice of approving the full project as a
lump sum without consideration of actual planned cash outflows has made the
estimation of future reserve needs and cash availability very difficult, as well as, has
limited the Town’s ability to determine the appropriate length of time available for the
Town’s long-term investments.
Figure 2
10-year capital plan
The repair & replacement component of this plan has been built upon the Town’s
approved asset management plan foundation which will be subject to a significant
update in 2021 as the Town strives to maintain its compliance with the province’s
municipal asset management regulation.
The development of the 10-year capital plan has focused on ensuring that the first five
years of the plan are affordable assuming that the proposed 2021 and 2022
contributions to reserves in the operating budget are approved as presented. In future
budgets more work is needed to ensure the full 10 years of the plan is affordable. This
will be guided by a new fiscal strategy and policy which will be brought forward to
Council in 2021.
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December 15, 2020 10 of 15 Report No. FIN20-030
Four repair and replacement capital programs are proposed in an effort to improve
capital delivery
The Town of Aurora has historically approved projects on an individual basis. This
means that each fleet replacement and facility repair budget must be managed
separately. Should a project cost come in more than 10 percent higher than expected, a
report to Council to seek additional budget is needed prior to the project proceeding.
Through the Delegated Authority Bylaw, the Treasurer is able to transfer up to a
maximum of 10% in additional funding to a select approved project from another with a
similar funding source.
Capital programs group projects of a like funding source together. A capital program’s
budget is the total of all approved individual capital project budgets within the program.
A capital program provides sufficient flexibility to manage individual capital project
budget variances between projects. So if one project costs less than budgeted, these
funds can be used to cover the costs of other projects that cost more within the same
program while not exceeding the overall total budget authority approved for the
program. The movement of funds between projects within a capital program will not
subject to any of the restrictions specified under delegation Bylaw No. 6212-19.
Using capital programs will enable staff to more effectively manage variances on
capital projects and reduces the delays needed to seek additional budget authority
when tenders come in higher than expected. In turn this should result in staff being able
to improve the delivery of capital projects resulting in projects taking less time to
complete.
The use of the capital programs must follow the following rules:
• The savings applied to other projects should represent a true savings and not a
deferral that will need to be re-budgeted in future years
• The project scope must remain the same as originally approved by Council
• The projects must have the same funding source
• The capital budget authority for the program cannot be exceeded
• The planned capital spending (cash flow) for the budget year cannot be
exceeded.
Capital programs are proposed for facilities, fleet, roads and storm sewer repair and
replacement projects and are summarized in Table 2. Each of these groups of projects
have their own dedicated repair and replacement reserve and are guided by the asset
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December 15, 2020 11 of 15 Report No. FIN20-030
management plan. This makes repair & replacement projects a good choice for the
flexibility that program groups provides.
Table 2
Recommended 2021 Capital Program Budget Authority
Debt financing is required to manage the timing gaps between growth capital project
funding requirements and the collection of their intended development driven funding
sources
Debt financing is typically required in the management of the timing gap that arises
between when infrastructure is constructed ahead of anticipated growth in an effort to
ensure that a municipality is able to meet the increased growth demand for its services.
The development charge revenues that ultimately pay for new infrastructure may not be
collected until the actual growth is well underway.
This budget proposes the issuance of debt that will be repaid through future
Development Charge revenues for the following projects:
• Hallmark Ball Diamonds in 2021 ($3.4 million)
• Gymnasium at the Stronach Aurora Recreation Complex in 2022 ($8.2 million)
• The New Recreation Centre construction in 2022 ($33.8 million)
Debt is recommended for the Hallmark Ball Diamonds as the Development Charge
reserve balance for outdoor recreation is presently in a negative position. Also the
current Development Charge Study includes part of the cost of a baseball diamond in
this study time frame, the rest is considered a post period benefit. This means future
development, beyond 2024, will benefit and pay for this project in their fees. Council
debt authority for this project is needed in 2021.
Repair & Replacement Capital Programs
Facilities 4,020.3 4,562.1 541.8 652.2 2,000.0 1,595.9 313.9
Fleet 1,518.7 2,006.5 487.8 -67.8 1,674.8 263.9
Roads 30,362.3 32,132.3 1,770.0 9,486.7 14,275.3 8,370.2 -
Storm Sewer 4,553.6 6,263.6 1,710.0 469.6 864.0 4,850.0 80.0
Proposed 40,454.8 44,964.4 4,509.6 10,608.6 17,207.1 16,491.0 657.8
* Includes all active project budgets, adjustments to project budgets and new budget commitments
Budget
Change
Actuals
to Dec/19
2020
Forecast 2021 2022+($000s)
Previously
Approved
Budget
2021 Budget Capital Budget Authority Cash Flow
Capital
Budget
Authority*
Page 81 of 124
December 15, 2020 12 of 15 Report No. FIN20-030
The construction of the gymnasium at the Stronach Aurora Recreation Complex and the
new recreation facility will be significant investments for the Town and benefit future
residents by providing new facility space. Due to the size of these investments, the
budget proposes that they be debt financed when the construction is expected to begin
in 2022. Council debt financing authority will be required in 2021 for the SARC
Gymnasium project as the award of its construction contract is anticipated in the fall of
2021.
Ontario Regulation 284/09 requires the budget be reconciled on the full accrual basis of
accounting
This report responds to the requirements of Ontario Regulation 284/09. The regulation
requires municipalities to report on whether they are budgeting for amortization
expenses, post-employment benefit expenses and solid waste landfill closure and post-
closure expenses. It also requires that this report be prepared prior to adopting the
budget for that year.
Attachment 4 fulfills these requirements. This attachment includes a reconciliation of
the recommended 2021 and 2022 budgets which are completed based upon a modified
accrual method of accounting with the Public Sector Accounting Board (PSAB)
Standards which are based upon the full accrual method.
Advisory Committee Review
The Financial Advisory Committee does not review the annual draft operating budget,
however they review the detailed budgets of each Town department on a rotating basis.
This approach allows the Budget Committee to focus their review on the key changes
and pressures arising in the annual budget, while relying upon the work of the Finance
Advisory Committee to the review of each department’s ongoing core operating budget
details.
Legal Considerations
Section 291 of the Municipal Act provides that a municipality may prepare and adopt
multi-year budgets. For the second and each subsequent year, Town Council will have
the opportunity to re-review the budget, make any necessary changes and re-adopt the
budget for the year to which the budget applies.
Page 82 of 124
December 15, 2020 13 of 15 Report No. FIN20-030
The budgets and rates for water, wastewater and stormwater operations must be
approved by Council. The proposed budgets provide sufficient resources for the Town
staff to meet all statutory responsibilities of the Town as an owner and operator of
systems for water distribution, wastewater collection and stormwater collection and
management.
Financial Implications
Residential tax bills contain three different property taxes. Taxes collected for provincial
education purposes represents approximately 20.3 percent of a residential tax bill, while
taxes for York Region are approximately 42.7 percent and the Town’s share is the
remaining 37.0 percent.
The Town’s proposed annual tax rate increases of 2.5 and 2.9 percent for 2021 and
2022, respectively would add approximately $7.56 and $8.99 per year to the Town’s
share of the tax bill for each $100,000 of assessment. For the average home in Aurora
assessed at $800,000, the Town’s share of the tax bill in 2020 is $2,418. The proposed
tax increases of 2.5% and 2.9% for 2021 and 2022, respectively result in a total
estimated increase of $60 in 2021 and $72 in 2022. This is less than the proposed
increase in the 2020 budget for these years of $83 in 2021 and $73 in 2022.
The average quarterly residential water bill assumes the use of 54 cubic meters of
water during the three-month period. The rates for water and wastewater are charged
per cubic meter and then the stormwater charge is a monthly fee. So each residential
bill will include three months. Despite the increase to the stormwater rates in 2021 and
2022, the average quarterly residential water bill is expected to be $14.31 less in 2021
and $13.95 less in 2022 than what was included in the 2020 to 2022 Budget.
The proposed 2021 capital plan is affordable should Council approve the proposed
allocation of 0.9 percent of the total planned fiscal strategy 1 percent tax rate increase
in support of the Town’s capital infrastructure renewal. The affordability of the
presented full 10-year capital plan (2022 to 2030) will be determined as part of the
Town’s work in its development of a long-term fiscal policy in 2021.
Communications Considerations
A press release and information kit has been prepared related to the approval of the
Town’s 2021 and 2022 Operating Budgets. Updated budget information will be included
on the reverse side of the Final Tax Bill Brochure included with all mailed tax billings to
Page 83 of 124
December 15, 2020 14 of 15 Report No. FIN20-030
be issued in June. The full budget details have been updated to the Town’s Budget and
Financial Information page on our website, including the capital budget approval report
and detailed capital sheets of all approved projects.
Link to Strategic Plan
Developing the annual budget supports all aspects of the Strategic Plan. Specifically,
this report supports the Plan principles of Leadership in Corporate Management,
Leveraging Partnerships, and Progressive Corporate Excellence and Continuous
Improvement.
Alternative(s) to the Recommendation
1. Council may make further adjustments to any of the presented budgets than those
recommended by Budget Committee.
Conclusions
The Budget Committee has concluded its reaffirmation of the Town’s multi-year
operating budgets for the 2021 and 2022 fiscal years. The result of these reaffirmed
budgets is a 2.5 and 2.9 percent tax increase for 2021 and 2022, respectively on the
Aurora share of the tax bill. When combined with the increases for York Region and the
provincial education portions, the estimated overall tax impact for Aurora residents for
this same two year period will be 2.2 and 2.4 percent.
This operating budget includes the final phase-in of the estimated Library Square debt
carrying and incremental operating cost pressures.
In accordance with Ontario Regulation 284/09 section 2, the Town of Aurora has
undertaken a reconciliation of the reaffirmed 2021 and 2022 operating budgets to the
full accrual basis of accounting.
Attachments
Attachment 1 – 2021 to 2022 Proposed Operating Budget by Department
Attachment 2 – 2021 Proposed Capital Budget Authority by Department
Attachment 3 – 2021 Proposed Capital Budget Authority - Project Detail
Page 84 of 124
December 15, 2020 15 of 15 Report No. FIN20-030
Attachment 4 – Reconciling the 2021 and 2022 Proposed Budgets with PSAB Standards
Previous Reports
FIN20-009, 2021 Budget Process and Timeline, April 14, 2020
FIN20-027, 2021 Budget Introduction, October 27, 2020
FIN20-025, New Capital Budget Framework, November 16, 2020
Pre-submission Review
Agenda Management Team electronic review on November 27, 2020
Approvals
Approved by Rachel Wainwright-van Kessel, CPA, CMA, Director Finance/Treasurer
Approved by Doug Nadorozny, Chief Administrative Officer
Page 85 of 124
Attachment #1
Gross Net $ % Gross Net $ %
587.6 587.6 10.7 1.9% 597.2 597.2 9.7 1.6%
1,403.1 1,402.8 29.0 2.1% 1,428.1 1,427.8 25.0 1.8%
15,561.2 10,914.2 1,321.9 13.8% 16,261.9 10,533.4 (380.8) (3.5%)
10,388.6 9,408.0 681.1 7.8% 10,897.6 9,890.4 482.4 5.1%
2,772.7 2,216.8 155.3 7.5% 3,009.6 2,390.6 173.8 7.8%
Roads, Parks & Waste Mgmt 12,192.8 11,044.2 564.4 5.4% 12,676.7 11,526.5 482.3 4.4%
Water, Wastewater & Storm 28,719.5 - - - 30,147.2 - - -
Planning & Development Serv. 6,041.9 850.5 69.0 8.8% 6,361.9 847.7 (2.7) (0.3%)
Corporate Revenues & Exp.8,827.1 99.4 (789.0) (88.8%) 9,751.0 1,714.7 1,615.3 1625.1%
86,494.5 36,523.5 2,042.4 5.9% 91,131.1 38,928.4 2,404.9 6.6%
11,961.6 11,961.6 206.3 1.8% 12,257.5 12,257.5 295.9 2.5%
3,896.1 3,896.1 28.0 0.7% 3,934.1 3,934.1 38.0 1.0%
102,352.2 52,381.2 2,276.7 4.5% 107,322.7 55,120.0 2,738.8 5.2%
Assessment Growth 1,000.8 2.0%1,165.1 2.2%
Tax Increase 1,275.9 2.5%1,573.7 2.9%
2020 Approved Budget 105,427.9 53,069.5 2,965.0 3.4% 109,180.8 55,831.0 2,761.5 2.9%
Change to Outlook (3,075.7) (688.3)(0.9%) (1,858.1) (711.0)0.0%
Gross Net Gross Net
$000 $000 $000 $000
Opening Full Time Equivalent (FTE)240.0 246.0
Community Services:
Facility Booking Administrator 1.0 68.2 68.2
Sport & Community Development Specialist*1.0 100.9 -
Corporate Services:
IT Strategic Plan Positions 1.0 111.8 111.8 1.0 111.8 111.8
Customer Service Representative (Uplift to F/T)1.0 55.7 55.7
Human Resources Consultant 1.0 108.8 108.8
Legal Assistant 1.0 74.3 74.3
Legal Articling Student 1.0 90.0 90.0
Finance:
Financial Systems & Policy Advisor 1.0 111.1 -
Procurement Analyst 1.0 90.9 90.9
Operational Services:
Flex Service Person 1.0 81.3 81.3
Parks Operator 1.0 83.0 83.0
Planning & Development Services:
Reduction to Building Services vacancies (2.0) - -
Administrative Assistant - Engineering Division 1.0 75.0 75.0
Full-Time Equivalent (FTE)246.0 712.1 500.1 251.0 450.7 450.7
2020 Budget Outlook 248.0 712.1 500.1 253.0 450.7 450.7
Change to Outlook (2.0) - - (2.0) - -
* Indicates conversion from temporary to permanent
FTE FTE
New Permanent Full Time Staff Positions
Total Budget
2021 2021
Total Departmental Budget
Central York Fire Services
Library
Operational Services:
2022 Budget Net Change
2021 to 2022 Proposed Operating Budget by Department
$000's 2021 Budget Net Change
Council
Office of the CAO
Community Services
Corporate Services
Finance
Page 86 of 124
Attachment #2
2021 Proposed Capital Budget Authority by Department
Office of the CAO
Repair & Replacement 85.0 85.0 - 26.3 58.7 - -
Studies & Other 155.0 255.0 100.0 61.9 10.0 156.6 26.6
240.0 340.0 100.0 88.2 68.7 156.6 26.6
Community Services
Repair & Replacement 4,333.9 4,895.7 561.8 875.6 2,090.2 1,615.9 313.9
Growth & New 54,706.5 62,951.5 8,245.0 2,467.0 7,112.3 31,084.5 22,287.7
Studies & Other 285.0 375.0 90.0 - 235.0 140.0 -
59,325.4 68,222.2 8,896.8 3,342.6 9,437.5 32,840.4 22,601.6
Corporate Services
Repair & Replacement 3,235.0 4,150.9 915.9 1,865.8 1,143.9 744.8 396.5
Growth & New 1,390.9 1,565.9 175.0 673.2 361.7 531.0 -
Studies & Other 535.0 555.0 20.0 101.1 194.9 253.0 6.0
5,160.9 6,271.7 1,110.8 2,640.0 1,700.5 1,528.8 402.5
Finance
Repair & Replacement 4,295.8 8,087.3 3,791.5 2,180.7 537.5 2,361.5 3,007.6
Studies & Other 100.0 185.0 85.0 - - 185.0 -
4,395.8 8,272.3 3,876.5 2,180.7 537.5 2,546.5 3,007.6
Operational Services
Repair & Replacement 12,756.5 14,874.3 2,117.8 7,443.0 1,359.3 5,658.1 413.9
Growth & New 16,702.2 20,072.2 3,370.0 5,159.8 3,440.2 10,047.2 1,425.0
Studies & Other 212.4 212.4 - 96.7 115.7 - -
29,671.1 35,158.9 5,487.8 12,699.6 4,915.2 15,705.3 1,838.9
Planning & Development Services
Repair & Replacement 35,108.6 38,588.6 3,480.0 9,956.4 15,332.0 13,220.2 80.0
Growth & New 11,029.1 11,979.1 950.0 6,978.2 1,564.8 3,386.2 50.0
Studies & Other 2,049.0 2,199.0 150.0 794.6 727.1 459.8 217.5
48,186.7 52,766.7 4,580.0 17,729.2 17,623.9 17,066.2 347.5
Departmental Total 146,979.9 171,031.9 24,052.0 38,680.2 34,283.3 69,843.8 28,224.6
Central York Fire Services
Growth & New 14,191.9 14,218.8 26.9 376.6 3,357.3 10,484.9 -
14,191.9 14,218.8 26.9 376.6 3,357.3 10,484.9 -
Proposed Budget 161,171.8 185,250.7 24,078.9 39,056.8 37,640.6 80,328.6 28,224.6
* Includes all active project budgets, adjustments to project budgets and new budget commitments
Capital
Budget
Authority*
Budget
Change
($000s)
Previously
Approved
Budget
2021 Budget Capital Budget Authority Cash Flow
Actuals to
Dec/19
2020
Forecast 2021 2022+
Page 87 of 124
Attachment #3
Project
Proposed
Capital
Budget
Authority
Previously
Approved
Budget
Proposed
Budget
Change
Recommendation
Previously Approved Projects 85.0 85.0 - Receive for information only
Subtotal Office of the CAO 85.0 85.0 -
72201 - Work Station Refresh Carpet Paint 1,070.0 820.0 250.0 Conditional Approval
72204 - Security Audit & Implementation 526.8 450.0 76.8 Approve
72372 - 215 Industrial - Refurbishment of
Generator 50.0 - 50.0 Approve
72452 - Energy and Demand Management
Plan Implementation 100.0 50.0 50.0 Approve
72453 - Unplanned - Emergency Repairs
Contingency 200.0 100.0 100.0 Approve
72457 - Lane Ropes for SARC & AFLC and
new diving board at SARC 75.0 - 75.0 Approve
Previously Approved Projects 2,540.3 2,600.3 (60.0) Receive for information only
4,562.1 4,020.3 541.8
73324 - Pet Cemetery Restoration 55.0 35.0 20.0 Approve
55.0 35.0 20.0
Previously Approved Projects 278.6 278.6 - Receive for information only
278.6 278.6 -
Subtotal Community Services 4,895.7 4,333.9 561.8
14070 - Boardroom Audio/Video Equipment 100.0 50.0 50.0 Approve
14047 - Computer & Related Infrastructure
Renewal 2,097.5 1,437.1 660.4 Conditional Approval
14075 - Business Process Automation and
Data Integration 250.5 105.0 145.5 Approve
14082 - Data Centre Upgrades 60.0 - 60.0 Approve
Previously Approved Projects 1,642.9 1,642.9 - Receive for information only
Subtotal Corporate Services 4,150.9 3,235.0 915.9
14012 - Financial System 1,500.0 1,000.0 500.0 Approve
43038 - Water Meter Replacement Program 4,587.3 3,295.8 1,291.5 Approve
Facilities
Finance
Liesure Services
Programs
2021 Proposed Capital Budget Authority - Project Detail
($000s)
Community Services
Corporate Services
Repair & Replacement
Office of the CAO
Page 88 of 124
Attachment #3
Project
Proposed
Capital
Budget
Authority
Previously
Approved
Budget
Proposed
Budget
Change
Recommendation
2021 Proposed Capital Budget Authority - Project Detail
($000s)
43055 - Advanced Metering Infrastructure
(Conditionally Approved - 2019)2,000.0 - 2,000.0
Receive for information
Retains conditional approval
Previously Approved Projects - - - Receive for information only
Subtotal Finance 8,087.3 4,295.8 3,791.5
34432 - Roads - 2 Ton (#24-21) 90.0 - 90.0 Approve
34441 - Roads - Street Sweeper (#40-21) 305.0 - 305.0 Approve
71136 - Parks - 1 Ton Pick Up Crew Cab (#203-
21)62.8 - 62.8 Approve
71154 - Parks - Utility Trailer (#231-21) 15.0 - 15.0 Approve
71158 - Parks - Grass Crew Trailer (#244-21) 15.0 - 15.0 Approve
Previously Approved Projects 1,518.7 1,518.7 - Receive for information only
2,006.5 1,518.7 487.8
72281 - AFLC - Skate Park 675.0 675.0 -Receive for information
Increase not approved
73160 - Emerald Ash Borer Management
Program 2,069.9 1,799.9 270.0 Approve
73175 - Walkway Lights - Graham Parkette 60.0 - 60.0 Approve
73192 - Board Walk Resurface McKenzie
Marsh 600.0 - 600.0 Approve
73215 - Playground Replacement, Walkway
Repaving- L Willson Park 180.0 - 180.0 Approve
73242 - Improvements to Fleury Park
Washroom Facility 480.0 350.0 130.0 Approve
Previously Approved Projects 1,504.5 1,504.5 - Receive for information only
5,569.3 4,329.3 1,240.0
34007 - Webster Drive Curb/Road Drainage
Repair 65.0 - 65.0 Approve
34616 - Side Walk /Engineered Walkway
Reconstruction 525.0 200.0 325.0 Approve
Previously Approved Projects 700.0 700.0 - Receive for information only
1,290.0 900.0 390.0
Previously Approved Projects 5,538.5 5,538.5 - Receive for information only
5,538.5 5,538.5 -
Operational Services
Operations
Fleet
Parks
Roads & Sidewalks
Page 89 of 124
Attachment #3
Project
Proposed
Capital
Budget
Authority
Previously
Approved
Budget
Proposed
Budget
Change
Recommendation
2021 Proposed Capital Budget Authority - Project Detail
($000s)
Previously Approved Projects 470.0 470.0 - Receive for information only
470.0 470.0 -
Subtotal Operational Services 14,874.3 12,756.5 2,117.8
31124 - Henderson Dr. - Wildlife Passage 175.0 175.0 -Receive for information
Increase not approved
31178 - Reconstruction of Poplar Crescent 3,935.3 2,645.3 1,290.0 Approve
31199 - Road Resurfacing - Gurnett St.,
Kennedy St. E., Victoria St.,250.0 - 250.0 Approve
31243 - Long Term Remediation for the
Pavement Heave Over Vandorf Culvert West
of Bayview
230.0 - 230.0 Approve
Previously Approved Projects 27,542.0 27,542.0 - Receive for information only
32,132.3 30,362.3 1,770.0
Previously Approved Projects 192.7 192.7 - Receive for information only
192.7 192.7 -
42066 - Damaged Storm Pipe off Henderson
Dr 4,010.0 2,610.0 1,400.0 Approve
42075 - Performance Monitoring of LID
Controls 240.0 80.0 160.0 Approve
42080 - Jones Court Stream Rehabilitation 150.0 - 150.0 Approve
Previously Approved Projects 1,863.6 1,863.6 - Receive for information only
6,263.6 4,553.6 1,710.0
Subtotal Planning & Development 38,588.6 35,108.6 3,480.0
Subtotal Repair & Replacement 70,681.8 59,814.8 10,867.0
71060 - Facilities - 1/2 ton Truck (New) 45.0 - 45.0 Approve
72410 - SARC - Gymnasium 8,200.0 - 8,200.0 Approve
Previously Approved Projects 54,706.5 54,706.5 - Receive for information only
Subtotal Community Services 62,951.5 54,706.5 8,245.0
Sidewalks
Planning & Development Services
Growth & New
Community Services
Facilities
Water, Wastewater & Stormwater
Roads
Storm Sewer
Page 90 of 124
Attachment #3
Project
Proposed
Capital
Budget
Authority
Previously
Approved
Budget
Proposed
Budget
Change
Recommendation
2021 Proposed Capital Budget Authority - Project Detail
($000s)
Previously Approved Projects 795.3 795.3 - Receive for information only
Previously Approved Projects 260.0 260.0 - Receive for information only
14085 - Migration to CityView Workspace 100.0 - 100.0 Approve
14089 - Business Intelligence 50.0 - 50.0 Approve
24013 - Building Division Website Portal 100.0 75.0 25.0 Approve
Previously Approved Projects 260.6 260.6 - Receive for information only
510.6 335.6 175.0
Subtotal Corporate Services 1,565.9 1,390.9 175.0
21109 - Fire - Smaller Vehicles 26.9 - 26.9 Approve
Previously Approved Projects 14,191.9 14,191.9 - Receive for information only
Subtotal Central York Fire Services 14,218.8 14,191.9 26.9
Previously Approved Projects 2,255.4 2,255.4 - Receive for information only
Previously Approved Projects 117.0 117.0 - Receive for information only
34111 - Roads - DLA/Multipurpose Road
Maintenance Truck (New)500.0 - 500.0 Approve
34232 - Fleet - Four Post Hoist (New)25.0 - 25.0 Approve
Previously Approved Projects 525.0 525.0 - Receive for information only
1,050.0 525.0 525.0
73169 - David Tomlinson Nature Reserve
(Phase 1-5)5,119.5 4,119.5 1,000.0 Approve
73287 - Hallmark Lands - Baseball Diamonds 3,750.0 3,000.0 750.0 Approve
73296 - Trails - Joseph Hartman Trail
Connection (DG Group)320.0 150.0 170.0 Approve
73323 - Mattamy Phase 4/5 Trail 900.0 100.0 800.0 Approve
73327 - DeGraaf Cres Trail 200.0 75.0 125.0 Approve
Previously Approved Projects 6,235.3 6,235.3 - Receive for information only
16,524.8 13,679.8 2,845.0
Corporate Services
Information Technology
Access Aurora
Bylaw
Operations
Central York Fire Services
Roads & Sidewalks
Operational Services
Fleet
Parks
Page 91 of 124
Attachment #3
Project
Proposed
Capital
Budget
Authority
Previously
Approved
Budget
Proposed
Budget
Change
Recommendation
2021 Proposed Capital Budget Authority - Project Detail
($000s)
Previously Approved Projects 125.0 125.0 - Receive for information only
Subtotal Operational Services 20,072.2 16,702.2 3,370.0
Previously Approved Projects 120.0 120.0 - Receive for information only
34006 - Pave Snow Storage Facility - Lambert
Willson Park 900.0 350.0 550.0 Approve
34527 - Yonge/Wellington Intersection
Improvements 494.1 94.1 400.0 Approve
Previously Approved Projects 10,465.0 10,465.0 - Receive for information only
11,859.1 10,909.1 950.0
Subtotal Planning & Development 11,979.1 11,029.1 950.0
Subtotal Growth & New 110,787.5 98,020.6 12,766.9
12042 - Municipal Levels of Service Review 100.0 - 100.0 New capital project
Previously Approved Projects 155.0 155.0 - Receive for information only
Subtotal Office of the CAO 255.0 155.0 100.0
72459 - Facilities Study 90.0 - 90.0 New capital project
Previously Approved Projects 285.0 285.0 - Receive for information only
Subtotal Community Services 375.0 285.0 90.0
13021 - Diversity and Inclusion Strategy
Consultant 30.0 - 30.0 New capital project
Previously Approved Projects 525.0 535.0 (10.0) Receive for information only
Subtotal Corporate Services 555.0 535.0 20.0
14080 - Procurement Modernization 65.0 - 65.0 New capital project
14087 - Town of Aurora - Second Generation
Asset Management Plan 70.0 - 70.0 New capital project
Previously Approved Projects 50.0 100.0 (50.0) Receive for information only
Subtotal Finance 185.0 100.0 85.0
Previously Approved Projects 212.4 212.4 - Receive for information only
Subtotal Operational Services 212.4 212.4 -
Roads
Studies & Other
Corporate Services
Finance
Operational Services
Water
Planning
Office of the CAO
Community Services
Planning & Development Services
Page 92 of 124
Attachment #3
Project
Proposed
Capital
Budget
Authority
Previously
Approved
Budget
Proposed
Budget
Change
Recommendation
2021 Proposed Capital Budget Authority - Project Detail
($000s)
34536 - Yonge Street Road Diet Study --- Project not approved
34562 - Active Transportation Master Plan 150.0 - 150.0 New capital project
Previously Approved Projects 2,049.0 2,049.0 - Receive for information only
Subtotal Planning & Development 2,199.0 2,049.0 150.0
Subtotal Studies & Other 3,781.4 3,336.4 445.0
Total 185,250.7 161,171.8 24,078.9
Planning & Development Services
Page 93 of 124
Attachment #4Reconciling the 2021 and 2022 Proposed Budgets with PSAB StandardsAccrual Accrual Operating Capital* Operating Capital*Revenues102,352 80,329 - 182,681 107,323 38,195 - 145,518Transfers from reserves(49,644) (49,644) (27,282) (27,282)Total Revenues102,352 80,329 (49,644) 133,037 107,323 38,195 (27,282) 118,236Expenses102,352 80,329 - 182,681 107,323 38,195 - 145,518Transfers to reserves(14,376) (14,376) (15,330) (15,330)Acqusition of tangible capital assets(63,307) (63,307) (30,331) (30,331)Debt principal repayments(1,793) (1,793) (2,073) (2,073)Amortization13,922 13,922 14,443 14,443WSIB53 53 49 49Post employment benefits324 324 336 336Total Expenses102,352 80,329 (65,178) 117,503 107,323 38,195 (32,907) 112,612Surplus- - 15,533 15,533 - - 5,624 5,624*As per ten year capital plan.2021 2022Proposed budgetProposed budgetOperating and CapitalOperating and Capital(in $ooo's)Reporting ChangeReporting ChangeModified Accrual Modified AccrualPage 94 of 124
100 John West Way
Aurora, Ontario
L4G 6J1
(905) 727-3123
aurora.ca
Town of Aurora
Council Report
No. FIN20 -031
Subject: 2020 Interim Forecast Update Report – as of October 31, 2020
Prepared by: Tracy Evans, Financial Management Advisor
Department: Finance
Date: December 15, 2020
Recommendation
1. That Report No. FIN20-031 be received for information.
Executive Summary
This report presents to Council the information to effectively monitor the financial
performance of the Town’s tax levy and user rate funded operating budget as of
October 31, 2020. COVID-19 continues to have a material financial impact on the
Town’s operations.
An overall tax levy surplus of $378,100 is anticipated by fiscal year end based
upon the Town’s present COVID-19 assumptions
A deficit of $43,300 is forecasted by fiscal year end for the Town’s water,
wastewater and stormwater operations
COVID-19 continues to have a significant financial impact on the Town’s
operations
The Town has and will continue to search for opportunities to mitigate its COVID-
19 financial impacts
The timing of the province’s implementation of its framework for reopening our
province will have a particular impact on the forecasted financial results for the
Town’s facilities and community programs
These forecasted variances will continue to be subject to material change as the
COVID-19 pandemic progresses over the remainder of the fiscal year. Future Council
decisions may also have an impact. Any operational budget short-falls or surpluses
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December 15, 2020 2 of 12 Report No. FIN20-031
remaining at year end will require an offsetting adjustment from/to the rate stabilization
reserve as defined in the Town’s 2020 surplus control by-law.
Background
To assist Council in fulfilling its roles and responsibilities with respect to Town finances
and accountability, Finance has worked with all departments to review the corporation’s
operations financial performance to date. Each Director has reviewed their department’s
operating budget versus its results to date and remaining outstanding plans in
consideration of the Town’s present COVID-19 assumptions and forecasted an
expected year end position. Finance staff have reviewed each submission and
performed the necessary consolidation.
The magnitude of the impact of COVID-19 on the Town of Aurora remains unclear, but
the existing physical distancing measures and economic shut-down impacts have
already been significant. On March 20th the Town of Aurora announced financial relief
measures which included the deferral of its second tax levy installment payment due
date by approximately two months for residential taxpayers. A similar offer was made
available to commercial taxpayers on an application basis.
On March 20th the Town of Aurora announced the waiving of all late payment penalties
on any unpaid water bill amounts owing until June 30, 2020.
On April 28th, staff presented Council with its first projection of the possible financial
impacts to the Town that were directly related to COVID-19. This forecast assumed the
status quo at that time continued for the rest of 2020.
On May 26th Council extended the Town’s waiving of all late payment penalties on any
unpaid water bill amounts owing until the end of the calendar year. It also approved the
commencement of the Town’s normal monthly rate of 1.25% for penalties on taxes for
the period of July 1 to December 31, 2020
On June 16th Council approved ‘break-even’ rates for the Town’s water and wastewater
services. It also approved the Town’s new stormwater rates for the next 12 months.
These ‘break-even’ rates adjusted the Town’s originally approved 2020 rates to reflect
its anticipated savings on wholesale water and wastewater treatment costs stemming
from a York Region decision to maintain its 2019 rates.
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December 15, 2020 3 of 12 Report No. FIN20-031
On November 16, 2020 York Region was moved to the Control - Red zone. In this zone,
broader-scale restrictions across multiple sectors must take place to control
transmission. This is the most severe zone before widescale business or organizational
closures.
Analysis
The COVID-19 pandemic continues to significantly impact the Town’s operations. Its
impacts are volatile and difficult to predict. For this forecast, staff have made
assumptions as to what the pandemic’s impact would be until fiscal year end. The Town
strives to align its assumptions as much as possible with what it feels its reality might
be.
This report’s forecast assumptions continue to be predominantly aligned to those
presented in the report to General Committee on September 8, 2020 (CMS20-020)
which outlined the Town’s steps to safely reopening services. These assumptions have
been modified accordingly to ensure the Town’s continued compliance with all
requirements under the Control Red Zone status that it now finds itself.
An overall tax levy surplus of $378,100 is anticipated by fiscal year end based upon the
Town’s present COVID-19 assumptions
The Town’s tax levy funded operations are forecasted to finish the year with an
anticipated surplus of $378,100 based upon its present COVID-19 assumptions,
representing an increase of $248,100 from what was forecasted at the end of August.
Of this forecasted surplus, $325,900 was directly related to COVID-19.
A detailed break-down of the Town’s current forecasted variance by department can be
found in Attachment #1. This report has been simplified to show only the net budget
amount, the forecasted ending position for each item, and the variance to budget.
Overall, the Town’s approved budget for 2020 includes $71,774,400 in approved
expenditures, funded by $21,669,900 in revenues consisting of user fees, charges, and
investment income, and a total tax levy of $50,104,500.
The Town has budgeted a “salary gapping savings” amount of $150,000 as part of its
total operating budget. This provision is to recognize that while salaries in all
departments are based on 100% usage, with no staff departures, in reality there is some
staff turnover and periodic vacancies that arise naturally during the year. A share of this
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December 15, 2020 4 of 12 Report No. FIN20-031
amount has been formally allocated to each department Director’s Office on a pro-rata
basis.
The COVID-19 pandemic’s specific impacts upon the Town’s forecasted variances is
presented in more detail later in this report.
A summary of the Town’s key forecasted variances by department follows.
CAO and Council
Council and the Office of the CAO are forecasting to conclude the fiscal year with a
surplus of $127,900 on a net operating budget of $1,950,700. This surplus mostly
relates to COVID-19 driven sponsorship grant, committee and conference savings, as
well as favourable consulting and advertising variances.
Corporate Services
Corporate Services is forecasting a surplus of $270,600 on a total net operating budget
of $8,726,800. This surplus is mostly attributable to COVID-19 driven salary savings
arising from the delay of all new staffing actions partially offset by higher than
anticipated outside legal and heritage consultant fees relating to the Yonge Street
heritage appeals. This surplus is higher than the last forecast, driven by savings in
Licences and Software Maintenance due to delays in the implementation of multiple IT
projects as a result of the pandemic.
Finance
Finance is forecasting a surplus of $12,900 on a net operating budget of $2,061,600.
This surplus is the result of COVID-19 driven salary savings arising from the delay of all
new staffing, offset by reduced water and tax administrative revenues as a result of
COVID-19.
Fire Services
As of September 30, 2020 CYFS is forecasting a year end operating surplus of $494,900
on a total approved operating budget of $28,393,700. This surplus is mostly attributable
to salary & benefit and vehicle repairs & maintenance savings. Aurora’s share of CYFS’
total approved budget is $11,749,300. As per normal practice, should a CYFS surplus or
deficit arise by fiscal year end, it will be offset by an equal contribution to/from the
shared CYFS Reserve, thus leaving the Town’s forecasted Fire Services requirements as
budgeted.
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December 15, 2020 5 of 12 Report No. FIN20-031
Operational Services
Operational Services, excluding water, wastewater & storm water services, is
forecasting an overall surplus of $259,400 on a net operating budget of $10,479,700.
Key contributors to this surplus are COVID-19 driven salary and contract savings
relating to Park Operations and Crossing Guard services. Savings are also forecasted
from fleet management repair and operating material as well as, from solid waste
collection contracts. These favourable variances are partially offset by an unfavourable
variance in winter management resulting from larger than anticipated contract,
operating material and salary costs arising from a larger number of snow events at the
beginning of 2020 and reduced ball diamond/soccer field revenues as a result of
COVID-19.
As per the Town’s winter control reserve policy, if the overall Town operating budget is
unable to accommodate the full reported winter management deficit, any required
funding shortfall can be drawn from this reserve. As the Town’s present overall
forecasted position indicates that it will have sufficient funds available to offset this
shortfall, a draw from the winter control reserve is not necessary at this time. However,
should it become necessary the Town will access this reserve as required.
Operational Services’ salaries and wages are split between tax levy and rate (water,
wastewater & storm water services) funded programs. In any given year, the extent of
operational service staff support of tax levy or rate funded programs is difficult to
predict; consequently some variability is not unusual.
Community Services
Community Services is forecasting a $10,100 deficit on a net operating budget of
$9,592,300. The key contributors to this deficit all relate to COVID-19 drivers including
lost community program, sponsorship/advertising, ice rental and special event revenues
partially offset by salary and contract savings. These unfavourable variances are further
offset by net facility operation utility/heating, contract and operating material savings.
Library Square unspent savings are anticipated relating to the implementation of the
Town’s financial strategy to phase in its projected incremental operating costs prior to it
becoming fully operational in 2022. Any surplus funds relating to Library Square will be
contributed to the Town’s tax rate stabilization reserve as per the 2020 surplus control
bylaw. These funds can then be drawn upon as required in future years in order to
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December 15, 2020 6 of 12 Report No. FIN20-031
manage any one-time implementation/start-up operating costs that may exceed the on-
going operational funding estimates.
Planning & Development Services
Planning & Development Services is forecasting a surplus of $269,200. This surplus is
mostly attributable to higher than anticipated development driven engineering revenues
and vacant position savings being partially attributable to COVID-19. These salary
savings have been partially offset by a reduction in other planned development
revenues resulting from the pandemic.
Not included in this variance is a projected Building Services’ surplus of $208,700 as it
is a self-funded function as per provincial legislation. If it is unable to recognize
sufficient revenues to offset its expenses in a given fiscal year, it will draw from its
dedicated reserve in order to balance its operating budget. If it recognizes excess
revenues, these revenues are used to replenish its reserve. This year’s forecasted
surplus results from vacant position salary savings, offset by a slight reduction in
revenue.
Corporate Revenues & Expenses
Corporate Revenues and Expenses is forecasting a deficit of $551,900 on a net
operating budget of $4,798,700. The primary drivers of this deficit are forecasted tax
penalty and investment income revenue losses resulting from COVID-19. Post
retirement benefits, audit fees and operating contingency shortfalls are also
contributors to this unfavourable variance.
Library Square unspent debt carrying costs are anticipated relating to the phase in of
this project’s annual debt carrying costs over the next two years. The Town does not
anticipate any costs of this nature in 2020; consequently, these unspent funds will be
contributed to the Town’s tax rate stabilization reserve as per the 2020 surplus control
bylaw. These funds may be accessed in the future for the payment of the Library
Square’s debt carrying costs.
The Town’s recent of $1,298,000 in Safe Restart grant funding in support of its COVID-
19 pressures has been included as part of the Town’s corporate revenues. At present,
the Town is forecasting to contribute this full amount to its tax rate stabilization reserve
for access in future fiscal years in the management of its COVID-19 pressures. If
required, the Town will access these funds in 2020.
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December 15, 2020 7 of 12 Report No. FIN20-031
Aurora Public Library Contribution
The Aurora Public Library anticipates that it may conclude the 2020 fiscal year in a
surplus position as a result of COVID-19.
Total Tax Levy
The Town is forecasting to collect a total of $50,146,700 in tax levy revenue in 2020.
This amount includes a BIA special tax levy of $41,200 which will not be collected in
2020 in consideration of the pandemic’s ongoing impacts on the BIA members.
The Tax Levy Funded Net Operating Forecast Update can be found in Attachment 1.
A deficit of $43,300 is forecasted by fiscal year end for the Town’s water, wastewater and
stormwater operations
The user rate funded operations service line budgets include primarily fixed operational
costs, funded by the net proceeds from the sale of water, wastewater and storm water
services. These fixed operational costs include staff and service maintenance costs
related to maintaining the infrastructure systems, water quality testing, and the billing
and customer service functions. These costs are not directly impacted by the volume of
water flowing through the system.
The fixed costs relating to water and wastewater are funded from the net revenues
earned by these services which are variable in nature due to the fact that they are based
upon metered water consumption volumes. Storm water revenues are not subject to the
same volatility as the water and wastewater service lines as it is billed as a flat fee.
The Town’s user rate funded operations are currently projected to close the year with a
deficit of $43,300. This variance is attributable to a deficit of $345,400 arising in storm
water services partially offset by a COVID-19 driven $302,100 surplus from water /
wastewater services. The noted Stormwater services deficit arises from a revenue
shortfall due to the understatement of 2020 rates as a result of a calculation error.
Water and wastewater services experienced a significant revenue shortfall as a result of
their originally budgeted 2020 rates being reduced to reflect York Region’s offered
wholesale water and wastewater savings in response to the pandemic. A revenue
shortfall relating to the Town’s freeze of all water penalties until the calendar year end is
also forecasted. These revenue short-falls were more than offset through savings
achieved from wholesale water and wastewater and other COVID-19 mitigation
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December 15, 2020 8 of 12 Report No. FIN20-031
measures such as the reduction of non-essential administrative expenses and a
refocusing of available resources on operations and maintenance. No negative impact
is anticipated to the Town’s delivery of these services as a result of these mitigation
measures.
This forecasted variance will continue to be subject to change over the remainder of the
fiscal year. The COVID-19 variances will be presented in more detail later in this report.
Should any user rate funded service deficits remain at fiscal year-end, they will require
an offsetting funding transfer from their respective reserve funds as set out in the
town’s 2020 surplus control bylaw.
The user rate funded operations summary can be found in Attachment 2.
COVID-19 continues to have a significant financial impact on the Town’s operations
As one could expect, COVID-19 continues to have significant impact on the Town’s
forecasted financial results. Table 1 offers a summary of the Town’s current forecasted
COVID-19 financial impacts based upon present assumptions.
Table 1
Forecasted COVID-19 Revenue Losses
$000s
Tax Levy Funded Operations:
Lost senior, aquatics, camp & fitness membership revenues $1,495.9
Lost ice rental revenues 916.2
Lost tax penalty revenues 309.1
Lost sponsorship & advertising revenues 133.0
Lost development revenues 200.1
Lost investment income 150.0
Lost water & tax administrative revenues 58.9
Lost bylaw enforcement revenues 64.0
Lost baseball diamond/soccer field rental revenues 64.4
Lost special event revenues 60.5
Total Tax Funded 3,452.1
User Rate Funded Operations:
Lost water/wastewater revenues due to rate decrease 834.8
Lost water penalty revenues 165.8
Total User Rate Funded 1,000.6
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December 15, 2020 9 of 12 Report No. FIN20-031
Total $4,452.7
The Town has and will continue to search for opportunities to mitigate its COVID-19
financial impacts
To date the Town has already initiated several measures in an effort to mitigate its
COVID-19 financial impacts such as the temporary release of over 280 part time and
contract staff, the pulling of all ice pads and drained recreation facility pools where
possible. Table 2 presents some of the key COVID-19 savings that the Town has already
achieved or is forecasting to achieve by fiscal year end based upon its present COVID-
19 assumptions. To date, the Town’s COVID-19 savings are forecasted to exceed its
pressures by a total of $628,000, with $325,900 of this amount arising from its tax
funded operations and the remainder of $302,100 coming from user rate funded
services.
Table 2
Town Mitigation Measure Savings to Date
$000s
Tax Levy Funded Operations:
Community program part time and contract savings $1,795.9
Town facility closure net operating savings 688.2
Salary savings resulting from delayed recruitment of new staff 446.0
Business Support salary and other cost savings 281.1
Park operations part time, maintenance & operating supply
savings 236.7
Special event contract savings 204.6
Crossing guard services salary & contract savings 85.0
Other savings 40.5
Total Tax Funded 3,778.0
User Rate Funded Operations:
Water & wastewater wholesale cost savings 602.1
Other mitigating administration and operational savings 700.6
Total User Rate Funded 1,302.7
Total $5,080.7
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December 15, 2020 10 of 12 Report No. FIN20-031
The timing of the province’s implementation of its framework for reopening our province
will continue to have a significant impact on the forecasted financial results for the Town
COVID-19 has had the most profound impact on the Town’s facility and community
program functions. The financial performance of these functions will hinge on the
timing of the province’s relaxation of the present pandemic measures. To date the Town
has found sufficient mitigating savings to offset the significant COVID-19 driven deficits
that it has been subject to.
There is little opportunity for the mitigation of COVID-19 financial impacts within the
Town’s user rate funded operations budget other than through direct wholesale cost
and administrative cost savings as the majority of its costs are driven by clean drinking
water legislation or a requirement to maintain the Town’s underground infrastructure at
the Town’s desired levels of service. However, with this in mind, staff have examined its
operations for possible financial mitigation opportunities. The following mitigation
measures have been identified and are reflected in the above presented forecast:
reduction of administrative expenses and a refocusing of available resources on
operations and maintenance. There is the potential for further savings in contracts and
supplies as a portion (30-35%) of the approved budget is earmarked for the response of
emergency repairs required due to breaks and leaks. However, it would not be prudent
to re-direct these funds elsewhere as they would need to be available should emergency
repairs be required.
Advisory Committee Review
Not applicable.
Legal Considerations
None.
Financial Implications
The actual resultant annual surplus or deficit in the general operating budget and water
/ wastewater budgets will be allocated by Council to / from various reserves at fiscal
year-end as per the Town’s surplus control bylaw.
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December 15, 2020 11 of 12 Report No. FIN20-031
In an effort to minimize the impact to the Town’s reserves resulting from COVID -19, if
required it may access its available Safe Restart funding in order to offset any net
COVID short-falls experienced from either its tax rate or user rate funded operations.
There are no other immediate financial implications arising from this report. Council
fulfills its role, in part, by receiving and reviewing this financial status report on the
operations of the municipality relative to the approved budget.
Communications Considerations
The Town of Aurora will use ‘Inform’ as the level of engagement for this project. There
are five different levels of community engagement to consider, with each level providing
the community more involvement in the decision-making process. These levels are:
Inform, Consult, Involve, Collaborate and Empower. Examples of each can be found in
the Community Engagement Policy. These options are based on the International
Association of Public Participation (IAP2) Spectrum and assist in establishing
guidelines for clearly communicating with our public and managing community
engagement. In order to inform, this report will be posted to the Town’s website.
Link to Strategic Plan
Outlining and understanding the Town’s present financial status at strategic intervals
throughout the year contributes to achieving the Strategic Plan guiding principle of
“Leadership in Corporate Management” and improves transparency and accountability
to the community.
Alternative(s) to the Recommendation
1. Not Applicable
Conclusions
Having completed ten months of operations, the Town is presently forecasting to end
the year with a favourable budget variance from its tax levy funded operations of
$378,100. This forecast will continue to be heavily influenced by the Town’s COVID-19
pandemic assumptions which will continue to be subject to change over the remainder
of the fiscal year as the Town strives to keep pace with this volatile situation. This
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December 15, 2020 12 of 12 Report No. FIN20-031
forecast will also continue to be subject to other more normal influencing variables
such as the ultimate level of town services that will be consumed by fiscal year end.
Any remaining surplus or deficit at fiscal year-end will be offset through a contribution
or draw from the Town’s rate stabilization reserve as per the town’s 2020 surplus
control by-law.
The Water rate funded budget is presently forecasting an unfavourable budget variance
of $43,300.
Attachments
Attachment #1 – Tax Levy Funded Net Operating Forecast Update
Attachment #2 – Water Rate Funded Net Operating Forecast Update
Previous Reports
FIN20-017 – 2020 User Rate Funded Forecast Update – As of April 30, 2020
FIN20-018 – 2020 Tax Levy Funded Operations Forecast Update – As of May 31, 2020
FIN20-026 – 2020 Interim Forecast Update Report – As of August 31, 2020
FIN20-012 – Property Tax Due Dates & Penalties
CMS20-020 – Pandemic Recovery Planning – Update No. 2
Pre-submission Review
Agenda Management Team review via e-mail on November 25, 2020
Approvals
Approved by Rachel Wainwright-van Kessel, CPA, CMA, Director, Finance/Treasurer
Approved by Doug Nadorozny, Chief Administrative Officer
Page 106 of 124
Attachment 1
Shown in $,000's
Council
Council Administration 564.9$ 540.9$ 24.0 4.2 %
Council Programs/Grants 4.0 4.0 - -
Advisory Committees 8.0 3.9 4.1 51.3 %
Council Office Total 576.9$ 548.8$ 28.1$ 4.9 %
Chief Administrative Office
CAO Administration 564.7$ 554.7$ 10.0 1.8 %
Communications 809.1 719.3 89.8 11.1 %
Chief Administrative Office Total 1,373.8$ 1,274.0$ 99.8$ 7.3 %
Council and C.A.O. Combined 1,950.7$ 1,822.8$ 127.9$ 6.6 %
Corporate Services
Corporate Services Administration 426.5$ 427.4$ (0.9) (0.2 %)
Legal Services 1,568.2 1,632.9 (64.7) (4.1 %)
Legislative & Administrative Services 741.7 723.9 17.8 2.4 %
Human Resources 961.1 1,010.0 (48.9) (5.1 %)
Elections 92.5 95.2 (2.7) (2.9 %)
Information Technology 2,936.9 2,592.7 344.2 11.7 %
Telecommunications 172.9 156.4 16.5 9.5 %
By-law Services 635.7 654.5 (18.8) (3.0 %)
Animal Control 265.6 274.5 (8.9) (3.4 %)
Customer Service 883.9 873.7 10.2 1.2 %
Emergency Preparedness 41.8 15.0 26.8 64.1 %
Corporate Services Total 8,726.8$ 8,456.2$ 270.6$ 3.1 %
Finance
Director's Office 325.5$ 333.3$ (7.8)$ (2.4 %)
Financial Reporting & Revenue 573.3 647.8 (74.5) (13.0 %)
Financial Management Services 645.0 582.9 62.1 9.6 %
Procurement Services 517.8 484.7 33.1 6.4 %
Financial Services Total 2,061.6$ 2,048.7$ 12.9$ 0.6 %
Fire Services
Central York Fire 11,755.3 11,755.3 - -
Total Fire Services 11,755.3 11,755.3 - -
Town of Aurora
Tax Levy Funded Net Operating Forecast Update
as at October 31, 2020
NET
ADJUSTED
BUDGET
FORECAST
Variance
Favourable /
(Unfavourable)
Page 107 of 124
Attachment 1
Shown in $,000's
Town of Aurora
Tax Levy Funded Net Operating Forecast Update
as at October 31, 2020
NET
ADJUSTED
BUDGET
FORECAST
Variance
Favourable /
(Unfavourable)
Operational Services
Operational Services Administration 299.8$ 331.5$ (31.7)$ (10.6 %)
Fleet & Equipment 837.1 772.0 65.1 7.8 %
Winter Management 1,662.5 2,101.0 (438.5) (26.4 %)
Road Network Operations 2,652.2 2,333.9 318.3 12.0 %
Parks/Open Spaces 2,654.8 2,457.7 197.1 7.4 %
Waste Collection & Recycling 2,373.3 2,224.2 149.1 6.3 %
Operational Services Total 10,479.7$ 10,220.3$ 259.4$ 2.5 %
Community Services
Community Services Administration 1,271.5$ 1,279.1$ (7.6)$ (0.6 %)
Business Support (534.5) 352.9 (887.4) (166.0 %)
Recreational Programming/Community Dev. 2,078.8 1,882.1 196.7 9.5 %
Facilities 6,776.5 6,088.3 688.2 10.2 %
Community Services Total 9,592.3$ 9,602.4$ (10.1)$ (0.1 %)
Planning & Development Services
Development Planning (442.1)$ (242.0)$ (200.1)$ (45.3 %)
Long Range & Strategic Planning 729.7 457.6 272.1 37.3 %
Engineering Service Operations 493.9 296.7 197.2 39.9 %
Net Building Department Operations 614.2$ 405.5$ 208.7 34.0 %
Contribution from Building Reserve (614.2) (405.5) (208.7) (34.0 %)
Total Building Services - - - -
Planning & Development Services Total 781.5$ 512.3$ 269.2$ 34.4 %
Corporate Revenues & Expenses
Supplementary Taxes & Payments-in-Lieu (1,023.0)$ (1,470.9)$ 447.9$ 43.8 %
Contribution of Excess SUPPs to reserves 400.0 844.5 (444.5) (111.1 %)
Penalties on Unpaid Property Taxes (1,395.3) (1,086.2) (309.1) (22.2 %)
Overhead Cost Re-allocation to Water & Building (2,050.3) (2,050.3) - -
All Other Revenue (5,907.0) (7,210.5) 1,303.5 22.1 %
Cash to Capital 5,700.2 5,700.2 - -
All Other Expense 9,074.1 10,623.8 (1,549.7) (17.1 %)
4,798.7$ 5,350.6$ (551.9)$ (11.5 %)
TOTAL TAX LEVY FUNDED OPERATIONS 50,146.7$ 49,768.6$ 378.1$ 0.8 %
TOTAL TAX LEVY (50,146.7)$ (50,146.7)$ -$ -
OPERATING (SURPLUS) DEFICIT - (378.1)$ 378.1$ 0.6 %
Surplus Surplus
Page 108 of 124
Attachment 2
Shown in $,000's
Water Services
Retail Revenues (11,546.1) (11,263.2) (282.9)$ (2.5 %)
Penalties (175.0) (9.2) (165.8) (94.7 %)
Other (230.1) (201.3) (28.8) (12.5 %)
Total Revenues (11,951.2) (11,473.7) (477.5)$ (4.0 %)
Wholesale water purchase 7,569.5 7,491.9 77.6 1.0 %
Operations and maintenance 922.9 905.0 17.9 1.9 %
Administration and billing 1,009.7 724.0 285.7 28.3 %
Corporate overhead allocation 749.1 749.1 - -
Infrastructure sustainability reserve contributions 1,700.0 1,700.0 - -
Total Expenditures 11,951.20 11,570.0 381.2$ 3.2 %
Net Operating Water Services - 96.3 (96.3)$ n/a
Waste Water Services
Retail Revenues (14,741.0) (14,189.1) (551.9)$ (3.7 %)
Other (90.0) (97.8) 7.8 8.7 %
Total Revenues (14,831.0) (14,286.9) (544.1)$ (3.7 %)
Sewer discharge fees 11,459.3 10,934.8 524.5$ 4.6 %
Operations and maintenance 1,225.1 807.1 418.0$ 34.1 %
Administration and billing 261.4 261.4 -$ -
Corporate overhead allocation 585.2 585.2 - -
Infrastructure sustainability reserve contributions 1,300.0 1,300.0 - -
Total Expenditures 14,831.0 13,888.5 942.5$ 6.4 %
Net Operating Waste Water Services - (398.4) 398.4$ n/a
Total Water and Waste Water Services - (302.1) 302.1$ n/a
Storm Water Services
Retail Revenues (2,511.4) (2,117.2) (394.2)$ (15.7 %)
Other - - - n/a
Total Revenues (2,511.4) (2,117.2) (394.2)$ (15.7 %)
Operations and maintenance 769.6 720.8 48.8 6.3 %
Administration and billing 105.4 105.4 - -
Corporate overhead allocation 36.4 36.4 - -
Infrastructure sustainability reserve contributions 1,600.0 1,600.0 - -
Total Expenditures 2,511.4 2,462.6 48.8$ 1.9 %
Net Operating Storm Water Services - 345.4 (345.4)$ n/a
OPERATING (SURPLUS) DEFICIT - 43.3$ (43.3)$ (0.2 %)
Defict Defict
Town of Aurora
User Rate Net Operating Report
as at October 31, 2020
ADJUSTED
BUDGET FORECAST
Variance
Favourable /
(Unfavourable)
Page 109 of 124
100 John West Way
Aurora, Ontario
L4G 6J1
(905) 727-3123
aurora.ca
Town of Aurora
Memorandum
Office of the Mayor
______________________________________________________________________
Subject: York Regional Council Highlights of November 19, 2020
To: Members of Council
From: Mayor Mrakas
Date: December 15, 2020
______________________________________________________________________
Recommendation
1. That the York Regional Council Highlights of November 19, 2020, be received
for information.
Page 110 of 124
,
Monday, November 23, 2020
York Regional Council – Thursday, November 19, 2020
Live streaming of the public session of Council and Committee of the Whole meetings is available on
the day of the meeting from 9 a.m. until the close of the meeting. Past sessions are also available at
York.ca/councilandcommittee
York Region advocates to remain in COVID-19 Red-Control zone
On November 16, 2020, York Region moved to the Red-Control zone of the Government of Ontario’s
COVID-19 Response Framework: Keeping Ontario Safe and Open.
In this zone, broader-scale restrictions across multiple sectors must take place to control transmission
of COVID-19. These restrictions ensure public health measures are targeted, incremental and
responsive, while keeping schools and businesses open, maintaining health system capacity and
protecting vulnerable people.
York Region Public Health anticipates these measures will go a long way in preventing new cases of
COVID-19 in the community and expects to see results from Red-Control zone restrictions between
November 26 to 28 (10 to 12 days following November 16).
While daily cases and positivity rates in York Region remain high, previous experience from modified
Stage 2 restrictions suggest existing control measures along with good case, contact and outbreak
control management are the most effective means of reducing cases in the community.
York Regional Council supports this position and supported a recommendation from York Region
Medical Officer of Health Dr. Karim Kurji to request the province not place York Region in a lockdown
zone at this time.
Regional Council remains committed to protecting the health and safety of residents and balancing the
economic interests of local businesses. To support the recommendation to remain in Red-Control zone,
York Region has committed to increased enforcement activities with York Regional Police and
municipal bylaw partners in areas where overcrowding and lack of physical distancing are a concern.
This includes malls, big box outlets, grocery stores and banquet halls.
By following public health measures within the Red-Control zone, staying home when unwell, practicing
physical distancing and good hand hygiene and wearing a face mask or covering when physical
distancing is not possible, York Region residents can do their part to bring case numbers down.
York Region’s on-going response to COVID-19
York Regional Council received an update on York Region’s continuing response to the COVID-19
global pandemic.
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During wave two of the pandemic COVID-19 cases have been increasing among all age groups. Given
the approaching cold weather and influenza season, it’s very important York Region continue to do
everything possible to minimize new cases and prevent our health care system from becoming
overwhelmed.
To support further planning of COVID-19 mass immunization clinics, Public Health collaborated with
Paramedic and Senior Services, York Regional Police, the Regional Emergency Operation Centre and
the Health Emergency Operation Centre to pilot a drive-through flu clinic on October 30, 2020. The
purpose of the pilot was held to evaluate the feasibility of using a large-scale immunization drive-
through clinics for COVID-19.
As York Region responds to the on-going pandemic, York Region Social Services continues to adapt
services to ensure York Region’s most vulnerable residents continue to get the support they need. This
includes:
• Resumption of child care feed subsidy support for families living with low income
• Relocating the self-isolation shelter to allow clients back into Leeder Place Family Shelter
• Finalizing the York Region Cold Weather Response Plan for 2020 so residents experiencing
homelessness will have access to safe shelter spaces
• Providing flu shots to vulnerable populations, first responders and health care providers
Included in COVID-19 updates to Regional Council was an analysis of the financial information. The
unexpected costs and reduced revenue associated with COVID-19 have a cumulative impact of $113
million to date, or approximately $3.4 million per week.
As York Region continues to respond to COVID-19, Regional Council remains committed to supporting
strong, caring and safe communities. Throughout this crisis, York Region has maintained
york.ca/covid19 as a trusted source of information related to public health and safety.
Regional staff will continue to monitor community needs and their impact on Regional programs and
services and provide updates to Regional Council and the community on the on-going response.
York Region records fewer collisions in 2019
Regional Council received the 2020 Traveller Safety Report which provides a breakdown of collision
data occurring on Regional roads during the previous calendar year. In 2019, there was a 10-year low
in the number of collisions on Regional Roads.
The 2020 Traveller Safety Report collects data from a variety of sources, using the information to better
understand traveller behaviour and determine initiatives to increase safety for all road users.
Information contained in the report includes:
• More than 50% of fatal collisions are related to motorists speeding
• 94% of pedestrians and 82% of cyclists involved in collisions result in injury or death
• 89% of collisions are a result of improper driving
• 30% of collisions are a result of following too closely
• 80% of collisions had some form of driver inattention or distracted driving as contributing factors
York Region continues to implement enhanced safety measures including piloting automated speed
enforcement in community safety zones, no right turn on red, fully protected left turns, safety education
campaigns and using data driven approach for engineering safer roads.
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York Region Transit awards West-North Division Operations and Maintenance contract
York Regional Council approved the contract for the York Region Transit (YRT) Operations and
Maintenance of West-North Transit Division to TOK Transit Limited starting May 1, 2021.
The West-North Division is newly consolidated from the current North and Southwest Transit Divisions
and will operate approximately 66 conventional routes in all nine cities and towns across York Region.
YRT delivers its family of services using private contractors under long-term performance-based
contracts, except for five core routes operated by the TTC under contract with York Region.
Growing York Region’s street tree investment
York Region’s street tree population, valued at $421 million, continues to grow, increasing the
environmental, social and economic benefits to residents and communities.
The 2020 Street Tree Health and Performance Update demonstrates a strong and steady upward trend
in health, measured by the percentage of trees in satisfactory or good condition – up from 29% of trees
in healthy condition in 2003 to 87% in 2020. York Region reports on the success of its planting and
maintenance programs every five years.
Significant program improvements have been implemented including regular street tree health
assessments. Urbanization and limited boulevard space will require continued implementation of
technologies and practices to ensure survival and long-term tree performance. Learn more about street
trees at york.ca/streettrees
2023 to 2031 Paramedic Services Resources and Facilities Master Plan
Regional Council received an update on the 10-Year Paramedic Services Resources and Facilities
Master Plan.
By 2031, demand for paramedic services in York Region is anticipated to grow by 119%, with
paramedics forecasted to respond to more than 163,000 calls for service. With most of this service
growth expected to be driven by York Region’s growing senior population, the plan also looks at
innovation to respond to future 911 requests, including:
• Expanding Community Paramedicine programs
• Continuing the Emergency and Transitional Housing clinic hours
• Training all paramedics to assist palliative care patients in their homes
• Improving medical dispatch technologies to achieve efficiencies and reduce ambulance hours
• Continuing and enhancing collaboration and coordination with other health care partners
Progress reports will be brought forward to Council throughout development of the Master Plan. The
final 10-Year Paramedic Services Resources and Facilities Master Plan will be presented to Council for
approval in 2022.
York Region advocates for more long-term care beds
Regional Council is seeking commitment from senior levels of government for funding to provide more
long-term care (LTC) beds in York Region, reflecting the forecasted and unmet need for long-term care
beds.
The forecast of seniors’ housing needs and long-term care capacity in York Region is an action item
identified in York Region’s 2019 to 2023 Strategic Plan and York Region’s Seniors Strategy.
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The supply of long-term care beds in York Region must increase to keep up with an aging population.
To achieve a greater outlook for York Region seniors who need long-term care, the Region will
continue to use its influence to advocate where impact can be made and encourage others to do so
where they are able.
York Region operates two LTC homes: Maple Health Centre in the City of Vaughan and Newmarket
Health Centre in the Town of Newmarket.
Building Better Together: Housing York Inc’s 2021 to 2024 Strategic Plan
Regional Council approved the 2021 to 2024 Housing York Inc. Strategic Plan (HYI).
The plan focuses on expanding the housing portfolio, promoting inclusive communities and successful
tenancies and ensuring financial sustainability. The plan also includes new, innovative and ambitious
ideas to help accelerate the goals and objectives of the Board of Directors.
The plan aligns with the Region’s 2019 to 2023 Corporate Strategic Plan to deliver and promote
affordable housing and the Region’s 10-year housing and homelessness plan. The strategic priorities,
goals and actions will advance HYI towards achieving its vision of building communities everyone
would be proud to call home.
York Region responds to provincial consultations on supportive housing
Regional Council responded to provincial consultations to improve the supportive housing system.
The supportive housing system in Ontario represents an opportunity to clarify and strengthen existing
roles of the province, supportive housing providers and Service Managers to improve services for
people and be more cost efficient, directing available funding to those in need.
York Region will continue to partner with supportive housing providers where appropriate and within its
mandate as a housing service provider; however, Service Managers do not have capacity to fund and
administer supportive housing. Dedicated provincial leadership and funding are required to ensure the
supportive housing system is well-coordinated and has enough supply to meet needs.
York Region reviews partnership with Toronto Global
Regional Council confirmed funding of $336,000 for the final year of the Foreign Direct Investment
Fund attraction services thought its partnership with Toronto Global on the condition that all existing
government partners commit to funding the remaining term.
With the release of Toronto Global’s 2019/2020 annual report, the agency continues to make a positive
impact on business attraction in the Greater Toronto Area.
Last renewed in 2019, the current funding agreement with Toronto Global ends on March 31, 2022 and
York Region will review this partnership and provide recommendations on either renewing the program
or alternative options.
York Region improving connectivity
Regional Council approved YorkNet’s application to the Improving Connectivity for Ontario Program to
further expand York Region’s broadband network.
YorkNet’s work with local Internet Service Providers is currently underway to expand dark fibre network
to have approximately 350 kilometres of fibre in operation by the end of 2020.
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If successful, this provincial funding will help YorkNet further expand the broadband network to rural
and underserved areas of York Region.
The COVID-19 pandemic has put an even greater spotlight on the importance of high-speed internet
access and the essential service it provides, specifically with many residents working from home,
utilizing online learning options and living in a digital economy.
Regional Council kicks-off Salvation Army Christmas Kettle campaign
Regional Council joined local community partners and representatives from the Salvation Army to
officially kick-off the 2020 Christmas Kettle campaign.
In a year unlike any other, the Salvation Army has seen a 19% increase in the number of people
needing assistance. As COVID-19 continues to impact lives, the need for support is expected to grow
further.
Regional Council encourages those who are able to donate to one of 2,000 kettle locations across
Canada or through FilltheKettle.com. Every donation to a Salvation Army Christmas Kettle remains in
the community to support local needs.
York Region recognizes “Week of Thanks”
Regional Council recognized November 16 to 22, 2020 as the Week of Thanks for York Region’s public
health, paramedic and long-term care workers.
The Week of Thanks initiative is an opportunity to acknowledge the dedication of front-line health care
workers and thank them for their ongoing support in keeping communities health and safe amid the
COVID-19 global pandemic.
York Regional Council supports Conservation Authorities resolutions to amend Bill 229
York Regional Council voted in support of Lake Simcoe and Toronto and Region Conservation
Authorities resolutions to address changes introduced by the province to the Conservation Authorities
Act and the Planning Act in Bill 229, Protect, Support and Recover from COVID-19 Act (Budget
Measures), 2020.
Included in changes put forward by the province is the elimination of Conservation Authorities’ science-
based watershed approach which protects our local environment. As well, changes to appeal
processes for permits could add as many as 200 days to the application process. Being able to
participate in appeal processes ensures a thorough review is being applied to planning and land use
decisions, ensuring people and their property are protected from natural hazards such as flooding.
The changes also include cessation of the ability to issue Stop (work) Orders, an important
enforcement tool used to control illegal activities.
Paramedic Memorial Bell arrives in York Region
On Tuesday, November 17, 2020, the Canadian Paramedic Memorial Bell arrived at York Region
Paramedic Services Headquarters in the Town of East Gwillimbury.
The Paramedic Memorial Bell honours paramedics who have lost their lives in the line of duty, and
recognizes paramedics, dispatchers and others who have lost their battles with prost-traumatic stress
disorder.
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Passed to York Region by Durham Paramedic Services, the Paramedic Memorial Bell is travelling
across the province, visiting various Paramedic Services’ who have traditionally been involved with the
annual Paramedic Ride which travels from Toronto to Ottawa each year.
Due to COVID-19, the 2020 Annual Ride was cancelled. The Bell tour serves as an opportunity for
paramedic services to pay tribute and remember those who have fallen serving their communities.
York Region Paramedic Services will pass the Memorial Bell to North Bay Paramedic Services on
Saturday, November 21, 2020.
Cortellucci Vaughan Hospital prepares to open
Regional Council received an update on the construction and opening plans for Cortellucci Vaughan
Hospital.
The state-of-the-art smart hospital will open its doors to patients in early 2021. As part of Mackenzie
Health, the new facility will expand health care capacity in York Region with an additional 342 new
hospital beds.
Once open, Cortellucci Vaughan Hospital will support more than 1,500 new physician and front-line
health care jobs in York Region.
Through support from private donors, York Region and the local cities and towns, the new facility will be
a full-service hospital meeting the health care needs of residents in the City of Vaughan, City of
Richmond Hill and Township of King.
Character Community counts!
Regional Council received an update from the Character Community Foundation of York Region and an
overview of the organizations 2019 annual report.
Character Community York Region aims to build a safe, inclusive and connected York Region by
empowering young people to overcome barriers and become community leaders, and inspiring seniors
to connect with their community.
As a key funder of the non-profit organization, Regional Council approved a $100,000 investment in
Character Community be included in the Region’s 2021 Budget and committed to reaching out to other
organizations, including school boards, to encourage further support.
York Region receives Government Finance Officers Association Budget Award
York Region received the Government Finance Officers Association (GFOA) Distinguished Budget
Presentation Award for its 2020 budget document. This marks the 16th consecutive year York Region
has been recognized with this award.
To receive the Distinguished Budget Presentation Award, a government agency must publish a budget
document that meets program criteria as a policy document, a financial plan, an operations guide and
as a means of communication. The award recognizes the commitment of Regional Council and staff in
meeting the highest standards of governmental budgeting.
This professional association serves more than 20,000 government finance professionals throughout
North America and the award is the highest recognition in governmental budgeting.
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York Region recognized with seven public works awards
York Region Environmental Services and Transportation Services have been recognized with seven
Ontario Public Works Association Awards.
Honouring outstanding achievement in public works, these awards include:
• 2019 Public Works Project of the Year Technical Innovation Award for Duffin Creek Water
Pollution Control Plant’s Phosphorus Reduction Action Plan Study
• 2020 Municipal Engineers Association Award to David Atkins, Manager of Engineering and
Mark Nykoluk, Senior Project Manager for the Bayview Corridors Project
• Three awards for the Major Mackenzie Drive Culvert Replacement Project:
o The 2019 Ontario Good Roads Association for Innovative Service Delivery, Maintenance
and Construction Activity
o The 2019 Ontario Public Works Association Project of the Year Award
o The American Public Works Association 2020 Project of the Year Award
• 2019 Project of the Year Award for the Emergency Retaining Wall Replacement on King Road
• Commissioner Paul Jankowski is the recipient of the 2019 Public Works Leader of the Year
Award for Transportation Services
The Ontario Public Works Association Awards celebrate excellence in public works and highlights the
essential role public works plays in community health and well-being.
York Region Social Services recognized with Institute for Public Administration Award
York Region Social Services was recognized with the Institute of Public Administration Canada (IPAC)
2020 Silver Award for Innovative Management.
This award recognizes York Region’s work to transform the service delivery model for Ontario Works to
provide a more client-centred approach focused on wrap-around services to help clients succeed.
2020 marks the first time York Region has been recognized with the IPAC award for Innovation
Management and the first time an Ontario Works Service System Manager has been recognized with
this award.
York Region Remembers
Regional Council celebrated Veteran’s Week by thanking those who have served and continue to serve
in the Canadian Armed Forces to protect the Canadian ideals of democracy, freedom and peace.
In the days leading up to Remembrance Day, Veterans’ Week is an opportunity to develop a deeper
understanding of the vital contributions’ veterans have made to our communities and country.
On November 11, 2020, York Region honoured those who have served and sacrificed for Canada in a
virtual Remembrance Day Ceremony. In taking time to recognize those who volunteered, fought and
died for freedom, York Region extended gratitude to veterans, Canadians in uniform and their families.
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Next meeting of York Regional Council
York Regional Council will meet on Thursday, November 26, 2020 at 9 a.m. To maintain physical
distancing and protect the health and well-being of residents, this is currently planned to be a virtual
meeting and streamed on york.ca/live
The Regional Municipality of York consists of nine local cities and towns and provides a variety of
programs and services to 1.2 million residents and 54,000 businesses with over 650,000 employees.
More information about the Region’s key service areas is available at york.ca/regionalservices
-30-
Media Contact: Kylie-Anne Doerner, Corporate Communications, The Regional Municipality of York
Phone: 1-877-464-9675, ext. 71232 Cell: 289-716-6035 kylie-anne.doerner@york.ca
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The Corporation of the Town of Aurora
By-law Number XXXX-20
Being a By-law to levy Interim Property Taxes
for the 2021 taxation year.
Whereas subsection 317(1) of the Municipal Act, 2001, S.O. 2001, c. 25, as amended
(the “Act”), provides that a local municipality, before the adoption of estimates for the
year under section 290 of the Act, may pass a by-law levying amounts on the
assessment of property in the local municipality rateable for local municipality
purposes;
And whereas subsection 317(2) of the Act provides that a by-law under subsection
317(1) shall be passed in the year that the amounts are to be levied or may be passed in
November or December of the previous year if it provides that it does not come into
force until a specified day in the following year;
And whereas since The Corporation of the Town of Aurora (the “Town”), The Regional
Municipality of York, and the Province of Ontario have not all adopted estimates and
established tax rates for the year 2021, the Town wishes to pass a by-law levying
amounts on the assessment of property in the Town in accordance with subsection
317(1) of the Act (the “Interim Property Tax”);
Now therefore the Council of The Corporation of the Town of Aurora hereby enacts as
follows:
1. The Town shall levy an Interim Property Tax in 2021.
2. The Interim Property Tax may be levied under this by-law on a property that is
rateable for local municipality purposes for the current tax year, but which was
not rateable for local municipality purposes for the prior tax year, including
assessment of property that is added to the assessment roll after this by-law is
passed.
3. The Interim Property Tax rate will be an amount equal to fifty percent (50%) of
the total amount of taxes for municipal and school purposes levied on the
rateable property for the previous year.
4. The Treasurer of the Town or their designate shall send to each person so taxed,
a printed bill specifying the amounts and due dates of amounts payable by the
taxpayer.
5. The Treasurer of the Town or their designate shall send the property tax bill to
the taxpayer’s residence or place of business unless the taxpayer directs the
Treasurer, in writing, to send the bill to an alternate address, in which case it shall
be sent to the requested alternate address, until revoked by the taxpayer in
writing.
6. The Interim Property Tax levied by this by-law shall be due and payable to the
Treasurer in installments on February 23, 2021, and April 27, 2021, and shall be
paid at the Town of Aurora Municipal Office located at 100 John West Way,
Aurora, Ontario or to a financial institution to the credit of the Treasurer, Town of
Aurora. Properties registered for the Pre-authorized Tax Payment Plan program
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By-law Number XXXX-20 Page 2 of 2
will have Interim Property Tax levied by this by-law due and payable in automatic
installments on the last business day of each calendar month, commencing on
January 29, 2021, and such Pre-authorized Tax Payment Plan installments shall
be subject to adjustment as set out in paragraph 10 of this by-law.
7. If the Interim Property Tax levied on any class of property or any installments
thereof which are due and payable in accordance with this by-law, remain unpaid
on the due date, interest of one and one quarter percent (1.25%) (being fifteen
percent (15%) per annum) of the unpaid Interim Property Tax shall be imposed
on the first day of the default, or within five (5) business days of the default.
8. On the first day of the next calendar month following the due date and every
month thereafter for so long as there is Interim Property Tax remaining unpaid,
interest in the amount of one and one quarter percent (1.25%) (being fifteen
percent (15%) per annum) shall be imposed on the Interim Property Tax
remaining unpaid. Interest shall not be charged in respect of any installment
which was due in the prior month, but for which interest has been imposed in the
current month.
9. All payments, including partial payments, shall be applied to accounts on a
consistent basis.
10. The Treasurer of the Town or their designate is hereby delegated the power and
authority to adjust the amount of the Interim Property Tax levied on a property to
the extent that the Treasurer considers appropriate, where the Treasurer is of the
opinion that the Interim Property Tax levied on a property is too high or too low in
relation to the estimate of the total taxes that will be levied on the property for
the year 2021; and more particularly, the Treasurer may do so for all properties
described in paragraph 2 above and those properties registered for the Pre-
authorized Tax Payment Plan program.
11. This by-law shall come into full force and effect on January 1, 2021.
Enacted by Town of Aurora Council this 15th day of December, 2020.
__________________________________
Tom Mrakas, Mayor
__________________________________
Michael de Rond, Town Clerk
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The Corporation of the Town of Aurora By-law Number XXXX-20 Being a By-law to establish lands, forming part of Centre Street, as a highway. Whereas under subsection 31(2) of the Municipal Act, 2001, S.O. 2001, c. 25, as amended (the “Act”), after January 1, 2003, land may only become a highway by virtue of a by-law establishing the highway and not by the activities of the municipality or any
other person in relation to the land, including the spending of public money;
And whereas the Council of the Town deems it necessary and expedient to establish
lands, forming part of Centre Street, as a highway.
Now therefore the Council of The Corporation of the Town of Aurora hereby enacts as
follows:
1. The following lands in the Town of Aurora, Regional Municipality of York, be and
are hereby established as a highway by the Town:
a) Part of Lot 107, Plan 246, designated as Part 4 on Reference Plan RS 69,
forming part of Centre Street.
2. This By-law shall come into full force and effect upon registration in the
appropriate Land Registry office on title to lands and highways set out herein.
Enacted by Town of Aurora Council this 15th day of December, 2020.
__________________________________
Tom Mrakas, Mayor
__________________________________
Michael de Rond, Town Clerk
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The Corporation of the Town of Aurora
By-law Number XXXX-20
To authorize the expropriation of certain lands for the purpose of road
widening and other road improvements, including the construction of a
right-turn lane, at the northwest corner of Yonge Street and Wellington
Street West, to accommodate The Corporation of the Town of Aurora’s
road widening project.
Whereas Sections 5(3) and 6(1) of the Municipal Act, 2001, S.O. 2001, c.25, as amended,
require the council of a municipality to pass a by-law for acquiring or expropriating any
land required for the purposes of the municipality;
And whereas the Council of The Corporation of the Town of Aurora (the “Town”) has
determined that it is necessary and in the interest of the Town to acquire the lands
herein described for road widening purposes;
Now therefore the Council of The Corporation of the Town of Aurora hereby enacts as
follows:
1.The Town, as expropriating authority, is hereby authorized to make application
for approval to expropriate the lands required in connection with the Town’s road
widening project, being Parts 1 and 2 on the Preliminary plan of survey attached
as Schedule “A” to this by-law for the purpose of road widening and other road
improvements, including the construction of a right-turn lane.
2.The Mayor and Town Clerk are hereby authorized to execute, and caused to be
served and published on behalf of the Town as expropriating authority, all
notices, applications, advertisements and other documents required by the
Expropriations Act, R.S.O. 1990, c.E.26, as amended, in a form approved by the
Town Solicitor that in her opinion are necessary in order to effect the
expropriation of the said lands.
Enacted by Town of Aurora Council this 15th day of December, 2020.
___________________________________
Tom Mrakas, Mayor
___________________________________
Michael de Rond, Town Clerk
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By-law Number XXXX-20 Page 2 of 2
Schedule “A”
Page 123 of 124
The Corporation of The Town of Aurora By-law Number XXXX-20 Being a By-law to confirm actions by Council resulting from a Council meeting on December 15, 2020. The Council of the Corporation of The Town of Aurora hereby enacts as follows:
1. That the actions by Council at its Council meeting held on December 15, 2020, in
respect of each motion, resolution and other action passed and taken by the
Council at the said meeting is hereby adopted, ratified and confirmed.
2. That the Mayor and the proper officers of the Town are hereby authorized and
directed to do all things necessary to give effect to the said action or to obtain
approvals where required and to execute all documents as may be necessary in
that behalf and the Clerk is hereby authorized and directed to affix the corporate
seal to all such documents.
Enacted by Town of Aurora Council this 15th day of December, 2020.
___________________________________
Tom Mrakas, Mayor
___________________________________
Michael de Rond, Town Clerk
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